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HomeMy WebLinkAboutPrairie Lakes Community Health Board - Agendas - 04/02/2026 MEETING AGENDA Prairie Lakes Community Health Board Dead Lake Room, Otter Tail County, or Teams Link Thursday, April 2, 2026 3:00- 4:30 P.M. 1)Call to Order and Welcome a)Establish Quorumb) Approval of Agenda (Action Item)c)Approval of Minutes from February 5, 2026, Meeting (Action Item) 2)Public Health Administration a)CHS Administrator Report (Informational Item)i) National Public Health Week: April 6 - 12, 2026; Theme: Ready. Set. Action!(1) 2026 Proclamation (Action Item)ii)SCHSAC Executive Committee representativeb)Fiscal Update- Sandy King (Informational Item) c) LPHA Legislative Updates (Informational Item) 3)Foundational Public Health Capabilities & Areas a)Program Highlights and Performance Reports:i)Public Health Communications (Informational)(1) Draft PLCHB Communications Planii)Emergency Preparedness (Informational Item) (1) Community Health Board Public Health Emergency Preparedness (PHEP) annual grantconcurrence letter(2) Public Health Response Readiness Framework 2024-2028iii)Food, Pools & Lodging (FPL) Delegation Agreement Update (Informational Item)b) Program Policy or Funding Updates (Informational Items)i)Regional Data Model RFA ii)WIC letter of Intent submitted: Agreement January 1, 2027- December 31, 2031 4)Community Health Assessment & Improvement a) Performance Management & Quality Improvement Updates (Informational Item) i)CHIP Community Forumsii)Local Public Health Act Annual Reporting(1) 2024 Data b) Annual Board member survey 5)Collaboration and Partnership Updates a)Regional Public Health Meetings (Informational Item) i)March 12th SCHSAC meetingb)MDH Public Health System Consultant Update (Informational Item)c)County & Partner Reports/Updates (Informational Item) 6)Upcoming Meetings and Events a)Next CHB meeting: May 7, 2026, In person; Wilkin County or Virtual: Teams 1 b) Upcoming workshops, staff meetings, or conferences i) PLCHB All Public Health Staff Meeting, April 29th: Otter Tail County ii) Regional SHIP meeting and Community Tour- June 17th Pelican Rapids 7) Adjournment 2 MEETING MINUTES PRAIRIE LAKES COMMUNITY HEALTH BOARD Wilkin County: Recycling Center, 505 8th St. S. Breckenridge, MN, or Teams Link Thursday, February 5th, 2026 | 3:00-4:30 PM Otter Tail Wilkin Other Kristi Goos Dennis Larson Dr. Kristina England (V) Melissa Duenow Rick Busko Joanna Chua (V) Wayne Johnson (Chair) Dave Saylor Renee Frauendienst Dan Bucholz Stephanie Sandbakken Erica Keppers (V) Lynne Penke-Valdes Sandy King (V) Kathy Simpson (V) = Virtual CALL TO ORDER AND WELCOME The Prairie Lakes Community Health Board Joint Powers Meeting convened at 3:00 pm. Thursday, February 5th, 2026 Quorum established; Introductions made. Approval of Agenda Chair Wayne Johnson called for approval of the Board Agenda. Motion by Rick Busko, seconded by Dan Bucholz and unanimously carried to approve the Board Agenda for February 5th, 2026. Approval of Minutes Chair Wayne Johnson called for approval of the Board Minutes. Motion made by Dennis Larson, seconded by Dave Saylor and unanimously carried to approve the Board Minutes from January 7th, 2026. GOVERNANCE AND BOARD DEVELOPMENT At-large community member Motion by Rick Busko, seconded by Dan Bucholz to name Renee Frauendienst as Prairie Lakes At- Large Community Member. Motion was unanimously carried. Board Training Public Health 101 presented by Krisit Goos PUBLIC HEALTH ADMINISTRATION Administrative Update Presented by Krisit Goos Dental Funds/Coordinator Agreement Presented by Kristi Goos SHIP Memorandum of Agreement w/ Partnership4Health CHB Motion to approve agreement by Dan Bucholz, seconded by Dennis Larson. The motion unanimously carried. Communications Infrastructure Grant Memorandum of Understanding 3 MEETING MINUTES Motion to approve the Memorandum of Understanding between Polk, Norman, Mahnomen, Parnership4Health, and Prairie Lakes Community Health Board Motion by Rick Busko, seconded by Renee Frauendienst. The motion carried unanimously. Annual Stipend Review and discussion of proposed annual Community Member stipend and mileage. Motion to approve made by Dennis Larson, seconded by Rick Busko. Motion carried unanimously. Fiscal Update Presented by Sandy King LPHA Legislative Updates Presented by Kristi Goos COMMUNITY HEALTH ASSESSMENT & IMPROVEMENT- ANDREA DEMMER, COMMUNITY HEALTH PLANNER Andrea Demmer presented the Prairie Lake Community Health Assessment and upcoming Community Health Improvement Plan. Andrea Demmer also presented on the Performance Management & Quality Improvement updates related to Prairie Lakes Community Health Board. COLLABORATION AND PARTNERSHIP UPDATES Public Health Meetings (Informational Item) LPHA Day at the Capital, Thursday, February 19th SCHSAC, Thursday, March 12th (Virtual Only) County & Partner Sharing/Updates (Informational Item) - Measles questions - Never Alone - Car Care Program UPCOMING MEETINGS AND EVENTS Next CHB meeting April 2nd in person: Otter Tail County or virtual: Teams ADJOURNMENT Meeting adjourned at 4:48 4 National Public Health Week Proclamation 2026 Whereas, the week of April 6, 2026, is National Public Health Week and the theme is “Ready. Set. Action!” highlighting that public health actions occurring through scientific discoveries, legislation and community initiatives have significantly improved the health of all Americans; Whereas, significant strides have been made in public health since the inception of National Public Health Week in 1994, including a reduction in adult smoking rates from 25.5% to 11.4% through smoke-free policies, education, and taxation; a decline in childhood mortality from 13.8 to 5.4 deaths per 1,000 live births due to vaccines, healthcare access, and nutrition; and expanded access to mental health care through increased awareness, parity protections, and integration into primary care, reducing untreated mental health conditions from 40% to far lower levels today. Whereas, a person’s health status can differ drastically by ZIP code due to differences in the built environment, environmental quality, access to healthy food, access to education and access to health care; Whereas, public health organizations use National Public Health Week to educate public policymakers, public health professionals and the public on issues that are important to improving the health of the people; Whereas, public health professionals help communities prevent, prepare for, withstand and recover from the impact of a full range of health threats, ranging from infectious disease outbreaks to natural disaster preparedness; and Whereas, efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness. NOW, THEREFORE, BE IT RESOLVED THAT WE, the Prairie Lakes Community Health Board, do hereby proclaim the week of April 6-12, 2026, as National Public Health Week in Otter Tail and Wilkin County’s and call upon the public to observe this week by helping our families, friends, neighbors, co-workers and leaders to recognize the contribution of public health in adopting initiatives that improve the health of all people and encourage continual vigilance to promote health and well-being for all, as the theme states, “Ready. Set. Action!” Adopted at Fergus Falls, MN this 2nd day of April 2026. PRAIRIE LAKES COMMUNITY HEALTH BOARD By:____________________________________ Attest:________________________ Wayne Johnson, Community Health Board Chair Jody Lien, CHS Administrator 5 CHB Grant Revenue Summary Grant Total (Otter Tail & Wilkin- no Indirect) Grant Total (total plus In-direct and shared costs) Revenue Otter Tail % Otter Tail Wilkin % Wilkin Indirect Percentage Indirect Cost Shared Cost Partners Total Column2 Column3 Local Public Health Grant 274,589.98$ 85%48,457.05$ 15%0%-$ $72,942.97 $323,047.03 323,047.03$ $395,990.00 Foundational Public Health Responsibilites Grant 127,382.42$ 65%68,926.58$ 35%0%-$ 196,309.00$ 196,309.00$ 196,309.00$ MN Public Health Infrastructure Fund Innovation Project (with PNM)100,000.00$ 100%0%0%-$ PNMCHB 100,000.00$ 100,000.00$ 100,000.00$ CDC Federal Infrastructure Grant 131,150.57$ 83%26,862.17$ 17%10%15,801.27$ 158,012.74$ 158,012.74$ 173,814.01$ -$ -$ Strong Foundations Grant - CORE 566,250.00$ 100%0%0%-$ 566,250.00$ 566,250.00$ 566,250.00$ Strong Foundations Collaborative Grant 37,000.00$ 100%0%-$ PNMCHB 37,000.00$ 37,000.00$ 37,000.00$ Temporary Assistance for Needy Families (TANF)37,895.00$ 90%4,259.00$ 10%15%6,323.00$ 42,154.00$ 42,154.00$ 48,477.00$ Title V Maternal Child Health (MCH)51,493.00$ 100%0%15%7,724.00$ 51,493.00$ 51,493.00$ 59,217.00$ Child and Teen Check-Up Outreach 10,196.15$ 8%117,255.66$ 92%0%-$ 127,451.81$ 127,451.81$ 127,451.81$ Follow Along Program 7,300.00$ 64%4,100.00$ 36%0%-$ 11,400.00$ 11,400.00$ 11,400.00$ Women, Infants & Children (WIC) Fed ALN 10.557 213,534.23$ 92%18,835.42$ 8%15%33,310.35$ 232,369.65$ 232,369.65$ 265,680.00$ Children & Youth with Special Health Care Needs -$ Varies depending on service -$ -$ -$ MDH Response Sustainability Grant (RSG) FY 2025 26,445.37$ 85%4,796.61$ 15%15%4,685.46$ $ 31,241.98 31,241.98$ 35,927.44$ MDH Response Sustainability Grant (RSG) FY 2026 47,741.20$ 62%29,083.67$ 38%15%11,521.13$ 76,824.87$ 76,824.87$ 88,346.00$ Public Health Emergency Preparedness (PHEP)9,161.46$ 44%11,633.73$ 56%15%3,119.16$ 20,795.19$ 20,795.19$ 23,914.35$ MRC Strong 1,980.68$ 15%10,877.28$ 85%0%-$ Horizon 12,857.96$ 12,857.96$ 12,857.96$ -$ -$ Cannabis and Substance Use Prevention Program 70,664.45$ 64%40,062.55$ 36%0%-$ 110,727.00$ 110,727.00$ 110,727.00$ Statewide Health Improvement Program 6.0 (SHIP)-$ -$ -$ P4HCHB -$ -$ -$ -$ -$ MDH - Uninsured and Underinsured Adult Vaccine (UUAV) program -$ Fee for Servce -$ Minnesota Vaccine for Children Site Visits -$ Varies depending on service -$ Perinatal Hepatitis B -$ Varies depending on service -$ Sexual and Reproductive Health Services Grant 4,500.00$ 100%-$ 0%-$ MAHUBE 4,500.00$ 4,500.00$ 4,500.00 -$ Total 1,717,284.51$ 82%385,149.72$ 18%82,484.37$ $72,942.97 $0 $2,102,434.23 2,102,434.23$ $2,257,861.57 $2,102,434.23 $155,427.34 $2,257,861.57 Expenses:Dollar Estimate Totals Expenses:Dollar Estimate Totals Audit 20,000.00$ 2026 costs will be P4H 2025 auditCHS & Fiscal 82,484.37$ MCIT Insurance 5,489.00$ Total $82,484.37 Board Exp (Supplies/Food)**400.00$ Add row for additional Board expenses Net $0.00 Board Stipends (est for 3 mbrs, 8 mtgs @ $75)$1,800 Mileage (Federal Reimbursement Rate)*$435 *figured approx 25 miles per mtg x 3 members x 8 meeting at current rate PH-Doc Fees - 2026 $36,819 CHB Medical Consultant 8,000.00$ Total $72,942.97 Net (Rev less CHB Expenses)$2,102,434.23 ** Mileage and per diem paid by CHB for at-large community representatives or appointing board for Commisioners Disbursements Dollar Estimate Totals OTC Grant Disbursements 1,717,284.51$ Wilkin Grant Disbursements 385,149.72$ -$ Net -$ CHB Expense Summary Net Operating Summary Prairie Lakes Community Health Board 2026 Budget 6 7 WHO WE ARE (To be finalized by leadership and staff) Mission Statement: Vision Statement: Values: Rally Cry: Healthy Together Our rally cry reflects our belief that public health works best when we work together—across counties and communities. From preventing disease and supporting mental wellness to strengthening families and preparing for emergencies, we are stronger when we work together. Public health is everyone's business, and together, we can help all residents thrive. PURPOSE OF THIS COMMUNICATIONS PLAN The purpose of the Prairie Lakes Community Health Services Communications Plan is to provide a clear, practical framework for sharing accurate, timely, and consistent public health information. This plan supports everyday communication as well as emergency response, while meeting privacy requirements, accessibility standards, and county branding expectations. This plan aligns with the Community Health Improvement Plan (CHIP), Strategic Plan, Emergency Preparedness efforts, and public health accreditation standards. It will be reviewed and updated regularly. COMMUNICATION GOALS • Educate and inform residents, partners, and stakeholders about public health services and emerging health information. • Promote policies, systems, and environmental changes that support community health and wellness. • Provide staff with clear communication tools, expectations, and processes. • Build a recognizable, trusted public health presence across both counties. 8 STRATEGIC COMMUNICATION PRINCIPLES Our communications will be: Timely Sharing information quickly as it becomes available. Clear and Open Provide accessible information that supports transparency. Proactive Engaging community partners and stakeholders before, during, and after public health initiatives. Accurate Ensure information is fact based and up to date. Flexible and Forward-Thinking Embrace innovation and adapt to new communication methods and platforms. COMMUNICATIONS TEAM The Prairie Lakes Community Health Services Communications Team includes designated staff from Otter Tail County Communications Team, Otter Tail County Public Health and Wilkin County Public Health. Primary responsibilities include: • Guide internal and external messaging • Coordinate social media, media engagement, and graphic design • Maintain consistent branding and implementation of this communication plan. • Collaborate with county communications staff, leadership, and program teams. 9 10 INTERNAL COMMUNICATIONS Strong internal communication supports good public service. Key practices include: • Regular updates to the Community Health Board and County Boards, as requested • Participation in staff and program meetings • Use of email, Microsoft Teams, Zoom, phone, and text for daily coordination Additional guidance, templates, and etiquette standards will be included in the appendices. 11 12 EXTERNAL COMMUNICATIONS This section outlines how Prairie Lakes Community Health Services communicates with residents, partners, and the broader community. KEY AUDIENCES • Community members and families • Schools and childcare providers • Healthcare and human services partners • Local governments and law enforcement • Tribal and faith-based organizations • Local media • Community-based organizations and coalitions COMMUNICATION CHANNELS • Social media • Websites • Media releases and interviews • Community presentations and events • Printed materials (flyers, brochures, newsletters) • Email, phone, and text messaging (as appropriate) ACCESSIBILITY AND INCLUSION • Use of plain language and health-literate materials • Language access and interpreter services • Photo and video consent procedures • ADA-aware design and accessibility standards 13 14 PRAIRIE LAKES COMMUNITY HEALTH SERVICES BRAND STANDARDS Consistent branding helps our community recognize and trust Prairie Lakes Community Health Services. These guidelines apply to all staff-created materials — from flyers and social media posts to presentations and printed handouts. When in doubt, reach out to the Communications Team for support. LOGO USAGE Prairie Lakes Community Health Services uses the Public Health / Prairie Lakes shield logo. This logo is approved for use on all external materials including flyers, brochures, social media, presentations, and signage. Logo Versions Two versions of the logo are available — horizontal and vertical. Use whichever fits best within your layout. Both versions are acceptable for all materials. Horizontal Logo Best for wide formats — letterhead, website banners, brochure headers. Vertical Logo Best for narrow or square formats — social media, flyers, name badges. Black/Reversed Use on dark backgrounds when full-color printing isn't available. Do not place the full-color logo on dark or busy backgrounds. Logo Do's and Don'ts • Always use the logo from the original source files provided by the Communications Team. • Maintain clear space around the logo — don't crowd it with text or other graphics. • Don’t stretch, skew, or resize the logo disproportionately. • Never change the logo colors, fonts, or layout. • Never place the logo on a low-contrast or very busy background. • Don’t recreate or retype the logo — always use the approved digital file. BRAND COLORS Our colors reflect a clean, trustworthy, community-centered identity. Use these colors consistently across all materials. Do not substitute other colors without approval from the Communications Team. Navy Blue #00295D Primary color. Use for headings, borders, and key design elements. RGB: 0 | 41 | 93 | CMYK: 100 | 56 | 0 | 64 Warm Tan #D8C6A9 Accent color. Use for backgrounds, borders, and design accents. RGB: 216 | 198 | 169 | CMYK: 0 | 8 | 22 | 15 Black #231F20 Body text and high-contrast uses. RGB: 35 | 31 | 32 | CMYK: 0 | 0 | 0 | 100 15 White #FFFFFF Background and reversed text. RGB: 255 | 255 | 255 | CMYK: 0 | 0 | 0 | 0 Accent Colors These two accent colors are approved for use alongside the primary palette. Use them sparingly — for infographics, icons, callout boxes, charts, or to highlight key information. They should complement, not compete with, the primary navy and tan. Sage Green #7A9E7E A natural, calming green that reflects community health and wellness. Use for section accents, infographic elements, and callout highlights. RGB: 122 | 158 | 126 | CMYK: 23 | 0 | 20 | 38 Dusty Steel Blue #5B8FA8 A softer, lighter blue in the same family as navy. Adds depth without competing with the primary palette. Use for borders, chart elements, icons, and secondary callouts. RGB: 91 | 143 | 168 | CMYK: 46 | 15 | 0 | 34 TYPOGRAPHY Our two brand fonts work together to create a polished, readable look. Use them consistently across all materials. Century Gothic Use for headings, titles, labels, and callout text. Clean and modern — great for grabbing attention. Bookman Old Style Use for body copy and longer text blocks. Warm and readable — ideal for informational content. If a brand font is not available (for example, in a quick email or shared document), Arial is an acceptable substitute for Century Gothic and Times New Roman for Bookman Old Style. MARKETING MATERIALS & PRINTED COLLATERAL All public-facing materials — flyers, brochures, social graphics, posters, and newsletters — should reflect our brand consistently. Here are the key expectations: • Include the Prairie Lakes logo on all external materials. • Use brand colors and approved fonts throughout. • For promotional items (pens, bags, etc.), contact the Communications Team for approved logo files in vector format (EPS, AI, or PDF) to ensure clean printing. • Design requests should be coordinated through the Communications Team. Templates are available for common materials. • All new designs should be reviewed by the Communications Team before printing or publishing. 16 SIGNAGE Signage in public-facing spaces should be branded and consistent. This includes lobby signs, bulletin boards, exterior door signs, and any display visible to clients or visitors. • Signs in public spaces should use brand colors and include the Prairie Lakes logo. • Signs displayed for extended periods should be laminated for a professional appearance. • Interior signage not visible to the public does not need to be formally branded. CO-BRANDING WITH PARTNERS Public health work involves many partnerships. When creating materials with partner organizations, follow these simple guidelines to keep things fair and consistent: • If Prairie Lakes is the primary funder or lead organization, our logo appears first and should be at least as large as partner logos. • If the partnership is equal, logos appear in alphabetical order at similar sizes. 17 18 March 18, 2026 To Whom It May Concern: The CDC Public Health Emergency Preparedness five-year Project Period, July 1, 2024 – June 30, 2029, provides a detailed list of strategies and activities that state and local public health departments must accomplish during this time period. These strategies and activities are consistent with the ten principles in the Response Readiness Framework (RRF), the fifteen PHEP Capabilities, and the Strategies and Activities outlined in the Notice of Funding Award (NOFO). The CHB Grant Duties for the five-year project period were developed with input from local public health representatives, MDH regional public health preparedness consultants, and staff in the MDH Division of Emergency Preparedness and Response. The duties will be reviewed by the SCHSAC PHEP Oversight Work Group and an associated workgroup. Considerations into duty development included tiering duties to align with funding levels, complementing the Minnesota Response Sustainability state funding duties, and requirements for Cities Readiness Initiative (CRI). The duties also include a set of base expectations such as attending MDH-sponsored training and responding to Health Alert Messages (HANs). Several duties focus on continuing to improve response readiness and the ability to recover from incidents and events, including training on and testing administrative and budget preparedness plans and developing or revising a recovery plan based on assessment results from BP2. CHBs will use their Multi-Year Integrated Preparedness Plan to train, educate, and exercise. I certify that my community health board concurs with the general approach to public health emergency preparedness as outlined by MDH. Jody Lien Prairie Lakes CHS Administrator 19 2024-2028 PHEP Program Priorities - Defines Excellence in Response Operations Public Health Response Readiness Framework Prioritize a risk-based approach to all-hazards planning that addresses evolving threats and supports medical countermeasure logistics 1 Enhance partnerships (federal and nongovernmental organizations) to effectively support community preparedness efforts 2 Expand local support to improve jurisdictional readiness to effectively manage public health emergencies 3 Improve administrative and budget preparedness systems to ensure timely access to resources for supporting jurisdictional responses 4 Build workforce capacity to meet jurisdictional surge management needs and support staff recruitment, retention, resilience, and mental health 5 Modernize data collection and systems to improve situational awareness and information sharing with healthcare systems and other partners 6 Strengthen risk communications activities to improve proficiency in disseminating critical public health information and warnings and address mis/disinformation 7 Incorporate health equity practices to enhance preparedness and response support for communities experiencing differences in health status due to structural barriers 8 Advance capacity and capability of public health laboratories to characterize emerging public health threats through testing and surveillance 9 Prioritize community recovery efforts to support health department reconstitution and incorporate lessons learned from public health emergency responses 10 20 Minnesota Regional Data Model Request for Applications (RFA) This application itself will reside in REDCap; you can find information about this funding opportunity and the application questions below for your reference and planning purposes. Important dates 6 March 2026 Optional Office Hours for Q&A from 12:00 p.m. – 1:00 p.m. 1 April 2026 Optional Office Hours for Q&A from 2:00 – 3:00 p.m. 6 April 2026 Last day to submit email questions about the first round RFA. 8 April 2026 Last Q&A update posted. 10 April 2026 Proposals due (until 11:59 p.m.) for projects beginning July 1, 2026. 30 June 2026 Proposals due (until 11:59 p.m.) for projects to begin October 1, 2026 30 September 2026 Proposals due (until 11:59 p.m.) for projects to begin January 1, 2027 31 December 2026 Proposals due (until 11:59 p.m.) for projects to begin April 1, 2027 Purpose The purpose of these funds is to increase capacity to meet the Assessment and Surveillance Foundational Public Health Responsibilities by sharing staffing, knowledge, and skills across jurisdictions through planning, implementing, evaluating, and sustaining regional data models. Background In its 2021 session, the Minnesota Legislature passed a budget that included $6 million annually for the Commissioner of Health to provide funding for community health boards and tribal governments to build foundational public health capacity across the state and pilot new organizational models. The Minnesota Department of Health (MDH) consulted with the State Community Health Services Advisory Committee (SCHSAC) in the fall of 2021 and winter of 2022 before releasing the first round of grants. In 2023, SCHSAC, informed by the Joint Leadership Team, approved recommendations for the second round of grant funding. And in 2025, SCHSAC approved the recommendation to earmark a portion of State Infrastructure funding for Regional Data Models. Regional Data Models have been developed and piloted since the inception of this grant and have shown success in increasing a region’s capacity to meet the assessment and surveillance capabilities of the Foundational Public Health Responsibilities. MDH is interested in funding and sustaining regional data models to ensure data capacity statewide. 21 Funding availability Up to $1.6 million of the annual State Infrastructure Funding can be allocated to Regional Data Models each year. Up to 8 regions across the state can be funded, and each region can receive up to $200,000 per year. Applications submitted by April 10th will begin around July 1, 2026. Subsequent applications will be reviewed and contracts awarded so that grant periods align with the state fiscal year whenever possible. For the purposes of this application, “region” is defined as multiple Community Health Boards and/or Tribes that work together across jurisdictions. MDH will not determine geographical boundaries for a region and encourage participating parties to work together to identify best fit for the group’s collective needs and capacity. Applicants may choose to work within a predetermined region such as Local Public Health Association or State Community Health Services Advisory Committee regions but are not limited to these boundaries and are encouraged to think about new configurations that meet their needs. Eligibility and other requirements Eligible entities Community health boards (CHBs) and Tribes are eligible to apply. Scope Funds will support projects that implement or sustain a regional data model. A Regional Data Model creates a shared infrastructure to support data access, collection, use, management, and sharing. Data Models go beyond datasets and dashboards – they provide the staffing, knowledge, expertise skills, and the necessary infrastructure to increase an entire region's ability to utilize data. The way a Region’s Data Model is organized will be unique to the needs of the participating jurisdictions. A region may decide a hub-and-spoke model would best serve its needs, or a shared services model would be better. Successful Regional Data Models have included the following core elements: • Focused on creating or increasing capacity to meet Assessment and Surveillance Foundational Public Health Responsibilities (FPHR) through regional staffing, knowledge, skills, and resources. • Creates infrastructure for regional sharing and collaboration where each CHB and/or Tribe benefits and has a voice. • Is responsive to the regions' unique context, needs, and relationships. • Builds or complements ongoing, successful partnerships, while leveraging regional strengths and assets to eliminate disparities in regional data capacity. Application requirements A group of community health boards and/or Tribes should collaborate to complete this application to access funding to support a regional data model. Only one form should be completed per region. • You will need to determine the project’s fiscal host by time of contract negotiation. 22 • Minnesota Department of Health will not create or enforce any predetermined regional boundaries. You are encouraged to assess the needs and interest among the participating entities and your communities. Participating CHBs and Tribes and a Regions’ geographical boundaries can be adjusted over time. • The intent of these funds is to ensure that any CHB or Tribe that wants to be a part of a regional data model, has the opportunity to do so. MDH will work with CHBs and Tribes to ensure statewide coverage as needed. • That said, if a CHB or Tribe is part of more than one application, they will be asked to choose only one Region to be part of. This application will ask generally about your purpose and plan for implementing a Regional Data Model. Because each region has different needs related to data capacity, the region will work with Center for Public Health Practice staff to plan and submit an initial project plan 8 weeks after effective date of contract and adapt that plan throughout the course of the project, as conditions and information change. Other expectations Selected grantees will be required to: • Participate in regular check-ins with PHP staff by phone/video. • Participate in in-person and/or virtual grantee meetings. • Be responsive to other PHP evaluation activities to be determined (e.g., occasional written reports, interviews, focus groups, or other activities). • Share information about their work and their lessons learned with others. • Submit invoices quarterly. Grant management Each funded project will formally enter into a 5-year grant agreement. The grant agreement will address the conditions of the award, including implementation for the project. Grantee should read the grant agreement, sign, and once signed, comply with all conditions of the grant agreement. Work that begins prior to a fully signed grant agreement will not be reimbursed. The funded applicant will be legally responsible for assuring implementation of the work plan and compliance with all applicable state requirements including worker's compensation insurance, nondiscrimination, data privacy, budget compliance, and reporting. Grant budgets Applicants are required to submit a budget estimate for the first year of the project. Instructions are embedded into this REDCap form. Grant recipients will be required to submit an annual budget estimate for each year of the grant agreement. Budgets, like workplans, can be adjusted throughout the course of the project. Grantees will need to provide information about proposed subcontracts in accordance with the Financial Guide for MDH Grants to community health boards. 23 Ineligible Expenses: • Solicitating donations • Incentives and gift cards • Taxes, except sales tax on goods and services • Lobbyists, political contributions • Bad debts, late payment fees, finance charges, or contingency funds • Cost of membership dues for state or national affiliated organizations Please note: • Budget revisions are required whenever there is a change of 10% or more in any line item. Grantees do not need prior approval to move funds that are less than 10% of a budget line item. • There is no match requirement for this funding. Evaluation System performance and improvements in data capacity are monitored over time through LPH Act annual reporting on assessment and surveillance performance measures. Applicants are encouraged to identify any additional measures of interest to their project and incorporate evaluation activities into their workplans. Center for Public Health Practice staff will provide regular coaching and technical assistance to support project teams and will convene grantees to support the sharing of knowledge, skills, and lessons learned. Selection Process MDH staff will review applications for Regional Data Model projects. Evaluation criteria can be found on the Regional Data Models funding website. • Applications will be accepted on a rolling basis and reviewed quarterly until 8 regions have been awarded funds, or until statewide coverage is achieved. • To be considered in the first round of review, applications should be submitted no later than April 10, 2026. The expected start date is around July 1, 2026. • Applications submitted by June 30, September 30, and December 31 will be considered in subsequent reviews for start dates around October 1, January 1, and April 1, respectively. Please note: • MDH reserves the right to withhold the distribution of funds in cases where applications submitted do not meet the necessary criteria. • MDH reserves the right to waive minor irregularities or request additional information to further clarify or validate information submitted in the application, provided the application, as submitted, substantially complies with the requirements outlined in this document. • This application process does not obligate MDH to award a grant agreement or complete the project, and MDH reserves the right to amend or cancel this process if it is considered to be in its best interest. 24 Questions about this funding Questions should be emailed to health.ophp@state.mn.us. Responses to emailed questions will be posted on the Regional Data Models website and updated regularly. The last day questions can be submitted for the first round of review is April 6, 2026. The final update to the online Q&A will be posted by the close of business on April 8, 2026. Project description General contact information 1. Who is on the project team? Identify the individual names, roles, and responsibilities. 2. I attest that the follow jurisdictions and CHS administrators and/or directors have committed to participating in the model. (Please list names and Community Health Board or Tribe) 3. Describe the current data capacity among the participating partners. 4. Describe how this project aims to support and increase data capacity. 5. Describe your regional data model. a. What is your current and/or proposed staffing plan? b. What shared infrastructure, delivery models, processes, etc. will be created or sustained? c. How will you ensure shared decision making and ongoing engagement among participating partners? 6. With each jurisdiction and/or partner identified, describe what you have done, or are currently doing, to secure buy-in and set a strong foundation for successful collaboration on this project. (budget) 25 1 Meeting Performance Measures in 2024: Partnership4Health LOCAL PUBLIC HEALTH ANNUAL REPORTING Overview In 2025, 51 community health boards and the Minnesota Department of Health reported on 46 national performance measures for calendar year 2024 aligned with the Foundational Public Health Responsibilities Framework. A list of the 46 measures is included in Table 1. These findings provide insight into Minnesota’s public health system capacity. This report summarizes performance measurement data reported by Partnership4Health Community Health Board for calendar year 2024. What’s included ▪ Partnership4Health’s ability to meet 46 national measures aligned with foundational responsibilities, 2024: Table 1. ▪ Minnesota community health boards’ ability to meet 46 national measures by population served, 2024, with Partnership4Health highlighted: Figure 1. ▪ Minnesota community health boards’ ability to fully meet a subset of measures by community health board size (very small, small, medium, large): Figures 2 through 9. How you can use this report and its data This report can be used to identify strengths and opportunities for improvement. It could help to identify your community health board priorities, action planning, and use of resources, including Foundational Public Health Responsibility funding. If you would like help interpreting this data or would like to discuss ideas on using your data to communicate progress or improve quality, please contact the MDH Center for Public Health Practice (health.ophp@state.mn.us) or your public health system consultant: Who Is My Public Health System Consultant? 26 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 2 About the measures and reporting The 46 national measures are a subset of measures from Public Health Accreditation Board (PHAB) (version 2022) and are aligned with the foundational responsibilities. In Minnesota, community health boards are not required to become accredited; however, these national measures represent best practices for governmental public health. If you would like to learn more about each measure and related requirement and elements, see the performance measurement instructions LPH Act Annual Reporting Instructions - MN Dept. of Health Data reflect the ability of community health boards to meet each measure between the reporting period of January 1, 2024, through December 31, 2025. Community health boards were asked to engage key staff in reviewing the 46 measures and consider the requirements and related elements for each measure. They were not required to submit any documentation. Community health boards selected from the following response options: Fully meet, Substantially meet, Minimally meet, and Does not meet. Multi-county community health boards were asked to report on the lowest level of capacity of member health departments. Limitations Reporting on these performance measures in Minnesota for the Local Public Health Act restarted in 2023, therefore there is limited trend data. Future community profiles will include data across multiple years, allowing for boards to monitor changes over time. For more limitations, please refer to the Performance Measurement Key Findings Workgroup Report for 2024: Past Data: LPH Act Annual Reporting - MN Dept. of Health More information ▪ To find 2024 system-wide data and analysis on performance measures, finance, and staffing, visit: Past Data: LPH Act Annual Reporting - MN Dept. of Health ▪ To find past years’ data specific to your community health board, log into REDCap and select that year’s project. For help in accessing REDCap, visit: Log into REDCap for LPH Act Annual Reporting ▪ Visit Funding for Foundational Public Health Responsibilities - MN Dept. of Health for more information about the Foundational Responsibilities Grant, and how funding can be used to support strengthening foundational responsibilities. ▪ Questions? Contact Ann March at ann.march@state.mn.us or Ghazaleh Dadres Ghazaleh.dadres@state.mn.us 27 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 3 Partnership4Health’s ability to meet 46 national measures Table 1: Ability to meet 46 national measures, 2023-2024 Note: “N/A” means community health boards were not asked to report on that measure that year. Capability/Area Measure Ability to meet 2023 Ability to meet 2024 Accountability and performance management 7.1.2: Implement and evaluate strategies to improve access to health care services. Substantially meets Substantially meets 9.1.1: Establish a performance management system. Minimally meets Does not meet 9.1.2: Implement the performance management system. Minimally meets Does not meet 9.1.3: Implement a systematic process for assessing customer satisfaction with health department services. Minimally meets N/A 9.1.5: Implement quality improvement projects. N/A Minimally meets 9.2.1: Base programs and interventions on the best available evidence. N/A Substantially meets 9.2.2: Evaluate programs, processes, or interventions. Does not meet Substantially meets Assessment and surveillance 1.1.1: Develop a community health assessment. Substantially meets Substantially meets 1.2.1: Collect non-surveillance population health data. N/A Fully meets 1.2.2: (Local) Participate in data sharing with other entities; (State) Engage in data sharing and data exchange with other entities. N/A Fully meets 1.3.1: Analyze data and draw public health conclusions. N/A Fully meets 1.3.3: Use data to recommend and inform public health actions. Minimally meets Fully meets 2.1.1: Maintain Surveillance systems. N/A Does not meet 2.1.3: Ensure 24/7 access to resources for rapid detection, investigation, containment, and mitigation of health problems and environmental public health hazards. N/A Minimally meets 2.1.7: Use surveillance data to guide improvements. N/A Substantially meets 7.1.1: Engage with health care delivery system partners to assess access to health care services. Minimally meets Substantially meets Communicable disease control 2.1.4: Maintain protocols for investigation of public health issues. N/A Does not meet 2.1.6: Collaborate through established partnerships to investigate or mitigate public health problems and environmental public health hazards. N/A Substantially meets Communications 2.2.5: Maintain a risk communication plan and a process for urgent 24/7 communication with response partners. N/A Minimally meets 28 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 4 Capability/Area Measure Ability to meet 2023 Ability to meet 2024 3.1.1: Maintain procedures to provide ongoing, non- emergency communication outside the health department. Minimally meets Minimally meets 3.1.4: Use a variety of methods to make information available to the public and assess communication strategies Substantially meets NA 3.2.2: Implement health communication strategies to encourage actions to promote health. Minimally meets Minimally meets Community partnership development 4.1.1: Engage in active and ongoing strategic partnerships. N/A Substantially meets 4.1.2: Participate actively in a community health coalition to promote health equity. N/A Fully meets 4.1.3: Engage with community members to address public health issues and promote health. Substantially meets Substantially meets 5.2.2: Adopt a community health improvement plan. Minimally meets Fully meets 5.2.3: Implement, monitor, and revise as needed, the strategies in the community health improvement plan in collaboration with partners. Minimally meets Minimally meets 7.2.1: Collaborate with other sectors to improve access to social services. N/A Substantially meets Emergency preparedness and response 2.2.1: Maintain a public health emergency operations plan Minimally meets Minimally meets 2.2.2: Ensure continuity of operations during response. N/A Fully meets 2.2.3: Maintain and expedite access to personnel and infrastructure for surge capacity.   Does not meet N/A 2.2.4: Ensure training for personnel engaged in response.   Minimally meets N/A 2.2.6: Maintain and implement a process for urgent 24/7 communications with response partners. N/A Substantially meets 2.2.7: Conduct exercises and use After Action Reports and Improvement Plans (AAR-IPs) from exercises and responses to improve preparedness and response. Minimally meets Substantially meets Environmental Public Health 2.1.5: Maintain protocols for containment and mitigation of public health problems and environmental public health hazards. N/A Does not meet Equity 5.2.4: Address factors that contribute to specific populations' higher health risks and poorer health outcomes. Does not meet Substantially meets 10.2.1: Manage operational policies including those related to equity. Does not meet Substantially meets Organizational Competencies 8.1.1: Collaborate to promote the development of future public health workers. Fully meets N/A 8.1.2: Recruit a qualified and diverse health department workforce. N/A Fully meets 8.2.1: Develop and implement a workforce development plan and strategies. N/A Does not meet 8.2.2: Provide professional and career development opportunities for all staff. Fully meets Substantially meets 29 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 5 Capability/Area Measure Ability to meet 2023 Ability to meet 2024 10.1.2: Adopt a department-wide strategic plan. N/A Does not meet 10.2.2: Maintain a human resource function. N/A Fully meets 10.2.3: Support programs & operations through an information management infrastructure. N/A Minimally meets 10.2.4: Protect information and data systems through security and confidentiality policies. N/A Fully meets 10.2.6: Oversee grants and contracts. N/A Fully meets 10.2.7: Manage financial systems. N/A Fully meets 10.3.3: Communicate with governance routinely and on an as-needed basis. N/A Substantially meets 10.3.4: Access and use legal services in planning, implementing, and enforcing public health initiatives. N/A Substantially meets Policy development and support 5.1.1: Maintain awareness of public health issues that are being discussed by those who set policies and practices that impact on public health.  Fully meets N/A 5.1.2: Examine and contribute to improving policies and laws. N/A Minimally meets 6.1.4: Conduct enforcement actions. N/A Substantially meets 6.1.5: Coordinate notification of enforcement actions among appropriate agencies. Substantially meets N/A Minnesota community health boards’ ability to fully meet 46 national measures by board size, 2024 Figure 1: Number of measures met by population served, 2024 30 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 6 Partnership4Health 0 5 10 15 20 25 30 35 40 45 Below 25K Below 25K Below 25K Below 25K Below 25K 25-50K 25-50K 25-50K 25-50K 25-50K 25-50K 25-50K 25-50K25-50K25-50K25-50K25-50K25-50K 25-50K 25-50K 25-50K 25-50K 25-50K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100K 50-100KOver 100KOver 100KOver 100KOver 100K Over 100K Over 100K Over 100K Over 100K Over 100K Over 100K Over 100K Over 100K Over 100K Over 100K MDH Fully Meet Substantially Meet Minimally Meet Does not Meet Not Sure 31 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 7 Minnesota community health boards’ ability to fully meet one measure from each capability, 2024 The figures on the following pages present pie charts showing Minnesota community health boards’ (CHBs) ability to fully meet one selected measure from each foundational capability, grouped by population size. CHBs can use this information to compare their CHBs performance with others serving a similar population. These measures were chosen by MDH and affirmed by SCHSAC’s Performance Measurement Workgroup because they represent the capability or reflect a key function within that capability. The selected measures illustrated below include: ▪ Assessment and surveillance. Measure 1.3.3: Use data to recommend and inform public health actions ▪ Community partnership and development. Measure 4.1.3: Engage with community members to address public health issues and promote health. ▪ Equity: Measure 5.2.4: Address factors that contribute to specific populations' higher health risks and poorer health outcomes.  ▪ Organizational competencies. Measure 8.2.2: Provide professional and career development opportunities for all staff.  ▪ Policy development and support. Measure 5.1.2: Examine and contribute to improving policies and laws. ▪ Accountability and performance management. Measure 9.1.2: Implement the performance management system. ▪ Emergency preparedness and response. Measure 2.2.1: Maintain a public health emergency operations plan (EOP) ▪ Communications. Measure 3.2.2: Implement health communication strategies to encourage actions to promote health.  If your CHB would like to see data in a specific format or how your CHB compares to other CHBs in your population category or region, please contact Ann March at ann.march@state.mn.us or Ghazaleh Dadres Ghazaleh.dadres@state.mn.us. Community health board size legend Very small: Five boards, have fewer than 25,000 residents Small: 18 boards, have 25,000 to 50,000 residents Medium: 14 boards, have 50,000 to 100,000 residents Large: 14 boards, have greater than 100,000 residents 32 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 8 Figure 2: Assessment and surveillance. Measure 1.3.3: CHB ability to use data to recommend and inform public health actions, 2024 Partnership4Health is considered a “large” community health board (greater than 100K residents). Partnership4Health reported it could fully meet Measure 1.3.3. Figure 3: Community partnership and development. Measure 4.1.3: Engage with community members to address public health issues and promote health, 2024.  Partnership4Health is considered a “large” community health board. Partnership4Health reported it could substantially meet measure 4.1.3. 33 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 9 Figure 4: Equity: Measure 5.2.4: Address factors that contribute to specific populations' higher health risks and poorer health outcomes, 2024.  Partnership4Health is considered a “large” community health board. Partnership4Health reported it could substantially meet measure 5.2.4. Figure 5: Organizational competencies. Measure 8.2.2: Provide professional and career development opportunities for all staff, 2024.  Partnership4Health is considered a “large” community health board. Partnership4Health reported it could substantially meet measure 8.2.2. 34 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 10 Figure 6: Policy development and support. Measure 5.1.2: Examine and contribute to improving policies and laws, 2024. Partnership4Health is considered a “large” community health board. Partnership4Health reported it could minimally meet measure 5.1.2. Figure 7: Accountability and performance management. Measure 9.1.2: Implement the performance management system, 2024. Partnership4Health is considered a “large” community health board. Partnership4Health reported it could not meet measure 9.1.2. 35 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 11 Figure 8: Emergency preparedness and response. Measure 2.2.1: Maintain a public health emergency operations plan, 2024. Partnership4Health is considered a “large” community health board. Partnership4Health reported it could minimally meet measure 2.2.1. Figure 9: Communications. Measure 3.2.2: Implement health communication strategies to encourage actions to promote health, 2024.  Partnership4Health is considered a “large” community health board. Partnership4Health reported it could minimally meet measure 3.2.2. 36 COMMUNITY HEALTH BOARD PROFILE 2024: PARTNERSHIP4HEALTH 12 Minnesota Department of Health PO Box 64975 St. Paul, MN 55164-0975 651-201-3880 health.ophp@state.mn.us www.health.state.mn.us December 2025 To obtain this information in a different format, call: 651-201-3880. 37 EXPENDITURES SUMMARY FOR MINNESOTA’S LOCAL PUBLIC HEALTH SYSTEM IN 2024 3 CY2024 Expenditure Highlights Total expenditures: $519.2 M ▪ Decline in per capita expenditures: Per capita expenditures decreased by 11.1% from 2023 ▪ Reductions in COVID-19 expenditures: $25.2M expended (4.9% of total) Funding mix Largest funding sources of expenditures: ▪ Local tax levy: $193.8M (37.3% of total expenditures). Half of access to and linkage with clinical care expenditures in 2024 were supported by local tax levy. Other federal funds: $115.8M (22.3% of total expenditures). These funds supported 36% of communicable disease control spending. “Other” federal funds means federal funding sources beyond Medicaid and waivers, Medicare, Title V, and TANF. Minnesota local public health system funding sources for all expenditures, 2024 *Locally generated sources include local tax levy, fees, reimbursements, and other local funding **All federal funding sources included Expenditures by Responsibility ▪ Chronic Disease and Injury Prevention, Maternal, Child and Family Health: $153M (29% of overall expenditures) ▪ Access to and Linkage with Clinical Care: $148M (29% of overall expenditures) ▪ Environmental Public Health: $77M (15% of overall expenditures) ▪ Foundational capabilities (except emergency preparedness and response): $67M (13% of overall expenditures) ▪ Communicable Disease Control: $54M (10% of overall expenditures) ▪ Emergency Preparedness and Response: $19M (4% of overall expenditures) Funding Trends ▪ Per capita expenditures are 12% less in 2024 ($65 per capita) compared to 2019, before COVID-19 funding ($74 per capita). ▪ Flexible funding has decreased over time: Local Public Health grant, Foundational Public Health Responsibilities grant, and local tax levy make up 45% of 2024 expenditures, down from 52% in 1979. ▪ Reliance on locally generated funds: Throughout time, community health boards have consistently relied heavily on locally generated funds* Other Key Facts ▪ NEW Foundational Responsibilities grant: $4.2M expended in 2024 to strengthen foundational responsibilities. ▪ 71% of CHBs provided funding to nearly 1,400 partner organizations, totaling $39.6 Million (8% of total expenditures). Locally-generated * 50% Federal funds** 33% State funds17% 38 2024 STAFFING REPORT 4 At a glance: Calendar year 2024 workforce Click on the underlined heading to learn more about that topic. Total FTEs in Minnesota: 2,688 Less than 1% increase from 2023 (2,667) Median CHB staffing: 31 FTEs (range of 2 to 442) Median per capita staffing: 50 FTEs per 100,000 population (range of 6 – 179) The five largest CHBs make up 42% of all FTEs across the local public health system Regional insights Highest per capita FTEs: West Central Region, 94 FTEs per 100,000 population Lowest per capita FTEs: Central Region, 35 FTEs per 100,000 population Region with most FTEs: Metro (1,317; 49% of all) Higher staffing per 100,000 is often due to direct service provision. Workforce diversity Data is incomplete for some large CHBs. Top three roles Growing and declining roles since 2023 ▲Social workers (+15%) ▲Environmental scientists (+11%) ▲Nutritionists (+8%) ▲Public health program specialists (+7%) ▲Health planners (+6%) ▼Paraprofessionals (-13%) Growing and declining FTEs by responsibility since 2023 The sum of FTEs across responsibilities does not equal the total due to rounding. ▲Chronic disease and injury prevention; Maternal, child and family health: 1,064 FTEs (+5%) ▲Environmental public health: 294 FTEs (+5%) ▲Emergency preparedness and response: 155 FTEs (+35%) ▲All other Foundational capabilities (not emergency preparedness and response): 418 FTEs (+10%) ▼Communicable disease control: 162 FTEs (-43%) ▼Access to and linkage with clinical care: 596 FTEs (- 3%) 20% 4% 23% 6.5% 0% 5% 10% 15% 20% 25% Identify as a race other than white Identify as Hispanic Local public health workforce State of Minnesota 39