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Home My WebLink AboutHousing & Redevelopment Authority - HRA-Packet-01-07-2026 Supporting Documents - 01/07/2026OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN January 7, 2026 | Meeting beginning at 12:45 pm or at the conclusion of Joint Work Session Commissioners may participate in the meeting by interactive technology. Work Session with the Community Development Agency Board starting at 12:00 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, December 17, 2025 4. Annual Meeting Action Items A. Board Officers for Fiscal Year 2026 B. Legal Publication for Fiscal Year 2026 C. Board Member Per Diem for Fiscal Year 2026 D. Day, Time, Location, and Meeting Schedule for Fiscal Year 2026 E. Confliction of Interest Acknowledgement 5. New Business 6. Old Business 7. Discussion 8. Executive Director Report A. Department of Revenue Payment 9. General Discussion – Topics by Commissioners 10. Adjourn 1/8 2/8 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on December 17, 2025 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Leland (Lee) Rogness, Vice Chairperson Megan Myers (Virtual) Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:45 pm. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Lee Rogness to approve the December 17, 2025 Agenda without additions or changes. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Jeff Ackerson, second by Kurt Mortenson to approve the Consent Agenda without additions or changes. Amy Baldwin, HRA Executive Director stated that both October and November financial reports were included in the Consent Agenda. Motion passed unanimously. 4. NEW BUSINESS A. Resolution No. 328 Approving 2026 Public Housing & Finding Home I LLC Insurance Bid Amy Baldwin, HRA Executive Director introduced the two insurance bids that were received: Mark Rodning Insurance (State Farm) and Ansay and Associates LLC (Auto Owner’s). Neither bid included a $2,500 deductible. Tanya Westra, HRA Housing Program Supervisor provided a comparison between the bids. Motion made by Kurt Mortenson, second by Lee Rogness to accept the bid from Mark Rodning Insurance (State Farm). Motion passed unanimously. B. Resolution No. 329 Approving Public Housing & Housing Choice Voucher Write Off Balance Amy Baldwin, HRA Executive Director stated the write-off balances are $15,174.98 for Public Housing and $20,236 for Housing Choice Vouchers. These unpaid balances have been submitted to the Revenue Recapture Program. Motion made by Lee Rogness, second by Jeff Ackerson to approve the 3/8 OTTERTAIL COU TY· MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. Pg. 2 write offs of $15,174.98 for Public Housing and $20,236 for Housing Choice Vouchers programs. Motion passed unanimously. 5. EXECUTIVE DIRECTOR REPORT All three applications submitted to the MN Housing Community Impact Fund for Value Gap to construct seven single family homes have been included in the MN Housing Board Packet as recommended for approval. Official action is anticipated at the MN Housing board meeting on December 18, 2025. The Federal Home Loan Bank application for senior housing in New York Mills was not awarded. There may be additional opportunities with SHTC (State Housing Tax Credit) Contribution Fund to further support the New York Mills senior housing project. 6. DISCUSSION Joint board meeting on January 7th, 2026 between the CDA and HRA Board members is planned. The board discussed how to have a “Broader Awareness” of what we can do to help in relation to housing opportunities. Staff will have a booth at the Lake Region Builders Association – Builder Expo in January. This opportunity is used to promote upcoming projects. Commissioner Megan Myers updated on the 24 multifamily units being constructed in Parkers Prairie. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS Two homes have been sold in Pelican Rapids with the last one to close before the end of December. 8. ADJOURNMENT At 1:45 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/8 MEMO TO: Board of Commissioners, Otter Tail County Housing and Redevelopment Authority FROM: Amy Baldwin, Executive Director DATE: January 7, 2026 SUBJECT: Annual Meeting Items #4A – 4E A. Board Officers for Fiscal Year 2026 The current officers are Chairperson Wayne Johnson, Vice Chairperson Leland Rogness and Secretary Kurt Mortenson. Nominations for each position should be taken and a motion to approve a nomination for each position should occur. B. Legal Publication for Fiscal Year 2026 The Fergus Falls Daily Journal is the current legal publication. A motion to approve the Fergus Falls Daily Journal as the legal publication for 2026 is recommended. C. Board Member Per Diem for Fiscal Year 2026 The current per diem is $75, the maximum permitted by State Statute. As a reminder, State Statute 469.011 provides that elected officials may receive the daily payment only if they do not receive payment for public service the same day. A motion to approve the per diem rate of $75 is recommended. D. Day and Time of Regular Meetings and Location and Schedule for Fiscal Year 2026 Article III, Section 2 of the Bylaws state that the day and time of the Regular Meetings be established at the Annual Meeting. It is recommended that the meetings generally begin at 12:45 p.m. on the first Wednesday of each month at the Government Services Center. Once approved, the schedule will be posted in the lobby of the Authority office and on its website. A public notice will only be required if the day, time, and/or location is changed. A motion to approve the meeting schedule and location as listed below for the next 12 months is recommended. February 4, 2026 Otter Tail Lake Room March 4, 2026 Otter Tail Lake Room April 1, 2026 Otter Tail Lake Room May 6, 2026 Otter Tail Lake Room June 3, 2026 Otter Tail Lake Room July 1, 2026 Otter Tail Lake Room August 5, 2026 Otter Tail Lake Room September 2, 2026 Otter Tail Lake Room October 7, 2026 Otter Tail Lake Room November 4, 2026 Otter Tail Lake Room December 2, 2026 Otter Tail Lake Room January 6, 2027 Otter Tail Lake Room 5/8 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov E. Annual Conflict of Interest Statement Annually, the board is asked to acknowledge receipt of and compliance with Minnesota State Statues Section 469.098. Attached is the current statute. 6/8 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 469.098 CONFLICT OF INTEREST. Subdivision 1.Disclosure; criminal penalty.(a) Before taking an action or making a decision which could substantially affect the commissioner's or an employee's financial interests or those of an organization with which the commissioner or an employee is associated, a commissioner or employee of an authority shall: (1) prepare a written statement describing the matter requiring action or decision and the nature of the potential conflict of interest; and (2) submit the statement to the commissioners of the authority. (b) The disclosure under paragraph (a) shall be entered upon the minutes of the authority at its next meeting. The disclosure statement must be submitted no later than one week after the employee or commissioner becomes aware of the potential conflict of interest. However, no disclosure statement is required if the effect on the commissioner or employee of the decision or act will be no greater than on other members of the business, profession, or occupation or if the effect on the organization with which the commissioner or employee is affiliated is indirect, remote, and insubstantial. (c) A potential conflict of interest is present if the commissioner or employee knows or has reason to know that the organization with which the commissioner or employee is affiliated is, or is reasonably likely to become, a participant in a project or development which will be affected by the action or decision. (d) Any individual who knowingly fails to submit a statement required by this subdivision or submits a statement which the individual knows contains false information or omits required information is guilty of a misdemeanor. Subd. 2.Effect of disclosure; criminal penalty.(a) If an employee has a potential conflict of interest, the employee's superior shall immediately assign the matter to another employee who does not have a potential conflict of interest. (b) A commissioner who has a potential conflict of interest shall not attempt to influence an employee in any matter related to the action or decision in question, shall not take part in the action or decision, and shall not be counted toward a quorum during the portion of any meeting of the authority in which the action or decision is to be considered. (c) Any individual who knowingly violates this subdivision is guilty of a misdemeanor. Subd. 3.Conflicts forbidden; criminal penalty.A commissioner or employee of an authority who knowingly takes part in any manner in making any sale, lease, or contract in the commissioner's or employee's official capacity in which the commissioner or employee has a personal financial interest is guilty of a misdemeanor. Subd. 4.Agent or attorney.For one year after termination of a position as a commissioner or employee of an authority, no former commissioner or former employee of an authority shall appear personally before any court or governmental department or agency as agent or attorney for anyone other than the authority in connection with any proceeding, application, request for ruling or other determination, contract, claim, controversy, charge, accusation, arrest, or other particular matter in which the authority is substantially interested, and with respect to which the commissioner or employee took any action or made any decision as a commissioner or employee of the authority at any time within a period of one year prior to the termination of that position. Official Publication of the State of Minnesota Revisor of Statutes 469.098MINNESOTA STATUTES 20251 7/8 Subd. 5.Limitations.With respect to each program established by the authority to provide financial assistance or financing for real property other than rental assistance programs, an employee or commissioner may not receive such financial assistance or financing more than once. Subd. 6.Injunction.The county attorney may seek an injunction in the district court to enforce the provisions of this section. Subd. 7.Exceptions.The exceptions in section 471.88 apply to this section. History: 1987 c 291 s 99; 2008 c 197 s 1 Official Publication of the State of Minnesota Revisor of Statutes 2MINNESOTA STATUTES 2025469.098 8/8