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Housing & Redevelopment Authority - HRA-Packet-09-02-2026 Supporting Documents - 09/02/2026
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN September 2, 2026 | 12:45 pm Commissioners may participate in the meeting by interactive technology. 1/45 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Consent Agenda A.Regular Board Meeting Minutes, August 5, 2026 B.Housing Choice Voucher Rental Assistance Program for July 2026 C.Bring It Home Rental Assistance Program for July 2026 D.Housing Trust Fund for July 2026 E.Public Housing and Senior Housing for July 2026 F.Check Report and Financial Reports for July 2026 4.Public Hearing related to the Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, Proposed 2027 Public Housing Administrative and Continued Occupancy Plan and Lease Changes, Proposed 2027 Housing Choice Voucher Administrative Plan Changes 5.New Business A.Resolution No. 339 Adoption of 2027 Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, 2027 Public Housing Admissions and Continued Occupancy Plan and Lease Changes, 2027 Housing Choice Voucher Administrative Plan B.Submission of MN Housing Application - Bring It Home Application for Unserved Area C.Submission of MN Housing Application - Lead Safe Homes Grant 6.Old Business A.Resolution No. 340 Authorizing Execution of Closing Documents for Property in Parkers Prairie and Issuance of Request for Proposals for Competitive Construction Proposals 7.Discussion A.Senior Affordable Housing 2027 Contract Rent 8.Executive Director Report 9.General Discussion – Topics by Commissioners 10. Adjourn 2/45 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on August 5 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Leland Rogness, Vice Chairperson Virtual - Megan Myers Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Kendra Huseth, OTC Assistant Finance Director Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:45 pm. 2. APPROVAL OF AGENDA Motion made by Leland Rogness, second by Jeff Ackerson to approve the August 5, 2026 Agenda without additions or changes. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Jeff Ackerson to approve Consent Agenda without additions or changes. Motion passed unanimously. 4. NEW BUSINESS A. Motion to Accept Audited Financial Statements for the Year Ended December 31, 2025 Amy Baldwin, HRA Executive Director stated the HRA Finance Committee: Leland Rogness & Wayne Johnson attended an audit review with Brady Martz for year ended December 31, 2025. Motion made by Leland Rogness, second by Kurt Mortenson to accept the financial audit for 2025. Commissioners Wayne Johnson, Jeff Ackerson, Kurt Mortenson and Leland Rogness voted yes. Motion passed unanimously. B. Resolution No. 337 Approving Special Benefit Levy Request for Taxes Payable 2027 Amy Baldwin, HRA Executive Director stated staff’s recommendation, based on discussions with the board and with direction from the County Board, is to maintain the same request as 2025 and 2026 of $1,610,431. This would continue to advance HRA’s strategic initiatives of: Strengthening Communities Initiative – “Create New Homes” and Housing Stability Initiative –“Keeping People in their Homes”. 3/45 OTTERTAIL COU TY· MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. Motion made by Leland Rogness, second by Jeff Ackerson to approve the special benefit levy request for taxes payable in 2027 in the amount of $1,610,431. Commissioners Wayne Johnson, Jeff Ackerson, Kurt Mortenson and Leland Rogness voted yes. Motion passed unanimously. 5. OLD BUSINESS A. Resolution No. 338 Approving the Sale of Real Property and a Purchase and Development Agreement for HRA Owned Property in Vergas, MN Amy Baldwin, HRA Executive Director stated a public hearing was held, terms of sale were indicated including that the home is to be completed within two years from effective date of agreement, constructed pursuant to proposal and sold to an income qualified buyer. JRMH Holdings LLC has been provided with a copy of the agreement. Motion made by Jeff Ackerson, second by Kurt Mortenson to approve the Purchase and Development Agreement with JRMH Holdings LLC to purchase the three parcels of HRA owned property in Vergas, MN. Commissioners Wayne Johnson, Jeff Ackerson, Kurt Mortenson and Leland Rogness voted yes. Motion passed unanimously. B. Closed Session At 1:02 pm, Wayne Johnson declared the HRA Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13.D05, Subd. 3(c)(1) to discuss the sale or purchase of real property located at 514 Annes Court, 612 West Colfax St. and 627 Krista Circle, Parkers Prairie, MN. Present in the room were HRA Commissioners: Wayne Johnson, Board Chair; Jeff Ackerson, Kurt Mortenson, Leland Rogness; Amy Baldwin, HRA Executive Director; Tanya Westra, HRA Housing Program Supervisor; Kendra Huseth, OTC Assistant Finance Director; and Paula Grunewald, HRA Administrative Assistant. Present by Microsoft Teams was HRA Commissioner, Megan Myers. The closed session ended at 1:22 pm. Meeting reconvened at 1:25pm 6. DISCUSSION A. 55965 360th Street, New York Mills B. Bring it Home Unserved Area – Wilkin County C. Board Member Update – HRA Commissioner Jeff Ackerson’s term is up. A plaque was presented with a sincere thank you. 7. EXECUTIVE DIRECTOR REPORT A. 21st Century ROAD to Housing Act Amy Baldwin discussed the 21st Century ROAD to Housing Act. Recently the act officially went into law with policy improvements; HUD will play a primary role. It’s been the most substantive Federal Housing package in decades. Staff will continue to monitor. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS none C. ADJOURNMENT At 1:50 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/45 7/31/2026 8/1/2026 Difference 31,605.30$ 31,274.30$ -$331.00 67 65 -2 27,512.00$ 27,181.00$ *HAP Adjustment *Utility Adjustment *Portability Tranactions (Out)5,094.00$ 5,094.00$ *Portablilty Admin Fee (Paid)211.49$ 211.49$ (1,212.19)$ (1,212.19)$ 7/1 8/1 New Admissions 0 End Participation 2 Port Out ( Absorbed)0 Vouchers Issued 0 0 Current HCV Participant Ports-Out Paid 4 4 Ports Out Pending 0 0 Ports In Pending 0 1 7/31/2026 Waiting List/To Date 173 Applications in Progress 13 Vouchers issued 5 From Waitlist & Port In ELI%100%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ February 2026 144 71 50.0% 85.2% 516.59$ March 2026 144 72 51.2% 86.0% 509.48$ April 2026 144 72 50.9% 85.4% 506.16$ May 2026 144 71 50.6% 84.1% 486.74$ June 2026 144 68 50.0% 83.2% 506.44$ July 2026 144 67 49.6% 82.5% 471.72$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement Portability Adjustments OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions July 31, 2026 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 5/45 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 6/30/2026 7/1/2026 Difference 700.00$ 700.00$ 1 1 HAP Transactions 700.00$ Utility Reimbursements HAP Adjustment Utility Adjustment 6/30 7/1 New Admissions 1 End Participation 0 Shop Mode/ARS 0 6/30/2026 Waiting List/To Date 16 Applications in Progress 3 Vouchers "On the Street"1 Hold Landlord Transaction OTC Bring It Home Rental Assistance Program Summary of Actions July 31, 2026 Program Total Financial Transaction Paid This Month UML (Unit Months Leased or # of Households) 6/45 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov HOUSING TRUST FUND PROGRAMS (HTF) BOARD REPORT July 2026 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Housing Trust Fund Emergency Home Repair Program (EHRP) 1 0 1 1 0 On-Going Down Payment Assistance (DPA) 3 1 N/A N/A 2 On-Going Rent Rehab – RR 0 0 0 0 0 On-Going Affordable Rental Unit Construction - ARUC 1 0 1 1 0 On-Going Residential Owner- Occupied Leverage (ROHL) 0 0 0 0 0 PELICAN RAPIDS 09/30/2027 SCDP: Commercial 6 1 6 1 10 SCDP: Homeowner 14 1 14 9 3 17 7/45 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT July 2026 Rents Payable $ 6,259.00 Rents Collected $ 6,259.00 Total Negative Rents $ 0 Negative Rents Paid $ 0 Late Fees Charged $ 104.00 Late Fees Collected $ 104.00 Number of Units Paying Flat Rent 2 Fiscal Year ELI WAITING LIST as of 8/17/2026 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 8 16 N/A Underwood 3 2 0 Henning 0 3 0 New York Mills 11 9 0 VACANCIES UNIT VACATED LEASE SIGNED *206 Foss #1, Underwood*206 Holden, Henning *Move out 6/30/26 *Move out 6/30/26 *new lease signed 7/31/26*working on applicant, almost ready to sign lease 8/45 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 G:r EOUJ\L HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT July 2026 Rents Payable $ 5,300.00 Rents Collected $ 5,300.00 Late Fees $ 0.00 Late Fees Collected $ WAITING LIST as of 8/17/2026 Community 1 Bedroom 2 Bedroom Dalton 7 VACANCIES UNIT VACATED LEASE SIGNED 2 9/45 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUI\L HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 214 No DD 215 No DD 216 No DD 217 No DD 1656 No VD 1726 No CHK 1727 No CHK 1728 No CHK 1729 No CHK 1730 No CHK 1731 No CHK 1732 No CHK 1733 No CHK 1734 No CHK 1735 No CHK 1736 No CHK 1737 No CHK 1738 No CHK 1739 No CHK Total:19 $113,156.26 Vendor Accounting Void 1 ($50.00) Vendor Accounting Total 19 $113,156.26 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 18 $113,206.26 Total:19 $113,156.26 Void Payment (VD)1 ($50.00) Check (CHK)14 $112,602.41 Count Amount Direct Deposit (DD)4 $603.85 Project Summary Program - Project Payments Deposits General Revolving (GR) - $113,156.26 $0.00 Total:$113,156.26 $0.00 Document Type Summary Document Type 07/23/2026 Payroll services, Postage, Yes $57,202.64 Cleared: 17 $113,062.29 Uncleared: 2 $93.97 Total Payments: 19 $113,156.26 07/23/2026 O & E Report Yes $95.00 07/23/2026 SCDP Recording Fee Yes $46.00 07/23/2026 SCDP - Franco Yes $4,000.00 07/23/2026 Respirator mask No $43.97 07/10/2026 SCDP - Subasic Yes $11,119.20 07/23/2026 Zoning Permit Application - No $50.00 07/10/2026 HTF-DPA-2026-03 Yes $15,000.00 07/10/2026 HTF-EHRP- O&E Report Yes $95.00 07/10/2026 SCDP - Franco Yes $13,000.00 07/10/2026 SCDP Lead based paint testing Yes $700.00 07/10/2026 HRA Annual Plan ad Yes $148.10 07/10/2026 Appraisal services - Parkers Yes $550.00 07/22/2026 Re-issue lost check Yes ($50.00) 07/10/2026 YE Audit 2025, single audit fee Yes $10,552.50 07/23/2026 Per Diem/Mileage Yes $143.40 07/23/2026 Per Diem/Mileage Yes $106.16 07/10/2026 Consulting services 5/26-Yes $276.25 07/23/2026 Per Diem/Mileage Yes $78.04 Posted Payments Payment Document Description Cleared Amount Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/10/2026 3:17:03 PM Printed by: Aann Christopherson 10/45 58% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 173.25 4,742.24 8,000.00 (3,257.76)59% 3690.01 SCDP 1,625.55 67,500.00 (65,874.45)2% 3690.02 SCDP City/Grant 10,837.00 450,000.00 (439,163.00)2% 3691 Levy Revenue 899,323.56 1,610,431.00 (711,107.44)56% 3693.03 CHIP FFHRA 702.20 702.20 3693.05 CHIP Rental 1,656.87 8,818.72 9,800.00 (981.28)90% 3694 HTF Contributions 75,000.00 (75,000.00)0% 3697 Owner Match 411.00 3,000.00 (2,589.00)14% TOTAL INCOME 1,830.12 926,460.27 2,223,731.00 (1,297,270.73)42% EXPENSES 4130 Legal 733.50 20,000.00 19,266.50 4% 4140 Staff Training 1,122.28 6,000.00 4,877.72 19% 4150 Travel 76.45 500.00 423.55 15% 4170 Accounting 5,000.00 30,000.00 30,000.00 100% 4171 Audit 10,552.50 18,802.50 20,750.00 1,947.50 91% 4190 Other Administrative 375.21 711.55 5,000.00 4,288.45 14% 4190.01 Manuals, 1,000.00 1,000.00 0% 4190.02 Office Supplies 529.27 1,700.00 1,170.73 31% 4190.03 Postage 280.18 1,605.41 2,500.00 894.59 64% 4190.05 Dues 993.48 1,500.00 506.52 66% 4190.06 Advertising 148.10 286.58 2,000.00 1,713.42 14% 4190.08 Consulting Fees 279.40 1,812.30 40,000.00 38,187.70 5% 4190.2 Management 40,570.68 253,209.94 643,985.00 390,775.06 39% 4210 Board Member 327.60 2,396.30 5,000.00 2,603.70 48% 4420 Maintenance - 43.97 438.49 (438.49) 4430.1 Misc Contracts - 7,756.00 12,500.00 4,744.00 62% 4510 Insurance 33,331.78 53,000.00 19,668.22 63% 4570 Housing Choice 3,683.63 28,914.49 (28,914.49) 4570.1 Housing Choice 30,000.00 30,000.00 0% 4580 Public Housing 7,289.79 18,277.88 (18,277.88) 4580.1 Public Housing 20,000.00 20,000.00 0% 4590.01 SCDP O & E 285.00 1,425.00 1,140.00 20% 4590.02 SCDP Lead 700.00 2,425.00 10,000.00 7,575.00 24% 4590.03 SCDP 28,119.20 135,390.84 439,310.00 303,919.16 31% 4590.04 SCDP Recording 46.00 92.00 690.00 598.00 13% 4592.01 HOP 45,000.00 45,000.00 0% 4593.02 CAP Property 550.00 550.00 25,000.00 24,450.00 2% 4593.03 CAP Consulting 5,000.00 5,000.00 0% 4593.04 CAP 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% Otter Tail County Housing Redevelopment Authority Operating Statement Seven Months Ending 07/31/2026 Program: General Revolving (GR) Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 8/10/2026 3:00:48 PM Printed by: Aann Christopherson 11/45 4597.01 County 35,326.00 35,326.00 0% 4597.02 County (2,037.21)15,128.00 17,165.21 -13% 4598 Owner Match 10,970.65 3,000.00 (7,970.65)366% 4694 Housing Trust Fund 375,000.00 375,000.00 0% 4694.01 HTF Down 15,000.00 38,700.00 (38,700.00) 4694.02 HTF Emerg 95.00 95.00 (95.00) 4694.03 HTF Res Owner 95.00 95.00 (95.00) 4694.04 HTF Affordable 165,046.00 (165,046.00) TOTAL EXPENSES 113,156.26 752,610.48 1,860,314.00 1,107,703.52 40% SURPLUS (111,326.14)173,849.79 363,417.00 (189,567.21)48% www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 8/10/2026 3:00:48 PM Printed by: Aann Christopherson 12/45 Period Amount Balance ASSETS 1111 Cash (112,983.12)3,211,746.61 1111.1 Certificates of Deposit 157,744.35 1111.4 Committed for Housing Trust Fund 769,935.00 1113 Cash Rental Rehab 1,656.98 13,834.02 1130.1 Loan Receivable-Rental Rehab 34,282.49 1130.2 Loan Receivable-Down Payment Assistance 271,064.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 146,608.73 1130.4 Loan Receivable-Homeowner Rehab 11,391.19 1130.9 Loan Allowance (157,999.92) 1400.6 Land 26,400.00 TOTAL ASSETS (111,326.14)4,485,006.47 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 756,412.33 2250 Prepaid Expenses (14,977.35) TOTAL LIABILITIES 741,434.98 SURPLUS 2700 Income/Expense Clearing Account 344,167.99 2700 Income/Expense Clearing Account (Current Year) 2,037.21 2806 Unrestricted Net Position 3,225,553.71 2806 Unrestricted Net Position (Current Year) (111,326.14)171,812.58 TOTAL SURPLUS (111,326.14)3,743,571.49 TOTAL LIABILITIES AND SURPLUS (111,326.14)4,485,006.47 Otter Tail County Housing Redevelopment Authority Balance Sheet July 2026 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/10/2026 3:00:48 PM Printed by: Aann Christopherson 13/45 Doc Num Voided Type 1959 No DD 1960 No DD 1961 No DD 1962 No DD 1963 No DD 1964 No DD 1965 No DD 1966 No DD 1967 No DD 1968 No DD 1969 No DD 1970 No DD 1971 No DD 1972 No DD 1973 No DD 1974 No DD 1975 No DD 1976 No DD 1977 No DD 1978 No DD 1979 No DD 1980 No DD 1981 No DD 1982 No DD 1983 No DD 1984 No DD 1985 No DD 1986 No DD 1987 No DD 1988 No DD 1989 No DD 1990 No DD 1991 No DD 1992 No DD 1993 No DD 6952 No CHK 6953 No CHK 6954 No CHK 6955 No CHK 6956 No CHK 6957 No CHK 6958 No CHK 6959 No CHK 6960 No CHK 07/01/2026 HAP Util Payment Jul 26 Yes $61.00 07/01/2026 HAP Util Payment Jul 26 Yes $40.00 07/01/2026 HAP Util Payment Jul 26 No $6.00 07/01/2026 HAP Util Payment Jul 26 Yes $12.00 07/01/2026 HAP Payment Jul 26 Yes $621.00 07/01/2026 HAP Payment Jul 26 Yes $274.00 07/01/2026 HAP Payment Jul 26 Yes $396.00 07/01/2026 HAP Payment Jul 26 Yes $335.00 07/01/2026 Port Out Payment Jul 26 Yes $1,183.19 07/01/2026 HAP Payment Jul 26 No $305.00 07/01/2026 HAP Payment Jul 26 Yes $268.00 07/01/2026 HAP Payment Jul 26 Yes $372.00 07/01/2026 HAP Payment Jul 26 Yes $460.00 07/01/2026 HAP Payment Jul 26 Yes $333.00 07/01/2026 HAP Payment Jul 26 Yes $496.00 07/01/2026 HAP Payment Jul 26 Yes $497.00 07/01/2026 HAP Payment Jul 26 Yes $463.00 07/01/2026 HAP Payment Jul 26 Yes $335.00 07/01/2026 HAP Payment Jul 26 Yes $396.00 07/01/2026 HAP Payment Jul 26 Yes $507.00 07/01/2026 HAP Payment Jul 26 Yes $321.00 07/01/2026 HAP Payment Jul 26 Yes $931.00 07/01/2026 HAP Payment Jul 26 Yes $1,664.00 07/01/2026 HAP Payment Jul 26 Yes $427.00 07/01/2026 HAP Payment Jul 26 Yes $377.00 07/01/2026 HAP Payment Jul 26 Yes $1,878.00 07/01/2026 HAP Payment Jul 26 Yes $1,137.00 07/01/2026 HAP Payment Jul 26 Yes $650.00 07/01/2026 HAP Payment Jul 26 Yes $589.00 07/01/2026 HAP Payment Jul 26 Yes $1,121.00 07/01/2026 HAP Payment Jul 26 Yes $269.00 07/01/2026 HAP Payment Jul 26 Yes $431.00 07/01/2026 HAP Payment Jul 26 Yes $1,427.00 07/01/2026 HAP Payment Jul 26 Yes $399.00 07/01/2026 HAP Payment Jul 26 Yes $4,351.00 07/01/2026 HAP Payment Jul 26 Yes $453.00 07/01/2026 HAP Payment Jul 26 Yes $400.00 07/01/2026 HAP Payment Jul 26 Yes $416.00 07/01/2026 HAP Payment Jul 26 Yes $820.00 07/01/2026 HAP Payment Jul 26 Yes $494.00 07/01/2026 HAP Payment Jul 26 Yes $381.00 07/01/2026 HAP Payment Jul 26 Yes $700.00 07/01/2026 HAP Payment Jul 26 Yes $504.00 07/01/2026 HAP Payment Jul 26 Yes $1,057.00 Posted Payments Payment Document Description Cleared Amount Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 3 8/3/2026 3:52:22 PM Printed by: Aann Christopherson 14/45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6961 No CHK 6962 No CHK 6963 No CHK 6964 No CHK 6965 No CHK 6966 No CHK 6967 No CHK 6968 No CHK Doc Num Voided Type 28608 No CHK Total:53 $41,590.85 Tenant Accounts 1 $105.80 Tenant Accounting - 1 $105.80 Vendor Accounting - 3 $7,455.37 Vendor Accounting Total 3 $7,455.37 HAP Accounting Total 44 $27,512.00 HAP Accounting - 44 $27,512.00 Port/Sub Out - Payment 5 $6,517.68 Portability/Subsidy Out 5 $6,517.68 Transaction Type Summary Transaction Type Count Amount Check (CHK)18 $15,083.66 Total:53 $41,590.85 Count Amount Direct Deposit (DD)35 $26,507.19 Project Summary Program - Project Payments Deposits Housing Choice $41,485.05 $105.80 Total:$41,485.05 $105.80 Document Type Summary Document Type 07/01/2026 Payment - Check from M Yes $105.80 Cleared: 1 $105.80 Uncleared: 0 $0.00 Total Deposits: 1 $105.80 Posted Deposits Control Date Document Description Cleared Amount Cleared: 49 $39,961.86 Uncleared: 3 $1,523.19 Total Payments: 52 $41,485.05 07/23/2026 Hearing Prep & Write Up Yes $460.00 07/23/2026 June 2026 Payroll service Yes $3,995.37 07/01/2026 Port Out Payment Jul 26 Yes $958.19 07/01/2026 Port Out Payment Jul 26 Yes $1,769.92 07/01/2026 Port Out Payment Jul 26 No $1,212.19 07/01/2026 Port Out Payment Jul 26 Yes $1,394.19 07/01/2026 HAP Util Payment Jul 26 Yes $138.00 07/10/2026 RentWatch Software Yes $3,000.00 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 8/3/2026 3:52:22 PM Printed by: Aann Christopherson 15/45 58% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 4,713.00 4,713.00 3301 Admin Subsidy 5,201.00 27,767.00 65,000.00 (37,233.00)43% 3301.1 HAP Subsidy 19,216.00 203,110.00 515,000.00 (311,890.00)39% 3450.2 Revenue Recapture 3,552.48 3,552.48 3610 Investment Income (0062)2.14 31.57 31.57 3690 Other Revenue MISC 105.00 105.00 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 24,419.14 239,279.05 610,000.00 (370,720.95)39% EXPENSES 4130 Legal 3,594.00 (3,594.00) 4140 Staff Training 89.50 4,400.00 4,310.50 2% 4150 Travel 47.86 250.00 202.14 19% 4190 Other Admin Expenses (Apps, Service Charges)11.00 212.93 400.00 187.07 53% 4190.01 Manuals, Subscriptions 3,000.00 3,478.00 8,500.00 5,022.00 41% 4190.08 Consulting Fees 460.00 2,376.25 1,500.00 (876.25)158% 4190.2 Management Fees-OTC 3,995.37 20,071.46 47,000.00 26,928.54 43% 4715.1 HAP Occupied Units 28,462.00 210,475.00 455,000.00 244,525.00 46% 4715.P HAP-Portability Out 6,253.00 41,291.00 60,000.00 18,709.00 69% 4716.P Port Out Admin Fee 264.68 1,698.08 2,400.00 701.92 71% TOTAL EXPENSES 42,446.05 283,334.08 579,450.00 296,115.92 49% SURPLUS (18,026.91)(44,055.03)30,550.00 (74,605.03)-144% Otter Tail County Housing Redevelopment Authority Operating Statement Seven Months Ending 07/31/2026 Program: Housing Choice Vouchers Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:45:44 PM Printed by: Aann Christopherson 16/45 Period Amount Balance ASSETS 1111 Cash Unrestricted (16,971.11)72,014.76 1121 Fraud A/R (105.80)3,385.80 1121.1 Fraud Recovery - Allowance (3,457.19) TOTAL ASSETS (17,076.91)71,943.37 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 950.00 4,488.00 TOTAL LIABILITIES 950.00 4,488.00 SURPLUS 2700 Inc & Exp Clearing (19,614.50) 2700 Inc & Exp Clearing (Current Year) 3,552.48 2805 Restricted Net Position 63,141.74 2805 Restricted Net Position (Current Year) (15,499.00)(48,656.00) 2806 Unrestricted Position 67,983.16 2806 Unrestricted Position (Current Year) (2,527.91)1,048.49 TOTAL SURPLUS (18,026.91)67,455.37 TOTAL LIABILITIES AND SURPLUS (17,076.91)71,943.37 Otter Tail County Housing Redevelopment Authority Balance Sheet July 2026 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:45:43 PM Printed by: Aann Christopherson 17/45 Doc Num Voided Type 213 No DD End of Report Total:1 $700.00 HAP Accounting Total 1 $700.00 Transaction Type Summary Transaction Type Count Amount HAP Accounting - 1 $700.00 Total:1 $700.00 Count Amount Direct Deposit (DD)1 $700.00 Project Summary Program - Project Payments Deposits Bring It Home - Bring It $700.00 $0.00 Total:$700.00 $0.00 Document Type Summary Document Type 07/01/2026 HAP Payment Jul 26 Yes $700.00 Cleared: 1 $700.00 Uncleared: 0 $0.00 Total Payments: 1 $700.00 Posted Payments Payment Document Description Cleared Amount Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Bring It Home Bank: FM Bank, Bank Account: Last Four 3703, GL Account: 1111 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:01:49 PM Printed by: Aann Christopherson 18/45 58% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3300.1 Administrative Fees 1,000.00 1,000.00 100% 3301 Admin Subsidy 17,400.00 (17,400.00)0% 3301.1 HAP Subsidy 13,154.00 78,927.00 (65,773.00)-20% TOTAL INCOME 14,154.00 96,327.00 (82,173.00)-17% EXPENSES 4150 Travel 250.00 250.00 0% 4190 Other Admin Expenses (Apps, Service Charges)1,000.00 1,000.00 0% 4190.01 Manuals, Subscriptions 1,000.00 (1,000.00)-100% 4190.08 Consulting Fees 500.00 500.00 0% 4190.2 Management Fees-OTC 15,650.00 15,650.00 0% 4715.1 HAP Occupied Units 700.00 700.00 78,927.00 78,227.00 1% TOTAL EXPENSES 700.00 1,700.00 96,327.00 94,627.00 2% SURPLUS (700.00)12,454.00 12,454.00 100% Otter Tail County Housing Redevelopment Authority Operating Statement Seven Months Ending 07/31/2026 Program: Bring It Home Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 2:46:33 PM Printed by: Aann Christopherson 19/45 Period Amount Balance ASSETS 1111 Cash Unrestricted (700.00)12,454.00 TOTAL ASSETS (700.00)12,454.00 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2805 Restricted Net Position (Current Year) (700.00)12,454.00 TOTAL SURPLUS (700.00)12,454.00 TOTAL LIABILITIES AND SURPLUS (700.00)12,454.00 Otter Tail County Housing Redevelopment Authority Balance Sheet July 2026 Program: Bring It Home Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 2:46:32 PM Printed by: Aann Christopherson 20/45 Doc Num Voided Type 7618 No CHK 7619 No CHK 7620 No CHK 7621 No CHK 7622 No CHK 7623 No CHK 7624 No CHK 7625 No CHK 7626 No CHK 7627 No CHK 7628 No CHK 01000006210 No INV 01000006210 No INV 01000006830 No INV 01000006840 No INV 01000101080 No INV 01000101080 No INV 01000103500 No INV 01000103500 No INV 01000107870 No INV 01000107870 No INV 01000410040 No INV 01000410040 No INV 01000411010 No INV 01000411010 No INV 01000411520 No INV 01000411520 No INV 1129723 JUN No INV 1130792 JUN No INV 1130793 JUN No INV 1130796 JUN No INV 1130798 JUN No INV 1130799 JUN No INV 1130903 JUN No INV 1143860 JUN No INV 20072296 No INV 28057930688 No INV 99172153944 No INV Doc Num Voided Type Posted Deposits Control Date Document Description Cleared Amount Cleared: 17 $28,214.72 Uncleared: 21 $2,476.31 Total Payments: 38 $30,691.03 07/13/2026 Gas No $8.06 07/13/2026 Gas No $19.20 07/21/2026 Electric No $149.79 07/21/2026 Electric No $101.58 07/21/2026 Electric No $119.12 07/21/2026 Electric No $99.73 07/21/2026 Electric No $116.87 07/21/2026 Electric No $115.66 07/21/2026 Electric No $180.08 07/21/2026 Electric No $53.35 07/31/2026 Water-Electric-Gas-Sewer No $334.33 07/21/2026 Electric No $43.11 07/31/2026 Water-Electric-Gas-Sewer No $216.04 07/01/2026 Water-Electric-Gas-Sewer Yes $277.41 07/31/2026 Water-Electric-Gas-Sewer No $138.14 07/01/2026 Water-Electric-Gas-Sewer Yes $180.18 07/24/2026 Water-Sewer No $88.20 07/01/2026 Water-Electric-Gas-Sewer Yes $126.97 07/24/2026 Water-Sewer No $104.10 07/01/2026 Water-Sewer Yes $87.20 07/24/2026 Water-Sewer No $112.80 07/01/2026 Water-Sewer Yes $100.09 07/30/2026 Water-Sewer No $84.22 07/01/2026 Water-Sewer Yes $116.28 07/31/2026 Water-Electric-Gas-Sewer No $207.85 07/30/2026 Water-Sewer No $92.83 07/23/2026 Paint Yes $161.42 07/01/2026 Water-Electric-Gas-Sewer Yes $234.96 07/23/2026 Junk removal services Yes $200.00 07/23/2026 Water-Gas-Sewer Yes $610.18 07/23/2026 New flooring material Yes $7,082.21 07/23/2026 Labor to install new furnace Yes $2,131.00 07/10/2026 Junk removal Yes $200.00 07/23/2026 Maintenance supplies No $91.25 07/10/2026 Bifold door Yes $424.14 07/10/2026 Labor - Install new furnace, Yes $15,708.50 07/10/2026 Repair freezer Yes $165.00 07/10/2026 Repair toilet Yes $409.18 Posted Payments Payment Document Description Cleared Amount Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 3 8/25/2026 1:43:12 PM Printed by: Aann Christopherson 21/45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing No OP No OP No OP No OP No OP No OP No OP No OP No OP No OP No OP 0128 No CHK 0129 No CHK 189 No CHK 1382 No CHK 5040 No CHK 19604GNH No CHK 19605GNH No CHK 19631GNH No CHK 19794GNH No CHK 22-127369760 No MO 22-No MO 5535908767 No MO 55359089210 No MO 55359090282 No MO 55373337589 No MO Transaction Type Summary Transaction Type Count Amount Money Order (MO)6 $1,505.54 Total:64 $39,114.08 Check (CHK)20 $29,729.75 Invoice (INV)27 $3,508.15 Count Amount Online Payment (OP)11 $4,370.64 Project Summary Program - Project Payments Deposits Public Housing - Family $30,691.03 $8,423.05 Total:$30,691.03 $8,423.05 Document Type Summary Document Type Cleared: 26 $8,423.05 Uncleared: 0 $0.00 Total Deposits: 26 $8,423.05 07/24/2026 Payment - Money Order Yes $120.50 07/24/2026 Payment - Money Order Yes $566.00 07/02/2026 Payment - Money Order Yes $89.74 07/10/2026 Payment - Money Order Yes $300.00 07/02/2026 Payment - Money Order Yes $290.76 07/10/2026 Payment - Money Order Yes $138.54 07/10/2026 Payment - Check Yes $87.20 07/24/2026 Payment - Check Yes $34.27 07/02/2026 Payment - Check Yes $18.37 07/02/2026 Payment - Check Yes $18.37 07/22/2026 Payment - Check Yes $250.09 07/10/2026 Payment - Check Yes $1,200.41 07/10/2026 Payment - Check Yes $192.00 07/24/2026 Payment - Check Yes $566.00 07/30/2026 Payment - Online Payment Yes $208.00 07/10/2026 Payment - Check Yes $180.16 07/16/2026 Payment - Online Payment Yes $1,070.28 07/16/2026 Payment - Online Payment Yes $234.96 07/11/2026 Payment - Online Payment Yes $92.67 07/13/2026 Payment - Online Payment Yes $475.00 07/04/2026 Payment - Online Payment Yes $700.00 07/09/2026 Payment - Online Payment Yes $323.46 07/02/2026 Payment - Online Payment Yes $484.00 07/04/2026 Payment - Online Payment Yes $327.36 07/02/2026 Payment - Online Payment Yes $20.00 07/02/2026 Payment - Online Payment Yes $434.91 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 3 8/25/2026 1:43:12 PM Printed by: Aann Christopherson 22/45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing End of Report Total:64 $39,114.08 Tenant Accounting - 26 $8,423.05 Tenant Accounts 26 $8,423.05 Vendor Accounting Total 38 $30,691.03 Vendor Accounting - 27 $3,508.15 Vendor Accounting - 11 $27,182.88 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 3 of 3 8/25/2026 1:43:12 PM Printed by: Aann Christopherson 23/45 58% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 5,325.00 42,591.00 42,000.00 591.00 101% 3401.1 HUD Operating Subsidy 8,278.20 43,000.00 (34,721.80)19% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 (7,000.00)0% 3401.3 HUD Capital Funds-Project 15,708.50 39,543.00 35,000.00 4,543.00 113% 3450.1 Revenue Recapture 12,520.10 12,520.10 3610 Interest Income (5673/0070)5.22 34.00 34.00 3690 Other Income (NSF, Late Fee, GR Support)104.00 5,390.20 21,000.00 (15,609.80)26% 3690.1 Water Charge Income 663.15 4,511.47 7,500.00 (2,988.53)60% 3690.2 Electric Charge Income 1,237.44 7,362.43 13,000.00 (5,637.57)57% 3690.3 Gas Charge Income 381.51 8,735.14 10,800.00 (2,064.86)81% 3690.31 Sewer Charge Income 731.64 5,175.64 7,500.00 (2,324.36)69% 3690.4 Other Tenant Charges (Maint)409.18 1,855.03 1,500.00 355.03 124% TOTAL INCOME 24,565.64 135,996.21 188,300.00 (52,303.79)72% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 89.50 5,000.00 4,910.50 2% 4150 Travel 25.38 300.00 274.62 8% 4171 Audit 2,400.00 2,400.00 100% 4190 Other Admin Expenses (Reports, Apps)42.09 600.00 557.91 7% 4190.01 Manuals, Subscriptions 1,300.00 1,300.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 806.25 2,400.00 1,593.75 34% 4190.2 Management Fees-OTC 20,000.00 20,000.00 100% 4310 Water 663.15 4,035.91 7,500.00 3,464.09 54% 4320 Electric 978.31 5,397.75 13,000.00 7,602.25 42% 4330 Gas 396.02 7,085.24 10,800.00 3,714.76 66% 4331 Sewer 731.64 4,602.45 7,500.00 2,897.55 61% 4400 Maintenance - Tools & Equip 56.24 100.00 43.76 56% 4410 Maintenance - Labor 974.18 10,701.98 (10,701.98) 4420 Maintenance - Materials 7,759.02 18,505.57 10,000.00 (8,505.57)185% 4430 Maintenance - Contracts 2,131.00 4,130.80 22,000.00 17,869.20 19% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 28,850.00 35,000.00 6,150.00 82% 4520 PILOT (129.74)6,034.00 6,163.74 -2% 4521 Assessments 969.00 1,050.00 81.00 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)75.00 75.00 0% 4600 Capital Fund Projects 15,708.50 39,543.00 35,000.00 (4,543.00)113% TOTAL EXPENSES 29,341.82 147,111.42 183,259.00 36,147.58 80% SURPLUS (4,776.18)(11,115.21)5,041.00 (16,156.21)-220% Otter Tail County Housing Redevelopment Authority Operating Statement Seven Months Ending 07/31/2026 Program: Public Housing Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:57:55 PM Printed by: Aann Christopherson 24/45 Period Amount Balance ASSETS 1111 Cash (5,205.05)96,382.45 1114 Tenant Security Deposit Cash 11,374.58 1122 A/R Tenants 482.60 3,031.98 1122.1 Allowance for Doubtful Accts (200.00) 1123 A/R Deposits 895.00 895.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,200,500.42) 1400.6 Land 32,990.31 1400.7 Buildings 1,747,400.34 TOTAL ASSETS (3,827.45)691,375.07 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposits 895.00 12,271.67 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 53.73 1,965.15 TOTAL LIABILITIES 948.73 14,236.82 SURPLUS 2700 Income/Expense Clearing Account (84,799.41) 2700 Income/Expense Clearing Account (Current Year) (4,776.18)(11,115.21) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,585.93 TOTAL SURPLUS (4,776.18)677,138.25 TOTAL LIABILITIES AND SURPLUS (3,827.45)691,375.07 Otter Tail County Housing Redevelopment Authority Balance Sheet July 2026 Program: Public Housing Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:57:54 PM Printed by: Aann Christopherson 25/45 Doc Num Voided Type 1077 No CHK 1078 No CHK 20118158 No INV 20118160 No INV 20118161 No INV 20118164 No INV 20118165 No INV 20141573 No INV Doc Num Voided Type No CHK 1014 No CHK 1015 No CHK 1302 No CHK 1305 No CHK 2490 No CHK 5684 No CHK 12667 No CHK 12668 No CHK 6953-HCV No CHK Vendor Accounting - 6 $430.86 Vendor Accounting - 2 $2,500.83 Transaction Type Summary Transaction Type Count Amount Invoice (INV)6 $430.86 Total:18 $7,708.12 Count Amount Check (CHK)12 $7,277.26 Project Summary Program - Project Payments Deposits Finding Home I LLC - $2,931.69 $4,776.43 Total:$2,931.69 $4,776.43 Document Type Summary Document Type Cleared: 10 $4,776.43 Uncleared: 0 $0.00 Total Deposits: 10 $4,776.43 07/28/2026 Payment - Check Yes $750.00 07/02/2026 Payment - Check Yes $396.00 07/02/2026 Payment - Check Yes $1,044.47 07/28/2026 Payment - Check Yes $101.36 07/22/2026 Payment - Check Yes $60.11 07/22/2026 Payment - Check Yes $65.22 07/02/2026 Payment - Check Yes $90.20 07/02/2026 Payment - Check Yes $354.00 07/28/2026 Payment - Check Yes $965.07 07/02/2026 Payment - Check Yes $950.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 3 $2,583.09 Uncleared: 5 $348.60 Total Payments: 8 $2,931.69 07/09/2026 Electric No $56.84 07/09/2026 Electric Yes $82.26 07/09/2026 Electric No $65.07 07/09/2026 Electric No $60.11 07/09/2026 Electric No $65.22 07/09/2026 Electric No $101.36 07/10/2026 Lawn care maintenance Yes $2,297.79 07/10/2026 Garbage Yes $203.04 Posted Payments Payment Document Description Cleared Amount Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 8/3/2026 3:13:58 PM Printed by: Aann Christopherson 26/45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC End of Report Total:18 $7,708.12 Tenant Accounting - 10 $4,776.43 Tenant Accounts 10 $4,776.43 Vendor Accounting Total 8 $2,931.69 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 8/3/2026 3:13:58 PM Printed by: Aann Christopherson 27/45 58% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 5,300.00 32,334.00 55,450.00 (23,116.00)58% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 0.49 5.46 10.00 (4.54)55% 3690 Other Income (NSF, Late Fees)(76.00)100.00 (176.00)-76% 3690.4 Other Tenant Charges (Maint)360.00 360.00 TOTAL INCOME 5,300.49 32,623.46 57,660.00 (25,036.54)57% EXPENSES 4130 Legal 1,500.00 1,500.00 4171 Audit 3,000.00 3,000.00 100% 4190 Administrative Expense 54.55 (54.55) 4190.06 Advertising/Marketing/Printing 633.78 750.00 116.22 85% 4310 Water 221.09 1,294.77 2,750.00 1,455.23 47% 4320 Electric 449.34 428.90 750.00 321.10 57% 4331 Sewer 188.00 1,128.00 2,500.00 1,372.00 45% 4410 Maintenance-Labor 60.00 2,000.00 1,940.00 3% 4420 Maintenance-Materials 730.88 3,000.00 2,269.12 24% 4430 Maintenance-Contracts 2,297.79 6,177.70 16,500.00 10,322.30 37% 4431 Garbage/Trash Removal 203.04 1,522.80 2,550.00 1,027.20 60% 4510 Insurance 5,460.47 6,000.00 539.53 91% 4520 PILOT (Payment in Lieu of Taxes)(388.87)3,705.00 4,093.87 -10% 4521 Property Taxes/Assessments 408.00 250.00 (158.00)163% 4580 Interest Expense (on Security Deposits)35.00 35.00 0% TOTAL EXPENSES 3,359.26 20,510.98 45,290.00 24,779.02 45% SURPLUS 1,941.23 12,112.48 12,370.00 (257.52)98% Otter Tail County Housing Redevelopment Authority Operating Statement Seven Months Ending 07/31/2026 Program: Finding Home I LLC Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:06:00 PM Printed by: Aann Christopherson 28/45 Period Amount Balance ASSETS 1111 Cash 1,036.80 42,072.74 1114 Tenant Security Deposit Cash 6,964.70 1122 A/R Tenants (45.57)139.10 1400.5 Accumulated Depreciation (33,914.43) 1400.6 Land 13,500.00 1400.7 Buildings 1,471,090.28 TOTAL ASSETS 991.23 1,499,852.39 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 6,030.45 2240 Tenant Prepaid Rents (950.00)1,700.00 TOTAL LIABILITIES (950.00)7,730.45 SURPLUS 2700 Income/Expense Clearing Account 1,480,241.14 2700 Income/Expense Clearing Account (Current Year) 1,941.23 12,112.48 2806 Unrestricted Net Position (231.68) TOTAL SURPLUS 1,941.23 1,492,121.94 TOTAL LIABILITIES AND SURPLUS 991.23 1,499,852.39 Otter Tail County Housing Redevelopment Authority Balance Sheet July 2026 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 8/3/2026 3:05:59 PM Printed by: Aann Christopherson 29/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _September 2, 2026 BOARD MEETING DATE AGENDA ITEM # 5A Tanya Westra 08/25/2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 339 Adopting the 2027 Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, 2027 Public Housing Administrative and Continued Occupancy Plan and Lease Changes, 2027 Housing Choice Voucher Administrative Plan PROPOSED REQUEST/JUSTIFICATION Pending no changes as a result of the public hearing, staff recommends approval of the resolution. There are no proposed changes to our current definition of significant amendment. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 08/27/2026 ATTACHMENT LIST: Resolution No. 339 Exhibit A 2027 Agency Annual Plan Exhibit B Public Housing Capital Fund Plan Exhibit C Definition of Significant Amendment Exhibit D Nonregulatory Policy Changes (Admin Plan & ACOP) FINANCIAL IMPLICATIONS: approximately $40,000 in Capital Funds for 2027 BUDGETED: X YES NO FUNDING: Public Housing Budget COMMENTS 30/45 RESOLUTION NO. 339 RESOLUTION ADOPTING THE 2026 ANNUAL AGENCY PLAN, ADMINISTRATIVE PLAN, ADMISSIONS AND CONTINUED OCCUPANCY PLAN CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN (2026-2030) AND THE DEFINITION OF SIGNIFICANT AMENDMENT WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) has prepared the Agency’s Annual Plan for 2027, including amendments to its Administrative Plan for the Housing Choice Voucher Program and the Admissions and Continued Occupancy Policy for the Public Housing program, and updates to its Goals and Objectives (the “Annual Plan and Documents”); and WHEREAS, the Authority has prepared and approved its Capital Fund Program Five-Year Action Plan for Fiscal Years 2026–2030 (the “CFP 5 Year Action Plan”) for the thirteen scattered site public housing units (the “Public Housing Program”); and WHEREAS, the Authority issued a public notice for the Capital Fund 5 Year Action Plan, Agency 5 Year and Annual Plans including amendments to its Administrative Plan for the Housing Choice Voucher Program and the Admissions and Continued Occupancy Policy for the Public Housing program, for a forty-five (45) day comment period beginning on July 11, 2026; and WHEREAS, the Authority is required to complete certain forms regarding the CFP 5 Year Action Plan and Annual Plan, including but not limited to the Civil Rights Certification, the Certification of Consistency with the State Consolidated Plan, and the Annual Consolidated Contribution Contract for each year of the Capital Fund Program (the “Required Certifications and Contracts”); and WHEREAS, the Authority has revised its Goals and Objectives in the Annual Agency Plan for 2027 as represented in Exhibit A; WHEREAS, the Authority approved its Capital Fund 5 Year Action Plan and is not proposing any changes to the 2027 activities as represented in Exhibit B; and WHEREAS, the Capital Fund 5 Year Action Plan contemplates, subject to Congressional Appropriation, approximately $42,500 in annual capital grants to include limited portions of projected grant funds for operations; and WHEREAS, the Authority is required to define a significant amendment or modification to the Capital Fund Plan, which is stated in Exhibit C, incorporated herein and attached hereto. WHEREAS, the Authority has not received any comments during the comment period; and WHEREAS, the Authority conducted the public hearing at its September 2, 2026 board meeting; and 31/45 NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for Otter Tail County, Minnesota, as follows: 1. That the Annual Agency Plan for 2027 attached as Exhibit A is hereby approved; 2. That the Capital Fund 5 Year Action Plan attached as Exhibit B is hereby approved; 3. That the definition of a significant amendment or modification to the CFP 5 Year Plan attached in Exhibit C of this resolution is hereby adopted; 4. That the proposed changes to the Public Housing Admissions and Continued Occupancy Plan and Lease Changes attached as Exhibit D are hereby approved with an effective date of January 1, 2027; 5. That the proposed changes to the Housing Choice Voucher Administrative Plan attached as Exhibit E are hereby approved with an effective date of January 1, 2027; 6. That the Executive Director is hereby directed and empowered to submit the Annual Agency Plan for 2027; 7. That the Chair and Executive Director are hereby directed and empowered to execute the Required Certifications and Contracts, as well as any other document necessary to comply with the requirements of the Annual Plan as well as the Capital Fund Program of the Public Housing Program. 8. That the Executive Director is hereby directed and empowered to take any other action necessary to comply with the requirements of the Capital Fund Program of the Public Housing Program. 9. That the required documents pertaining to the Agency Annual Plan and the Capital Fund 5 Year Action Plan are available for public inspection and are on file at the offices of the Authority. Upon the motion of_____________________, seconded by___________________________, and passed on a ______________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 2nd day of September 2026. . Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 32/45 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov EXHIBIT A OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2027 ANNUAL PLAN I. Key components to the 2027 Annual Plan. a. Proposed changes to the Housing Choice Voucher Program Administrative Policy. b. Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c. Proposed activity for the Public Housing program Capital Fund. In 2027, capital improvements will include continued replacements of decks and light fixtures. Replacement of cabinetry, countertop and flooring will take place at time as needed. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative include the following: a. Maintain High Performer Status for the Scattered Site Public Housing Program. b. Complete necessary capital improvements to the properties to maintain and improve the condition of housing units. c. Adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. Receive High Performer status for the Housing Choice Voucher Program and continue to strengthen procedures and accuracy. f. Administer the Bring It Home Rental Assistance Program. g. Adopt an updated Administrative Plan aimed at utilizing all federal funds as efficiently as possible. h. Seek funding for additional rental assistance programs to serve target special populations including but not limited to foster youth, veterans, people without a home, and others as identified by the county. Administer the Otter Tail County Housing Trust Fund to rehabilitate existing owner occupied and rental properties. i. Close out Small Cities Development Program Grant in Pelican Rapids j. Administer Small Cities Development Program in New York Mills (if awarded). k. Continue programs to enable homeownership including down payment assistance and first-time home buyer programs. l. Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. Administer the Otter Tail County Housing Trust Fund for activities such as rental assistance, down payment assistance, rehabilitation, and/or new construction. b. Construct six units of affordable senior housing in New York Mills. c. Construct and sell three homes in Parkers Prairie utilizing MN Housing Impact Funds. d. Begin construction on two homes in New York Mills or Pelican Rapids utilizing MN Housing Impact Funds. e. Administer a program to demolish blighted residential structures. f. Build and strengthen partnerships with area agencies to develop and support collaborative projects and initiatives that advance shared goals. 33/45 HOUSING AND REDEVELOPMENT AUTHORITY (!l EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Year l 2026 Year 2 2027 Year 3 2028 Year 4 2029 Year 5 2030 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $8,000.00 $8,000.00 $5,000.00 $9,500.00 $15,000.00 $3,000.00 $21,500.00 $3,500.00 $3,500.00 $7,500.00 $24,000.00 $24,000.00 $24,000.00 $24,000.00 $42,500.00 $42,500.00 $43,500.00 $43,500.00 $43,500.00 MN 177 Otter Tail County HRA Unit Update Replace Light Fixtures Capital Fund Five Year Action Plan 2026-2030 EXHIBIT B Total Replace deck, stairs and railings Furnace Replacement Operations 34/45 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov EXHIBIT C DEFINITION OF SIGNIFICANT AMENDMENT OR MODIFICATION TO THE CFP 5 YEAR ACTION PLAN FOR 2027 “A significant amendment and modification to the CFP 5 Year Plan, which would require a public hearing, is hereby defined as follows: The addition of a new work activity, the amount of which would exceed $50,000. A proposed demolition, disposition, homeownership, Rental Assistance Demonstrationp conversion, Capital Fund Financing, development, or mixed finance proposal is also considered to be a significant amendment to the CFP 5 Year Action Plan.” Emergencies caused by fire, water, or casualty loss scenarios that impact the health and safety of the residents, and which require immediate remediation are excluded from the significant amendment or modification definition. 35/45 EXHIBIT D Proposed Admission and Continued Occupancy Plan Changes for the Public Housing Program Chapter 3 ELIGIBILITY 3-I.L. ABSENT FAMILY MEMBERS Definitions of Temporarily and Permanently Absent PHA Policy Generally, an individual who is or is expected to be absent from the public housing unit for 180 30 consecutive days or less is considered temporarily absent and continues to be considered a family member. Generally, an individual who is or is expected to be absent from the public housing unit for more than 180 30 consecutive days is considered permanently absent and no longer a family member. Exceptions to this general policy are discussed below. Absent Head, Spouse, or Cohead PHA Policy An employed head, spouse, or cohead absent from the unit more than 180 30 consecutive days due to employment will continue to be considered a family member. Individuals Confined for Medical Reasons PHA Policy An individual confined to a nursing home or hospital on a permanent basis is not considered a family member. When a family member is or will be absent from the home for more than 30 calendar days because of hospitalization or in-patient treatment, the family will be expected to provide written documentation requesting approval from the PHA for the extended absence to avoid being given a written notice of lease termination. This absence cannot exceed 180 consecutive days Family Members Permanently Confined for Medical Reasons If a family member is confined to a nursing home or hospital on a permanent basis, that person is no longer considered a family member and the income of that person is not counted PHA Policy An individual confined to a nursing home or hospital on a permanent basis is not considered a family member. The PHA will request verification of the family member’s permanent absence from a responsible medical professional. If the responsible medical professional cannot provide a determination, the person will be considered temporarily absent. If the family certifies that the family member is confined on a permanent basis, they may present, and the PHA will consider any additional documentation or evidence. 36/45 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Return of Permanently Absent Family Members PHA Policy The family must request PHA approval for the return of any adult family members that the PHA previously determined to be permanently absent. The individual is subject to the eligibility and screening requirements discussed elsewhere in this chapter. Chapter 13 LEASE TERMINATIONS 13-III.C. OTHER AUTHORIZED REASONS FOR TERMINATION [24 CFR 966.4(l)(2) and (5)(ii)(B)] HUD authorizes PHAs to terminate the lease for reasons other than those described in the previous sections. These reasons are referred to as “other good cause.” Family Absence from Unit [24 CFR 982.551(i)] It is reasonable that the family may be absent from the public housing unit for brief periods. However, the PHA needs a policy on how long the family may be absent from the unit. Absence in this context means that no member of the family is residing in the unit. PHA Policy The family must supply any information or certification requested by the PHA to verify that the family is living in the unit, or relating to family absence from the unit, including any PHA-requested information or certification on the purposes of family absences. The family must cooperate with the PHA for this purpose. The family must promptly notify the PHA when all family members will be absent from the unit for an extended period. An extended period is defined as any period greater than 30 calendar days. In such a case promptly means within 10 business days of the start of the extended absence. If a family is absent from the public housing unit for more than 180 30 consecutive days, and the family does not adequately verify that they are living in the unit, the PHA will terminate the lease for other good cause. Abandonment of the unit. If the family appears to have vacated the unit without giving proper notice, the PHA will follow state and local landlord-tenant law pertaining to abandonment before taking possession of the unit. If necessary, the PHA will secure the unit immediately to prevent vandalism and other criminal activity. This list does not include regulatory changes required by HUD. 37/45 Proposed Lease Changes for the Public Housing Program Effective 1/01/2027 5. OCCUPANCY: (page 3) The Resident must live in the dwelling unit and the dwelling unit must be the only place of residence. The Resident shall not be absent from the unit for more than 7 30 consecutive calendar days without receiving the agreement of the Landlord. If a family member will be absent from the home for more than 30 calendar days, the family will be expected to provide written documentation requesting approval from the PHA for the extended absence to avoid being given a written notice of lease termination. This absence cannot exceed 180 consecutive days. The Resident must occupy the dwelling unit at least twelve months of the year. The Resident shall use the premises as a private dwelling for himself or herself and the persons named in of this Lease, with the exception of minor children born into the household during this tenancy and shall not permit its use for any other purpose without the written permission of the Landlord. 12. MAINTENANCE: (page 6) The Resident Agrees To: g. Not park unregistered or un-licensed vehicles on the property or park any vehicle in an unauthorized location (such as on the lawn). Tenants should be ready to supply the Housing Authority a copy of their car registration and licenses if requested. The vehicle must have a valid license plate and current license tabs in accordance with Minnesota State and local ordinances. The vehicle must be in operable condition and be able to run at all times. Otter Tail County HRA reserves the right to tow all vehicles without notice if they present a hazard or otherwise jeopardize the safety of others. In the event that a Tenant’s vehicle does not meet the requirements of this procedure OT County HRA will tow the Tenant’s vehicle at the owner’s expense 29. BEDBUG PEST CONTROL POLICY: (page 13) The Otter Tail County Housing Authority recognizes the potential problems that can arise out of bedbug pest or vermin infestations in public housing. Accordingly, the Otter Tail County Housing Authority adopts this policy in an effort to minimize bedbug pest or vermin infestations in public housing and other owned affordable housing. The entire policy is attached to this lease. ATTACHMENTS TO THE LEASE (page 15) G. Bedbug Pest Control Policy “Attachment F” (page 30) Otter Tail County Public Housing Agreement Entering a Tenants Rental Unit Children under the age of 18 will not be left at home alone during an inspection. An adult will be in the rental unit with children at all times. If no adult is present the inspection cannot be done and will be rescheduled. Arrangements must be made to have an adult present or no children in the rental unit alone during the inspection. If an inspection or maintenance repair is scheduled and a child is home alone and the inspection/maintenance repair needs to be rescheduled the tenant will be charged for a “Missed Appointment” and charged a fee of $50.00. 38/45 Attachment "G" (page 31-32) Bedbug Policy Pest Control Policy The Otter Tail County Housing Authority recognizes the potential problems that can arise out of bedbug pests and vermin infestations in public housing. Accordingly, the Otter Tail County Housing Authority adopts this policy in an effort to minimize bedbug pests and vermin infestations in public housing and other owned affordable housing. HOUSING AUTHORITY'S RESPONSIBILITIES A. Management 1. The Otter Tail County Housing Authority shall provide training to appropriate staff members regarding the identification, prevention, and eradication of bedbugs pests and vermin. 2. The Otter Tail County Housing Authority shall make efforts to educate new and existing residents on methods that may be utilized in order to prevent and detect bedbugs pests and vermin. Such efforts may include written handouts distributed to all residents and public workshops for residents to attend (See sample handout attached to this policy). 3. The Otter Tail County Housing Authority will keep a qualified pest control company under contract so they can be called on an "as needed" basis if internal staff are inadequate to deal with a bedbug pests and vermin infestation. 4. The Otter Tail County Housing Authority shall keep written records of reports and incidents of bedbug pests and vermin infestation. Said records shall identify the dates, times and places of such reports or incidents. B. Inspections 1. If a resident reports the existence of bedbugs pests and vermin in his or her unit, the Otter Tail County Housing Authority shall within 24 hours make contact with the resident, provide the resident with information about control and prevention of bedbugs pests and vermin and discuss measures the resident may be able to take in the unit before an inspection is performed. 2. Following a report of bedbugs, the Otter Tail County Housing Authority or a qualified third party trained in bedbug pests and vermin detection shall inspect the dwelling unit to determine if bedbugs pests and vermin are present. It is critical that inspections be conducted by trained staff or third-party professionals. Low level infestations may escape visual detection. For this reason, multiple detection tools, such as monitors containing attractants and canine detection may be utilized. The inspections shall occur within three business days of the resident report when possible. 3. The inspection shall cover the unit reporting the infestation and no less than the adjoining apartment in a duplex or surrounding apartments consisting of the units above, below, left and right in a multifamily building if these units exist. 4. If the initial inspection confirms· the presence of bedbugs pests and vermin, the Otter Tail County Housing Authority will contact a licensed pest control company to treat the infestation. The length, method and extent of the treatment will depend on the severity and complexity of the infestation, and the level of cooperation of the residents. The resident may expect treatment to begin within five days of the inspection, though depending on the form of treatment and/or the availability of the contractor, this· may not be possible. Residents should be advised that treatment may take several weeks and possibly several applications. 5. If an infestation is suspected but cannot be verified, the Otter Tail County Housing Authority will re-inspect the unit(s) periodically over the next several months. 6. If licensed pest control companies are unattainable within three calendar days, the Otter Tail County Housing Authority shall retain documentation of the efforts to obtain qualified services. C. Additional Considerations 1. The Otter Tail County Housing Authority will offer residents a service of inspection and/or non- chemical treatment of household items upon resident move-in and inspection and/or non-chemical 39/45 treatment of used furniture if staff time and property budgets allow. Residents may voluntarily use such services, but the Otter Tail County Housing Authority will not require residents to do so. When offered, these services or products will be provided at the Otter Tail County Housing Authority's expense. 2. The Otter Tail County Housing Authority will not charge a resident to cover the cost of bedbug pests and vermin treatment if they or a guest are responsible for the infestation; such as they brought furniture in that was infested with bedbugs, they came with them from a previous residence. such costs shall be covered by the Otter Tail County Housing Authority. The only exception to this rule is if material supplied by the Otter Tail County Housing Authority to the resident to combat bedbugs or the possibility of bedbugs is lost or damaged due to an action by a resident or his or her guest. RESIDENT RESPONSIBILITIES 1. Under the terms of the Otter Tail County Housing Authority's standard lease agreement, residents are required to "report any problem with infestation." Accordingly, residents are strongly encouraged to report any suspected problems with bedbug pests and vermin infestation immediately. Residents are the first line of defense against bedbugs pests and vermin. Further, any willful failure on the part of a resident to report a bedbug pests and vermin infestation may result in adverse action taken against the resident, up to and including eviction. A resident reporting bedbugs may expect expeditious response and attention by the Otter Tail County Housing Authority, but should be advised that inspection and, if necessary, treatment of bedbugs pests and vermin may take time to schedule. 2. Since clutter is a friend of bedbugs pests and vermin, residents will keep clutter in their homes to an absolute minimum. 3. Residents are required to cooperate with the treatment efforts by allowing for heat treatment of clothing and furniture and refraining from placing infested furniture or other items in common areas such as hallways. Residents will not be reimbursed the cost of any additional expense to the household, such as the purchase of new furniture, clothing or cleaning services. 4. Residents can easily unintentionally bring bedbugs pests and vermin onto the property when returning from a trip or bringing property into their homes. Therefore, residents will check their luggage and clothes whenever they return home from taking a trip and examine any secondhand items before bringing them home. CURRENT MAINTENANCE CHARGES (page 36) Maintenance Charges are as follows: If you require work to be done by the maintenance person due to damage caused by you or your family, the hourly rate will be $30 $40 per hour, with a minimum charge of one half-hour. Also, a maintenance service charge of $25 in addition to the hourly rate. If the Contractor is called because of something not caused by you, there will be no charge. When you move out, if you leave items behind or leave without cleaning the rental unit, you will be charged at the same rate of $30 $40 per hour. If items need to be taken to the landfill you will be charged for the landfill fee plus a maintenance charge of $25.00 per trip and the hourly rate 40/45 Proposed Administrative Plan Changes for the Housing Choice Voucher Program 1. The Interim reexamination Calculation may change if HOTMA (Housing Opportunity Through Modernization Act) goes into effect. Current policy states: Interim reexamination will be calculated when earned income increases by $200 or more per month. If HOTMA goes into effect the policy could change to PHAs must not process interim reexaminations for income increases that result in less than a 10 percent increase in annual adjusted income. PHAs must conduct an interim reexamination of family income when the PHA becomes aware that the family’s adjusted income has changed by an amount that the PHA estimates will result in an increase of 10 percent or more in adjusted income, with the following exceptions: PHAs may not consider any increases in earned income when estimating or calculating whether the family’s adjusted income has increased, unless the family has previously received an interim reduction during the same reexamination cycle; and PHAs may choose not to conduct an interim reexamination during the last three months of a certification period if a family reports an increase in income within three months of the next annual reexamination effective date. 2. Family Absence from the Unit - If the family is absent from the unit for more than 30 consecutive calendar days, the family’s assistance will be terminated. Notice of termination will be sent in accordance with Section 12-II.F. Family absence from the unit for more than 30 days may be considered in cases of hospitalization or in patient treatment, but must be approved in writing by the PHA but cannot exceed 30 consecutive days Current Policy states that if the family is absent from the unit for more than 180 consecutive calendar days, the family’s assistance will be terminated. Notice of termination will be sent in accordance with Section 12-II.F. This list does not include regulatory changes required by HUD 41/45 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY t!l EQUAL HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION September 2, 2026 BOARD MEETING DATE AGENDA ITEM #5B Tanya Westra August 27, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Consideration to Submit an Application to MN Housing’s Bring It Home Rental Assistance Program for an Unserved Area PROPOSED REQUEST/JUSTIFICATION In July of this year the HRA began to administer the Bring It Home Rental Assistance Program in Otter Tail County. This program is funded by MN Housing under a two-year grant award. Last month, MN Housing published a list of areas that are unserved by this program that includes Wilkin County. Available funding for Wilkin County is $29,244 annually which includes both housing assistance payments and an administrative fee. This funding would serve approximately 3-4 households. Otter Tail County currently has several shared service agreements and/or contracts with Wilkin County to collaborate and maximize resources in areas including but not limited to volunteer driver services, adult protection services, and Health and Human Services Director-level support. For ease of administration, MN Housing staff stated the following: HRA can use the payment standards and utility allowance schedules in place for their jurisdictions. If awarded, grant funds for the unserved area would be combined with the HRA’s existing grant award for the purposes of reporting. This would eliminate the need to submit separate reports for each jurisdiction. Internally, these funds could remain separate to assist families in their respective jurisdictions or be combined to be used in both jurisdictions regardless of the grant contract that they were awarded under. The application to MN Housing is due on September 16, 2026. Recommendation: PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 08/27/2026 ATTACHMENT LIST: FINANCIAL IMPLICATIONS: N/A BUDGETED: YES X NO FUNDING: MN Housing COMMENTS 42/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION September 2, 2026 BOARD MEETING DATE AGENDA ITEM #5C Tanya Westra August 27, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Consideration to Submit an Application to MN Housing’s Lead Safe Homes Grant PROPOSED REQUEST/JUSTIFICATION Minnesota Housing received a $4 million one-time appropriation through the Dustin Luke Shields Act to reduce lead hazards in owner-occupied and rental housing occupied by income-eligible households. Staff have reviewed the program guide and participated in an informational webinar to better understand the funding requirements. The funds would need to be used in conjunction with existing programs currently administered, including the Small Cities Development Program Grant, Housing Trust Fund programs, and other rehabilitation programs. This is necessary because the proposed grant funds are limited solely to lead hazard remediation and do not cover reconstruction costs. Due to program requirements, an application should not exceed $199,999. Staff are continuing to assess the need for lead hazard remediation in Otter Tail County. The results of this assessment will help determine the appropriate amount of funding to request. The application for this program is due on September 30, 2026. Additional program information can be found at: https://www.mnhousing.gov/home/local-government Recommendation: Approve submission of an application to MN Housing for the Lead Safe Homes Grant in an amount not to exceed $199,999. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 08/27/2026 ATTACHMENT LIST: FINANCIAL IMPLICATIONS: N/A BUDGETED: YES X NO FUNDING: MN Housing COMMENTS 43/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION September 2, 2026 BOARD MEETING DATE AGENDA ITEM #6A Amy Baldwin August 26, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 340 Authorizing Execution of Closing Documents for Property in Parkers Prairie and Issuance of Request for Proposals for Competitive Construction Proposals PROPOSED REQUEST/JUSTIFICATION As directed in closed session at the August 5 Board meeting, staff negotiated a purchase price for three parcels owned by Revering Group LLC in Parkers Prairie. The parcels are located at 514 Annes Court, 612 West Colfax Street, and 627 Krista Court. The negotiated purchase price is $23,000 per parcel. The MN Housing funding that will be used to construct and sell the homes to an income qualified homebuyer requires the HRA to obtain either a clear title opinion or title insurance before construction can begin. Given the relative cost, staff recommends obtaining title insurance in lieu of a title opinion. To maximize the remainder of the current construction season, staff recommends issuing a Request for Proposals (RFP) for competitive construction bids. Staff anticipates awarding a construction contract next month, with the goal of beginning construction later this year. Recommendation: Staff recommends approval of Resolution No. 340 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 08/26/2026 ATTACHMENT LIST: Resolution No. 340 FINANCIAL IMPLICATIONS: N/A BUDGETED: X YES NO FUNDING: MN Housing Grant & HRA Levy Funds COMMENTS 44/45 RESOLUTION NO. 340 RESOLUTION AUTHORIZING EXECUTION OF CLOSING DOCUMENTS FOR PROPERTY IN PARKERS PRAIRIE, MINNESOTA AND ISSUANCE OF REQUEST FOR PORPOSAL FOR COMPETITIVE BIDS WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) applied for and was awarded funding from MN Housing Community Impact Fund Value Gap Grant and Interim Loan Fund totaling $1,548,450; and WHEREAS, the Authority has executed the Grant Agreement (the “Agreement”) with the State on June 1, 2026 for the construction of three single family homes in Parkers Prairie (the “Project”); and WHEREAS, on August 5, 2026, the Authority Board of Commissioners directed staff to execute a Purchase Agreement with the Revering Group LLC upon successful negotiation of a purchase price; and WHEREAS, on August 26, 2026, the Authority and the Revering Group LLC executed Purchase Agreements for parcels 75000990474000, 75000990482000 and 750009904494000. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The Board of Commissioners of the HRA hereby approves the purchase of the property for an amount of $23,000 per parcel, plus title insurance, half the closing costs and any necessary fees or taxes required to effectuate transfer of the deed to the HRA. 2. The Executive Director is authorized and directed to take all necessary actions to complete acquisition of the Property and execute all documents necessary to complete the purchase of the Property. 3. Staff is directed to prepare necessary bid documents and issue a Request for Proposal for Competitive Bid. Upon the motion of ________________________, seconded by ______________________and passed on a ___________________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 2nd day of September 2026. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 45/45