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HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 09/02/2026€ « HOUSING AND REDEVELOPMENT AUTHORITY i OTTER TAIL Government Services Centerf COUNTY - MINNESOTA 500 West fir Avenue Fergus Falls, MN 56537 The Otter Tall County HRA Board of Commissioners Met for a regular meeting on September 2. 2026 At ttie Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Boarci Members Present: Wayne Johnson, Chairperson Kurt Mortenson Leiand Rogness, Vice Chairperson Virtual - Megan Myers Others Present: Amy Baldwin, QIC HF^ Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Aann Christopherson, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Tracy Hendrickx, Guest 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:45 pm with introductions to Tracy Hendrickx. 2/3. APPROVAL OF AGENDA AND CONSENT AGENDA ITEMS Motion made by Leiand Rogness, second by Kurt Mortenson to approve the September 2, 2026 Agenda and the Consent Agenda including the addition of 7B MN Housing Manufactured Home Community Redevelopment Program/Battle Lake Home Park for discussion. There were no other changes. Roll call vote was taken with Commissioners Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voted yes. Motion passed unanimously. 4. PUBLIC HEARING Wayne Johnson opened the Public Hearing at 12:51 pm, in regard to the 2027 Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, 2027 Public Housing Admissions and Continued Occupancy Plan and Lease Changes, and 2027 Housing Choice Voucher Administrative Plan. Notice was placed in Fergus Falls Daily Journal on July 11, 2026 with all documents available to the public for inspection during the 45-day comment period. Proposed changes have been viewed and discussed by Commissioners. No member of the public was present at the meeting to speak on the matter, and no communication had been received in writing. The hearing was closed at 12:52 pm. 5. NEW BUSINESS A. Resolution No. 339 Adoption of 2027 Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, 2027 Public Housing Admissions and Continued Occupancy Plan and Lease Changes, and 2027 Housing Choice Voucher Administrative Plan 218-998-8730 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER ottertailcountygov LIVE YOUR best life HERE. Amy Baldwin, HRA Executive Director, stated that documents were discussed at the July meeting and were included in the packet, Motion made by Kurt Mortenson, second by Leiand Rogness to accept all components that have been identified here. Commissioner Johnson noted a typo on Exhibit C-remove the extra P. Roll call vote was taken with Commissioner's Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voting yes to approve with the removal of the letter P in Exhibit C. Motion passed unanimously. B. Submission of MN Housing Application - Bring It Home Application for Unserved Area Amy Baldwin, HRA Executive Director stated we began to administer the Bring It Home Program in July 2026. Wilkin County has t>een noted as an unserved area with allocation of approximately $30,000 annual funding which would serve 3-4 households. This would be a 2-year commitment. Otter Tail County has service agreements and contracts in place with Wilkin County to collaborate and maximize resources in areas including volunteer driver services, adult protection services, and Health and Human Services Director-level support. An application is due to MN Housing on Septemt>er 16, 2026. A motion was made by Leiand Rogness, second by Kurt Mortenson to apply for the Bring It Home for the Unserved Area in Wilkin County. Roll call vote was taken with Commissioner's Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voting yes. Motion passed unanimously. C. Submission of MN Housing Application - Lead Safe Homes Grant Amy Baldwin, HRA Executive Director stated MN Housing received a $4 million one-time appropriation through the Dustin Luke Shields Act to reduce lead hazards in owner-occupied and rental housing occupied by income-eligible households. The application is due at the end of September. Motion made by Leiand Rogness, second by Kurt Mortenson to submit an application to MN Housing for the Lead Safe Homes Grant in an amount not to exceed $199,000. Roll call vote was taken with Commissioner's Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voting yes. Motion passed unanimously. 6. OLD BUSINESS A. Resolution No. 340 Authorizing Execution of Closing Documents for Property in Parkers Prairie and Issuance of Request for Proposals for Competitive Construction Proposals Amy Baldwin, HRA Executive Director stated, as directed in closed session at the August 5^ board meeting, staff negotiated a purchase price for parcels owned by Revering Group LLC in Parkers Prairie, which resulted in a purchase price of $23,000 per lot plus 50% of closing costs. Staff is recommending issuing a Request for Proposals (RFP) for competitive construction bids of the homes to start later this year. Motion to execute the Closing Documents for the Parkers Prairie property and issuance of Request of Proposals for competitive construction proposals for three single family homes in Parkers Prairie made by Kurt Mortenson, second by Megan Myers. Roll call vote was taken with Commissioners Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voting yes. Motion passed unanimously. A special meeting may need to be held in October to review the bids for procurement and award policy. Bids will be due 3 weeks after RFP has been published. 7. DISCUSSION A. Senior Affordable Housing 2027 Contract Rent Amy Baldwin, HRA Executive Director stated that an increase in rent for the Senior Affordable Housing in Dalton will begin in January 2027 to keep stability with our increasing operating costs. A 60-day notice pg-2 to tenants is required under the terms of the lease. Discussion followed, with an action item to be placed on the October Board meeting agenda. B. MN Housing Manufactured Home Community Redevelopment Program/ Battle Lake Mobile Home Park Amy Baldwin, HRA Executive Director stated the owner of the Battle Lake Mobile Home Park is seeking funding to replace the park's existing septic tanks and drain fields as they are failing and to ensure safe drinking water to their residents. The owner will be submitting an application to MN Housing and has asked for staff assistance to review their application prior to submission, as well as a letter of support from the HRA for the project. Motion made by Leiand Rogness, second by Kurt Mortenson to write a letter of support for the Battle Lake Mobile Home Park. Roll call vote was taken with Commissioner's Wayne Johnson, Kurt Mortenson, Leiand Rogness and Megan Myers voting yes. Motion passed unanimously. 8. EXECUTIVE DIRECTOR REPORT • Levy request to Commissioners was presented. • Final budget will be completed and presented in November. • Payment was received from The Lincoln. 9. GENERAL DISCUSSION - TOPICS BY COMMISSIONERS none 10- ADJOURNMENT At 1:54 pm a motion was unanimously carried to adjourn the meeting. /H-l Secretary/Clerk Date Pg.3