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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 09/29/2026Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS September 29, 2026 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for September 8, 2026 2.2 Warrants/Bills for September 29, 2026 2.3 Amazon Warrants/Bills for September 29, 2026 2.4 Human Services Warrants/Bills for September 29, 2026 2.4 Public Health Warrants/Bills for September 29, 2026 2.5 Warrants/Bills, as Approved for Payment, by the County Auditor-Treasurer 2.6 Sponsoring Agency LRIP Resolution - Aurdal Township 2.7 Sponsoring Agency LRIP Resolution - Everts Township 2.8 Sponsoring Agency LRIP Resolution - Nidaros Township 3.0 Probation Systems Assessment 3.0 Advisory Board Appointments 3.0 Drug Court Cooperative Agreement 3.0 DWI Court Cooperative Agreement 4.0 Planning Commission Recommendations 4.0 Pomme de Terre Contract for Services WBIF FY27 5.0 Collective Bargaining Agreement with AFSCME - Highway Maintenance Unit 6.0 Toward Zero Deaths Grant Updates 6.0 Public Health Grant Agreement Resolution 6.0 Sheriff’s Office Grant Agreement Resolution 7.0 Resolutions Approving Single Family Property Tax Rebates 7.0 Minnesota Manufacturing Month Proclamation 8.0 2026 MICA Briefing 9.0 Pheasants Forever Purchase of Tax Forfeited Property 10.0 Canvassing Board Appointments – General Election 10.0 Adoption of the Pay 2027 Proposed Levy and Budget 10.0 Set Budget and Levy Public Hearing 11.0 Minnesota Deputy Registrar’s Association (MDRA) Resolution 12.0 Letter of Support - FY24-26 PROTECT Grant Program 12.0 Local Bridge Replacement Program MnDOT Grant Agreement & Resolution 12.0 Award Recommendation and Approval of Contracts & Bonds - CP 4014-060 13.0 Engineering Service Agreement with Houston Engineering, Inc. 14.0 Final Payment to Traut Companies 14.0 NEOT CAP Grant Project Committee Appointment 15.0 Purchase Walking Floor Trailer 15.0 Authorization to submit MPCA Grant application 16.0 Minnesota Data Practices Act Guidelines and Procedures OTTERTAIL COUNTY-MINNESOTA > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners & Drainage Authority Supporting Documents DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for September 8, 2026 2.2 Warrants/Bills for September 29, 2026 3.0 Ditch 49 – Appointment of Ditch Viewers Resolution 3.0 Ditch 20 - Co Hwy 14 Debris 3.0 Ditch 41 - Beaver Dam & Culvert 3.0 Ditch 55 - Culvert Replacement 300th Ave Update Quote > > > > > > Board of Commissioners’ Meeting Minutes September 8, 2026 Page 1 of 9 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 8, 2026 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, September 8, 2026, at the Government Services Center in Fergus Falls, MN. Commissioners Robert Lahman, Chair; Dan Bucholz, Vice Chair; Wayne Johnson, Kurt Mortenson and Sean Sullivan were present. APPROVAL OF AGENDA Chair Lahman called for approval of the Board Agenda. Motion by Mortenson, second by Sullivan and unanimously carried to approve the Board of Commissioners’ Agenda of September 8, 2026, with the following additions: NACo’s Data Center Peer Exchange Letter of Support for Heritage Properties Group APPROVAL OF CONSENT AGENDA Motion by Bucholz, second by Sullivan and unanimously carried to approve the consent agenda items as presented: 1. August 25, 2026, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for September 8, 2026 (Exhibit A) 3. Amazon Warrants/Bills for September 8, 2026 (Exhibit A) 4. Human Services Warrants/Bills for September 8, 2026 (Exhibit A) 5. Warrants/Bills, as Approved for Payment by the County Auditor-Treasurer, for August 21 & 28, 2026 6. Organics Collection Contract Renewal-Steve's Sanitation 7. Approval of an LG220 Exempt Permit for The Perham Home Run Club for an event on November 20, 2026, located at The Cactus, 43521 Fort Thunder Road, Perham, MN 56573. SPRINT PARAMEDIC PILOT PROGRAM Motion by Johnson, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures on an amendment to the Sprint Paramedic Pilot Grant Agreement between Otter Tail County and the State of Minnesota, Office of Emergency Medical Services, for the reallocation of unspent funding from State Fiscal Year 2026 to ensure that all available resources are used to continue the pilot project of evaluating alternative EMS response models in the ambulance service areas of Otter Tail and Grant County. ABSENTEE BALLOT BOARD RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2026-62 IT IS RESOLVED THAT, the Otter Tail County Board of Commissioners hereby establishes an absentee ballot board and a mail ballot board pursuant to Minnesota Statutes Section 203B.121 for elections held within Otter Tail County. OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 Page 2 of 9 IT IS FURTHER RESOLVED THAT, the Otter Tail County Auditor/Election Office is hereby delegated the authority to appoint members to the ballot boards by appointing a sufficient number of election judges pursuant to Minnesota Statutes Sections 204B.13-204B.22. IT IS FURTHER RESOLVED THAT, the Otter Tail County Auditor/Election Office shall appoint an absentee ballot board and a mail ballot board pursuant to this resolution each even-year election and any special election that requires the use of an absentee ballot board at the Otter Tail County Government Services Center, 510 W Fir Ave, Fergus Falls, MN 56537 beginning with the 2026 election year. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 8:42 a.m., Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m. LEAD WORKER – ADULT PROTECTION SERVICES/MNCHOICES Motion by Johnson, second by Mortenson and unanimously carried to approve converting a vacant 1.0 full- time equivalent (FTE) MnCHOICES Assessor position to a 1.0 FTE Lead Worker – Adult Protection Services & MnCHOICES position within the Health and Human Services Department. OTTER TAIL 1W1P & REDEYE 1W1P AGREEMENTS Motion by Sullivan, second by Bucholz and motion carried with Johnson abstaining to authorize appropriate County Officials’ signatures on two (2) Agreements for Services between Otter Tail County and the East Otter Tail Soil and Water Conservation District, as Fiscal Agent for the Otter Tail River Watershed and the Leaf Wing Redeye River Watershed in conjunction with partnering local government units, and the Minnesota Board of Water and Soil Resource (BWSR) for Watershed Based Implementation Funding. RECESS & RECONVENE At 8:52 a.m., Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:55 a.m. SET PUBLIC HEARING Motion by Johnson, second by Sullivan and unanimously carried to schedule a Public Hearing regarding the Intent to Establish a Subordinate Service District for the Pelican Rapids EMS Primary Service Area on Monday, October 12, 2026 at 6:30 p.m. at the Pelican Rapids High School Auditorium. OTTERTAIL COUNTY · MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 Page 3 of 9 RECESS & RECONVENE At 8:57 a.m., Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:01 a.m. SUICIDE PREVENTION AWARENESS MONTH Public Health Director Jody Lien and Health Educator Reese Ellison provided an update on Mental Health Promotion and Suicide Prevention within Otter Tail County as September is Suicide Prevention Awareness Month. LAKE REGION HEALTHCARE CERTIFICATE OF SUPPORT Motion by Sullivan, second by Mortenson and unanimously carried to a approve appropriate County Officials’ signatures on a certificate of support for Lake Region Healthcare’s application for financial assistance with the USDA – Rural Development Program. NACO DATA CENTER PEER EXCHANGE Motion by Mortenson, second by Sullivan and unanimously carried to authorize the application and a letter of support for Deputy County Administrator Nick Leonard to apply for the 2026 NACo Data Center Peer Exchange, an opportunity to hear from experts, exchange best practices and explore solutions to shared challenges related to data center development. ARCHITECTURAL DESIGN SERVICES AGREEMENT Motion by Lahman, second by Johnson and motion carried with Bucholz opposed to authorize appropriate County Officials’ signatures to execute an Architectural/Design Services Agreement with Widseth, at a cost not to exceed $182,900 plus miscellaneous reimbursable expenses, for the Parkers Prairie Highway Shop. OUT-OF-STATE TRAVEL Motion by Sullivan, second by Bucholz and unanimously carried to approve out-of-state travel for County Engineer Jodi Teich to travel to Omaha, NE from October 11-14, 2026, to attend the National Association of County Engineers (NACE) Fall Board Meeting. All travel costs are covered by NACE. COURTHOUSE SECURITY GRANT APPLICATION Motion by Johnson, second by Lahman and unanimously carried to authorize the Otter Tail County Sheriff’s Office to apply for a Courthouse Security Grant, as well as the Board provide a letter of support, as part of ongoing efforts to support the safety and security of the courthouse. HRA BOARD APPOINTMENT Motion by Bucholz, second by Johnson and unanimously carried to appoint Tracy Hendrickx to a 5-year term on the Housing and Redevelopment Authority (HRA) Board. LETTER OF SUPPORT Motion by Sullivan, second by Bucholz and motion carried with Johnson abstaining to approve the recommendation of the Housing and Redevelopment Authority for District 3 Commissioner Kurt Mortenson to send a letter of support for the grant application, by Heritage Properties Group, LLC dba Battle Lake Mobile Home Park, to Minnesota Housing’s Manufactured Home Community Redevelopment Program. OTTERTAIL COUNTY · MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 Page 4 of 9 RECESS & RECONVENE At 9:48 a.m., Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m. PUBLIC HEARING At 10:01 a.m., Chair Lahman opened the Public Hearing regarding Property Tax Abatements related to the Single-Family Tax Rebate Program. Chair Lahman asked for comments from the public and no comments were received. The Public Hearing was closed at 10:02 a.m. ADJOURNMENT At 10:03 a.m., Chair Lahman declared the Otter Tail County Board of Commissioners meeting adjourned with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, September 29, 2026, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 10:03 a.m., Chair Lahman declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege for an MCIT Insurance Claim. Those present were Commissioners Bob Lahman, Kurt Mortenson, Dan Bucholz, Wayne Johnson and Sean Sullivan, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Deputy Administrator Lynne Penke Valdes, Deputy Administrator Liz Mickelson, IT Director Rick Kelsven, Chief Deputy Sheriff Reed Reinbold, County Board Secretary Hannah Anderson, Joshua Lawrence, Crowe, and Matthew Meade, Eckert Seamans. The closed session ended at 10:44 a.m. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: _______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY · MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 5 of 9 Vendor Name Amount 210 TIRES & TOWING LLC 940.00 A&A RECYCLING LLC 1,360.00 ACCENT WIRE-TIE 5,286.80 ACORNS-OAK CONSUL TING INC 1,500.00 ADVANCED BUSINESS MET1-m os INC 1,021.00 ALBANY RECYCLING CENTER 5,076.23 ANNE M CARLSON LAW OFFICE PLLC 6,850.00 APEX WATER & PROCESS INC 88.96 AQUATIC ECOSOLUTIONS INC 9,383.33 ARMSTRONG/TYLER 193.75 AUTO VALUE FERGUS FALLS 1,805.06 AVERY, ATTORNEY AT LAW/JILL 112.58 BARR ENGINEERING CO 4,668.00 BOT MECHANICAL LLC 753.86 BECKER CO SHERIFF 127.50 BELTRAMI CO SHERIFF 85.00 BEY ER BODY SHOP INC 150.00 BOX GANG MANUFACTURING LLC 85,763.00 BRANDON COMMUNICATIONS INC 173.60 BRASEURYAN 250.00 BREITKREUTZ/DOUG 147.44 BRODA/LINDSEY 374.73 BROWNLOW/BEN.JAM IN 1,000.00 BURLINGTON NORTHERN RR CO ACCOU 2,258.65 BUY-MOR PARTS & SERVICE LLC 2,522.74 CHARM-TEX INC 59.60 CLEAN PLUS INC 850.00 CLEAN SWEBP COMMERCIAL SERVICES 525.00 CMI INC 170.00 CODE 4 SERVICES INC 7,956.22 COLE PAPERS INC 148.93 COLUMN SOFTWARE PBC 438.78 COMBINED SYSTEMS, INC 350.00 COMMISSIONER OF TRANSPORTATION 7,657.45 COOPER'S OFFICE SUPPLY INC 54.84 D & T VENTURES LLC 385.88 DAKOTA BUSINESS SOLUTIONS INC 88.00 DAKOTA CO SHE:RIFPS OFFICE 80.00 DAL TONICITY OF 1,250.00 DITTBERNER/TREVOR 143.05 DOUBLE A CATERING 70.00 DOUGLAS CO JAIL 3,844.72 Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 6 of 9 Vendor Name Amount DPF AL TBRNATIVES OF MINNESOTA 1,500.00 EHLERS &. ASSOCIATES INC 3,066.25 ESSER PLUMBING & f-lEATING INC 1,222.18 F-M FORKLIFT SALES & SERVICE [NC 779.37 FASTENAL COMPANY 2,019.69 FERGUS FALLS/CllY OF 49,535.06 FERGUS POWER PUMP INC 34,285.00 FERGUS TIRE CENTER INC 1,276.62 FIDLAR TECHNOLO GIES [NC 4,101.43 FIELD/CRISTI 163.40 FLINT HILLS RESOURCES LP 176,741.04 FORUM COMMUNICATIONS COMPANY 290.20 FOTrl INFRASTRUCTURE & ENVIRONMEII 2,103.67 G & R CONTROLS INC 7,926.35 GALLS LLC 1,918.22 GEODE/AMBER 13.42 GEORGESON/ANTHONY 400.32 GRACNGER INC 1,018.53 GUARDIAN RF ID 6,050.00 HILL YARD INC 396.75 HOMETOWN REPAIR INC 796.41 HOUSTON ENGINEERING INC 18,660.75 HUSEBY/TODD A 900.00 IMAGING SPECTRUM INC 294.83 INSTITUTE OF FORENSIC PSYCHOLOGY 1,980.00 JAKE'S JOHNS LLC 1,240.00 JK SPORTS INC 84.99 JON ES LAW OFFICE 385.00 LAKES COUNTRY SERVICE COOPERATIV 46.60 LARKIN HOFFMAN PUBLIC AFFAIRS INC 5,000.00 LARRY OTT INC 5,200.00 LIND FAMILY FUNERAL HOME INC 742.50 M-R SIGN CO INC 6,385.90 MARCO TECHNOLOGIES LLC 2,149.33 MARCO TECHNOLOGIES LLC 975.22 MIDWEST MACHINERY CO 150.92 MINNEAPOLIS FORENSIC PYSCH SERVIC 3,375.00 MINNESOTA MOTOR COMPANY 131.77 MN POLLUTION CON1HOL AGENCY 1,815.00 MN STATE COMMUNITY & TECHNICAL CC 350.00 MONROE TOWMASTER LLC 202.48 MOTOROLA SOLUTIONS CONNECTIVllY I 4,083.33 Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 7 of 9 Vendor Name NAPA CENTRAL NORTH CENTRAL BUS & EQUIPMENT INC NORTH CENTRAL INC NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT OLSEN CHAIN & CABLE CO INC OLSON TIRE & OIL OTTER ELECTHIC LLC OTTER TAIL CO PUBLIC f-lEALTH OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY PEBBLE LAKE AUTO PEMBERTON LAW PLLP PERHAM STEEL & WELDING PHILLIPPI/DR JAY PHOENIX SUPPLY PLM LAKE & LAND MANAGEMENT CORP PLUNKETTS VARMENT GUARD POWERPLAN 0 IB PRECISE MRM LLC PRO AG FAHMERS CO OP OUADIENT FINANCE USA INC QUADIENT LEASING USA INC R& R READY MIX INC RAY'S BODY Sf-lOP, INC RAY'S SPORT & MARINE -PERHAM RAZOR BLADE COMPANYfTHE RDO TRUCK CENTERS LLC REHRIG PACIFIC COMPANY RUFF/CLAYTON SAMUEL JOHNSON LAW SERVICE FOOD SUPER YALU SHERP USA SHERWIN-WILLIAMS COMPANY INCITf-lE SIGNWORKS SIGNS & BANNERS INC SILKTIDE INC SIMENGAARD/PAUL SJOLIEfTYLER SQUBEGEE SQUAD STANTEC CONSULTING SERVICES INC STEINS INC STIGMANJRY AN Amount 1,652.94 16,988.78 440.62 3,834.17 25,856.46 1,784.00 453.00 30,529.86 184.00 248.06 93.45 2,367.15 3,795.50 49.41 475.00 5,148.75 334.25 396.95 6,331.45 660.00 3,087.60 690.92 2,591.19 3,564.60 1,505.85 493.25 320.94 12,029.81 334,296.91 1,000.00 3,550.00 83.93 2,028.78 12.79 160.50 7,285.74 58.26 59.28 4,952.75 3,875.00 288.22 784.32 Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 8 of 9 Vendor Name STREJCHERS STRYKER SALES LLC SUMMIT FOOD SERVICE LLC TACTICAL SOLUTIONS TNT REPAIR LNC TOOL WAAEHOUSE INC TSCHIDNCRAJG UNITED TACTICAL SYSTEMS LLC UNLIMITED AUTOGLASS [NC VESTIS VESTIS WADENA ASPHALT INC WALVATNE/DOUGLAS WASTEVISION Al WEETS DRAINAGE & EXCAVATING LLC WIDSETH SMITH NOLTING & ASSOCIATE! WM CORPORA TE SERVICES INC XU/ALLEN ZIEGLER INC ZORO TOOLS INC Final Total: Vendor Name AMAZON CAPITAL SERVICES INC Final Total: Amount 981.52 150.00 28,103.29 1,856.00 2,954.61 45.02 37.26 446.00 80.00 281.89 235.52 4,860.00 1,650.00 1,336.50 5,600.00 8,610.02 46,875.98 145.92 3,234.45 1,497.17 1,099,047.82 Amount 15,580.33 15,580.33 Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 9 of 9 Vendor Name AN DERSEN/DANIEl AlJTO FIX -OTTERTAIL BROWN/BRENDA DOlJGlAS CO SJ-JERI FPS OFFICE FOREMANJMICJ-lELLE J-lEGLUND/EMIL Y INDEPENDENT CONTRACT SERVICES OF KANABEC CO SHERIFF LAKE REGION HEALTHCARE METCALHHALLIE MINNESOTA MOTOR COMPANY MN DEPT OF CHILDREN YOUTH & FAMILII MN DEPT OF J-lEAL TH NELSON A lJTO CENTER INC NI ELSON/CARIN NIEMANN/KEVIN OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PREMIER BIOTECJ-l INC QUALITY TOYOTA REWIND INC SCHMIDT/I-I EA THER SHERBURNE CO SHERIFF ULSCHMID/LIZA WIDSETJ-l SMITJ-l NOLTING & ASSOCIATE! WIPFLI ADVISORY LLC Final Total: Amount 28.04 493.20 18.20 184.44 34.59 22.89 618.83 40.00 125.00 203.81 1,682.41 6,948.25 40.00 514.72 20.00 143.65 42.00 316.70 1,487.50 454.35 4,380.00 70.14 180.00 17.61 27,161 .39 3,866.88 49,094.60 COMMISSIONER'S VOUCHERS ENTRIES9/24/2026 Kpolejewsk N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 8:32:31AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk General Revenue Fund Copyright 2010-2025 Integrated Financial Systems 01-705-000-0000-6242 450.00 2026 AMC ANNUAL CONF N.LEONARD 10001081 Registration Fees N 23-706-000-0000-6242 250.00 MAWB SUMMER CONF P.CARLSON 10000158 Registration Fees N 23-705-000-0000-6330 367.84 MILEAGE ROOTED & RISING CONF 09/16/2026 Mileage N 14-302-000-0000-6687 6,794.50 ACCT 998-8000 TOMMY GATE W108357 Maintenance Equipment- Current Year N 50-399-000-0000-6304 107.31 ACCT 100331 CHANGE BOLT/LUGNUT 084801 Repair And Maint-Vehicles Y 10-302-000-0000-6505 4,095.38 CLASS 5 - TON OE20347 Aggregates N 14-201-000-0000-6687 535.02 UNIT 2606 UPFIT 12042 Equipment-Current Year N 10-304-000-0000-6406 62.10 ACCT #60428720 - SUPPLIES 10768365 Office and Garage Supplies Y 01-002-000-0000-6240 244.21 BOC MINUTES 8/25/26 C229C4AF-0029 Publishing & Advertising N 01-013-000-0000-6276 1,800.00 CLAIM1471849 S.HILL PSYCH EVAL 2317 Professional Services 6 30171 ASSOCIATION OF MN COUNTIES 700.0030171 16297 BERNSTETTER/SARAH 367.8416297 2588 BERT'S TRUCK EQUIPMENT OF MHD INC 6,794.502588 3423 BUY-MOR PARTS & SERVICE LLC 107.313423 143 CENTRAL SPECIALTIES INC 4,095.38143 9087 CODE 4 SERVICES INC 535.029087 14999 COLE PAPERS INC 62.1014999 16795 COLUMN SOFTWARE PBC 244.2116795 10308 CORE PROFESSIONAL SERVICES PA 1,800.0010308 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ASSOCIATION OF MN COUNTIES BERNSTETTER/SARAH BERT'S TRUCK EQUIPMENT OF MHD INC BUY-MOR PARTS & SERVICE LLC CENTRAL SPECIALTIES INC CODE 4 SERVICES INC COLE PAPERS INC COLUMN SOFTWARE PBC CORE PROFESSIONAL SERVICES PA Otter Tail County Auditor ELLINGSON PLUMBING HEATING AC ELECTRIC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk General Revenue Fund Copyright 2010-2025 Integrated Financial Systems 01-112-000-0000-6426 97.96 SAFETY TOE BOOTS 09/04/2026 Uniform Allowance N 50-000-000-0000-6674 867.00 PUSH BUTTON STN ON 50' FM INV11067 2022A Bond Eligible Expenses N 23-705-000-7001-6828 296.25 2025 TIF REPORTING INV108485 Site Development (TIF)N 14-112-000-0000-6688 55,610.00 SERVER ROOM COOLING SYS 11782 Building Expenses - Major N 50-000-000-0170-6304 195.00 SRV CALL FIXED DOOR 771796 Repair And Maintenance Y 50-000-000-0120-6291 1,700.00 HAULING CHARGES 58795 Contract Transportation N 50-000-000-0170-6291 11,050.00 HAULING CHARGES 58795 Contract Transportation N 50-399-000-0000-6291 3,735.00 HAULING CHARGES 58795 Contract Transportation N 01-112-000-0000-6304 27.00 NEW TUBE, FLAT REPAIR 418178 Repair And Maintenance-Vehicle N 10-302-000-0000-6350 2,100.00 MILLED PATCHES 2208 Maintenance Contractor N 02-103-000-0000-6369 4,229.88 ACCT 27-2711103 LAREDO AUG 202 0244656-IN Miscellaneous Charges N 16703 DANIELSON/MATTHEW 97.9616703 16674 DMH COMPANIES 867.0016674 5485 EHLERS & ASSOCIATES INC 296.255485 13330 55,610.0013330 14552 EZ OPEN GARAGE DOOR 195.0014552 2153 FERGUS POWER PUMP INC 16,485.002153 35018 FERGUS TIRE CENTER INC 27.0035018 12468 FERGUSON ASPHALT PAVING INC 2,100.0012468 13636 FIDLAR TECHNOLOGIES INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions ELLINGSON PLUMBING HEATING AC ELECTRIC DANIELSON/MATTHEW DMH COMPANIES EHLERS & ASSOCIATES INC EZ OPEN GARAGE DOOR FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FERGUSON ASPHALT PAVING INC Otter Tail County Auditor FOTH INFRASTRUCTURE & ENVIRONMENT LLC General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk Copyright 2010-2025 Integrated Financial Systems 10-302-000-0000-6510 5,174.40 ACCT #489 - CSS-1H D50 FOG SEA 36919593-0 Bituminous Material N 50-000-000-0120-6276 648.08 PROJECT 0026O010.00 SERVICES 106564 Professional Services N 50-000-000-0130-6276 440.84 PROJECT 0026O011.00 SERVICES 106566 Professional Services N 50-000-000-0110-6276 1,592.53 PROJECT 0026O012.00 SERVICES 106567 Engineering And Hydrological Testing N 50-000-000-0150-6276 1,592.53 PROJECT 0026O012.00 SERVICES 106567 Professional Services N 01-043-000-0000-6342 3,156.00 ACCT OTT0751SCANNER/MIRROR IMG 2610OTT0751 Service Agreements/Technical Support N 01-044-000-0000-6330 258.40 MILEAGE INCOME EXAM 09/10/2026 Mileage N 01-112-109-0000-6342 170.00 ACCT OT SHERIFF HOLDING TANK 48260 Service Agreements N 50-000-000-0000-6981 177.41 COMPOST LINERS 90283558 Organic Grant Expense N 10-302-000-0000-6369 2,914.50 PROFESSIONAL SERVICES - PUMP C 83709 Miscellaneous Charges N 23-706-807-0000-6685 7,337.70 HVAC/PLUMBING DOWNPAYMENT 5204 Remodeling Expenses N 4,229.8813636 8589 FLINT HILLS RESOURCES LP 5,174.408589 387 4,273.98387 14795 GIRARD'S BUSINESS SOLUTIONS INC 3,156.0014795 10387 HANSON/BRANDIE 258.4010387 9453 HAWES SEPTIC TANK PUMPING LLC 170.009453 7164 HILLYARD INC 177.417164 5835 HOUSTON ENGINEERING INC 2,914.505835 18447 J BROTHERS MECHANICAL PLUS LLC 7,337.7018447 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions FOTH INFRASTRUCTURE & ENVIRONMENT LLC FIDLAR TECHNOLOGIES INC FLINT HILLS RESOURCES LP GIRARD'S BUSINESS SOLUTIONS INC HANSON/BRANDIE HAWES SEPTIC TANK PUMPING LLC HILLYARD INC HOUSTON ENGINEERING INC J BROTHERS MECHANICAL PLUS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk Parks and Trails Copyright 2010-2025 Integrated Financial Systems 09-507-570-4001-6300 310.00 ACCT C1837 TOILET RENTAL I20534 Building And Grounds Maintenance 1 01-013-000-0000-6262 30.00 56-P7-92-1232 C.ANDERSON 2029145 Public Defender Y 01-013-000-0000-6262 305.00 56-P9-01-723 S. COX 2029146 Public Defender Y 01-013-000-0000-6262 135.00 56-PR-17-691 D.DEFIEL 2029147 Public Defender Y 01-091-000-0000-6270 1,000.00 56-JV-26-1268 TOXICOLOGY SVCS 09/15/2026 Misc Professional-Expert Witness Y 01-091-000-0000-6270 1,200.00 56-CR-25-499 EXPERT WTNSS FEE 1VC00003847 Misc Professional-Expert Witness N 01-201-000-0000-6433 167.50 ACCT30025613 BOTELLO DOT EXAM 329537403 Special Medical N 01-250-000-0000-6436 205.00 ACCT30025613 FOREMAN DOT EXAM 329537403 New hire start up cost N 01-705-000-0000-6276 5,000.00 MATTER 47988 REPRESENTATION 882007 Professional Services Y 10-304-000-0000-6565 2,228.00 ACCT #0672276 - DIESEL FUEL 181073 Fuels - Diesel N 10-304-000-0000-6565 5,490.00 ACCT #0672276 - DIESEL FUEL 181090 Fuels - Diesel N 01-201-000-0000-6171 399.00 REG FEE CRISIS COMM IN ACTION 5951 Tuition And Education Expenses N 23-706-807-0000-6670 124.00 ACCT 7639 ADD DWELLING 17558 Site Acquisition N 11098 JAKE'S JOHNS LLC 310.0011098 10408 JONES LAW OFFICE 470.0010408 18214 KADEHJIAN/LEO J 1,000.0018214 79 LAKE REGION HEALTHCARE 1,572.5079 6000 LARKIN HOFFMAN PUBLIC AFFAIRS INC 5,000.006000 5379 LEAF RIVER AG SERVICE 7,718.005379 7045 LETAC 399.007045 546 MCIT 124.00546 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions JAKE'S JOHNS LLC JONES LAW OFFICE KADEHJIAN/LEO J LAKE REGION HEALTHCARE LARKIN HOFFMAN PUBLIC AFFAIRS INC LEAF RIVER AG SERVICE LETAC MCIT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk Parks and Trails Copyright 2010-2025 Integrated Financial Systems 09-507-000-0000-6306 93.91 ACCT 9988492 OIL CHANGE 914193 Repair/Maint. Equip N 01-091-000-0000-6342 32.40 ACCT 1143 SHREDDING SERVICE 474256 Service Agreements N 01-031-000-0000-6560 37.50 UNIT 3020 THREE KEYS 5081314 Gasoline & Oil N 14-302-000-0000-6687 46,741.00 UNIT 363 2026 RAM PICKUP F1T053 Maintenance Equipment- Current Year N 14-302-000-0000-6687 54,306.00 UNIT 314 2026 FORD F350 FT353 Maintenance Equipment- Current Year N 14-406-000-0000-6687 30,130.60 2027 GMC TERRAIN-PROBATION F 3V007 Equipment - Court Services N 10-302-000-0000-6331 7.23 MEAL REIMBURSEMENT 9/15/2026 Travel Expenses N 10-301-000-0000-6264 8,015.17 ACCT #C002001 - SOFTWARE MAINT INV006761 Data Processing Techn Support N 10-302-000-0000-6350 1,850.00 RESET APRONS ON BOTH SIDES OF 266 Maintenance Contractor N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING NOV 25110602 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING DEC 25120608 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING JAN 26010613 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING FEB 26020607 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING MAR 26030617 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING APR 26040625 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING MAY 26050609 Service Agreements N 01-061-000-0000-6342 690.89 ACCT 100SEC090 COMPUTING JUN 26060612 Service Agreements N 01-061-000-0000-6342 979.81 ACCT 100SEC090 COMPUTING JUL 26070625 Service Agreements N 42863 MINNESOTA MOTOR COMPANY 93.9142863 7661 MINNKOTA ENVIRO SERVICES INC 32.407661 43227 NELSON AUTO CENTER INC 131,215.1043227 17930 NELSON/CHAD 7.2317930 18448 NEUMO ENTERPRISE SOLUTIONS LLC 8,015.1718448 17298 NORTHLAND AREA SERVICES 1,850.0017298 4106 OFFICE OF MNIT SERVICES Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC NELSON AUTO CENTER INC NELSON/CHAD NEUMO ENTERPRISE SOLUTIONS LLC NORTHLAND AREA SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk General Revenue Fund Copyright 2010-2025 Integrated Financial Systems 01-061-000-0000-6342 979.81 ACCT 100SEC090 COMPUTING AUG 26080612 Service Agreements N 01-125-000-0000-6369 36.75 ACCT 100A05602 VOICE SEP 2026 W26080513 Miscellaneous Charges N 11-406-000-0000-6276 26.25 ACCT 100A05602 VOICE SEP 2026 W26080513 Professional Services N 11-407-200-0047-6276 557.55 ACCT 100A05602 VOICE SEP 2026 W26080513 Professional Services N 11-420-601-0000-6276 716.40 ACCT 100A05602 VOICE SEP 2026 W26080513 Professional Services N 10-302-000-0000-6369 184.00 ACCT #O2430 - OSHA HEP B 2 DOS 643 Miscellaneous Charges N 01-031-000-0000-6436 61.88 SOCIAL WORKER/CHILD PROTECTION NW-2608058 New hire start up cost N 02-285-000-0000-6829 20,000.00 GRANT REIMBURSEMENT-SIREN JULY 2026 Hazard Mitigation Project Assist Grant N 50-000-000-0000-6981 14.00 ACCT 1000 SCALE FEES AUG2026 Organic Grant Expense N 01-149-000-0000-6342 2,440.00 ACCT 679827 5MB DATA PLAN IN200-2015499 Service Agreements N 50-000-000-0120-6565 512.30 ACCT 988529 DIESEL FMD5-DYED 88126990 Fuels N 01-149-000-0000-6210 1,268.67 ACCT 7900044080412129 SHIPPING 09/11/26 Postage & Postage Meter N 10-302-000-0000-6242 650.00 2026 FALL MAINTENANCE EXPO 2110016501 Registration Fees N 8,823.694106 115 OTTER TAIL CO PUBLIC HEALTH 184.00115 70 PARKERS PRAIRIE INDEPENDENT LLC/THE 61.8870 862 PARKERS PRAIRIE/CITY OF 20,000.00862 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.0011107 12526 PRECISE MRM LLC 2,440.0012526 45475 PRO AG FARMERS CO OP 512.3045475 12325 QUADIENT FINANCE USA INC 1,268.6712325 9547 REGENTS OF THE UNIVERSITY OF MN Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OFFICE OF MNIT SERVICES OTTER TAIL CO PUBLIC HEALTH PARKERS PRAIRIE INDEPENDENT LLC/THE PARKERS PRAIRIE/CITY OF PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRO AG FARMERS CO OP QUADIENT FINANCE USA INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:32:31AM9/24/2026 Kpolejewsk Road And Bridge Fund Copyright 2010-2025 Integrated Financial Systems 50-000-000-0000-6276 15,102.50 ACCT 1558129 C&D WASTE MGMT 2581864 Professional Services N 50-000-000-0000-6276 8,615.25 ACCT 1558129 C&D WASTE MGMT 2595980 Professional Services N 10-301-000-0000-6406 154.61 ACCT #DET 1673054 - SUPPLIES 7011102065 Office Supplies N 09-507-570-4002-6300 189.00 TOILET RENTAL/CLEANING AUG 26 13486 Building And Grounds Maintenance N 50-000-000-0150-6290 149.00 TOILET RENTAL/CLEANING AUG 26 13466 Contracted Services.N 01-063-000-0000-6369 590.00 ROOM RENTAL-ELECTION TRNG 110102 Miscellaneous Charges 1 01-149-000-0000-6210 30,000.00 POC#8041212 POSTAGE FUNDS 031-375 Postage & Postage Meter N 10-302-000-0000-6572 1,710.30 ACCT #000019 - PUMP 1.5 HP IN060-2007326 Repair And Maintenance Supplies N 50-000-000-0120-6306 901.49 ACCT 6842300 REPAIRS S1000856404 Repair/Maint. Equip N 650.009547 17017 STANTEC CONSULTING SERVICES INC 23,717.7517017 10646 STAPLES BUSINESS CREDIT 154.6110646 2043 SUPER SEPTIC INC 338.002043 10776 THUMPER POND RESORT 590.0010776 7819 US POSTAL SERVICE 30,000.007819 2909 VARITECH INDUSTRIES INC 1,710.302909 2086 ZIEGLER INC 901.492086 367,250.84 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............56 Vendors 85 Transactions REGENTS OF THE UNIVERSITY OF MN STANTEC CONSULTING SERVICES INC STAPLES BUSINESS CREDIT SUPER SEPTIC INC THUMPER POND RESORT US POSTAL SERVICE VARITECH INDUSTRIES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 8:32:31AM9/24/2026 Kpolejewsk Solid Waste Fund Copyright 2010-2025 Integrated Financial Systems Page 9Audit List for Board Otter Tail County Auditor Community Development Authority Amount 56,599.01 General Revenue Fund 1 24,229.88 General Fund Dedicated Accounts 2 592.91 Parks and Trails 9 34,635.69 Road And Bridge Fund 10 1,300.20 Health and Wellness Fund 11 194,117.12 Capital Improvement Fund 14 8,375.79 23 47,400.24 Solid Waste Fund 50 367,250.84 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9/24/2026 Kpolejewsk N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 8:38:24AM MANUAL WARRANTS/VOIDS/CORRECTIONS r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS Account/Formula 8:38:24AM9/24/2026 Kpolejewsk General Revenue Fund Copyright 2010-2025 Integrated Financial Systems 01-031-000-0000-6406 8.99 WEEKLY PLANNER 1R33-6JNJ-9TDW Office Supplies 75 N 01-031-000-0000-6406 36.91 NAPKINS 1R39-6DWC-634X Office Supplies 1 N 01-041-000-0000-6406 67.31 PENS, HILIGHTERS, SHELF LABELS 1CYR-FFJH-7CQP Office Supplies 73 N 01-042-000-0000-6406 198.52 OFFICE SUPPLES 1YWG-K14P-FNQC Office Supplies 2 N 01-044-000-0000-6406 24.00 MAGNETIC FOLDER ORGANIZER 1KP7-QD49-CPJR Office Supplies 28 N 01-044-000-0000-6677 77.86 POWER INVERTER DC TO AC 1WYM-3Y96-9K6V Office Furniture And Equipment 29 N 01-061-000-0000-6680 325.82 QTY 2 BLUETOOTH HEADSET 13W6-MDM3-7TVJ Computer Hardware 32 N 01-061-000-0000-6406 24.98 USB DATA CABLE 1DDR-9K7X-1J3P Office Supplies 30 N 01-061-000-0000-6406 161.04 QTY 12 WIRELESS MOUSE 1QWV-H9NY-7TWJ Office Supplies 31 N 01-061-000-0000-6680 2,255.87 LAPTOP, ACCESSORIES 1YRP-LPY7-7MRJ Computer Hardware 33 N 01-063-000-0000-6406 9.49 FILE FOLDER TABS- ELECTIONS 1CYR-FFJH-7CQP Office Supplies 72 N 01-112-000-0000-6572 54.44 SOLDERING TOOL, SCRWDRIVER SET 1CG9-FL6W-QMFR Repair And Maintenance/Supplies 4 N 01-112-101-0000-6487 240.34 DEWALT TRANSFER PUMP 1P1R-3NMW-FLVW Tools And Minor Equipment 5 N 01-112-101-0000-6572 73.92 DOOR MATT, V-BELT,SOLDER FLUX 1Q3L-4CCN-DT1R Repair And Maintenance/Supplies 6 N 01-112-000-0000-6572 202.47 D&C CELL ALKALINE BATTERIES 1RRP-3VCV-QGTF Repair And Maintenance/Supplies 34 N 01-112-000-0000-6572 78.18 HOLE COVER FOR SINK 1V4Q-4CQR-GYNP Repair And Maintenance/Supplies 3 N 01-125-000-0000-6369 253.53 SUPPLIES,LOCKBOX,ROOT KILLER 1DVG-QDM4-T6KT Miscellaneous Charges 35 N 01-125-000-0000-6369 63.52 ADDRESS LABELS/ENVELOPES 1PPR-C91R-7HY3 Miscellaneous Charges 79 N 01-201-000-0000-6406 13.99 WIRELESS MOUSE 114D-3VDV-969C Office Supplies 39 N 01-201-000-0000-6406 25.09 DISHWAND REFILL KIT 16PW-4GMJ-66PP Office Supplies 37 N 01-201-000-0000-6492 192.00 3 PACKS OF 6 PAIRS FILTER 1C1M-6TVP-F1J7 Police Equipment 51 N 01-201-000-0000-6426 180.00 UNDER ARMOUR WOMENS SS POLO 1CDC-KXJC-FXL4 Uniform Allowance 48 N 01-201-000-0000-6406 15.29 DYMO LABEL TAPE 1DLR-P4L9-M7R6 Office Supplies 41 N 01-201-000-0000-6406 308.50 FLASHDRIVES & OFFICE SUPPLIES 1HPF-CLP4-QXDH Office Supplies 44 N 01-201-000-0000-6492 256.00 4 PACKS OF 6 PARTICLE FILTER 1Q9R-LRJ1-P93P Police Equipment 50 N 01-201-000-0000-6406 22.47 QTY 3-12PK PENS 1QG3-LQLF-J3XG Office Supplies 46 N 01-201-000-0000-6677 628.99 USB SCANNER 1QMV-X4LK-DTTP Office Furniture And Equipment-Minor 52 N 01-201-000-0000-6406 34.61 SHARPIES, CELL PHONE CASE 1R7W-6R13-4QVH Office Supplies 38 N 01-201-000-0000-6426 180.00 UNDER ARMOUR WOMENS SS POLO 1RRC-G7MQ-PHPJ Uniform Allowance 47 N 01-201-000-0000-6406 15.19 DYMO LABEL TAPE REFILL 1RTN-V3Q7-9GT9 Office Supplies 42 N 01-201-000-0000-6406 366.28 FLASH DRIVES 1RTN-V3Q7-9LGX Office Supplies 43 N 01-201-000-0000-6426 118.29 TABLET & PHONE MOUNT&MONITOR 1TD3-6DXK-YTDF Uniform Allowance 49 N 01-201-000-0000-6406 8.99 2027 PLANNER 1TYN-JK6G-6RP9 Office Supplies 36 N 01-601-000-0000-6406 15.32 CHECKBOOK COVER 116P-N7X6-C7RH Office Supplies 26 N 01-601-000-0000-6406 3.94 BINDER CLIPS 1DGT-J1LR-RGJL Office Supplies 53 N 01-601-000-0000-6406 11.43 DESKTOP KEYBOARD 1LJQ-1CFR-VRGY Office Supplies 55 N 01-601-000-0000-6406 17.04 MAILING ENVELOPES 1N44-J6LF-DXTK Office Supplies 45 N 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - Otter Tail County Auditor MANUAL WARRANTS/VOIDS/CORRECTIONS Account/Formula 8:38:24AM9/24/2026 Kpolejewsk General Revenue Fund Copyright 2010-2025 Integrated Financial Systems 01-601-000-0000-6406 211.55 SIDEWALK CURB SIGN 1NTW-CMKR-PT4P Office Supplies 54 N 01-601-000-0000-6406 44.34 MANILLA ENVELOPES 1TD1-1PXP-4T3G Office Supplies 27 N 01-601-000-0000-6406 110.57 OFFICE SUPPLIES 1VT3-JLG9-4M64 Office Supplies 40 N 01-705-000-0000-6340 79.00 MINI MIC PLUS CHARGERS 14LF-HK47-1P6W Office Equipment Rental & Maint. 7 N 02-214-000-0000-6680 719.97 QTY 3 SAMSUNG SSD PRO 1977-QWKD-1HVK Computer Hdwe And Disks 56 N 02-214-000-0000-6680 84.69 ERGONOMIC WIRELESS MOUSE 1WLG-K7DG-PNWP Computer Hdwe And Disks 57 N 09-507-510-0000-6300 9.99 PRUNING SHEARS 14NV-71F6-DC9H Building And Grounds Maintenance 65 N 09-507-000-0000-6306 49.99 ZERO TURN LAWN MOWER TIRES 14TQ-Q9MW-C717 Repair/Maint. Equip 24 N 09-507-510-0000-6300 35.14 EXHAUST FAN REPLACEMENT 1FHP-DV3P-C9H1 Building And Grounds Maintenance 80 N 09-507-510-0000-6300 35.85 GRASS SEED 1HFL-TH19-7VRH Building And Grounds Maintenance 64 N 09-507-000-0000-6306 36.81 6 PK 4 CYCLE ENGINE OIL 1HTW-3V7G-F6Q9 Repair/Maint. Equip 82 N 09-507-000-0000-6306 14.93 SPARK PLUGS 1MGW-6JRR-679Y Repair/Maint. Equip 63 N 09-507-000-0000-6306 22.44 WINTER FUEL ADDITIVE 1WY3-DDCL-HM1T Repair/Maint. Equip 25 N 09-507-510-0000-6300 47.27 LIVE FLOWERN PERENNIAL 1X9Q-JPDN-CT3T Building And Grounds Maintenance 81 N 10-301-000-0000-6406 79.98 MONITOR MOUNT 1RP6-C7PQ-9PV9 Office Supplies 66 N 10-302-000-0000-6500 314.77 NITRILE DISPOSABLE GLOVES 1XVX-N39W-73XM Supplies 67 N 11-407-200-0022-6488 47.85 EXAM GLOVES ALCOHOL WIPES 17N3-N4YV-6DF6 Phn Program Supplies - Wic 69 N 11-407-200-0047-6488 23.06 KOOLAID,CHILDRENS BOOKS 17N3-N4YV-6DF6 MECSH Program Supplies 68 N 11-420-601-0000-6406 2.45 SCISSORS 1CHX-DX4H-QVMH Office Supplies 16 N 11-420-601-0000-6406 6.49 SCREEN PROTECTOR 1J7V-RC6F-913K Office Supplies 23 N 11-420-601-0000-6406 7.89 PACKING TAPE 1J7V-RC6F-9MFF Office Supplies 12 N 11-420-601-0000-6406 26.17 ENVELOPES 1JG1-QH3K-T4MH Office Supplies 10 N 11-420-601-0000-6406 13.99 NOTEBOOKS 1LJQ-1CFR-Q6KL Office Supplies 70 N 11-420-601-0000-6406 3.15 CORRECTION TAPE 1MNY-FGDP-1WQL Office Supplies 77 N 11-420-601-0000-6406 3.50 PHONE HOLDER 1P4D-NKJF-RWHM Office Supplies 18 N 11-420-601-0000-6406 4.90 RTR CSE FOR NETGEAR NIGHTHAWK 1QNL-7QFN-LYCL Office Supplies 20 N 11-420-601-0000-6406 32.21 ENVELOPES 1TH9-9VX7-LNL1 Office Supplies 8 N 11-420-601-0000-6406 5.56 ADHESIVE 1V9W-V7KV-3CD9 Office Supplies 14 N 11-430-700-0000-6406 4.54 SCISSORS 1CHX-DX4H-QVMH Office Supplies 17 N 11-430-700-0000-6406 12.04 SCREEN PROTECTOR 1J7V-RC6F-913K Office Supplies 22 N 11-430-700-0000-6406 14.66 PACKING TAPE 1J7V-RC6F-9MFF Office Supplies 13 N 11-430-700-0000-6406 48.59 ENVELOPES 1JG1-QH3K-T4MH Office Supplies 11 N 11-430-700-0000-6406 25.97 NOTEBOOKS 1LJQ-1CFR-Q6KL Office Supplies 71 N 11-430-700-0000-6406 5.84 CORRECTION TAPE 1MNY-FGDP-1WQL Office Supplies 78 N 11-430-700-0000-6406 6.49 PHONE HOLDER 1P4D-NKJF-RWHM Office Supplies 19 N 11-430-700-0000-6406 9.09 RTR CSE FOR NETGEAR NIGHTHAWK 1QNL-7QFN-LYCL Office Supplies 21 N 11-430-700-0000-6406 59.83 ENVELOPES 1TH9-9VX7-LNL1 Office Supplies 9 N 11-430-700-0000-6406 10.32 ADHESIVE 1V9W-V7KV-3CD9 Office Supplies 15 N Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Otter Tail County Auditor MANUAL WARRANTS/VOIDS/CORRECTIONS Account/Formula 8:38:24AM9/24/2026 Kpolejewsk Solid Waste Fund Copyright 2010-2025 Integrated Financial Systems 50-000-000-0000-6406 18.55 DIGITAL VOICE RECORDER 1DGT-J1LR-WYVX Office Supplies 58 N 50-399-000-0000-6453 155.48 INDUSTRIAL WORK GLOVES 1FHP-DV3P-716H Ppe & Safety Equip.&Supplies 74 N 51-000-000-0000-6491 430.89 LAWN SPRAY, INSECTICIDE, WIPES 11MG-9T9R-1LLG Operating Supplies 62 N 51-000-000-0000-6491 17.24 ROUND RUN CAPACITOR 13RP-79WM-6TV4 Operating Supplies 76 N 51-000-000-0000-6491 49.36 TROUBLE LIGHT QTY 2 14FJ-XDCQ-FH9X Operating Supplies 61 N 51-000-000-0000-6379 857.12 6 PK COFFEE FILTERS, COCOA MIX 166J-XXYJ-33DC Miscellaneous Charges 59 N 51-000-000-0000-6487 98.99 COMMERCIAL BROOM-CASE OF 6 1DYK-3TPN-FYYT Tools & Minor Equipment 60 N 10,110.1214386 10,110.12 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 82 Transactions Final Total ............1 Vendors 82 Transactions AMAZON CAPITAL SERVICES INC Otter Tail County Auditor MANUAL WARRANTS/VOIDS/CORRECTIONS Prairie Lakes Municipal Sw Authority 8:38:24AM9/24/2026 Kpolejewsk Copyright 2010-2025 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor MANUAL WARRANTS/VOIDS/CORRECTIONS Prairie Lakes Municipal Sw Authority Amount 6,656.07 General Revenue Fund 1 804.66 General Fund Dedicated Accounts 2 252.42 Parks and Trails 9 394.75 Road And Bridge Fund 10 374.59 Health and Wellness Fund 11 174.03 Solid Waste Fund 50 1,453.60 51 10,110.12 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES9/24/2026 Apanderson Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:57:51AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 11-430-700-0000-6331 8.57 Meal 07/22-08/27/26 Travel Expense - Ss Adm 3 N 07/22/2026 08/27/2026 11-430-700-0000-6331 17.25 Meal 07/22-08/27/26 Travel Expense - Ss Adm 6 N 07/22/2026 08/27/2026 11-430-710-1621-6097 18.69 Client Meal 07/22-08/27/26 In Home Service - Brief 4 N 07/22/2026 08/27/2026 11-430-710-1621-6097 17.85 Client Meal 07/22-08/27/26 In Home Service - Brief 5 N 07/22/2026 08/27/2026 11-430-710-1621-6097 28.12 Client Meal 07/22-08/27/26 In Home Service - Brief 7 N 07/22/2026 08/27/2026 11-430-740-0000-6277 45.00 ADU LAC Mtg 08/26/2026 Mental Health Adv Committees 29 Y 08/26/2026 08/26/2026 11-430-700-0000-6330 48.64 Mileage 07/24-09/09/26 Mileage - Ss Adm 28 N 07/24/2026 09/09/2026 11-430-700-0000-6331 12.53 Meal 07/24-09/09/26 Travel Expense - Ss Adm 25 N 07/24/2026 09/09/2026 11-430-700-0000-6331 9.81 Meal 07/24-09/09/26 Travel Expense - Ss Adm 26 N 07/24/2026 09/09/2026 11-430-710-1621-6097 9.81 Client Meal 07/24-09/09/26 In Home Service - Brief 27 N 07/24/2026 09/09/2026 11-430-700-0000-6331 20.00 Meal 09/17/2026 Travel Expense - Ss Adm 39 N 09/17/2026 09/17/2026 11-420-640-0000-6298 97.00 Child Support Blood Tests 14263482026 Genetic Testing 13 6 08/01/2026 08/31/2026 11-420-640-0000-6298 29.00 Child Support Blood 14313282026 Genetic Testing 14 6 10018 ANDERSON/MEGAN 90.4810018 17822 BEEBOUT/LAWANA 45.0017822 13727 COLE/MELANIE 80.7913727 6148 DAHL/MELISSA 20.006148 11695 DNA DIAGNOSTICS CENTER INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 4 Transactions 1 Transactions ANDERSON/MEGAN BEEBOUT/LAWANA COLE/MELANIE DAHL/MELISSA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 08/01/2026 08/31/2026 11-430-700-0000-6304 27.00 Acct #2461 418156 Motor Vehicle Service And Repair 35 N 09/15/2026 09/15/2026 11-430-700-0000-6331 17.60 Meal 08/12/2026 Travel Expense - Ss Adm 23 N 08/12/2026 08/12/2026 11-430-700-0000-6304 25.00 Unit #19473 1003988 Motor Vehicle Service And Repair 40 Y 09/16/2026 09/16/2026 11-406-000-0000-6261 1,310.00 ADU Monitoring August 0826531 Ream Electronic Monitoring 17 6 08/01/2026 08/31/2026 11-406-000-0000-6435 55.00 Sweat Patch Confirmation DT 0826131 Drug Testing 30 6 08/01/2026 08/31/2026 11-420-601-0000-6342 12.95 Cust #1143 - NYM 474253 Service Agreements 19 N 08/01/2026 08/31/2026 11-420-601-0000-6342 46.62 Cust #1143 - GSC 474253 Service Agreements 21 N 08/01/2026 08/31/2026 11-420-640-0000-6342 35.00 Cust #1143 - Child Support 474253 Service Agreements 18 N 08/01/2026 08/31/2026 11-430-700-0000-6342 24.05 Cust #1143 - NYM 474253 Service Agreements 20 N 08/01/2026 08/31/2026 11-430-700-0000-6342 86.58 Cust #1143 - GSC 474253 Service Agreements 22 N 08/01/2026 08/31/2026 126.0011695 35018 FERGUS TIRE CENTER INC 27.0035018 15130 KLOEK/ASHLEY 17.6015130 14050 LAKELAND AUTO REPAIR LLC 25.0014050 8089 MIDWEST MONITORING & SURVEILANCE 1,365.008089 7661 MINNKOTA ENVIRO SERVICES INC 205.207661 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 5 Transactions DNA DIAGNOSTICS CENTER INC FERGUS TIRE CENTER INC KLOEK/ASHLEY LAKELAND AUTO REPAIR LLC MIDWEST MONITORING & SURVEILANCE MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 11-430-720-2112-6061 3,079.00 08-26 CCAP A300MC56285I County Match BSF/CCAP 36 N 08/01/2026 08/31/2026 11-420-605-0000-6040 3,207.82 07-26 Maxis Recoveries A300MX56281I State Share Of Maxis Refunds To State 43 N 07/01/2026 07/31/2026 11-430-700-0000-6304 4,815.00 ACCT #9988150 6349327 Motor Vehicle Service And Repair 24 N 09/09/2026 09/09/2026 11-430-700-0000-6304 19.10 Acct #9988150 6350508 Motor Vehicle Service And Repair 44 N 09/23/2026 09/23/2026 11-420-640-0000-6297 55.88 Process Service + Mileage 849973 Iv-D Sheriff's Costs 16 Y 09/01/2026 09/01/2026 11-409-000-0036-6379 125.00 Collab - ROOTS-Kristi G.08/11/2026 Partner Professional Development 34 N 08/11/2026 08/11/2026 11-420-640-0000-6297 110.00 Case#20261109/Party#001 09/12/2026 Iv-D Sheriff's Costs 37 N 09/12/2026 09/12/2026 11-420-640-0000-6297 40.00 Case#20261109/Party#002 09/12/2026 Iv-D Sheriff's Costs 38 N 09/12/2026 09/12/2026 11-420-601-0000-6272 10,929.60 FPI Expenses - Jeff July-Aug 2026 Fraud Prevention Officer Expense (FPI) 32 N 07/01/2026 08/31/2026 11-420-601-0000-6272 1,651.20 FPI Expenses - Karen July-Aug 2026 Fraud Prevention Officer Expense (FPI) 33 N 12077 MN DEPT OF CHILDREN YOUTH & FAMILIES 3,079.0012077 43022 MN DEPT OF HUMAN SERVICES 3,207.8243022 43227 NELSON AUTO CENTER INC 4,834.1043227 15583 NIEMANN/KEVIN 55.8815583 115 OTTER TAIL CO PUBLIC HEALTH 125.00115 44010 OTTER TAIL CO SHERIFF 150.0044010 44003 OTTER TAIL CO TREASURER Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions MN DEPT OF CHILDREN YOUTH & FAMILIES MN DEPT OF HUMAN SERVICES NELSON AUTO CENTER INC NIEMANN/KEVIN OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 07/01/2026 08/31/2026 11-430-700-0000-6171 308.92 Training Lodging 08/25-08/27/26 Ss Adm Training 8 N 08/25/2026 08/27/2026 11-420-601-0000-6210 35.00 ACCT #675931 09/03/2026 Postage Im Adm 9 N 09/03/2026 09/03/2026 11-430-700-0000-6210 65.00 Permit: PD 95006-000 09/03/2026 Postage Ss Adm 10 N 09/03/2026 09/03/2026 11-406-730-0020-6435 2,640.00 UA Cups & Oraltox 2378886 Drug Court Drug Testing 11 N 09/03/2026 09/03/2026 11-406-730-0010-6435 1,190.00 UA Cups 2378887 Dwi Court Drug Testing 12 N 09/03/2026 09/03/2026 11-406-000-0000-6435 2,575.00 UA Cups & OralTox 2379266 Drug Testing 42 N 09/08/2026 09/08/2026 11-406-000-0000-6435 1,258.60 Test Confirmations L3387503 Drug Testing 15 6 09/05/2026 09/05/2026 11-430-700-0000-6304 72.72 Acct #139 6206998 Motor Vehicle Service And Repair 31 N 09/11/2026 09/11/2026 11-406-000-0000-6331 17.07 Placement Visit-Grand Rapids 09/08/2026 Travel Expenses - Probation 41 N 09/08/2026 09/08/2026 12,580.8044003 12186 PENKE VALDES/LYNNE 308.9212186 149 POSTMASTER 100.00149 5853 PREMIER BIOTECH INC 6,405.005853 14747 PREMIER BIOTECH LABS LLC 1,258.6014747 46006 QUALITY TOYOTA 72.7246006 15794 SCHOMMER/MICHAEL Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions OTTER TAIL CO TREASURER PENKE VALDES/LYNNE POSTMASTER PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC QUALITY TOYOTA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 11-406-000-0000-6331 20.00 Meal - Client Transport 08/25/2026 Travel Expenses - Probation 1 N 08/25/2026 08/25/2026 11-406-000-0000-6001 11,617.00 Detention Costs July 1744-246-1 Detention Center Costs - Probation 2 N 07/01/2026 07/31/2026 17.0715794 17508 WENZEL/ERICA 20.0017508 52139 WEST CENTRAL REG JUVENILE CTR 11,617.0052139 45,833.98 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions Final Total ............25 Vendors 44 Transactions SCHOMMER/MICHAEL WENZEL/ERICA WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:57:51AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems Page 7Audit List for Board Otter Tail County Auditor Amount 45,833.98 Health and Wellness Fund 11 45,833.98 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES9/24/2026 Apanderson Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:03:32AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:03:32AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 11-407-600-0090-6488 85.00 RN LICENSE RENEW/CDC INFRAST AUG2026 EXPENS Phn Program Supplies 1 N 08/31/2026 08/31/2026 11-407-200-0047-6330 24.32 32 MILES AUG2026 MILEAG MECSH Mileage 11 N 08/31/2026 08/31/2026 11-407-300-0071-6488 267.51 REFRIGERATOR/FREEZER DSINV-037707 Imz Program Supplies 14 N 09/17/2026 09/17/2026 11-407-200-0023-6330 9.12 12 MILES AUG2026 MILEAG FHV Mileage 9 N 08/31/2026 08/31/2026 11-407-200-0060-6331 16.77 9/2 LUNCH/GHSA CONF - TZD AUG2026 EXPENS Travel Expenses - Inj Prev 4 N 09/02/2026 09/02/2026 11-407-200-0060-6331 22.00 8/31 SUPPER/GHSA CONF - TZD AUG2026 EXPENS Travel Expenses - Inj Prev 5 N 09/02/2026 09/02/2026 11-407-200-0060-6331 111.00 3DAYS PARKING/GHSA CONF - TZD AUG2026 EXPENS Travel Expenses - Inj Prev 6 N 09/02/2026 09/02/2026 11-407-600-0090-6488 44.40 SHREDDING/NYM 474255 Phn Program Supplies 8 N 08/31/2026 08/31/2026 11-407-600-0090-6331 18.20 LUNCH - MCHHSA CONF AUG2026 EXPENS Travel Expenses 2 N 08/26/2026 08/26/2026 11-407-300-0071-6488 3,218.77 FLUZONE 7146152300 Imz Program Supplies 13 N 17737 CLARK/LINDSEY 109.3217737 12788 CONTROL SOLUTIONS INC 267.5112788 12483 FRUSTOL/ANNE 9.1212483 16809 FRUSTOL/EMILY 149.7716809 7661 MINNKOTA ENVIRO SERVICES INC 44.407661 5846 OEHLER/KAREN 18.205846 12084 SANOFI PASTEUR INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions CLARK/LINDSEY CONTROL SOLUTIONS INC FRUSTOL/ANNE FRUSTOL/EMILY MINNKOTA ENVIRO SERVICES INC OEHLER/KAREN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:03:32AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems 09/22/2026 09/22/2026 11-407-600-0092-6826 75.00 SEPT.2026 SCHSAC MTG 09102026 PLCHB Reimbursable Expenses 7 Y 09/10/2026 09/10/2026 11-407-600-0090-6488 75.00 MN STATE LIC RENEW/CDC INFRAST SEPT26 EXPENSE Phn Program Supplies 3 N 09/03/2026 09/03/2026 11-407-200-0047-6330 33.74 44.4 MILES AUG2026 MILEAG MECSH Mileage 10 N 08/31/2026 08/31/2026 11-407-200-0024-6330 12.92 17 MILES AUG2026 MILEAG Nfp Mileage 12 N 08/31/2026 08/31/2026 3,218.7712084 18170 SAYLER/DAVID 75.0018170 15562 SOLAND/MIRANDA 75.0015562 15825 VAN SANTEN/DANA 33.7415825 52580 WESTBY/LINDA 12.9252580 4,013.75 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............11 Vendors 14 Transactions SANOFI PASTEUR INC SAYLER/DAVID SOLAND/MIRANDA VAN SANTEN/DANA WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:03:32AM9/24/2026 Apanderson Health and Wellness Fund Copyright 2010-2025 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 4,013.75 Health and Wellness Fund 11 4,013.75 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ACCT #2100975 GAR #3 TELEPHONE N N N N N N N N N N N N N N N N N N NINDEPENDENT EMERGENCY SERVICES LLC csteinbach 09/04/2026 9:10:48AM09/04/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 1,407.61 01-061-000-0000-6200ARVIGACCT 3007612 8/6/26 30480 1,271.44 01-061-000-0000-6200ACCT 41292 8/6/26 30480 109.52 10-304-000-0000-6200 30480 1,736,992.06 10-303-000-0000-6651CENTRAL SPECIALTIES INC SAP 056-682-014 EST #2 143 1,454.53 01-112-101-0000-6252FERGUS FALLS/CITY OF ACCT 9080 UTILITIES AUG2026 57 502.39 01-112-101-0000-6253ACCT 9080 UTILITIES AUG2026 57 131.10 01-112-104-0000-6252ACCT 9258 UTILITIES AUG2026 57 244.64 01-112-104-0000-6253ACCT 9258 UTILITIES AUG2026 57 2,533.54 01-112-108-0000-6252ACCT 19132 UTILITIES AUG2026 57 752.64 01-112-108-0000-6253ACCT 19132 UTILITIES AUG2026 57 587,339.34 10-303-000-0000-6651GLADEN CONSTRUCTION INC SAP 056-635-042 EST #7 17485 426.30 01-112-101-0000-6251GREAT PLAINS NATURAL GAS CO ACCT 05290020006 8/28/26 7001 1,533.08 01-112-101-0000-6251ACCT 94290020000 8/28/26 7001 1,424.23 01-112-108-0000-6251ACCT 85662020008 8/24/26 7001 28.50 50-399-000-0000-6251ACCT 26760020003 8/24/26 7001 35.88 50-399-000-0000-6291ACCT 16760020004 8/24/26 7001 1,050.00 02-614-250-0000-6954HEMBERGER/SCOTT SEPTIC SYSTEM LOAN FUNDING 1352 999999000 10,800.00 02-614-250-0000-6954HEMBERGER/SCOTT SEPTIC SYSTEM LOAN FUNDING 4223 999999000 86.16 01-061-000-0000-6200ACCT 91 E911 SERVICE SEP 2026 SEP2026 4024 2,788.57 202982 1,736,992.06 202983 5,618.84 202984 587,339.34 202985 3,447.99 202986 1,050.00 202987 10,800.00 202988 86.16 202989 Page 1ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx ACCT #1127984 WATER PUMP ELECT ACCT #1145295 STREET LIGHT ELE ACCT #20076106 GAR #8 ELECTRIC ACCT #999-0408 GAR #8 TELEPHON N N N N N N N N N N N N N N N N N N N N N csteinbach 09/04/2026 9:10:48AM09/04/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 720.46 12-000-000-0000-2379METLIFEACCT 5780249 ILLNESS SEP2026 18159 1,077.64 12-000-000-0000-2379ACCT 5780249 VISION SEP2026 18159 746.48 12-000-000-0000-2379ACCT 5780249 HOSPITAL SEP2026 18159 671.42 12-000-000-0000-2379ACCT 5780249 VOLUNTARY STD SEP2026 18159 657.82 12-000-000-0000-2379ACCT 5780249 ACCIDENT SEP2026 18159 1,712.24 50-399-000-0000-6250OTTER TAIL POWER COMPANY ACCT 1036243 8/27/26 15009 65.45 10-302-000-0000-6250OTTER TAIL POWER COMPANY 44271 10.70 10-302-000-0000-6250 44271 23.50 10-302-000-0000-6250ACCT #20060793 STREET LIGHT EL 44271 182.02 10-302-000-0000-6250ACCT #20060792 STREET LIGHT EL 44271 11.35 10-302-000-0000-6250ACCT #20090791 STREET LIGHT EL 44271 434.07 10-304-000-0000-6250 44271 23.73 10-305-000-0000-6369ACCT #20060792 STREET LIGHT EL 44271 995.74 01-061-000-0000-6200OTTER TAIL TELCOM ACCT 736-6821 9/1/26 7250 423.60 02-214-000-0000-6200ACCT 998-0522 (911-2D)9/1/26 7250 96.60 10-304-000-0000-6200 7250 136.44 50-000-000-0110-6200ACCT 864-8666 9/1/26 7250 305.72 09-507-510-0000-6200PARK REGION TELEPHONE ACCT 826-6159 12481 9/1/26 45109 39.52 02-815-000-0000-6369SERVICE FOOD SUPER VALU K1170 HEALTHY SNACKS 8/31/26 19005 33,611.24 01-149-000-0000-6369ST PAUL PORT AUTHORITY 2026 PACE - HATCHERY ROW 9/1/26 15738 18,023.82 11-435-170-0000-6829STOCK'S ASBESTOS REMOVAL ASBESTOS PROJECT FINAL PAY 11164 18374 3,873.82 202990 1,712.24 202991 750.82 202992 1,652.38 202993 305.72 202994 39.52 202995 33,611.24 202996 Page 2ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx N N csteinbach 09/04/2026 9:10:48AM09/04/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 10,946.77 12-000-000-0000-2375SUN LIFE FINANCIAL ACCT 246473 BASIC/VOLUNTARY SEP2026 5607 5,964.20 12-000-000-0000-2375ACCT 246473 LTD SEP2026 5607 18,023.82 202997 16,910.97 202998 2,425,003.49BLCK 42 2,425,003.49 42 Page 3ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Otter Tail County Auditor Pay Date Tx Final csteinbach 09/04/2026 9:10:48AM09/04/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants Page 4ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 2,425,003.49 202998 09/04/2026BLCK 17 202982 2,425,003.49 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL INITGRATCD Fl A CIAL SYSTEM csteinbach 09/04/2026 9:10:48AM09/04/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants Page 5ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 1 2 9 10 11 12 50 General Fund Dedicated Accounts 46,374.64 General Revenue Fund 46,374.64 12,313.12 12,313.12 305.72 Parks and Trails 305.72 2,325,288.34 Road And Bridge Fund 2,325,288.34 18,023.82 Health and Wellness Fund 18,023.82 20,784.79 Insurance Reserve Fund 20,784.79 1,913.06 Solid Waste Fund 1,913.06 2,425,003.49 2,425,003.49 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - - - TOTAL TOTAL ACH TOTAL NON-ACH- ACCT #0564 - GAR #8 NATURAL GA ACCT #0564 - GAR #8 WATER/SEWE RE ASSURANCE - REGISTERED LAND CO RECORDER & REGISTRAR FEES N N N N N N N N N N N N N N N N N N N N N N N N csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 101.41 10-304-000-0000-6200ARVIGACCT #1115296 - GAR #4 - TELEP 30480 48.05 10-304-000-0000-6251BATTLE LAKE/CITY OF 1703 63.70 10-304-000-0000-6252 1703 3.00 84-000-000-0000-2107COMMISSIONER OF MMB AUG2026 191 1,456.00 84-000-000-9517-2100BIRTH / DEATH SURCHARGE AUG2026 191 1,705.00 84-000-000-9517-2100MARRIAGE LICENSE FEE AUG2026 191 342.00 84-000-000-9517-2100CHILDREN'S SURCHARGE AUG2026 191 775.00 84-000-000-9517-2100MARR LIC / NO PREMARITAL ED AUG2026 191 72.00 84-000-000-9517-2100MARR LIC / MN ENABL AUG2026 191 360.00 84-000-000-9517-2100MARR LIC / VICTIMS OF CRIME AUG2026 191 155.00 84-000-000-9517-2100MARR LIC / U OF M COUPLES AUG2026 191 50.00 84-000-000-9517-2100MARR LIC - PREMARITAL ED AUG2026 191 13,303.50 84-000-000-9517-2100 AUG2026 191 1,140.00 84-000-000-9517-2100BIRTH RECORD SURCHARGE AUG2026 191 108.00 84-000-000-9517-2100MARR LIC / SUPRVD VISIT AUG2026 191 42.77 23-706-807-0000-6685FERGUS FALLS/CITY OF ACCT 2312 UTILITIES 1209 VINE AUG2026 57 180.75 50-000-000-0170-6252ACCT 27870 UTILITIES AUG2026 57 146.99 50-399-000-0000-6252ACCT 17239 UTILITIES AUG2026 57 172.45 50-399-000-0000-6252ACCT 17238 UTILITIES AUG2026 57 339.82 01-112-104-0000-6251GREAT PLAINS NATURAL GAS CO ACCT 78462020005 9/2/26 7001 399.18 09-507-510-0000-6250LAKE REGION ELECTRIC COOP GROUP 20649 ELECTRIC AUG2026 41558 49.41 09-507-570-4000-6250GROUP 36642 ELECTRIC AUG2026 41558 152.16 09-507-570-4001-6250GROUP 36642 ELECTRIC AUG2026 41558 209.42 09-507-570-4002-6250GROUP 36642 ELECTRIC AUG2026 41558 101.41 203166 111.75 203167 19,469.50 203168 542.96 203169 339.82 203170 Page 1ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx N N N N N N N N N N N N N N N N N N N N N csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 207.74 09-507-570-4003-6250LAKE REGION ELECTRIC COOP GROUP 36642 ELECTRIC AUG2026 41558 89.91 50-000-000-0110-6250GROUP 45060 ELECTRIC AUG2026 41558 590.37 50-000-000-0120-6250GROUP 45060 ELECTRIC AUG2026 41558 247.79 50-000-000-0130-6250GROUP 45060 ELECTRIC AUG2026 41558 171.48 50-000-000-0150-6250GROUP 45060 ELECTRIC AUG2026 41558 729.39 50-000-000-0170-6250GROUP 45060 ELECTRIC AUG2026 41558 1,023.00 84-000-000-9517-2100MN DEPT OF HEALTH WELL CERTIFICATES AUG 2026 AUG2026 2852 49.00 10-304-000-0000-6369OTTER TAIL CO AUDITOR UNIT 420 REGISTRATION 9/11/26 25309 49.00 10-304-000-0000-6369UNIT 419 REGISTRATION 9/11/26 25309 44.25 10-304-000-0000-6369UNIT 165 REGISTRATION 9/11/26 25309 9,593.18 14-302-000-0000-6687UNIT 419 SALES TAX 9/11/26 25309 9,593.18 14-302-000-0000-6687UNIT 420 SALES TAX 9/11/26 25309 529.93 14-302-000-0000-6687UNIT 165 SALES TAX 9/11/26 25309 37.00 01-112-000-0000-6242OTTER TAIL CO AUDITOR VEHICLE REGISTRATION 9/11/26 42075 88.11 71-171-000-0000-6369OTTER TAIL CO RECORDER DEED TAX - 74000990540000 9/11/26 44086 23.76 71-171-000-0000-6369DEED TAX - 74000990541000 9/11/26 44086 46.00 71-171-000-0000-6369RECORDING FEE - 74000990541000 9/11/26 44086 46.00 71-171-000-0000-6369RECORDING FEE - 74000990540000 9/11/26 44086 1.65 71-171-000-0000-6369OTTER TAIL CO RECORDER DEED TAX - 77000991506000 9/11/26 44086 46.00 71-171-000-0000-6369OTTER TAIL CO RECORDER RECORDING FEE - 77000991506000 9/11/26 44086 88.77 71-171-000-0000-6369OTTER TAIL CO RECORDER DEED TAX - 58000330235003 9/11/26 44086 2,846.85 203171 1,023.00 203172 19,858.54 203173 37.00 203174 203.87 203175 1.65 203176 46.00 203177 Page 2ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx ACCT #20124759 - WATER PUMP EL N N N N N N N N N N N N N N N N N N N csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 46.00 71-171-000-0000-6369OTTER TAIL CO RECORDER RECORDING FEE - 58000330235003 9/11/26 44086 202.49 10-301-000-0000-6805OTTER TAIL CO TREASURER AUGUST 2026 SALES TAX 98 1,104.00 51-000-000-0000-6180SALES & USE TAX AUG2026 98 20,915.51 84-000-000-0000-2100SALES & USE TAX AUG2026 98 124,532.65 82-000-000-0000-2100OTTER TAIL CO TREASURER MORTGAGE REGISTRATION TAX AUG2026 1682 172,825.74 84-000-000-0000-5014DEED TAX AUG2026 1682 18,078.62 01-112-101-0000-6250OTTER TAIL POWER COMPANY ACCT 1001187 9/2/26 15009 10.64 10-302-000-0000-6250OTTER TAIL POWER COMPANY ACCT #1136771 - STREET LIGHT E 44271 23.29 10-302-000-0000-6250 44271 33.28 10-302-000-0000-6250ACCT #1153214 - STREET LIGHT E 44271 7.59 10-302-000-0000-6250ACCT #1149974 - STREET LIGHT E 44271 97.43 10-304-000-0000-6250ACCT #1002112 - GAR #3 44271 392.35 10-304-000-0000-6250ACCT #20134128 - GAR #10 ELECT 44271 96.46 01-112-110-0000-6200OTTER TAIL TELCOM ACCT 998-2567 9/1/26 7250 96.60 50-000-000-0170-6200ACCT 998-2708 9/1/26 7250 41.91 50-399-000-0000-6200ACCT 998-4021 9/1/26 7250 101.70 50-399-000-0000-6200ACCT 998-2708 9/1/26 7250 47.77 01-112-109-0000-6252OTTERTAIL/CITY OF ACCT 40 UTILITIES AUG2026 15737 68.30 02-815-000-0000-6369SERVICE FOOD SUPER VALU K1170 HEALTHY SNACKS 9/8/26 19005 88.77 203178 46.00 203179 22,222.00 203180 297,358.39 203181 18,078.62 203182 564.58 203183 336.67 203184 47.77 203185 Page 3ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 68.30 203186 383,393.45BLCK 64 Page 4ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Otter Tail County Auditor Pay Date Tx N N N N N N N N csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants 38.43 10-302-000-0000-6250HENNING/CITY OF ACCT #01-00002321-00-7 - STREE 32661 38.43 10-302-000-0000-6250ACCT #01-00002311-00-4 - STREE 32661 262.88 10-304-000-0000-6250ACCT #01-00005635-00-2 - GAR # 32661 25.70 10-304-000-0000-6251ACCT #01-00005635-00-2 - GAR # 32661 408.00 10-304-000-0000-6252ACCT #01-00005635-00-2 - GAR # 32661 38.07 10-304-000-0000-6252PELICAN RAPIDS/CITY OF ACCT #02-00000872-00-1 - GAR # 864 35.68 10-304-000-0000-6251PERHAM/CITY OF ACCT #7-7163300-001 - GAR #10 867 119.94 10-304-000-0000-6252ACCT #7-7163300-001 - GAR #10 867 773.44 307904 38.07 307905 155.62 307906 967.13BLCK-ACH 8 384,360.58 72 Page 5ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Otter Tail County Auditor Pay Date Tx Final csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 6ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 383,393.45 203186 09/11/2026BLCK 21 203166 967.13 307906 09/11/2026BLCK-ACH 967.13 0 3 307904 384,360.58 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 3 INITGRATCD Fl A CIAL SYSTEM csteinbach 09/11/2026 8:41:03AM09/11/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 7ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 1 2 9 10 14 23 50 51 71 82 84 General Fund Dedicated Accounts Community Development Authority Prairie Lakes Municipal Sw Authority 18,599.67 General Revenue Fund 18,599.67 68.30 68.30 1,017.91 Parks and Trails 1,017.91 2,089.61 Road And Bridge Fund 1,122.48967.13 19,716.29 Capital Improvement Fund 19,716.29 42.77 42.77 2,569.34 Solid Waste Fund 2,569.34 1,104.00 1,104.00 386.29 Forfeited Tax Sale Fund 386.29 124,532.65 Mortgage Registration Fund 124,532.65 214,233.75 State Tax Fund 214,233.75 384,360.58 967.13 383,393.45 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - - - - - - TOTAL TOTAL ACH TOTAL NON-ACH AUGUST2026 SERVICESNTRA CHILD CARE PROJECT MNGR ACCT AA822 MAINTENENCE/REFILL L.VALDEZ AMC FALL POLICY CONF N.HANSEN MACA-MCHRMA FALL CONF N.HANSEN AMC FALL POLICY CONFR N.LEONARD AMC FALL POLICY CONF 2026 AMC ANNUAL CONFERENCE - 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12V PUMP W/BRACKE N N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 15.50 50-000-000-0150-6290CULLIGAN OF DETROIT LAKES ACCT 267-10336022-3 SERVICE 08/31/26 3710 36.75 50-000-000-0170-6290CULLIGAN OF ELBOW LAKE ACCT 327-00028118-5 SERVICE 8/31/26 5407 10.00 10-304-000-0000-6252CULLIGAN OF WADENA ACCT #267-09835992-5 DRINKING 9/1/2026 2364 65.25 10-304-000-0000-6252ACCT #267-01575380-4 DRINKING 8/17-9/1/2026 2364 52.00 50-000-000-0120-6290ACCT 267-03388972-1 DRINKING 08/31/26 2364 385.88 01-061-000-0000-6202D & T VENTURES LLC WEB SITE SUPPORT SEPT 304296 9018 724.28 02-612-000-0000-6330DAHL/COLT AIS INSPECTOR MILEAGE 9/14/26 12236 819.96 01-201-000-0000-6304DAKOTA WHOLESALE TIRE INC ACCT 5146 UNIT 2307 TIRES 872881 6708 700.00 01-201-000-0000-6304ACCT 5146 UNIT 2106 TIRES 6708 6708 180.00 01-605-000-0000-6140DANIELSON/MANDY 8/4, 9/2 CEC MEETING PER DIEM 9/2/26 17351 57.76 01-605-000-0000-6330CEC MEETING MILEAGE 9/12/26 9/4/26 17351 559.95 10-304-000-0000-6572DEANS DISTRIBUTING 263772 9672 332.43 50-399-000-0000-6565ACCT 4200 DEF BULK 264399 9672 2,513.87 50-000-000-0000-6290DEM-CON MATERIALS RECOVERY LLC ACCT 223 TIPPING FEES JUL 2026 9345 14946 2,335.14 50-000-000-0000-6290ACCT 223 TIPPING FEES AUG 2026 9406 14946 238.68 09-507-510-0000-6253DENZEL'S REGION WASTE INC ACCT 1122 GARBAGE SEPT 2026 1261 270.00 01-123-000-0000-6140DONOHO/MICHAEL BA-PER DIEM 9/10/26 15993 15.50 203251 36.75 203252 127.25 203253 385.88 203254 724.28 203255 1,519.96 203256 237.76 203257 892.38 203258 4,849.01 203259 238.68 203260 Page 5ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT 33240 EXPRESS VOTE PRGMNG EXTERIOR LIGHTS - 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Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT 1002151493 BASE SHIRT/EMB CHILD CARE MGMT SVCS AUG 2026 N N N N N N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 1,091.83 10-304-000-0000-6572FERGUS TIRE CENTER INC TIRES 417967 35018 17.00 10-304-000-0000-6572TIRE REPAIR 417567 35018 27.00 10-304-000-0000-6572TIRE REPAIR 417806 35018 180.00 01-124-000-0000-6140FISCHER/JUDD PC-PER DIEM 9/9/26 15555 97.28 01-124-000-0000-6330PC MILEAGE 9/7/26 15555 700.84 01-201-000-0000-6240FOREMOST PROMOTIONS ACCT 4155446 PROMO ITEMS 749319 6922 513.66 01-031-000-0000-6436FORUM COMMUNICATIONS COMPANY MP45604 JOB POSTINGS MP456040826 14517 290.20 50-000-000-0000-6240ACCT MP305702 RECYLING ADDS MP3057020826 14517 180.00 01-124-000-0000-6140FRAZIER/BRENT PC-PER DIEM 9/9/26 13304 94.24 01-124-000-0000-6330PC-MILEAGE 9/9/26 13304 165.00 01-112-101-0000-6572G & R CONTROLS INC ACCT OTT100 AHU4 REPAIRS 161879 2 165.00 01-112-109-0000-6572ACCT OT100 SERVICE 161882 2 79.28 01-201-000-0000-6426GALLS LLC ACCT 1002151493 TACTICAL PANT 036054964 392 203.83 01-201-000-0000-6426 036148238 392 68.05 01-250-000-0000-6426ACCT 5287917 DUTY BELT/CLIP 036141326 392 111.26 01-250-000-0000-6426ACCT 5287917 APEX PANT 036087163 392 235.63 01-250-000-0000-6426ACCT 5287917 STRYKE PANT 036124820 392 77.63 01-250-000-0000-6426ACCT 5287917 CARGO PANT 036112602 392 49.02 01-250-000-0000-6426ACCT 5287917 FLASHLIGHT 036056997 392 58.90 01-250-000-0000-6426ACCT 5287917 STRIKER GOGGLE 036031933 392 600.00 01-284-805-0000-6290GANOE/KATIE 082026 17815 1,157.83 203269 277.28 203270 700.84 203271 803.86 203272 274.24 203273 330.00 203274 883.60 203275 Page 7ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 104.88 01-480-000-0000-6330GEORGESON/ANTHONY MILEAGE-INSPECTIONS 9/9/26 9/9/26 14398 27.00 01-112-000-0000-6275GOPHER STATE ONE CALL ACCT MN01166 APR 2026 6041346 5089 44.55 01-112-000-0000-6275ACCT MN01166 AUG 2026 6081353 5089 858.14 50-000-000-0000-6674GRAINGER INC ACCT 832582571 LCKR ASSM 9967764565 52564 756.04 50-000-000-0170-6487ACCT 832582571 SUPPLIES 9074237216 52564 1,250.00 09-507-510-0000-6300HAUCK HANDYMAN LLC 9/5/26 50% MILL REPAIRS ADA 2086 18434 1,437.50 09-507-510-0000-63009/5/26 50% MILL REPAIRS ADA 2085 18434 1,050.00 09-507-510-0000-63009/5/26 50% MILL REPAIRS ADA 2084 18434 815.00 10-302-000-0000-6500HAUKOS SALES LLC ACCT #1012 - 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EQUIPMENT REN N N N N N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 568.01 10-303-000-0000-6278SRF CONSULTING GROUP INC 17540.00-15 6321 176.23 01-112-109-0000-6253STEVE'S SANITATION INC ACCT 4532 GARBAGE AUG 2026 166 150.26 10-304-000-0000-6253ACCT #34586 - WASTE DISPOSAL 8/31/2026 166 3,783.25 50-000-000-0000-6093 AUG 2026 166 5,800.00 50-000-000-0000-6981ACCT 28018 ORGANICS AUG 2026 166 4,670.00 50-000-000-0110-6291ACCT 20479 BATTLE LAKE AUG 2026 166 1,260.00 50-000-000-0120-6291ACCT 20489 HENNING AUG 2026 166 6,100.00 50-000-000-0130-6291ACCT 20487 NE LANDFILL AUG 2026 166 2,685.00 50-000-000-0150-6291ACCT 20477 PELICAN RAPIDS AUG 2026 166 784.32 02-612-000-0000-6330STIGMAN/RYAN AIS INSPECTOR MILEAGE 8/11/26 16141 452.96 02-612-000-0000-6330AIS INSPECTOR MILEAGE 9/12/26 16141 910.21 10-303-000-0000-6278STONEBROOKE ENGINEERING INC R-002052.00-16 15004 5,193.23 01-250-000-0000-6269SUMMIT FOOD SERVICE LLC C1252000 MEALS 8/29-9/4/26 200ABS100007162 6642 1,700.00 10-302-000-0000-6343SWANSTON EQUIPMENT CORP R22023 2045 116.73 10-304-000-0000-6572ACCT #OTTER002 - PARTS P24937 2045 72.20 10-301-000-0000-6330TEICH/JODI MILEAGE REIMBURSEMENT 8/31/2026 17989 11.40 10-301-000-0000-6330MILEAGE REIMBURSEMENT 8/18/2026 17989 15.96 10-301-000-0000-6330MILEAGE REIMBURSEMENT 7/13/2026 17989 21.28 10-301-000-0000-6330MILEAGE REIMBURSEMENT 8/19/2026 17989 57.00 10-301-000-0000-6330MILEAGE REIMBURSEMENT 8/21/2026 17989 97.00 203359 568.01 203360 24,624.74 203361 1,237.28 203362 910.21 203363 5,193.23 203364 1,816.73 203365 177.84 203366 Page 17ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor ACCT OTC01 VIDEO PRODUCTION ACCT OTC01 VIDEO PRODUCTION ACCT OTC01 VIDEO PRODUCTION ACCT OTC01 VIDEO PRODUCTION ACCT OTC01 VIDEO PRODUCTION N N N N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 5,309.10 10-304-000-0000-6306TENNANT SALES & SERVICE COMPANY ACCT #1000612959 - 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SHOP TOWELS 2520816988 13620 25.85 10-304-000-0000-6572ACCT #160001536 - SHOP TOWELS 2530568237 13620 26.07 10-304-000-0000-6572ACCT #160001541 - SHOP TOWELS 2520817984 13620 28.30 10-304-000-0000-6572ACCT #160001535 - SHOP TOWELS 2520815499 13620 56.87 10-304-000-0000-6572ACCT #890329950 - SHOP TOWELS 2520823644 13620 26.04 10-304-000-0000-6572ACCT #160001540 - SHOP TOWELS 2520814724 13620 25.85 10-304-000-0000-6572ACCT #160001536 - SHOP TOWELS 2530573172 13620 52.87 50-000-000-0000-6290ACCT 160002035 SERVICE 2520830407 13620 2,949.00 203375 859.82 203376 937.50 203377 290.96 203378 123.15 203379 86.00 203380 Page 19ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor PROFESSIONAL ENGINEERING SERVI N N N N N N N N N N N N N N N N N N WIDSETH SMITH NOLTING & ASSOCIATES INC Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 70.41 50-000-000-0120-6290VESTISACCT 160002806 SERVICE 2530578130 13620 52.87 50-390-000-0000-6290ACCT 160002035 SERVICE 2520830407 13620 105.74 50-399-000-0000-6290ACCT 160002035 SERVICE 2520830407 13620 116.03 01-112-108-0000-6342VESTISACCT 890331400 SERVICE 2520787281 18284 117.76 01-112-108-0000-6342ACCT 890331400 SERVICE 2520807044 18284 117.76 01-112-108-0000-6342ACCT 890331400 SERVICE 2520803736 18284 117.76 01-112-108-0000-6342ACCT 890331400 SERVICE 2520830378 18284 117.76 01-112-108-0000-6342ACCT 890331400 SERVICE 2520826868 18284 117.76 01-112-108-0000-6342ACCT 890331400 SERVICE 2520810531 18284 380.46 02-612-000-0000-6330WAASDORP/KAYLEE AIS INSPECTOR MILEAGE 9/14/26 16789 583.05 50-000-000-0000-6093WADENA CO SOLID WASTE ACCT 110 RECYCLING AUG 2026 AUG 2026 11441 48.38 10-304-000-0000-6572WALLWORK TRUCK CENTER ACCT #63730 - PARTS 03P162416 1655 93.93 01-201-000-0000-6304WELLER'S GARAGE UNIT 2306 OIL CHANGE 704387 16950 57,349.08 01-250-000-0000-6449WELLPATH LLC ACCT 0226 MEDICAL SVCS OCT INV0142860 17417 68.00 01-091-000-0000-6271WELLS FARGO BANK NA CASE#32255726 RESEARCH FEE 500235 13912 48.00 01-091-000-0000-6271CASE# 32503732 RESEARCH FEE 505257 13912 4,500.50 09-507-510-0000-6278PN 2023-11001 PHELPS MILL 247883 2081 2,357.50 10-303-000-0000-6278 248148 2081 612.84 203381 704.83 203382 380.46 203383 583.05 203384 48.38 203385 93.93 203386 57,349.08 203387 116.00 203388 6,858.00 203389 Page 20ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Commissioner Warrants 250.00 50-000-000-0000-6426WIEBE/JEFFREY JON COMP TOED WORK BOOTS 8/19/26 13863 180.00 01-124-000-0000-6140WILSON/WARREN R PC-PER DIEM 9/9/26 11653 84.36 01-124-000-0000-6330PC-MILEAGE 9/9/26 11653 1,877.41 50-000-000-0110-6853WM CORPORATE SERVICES INC ACCT 3-85099-73002 8/16-8/31 6286-0010-8 2278 7,029.90 50-000-000-0120-6853ACCT 3-85099-73002 8/16-8/31 6286-0010-8 2278 4,167.07 50-000-000-0130-6853ACCT 3-85099-73002 8/16-8/31 6286-0010-8 2278 1,244.58 50-000-000-0150-6853ACCT 3-85099-73002 8/16-8/31 6286-0010-8 2278 33,655.23 50-000-000-0170-6853ACCT 3-85099-73002 8/16-8/31 6286-0010-8 2278 56,092.00 01-112-108-0000-6320WOLF TRACK ENERGY LLC ELECTRICAL MATERIALS, LABOR 2749 18149 55,400.00 01-112-109-0000-63203RD INSTALL-PREVAILING WAGE 2730 18149 180.00 01-605-000-0000-6140WOODBRIDGE/DWAYNE CEC PER DIEM 8/4/26,9/2/26 17455 43.32 01-605-000-0000-6330CEC MILEAGE 9/2/26 17455 279.00 10-302-000-0000-6500ZORO TOOLS INC CORDLESS PRUNING SAW INV19866105 17182 369.95 10-304-000-0000-6487BOOST X 4250A JUMP STARTER INV19918492 17182 250.00 203390 264.36 203391 47,974.19 203392 111,492.00 203393 223.32 203394 648.95 203395 568,786.78BLCK 387 Page 21ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Pay Date Warrant Form Tx Otter Tail County Auditor N N N N N N N N N N N N N N N N Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Commissioner Warrants 90.00 23-705-000-0000-6140ACKERSON/JEFF CDA PER DIEM 9/2/26 6297 90.00 23-705-000-0000-6140CDA PER DIEM 8/17/26 6297 8.36 23-705-000-0000-6330MILEAGE CDA BOARD MEETING 9/2/26 6297 90.00 23-705-000-0000-6140JOHNSON/DENA CDA PER DIEM 9/2/26 6299 90.00 23-705-000-0000-6140CDA PER DIEM 9/2/26 6299 28.88 23-705-000-0000-6330CDA MILEAGE 9/2/26 6299 28.88 23-705-000-0000-6330CDA MILEAGE 9/2/26 6299 90.00 23-705-000-0000-6140MARTIN/VALERIE CDA PER DIEM 9/02/26 6300 30.40 23-705-000-0000-6330CDA MILEAGE 9/02/26 6300 130.00 50-000-000-0140-6290PARKERS PRAIRIE/CITY OF 2 SHIFTS AUG 2026 AUG2026 862 90.00 23-705-000-0000-6140RODER/BETSY CDA PER DIEM 9/2/26 6307 90.00 23-705-000-0000-6140CDA PER DIEM 8/18/26 6307 90.00 23-705-000-0000-6140SCHORNACK/DAVID CDA PER DIEM 8/17/26 11188 90.00 23-705-000-0000-6140CDA PER DIEM 9/2/26 11188 60.80 23-705-000-0000-6330CDA MILEAGE 9/2/26 11188 60.80 23-705-000-0000-6330CDA MILEAGE 8/17/26 11188 188.36 307981 237.76 307982 120.40 307983 130.00 307984 180.00 307985 301.60 307986 1,158.12BLCK-ACH 16 569,944.90 403 Page 22ApprovedWARRANT REGISTER Commissioner's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Pay Date Warrant Form Tx Final Otter Tail County Auditor Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 23ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 568,786.78 203395 09/17/2026 09/17/2026BLCK 181 203215 1,158.12 307986 09/17/2026 09/17/2026BLCK-ACH 1,028.12 130.00 6 307981 569,944.90 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 1 5 Otter Tail County Auditor INITGRATCD Fl A CIAL SYSTEM Kpolejewsk 09/17/2026 09/17/2026 3:47:05PM09/17/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Commissioner Warrants Page 24ApprovedWARRANT REGISTER Commissioner's Warrants Pay Date Warrant Form 1 2 9 10 13 23 50 51 General Fund Dedicated Accounts Community Development Authority Prairie Lakes Municipal Sw Authority 294,420.77 General Revenue Fund 294,420.77 33,723.87 33,723.87 18,956.01 Parks and Trails 18,956.01 56,104.42 Road And Bridge Fund 56,104.42 3,528.10 Law Library Fund 3,528.10 1,028.12 1,028.12 162,170.04 Solid Waste Fund 162,040.04130.00 13.57 13.57 569,944.90 1,158.12 568,786.78 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - - - TOTAL TOTAL ACH TOTAL NON-ACH Otter Tail County Auditor ACCT #11210 GAR #20 TELEPHONE ACCT #2576925 GAR #6 TELEPHONE ACCT #59850100 PUMP STATION EL ANDERSON BROTHERS CONST CO OF BRAINERD N N N N N N N N N N N N N N N N N N N N N N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 745,634.24 10-303-000-0000-6651SAP 056-608-032 EST #1 13399 1,428.81 01-061-000-0000-6200ARVIGACCT 3007612 9/6/26 30480 1,271.44 01-061-000-0000-6200ACCT 41292 9/6/26 30480 128.15 10-304-000-0000-6200 30480 88.95 10-304-000-0000-6200 30480 725.00 50-000-000-0120-6200ACCT 413449 9/6/26 30480 480.49 50-000-000-0130-6200ACCT 413449 9/6/26 30480 245.89 50-000-000-0150-6200ACCT 2575721 9/6/26 30480 162,716.29 10-303-000-0000-6651CENTRAL SPECIALTIES INC SAP 056-601-067 EST #9 143 1,608.48 01-061-000-0000-6200FIRST DIGITAL COMMUNICATIONS LLC ACCT 625222 LD SEP 2026 01027827-1 16734 1,242,409.61 10-303-000-0000-6651GLADEN CONSTRUCTION INC SAP 056-635-042 EST #8 17485 1,179.27 10-303-000-0000-6651JOHN RILEY CONSTRUCTION INC SP 056-656-014 EST #5 - APPROA 16869 2,938.80 10-303-000-0000-6651SP 056-619-015 EST #5 - BRIDGE 16869 10,233.67 10-303-000-0000-6651SP 056-667-043 EST #5 - BRIDGE 16869 3,793.51 10-303-000-0000-6651SP 056-656-014 EST #5 - BRIDGE 16869 30,646.33 10-303-000-0000-6651SP 056-667-043 EST #5 - APPROA 16869 931.36 10-303-000-0000-6651SP 056-619-015 EST #5 - APPROA 16869 48.57 10-302-000-0000-6250LAKE REGION ELECTRIC COOP ACCT #2015015600 STREET LIGHT 41558 53.81 10-302-000-0000-6250ACCT #2021050600 STREET LIGHT 41558 103.94 10-302-000-0000-6250 41558 52.63 10-302-000-0000-6250ACCT #2014010000 STREET LIGHT 41558 51.67 10-302-000-0000-6250ACCT #2012023300 STREET LIGHT 41558 745,634.24 203396 4,368.73 203397 162,716.29 203398 1,608.48 203399 1,242,409.61 203400 49,722.94 203401 Page 1ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 48.57 10-302-000-0000-6250LAKE REGION ELECTRIC COOP ACCT #2015015700 STREET LIGHT 41558 52.87 10-302-000-0000-6250ACCT #2012023900 STREET LIGHT 41558 55.25 10-302-000-0000-6250ACCT #2012024200 STREET LIGHT 41558 61.56 10-302-000-0000-6250ACCT #2014010200 STREET LIGHT 41558 49.17 10-302-000-0000-6250ACCT #2023025700 STREET LIGHT 41558 48.57 10-302-000-0000-6250ACCT #2014010400 STREET LIGHT 41558 53.10 10-302-000-0000-6250ACCT #2015016100 STREET LIGHT 41558 48.93 10-302-000-0000-6250ACCT #2014009800 STREET LIGHT 41558 54.29 10-302-000-0000-6250ACCT #2021050000 STREET LIGHT 41558 53.10 10-302-000-0000-6250ACCT #2015015000 STREET LIGHT 41558 49.05 10-302-000-0000-6250ACCT #2023026000 STREET LIGHT 41558 49.05 10-302-000-0000-6250ACCT #2012024100 STREET LIGHT 41558 52.26 10-302-000-0000-6250ACCT #2014009900 STREET LIGHT 41558 52.51 10-302-000-0000-6250ACCT #2014010800 STREET LIGHT 41558 49.52 10-302-000-0000-6250ACCT #2012023100 STREET LIGHT 41558 49.76 10-302-000-0000-6250ACCT #2017000300 STREET LIGHT 41558 49.05 10-302-000-0000-6250ACCT #2023025800 STREET LIGHT 41558 45.24 10-302-000-0000-6250ACCT #2012024000 STREET LIGHT 41558 61.56 10-302-000-0000-6250ACCT #2014011000 STREET LIGHT 41558 48.57 10-302-000-0000-6250ACCT #2015015300 STREET LIGHT 41558 54.05 10-302-000-0000-6250ACCT #2014011600 STREET LIGHT 41558 49.05 10-302-000-0000-6250ACCT #2023025900 STREET LIGHT 41558 48.81 10-302-000-0000-6250ACCT #2023026200 STREET LIGHT 41558 49.05 10-302-000-0000-6250ACCT #2015014600 STREET LIGHT 41558 45.00 10-302-000-0000-6250ACCT #2015014700 STREET LIGHT 41558 49.52 10-302-000-0000-6250ACCT #2014011400 STREET LIGHT 41558 53.58 10-302-000-0000-6250ACCT #2012023600 STREET LIGHT 41558 54.89 10-302-000-0000-6250ACCT #2014009700 STREET LIGHT 41558 54.65 10-302-000-0000-6250ACCT #2019024700 STREET LIGHT 41558 49.17 10-302-000-0000-6250ACCT #2024045500 STREET LIGHT 41558 Page 2ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Otter Tail County Auditor Pay Date Tx ACCT #2012008400 FEEDBACK SIGN ACCT #1670600 RADIO TOWER ELEC ACCT #1670500 GAR #20 ELECTRIC N N N N N N N N N N N N N N N N N N N N N N N N N N N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 45.00 10-302-000-0000-6250LAKE REGION ELECTRIC COOP 41558 53.45 10-302-000-0000-6250ACCT #2014010900 STREET LIGHT 41558 48.57 10-302-000-0000-6250ACCT #2015015200 STREET LIGHT 41558 99.09 10-302-000-0000-6250ACCT #2005061400 PUMP STATION 41558 51.79 10-302-000-0000-6250ACCT #2012023400 STREET LIGHT 41558 48.70 10-302-000-0000-6250ACCT #2015015400 STREET LIGHT 41558 50.73 10-302-000-0000-6250ACCT #2015014400 STREET LIGHT 41558 61.20 10-302-000-0000-6250ACCT #2014010300 STREET LIGHT 41558 52.74 10-302-000-0000-6250ACCT #2014011100 STREET LIGHT 41558 52.38 10-302-000-0000-6250ACCT #2015016000 STREET LIGHT 41558 49.17 10-302-000-0000-6250ACCT #2023026100 STREET LIGHT 41558 52.87 10-302-000-0000-6250ACCT #2014009600 STREET LIGHT 41558 54.05 10-302-000-0000-6250ACCT #2015014800 STREET LIGHT 41558 52.51 10-302-000-0000-6250ACCT #2014009500 STREET LIGHT 41558 54.05 10-302-000-0000-6250ACCT #2012022900 STREET LIGHT 41558 53.45 10-302-000-0000-6250ACCT #2014010100 STREET LIGHT 41558 53.10 10-302-000-0000-6250ACCT #2023003600 STREET LIGHT 41558 59.77 10-302-000-0000-6250ACCT #2014011500 STREET LIGHT 41558 52.51 10-302-000-0000-6250ACCT #2015015900 STREET LIGHT 41558 48.46 10-302-000-0000-6250ACCT #2015014900 STREET LIGHT 41558 53.34 10-302-000-0000-6250ACCT #2012023501 STREET LIGHT 41558 49.17 10-302-000-0000-6250ACCT #2012023200 STREET LIGHT 41558 691.09 10-304-000-0000-6250ACCT #2750000 GAR #1 ELECTRIC 41558 93.01 10-304-000-0000-6250 41558 206.04 10-304-000-0000-6250 41558 16.62 50-000-000-0120-6200MCI A VERIZON COMPANY ACCT 218-583-2129 409159205 90 160.00 01-201-000-0000-6369MN DEPT OF PUBLIC SAFETY - BCA VENDOR BACKGROUND CHECKS 9/18/26 9739 4,036.61 203402 16.62 203403 Page 3ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx CP - 2026 APWA-MN FALL WORK RE CP - 2026 APWA-MN FALL WORK RE CP - 2026 APWA-MN FALL WORK RE CP - 2026 APWA-MN FALL WORK RE CP - 2026 APWA-MN FALL WORK RE HWY - DEPT OF NATURAL RESOURCE HWY - LOMONT MOLDING - TESTING CN - FLEET FARM - DRAIN TANK V ACCT #1149999 STREET LIGHT ELE ACCT #1149993 STREET LIGHT ELE ACCT #1136875 STREET LIGHT ELE ACCT #1136769 STREET LIGHT ELE N N N N N N N N N N N N N N N N N N N N N N N N N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 317.73 10-302-000-0000-6242OTTER TAIL CO TREASURER 16678 265.46 10-302-000-0000-6242 16678 132.73 10-302-000-0000-6242 16678 185.00 10-302-000-0000-6242 16678 185.00 10-302-000-0000-6242 16678 18.57 10-302-000-0000-6500JR - CASEY'S - ICE FOR PAVING 16678 12.00 10-302-000-0000-6500JR - ARCO - ICE FOR PAVING CRE 16678 400.00 10-303-000-0000-6369 16678 225.45 10-303-000-0000-6501 16678 27.48 10-304-000-0000-6406CN - HOME DEPOT - BATTERIES 16678 10.79 10-304-000-0000-6406CN - FLEET FARM - BATTERIES 16678 5.29 10-304-000-0000-6572 16678 24.90 10-304-000-0000-6572CN - FLEET FARM - UTILITY CHAI 16678 248.60 10-305-000-0000-6369CP - BEST WESTERN - LODGING 16678 17.95 10-305-000-0000-6369CP - GREEN MILL - MEAL 16678 17.93 10-305-000-0000-6369CP - CHIPOTLE - MEAL 16678 124.30 10-305-000-0000-6369HWY - BEST WESTERN - LODGING 16678 1,602.56 01-112-104-0000-6250OTTER TAIL POWER COMPANY ACCT 1002945 9/8/26 15009 12,235.98 01-112-108-0000-6250ACCT 1092204 9/14/26 15009 2,234.39 01-112-109-0000-6250ACCT 1117759 9/11/26 15009 22.61 23-706-000-0000-6250ACCT 20148172 9/8/26 15009 8.38 10-302-000-0000-6250OTTER TAIL POWER COMPANY 44271 8.18 10-302-000-0000-6250 44271 17.92 10-302-000-0000-6250 44271 4.86 10-302-000-0000-6250 44271 160.00 203404 2,219.18 203405 16,095.54 203406 39.34 203407 Page 4ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx N N N N N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK Auditor Warrants 161.62 02-260-000-0000-6369OTTER TAIL TELCOM ACCT 999-3303 9/1/26 7250 14.00 71-171-000-0000-6369OTTERTAIL/CITY OF ACCT 0729 CURB STOP FEE SEP2026 15737 21,848.81 02-614-250-0000-6954SCHNEEBERGER/KRISTEN & JESSE SEPTIC SYSTEM LOAN FUNDING 13428 999999000 52.55 02-815-000-0000-6369SERVICE FOOD SUPER VALU K1170 HEALTHY SNACKS 9/14/26 19005 15,700.00 02-614-250-0000-6954STEUCK/KEVIN & MIRIAM SEPTIC SYSTEM LOAN FUNDING 1296 999999000 161.62 203408 14.00 203409 21,848.81 203410 52.55 203411 15,700.00 203412 2,266,804.56BLCK 109 Page 5ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Warrant Form Total...Transactions Otter Tail County Auditor Pay Date Tx N csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants 14.77 01-112-109-0000-6251PERHAM/CITY OF ACCT 7-4002500-100 GAS AUG2026 867 14.77 307987 14.77BLCK-ACH 1 2,266,819.33 110 Page 6ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Otter Tail County Auditor Pay Date Tx Final csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 7ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 2,266,804.56 203412 09/18/2026BLCK 17 203396 14.77 307987 09/18/2026BLCK-ACH 14.77 0 1 307987 2,266,819.33 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 1 INITGRATCD Fl A CIAL SYSTEM csteinbach 09/18/2026 10:02:29AM09/18/2026 Copyright 2010-2025 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 8ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 1 2 10 23 50 71 General Fund Dedicated Accounts Community Development Authority 20,556.43 General Revenue Fund 20,541.6614.77 37,762.98 37,762.98 2,206,995.31 Road And Bridge Fund 2,206,995.31 22.61 22.61 1,468.00 Solid Waste Fund 1,468.00 14.00 Forfeited Tax Sale Fund 14.00 2,266,819.33 14.77 2,266,804.56 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - TOTAL TOTAL ACH TOTAL NON-ACH Sponsoring Agency Resolution Aurdal Township LRIP Application OTTER TAIL COUNTY RESOLUTION NO. 2026 -__ _ WHEREAS, Aurdal Township has requested Otter Tail County sponsor their Local Road Improvement Program (LRIP) project since non-state aid cities and townships must have a county sponsor, AND WHEREAS, Aurdal Township understands that it will be responsible for all costs not covered by LRIP including but not limited to consultant engineering, right of way acquisition, construction administration and inspection, utility construction, as well as construction costs above the LRIP award, AND WHEREAS, Aurdal Township has agreed to maintain such improvements for the lifetime of the improvements. NOW THEREFORE Otter Tail County agrees to sponsor Aurdal Township for a Local Road Improvement Program (LRIP) project identified as 245th Street improvements between CSAH 1 and County Highway 111. Sponsorship includes acting as the fiscal agent, keeping the project on schedule, and ensuring that all program documentation and requirements are met, in compliance with all applicable laws, rules and regulations. BE IT ALSO RESOLVED, Jodi Teich, P.E., County Engineer, is hereby authorized to act as agent on behalf of this applicant. The motion for the adoption of the foregoing resolution was introduced by Commissioner ___ _ duly seconded by Commissioner _____ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Attest: __________ _ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. Nicole Hansen, Clerk ;78thA¥f' t 7'0inA- IIO!tl~ R.,_,f ,~a,, AURDAL TOWNSHIP t,'\t _,i . • . > ' KoW! Ci, t> 2:Zett.Av p. 229th A- ~ £ j -...,.: __ ....... __._ ___ ___ ,, 2S5th <t ,,. St ' Sponsoring Agency Resolution Everts Township LRIP Application OTTER TAIL COUNTY RESOLUTION NO. 2026 -__ _ WHEREAS, Everts Township has requested Otter Tail County sponsor their Local Road Improvement Program (LRIP) project since non-state aid cities and townships must have a county sponsor, AND WHEREAS, Everts Township understands that it will be responsible for all costs not covered by LRIP including but not limited to consultant engineering, right of way acquisition, construction administration and inspection, utility construction, as well as construction costs above the LRIP award, AND WHEREAS, Everts Township has agreed to maintain such improvements for the lifetime of the improvements, AND NOW THEREFORE Otter Tail County agrees to sponsor Everts Township for a Local Road Improvement Program (LRIP) project identified as 355th Avenue and 265th Street between CSAH 83 & CSAH 72. Sponsorship includes acting as the fiscal agent, keeping the project on schedule, and ensuring that all program documentation and requirements are met, in compliance with all applicable laws, rules and regulations. BE IT ALSO RESOLVED, Jodi Teich, P.E., County Engineer, is hereby authorized to act as agent on behalf of this applicant. The motion for the adoption of the foregoing resolution was introduced by Commissioner ___ _ duly seconded by Commissioner _____ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________ _ Attest: __________ _ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. Nicole Hansen, Clerk TOWNSHIP PROJECT LIMITS Sponsoring Agency Resolution Nidaros Township LRIP Application OTTER TAIL COUNTY RESOLUTION NO. 2026 -__ _ WHEREAS, Nidaros Township has requested Otter Tail County sponsor their Local Road Improvement Program (LRIP) project since non-state aid cities and townships must have a county sponsor, AND WHEREAS, Nidaros Township understands that it will be responsible for all costs not covered by LRIP including but not limited to consultant engineering, right of way acquisition, construction administration and inspection, utility construction, as well as construction costs above the LRIP award, AND WHEREAS, Nidaros Township has agreed to maintain such improvements for the lifetime of the improvements. NOW THEREFORE Otter Tail County agrees to sponsor Nidaros Township for a Local Road Improvement Program (LRIP) project identified as 453rd Avenue, 210th Street, 450th Avenue and 220th Street between TH 21 O & Stuart Lake Public Access. Sponsorship includes acting as the fiscal agent, keeping the project on schedule, and ensuring that all program documentation and requirements are met, in compliance with all applicable laws, rules and regulations. BE IT ALSO RESOLVED, Jodi Teich, P.E., County Engineer, is hereby authorized to act as agent on behalf of this applicant. The motion for the adoption of the foregoing resolution was introduced by Commissioner ___ _ duly seconded by Commissioner _____ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Attest: _________ _ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. Nicole Hansen, Clerk ,t VPA I ] .:J._ " ,. ~. 2 I. .. • i: IL ... II 8 ~ l~ :( t, 1S NIDAROS TOWNSHIP PROJECT LIMITS '4 .I -5 180tn St ' !:-~-.JJ.~4-~ ,,:· n , ! ~f "" • -6 it'\ ~ ~ September 14, 2026 Otter Tail County Board of Commissioners, Please find the Probation Systems Assessment completed by Jason Anderson here: https://ottertailcounty.gov/wp-content/uploads/2026/09/pr-otter-tail-todd-wadena-corrections-system- review-final.pdf Thank you, Michael A. Schommer Probation Director Otter Tail County Probation 121 West Junius Avenue Fergus Falls, MN 56537 218-998-8500 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. PROBATION 121 West Junius Avenue Suite 160, 1st Floor Fergus Fa lls, MN 56537 @ ottertailcounty.gov To: Board of Commissioners From: Michael A. Schommer, Director RE: Probation Advisory Board Appointment Date: September 22, 2026 I would like to thank Mr. Hans Ronnevik for serving 13 years on the Otter Tail County Probation Advisory Board! Mr. Ronnevik has decided to step down from his position on the board. Commissioner Kurt Mortenson has selected Jim Bjork to represent District 3 on the Otter Tail County Probation Advisory Board. This will be Mr. Bjork’s first term on the Probation Advisory Board. I would like to thank Mr. Randy Synstelien for serving 11 years on the Otter Tail County Probation Advisory Board! Mr. Synstelien has decided to step down from his position on the board. Commissioner Sean Sullivan has selected Jason Burns to represent District 5 on the Otter Tail County Probation Advisory Board. This will be Mr. Burns’s first term on the Probation Advisory Board. According to Minnesota Statute §401.08, advisory board members will serve two-year terms. It is respectfully recommended the Otter Tail County Board of Commissioners appoint Jim Bjork and Jason Burns to serve a two-year term on the Otter Tail County Probation Advisory Board, with their term ending 08/31/2028. 218-998-8500 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOU R best life H E RE . PROBATION 121 West Junius Avenue Suite 160, 1st Floor Fergus Falls, MN 56537 @ ottertailcountymn.us 1 STATE OF MINNESOTA COOPERATIVE AGREEMENT This Agreement is between Otter Tail County Probation, 121 West Junius, Fergus Falls, MN 56537 (herein “Agency”) and the State of Minnesota, acting through its agent Seventh Judicial District, Otter Tail County Adult Drug Treatment Court (herein “Court”), 725 Courthouse Square Saint Cloud, MN 56301. Recitals Under Minnesota Statute § 471.59, subdivision 10, the Court is empowered to engage such assistance as deemed necessary. The Court has established an Adult Drug Treatment Court program that is designed to intervene in the lifestyles of offenders with substance use disorders and to improve public safety. The Court and Otter Tail County Probation desire to establish cooperative procedures for the implementation and effective operation of the Adult Drug Treatment Court program. Otter Tail County Probation is empowered under Minnesota law to provide probation supervision services to and participate in the Adult Drug Treatment Court program. The Court needs additional probation supervision services from Otter Tail County Probation coextensive with the availability of County, Court, and Federal Funds to fund such services. Funds are available for the purchase of this service through the Minnesota Judicial Branch, Treatment Court funding. Agreement 1. Term of the Agreement A. Effective date: October 1, 2026, or the date the Court obtains all required signatures under Court policy, whichever is later. B. Expiration date: June 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2. Agreement between the Parties A. Otter Tail County Probation is responsible to: 1. Provide a qualified probation officer to provide alcohol and drug testing services that are random and witnessed tests for the Adult Drug Treatment Court program. “Assigned” probation officer means a probation officer providing alcohol and drug testing services to those participating in the Otter Tail County Adult Drug Treatment 2 Court program and employed by Otter Tail Count Probation. This position shall be a permanent County employee and shall be a limited duration appointment which ends when funds from the MN Judicial Branch and Treatment Courts to the Court expire. 2. Administer any union contract and County personnel policies according to County supervisory expectations. This includes assuring union contract language is adhered to and that performance improvement plans, corrective action, progressive discipline and grievance procedures are followed. All County personnel policies will be monitored and followed. The County will retain ultimate authority to determine and issue discipline, including but not limited to discharge. 3. Follow all compensation policies, rules, and practices as they relate to fringe benefits, health insurance, payroll, overtime, and timesheets. 4. Prepare and administer all performance communications, including identifying areas of performance that meet expectations, exceed expectations and/or need improvement. Performance improvement plans will include input from the Court and overall performance shall be monitored on a continual basis by Otter Tail County Probation. 5. Monitor and authorize overtime, paid time off, other time off, hours of work and workload coverage so that employee work is completed in a timely fashion and personnel rules are followed. 6. Identify, provide training, and monitor safety issues, practices, and policies to assure the safety of employees, clients, and the public. 7. Provide recruitment, selection and hiring of any employee who falls under this contract. Recruitment, selection and hiring will be administered by Otter Tail County Probation. 8. Otter Tail County Probation is responsible for providing a Probation Agent to fully participate in the Adult Drug Treatment Court process and supervise participants in Otter Tail County Adult Drug Treatment Court. This position will be funded by Otter Tail County and fulfill the match amount requested for the MN Judicial Branch funds, ($27,500.00). 3 B. Both Otter Tail County Probation and Court are responsible to: 1. Individually and jointly, determine whether the assigned probation officers are performing adequately within the program. Otter Tail County Probation may decide to remove existing personnel from the program provided that prior notice is given to the Court. 2. Monitor and authorize hours of work and workload coverage so that employee work is completed in a timely fashion. 3. Identify, provide training, and monitor safety issues, practices, and policies to assure the safety of employees, clients, and the public. 4. Work in partnership in the recruitment and selection of any employee who falls under this contract. Recruitment, selection and hiring will follow and be administered by Otter Tail County Probation with input and recommendation from the Court. 5. Authorize and approve employee expenses for mileage, meals, parking, purchases, and miscellaneous items. 6. Arrive at financial agreements that allow the Court and Otter Tail County Probation to operate within fiscally sound principles that meet the payment and receipt procedures of both the Otter Tail County Probation and the Court. Otter Tail County Probation must adhere to Minnesota Judicial Branch Treatment Court Policies, including financial policies regarding treatment court expenditures. 7. Agree on what information systems will be utilized, what data must be acquired, entered, and maintained, and who has access rights to the resulting information. 8. Jointly establish training requirements and seek/select and approve appropriate training to meet the required training needs. Agree on who is responsible for payment of training, and by which means payment will be made. C. Court, in collaboration with the treatment court team and in accordance with state and national best practice standards outlined in Minnesota Judicial Branch Policy 511.1 Treatment Court Standards, will be responsible for: 1. Program design, program delivery methods, participant eligibility criteria, graduation criteria, termination criteria, program capacity, and alcohol and drug testing protocols. 4 2. Monitor performance of employees and provide input of employee’s performance to Otter Tail County Probation on a continual basis. D. Continuation No less than 30 days before the agreement expiration date, the parties to this agreement will meet, confer, and decide whether this agreement should be extended. If extended Otter Tail County Probation and the Court agree to reconsider the funding parameters for the next term. 3. Payment A. The Court shall reimburse Otter Tail County Probation for the alcohol and drug testing services related to the Otter Tail County Adult Drug Treatment Court program for the one position dedicated to intensive and witnessed testing of Otter Tail County Adult Drug Treatment Court program participants. If the position is used for something other than Otter Tail County Adult Drug Treatment Court program supervision, the reimbursement shall be proportionally reduced. Otter Tail County Probation shall indicate on its billing the amount expended during the quarterly invoice period for supervision /monitoring and for testing services for Otter Tail County Adult Drug Treatment Court program participants. B. Payment Rate. The Court shall compensate Otter Tail County Probation for services based upon quarterly invoices and receipts submitted to the Court. For purpose of this agreement, quarters end on December 31, 2026, March 31, 2027, and June 30, 2027. Up to $40,000.00 in FY27 based on the hourly salary rate and prorated cost of fringe benefits of the Probation Officer, Alcohol & Drug Testing providing services to the Otter Tail County Adult Drug Treatment Court. Up to $14,400.00 in FY27 for mileage, when such costs are associated with the probation services provided for the Otter Tail County Adult Treatment Court. Up to $7,200.00 in FY27 for the actual costs of the alcohol/drug test supplies and testing costs provided for the Otter Tail County Adult Treatment Court during the contract period. B. The total obligation of the Court under this agreement shall not exceed $61,600.00 for the period from October 1, 2026 – June 30, 2027. 5 4. Authorized Representatives A. The Court’s Authorized Representative is 7th District Administrator, Debra Mueske, 725 Courthouse Square, St. Cloud, MN 56301, and all inquiries shall be directed to her attention. B. The Otter Tail County Probation Authorized Representative is Mike Schommer, at 121 West Junius, Fergus Falls, MN 56537, and all inquiries shall be directed to his attention. 5. Assignments, Amendments, Waiver, and Contract Complete A. Assignment. Otter Tail County Probation may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the Court and a fully executed assignment agreement, executed, and approved by the same parties who executed and approved this agreement, or their successors in office. B. Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. C. Waiver. If the Court fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. D. Contract Complete. This agreement contains all negotiations and agreements between the Court and Otter Tail County Probation. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 6. Liability Each party shall be responsible for its own acts or omissions and any liability which results as a consequence thereof. 7. State Audits Under Minnesota Statute § 16C.05, subdivision 5, Otter Tail County Probation books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the Court and/or the Court Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end date of this agreement. 8. Confidentiality, Disclosure, and Use Otter Tail County Probation shall not disclose to any third party any information that is inaccessible to the public pursuant to the Rules of Public Access of the Judicial Branch promulgated by the Minnesota Supreme Court. If Otter Tail County Probation receives a request to release information referred to in this Clause, Otter Tail County Probation must immediately notify the Court. Agency is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same 6 may be amended from time to time. Both parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires Agency to comply with the Rules of Public Access for data received from the Court under this agreement. 9. Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate court or federal court with competent jurisdiction in Otter Tail County, Minnesota. 10. Termination A. Termination. The Court or Otter Tail County Probation may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. B. Termination for Insufficient Funding. The Court may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source, or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to Seventh District Administrator, Debra Mueske, 725 Courthouse Square, St. Cloud, MN 56301. The Court is not obligated to pay for any services that are provided after notice and effective date of termination. However, Otter Tail County Probation will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The Court will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The Court must provide Otter Tail County Probation notice of the lack of funding within a reasonable time of the Court receiving that notice. 1. _Otter Tail County_______________ 2. COURT Signature: ________________________ Signature: ________________________ Print Name: Wayne Johnson Print Name: Deb Mueske Title: __Chair Otter Tail County Board Title: Judicial District Administrator Date: ____________________________ Date: _________________________ Signature: ________________________ Print Name: Title: State Court Administrator Date: _________________________ 7 3. Funds have been encumbered as required by State Court Finance Policy by: Signature: ________________________ Print Name: Jodi Stanislawski Title: Accounting Manager Date: _________________________ Contract No. ___________________ 4. Approved as to form and execution: Signature: ________________________ Print Name: Title: Attorney, Legal Counsel Division Date: ___________________________ 1 STATE OF MINNESOTA COOPERATIVE AGREEMENT This Agreement is between Otter Tail County Probation, 121 West Junius, Fergus Falls, MN 56537 (herein “Agency”) and the State of Minnesota, acting through its agent Seventh Judicial District, Otter Tail County DWI Treatment Court (herein “Court”), 725 Courthouse Square Saint Cloud, MN 56301. Recitals Under Minnesota Statute § 471.59, subdivision 10, the Court is empowered to engage such assistance as deemed necessary. The Court has established a DWI Court program that is designed to intervene in the lifestyles of offenders with substance use disorders and to improve public safety. The Court and Otter Tail County Probation desire to establish cooperative procedures for the implementation and effective operation of the DWI Court program. Otter Tail County Probation is empowered under Minnesota law to provide probation supervision services to and participate in the DWI Court program. The Court needs additional probation supervision services from Otter Tail County Probation coextensive with the availability of County, Court, and Federal Funds to fund such services. Funds are available for the purchase of this service through the Minnesota Department of Public Safety, Office of Traffic Safety grant agreement: A-SACT-2027-MNJB-7OT-04 Agreement 1. Term of the Agreement A. Effective date: October 1, 2026, or the date the Court obtains all required signatures under Court policy, whichever is later. B. Expiration date: September 30, 2027, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2. Agreement between the Parties A. Otter Tail County Probation is responsible to: 1. Provide assigned qualified probation and surveillance officers to fully participate in the DWI Court process and supervise participants in Otter Tail County DWI Court. “Assigned” probation/surveillance officers means a probation officer providing supervision services and participating in the Otter Tail County DWI Court process and employed by Otter Tail County Probation. This position shall be a permanent County employee and shall be a limited 2 duration appointment which ends when the grant funds distributed by the MN Office of Traffic Safety, A-SACT-2027-MNJB-7OT-04 (update with new grant number) to the Court expires. 2. Administer any union contract and County personnel policies according to County supervisory expectations. This includes assuring union contract language is adhered to and that performance improvement plans, corrective action, progressive discipline and grievance procedures are followed. All County personnel policies will be monitored and followed. The County will retain ultimate authority to determine and issue discipline, including but not limited to discharge. 3. Follow all compensation policies, rules, and practices as they relate to fringe benefits, health insurance, payroll, overtime, and timesheets. Prepare and approve monthly time tracking forms and submit with quarterly invoice statement. 4. Prepare and administer all performance communications, including identifying areas of performance that meet expectations, exceed expectations and/or need improvement. Performance improvement plans will include input from the Court and overall performance shall be monitored on a continual basis by Otter Tail County Probation. 5. Monitor and authorize overtime, paid time off, other time off, hours of work and workload coverage so that employee work is completed in a timely fashion and personnel rules are followed. 6. Identify, provide training, and monitor safety issues, practices, and policies to assure the safety of employees, clients, and the public. 7. Provide recruitment, selection and hiring of any employee who falls under this contract. Recruitment, selection and hiring will be administered by Otter Tail County Probation. 8. Otter Tail County Probation is responsible for providing matching funds totaling $21,580.00 (Surveillance Officer $21,580). B. Both Otter Tail County Probation and Court are responsible for: 1. Individually and jointly, determine whether the assigned probation officers are performing adequately within the program. Otter Tail County Probation may decide to remove existing personnel from the program provided that prior notice is given to the Court. 2. Monitor and authorize hours of work and workload coverage so that employee work is completed in a timely fashion. 3 3. Identify, provide training, and monitor safety issues, practices, and policies to assure the safety of employees, clients, and the public. 4. Work in partnership in the recruitment and selection of any employee who falls under this contract. Recruitment, selection and hiring will follow and be administered by Otter Tail County Probation with input and recommendation from the Court. 5. Authorize and approve employee expenses for mileage, meals, parking, purchases, and miscellaneous items. 6. Arrive at financial agreements that allow the Court and Otter Tail County Probation to operate within fiscally sound principles that meet the payment and receipt procedures of both the Otter Tail County Probation and the Court. Otter Tail County Probation must adhere to Minnesota Judicial Branch Treatment Court Policies, including financial policies regarding treatment court expenditures. 7. Agree on what information systems will be utilized, what data must be acquired, entered, and maintained, and who has access rights to the resulting information. 8. Jointly establish training requirements and seek/select and approve appropriate training to meet the required training needs. Agree on who is responsible for payment of training, and by which means payment will be made. C. Court, in collaboration with the treatment court team and in accordance with state and national best practice standards outlined in Minnesota Judicial Branch Policy 511.1 Treatment Court Standards, will be responsible for: 1. Program design, program delivery methods, participant eligibility criteria, graduation criteria, termination criteria, program capacity, and alcohol and drug testing protocols. 2. Monitor performance of employees and provide input of employee’s performance to Otter Tail County Probation on a continual basis. D. Continuation No less than 30 days before the expiration date, the parties to this agreement will attempt to meet, confer, and decide whether this agreement should be extended. If extended Otter Tail County Probation and the Court agree to reconsider the funding parameters for the next term. 4 3. Payment A. The Court shall reimburse Otter Tail County Probation for probation services and surveillance services related to the Otter Tail County DWI Court program for the two position(s) dedicated to intensive supervision of Otter Tail County DWI Court participants. If the positions are used for something other than Otter Tail County DWI Court supervision, the reimbursement shall be proportionally reduced. Otter Tail County Probation shall indicate on its billing the amount expended during the quarterly invoice period for supervision /monitoring and for testing services for Otter Tail County DWI Court participants. B. Payment Rate. The Court shall compensate Otter Tail County Probation for services based upon quarterly invoices submitted to the Court. For purpose of this agreement, quarters end on December 31, 2026, March 31, 2027, June 30, 2027, and September 30, 2027. Up to $75,119.00 in FY27 based on the hourly salary rate and prorated cost of fringe benefits of the probation officer providing services to the Otter Tail County DWI Court. Up to $64,742.00 in FY27 based on the hourly salary rate and prorated cost of fringe benefits of the surveillance officer providing services to the Otter Tail County DWI Court. Up to $11,825.04 in FY27 for mileage, when such costs are associated with the probation services provided for the Otter Tail County DWI Court. Up to $6,000.00 in FY27 for the actual costs of the alcohol/drug test supplies and testing costs provided for the Otter Tail County DWI Court during the contract period. C. The total obligation of the Court under this agreement shall not exceed $157,686.04 for the period from October 1, 2026 – September 30, 2027. 4. Authorized Representatives A. The Court’s Authorized Representative is 7th District Administrator, Debra Mueske, 725 Courthouse Square, St. Cloud, MN 56301, and all inquiries shall be directed to her attention. B. The Otter Tail County Probation Authorized Representative is Mike Schommer, at 121 West Junius, Fergus Falls, MN 56537, and all inquiries shall be directed to his attention. 5. Assignments, Amendments, Waiver, and Contract Complete A. Assignment. Otter Tail County Probation may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the Court and a fully executed assignment agreement, executed, and approved by the same parties who executed and approved this agreement, or their successors in office. B. Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. - 5 C. Waiver. If the Court fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. D. Contract Complete. This agreement contains all negotiations and agreements between the Court and Otter Tail County Probation. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 6. Liability Each party shall be responsible for its own acts or omissions and any liability which results as a consequence thereof. 7. State Audits Under Minnesota Statute § 16C.05, subdivision 5, Otter Tail County Probation books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the Court and/or the Court Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end date of this agreement. 8. Confidentiality, Disclosure, and Use Otter Tail County Probation shall not disclose to any third party any information that is inaccessible to the public pursuant to the Rules of Public Access of the Judicial Branch promulgated by the Minnesota Supreme Court. If Otter Tail County Probation receives a request to release information referred to in this Clause, Otter Tail County Probation must immediately notify the Court. Agency is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time. Both parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires Agency to comply with the Rules of Public Access for data received from the Court under this agreement. 9. Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate court or federal court with competent jurisdiction in Otter Tail County, Minnesota. 10. Termination A. Termination. The Court or Otter Tail County Probation may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. B. Termination for Insufficient Funding. The Court may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source, or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to Seventh District Administrator, Debra Mueske, 6 725 Courthouse Square, St. Cloud, MN 56301. The Court is not obligated to pay for any services that are provided after notice and effective date of termination. However, Otter Tail County Probation will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The Court will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The Court must provide Otter Tail County Probation notice of the lack of funding within a reasonable time of the Court receiving that notice. 1. ______________________________ 2. COURT By: _____________________________ By: __________________________ Title: Chair of Otter Tail County Board Title: Judicial District Administrator Date: ____________________________ Date: _________________________ By: __________________________ Title: State Court Administrator Date: _________________________ 3. Funds have been encumbered as required by State Court Finance Policy by: By: __________________________ Title: Accounting Manager Date: _________________________ Contract No. ___________________ 4. Approved as to form and execution: By: _____________________________ Title: Attorney, Legal Counsel Division Date: ___________________________ OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 September 9, 2026 The meeting of the Otter Tail County Planning Commission was held on September 9, 2026, at 6:00 P.M. at the Government Services Center; the hearing was held in person and via Microsoft Teams. Roll Call: Members Present: Brent Fraizer, Steven Langlie, Jeff Vansteenburg, Rick Wilson, David Trites, Judd Fischer & Tina Bladow. Members Absent: None Michelle Eldien represented the County Attorney's Office. Chris LeClair & Kyle Westergard represented the Land & Resource Management Office. Chair, Bladow announced that she will only vote during the meeting in the event of a tie. Chair, Bladow also reviewed the Ground Rules for Public Comment. Minutes of August 12, 2026: No changes or corrections to the Minutes of August 12, 2026, Planning Commission Meeting, Langlie moved to accept minutes as presented with a second by Frazier. Voting: All members in favor. Motion Passed. The Planning Commission considered the following application(s): Barry D Bacheller Rev Liv Tst –– Tabled: A Conditional Use Permit Application Request for excavation and re-grading of a previously altered bluff area within the Shoreland District involving more than 1,000 cubic yards of material to improve the property's usability. Total shoreland alterations will consist of 11,060 cubic yards of which 1,162 cubic yards of excavation within the bluff impact zone. The proposal is located South of 42273 Lida View Lane, Vergas MN 56587, Section 23 of Lida Township, Lida Lake (56-747) GD, Parcel No’s 37000230116005 & 37000230114002. August 12, 2026 Meeting Motion to Table: After consideration and discussion, Trites made a motion, seconded by VanSteenburg, to table the application at the applicant’s request to the September Planning Commission meeting. The purpose of tabling is to allow time for the applicant to determine whether a reduction in scope and magnitude to a minimum elevation of 1340 is feasible. Roll Call Vote: All members voted in favor. Motion Passed Motion to Extend Review Period: Frazier made a motion, seconded by Wilson, to extend the 60-day review period for an additional 60 days pursuant to Minnesota Statute 15.99, Time Deadline for Agency Action. Roll Call Vote: All members voted in favor. Motion Passed. Otter Tail County, Planning Commission September 9, 2026; Page 2 Barry D Bacheller Rev Liv Tst – Continued September 9, 2026 Meeting John Olson submitted an email dated August 17, 2026, providing an update on the Bacheller project. Olson stated that they have been working through the questions and comments raised by the Commission at the previous meeting, including revising the site to the requested 1,340-foot elevation with the goal of reducing the overall volume of earthwork. Olson further stated that, given the time remaining in the 2026 construction season, construction in 2026 was becoming unlikely. He requested additional time to address the Commission’s comments and provide revised plans and information for consideration at the October meeting. Olson also invited the Commission to provide any additional questions or feedback that could be considered as they worked through the revisions. Motion: The Planning Commission discussed the Barry Bachelor Revocable Living Trust application and agreed to table the matter until the October meeting. No objections were raised, and no additional deadlines were required. After consideration and discussion, Trites made a motion, seconded by Wilson, to table the application as requested in the email dated August 17, 2026. Voting: Motion carried with all members in favor. Scott & Michelle Zajac – Application Withdrawn Requesting a Conditional Use Permit (CUP) to allow a portion of my existing attached garage, the area between my attached and detached garages, and a small portion of the property located north of the attached garage to be used for the boarding and exercising of dogs in my care. The proposed use will utilize the existing buildings and designated areas of the property for the care, boarding, and exercise of dogs. The proposal is located at 24885 Labrador Beach Rd., Pelican Rapids MN 56572, Section 27 of Dunn Township, Franklin Lake (56-759) GD, Parcel No. 17000270352006. No one was present to represent the Conditional Use Permit Application. Ten (10) comments were received regarding the Conditional Use Permit Application. All comments were forwarded to the Board Members and Applicant for their review and consideration. 1. Ben and Brenda McIntyre opposed the CUP, citing subdivision covenants restricting business use and concerns regarding increased noise, traffic, parking, animal waste runoff, pests, and potential nuisance from the kennel. They stated the proposal could negatively affect the neighborhood and property values. 2. Silvia and Dale DeKrey opposed the CUP, citing subdivision covenants prohibiting business activity and concerns about increased traffic, parking, barking dogs, waste near wetlands/lake, and dogs entering neighboring properties. 3. Scott Teigen opposed the CUP, citing incompatibility with the residential neighborhood, restrictive covenants, inadequate off-street parking, traffic concerns, potential animals-at-large issues, and concerns regarding prior complaints involving the applicants. 4. Kennon and Jane Moen opposed the CUP, citing concerns about increased traffic, noise, lighting, potential business expansion, disruption to the residential character of the neighborhood, and possible impacts on property values. They also referenced existing neighborhood covenants and felt the proposed business was incompatible with the residential setting. Otter Tail County, Planning Commission September 9, 2026; Page 3 Zajac – Continued 5. Chris Lingen and Ken Reinowski opposed the CUP, citing concerns about barking, increased traffic, waste control, business activity in the residential neighborhood, potential precedent for additional businesses, and impacts on property values. They also referenced the subdivision covenants prohibiting business activity. 6. Robyn Gilmore and Brian Buhr opposed the CUP, citing the protective covenants prohibiting business activity and non-household animals, as well as concerns about increased traffic, noise, impacts on neighboring pets and wildlife, and potential effects on property values. 7. Marsha Miller opposed the CUP, citing concerns about barking, increased traffic, potential dog waste entering the lake, the number of dogs allowed and future expansion, and the public hearing notification area. She felt a pet business was incompatible with the quiet lake/residential setting. 8. Hope and Nathan Eppler opposed the CUP, citing concerns about pollution and runoff to the wetland/lake, lighting, insects, noise, traffic, and potential future expansion of the pet boarding business. They also raised concerns about the proposed outdoor dog run and hours of operation. 9. Brian Miller opposed the CUP, citing concerns about noise from barking dogs and animal waste potentially entering Franklin Lake. 10. David and Terri Beth Dufault opposed the CUP, citing concerns about increased traffic and noise from barking dogs and the potential for additional businesses in the residential neighborhood. Michelle Zajac submitted a written request on September 9, 2026, to withdraw the Conditional Use Permit Application for the proposed dog boarding business. In her letter, Zajac stated that, after considering the concerns and feedback expressed by neighbors, she and her husband, Scott, decided that withdrawing the application was in the best interest of maintaining positive relationships within the Lake Franklin community. She expressed appreciation to the Zoning Commission, neighbors, and others involved in the process for their time, consideration, and input, and respectfully requested that the application be withdrawn and the appropriate records updated. Motion: After consideration, a motion was made by Langlie to accept the applicants’ request to withdraw the Conditional Use Permit Application and remove it from the agenda. The motion was seconded by Frazier and carried unanimously. The board members thanked the applicants for their responsiveness. Voting: Motion carried with all members in favor. KJ Carpenter – Application Denied A Conditional Use Permit Application Request: After-the-Fact Conditional Use Permit to amend Conditional Use Permit No. 2026-13 to authorize the relocation of the approved retaining wall. The retaining wall was constructed in a location that differs from the plans approved under CUP 2026-13. The proposal is located at 46744 Co Hwy 51, Perham MN 56573, Section 35 of Gorman Township, Little Pine Lake (56-142) GD, Parcel No. 30000350225001 & 30000990281001. Chris LeClair, Director of Land & Resource Management, read aloud a letter dated September 4, 2026, from attorney Joel Fremstad of Fremstad Law, which is on file with Land & Resource Management. A summary of the letter is as follows: Otter Tail County, Planning Commission September 9, 2026; Page 4 KJ Carpenter – Continued Background & Parties Involved • The letter is submitted on behalf of the Anton Parties (Barbara M. Anton as Trustee, Barbara M. Anton individually, and Susan E. Anton individually), who own the adjoining property to the Carpenter Property in Perham, MN. • The Anton Parties oppose Mr. Carpenter’s after-the-fact application to amend Conditional Use Permit No. 2026-13 for the neighboring property. Purpose & Key Issues • The letter and attached Verified Complaint are requested to be included in the record for the pending application and reviewed by all relevant County bodies. • The Complaint details factual and documentary evidence regarding the project’s progression, discrepancies between representations and actual construction, and the resulting damage and intrusion upon the Anton Property. Major Concerns Raised • Incomplete Disclosure: The application and prior submissions do not fully disclose the scope, location, and impact of the Wall System and related improvements. • Physical & Functional Connections: Multiple site features (retaining wall, excavation, garage, porch, driveway, drainage, shoreline work, vegetation removal) are interconnected, but no single application has disclosed the cumulative effects. • Damage & Encroachment: The work intruded upon the Anton Property, removed trees and vegetation, disturbed burial areas, and placed portions of the Wall System on or beneath the Anton Property, contrary to what was represented. • County Corrective Actions: County communications recognized encroachment and required either relocation or acquisition of an easement, but the Anton Parties have not granted any such rights. Application Deficiencies • The after-the-fact application lacks: o Precise location and extent of Wall System components relative to property boundaries. o Complete scope and methods for corrective work. o Plans for restoration and protection of the Anton Property. o Financial security and insurance to cover potential damages. Ordinance & Standards • The letter cites Otter Tail County Shoreland Management Ordinance, emphasizing requirements for complete applications, environmental impact evaluation, erosion control, and protection of adjacent properties. • The application should not be treated as a narrow request but must address the full scope of construction, damage, and hazards. Requests & Recommendations • Deferral or Denial: The Anton Parties request the Planning Commission to defer any recommendation until the application is complete and compliant, or to recommend denial if compliance is not established. • Minimum Requirements for Approval: If approval is considered, the letter outlines conditions including boundary surveys, as-built documentation, comprehensive corrective plans, geotechnical evaluations, access protocols, restoration plans, cost estimates, performance bonds, insurance, and site inspections. • Site Inspection: A new site inspection is requested to verify conformity of all constructed features with approved plans and to recalculate impervious-surface coverage. Otter Tail County, Planning Commission September 9, 2026; Page 5 KJ Carpenter – Continued Private Property Rights • The letter stresses that County approval cannot override private property rights, authorize trespass, or resolve claims of trespass, encroachment, property damage, or disturbance of burial materials. Conclusion • The Anton Parties request denial or continuation of the application until all concerns are addressed. • No action should authorize work affecting the Anton Property without lawful access, engineering safeguards, enforceable conditions, financial security, and insurance. • Susan Anton will speak in opposition at the hearing; Joel Fremstad will appear on behalf of the Anton Parties. Chair Bladow read a summary of the history of the Conditional Use Permit (CUP) for the retaining wall located at 46744 County Highway 51 in Section 35 of Gorman Township. The Planning Commission held a public hearing on May 13, 2026, regarding the CUP. The original survey, dated December 23, 2025, showed the proposed retaining wall would be located 8 feet from the existing structures. A subsequent survey dated August 6, 2026, showed the retaining wall was installed between 10.1 and 16.4 feet from the existing structures. The survey also indicated that approximately 20 feet of the retaining wall extends 2 to 3 feet across the property line onto the adjacent parcel at 43812 North Little Pine Road. Chair Bladow stated that the Planning Commission was being asked to determine whether the modified location of the retaining wall could be permitted, excluding the portion crossing the property line, or whether the entire retaining wall should be relocated to conform to the location originally approved by the Planning Commission in May. Nick Erickson, H & H Contractors, represented the Conditional Use Permit application and had no additional comments. Board Discussion with Applicant: The Planning Commission discussed the after-the-fact Conditional Use Permit application with Nick Erickson of H & H Contractors. Erickson explained that the retaining wall was not constructed in the location originally approved due to a layout error on the contractor’s part. He stated that H & H had begun corrective work to address the portion of the wall located on the neighboring property but had to stop before the work was completed. Erickson stated that excavation and soil erosion had occurred on the adjacent property due to the sandy soil conditions. He was unable to provide an exact measurement of the amount of work or excavation that occurred on the neighboring property. He also stated that several trees had been removed, although he would need to confirm the exact number. H & H had offered to replace three trees, including two oak trees and one pine tree. Erickson explained that one tree was removed as an immediate safety decision after the hillside began to collapse and the tree started leaning toward the cabin. He acknowledged that the neighboring property owners were not notified before the work was performed and that H & H had no prior communication with them regarding the work. Erickson confirmed that the hillside had been reshaped and stabilized as part of the retaining wall construction, including work that occurred on the neighboring property. He acknowledged that H & H had knowingly performed work on the adjacent property. When asked why the Commission was considering an after-the-fact application, Erickson stated that the application was necessary because of the contractor’s layout error that resulted in the retaining wall extending over the property line. He explained that H & H was Otter Tail County, Planning Commission September 9, 2026; Page 6 KJ Carpenter – Continued seeking to correct the portion of the wall located on the neighboring property while allowing the remainder of the wall to remain in its current location. Erickson identified the location of the wall as a layout error rather than an intentional deviation from the approved plans. The Commission questioned whether the original work could have been completed without disturbing the neighboring property. Erickson stated that, given the excavation required for the approximately 12-foot-tall retaining wall and the site conditions, he did not believe complete avoidance of the neighboring property was possible. He was unable to confirm what had been specifically discussed or disclosed at the prior County meeting or pre- construction meeting regarding potential work or disturbance on the neighboring property. The Commission discussed that the work on the neighboring property had not been presented as part of the original application and that, had the extent of the work on the neighboring property been known at the time, the Commission may have considered the application differently. Staff also clarified that when an application involves two property owners, a joint application would generally be required. The total impervious surface was identified as approximately 24.98%. The Commission continued discussion regarding the deviation from the location approved in May and the work performed on the adjacent property. Four (4) comments were received regarding the Conditional Use Permit Application. 1. Susan Anton, whose family owns the adjacent property uphill from the Carpenter retaining-wall project, submitted a written statement opposing after-the-fact approval. Anton stated that the family did not object to the original project provided the work remained on the Carpenter property and did not damage their property. Anton contended that the retaining wall and associated excavation substantially deviated from the project approved by the Planning Commission in May. She stated that excavation extended onto the Anton property, removing soil, sand, and several mature trees, and that the work destabilized the hillside. She also alleged that a previously disclosed family burial area was damaged and that an urn remains missing. Anton referenced the original Planning Commission discussion concerning preservation of large trees and stated that the actual construction resulted in the removal of numerous mature trees and root systems. She further described concerns regarding the County's corrective actions following the discovery of the encroachment, including changes in the proposed method of relocating the wall, lack of stabilization measures and engineering oversight during work in July, and the family's lack of permission for work on their property. She stated that law enforcement was contacted and the work was stopped. Additional concerns were raised regarding erosion and hillside stabilization. Anton stated that portions of the hillside remained exposed following removal of approximately 25 wall blocks and that subsequent rainfall caused additional erosion and movement of soil. She questioned the consistency of the County's erosion-control requirements and requested that the exposed hillside be stabilized. Anton also questioned whether the retaining-wall system had been completely removed from the Anton property, noting that underground components such as footings, aggregate, drainage materials, and piping may extend beyond the visible wall. She requested further investigation to determine the full extent of any encroachment. . Otter Tail County, Planning Commission September 9, 2026; Page 7 KJ Carpenter – Continued Anton expressed concern about the precedent that after-the-fact approval could establish for future projects and stated that the original approval included specific dimensions, excavation quantities, and a required wall location. She requested that the Planning Commission not approve the after-the-fact application until the circumstances surrounding the construction, property encroachment, stabilization, and compliance with the Shoreland Management Ordinance and original CUP conditions are fully addressed. Among the actions requested by Anton were clarification of the discrepancy between the original 8-foot setback and the subsequent wall location, documentation of who authorized changes to the approved plans, a chronology of the corrective actions, investigation of underground improvements, removal of any remaining encroachments, immediate stabilization and erosion protection, an engineered stabilization and restoration plan, independent geotechnical and structural evaluations, and a determination of compliance with the Shoreland Management Ordinance and original CUP conditions. 2. Sara Christianson submitted a written statement regarding KJ Carpenter’s request for an after-the-fact Conditional Use Permit. Christianson’s primary concern was that the retaining wall was constructed outside the scope and in a different location than what was originally approved by Otter Tail County. She stated that the changes were not minor and that the work was completed before approval was obtained. Christianson expressed support for following the plans, conditions, and property boundaries established through the permitting process and requested that the circumstances surrounding the deviation from the approved project be carefully reviewed. She also expressed support for the adjacent property owners, the Antons, and the impacts they have experienced as a result of the project. Christianson asked the Planning Commission to fully review the work completed without prior approval before considering whether to grant an after-the-fact Conditional Use Permit. 3. Rich Mendenhall submitted a written statement opposing KJ Carpenter’s after-the- fact Conditional Use Permit. He compared the project to his own prior experience obtaining a permit for a shed, noting that even a project involving minimal dirt movement required extensive permitting and engineering information. Mendenhall expressed concern that the Carpenter project exceeded the scope and location of the original approval and resulted in significant hillside disturbance, removal of mature trees, movement of soil onto the neighboring property, disturbance of a burial site, and apparent encroachment onto the adjacent property. He also questioned the project’s impact on erosion and water runoff and the County’s response to the situation. Mendenhall stated that approving the after-the-fact permit could create an inconsistent standard for property owners who follow the permitting process. He urged the County to require the situation to be corrected and hold the property owner accountable for impacts to the neighboring property. 4. Mary B. Bader, a resident of 43868 North Little Pine Road, submitted a written statement opposing the after-the-fact request to amend Conditional Use Permit No. 2026-13. Bader stated that the retaining wall was constructed in a location different from the approved plans and encroaches onto the adjacent Anton Trust property. Otter Tail County, Planning Commission September 9, 2026; Page 8 KJ Carpenter – Continued Bader argued that the Applicant’s failure to follow the approved plans created the circumstances leading to the current request and that the County’s ordinance does not support granting a variance based on circumstances created by the landowner. She also expressed concern about impacts to the neighboring property and property rights. Bader requested that the Board deny the after-the-fact request and require the retaining wall to comply with the original Conditional Use Permit. Note: All public comments have been formally filed with Land & Resource Management and were forwarded to the Planning Commission Board Members for review and consideration. The audience was polled with: 1. Susan Anton, at 43812 North Little Pine Road, spoke regarding the retaining-wall project. She stated that she and her father had reviewed the original proposal and had no objection to the project as long as the work remained on the Applicant’s property and did not affect their property. She explained that her father passed away shortly after the original hearing, preventing her from attending. Anton stated that she was familiar with the property and property lines and believed the construction resulted in the removal of numerous mature trees and significant soil from her property. She expressed concerns about the loss of privacy, ongoing hillside instability, and alleged damage to her home, including foundation cracks and leaking pipes. Anton also questioned whether the portion of the retaining wall proposed to remain is actually outside the property line, noting that the wall and its underlying components may extend beyond the visible location of the wall. 2. Barbara Anton, owner of the adjacent property to the Carpenter property, spoke about the impact of the retaining-wall project on her personally. She stated that she and her husband purchased their Little Pine Lake property in 1966 and had enjoyed the privacy and lake views provided by the mature trees surrounding their property. She noted that they eventually retired to the property and that she had served on the Little Pine Lake Association. Anton stated that her husband had been alive when the project began and had no objection to the original proposal. She expressed concern that surveys now show portions of the retaining wall located on their property. She stated that numerous mature trees were removed without their knowledge or permission, resulting in a loss of privacy and changes to the property. Anton also expressed significant concern regarding the disturbance of a family burial area on their property. She stated that her parents had been buried in urns contained in metal boxes in a small plot on the property and that Mr. Carpenter was aware of the burial area. She stated that one urn was located during the work, but the other has not been returned. 3. James Teigland, Fremstad Law Firm, representing the Antons, disputed the characterization of the retaining-wall location as a simple layout error. He stated that the Applicant had not provided complete professional plans showing the intended location and configuration of the retaining wall. Teigland compared the plans submitted with the original CUP application to plans provided to H&H Contractors and the subsequent construction. He stated that the plans differed in the wall’s shape and setbacks from the Anton property and that the actual construction did not match either set of plans. Otter Tail County, Planning Commission September 9, 2026; Page 9 KJ Carpenter – Continued Teigland also referenced plans submitted for a proposed 2,000-square-foot garage, which he stated did not identify the location of the retaining wall but showed a 10-foot setback from the Anton property. He questioned how the proposed improvements could be accommodated within the available setback area while also maintaining the proposed retaining wall and building setbacks. He concluded that the plans and measurements did not appear to be consistent with one another and stated that the current plan was not feasible as presented. 4. Kerry Carpenter, property owner, stated that the placement of the retaining wall was an unintentional error. He explained that, due to the size and construction of the wall, a portion of the wall was inadvertently placed too far toward the neighboring property. Carpenter stated that they believed the wall was being constructed entirely on their property and never intended to place any portion of the wall on the neighboring property. Carpenter requested that they be allowed to relocate the affected portion of the wall back onto their property rather than remove the entire wall. He reiterated that he would not have intentionally placed any improvements on another person’s property. Board Discussion Following Public Comment: The Planning Commission questioned the contractor regarding H&H Contractors’ experience with retaining-wall projects and the specific retaining-wall product used for the project. The contractor confirmed that the company had completed numerous retaining-wall projects and had used the same product many times. The Commission discussed whether the contractor’s experience and familiarity with the product should have allowed for the layout requirements to be properly anticipated. The Commission then discussed the need for a corrective and restorative plan to address the retaining wall, disturbed areas, and impacts to the surrounding property. Members expressed that the plan should be prepared by a professional engineer and provide sufficient detail for the County to determine what corrective measures are necessary. The Commission also discussed the need for temporary stabilization of the disturbed area prior to winter, particularly given the approaching deadline for earth-moving activities. The Commission discussed whether stabilization measures could involve the Anton property and clarified that the County’s action could only require corrective work by the Applicant and could not authorize work on property owned by someone else. Members agreed that any work proposed on the Anton property, including stabilization work, would require the written permission of the Anton property owners. The Commission further discussed the timing for preparation and review of the engineering plans. Members considered whether 30 or 60 days would be appropriate and ultimately determined that the Applicant should have the plan submitted in time for review at the November Planning Commission meeting. The Commission discussed that winter stabilization should be addressed promptly, while the permanent restoration work could be completed as weather and conditions allow. Motion: Following discussion, a motion was made by Trites, seconded by Wilson to deny the Conditional Use Permit Application request and to require the Applicant to obtain the services of a professional engineer and submit a professional engineer-prepared corrective Otter Tail County, Planning Commission September 9, 2026; Page 10 KJ Carpenter – Continued restoration plan and winter stabilization plan satisfactory to the Planning Commission. The plans are to be submitted by the November meeting cutoff, with materials due to the County by noon on October 21, 2026. The motion further clarified that no work may be conducted on the Anton property without written permission from the Anton property owners. Voting by Roll Call: Motion carried with all members in favor. Adjourn: Bladow adjourned the Planning Commission Meeting at 7:35 P.M. Respectfully submitted, Amy Busko Amy Busko Recording Secretary The minutes were emailed on August 18, 2026, to the Otter Tail County Planning Commission Members. Official action regarding these minutes will be taken by the Planning Commission at their next regularly scheduled meeting. CONTRACT FOR SERVICES FY 2027 – Pomme de Terre Watershed Based Implementation Funding THIS CONTRACT made and entered into this day by and between Pomme de Terre River Association hereafter called PDTRA and Otter Tail County. WITNESSETH: The parties hereto for the consideration hereinafter mentioned, covenant and agree as follows: PDTRA applied for and received grant allocations from the Board of Water and Soil Resources to support conservation efforts within the Pomme de Terre Watershed. PDTRA will: a. Reimburse Otter Tail County for employee hours for project development and technical assistance upon receipt of monthly invoices/timesheets and make checks payable to Otter Tail County every third month. b. Upon approval, reimburse Otter Tail County for project implementation, upon the submission of the completed project voucher, technical certification, & associated materials. Reimbursements will be made payable to Otter Tail County. c. Provide a copy of all grant agreements, in which funds are requested, to Otter Tail County prior to grant implementation. Otter Tail County will: a. Follow the state’s regulation for grant funding in accordance with the FY 2027 Watershed Based Implementation Funding Grant Agreement (copy attached), the Grants Administration Manual as posted at http://bwsr.state.mn.us/gam on September 2, 2022, and all locally adopted policies and guidelines. b. Submit an invoice for funding requested for time worked, to include a breakdown by employee of hours worked, date(s) of service, applicable billing rate(s), and total cost. c. Be responsible for all project inspections that are tied to the PDTRA’s reimbursement for project implementation. d. Hold contracts between the SWCD and landowners on behalf of the PDTRA. This contract may be reviewed and modified at the discretion of Pomme de Terre River Association and Otter Tail County Soil and Water Conservation District: IN WITNESS THEREOF, the parties listed below understand and have agreed to the terms outlined in this Contract for Services. This contract is effective on the date that both parties have signed and will terminate with the attached FY 2027 Watershed Based Implementation Funding Grant Agreement on December 31, 2029 or the date of any Grant Agreement Amendment extending the expiration date, unless amended by both parties. a. NAME: SIGNATURE: DATE: POMME DE TERRE RIVER ASSOCIATION b. NAME: Otter Tail County SIGNATURE: DATE: To: Board of Commissioners From: Stephanie Retzlaff Assistant HR Director Date: September 23, 2026 Re: Collective Bargaining Agreement Approvals for AFSCME – Highway Maintenance The negotiating team reached a tentative agreement with the AFSCME – Highway Maintenance union group for a 3-year contract. The following summarizes the agreement: The duration of the agreement is January 1, 2026 – December 31, 2028 Cost of Living Adjustments: • 2026: 4.5% • 2027: 4.0% • 2028: 3.0% Updating Clothing and Footwear Allowance and Acting Group Leader Differential amounts based on COLA increases. Added language to formalize existing practice of the County providing basic PPE at no cost to the employees. Employer contributions for benefits: • Legacy Employer Contributions – employed prior to December 31, 2019:  2026: $1,420  2027: $1,430  2028: $1,430 • Employees – Single Plan:  2026: $900  2027: $920  2028: $975 • Employees – Plus Children Plan:  2026: $1,600  2027: $1,625  2028: $1,700 • Employees – Family Plan:  2026: $1,900  2027: $1,950  2028: $2,050 Vacation Schedule: • Adjusted per biweekly pay periods. • Removed language prohibiting employees from using accrued vacation during the first six months of their probationary period. Sick Leave: Adjusted per biweekly pay periods from eight (8) hours per month to 3.70 hours per biweekly pay period. Sick leave provisions are updated to align with the Earned Sick and Safe Time law. > > > > > > > 218-998-8060 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. ADMINISTRATION Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Meal Allowances • Breakfast: $13.00 for 2026; $14.00 for 2027; $15.00 for 2028 • Lunch: $20.00 for 2026 & 2027; $22.00 for 2028 • Supper: $23.00 for 2026 & 2027; $25.00 for 2028 Minnesota Paid Leave: Included language acknowledging the statute and that the premium contribution will be split 50/50 between employee and employer beginning January 1, 2026. Post Employment Health Care: Modified language to pay all accumulated comp time (to the maximum 80 hours) to be paid out as of December 31 of each year and removed language providing that the comp time payout occurs at any wage rate increase. This change allows flexibility for employees to use comp time. New Memorandum of Understanding on Tools: The County will provide hand and power tools necessary for the performance of maintenance and repairs. If you would like a copy of the bargaining agreement in its entirety, please let me know. The existing contract is available on the Employee Dashboard, which will be updated upon the approval of the negotiated contract. If you have any questions, please do not hesitate to contact me. > > > > Priority Areas 2025-2026 •Older Adults and Driving Partnered with Lake Region Health Care's Occupational Therapists and Sanford's CarFit program to host an event promoting safe vehicle fit for aging adults. •Seat Belt Awareness Outreach "Click it for Coffee" campaign returned for the third year in a row. The Nest in Perham participated and saw over 150 people come through the drive-thru wearing seatbelts! •Motorcycle Safety •Improve server training •Impaired driving outreach •Distracted driving outreach •Speed enforcement outreach Social Media and Local Media Otter Tail CountySafe Communities Coalition What is the OTCSCC? Otter Tail County Safe Communities Coalition (OTCSCC) is a local group carrying out efforts of Minnesota’s statewide Toward Zero Deaths (TZD) traffic safety program. Safe Communities Coalition Mission To drive our county towards zero deaths on our roadways by developing community partnerships and promoting and implementing effective traffic safety initiatives. ..,. Otte, Toil County S.f• Communitin Coolition F\bi,t,e<lbyE..-.lyE<tw.<!,Fn,,t<M . , .... 11 0 ~-is&FREEr,rogramtor>elpro,.,d,iw!safely.<itcomfortably,andstayincontro/MhiMtM ,_JoinoorCarfitO.,kooJu,..,24,2026 0 1:00--..\:00PM •communifyAr.,....Poninglotfergusfalis .JCallorem.;ltorO'se<Veyou,30-minulespol 218-998-83201 r,ubhch~lth@ottMaikoonty.!JOYSffless CarFit Clinie ..,. ~,ToiCountySaf,Comm1mitiNCoalition Pubhhtdby[n'»ly-,loN-· •d¥-0 ;:;."';:~o:;1or,:yc'"oreadaogerou,romb;n.ation.-sot,,,-aod-•DUI. Rid<Sob<.or TWOWHEE. ~LO~CA~L N~E~WS======i .r-;;OPIR'S \ ~'rr'1cc SUPPLY Otter Tail County Safe Communities Coalition to Host Crosswalk Safety Event in Battle Lake 0 Augl7.202&1Xll1AM Battlelake,HN-OtterTailCounty'sSafeCommunitiesCoalitlonwillhosta crosswalk safety event in downtown Batlle Lake from9 a.m. to noon Wednesday,Aug.26 Theeventwillteachpedestrianshowtosafelyusecrosswalksandremind driversoltheirroleinkeepingpeoplesafe.Theeventisbeingheldin partnershipwiththeCi!yo!BattlelakeandtheBanlelakePolice Oepartment,whoseoflicersplantoanendandhelpreinlorcesafecrossing practices TheSaleCommuniliesCoali!ionisakx:algroupthalsupportsHinnesota's ((;'\ ,f ,aG LISTEN LIVE FOLLOW US FOR INSTANT UPDATES! 0000 2021 2022 2023 2024 2025 2026 Otter Tail 9 (23)9 (21)3 (35)10 (44) 7(33)*5(29) State 486 439 411 477 370 *273 All Speed Distract Impaired Unbelted Ped Bike Otter Tail 4.68 1.07 0.27 1.24 0.73 0.34 State 4.28 1.02 0.32 1.16 0.81 0.30 Goals Partner with community businesses to promote traffic safety messaging Outreach and educate at community events Support enhanced enforcement efforts with communication campaigns Reduce the number of fatal and serious injury crashes in the county Upcoming Priorities 2026-2027 E-Bikes Older Adults and Driving Distracted driving Pedestrian and Biking education Seat belt use - Click it for Coffee Motorcycle Safety Speeding Impairment 2021-2025 rate of fatalities and serious injuries per vehicle mile traveled Local Crash Data In 2025, 370 people died in traffic crashes on Minnesota roadways. 7 died in traffic crashes on Otter Tail County roadways. Fatalities (Serious injuries) Your role is important Traffic fatalities and serious injuries are preventable. Help us invite community members to make personal changes to model safe behaviors. We value and appreciate your continued support for educational and enforcement efforts. *denotes preliminary data > > > > ~TOWARD &ZERO DEATHS Otter Tail County Sheriff's Office Traffic Enforcement: Impaired Driving Enforcement : $11,000 Seat Belt Enforcement: $3,800 Speed Enforcement: $5,000 Distracted Enforcement: $3,500 Move Over Enforcement: $ 300 Pedestrian Enforcement: $ 0 Total Grant Award: $23,600 rn, MINNeSOTA RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT OTTER TAIL COUNTY PUBLIC HEALTH OTTER TAIL COUNTY RESOLUTION NO. 2026 - ___ THEREFORE BE IT RESOLVED THAT Otter Tail County Public Health enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety projects during the period from November 9, 2026 through September 30, 2027. THEREFORE BE IT FURTHER RESOLVED THAT the Otter Tail County Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Otter Tail County Public Health and to be the fiscal agent and administer the grant. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk OTTER TAIL COUNTY SHERIFF’S OFFICE RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Otter Tail County Sheriff’s Office will enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1st, 2026, through September 30, 2027. The Otter Tail County Sheriff’s Office is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Otter Tail County Sheriff’s Office and to be the fiscal agent and administer the grant. I certify that the above resolution was adopted by the Otter Tail County Board of Commissioners of Otter Tail County, Fergus Falls, MN on ___________________ (Date) SIGNED: WITNESSETH: (Signature) (Signature) (Title) (Title) (Date) (Date) RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2026 - ___ BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 74000990814000, 76000280083003, 73000990561000 (the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $5,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2028 and shall not exceed $5,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______________, duly seconded by Commissioner _______________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/29/2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2026 - ___ BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (i) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 35000210188013, 74000990807000, 82000990250000, 82000990243000 (the "Tax Abatement Properties"). (j) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (k) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (l) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (m) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (n) Granting the Abatement is in the public interest because it will increase the tax base in County. (o) The Tax Abatement Property are not located in a tax increment financing district. (p) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (q) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (r) The County shall provide the Abatement as specified in this resolution. (s) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______________, duly seconded by Commissioner ______________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/29/2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk 2026 PROCLAMATION CERTIFICATE OF ACHIEVEMENT THIS CERTIFICATE IS PROUDLY PRESENTED TO Mr. Name Surname SIGNATURESIGNATURE Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, WHEREAS: WHEREAS: WHEREAS: WHEREAS: WHEREAS: The manufacturing industry is a critically important part of Minnesota’s and Otter Tail County's diverse economy; and Manufacturing contributed $60.9 billion to Minnesota’s economy in 2025, representing 11% of the state’s gross domestic product; and Workers took home $248.9 million in wages from Otter Tail County manufacturing jobs in 2025, the largest total payroll among private sector industries; and Manufacturing in Otter Tail County pays an average annual wage of $65,052, which is 22% higher than the state’s overall average private sector wage; and Manufacturing provides more than 3,800 highly skilled, well-paying jobs, which significantly contribute to Otter Tail County's high standard of living and economic vitality; and There are roughly 87 manufacturing companies in Otter Tail County, making a wide range of products that improve life, create solutions and bring joy here in Minnesota and around the world. NOW, THEREFORE, ______________________________, do hereby proclaim the month of October 2026 shall be observed as: MANUFACTURING MONTH in _______________________________. Signed: ______________________________________ Date: ____________________ WHEREAS: MONTH m1' EMPLOYMENT AND Leading ~· I I ECONOMIC DEVELOPMENT CareerForce· 1 2026 MICA Briefing Otter Tail County –September 29, 2026 Nathan Jesson, Executive Director 2 Who We Are •Voluntary organization of 17 of Minnesota’s most populated counties outside of Hennepin and Ramsey •We work on statewide issues to solve common problems for our membership •Produce and share high quality information on issues of concern to our members and their residents Personnel at the Capitol •Nathan Jesson-Executive Director, Covers tax and general government issues •Nancy Silesky-Covers health and human services •Amber Backhaus-Covers transportation and capital investment •Rachel Sosnowchik/John-Paul Yates-Cover environment •Emilio Lamba-Informational resource on corrections & public safety, also represents AMC M NNESO 'TA INTER-1COUNTY ASSOCIATION Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 3 Our work •At the capitol every day during session, making connections at the capitol and at the county level •Weekly updates from the capitol •Regular board and policy committee meetings •Annual legislative forum •Provide analytical lens at the capitol and to county officials •Property tax comparisons, levy data, economic forecast breakdowns Value MICA provides •Small enough to be quick and responsive •Provide avenues for connection and comparison between similar county members at the staff level •Every MICA county has two representatives on the Board of Directors M NNESO 'TA INTER-1COUNTY ASSOCIATION Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 4 Otter Tail Comparisons 0% 10% 20% 30% 40% 50% 60% Otter Tail State Non-Metro MICA Net Tax Capacity Share Residential Apartment Commercial Industrial Ag Land Cabin Ml~A --• ■ • ■ ■ ■ ■ ■ ■ Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 5 Otter Tail Comparisons -2% 0% 2% 4% 6% 8% 10% 12% 14% 16% Otter Tail State Non-Metro MICA 2026 Estimated Market Value Growth EMV Total Residential Apartment Commercial Industrial Ag Land Cabin Ml~A -I - ■ ■ ■ ■ ■ ■ ■ Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 6 Otter Tail Comparisons 0% 2% 4% 6% 8% 10% 12% 14% 16% Otter Tail State Non-Metro MICA Average Annual EMV Change since 2021 EMV Total Residential Apartment Commercial Industrial Ag Land Cabin Ml~A I ■ ■ ■ ■ ■ ■ ■ Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 7 Otter Tail Comparisons 0% 10% 20% 30% 40% 50% 60% Otter Tail-2014 Otter Tail-2026 Minnesota-2014 Minnesota-2026 Net Property Taxes Paid: 2014 v 2026 Residential Apartment Commercial Industrial Ag Cabin Ml~A .I. .I . ■ 11. ■ ■ ■ ■ ■ ■ Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 8 Work Groups and Task Forces Human Services Systems Modernization Advisory Group •Oversees IT modernization spending that was approved in 2026 •Has county and state agency representatives •First meeting was 9/14 Duty Disability Work Group •Started meeting in June to try to come to resolution on how to treat and pay for duty disability benefits •Legislators and public employee and employer groups serve on the working group •Unless a funding source is identified, this benefit will shift to an unfunded mandate Property Tax Task Force •A property tax task force was approved by both the House and Senate but not included in the final bill that became law •The Department of Revenue is facilitating a task force that will issue a report in December Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 9 Transportation POST 2026 SESSION | Funding Opportunities Local Road Improvement Program $50M general obligation bonds ($3M for townships) Application Timeline: Tuesday, September 1 – Wednesday, November 25 Unfunded 2025 Applications: Simplified resubmittal process for 2026 Targeted Distribution: 35% counties, 30% state-aid cities, 35% small cities and townships. Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 10 Transportation WATCH Attacks on Transportation Funds The state’s estimated budget deficit makes funds statutorily dedicated to transportation (like the sales tax on auto parts) an easy target for balancing the budget. Additionally, many legislators are calling for the 2023 tab fee increases to be permanently reduced. 2027 SESSION | What's on the Horizon If Democrats regain full control in 2027, expect new conditions on road/bridge projects and funding shifts toward transit. Highway Expansion Restrictions Bills stipulating highway expansion projects have 60-year maintenance plans (HF3728), new project development processes (HF3740), and purpose/need statements (HF4531) did not advance but are expected to return if the DFL regains full control. LIKELY TO RETURNUNRESOLVED GHG Transportation Offset & Mitigation Program There are still many questions surrounding implementation of this program, and it’s likely the portfolio assessment deadline (Aug 1, 2027) is not going to be met, putting highway expansion and interchange projects in limbo. Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright SNAP Counties will be paying an increased share – due to recent action at the federal level. Administrative costs: Minnesota is one of only three states where counties are responsible for a portion of administrative costs 2026 Legislature appropriated $10.7 million in one-time funding: •Allocated to counties based on their proportional share of SNAP administrative costs •Effective October 1, 2026, the county share will be increased from 50% to 75% due to federal law. o Estimated at $35 million/annually. Benefit Share: Effective July 1, 2027, the federal government is requiring states to pick up a % of the benefit: •Ranges from 5-15% of the benefit cost - depending on payment error rate. •Estimated at $138 million annually to counties statewide •Efforts in progress to delay implementation date, would require federal law change 11 Health and Human ServicesMl~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 12 Health and Human Services Minnesota African American Family Preservation and Child Welfare Disproportionality Act (MAAFPCWDA) The 2026 Legislature appropriated one-time funding of $15 million (FY27) to address county implementation costs. •Each county will receive a minimum of $100,000 based on an existing statutory formula: o 50% based on the child population residing in the county o 25% based on the number of screened-in reports of child maltreatment o 25% based on the number of open child protection case management cases in the county No 2026 funding related to MAAFPCWDA for Department of Children, Youth and Families (DCYF) was approved: •The case review process was delayed until July 1, 2027 •The working group expires December 31, 2026. •Remains an issue MICA will push on at the capitol in 2027 Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 13 Health and Human Services Long-Term Services and Supports (LTSS) The 2025 Legislature established an LTSS advisory task force to identify areas in which to reduce cost growth: •Counties and providers are charged with finding $178 million in savings by July 1, 2027. •Large task force; includes 2 members from MICA, AMC, and MACSSA, along with providers and consumers/family members. Started their work in September 2025; report is due on December 1, 2026. 2026 Legislature did book savings in the LTSS area, but counties and providers were not given credit: •LTSS Loan Program Reduction: Savings: ($65.2m) (FY26-27); ($5.6m) (FY28-29) •Disability Waivers: modifications for homes and vehicles •Replaced $40,000 annual limit with $40,000 every three years Without legislative action on to book LTSS savings, counties are facing another cost shift on July 1, 2027. Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright Key issues, themes in 2027 will build on work in 2026 •Defend Waste to Energy (WTE) •Push for increased SCORE grant funding •Battery and electronic waste product stewardship •Protect packaging and paper extended producer responsibility (EPR) program •Bonding money for construction and demolition landfill transition costs •Ensure Clean Water Fund appropriations align with Clean Water Council recommendations 14 Environment Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 15 State Budget Picture End of 2026 Session Budget Picture 26-27 28-29 General Fund Revenue $67,047 $70,219 General Fund Spending $71,122 $72,405 ($ in millions, not factoring in inflation) •State continues to roll over previous surpluses to cover existing structural imbalance between spending and revenue •Budget reserve remains strong at $3.421 billion, grows depending on size of state budget and revenue volatility factors •Fiscal year 2026 revenues closed $248 million above forecast, but largely due to timing of payments that will balance out over the next nine months •Near term US economic outlook weaker than it was earlier this year •Next economic forecast released first week of December Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright 16 What’s Next •Retirements having an impact on many committees •Election on November 3 •Legislature comes back January 12 •MICA in the midst of setting priorities for the 2027 legislative session •We will continue to push back against looming cost shifts and unfunded mandates Ml~A Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright Contact Us Executive Director Nathan Jesson nathan.jesson@mica.org 479-651-5416 (cell) 651-222-8737 (office) Transportation Legislative Liaison Amber Backhaus amberb@unitedstrategiesllc.com 612-963-2232 (cell) Health & Human Services Legislative Liaison Nancy Silesky nancy@cortholten.com 612-747-7242 (cell) 651-291-1900 (office) Environment Legislative Liaison Rachel Sosnowchik rachel@goffpublic.com 402-651-0238 (cell) 17 17 M NNESO 'TA INTER-1COUNTY ASSOCIATION Anoka I Benton I Blue Earth I Carver I Chisago I Crow Wing I Dakota I Olmsted I OtterTail I Rice I St. Louis I Scott I Sherburne I Stearns I Washington I Winona I Wright Letter of Intent June 22, 2026 Otter Tail County C/O Lynn Larson 565 W. Fir Ave Fergus Falls, MN 56537 Re: 35.71 +/- acres, in Butler Township, Otter Tail County, MN Dear Lynn, Thank you for considering a sale to Pheasants Forever, Inc. (PF). We are very excited about the potential conservation of this property. The legal description I currently have the parcel of interest is: SE1/4 of SE1/4, Section 22, Township 137, Range 37 As you know, PF will eventually transfer the property to the US Fish and Wildlife Service (USFWS) who would be responsible for the long-term management of the land. This addition to the Waterfowl Production Area (WPA) system would be managed out of the Fergus Falls Wetland Management District Office. This property would be managed for habitat protection, game production, and public recreation. This is not a formal offer; however, based on my experience, I expect that Pheasants Forever, Inc. will be able to make a formal offer to purchase your property for $32,000. The fair market value of the land as determined by a professional certified appraiser was $32,000. Please let me know if the County would like to proceed with the sale. After I hear from you PF’s standard purchase agreement can be completed and forwarded to you. The purchase agreement must be countersigned by PF to become a binding contract. Please note that this letter of intent is not an official offer and will not become a binding agreement for the purchase of the property. I cannot personally sign a contract on behalf of Pheasants Forever, Inc. Any purchase agreement will be signed by PF’s President and CEO, Marilyn Vetter at the national office. If you enter into a purchase agreement with Pheasants Forever, Inc. you can expect to close on the sale after the following occur: a) your abstract is updated and clear title established with an acceptable legal description; b) any required appraisal review is completed and supports the estimate of fair market value; and c) PF’s funding package is finalized. Pheasants Forever 1783 Buerkle Circle St. Paul, MN 55110 (877) 773-2070 Pheasantsforever.org • PHEASANTS ~ FOREVER® Below are how some of the costs in a purchase agreement would be allocated between PF and Seller: PF’s Costs - Preparation of Purchase Agreement - Certified USPAP Appraisal - Certified USPAP Appraisal Review - ALTA Owners Policy - Additional Survey (if needed) - Buyer’s Recording Fees - Prorated Property Taxes - Closing fee (50/50 split) - Etc. Seller’s Costs - Updating Abstract or Title Insurance - Correction of title issues (if any) - Preparation of Seller’s documents - State deed tax - Deferred taxes (i.e.: green acres) (if any) - Seller’s Recording Fees - Prorated Property Taxes - Closing fee (50/50 split) - Etc. I appreciate your patience and thank you for considering the sale of your land to PF. PF is dedicated to the conservation of pheasants, quail and other wildlife through habitat improvements, public awareness, education, and land management policies and programs. Everyone is excited about how your property will benefit local conservation efforts. Thanks again for your consideration and please feel free to contact me with any further questions. Sincerely, Mary Jo Hill, MN Public Lands Specialist t ~ t Acquisition of Tax Forfeited Land (PHEASANTS FOREVER) OTTER TAIL COUNTY RESOLUTION NO. 2026 - ___ WHEREAS, on the 22nd day of August, 1950, the following described property forfeited to the State of Minnesota, for non-payment of taxes; and Parcel No. 07-000-22-0146-000 SE1/4 of SE1/4 Section 22 Township 137 Range 37 WHEREAS, Pheasants Forever, Inc. has submitted a letter of intent to purchase the above described property. PF will eventually transfer the property to the US Fish and Wildlife Service (USFWS) who would be responsible for the long-term management of the land. This addition to the Waterfowl Production Area would be managed out of the Fergus Falls Wetland Management District Office. The property would be managed for habitat protection, game production, and public recreation. WHEREAS, Pheasants Forever has requested that the Otter Tail County Board sell the above described Tax Forfeit Property for $32,000.00 which is the fair market value of the land as determined by a professional certified appraiser; and NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commisioners does hereby approve the sale of the above-described tax -forfeited parcel to Pheasants Forever $32,000.00. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk MEMORANDUM Date: September 29, 2026 To: Otter Tail County Commissioners From Liz Mickelson, Deputy Administrator RE: Canvassing Board Appointments - General Election Minn. State Statute Section 204C.31 requires the County Board to appoint two County Commissioners to the General Election County Canvassing Board. The meeting is scheduled to take place Monday November 9, 2026 at 10 am. AUDITOR-TREASURER Government Services Center 510West Fir Avenue Fergus Falls, MN 56537 ADOPTION OF PROPOSED BUDGET AND LEVY OTTER TAIL COUNTY RESOLUTION NO. 2026 - __ WHEREAS, on or before September 30, 2026 Otter Tail County may adopt a Proposed Budget for Fiscal/Calendar Year 2027 and must adopt and certify a proposed net property tax levy for Payable Year 2027; and WHEREAS, the Otter Tail County Auditor-Treasurer's office has accumulated the Departmental and outside agency requests; and Recommended Gross and Net Property Tax Levy for Payable 2027 Payable 2027 Payable 2026 Percent Gross County Propefty Tax Levy (Non Debt)• 60,673,340 57.979,189 4.65% Gross Debt Levy• 2020A GO CIP Bonds 581,914 617,271 -5.73% H;glwQy Bonds • 2019A 224,Qt t 240,240 -6.38% JailEleYator Project • 20 17 A 162.225 166,950 -2.83% Total Gross Debf Levy 969,050 1,024,461 -5.4 1¾ Total Gross Com1y Property Tax Levy 61,642.390 59,003,650 4.47% Cot.nty Program Aid (Certified) 2,877.874 2.933. 102 -1.88¾ NE<! County Property Tax Levy • 58,764,516 56,070,548 4.80% Gross/Net Lake lmproyemen1 District Levies • Pelican Group of Lakes 200.000 200,000 0.00% Pine Lakes 55,075 55,075 0.00% Little McDonald. Kerbs & Paul 25,000 28,600 ·12.59¾ Sig McDonald 2.500 9,900 -74.75¾ South Tl.l'tle 10,000 -100.00¾ Total Gtos.s/Nef Lake fnl)lovemenf District Levie.s 282.575 303,575 ~.92¾ Total Net County Levy lnc:bing L:tke lmprcwenwnt Districts• !Q,047,09t 56,374,123 4.74% Special Taxing OistriC1 l e-vy • Otter Tail County CDA 644,287 644,287 0.00% Otter Tail County HRA 1,610.431 1,610,431 0.00% Total Special TaKjng District Le'II)' • 2,254,718 2254.718 0.00% Proposed Total Net Property Tax Levy 61,30 1,809 58,628.841 4.56% RECAP - County Only (Excludes l ibrary. L:tke Improvement Districts. COA and HRA)· Gross Tax Levy(Total) 60,988,426 58,365,636 4.49% Cot.nty Program Aid 2,877.874 2,933.102 ·1.88¾ NE<! Tax Levy(Total) 58,110,552 55,432.534 4.83% County Only (Includes l ibrary}- Gross Tax Levy(Total) 61.642.3PO 59,003,650 4.47% Cot.nty Program Aid 2,877.874 2,933.102 ·1.88% NE<! Tax Levy(Total) 58,764,516 56,070,548 4.80% County. library, Lake Improvement Districts. CDA and HRA • Gross Tax Levy(Total) 64,179.633 61,561,943 4.25% Cot.nty Program Aid 2,877.874 2,933,102 -1.88% NE<! Tax Levy(Total) 61,30 1.809 58,628.841 4.56% WHEREAS, the Otter Tail County Finance, Property & License Management Committee has met to discuss and review in general terms levy and budgetary guidelines, as well as the proposed department budgets and various agency requests; and WHEREAS, the Otter Tail County Finance, Property & License Management Committee will complete additional review and discussion, as needed and required, of the 2027 proposed tax levy and budget prior to final adoption on December 15, 2026. NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that The amount of $64,179,683 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2027 representing a 4.25% increase from the Gross Property Tax Levy for the Payable Year 2026, and that the amount of $61,301,809 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2027 representing a 4.56% increase over the Net Property Tax Levy for the Payable Year 2026; and that The amount of $282,575 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2027, representing a 6.92% decrease from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2026; and that The amount of $1,610,431 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special District Property Tax Levy for the Payable Year 2027, representing a 0.00% increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2026; and that The amount of $644,287 be adopted by Otter Tail County as the Pay 2027 Proposed Otter Tail County CDA levy as authorized under the housing and redevelopment authority statutes representing a 0.00% increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2026. BE IT FURTHER RESOLVED, that the amount of $140,000,000 (includes inter-fund transfers) be adopted as Otter Tail County's Proposed Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service Funds for the Fiscal/Calendar Year 2027 (Expenditures/transfers/Other Uses). The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk Public Hearing Motion Date and Time Request for motion to set the Proposed Levy and Budget Truth in Taxation Public Hearing for 6:00 p.m. on Tuesday, December 1, 2026 in the Otter Tail Lake Room at the Government Services Center in Fergus Falls, MN. After November 24 and no later than December 28 6:00 p.m. or later Must be established by September 30, 2026 Can be part of a regular meeting or can be a special meeting > > > > RESOLUTION SEEKING STATE OF MINNESOTA REVENUE SHARING FUND TO SUSTAIN DEPUTY REGISTRAR OFFICES OTTER TAIL COUNTY RESOLUTION NO. 2026 - ___ WHEREAS, the State of Minnesota has a responsive and well-established network of locally operated deputy registrars acting as independent agents for the benefit of our citizens and the State, who are appointed and regulated by the Minnesota Department of Public Safety; and WHEREAS, the State of Minnesota in 1949 established a filing fee on motor vehicle-related transactions to be retained by the deputy registrar office as their only income to pay for all their associated costs in providing this vital local service on the State's behalf; and WHEREAS, increasing costs borne by any office include but are not limited to basic inflation, salaries, training, insurance, rent, security, bank fees, utilities, furnishings, phones, computers, IT infrastructure, scanners, copiers, paper and toner cartridges, postage; and WHEREAS, the Department of Public Safety has transferred 40% of their data entry work onto deputy registrars without due compensation for these additional time-consuming tasks; and WHEREAS, the Department of Public Safety has aggressively marketed their exclusive online and mail-in service options to the public which also captures any filing fee in direct competition with deputy registrar offices who depend upon that revenue for their own local sustainability; and WHEREAS, increased costs to provide local services, exacerbated by competition and expanded new duties both caused by the State, now routinely outpace the filing fee income realized by any deputy registrar office and causing 6 permanent local office closures statewide since 2021; and WHEREAS, annual shortages incurred by public deputy offices are now consistently being subsidized by their local governments to remain open, while private deputy offices without this ability are forced to seek alternative lines of credit elsewhere to remain operational; and WHEREAS, a 2022 State commissioned independent expert review (King report) specifically calls on the State to share 25-50% of all filing fee revenue derived from the Department's online and mail-in transactions with all local deputy registrar offices, and a subsequent State commissioned study from 2024 (Barry-Dunn report) also reinforced the overall need to develop a more sustainable revenue model for deputy registrars to remain operational. NOW THEREFORE BE IT RESOLVED THAT, OTTER TAIL COUNTY requests that the 2027 State Legislature recognize the critical need to sustain deputy registrar offices and to enact a permanent state revenue sharing fund for deputy registrars, sourced with 50% of the existing filing fee revenue captured by the Department of Public Safety from their online and mail-in transactions to be disbursed quarterly among all deputy offices in Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner ___________ seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. ________________________________ Nicole Hansen, Clerk September 29, 2026 Sean Duffy United States Secretary of Transportation U.S. Department of Transportation 1200 New Jersey Ave, SE Washington, DC 20590 BOARD OF COMMISSIONERS Government Services Center 515 West Fir Avenue Fergus Falls, MN 56537 RE: Letter of Support for the FY24-26 PROTECT Grant Program: 1-94 Snow Fence Corridor Completion Project Dear Secretary Duffy: I am pleased to write in support of the Minnesota Department of Transportation's (MnDOT) application for funding through the U.S. Department of Transportation's (USDOT) Promoting Resilient Operations for Transformative, Efficient, and Cost-Saving Transportation (PROTECT} Grant Program. MnDOT is seeking PROTECT funding to support the completion of a corridor-wide snow fence project along Interstate 94 (1-94) between Moorhead and Alexandria, Minnesota (the Project). This Project builds upon MnDOT's previous PROTECT grant investment in snow fence infrastructure along 1-94 by addressing additional locations on the critical freight corridor. Completing these remaining improvements will result a comprehensive and effective blowing and drifting snow control system along the 1-94 corridor. 1-94 is a critical transportation corridor that supports the regional economy and connects many rural communities to employment opportunities, essential services, and other key destinations. It serves as a vital connection for those who live and work in Otter Tail County. Severe winter weather and blowing snow frequently create hazardous driving conditions for commercial motor vehicles (CMVs), families, and other motorists, resulting in fatal and serious injury crashes and temporary interstate closures that disrupt the movement of people and goods. Through the installation of living and structural snow fences, the Project will control blowing snow, prevent snow accumulation on the roadway, enhance traveler safety, reduce the need for winter maintenance and snow removal, and minimize disruptions and closures during winter storms. For these reasons, Otter Tail County strongly supports MnDOT's application for PROTECT Grant Program funding and respectfully urges the USDOT to provide the funding necessary to complete the Project. If you have any questions or require additional infonnation, please do not hesitate to contact our county engineer, Jodi Teich, at jteich@ottertailcounty.gov or by phone at 218-998-8475. Sincerely, Robert Lahman, Chair Otter Tail County Board of Commissioners 218-998-8060 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov HIGHWAY OTTERTAIL COUNTY -MINNESOTA 505 South Court Street, Suite 1 Fergus Falls, MN 56537 TO: FROM: DATE: MEMORANDUM Board of Commissioners Jodi Teich, County Engineer September 21, 2026 SUBJECT: SP 056-598-003; MnDOT Agreement No. 1063060 Recommended Action: • Pass resolution approving and authorizing appropriate signatures on Minnesota Department of Transportation Agreement Number 1063060, providing local bridge replacement program grant funds to replace Bridge L91554 with 56551 along County Highway 143 over the Leaf River. Background Information: The attached agreement provides $271,739.11 in state Local Bridge Replacement Program funding for the above referenced bridge replacement project. The remaining $910,859.73 in construction costs will be funded with a combination of federal bridge replacement (BROS program), PROTECT funds and wheelage tax. This is a standard MnDOT agreement for this type of funding. Signatures from the county are required on page 7 of the agreement, and the required resolution is page 11 of the agreement. The county board awarded this contract to Korby Contracting Company, Inc. at its August 25 meeting. Construction is expected to start next June and be complete by mid-September. 218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov m, DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA MnDOT Agreement No. 1063060 SP No. 056-598-003 LOCAL BRIDGE REPLACEMENT PROGRAM GRANT AGREEMENT This Grant Agreement (the "Agreement") is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"): RECITALS Public Entity (Grantee) name, address and contact person: Otter Tail County 505 South Court Street. Suite 1 Fergus Falls, MN 56537 Contact: Jodi Teich. County Engineer 1. Minn. Stat.§ 297A.815, subd. 3(d) and§ 174.50, subd. 6-7 authorize State to enter into this Agreement. 2. Grantee has been awarded Local Bridge Replacement Program (LBRP) funds under Minn. Stat. § 174.50, subd. 6-7. 3. Grantee represents that it is duly qualified and agrees to perform all services described in this Agreement to the satisfaction of State. Pursuant to Minn. Stat. § l 6B.98, Subd. 1, Grantee agrees that administrative costs must be necessary and reasonable as a condition of this Agreement. AGREEMENT TERMS 1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. As required by Minn.Stat.§l6B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31, 2030, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. 1.4 Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement. 2 Grantee's Duties 2.1 Grantee will conduct one or more of the following activities in accordance with its grant application, or in the case of legislatively selected projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B: (i) constructing or reconstructing a bridge, (ii) abandoning an existing bridge that is deficient and in need of replacement, but where no replacement will be made, or (iii) constructing a road to facilitate the abandonment or removal of an existing bridge determined to be deficient. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). 2.3 Grantee will submit written progress reports at least annually. Progress reports will be considered to be documentation of right of way acquisition costs incurred or consultant/contractor invoices that demonstrate work complete. Progress reports must be included with each state aid pay request. Payments will not be made under section 4.2 if a progress report is past due unless Grantee has been given a written extension by the State. 2.4 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this 1 CM State Aid LBRP Grant Agreement (Rev. August 2026) MnDOT Agreement No. 1063060 SP No. 056-598-003 agreement, or their successors in office. 3 Time 3.1 Grantee must comply with all the time requirements described in this Agreement. In the performance of this grant Agreement, time is of the essence. 4 Consideration and Payment 4.1 Consideration. State will pay for all services performed by Grantee under this Agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actuaJ, incurred costs that are eligible under Minn. Stat. § 174.38. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. 4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses ofFunds Schedule attached as Exhibit A accurately shows the total cost of the Project and all of the funds that are available for the completion of the Project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State's totaJ obligation in section 4.1.3 . Grantee will return to State any amount appropriated but not required. 4.1.3 Total Obligation. The total obligation of State for all compensation and reimbursements to Grantee under this Agreement will not exceed $271,739.11. 4.2 Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this Agreement. State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and State's Authorized Representative accepts the invoiced services. 4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.2.3 State's Payment Requirements. State will promptly pay all valid obligations under this Agreement as required by Minn. Stat. § 16A.124. State will make undisputed payments no later than thirty (30) days after receiving Grantee's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten (10) days of discovering the error. After State receives the corrected invoice, State will pay Grantee within thirty (30) days of receipt of such invoice. 4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.2.4.l State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven (7) calendar days of notice prior to any monitoring visit or financial reconciliation. 4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.2.5 Unexpended Funds. Grantee must promptly return to State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to State. 4.2.6 Closeout. State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.3 Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat.§ 471.345, Subd. 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this Agreement. 5 Conditions of Payment All services provided by Grantee under this Agreement must be performed to State's satisfaction, as determined at the sole discretion of State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. Grantee will not receive payment for work found by State to be unsatisfactory or performed in violation of federal, state, or local law. 2 CM State Aid LBRP Grant Agreement (Rev. August 2026) 6 Authorized Representatives 6.1 State's Authorized Representative is: Marc Briese, Programs Manager, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155 Office: 651-366-3802 mare.briese@state.mn. us MnDOT Agreement No. 1063060 SP No. 056-598-003 or his/her successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Jodi Teich, PE County Engineer 505 South Court Street, Suite 1 Fergus Falls, MN 56537 218-998-84 7 5 jteich@ottertailcounty.gov If Grantee's Authorized Representative changes at any time during this Agreement, Grantee will immediately notify State. 7 Assignment Amendments, Waiver, and Grant Agreement Complete 7 .1 Assignment. Grantee may neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7 .2 Amendments. Any amendments to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If State fails to enforce any provision of this Agreement, that failure does not waive the provision or State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This Agreement contains all negotiations and agreements between State and Grantee. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, Grantee certifies that it is not suspended or debarred from receiving federal or state awards. 8 Liability Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. § 3.736. If Grantee is a "municipality" as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this Agreement or transaction, are subject to examination by State and/or the State Auditor or Legislative Auditor, the Attorney General, as appropriate, for a minimum of six (6) years from the end of 3 CM State Aid LBRP Grant Agreement (Rev. August 2026) MnDOT Agreement No. 1063060 SP No. 056-598-003 this Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or State. 11 Workers' Compensation Grantee certifies that it is in compliance with Minn. Stat. § 176.181. Subd. 2, pertaining to workers' compensation insurance coverage. Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way State's obligation or responsibility. 12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13 Termination; Suspension 13.1 Termination by the State. State may terminate this Agreement with or without cause, upon thirty (30) days' written notice to Grantee. Upon termination, Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. If funding is canceled, withdrawn, or terminated, State may suspend its performance until funding is restored. Suspension of performance does not release State from its obligations under the agreement. 13.2 Termination for Cause. State may immediately terminate this grant Agreement if State finds that there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3 Termination for Insufficient Funding. State may immediately terminate this Agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to Grantee. State is not obligated to pay for any services that are provided after notice and effective date of termination. However, Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. State will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. State will provide the Grantee notice of the lack of funding within a reasonable time of State's receiving that notice. 13.4 Suspension. State may immediately suspend this Agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14 Data Disclosure Under Minn. Stat. s 270C.65. Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15 Fund Use Prohibited. Grantee will not utilize any funds received pursuant to this Agreement to compensate, either 4 CM State Aid LBRP Grant Agreement (Rev. August 2026) MnDOT Agreement No. 1063060 SP No. 056-598-003 directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent Grantee from utilizing these funds to pay any party who might be disqualified or debarred after Grantee's contract award on this Project. 16 Discrimination Prohibited by Minnesota Statutes§ 181.59. Grantee will comply with the provisions of Minn. Stat. § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17 Limitation. Under this Agreement, State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make State a principal, co-principal, partner, or joint venturer with respect to the Project(s) covered herein. State may provide technical advice and assistance as requested by Grantee, however, Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 18 Additional Provisions 18.1 Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minn. Stat. Chapter 177, and specifically those provisions contained in Minn. Stat. § 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the Project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the Project. 18.2 E-Verification. Grantee agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.3 Telecommunications Certification. If federal funds are included in Exhibit A, by signing this Agreement, Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this Agreement. 18.4 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docld=l 1149035. If federal funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non- compliance as determined by State. 5 CM State Aid LBRP Grant Agreement (Rev. August 2026) MnDOT Agreement No. t 063060 SP No. 056-598-003 18.5 Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and the Commissioner, (i) permit or allow the use of any of the property improved with these grants funds (the "Real Property") for any purpose other than in conjunction with or for the operation of a county highway, county state-aid highway, town road, or city street or for other uses customarily associated therewith, such as trails and utility corridors, (ii) substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If Grantee fails to maintain the Real Property in accordance with this Section, State may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and Grantee irrevocably authorizes State to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by State shall be at its sole discretion, and nothing contained herein shall require State to take any action or incur any expense and State shall not be responsible, or liable to Grantee or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by State pursuant to this Section shall be due and payable on demand by State and will bear interest from the date of payment by State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. 18.6 Grant Administrator and Organizational Leadership Contact Information. Pursuant to Minn. Stat. § 16B.98, Subd. 5(d), if grantee has a website, the names and contact information for the grant administrator(s) and organization's leadership must be clearly published. [The remainder of this page bas intentionally been left blank.] 6 CM State Aid LBRP Grant Agreement (Rev. August 2026) GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ______________ _ Robert Lahman Title: Chair, Board of Commissioners Date: September 29. 2026 B: Nicole Hansen Title: Clerk. Board of Commissioners Date: September 29, 2026 CM State Aid LBRP Grant Agreement (Rev August 2026) MnDOT Agreement No. 1063060 SP No. 056-598-003 DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance as required by Minnesota Statutes § 16A. J 5 and J 6C. 05 By: ______________ _ State Aid Programs Manager (with delegated authority) Date: ---------------- DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT By: ______________ _ Date: _________________ _ 7 EXHIBIT A MnDOT Agreement No. I 063060 SP No. 056-598-003 SOURCES AND USES OF FUNDS SCHEDULE SOURCES OF FUNDS .... Entity Supplyin_~F_u_n_d_s --t--A_m_o_u_nt __ _ State Funds: MVLST LBRP Funds (SAAS Acct 431) Other: $271,739.11 --·········-··-···················································-·· Subtotal $271,739.11 ... Public Entity Funds: Matching Funds Local Match $40,859.73 Other: ·················•·············· Federal Funds (BROS) $620,000.00 Federal Funds (PROTECT) $250,000.00 Subtotal $ 910,859.73 TOTAL FUNDS $1,182,598.84 CM State Aid LBRP Grant Agreement (Rev. August 2026) USES OF FUNDS Expenses Amount ·- Items Paid for with LBRP MVLST Grant Funds: ·······-··········· ····-·············--····· ... Bridge Construction $271,739.11 .............. Subtotal $271,739.11 Items paid for with Non- LBRP General Fund Grant Funds: .. . .... . .... .... ~!.i4ge Constructi.on $910,859.73 .... .... Subtotal $910,859.73 TOT AL PROJECT $1,182,598.84 COSTS ... 8 EXHIBITB GRANT APPLICATION Attach the grant application for the project CM State Aid LBRP Grant Agreement (Rev August 2026) MnDOT Agreement No. 1063060 SP No. 056-598-003 9 MnDOT 30809(612020) APPLICATION FOR BRIDGE FUNDS DEPART Ml NT o, TRANSPORTAJIOH State of Minnesota -Department of Transportation State Aid for Local Transportation Project Number SP 056-598-003 Old Bridge Number 91554 C i New Bridge No. 56551 Over Leaf River County of Otter Tail Road or Street No. County Highway 143 i Township of Compton Road or Street Name 585th Ave ... Municipality of NA Proposed Const Year 2025 Does the municipality have a population of 5,000 or less? D Yes D No ! Local Bridge Planning Index (LPI) ~ :a NBI Appraisal Ratings: Deck Geometry __ Approach Roadway _8 __ Waterway Adequacy _8 __ i Date of Council/Board action prioritizing this bridge 31912021 m Is this a road-in-lieu of bridge project? □ Yes ■ No --. ---- How many people are affected by this deficiency? 5oo What is the ADT on this bridge? 1 OO Describe the economic importance of reclacino this bridae. The installation of this structure will shorten the routes used by mail carriers, school & buses, farm to market, visitors to area lakes and parks, emergency vehicles and I general public. 5 Is the road designated or planned to be designated as a Minimum Maintenance road? D Yes ■ No 'C a. (Attach additional sheets for explanation if necessary) Is the township net tax capacity less than $300,000? ■ Yes D No Is the bridge listed on the National Register of Historic Places or been determined to be eligible? □ Yes ■ No National Register of Historic Places link here: htt11://www.n11s.gov/bj§to~/nr/fi1:i~iil£l.bl -------~------,. Eliqible Amount Ineligible Amount Structure Costs $1,048,000 $ f Approach Costs $ $229,000 Engineering Costs $ $125.000 ! Total Costs $1,048.000 $354,000 Total Project Cost T s 1,402,000 I ! f/?1 (J~{1/J ?_)///2.02.( County/City Engineer Date i DISTRICT STATE AID ENGINEER RECOMMENDATION ~ Replace X Defer /l~ Q..ff>••-• 3/1/21 District State Aid Engineer SiCJnature Date Federal-Aid $ STATE AID USE ONLY - State-Aid $ -Local/Other --~-'! --- ::t Town Bridge $ J Unallocated Town Bridge $ State Bridge Funds $ Total $ EXIDBITC MnDOT Agreement No. 1063060 SP No. 056-598-003 GRANTEE RESOLUTION APPROVING GRANT AGREEMENT CM State Aid LBRP Grant Agreement (Rev. August 2026) MnDOT Agreement No. I 063060 SP No. 056-598-003 Local Bridge Replacement Program Grant Agreement Grant Terms and Conditions SP No. 056-598-003 OTTER TAIL COUNTY RESOLUTION NO. 2026 - WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. 56551; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $271,739.11 by reason of the lowest responsible bid. NOW THEREFORE, be it resolved that Otter Tail County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper County officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______ _. duly seconded by Commissioner _______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By:_________________ Attest: ___________ _ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. Nicole Hansen, Clerk 11 CM State Aid LBRP Grant Agreement (Rev. August 2026) ' • ~ t!Ek. . • • t i § : ~nnmch:I St I ., 1----'"'---~-'-----'~-+--...:..--u--~='----,----.. • '" " ~ I l--· ~ ' 4 ~ • . -······· • 3,4 3'40tt,S, J ! .. 33011, St l t,(I ' 35 ' <I ~ .,, 11 • . • 36 !:: 1.J ' 17 310!t, 20 <.., 1 2, I 300th 5,. ---~S! 3,0 31 29 410th $1 ··1..,, .. ,>t. \ !:;•-l 3: ,i ~ ~ •. dena -' ~ ' • <I • . • • •• • < p ,:, .. ~ : ~ 0.. (!) ::, 0 n g ........ =---~ J---~-IW-"'1 . . . OTTERTAIL COUNTY· MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Jodi Teich, County Engineer September 21, 2026 SUBJECT: CSAH 60 Culvert Lining Recommended Action: • Award contract to CC Steel, LLC of Fargo, ND and approve contracts and bonds. Background Information: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 This project will repair and/or line centerline culverts in 14 locations along CSAH 60 between CSAH 4 and US Highway 10. This work is being done in preparation for a federal resurfacing project in 2027, and will be funded with local option transportation sales tax funding. Bids were opened on September 18, 2026, with two bids submitted. The low bidder was CC Steel LLC with a bid of $262,275, 29.9 percent under estimate. The construction will take place this fall, with a completion date of on or before December 11 . 218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov BID SUMMARY AND RECOMMENDATION FOR AWARD Otter Tail County Highway Department CP 4014-060 CSAH 60 Culvert Lining Bid Opening -September 18, 1 :00 P .M. 505 South Court Street Building, Fergus Falls CC Steel,LLC Fargo, ND Subsurface, Inc. Moorhead, MN Engineer's Estimate $374,060.00 Bid Amount $ 262,275.00 $319,659.00 HIGHWAi 505 South Court Street, Suite Fergus Falls, MN 5653 I recommend the award of this project to CC Steel, LLC of Moorhead, MN, as the low bidder in the bid amount of$ 262,275.00 Respectfully Submitted, Otter Tail County Highway Department Jo eich, County Engineer September 29, 2026 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.go LIVE YOUR best life HERE. -------------7 CSAH 60 Culvert Lining County Highway STATE OF MINNESOTA COUNTY OF OTTER TAIL CONTRACT HIGHWAY CONSTRUCTION Job No. CP 4014-060 This agreement, made this 29th day of September , 20-22.._, between the County of Otter Tail in the State of Minnesota, party of the first part, _hereinafter called the County, and CC Steel, LLC of 1841 43rd St N. Suite B, Fargo, ND , party of the second part, hereinafter called the Contractor. Witnesseth, that the Contractor, for and in consideration of the payment or payments herein specified and by the County to be made, hereby covenants and agrees to furnish all materials, ( except such as is specified to be furnished by the County), all necessary tools and equipment and to do and perform all the work and labor in the construction on CSAH 60 , Job No. CP 4014-060 located as shown on approved plans on CSAH 60 between CSAH 4 and US 10 as indicated in the Plans, approved August 25, 2026 for the price and compensation set forth and specified in the proposal signed by the Contractor and hereto attached and hereby made a part of this agreement, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefore on file in the office of the County Auditor of said County, which Plans, Specifications, and Special Provisions are hereby made a part of this agreement. The Contractor further covenants and agree that he will commence work on or before _____ _, _______ 20_ and will have same completed in every respect to the satisfaction and approval of the County, December 11 , 2026 IN WITNESS WHEREOF, The said County has caused these presents to be executed and the Con- tractor ha hereunto subscribed __________ ___;name --- Dated at Fergus Falls, MN , this ___ day of _______ ~ 20~. COUNTY OF OTTER TAIL by __________________ _ County Board Chair County Board Clerk CC STEEL LLC Contractor Approved as to form and execution this ____ day of _________ _, 2026. County Attorney Letting Date: Contract No. State Project No. Federal No. Class of Work 26-12 CP 4014-060 Culvert Lining COUNTY OF OTTER TAIL (STATE OF MINNESOTA) TRANSPORTATION DEPARTMENT September 18. 2026 PAYMENT AND PERFORMANCE BOND FOR HIGHWAY CONSTRUCTION AND MAINTENANCE PROJECTS PART A: PAYMENT KNOW ALL PERSONS BY THESE PRESENTS, That We, ____ C=C~S=te=el~, L=L=C~_of 1841 43rd St. N. Suite B, Fargo. ND 58102 , contractor As principle, and ____________ , as Surety, are held and finnly bound unto the County of Otter Tail in the amount of~$=2=62=·=2~7=5-~0~0 ____ _ ~T~w~o~hu=n=d=r=ed=sIX=· ~!Y~-~tw~o~th=o~u=sa=n=d~tw~o~h=u=n=d=r=ed~se~v~e=n""ty~-fi=1~ve~an=d~00=/~l=00~ ______ DOLLARS, for payment of all claims, costs and charges hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas the principle has entered into a contract with the County of Otter Tail for the construction of Project No. CP 4014-060. On Highway _fill located between CSAH 4 & US IO which is on file in the office of the Otter Tail County Highway Department, the regularity and validity of which is hereby affirmed: NOW, THEREFORE, if the principle shall pay as they may become due all just claims for work done, and for furnishing labor, work, skills, tools, machinery, materials, insurance premiums, equipment, and supplies, for the purpose of completion of the contract in accordance with its terms, and all taxes incurred under Minnesota Statutes, Section 290.92 and Chapter 297 A, and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including attorney's fees, if any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. PART B; PERFORMANCE KNOW ALL PERSONS BY THESE PRESENTS, That the aforesaid principle and surety are held and firmly bound unto the County of Otter Tail in the additional amount of -"'$=26=2=·=2-'-'75"-'.'""0"""0 ____________ _ __ T-=--'-'w"""'o____,,h=u=n=d=re=d=--=s=ix=ty,..__,-tw'--'--'---"o'---'th=ou=s=a=n=d_,_tw=o~h=u=n=dr,..e=d:..:s=e_,_ve=n=ty..,_-----=fi""1vc.:e""'a=n=d"'"'0'""'0"---/l""0"--'0'--_ DOLLARS, for the faithful performance of the contract as hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas the principle has entered into the contract more particularly described in Part A hereof, the regularity and validity of which is hereby affirmed; NOW, THEREFORE, if the principle shall faithfully perform the contract and shall save the County of Otter Tail harmless from all costs and charges that may accrue on account of the performance of the work specified and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void, but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. THE AGGREGATE LIABILITY UNDER PART A AND PART B HEREOF IS $262,275.00 DOLLARS ----'--~--------------------------------- SIGNATURES Date ________ _, 20 (Contractor Name) (Contractor Corporate Seal) By _________________ _ (Officer) (Officer) (Surety Corporate Seal) (Name of Surety) By _________________ _ (Attorney in Fact) CORPORATE ACKNOWLEDGMENT FOR CONTRACTOR STATE OF MINNESOTA County of ___________ ss. On this ___________ day of ___________ _, 20 __ , before me appeared and --------------------------------------- to me personally known, who being by me duly sworn, did say that they are respectively and --------------------------------------- of the ----------------------------~ a corporation; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was executed in behalf of the corporation by authority of its board of directors; and they acknowledged said instrument to be the free act and deed of the corporation. (Notary Signature and Seal) INDIVIDUAL AND CO-PARTNERSIDP ACKNOWLEDGMENT STATE OF MINNESOTA County of ________________ ss. On this ___________ day of ____________ ~ 20 __ before me personally appeared. _______________ to me known to be the person(s) described in and who executed the foregoing bond, and acknowledged that (he/she/they) executed the same as (his/her/their) free act and deed. (Notary Signature and Seal) ACKNOWLEDGEMENT OF SURETY STATE OF MINNESOTA COUNTY OF OTTER TAIL On this _________ day of'------------~20 __ , before me a Notary Public within and for said County and State, appeared ________________ _cknown to me to be the Attomey(s)-in-Fact of _____________________ that he/she is (are) the Attomey(s)-in -Fact ofthe ____________________ the corporation described in and that executed the within and foregoing instrument and known to me to be the person who executed the said instrument in behalf of said corporation and he/she duly acknowledged to me that such corporation executed the same. NOTICE TO PERSONAL SURETIES NOTICE TO CORPORATE SURETIES Full Name of Surety Company Home Office Address (street) City, State and Zip Code Name of Attorney in Fact Name of Local Agent Address of Local Agent (street) City, State and Zip Code NOTARY SIGNATlJREAND SEAL Bond will not be accepted unless accompanied by a sworn financial statement of each of the sureties. This bond will not be accepted unless executed or countersigned by a Minnesota agent or attorney-in fact whose name and address must be noted below. If this bond is executed outside of the State of Minnesota it must be countersigned on page three by a Minnesota Resident Agent of the Surety Company. Name of Agent affixing countersignature _________________________ _ Address z "' "' .., .. 13 ~~ .. r~ A T ~ 11 , l '.:: ... -~ ', rwo.-~ .. F ,. ,,-~ ... ---,_ ~ • r~- ..... )':!-• ' Md)ana!a ►"-""""vi' ,- 1H1 ~ll!llll"l;f </TH.In' NtChll•JIO~ IN 1HIS PUN n Ull\ITTQl~ITY L!ru. "tt". ?itl!.u'Tli.11YllUAUTYIFIIEl.'l/1<! ""111,,.1_,D o«o-.e TD :iH! &LJIDELPIES OF Cl(MC{ 19-12 El1111U0"5T»IONID<iUIDOINI.I ltilJ IN>ti!IGAllhG llCl OOC\JhW:lflTNG f.""'1N(l UTJLnl!!," N HoustonEngineering Inc. Fargo Office • 701.237.5065 701 .237.5101 1401 21st Avenue North Fargo, ND 58102 August28,2026 Otter Tail County via email: kfellbaum@ottertailcounty.gov Attn: Mr. Kevin Fellbaum, Parks & Trails Director 520 Fir Avenue West Fergus Falls, MN 56537 Subject: Proposal for Engineering Services Design Engineering Glacial Edge Trail -Cabbage Hill Segment Dear Kevin: Thank you for considering Houston Engineering, Inc. (HEI) for your transportation engineering service needs. We always look forward to the opportunity to collaborate with Otter Tail County and hope to continue our long term, successful partnership with you. These trail projects provide a unique and exciting opportunities for the public, but also present unique challenges in several aspects, and we assure you we are prepared and are ready to work with you in establishing the next segment of the Glacial Edge Trail along CSAH 1, CSAH 10 and CSAH 3 north of Fergus Falls. We understand the general scope of work and deliverables includes: • • • • • • • • • • • • • • • Support detailed coordination with adjacent private property owners, preliminary design/topographic survey, legal survey, preparation of highway plat, permitting and environmental review documents for state funded projects, right of way support services, acquisition is anticipated to be led by the County archaeological/historical services, we anticipate utilizing Duluth Archaeology Center, LLC preliminary design/general layout, Detail design of the ADA compliant side path trail. Modifications to the existing roadway, beyond incorporating curb and gutter, are not anticipated. final construction plans including special provisions, engineers estimate and bid proposal, drainage design, wetlands and public waters field work and reporting, environmental review, environmental permit; Utility coordination and accommodation Mr. Kevin Fellbaum August 28, 2026 Page2 This segment of the trail system is anticipated to be approximately 5.2 miles continuing north from near the intersection of CSAH 1 and 245th St to near the West Red River Lake crossing along CSAH 3. The construction plans shall include a shared use path paved trail section consistent with the previous segments of this trail corridor, along the general alignment described above, and coordinated with the adjacent highway alignments. After direction to proceed is given by the County, we will develop a schedule that outlines key tasks to satisfy a bid opening date in late 2028 and is aligned with the Highway Department's bid letting of adjacent work. It is anticipated this project will be tied to the larger adjacent roadway project being let through the Highway Department. We will make the project a priority and complete the work to accommodate the needs of the County. The project will be designed, prepared and administered from our Fargo Office. Adam Ruud, PE will function as the project manager/project engineer, while Josiah Erickson, PE will function as the Lead Designer with assistance from Gunnar Cowing, PE. Jim Schlieman, Fargo Office, will oversee all survey tasks and prepare the highway plat and certificates of survey. Mark Aanenson, Fargo Office, will provide environmental review, permitting and wetland services. Steve Strack, PTOE/PE, will provide lighting, electrical services, permanent signing and pavement markings. We will likely sub consult any required archaeological reviews and right of way acquisition services to assure state or federal funding source procedures are strictly followed. The team assigned to this project will be generally the same as the Maplewood Segment of the Glacial Edge Trail. Scope and fee are based on a state funded project assumption. Work performed by HEI shall be done in accordance with the requirements and recommendations of, and subject to the approval of the Otter Tail County Highway Department, and the Minnesota Department of Transportation State Aid Rules 8820 and the latest edition of the MnDOT Road Design Manual, Bikeways Facility Design Manual, Minnesota's Best Practices for Pedestrian and Bicycle Safety guidance and PROWAG. Reviews and acceptance of the project are anticipated to be provided by Otter Tail County. HEl's proposed fee is included as an attachment and is broken down by task for a clearer review of how costs are distributed. This agreement is developed primarily on an hourly time and materials basis with an estimated maximum fee. We have several trail segments along this Regional Trail designed and plans completed for reference in developing this segment. Generally, the estimated fee is distributed approximately as follows: Project Concept Planning = $92,976 Permitting/Environmental Review = $30,868 Design and Plans = $174,808 TOTAL PROJECT DEVELOPMENT FEES= $298,652 Mr. Kevin Fellbaum August28,2026 Page3 The proposed Scope of Services is generally described as follows: Topographic Survey, Boundary Survey, Certificates of Survey, Highway Plat • HEI will perform all field, office, and research work associated with developing existing right- of-way boundaries. • HEI will develop a highway plat encompassing the trail RW limits along CSAH 1, CSAH 3 and CSAH 10. • HEI will conduct PLSS corner reviews and monumentation adequate to establish the highway plat associated with the trail corridor. • HEI will develop a recommendation for permanent and temporary construction easement limits. • HEI will collect existing topographic survey data for trail design purposes as well as providing all control point and benchmark data related to the project. • The fee includes all labor, equipment, materials, subsistence reimbursements, and travel to complete the work as described above. It is anticipated the County will be responsible for mylars if required. RW Acquisition Proceedings • Five private parcels may require permanent easement acquisition. Currently, a subconsultant is identified to perform this work, at the approval of the County. It is anticipated that these acquisitions will not require condemnation and will likely not create significant conflicts. Environmental Reviews and Permitting • HEI will conduct early notification and coordination meetings with referenced environmental agencies, prepare letters of solicitation, permit application materials, and submit to respective agencies. Solicited agencies will likely include the US Army Corps of Engineers, MnDNR Division of Waters, and County WCA TEP. HEI will coordinate with agencies during their review process, and participate in a early coordination meeting and 1 additional meeting, if necessary, to discuss the project and permitting details. • HEI will provide wetland delineation and reporting services as part of the scope of services. HEI will provide a wetland site assessment, delineation, and compile results into report form . Upon completion of final design, wetland impacts and mitigation totals will be determined and incorporated into the wetland permitting applications. The report will be submitted for approval by the appropriate LGU. • The scope of work does not include preparation and execution of an EAW, the Findings of Fact, and Record of Decision. • Coordination with and preparation of permit applications/support documentation for impacted Local, County, and State authorities including County Land & Resources. It is anticipated 1 meeting with the Planning Commission may be required. Mr. Kevin Fellbaum August 28, 2026 Page4 • A Phase I archaeological review is anticipated and an estimated total is included in the scope. A document search will be performed to determine the level of cultural and historical reviews required to clear the construction limits and impacts of the project. Currently, we have estimated a total fee for these services for budgeting purposes. However, upon the completion of the records review, a more accurate estimate will be provided and approved by the County. This work will be subconsulted to a firm approved by the County. • There are no known controlled waste materials existing within the project limits which would require a special removal plan to be included in the specifications. • It is understood that no federal highway or other federal funding is included in this project which would require federal project development proceedings and documentation. • LCCMR or respective funding source grant agreement conditions will be reviewed and incorporated into the contract documents as necessary. Hydrologic/Hydraulic • HEI will perform hydrologic, hydraulic, and other drainage computations for culvert sizing throughout the project corridor, including centerline and approaches. Hydraulic calculations and sizing will be performed and provided in accordance with MnDOT state aid drainage manual. HEI will provide all required survey data to complete hydraulic calculations. • It is understood that no public drainage systems exist within the project corridor • If off take drainage design is necessary to provide desired roadside drainage abilities, a modification to the scope and fee may be required dependent on the complications and options available. Conceptual and Preliminary Design -Shared use side path • An immediate site visit and field inspection with County staff should be performed prior to the end of October 2026. A conceptual trail centerline will be located based on field observation and judgement based on a collective discussion and consideration of the project team. A single alternative submittal, review and revision based on County comments is included in the scope. • Earthwork balancing and geometric highway design elements for a typical rural shared use path will also be incorporated into the basic scope of work. Earthwork quantities will likely be distributed between Common Excavation, Muck Excavation, Common Borrow, and Select Granular Borrow items. MnDOT 2106 will reference these items. • The shared use path design includes developing a grading, base, and bituminous trail typical section and centerline profile along a horizontal alignment similar to the existing adjacent roadways. It is anticipated the trail will be located east of the roadway the entire length with no pedestrian crossings. • One Trail head/staging area and one vault toilet at a single, known site, is proposed to be located throughout the 5.2-mile corridor. These will be coordinated with County Staff. A single alternative submittal, review and revision is included in the scope. Mr. Kevin Fellbaum August 28, 2026 Pages HoustonEngineering Inc. • The shared use sidepath design is proposed to satisfy the most current minimum standards as provided for in Minnesota Rules 8820, Table 8820.9995, Department of Transportation, Local State-Aid Route Standards for Minimum Bicycle Path Standards. • No soil borings are proposed as part of this scope of work. • It is understood that potential borrow sources and waste sites will be determined by the Contractor. • Bituminous pavement section will be consistent with previous trail segments. The bituminous and aggregate section depths will be further reviewed during design. Turf shoulders will be provided outside of the bituminous section. • HEI will submit preliminary (30%) plans for review by the County Engineer. The preliminary plans will include, but not be limited to, typical sections, plan profile sheets, horizontal and vertical alignments, approximate construction limits, trail amenities, staging areas, lighting locations, utilities accommodation, drainage patterns, preliminary engineers estimate, and other items as deemed necessary to establish the corridor alignment and impacts. This preliminary plan review, comments, and approval will be required prior to proceeding into the final design phase. One (1) iteration of review and comment from the County is included in the scope of services. Preliminary plans will generally include typical sections and alignment sheets. Final design alignments will likely vary slightly from the approved preliminary alignments considering final earthwork quantities. • Other than the RW visits for acquisition purposes, no special property owner or public meeting time is included in the scope of services. This is due to the likely minimum conflicts anticipated for this segment of trail. These services can and will be provided at the request of the County. Costs will be tracked and if necessary incorporated into the project scope and budget. Final Design, Plans, Special Provisions, and Opinion of Probable Cost • HEI will develop final design details resulting from the final approved preliminary design layout and typical sections. The path will be designed to meet PROWAG. • No time has been included for structural design for significant retaining wall design or boardwalks. If necessary, the scope can be revised to account for these structures. • HEI will determine appropriate bid items and calculate bid quantities presented in a manner acceptable to the general standards implemented by Otter Tail County and MnDOT State Aid. • HEI will coordinate with adjacent utility companies to determine potential impacts and relocation plans. It is anticipated existing utility owners will be determined through the Gopher One process. An initial meeting will be held with all utility owners at the 30% plan development to verify ownership and location information. An additional meeting will be held with all utility owners following the 60% plan submittal to determine potential impacts and determine relocation plans. • An Opinion of Probable Cost (Engineers Estimate) will be prepared by HEI. • Construction plans shall be drawn to conventional scales on 11"x17" sheets. Mr. Kevin Fellbaum August28,2026 Page6 HoustonEngineering Inc. • Construction requirements of the Minnesota Department of Transportation (Mn DOT) Standard Specifications for Construction, current edition, including the most current supplements, shall be incorporated into the plans. • Typically, the grading/base/bit plan sheets would include: Typical Sections Statement of Estimated Quantities and Construction Notes Plan/Profile Sheets -Trail Head and vault toilet site layout sheets Erosion Control Plan/Details Sheets -Applicable Construction Details Sheets Cross-Section Sheets Traffic Safety and Permanent Signing Details Traffic Control Plan • No detours are anticipated as part of this project. Lighting • Limited to staging area and vault toilet. Existing intersection lighting at the intersection of CSAH 1 and CSAH 10 will also be reviewed for placement and trail crossing needs. • HEI will prepare revisions to the final plans following a review by the County Engineer. The plan revisions will occur at the 60% and 90% design completion stages (maximum of two (2) iterations of review and revisions). • HEI will prepare special provisions as applicable to the design elements of the project. • Prepare complete Bid Proposal. • A SWPPP will be prepared by HEI reflecting the permit requirements, final design and plans. Generally, the estimated compensation for this project is based upon the following assumptions: • There are no provisions for retaining wall, boardwalks or bridge (structural) design services as part of this agreement. If required by agencies or road authorities, these services can be provided for an additional fee. • The SWPPP preparation does not include design services for water sedimentation treatment ponds or filtration systems. If these design services are required, we can adjust the scope and fee for design as appropriate and agreed. • Any costs and coordination related to advertising for public meetings, costs of testing for controlled waste materials for disposal, and costs to conduct any environmental studies/reports which are not specifically addressed to be performed by HEI in this proposal, and any required permit fees to the various agencies, shall be the responsibility of the County. • All permit fees, recording fees, meeting associated fees, and other indirect costs associated with the project shall be borne by the County, unless specifically shown in the scope and fee document. • HEI understands that upon direction of the County contingent on the appropriation (likely) of funds, services will be initiated immediately considering late 2028 bid letting and 2029 construction. Mr. Kevin Fellbaum August 28, 2026 Page 7 • The proposed engineering services reflect the attached 2027 fee schedule. Work performed in previous or subsequent years are understood to reflect the respective year fee schedule, and fees adjusted accordingly. Should you agree with the terms of this letter agreement, please sign the acceptance block and return a completed copy at your earliest convenience. Respectfully Submitted, HOUSTON ENGINEERING, INC. Adam Ruud, P.E. Project Manager AR:jjl H:\JBN\5100\5197\5197_0038 Glacial Edge CSAH 3\PM\Proposal OTC GE3.docx Accepted by: Kevin Fellbaum Date Parks and Trails Director n aM/V In Charge HOUSTON General Terms and Conditions engineering, inc. 1. STANDARD OF CARE Houston shall perform its Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the region where the Project is located. 2. PAYMENT TERMS Invoices will be submitted periodically (customarily on a monthly basis) and are due and payable upon receipt. Client agrees to pay a service charge on all accounts 30 days or more past due at a rate equal to one percent (1%) each month but in no event shall such service charge exceed the maximum amount allowed by law. Acceptance of any payment from Client without accrued service charges shall not be deemed to be a waiver of such service charges by Houston. In the event Client is past due with respect to any invoice Houston may, after giving seven (7) days written notice to Client, suspend all services without liability until Client has paid in full all amounts owing Houston on account of services rendered and expenses incurred, including service charges on past due invoices. Payment of invoices is not subject to discount or offset by Client. 3. CHANGES OR DELAYS If the Project requires conceptual or process development services, such services often are not fully definable in the initial planning. If, as the Project progresses, facts develop that in Houston's judgment dictate a change in the Services to be performed, Houston shall inform Client of such changes and the parties shall negotiate, in good faith, with respect to any change in scope and adjustment to the time of performance and compensation and modify the Agreement accordingly. Houston may also proceed with additional services specifically requested in writing by the Client, including electronic communications, without a written modification to the Agreement. Client shall compensate Houston for the additional services in an amount equal to the cumulative hours worked multiplied by the billing rates specified in the Agreement, or based on Houston's standard billing rates if billing rates are not specified in the Agreement; plus reimbursement of expenses incurred in connection with providing the additional services. In the event the parties are unable to reach an agreement, either party may terminate this Agreement without liability by giving fourteen (14) days written notice to the other party. In the event of termination, the final invoice will include all Services and expenses associated with the Project up to the effective date of termination and will also include equitable adjustment to reimburse Houston for any termination settlement costs incurred relating to commitments that had become firm before termination plus a 1 O percent markup on those settlement costs. 4. PAYMENT Where the method of payment under the Agreement is based upon cost reimbursement (e.g., hourly rate, time and materials, direct personnel expense, per diem, etc.), the following shall apply: (a) the minimum time segment for charging work is one-quarter hour; (b) labor (hours worked) and expenses will be charged at rates commensurate with the attached fee schedule or, if none is attached, with Houston's current fee schedule (at the time of the work); (c) when applicable, rental charges will be applied to cover the cost of pilot-scale facilities or equipment, apparatus, instrumentation, or other technical machinery. When such charges are applicable, Client will be advised at the start of an assignment, task, or phase; and (d) invoices based upon cost reimbursement will be submitted showing labor (hours worked) and total expense. If requested by Client, Houston shall provide supporting documentation at Client's cost, including labor and copying costs. 5. TERMINATION Either party may terminate this Agreement, in whole or in part, by giving thirty (30) days written notice to the other party if the other party fails to fulfill its obligations under this Agreement through no fault of the terminating party. In such event, and subject to the limitations set forth in this Agreement, the non-defaulting party may pursue its rights and remedies as contemplated by this Agreement and as allowed by law. 6. BETTERMENT If any item or component of the Services or an amended Task Order is required due to omission from the original documents or Task Order provided to Houston, Houston's liability shall be limited to the reasonable costs of correction of the omission, less the cost to Client if the omitted item or component had been initially included in the original documents or Services documents. All costs of errors, omissions or other changes that result in betterment shall be borne by Client and shall not be a basis of a claim against Houston. In no event will Houston be responsible for that portion of any cost or expense that provides betterment or upgrades or enhances the value of the Services. 7. LIMITATION OF LIABILITY In no event shall Houston be liable for punitive, special, incidental, indirect, consequential, or lost profit damages of any kind or nature, regardless of the form of action to which such damages are sought. Houston's maximum cumulative liability with respect to all claims and liabilities under this Agreement, whether or not insured, shall not exceed the greater of $50,000 or the total compensation received by Houston under this Agreement, whether such claim is based on negligence, breach of contract, or any other theory. The disclaimers and limitations of liability set forth in this Agreement shall apply regardless of any other contrary provision set forth and regardless of the form of action, whether in contract, tort or otherwise. Each provision of this Agreement which provides for a limitation of liability, disclaimer of warranty or condition or exclusion of damages is severable and independent of any other provision and is to be enforced as such. Client hereby releases Houston from any and all liability over and above the limitations set forth in this paragraph. 8. INSURANCE Houston shall obtain and maintain during the term of this Agreement, at its own expense, workers' compensation insurance and commercial general liability insurance in amounts determined by Houston and will, upon request, furnish insurance certificates to Client. The existence of any such insurance shall not increase Houston's liability as limited by paragraph 7 above. 9. HAZARDOUS SUBSTANCES Client shall furnish or cause to be furnished to Houston all documents and information known by Clientthat relate to the identity, location, quantity, nature, or characteristics of any asbestos, pollutant, or hazardous substance, however defined ("Hazardous Substances'') at, on or under the Project site. Houston is not, and has no responsibility as a handler, generator, operator, treater, storer, transporter, or disposer of Hazardous Substances found or identified at the Project. Client agrees to bring no claim for fault, negligence, breach of contract, indemnity, or other action against Houston, its principals, employees, agents, and consultants, if such claim in any way would relate to Hazardous Substances in connection with the Project. If Hazardous Substances are identified or located at the Project site, Houston may suspend all Services without liability until remediation of the Hazardous Substances is complete. Houston reserves the right to adjust the attached Fee Schedule or any rate schedule of General Tem1s and Conditions -Form Version 9/30/24 Houston's subconsultants for specialized fees or services related to remediation of Hazardous Substances as agreed in writing between Houston and Client. Client further agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless Houston, its principals, employees, agents, and consultants and subconsultants from and against all fees, costs, claims, damages, losses, and expenses, direct or indirect, or consequential damages, including but not limited to fees and charges for third-party remediation specialists, experts, attorneys, and court and arbitration costs, arising out of or resulting from the performance of Houston's Services hereunder, or claims brought against Houston by third parties arising from Houston's Services or the services of others and/or work in any way associated with Hazardous Substance activities. This indemnification shall survive termination of this Agreement. 10. INDEMNIFICATION Client shall indemnify, defend, and hold harmless Houston, together with its officers, directors, shareholder, agents, consultants and employees from and against any and all claims, costs, losses and damages, including attorneys' fees and other costs of litigation or dispute resolution arising directly or indirectly from Client's breach of this Agreement or Client's fault, negligent acts or omissions or intentional misconduct in connection with this Agreement or the Project. Subject to the limitations set forth in this Agreement, Houston shall indemnify and hold harmless Client, together with its officers, directors, and employees from and against any and all, costs, losses and damages, including reasonable attorneys' fees and other costs of litigation or dispute resolution to the extent caused by Houston's fault, negligent acts or omissions in connection with this Agreement or the Project. The indemnification obligations set forth in this paragraph shall survive termination of this Agreement. 11. WARRANTY Except as specifically set forth in this Agreement, Houston has not made and does not make any warranties or representations whatsoever, express or implied, as to Services performed or products provided including, without limitation, any warranty or representation as to: (a) the merchantability or fitness or suitability of the Services or products for a particular use or purpose whether or not disclosed to Houston; and (b) delivery of the Services and products free of the rightful claim of any person by way of infringement (including, but not limited to, patent or copyright infringement) or the like. Houston does not warrant and will not be liable for any design, material or construction criteria furnished or specified by Client and incorporated into the Services provided hereunder. 12. CONTRACTOR MEANS AND METHODS Houston has no control over, supervision of, or responsibility for construction of the Project or at the Project site. Client is solely responsible for retaining a qualified contractor or contractors licensed in the jurisdiction of the project (separately or collectively, the "Contractor'') to implement the construction of the Project ("Work"). Contractor shall coordinate, control, supervise, and direct all portions of the Work and shall be solely responsible for, and have control over, construction means, methods, techniques, sequences, procedures, safety, and security. Houston shall not be responsible for and shall bear no liability for Contractor's failure to perform the Work in accordance with the requirements of the Project and any documents or contracts related to the Project. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless Client, Houston, and Houston's subconsultants, officers, directors, shareholder, agents, consultants, and employees from and against claims, damages, losses, and expenses, including but not limited to attorneys' fees and costs, arising out of or resulting from performance of the Work. Contractor shall provide insurance and name Client, Houston, and Houston's subconsultants as additional insureds on Contractor's commercial general liability insurance policies on a primary and non-contributory basis. The amount of coverage available to the additional insureds shall be the amount of coverage required in the Client-Contractor agreement. 13. PROJECT SITE Client shall furnish such reports, data, studies, plans, specifications, documents, and other information regarding surface and subsurface site conditions required by Houston for proper performance of its Services. Houston shall be entitled to rely upon Client provided documents and information in performing the Services required under this Agreement. Houston assumes no responsibility or liability for the accuracy or completeness of any such documents or information. Houston will not direct, supervise, or control the Work, means or methods of Contractor or its/their subcontractors in connection with the Project. Houston's Services will not include a review or evaluation of the Contractor's or subcontractor's safety measures. The presence of Houston, its employees, agents, or subcontractors on a site shall not imply that Houston controls the operations of others, nor shall it be construed to be an acceptance by Houston of any responsibility for jobsite safety. 14. CONFIDENTIALITY Houston shall maintain as confidential and not disclose to others without Client's prior consent all information obtained from Client that was not otherwise previously known to Houston or in the public domain and is expressly designated by Client in writing to be "CONFIDENTIAL." The provisions of this paragraph shall not apply to information in whatever form that (a) is published or comes into the public domain through no fault of Houston, (b) is furnished by or obtained from a third party who is under no obligation to keep the information confidential, or (c) is required to be disclosed by law on order of a court, administrative agency, or other authority with proper jurisdiction. Client agrees that Houston may use and publish Client's name and a general description of Houston's services with respect to the Project in describing Houston's experience and qualifications to other clients or potential clients. 15. RE-USE OF DOCUMENTS All documents, including drawings and specifications, prepared or furnished by Houston (and Houston's affiliates, agents, subsidiaries, independent professional associates, consultants, and subcontractors) pursuant to this Agreement are instruments of service in respect of the Project, and Houston shall retain ownership thereof, whether or not the Project is completed. Client may make and retain copies for information and reference in connection with the Project; however, such documents are not intended or represented to be suitable for re-use by Client or others on extensions of the Project or on any other project. Any re-use without written verification or adaptation by Houston for the specific purpose intended will be at Client's sole risk and without liability to Houston or Houston's affiliates, agents, subsidiaries, independent professional associates, consultants, and subcontractors with respect to any and all costs, expenses, fees, losses, claims, demands, liabilities, suits, actions, and damages whatsoever arising out of or resulting therefrom. Any such verification or adaptation will entitle Houston to further compensation at rates to be agreed upon by Client and Houston. Client shall indemnify, defend, and hold harmless Houston, together with its officers, directors, shareholder, agents, consultants and employees from and against any and all claims, costs, losses, and damages, including attorneys' fees and other costs of litigation or dispute resolution arising directly or indirectly from Client's re-use of all information, documents, drawings, specifications prepared as part of the Project. 16. REMEDIES Subject to the limitations set forth in this Agreement, in the event any party is in default of this Agreement, the non-defaulting party shall be entitled to pursue all rights and remedies available to it under this Agreement or as allowed by law. General Terms and Conditions -Form Version 9/30/24 2 17. PROPRIETARY DATA The technical and pricing information in connection with the Services provided by Houston is confidential and proprietary and is not to be disclosed or otherwise made available to third parties by Client without the express written consent of Houston. 18. GOVERNING LAW The validity, construction and performance of this Agreement and all disputes between the parties arising out of or related to this Agreement shall be governed by the laws, without regard to the law as to choice or conflict of law, of the State of North Dakota. Client consents to jurisdiction as to all issues concerning or relating to this Agreement or the Project with the federal or state district courts designated for Cass County, North Dakota. 19. DATA PRACTICES ACT REQUESTS Houston considers certain information developed during the execution of services as "not public" and "protected" from public disclosure under the various local, state, and federal data practices laws. Client shall reimburse Houston for any and all costs and expenses. including attorneys' fees associated with any requests for release of information under any such laws. 20. FORCE MAJEURE Houston shall not be liable for any loss, damage or delay resulting out of its failure to perform hereunder due to, without limitation, causes beyond its reasonable control including, without limitation, acts of God, acts of nature or the Client, acts of civil or military authority, terrorists threats or attacks, fires, strikes, floods, epidemics, pandemics, quarantine restrictions, war, riots, delays in transportation, transportation embargos, extraordinary weather conditions or other natural catastrophe or any other cause beyond the reasonable control of Houston, if such could have not been overcome by the exercise of reasonable efforts by Houston (each, an "Event of Force Majeure). Any delay due to an Event of a Force Majeure shall not be deemed to be a breach of or failure to perform this Agreement or any part hereof; provided, however, Houston shall provide reasonable notice to the Client of any Event of Force Majeure which notice shall provide the particulars of the cause of the event of Force Majeure in writing. In the event of any such delay, Houston's performance date(s) will be extended for that length of time as may be reasonably necessary to compensate for the delay. 21. WAIVER OF JURY In the interest of expediting any disputes that might arise between Houston and Client, Client hereby waives its rights to a trial by jury of any dispute or claim concerning this Agreement, the Services, the Project and any other documents or agreements contemplated by or executed in connection with this Agreement. 22. BUSINESS ENTITY Client acknowledges that Houston is a business corporation and agrees that any claim made by Client arising out of any act or omission of any shareholder, director, officer, or employee of Houston in the execution or performance of this Agreement shall be made solely against Houston and not against any individual or group of individuals in any capacity. 23. NOTICES Any and all notices, demands or other communications required or desired to be given under this Agreement shall be in writing and shall be validly given or made if personally served; sent by commercial carrier service; deposited in the United States Mail, certified or registered, postage prepaid, return receipt requested; or sent by electronic mail with read receipt requested. If such notice or demand is served personally, notice shall be deemed constructively made at the time of such personal service. If such notice, demand or other communication is given by mail, electronic mail, or commercial carrier service, such notice shall be conclusively deemed given three (3) days after deposit thereof in the United States Mail or with a commercial carrier service or by transmission by electronic mail. Notices, demands, or other communications required or desired hereunder shall be addressed to the individuals indicated in this Agreement at the U.S. mail or electronic addresses indicated in this Agreement. Any party may change its address or authorized recipient for purposes of this paragraph by written notice given in the manner provided above. 24. MISCELLANEOUS This Agreement shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice-to-proceed, or like document regarding the Services. If any provision of this Agreement is determined to be invalid or unenforceable in whole or part by a court of competent jurisdiction, the remaining provisions hereof shall remain in full force and effect and be binding upon the parties hereto. The parties agree to reform this Agreement to replace any such invalid or unenforceable provision with a valid and enforceable provision that as closely as possible expresses the intention of the stricken provision. This Agreement, including but not limited to the indemnification provisions, shall survive the completion of the Services under this Agreement and the termination of this Agreement. This Agreement gives no rights or benefits to anyone other than Houston and Client and has no third-party beneficiaries except as may be specifically set forth in this Agreement. This Agreement constitutes the entire agreement between the parties and shall not in any way be modified, varied, or amended unless in writing signed by the parties. Prior negotiations, writings, quotes, and understandings relating to the subject matter of this Agreement are merged herein and are superseded and canceled by this Agreement. Headings used in this Agreement are for the convenience of reference only and shall not affect the construction of this Agreement. This Agreement and the rights and duties hereunder may not be assigned by Client, in whole or in part, without Houston's prior written approval. No failure or delay on the part of Houston in exercising the right, power or remedy under this Agreement shall operate as a waiver thereof; nor shall any single or partial exercise of any rights, power or remedy preclude any other or further exercise thereof or the exercise of any other right, power or remedy hereunder. The remedies provided in this Agreement are cumulative and not exclusive of any remedies provided by law. -END OF DOCUMENT - THIS SPACE INTENTIALL Y LEFT BLANK General Tenns and Conditions -Form Version 9/30/24 3 Glacial Edge Trail -Cabbage Hill Segment Otter Tail County Parks and Trails Department Assumptions Task Cost TASK 1 -Project Concept Planning Subtask 1.1-Project Management $22,048 Progress Updates $5,020 Project Kickoff Meeting and Walk Thru $2,694 Internal Coordination Meetings $8,920 Stakeholder Coordination Meetings $5,414 Subtask 1.2 -Data Collection $4,786 Utility data collection $1,290 Parcel map, recorders office research and property owner information collection for right of way plat $1,748 Existing public right of way limits $1,748 Subtask 1.3 -Public Coordination $2,100 s;ngle meeting with 3 Property owner design discussions property owners $2,100 Subtask 1.4 -Prepare Concept level Project Documents $7,416 Alignment plan and preliminary engineers estimate of probable cost $3,428 Preliminary environmental impact exhibits $3,988 Subtask 1.5 -Surveying, Legal, RW Plats $56,626 Boundary Survey -Existing PLSS and Boundary Monumentation $21,130 Topographic Survey $23,144 plat and descriptions Preparation of Highway Plat 'or 5 parcels $9,384 Acqu1S1t1on assumed to be led by the Assist with property acquistion County $2,968 Total Hours 474 Total Costs $92,976 $92,976 TASK 2 -Permitting and Environmental Review Subtask 2.1-Early Coordination with Regulatory Agencies $2,256 Consultation with regulatory agencies to introduce the project and identify red flags $2,256 Subtask 2.2 -Wetland Delineation and Assessment Report $11,082 Data collection of existing wetlands $6,276 Prepare and submit wetland delineation report and submit to TEP/DNR for approval $4,806 Subtask 2.3 -Permitting/Environmental Review $17,530 Field studies, wetland impact summary, TEP concurrence, cultural/historical data review $1,960 Assumed Phase 1 Cultural review only $11,452 iAnt,cipate general permit with USACE Permit applications/agency coordination & review andWCA/rEP $4,118 Total Hours 87 Total Costs $30,868 $30,868 TASK 3 -Design and Plans Subtask 3.1-Hydrologic Analysis $5,360 Hydrologic characterisitcs and analysis $1,216 Culvert drainage areas and flows $4,144 Subtask 3.2 -Preliminary Design $43,772 (no bridge or Conceptual alignment, typical section, PROWAG boardwalk design compliant, trail head/vault toilet locations included/ $8,102 Hydrologic and Hydraulic analysis of centerline and entrance culverts, invert and HH coordination $6,458 Engineering Engineer 2 Engineer 4 Engineer 6 Engineers 6 ----10 10 2 4 8 8 8 8 2 18 10 38 0 $2,898 $1,830 $7,866 $0 ------ 0 0 0 0 $0 so $0 $0 4 20 8 10 10 30 Engineer9 Engineer 13 16 4 6 16 4 20 2 4 4 2 2 4 2 74 12 $17,908 $3,444 --r- 2, - 6 8 0 $1,936 $0 2 2 4 4 Engineering Engineering Specialist 9 --- II 4 $968 --- 0 $0 Scientists Scientist 4 Scientist 6 ·------ 0 0 $0 $0 4 4 2 24 2 18 -- 8 1 16 9 70 $1,782 $17,150 I Land Land Surveyor 5 4 4 20 2 10 4 44 $11,132 -- 0 $0 Survey Crews Survey Technician 3 so 35 10 95 $11,400 - 0 $0 Survey Crew Chief 3 50 35 10 95 $16,150 - 0 $0 CAD Technicians GIS CAD Technician 4 Technician 3 Technician 7 GIS Analyst 4 r -------------= -. --l,' -4 ~ 4 - -- 4 ..__ - -- 32 _4 16 ~ - 1: ---20 --- 11 4 32 32 16 $560 $4,768 $5,888 $2,624 - ' -- -----~ -- -L --_J 0 0 0 0 $0 $0 $0 $0 ·~ -~ ~ , 111 I I -11T - 10 --I ·- Reimbursables & Misc. Mileage 400 750 450 150 1750 I GPS Equip $800 $400 $160 $1,360 $1,330 I $1,360 0 I $0 $0 I $0 ATV/Boat Drone $200 $250 I $200 I $250 $200 $250 I $0 I $0 so $0 Misc $2,400 f $2,400 $2,400 $10,000 I $10,000 $10,000 Develop centerline profile finished trail surface --l ,- PROWAG compliant S6,948 20 8 4 --Develop centerline horizontal alignment of trail - PROWAG compliant $6,802 8 10 10 4 -. " Develop preliminary earthwork quantities, wetland impacts, and potential right of way limits $4,662 4 8 10 2 • Develop construction limits $2,070 10 -.,, Utility meetings, relocation summary and plan, documentation SB,630 30 10 -Subtask 3.3 -Preliminary Plans $16,090 ossumeaone -- iteration of review Develop preliminary plans (PP, typical section, and comments from construction limits, cross sections) the County $13,858 16 20 4 .2 40 Preliminary quantities and engineer's estimate of - probable cost $2,232 4 4 2 -- Subtask 3.4 -Utility Coordination $4,114 Gopher one call $1,242 2 ,;:::: 4 Identify utility conflicts, potential mitigation options, relocation plans and schedule $2,872 4 8 2 Subtask 3.5 -Final Plans and Specifications $105,472 Final detail design (trail feature details, PP sheets, - cross section sheets, standard sheets) $8,808 20 10 4 10 -. assumeoone II I iteration of review and comments from Prepare 60% plan set the County $38,804 60 50 20 10 2 80 --. Design and prepare SWPPP $7,884 20 2 20 ~-I assumeaat Z -,, -locations, trail head ' Design and plans for lighting and vault toilet $17,000 20 30 40 assume(J one iteration of review and comments from Prepare 90% plans the County $15,954 20 20 10 2 40 Prepare final signed plan set $7,448 10 10 4 20 . Prepare bid proposal and special provisions $5,594 16 6 . Prepare final quantities and engineer's estimate of - probable cost $3,980 8 8 2 Total Hours 928 110 82 250 90 118 12 0 0 0 2 0 0 260 0 4 0 0 I $0 I .$0 I $0 I $0 Total Costs $174,808 $17,710 $15,006 $51,750 $20,700 $28,556 $3,444 $0 so $0 $506 $0 $0 $36,400 $0 -$736 $0 $0 I $0 $0 $0 $0 $174,808 Total Project Costs Total Hours 1,489 128 92 288 90 zoo 24 4 9 70 46 95 95 264 32 36 16 1750 I Total Costs $298,652 $20,608 $16,836 $59,616 $20,700 $48,400 $6,888 $968 $1,782 $17,150 $11,638 $11,400 $16,150 $36,960 $4,768 $6,624 $2,624 $1,330 I $1,360 $200 $250 $12,400 $298,652 $298,652 I:\Board Actions\2026\Henning Final Payment Traut\M Traut 09092026.docx MEMORANDUM Date: September 9, 2026 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Jeff Haugen, Landfill and Transfer Station Supervisor From: Chris McConn P.E., Solid Waste Director RE: Final Payment to Traut Companies, Henning Transfer Station I. BACKGROUND In November 2023, Otter Tail County retained Traut Companies (Contractor) to perform exploratory drilling, well construction and test pumping to provide an on-site high-capacity water supply for fire suppression. Contractor completed the work in the summer of 2026 by constructing two wells and installing pumps and associated equipment. II. FINAL PAY REQUEST Contractor has submitted a final payment request for the project. Below is a summary of the cost of the work. A third party did not facilitate construction administration. Description Amount Original Contract (exploratory drilling & well construction) $58,220.00 Original Contract (Pumps, VFDs, pressure tanks and controls) $128,049.00 Revised Contract Amount $248,234.00 Amount Paid (less retainage) $160,274.50 Amount Owed for Final Payment $87,959.50 III. CONCLUSION The Department respectfully requests authorization of final payment in the amount of $87,959.50 to Traut Companies pending receipt of all final payment documents (IC-134’s) and related approval processes. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 I:\Board Actions\2026\CAP GRANT\Committee Appointment\M- Board approval Of Committee.docx MEMORANDUM Date: September 9, 2026 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Scott Bjerke, Assistant Director Jeff Haugen, Landfill and Transfer Station Supervisor From: Chris McConn, P.E., Solid Waste Director RE: NEOT Transfer Station and PLMSWA Ash Processing Project Committee Appointment I. BACKGROUND The Solid Waste Department has been selected to receive $1.177M from LCCMR and $7.267M from the MPCA Capital Assistance Program via State Bonding (Project). The entire project will be financed through Otter Tail County. The portion benefiting the Prairie Lakes Municipal Solid Waste Authority (PLMSWA) will be reimbursed by PLMSWA through annual payments that are anticipated to match proportionate shares of bond payments. II. PROJECT DEVELOPMENT Since the Project will benefit both Otter Tail County and PLMSWA member counties, the Department recommends representation from both parties through committee appointment during Project development. With input from the PLMSWA Board and Otter Tail Economic Growth and Community Investment Committee, the department prepared the following committee member list: Table 1 – Requested Committee Members Name Representing Position Sean Sullivan Otter Tail and PLMSWA Commissioner/Board Dan Bucholz Otter Tail and PLMSWA Commissioner/Board Liz Mickelson Otter Tail County Deputy County Administrator Phil Hansen Becker and PLMSWA Commissioner/Board Corey Bang Clay County Solid Waste Director Mike Eberle Todd County Solid Waste Supervisor Anthony Maule Wadena County Highway Engineer Brian Schmidt PLMSWA Plant Manager Jeff Haugen Otter Tail County Landfill Manager Chris McConn Otter Tail and PLMSWA Director III. RECOMMENDATION The department respectfully requests Board appointment of the listed individuals for the Project Committee. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 MEMORANDUM Date: September 24, 2026 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Jeff Haugen, Landfill and Transfer Station Supervisor Chris McConn, P.E., Solid Waste Director From: Scott Bjerke, Assistant Director RE: Purchase Walking Floor Trailer with MPCA matching funds I. BACKGROUND The County received a grant ($250,000) from the Minnesota Pollution Control Agency (MPCA) to support single sort recycling start up services in the Southeast Quadrant of the County that began in January 2026. Funds from the grant were used to pay for resident carts and contract with a hauler to provide collection services for 18 months. Following a review of grant dollars spent so far, we discovered resident carts for the Southeast quadrant ended up costing significantly less than projected in the grant application (approximately $100,000). Staff estimate approximately $45,000 of grant funds will be leftover when the project is complete. Based on discussions with MPCA, they will allow the County to use remaining funds to purchase a second enclosed walking floor trailer for transporting single sort recycling. II. ANALYSIS We recently received a MAC trailer quote via Sourcewell contract from North American Trailers (attached) for $146,133.00. III. CONCLUSION The Department requests authorization to purchase the trailer, using approximately $45,000 from the MPCA Grant and remaining matching funds from the Solid Waste Department. 218-998-8950 @ SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov MAC WASTE TRAILER, INC 2360 W. MAIN ST. ALLIANCE, OH 44601 Phone: (234) 214-6420 Website: WWW.MACTRAILER.COM Due to Tariffs, Trailer pricing is subject to change at Manufacturer discretion and delivered unit pricing will be finalized 90 days prior to start of production MOVINGFLOOR SS COMPACTOR Quote ID # 157712 JOB # Rev 6 *** Customer Balance Due Qty Dealer Name Weight Quote ExpiresQuote Date lbs. Ottertail County Sourcewell NORTH AMERICAN TRAILER SALES, LTD 1 $146,133.00 19053 115 9/10/26 10/10/26 Cubic Yards Mfg Salesman COREY WHITE Plant of Mfg WModel Code IO Cust P.O. #SOURCEWELL #6285 Cust Unit #SOURCEWELL CONTRACT 092922-MCT Dlr Sls Rep Sls Rep EmailTY KLINE TKLINE@NATRAILER.COM BODY LOAD PROFILE MATERIAL, 80K GVWR Copy job# 86118 LENGTH 45 WIDTH 102 DRIVE UNIT HALLCO, 3-1/2 IN. CYLINDER (HEAVY DUTY) I-6K FLOOR HALLCO 1/2" TRIPLE RIDGE 41-6430 (102 W) HYDRAULIC PIPE STAINLESS STEEL HYDRAULIC PIPE CROSSMEMBER SPACING 5-1/4 IN. I-BEAMS, 12 O.C. CROSSMEMBER TYPE STANDARD RUBBER SEAL YES WALL HEIGHT 104 TAPERED SIDES NONE WALL LINER 1/4 LAST 10 FEET FULL LID ALUM FULL LID TOP RAIL OPTION HEAVY 2-1/4 IN. VERT. PANEL TOP RAIL HEAVY 2-1/4 IN. VERT. PANEL TOP RAIL BULKHEAD 1/4 IN W/ BULKHEAD BRACING add 1ftx1ft "mesh window" toward top of bulkhead to help relieve pressure BULKHEAD STEPS NONE FRONT FENDERS WITH FLAPS NONE WELDED PANELS INSIDE/OUTSIDE FULL WELDED TAPER SIDE FENDERWELLS NONE POCKET TYPE 2-1/4IN STANDARD POCKETS BOTTOM RAIL SQUARE, NO CLEAN OUT COMPACTOR COMPATIBLE HEIL PIN COMPATIBLE HEIL PIN SIZE 2-3/4IN PIN UPPER CROSS TUBES / CAPS NONE, FULL LID ONLY TIRE CARRIER NONE SIDES 2-1/4 X 15-1/2 VERT. PANELS - (BUFFED) LIGHTS LIGHT TYPE GROTE L.E.D. W/ GROMMET LIGHT PANEL 3 LARGE-3 SMALL-3 LARGE (IN TAILGATE) OOO ooo OOO APRON NONE STD. MARKER LIGHTS (3) EACH SIDE MID-TURNS (1) PAIR L.E.D. (NON-COMBO) BACK-UP LIGHTS NONE AUXILIARY CABLE NONE REAR POCKET LIGHTS 1 PAIR Page 1 of 39/15/26 7:30 pm GATEGATE SHEET THICKNESS SMOOTH SIDE PANELS GATE OPERATION MECHANICAL SIDE LATCH HINGE TYPE DOUBLE DOOR COMPACTOR COMPATIBLE GATE BRACING NO BRACING (SMOOTH SIDE PANELS) SAFETY CHAIN YES WINDERS / SAFETY LATCH WINDERS (1) SIDE ONLY GATE STEPS NONE TARP HOOKS NONE PRIMARY AXLES MODEL CLOSED TANDEM NO. OF PRIMARY AXLES 2 SUSPENSION HEND. INTRAAX AAT-25K W/ HXL-5 AXLE SPACING 49 SUB-FRAME TANDEM (ALUM. T-BEAM) AXLES AXLE FOR INTRAAX ONLY BRAKES 7 IN. XL, W/ 30-30 CHAMBERS CAM GUARDS YES HUB AND DRUM CAST W/ STEEL HUB HP 10 STUD TP, LS, 7 IN. TIRES GENERAL RA 11 R 22.5 16 PLY WHEELS ALUMINUM HP 22.5X8.25 - ALL POLISHED (XP) LIFT AXLES NO. OF LIFT AXLES 0 LIFT AXLE SUSPENSION NONE LIFT KIT NONE LIFT AXLE DISTANCE N/A LIFT AXLE NONE LIFT AXLE BRAKES NONE LIFT AXLE CAM GUARDS NONE LIFT AXLE HUB AND DRUM NONE LIFT AXLE TIRES NONE LIFT AXLE WHEELS NONE LIFT AXLE CONTROLS NONE FREE WHEEL VALVE NONE STEERABLE LIFT AXLES NO. OF STEERABLE AXLES 0 STEERABLE AXLE SUSPENSION NONE STEERABLE AXLE DISTANCE N/A STEERABLE AXLES NONE STEERABLE AXLE BRAKES NONE STEERABLE AXLE HUB AND DRUMS NONE STEERABLE AXLE TIRES NONE STEERABLE AXLE WHEELS NONE STEERABLE AXLE CONTROLS NONE STEERABLE AXLE LIFT KIT NONE CHASSISPIN SETTING 36 5TH WHEEL PLATE 3/8 LOW PROFILE 5TH WHEEL PLATE HEIGHT 48 IN. HIGH GALVANIZED SUSPENSION HANGERS INCLUDED W/ SUSPENSION SUSPENSION CONTROL BALL VALVE ABS FOR TRAILER (1) 2S1M MERITOR / WABCO SLACKS AUTOMATIC TIRE INFLATION SYSTEM NONE AXLE LUBRICATION SYNTHETIC GREASE HUBODOMETER NONE DUST COVERS YES Page 2 of 39/15/26 7:30 pm DOLLIES - LANDING GEAR - LANDING LEGS JOST H451 - (62,500 LB.) - 10 YEAR NO LUBE - GALVANIZED STEEL - D.S. REGISTRATION HOLDER OPTRONICS DOCUMENT HOLDER AIR GAUGE / SYSTEM RIGHT WEIGH E-Z 201-EBT-01B DIGITAL SCALE SYSTEM ENCLOSURE FOR SWITCHES NONE AIR TANKS ALUMINUM TANK HYDRAULIC HOSE FITTING 1 IN. X 108 IN. HOSE W/ WING FITTING FLAPS FRONT OF TIRES NONE FLAPS REAR OF TIRES FLAP BEHIND REAR AXLE BUMPER MOVER BUMPER TARP TARP MANUFACTURER NONE TARP CONTROL NONE TARP COLOR NONE BOW HOLDERS NONE TARP BRACKET NONE PAINT SUSPENSION COLOR BLACK SOFT COAT PIN STRIPING BLACK (931716) MAC MACHINE FINISH LOGOS BLACK (931716) OPTIONAL SIGNS NONE Due to Tarriffs, delivered unit pricing will be finalized 90 days prior to start of production. FOB NATS Total BALANCE DUE UNIT PRICE Sales Tax FET SUB TOTAL Freight FOB MfgLoc Total Down Payment Trade In Allowance $0.00 $0.00 $3,500.00 $0.00 $0.00 $146,133.00 $146,133.00 $142,633.00 $142,633.00 157712 Pricing is in U.S. Currency Quote # Job # ORDER CANCELLATION POLICY *** denotes a weight for reference only. Trailer weight will be provided with the engineering design approval packet. Orders configured with common published and non-published options will not be subject to a cancellation penalty when the Manufacturer receives the request for cancellation 12 or more weeks prior to the scheduled production date. All cancellation requests received within 12 weeks but no less than 8 weeks of the scheduled production start date must be approved by the Product Manager for the specified product line and will be subject to a $2500.00 cancellation fee. Cancellation requests within 8 weeks of the scheduled production start date will not be accepted. Page 3 of 39/15/26 7:30 pm MPCA announces $1 million funding for promoting waste reduction, reuse, recycling, or composting in Greater Minnesota Applications due Oct. 13, 2026 The Minnesota Pollution Control Agency has $1 million in grant funding for projects that increase the efficiency or effectiveness of waste reduction, reuse, recycling, or composting programs in Greater Minnesota. Grant applications are due Oct. 13, 2026. Half of the funding, $500,000, will go towards traditional recycling projects, with a preference for those that contribute to meeting Minnesota’s statutory recycling goals (Minn.Stat.115A.551). The remaining $500,000 will fund projects focused on waste reduction, reuse, and composting. Minnesota’s waste management hierarchy prioritizes waste reduction and reuse over other waste management options. The six projects funded in a recent round of these annual grants are profiled in this MPCA announcement. m il MINNESOTA POLLUTION CONTROL AGENCY Information to help applicants submit proposals and access to the online application portal can be found on the grant webpage applications are filed using the SWIFT Supplier Portal. A virtual information session on the grant program will be held Sept. 17, 2026, from 9 to 10 a.m. Applications are due no later than 4:30 p.m. CDT on Oct. 13, 2026. Funding available Approximately $1 million in funding is available, with a maximum grant award of $250,00 and a minimum grant award of $10,000 per project. Applicants must match at least 25% of the grant request. Matching funds may not come from other funding sources administered by the MPCA. Eligibility Minnesota counties, cities, townships, and Tribes located outside of the Twin Cities metro area may apply. Cities must have a population of less than 45,000. Applicants asking for less than the minimum grant award ($10,000) will be deemed ineligible. Questions? Applicants who have any questions regarding this RFP must email questions to grants.pca@state.mn.us, subject line: “Greater Minnesota Grant Question” no later than 4:30 p.m. on Oct. 6, 2026. Answers to questions will be posted frequently in the SWIFT Supplier Portal. C:\Users\handerson\Desktop\BOC 09-29\15.2 MPCA2 NW-NE-Quadrant-Grant-Board.docx MEMORANDUM Date: September 24, 2026 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Chris McConn, P.E., Solid Waste Director Brooks Andersen, Recycling Manager From: Scott Bjerke, Assistant Director RE: Single Sort Recycling Update- Grant Opportunity I. Background Information The Minnesota Pollution Control Agency (MPCA) issued a request for proposals up to $250,000 per project in grant funding for projects that increase the efficiency or effectiveness of waste reduction, reuse, recycling, or composting programs. Officially known as the Greater Minnesota Waste Reduction, Reuse, Recycling and Compost Grant. This grant is similar to the grants received in 2023 and 2025 for curbside single sort recycling in the Southeast and Northeast quadrants of the County. The single sort recycling project supports the Long Range Strategic Plan and aligns with tasks in the Solid Waste Master Plan. II. Application Proposals are due October 13, 2026. Staff have reviewed the grant and are in the process of drafting a proposal to use the grant for startup of Curbside Single Sort Recycling in the Northwest and Southwest Quadrants beginning January 2028. This includes the following: Description Estimated Quantity Extended Purchase and Distribute 96-gallon recycling carts 2,000 carts @$75 ea. $150,000 Hauler Collection (Pelican Rapids @ 600 households) 600 @ $130 ea. $78,000 Truck Mounted Camera One Camera $2,500 Estimated Project Cost $230,500 Grant Amount (75% max) $172,875 Local Match (Solid Waste Department (25% min) $57,625 III. Recommendation The Solid Waste Department respectfully requests your authorization to submit an application for the MPCA Greater Minnesota Waste Reduction, Reuse, Recycling and Compost Grant and; sign the attached resolution. SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats Pages o/5 Please use the following format and specific language for your Authorizing Resolution (if required): Minnesota Pollution Control Agency Fiscal Year 2027 Grant Program Authorization Resolution WHEREAS, Otter Tail County Solid Waste Department (name of your organization) has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2026 Greater MN Recycling and Composting Grant Program; and WHEREAS, if MPCA funding is received, Otter Tail County Solid Waste Department (name of your organization) is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that Otter Tail County Solid Waste Department (name of your organization) enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; BE IT RESOLVED THAT the Otter Tail County Board of Commissioners (name of governing body) hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs Solid Waste Director (name of a position) to sign the grant agreement on its behalf. (Print name of signing officer) (Title) (Signature of an officer with your governing body) (Date your governing body agreed to this resolution) Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 1 OTTER TAIL COUNTY – MINNESOTA MINNESOTA GOVERNMENT DATA PRACTICES ACT GUIDELINES AND PROCEDURES Adopted: Revisions: May 9, 2017 Original Effective: September 1, 2015 ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 2 TABLE of CONTENTS INTRODUCTION ....................................................................................................................................... 3 SCOPE AND OVERVIEW OF THE DATA PRACTICES ACT............................................................................ 4 COLLECTION OF GOVERNMENT DATA .................................................................................................... 5 DEFINITIONS ........................................................................................................................................... 5 CLASSIFICATION OF GOVERNMENT DATA ............................................................................................... 7 A. Data on Individuals ..................................................................................................................... 78 B. Public, Nonpublic, or Protected Nonpublic Data Not on Individuals ........................................ 910 C. Summary Data ............................................................................................................................ 11 D. Data on Decedents ..................................................................................................................... 11 OTTER TAIL COUNTY DATA PRACTICES REQUESTS ................................................................................ 12 FEES FOR COPIES OF GOVERNMENT DATA ........................................................................................... 15 DUTIES OF THE RESPONSIBLE AUTHORITY OR DESIGNEE ...................................................................... 16 RIGHTS OF DATA SUBJECTS ................................................................................................................... 17 PARENTAL ACCESS TO DATA ON MINORS ............................................................................................. 19 DATA SUBJECTS RIGHT TO APPEAL TO THE COMMISSIONER OF ADMINISTRATION IF ACCURACY AND/OR COMPLETELNESS OF DATA IS CHALLENGED ................................................................. 20 CONSEQUENCES FOR NOT COMPLYING WITH THE MGDPA ................................................................. 20 WHERE MORE INFORMATION CAN BE FOUND ................................................................................. 2121 OTHER PROTECTED DATA ..................................................................................................................... 21 Appendix A ........................................................................................................................................ 2626 Appendix A (cont.) ............................................................................................................................ 2727 Appendix B ........................................................................................................................................ 2828 Appendix C Fee Schedule .................................................................................................................. 2929 ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 3 Data Practices Policy and Guidelines Objective The Minnesota Government Data Practices Act is a state law that controls how government data is collected, created, stored, maintained, used and disseminated. It is the policy of Otter Tail County to collect and manage government data in accordance with Minnesota laws. Policy Statement The Minnesota Government Data Practices Act regulates the management of all government data that are created, collected, received, or released by a government entity, no matter what form the data is in, or how it is stored or used. Scope These guidelines and procedures provide direction in complying with those portions of the MGDPA that relate to public access to government data and to the rights of subject data. Statutory References Minnesota Government Data Practices Act Minnesota Statutes Chapter 13 Minnesota Rules, parts 1205.0100 to 1205.2000 Official Records Minnesota Statutes §15.17 Destruction of Records Minn. Stat. §§138.163 and 138.17 U.S. Code 18 U.S. Code § 2721 – Prohibition on Release and Use of Certain Personal Information from State Motor Vehicle Records INTRODUCTION These guidelines and procedures provide direction in complying with those portions of the MGDPA that relate to public access to government data and to the rights of subjects of data. The public access requirements are: The presumption that all government data are public unless classified as not public by state or federal statute; The right of any person to know what kinds of data are collected by the government entity and how that data is classified; > > > > > > > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 4 The right of any person to inspect, at no charge, all public government data at reasonable times and places; The right of any person to have public data explained in an understandable way; The right of any person to get copies of public government data at a reasonable cost; The right of any person to an appropriate and prompt response from the government entity when exercising these rights; and The right of any person to be informed of the authority by which an entity can deny access to government data. See the Data Inventory ListAppendix A for the listing of Responsible Authorities, Designees and the Compliance Office. SCOPE AND OVERVIEW OF THE DATA PRACTICES ACT The Minnesota Government Data Practices Act regulates the management of all government data that are created, collected, received, or released by a government entity, no matter what form the data are in, or how they are stored or used. The Act regulates: what data can be collected; who may see or get copies of the data; the classification or specific types of government data; the duties of government personnel in administering the Act; procedures for access to the data; procedures for classifying data as not public; civil penalties for violation of the Act; and the charging of fees for copies of government data. Government data is either data on individuals or data not on individuals. Data on individuals are classified as either public, private, or confidential. Data not on individuals is classified as public, nonpublic, or protected nonpublic. The classification system determines how government data is handled (see chart below). Field Code Changed > > > > > ._..._... ____ _:::;:::::;::::::;::::::::~------------------------------------------- > > > > > > > > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 5 Data on Individuals Meaning of Classification Data Not on Individuals Public Available to anyone for any reason Public Private Available only to the data subject and to anyone authorized by the data subject or by law to see it Nonpublic Confidential Not available to the public or the data subject. Protected Nonpublic COLLECTION OF GOVERNMENT DATA Government data is all data maintained in any recorded form by government entities, including counties. As long as data is recorded in some way by a government entity, it is government data, no matter what physical form it is in, or how it is stored or used. Government data may be stored on paper forms/records/files, in electronic form, on audio or video tape, on charts, maps, etc. Government data normally does not include mental impressions. Official records must be kept as set forth under Minn. Stat. § 15.17, Subd. 1, which requires all officers and agencies of the state, and all officers and agencies of the counties, cities, and towns to make and keep all records necessary for a full and accurate knowledge of their official activities. Requirements for collecting, creating, maintaining, storing, and disseminating data are found in Minnesota Chapter 13 and Minnesota Rules 1205. Links for locating the governing statute and rules are below: Minnesota Chapter 13 Government Data Practices: https://www.revisor.mn.gov/statutes/?id=13 Minnesota Administrative Rules, Chapter 1205, Data Practices https://www.revisor.mn.gov/rules?id=1205 The collection and storage of public, private and confidential data on individuals is limited to that necessary for the administration and management of programs specifically authorized or mandated by the state, local governing body, or the federal government. DEFINITIONS Data Inventory: The public document which is required by Minn. Stat. § 13.025, Subd. 1, containing the name of the responsible authority and the individual designee, title and address, and a description of each category of record, file or process relating to private or confidential data on individuals maintained by the government entity. The responsible authority shall update the inventory annually and make any changes necessary to maintain the ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 6 accuracy of the inventory. Authorized Representative: The individual, entity, or person authorized to act on behalf of another individual, entity or person. For the purposes of the Act, the authorized representative may include, but is not limited to: (a) in the case of a minor, a parent, or guardian, (see Section IX.B, Notification of Minors); (b) an attorney acting on behalf of an individual when the individual has given written informed consent; (c) any other individual entity, or person given written authorization by the data subject; or (d) an insurer or its representative, provided that the data subject has given informed consent for the release of the information, (e) court appointed guardian/conservator. Compliance Official. The data practices compliance official as required by Miinn. Stat. § 13.05, Subd. 13 is designated as the County Attorney. Commissioner of Administration: The Commissioner of Administration is the person serving as the Commissioner of the Minnesota Department of Administration. Court Order: The direction of a judge, or other appropriate presiding judicial officer made or entered in writing, or on the record in a legal proceeding. Data: All data collected, created, received, maintained, or disseminated by a government entity regardless of its physical form, storage media, or conditions of use, including, but not limited to, paper records and files, microfilm, computer media, or other processes. Data Subject: The individual or person about whom the data is created or collected. Designee: Any person designated by a responsible authority (a) to be in charge of individual files or systems containing government data and (b) to receive and comply with requests for government data. The responsibility authority may assign one or more designees. All duties outlined as duties of the responsible authority may be delegated to the designee. Government Entity: A state agency, statewide system, or political subdivision. Individual: A natural person. In the case of a minor or an individual adjudged mentally incompetent, “individual” includes a parent or guardian or an individual acting as a parent or guardian in the absence of a parent or guardian, except that the responsible authority shall withhold data from parents or guardians or individuals acting as parents or guardians in the absence of parents or guardians, upon request by the minor if the responsible authority determines that withholding the data would be in the best interest of the minor. Informed Consent: The written consent that must be given by a data subject to allow disclosure of private data about the individual. Person: Any individual, partnership, corporation, association, business trust, or legal representative of an organization. Political Subdivision: Any county, statutory or home rule charter city, school district, special district, any town exercising powers under Minn. Stat. 368 and located in a metropolitan area, and any board, commission, district or authority created pursuant to law, local ordinance, or charter provision. It includes any nonprofit corporation Formatted: Font: Not Bold Formatted: Font: Not Bold ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 7 which is a community action agency organized to qualify for public funds, or any nonprofit social service agency which performs services under contract to a government entity to the extent that the nonprofit social service agency or nonprofit corporation collects, disseminates, and uses data on individuals because of a contractual relationship with a government entity. Representative of the Decedent: The personal representative of the estate of the decedent during the period of administration, or if no personal representative has been appointed, or afterdischargeafter discharge, the surviving spouse, any child of the decedent, or, if there are not surviving spouse or children, the parents of the decedent. Requestor: The individual, entity, or person requesting access and/or copies of the government data. Responsible Authority-Counties: Each elected official of the county shall be the responsible authority of the respective office. An individual who is an employee of the county shall be appointed by the County Board to be the responsible authority for any data administered outside the departments of elected officials. For a statewide system, the responsible authority is the commissioner of any state department, or any executive officer designated by statute or executive order as responsible for such system. Rules: “The Rules Governing the Enforcement of the Minnesota Government Data Practices Act.” Minn. R., Chap. 1205. State Agency: The state, the University of Minnesota, and any office, officer, department, division, bureau, board, commission, authority, district, or agency of the state. Statewide System: Any recordkeeping system in which government data is collected, stored, disseminated, and used by means of a system common to one or more state agencies or more than one of its political subdivisions or any combination of state agencies and political subdivisions. Temporary Classification: An application by a state agency, statewide system, or political subdivision, pursuant to Minn. Stat. § 13.06 which has been approved by the Commissioner of Administration to classify government data not classified by state statute or federal law as either private or confidential for data on individuals, or nonpublic or protected nonpublic for data not on individuals. Tennessen Warning: Those rights, as contained in Section IX.A, communicated to an individual askedindividual asked to supply private or confidential data concerning himself or herself. CLASSIFICATION OF GOVERNMENT DATA For the purposes of these guidelines, government data is divided into four types; (a) data on individuals, which is classified as either public, private or confidential; (b) data not on individuals, which is classified as either public, nonpublic or protected nonpublic; (c) statistical or summary data derived from data on individuals in which individuals are not identified; and (d) data on decedents. These classifications, the criteria for classification, and the description of who has access are as set forth below. A. DATA ON INDIVIDUALS I _ ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 8 1. Public Data on Individuals a. All data on individuals is public, unless classified as private or confidential. b. Data on Individuals is public if: 1) A statute or federal law requires or allows the collection of the data and does not classify the data as private or confidential. 2) An application for Temporary Classification for private or confidential data on individuals is disapproved by the Commissioner of Administration. 3) The data is summary or statistical data derived from data on individuals. 4) Private or confidential data becomes public in order to comply with either judicial or administrative rules pertaining to the conduct of legal action. (For example: Private or confidential data which is presented in court and made public by the court.) c. Access: All public data on individuals is accessible by any person regardless of their interest in that data. 2. Private Data on Individuals a. Private data on individuals is data which is not accessible to the public, but is accessible to the individual subject of the data. b. Tennessen Warning: Except for law enforcement investigations, a Tennessen Warning must be given when private data is collected from the subject of the data (Section VII.A. describes the Tennessen Warning.) A Tennessen Warning need not be given when private data is collected from someone other than the subject of the data. (See Appendix B.) c. Data on Individuals is private if: 1) A state statute or federal law expressly classifies the data as not accessible to the public, but accessible to the subject of the data. 2) A Temporary Classification of private has been approved by the Commissioner of Administration and has not expired. 3) If data is classified as both private and confidential by state or federal law, the data is private. d. Access: Private data on individuals is accessible to: 1) The individual subject of the data, or the representative as authorized in writing (if the subject is a minor, usually by the subject’s parent or guardian). 2) Individuals, entities, or persons who have been given express written permission by the data subject. 3) Personnel within the entity whose work assignment requires access as determined by the responsible authority or designee. 4) Individuals, entities, or persons who used, stored, and disseminated government data collected ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 9 prior to August 1, 1975, with the condition that use, storage, and dissemination was not accessible to the public, but accessible to the data subject. 5) Individuals, entities, or persons for which a state, local or federal law authorizes new use or new dissemination of the data.Individuals, entities, or persons subsequent to the collection of the data and subsequent to the communication of the Tennessen Warning, when specifically approved by the Commissioner of Administration, as necessary, to carry out a function assigned by law. 6) Pursuant to a court order. 7) Individuals, entities, or persons as otherwise provided by law. 3. Confidential Data on Individuals a. Data not made public by statute or federal law applicable to the data and are inaccessible to the individual subject of those data. b. Tennessen Warning: Except for law enforcement investigations, a Tennessen Warning must be given when private data is collected from the subject of the data (Section VII.A. describes the Tennessen Warning.) A Tennessen Warning need not be given when private data is collected from someone other than the subject of the data. c. Data on Individuals is Confidential if: 1) A state or federal statute expressly provides that: (a) the data shall not be available to either the public or to the data subject, or (b) the data shall not be available to anyone except those agencies which need the data for agency purposes. 2) A Temporary Classification of confidential has been approved by the Commissioner of Administration and has not expired. d. Access: Confidential data on individuals is accessible to: 1) Individuals, entities, or persons who are authorized by state, local or federal law to gain access. 2) Personnel within the entity whose work assignment requires access as determined by the responsible authority or designee. 3) Individuals, entities, or persons who used, stored, and disseminated government data collected prior to August 1, 1975, with the condition that use, storage, and dissemination was not accessible to the public, but accessible to the data subject. 4) Individuals, entities, or persons for which a state, local or federal law authorizes new use or new dissemination of the data. 5) Individuals, entities, or persons subsequent to the collection of the data and subsequent to the communication of the Tennessen Warning, when specifically approved by the Commissioner of Administration, as necessary, to carry out a function assigned by law. 6) Pursuant to court order 7) Individuals, entities, or persons as otherwise provided for by law. B. PUBLIC, NONPUBLIC, OR PROTECTED NONPUBLIC DATA NOT ON INDIVIDUALS ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 10 1. Public Data Not on Individuals a. Public data not on individuals means data not on individuals which is accessible to the public. b. Data Not on Individuals is Public if: 1) A statute or federal law does not expressly classify the data as not public. 2) An application for Temporary Classification for data as nonpublic or protected nonpublic is not approved by the Commissioner of Administration. 3) A statute requires the data to be made available to the public. c. Access: Protected nonpublic data is accessible to: 1) Personnel within Otter Tail County whose wok assignment requires access as determined by the responsible authority or the designee; 2) Individuals, entities, or persons authorized by statute or federal law to gain access; 3) Pursuant to a court order; or 4) Individuals, entities, or persons as otherwise provided by law. 2. Nonpublic Data Not on Individuals a. Nonpublic data not on individuals means data that are not public but are accessible to the data subject, if any. b. Data Not on Individuals is Nonpublic if: 1) A state statute or federal law classifies the data as not public but accessible to the data subject, if any. 2) A Temporary Classification of data as nonpublic has been approved by the Commissioner of Administration c. Access: Nonpublic data not on individuals is accessible to: 1) The data subject, if any. 2) Personnel within the entity whose work assignment requires access as determined by the responsible authority or designee. 3) Entities or persons authorized by statute o federal statute to gain acce3ss. 4) Pursuant to court order. 5) Entities or persons as otherwise provided by law. 3. Protected Nonpublic Data Not on Individuals a. Protected nonpublic data not on individuals means data that is not public and not accessible to the data subject, if any. ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 11 b. Data Not on Individuals is Protected Nonpublic if: 1) A state statute or federal law classifies the data as not accessible to the public and not accessible to the data subject. 2) A Temporary Classification of government data as protected nonpublic has been approved by the Commissioner of Administration. c. Access: Protected nonpublic data not on individuals is accessible to: 1) Personnel within the entity whose work assignment requires access as determined by the responsible authority or the designee. 2) Entities or persons authorized by statute or federal statute to gain access. 3) Pursuant to court order. 4) Entities or persons as otherwise provided by law. C. SUMMARY DATA 1. Summary data means statistical records and reports derived from data on individuals, but in which the individuals are not identified and neither their identities nor other characteristics that could uniquely identify the individual is ascertainable. 2. Data is Summary Data if: a. All data elements that could link the data to a specific individual have been removed; AND b. Any list of numbers or other data which could uniquely identify an individual is separated from the summary data and is not available to persons who gain access to or possess summary data. 3. Access: Unless classified by a Temporary Classification, summary data is public and may be requested by and made available to any individual or person, including a governmental entity. D. DATA ON DECEDENTS 1. Private Data on Decedents a. Upon death, private and confidential data on an individual shall become, respectively, private data on decedents and confidential data on decedents. b. Access: 1) Access is available to the personal representative of the estate during the administration or if no personal representative, the surviving spouse, any child of the decedent, or if no spouse or children, to the parent of the decedent. 2) A trustee appointed in a wrongful death action also has access to the appropriate data on decedents concerning the data subject. 2. Confidential Data on Decedents ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 12 a. Confidential data on decedents means data which, prior to the death of the subject, was classified by statute, federal law, or temporary classification as confidential data. b. Access to the data is the same as access to confidential data on individuals. c. The representative of the decedent may exercise all rights which are conferred by the Act on individuals who are subjects of the confidential data, in the case of confidential data on decedents. 3. Release of private data on a decedent or confidential data on a decedent may also be obtained from a court following the procedure outlined in the statute. 4. Private data on decedents and confidential data on decedents shall become public when ten years have elapsed from the actual or presumed death of the individual and 30 years have elapsed from the creation of the data. OTTER TAIL COUNTY DATA PRACTICES REQUESTS A. Requests for Data on Individuals by the Data Subject 1. Upon request and when access or copies are authorized, the designee shall provide copies of the private or public data on an individual to the subject of the data or authorized representative. See Minn. R. 1205.0500 if data subject is a minor. 2. The designee shall comply immediately, if reasonably possible, or within 10 working days of the date of request, if immediate compliance is not reasonably possible. 3. After an individual has been shown the private data and informed of its meaning, the data need not be disclosed to that individual for six months, unless a dispute or action is pending (concerning accuracy of data) or additional data has been obtained about that individual. 4. A guide titled “Data Practices for Data Subjects” and a Request by Subject of Data form is available for the public and can be found here: add website link 5. The Request by Subject of Data form shall be completed for all requests by the public for government data which is classified as other than public. B. Requests for Data – General 1. Upon request to the responsible authority or designee, an authorized person shall be permitted to inspect government data at reasonable times and places. If the party requests they shall be informed of the meaning of the data. If the data requested is public data, no form is necessary. Upon request and at the discretion of the staff member, public data may be disclosed over the telephone. 2. Regardless of where the data originates, if it is in the position of Otter Tail County, it is government data and subject to the Data Practices Act, including access provisions. ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 13 3. A guide titled “Data Practices for Members of the Public” and a Public Data Request form is available for the public and can be found here: add website link. 4. The Public Data Request form shall be completed for all requests by the public for government data which is classified as other than public. C. Requests for Summary Data 1. Unless otherwise classified by a Temporary Classification, summary data derived from private or confidential data on individuals is public and the responsible authority or designee shall provide the summary data upon the written request of any individual or person. Nothing in this section requires the creation of summary data that does not already exist. 2. Within a reasonably prompt timeten (10) days of receipt of such request, the responsible authority or designee shall inform the requestor of the costs of preparing the summary data, if any. 3. The responsible authority or designee shall: a. Provide the summary data requested as soon as reasonably possible; OR b. Provide a written statement to the requestor, giving a time schedule for preparing the requested data, including reasons for any delays; OR c. Provide access to the requestor to the private or confidential data so that the requestor can compile the summary. Such access will be provided only when the requestor signs a non- disclosure agreement; OR d. Provide a written statement to the requestor stating reasons why the requestor’s access would compromise the private or confidential data. 4. A non-disclosure agreement (see Appendix C) is used to protect the confidentiality of government data when the requestor of the summary data prepares the summary by accessing private or confidential information on individuals. A non-disclosure agreement shall contain at least the following: a. A general description of the private or confidential data which is being used to prepare the summary data. b. The purpose for which the summary data is being prepared. c. A statement that the requestor understands that the requestor may be subject to the civil or criminal penalty provisions of the Act. d. The signature of the requestor and the responsible authority, designee, or representative. D. Requests for Government Data by Other Government Agencies ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 14 1. A responsible authority shall allow another government entity access to data classified as private, confidential, nonpublic, or protected nonpublic only when the access is authorized or required by state or federal statute. 2. An agency that supplies government data under this section may require the requesting agency to pay the actual cost of supplying the data when the requested data is not provided in the normal course of business and not required by state or federal statute. 3. In most cases, data shall have the same classification in the hands of the agency receiving it as it had in the agency providing it, unless the classification is required to change to meet judicial or administrative requirements. When practical and necessary, the agency providing the requested information shall indicate the classification of the information. 4. When practical and necessary, the requesting agency not listed on the Tennessen Warning shall obtain the informed consent from the data subject(s) for data classified as private or confidential. E. How Data Practices Applies to Contractual Licensing and Funding Relationship within Government Entities 1. Pursuant to Minn. Stat. § 13.05, Subd. 6, if a person receives not public data on individuals from a government entity because that person has a contract with that entity the person must administer the data in a manner that is consistent with the MGDPA. 2. Pursuant to Minn. Stat. § 13.05, Subd. 11, if a private person collects, receives, stores, uses, maintains or disseminates data because the person has a contract with a government entity to perform any of the entity’s functions all of the data are subject to the requirements of the MGDPA and the contactor must comply with the MGDPA requirements. The contractor may be sued under § 13.08, civil remedies. The contract should clearly inform the contractor of these responsibilities. 3. Pursuant to Minn. Stat. § 13.02, Subd. 11, if the data is collected by a nonprofit social services entity that performs services under contract to a government entity and the data is collected and used because of that contract access to the data is regulated by the MGDPA. 4. If a third party is licensed by a government entity and the licensure is conditioned upon compliance with the MGDPA or if the party has another type of contact with the government entity, the party is subject to the MGDPA to the extent specified in the contract or the licensing agreement. F. Data Request Forms Data Request Forms: Forms for Data Subjects and Members of the Public are available in County offices and on the website at Data Requests. These forms are available in County offices and on the County website. The forms provide a record of the requestor identification information and the government data requested, as well as the action taken by the responsibility authority, or the designee, and any ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 15 financial transaction which occurs. These forms are to be completed for all requests by the public for government data. FEES FOR COPIES OF GOVERNMENT DATA Generally, fees will be charged for copies or other costs as described in this policy and the countywide Fee Schedule. However, copies may be provided at no charge as outlined in this policy. Pursuant to the Minnesota Government Data Practices Act and Otter Tail County Board resolution and unless otherwise provided for by federal law, state statute or rule, fees for copies of government data shall be determined by departments based on costs to provide such service as set forth in the Otter Tail County Fee Schedule (Appendix D). If the fee for fulfilling the request is greater than $5.00, pre-payment may be required. A. Copies Provided at No Charge. When access is authorized, copies may be provided at no charge: 1. When another government agency or responsible authority requires or requests the record/document copies as part of the administration and management of an authorized program and the copies are usually provided as part of the normal course of business. 2. When records, documents, brochures, pamphlets, books, reports, or other similar publications are produced for free distribution to the public. A charge may be assessed if an individual request exceeds normal distribution. 3. When the court orders the requesting party to proceed in forma pauperis. 4. When requested by the victim of a crime or in other circumstances such that, at the discretion of the Responsive Authority or Designee, it is in the best interest to waive applicable fees. B. Copies Provided with Charge. When access is authorized, copies may be provided at the applicable rate in the following circumstances: 1. Other government agencies or responsible authorities who require or request record documents or publication copies which are not usually provided or reproduced as part of the normal course of business. 2. Records, documents, brochures, pamphlets, books, reports, or other similar publications that are not normally provided or reproduced for distribution to the public. 3. Public data on individuals and public data not on individuals, particularly when the requestor is not the subject of the data. 4. Paper Copies of 100 or Fewer PagesFees. For 100 or fewer pages of black and white, letter or legal sized paper copies, the maximum charge allowed is 25 cents for each page copied or 50 cents for a two-wided copy. Copying fees shall be charged in accordance with the Fee Schedule (Appendix C) for those records, documents, and publications covered in Section B as set forth above. When copies are mailed, postage costs shall be added to the rates in the Fee Schedule. Fees shall be collected Commented [NH1]: Update as part of website updates... ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 16 before releasing copies unless prior arrangements have been made. 5. Actual Cost for Other Copies: For copies of other data (more than 100-page paper copies, photographs, data on a CD or DVD, data stored electronically, etc.) the county requires payment for the actual costs of searching for and retrieving government data, including the cost of employee time, and for making, certifying, and electronically transmitting the copies of the data. The fee will not include redacting or separating public data from not public data. 6. When the data requester is a data subject, the county can charge for actual cost of making and transmitting copies. The county cannot charge for redacting or for searching for and retrieving data. Departments have discretion to determine actual costs if the data request is the subject of the data requested. DUTIES OF THE RESPONSIBLE AUTHORITY OR DESIGNEE A. Data Inventory 1. The responsible authority shall prepare an inventory containing the authority’s name, title, address, and a description of each category of record, file, or process relating to private or confidential data on individuals maintained by the authority’s government entity. Forms used to collect private and confidential data may be included in the inventory. 2. The responsible authority shall update the inventory annually and make any changes necessary to maintain the accuracy of the inventory. 3. The responsible authority shall supply the document to the Commissioner of Administration, State of Minnesota, if requested by the Commissioner. B. Procedures for Dissemination of Data 1. The responsible authority shall ensure that each department establishes procedures to manage the dissemination of data. Collection, storage, use and dissemination of private and confidential data shall be limited to what is necessary of the administration and management of programs authorized or mandated by the state, local governmental body, or the federal government. 2. Data cannot be collected, stored, used or disseminated for any purpose other than the purpose stated to the individual when the data was originally collected unless: a. The data was collected prior to 1975, in which case the data can be used for the original purpose for which it was collected or for an additional purpose approved by the Commissioner of Administration. b. There is specific authorization for the use in state, local or federal law. c. The additional use has been approved by the Commissioner of Administration, as necessary, to carry out a function designated by law. ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 17 d. The individual data subject has given informed consent for the additional use of the data. C. Data Protection The responsible authority shall establish procedures to assure that all data on individuals is accurate, complete, and current for the purpose for which it was collected, and establish appropriate security safeguards for all records containing data on individuals. D. Assignment of Designee The responsible authority may assign one or more designees. The designee is the person in charge of individual files or systems containing government data and who receives and complies with requests for government data. Additionally, the designee shall implement the provisions of the Act, the rules, and these guidelines and procedures as directed by the responsible authority. All duties outlined as duties of the responsible authority may be delegated to the designee. RIGHTS OF DATA SUBJECTS The Minnesota Government Data Practices Act establishes specific rights for individuals who are the subjects of government data, and establishes controls on how entities collect, store, use and release data about individuals. Otter Tail County’s policy adheres to these regulations. These rights include: The right to be given a notice (Tennessen Warning) when either private or confidential date about the subject are collected from the subject; The right to know whether a government entity maintains any data about the subject and how those data are classified; The right to inspect, at no charge, all public and private data about the subject; The right to have the content and meaning of public and private data explained to the subject; The right to have copies of public and private data about the subject at actual and reasonable cost; The right to have private or confidential data about the subject collected, stored, used or disclosed only in ways that are authorized by law and that are stated in the Tennessen warning notice; or in ways to which the subject as consented via an informed consent; The right not to have private or confidential data about the subject disclosed to the public unless authorized by law; The right to consent to the release of private data to anyone; and The right to be informed of these rights and how to exercise them within the entity that maintains > > > > > > > > > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 18 the data. An exception to a subject accessing data about themselves is when investigative data is collected or created by law enforcement in order to prepare a case against a person, whether known or unknown, for the commission of a crime or other offense for which the agency has primary investigative responsibility. The data collected or created is considered confidential or protected nonpublic while the investigation is active. The data may be available when the investigation is considered inactive. See Minn. Stat. § 13.82, Subd. 7. A. Tennessen Warning The MGDPA guarantees certain rights to every individual from whom Otter Tail County collects private or confidential data. Every department that collects private and confidential data from an individual concerning him/herself will, prior to collecting the data, inform the individual of his/her rights as a subject of data. The listing of rights is referred to as the Tennessen Warning. Once the proper notice has been given, Otter Tail County may lawfully collect, store, use and disseminate the data, as described in the notice. (See Appendix B.) 1. The Tennessen Warning is required and notice must be given whenever: a. The government entity requests the data; and b. The data are requested from an individual; and c. The data requested are private or confidential; and d. The data are about the individual from whom they are requesting. 2. The Tennessen Warning is not required: a. When collecting public data on an individual; b. When private and confidential data is collected from someone other than the subject of the data, or that person supplies private or confidential data about the data subject without being asked for it; c. When an individual is asked to supply investigative data to a law enforcement officer (see Minn. Stat. § 13.04, Subd. 2). d. When an individual volunteers private or confidential information about himself or herself without being asked. 3. The Tennessen Warning consists of the following information that must be communicated to the individual from whom private or confidential data concerning himself or herself is collected:1 a. The purposes and intended use of the requested private or confidential data within the collecting statewide system or political subdivision or agency; ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 19 b. Whether the individual may refuse or is legally required to supply the requested private or confidential data; c. Any known consequences arising from an individual refusing to supply private or confidential data; and d. The identity of other individuals, entities or persons authorized by state or federal law to receive the data. 4. Tennessen Warning may be either oral or written, however, a written format signed by the individual is preferred. 5. Tennessen Warning for Minors: If private or confidential data is collected from a minor (under 18 years of age), additional notification is required. (See Notification to Minors, Section VIII.B.) B. Informed Consent for the Release of Data 1. Private data on individuals may be used by and disseminated to any individual or person by the responsible authority, or the designee, if the individual subject or subjects of the data have given their informed consent. 2. Private data may be used by and disseminated to any entity (e.g., political subdivision, government agency, etc.) if the individual subject or subjects have given their informed consent. 3. All informed consents shall be in writing. C. When Informed Consent is NOT Required: 1. For any lawful purpose which was communicated to the data subject on the Tennessen Warning at the time the data was collected, 2. When a federal, state or local law authorizes access to the data after the Tennessen Warning was given, if required, or 3. When the Commissioner of Administration, upon application, approves a new use or dissemination of the data and the new use and dissemination was not communicated to the data subject. Informed consent for health insurance purposed must comply with Minn. Stat. § 13.05, unless otherwise pre- empted by the HIPPA Standards for Privacy of Individually Identifiable Health Information, code of Federal Regulations, title 45, section 164. PARENTAL ACCESS TO DATA ON MINORS A. Access to a Minor’s Data by Parents, Guardians or Acting Guardians ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 20 1. A parent or guardian, or an individual acting as a parent or guardian in the absence of a parent or guardian, has access to all public government data on a minor data subject. Such person further has access to all private government data on a minor data subject, unless otherwise specifically denied access by a state or federal law. 2. Otter Tail County will presume that a parent has authority to exercise rights of the minor inherent in the Act, unless the County has been provided with evidence that there is a state law or court order governing such matters as divorce, separation, or custody, or a legally binding instrument that provides the contrary. B. Notification to Minors 1. A minor has the right to request that the entity withhold private data about her/him from the parent or guardian. The entity may require that the request be in writing. A written request must include the reasons for withholding the data from the parents or guardian and must be signed by the minor. 2. In making a determination to honor the request, the responsible authority must consider the following: a. Whether the minor is of sufficient age and maturity to be able to explain the reason for and to understand the consequences of the request to deny access; b. Whether the personal situation of the minor is such that denying the parental access may protect the minor from physical or emotional harm; c. Whether there is reason to believe that the minor’s reasons for denying access are reasonably accurate; d. Whether the data concerns medical, dental, or other health services provided concerning the “Consent of Minors for Health Services” pursuant to Minn. Stat. §§ 144.335-144.337. However, this medical data may be released if failure to inform the parent would seriously jeopardize the health of the minor. DATA SUBJECTS RIGHT TO APPEAL TO THE COMMISSIONER OF ADMINISTRATION IF ACCURACY AND/OR COMPLETELNESS OF DATA IS CHALLENGED The subject has the right to take this step after both the subject and the county have properly completed all the steps in the data challenge process. The subject may appeal only the county’s determination about the accuracy and/or completeness of the data. The requirements for filing an appeal are set forth in Minnesota Rules Section 1205.1600. CONSEQUENCES FOR NOT COMPLYING WITH THE MGDPA Pursuant to Minn. Stat. § 13.08, a government entity and employees may be sued for violating > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 21 MGDPA. Minn. Stat. § 13.085 provides an administrative process to compel compliance with MGDPA. Minn. Stat. § 13.09 provides criminal penalties and disciplinary action as extreme as dismissal from public employment for anyone who willfully (knowingly) violates MGDPA. WHERE MORE INFORMATION CAN BE FOUND Minnesota Statutes Chapter 13 is found on the website of the Revisor of Statutes at: www.leg.state.mn.us/leg/statutes.asp Minnesota Rules, Chapter 1205, is found on the website of the Revisor of Statutes at: www.revisor.leg.state.mn.us/arule/1205 Responsible Authority or Designee is identified in Otter Tail County’s Data Inventory. OTHER PROTECTED DATA The Driver’s Privacy Protection Act (DPPA) prevents the release and use of certain personal information from State motor vehicle records. It is permissible for an employee to access this information for work purposes. The DPPA establishes criminal fines for non-compliance and establishes a civil cause of action for drivers against those who unlawfully obtain personal information. See also 18 U.S. § 2721. The Health Insurance Portability and Accountability Act (HIPAA) provides data privacy and security provisions for safeguarding medical information. More information can be found at the U.S. Department of Health and Human Services. > > > > > > > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 22 APPENDIX A Office/Department Responsible Authority and Designees County Attorney David Hauser, County Attorney Otter Tail County Courthouse 121 W. Junius Ave. Fergus Falls, MN 56537 218-998-8400 dhauser@co.ottertail.mn.us County Auditor-Treasurer Wayne Stein, County Auditor-Treasurer Government Services Center 510 W. Fir Ave. Fergus Falls, MN 56537 218-998-8030 wstein@co.ottertail.mn.us County Recorder Carol Schmaltz, County Recorder Government Services Center 565 Fir Ave. W. Fergus Falls, MN 56537 218-998-8140 cschmalt@co.ottertail.mn.us Sheriff Brian Schlueter, County Sheriff Designee: Stacy Paulseth Sheriff’s Office County Courthouse 417 Court St. S. Fergus Falls, MN 56537 218-998-8555 bschlueter@co.ottertail.mn.us spaulseth@co.ottertail.mn.us Community Services John Dinsmore, Community Services Director Government Services Center 530 Fir Ave. W. Fergus Falls, MN 56537 218-998-8150 jdinsmore@co.ottertail.mn.us Designees:  Human Services Department Deb Sjostrom, Director of Human Services Government Services Center ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 23 530 Fir Ave. W. Fergus Falls, MN 56537 218-998-8150 dsjostrom@co.ottertail.mn.us  Probation Office Chuck Kitzman, Probation Director Otter Tail County Courthouse 121 Junius Ave. W. Fergus Falls, MN 56537 218-998-8500 ckitzman@co.ottertail.mn.us  Public Health Department Diane Thorson, Public Health Director Government Services Center 560 Fir Ave. W. Fergus Falls, MN 56537 218-998-8320 dthorson@co.ottertail.mn.us  U of MN - Extension Office Ben Anderson, Regional Extension Director 505 S. Court St. Fergus Falls, MN 56537 218-998-8760  Veterans Services Office Charlie Kampa, Veterans Services Officer/Director Veterans Service South Court Building 505 S. Court St., Suite 2 Fergus Falls, MN 56537 218-998-8605 ckampa@co.ottertail.mn.us All other County Offices Larry Krohn, County Administrator Internal Services Director Government Services Center 520 W. Fir Ave. Fergus Falls, MN 56537 218-998-8070 lkrohn@co.ottertail.mn.us ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 24 Designees:  Assessor’s Office Doug Walvatne, County Assessor Government Services Center 505 W. Fir Ave. Fergus Falls, MN 56537 218-998-8010 dwalvatne@co.ottertail.mn.us  Emergency Management Patrick Waletzko, Emergency Manager/Safety Program Liaison Government Services Center 520 W. Fir Ave. Fergus Falls, MN 56537 218-998-8060 pwaletzk@co.ottertail.mn.us  Facilities Terry Hoff, Physical Plant Manager 555 W. Fir Ave. Fergus Falls, MN 56537 218-998-8661 thoff@co.ottertail.mn.us  Geographic Information Systems Brian Armstrong, Spatial/Address Coordinator Sherry Leabo, Database Coordinator Government Services Center 525 W. Fir Ave. Fergus Falls, MN 56537 218-998-8310 barmstro@co.ottertail.mn.us sleabo@co.ottertail.mn.us  Highway Administration Rick West, County Engineer Charles Grotte, Assistant County Engineer South Court Building 505 S. Court St. Fergus Falls, MN 56537 218-998-8470 rwest@co.ottertail.mn.us cgrotte@co.ottertail.mn.us ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 25 Human Resources Nicole Hansen, Human Resources Director Government Services Center 520 W. Fir Ave. Fergus Falls, 56537 218-998-8060 nhansen@co.ottertail.mn.us  Information Technology Tim Brand, Information Technology Director Government Services Center 520 W. Fir Ave. Fergus Falls, MN 56537 218-998-8120 tbrand@co.ottertail.mn.us  Land and Resource Management Bill Kalar, Land and Resource Director Government Services Center 540 Fir Ave. W. Fergus Falls, MN 56537 218-998-8095 bkalar@co.ottertail.mn.us  Solid Waste Department Mike Hanan, Solid Waste Director Solid Waste Facility 115 North Tower Rd Fergus Falls, MN 56537 218-998-4898 mhanan@co.ottertail.mn.us Data Compliance Officer David Hauser, County Attorney Otter Tail County Courthouse 121 W. Junius Ave. Fergus Falls, MN 56537 218-998-8400 dhauser@co.ottertail.mn.us ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 26 APPENDIX AB THE NOTICE OF RIGHTS TENNESSEN WARNING Minnesota Statutes § 13.04, Subdivision 2 Notice must be given when an individual is asked to supply private or confidential data concerning self. Statements must be included from the individual that inform the individual the following:  Why the data is being collected and how the entity intends to use the data;  Whether the individual may refuse or is legally required to supply the data;  Any consequences to the individual either supplying or refusing to supply the data; and  The identity of other persons or entities authorized by law to receive the data. Giving the notice allows the County to obtain private or confidential data on individuals that may be collected, stored, and used as described in the notice without liability to the entity. Consequences of not giving the notice are that private or confidential data on individuals cannot be collected, stored, used or released for any purposes other than those stated in the notice unless:  The individual subject of the data gives informed consent;  The Commissioner of Administration gives approval;  A state or federal law subsequently authorizes o requires the new use or release; or  A Court order is issued to authorize release. > > > > ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 27 APPENDIX AB (CONT.) “NOTICE OF RIGHTS” SAMPLE FORMAT FOR TENNESSEN WARNING The Data Practices Act requires Washington County to inform you of your rights as they pertain to private data collected from you and about you. Some of the personal data we collect from you is private data. Access to this data is available only to you, the agency collecting the data, or other statutorily authorized agencies unless you or a court authorizes its release. This warning is given in accordance with Minnesota Statute § 13.04, Subd. 2. The following must be completed: The Data Practices Act requires that you be advised the following data that you are asked to provide is considered private data: The purpose and intended use of the requested data is: Authorized persons or agencies with whom this data may be shared include: Furnishing the above data is voluntary, but refusal to supply the requested data will mean: Name Date ■ Minnesota Government Data Practices Act - County Policy Revised Policy Adopted by the County Board on *** 28 APPENDIX BC Non-Disclosure Agreement 1. General Description of the private or confidential data which is being used to prepare summary data: 2. Purpose for which summary data is being prepared: 3. I, , representing have requested the data described above and for the purposes stated and fully understand that I may be subject to the civil or criminal penalty provision of the Minnesota Data Practices Act in the event that the private or confidential data is disclosed. Minn. Stat. §13.09: Any person who willfully violates the provisions of Minnesota Statutes Chapter 13, or any rules adopted or regulation promulgated thereunder is guilty of a misdemeanor. Any willful violation of Minnesota Statutes Chapter 13 by any public employee constitutes just cause for suspension without pay or dismissal of the public employee. Requestor of Data Date Responsible Authority/Designee Date ■ Minnesota Government Data Practices Act - County Policy Adopted by the County Board on 9-1-2015 30 APPENDIX CD FEE SCHEDULE Inspection of the documents is free, but there is a charge of 25 cents per page for black and white copies or computer print-outs. See the Otter Tail County Fee Schedule for other data requests. Fees will also be incurred for searching and retrieving public data as set forth in the policy and Fee Schedule. The Otter Tail County Fee Schedule can be found at: https://www.revisor.mn.gov/statutes/?id=15.17 Board of Commissioners’ Meeting Minutes September 8, 2026 Page 1 of 4 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 8, 2026 | 11:00 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 11:00 a.m. Tuesday, September 8, 2026, at the Government Services Center in Fergus Falls, MN. Commissioners Robert Lahman, Chair; Dan Bucholz, Vice Chair; Kurt Mortenson, Wayne Johnson, and Sean Sullivan were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Lahman called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Bucholz, second by Sullivan and unanimously carried to approve the Drainage Authority Agenda and the Consent Agenda of September 8, 2026 as follows: 1. August 25, 2026, Drainage Authority Meeting Minutes 2. Warrants/Bills for September 8, 2026 (Exhibit A) DITCH 16 – BEAVER DAM OBSTRUCTION Motion by Mortenson, second by Johnson and unanimously carried to approve beaver trapping and dam removal on County Ditch 16, along S. Clitherall Lake Road, as recommended by Drainage Inspector Tyler Armstrong. DITCH 25 – BEAVER DAM OBSTRUCTION Motion by Bucholz, second by Sullivan and unanimously carried to approve beaver trapping and dam removal on County Ditch 25, at the outlet of Archie Lake, as recommended by Drainage Inspector Tyler Armstrong. DITCH 52 – BEAVER DAM OBSTRUCTION Motion by Johnson, second by Mortenson and unanimously carried to approve beaver trapping and dam removal on County Ditch 52, at the Spitsberg Field Crossing, as recommended by Drainage Inspector Tyler Armstrong. 2027 DRAINAGE ASSESSMENTS OTTER TAIL COUNTY RESOLUTION NO. 2026-63 WHEREAS, The County Drainage Authority has given careful consideration to the drainage system expenses per. Minnesota State Statute 103E; NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County Auditor-Treasurer is hereby authorized and directed to spread the following assessments upon the tax rolls of the County for taxes payable beginning in 2027. The collections on said levies shall be credited to their respective funds. Such assessments shall be as follows: OTTERTAIL COUNTY -MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 Page 2 of 4 Ditch Number Proposed Assessment Amount - Pay 2027 Spread (Years) Interest 1 7,000 1 2 1,000 1 3 1,000 1 10 40,000 2 4% 11 10,000 1 14 15,000 1 20 11,000 1 24 5,000 1 27 2,500 1 31 70,000 3 4% 40 1,500 1 42 22,000 1 46 1,500 1 47 6,000 1 51 4,000 1 52 270,000 5 4% 54 1,500 1 59 1,000 1 62 1,000 1 63 12,000 1 BE IT RESOLVED THAT, The Otter Tail County Board of Commissioners hereby adopts the proposed drainage ditch assessments. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz x Wayne Johnson x Kurt Mortenson x Robert Lahman x Sean Sullivan x Adopted at Fergus Falls, MN this 8th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: ______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk I I I I I ------- Board of Commissioners’ Meeting Minutes September 8, 2026 Page 3 of 4 ADJOURNMENT At 11:14 a.m., Chair Lahman declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, September 29, 2026, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: _________________________________________ Attest: _______________________________ Robert Lahman, Board of Commissioners Chair Nicole Hansen, Clerk OTTERTAIL COUNTY · MINNESOTA Board of Commissioners’ Meeting Minutes September 8, 2026 (Exhibit A) Page 4 of 4 Vendor Name BAKBR EXCAVATING CHRISTENSEN CONSTRUCTION L&M ROAD SERVICES OTTBR TAIL CO TREASURER Final Total: Amount 1,137.50 10,000.00 2,650.00 4,925.76 18,713.26 COMMISSIONER'S VOUCHERS ENTRIES9/24/2026 Kpolejewsk N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 8:37:51AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 8:37:51AM9/24/2026 Kpolejewsk County Ditch Fund Copyright 2010-2025 Integrated Financial Systems 22-622-000-0604-6369 1,070.00 CLEAN CULVERT DITCH 4 3050 Miscellaneous Charges 1 Y 22-622-000-0649-6369 159.00 LEGAL ADS DITCH 49 HEARING 40466 Miscellaneous Charges 2 N 22-622-000-0616-6369 550.00 BEAVER TRAPPING DITCH 16 9/14/2026 Miscellaneous Charges 4 Y 22-622-000-0625-6369 700.00 BEAVER TRAPPING DITCH 25 9/14/2026 Miscellaneous Charges 5 Y 22-622-000-0652-6369 350.00 BEAVER TRAPPING DITCH 52 9/14/2026 Miscellaneous Charges 3 Y 22-622-000-0649-6369 159.00 LEGAL ADS DITCH 49 HEARING 40467 Miscellaneous Charges 6 N 22-622-000-0625-6369 238.40 ACCT 1106 CSP HELICAL GALV D25 WF0000003125 Miscellaneous Charges 7 N 10010 BOWMAN'S GRADING & GRAVELING 1,070.0010010 5580 CITIZEN'S ADVOCATE 159.005580 11057 NELSON/MIKE 1,600.0011057 13242 NEW YORK MILLS DISPATCH 159.0013242 1841 TRUENORTH STEEL INC 238.401841 3,226.40 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions Final Total ............5 Vendors 7 Transactions BOWMAN'S GRADING & GRAVELING CITIZEN'S ADVOCATE NELSON/MIKE NEW YORK MILLS DISPATCH TRUENORTH STEEL INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 8:37:51AM9/24/2026 Kpolejewsk County Ditch Fund Copyright 2010-2025 Integrated Financial Systems Page 3Audit List for Board Otter Tail County Auditor Amount 3,226.40 County Ditch Fund 22 3,226.40 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APPOINTMENT OF VIEWERS TO COUNTY DRAINAGE SYSTEM NO. 49 OTTER TAIL COUNTY RESOLUTION NO. 2026 - WHEREAS, Otter Tail County Drainage Authority held an Abandonment Hearing for County Drainage System No. 49 on September 141h, 2026 at the Henning Community Center as required by Mn State Statute 103E.811 Subd. 5 (a); and WHEREAS, objections to the abandonment heard from benefitted landowner's parcel(s) 34000050035001, 34000040028000 ,34000040029001 ,34000050033002 ,34000080057001,34000030021002, 34000040027000,34000030021001;and WHEREAS, the Drainage Authority shall appoint three disinterested persons as viewers to examine the property opposing the abandonment of the drainage system per MN State Statute 103e.811 Subd. 5 (b); and NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County Drainage Authority appoint Jeff Weibe, Dennis Tigges, and Gary Denbrook to examine benefitted landowner's parcels who have objected to the abandonment. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 29th day of September 2026. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: September 29, 2026 By: ______________ _ Attest: -------------Robert Lahman, Board of Commissioners Chair Nico I e Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 29th day of September 2026. Nicole Hansen, Clerk OTTER TAIL COUNTY VIEWERS OATH OF OFFICE In the Matter of the Abandonment of Ditch #49 STATE OF MINNESOTA ) ss. COUNTY OF OTTER TAIL l, __ -=G=a_ry~D~e □~b~r~o~o=k _______ , a duly appointed viewer in the above proceedings, do does hereby subscribe this oath pursuant to Minnesota Statute 103E.305, and that I will faithfully and impartially discharge the duties of this office as prescribed by statute to the best of my judgment and ability, so help me God. Subscribed and sworn to before me this 29th day of September 2026. Notary Public Signature OTTER TAIL COUNTY VIEWERS OATH OF OFFICE In the Matter of the Abandonment of Ditch #49 STATE OF MINNESOTA ) ss. COUNTY OF OTTER TAIL I,_ Dennis Tigges , a duly appointed viewer in the above proceedings, do does hereby subscribe this oath pursuant to Minnesota Statute 103E.305, and that I will faithfully and impartially discharge the duties of this office as prescribed by statute to the best of my judgment and ability, so help me God. Subscribed and sworn to before me this 29th day of September 2026. Notary Public Signature OTTER TAIL COUNTY VIEWERS OATH OF OFFICE In the Matter of the Abandonment of Ditch #49 STATE OF MINNESOTA ) ss. COUNTY OF OTTER TAIL I, eff Wiebe ---~ a duly appointed viewer in the above proceedings, do does hereby subscribe this oath pursuant to Minnesota Statute 103E.305, and that I will faithfully and impartially discharge the duties of this office as prescribed by statute to the best of my judgment and ability, so help me God. Subscribed and sworn to before me this 29th day of September 2026. Notary Public Signature OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) DITCH SYSTEM: CONTACT OR PERSON REQUESTING THE REPAIR: DATE OF CONTACT: LOCATION: PROBLEM: FINDINGS AND ACTION: County Ditch No. 20 County Highway Department 9/15/2026 North side of County Highway 14 in Richville Beaver Dam/ Debris 26CD2001 Pa e 1 of2 Not a beaver dam. Debris from recent rainfall. Reported 10" in one week. Heavy flow through ditch system in Richville, standing water and several gravel roads with significate washout on shoulder. SIGNATURE: Tyler Armstrong-County Drainage Inspector DATE PRESENTED 9/29/2026 TO COUNTY BOARD: CONTRACTOR NAME AND ADDRESS: DATE OF BOARD ACTION: OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) COST: Est. $700.00 CONTRACTOR PER HOUR COMPLETION DATE: 26CD2001 Pa2.e 2 of 2 9/15/2026 confirmed not an active beaver dam but debris from 10" rainfall over the course of 7 days. Strong water flow currently through the ditch system in Richville. Water is moving under the debris. Debris is held up by fencing. Spoke with son oflandowner (Joseph Werner), advised him we would removed debris once water levels went down. OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) DITCH SYSTEM: County Ditch No. 41 26CD4103 Pa e 1 of2 CONTACT OR PERSON REQUESTING THE REPAIR: Laymen Excavating contacted Cristi with Highway Dept. DATE OF CONTACT: LOCATION: PROBLEM: FINDINGS AND ACTION: SIGNATURE: 9/21/2026 47669 Co Hwy 14, Richville Beaver dam in 60" culvert Tyler Armstrong-County Drainage Inspector OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065} DATE PRESENTED 9/29/2026 DATE OF BOARD TO COUNTY ACTION: BOARD: CONTRACTOR Keith Friedsam (Trapper) NAME AND ADDRESS: COST: Trapper Est. $700.00 CONTRACTOR Excavator Est. $500.00 PER HOUR COMPLETION DATE: 26CD4103 Page 2 of2 OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) 24CD5501 DITCH SYSTEM: CONTACT OR PERSON REQUESTING THE REPAIR: DATE OF CONTACT: LOCATION: PROBLEM: FINDINGS AND ACTION: Pa e 1 of2 County Ditch #55 Star Lake Township 05/03/2024 300th Avenue Plugged or collapsed culvert Road culvert was plugged with sand. Jetting company opened pipe partially. While jetting water was spraying through the road indicating the pipe is deteriorated and needs to be replaced . While surveying the ditch, I initially measured a 24" CMP at the outlet side with an invert of 1330.3'. The culvert was in such poor condition it was difficult to find the invert. The DNR Hydrologist disagreed with the pipe size during their survey and believed it to be 15". On 8/21/24 a trench was excavated to attempt to find an intact portion of pipe that can be measured. Once unearthed, a hole was made in the pipe and I observed the pipe to be at least 50% full of sand and rock. There was also very little strength to the pipe, as the top would compress if stepped on, OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT (MN Statute 103E.065) 24CDSS01 Pa2e 2 of 2 indicating to me that the sides of the pipe are not intact. Using a probe, I located the sides of the pipe and used GPS to measure between the two points. The GPS then calculated 1.65', leading me to reasonably believe that the pipe is a 18" CMP. Conversed with DNR about where to set new 18" pipe. DNR proposed 1331.5', which would require a DNR Region 1 Bridge and Culvert General Permit. D.A. agreed to proceed with repair to suggested elevation. SIGNATURE: Colby Palmersheim -Ditch Inspector DATE PRESENTED 6/11/2024 DATE OF BOARD Approved 6/11/24 TO COUNTY 9/24/2024 -amend ACTION: Approved 9/24/2024 BOARD: 9/29/2026 CONTRACTOR Northland Area Services NAME AND ADDRESS: COST: 18" x 40' HDPE Culvert $774.50 CONTRACTOR Northland Area Services Estimate $5,880.00 PER HOUR COMPLETION DATE: 5/13/2026 Sent RFQ to Northland Services, Paul Haarstad Excavating, Amor Excavating. 5/20/2026 Quote received from Northland Services. 8/31/2026 No additional quotes received. To: Matt Peasley 34860 County Highway 27 Erhard MN 56534 Phone:218-731-0404 Otter Tail Count Highway Dept 505 South Court St Fergus Falls, MN 56537 Attn: Tyler Armstrong DESCRIPTION Remove and dispose of 40' CMP Install 18" -40' HDPE Estimate includes equipment, labor, and materials. Make all checks payable to: Northland Area Services For: Estimate Estimate Date: 5/20/26 County Ditch No 55 300th Ave Dent at Mudd Lake TOTAL ESTIMATE AMOUNT $5,880.00 $5,880.00 Thankyouforyourbus~ess!