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Community Development Agency - CDA-Packet-06-03-2026 Supporting Documents - 06/03/2026
OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN June 3, 2026 | 11:00 am Commissioners may participate in the meeting by interactive technology. 1.Call to Order 2.Approval of Agenda 3.Approval of Consent Agenda A.May 6, 2026 Regular Meeting Minutes B.April 2026 Financial Reports 4.Reports and Presentations A.Director Status Report B.Committee Reports •Housing and Development •Workforce Support and Digital Equity •Business Development C.‘On the Map’ Report •Placer.AI report D.Board Member Updates 5.Regular Business A.Consider accepting general construction bid for Vine Street rehabilitation B.Community Growth Partnership Grant Application: Fergus Falls Housing Needs Analysis 6.Discussion and Communications A.Refreshed OTC Works strategy B.Opportunity Zones 2.0 C.2027 Budget D.Other Communications E.Upcoming Meetings: a. Wednesday, July 1 at 11:00 am, Otter Tail Lake Room, Government Services Center with HRA Board meeting beginning at 12:45 pm 7. Adjourn 1/49 2/49 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 May 6, 2026 Call to Order The Otter Tail County Community Development Agency convened at 11:00 am, Wednesday, May 6, 2026. Sean Sullivan, CDA Treasurer/Acting Chair led the meeting. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson 11:18 thru 11:37 Dena Johnson x Val Martin x Kurt Mortenson x Betsy Roder x Heidi Samuelson x Bob Schempp Jr. x Dave Schornack x Sean Sullivan x Staff: Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Bernstetter, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Aann Christopherson, HRA Accountant x Paula Grunewald, HRA Administrative Assistant x Others: none 2. Approval of Agenda The agenda was to stand as presented 3. Approval of Consent Agenda Motion by Dena Johnson, second by Kurt Mortenson to approve the Consent Agenda. Roll call vote was taken: Dena Johnson, Kurt Mortenson, Betsy Roder, Heidi Samuelson and Sean Sullivan all yes, and Dave Schornack not voting. Motion passed unanimously. 4. Reports and Presentations A/B. Director’s Status Report/Committee Reports Sarah Bernstetter, Project Manager discussed the County Housing Profile prepared by Minnesota Housing Partnership. Workforce Support Strategy / OTC Works o Project Manager-Workforce Navigator position has been offered. 3/49 OTTERTAIL COUNTY -MINNESOTA o Convened a group of employers, education partners and other workforce stakeholders to create a workforce strategy discussion to provide feedback and thoughts on a refresh to the OTC Works strategy. Childcare o Groundbreaking event for the PioneerCare led Channing Childcare project. o Applied for $10,000 grant to West Central Initiatives to continue contracting with our Child Care Project Managers. Business Development o National Small Business Week is May 3-9. Ava Hastings will be our summer intern, starting on May 18. C. On the Map Report Sarah Bernstetter, Project Manager, presented the 1st Quarter Placer.ai report. D. Board Member Updates - none 5. Regular Business Items A. Community Growth Partnership Grant Application: City of Pelican Rapids The City of Pelican Rapids is seeking a grant in the amount of $25,000 to further support the Business Façade Improvement Program to enhance their store fronts. Matching funds for this request would be provided by Pelican Rapids EDA. The application was reviewed by the Business Development Committee, who provided a recommendation to approve the application. Motion by Dena Johnson, second by Kurt Mortenson to approve the City of Pelican Rapids Community Growth Partnership Grant in the amount of $25,000 supporting the Pelican Rapids Business Façade Improvement Program. Roll call vote was taken: Dena Johnson, Kurt Mortenson, Betsy Roder, Heidi Samuelson and Sean Sullivan all yes, Dave Schornack not voting. Motion passed unanimously. 6. Discussion and Communications A. Project Update: Vine Street Rehabilitation Approved purchase price: $4,372.18 by OTC Board of Commissioners. Paperwork submitted to the State of Minnesota. Clean out of property has been tentatively scheduled, low bid was from Kildal Construction LLC, contract to be awarded pending receipt of property deed. Two bids for the kitchen were received from Cornerstone and Fergus Home & Hardware, with contract to be awarded upon receipt of property deed. Anticipate bids for General Contracting work at June CDA meeting. B. Other Communications - None C. Upcoming meeting: Wednesday, Wednesday, June 3, 2026 at 11:00 am, Otter Tail Lake Room, Government Services Center with HRA Board meeting at 12:45 pm. 7. Adjourned 4/49 PctReportCode1 9:12:52AM csteinbach 04/2026 04/2026Cash 8% 04/2026War# 8 Char Invoice# Description Copyright 2010-2025 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 10,920.00 912,000 1,080.00Per Diem 1,080.00 COM 4/14/2026 90.00 200502 3/19/26 CDA - PER DIEM COM 4/14/2026 90.00 307718 3/9/26 CDA - PER DIEM COM 4/14/2026 90.00 307722 4/1/26 CDA - PER DIEM COM 4/14/2026 90.00 307717 3/9/26 CDA - PER DIEM COM 4/14/2026 90.00 307721 4/1/26 CDA - PER DIEM COM 4/14/2026 90.00 200504 4/1/26 CDA - PER DIEM COM 4/14/2026 90.00 200504 3/17/26 CDA - PER DIEM COM 4/14/2026 90.00 307718 4/1/26 CDA - PER DIEM COM 4/14/2026 90.00 200502 4/1/26 CDA - PER DIEM COM 4/14/2026 90.00 307722 3/9/26 CDA - PER DIEM COM 4/14/2026 90.00 307721 3/17/26 CDA - PER DIEM COM 4/14/2026 90.00 307719 3/19/26 CDA - PER DIEM 23-705-000-0000-6240 5,000.00 05,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 4,375.00 135,000 625.00Membership Dues 625.00 COM 4/14/2026 125.00 200340 12654-26 2026 MAPCED DUES COM 4/14/2026 500.00 200340 12868-26 2026 MAPCED DUES 23-705-000-0000-6242 2,000.00 02,000 0.00Registration Fees 0.00 23-705-000-0000-6266 1,400.00 01,400 0.00Audit Cost 0.00 23-705-000-0000-6290 350,000.00 0350,000 0.00Contracted Services.0.00 23-705-000-0000-6330 3,301.35 63,500 198.65Mileage198.65 COM 4/14/2026 58.00 307722 4/1/26 CDA - MILEAGE COM 4/14/2026 55.10 200504 3/17/26 CDA - MILEAGE COM 4/14/2026 58.00 200502 4/1/26 CDA - MILEAGE COM 4/14/2026 27.55 307718 4/1/26 CDA - MILEAGE 23-705-000-0000-6331 3,000.00 03,000 0.00Travel Expenses 0.00 23-705-000-0000-6333 5,000.00 05,000 0.00Meeting/Event Costs 0.00 23-705-000-0000-6355 4,000.00 04,000 0.00Liability Insurance 0.00 23-705-000-0000-6369 51,000.00 0051,000.00Miscellaneous Charges 51,000.00 J/E 4/30/2026 51,000.00MMB APPLICATION - BONGARDS 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 23-705-000-7001-6828 5,000.00 05,000 0.00Site Development (TIF)0.00 706 NON SPECIAL BENEFIT LEVY PROGRAMMING ...952,903.65 52,903.65595,900.00 542,996.35 ECONOMIC DEVELOPMENT/TOURISM 952,903.65 52,903.65595,900.00 542,996.35 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference04/2026 - 04/2026 - PROGRAM DEPT 5/6/2026 000 705 Actual ForType2026 BUDGET EXPENDITURE GUIDELINE - DETAIL MTD Otter Tail County Auditor 5/49 EAt PctReportCode1 9:12:52AM csteinbach 04/2026 04/2026Cash 8% 04/2026War# 8 Char Invoice# Description Copyright 2010-2025 Integrated Financial Systems 000 ... 23-706-000-0000-6240 500.00 05000.00Publishing & Advertising 0.00 23-706-000-0000-6290 18,500.00 820,000 1,500.00Contracted Services 1,500.00 COM 4/28/2026 1,500.00 200773 04/13/26 PLEDGE FOR SBDC MATCHING FUNDS 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6670 4,372.18 004,372.18Site Acquisition 4,372.18 AUD 4/17/2026 4,372.18 200557 4/17/26 PURCHASE OF 1209 S VINE ST 23-706-807-0000-6825 24,000.00 024,000 0.00Down Payment Assistance 0.00 23-706-807-0000-6830 32,150.88 2040,000 7,849.12Housing Rehabilitation 7,849.12 COM 4/28/2026 7,849.12 200750 1085 LABOR TO INSTALL NEW WINDOWS 23-706-807-0000-6832 200,000.00 0200,000 0.00Loan Assistance Program 0.00 ...11,500.00 1,500.00120,500.00 119,000.00 SPECIAL ALLOCATION HOUSING PROGRAM 512,221.30 12,221.30264,000.00 251,778.70 NON SPECIAL BENEFIT LEVY PROGRAMMING 413,721.30 13,721.30384,500.00 370,778.70 COMMUNITY DEVELOPMENT AUTHORITY 766,624.95 66,624.95980,400.00 913,775.05 766,624.95 66,624.95980,400.00 913,775.05 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference04/2026 - 04/2026 PROGRAM - PROGRAM DEPT FUND Final Totals 20 Accounts 5/6/2026 000 807 706 23 Actual ForType2026 BUDGET EXPENDITURE GUIDELINE - DETAIL MTD Otter Tail County Auditor 6/49 EAt Pct 22 Accounts 9:14:03AM csteinbach 01/2026 04/2026Cash 23 COMMUNITY DEVELOPMENT AUTHORITY 04/2026 Copyright 2010-2025 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 6140 PER DIEM 7,680.00 361,080.00 4,320.00 6240 PUBLISHING & ADVERTISING 5,000.00 00.00 0.00 6241 MEMBERSHIP DUES 775.00 85625.00 4,225.00 6242 REGISTRATION FEES 1,605.00 200.00 395.00 6266 AUDIT COST 383.00 730.00 1,017.00 6290 CONTRACTED SERVICES.350,000.00 00.00 0.00 6330 MILEAGE 2,265.87 35198.65 1,234.13 6331 TRAVEL EXPENSES 2,363.34 210.00 636.66 6333 MEETING/EVENT COSTS 4,695.02 60.00 304.98 6355 LIABILITY INSURANCE 323.00 1080.00 4,323.00 6369 MISCELLANEOUS CHARGES 51,053.20 051,000.00 51,053.20 6822 COMMUNITY GROWTH PARTNERSHIP GRANT 200,000.00 00.00 0.00 6828 SITE DEVELOPMENT (TIF)4,874.78 30.00 125.22 6829 IMPACT FUND EXPENSES 243.72 00.00 243.72 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 6240 PUBLISHING & ADVERTISING 500.00 00.00 0.00 6290 CONTRACTED SERVICES 17,939.00 101,500.00 2,061.00 6333 MEETING/EVENT COSTS 549.42 00.00 549.42 6822 COMMUNITY GROWTH PARTNERSHIP GRANT 100,000.00 00.00 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 6670 SITE ACQUISITION 4,372.18 04,372.18 4,372.18 6825 DOWN PAYMENT ASSISTANCE 8,880.00 1370.00 32,880.00 6830 HOUSING REHABILITATION 32,150.88 207,849.12 7,849.12 6832 LOAN ASSISTANCE PROGRAM 199,954.00 00.00 46.00 ...67,877.91 1152,903.65 528,022.09 ECONOMIC DEVELOPMENT/TOURISM 67,877.91 1152,903.65 528,022.09595,900.00 ...2,610.42 21,500.00 117,889.58 SPECIAL ALLOCATION HOUSING PROGRAM 45,147.30 1712,221.30 218,852.70 NON SPECIAL BENEFIT LEVY PROGRAMMING 47,757.72 1213,721.30 336,742.28384,500.00 COMMUNITY DEVELOPMENT AUTHORITY 980,400.00 115,635.63 1266,624.95 864,764.37 12 66,624.95 115,635.63 980,400.00 864,764.37 Page 2 Report For: ToReport Basis: FUND Percent of Year: Actual For Account Description Actual For BDGT - ACT Difference01/2026 - 04/2026 - - - TOTAL TOTAL - TOTAL - - TOTAL TOTAL TOTAL Final Totals 5/6/2026 33 EXPENDITURE GUIDELINE - YTD SUMMARY 12,000.00 5,000.00 5,000.00 2,000.00 1,400.00 350,000.00 3,500.00 3,000.00 5,000.00 4,000.00 0.00 200,000.00 5,000.00 0.00 500.00 20,000.00 0.00 100,000.00 0.00 24,000.00 40,000.00 200,000.00 595,900.00 120,500.00 264,000.00 2026 BUDGET Otter Tail County Auditor 7/49 DATE: May 28, 2026 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: The Census Bureau recently issued its 2025 population estimates. Here are the estimates from the larger Otter Tail communities, with the percentage of growth: Annual Estimates of the Resident Population for Incorporated Places: April 1, 2020 to July 1, 2025 Geographic Area Population Estimate (as of July 1) 2020 2021 2022 2023 2024 2025 % growth Battle Lake city, Minnesota 858 862 867 909 913 930 8% Fergus Falls city, Minnesota 14,104 14,121 14,187 14,234 14,261 14,246 1% Henning city, Minnesota 857 860 863 861 860 859 0% New York Mills city, Minnesota 1,352 1,352 1,357 1,358 1,479 1,481 10% Ottertail city, Minnesota 641 660 690 711 723 734 15% Parkers Prairie city, Minnesota 1,020 1,017 1,024 1,030 1,031 1,031 1% Pelican Rapids city, Minnesota 2,596 2,590 2,601 2,602 2,597 2,608 0% Perham city, Minnesota 3,524 3,608 3,645 3,686 3,718 3,746 6% Vergas city, Minnesota 343 345 350 353 355 370 8% Workforce Support Strategy / OTC Works: Workforce Project Manager, Paige Carlson, starts on June 1. She has a strong background in HR and non-profit work. She will jump in with implementing the refreshed workforce strategy, Empowered Worker Program and deployment of Growing Careers grant, and employer engagement. Child Care: Otter Tail County was awarded an additional $10,000 in funding from West Central Initiative to continue contracting with our Child Care Project Managers with a focus on provider and center retention, provider outreach, and development of a countywide child care fund. Miscellaneous: Staff is meeting with city staff for individualized community development check-ins to discuss current projects and future opportunities where the CDA can be additive and supportive. Meetings have been held with with Henning, Vergas, and Pelican Rapids and meetings are scheduled in June with Perham, Fergus Falls, New York Mills, and Ottertail. County representatives participated in the Fergus Falls State of the Business Community on May 8. 8/49 > > > > > 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Page 2 Director Baldwin was the guest speaker at the May 7th meeting of the Perham Rotary Club. Quarterly community development newsletter was distributed to 541 recipients with highlights on the Fergus Falls child care groundbreaking, Community Growth Partnership Grants, completed housing studies, and Youth Skills Training Grants awarded to Otter Tail County school districts: https://members.ottertaillakescountry.com/ap/EmailViewer/pgjlY2Vr Communication Metrics: Recipients Open Rate Clicks Click Through Rate Child care provider newsletter (12/30) 156 32.45% 49 18.54% Business development newsletter (1/2) 1,219 48.28% 181 6.72% Child care provider newsletter (1/30) 140 31.43% 33 10.71% Lending Convening invite (2/3) 110 60.2% 154 13.27% Lending Convening reminder (2/11) 123 52.21% 30 8.85% Community development newsletter (2/13) 539 47.02% 160 6.91% Annual report newsletter (2/27) 150 55.03% 46 15.44% Child care provider newsletter (3/1) 147 34.01% 25 7.48% Workforce newsletter (3/19) 235 48.51% 98 5.53% Child care provider newsletter (4/1) 147 34.69% 16 8.16% Business development newsletter 1,208 48.31% 240 4.39% Child care provider newsletter (5/1) 144 34.72% 19 8.33% Community development newsletter 541 45.35% 273 9.3% 9/49 > > Housing Growth & Development Committee Meeting Notes Date/Time: May 11, 2026 @ 1pm Committee members: Dena Johnson (in person), Dave Schornack (in person), Jeff Ackerson (in person) Outline of key actions discussed: 1. Review Community Growth Partnership Grant request from Fergus Falls a. Request for $5,000 to complete a Housing Needs Analysis b. Fergus Falls HRA will work with Maxfield to perform the analysis, which will be complete by fall c. Committee was supportive of the application and recommended approval to the full CDA Board 2. 1209 South Vine, Fergus Falls project updates & site visit a. An RFP for general contracting services was published and staff has received quotes for kitchen work from two businesses b. Hearing from vendors that they are anticipating material cost increases June 1 c. Committee visited the property and discussed planned work Next meeting: Monday, June 8, 2026 @ 1pm 10/49 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Workforce Support & Digital Equity Committee Meeting Notes Date/Time: May 19 @ 3:00pm Committee members: Kurt Mortenson (in person) and Betsy Roder (virtual) Outline of key actions discussed: 1. Workforce strategy refresh a. The partners who participated in the Workforce Strategy Discussion in April were very engaged and provided useful feedback during the discussion and with the online facilitation tool b. Discussion participants made the connection between County efforts and Otter Tail Lakes Country resident recruitment efforts c. Committee provided further feedback on key partnerships, information sharing opportunities, and gaps in the workforce ecosystem d. Refreshed OTC Works strategy will be presented to full CDA board in June 2. Empowered Worker Program update a. New Workforce Project Manager will start on June 1 b. Grant opportunity through Just Transition Fund for workforce development programs that align with the Empowered Worker Program. The funding is available to coal-impacted communities, which includes Fergus Falls, and there is a collaborative group of economic development professionals in other eligible Minnesota communities interested in partnering on an application. The committee was supportive of an application regardless of collaboration with other communities, and if collaboration strengthens the application they liked that idea. 3. Youth Skills Training Grant awarded to Fergus Falls and Parkers Prairie schools to continue their work-based learning and career pathway exploration efforts Next meeting: Tuesday, June 16 at 3pm 11/49 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Business Development Committee Meeting Notes Date/Time: May 21 @ 1pm Committee members: Sean Sullivan (in person), Val Martin (virtual), Heidi Samuelson (virtual) Outline of key actions discussed: 1. Manufacturing Month tours a. October is Manufacturing Month and we worked with Elevate in 2025 to plan and host 4 tours at manufacturers throughout the County, which were attended by more than 120 people. b. Elevate coordinated the tours, managed the registrations, and led the marketing last year and we provided $2,000 for their efforts. c. Elevate reached out about partnering again in 2026. d. Committee was impressed with last year’s partnership and was supportive of working together again this year. 2. Discussion of business development marketing strategy led by summer intern a. Priority topics for promotion include SBDC resources, AI for businesses, and succession planning b. Audience for outreach should include business owners, Chambers of Commerce, business/community groups, and cities c. Leverage Otter Tail Lakes Country for business recruitment and start-up support Next meeting: June 18 at 1pm 12/49 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 2 / 7 13/49 Downtown Fergus Falls 412 W Lincoln Ave, Fergus Falls, MN 56537 e Placer.ai Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 3 / 7 14/49 Metrics I Downtown Fergus Falls W Lincoln Ave, Fergus Falls, MN Visits 4.1 K Avg. Dwell Time 85 Min Visitors 4.1 K Panel Visits 367 Visit Frequency Visits YoY +184.6% May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) e Placer.ai e Placer.ai Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 4 / 7 15/49 . e Placer.ai Market Landscape NORTH DAKOTA arck N Trade Area Heatmap High Low f .. uevns LaKe New Rockford Carri~gton Jamestown Ellendale Aberdeen Redfield Miller Valley City f / 4'I ~ Gran~ Forks Crookston Hillsboro • • • F-a~go \ ) '· •· • • . ' Watertown .,. """' • \ 6 ~ ... 1....... " ;,,,?"' ~ , • ~ .. • ... Ba~ley Be<;1idji Vir~inia -' Hib~ing Grand _Rapids ~ Walker '1 Two Hart Park ~apids / ., Detro~ L'akes • -l:)uluth I ~ . ~ .,._ .., • Aitkin Wadena '{ MINNESOTA ij; Long ~rairie Little Falls r Mora Milaca • Moris Saint Cloud Cam~ridge I., ... Barron Benson .,, Elk River I / Wilmar ·tc field Buffalo ; Stillw~ter Montevideo G ... Minneapolis . Glencoe Sha~opee ijj EaL © Ma/ftJ'd,!ef©ropenStreetMap Home locations are obfuscated for privacy and randomly placed within a census block. They do not represent actual home addresses. May 11th, 2026 -May 17th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) e Placer.ai Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 5 / 7 16/49 Visitor Journey I Downtown Fergus Falls W Lincoln Ave, Fergus Falls, MN Prior Post Home 63.5% Home Convenience Store 5% 5.3% Fast Food & QSR Fast Food & QSR ~ 3.5% Gas Station Work ~ ~ Superstores Gas Station 3.2% 3.1% Nature & Landmarks Show by: I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) @Placer.ai e Placer.ai Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 6 / 7 17/49 Visit Duration I Downtown Fergus Falls W Lincoln Ave, Fergus Falls, MN 800 Average Stay 85min 600 Median Stay 70min .'!l "iii 400 ·5 200 0 ■ I I I I ■ I <5 5-9 10-14 15-29 30-44 45-59 60-74 75-89 90-104 105-119 120-134 135-149 >150 Minutes Visits I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) ® Placer.ai ® Placer.ai Visitor Data-Chris Tungseth Parade May 16 - May 16, 2026 2026 Placer Labs, Inc. | More insights at placer.ai platform 7 / 7 18/49 e Placer.ai Visitor Journey -Routes I Downtown Fergus Falls W Lincoln Ave, Fergus Falls, MN .. [ill 59 Elizabeth .. ... [ill ,,. • • 0.-~ "' ' • • . # ... -' @] • t 4 .. CiJ .. r .,. French .-~ # of Visits .... ■ < 60.4 •· 99.7 -169.5 60.4 • 70.3 169.5 • 305.9 '\ CD 1· ' ■ 70.3-99.7 • 305.9 • 541.5 • .. .. ' ., Parkdale ~~~ . ~ 1oiJ(o'ti!tt' Individual privacy, the beginning p ln s shown for each route are approximations and do not represent actual home locations. 114 Journey Direction: To Property I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) .,, ., . ~---.:. . .. . ' ~ ~ ·t. • > J ;~ .. -• i. .... • ' ' ' ' ~ @J -J { "'f • ""'· ' Wall lake I lmi I © Mapbox © OpenStreetMap ® Placera1 Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 2 / 7 19/49 e Placer.ai Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 3 / 7 20/49 Metrics I Kirkbride Park North Oak Street, Fergus Falls, MN Visits 8.4K Avg. Dwell Time 92 Min Visitors 8.4K Panel Visits 476 Visit Frequency Visits YoY May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) e Placer.ai e Placer.ai Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 4 / 7 21/49 e Placer.ai Market Landscape ., New Rockford NORTH lashburn DAKOTA @ Bismarck Trade Area Heatmap High Low Linton l • • ~ ... Carri~gton Jamestown Valley City Ellendale Aberdeen Redfield Miller Huron Wessington Spr!ngs ij; / .., :.JI Grand Forks Crookston Hillsboro e • Watertown ... ijj .,, Broo.kings Park ~apids Mo is Montevideo ... @ Marshall • l • Grand .Rapids Aitkin MINNESOTA Little Falls Mora Milaca Sai t Cloud Cam~ridge Litchfield Elk River Buffalo Stillwater Minneap6Tis. ·1 Glencoe Shak.opee Has~tgs ij; Red,:"ing New Ulm Faribault Mankato • I Two Harbors Duluth As Ha~ard Barron ij; Eau Claire Owatonna Rn,Jils''/e?Pbox © 'MRfW.{JtreetMap Home locations are obfuscated for privacy and randomly placed within a census block. They do not represent actual home addresses. May 11th, 2026 -May 17th, 2026 Data provided by Placer Labs Inc. (www.placer.al) ~ Placer.a, Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 5 / 7 22/49 Visitor Journey I Kirkbride Park North Oak Street, Fergus Falls, MN Prior Post Home 52% Home Convenience Store 7.9% 11.8% Fast Food & QSR Fast Food & QSR ~ 6.9% Restaurants Car Shops & Services ~ ~ Gas Station Work 4.5% 4.2% Bars & Pubs Show by: I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) @Placer.ai e Placer.ai Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 6 / 7 23/49 Visit Duration I Kirkbride Park North Oak Street, Fergus Falls, MN 1.2K Average Stay 92min lK Median Stay 85 min 800 .'!l ·u; 600 5 400 200 0 • I I I <5 5-9 10-14 15-29 30-44 45-59 60-74 75 -89 90 -104 105 -119 120 -134 135 -149 >150 Minutes Visits I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) e Placer.ai e Placer.ai Visitor Data-Chris Tungseth Concert May 16 - May 16, 2026 Visitation data for Kirkbride Park is adjusted to exclude restricted locations.For additional info, please visit https://www.placer.ai/company/privacy-faq 2026 Placer Labs, Inc. | More insights at placer.ai platform 7 / 7 24/49 e Placer.ai Visitor Journey-Routes I Kirkbride Park North Oak Street, Fergus Falls, MN ,, ' •• • ... L I ~ • \ ~ • • • \ River Bluff Fergus Falls #of Visits ■ < 128 472.1 -1.1K 1• 128-214 ■ 1.1K-2.3K • • ■ 214-472.1 ■ 2.3K-4.3K .. , _@@individual privacy, the beginning poW s ~own for each route are approximations and do not represent actual home locations. Journey Direction: To Property I May 16th, 2026 Data provided by Placer Labs Inc. (www.placer.ai) • , I ... [ill] ,..J • .,, • • ' 12.000 h I © Mapbox © OpenStreetMap e Placer.al OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION June 3, 2026 BOARD MEETING DATE AGENDA ITEM #5A Amy Baldwin 5/028/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize accepting a general construction bid for the 1209 Vine Street rehabilitation and direct staff to prepare and execute necessary contracts PROPOSED REQUEST/JUSTIFICATION On May 5th, a request for bids was posted to the Otter Tail County website, with submittals due on May 26th. Title for the property was conveyed to the Community Development Agency on May 15th, following conveyance to the County from the State of Minnesota. Bids were received for general contracting, electrical, plumbing and HVAC work. No singular bid included every trade. Recent information from area contractors and material suppliers indicates that roofing materials and copper costs are expected to increase by an additional 10%, following a 6% material cost increase earlier this year. During review of bids submitted by Weinrich Construction and Valley Home Improvements, it was noted that several specification items were not bid, as identified by “NB” in the attached table. Estimated values were assigned to those line items to provide a more complete representation of the total construction cost should either contractor be selected. Because these items were not directly bid on by the contractors, it is assumed that subcontractors would be required to complete the work. Accordingly, a subcontractor markup was applied to the overall project estimate. Only one bid was received for plumbing and HVAC work. Staff is working to secure a second bid. It is the recommendation of staff to approve the bid from Dornbush Construction. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: EXECUTIVE DIRECTOR DATE: Amy Baldwin 5/28/2026 ATTACHMENT LIST: a. Bid Summary FINANCIAL IMPLICATIONS: TBD BUDGETED: X YES NO FUNDING: Special Housing Allocation Fund COMMENTS 25/49 Bid Summary - Bids Received for 1209 Vine Street, Fergus Falls Line item Weinrich Construction No Bid Item Estimate - Weinrich Dornbusch Constructio n Valley Home Imps. No Bid Item Estimate - Valley J Brothers HVAC Ohren Electric 1 - General Condition Included in line items Included $1,500.00 $1,465.00 Included NB NB 2 - Regrade Foundation as Necessary NB $2,000.00 $1,500.00 NB $2,000.00 NB NB 3 - Foundation Repair NB $750.00 $500.00 NB $750.00 NB NB 4 - Remove Chimney $1,500.00 Included $1,200.00 $465.80 Included NB NB 5 - Exterior Concrete NB $8,000.00 $6,500.00 NB $8,000.00 NB NB 6 - Enclose Attic NB $3,050.00 $3,750.00 $2,365.00 Included NB NB 7 - Strip & Reroof $14,300.00 Included $16,500.00 $13,211.75 Included NB NB 8 - Vinyl Siding - Strip & Replace $26,600.00 Included $25,000.00 $19,567.46 Included NB NB 9 - Attic Insulation NB $8,700.00 $5,100.00 $12,349.60 Included NB NB 10 - Interior Paint $7,700.00 Included $5,000.00 NB $6,350.00 NB NB 11 - Window Replacement $16,600.00 Included $17,000.00 $24,286.00 Included NB NB 12 - Exterior Doors $4,700.00 Included $5,000.00 $4,631.21 Included NB NB 13 - Interior Doors $23,600.00 Included $6,150.00 NB Included NB NB 14 - Plumbing NB NB NB $15,110.00 NB 15 - Electrical NB $12,000.00 $8,500.00 NB $12,000.00 NB $15,250.40 16 - Mechanical/ HVAC NB NB NB $10,074.00 NB 17 - Demo Areas $5,900.00 Included $9,250.00 NB $7,575.00 NB NB 18 - Drywall Basement Ceiling $3,900.00 Included $4,200.00 NB $4,050.00 NB NB 19 - Flooring $7,900.00 Included $7,000.00 NB $7,670.00 NB NB 20 - Gut Bath Areas Inc. in 17 Included $4,250.00 NB $4,000.00 NB NB 21 - Final Clean NB $1,500.00 $1,500.00 NB $1,500.00 NB NB 22 - Exterior Handrails NB $1,200.00 $2,000.00 NB $1,200.00 NB NB 23 - Gutters & Downspouts NB $2,850.00 $3,500.00 $1,182.00 Included NB NB TOTAL: $112,700.00 $40,050.00 $134,900.00 $79,523.82 $55,095.00 $25,184.00 $15,250.40 Subcontractor Markup (15%) $6,008.00 $8,264.00 Adjusted total: $158,758.00 Adjusted total: $142,882.82 26/49 COMMUNITY DEVELOPMENT & HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION June 3, 2026 BOARD MEETING DATE AGENDA ITEM #5B Amy Baldwin 05/28/2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Fergus Falls PROPOSED REQUEST/JUSTIFICATION An application has been submitted to the CDA’s Community Growth Partnership Grant Program from the City of Fergus Falls. Following is a summary of the application; attached is the application, City Council resolution authorizing application and the housing study proposal. • City of Fergus Falls – Comprehensive Housing Needs Analysis o Project overview: The City is requesting funds to support a housing study to be completed in collaboration with the Fergus Falls Housing and Redevelopment Authority. The study will provide a market-based assessment of current and projected housing demand in Fergus Falls through 2036, covering general occupancy for-sale and rental housing, affordable and workforce housing, and senior housing across all service levels. The analysis will include demographic and economic trend data, housing stock condition and inventory, affordability analysis, and a demand and gap analysis, culminating in short-term (2026-2031) and long-term (2032-2036) development recommendations. o Requested Grant Amount: $5,000 is requested; the balance of the study will be funded by the Fergus Falls HRA. Planning work such as a housing study is a permitted use of the funds through the program. The request was reviewed by the CDA Housing Committee; the committee and staff recommend approval. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: EXECUTIVE DIRECTOR DATE: Amy Baldwin 5/28/2026 ATTACHMENT LIST: a. Application and City Resolution b. Proposal FINANCIAL IMPLICATIONS: N/A BUDGETED: YES NO FUNDING: Special Allocation Housing Programming (23-706) 27/49 - D OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Project Type: Planning Activity Affordable Housing Redevelopment Commercial Rehabilitation Public Infrastructure Applicant City/Township: City/Township Address: Application Contact: Application Contact Email Address: Phone Number: Project Contact (if different): Project Contact Email Address: Phone Number: Authorized City/Township Official(s) for Execution of Contract (name and title): How much funding is being requested? $ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). 28/49 218-998-8730 ® □ □ COMMUNITY DEVELOPMENT AGENCY □ □ □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS 1. Describe the planning activity for which funds are being requested and how this planning work will advance the potential for an affordable housing or redevelopment project. Attach any work proposals from consultants and/or contractors who would be completing the planning activity. 2. Leverage: List all other funding sources and uses for the planning activity. Source of Funds Amount Committed Pending $ $ $ $ Total: $ Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: $ 29/49 218-998-8730 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 30/49 RESOLUTION #107-2026 COMMUNITY GROWTH PARTNERSHIP GRANT WHEREAS, the City of Fergus Falls has identified and reviewed a proposed project of an updated comprehensive housing needs analysis withing the City that meets the Otter Tail County Community Development (CDA) Community Growth Partnership Grant program's purposes and criteria and, WHEREAS, the City has the capability and capacity to ensure the proposed project to be completed and administered within the Community Growth Partnership Grant program guidelines and, WHEREAS, the City has the legal authority to apply for financial assistance and, NOW THEREFORE BE IT RESOLVED that the City of Fergus Falls approves the application for funding from the Otter Tail County CDA Community Growth Partnership Grant program. NOW THEREFORE BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, that Andrew Bremseth, the City Administrator is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. The above and foregoing resolution was offered at a regular meeting of the City Council held on May 4, 2026, by Council Member Kilde who moved its adoption, was seconded by Council Member Rachels and adopted by the following vote: AYES: NAYS: Kremeier, Mortenson, Rachels, Kilde, Fish, Job, Kvamme, Leighton None Whereupon the above resolution was duly adopted. ATTEST: ADOPTED: City Administrator Mayor Prepared for: Fergus Falls HRA Fergus Falls, MN March 2026 A Proposal to Prepare an Update Comprehensive Housing Needs Analysis for the City of Fergus Falls, Minnesota 901 Twelve Oaks Center Drive Suite 922 Wayzata, MN 55391 612.338.0012 www.maxfieldresearch.com 31/49 B·eaking Grourd since 1983 (main) 612-338-0012 901 Twelve Oaks Center Drive, Suite 922, Wayzata, MN 55391 www.maxfieldresearch.com March 28, 2026 Mr. Mikel Olson Executive Director Fergus Falls HRA 1151 Friberg Avenue Fergus Falls, MN 56537 Mr. Olson: Thank you for contacting Maxfield Research and Consulting for a proposal to prepare an Update Com- prehensive Housing Needs Analysis for Fergus Falls, Minnesota. The study will examine demographic and economic trends along with current housing market conditions to determine the market potential for developing additional housing products in the City. We will provide detailed recommendations for the housing types identified as being needed in the short- and long-term in addition to recommenda- tions for programs and incentives that may be initiated for the development of certain housing prod- ucts. The work program for the Update Housing Analysis is outlined on the following pages. The total fee for staff time would be $20,000, including out-of-pocket expenses (i.e. data purchases, etc.) and electronic versions of the draft and final reports. Travel costs are additional and would be billed at our direct cost. Costs are presented for each major component of the work program. Maxfield Research and Consulting would be able to deliver a draft report of the housing needs analysis in 90 days. Along with the proposal is a statement of qualifications for our firm which provides a company back- ground and outlines our services and representative clients. We welcome the opportunity to work with you on this project. If you have questions, please contact me at (612) 904-7977 or email at mbu- jold@maxfieldresearch.com. If the proposal meets with your approval, please date and sign one copy and return it to our offices and we will schedule this work to be completed. Sincerely, MAXFIELD RESEARCH AND CONSULTING Mary C. Bujold President 32/49 Breaking Ground since 1983 (main) 612-338-0012 901 Twelve Oaks Center Drive, Suite 922, Wayzata, MN 55391 www.maxfieldresearch.com March 28, 2026 Mr. Mikel Olson Executive Director Fergus Falls HRA 1151 Friberg Avenue Fergus Falls, MN 56537 PROPOSAL/CONTRACT FOR PROFESSIONAL SERVICES Maxfield Research and Consulting proposes to provide market research and consulting services to the Fergus Falls HRA (the “Client”) to prepare an Update Comprehensive Housing Needs Analysis. The study will determine the market potential for developing different types of owned and rented housing in Fergus Falls to 2036 based on an examination of demographic and employment growth trends and current housing market conditions. Detailed recommen- dations (number of units/lots; unit mix and sizes; prices/rents; housing features and amenities, etc.) for the housing types identified as needed in the short-term (2026 to 2031) and long-term (2032 to 2036) would be provided. DESCRIPTION AND BIOGRAPHY OF FIRM Maxfield Research and Consulting has more than 40 years of experience in assisting communi- ties to determine market conditions for planning and development efforts, providing demo- graphic estimates and projections, and analyzing county and municipal commercial and residen- tial real estate needs. Our thorough knowledge of market trends in the real estate industry al- lows us to support our clients with valuable information that affects planning and development. We are able to determine viable solutions to the issues that communities face. We are local, regional and national with work completed in over 40 states. Maxfield Research and Consulting provides market analysis services in the areas of general oc- cupancy market rate housing, affordable housing, student housing, senior housing, office, retail, hospitality, industrial and financial institutions. Maxfield also has experience in organizing and conducting focus groups, preparing and administering on-line and mail surveys, holding public forums for large scale planning documents and organizing and making presentations to city councils, planning commissions, and economic development authorities. A more detailed com- pany overview is in the Appendix. 33/49 Breaking Ground since 1983 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 2 MAXFIELD RESEARCH AND CONSULTING METHODOLOGY It is our understanding that the primary objective of this study is to provide a market-based analysis that will identify current and future housing needs in the community and help decision makers develop a greater understanding of the City’s housing market. Maxfield Research and Consulting will provide detailed recommendations and an action plan for housing development (both short-term and long-term) and recommend tools and policies that will assist implementa- tion. Our findings will provide a basis for community leaders, stakeholders, and decision-mak- ers to guide future efforts when addressing housing needs. The hallmark of Maxfield Research and Consulting’s approach to comprehensive housing stud- ies is a thoughtful, in-depth combination of primary and secondary research. Primary research includes surveys of existing housing properties, interviews with major employers, developers, builders, Realtors, property managers, city and government agency staff, and others familiar with housing issues and the local housing market. Secondary research includes data obtained from reliable published sources including the Census Bureau, ESRI (a national demographics firm), state demographic centers, and economic development agencies, among others. Published secondary data is always re- viewed carefully considering other local factors revealed through primary re- search that may have an impact on the analysis. The result is a custom report that provides the Client with information that is timely and locally pertinent. Our work approach draws on our experi- ence and expertise in conducting eco- nomic and market studies on behalf of public entities and private developers. Maxfield Research and Consulting is a market leader in real estate research and consulting in the Upper Midwest. Housing Stock Demographics Economic AnalysisDemand & Gap Analysis Recommendations & Conclusions Policies & Implementation Comprehensive HousingNeeds Analysis 34/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 3 MAXFIELD RESEARCH AND CONSULTING WHY MAXFIELD RESEARCH? We Know the Region •Benefit: Our past experience in Otter Tail County and throughout West Central Minnesota will allow us to work efficiently Housing Inventory •Benefit: Maxfield Research’s proprietary housing data includes detailed information on multifamily properties across the Upper Midwest Experience Counts •Benefit: Committed team of senior-level leaders; the team members dedicated to this project have over 60 years of experience Local Knowledge -National Experience •Benefit: Our work is grounded in local issues/reality and we can integrate best practices from elsewhere Relationships •Benefit: We have deep relationships with the development community; we understand their barriers and opportunities, we know what they want, and they will talk to us Full-Service Real Estate Advisory Firm •Benefit: We understand the connection between all real estate types and we advise both public-and private-sector clients Comprehensive Approach •Benefit: Data-driven analyses generate conclusions and recommendations based on market realities On the Ground Field Research •Benefit: Hands-on field work and interviews via telephone or in person combined with the analysis of Census and other data to gain the most information possible. Proven Methodologies & Results Oriented •Benefit: Our process for projecting housing demand has proven to be effective and we deliver action-oriented strategies 35/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 4 MAXFIELD RESEARCH AND CONSULTING KEY RESEARCH STAFF Mary Bujold, CRE, President of Maxfield Research and Consulting, will be principle-in-charge of the project and serve as a consultant for the rec- ommendations. Ms. Bujold has over 40 years of experience in housing market research and is regarded as a market expert in the field of resi- dential real estate. Ms. Bujold has been involved in numerous housing and commercial analyses for private developers and public agencies over the past several years. Mr. Joe Hollman, Director of Research, would be the analyst overseeing project execution, completing a portion of the data gathering, preparing conclusions and recommendations and overseeing compilation of the re- port. Mr. Hollman was the project lead on several similar housing needs analyses, including studies for the Minnesota communities of Elbow Lake, Mora, Lake City, Montgomery, Red Wing, Pope County, and Hubbard County. Mr. Hollman is currently preparing a housing market study for the City of Grinnell, Iowa and is directing the completion of a housing needs analysis for the City of Perham, Minnesota. Mr. Max Perrault, GIS Technician/Senior Associate, will be responsible for mapping, compiling demographic and employment data, and gather- ing base market information. Mr. Perrault has assisted on several com- prehensive housing needs analyses during his tenure with Maxfield Re- search and Consulting, including recent studies for Storm Lake, Iowa, the City of Braham, Minnesota, and Anoka County, Minnesota. Mr. Perrault is currently providing mapping services for multiple market studies across the Upper Midwest and is working on a housing needs analysis for Forest County, Wisconsin. Ms. Jessica Van Voohis, Research Associate, will be responsible for com- piling demographic and employment data and gathering base market in- formation. Ms. Van Voorhis has worked on several comprehensive hous- ing needs analyses during her tenure with Maxfield Research and Con- sulting, including recent studies for New York Mills, Southeast Minnesota Region and Beltrami County. Ms. Van Voorhis is currently working on a redevelopment analysis for the City of Waconia, Minnesota. 36/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 5 MAXFIELD RESEARCH AND CONSULTING Consultant’s Name: Maxfield Research and Consulting Year Established: 1983 Type of Ownership: LLC Federal ID Number: 41-1463801 Employees: 8 Primary Contact: Mr. Mary C Bujold President Maxfield Research and Consulting 901 Twelve Oaks Center Drive, Suite 922 Wayzata, MN 55391 (612) 904-7973 email: mbujold@maxfieldresearch.com www.maxfieldresearch.com SCOPE AND COST OF SERVICES – Update Comprehensive Housing Needs Analysis A. Project Kickoff 1. Meet with Client representatives and other stakeholders to review project goals and objectives. The report requires some assistance from the stakeholders; data re- quests and other project assistance will be discussed during this time. 2. Obtain information on past housing studies/planning documents, ordinances, or other research reports/publications with information pertinent to the assignment. Review these documents and identify information that is relevant to the analysis; identify how current conditions have changed. 3. Conduct a windshield assessment of the housing stock in the community. Maxfield Research & Consulting Team Members •Mary Bujold, President, 42 years experience •Joe Hollman, Director of Research, 28 years experience •Brian Smith, Senior Associate, 23 years experience •Rob Wilder, Senior Associate, 10 years experience •David Sajevic, Senior Associate, 15 years experience •Max Perrault, GIS Technician/Associate, 9 years experience •Jessica Van Voorhis, Associate, 10 years experience •Nathan Ross, Associate, 1 year experience 37/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 6 MAXFIELD RESEARCH AND CONSULTING B. Demographic Analysis 1. Define a primary housing draw area for the City of Fergus Falls. 2. Provide population and household growth trends and projections to 2036. 3. Examine demographic information on: a) Population age distribution b) Household incomes by age of householder c) Household tenure by age of householder d) Household incomes be tenure e) Household tenure by household size f) Household type 4. Summarize diversity/ethnicity of the Market Area’s population. 5. Present information on mobility trends. 6. Discuss the implications of the findings on housing demand. C. Employment Trends 1. Examine local data on labor force and resident employment trends. 2. Examine local data on industry employment and wage trends. 3. Identify major employers. 4. Identify commuting patterns of area workers. 5. Project job growth to 2036. Analyze any business expansions/contractions and their impact on the local housing market. 6. Interview economic development specialists and major employers regarding the im- pact housing has on their ability to attract/retain workers. D. Housing Characteristics & Condition 1. Compile statistics on the age of the housing stock. 2. Compile residential building permit data to the most current available figures. Data to be provided by Client. If Client is unable to provide building permit information, then secondary data (i.e. Census Building Permit Survey) will be utilized if available. 3. Analyze U.S. Census (2010 and 2020) and American Community Survey (ACS) find- ings on housing units by structure type and tenure in the community. 4. Interview housing professionals and municipal staff regarding housing conditions, economic development trends, and other factors that affect the housing markets. E. For-Sale Housing Market Analysis 1. Provide data on detached single-family and multifamily (i.e. twin homes, townhomes, condominiums) housing resale values and examine price distribution and average/median price of home resales. If available, data will be sourced from local Multiple Listing Service (MLS). If MLS data is not available, information will be obtained from the City or County Assessor which may require Client assistance. 2. Analyze data on the inventory and list prices of homes currently for sale. 38/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 7 MAXFIELD RESEARCH AND CONSULTING 3. Survey active and recently completed for-sale housing developments (detached single-family homes, townhomes, twin homes, etc.). 4. Analyze information on product types, lot sizes, home sizes, sale prices, and absorption (if available). 5. Identify the residential lot supply in the community and evaluate the impact on potential housing production. To the extent data is available, present information on vacant lots by year platted, subdivision, pricing, etc. Lot supply data to be provided by Client through GIS or Assessor parcel databases. 6. Identify pending for-sale housing developments and discuss the likely impact of these developments on the housing market. 7. Interview real estate professionals to assess the overall strength of the for-sale housing market, buyer profiles, desired housing types, price points, and unmet market niches. F. General Occupancy Rental Market Analysis 1. Provide a general overview of rental housing market conditions. 2. Survey larger (eight units or more) general occupancy rental housing projects, in- cluding subsidized, affordable, workforce/moderate income housing, and market rate properties. 3. Analyze data collected from the rental survey on year built, monthly rents, vacan- cies, and rents per square foot. 4. Map locations of the surveyed rental properties. 5. Inventory pending rental developments and evaluate their impact on the market. 6. Interview owners/managers of rental housing in the area to assess rental trends and the need for additional rental housing. 7. Identify appropriate rental rates and the target markets for new rental construction in the community. G. Senior Housing Market Analysis 1. Inventory existing senior (age-restricted) properties, including subsidized, afforda- ble, and market rate developments. Projects will include rental and for-sale active adult, independent living, assisted living, and memory care facilities. 2. Provide information on year opened, number of units, and service level. 3. Map locations of the senior housing stock. 4. Inventory pending senior developments and evaluate their impact on the market. 5. Interview managers/sponsors of senior housing in the area to assess market trends and the potential need for additional senior housing. H. Housing Affordability 1. Provide income limits, maximum gross rents, fair market rents by household size. 2. Utilizing income guidelines, present maximum rents based on household size and Area Median Income. 39/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 8 MAXFIELD RESEARCH AND CONSULTING 3. Based on the average rents and median home resale values from the General Occu- pancy Rental Market Analysis and the For-Sale Housing Market Analysis sections, present information on income-qualified renter and owner households. 4. Identify the number of cost burdened households (i.e. households paying more than 30% of their income on housing) for renter and owner households. 5. Evaluate Housing Choice Voucher program utilization in the community. I. Conclusions and Recommendations 1. Calculate demand to 2036 for new general occupancy for-sale housing, general oc- cupancy rental housing (subsidized, affordable, and market rate), active adult senior housing (subsidized, affordable, and market rate), and service enhanced senior housing (independent living, assisted living, memory care). 2. Identify potential target markets for new for-sale, rental, and senior housing. 3. Identify potential housing gaps and opportunities in the community. 4. Based on residential lot supply and absorption trends, discuss whether additional lots should be platted to meet projected demand. 5. Suggest appropriate development concepts in the short-term (developments needed by 2031) and longer-term (2032 to 2036), including number of units, unit mix, sale prices or monthly rents, and in-unit features and common area amenities. 6. Prioritize housing needs and action steps to implement recommendations. 7. Discuss the potential need for public/private partnerships to achieve housing devel- opment goals and support economic development. 8. Review current programs offered in the community (data to be provided by Client). 9. Discuss other potential housing programs and resources that may be administered to help achieve housing goals. 10. Provide recommendations on other challenges and opportunities that relate to the existing housing stock and housing development. J. Meetings and Client Contact 1. One kick-off meeting with Client (in person or via teleconference). 2. Review of the Draft analysis (via teleconference) that would address report findings. 3. One formal presentation (in person or teleconference) to governing body. 4. Report Preparation. MAPPING Maxfield Research and Consulting will utilize mapping software to present key data visu- ally and spatially. To the extent Geographic Information System (GIS) data is available, Maxfield Research and Consulting will prepare housing related parcel-based maps of the community. Maxfield Research will require assistance from the Client to obtain parcel level data. 40/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 9 MAXFIELD RESEARCH AND CONSULTING Cost for Staff Time for Update Housing Needs Analysis $18,700.00 COST OF SERVICES The work outlined under the Scope of Services – Update Comprehensive Housing Needs Analy- sis will be performed for Nineteen Thousand Five Hundred Dollars ($20,000.00), including out- of-pocket expenses such as data purchases and an electronic version of the report; but exclud- ing travel expenses (meals, mileage or car rental, lodging, incidentals, etc.) estimated to not ex- ceed $1,000.00. Work completed on the assignment would be billed to the Client monthly as costs are incurred. Additional research or meeting time requested by the Client beyond that set forth in the ac- companying Scope of Services will be billed at our normal hourly rates ($85 to $160). The following fee proposal provides a detailed summary of staff hours needed to complete this project. The fee proposal includes a breakdown of costs by project task and by Maxfield Re- search and Consulting staff position. President Project Project Project Total Cost by Director Analyst Analyst Hours Task Project Kick-off 1 1 1 1 4 $480 Review of Past Studies 0 0 4 0 4 $340 Demographic Analysis 0 4 18 0 22 $2,130 Employment Trends 0 2 0 12 14 $1,320 Housing Characteristics and Condition 0 2 0 10 12 $1,150 For-Sale Housing Market Analysis 2 4 20 0 26 $2,620 General Occupancy Rental Analysis 2 2 0 24 28 $2,660 Senior Housing Market Analysis 4 0 0 12 16 $1,660 Housing Affordability 0 4 6 0 10 $1,110 Conclusions and Recommendations 4 10 6 6 26 $3,160 Meetings and Report Preparation 4 4 4 2 14 $1,750 Mapping 0 2 12 0 14 $1,320 Total Hours 17 35 71 67 190 (times) Hourly Rate $160 $150 $85 $85 Total Cost for Staff Time $2,720 $5,250 $6,035 $5,695 $19,700 (Plus) Travel Cost (estimate)*$500 Total Cost for Staff Time plus Travel $2,720 $5,250 $6,035 $5,695 $20,200 *Mileage, lodging, meals, etc.; Mileage billed at the standard IRS rate of $0.725 per mile (2026 rate) FEE PROPOSALUPDATE HOUSING NEEDS ANALYSIS FOR FERGUS FALLS, MINNESOTA Maxfield Research and Consulting Staff Hours Project Task 41/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 10 MAXFIELD RESEARCH AND CONSULTING WORK PRODUCT Findings will be presented in an electronic PDF format. The Update Comprehensive Housing Needs Analysis is accepted by many lenders, limited part- ners, investors or governmental bodies who require such documentation to satisfy their financ- ing criteria. COMPLETION TIME The work outlined under Scope of Services will be completed in draft form within 90 days of the execution of this agreement unless delayed by unexpected emergencies, forces beyond the control of the parties, or by written agreement of the parties. A final report would be issued within two weeks of receiving all comments and feedback from the Client. Project Task Project Kickoff Review of Past Studies Demographic Analysis Employment Trends Housing Characteristics & Condition For-Sale Market Analysis Rental Market Analysis Senior Housing Market Analysis Housing Affordability Conclusions and Recommendations Delivery of Draft Report Formal Presentation PROPOSED COMPLETION TIMEFRAMEUPDATE HOUSING NEEDS ANALYSIS FOR FERGUS FALLS, MINNESOTA Month 1 Month 2 Month 3 Month 4 42/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 11 MAXFIELD RESEARCH AND CONSULTING PAYMENT All invoices are payable to Maxfield Research and Consulting within fifteen (15) days of receipt of an invoice showing the work completed and the direct costs for expenses. A finance charge of one and one-half percent (1.5%) per month will be added to the unpaid balance of each invoice not paid within thirty (30) days. All invoices are sent via email. A current email address needs to be supplied to Maxfield Research for billing purposes. A final invoice will be sent with the release of the draft report. DISCLAIMER The objective of this research assignment is to gather and analyze as many market components as is reasonable within the time limits and projected staff hours set forth in this agreement. We assume no responsibility for matters legal in character. The property/land is assumed to be free and clear of any indebtedness, liens or encumbrances; and good and marketable title and competent management are assumed, unless otherwise stated. If building plans or site plans are included in the report, they are to be considered only approximate and are submitted to assist the reader in visualizing the property. We assume no responsibility for the accuracy of any building or site plans. Certain information and statistics contained in the report, which are the basis for conclusions contained in the report, will be furnished by other independent sources. While we believe this information is reliable, it has not been independently verified by us and we assume no responsibility for its accuracy. The conclusions in the report are based on our best judgments as market research consultants. Maxfield Research and Consulting disclaims any express or implied warranty of assurance of representation that the projections or conclusions will be realized as stated. The result of the proposed project may be achieved but also may vary due to changing market conditions characteristic of the real estate industry, changes in facts that were the basis of conclusions in this report, or other unforeseen circumstances. This agreement will be construed according to the laws of the State of Minnesota. 43/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 12 MAXFIELD RESEARCH AND CONSULTING TERMINATION This agreement may be terminated upon written notification of either party to the other. In the event of termination, the Client will pay Maxfield Research and Consulting for staff hours performed at the firm's normal hourly rates, plus all expenses incurred through the date of ter- mination. If this proposal meets with your approval, please sign and return one copy to the offices of Maxfield Research and Consulting. The costs outlined in the Scope of Services shall remain in effect for a period of 90 days from the date listed at the top of this contract. Agreed to this day of 2026. MAXFIELD RESEARCH AND CONSULTING FERGUS FALLS HRA Mary C. Bujold (Signature of Authorized Signer) President By: (Print Name of Authorized Signer) Its: (Print Title of Authorized Signer) 44/49 Mr. Mikel Olson March 28, 2026 Fergus Falls HRA Page 13 MAXFIELD RESEARCH AND CONSULTING SELECTED HOUSING STUDIES/REFERENCES Maxfield Research and Consulting 1. Comprehensive Housing Needs Analysis for Pope County, Minnesota 2025 Client: Pope County HRA/EDA Contact: Jason Murray, (320) 760-0722, jason@daviddrown.com 2. Comprehensive Housing Needs Analysis for Red Wing, Minnesota 2025 Client: City of Red Wing Contact: Brandy Howe, (651) 385-5137, Brandy.Howe@redwingmn.gov 3. Comprehensive Housing Needs Analysis for Mora, Minnesota 2025 Client: City of Mora Contact: Kirsten Faurie, (320) 225-4807, k.faurie@cityofmora.com 4. Comprehensive Housing Needs Analysis for Waverly, Iowa 2024 Client: City of Waverly Contact: Connie Tolan, (319) 352-9210, ctolan@waverlyia.com 5. Comprehensive Housing Needs Analysis for Carrington, North Dakota 2024 Client: Carrington Chamber & Economic Development Corporation Contact: Laurie Dietz, (701) 652-2524, chambergal@daktel.com 6. Comprehensive Housing Needs Analysis for Montgomery, Minnesota 2024 Client: City of Montgomery Contact: Joshua Mankowski, (507) 364-8888, JMankowski@CityofMontgomeryMN.com 7. Comprehensive Housing Needs Analysis for Elbow Lake, Minnesota 2024 Client: Elbow Lake Economic Development Authority Contact: Gene Wenstrom, (218) 685-4483, grwenstr@runestone.net 8. Housing Study and Needs Analysis for Hubbard County, Minnesota 2024 Client: Heartland Lakes Development Commission Contact: Mary Thompson, (218) 699-7010, mthompson@heartlandlakesdc.org 9. Comprehensive Housing Needs Analysis for Lake City, Minnesota 2024 Client: Lake City Port Authority Contact: Rob Keehn, (651) 345-6813, rkeehn@ci.lake-city.mn.us 10. Comprehensive Housing Needs Analysis for Carver County, Minnesota 2024 Client: Carver County Community Development Agency Contact: Allison Streich, (952) 448-7715, allisons@carvercda.org 45/49 OUR STAFF Mary Bujold, President Joe Hollman, Director of Research Brian Smith, Senior Associate Rob Wilder, Senior Associate David Sajevic, Senior Associate Max Perrault, GIS Technician/Senior Associate Jessica Van Voorhis, Associate Nathan Ross, Associate 46/49 Maxfield Research & Consulting Breaking Ground since 1983 WHO WEARE Maxfield Research & Consulting is a full-service research firm providing timely and comprehensive real estate market information and analysis that is critical to the success ofour clients. With 40+ years of experience in real estate market feasibility and consulting, our expertise enables us to offer solutions to difficult challenges. We assess the needs of each project, anticipate problems and provide solutions. We work closely with each client to assure our research data and analysis provide exactly the information needed in planning and developing new projects. We provide custom- ized studies designed to deliver strategic framework for each of our clients' objectives to optimize land use and val- ue of their real estate needs. Developing dynamic relationships and delivering strategic solutions has earned us our clients' confidence in our exper- tise. Our broad experience and varied customer base in- cludes public, private and institutional clients seeking crucial information in making decisions regarding the latest trends in the real estate industry. Maxfield is a local, regional, national and international play- er in the real estate consulting industry. OUR CLIENTS Public Sector-Recommendations provide decision makers a guide to future planning. Strategic counsel on market trends and real estate activities assists clients with a value added service. Private Sector-Provides clients with objective and unbiased advice to position themselves to maximize opportunity and reduce risk. Institutional Sector-Extensive experience serving broad spectrum of clients with unique organizational needs. WHAT WE DO ♦ Residential-Assist with information on multifamily, senior housing, tax credit, master-planned communities and residential scenarios. ♦ Commercial-Analysis for retail, office, industrial and hotel space working with private developers on specific projects. ♦ Land Use-Highest and best use assessments, redevelopment and development issues, collaborating with planning consultants to provide market data and support land use recommendations. ♦ Special-Provide expert testimony and litigation support, economic impact analysis, and financial pro-formas. ♦ Consulting Services-Custom analysis according to specific needs, specified aspects regarding floor plans, unit-mix, premium pricing assessments and competitive shopping. 47/49 Maxfield Research & Consulting has been a leader in the Comprehensive Housing Market Study industry for over three decades. We provide the framework and market knowledge to guide housing development in your community. Our experts are leaders in comprehensive housing analyses across the Midwest and nationwide. The findings we provide create a basis for community leaders, stakeholders, and decision makers to guide future efforts in their respective community when addressing housing needs. Our relationships with developers, builders, investors, real estate professionals, and other professionals in the private sectors allow us to merge the wants and needs of the private and public sectors. With boots on the ground field work and real-time analysis on the local housing market, we provide market driven realities and action-oriented strategies for our clients. Local • Regional • National COMPREHENSIVE HOUSING WHY MAXFIELD RESEARCH & CONSULTING? We provide a holistic approach to comprehensive housing needs through our: Local Knowledge and National Expertise Full-Service Real Estate Advisory Firm Capabilities Housing Inventory and Proprietary Housing Data On the Ground Field Research Builder/Developer Relationships Comprehensive Approach Efficient Knowledge Base Committed and Experienced Team Members Proven Methodologies and Resu lts Oriented Process 901 Twelve Oaks Center Drive Suite 922 Wayzata, MN 55391 Phone: 612-338-0012 Email: info@MaxfieldResearch.com MaxfieldResearch.com 48/49 WHAT WE DO Maxfield provides insight and solutions to key considerations in the comprehensive housing market. Competitive Analysis 0 Product/Service Optimization @ . . .. Site Optimization Business Cycle Assessment A Highest & Best Use 0 Risk Reduction 0 Market Saturation 0 Red Flags ACTION-ORIENTED ANALYSIS Your key to a successful housing assessment is accurate and real-time market information. Our specialized division has developed a successful methodology to accurately measure market demand across all housing types. We also maintain a proprietary database tracking housing products and development since the mid-1980s. Our analysis will enable you to make big decisions with confidence, reduce project risk, and maximize development opportunities. In addition to comprehensive economic, demographic and market reviews, we consider the human factor in our analyses. Outcome Results May Include: • Critiques of Proposed Development Concepts • Housing concept recommendations • Marketing Positioning/ Strategies Benefits Include: • Guiding policy-making decisions • Providing a framework for the Comprehensive Planning process • Soliciting interest from the building industry • Site Selection • Absorption Estimates • GIS Mapping • Highest and Best Use • Land Use Refinements • Defining strategic housing priorities • Due diligence for local banks and lending institutions • Fundraising for housing programs and grants Additional Service Options Include: • Developer Round Tables • Housing Program Reviews • Focus Groups • Peer City Analysis • Housing Surveys • GIS Mapping • Stakeholder Interviews • Builder/Developer Referrals DRAFTOTTER TAIL COUNTY - MINNESOTA OTC Works - WORKFORCE STRATEGY Developing Otter Tail County’s workforce means finding, keeping, and training people to support a resilient and growing employer community. The current workforce shortage will become more severe with the projected reduction in the available labor force, continued aging of the overall population, and widening skills gap. Otter Tail County is committed to a coordinated strategy to address these trends. ‘OTC Works’ will strengthen the workforce through collaboration and aligned action. This strategy emphasizes partnership to ensure residents are aware of career pathways, employers can access the talent they need, and that shared efforts help reduce barriers to employment. By focusing on opportunities, training, and connections, the County aims to bring together employers, educations partners, communities, and non-profit service providers to build a more responsive and supportive workforce ecosystem. for Otter Tail County’s workforce Promote the availability of jobs with family-sustaining wages and workforce resources in the County Help employers promote their opportunities and recruit and retain workers more effectively Create partnerships to improve career readiness, reduce barriers to employment, and align skills for future workforce needs ACTIONS Opportunities, Training & Connections 16,000+ job openings from occupational transfers between 2022-2032 1,000+ job openings from employer growth between 2022-2032 job openings from labor market exits between 2022-2032 13,000+ Rev. 6/2026 ottertailcounty.gov/otc-works 49/49