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Housing & Redevelopment Authority - HRA-Packet-07-08-2026 Supporting Documents - 07/08/2026
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Dead Lake Room 515 West Fir Avenue, Fergus Falls, MN July 8, 2026 | 12:45 pm Commissioners may participate in the meeting by interactive technology. 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, June 6, 2026 B. Housing Choice Voucher Rental Assistance Program for May 2026 C. Report for Bring It Home Rental Assistance Program for May 2026 D. Housing Trust Fund for May 2026 E. Public Housing and Senior Housing for May 2026 F. Check Report and Financial Reports for May 2026 4. Public Hearing: Sale of property at 205, 225 and 235 Eva Street, Vergas 5. New Business A. Resolution No. 335 Authorizing Sale of HRA Owned Property located at 220, 225 & 235 Eva Street, Vergas, MN B. Resolution No. 336 Authorizing Execution of Engagement Letter and Contract for 2026-2028 Fiscal Year Audits C. Purchase of Single Family Lots in Parkers Prairie D. Call for Public Hearing related to the Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, Proposed 2027 Public Housing Administrative and Continued Occupancy Plan and Lease Changes, Proposed 2027 Housing Choice Voucher Administrative Plan Changes 6. Old Business A. None. 7. Discussion A. 2027 HRA Levy Request 8. Executive Director Report 9. General Discussion – Topics by Commissioners 10. Adjourn 1/49 2/49 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on June 3, 2026 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Leland Rogness, Vice Chairperson Megan Myers - Virtual Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Aann Christopherson, OTC HRA Accountant Ava Hastings, Intern Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at12:47 pm. Roll call was taken. 2/3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Leland Rogenss to approve the June 3, 2026 Agenda and the Consent Agenda including without additions or changes. Motion passed unanimously. 4. NEW BUSINESS A. Call for Public Hearing Regarding Sale of HRA owned parcel(s) in Vergas, MN Amy Baldwin, HRA Executive Director stated that the Otter Tail County HRA owns three parcels on Eva Street in Vergas - 205, 225 and 235. Two parties have shown written interest in the lots with a clarification needed on one of parties’ request. A motion made by Leland Rogness, second by Jeff Ackerson to schedule a Public Hearing for July 1, 2026 at 12:45 as long as the clarification is within the Board’s understanding, if not the Public Hearing will be held at the August 5th, 2026 meeting. The Public Hearing will include a link to the terms of the terms of the sale(s). 5. OLD BUSINESS – none 6. DISCUSSION A. Annual Goals & Strategic Initiative Amy Baldwin, HRA Executive Director presented the Otter Tail County Housing Redevelopment Authority’s 2026 Goals and Objectives Status Report. The Commissioners Identified the need to acquire, rehab/demo and identify vacant lots and to work on formalizing the process. 3/49 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov -------------7 Pg. 2 B. Payment In Lieu of Taxes (Pilot) Calculation Under Minnesota Statute Chapter 469.040, municipalities and housing authorities can agree to a service charge for tax exempt housing or redevelopment projects in lieu of standard property taxes. Calculation of PILOT payable 2026 was reviewed. 7. EXECUTIVE DIRECTOR REPORT A. Legislative Recap Kurt Mortenson left the meeting at 2:00 p.m. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS A. Habitat for Humanity is building on a lot in Pelican Rapids. 9. ADJOURNMENT At 2:06 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/49 5/31/2026 6/1/2026 Difference 34,558.68$ 34,437.68$ -$121.00 71 68 -3 27,988.00$ 27,920.00$ *HAP Adjustment *Utility Adjustment *Portability Tranactions (Out)6,245.00$ 6,253.00$ 61.00$ *Portablilty Admin Fee (Paid)264.68$ 264.68$ 5/31 6/1 New Admissions 0 End Participation 2 Port Out ( Absorbed)1 Vouchers Issued 0 0 Current HCV Participant Ports-Out Paid 5 5 Ports Out Pending 0 0 Ports In Pending 0 0 5/31/2026 Waiting List/To Date 181 Applications in Progress 13 Vouchers issued 1 From Waitlist & Port In ELI%100%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ December 2025 144 78 60.1% 79.2% 514.53$ January 2026 144 73 50.7% 86.0% 514.52$ February 2026 144 71 50.0% 85.2% 516.59$ March 2026 144 72 51.2% 86.0% 509.48$ April 2026 144 72 50.9% 85.4% 506.16$ May 2026 144 71 50.6% 84.1% 486.74$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement Portability Adjustments OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions May 31, 2026 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 5/49 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 5/1/2026 Difference HAP Transactions Utility Reimbursements HAP Adjustment Utility Adjustment 5/31 6/1 New Admissions End Participation 0 Shop Mode/ARS 0 5/31/2026 Waiting List/To Date 14 Applications in Progress 2 Vouchers "On the Street"0 Hold Landlord Transaction OTC Bring It Home Rental Assistance Program Summary of Actions May 31, 2026 Program Total Financial Transaction Paid This Month UML (Unit Months Leased or # of Households) 6/49 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov HOUSING TRUST FUND PROGRAMS (HTF) BOARD REPORT May 2026 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Housing Trust Fund Emergency Home Repair Program (EHRP) 0 0 0 0 0 On-Going Down Payment Assistance (DPA) 2 0 N/A N/A 2 On-Going Rent Rehab – RR 0 0 0 0 0 On-Going Affordable Rental Unit Construction - ARUC 1 0 1 1 0 On-Going Residential Owner- Occupied Leverage (ROHL) 0 0 0 0 0 PELICAN RAPIDS 09/30/2027 SCDP: Commercial 6 1 6 1 10 SCDP: Homeowner 14 1 14 8 2 17 7/49 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT May 2026 Rents Payable $ 5,812.00 Rents Collected $ 5,812.00 Total Negative Rents $ 0 Negative Rents Paid $ 0 Late Fees Charged $ 148.00 Late Fees Collected $ 104.00 Number of Units Paying Flat Rent 2 Fiscal Year ELI WAITING LIST as of 6/03/2026 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 8 14 N/A Underwood 2 10 0 Henning 4 9 0 New York Mills 8 6 0 VACANCIES UNIT VACATED LEASE SIGNED *206 Holden, Henning-notice *206 Foss #1, Underwood-notice *Notice to vacate 5/31/26 *Notice to vacate 5/31/26 *Letters sent to applicants *Letters sent and working on applicant 8/49 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 G:r EOUJ\L HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT May 2026 Rents Payable $ 5,300.00 Rents Collected $ 5,300.00 Late Fees $ 0.00 Late Fees Collected $ WAITING LIST as of 6/03/2026 Community 1 Bedroom 2 Bedroom Dalton 6 VACANCIES UNIT VACATED LEASE SIGNED 1 9/49 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUI\L HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 203 No DD 204 No DD 205 No DD 206 No DD 207 No DD 1714 No CHK 1715 No CHK 1717 No CHK 1718 No CHK 1719 No CHK End of Report Total:10 $70,838.82 Vendor Accounting - 10 $70,838.82 Vendor Accounting Total 10 $70,838.82 Transaction Type Summary Transaction Type Count Amount Check (CHK)5 $70,186.86 Total:10 $70,838.82 Count Amount Direct Deposit (DD)5 $651.96 Project Summary Program - Project Payments Deposits General Revolving (GR) - $70,838.82 $0.00 Total:$70,838.82 $0.00 Document Type Summary Document Type 05/18/2026 Payroll services, Postage, Yes $49,697.66 Cleared: 9 $70,546.32 Uncleared: 1 $292.50 Total Payments: 10 $70,838.82 05/18/2026 Audit services 2025 Yes $8,250.00 05/18/2026 O & E Reports Yes $95.00 05/01/2026 SCDP Lead based paint testing Yes $1,025.00 05/01/2026 SCDP Constr Subasic Yes $11,119.20 05/18/2026 Per Diem/Mileage Yes $104.73 05/29/2026 Apr 24th-May 15th, 2026 No $292.50 05/18/2026 Per Diem/Mileage Yes $93.85 05/18/2026 Per Diem/Mileage Yes $77.90 Payment Document Description Cleared Amount 05/18/2026 Per Diem/Mileage Yes $82.98 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 9:25:35 AM Printed by: Aann Christopherson 10/49 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 145.89 4,397.40 8,000.00 (3,602.60)55% 3690.01 SCDP Administration (DEED) - All Communities 1,625.55 67,500.00 (65,874.45)2% 3690.02 SCDP City/Grant Funds - All Communities 10,837.00 450,000.00 (439,163.00)2% 3691 Levy Revenue 929,191.84 929,191.84 1,610,431.00 (681,239.16)58% 3693.03 CHIP FFHRA Rehab Repayments 702.20 702.20 702.20 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,760.97 6,283.18 9,800.00 (3,516.82)64% 3694 HTF Contributions 75,000.00 (75,000.00)0% 3697 Owner Match Revenue 411.00 3,000.00 (2,589.00)14% TOTAL INCOME 931,800.90 953,448.17 2,223,731.00 (1,270,282.83)43% EXPENSES 4130 Legal 733.50 20,000.00 19,266.50 4% 4140 Staff Training 943.28 6,000.00 5,056.72 16% 4150 Travel 76.45 500.00 423.55 15% 4170 Accounting 5,000.00 20,000.00 30,000.00 10,000.00 67% 4171 Audit 8,250.00 8,250.00 20,750.00 12,500.00 40% 4190 Other Administrative Expenses 22.00 200.00 5,000.00 4,800.00 4% 4190.01 Manuals, Subscriptions 1,000.00 1,000.00 0% 4190.02 Office Supplies 48.22 439.47 1,700.00 1,260.53 26% 4190.03 Postage 262.53 979.73 2,500.00 1,520.27 39% 4190.05 Dues 993.48 1,500.00 506.52 66% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 379.65 1,528.70 40,000.00 38,471.30 4% 4190.2 Management Fees-OTC Admin 38,733.12 175,648.03 643,985.00 468,336.97 27% 4210 Board Member Payments 359.46 1,634.24 5,000.00 3,365.76 33% 4420 Maintenance - Materials 394.52 (394.52) 4430.1 Misc Contracts - Software 7,756.00 12,500.00 4,744.00 62% 4510 Insurance 15,574.35 53,000.00 37,425.65 29% 4570 Housing Choice Voucher Payroll Operating Support 1,891.93 23,485.86 (23,485.86) 4570.1 Housing Choice Voucher Program Support 30,000.00 30,000.00 0% 4580 Public Housing Payroll Operating Support 3,652.71 3,652.71 (3,652.71) 4580.1 Public Housing Program Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports 95.00 285.00 1,425.00 1,140.00 20% 4590.02 SCDP Lead Based Paint Testing 1,025.00 1,725.00 10,000.00 8,275.00 17% 4590.03 SCDP Construction (DEED)11,119.20 81,552.74 439,310.00 357,757.26 19% 4590.04 SCDP Recording Fees 46.00 690.00 644.00 7% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 5,000.00 5,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4597.01 County Assistance Repay Principal (BUDGET 35,326.00 35,326.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (2,037.21)15,128.00 17,165.21 -13% 4598 Owner Match Expense 10,970.65 3,000.00 (7,970.65)366% 4694 Housing Trust Fund 375,000.00 375,000.00 0% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2026 Program: General Revolving (GR) Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 6/3/2026 9:15:27 AM Printed by: Aann Christopherson 11/49 4694.01 HTF Down Payment Assistance (DPA)23,700.00 (23,700.00) 4694.04 HTF Affordable Rental Unit Constr (ARUC) 165,046.00 (165,046.00) TOTAL EXPENSES 70,838.82 543,578.50 1,860,314.00 1,316,735.50 29% SURPLUS 860,962.08 409,869.67 363,417.00 46,452.67 113% www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 6/3/2026 9:15:27 AM Printed by: Aann Christopherson 12/49 Period Amount Balance ASSETS 1111 Cash 859,201.04 3,435,411.31 1111.1 Certificates of Deposit 157,744.35 1111.4 Committed for Housing Trust Fund 769,935.00 1113 Cash Rental Rehab 1,761.04 11,298.27 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.6 Land 26,400.00 TOTAL ASSETS 860,962.08 4,570,187.42 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 756,412.33 TOTAL LIABILITIES 756,412.33 SURPLUS 2700 Income/Expense Clearing Account 360,032.25 2700 Income/Expense Clearing Account (Current Year) 2,037.21 2700 Income/Expense Clearing Account (Unclosed 2025) (30,544.26) 2806 Unrestricted Net Position 2,235,266.52 2806 Unrestricted Net Position (Current Year) 860,962.08 407,832.46 2806 Unrestricted Net Position (Unclosed 2025) 839,150.91 TOTAL SURPLUS 860,962.08 3,813,775.09 TOTAL LIABILITIES AND SURPLUS 860,962.08 4,570,187.42 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2026 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 9:15:26 AM Printed by: Aann Christopherson 13/49 Doc Num Voided Type 1890 No DD 1891 No DD 1892 No DD 1893 No DD 1894 No DD 1895 No DD 1896 No DD 1897 No DD 1898 No DD 1899 No DD 1900 No DD 1901 No DD 1902 No DD 1903 No DD 1904 No DD 1905 No DD 1906 No DD 1907 No DD 1908 No DD 1909 No DD 1910 No DD 1911 No DD 1912 No DD 1913 No DD 1914 No DD 1915 No DD 1916 No DD 1917 No DD 1918 No DD 1919 No DD 1920 No DD 1921 No DD 1922 No DD 1923 No DD 6916 No CHK 6917 No CHK 6918 No CHK 6919 No CHK 6920 No CHK 6921 No CHK 6922 No CHK 6923 No CHK 6924 No CHK 05/01/2026 HAP Util Payment May 26 Yes $12.00 05/01/2026 HAP Util Payment May 26 Yes $97.00 05/01/2026 HAP Payment May 26 Yes $1,427.00 05/01/2026 HAP Util Payment May 26 Yes $18.00 05/01/2026 HAP Payment May 26 Yes $700.00 05/01/2026 HAP Payment May 26 Yes $274.00 05/01/2026 HAP Payment May 26 Yes $396.00 05/01/2026 HAP Payment May 26 Yes $335.00 05/01/2026 Port Out Payment May 26 Yes $1,183.19 05/01/2026 HAP Payment May 26 Yes $305.00 05/01/2026 HAP Payment May 26 Yes $268.00 05/01/2026 HAP Payment May 26 Yes $359.00 05/01/2026 HAP Payment May 26 Yes $460.00 05/01/2026 HAP Payment May 26 Yes $333.00 05/01/2026 HAP Payment May 26 Yes $496.00 05/01/2026 HAP Payment May 26 Yes $452.00 05/01/2026 HAP Payment May 26 Yes $463.00 05/01/2026 HAP Payment May 26 Yes $335.00 05/01/2026 HAP Payment May 26 Yes $360.00 05/01/2026 HAP Payment May 26 Yes $507.00 05/01/2026 HAP Payment May 26 Yes $321.00 05/01/2026 HAP Payment May 26 Yes $931.00 05/01/2026 HAP Payment May 26 Yes $1,643.00 05/01/2026 HAP Payment May 26 Yes $427.00 05/01/2026 HAP Payment May 26 Yes $377.00 05/01/2026 HAP Payment May 26 Yes $2,226.00 05/01/2026 HAP Payment May 26 Yes $1,149.00 05/01/2026 HAP Payment May 26 Yes $650.00 05/01/2026 HAP Payment May 26 Yes $589.00 05/01/2026 HAP Payment May 26 Yes $1,568.00 05/01/2026 HAP Payment May 26 Yes $269.00 05/01/2026 HAP Payment May 26 Yes $430.00 05/01/2026 HAP Payment May 26 Yes $323.00 05/01/2026 HAP Payment May 26 Yes $399.00 05/01/2026 HAP Payment May 26 Yes $416.00 05/01/2026 HAP Payment May 26 Yes $4,151.00 05/01/2026 HAP Payment May 26 Yes $494.00 05/01/2026 HAP Payment May 26 Yes $400.00 05/01/2026 HAP Payment May 26 Yes $700.00 05/01/2026 HAP Payment May 26 Yes $820.00 05/01/2026 HAP Payment May 26 Yes $1,080.00 05/01/2026 HAP Payment May 26 Yes $381.00 Payment Date Document Description Cleared Amount 05/01/2026 HAP Payment May 26 Yes $504.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 3 6/3/2026 9:39:01 AM Printed by: Aann Christopherson 14/49 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6925 No CHK 6926 No CHK 6927 No CHK 6928 No CHK 6929 No CHK 6930 No CHK 6931 No CHK 6932 No CHK 6948 No CHK Doc Num Voided Type 28597 No CHK Tenant Accounts 1 $105.80 Tenant Accounting - 1 $105.80 Vendor Accounting - 2 $9,381.07 Vendor Accounting Total 2 $9,381.07 HAP Accounting Total 45 $27,988.00 HAP Accounting - 45 $27,988.00 Port/Sub Out - Payment 5 $6,570.68 Portability/Subsidy Out 5 $6,570.68 Transaction Type Summary Transaction Type Count Amount Check (CHK)19 $18,581.36 Total:53 $44,045.55 Count Amount Direct Deposit (DD)34 $25,464.19 Project Summary Program - Project Payments Deposits Housing Choice Vouchers - $43,939.75 $105.80 Total:$43,939.75 $105.80 Document Type Summary Document Type 05/06/2026 Payment - Check - M Zitzow Yes $105.80 Cleared: 1 $105.80 Uncleared: 0 $0.00 Total Deposits: 1 $105.80 Posted Deposits Control Date Document Description Cleared Amount 05/29/2026 Legal Services - HCV No $3,594.00 Cleared: 51 $40,345.75 Uncleared: 1 $3,594.00 Total Payments: 52 $43,939.75 05/01/2026 Port Out Payment May 26 Yes $1,822.92 05/18/2026 April 2026 Payroll services Yes $5,787.07 05/01/2026 Port Out Payment May 26 Yes $1,394.19 05/01/2026 Port Out Payment May 26 Yes $958.19 05/01/2026 HAP Util Payment May 26 Yes $51.00 05/01/2026 Port Out Payment May 26 Yes $1,212.19 05/01/2026 HAP Util Payment May 26 Yes $58.00 05/01/2026 HAP Util Payment May 26 Yes $34.00 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 3 6/3/2026 9:39:01 AM Printed by: Aann Christopherson 15/49 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers End of Report Total:53 $44,045.55 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 3 of 3 6/3/2026 9:39:01 AM Printed by: Aann Christopherson 16/49 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 4,713.00 4,713.00 3301 Admin Subsidy 5,934.00 17,365.00 65,000.00 (47,635.00)27% 3301.1 HAP Subsidy 36,165.00 183,894.00 515,000.00 (331,106.00)36% 3450.2 Revenue Recapture 3,552.48 3,552.48 3610 Investment Income (0062)5.74 26.29 26.29 3690 Other Revenue MISC 105.00 105.00 105.00 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 42,209.74 209,655.77 610,000.00 (400,344.23)34% EXPENSES 4130 Legal 3,594.00 3,594.00 (3,594.00) 4140 Staff Training 4,400.00 4,400.00 0% 4150 Travel 22.48 250.00 227.52 9% 4190 Other Admin Expenses (Apps, Service Charges)179.93 400.00 220.07 45% 4190.01 Manuals, Subscriptions 478.00 8,500.00 8,022.00 6% 4190.08 Consulting Fees 847.50 1,500.00 652.50 57% 4190.2 Management Fees-OTC 5,787.07 10,142.09 47,000.00 36,857.91 22% 4715.1 HAP Occupied Units 28,938.00 153,143.00 455,000.00 301,857.00 34% 4715.P HAP-Portability Out 6,306.00 28,785.00 60,000.00 31,215.00 48% 4716.P Port Out Admin Fee 264.68 1,168.72 2,400.00 1,231.28 49% TOTAL EXPENSES 44,889.75 198,360.72 579,450.00 381,089.28 34% SURPLUS (2,680.01)11,295.05 30,550.00 (19,254.95)37% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2026 Program: Housing Choice Vouchers Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 9:30:34 AM Printed by: Aann Christopherson 17/49 Period Amount Balance ASSETS 1111 Cash Unrestricted (1,624.21)125,253.24 1121 Fraud A/R (105.80)3,597.40 TOTAL ASSETS (1,730.01)128,850.64 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 950.00 2,588.00 TOTAL LIABILITIES 950.00 2,588.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2700 Inc & Exp Clearing (Current Year) 3,552.48 2700 Inc & Exp Clearing (Unclosed 2025) (20,236.00) 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) 921.00 1,966.00 2805 Restricted Net Position (Unclosed 2025) 37,136.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) (3,601.01)5,776.57 2806 Unrestricted Position (Unclosed 2025) 29,286.67 TOTAL SURPLUS (2,680.01)126,262.64 TOTAL LIABILITIES AND SURPLUS (1,730.01)128,850.64 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2026 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 9:30:33 AM Printed by: Aann Christopherson 18/49 Doc Num Voided Type 7595 No CHK 7596 No CHK 7597 No CHK 7598 No CHK 7599 No CHK 7600 No CHK 7601 No CHK 7602 No CHK 7603 No CHK 7604 No CHK 7605 No CHK 7606 No CHK 7607 No CHK 7608 No CHK 7609 No CHK 7610 No CHK 01000006210000 APR 2026 No INV 0100041004006 APR 2026 No INV 0100041101000 APR 2026 No INV 0100041152006 APR 2026 No INV 28057930688 APR 2026 No INV 99172153944 APR 2026 No INV Doc Num Voided Type No OP No OP No OP No OP No OP No OP No OP No OP No OP No OP No OP No OP 024 No CHK 0123 No CHK 1378 No CHK05/08/2026 Payment - Check Yes $444.35 05/18/2026 Payment - Check Yes $167.00 05/18/2026 Payment - Check Yes $250.66 05/27/2026 Payment - Online Payment Yes $144.37 05/29/2026 Payment - Online Payment No $400.00 05/20/2026 Payment - Online Payment Yes $204.83 05/21/2026 Payment - Online Payment Yes $284.22 05/07/2026 Payment - Online Payment Yes $400.00 05/09/2026 Payment - Online Payment Yes $804.19 05/04/2026 Payment - Online Payment Yes $300.00 05/06/2026 Payment - Online Payment Yes $660.00 05/02/2026 Payment - Online Payment Yes $474.00 05/02/2026 Payment - Online Payment Yes $20.00 05/01/2026 Payment - Online Payment Yes $425.91 05/01/2026 Payment - Online Payment Yes $194.86 Posted Deposits Control Date Document Description Cleared Amount 05/08/2026 Gas No $39.94 Cleared: 16 $33,021.04 Uncleared: 6 $518.50 Total Payments: 22 $33,539.54 05/05/2026 Water-Electric-Gas-Sewer Yes $303.66 05/08/2026 Gas No $30.52 05/05/2026 Water-Electric-Gas-Sewer Yes $251.45 05/05/2026 Water-Electric-Gas-Sewer Yes $250.66 05/29/2026 Maintenance materials No $43.49 05/05/2026 Water-Electric-Gas-Sewer Yes $284.22 05/29/2026 Solar Salt No $22.20 05/29/2026 Shampoo carpet - 104 Smith No $160.00 05/18/2026 Payroll Services, Supplies Yes $2,453.30 05/28/2026 Payment May 26 No $222.35 05/18/2026 Water-Gas-Sewer Yes $717.69 05/18/2026 MN Revenue Recapture HCV Yes $105.00 05/18/2026 Audit services 2025 Yes $2,400.00 05/18/2026 50% down materials furnace Yes $15,708.50 05/01/2026 Exterior door install-206 Holden Yes $755.43 05/18/2026 Maintenance supplies Yes $258.00 05/01/2026 Pest control Yes $1,798.00 05/01/2026 Radon system repairs Yes $427.00 05/01/2026 2026 72000990232000 Yes $969.00 05/01/2026 2025 PILOT Property Taxes Yes $6,299.13 Payment Document Description Cleared Amount 05/01/2026 Rental application fees Yes $40.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 3 6/3/2026 9:52:35 AM Printed by: Aann Christopherson 19/49 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing 1379 No CHK 0000631642 No MO 0000631642 No MO 18986-GNH No CHK 18987-GNH No CHK 19103-GNH No CHK 19104-GNH No CHK 19123-GNH No CHK 19124-GNH No CHK 22-123819937 No MO 22-124608918 No MO 22-124609061 No MO 55239866012 No MO Total:50 $42,285.09 Tenant Accounts 1 $222.35 Tenant Accounting - 1 $222.35 Tenant Accounting - 28 $8,745.55 Tenant Accounts 28 $8,745.55 Vendor Accounting Total 21 $33,317.19 Vendor Accounting - 6 $1,160.45 Vendor Accounting - 15 $32,156.74 Transaction Type Summary Transaction Type Count Amount Invoice (INV)6 $1,160.45 Total:50 $42,285.09 Check (CHK)26 $33,931.47 Money Order (MO)6 $2,880.79 Count Amount Online Payment (OP)12 $4,312.38 Project Summary Program - Project Payments Deposits Public Housing - Family $33,539.54 $8,745.55 Total:$33,539.54 $8,745.55 Document Type Summary Document Type Cleared: 27 $8,345.55 Uncleared: 1 $400.00 Total Deposits: 28 $8,745.55 05/27/2026 Payment - Money Order Yes $302.60 05/08/2026 Payment - Money Order Yes $972.63 05/01/2026 Payment - Money Order Yes $361.56 05/08/2026 Payment - Money Order Yes $58.00 05/08/2026 Payment - Check Yes $90.47 05/08/2026 Payment - Check Yes $90.47 05/08/2026 Payment - Check Yes $22.47 05/08/2026 Payment - Check Yes $22.47 05/08/2026 Payment - Check Yes $119.00 05/08/2026 Payment - Check Yes $119.00 05/01/2026 Payment - Money Order Yes $291.00 05/01/2026 Payment - Money Order Yes $895.00 05/18/2026 Payment - Check Yes $226.49 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 3 6/3/2026 9:52:35 AM Printed by: Aann Christopherson 20/49 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 5,095.00 30,660.00 42,000.00 (11,340.00)73% 3401.1 HUD Operating Subsidy 8,278.20 43,000.00 (34,721.80)19% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 (7,000.00)0% 3401.3 HUD Capital Funds-Project 15,708.50 23,834.50 35,000.00 (11,165.50)68% 3450.1 Revenue Recapture 12,520.10 12,520.10 3610 Interest Income (5673/0070)4.99 24.15 24.15 3690 Other Income (NSF, Late Fee, GR Support)148.00 5,234.20 21,000.00 (15,765.80)25% 3690.1 Water Charge Income 642.34 3,193.66 7,500.00 (4,306.34)43% 3690.2 Electric Charge Income 929.26 5,162.71 13,000.00 (7,837.29)40% 3690.3 Gas Charge Income 1,066.05 7,710.55 10,800.00 (3,089.45)71% 3690.31 Sewer Charge Income 752.40 3,696.99 7,500.00 (3,803.01)49% 3690.4 Other Tenant Charges (Maint)275.42 1,445.85 1,500.00 (54.15)96% TOTAL INCOME 24,621.96 101,760.91 188,300.00 (86,539.09)54% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 5,000.00 5,000.00 0% 4150 Travel 25.38 300.00 274.62 8% 4171 Audit 2,400.00 2,400.00 2,400.00 100% 4190 Other Admin Expenses (Reports, Apps)42.09 42.09 600.00 557.91 7% 4190.01 Manuals, Subscriptions 1,300.00 1,300.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 2,400.00 2,400.00 0% 4190.2 Management Fees-OTC 2,161.05 20,000.00 20,000.00 100% 4310 Water 661.28 2,715.77 7,500.00 4,784.23 36% 4320 Electric 1,045.64 3,477.96 13,000.00 9,522.04 27% 4330 Gas 1,208.83 6,087.91 10,800.00 4,712.09 56% 4331 Sewer 749.75 3,076.27 7,500.00 4,423.73 41% 4400 Maintenance - Tools & Equip 56.24 100.00 43.76 56% 4410 Maintenance - Labor 737.00 9,108.00 (9,108.00) 4420 Maintenance - Materials 1,199.17 9,395.71 10,000.00 604.29 94% 4430 Maintenance - Contracts 1,820.20 1,966.00 22,000.00 20,034.00 9% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 28,850.00 35,000.00 6,150.00 82% 4520 PILOT 6,299.13 6,299.13 6,034.00 (265.13)104% 4521 Assessments 969.00 969.00 1,050.00 81.00 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)75.00 75.00 0% 4600 Capital Fund Projects 15,708.50 23,834.50 35,000.00 11,165.50 68% TOTAL EXPENSES 35,001.64 118,303.96 183,259.00 64,955.04 65% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2026 Program: Public Housing Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 6/3/2026 9:44:12 AM Printed by: Aann Christopherson 21/49 SURPLUS (10,379.68)(16,543.05)5,041.00 (21,584.05)-328% www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 6/3/2026 9:44:12 AM Printed by: Aann Christopherson 22/49 Period Amount Balance ASSETS 1111 Cash (11,212.42)96,145.76 1114 Tenant Security Deposit Cash 49.56 10,974.58 1122 A/R Tenants (632.61)2,662.59 1122.1 Allowance for Doubtful Accts (200.00) 1123 A/R Deposits 400.00 400.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,200,932.46) 1400.6 Land 32,990.31 1400.7 Buildings 1,687,791.45 TOTAL ASSETS (11,395.47)629,833.06 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposits 451.65 11,376.67 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (1,467.44)358.04 TOTAL LIABILITIES (1,015.79)11,734.71 SURPLUS 2700 Income/Expense Clearing Account (98,087.27) 2700 Income/Expense Clearing Account (Current Year) (10,379.68)(16,543.05) 2700 Income/Expense Clearing Account (Unclosed 2025) (40,324.20) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,585.93 TOTAL SURPLUS (10,379.68)618,098.35 TOTAL LIABILITIES AND SURPLUS (11,395.47)629,833.06 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2026 Program: Public Housing Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 9:44:11 AM Printed by: Aann Christopherson 23/49 Doc Num Voided Type 1066 No CHK 1067 Yes CHK 1067 No VD 1068 No CHK 1069 No CHK 1070 No CHK 1071 No CHK 1072 No CHK 1073 No CHK 0200002351007 APR 2026 No INV 0200002371003 APR 2026 No INV 20141573 Connect Fee No INV Doc Num Voided Type 1206 No CHK 1268 No CHK 1269 No CHK 2476 No CHK 4553 No CHK 5657 No CHK 12646 No CHK 12647 No CHK 56.88 No CHK 006917-HAP No CHK Total:22 $15,403.64 Void Payment (VD)1 ($3,259.37) Invoice (INV)3 $421.52 Count Amount Check (CHK)18 $18,241.49 Project Summary Program - Project Payments Deposits Finding Home I LLC - $10,715.16 $4,688.48 Total:$10,715.16 $4,688.48 Document Type Summary Document Type Cleared: 10 $4,688.48 Uncleared: 0 $0.00 Total Deposits: 10 $4,688.48 05/01/2026 Payment - Check Yes $83.88 05/01/2026 Payment - Check Yes $396.00 05/26/2026 Payment - Check Yes $92.31 05/26/2026 Payment - Check Yes $750.00 05/26/2026 Payment - Check Yes $984.75 05/08/2026 Payment - Check Yes $950.00 05/15/2026 Payment - Check Yes $85.06 05/15/2026 Payment - Check Yes $42.48 05/01/2026 Payment - Check Yes $950.00 05/01/2026 Payment - Check Yes $354.00 Posted Deposits Control Date Document Description Cleared Amount 05/08/2026 Connect Fee Yes $16.11 Cleared: 11 $10,292.49 Uncleared: 1 $422.67 Total Payments: 12 $10,715.16 05/01/2026 Water/Sewer Yes $201.13 05/01/2026 Water/Sewer Yes $204.28 05/18/2026 Garbage services for April & Yes $406.08 05/18/2026 Repair vinyl siding Yes $60.00 05/18/2026 Financial audit services 2025 Yes $3,000.00 05/18/2026 Lawn care services May 2026 No $422.67 05/01/2026 2026 66000990117000 Yes $408.00 05/11/2026 PILOT 2025 Yes $3,190.83 05/01/2026 2025 PILOT Yes $3,259.37 05/01/2026 Wrong amount approved. Yes ($3,259.37) Payment Date Document Description Cleared Amount 05/01/2026 1/3 Down payment Yes $2,806.06 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 6/3/2026 8:57:51 AM Printed by: Aann Christopherson 24/49 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC End of Report Total:22 $15,403.64 Tenant Accounting - 10 $4,688.48 Tenant Accounts 10 $4,688.48 Vendor Accounting Total 12 $10,715.16 Vendor Accounting - 8 $13,553.01 Vendor Accounting Void 1 ($3,259.37) Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 3 $421.52 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 6/3/2026 8:57:51 AM Printed by: Aann Christopherson 25/49 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 5,300.00 21,734.00 55,450.00 (33,716.00)39% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 0.39 4.60 10.00 (5.40)46% 3690 Other Income (NSF, Late Fees)(76.00)100.00 (176.00)-76% 3690.4 Other Tenant Charges (Maint)360.00 360.00 TOTAL INCOME 5,300.39 22,022.60 57,660.00 (35,637.40)38% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4171 Audit 3,000.00 3,000.00 3,000.00 100% 4190 Administrative Expense 9.25 54.55 (54.55) 4190.06 Advertising/Marketing/Printing 633.78 750.00 116.22 85% 4310 Water 217.41 849.64 2,750.00 1,900.36 31% 4320 Electric (298.78)(185.99)750.00 935.99 -25% 4331 Sewer 188.00 752.00 2,500.00 1,748.00 30% 4410 Maintenance-Labor 60.00 60.00 2,000.00 1,940.00 3% 4420 Maintenance-Materials 670.98 3,000.00 2,329.02 22% 4430 Maintenance-Contracts 3,228.73 3,440.33 16,500.00 13,059.67 21% 4431 Garbage/Trash Removal 406.08 1,116.72 2,550.00 1,433.28 44% 4510 Insurance 5,460.47 6,000.00 539.53 91% 4520 PILOT (Payment in Lieu of Taxes)3,190.83 3,190.83 3,705.00 514.17 86% 4521 Property Taxes/Assessments 408.00 408.00 250.00 (158.00)163% 4580 Interest Expense (on Security Deposits)35.00 35.00 0% TOTAL EXPENSES 10,409.52 19,451.31 45,290.00 25,838.69 43% SURPLUS (5,109.13)2,571.29 12,370.00 (9,798.71)21% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2026 Program: Finding Home I LLC Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 8:35:43 AM Printed by: Aann Christopherson 26/49 Period Amount Balance ASSETS 1111 Cash (6,035.54)36,357.82 1114 Tenant Security Deposit Cash 6,964.70 1122 A/R Tenants (75.92)(1.71) 1400.5 Accumulated Depreciation (33,682.65) 1400.6 Land 13,500.00 1400.7 Buildings 1,456,410.28 TOTAL ASSETS (6,111.46)1,479,548.44 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 6,030.45 2240 Tenant Prepaid Rents (1,002.33)1,805.76 TOTAL LIABILITIES (1,002.33)7,836.21 SURPLUS 2700 Income/Expense Clearing Account 1,487,913.10 2700 Income/Expense Clearing Account (Current Year) (5,109.13)2,571.29 2700 Income/Expense Clearing Account (Unclosed 2025) (18,772.16) TOTAL SURPLUS (5,109.13)1,471,712.23 TOTAL LIABILITIES AND SURPLUS (6,111.46)1,479,548.44 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2026 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 6/3/2026 8:35:42 AM Printed by: Aann Christopherson 27/49 NOTICE OF PUBLIC HEARING HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY, MN TO CONSIDER THE SALE AND CONVEYANCE OF REAL PROPERTY NOTICE IS HEREBY GIVEN that the Board of Commissioners of the Housing and Redevelopment Authority of the Otter Tail County (the “HRA”), will conduct a public hearing on Wed., July 8, 2026, at 12:45 pm., or as soon thereafter as the matter can be considered, in the Dead Lake Room of the Otter Tail County Government Services Center, 515 West Fir Ave, Fergus Falls, MN, 56537, to consider the proposed sale and conveyance of certain real property identified by the following parcel numbers: 82000990253000, 82000990254000, 82000990255000. The terms and conditions of the proposed sale are on file and available for public inspection in the County Administration office located at the Government Services Center during normal business hours. All interested persons are invited to attend the meeting or submit written testimony prior to the hearing date. Written testimony must be submitted to the HRA at 500 West Fir Ave, Fergus Falls, MN 56537 or housing@ottertailcounty.gov, no later than 4:30 p.m. on July 2, 2026. Following the public hearing, the Board of Commissioners of the HRA will consider whether the sale is advisable. Amy Baldwin Executive Director, Otter Tail County HRA Publication Date: June 27, 2026 28/49 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _July 8, 2026__ BOARD MEETING DATE AGENDA ITEM # 5A Amy Baldwin 07/01/2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 335 Authorizing Sale of HRA Owned Property located at 205, 225 and 235 Eva Street, Vergas, Minnesota PROPOSED REQUEST/JUSTIFICATION As directed at the June 3, 2026, HRA Board meeting, staff contacted JRMH Holdings for clarification of their proposal for the development of HRA-owned lots located at 205, 225, and 235 Eva Street in Vergas. JRMH Holdings has proposed combining all three lots into a single parcel for the construction of one single-family home to be sold to an income-eligible buyer. Construction is anticipated to begin between fall 2026 and 2027. During follow-up discussions, the developer indicated that developing only the lots at 225 and 235 Eva Street is not feasible, due to smaller lot sizes and the challenging topography of the 235 Eva Street parcel, which significantly limits buildability. As a result, the developer stated that the project is not practical without including all three lots. JRMH Holdings is proposing to purchase all three lots for $6,600. Because JRMH Holdings’ proposal would utilize all three lots, it is the recommendation of staff to accept this proposal with the conditions listed in the Term Sheet. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 07/01/2026 ATTACHMENT LIST: Resolution No. 335 Exhibit A Term Sheet with JRMH Proposal FINANCIAL IMPLICATIONS: additional funds to HRA BUDGETED: YES X NO FUNDING: COMMENTS 29/49 RESOLUTION NO. 335 RESOLUTION APPROVING SALE OF PROPERTY AT 205, 225 AND 235 EVA STREET, VERGAS, MINNESOTA WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the "Authority”) purchased tax-forfeit property located at 205, 225 and 235 Eva Street, Vergas, MN in 2023 (the “Property”); and WHEREAS, the Authority has received two proposals to develop single family homes on one or all of the parcels; and WHEREAS staff has reviewed both proposals and determined that the proposal from JRMH Holdings is most consistent with the HRA’s objective of encouraging development of affordable housing; and WHEREAS, in accordance with Minnesota Statute 469.029, the Authority has properly advertised for a public hearing to be conducted on July 8, 2026, at 12:45 p.m. THEREFORE, IT IS HEREBY RESOLVED: 1. The Board approves the terms of sale outlined in Exhibit A to sell the property located at 205, 225 and 235 Eva Street, Vergas, MN in an “as is” condition to JRMH Holdings for a total purchase price of $6,600. 2. The Board further directs staff to prepare any and all documents necessary to effectuate the sale and closing of the Property. Upon the motion of_________________________, seconded by_____________________, and passed on a _________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 8th day of July, 2026. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 30/49 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov Exhibit A TERMS OF SALE 205 Eva Street, Vergas, MN PID: 82000990255000 225 Eva Street, Vergas, MN PID: 82000990254000 235 Eva Street, Vergas, MN PID: 82000990253000 • Sale price of each parcel is 25% of the pay 2026 Estimated Market Value for a total sale price of all three parcels at $6,600 • The single-family dwelling to be constructed will be sold to a household whose annual gross income does not exceed 115% of State Median Income • Development shall be in conformance with the attached proposal • Construction shall be complete within 2 years of execution of Purchase and Development Agreement 31/49 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Ottertail County HRA/CDA 500 Fir Ave Fergus Falls MN. 56537 To whom it may concern: JRMH Holdings would like to purchase lots 205,225 and 235 off of Eva Street in Vergas. These three lots are to be combined to make one buildable and usable lot. We will use fill from a lot that we own off of Diane street and place a 52x28 house along with a 26x26 attached garage on the new lot that currently encompasses Lot 205,225 and 235. The estimated sale price of the home will be 325,000 and we will follow current guideline income threshold limits when marketing the house and ensure the qualified buyer will meet these criteria. We will work with Minnesota Housing to facilitate the final sale. Time frame to begin constructipn will be between fall of 2026 and fall of 2027 or otherwise negotiated. Market Value of the home will be determined by the appraisal value and local market comparisons of like homes. Feel free to reach out if you have additional questions or concerns. We appreciate your consideration when selecting your buyer. Sincerely Josh R.M. Hanson P.O Box 9 Vergas MN. 56587 218-234-1685 . spankysstonehearth@gmaif.com 32/49 I j 1 t I I I ' 33/49 Project Plan: Describe the proposed project, scope summary, timeline and address the applicable above items. Application to Acquire Tax-Forfeited Parcel Developer's Name JRMH Holdings Mailing Address: (Street, City, State, Zip) P.O. Box 9 Vergas MN 56587 Cell: 218-234-1685 Work: ____________ _ Email: spankysstonehearth@gmail.com Parcel ID#: 82000990253000, 82000990254000, 82000990255000 Who will be responsible for improvements and maintenance after acquisition of parcel? Name: Josh Hanson Phone: 218-234-1685 Email: spankysstonehearth@gmail.com Please Include: * Building and site plans -New Construction * MF Projects: Proof of funding sources * If proposed project eliminates blight, please explain how the blight will be addressed, include pictures. * If proposed project includes construction of affordable "For Sale" housing, include estimated sale price and how you will ensure that the home is sold to a household that does not exceed 115% state median income. * If proposed project includes creation of affordable rental housing, please include proposed rent amounts. Rent Limits Homeownership 0 BR $1 ,226 Income Limits 5/2025 1 BR $1 ,314 1-2 I $116,900 3 BR $1,822 3+ I $134,435 4 BR $2,033 34/49 t-'rOJeCt t-'ro t-orma (Single Family Rehab of Existing & New Construction) Developer's Name IJRMH Holdings/ Josh Hanson I I Co-Developer: .__ ____________ _,Grey Cells are User Input uses Acquisition Costs: Acquisition: Land Acquisition: Buildings Total Acquisition: Site Improvement & Construction: Demolition Site Improvement Rehabilitation Construction Costs New construction Costs Construction Contingency Total Construction: Soft Costs: Building Permit, License & Fees Architect or Rehab Specialist -Specs/Estimates Engineering Acqu isiton Closing -Legal and Recording Fees Title Search & Title Insurance Survey Appraisal Builder's Risk and/or Casualty Insurance Carrying Costs -Real Estate Taxes Carrying Costs -Utilities Carrying Costs -Grounds Maintenance Carrying Costs -Other Seller Closing Costs Other Other Soft Cost Contingency Total Soft Costs: - I Total Development Cost: Estimated Sale Price (excluding closing costs) ,ver ,-,ro1ecr , ora, :sources Source of Development Funds: Construction Loan or 2nd Mortgage Owner/Investor Equity (Cash) Other Other White Cells are Automatically Calculated Values 6,600 - 6,600 - 15,000 - 303,665 10,000 328,665 1,200 - - 2,000 1,000 - 750 1,500 10,000 2,000 2,000 20,000 23,000 I 63,450 398,715 (3YlJ,715) 405.000 I 35/49..... I .cJ ' '° ~ ~ t,,> N <: I --s:i 'x 'I) ~ ... N vJ ½ "' _,... ~ 0 ~ :r: ~ - - / -,._ , .-------· OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION July 8, 2026 BOARD MEETING DATE AGENDA ITEM #5B Amy Baldwin June 30, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 336 Authorizing Execution of Engagement Letter and Contract for 2026-2028 Fiscal Year Audits PROPOSED REQUEST/JUSTIFICATION On May 18, 2026, the HRA issued a Request for Proposals (RFP) for audit services for fiscal years 2026–2028. Proposals were received from Abdo Solutions and Brady Martz prior to the June 8, 2026, submission deadline. Both firms have extensive experience providing audit services to Housing and Redevelopment Authorities and submitted comparable proposals that included audit services and presentation of the audit results to the Board. Brady Martz has served as the HRA's independent auditor since fiscal year 2021 and has developed a strong understanding of the HRA's programs, operations, and diverse funding sources, allowing for continuity and efficiency in the audit process. Summarization of Cost Recommendation: Staff recommends approval of proposal from Brady Martz. Abdo Solutions Brady Martz Fiscal Year 2026 Audit + Fees $18,000 $19,175 Single Audit Fee $ 6,000 $ 5,500 Total if Single Audit Required $24,000 $24,675 Fiscal Year 2027 Audit + Fees $19,500 $20,175 Single Audit Fee $ 6,100 $ 5,500 Total if Single Audit Required $25,600 $25,725 Fiscal Year 2028 Audit + Fees $21,000 $21,175 Single Audit Fee $ 6,200 $ 5,500 Total if Single Audit Required $27,000 $26,775 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 06/30/2026 ATTACHMENT LIST: Exhibit A Abdo Solutions Proposal Exhibit B Brady Martz Proposal Resolution No. 336 FINANCIAL IMPLICATIONS: BUDGETED: X YES NO FUNDING: HRA Levy, HUD Program Funds & Finding Home LLC COMMENTS 36/49 RESOLUTION NO. 336 RESOLUTION AUTHORIZING EXECUTION OF ENGAGEMENT LETTER AND CONTRACT FOR 2026-2028 FISCAL YEAR AUDITS WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) conducts annual financial audits in compliance with federal and state requirements; and WHEREAS, the Authority conducted a Request for Proposal (the “Audit RFP”) process to solicit interested parties to complete the annual audit for the 2026 through 2028 fiscal years; and WHEREAS, the Audit RFP was required by federal requirements; and WHEREAS, the Audit RFP was properly advertised in the Authority legal publication on May 8, 2026; and WHEREAS, two proposals were received by June 8, 2026; and WHEREAS, an Engagement Letter and Contract is typically executed between an auditor and the Authority; and WHEREAS, the Authority has determined that ________________________will complete the audit for 2026 - 2028. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Chair or Executive Director is authorized to execute the Engagement Letter and Contract by the selected party. Upon the motion of_____________________, seconded by______________________, and passed on a ________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 8th day of July, 2026. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 37/49 OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION July 8, 2026 BOARD MEETING DATE AGENDA ITEM #5D Tanya Westra June 30, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Call for Public Hearing related to the Annual Plan, 2027 Public Housing Capital Fund Plan, Definition of Significant Amendment, Proposed 2027 Public Housing Administrative and Continued Occupancy Plan and Lease Changes, Proposed 2027 Housing Choice Voucher Administrative Plan Changes PROPOSED REQUEST/JUSTIFICATION Each year the HRA is required to hold a public hearing regarding the Annual Plan (Strategic Goals & Initiatives), Public Housing Capital Fund Plan, Definition of Significant Amendment, Public Housing Administrative and Continued Occupancy Plan and Lease, and the Housing Choice Voucher Administrative Plan. In order to comply with HUD requirements, all proposed plan changes will be available to the public during the 45-day comment period which will begin on July 11, 2026 and end on August 24, 2026. Copies of the full Public Housing Admissions and Continued Occupancy Plan and the Housing Choice Voucher Administrative Plan will be made available for public review. Recommendation: Call for Public Hearing to be held at the September 8, 2026 regular board meeting. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 06/30/2026 ATTACHMENT LIST: Exhibit A Annual Plan (Clean and Markup) Exhibit B 2027 Capital Fund Plan Exhibit C Definition of Significant Amendment Exhibit D Proposed 2027 Public Housing ACOP & Lease Changes Exhibit E Proposed 2027 Housing Choice Voucher Admin. Plan Changes FINANCIAL IMPLICATIONS: N/A BUDGETED: YES NO FUNDING: N/A COMMENTS 38/49 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov EXHIBIT A OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2026 2027 ANNUAL PLAN I.Key components to the 2026 2027 Annual Plan. a. Proposed changes to the Housing Choice Voucher Program Administrative Policy. b. Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c. Proposed activity for the Public Housing program Capital Fund. In 20262027, capital improvements will include continued replacements of decks and light fixtures. Replacement of cabinetry, countertop and flooring as needed will take place at time of unit turnas needed. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative include the following: a. Maintain High Performer Status for the Scattered Site Public Housing Program. b. Complete necessary capital improvements to the properties to maintain and improve the condition of housing units. c. Adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. Maintain Standard Performer status for the Housing Choice Voucher Program, while strengthening procedures and accuracy to obtain High Performer status with 2026 file actionsReceive High Performer status for the Housing Choice Voucher Program and continue to strengthen procedures and accuracy. f. Administer the Bring It Home Rental Assistance Program. e. . f.g. Adopt an updated Administrative Plan aimed at utilizing all federal funds as efficiently as possible. g.Seek funding for additional rental assistance programs to serve target special populations including but not limited to foster youth, veterans, people without a home, and others as identified by the county. h.Administer the Otter Tail County Housing Trust Fund to rehabilitate existing owner occupied and rental properties. i. Close out Small Cities Development Program Grant in Pelican Rapids h.j. Administer Small Cities Development Program in New York Mills (if awarded). i. Administer the Small Cities Development Program Grant to complete owner occupied and commercial rehabilitation in Pelican Rapids. j. Apply to MN DEED on behalf of the City of New York Mills for the Small Cities Development Program Grant for owner occupied, rental and/or commercial rehabilitation. k. Continue programs to enable homeownership including down payment assistance and first-time home buyer programs. l. Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a.Administer the Otter Tail County Housing Trust Fund for activities such as rental assistance, down payment assistance, rehabilitation, and/or new construction. a.b. Construct six units of affordable senior housing in New York Mills. b. If adequate funding is secured,begin construction of six affordable senior housing units in New York Mills. 39/49 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 c. If awarded funding through MN Housing, construct and sell single family homes in Pelican Rapids, Parkers Prairie and New York Mills c. Formalize a program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. Construct and sell three homes in Parkers Prairie utilizing MN Housing Impact Funds. d. Begin construction on two homes in either New York Mills or Pelican Rapids utilizing MN Housing Impact Funds. e. Administer a program to demolish blighted residential structures. d.f. Build and strengthen partnerships with area agencies to develop and support collaborative projects and initiatives that advance shared goals. 40/49 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov EXHIBIT A OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2027 ANNUAL PLAN I.Key components to the 2027 Annual Plan. a.Proposed changes to the Housing Choice Voucher Program Administrative Policy. b.Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c.Proposed activity for the Public Housing program Capital Fund. In 2027, capital improvements will include continued replacements of decks and light fixtures. Replacement of cabinetry, countertop and flooring will take place at time as needed. II.Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative –“Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative include the following: a.Maintain High Performer Status for the Scattered Site Public Housing Program.b.Complete necessary capital improvements to the properties to maintain and improve the condition of housing units.c.Adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program.d.Partner with area agencies to offer all rental assistance participants programs and information onbudgeting, caring for rental property and homeownership.e.Receive High Performer status for the Housing Choice Voucher Program and continue to strengthen procedures and accuracy.f.Administer the Bring It Home Rental Assistance Program. g.Adopt an updated Administrative Plan aimed at utilizing all federal funds as efficiently as possible.h.Seek funding for additional rental assistance programs to serve target special populationsincluding but not limited to foster youth, veterans, people without a home, and others as identifiedby the county.Administer the Otter Tail County Housing Trust Fund to rehabilitate existing owner occupied and rental properties.i.Close out Small Cities Development Program Grant in Pelican Rapids j.Administer Small Cities Development Program in New York Mills (if awarded).k.Continue programs to enable homeownership including down payment assistance and first-timehome buyer programs.l.Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a.Administer the Otter Tail County Housing Trust Fund for activities such as rental assistance,down payment assistance, rehabilitation, and/or new construction.b. Construct six units of affordable senior housing in New York Mills.c.Construct and sell three homes in Parkers Prairie utilizing MN Housing Impact Funds. d.Begin construction on two homes in New York Mills or Pelican Rapids utilizing MN HousingImpact Funds. e.Administer a program to demolish blighted residential structures.f.Build and strengthen partnerships with area agencies to develop and support collaborative projects and initiatives that advance shared goals. 41/49 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Year l 2026 Year 2 2027 Year 3 2028 Year 4 2029 Year 5 2030 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $8,000.00 $8,000.00 $5,000.00 $9,500.00 $15,000.00 $3,000.00 $21,500.00 $3,500.00 $3,500.00 $7,500.00 $24,000.00 $24,000.00 $24,000.00 $24,000.00 $42,500.00 $42,500.00 $43,500.00 $43,500.00 $43,500.00 MN 177 Otter Tail County HRA Unit Update Replace Light Fixtures Capital Fund Five Year Action Plan 2026-2030 EXHIBIT B Total Replace deck, stairs and railings Furnace Replacement Operations 42/49 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Setvices Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov EXHIBIT C DEFINITION OF SIGNIFICANT AMENDMENT OR MODIFICATION TO THE CAPITAL FUND PLAN A significant amendment or modification to the Capital Fund 5 Year Plan, which would require a public hearing, is hereby defined as follows: • The addition of a new work activity, the amount of which would exceed $50,000. • A demolition, disposition, homeownership, Rental Assistance Demonstration conversion, Capital Fund financed development or mixed finance proposal. Emergencies caused by fire, water or casualty loss scenarios that impact the hearth and safety of the residents, and which require immediate remediation are excluded from the significant amendment or modification definition. 43/49 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Proposed Admission and Continued Occupancy Plan Changes for the Public Housing Program Chapter 3 ELIGIBILITY 3-I.L. ABSENT FAMILY MEMBERS Definitions of Temporarily and Permanently Absent PHA Policy Generally, an individual who is or is expected to be absent from the public housing unit for 180 30 consecutive days or less is considered temporarily absent and continues to be considered a family member. Generally, an individual who is or is expected to be absent from the public housing unit for more than 180 30 consecutive days is considered permanently absent and no longer a family member. Exceptions to this general policy are discussed below. Absent Head, Spouse, or Cohead PHA Policy An employed head, spouse, or cohead absent from the unit more than 180 30 consecutive days due to employment will continue to be considered a family member. Individuals Confined for Medical Reasons PHA Policy An individual confined to a nursing home or hospital on a permanent basis is not considered a family member. When a family member is or will be absent from the home for more than 30 calendar days because of hospitalization or in-patient treatment, the family will be expected to provide written documentation requesting approval from the PHA for the extended absence to avoid being given a written notice of lease termination. This absence cannot exceed 180 consecutive days Family Members Permanently Confined for Medical Reasons If a family member is confined to a nursing home or hospital on a permanent basis, that person is no longer considered a family member and the income of that person is not counted PHA Policy An individual confined to a nursing home or hospital on a permanent basis is not considered a family member. The PHA will request verification of the family member’s permanent absence from a responsible medical professional. If the responsible medical professional cannot provide a determination, the person will be considered temporarily absent. If the family certifies that the family member is confined on a permanent basis, they may present, and the PHA will consider any additional documentation or evidence. EXHIBIT D 44/49 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY (!) EQUAL HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Return of Permanently Absent Family Members PHA Policy The family must request PHA approval for the return of any adult family members that the PHA previously determined to be permanently absent. The individual is subject to the eligibility and screening requirements discussed elsewhere in this chapter. Chapter 13 LEASE TERMINATIONS 13-III.C. OTHER AUTHORIZED REASONS FOR TERMINATION [24 CFR 966.4(l)(2) and (5)(ii)(B)] HUD authorizes PHAs to terminate the lease for reasons other than those described in the previous sections. These reasons are referred to as “other good cause.” Family Absence from Unit [24 CFR 982.551(i)] It is reasonable that the family may be absent from the public housing unit for brief periods. However, the PHA needs a policy on how long the family may be absent from the unit. Absence in this context means that no member of the family is residing in the unit. PHA Policy The family must supply any information or certification requested by the PHA to verify that the family is living in the unit, or relating to family absence from the unit, including any PHA-requested information or certification on the purposes of family absences. The family must cooperate with the PHA for this purpose. The family must promptly notify the PHA when all family members will be absent from the unit for an extended period. An extended period is defined as any period greater than 30 calendar days. In such a case promptly means within 10 business days of the start of the extended absence. If a family is absent from the public housing unit for more than 180 30 consecutive days, and the family does not adequately verify that they are living in the unit, the PHA will terminate the lease for other good cause. Abandonment of the unit. If the family appears to have vacated the unit without giving proper notice, the PHA will follow state and local landlord-tenant law pertaining to abandonment before taking possession of the unit. If necessary, the PHA will secure the unit immediately to prevent vandalism and other criminal activity. This list does not include regulatory changes required by HUD. 45/49 Proposed Lease Changes for the Public Housing Program Effective 1/01/2027 5. OCCUPANCY: (page 3) The Resident must live in the dwelling unit and the dwelling unit must be the only place of residence. The Resident shall not be absent from the unit for more than 7 30 consecutive calendar days without receiving the agreement of the Landlord. If a family member will be absent from the home for more than 30 calendar days, the family will be expected to provide written documentation requesting approval from the PHA for the extended absence to avoid being given a written notice of lease termination. This absence cannot exceed 180 consecutive days. The Resident must occupy the dwelling unit at least twelve months of the year. The Resident shall use the premises as a private dwelling for himself or herself and the persons named in of this Lease, with the exception of minor children born into the household during this tenancy and shall not permit its use for any other purpose without the written permission of the Landlord. 12. MAINTENANCE: (page 6) The Resident Agrees To: g. Not park unregistered or un-licensed vehicles on the property or park any vehicle in an unauthorized location (such as on the lawn). Tenants should be ready to supply the Housing Authority a copy of their car registration and licenses if requested. The vehicle must have a valid license plate and current license tabs in accordance with Minnesota State and local ordinances. The vehicle must be in operable condition and be able to run at all times. Otter Tail County HRA reserves the right to tow all vehicles without notice if they present a hazard or otherwise jeopardize the safety of others. In the event that a Tenant’s vehicle does not meet the requirements of this procedure OT County HRA will tow the Tenant’s vehicle at the owner’s expense 29. BEDBUG PEST CONTROL POLICY: (page 13) The Otter Tail County Housing Authority recognizes the potential problems that can arise out of bedbug pest or vermin infestations in public housing. Accordingly, the Otter Tail County Housing Authority adopts this policy in an effort to minimize bedbug pest or vermin infestations in public housing and other owned affordable housing. The entire policy is attached to this lease. ATTACHMENTS TO THE LEASE (page 15) G. Bedbug Pest Control Policy “Attachment F” (page 30) Otter Tail County Public Housing Agreement Entering a Tenants Rental Unit Children under the age of 18 will not be left at home alone during an inspection. An adult will be in the rental unit with children at all times. If no adult is present the inspection cannot be done and will be rescheduled. Arrangements must be made to have an adult present or no children in the rental unit alone during the inspection. If an inspection or maintenance repair is scheduled and a child is home alone and the inspection/maintenance repair needs to be rescheduled the tenant will be charged for a “Missed Appointment” and charged a fee of $50.00. 46/49 Attachment "G" (page 31-32) Bedbug Policy Pest Control Policy The Otter Tail County Housing Authority recognizes the potential problems that can arise out of bedbug pests and vermin infestations in public housing. Accordingly, the Otter Tail County Housing Authority adopts this policy in an effort to minimize bedbug pests and vermin infestations in public housing and other owned affordable housing. HOUSING AUTHORITY'S RESPONSIBILITIES A. Management 1. The Otter Tail County Housing Authority shall provide training to appropriate staff members regarding the identification, prevention, and eradication of bedbugs pests and vermin. 2. The Otter Tail County Housing Authority shall make efforts to educate new and existing residents on methods that may be utilized in order to prevent and detect bedbugs pests and vermin. Such efforts may include written handouts distributed to all residents and public workshops for residents to attend (See sample handout attached to this policy). 3. The Otter Tail County Housing Authority will keep a qualified pest control company under contract so they can be called on an "as needed" basis if internal staff are inadequate to deal with a bedbug pests and vermin infestation. 4. The Otter Tail County Housing Authority shall keep written records of reports and incidents of bedbug pests and vermin infestation. Said records shall identify the dates, times and places of such reports or incidents. B. Inspections 1. If a resident reports the existence of bedbugs pests and vermin in his or her unit, the Otter Tail County Housing Authority shall within 24 hours make contact with the resident, provide the resident with information about control and prevention of bedbugs pests and vermin and discuss measures the resident may be able to take in the unit before an inspection is performed. 2. Following a report of bedbugs, the Otter Tail County Housing Authority or a qualified third party trained in bedbug pests and vermin detection shall inspect the dwelling unit to determine if bedbugs pests and vermin are present. It is critical that inspections be conducted by trained staff or third-party professionals. Low level infestations may escape visual detection. For this reason, multiple detection tools, such as monitors containing attractants and canine detection may be utilized. The inspections shall occur within three business days of the resident report when possible. 3. The inspection shall cover the unit reporting the infestation and no less than the adjoining apartment in a duplex or surrounding apartments consisting of the units above, below, left and right in a multifamily building if these units exist. 4. If the initial inspection confirms· the presence of bedbugs pests and vermin, the Otter Tail County Housing Authority will contact a licensed pest control company to treat the infestation. The length, method and extent of the treatment will depend on the severity and complexity of the infestation, and the level of cooperation of the residents. The resident may expect treatment to begin within five days of the inspection, though depending on the form of treatment and/or the availability of the contractor, this· may not be possible. Residents should be advised that treatment may take several weeks and possibly several applications. 5. If an infestation is suspected but cannot be verified, the Otter Tail County Housing Authority will re-inspect the unit(s) periodically over the next several months. 6. If licensed pest control companies are unattainable within three calendar days, the Otter Tail County Housing Authority shall retain documentation of the efforts to obtain qualified services. 47/49 C. Additional Considerations 1. The Otter Tail County Housing Authority will offer residents a service of inspection and/or non- chemical treatment of household items upon resident move-in and inspection and/or non-chemical treatment of used furniture if staff time and property budgets allow. Residents may voluntarily use such services, but the Otter Tail County Housing Authority will not require residents to do so. When offered, these services or products will be provided at the Otter Tail County Housing Authority's expense. 2. The Otter Tail County Housing Authority will not charge a resident to cover the cost of bedbug pests and vermin treatment if they or a guest are responsible for the infestation; such as they brought furniture in that was infested with bedbugs, they came with them from a previous residence. such costs shall be covered by the Otter Tail County Housing Authority. The only exception to this rule is if material supplied by the Otter Tail County Housing Authority to the resident to combat bedbugs or the possibility of bedbugs is lost or damaged due to an action by a resident or his or her guest. RESIDENT RESPONSIBILITIES 1. Under the terms of the Otter Tail County Housing Authority's standard lease agreement, residents are required to "report any problem with infestation." Accordingly, residents are strongly encouraged to report any suspected problems with bedbug pests and vermin infestation immediately. Residents are the first line of defense against bedbugs pests and vermin. Further, any willful failure on the part of a resident to report a bedbug pests and vermin infestation may result in adverse action taken against the resident, up to and including eviction. A resident reporting bedbugs may expect expeditious response and attention by the Otter Tail County Housing Authority, but should be advised that inspection and, if necessary, treatment of bedbugs pests and vermin may take time to schedule. 2. Since clutter is a friend of bedbugs pests and vermin, residents will keep clutter in their homes to an absolute minimum. 3. Residents are required to cooperate with the treatment efforts by allowing for heat treatment of clothing and furniture and refraining from placing infested furniture or other items in common areas such as hallways. Residents will not be reimbursed the cost of any additional expense to the household, such as the purchase of new furniture, clothing or cleaning services. 4. Residents can easily unintentionally bring bedbugs pests and vermin onto the property when returning from a trip or bringing property into their homes. Therefore, residents will check their luggage and clothes whenever they return home from taking a trip and examine any secondhand items before bringing them home. CURRENT MAINTENANCE CHARGES (page 36) Maintenance Charges are as follows: If you require work to be done by the maintenance person due to damage caused by you or your family, the hourly rate will be $30 $40 per hour, with a minimum charge of one half-hour. Also, a maintenance service charge of $25 in addition to the hourly rate. If the Contractor is called because of something not caused by you, there will be no charge. When you move out, if you leave items behind or leave without cleaning the rental unit, you will be charged at the same rate of $30 $40 per hour. If items need to be taken to the landfill you will be charged for the landfill fee plus a maintenance charge of $25.00 per trip and the hourly rate 48/49 EXHIBIT E Proposed Administrative Plan Changes for the Housing Choice Voucher Program 1. The Interim reexamination Calculation may change if HOTMA (Housing Opportunity Through Modernization Act) goes into effect. Current policy states: Interim reexamination will be calculated when earned income increases by $200 or more per month. If HOTMA goes into effect the policy could change to PHAs must not process interim reexaminations for income increases that result in less than a 10 percent increase in annual adjusted income. PHAs must conduct an interim reexamination of family income when the PHA becomes aware that the family’s adjusted income has changed by an amount that the PHA estimates will result in an increase of 10 percent or more in adjusted income, with the following exceptions: PHAs may not consider any increases in earned income when estimating or calculating whether the family’s adjusted income has increased, unless the family has previously received an interim reduction during the same reexamination cycle; and PHAs may choose not to conduct an interim reexamination during the last three months of a certification period if a family reports an increase in income within three months of the next annual reexamination effective date. 2. Family Absence from the Unit - If the family is absent from the unit for more than 30 consecutive calendar days, the family’s assistance will be terminated. Notice of termination will be sent in accordance with Section 12-II.F. Family absence from the unit for more than 30 days may be considered in cases of hospitalization or in patient treatment, but must be approved in writing by the PHA but cannot exceed 30 consecutive days Current Policy states that if the family is absent from the unit for more than 180 consecutive calendar days, the family’s assistance will be terminated. Notice of termination will be sent in accordance with Section 12-II.F. This list does not include regulatory changes required by HUD 49/49 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY (!) EQUAL HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov