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Housing & Redevelopment Authority - HRA-Packet-05-06-2026 Supporting Documents - 05/06/2026
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN May 6, 2026 | 1:00 pm Commissioners may participate in the meeting by interactive technology. 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Consent Agenda A.Regular Board Meeting Minutes, April 1, 2026 B.Housing Choice Voucher Rental Assistance Program for March 2026 C.Housing Trust Fund for March 2026 D.Public Housing and Senior Housing for March 2026 E.Check Report and Financial Reports for March 2026 4.New Business A.Resolution No. 334 Authorizing Obligation and Expenditure of Capital Funds; Authorizing Execution of Contracts for Replacement of Furnaces and Water Heaters 5.Old Business A.None 6.Discussion A.Senior Affordable Housing Program Electricity Billing B.Vergas Residential Lots C.Preliminary Budget Discussion 7.Executive Director Report A.HUD NSPIRE Inspection Report B.MHP County Profile 8.General Discussion – Topics by Commissioners 9.Adjourn 1/35 2/35 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on April 1, 2026 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Leland (Lee) Rogness, Vice Chairperson Megan Myers, Virtual Absent: Kurt Mortenson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Paula Grunewald, OTC HRA Administrative Assistant 1.CALL TO ORDER Chairperson Johnson called the meeting to order at 12:46 pm. 2.APPROVAL OF AGENDA Motion made by Jeff Ackerson, second by Leland Rogness to approve the April 1, 2026, Agenda without additions or changes. Roll call vote was taken and motion passed unanimously. 3.APPROVAL OF CONSENT AGENDA ITEMS Amy Baldwin, HRA Executive Director, noted the year end financials were included in this packet. Motion made by Lee Rogness, second by Megan Myers to approve Consent Agenda without additions or changes. Motion passed unanimously. 4.NEW BUSINESS A.Finance Committee Appointments Amy Baldwin, HRA Executive Director, gave a brief background on what is involved in being on the Finance Committee and noted Lee Rogness and Wayne Johnson were appointed in 2025. After discussion Lee Rogness and Wayne Johnson volunteered. Motion made by Jeff Ackerson, second by Megan Myers to accept Lee Rogness and Wayne Johnson as Finance Committee appointees for Fiscal Year 2026. Roll call vote was taken and motion passed unanimously. B.Resolution No. 333 Committing Housing Trust Funds for the New York Mills Small Cities Development Program Grant Application 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAI L COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 3/35 Pg. 2 Amy Baldwin, HRA Executive Director, provided a brief background regarding committing leverage dollars to help with the competitiveness for the New York Mills Small Cities Development Program Grant Application. Tanya Westra, HRA Housing Program Supervisor, spoke about the survey that was completed. The ask would be to commit leverage funds out of the Housing Trust Funds not to exceed $190,000 over a 2-year period, to be closed out by September 30, 2028. Motion made by Lee Rogness, second by Jeff Ackerson to commit up to $190,000 from Housing Trust Funds for the New York Mills Small Cities Development Program Grant Application. Roll call vote was called, motion passed unanimously. 5.OLD BUSINESS – None 6.DISCUSSIONA.HRA Owned Properties In VergasAmy Baldwin, HRA Executive Director, discussed the three tax forfeited lots that the HRA owns inVergas. There has been an inquiry about purchasing these lots. Direction provided by Commissioners tocontinue discussion with the interested party while using the drafted Otter Tail County Tax Forfeit Policyas a guide. B.House Relocation OpportunitiesThree house relocation opportunities were discussed – 800 sq. ft. cabin near Ottertail, 670 sq. ft. home near Phelps Mill and property at 41421 Greenwood Trail. 7.EXECUTIVE DIRECTOR REPORT A.Legislative Update •Not a budget year.Potential dollars going towards the Greater Minnesota Housing Infrastructure Grant Program. •Some changes to Minnesota State Housing Tax Credit (SHTC) Contribution Fund policy wise andpossibly eliminating the Sunset for the program. •21st Century ROAD to Housing Act. B.HUD NSPIRE Inspection of OTC’s Public Housing unit took place in MarchWe are in communications with HUD but presently unable to access the system to be able to report. C.HRA Accountant OTC accounting staff member, Aann Christopherson, has accepted the HRA Accountant position. 8.GENERAL DISCUSSION – TOPICS BY COMMISSIONERS - none 9.ADJOURNMENT At 1:55 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/35 3/31/2026 4/1/2026 Difference 36,682.85$ 36,443.85$ -$239.00 72 72 0 30,144.00$ 29,884.00$ *HAP Adjustment *Utility Adjustment *Portability Tranactions (Out)6,224.00$ 6,245.00$ 61.00$ 61.00$ *Portablilty Admin Fee (Paid)253.85$ 253.85$ 3/31 4/1 New Admissions 3 End Participation 3 Vouchers Issued 0 0 Current HCV Participant Ports-Out Paid 5 5 Ports Out Pending 0 0 Ports In Pending 0 0 3/31/2026 Waiting List/To Date 174 Applications in Progress 7 Vouchers issued 2 From Waitlist & Port In ELI%100%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ October 2025 144 80 61.2% 80.0% 546.28$ November 2025 144 79 60.8% 79.8% 517.21$ December 2025 144 78 60.1% 79.2% 514.53$ January 2026 144 73 50.7% 86.0% 514.52$ February 2026 144 71 50.0% 85.2% 516.59$ March 2026 144 72 51.2% 86.0% 509.48$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement Portability Adjustments OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions March 31, 2026 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn men,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 5/35 HOUSING TRUST FUND PROGRAMS (HTF) BOARD REPORT March 2026 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Housing Trust Fund Emergency Home Repair Program (EHRP) 0 0 0 0 0 On-Going Down Payment Assistance (DPA) 2 0 N/A N/A 2 On-Going Rent Rehab – RR 0 0 0 0 0 On-Going Affordable Rental Unit Construction - ARUC 1 0 1 1 0 On-Going Residential Owner- Occupied Leverage (ROHL) 0 0 0 0 0 PELICAN RAPIDS 09/30/2027 SCDP: Commercial 5 1 5 1 10 SCDP: Homeowner 14 1 14 6 2 17 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov 6/35 PUBLIC HOUSING BOARD REPORT March 2026 Rents Payable $ 6,290.00 Rents Collected $ 6,290.00 Total Negative Rents $ 0 Negative Rents Paid $ 0 Late Fees Charged $ 240.00 Late Fees Collected $ 188.00 Number of Units Paying Flat Rent 3 Fiscal Year ELI WAITING LIST as of 4/09/2026 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 20 24 N/A Underwood 9 11 3 Henning 8 9 2 New York Mills 11 10 3 VACANCIES UNIT VACATED LEASE SIGNED *3BR NY Mills *lease term effective 3/31/26 non-payment of rent *letters sent to applicants on waiting list *working on applicants 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 G:r EOUJ\L HOUSING OPPORTUNITY @ ottertailcounty.gov 7/35 AFFORDABLE SENIOR HOUSING BOARD REPORT March 2026 Rents Payable $ 4,227.00 Rents Collected $ 4,227.00 Late Fees $ 0.00 Late Fees Collected $ WAITING LIST as of 4/09/2026 Community 1 Bedroom 2 Bedroom Dalton 2 VACANCIES UNIT VACATED LEASE SIGNED 130 Court Street (2br) 138 Court Street (2br) *Unit 130 vacated 12/4/25 *Unit 130 - Lease signed 3/10/26. *Unit 138 - Lease signed 3/27/26. 1 *Unit 138 never occupied 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUI\L HOUSING OPPORTUNITY @ ottertailcounty.gov 8/35 Doc Num Voided Type 197 No DD1694NoCHK1695NoCHK 1696 No CHK 1697 No CHK1698NoCHK 1699 No CHK 1701 No CHK 1702 No CHK1703NoCHK 1704 No CHK End of Report Total:11 $112,758.30 Vendor Accounting - 11 $112,758.30 Vendor Accounting Total 11 $112,758.30 Transaction Type Summary Transaction Type Count Amount Check (CHK)10 $112,173.30 Total:11 $112,758.30 Count Amount Direct Deposit (DD)1 $585.00 Project Summary Program - Project Payments Deposits General Revolving (GR) - General Revolving $112,758.30 $0.00 Total:$112,758.30 $0.00 Document Type SummaryDocument Type Cleared: 10 $101,658.30 Uncleared: 1 $11,100.00Total Payments: 11 $112,758.30 03/20/2026 1099 PROCESSING Yes $162.00 03/20/2026 HTF-DPA-2026-01 No $11,100.00 03/12/2026 Professional services regarding loan programs Yes $733.50 03/20/2026 SCDP Constr Corbo Yes $26,800.00 03/05/2026 Mileage Reimb Feb 26 Yes $29.73 03/05/2026 SCDP Ballard Yes $10,137.99 03/05/2026 PRSCDP (Ballard)Yes $46.00 03/05/2026 Feb 26 Payroll, Postage, Acct Serv, Office Supplies Yes $51,889.08 03/05/2026 Radon System Installation Yes $3,595.0003/05/2026 Heaton Project Yes $7,680.00 Payment Date Document Description Cleared Amount 03/05/2026 Jan 9-March 2, 2026 Consulting Services Yes $585.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 11:00:22 AM Printed by: Aann Christopherson 9/35 25% Period YTD Annual RemainingAmountAmountBudgetBudget INCOME3610 Interest Income 3703/5353/3741/0054 148.05 4,111.55 8,000.00 (3,888.45)51% 3690.01 SCDP Administration (DEED) - All Communities 1,625.55 1,625.55 67,500.00 (65,874.45)2% 3690.02 SCDP City/Grant Funds - All Communities 10,837.00 10,837.00 450,000.00 (439,163.00)2% 3691 Levy Revenue 1,610,431.00 (1,610,431.00)0% 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,732.34 3,817.21 9,800.00 (5,982.79)39% 3694 HTF Contributions 75,000.00 (75,000.00)0% 3697 Owner Match Revenue 411.00 3,000.00 (2,589.00)14% TOTAL INCOME 14,342.94 20,802.31 2,223,731.00 (2,202,928.69)1% EXPENSES4130 Legal 733.50 733.50 20,000.00 19,266.50 4%4140 Staff Training 468.28 943.28 6,000.00 5,056.72 16% 4150 Travel 29.73 76.45 500.00 423.55 15% 4170 Accounting 10,000.00 15,000.00 30,000.00 15,000.00 50% 4171 Audit 20,750.00 20,750.00 0% 4190 Other Administrative Expenses 142.00 178.00 5,000.00 4,822.00 4% 4190.01 Manuals, Subscriptions 1,000.00 1,000.00 0% 4190.02 Office Supplies 276.80 391.25 1,700.00 1,308.75 23% 4190.03 Postage 401.96 717.20 2,500.00 1,782.80 29% 4190.05 Dues 993.48 1,500.00 506.52 66% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 601.80 622.80 40,000.00 39,377.20 2% 4190.2 Management Fees-OTC Admin 97,996.80 136,914.91 643,985.00 507,070.09 21% 4210 Board Member Payments 340.61 1,274.78 5,000.00 3,725.22 25% 4420 Maintenance - Materials 31.39 394.52 (394.52)4430.1 Misc Contracts - Software 162.00 7,756.00 12,500.00 4,744.00 62% 4510 Insurance 15,574.35 53,000.00 37,425.65 29% 4570 Housing Choice Voucher Payroll Operating Support 15,981.93 21,593.93 (21,593.93) 4570.1 Housing Choice Voucher Program Support 30,000.00 30,000.00 0% 4580.1 Public Housing Program Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports 95.00 190.00 1,425.00 1,235.00 13% 4590.02 SCDP Lead Based Paint Testing 700.00 10,000.00 9,300.00 7% 4590.03 SCDP Construction (DEED)51,543.15 70,433.54 439,310.00 368,876.46 16% 4590.04 SCDP Recording Fees 46.00 46.00 690.00 644.00 7% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0%4593.03 CAP Consulting Fees 5,000.00 5,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 35,326.00 35,326.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (2,037.21)15,128.00 17,165.21 -13% 4598 Owner Match Expense 1,598.00 10,970.65 3,000.00 (7,970.65)366% 4694 Housing Trust Fund 375,000.00 375,000.00 0% 4694.01 HTF Down Payment Assistance (DPA)22,500.00 22,500.00 (22,500.00) 4694.04 HTF Affordable Rental Unit Constr (ARUC) Repayment 165,046.00 (165,046.00) TOTAL EXPENSES 202,948.95 471,013.43 1,860,314.00 1,389,300.57 25% SURPLUS (188,606.01)(450,211.12)363,417.00 (813,628.12)-124% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2026 Program: General Revolving (GR) Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:10:32 AM Printed by: Aann Christopherson 10/35 Period Amount Balance ASSETS 1111 Cash (190,338.42)2,577,796.63 1111.1 Certificates of Deposit 157,744.35 1111.4 Committed for Housing Trust Fund 769,935.00 1113 Cash Rental Rehab 1,732.41 8,832.16 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.6 Land 26,400.00 TOTAL ASSETS (188,606.01)3,710,106.63 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 756,412.33 TOTAL LIABILITIES 756,412.33 SURPLUS 2700 Income/Expense Clearing Account 360,032.25 2700 Income/Expense Clearing Account (Current Year) 2,037.21 2700 Income/Expense Clearing Account (Unclosed 2025) (30,544.26) 2806 Unrestricted Net Position 2,235,266.52 2806 Unrestricted Net Position (Current Year) (188,606.01)(452,248.33) 2806 Unrestricted Net Position (Unclosed 2025) 839,150.91 TOTAL SURPLUS (188,606.01)2,953,694.30 TOTAL LIABILITIES AND SURPLUS (188,606.01)3,710,106.63 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2026 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:10:31 AM Printed by: Aann Christopherson 11/35 Doc Num Voided Type 1819 No DD 1820 No DD 1821 No DD 1822 No DD 1823 No DD 1824 No DD 1825 No DD 1826 No DD 1827 No DD 1828 No DD 1829 No DD 1830 No DD 1831 No DD 1832 No DD 1833 No DD 1834 No DD 1835 No DD 1836 No DD 1837 No DD 1838 No DD 1839 No DD 1840 No DD 1841 No DD 1842 No DD 1843 No DD 1844 No DD 1845 No DD 1846 No DD 1847 No DD1848NoDD 1849 No DD 1850 No DD1851NoDD 1852 No DD 1853 No DD 6875 No CHK 6876 No CHK 6877 No CHK 6878 No CHK 6879 No CHK 6880 No CHK6881NoCHK 6882 No CHK 6883 No CHK 6884 No CHK6885NoCHK 6886 No CHK 6887 No CHK 6888 No CHK 6889 No CHK03/01/2026 Port Out Payment Mar 26 Yes $1,396.68 03/01/2026 HAP Util Payment Mar 26 Yes $51.00 03/01/2026 Port Out Payment Mar 26 Yes $1,215.30 03/01/2026 HAP Util Payment Mar 26 Yes $212.00 03/01/2026 HAP Util Payment Mar 26 Yes $34.00 03/01/2026 HAP Util Payment Mar 26 Yes $97.00 03/01/2026 HAP Util Payment Mar 26 Yes $58.00 03/01/2026 HAP Util Payment Mar 26 Yes $18.00 03/01/2026 HAP Util Payment Mar 26 No $12.00 03/01/2026 HAP Payment Mar 26 Yes $274.00 03/01/2026 HAP Payment Mar 26 Yes $1,427.00 03/01/2026 HAP Payment Mar 26 No $335.00 03/01/2026 HAP Payment Mar 26 Yes $700.00 03/01/2026 HAP Payment Mar 26 Yes $305.00 03/01/2026 HAP Payment Mar 26 Yes $396.00 03/01/2026 HAP Payment Mar 26 Yes $359.00 03/01/2026 Port Out Payment Mar 26 Yes $1,147.52 03/01/2026 HAP Payment Mar 26 Yes $268.0003/01/2026 HAP Payment Mar 26 Yes $950.00 03/01/2026 HAP Payment Mar 26 Yes $460.00 03/01/2026 HAP Payment Mar 26 Yes $333.00 03/01/2026 HAP Payment Mar 26 Yes $496.00 03/01/2026 HAP Payment Mar 26 Yes $457.00 03/01/2026 HAP Payment Mar 26 Yes $507.00 03/01/2026 HAP Payment Mar 26 Yes $463.00 03/01/2026 HAP Payment Mar 26 Yes $931.00 03/01/2026 HAP Payment Mar 26 Yes $360.00 03/01/2026 HAP Payment Mar 26 Yes $427.00 03/01/2026 HAP Payment Mar 26 Yes $321.00 03/01/2026 HAP Payment Mar 26 Yes $2,070.00 03/01/2026 HAP Payment Mar 26 Yes $1,354.00 03/01/2026 HAP Payment Mar 26 Yes $650.00 03/01/2026 HAP Payment Mar 26 Yes $377.00 03/01/2026 HAP Payment Mar 26 Yes $2,770.00 03/01/2026 HAP Payment Mar 26 Yes $1,149.00 03/01/2026 HAP Payment Mar 26 Yes $518.00 03/01/2026 HAP Payment Mar 26 Yes $589.00 03/01/2026 HAP Payment Mar 26 Yes $399.00 03/01/2026 HAP Payment Mar 26 Yes $269.00 03/01/2026 HAP Payment Mar 26 Yes $4,166.00 03/01/2026 HAP Payment Mar 26 Yes $323.00 03/01/2026 HAP Payment Mar 26 Yes $350.00 03/01/2026 HAP Payment Mar 26 Yes $525.00 03/01/2026 HAP Payment Mar 26 Yes $494.00 03/01/2026 HAP Payment Mar 26 Yes $400.00 03/01/2026 HAP Payment Mar 26 Yes $700.00 03/01/2026 HAP Payment Mar 26 Yes $820.00 03/01/2026 HAP Payment Mar 26 Yes $1,080.00 03/01/2026 HAP Payment Mar 26 Yes $386.00 Payment Date Document Description Cleared Amount 03/01/2026 HAP Payment Mar 26 Yes $504.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 2 4/21/2026 11:00:50 AM Printed by: Aann Christopherson 12/35 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6890 No CHK 6891 No CHK 6892 No CHK 6893 No CHK 6894 No CHK 6895 No CHK 6896 No CHK 6897 No CHK End of Report Total:58 $39,292.37 Vendor Accounting - 6 $2,609.52 Vendor Accounting Total 6 $2,609.52 HAP Accounting Total 47 $30,144.00 HAP Accounting - 47 $30,144.00 Port/Sub Out - Payment 5 $6,538.85 Portability/Subsidy Out 5 $6,538.85 Transaction Type Summary Transaction Type Count Amount Check (CHK)23 $11,919.85 Total:58 $39,292.37 Count Amount Direct Deposit (DD)35 $27,372.52 Project Summary Program - Project Payments DepositsHousing Choice $39,292.37 $0.00 Total:$39,292.37 $0.00 Document Type Summary Document Type 03/20/2026 FEBRUARY 2026 SERVICES No $37.50 Cleared: 55 $38,907.87 Uncleared: 3 $384.50Total Payments: 58 $39,292.37 03/05/2026 Feb 26 Payroll Yes $1,546.77 03/20/2026 FEBRUARY 2026 SERVICES Yes $540.00 03/05/2026 Model Admin Plan Digital Rev Yes $239.00 03/05/2026 HCV MB Digital Rev Serv Yes $239.00 03/01/2026 Port Out Payment Mar 26 Yes $1,823.54 03/05/2026 Mileage Reimb Feb 26 Yes $7.25 03/01/2026 Port Out Payment Mar 26 Yes $955.81 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 2 4/21/2026 11:00:50 AM Printed by: Aann Christopherson 13/35 25% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 3,809.00 4,713.00 4,713.00 3301 Admin Subsidy 1,832.00 5,497.00 65,000.00 (59,503.00)8% 3301.1 HAP Subsidy 35,570.00 111,597.00 515,000.00 (403,403.00)22% 3450.2 Revenue Recapture 3,552.48 3,552.48 3,552.48 3610 Investment Income (0062)5.34 15.16 15.16 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 44,768.82 125,374.64 610,000.00 (484,625.36)21% EXPENSES 4140 Staff Training 4,400.00 4,400.00 0% 4150 Travel 7.25 22.48 250.00 227.52 9% 4190 Other Admin Expenses (Apps, Service Charges)22.00 33.00 400.00 367.00 8% 4190.01 Manuals, Subscriptions 478.00 478.00 8,500.00 8,022.00 6% 4190.08 Consulting Fees 577.50 847.50 1,500.00 652.50 57% 4190.2 Management Fees-OTC 2,533.02 4,355.02 47,000.00 42,644.98 9% 4715.1 HAP Occupied Units 30,428.00 94,321.00 455,000.00 360,679.00 21% 4715.P HAP-Portability Out 6,285.00 16,173.00 60,000.00 43,827.00 27% 4716.P Port Out Admin Fee 253.85 650.19 2,400.00 1,749.81 27% TOTAL EXPENSES 40,584.62 116,880.19 579,450.00 462,569.81 20% SURPLUS 4,184.20 8,494.45 30,550.00 (22,055.55)28% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2026 Program: Housing Choice Vouchers Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:10:51 AM Printed by: Aann Christopherson 14/35 Period Amount Balance ASSETS 1111 Cash Unrestricted 659.20 121,291.04 1121 Fraud A/R 3,809.00 3,809.00 TOTAL ASSETS 4,468.20 125,100.04 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 284.00 1,638.00 TOTAL LIABILITIES 284.00 1,638.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2700 Inc & Exp Clearing (Current Year) 3,552.48 3,552.48 2700 Inc & Exp Clearing (Unclosed 2025) (20,236.00) 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) (1,143.00)1,103.00 2805 Restricted Net Position (Unclosed 2025) 37,136.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) 1,774.72 3,838.97 2806 Unrestricted Position (Unclosed 2025) 29,286.67 TOTAL SURPLUS 4,184.20 123,462.04 TOTAL LIABILITIES AND SURPLUS 4,468.20 125,100.04 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2026 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:10:50 AM Printed by: Aann Christopherson 15/35 Doc Num Voided Type 00004043 No INV 7573 No CHK 7574 No CHK 7575 No CHK 7576 No CHK 7577 No CHK 7578 No CHK 7579 No CHK 7580 No CHK 7581 No CHK 7582 No CHK7583NoCHK 7584 No CHK 7585 No CHK 0100000621000 FEB 26 No INV 0100000683000 MAR 26 No INV 0100000684001 MAR 26 No INV 0100010108009 MAR 26 No INV 0100010350000 MAR 26 No INV 0100010787004 MAR 26 No INV 0100041004006 FEB 26 No INV 0100041101000 FEB 26 No INV 0100041152006 FEB 26 No INV 1129723 MAR 26 No INV 1130792 MAR 26 No INV 1130793 MAR 26 No INV 1130796 MAR 26 No INV1130798 MAR 26 No INV 1130799 MAR26 No INV 1130903 MAR 26 No INV 1143860 MAR 26 No INV 20072296 MAR 26 No INV 99172153944 FEB 26 No INV EF7-IF4003 No INV EF7-IF4009 No INV EF7-IF4010 No INV Doc Num Voided Type No OP03/01/2026 Payment - Online Payment Yes $40.00 Posted Deposits Control Date Document Description Cleared Amount 03/20/2026 Propane - 206 Foss St No $211.13 Cleared: 15 $17,055.78 Uncleared: 21 $3,424.54 Total Payments: 36 $20,480.32 03/20/2026 Propane - 216 Foss st No $216.32 03/20/2026 Propane - 206 Foss #2 No $170.56 03/19/2026 Electric No $95.11 03/11/2026 GAS No $100.48 03/19/2026 Electric No $61.35 03/19/2026 Electric No $173.04 03/19/2026 Electric No $61.37 03/19/2026 Electric No $63.68 03/19/2026 Electric No $49.19 03/19/2026 Electric No $85.71 03/19/2026 Electric No $46.64 03/19/2026 Electric No $133.94 03/03/2026 WATER/ELECTRIC/GAS/SEW Yes $311.07 03/03/2026 WATER/ELECTRIC/GAS/SEW Yes $385.12 03/26/2026 Water/Sewer No $110.85 03/03/2026 WATER/ELECTRIC/GAS/SEW Yes $321.65 03/26/2026 Water/Sewer No $114.59 03/26/2026 Water/Sewer No $99.06 03/31/2026 Water/Sewer No $97.67 03/31/2026 Sewer/Water No $81.20 03/26/2026 MAINTENANCE MATERIALS No $10.96 03/03/2026 WATER/ELECTRIC/GAS/SEW Yes $307.69 03/26/2026 MAINTENANCE MATERIALS Yes $8.67 03/26/2026 MAINTENANCE MATERIALS No $1,401.69 03/12/2026 Maintenance supplies for Yes $692.84 03/12/2026 Maintenance materials Yes $67.09 03/12/2026 Smoke alarm Yes $28.47 03/12/2026 WATER/SEWER Yes $827.57 03/05/2026 Testing, Inspection, Yes $2,780.00 03/12/2026 SOLAR SALT Yes $44.40 03/05/2026 LIPH Transfer to HCV Revenue Recapture Yes $3,552.48 03/05/2026 Feb 26 Payroll Yes $7,317.13 03/05/2026 506 Marshall - Hot Water Heater Check Yes $386.73 03/05/2026 Basin Stopper & Cooper Fittings Yes $24.87 Payment Date Document Description Cleared Amount 03/18/2026 Rental Application Fees No $40.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 3 4/21/2026 11:01:12 AM Printed by: Aann Christopherson 16/35 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing No OP No OPNoOP No OP No OP No OP No OP 0114 No CHK 0117 No CHK 0118 No CHK 170 No CHK 1033 No CHK 1034 No CHK 1035 No CHK 1036 No CHK 1037 No CHK 1372 No CHK 1373 No CHK 1374 No CHK 1375 No CHK 2039 No CHK 2879 No CHK 5033 No CHK18480NoCHK 18481 No CHK 18606 No CHK 18607 No CHK18654NoCHK 18655 No CHK 10562795 No CHK 18834-GNH No CHK 18835-GNH No CHK 22-118135884 No MO 29766866422 No CHK 55097782439 No MO Money Order (MO)2 $764.99 Total:72 $34,522.55 Check (CHK)39 $27,686.46 Invoice (INV)23 $3,337.42 Count Amount Online Payment (OP)8 $2,733.68 Project Summary Program - Project Payments Deposits Public Housing - Family $20,480.32 $14,042.23 Total:$20,480.32 $14,042.23 Document Type SummaryDocument Type Cleared: 36 $14,042.23Uncleared: 0 $0.00 Total Deposits: 36 $14,042.23 03/26/2026 Payment - Check Yes $413.99 03/02/2026 Payment - Money Order Yes $595.00 03/26/2026 Payment - Check Yes $19.67 03/12/2026 Payment - Money Order Yes $169.99 03/02/2026 Payment - Check Yes $391.00 03/26/2026 Payment - Check Yes $19.66 03/17/2026 Payment - Check Yes $118.32 03/17/2026 Payment - Check Yes $118.32 03/04/2026 Payment - Check Yes $56.22 03/04/2026 Payment - Check Yes $56.22 03/04/2026 Payment - Check Yes $119.00 03/04/2026 Payment - Check Yes $119.00 03/17/2026 Payment - Check Yes $1,637.00 03/17/2026 Payment - Check Yes $1,285.12 03/26/2026 Payment - Check Yes $356.00 03/12/2026 Payment - Check Yes $1,841.87 03/12/2026 Payment - Check Yes $356.00 03/17/2026 Payment - Check Yes $245.52 03/26/2026 Payment - Check Yes $835.00 03/02/2026 Payment - Check Yes $112.38 03/04/2026 Payment - Check Yes $88.54 03/26/2026 Payment - Check Yes $97.45 03/04/2026 Payment - Check Yes $182.21 03/04/2026 Payment - Check Yes $835.00 03/17/2026 Payment - Check Yes $167.00 03/02/2026 Payment - Check Yes $595.00 03/02/2026 Payment - Check Yes $167.00 03/17/2026 Payment - Check Yes $311.07 03/28/2026 Payment - Online Payment Yes $321.65 03/29/2026 Payment - Online Payment Yes $173.04 03/19/2026 Payment - Online Payment Yes $220.95 03/26/2026 Payment - Online Payment Yes $268.45 03/09/2026 Payment - Online Payment Yes $511.0003/11/2026 Payment - Online Payment Yes $1,156.59 03/07/2026 Payment - Online Payment Yes $42.00 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 2 of 3 4/21/2026 11:01:12 AM Printed by: Aann Christopherson 17/35 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing End of Report Total:72 $34,522.55 Tenant Accounting - 36 $14,042.23 Tenant Accounts 36 $14,042.23 Vendor Accounting Total 36 $20,480.32 Vendor Accounting - 23 $3,337.42 Vendor Accounting - 13 $17,142.90 Transaction Type Summary Transaction Type Count Amount www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 3 of 3 4/21/2026 11:01:12 AM Printed by: Aann Christopherson 18/35 25% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 6,290.00 19,322.00 42,000.00 (22,678.00)46% 3401.1 HUD Operating Subsidy 2,759.40 8,278.20 43,000.00 (34,721.80)19% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 (7,000.00)0% 3401.3 HUD Capital Funds-Project 8,126.00 35,000.00 (26,874.00)23% 3450.1 Revenue Recapture 7,407.10 7,407.10 3610 Interest Income (5673/0070)5.09 14.15 14.15 3690 Other Income (NSF, Late Fee, GR Support)4,875.20 5,000.20 21,000.00 (15,999.80)24% 3690.1 Water Charge Income 841.31 2,068.53 7,500.00 (5,431.47)28% 3690.2 Electric Charge Income 1,076.92 3,236.29 13,000.00 (9,763.71)25% 3690.3 Gas Charge Income 1,732.68 5,292.21 10,800.00 (5,507.79)49% 3690.31 Sewer Charge Income 909.25 2,345.85 7,500.00 (5,154.15)31% 3690.4 Other Tenant Charges (Maint)100.00 1,500.00 (1,400.00)7% TOTAL INCOME 18,489.85 61,190.53 188,300.00 (127,109.47)32% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 5,000.00 5,000.00 0% 4150 Travel 25.38 300.00 274.62 8% 4171 Audit 2,400.00 2,400.00 0% 4190 Other Admin Expenses (Reports, Apps)40.00 40.00 600.00 560.00 7% 4190.01 Manuals, Subscriptions 1,300.00 1,300.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 2,400.00 2,400.00 0% 4190.2 Management Fees-OTC 12,476.11 17,838.95 20,000.00 2,161.05 89% 4310 Water 1,104.12 1,834.51 7,500.00 5,665.49 24% 4320 Electric 1,949.99 2,218.34 13,000.00 10,781.66 17% 4330 Gas 2,666.86 4,561.03 10,800.00 6,238.97 42% 4331 Sewer 1,287.27 2,105.80 7,500.00 5,394.20 28% 4400 Maintenance - Tools & Equip 56.24 56.24 100.00 43.76 56% 4410 Maintenance - Labor 6,585.00 8,371.00 (8,371.00) 4420 Maintenance - Materials 7,870.17 8,196.54 10,000.00 1,803.46 82% 4430 Maintenance - Contracts 89.80 145.80 22,000.00 21,854.20 1% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 28,850.00 35,000.00 6,150.00 82% 4520 PILOT 6,034.00 6,034.00 0% 4521 Assessments 1,050.00 1,050.00 0% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)75.00 75.00 0% 4600 Capital Fund Projects 8,126.00 35,000.00 26,874.00 23% TOTAL EXPENSES 34,125.56 82,369.59 183,259.00 100,889.41 45% SURPLUS (15,635.71)(21,179.06)5,041.00 (26,220.06)-420% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2026 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:11:10 AM Printed by: Aann Christopherson 19/35 Period Amount Balance ASSETS 1111 Cash (12,413.03)94,649.00 1114 Tenant Security Deposit Cash 10,925.02 1122 A/R Tenants (1,925.96)1,558.89 1122.1 Allowance for Doubtful Accts (200.00) 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,196,522.77) 1400.6 Land 32,990.31 1400.7 Buildings 1,687,791.45 TOTAL ASSETS (14,338.99)631,192.73 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposits 10,925.02 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 1,296.72 2,395.68 TOTAL LIABILITIES 1,296.72 13,320.70 SURPLUS 2700 Income/Expense Clearing Account (98,087.27) 2700 Income/Expense Clearing Account (Current Year) (15,635.71)(21,179.06) 2700 Income/Expense Clearing Account (Unclosed 2025) (35,914.51) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,585.93 TOTAL SURPLUS (15,635.71)617,872.03 TOTAL LIABILITIES AND SURPLUS (14,338.99)631,192.73 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2026 Program: Public Housing Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:11:08 AM Printed by: Aann Christopherson 20/35 Doc Num Voided Type 1060 No CHK1061NoCHK1062NoCHK 1063 No CHK 20118158 FEB 26 No INV 20118160 FEB 26 No INV 20118161 FEB 26 No INV 20118163 FEB 26 No INV20118164 FEB 26 No INV20118165 FEB 26 No INV Doc Num Voided Type No CHK No CHK 1001 No CHK1291NoCHK 1295 No CHK 2459 No CHK2459NoCHK4536NoCHK 4536 No CHK 5106 No CHK5576NoCHK 006876 No CHK 12609 No CHK12610NoCHK12620NoCHK 12621 No CHK Payment Date Document Description Cleared Amount 03/05/2026 GARBAGE Yes $169.20 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments 03/26/2026 MAINTENANCE MATERIALS No $84.96 03/09/2026 ELECTRIC No $127.68 03/05/2026 HRA BILLING FEB 2026 Yes $45.3003/05/2026 NORTH FIELDS Yes $107.10 03/09/2026 ELECTRIC No $180.1103/09/2026 ELECTRIC No $187.79 03/03/2026 ELECTRIC No $173.93 03/09/2026 ELECTRIC No $129.82 Posted Deposits Control Date Document Description Cleared Amount 03/09/2026 ELECTRIC No $208.09 Cleared: 3 $321.60Uncleared: 7 $1,092.38Total Payments: 10 $1,413.98 03/02/2026 Payment - Check Yes $217.9403/04/2026 Payment - Check Yes $354.00 03/10/2026 Payment - Check Yes $400.00 03/30/2026 Payment - Check Yes $950.00 03/10/2026 Payment - Check Yes $674.0003/30/2026 Payment - Check Yes $153.00 03/30/2026 Payment - Check Yes $187.79 03/10/2026 Payment - Check Yes $950.00 03/02/2026 Payment - Check Yes $1,252.32 03/04/2026 Rent Subsidy Yes $396.00 03/30/2026 Payment - Check Yes $950.00 03/02/2026 Payment - Check Yes $950.00 03/30/2026 Payment - Check Yes $750.00 03/30/2026 Payment - Check Yes $173.93 03/02/2026 Payment - Check Yes $256.1403/02/2026 Payment - Check Yes $750.00 Document Type SummaryDocument Type Cleared: 16 $9,365.12Uncleared: 0 $0.00Total Deposits: 16 $9,365.12 Invoice (INV)6 $1,007.42 Total:26 $10,779.10 Count Amount Check (CHK)20 $9,771.68 Vendor Accounting - 6 $1,007.42 Vendor Accounting - 4 $406.56 Transaction Type Summary Transaction Type Count Amount Tenant Accounting - 16 $9,365.12 Tenant Accounts 16 $9,365.12 Vendor Accounting Total 10 $1,413.98 End of Report Total:26 $10,779.10 Project Summary Program - Project Payments DepositsFinding Home I LLC - $1,413.98 $9,365.12 Total:$1,413.98 $9,365.12 www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 11:01:26 AM Printed by: Aann Christopherson 21/35 25% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 4,227.00 11,134.00 55,450.00 (44,316.00)20% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 0.35 3.83 10.00 (6.17)38% 3690 Other Income (NSF, Late Fees)(76.00)100.00 (176.00)-76% 3690.4 Other Tenant Charges (Maint)360.00 360.00 TOTAL INCOME 4,227.35 11,421.83 57,660.00 (46,238.17)20% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4171 Audit 3,000.00 3,000.00 0% 4190 Administrative Expense 45.30 45.30 (45.30) 4190.06 Advertising/Marketing/Printing 107.10 633.78 750.00 116.22 85% 4310 Water 423.01 632.23 2,750.00 2,117.77 23% 4320 Electric 788.43 403.44 750.00 346.56 54% 4331 Sewer 376.00 564.00 2,500.00 1,936.00 23% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 244.94 670.98 3,000.00 2,329.02 22% 4430 Maintenance-Contracts 211.60 16,500.00 16,288.40 1% 4431 Garbage/Trash Removal 372.24 710.64 2,550.00 1,839.36 28% 4510 Insurance 5,460.47 6,000.00 539.53 91% 4520 PILOT (Payment in Lieu of Taxes)3,705.00 3,705.00 0% 4521 Property Taxes/Assessments 250.00 250.00 0% 4580 Interest Expense (on Security Deposits)35.00 35.00 0% TOTAL EXPENSES 2,357.02 9,332.44 45,290.00 35,957.56 21% SURPLUS 1,870.33 2,089.39 12,370.00 (10,280.61)17% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2026 Program: Finding Home I LLC Project: Consolidated Percent of the Year www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:11:28 AM Printed by: Aann Christopherson 22/35 Period Amount Balance ASSETS 1111 Cash 3,941.77 36,185.17 1114 Tenant Security Deposit Cash 2,300.00 6,964.70 1122 A/R Tenants (529.53)246.87 1400.5 Accumulated Depreciation (29,229.94) 1400.6 Land 13,500.00 1400.7 Buildings 1,456,410.28 TOTAL ASSETS 5,712.24 1,484,077.08 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 2,300.00 6,030.45 2240 Tenant Prepaid Rents 1,541.91 2,363.59 TOTAL LIABILITIES 3,841.91 8,394.04 SURPLUS 2700 Income/Expense Clearing Account 1,487,913.10 2700 Income/Expense Clearing Account (Current Year) 1,870.33 2,089.39 2700 Income/Expense Clearing Account (Unclosed 2025) (14,319.45) TOTAL SURPLUS 1,870.33 1,475,683.04 TOTAL LIABILITIES AND SURPLUS 5,712.24 1,484,077.08 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2026 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2026 Management Computer Services, Inc. (MCS) Page 1 of 1 4/21/2026 9:11:27 AM Printed by: Aann Christopherson 23/35 OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION May 6, 2026 BOARD MEETING DATE AGENDA ITEM #4A Tanya Westra April 28, 2026 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 334 Authorizing Obligation and Expenditure of Capital Funds; Authorizing Execution of Contracts for Replacement of Furnaces and Water Heaters PROPOSED REQUEST/JUSTIFICATION The HRA Board approved the 2026 to 2030 5-Year Action Plan for Capital Funds (CF) for the scattered site public housing units at its August 6, 2026 meeting. Replacement of furnaces in Underwood was originally planned for the 2030 CF Grant. Due to the cost of propane and the age of 2 of the 3 furnaces in Underwood (two installed in 1999 and one in 2021), staff sought bids for replacement earlier than planned. As discussed in previous meetings, because of volatile propane prices, the new heating system would be a Cold Climate Air Source Heat Pump. Water heaters in Underwood are propane as well, so replacement will be necessary. There are funds remaining in the 2024 CF Grant in the amount of $17,934.57 that need to be utilized, the remainder of the project would be funded with 2025 Capital Funds. Four bids were received for this project: Vendor HVAC & Water Heater Bid Electrical Work Bid Total Plumbers Inc.$42,230 No Bid $42,230 Hanson’s Plumbing & Heating $33,105 No Bid $33,105 J Brothers $31,417 $7,500 $38,917 Ohren Electric No Bid $4,950 $4,950 Each HVAC installer listed above is a certified installer for Otter Tail Power Company. Each installer bid a 2-ton heat pump. With current rebates through Otter Tail Power, this would result in a $6,000 rebate on the heat pumps and $300 on water heaters. The water heater proposed by J Brothers is a hybrid between traditional tank and on demand models. Information on this water heater can be found at: https://www.geappliances.com/geospring-water-heater?utm_source=google&utm_medium=cpc&utm_campaign=GE_HVAC_Paid-Search_US_Google_Search_D2C_Brand_Profile_Geospring&gad_source=1&gad_campaignid=22748213428&gbraid=0AAAAApZcJmHvQD2jT4m3BYZy1Hho7Wzer&gclid=EAIaIQobChMIw9v05sOTlAMVOpHCCB2mLx7pEAAYASAAEgLTF_D_BwE Recommendation: Staff recommends approval of the J Brothers bid (HVAC & Water Heater replacement only) and Ohren Electric for this project, to be paid for by 2024 and 2025 Capital Fund Grants. After rebates, the project total will be $30,067 for all three rental units. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 04/292026 ATTACHMENT LIST: Exhibit A Bids FINANCIAL IMPLICATIONS: $30,067 BUDGETED: X YES NO FUNDING: HUD 2024 & 2025 Capital Fund Grants COMMENTS 24/35 RESOLUTION NO. 334 RESOLUTION AUTHORIZING OBLIGATION AND EXPENDITURE OF CAPITAL FUNDS; AUTHORIZING EXECUTION OF CONTRACTS FOR REPLACEMENT OF FURNACES AND WATER HEATERS WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) administers a scattered site Public Housing Program (the “Program”); and WHEREAS, the Department of Housing and Urban Development (“HUD”) allocates Capital Funds on an annual basis to the Authority; and WHEREAS, the Authority is required to procure vendors, enter into contracts and obligate and expend Capital Funds according to certain timeframes; and WHEREAS, furnaces and water heaters in Underwood are fueled with propane and two furnaces are at the end of their life cycle and should be replaced; and WHEREAS, the Authority has determined that the proposed capital activities are necessary and in accordance with a five-year Capital Fund program budget; and WHEREAS, the Authority has obtained bids for replacement of three furnaces and three water heaters; and WHEREAS, the Replacement Activities will be funded by 2024 and 2025 Capital Funds; and WHEREAS, the Authority has determined that bids shall be awarded to the following vendors (the “Vendors”) to carry out the Replacement Activities: J Brothers and Ohren Electric. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1.That the Board of Commissioners hereby awards the bids for the replacement of furnaces and water heaters to J Brothers and Ohren Electric; 2. That the Executive Director is hereby authorized to execute a contract with each of theVendors;3. That the Executive Director is hereby authorized to obligate and expend Capital Funds inconformance with the contracts. Upon the motion of_________________________, seconded by_________________________, and passed on a _______________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 6th day of May, 2026. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 25/35 � 11 1 .. (J)IJll�llS, IN(; U Commercial • Residential • Plumbing • Heating 1504 Pebble Lake Road Ferl!US Falls, MN 56537. Ph: 218·998·3418 Cory -218·205-9056 nave -218·205-7599 License #062445Plll ESIDIJ\TE Proposal Snllmitted To: Phone: Ottertail County HRA Street: Job Name: CilY, state, Zip code: Job location: 216, 208,206 Foss st. llnderwood, MN •We hereby submit specifications and estimate for: •Rut1d 2 ton electric air handler qty 3•Ruud 2 ton coil qty 3 •Ruud 2 ton RD-16 heat pump qty 3•Econet thermostat qty 3 • • lOKW electric plenum heater qty 3 •Ruud 50 gal. electric water heater qty 3•Piping material and labor OPTION #1 Date: 4-21-26 •Plumbers Inc to complete .the paperwork to Ottertail Power company for your rebate, rebate is $1,000.00 per ton •ALL ELECTRICAL HIGH VOLTAG_E WIRING DONE BY ELECTRICAL CONTRACTOR•PLUMBERS INC WILL DISPOSE OF OLD EQUIPMENT. Job Price: $42,230.00 Payment to be made as follows: 100% payment at Completion Note: This proposal pricing is only valid if accepted within 30 days. Exhibit A 26/35 Plumbing & Heating BILL TO FERGUS FALLS/ OTTER TAIL COUNTY HRA 500 West Fir Avenue Fergus Falls, MN 56537 USA JOB ADDRESS UNDERWOOD 206 FOSS ST 206 FOSS ST N. UNDERWOOD, MN 56586 United States Job: ESTIMAT£ 75232221 Hanson's Plumbing & Heating PO Box 99 Vergas, MN 56587 218·342·2422 SERVICE DESCRIPTION QTY PRICE TOTAL BIDHVACR 206/216 FOSS ST. N HVAC TO INCLUDE: REMOVE AND DISPOSE OF THE 3 EXISTING GAS FURNACES AND AIR CONDITIONERS. INSTALL 3 NEW BRYANT PREFERRED 2 TON ELECTRIC AIR HANDLERS IN PLACE OF THE OLD GAS FURNACES. MODIFY THE EXISTING DUCTING TO FIT THE NEW AIR HANDLER SIZE. CAP THE OLD EXHAUST VENTS AND PROPANE GAS LINES. INSTALL 3 NEW 15KW. ELECTRIC HEAT STRIPS INTO THE AIR HANDLERS. TIE INTO THE EXISTING DRAIN LINES. RUN 1 NEW 3/8"X3/4" LINESET AND FLUSH AND KEEP THE EXISTING TWO LINESETS IN THE DUPLEX. INSTALL 3 NEW BRYANT PREFERRED MULTI STAGE 2 TON UP TO 18.4 SEER HEAT PUMPS. PLACE THE OUTDOOR CONDENSERS ON 2" THICK PLASTIC PADS AND HEAT PUMP STANDS. INCLUDES 3 NEW HONEYWELL PROGRAMMABLE THERMOSTATS. (WILL NEED TO REMOVE THE DOOR FRAME FOR THE CLOSET AIR HANDLER TO FIT. 17.5" WIDE.)NOT INCLUDED IN THE BID ELECTRICAL NOT INCLUDED IN THE BID (WILL NEED 220V TO THE ELECTRIC HEAT STRIPS IN THE AIR HANDLERS AND TO THE OUTDOOR HEAT PUMPS). 10 YEAR PARTS AND COMPRESSOR WARRANTY. 1 YEAR LABOR WARRANTY INCLUDED. OTTERTAIL POWER REBATE OF $1,000 PER TON AVAILABLE. ($6,000 TOTAL). TOTAL INSTALLED: $29,018 Estimate #75232221 1.00 $29,018.00 $29,018.00 Page 1 of 2 27/35 POTENTIAL SAVINGS SUB-TOTAL TOTAL $0.00 $29,018.00 $29,018.00 Thank you for placing your trust in our company! If you have any questions or concerns please feel free to reach out to us. All returned material may be subject to a 30% restocking fee. Any invoice not paid within 30 days will be subject to finance charges of 1.5% monthly/18% annually. CUSTOMER AUTHORIZATION All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Customer accepts responsibility for projects that would require Architect or Engineering license. Any alteration or deviation from above specifications involving extra costs will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Purchaser agrees to pay all costs of collection, including attorney's tees. This proposal may be withdrawn by us if not accepted within 30 days of the date of this proposal. Any returned material may be subject to a restocking fee up to 30%. Any invoice not paid within 30 days will be subject to finance charges of 1.5% monthly/18% annually. Sign here Date Estimate #75232221 Page 2 of 2 28/35 Plumbing & Heating BILL TO FERGUS FALLS/ OTTER TAIL COUNTY HRA 500 West Fir Avenue Fergus Falls, MN 56537 USA JOB ADDRESS UNDERWOOD 206 FOSS ST 206 FOSS ST N. UNDERWOOD, MN 56586 United States Job: ESTIMATE 75220227 Hanson's Plumbing & Heating PO Box 99 Vergas, MN 56587 218-342-2422 SERVICE DESCRIPTION QTY PR ICE TOTAL BIDPLUMBINGRP INSTALL 3 NEW RELIANCE 50 GALLON TALL ELECTRIC WATER HEATERS EORTS0 IN PLACE OF THE 3 GAS WATER HEATERS. 1.00 $4,087.00 $4,087.00 REMOVE AND DISPOSE OF THE OLD GAS WATER HEATERS. CAP THE OLD EXHAUST VENTS AND GAS LINES. TIE INTO THE EXISTING WATER LINES. ELECTRICAL NOT INCLUDED IN THE BID (NEEDS 220V). TOTAL INSTALLED: $4,087 POTENTIAL SAVINGS SUB-TOTAL TOTAL $0.00 $4,087.00 $4,087.00 Thank you for placing your trust in our company! If you have any questions or concerns please feel free to reach out to us. All special order returned material may be subject to a restocking fee. Any invoice not paid within 30 days will be subject to finance charges of 1.5% monthly/18% annually. CUSTOMEP \U-HORI ATION All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Customer accepts responsibility for projects that would require Architect or Engineering license. Any alteration or deviation from above specifications involving extra costs will become an extra charge over and above the estimate. All agreements contingent upon delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Purchaser agrees to pay all costs of collection, including attorney's fees. This proposal may be withdrawn by us if not accepted within 30 days of the date of this proposal. Any returned material may be subject to a restocking fee up to 30%. Any invoice not paid within 30 days will be subject to finance charges of 1.5% monthly/18% annually. Estimate #75220227 Page 1 of 2 29/35 .-' Sign here Date Estimate #75220227 Page.2 of 2 30/35 Billing Address: 35 12th Street SE Menahga, Minnesota 56464 Menahga 218-539-2437 I Alexandria 320-815-1109 jbrothersmechanical@gmail.com RECIPIENT: Ottertail County HRA 500 West Fir Avenue Fergus Falls, Minnesota 56537 Quote #15TT Sent on Apr29,2026 Total $38,917.00 P.roduct/Servlce _ _·Description _ __ -~ __ _ New Air Handler, Heat 206/216 Foss Street, Underwood Pump And Water Heaters •3_ 2 Ton GE Air Handlers -Energy Star •3-1 0kw GE Electric Strips -Electrical Not Included -Model: 27 A 15 •3-2 Ton Heat Pump -18 Seer Condensers -10 HSPF Rating -Energy Star *3-Condencer Pad And Stands -Qualifies For Ottertail Power Rebates -Model: NS18H24HA5 -------------------------------- • Adapt To Existing Duct Plenum And Return Drop ·3-Line Set Flush Kits *1-3/8x3/4 Line Set ·uneahide Cover •3/4 PVC Condensate Drainpipe And Fittings *3-T6 Honeywell Wifi Thermostat Programable Thermostat -Outdoor Sensor -Wifi -Programable -Model: TH6220WF2006 1 of 2 pages 31/35 Billing Address: 35 12th Street SE Menahga, Minnesota 56464 Menahga 218-539-2437 I Alexandria 320-815-1109 jbrothersmechanical@gmail.com *3-GE 50 Gallon Heat Pump Water Heaters *Copper Pipe And Fittings Labor Start Up And Test Alternate Option * Non-taxable -10 Year Warranty -4.7 COP -Energy Star -Model: PH50S 1 0BNY -Qualifies For Ottertail Power Rebates ---------------- •cap Gas Line And Chimneys Electrical Work Subbed Out At $7,500.00 This quote is valid for the next 30 days, after which values may be subject to change. Total $38,917.00 2 of 2 pages 32/35 Ohren Electric INC 24663 Rose View Dr Dalton, MN 56324-4636 +12185897829 ohrenelectric@yahoo.com www .ohrenelectric.com ESTIMATE# 10164 ADDRESS OTC Housing and Redevelopment Authority DATE 04/29/2026 Estimate PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT. P.O. NUMBER Underwood DATE Accepted By Cost Cost Cost DESCRIPTION 1 OKw electric Strip Heat Air Source Heat Pump Water Heater TOTAL Accepted Date We appreciate your business and look forward to helping you again soon QTY $1,650.00 pe,v-L-Ln,-\- 33/35 2026 COUNTY PROFILES x RENTER HOUSEHOLDSHOMEOWNER HOUSEHOLDS Cost burden: occurs when a household spends more than 30% of its income on housing costs. | Severe cost burden occurs when a household spends more than 50%. Housing cost-burdened families have less to spend on food, healthcare, and other basic needs. Cost-Burden Rates by Household Types White Compared to Black, Indigenous, and People of Color (BIPOC) Homeownership Rate Income and Housing Costs: Change Over Five Years All homeownership rates are rounded to the nearest whole number. In many counties, home values outpace incomes. Housing older than 50 years may require reinvestment or rehab. Otter Tail County 25,157 Households 5,161 | 21% of households19,996 | 79% of households There are 5,759 cost-burdened Otter Tail County households, or 23% of all households. 3,876 ownersare cost burdened (19% of all owners) 1,883 rentersare cost burdened (42% of all renters) 902 rentersare severely cost burdened (20% of all renters) 765 senior rentersare cost burdened (61% of all senior renters) From 2019 to 2024 Renter income: -4% change to $36,830 Rent: 4% change to $868 From 2019 to 2024 Owner income: 1% change to $85,697 Home values: 17% change to $273,000 38% of homes were built before 1970.29% of rental homes were built before 1970. 64% of BIPOC households own a home. That means white homeownership is 17% points higher than BIPOC homeownership in the county. 19%20% 61%42% There are racial disparities in who owns a home in Otter Tail County. 81% of white households own a home.White Homeowners: 19,091 BIPOC Homeowners: 1,231 m 0% 20% 40% 60% 80% 100% 34/35 DEFINITIONS Affordable housing is defined as housing costing no more than 30% of a household’s adjusted income. An affordable and available home is housing which is both affordable and vacant or not occupied by a higher-income household. Cost burden occurs when a household spends more than 30% of its income on housing costs. Severe cost burden occurs when a household spends more than 50%. Median values are the midpoint (50th percentile) of their respective distributions, meaning half of the households earn or pay more, and half earn or pay less. Median values are used instead of averages because they are less affected by unusually high or low (outlier) numbers. DATA & SOURCES Research reflects the most recent data available. Unless otherwise indicated, data is from 2024. Income and housing cost data reflect median values. Change in income, rent, and home values have been adjusted for inflation. The top in-demand jobs are geographically organized by MN DEED’s six planning areas, ordered left to right by demand. •Cost burden and homeownership: U.S. Census Bureau, American Community Survey (ACS), 2024 5-year estimates.•ELI renters and affordable homes: U.S. Department of Housing and Urban Development (HUD), ACS 5-year Comprehensive Housing Affordability Strategy (CHAS) county estimates, 2025 release based on 2018-2022 data •In-demand jobs: Minnesota Department of Employment and Economic Development (MN DEED), Occupations in Demand, 2025 Homes available and affordable to renters with extremely low incomes. Households with extremely low incomes (earning ≤$33,000/yr) RESEARCH INQUIRIES: Gabriela Norton, Director of Research | Gabriela.Norton@mhponline.org | mhponline.org/publicationsMHP is an equal opportunity employer and provider. ©2026 Minnesota Housing Partnership. The cost of housing is out of reach for many hard-working renters and homeowners. $X Earnings in the Region’s Highest-Demand Jobs Compared to the County’s Housing Costs The supply of available and affordable homes falls far short for renters with extremely low incomes. Annual income required to afford: 905 median apartment: $34,720 535 (or 37%) of all renter households with extremely low incomes do not have access to a home they can afford. Affordable Homes Available to Extremely Low-Income Renters in Otter Tail 1,440 Nursing Assistants Retail Salespersons Home Health & Personal Care Aides Registered Nurses Fast Food & Counter Workers $42,735 $34,731 $37,192 $87,175 $30,264 median-priced home: $81,900 $140,000 $130,000 $120,000 $110,000 $100,000 $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $0 35/35