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Housing & Redevelopment Authority - HRA-Packet-11-05-2025 Supporting Documents - 11/05/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN November 5, 2025 | 12:45 pm Commissioners may participate in the meeting by interactive technology. 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, October 1, 2025 B. Special Board Meeting Minutes, October 28, 2025 C. Housing Choice Voucher Rental Assistance Program for September 2025 D. Community Housing Investment Programs for September 2025 E. Public Housing and Senior Housing for September 2025 F. Check Report and Financial Reports for September 2025 G. Resolution No. 325 Approval of 2026 Utility Allowance Standards for the Housing Choice Voucher and Public Housing Programs 4. New Business A. Resolution No. 326 Adoption of 2026 Agency and Program Budgets B. Resolution No. 327 Adoption of 2026 Public Housing Program Budget 5. Discussion A. Baker Cabin Donation Update B. December Board Meeting date and 2026 Board Meeting schedule 6. Executive Director Report A. Federal Shutdown 7. General Discussion – Topics by Commissioners 8. Adjourn 1/50 2/50 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on October 1, 2025 at 12:45pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson – present at 1:06 pm Kurt Mortenson Megan Myers Leland Rogness, Vice Chairperson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant 1. OATH OF OFFICE - MEGAN MYERS 2. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:47 pm. 3. APPROVAL OF AGENDA 4. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Lee Rogness, second by Megan Myers to approve the Consent Agenda including F. Resolution No. 317 Adoption of 2026 Passbook Savings Rate G. Resolution No. 318 Adoption of 2026 Flat Rent & Security Deposit Rates for the Public Housing Program H. Resolution No. 319 Adoption of 2026 Fair Market Rents (FMR) and Payment Standards – Staff noted a typographical error resulting in the following correction to Exhibit A, six-bedroom 2026 FMR from $1,831 to $1,861 and FMR change from + 36 to + $63 Motion passed unanimously. 5. PUBLIC HEARING Chairperson Wayne Johnson opened the Public Hearing at 12:50pm, in regard to the 2026 Annual Plan, Administrative Plan, Admissions & Continued Occupancy Plan, the 2026 Capital Fund Plan, and Definition of Significant Amendment. No additional individuals were present in person and no written communication had been received. The call for public comment was made three times with no response. The meeting was closed to the public at 12:51pm. 3/50 OTTERTAIL COU TY · MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. ---~-----...---7 Pg. 2 6. NEW BUSINESS A. Resolution No. 320 Adoption of 2026 Annual Agency Plan, Administrative Plan, Admissions and Continued Occupancy Plan, Capital Fund Program Five Year Action Plan (2026-2030) and Definition of Significant Amendment Tanya Westra, Housing Program Supervisor reviewed the proposed changes. Motion made by Megan Myers, second by Lee Rogness to approve the adoption of the 2026 Annual Agency Plan, Administrative Plan, Admissions and Continued Occupancy Plan, Capital Fund Program Five Year Action Plan (2026- 2030) and Definition of Significant Amendment. Motion passed unanimously. B. Resolution No. 321 Adoption of 2026 Rent Rates for Affordable Senior Housing Program Amy Baldwin, HRA Executive Director stated the recommended 3% increase for Senior Affordable Housing rent and security deposit in Dalton would be $25 per month. The increase would be effective January 1, 2026 with the rent and security deposit rates proposed of $750 for one bedroom and $950 for two bedrooms. Motion made by Jeff Ackerson, second by Lee Rogness to approve a $25 increase in rent and $25 increase in security deposit rates for both the 1 bedroom and 2-bedroom Senior Housing in Dalton. Motion passed unanimously. C. Resolution No. 322 Adoption Senior Affordable Housing Lease Amendment and Referral Incentive Program Amy Baldwin, HRA Executive Director stated that currently the initial term of Senior Affordable Housing is 12 months followed by an automatic renewal for an additional 12-month period. In consideration of emergent or acute health issues of tenants, staff is proposing to auto renew month to month after the initial 12-month term. There are 2-bedroom apartments available at this time and staff is proposing a temporary incentive, the Tenant Referral Incentive Program - if a current tenant refers an eligible household that successfully signs a lease, the referring tenant will receive a $150 utility credit, over 3 months as a referral reward. Motion made by Megan Myers, second by Jeff Ackerson to approve the Tenant Referral Incentive Program: $150 utility credit, over 3 months as a referral reward to a current tenant. Discussion followed to include new lease holders not being referred by an existing tenant in the incentive program. Motion made by Lee Rogness, second by Megan Myers to approve that a new tenant not being referred will also receive $150 credit over 3 months towards their utilities. 5. OLD BUSINESS – none 6. EXECUTIVE DIRECTOR REPORT Review of MN NAHRO Conference Two staff members, Amy Baldwin, HRA Executive Director and Kelly Miller, Housing Assistance Coordinator, attended the MN NAHRO Annual Conference. Kelly Miller attended sessions on the Bring It Home program and the Housing Choice Voucher program. Amy Baldwin attended a tour of housing projects as well as other sessions including those related to the anticipated Federal Government shutdown. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS Megan Myers stated there are great projects starting in Parkers Prairie, all are private. She also brought up the senior housing in Deer Creek. 4/50 Pg. 3 Wayne Johnson asked about the progress at Pelican Rapids Pinewood Estates Homes. Amy Baldwin stated the third home is pending with a contingency, two have a closing date scheduled, and one lot has been sold. There’s also an executed purchase agreement on a second lot. The Realtor has been responsive; buyers are from within Pelican Rapids. Lee Rogness questioned the impact of program fraud in the Metro area. The County Human Services Department has more information. The Housing Stabilization Services program has been shut down. 9. ADJOURNMENT At 2:06 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 5/50 Pg. 1 The Otter Tail County HRA Board of Commissioners Met for a Special Board Meeting on October 28, 2025 at 7:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Leland Rogness, Vice Chairperson Megan Myers (Virtual) Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Peter Baker, owner of cabin (Virtual) 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 7:45am . 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Lee Rogness to approve the October 28, 2025, Special Board Meeting Agenda without additions or corrections. Roll call vote was taken and motion passed unanimously. 3. NEW BUSINESS A. Resolution No. 323 Accepting Donation of a Residential Structure at 41421 Greenwood Trail Motion made by Kurt Mortenson, second by Jeff Ackerson to accept the donation of a residential structure at 41421 Greenwood Trail. Roll call vote was taken and motion passed unanimously with the contingency that the HRA is able to secure “Reasonable Access” or “Proper Access” to be able to remove the cabin. B. Resolution 324 Authorizing Acquisition of Property Motion made by Lee Rogness, second by Kurt Mortenson to authorize acquisition of the property located at 217 State Hwy 106, Deer Creek, MN, if other contingencies and conditions associated with the donation have been satisfied. Roll call vote was taken and motion passed unanimously. C. Authorize Engagement with Moving Companies and Enter into Necessary Agreements to Facilitate the Move. Motion made by Lee Rogness, second by Jeff Ackerson to authorize the engagement with moving companies and enter into necessary agreements to facilitate the move. Roll call vote was taken and motion passed unanimously. 6/50 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Pg. 2 5. ADJOURNMENT At 8:20am a motion was unanimously carried to adjourn the meeting with a thank you to Peter Baker for his consideration in donating the cabin. ________________________________________________________ ___________________ Secretary/Clerk Date 7/50 9/30/2025 10/1/2025 Difference 42,217.06$ 44,025.20$ $1,808.14 83 81 -2 39,246.00$ 37,079.00$ *HAP Adjustment (147.00)$ *Utility Adjustment *Portability Tranactions (Out)2,819.00$ 4,883.00$ 61.00$ 61.00$ *Portablilty Admin Fee (Paid)91.06$ 199.90$ 1,949.30$ 9/30 10/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 1 Ports-Out Paid 2 3 Ports Out Pending 0 0 Ports In Pending 2 2 9/30/2025 Waiting List/To Date 110 Applications in Progress 3 Vouchers Issued 0 Vouchers "On the Strreet"1 ELI%0%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ April 2025 144 91 64.8%85.0%493.06$ May 2025 144 88 64.6%83.5%493.17$ June 2025 144 86 64.4%83.2%513.82$ July 2025 144 83 62.7%81.3%480.66$ August 2025 144 83 62.1%80.7%508.71$ September 2025 144 79 61.5%80.2%496.78$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement Portability Adjustments OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions September 30, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 8/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Setvices Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT September 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 2 1 1 1 Down Payment Assistance (DPA) 6 6 SCDP: Reuse Rent Rehab – RR 1 Affordable Rental Unit Construction - ARUC 1 Housing Trust Fund Emergency Home Repair Program (EHRP) On-Going Down Payment Assistance (DPA) 2 2 2 On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC 1 1 1 On-Going Residential Owner- Occupied Leverage (ROHL) 1 1 1 PELICAN RAPIDS 09/30/2027 SCDP: Commercial 4 1 4 1 10 SCDP: Homeowner 11 1 11 3 1 17 9/50 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT September 2025 Rents Payable $4,807 Rents Collected $4,807 Total Negative Rents $ 125 Negative Rents Paid $ 0 Late Fees Charged $ 86 Late Fees Collected $ 69 Number of Units Paying Flat/Ceiling Rent 1 0Fiscal Year ELI WAITING LIST as of 10/06/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 12 14 N/A Underwood 6 6 3 Henning 3 2 2 New York Mills 6 10 3 VACANCIES UNIT VACATED LEASE SIGNED . *new lease signed 9/26/257/21/20253-BR Single Family - Henning 10/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT September 2025 Rents Payable $3,300 Rents Collected $3,300 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 10/06/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 1 0 VACANCIES UNIT VACATED LEASE SIGNED * New lease signing scheduled 11/3/25 for unit 202*Contacted other agencies regarding vacancies*For rent sign in yard*Incentives sent to tenants atNorthfields of Dalton *Received notice to vacate fromunit 130 effective 12/3/25 $0 138 Court Street (2br) 202 Court Street (2br) 11/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 165 No DD 166 No DD 167 No DD 168 No DD 1633 No CHK 1634 No CHK 1635 No CHK 1636 No CHK 1637 No CHK 1638 No CHK 1639 No CHK 1640 No CHK 1641 No CHK 1642 No CHK 1643 No CHK End of Report Total:15 $82,017.76 Vendor Accounting - 15 $82,017.76 Vendor Accounting Total 15 $82,017.76 Transaction Type Summary Transaction Type Count Amount Check (CHK)11 $81,668.06 Total:15 $82,017.76 Count Amount Direct Deposit (DD)4 $349.70 Project Summary Program - Project Payments Deposits General Revolving (GR) - $82,017.76 $0.00 Total:$82,017.76 $0.00 Document Type Summary Document Type Cleared: 12 $67,309.82 Uncleared: 3 $14,707.94 Total Payments: 15 $82,017.76 09/19/2025 Aug 25 Payroll, Postage, Storage Straps, Office Supplies, Acct Serv Yes $56,957.97 09/19/2025 Yard Signs Yes $280.00 09/19/2025 Windshield Wash No $7.94 09/19/2025 Sept 2025 Mileage Reimb-PR SCDP Yes $16.81 09/05/2025 Mileage Reimb Apr-July 25 Yes $18.34 09/19/2025 4 User Annual CDM Sub (July 25-June 26)No $4,800.00 09/05/2025 MN NAHRO 2025 Conf Reg-Amy Baldwin Yes $525.00 09/05/2025 SCDP PR2025-01 Yes $46.00 09/05/2025 SCDP PR2025-01 Yes $7,016.00 09/05/2025 SCDP Lead Based Paint Testing Yes $2,100.00 09/05/2025 Per Diem/Mileage Sept 25 Yes $103.70 09/05/2025 HTF DPA 2025-01 No $9,900.00 09/05/2025 Per Diem/Mileage Sept 25 Yes $93.20 09/05/2025 Per Diem/Mileage Sept 25 Yes $77.80 Payment Date Document Description Cleared Amount 09/05/2025 Per Diem/Mileage Sept 25 Yes $75.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:12:25 PM Printed by: Julie Bakken 12/50 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 279.37 5,442.88 8,000.00 (2,557.12)68% 3690 Other Revenue MISC 20,205.00 20,205.00 3690.01 SCDP Administration (DEED) - All Communities 7,049.00 61,200.00 (54,151.00)12% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 904,208.40 1,610,431.00 (706,222.60)56% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 4,572.40 4,572.40 3693.03 CHIP FFHRA Rehab Repayments 4,091.00 4,091.00 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,682.40 7,849.00 14,704.00 (6,855.00)53% 3697 Owner Match Revenue 1,187.00 1,187.00 1,187.00 TOTAL INCOME 3,148.77 954,604.68 2,102,933.00 (1,148,328.32) EXPENSES 4130 Legal 3,929.78 20,000.00 16,070.22 20% 4140 Staff Training 525.00 694.00 6,000.00 5,306.00 12% 4150 Travel 35.15 35.15 500.00 464.85 7% 4170 Accounting 5,000.00 40,000.00 60,000.00 20,000.00 67% 4171 Audit 23,010.00 22,000.00 (1,010.00)105% 4190 Other Administrative Expenses 280.00 16,682.72 (16,682.72) 4190.01 Manuals, Subscriptions 30.00 1,000.00 970.00 3% 4190.02 Office Supplies 18.34 504.83 1,700.00 1,195.17 30% 4190.03 Postage 206.45 1,827.32 2,500.00 672.68 73% 4190.05 Dues 954.34 1,500.00 545.66 64% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 3,633.20 50,000.00 46,366.80 7% 4190.2 Management Fees-OTC Admin 42,064.24 333,391.30 620,000.00 286,608.70 54% 4210 Board Member Payments 349.70 3,606.70 4,100.00 493.30 88% 4420 Maintenance - Materials 37.60 838.18 (838.18) 4430.1 Misc Contracts - Software 4,800.00 12,348.00 7,700.00 (4,648.00)160% 4510 Insurance 33,316.78 50,000.00 16,683.22 67% 4570 Housing Choice Voucher Payroll Operating Support 4,158.66 10,060.89 30,000.00 19,939.11 34% 4580 Public Housing Payroll Operating Support 5,480.62 30,432.62 20,000.00 (10,432.62)152% 4590.01 SCDP O & E Reports 1,045.00 1,235.00 190.00 85% 4590.02 SCDP Lead Based Paint Testing 2,100.00 3,500.00 8,000.00 4,500.00 44% 4590.03 SCDP Construction (DEED)7,016.00 16,440.00 400,000.00 383,560.00 4% 4590.04 SCDP Recording Fees 46.00 138.00 598.00 460.00 23% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 66,000.00 75,000.00 9,000.00 88% 4595.01 CHIP Emergency Housing Repair Program (EHRP)1,751.46 100,000.00 98,248.54 2% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)138.00 56,000.00 55,862.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 46.00 100,000.00 99,954.00 0% 4595.05 CHIP Rental Rehabilitation Loan 95.00 50,000.00 49,905.00 0% 4596.50 CWIP Pre-Development Expense 14,680.00 (14,680.00) 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)15,821.00 17,814.86 -13% 4694.01 HTF Down Payment Assistance (DPA)9,900.00 9,900.00 (9,900.00) TOTAL EXPENSES 82,017.76 627,035.41 1,955,287.00 1,328,251.59 32% SURPLUS (78,868.99)327,569.27 147,646.00 179,923.27 222% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:04:00 PM Printed by: Julie Bakken 13/50 Period Amount Balance ASSETS 1111 Cash (70,653.43)2,576,450.23 1111.1 Certificates of Deposit 154,085.56 1111.4 Committed for Housing Trust Fund 227,100.00 769,935.00 1113 Cash Rental Rehab (235,315.56)2,667.12 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.6 Land 26,400.00 TOTAL ASSETS (78,868.99)3,698,936.40 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 791,045.71 2250 Prepaid Expenses (14,977.35) TOTAL LIABILITIES 776,068.36 SURPLUS 2700 Income/Expense Clearing Account 360,032.25 2700 Income/Expense Clearing Account (Current Year) (12,686.14) 2806 Unrestricted Net Position 2,235,266.52 2806 Unrestricted Net Position (Current Year) (78,868.99)340,255.41 TOTAL SURPLUS (78,868.99)2,922,868.04 TOTAL LIABILITIES AND SURPLUS (78,868.99)3,698,936.40 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:03:59 PM Printed by: Julie Bakken 14/50 Doc Num Voided Type 1586 No DD 1587 No DD 1588 No DD 1589 No DD 1590 No DD 1591 No DD 1592 No DD 1593 No DD 1594 No DD 1595 No DD 1596 No DD 1597 No DD 1598 No DD 1599 No DD 1600 No DD 1601 No DD 1602 No DD 1603 No DD 1604 No DD 1605 No DD 1606 No DD 1607 No DD 1608 No DD 1609 No DD 1610 No DD 1611 No DD 1612 No DD 1613 No DD 1614 No DD 1615 No DD 1616 No DD 1617 No DD 1618 No DD 1619 No DD 1620 No DD 1621 No DD 1622 No DD 1623 No DD 1624 No DD 1625 No DD 6751 No CHK 6752 No CHK 6753 No CHK 6754 No CHK 6755 No CHK 6756 No CHK 6757 No CHK 6758 No CHK 6759 No CHK 6760 No CHK 6761 No CHK 09/01/2025 HAP Util Payment Sep 25 Yes $15.00 09/01/2025 HAP Util Payment Sep 25 Yes $170.00 09/01/2025 HAP Payment Sep 25 Yes $1,426.00 09/01/2025 HAP Util Payment Sep 25 Yes $134.00 09/01/2025 HAP Payment Sep 25 Yes $700.00 09/01/2025 HAP Payment Sep 25 Yes $347.00 09/01/2025 HAP Payment Sep 25 Yes $508.00 09/01/2025 HAP Payment Sep 25 No $322.00 09/01/2025 HAP Payment Sep 25 Yes $217.00 09/01/2025 HAP Payment Sep 25 Yes $899.00 09/01/2025 Port Out Payment Sep 25 Yes $1,147.52 09/01/2025 HAP Payment Sep 25 Yes $313.00 09/01/2025 HAP Payment Sep 25 Yes $2,147.00 09/01/2025 HAP Payment Sep 25 Yes $325.00 09/01/2025 HAP Payment Sep 25 Yes $887.00 09/01/2025 HAP Payment Sep 25 Yes $309.00 09/01/2025 HAP Payment Sep 25 Yes $457.00 09/01/2025 HAP Payment Sep 25 Yes $300.00 09/01/2025 HAP Payment Sep 25 Yes $735.00 09/01/2025 HAP Payment Sep 25 Yes $496.00 09/01/2025 HAP Payment Sep 25 Yes $499.00 09/01/2025 HAP Payment Sep 25 Yes $463.00 09/01/2025 HAP Payment Sep 25 Yes $396.00 09/01/2025 HAP Payment Sep 25 Yes $269.00 09/01/2025 HAP Payment Sep 25 Yes $784.00 09/01/2025 HAP Payment Sep 25 Yes $672.00 09/01/2025 HAP Payment Sep 25 Yes $427.00 09/01/2025 HAP Payment Sep 25 Yes $321.00 09/01/2025 HAP Payment Sep 25 Yes $2,436.00 09/01/2025 HAP Payment Sep 25 Yes $1,359.00 09/01/2025 HAP Payment Sep 25 Yes $650.00 09/01/2025 HAP Payment Sep 25 Yes $377.00 09/01/2025 HAP Payment Sep 25 Yes $4,817.00 09/01/2025 HAP Payment Sep 25 Yes $879.00 09/01/2025 HAP Payment Sep 25 Yes $1,469.00 09/01/2025 HAP Payment Sep 25 Yes $589.00 09/01/2025 HAP Payment Sep 25 Yes $533.00 09/01/2025 HAP Payment Sep 25 Yes $177.00 09/01/2025 HAP Payment Sep 25 Yes $441.00 09/01/2025 HAP Payment Sep 25 Yes $269.00 09/01/2025 HAP Payment Sep 25 Yes $4,887.00 09/01/2025 HAP Payment Sep 25 Yes $465.00 09/01/2025 HAP Payment Sep 25 Yes $365.00 09/01/2025 HAP Payment Sep 25 Yes $602.00 09/01/2025 HAP Payment Sep 25 Yes $498.00 09/01/2025 HAP Payment Sep 25 Yes $400.00 09/01/2025 HAP Payment Sep 25 Yes $579.00 09/01/2025 HAP Payment Sep 25 Yes $800.00 09/01/2025 HAP Payment Sep 25 Yes $551.00 09/01/2025 HAP Payment Sep 25 Yes $386.00 Payment Date Document Description Cleared Amount 09/01/2025 HAP Payment Sep 25 Yes $507.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 10/29/2025 2:23:44 PM Printed by: Julie Bakken 15/50 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6762 No CHK 6763 No CHK 6764 No CHK 6765 No CHK 6766 No CHK 6767 No CHK 6768 No CHK 6769 No CHK 6770 No CHK 6771 No CHK 6772 No CHK 6773 No CHK End of Report Total:63 $46,966.39 Vendor Accounting - 4 $4,749.33 Vendor Accounting Total 4 $4,749.33 HAP Accounting Total 57 $39,246.00 HAP Accounting - 57 $39,246.00 Port/Sub Out - Payment 2 $2,971.06 Portability/Subsidy Out 2 $2,971.06 Transaction Type Summary Transaction Type Count Amount Check (CHK)23 $12,295.87 Total:63 $46,966.39 Count Amount Direct Deposit (DD)40 $34,670.52 Project Summary Program - Project Payments Deposits Housing Choice $46,966.39 $0.00 Total:$46,966.39 $0.00 Document Type Summary Document Type Cleared: 62 $46,644.39 Uncleared: 1 $322.00 Total Payments: 63 $46,966.39 09/19/2025 Sept 2025 Mileage Reimb Yes $30.10 09/19/2025 Payroll Aug 25 Yes $4,132.00 09/05/2025 Mileage Reimb Aug 25 Yes $62.23 09/05/2025 MN NAHRO 2025 Conf Reg-Kelly Miller Yes $525.00 09/01/2025 HAP Util Payment Sep 25 Yes $51.00 09/01/2025 Port Out Payment Sep 25 Yes $1,823.54 09/01/2025 HAP Util Payment Sep 25 Yes $133.00 09/01/2025 HAP Util Payment Sep 25 Yes $34.00 09/01/2025 HAP Util Payment Sep 25 Yes $37.00 09/01/2025 HAP Util Payment Sep 25 Yes $147.00 09/01/2025 HAP Util Payment Sep 25 Yes $58.00 09/01/2025 HAP Util Payment Sep 25 Yes $212.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 10/29/2025 2:23:44 PM Printed by: Julie Bakken 16/50 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 20,236.00 20,236.00 3301 Admin Subsidy 11,603.00 75,891.00 69,800.00 6,091.00 109% 3301.1 HAP Subsidy 42,845.00 432,462.00 515,000.00 (82,538.00)84% 3610 Investment Income (0062)10.03 81.97 130.00 (48.03)63% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 54,458.03 528,670.97 614,930.00 (86,259.03)86% EXPENSES 4140 Staff Training 525.00 2,241.00 4,400.00 2,159.00 51% 4150 Travel 92.33 336.63 250.00 (86.63)135% 4190 Other Admin Expenses (Apps, Service Charges)22.00 99.00 400.00 301.00 25% 4190.01 Manuals, Subscriptions 4,528.00 8,500.00 3,972.00 53% 4190.08 Consulting Fees 150.00 (150.00) 4190.2 Management Fees-OTC 4,132.00 53,452.61 55,000.00 1,547.39 97% 4715.1 HAP Occupied Units 39,246.00 382,573.00 515,000.00 132,427.00 74% 4715.P HAP-Portability Out 4,519.00 18,802.00 15,000.00 (3,802.00)125% 4716.P Port Out Admin Fee 143.60 556.84 500.00 (56.84)111% TOTAL EXPENSES 48,679.93 462,739.08 599,050.00 136,310.92 77% SURPLUS 5,778.10 65,931.89 15,880.00 50,051.89 415% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:17:13 PM Printed by: Julie Bakken 17/50 Period Amount Balance ASSETS 1111 Cash Unrestricted 7,469.64 117,522.35 1121 Fraud A/R 19,559.00 1129 A/R Tenants 677.00 TOTAL ASSETS 7,469.64 137,758.35 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 1,691.54 3,045.54 TOTAL LIABILITIES 1,691.54 3,045.54 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) (920.00)31,087.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) 6,698.10 34,844.89 TOTAL SURPLUS 5,778.10 134,712.81 TOTAL LIABILITIES AND SURPLUS 7,469.64 137,758.35 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:17:12 PM Printed by: Julie Bakken 18/50 Doc Num Voided Type #01-00000621-00-0 Aug 25 No INV #01-00000684-00-1 Sept 25 No INV #01-00000683-00-0 Sept 25 No INV #01-00000621-00-0 Sept 25 No INV #01-00010108-00-9 Sept 25 No INV #01-00010350-00-0 Sept 25 No INV #01-00010787-00-4 Sept 25 No INV #01-00041004-00-6 Aug 25 No INV #01-00041004-00-6 Sept 25 No INV #01-00041152-00-6 Aug 25 No INV #01-00041101-00-0 Aug 25 No INV #01-00041152-00-6 Sept 25 No INV #01-00041101-00-0 Sept 25 No INV #1129723 Sept 25 No INV #1130792 Sept 25 No INV #1130793 Sept 25 No INV #1130796 Sept 25 No INV #1130798 Sept 25 No INV #1130799 Sept 25 No INV #1130903 Sept 25 No INV #1143860 Sept 25 No INV #20072296 Sept 25 No INV #440572 Sept 25 No INV #480160 Sept 25 No INV #480161 Sept 25 No INV #991 721 5394 4 Sept 25 No INV 7522 No CHK 7523 No CHK 7524 No CHK 7525 No CHK 7526 No CHK 7527 No CHK 7528 No CHK 7529 No CHK 7530 No CHK 7531 No CHK 7532 No CHK 7533 No CHK 7534 No CHK 7535 No CHK 7536 No CHK Doc Num Voided Type No OP No OP 0100 No CHK 101 No CHK 146 No CHK 150 No CHK 1025 No CHK 1068 No CHK 1069 No CHK 1356 No CHK 1357 No CHK 1361 No CHK 09/04/2025 Payment - Check Yes $43.39 09/24/2025 Payment - Check Yes $402.06 09/16/2025 Payment - Check Yes $600.00 09/04/2025 Payment - Check Yes $138.55 09/08/2025 Payment - Check Yes $1,026.18 09/08/2025 Payment - Check Yes $500.00 09/04/2025 Payment - Check Yes $327.82 09/24/2025 Payment - Check Yes $345.90 09/16/2025 Payment - Check Yes $166.43 09/24/2025 Payment - Check Yes $167.00 09/19/2025 Payment - Online Payment Yes $169.69 09/30/2025 Payment - Online Payment No $221.41 Posted Deposits Control Date Document Description Cleared Amount Cleared: 18 $35,799.23 Uncleared: 23 $2,512.26 Total Payments: 41 $38,311.49 09/19/2025 Install Baseboard - 206 Holden Yes $1,226.00 09/19/2025 Inducer Motor Cleaning 106 Smith Yes $499.76 09/19/2025 506 Marshall Henning Yes $160.00 09/19/2025 Aug 25 Appliance Parts Yes $365.52 09/19/2025 Refrigerator 506 Marshall Henning Yes $923.99 09/19/2025 Water, Gas, Sewer Yes $550.92 09/19/2025 Doors & Supplies Yes $1,093.86 09/19/2025 Bathroom Supplies No $391.33 09/19/2025 Rental Application Fee 2026 - 106 & 110 Yes $40.00 09/19/2025 Solar Salt Yes $56.00 09/05/2025 Mileage Reimb Apr-July 25 Yes $80.58 09/05/2025 Active Slab Depressurization Yes $19,500.00 09/05/2025 Doors 506 Marshall Henning Yes $520.69 09/05/2025 Range - 206 Holden Henning Yes $693.99 09/11/2025 Gas No $14.83 09/05/2025 506 Marshall Henning-Painting Yes $9,150.00 09/30/2025 Gas No $32.79 09/30/2025 Gas No $21.70 09/18/2025 Electric No $85.42 09/30/2025 Gas No $32.79 09/18/2025 Electric No $74.23 09/18/2025 Electric No $119.07 09/18/2025 Electric No $80.80 09/18/2025 Electric No $85.07 09/18/2025 Electric No $80.65 09/18/2025 Electric No $99.26 09/18/2025 Electric No $78.40 09/18/2025 Electric No $112.33 09/30/2025 Water, Electric, Gas, Sewer No $187.15 09/30/2025 Water, Electric, Gas, Sewer No $167.53 09/02/2025 Water, Elec, Gas, Sewer Yes $253.94 09/02/2025 Water, Elec, Gas, Sewer Yes $166.43 09/02/2025 Water, Elec, Gas, Sewer Yes $356.77 09/30/2025 Water, Electric, Gas, Sewer No $137.46 09/26/2025 Water, Sewer No $95.15 09/26/2025 Water, Sewer No $97.78 09/30/2025 Water, Electric, Gas, Sewer No $217.78 09/26/2025 Water, Sewer No $105.02 09/30/2025 Water, Sewer No $93.11 09/30/2025 Water, Sewer No $102.61 Payment Date Document Description Cleared Amount 09/02/2025 Water, Elec, Gas, Sewer Yes $160.78 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 10/29/2025 2:49:11 PM Printed by: Julie Bakken 19/50 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing 2929 No CHK 5019 No CHK 10534646 No MO 12700-GNH No CHK 12725-GNH No CHK 22-03791036 No MO 22-103790983 No MO 22-104727226 No MO 22-104727268 No MO 22-10472742 No MO 22-107727227 No MO 38043721710 No MO 38043721945 No MO End of Report Total:66 $45,075.12 Tenant Accounting - 25 $6,763.63 Tenant Accounts 25 $6,763.63 Vendor Accounting Total 41 $38,311.49 Vendor Accounting - 26 $3,058.85 Vendor Accounting - 15 $35,252.64 Transaction Type Summary Transaction Type Count Amount Money Order (MO)9 $1,793.33 Total:66 $45,075.12 Invoice (INV)26 $3,058.85 Check (CHK)29 $39,831.84 Count Amount Online Payment (OP)2 $391.10 Project Summary Program - Project Payments Deposits Public Housing - Family $38,311.49 $6,763.63 Total:$38,311.49 $6,763.63 Document Type Summary Document Type 09/24/2025 Payment - Money Order Yes $200.00 Cleared: 24 $6,542.22 Uncleared: 1 $221.41 Total Deposits: 25 $6,763.63 09/04/2025 Payment - Money Order Yes $14.93 09/04/2025 Payment - Money Order Yes $720.00 09/08/2025 Payment - Money Order Yes $183.22 09/24/2025 Payment - Money Order Yes $161.18 09/24/2025 Payment - Money Order Yes $220.00 09/04/2025 Payment - Money Order Yes $44.00 09/24/2025 Payment - Check Yes $78.40 09/24/2025 Payment - Money Order Yes $50.00 09/08/2025 Payment - Money Order Yes $200.00 09/24/2025 Payment - Check Yes $29.53 09/08/2025 Payment - Check Yes $500.00 09/24/2025 Payment - Check Yes $253.94 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 10/29/2025 2:49:11 PM Printed by: Julie Bakken 20/50 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 4,422.00 47,449.00 39,500.00 7,949.00 120% 3401.1 HUD Operating Subsidy 23,150.00 32,000.00 (8,850.00)72% 3401.2 HUD Capital Funds-Operations/Admin 14,108.00 7,000.00 7,108.00 202% 3401.3 HUD Capital Funds-Project 18,824.96 59,082.15 35,000.00 24,082.15 169% 3610 Interest Income (5673/0070)8.96 82.79 250.00 (167.21)33% 3690 Other Income (NSF, Late Fee, GR Support)86.00 643.00 21,000.00 (20,357.00)3% 3690.1 Water Charge Income 819.16 5,500.71 7,000.00 (1,499.29)79% 3690.2 Electric Charge Income 1,139.24 8,479.13 13,000.00 (4,520.87)65% 3690.3 Gas Charge Income 353.68 8,123.64 10,000.00 (1,876.36)81% 3690.31 Sewer Charge Income 862.00 6,268.49 7,500.00 (1,231.51)84% 3690.4 Other Tenant Charges (Maint)4,643.31 5,445.86 5,445.86 TOTAL INCOME 31,159.31 178,332.77 172,250.00 6,082.77 104% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 229.00 4,400.00 4,171.00 5% 4150 Travel 80.58 182.78 300.00 117.22 61% 4171 Audit 2,400.00 2,400.00 100% 4190 Other Admin Expenses (Reports, Apps)40.00 535.65 200.00 (335.65)268% 4190.01 Manuals, Subscriptions 1,139.00 650.00 (489.00)175% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 513.59 (513.59) 4190.2 Management Fees-OTC 25,000.00 25,000.00 100% 4310 Water 648.31 5,126.01 7,000.00 1,873.99 73% 4320 Electric 1,281.09 6,268.95 13,000.00 6,731.05 48% 4330 Gas 328.57 7,537.98 10,000.00 2,462.02 75% 4331 Sewer 728.34 5,844.00 7,500.00 1,656.00 78% 4420 Maintenance - Materials 3,989.38 8,577.44 6,000.00 (2,577.44)143% 4430 Maintenance - Contracts 11,766.80 31,498.02 14,000.00 (17,498.02)225% 4431 Garbage and Trash Removal Contracts 1,476.76 500.00 (976.76)295% 4510 Insurance 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT 3,330.00 3,330.00 0% 4521 Assessments 969.26 1,050.00 80.74 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)5.53 5.53 100.00 94.47 6% 4600 Capital Fund Projects 18,824.96 59,082.15 40,000.00 (19,082.15)148% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 37,693.56 187,350.72 170,130.00 (17,220.72)110% SURPLUS (6,534.25)(9,017.95)2,120.00 (11,137.95)-425% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:39:25 PM Printed by: Julie Bakken 21/50 Period Amount Balance ASSETS 1111 Cash (10,572.53)88,364.20 1114 Tenant Security Deposit Cash (1,517.95)10,018.41 1122 A/R Tenants 3,784.42 12,825.98 1122.1 Allowance for Doubtful Accts (200.00) 1123 A/R Deposits 835.00 835.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,154,045.22) 1400.6 Land 32,990.31 1400.7 Buildings 1,687,791.45 TOTAL ASSETS (7,471.06)678,580.96 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 125.00 250.00 2114 Tenant Security Deposits 193.31 11,729.67 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (1,255.12)1,084.64 TOTAL LIABILITIES (936.81)13,064.31 SURPLUS 2700 Income/Expense Clearing Account (98,087.27) 2700 Income/Expense Clearing Account (Current Year) (6,534.25)(9,017.95) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (6,534.25)665,516.65 TOTAL LIABILITIES AND SURPLUS (7,471.06)678,580.96 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 2:39:24 PM Printed by: Julie Bakken 22/50 Doc Num Voided Type 1027 No CHK 1028 No CHK 1029 No CHK 1030 No CHK 0200002351007 AUG 2025 No INV 0200002371003 AUG 2025 No INV 20118158 AUG 2025 No INV 20118160 AUG 2025 No INV 20118161 AUG 2025 No INV 20118163 AUG 2025 No INV 20118164 AUG 2025 No INV 20118165 AUG 2025 No INV Doc Num Voided Type 1247 No CHK 1249 No CHK 5533 No CHK 12512 No CHK 12513 No CHK 032428 No MO MAC-V (1/2 Sep Rent)No CHK End of Report Total:19 $5,210.29 Tenant Accounts 7 $3,570.77 Tenant Accounting - 7 $3,570.77 Vendor Accounting - 4 $899.96 Vendor Accounting Total 12 $1,639.52 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 8 $739.56 Total:19 $5,210.29 Money Order (MO)1 $992.34 Invoice (INV)8 $739.56 Count Amount Check (CHK)10 $3,478.39 Project Summary Program - Project Payments Deposits Finding Home I LLC - $1,639.52 $3,570.77 Total:$1,639.52 $3,570.77 Document Type Summary Document Type 09/24/2025 Payment - Check Yes $362.50 Cleared: 7 $3,570.77 Uncleared: 0 $0.00 Total Deposits: 7 $3,570.77 09/24/2025 Payment - Check Yes $725.00 09/08/2025 Payment - Money Order Yes $992.34 09/04/2025 Payment - Check Yes $988.03 09/24/2025 Payment - Check Yes $89.36 09/04/2025 Payment - Check Yes $362.50 09/24/2025 Payment - Check Yes $51.04 Posted Deposits Control Date Document Description Cleared Amount 09/08/2025 ELECTRIC No $53.99 Cleared: 5 $1,196.31 Uncleared: 7 $443.21 Total Payments: 12 $1,639.52 09/08/2025 ELECTRIC No $38.64 09/08/2025 ELECTRIC No $51.04 09/08/2025 ELECTRIC No $89.36 09/08/2025 ELECTRIC No $38.29 09/02/2025 WATER/SEWER Yes $204.39 09/08/2025 ELECTRIC No $64.37 09/19/2025 MATERIALS No $107.52 09/02/2025 WATER/SEWER Yes $199.48 09/19/2025 LAWN MAINTENANCE Yes $545.00 09/19/2025 SOLAR SALT Yes $44.40 Payment Date Document Description Cleared Amount 09/05/2025 GARBAGE Yes $203.04 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 1:58:22 PM Printed by: Julie Bakken 23/50 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 3,300.00 29,139.00 60,000.00 (30,861.00)49% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.55 11.21 11.21 3690 Other Income (NSF, Late Fees)124.00 5,100.00 (4,976.00)2% TOTAL INCOME 3,301.55 29,274.21 67,200.00 (37,925.79)44% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4150 Travel 16.80 (16.80) 4190 Administrative Expense (1.50)500.00 501.50 0% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 215.87 1,835.67 3,000.00 1,164.33 61% 4320 Electric 72.34 594.55 1,000.00 405.45 59% 4331 Sewer 188.00 1,504.00 2,400.00 896.00 63% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 107.52 1,902.77 1,500.00 (402.77)127% 4430 Maintenance-Contracts 589.40 3,633.28 12,900.00 9,266.72 28% 4431 Garbage/Trash Removal 203.04 1,353.52 3,300.00 1,946.48 41% 4510 Insurance 5,031.22 5,000.00 (31.22)101% 4521 Property Taxes/Assessments 5,200.00 5,200.00 TOTAL EXPENSES 1,376.17 15,870.31 39,050.00 23,179.69 41% SURPLUS 1,925.38 13,403.90 28,150.00 (14,746.10)48% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 1:47:02 PM Printed by: Julie Bakken 24/50 Period Amount Balance ASSETS 1111 Cash 1,937.39 35,357.82 1114 Tenant Security Deposit Cash 3,300.00 1122 A/R Tenants (66.00)64.37 1400.5 Accumulated Depreciation (2,034.50) 1400.6 Land 13,500.00 1400.7 Buildings 1,456,410.28 TOTAL ASSETS 1,871.39 1,506,597.97 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 3,300.00 2240 Tenant Prepaid Rents (53.99)1,980.97 TOTAL LIABILITIES (53.99)5,280.97 SURPLUS 2700 Income/Expense Clearing Account 1,487,913.10 2700 Income/Expense Clearing Account (Current Year) 1,925.38 13,403.90 TOTAL SURPLUS 1,925.38 1,501,317.00 TOTAL LIABILITIES AND SURPLUS 1,871.39 1,506,597.97 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 10/29/2025 1:47:01 PM Printed by: Julie Bakken 25/50 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 5, 2025 BOARD MEETING DATE AGENDA ITEM #4G Tanya Westra October 28, 2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 325 Adopting 2026 Utility Allowances for the Housing Choice Voucher & Public Housing Programs PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) requires that all housing authorities establish a utility allowance schedule for tenant paid utilities in rental assistance programs. The HRA must annually review and adjust the allowances when there are significant changes (more than 10%) in the utility rates. An external company was hired to review the utility data for the County. The purpose of this action is to formally approve the update to the utility allowances for different types of units (single family, apartment, duplex etc.). Utility costs are considered by HUD as part of the “rent” cost and include electricity, gas, fuel oil, propane, water and sewer services, garbage, and other customary utilities except for telephone. This also includes relevant expenses to operate medically necessary equipment for disabled households (Exhibit C) that request a reasonable accommodation to the standard utility allowance. Exhibits A & B of the resolution includes the utility allowances by building types for 2026. Staff recommends the Board approve the resolution with an effective date of January 1, 2026. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/28/2025 ATTACHMENT LIST: Resolution No. 325 Exhibit A Utility Allowance Schedules for the Housing Choice Voucher Program Exhibit B Utility Allowance Schedules for the Public Housing Program Exhibit C Utility Allowance for Medical Equipment FINANCIAL IMPLICATIONS: HCV & PH Program Budgets BUDGETED: X YES NO FUNDING: HUD COMMENTS 26/50 RESOLUTION NO. 325 RESOLUTION ADOPTING THE UTILITY ALLOWANCE SCHEDULE FOR THE HOUSING CHOICE VOUCHER & PUBLIC HOUSING PROGRAMS FOR 2026 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates two federally funded programs, the Housing Choice Voucher Program and the Public Housing Program (the “Federal Assistance Programs ”); and WHEREAS, the Authority is responsible for the annual review and establishment of utility allowances of tenant-paid utilities as required by the Federal Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Utility Allowance Schedules are presented in Exhibits A, B & C are hereby approved and effective January 1, 2026. 2. That the Executive Director is hereby authorized to implement the Utility Allowance Schedule as required by the Programs. 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of_______________________, seconded by_________________________, and passed on a _______________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 5th day of November 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 27/50 EXHIBIT A - HOUSING CHOICE VOUCHER Large Apartment (5+ units) 28/50 Allowances for Tenant-Furnished Utilities and Other Services UAS . U.S. Department of Housing and Urban Development Office of Public and Indian Housing utili y allowance on/ine Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2025 None MN177 2026-01-01 Utility/Service Monthly Dollar Allowances 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Space Heating Natural Gas $45 $53 $62 $72 $82 $91 Bottle Gas $71 $83 $99 $114 $129 $144 Electric Resistance $24 $28 $38 $49 $60 $70 Electric Heat Pump $21 $25 $29 $33 $36 $40 Fuel Oil $101 $118 $140 $162 $183 $205 Cooking Natural Gas $4 $5 $7 $9 $11 $12 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $17 $20 $27 $35 $42 $50 Air Conditioning $2 $3 $4 $5 $6 $7 Water Heating Natural Gas $10 $12 $17 $23 $28 $33 Bottle Gas $16 $18 $27 $35 $43 $51 Electric $12 $14 $18 $22 $26 $30 Fuel Oil $22 $26 $38 $49 $61 $73 Water $39 $41 $51 $66 $82 $97 Sewer $44 $46 $57 $73 $90 $106 Electric Fee $24 $24 $24 $24 $24 $24 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $22 $22 $22 $22 $22 $22 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro Allowances for Tenant-Furnished Utilities and Other Services UAS. U.S. Department of Housing and Urban Development Office of Public and Indian Housing utili y allowance on/ine Locality Green Discount Weather Code Date Otter Tail County HRA Section 8 -2025 None MN177 2026-01-01 Utility/Service 0 BR 1 BR 4 BR 5 BR Space Heating Natural Gas $82 $97 $104 $112 $119 $127 Bottle Gas $130 $153 $165 $177 $189 $201 Electric Resistance $34 $40 $53 $66 $79 $92 Electric Heat Pump $27 $32 $38 $42 $47 $52 Fuel Oil $185 $217 $234 $251 $269 $286 Cooking Natural Gas $4 $5 $7 $9 $11 $12 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $21 $24 $33 $42 $52 $61 Air Conditioning $3 $3 $4 $6 $7 $8 Water Heating Natural Gas $12 $15 $21 $28 $35 $42 Bottle Gas $20 $23 $33 $43 $54 $64 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $28 $33 $47 $62 $76 $91 Water $39 $41 $51 $66 $82 $97 Sewer $44 $46 $57 $73 $90 $106 Electric Fee $24 $24 $24 $24 $24 $24 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $22 $22 $22 $22 $22 $22 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro Unit Type Lowrise Apartment (2-4 units) Monthly Dollar Allowances 2 BR 3 BR 29/50 Allowances for Tenant-Furnished Utilities and Other Services UAS. U.S. Department of Housing and Urban Development Office of Public and Indian Housing utili y allowance on/ine Locality Green Discount Weather Code Date Otter Tail County HRA Section 8 -2025 None MN177 2026-01-01 Utility/Service 0 BR 1 BR 4 BR 5 BR Space Heating Natural Gas $55 $64 $76 $87 $99 $111 Bottle Gas $86 $101 $120 $138 $157 $175 Electric Resistance $59 $70 $72 $75 $77 $79 Electric Heat Pump $25 $30 $36 $40 $44 $49 Fuel Oil $122 $144 $170 $196 $222 $249 Cooking Natural Gas $4 $5 $7 $9 $11 $12 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $25 $29 $40 $51 $62 $73 Air Conditioning $2 $3 $5 $7 $9 $11 Water Heating Natural Gas $12 $15 $21 $28 $35 $42 Bottle Gas $20 $23 $33 $43 $54 $64 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $28 $33 $47 $62 $76 $91 Water $39 $41 $51 $66 $82 $97 Sewer $44 $46 $57 $73 $90 $106 Electric Fee $24 $24 $24 $24 $24 $24 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $22 $22 $22 $22 $22 $22 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro Unit Type Manufactured Monthly Dollar Allowances 2 BR 3 BR 30/50 I Allowances for Tenant-Furnished Utilities and Other Services UAS. U.S. Department of Housing and Urban Development Office of Public and Indian Housing utili y allowance on/ine Locality Green Discount Weather Code Date Otter Tail County HRA Section 8 -2025 None MN177 2026-01-01 Utility/Service 0 BR 1 BR 4 BR 5 BR Space Heating Natural Gas $56 $66 $77 $88 $100 $111 Bottle Gas $88 $104 $122 $140 $158 $176 Electric Resistance $34 $40 $53 $66 $79 $92 Electric Heat Pump $25 $30 $36 $40 $44 $49 Fuel Oil $126 $148 $173 $199 $224 $250 Cooking Natural Gas $4 $5 $7 $9 $11 $12 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $21 $25 $34 $44 $53 $63 Air Conditioning $2 $3 $5 $7 $9 $11 Water Heating Natural Gas $12 $15 $21 $28 $35 $42 Bottle Gas $20 $23 $33 $43 $54 $64 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $28 $33 $47 $62 $76 $91 Water $39 $41 $51 $66 $82 $97 Sewer $44 $46 $57 $73 $90 $106 Electric Fee $24 $24 $24 $24 $24 $24 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $22 $22 $22 $22 $22 $22 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro Unit Type Single Family Attached Monthly Dollar Allowances 2 BR 3 BR 31/50 Allowances for Tenant-Furnished Utilities and Other Services UAS. U.S. Department of Housing and Urban Development Office of Public and Indian Housing utili y allowance on/ine Locality Green Discount Weather Code Date Otter Tail County HRA Section 8 -2025 None MN177 2026-01-01 Utility/Service 0 BR 1 BR Unit Type Monthly Dollar Allowances 2 BR 3 BR 4 BR 5 BR Space Heating Natural Gas $64 $75 $89 $103 $116 $130 Bottle Gas $101 $119 $141 $163 $184 $206 Electric Resistance $57 $67 $79 $91 $103 $115 Electric Heat Pump $30 $35 $42 $47 $52 $57 Fuel Oil $144 $169 $200 $231 $262 $293 Cooking Natural Gas $4 $5 $7 $9 $11 $12 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $25 $29 $40 $51 $62 $73 Air Conditioning $2 $2 $5 $8 $11 $14 Water Heating Natural Gas $12 $15 $21 $28 $35 $42 Bottle Gas $20 $23 $33 $43 $54 $64 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $28 $33 $47 $62 $76 $91 Water $39 $41 $51 $66 $82 $97 Sewer $44 $46 $57 $73 $90 $106 Electric Fee $24 $24 $24 $24 $24 $24 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $22 $22 $22 $22 $22 $22 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro Single Family House 32/50 Zappling Utility Allowance Report Property: Otter Tail HRA - Henning The following allowances are calculated based upon averages of actual billing data collected from the City of Henning on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 (“Methodology for Completing a Multifamily Housing Utility Analysis”). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes Unit Size Contract Units Vacant Units Required Sample Actual Sample 3BR Attached 2 - 2 2 3BR Detached 1 - 1 1 4BR Detached 1 - 1 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD’s template “Otter Tail HRA_Henning Data Analysis 2025.” A summary can also be found below: Table 2: Average as Calculated from Analysis Unit Size Average Monthly Utility Cost 3BR Attached $276 3BR Detached $312 4BR Detached $321 Current and proposed utility allowances are outlined in the attached document. EXHIBIT B: PUBLIC HOUSING 33/50 actual consumption allowances Zappling Utility Allowance Report Property: Otter Tail HRA – New York Mills The following allowances are calculated based upon averages of actual billing data collected from the City of New York Mills and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 (“Methodology for Completing a Multifamily Housing Utility Analysis”). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes Unit Size Contract Units Vacant Units Required Sample Actual Sample 3BR Attached 2 - 2 2 3BR Detached 1 - 1 1 4BR Detached 1 - 1 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD’s template “Otter Tail HRA_NYM Data Analysis 2025.” A summary can also be found below: Table 2: Average as Calculated from Analysis Unit Size Average Monthly Utility Cost 3BR Attached $261 3BR Detached $289 4BR Detached $273 Current and proposed utility allowances are outlined in the attached document. 34/50 actual consumption allowances Zappling Utility Allowance Report Property: Otter Tail HRA – Pelican Rapids The following allowances are calculated based upon averages of actual billing data collected from the City of Pelican Rapids, Great Plains Natural Gas, and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 (“Methodology for Completing a Multifamily Housing Utility Analysis”). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes Unit Size Contract Units Vacant Units Required Sample Actual Sample 3BR Attached 2 - 2 2 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD’s template “Otter Tail HRA_Pelican Rapids Data Analysis 2025.” A summary can also be found below: Table 2: Average as Calculated from Analysis Unit Size Average Monthly Utility Cost 3BR Attached $261 Current and proposed utility allowances are outlined in the attached document. 35/50 actual consumption allowances Zappling Utility Allowance Report Property: Otter Tail HRA - Underwood The following allowances are calculated based upon averages of actual billing data collected from the City of Underwood, Cascade Gas, and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 (“Methodology for Completing a Multifamily Housing Utility Analysis”). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes Unit Size Contract Units Vacant Units Required Sample Actual Sample 3BR Attached 2 - 2 2 4BR Detached 1 - 1 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD’s template “Otter Tail HRA_Underwood Data Analysis 2025.” A summary can also be found below: Table 2: Average as Calculated from Analysis Unit Size Average Monthly Utility Cost 3BR Attached $295 4BR Detached $342 Current and proposed utility allowances are outlined in the attached document. 36/50 actual consumption allowances REPORT DATE:1/1/2026 PROPERTY:Otter Tail County HRA LOCATION:Fergus Falls, MN Hours/day* Wattage* Monthly kWh Energy Charge Utility Allowance 18 400 220 0.124676$ 28.00$ 1.3 75 3 0.124676$ 1.00$ 0.2 200 2 0.124676$ 1.00$ 24 70 52 0.124676$ 7.00$ 24 120 88 0.124676$ 11.00$ 8 360 88 0.124676$ 11.00$ 3 120 11 0.124676$ 2.00$ 7.5 30 7 0.124676$ 1.00$ 1.5 30 2 0.124676$ 1.00$ 1.8 710 39 0.124676$ 5.00$ *Based on literature search and online sources Oxygen Concentrator Nebulizer Electric Hospital Bed Alternating Pressure Mattress Low Air-Loss Mattress Alternating Pressure Matress Low Air-Loss Mattress Higher utility allowance as reasonable accommodation for a person with disabilities. On request from a family that includes a person with disabilities, the PHA must approve a utility allowance which is higher than the applicable amount on the utility allowance schedule if a higher utility allowance is needed as a reasonable accommodation in accordance with 24 CFR part 8 to make the program accessible to and usable by the family member with a disability. Item Oxygen Concentrator Nebulizer Electric Hospital Bed Power Wheelchair/Scooter Feeding Tube Pump CPAP Machine Leg Compression Pump Dialysis Machine/Equipment Oxygen concentrators take in air from the room and filter out nitrogen. The process provides the higher amounts of oxygen needed for oxygen therapy. A nebulizer is a type of breathing machine that lets you inhale medicated vapors. Nebulizers are used 3-4 times per day for 20 minutes at a time Electric hospital bed for home use features electric motor controls that raise the head, foot and height of the bed frame with a push of a button. Usage depends on adjustments. The alternating pressure mattress features air cells which periodically redistribute pressure by repeatedly loading and unloading the pressure beneath the body. This creates movement which alleviates pain from bed sores and ulcers. Used 24 hours a day for someone who is bed-ridden. A low air loss mattress is essentially an air mattress covered with tiny holes. These holes are designed to let out air very slowly which helps keep the skin dry and wicks away any moisture. The pressure changes cycle every 10-25 minutes. UAproTM is a trademark of Zappling EXHIBIT C REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES 37/50 UAS utility allowance online REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES Power Wheelchair/Scooter Feeding Tube Pump CPAP Machine Leg Compression Pump Dialysis Machine/Equipment A feeding tube pump delivers nutrition throughout the day. The pump is used 5-6 times per day for 30 minutes at a time. A CPAP machine provides air at a pressure just high enough to prevent the collapse of a persons airway. The recommended usage time is 7.5 hours a night. Leg compression pumps treat vein problems (venous insufficiency) by compressing the lower extremities. The compression pump automatically inflates and deflates to force fluids back into the veins. Maximum usage is up to 3 times per day for 30 minutes at a time. Equipment that removes waste and fluids from the body when the kidneys no longer work well enough to keep the body healthy. Treatment is done 3 times a week for 3-4 hours per day. In order to keep the motorized scooter operating effectively, it's recommended to charge it every night as you sleep. Optimal charge time is at least eight hours. UAproTM is a trademark of Zappling 38/50 utility allowance online OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 5, 2025 BOARD MEETING DATE AGENDA ITEM # 4A Amy Baldwin 10/29/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 326 Adopting 2026 Budgets PROPOSED REQUEST/JUSTIFICATION The HRA administers several programs which provide resources to assist communities with their housing needs and accomplish the goals of the Long-Range Strategic Plan. Budget highlights include: •SCDP Funds: The Small City Development Program will continue in Pelican Rapids next year. It is anticipatedthat the HRA will submit a pre-application on behalf of the City of New York Mills. •Housing Stability Programs: The Housing Choice Voucher, Bring It Home and Public Housing Programstotal $894,627, that will serve approximately 110 families per month. Staff recommends approval of the resolutions. Fund Revenues Expenses NET General Revolving $2,223,731 Housing Choice Voucher $610,000 $579,450 $30,550 Bring It Home $96,327 $96,327 $0 Finding Home I LLC $57,660 $45,040 $12,620 Public Housing $188,300 $183,259 $5,041 TOTAL AGENCY $2,957,313 $2,763,517 $193,796 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/29/2025 ATTACHMENT LIST: Resolution No. 326 Exhibit A HRA General Revolving Operating Budget Exhibit B Housing Choice Voucher Budget Exhibit C Bring It Home Budget Exhibit D Finding Home I LLC Budget FINANCIAL IMPLICATIONS: $ 2,957,313 BUDGETED: X YES NO FUNDING: Federal, State and HRA Tax Levy COMMENTS 39/50 RESOLUTION NO. 326 RESOLUTION ADOPTING 2026 ANNUAL BUDGET WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) is authorized by Minnesota Statutes, Section 469 to carry out a variety of programs; and WHEREAS, Minnesota Statutes Section 469.033, Subd. 6 permits the Authority to adopt a levy on all taxable property within its area of operation (the “Special Benefit Levy”), which is the County of Otter Tail, Minnesota (the “County”) except the cities of Fergus Falls and Perham; and WHEREAS, the Authority is authorized to use the amounts collected by the levy for the purposes of Minnesota Statutes, Sections 469.001 to 469.047; and WHEREAS, the Authority has prepared a proposed budget for fiscal year 2026 (the “2026 Annual Budget”) containing an estimated amount of the Special Benefit Levy (the “Levy”) as represented in Exhibit A, incorporated herein and attached hereto; and WHEREAS, the Authority adopted Resolution No. 311 on August 6, 2025 approving the Special Benefit Levy request collectible in 2025 in the amount of $1,610,431; and WHEREAS, the Otter Tail County Board of Commissioners will consider the final 2026 levy collectible in 2026 at its meeting on December 16, 2025. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1.That the 2026 Annual Budget is hereby approved subject to the final consent to the Levyby the County Board. Upon the motion of________________________, seconded by ________________________ and passed on a _______________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 5th day of November, 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 40/50 GENERAL REVOLVING 2025 Budget Jan-Sept 2025 Actual 2026 Budget REVENUES 3490 Gain on Sale of Assets -$ -$ -$ 3610 Interest Income 3703/5353/3741/0054 8,000.00$ 5,163.51$ 8,000.00$ 3610.1 Restricted Interest Income - Rental Rehab Rev Loan -$ -$ -$ 3690 Other Income MISC -$ 20,205.00$ -$ 3690.01 SCDP Admin (DEED)- all communities 61,200.00$ 7,049.00$ 67,500.00$ Pelican Rapids 3690.02 SCDP City Grant Funds - all communities 408,598.00$ 325.00$ 450,000.00$ Pelican Rapids 3690.99 Refunds & Reimbursements -$ -$ -$ 3691 Levy Revenue 1,610,431.00$ 904,208.40$ 1,610,431.00$ 3692 CHIP Down Payment Assistance Repayment -$ -$ -$ 3693.01 CHIP Emergency Housing Repair Program (EHRP) Repayment -$ -$ -$ 3693.02 CHIP Residential Owner Occupied Housing Leverage (ROHL) Repayment -$ 4,572.40$ -$ 3693.03 CHIP FFHRA Rehab Repayments -$ 4,091.00$ -$ 3693.04 CHIP Affordable Rental Unit Construction (ARUC) Repayment -$ -$ 3693.05 CHIP Rental Rehab Revolving Loan Payments 14,704.00$ 7,849.00$ 9,800.00$ 3694 Housing Trust Fund Contributions -$ -$ 75,000.00$ 3694.01 HTF Down Payment Assistance (DPA)-$ -$ -$ 3694.02 HTF Emerg Housing Repair Program (ERHP) Repayment -$ -$ -$ 3694.03 HTF Res Owner Occup Housing lev (ROHL) Repayment -$ -$ -$ 3694.04 HTF Affordable Rental Unit Constr(ARUC) Repayment -$ -$ -$ 3694.05 HTF Rental Rehab Revolving Loan Payments -$ -$ -$ 3694.06 HTF Owner Match Revenue -$ -$ -$ 3694.1 HTF New Public Rev (After 2021)-$ -$ -$ 3694.2 HTF New Public Rev (Before 2021)-$ -$ -$ 3694.3 HTF Statewide Affordable Housing Aid (SAHA)-$ -$ -$ 3695.01 MHFA Loan Distributions (Hidden Meadows/all projects)-$ -$ -$ 3695.02 MHFA Grant Distributions (Hidden Meadows/all projects)-$ -$ -$ 3697 Owner Match Revnue -$ 1,187.00$ 3,000.00$ 3698 Developer Fees -$ -$ -$ 3699 Sale of Property -$ -$ -$ TOTAL REVENUES 2,102,933.00$ 954,650.31$ 2,223,731.00$ Page 1 EXHIBIT A 2026 OTC Housing and Redevelopment Authority Budget 41/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov GENERAL REVOLVING 2025 Budget Jan-Sept 2025 Actual 2026 Budget EXPENDITURES Operating Expenditures 4130 Legal 20,000.00$ 3,929.78$ 20,000.00$ 4140 Staff Training 6,000.00$ 694.00$ 6,000.00$ 4150 Travel 500.00$ 35.15$ 500.00$ 4170 Accounting 60,000.00$ 40,000.00$ 30,000.00$ 4171 Audit 22,000.00$ 23,010.00$ 20,750.00$ 4190 Other Administrative Expenses -$ 16,682.72$ 5,000.00$ 4190.01 Manuals, Subscriptions 1,000.00$ 30.00$ 1,000.00$ 4190.02 Office Supplies 1,700.00$ 504.83$ 1,700.00$ 4190.03 Postage 2,500.00$ 1,827.32$ 2,500.00$ 4190.04 Telephone & Internet -$ -$ -$ 4190.05 Dues 1,500.00$ 954.34$ 1,500.00$ 4190.06 Advertising 2,000.00$ -$ 2,000.00$ 4190.08 Consulting Fees 50,000.00$ 3,633.20$ 40,000.00$ 4190.2 Management Fees - OTC Admin 620,000.00$ 333,391.30$ 643,985.00$ 4190.21 Management Fees - Administrator Contract -$ -$ -$ 4190.22 Management Fees - Construction Consultant -$ -$ -$ 4210 Board Member Payments 4,100.00$ 3,606.70$ 5,000.00$ 4420 Maintenance - Materials -$ 838.18$ -$ 4430 Maintenance - Contracts -$ -$ -$ 4430.1 Misc Contracts - Software 7,700.00$ 12,348.00$ 12,500.00$ 4510 Insurance 50,000.00$ 33,316.78$ 53,000.00$ 4521 Assessments -$ -$ -$ Total Operating Expenditures 849,000.00$ 474,802.30$ 845,435.00$ Project Expenditures 4570 Housing Choice Voucher Payroll Operating Support 30,000.00$ 10,060.89$ -$ 4570.1 Housing Choice Voucher Program Support -$ -$ 30,000.00$ 4580 Public Housing Payroll Operating Support 20,000.00$ 30,432.62$ -$ 4580.1 Public Housing Program Support -$ -$ 20,000.00$ 4590.01 SCDP O & E Reports 1,235.00$ 1,045.00$ 1,425.00$ 4590.02 SCDP Lead Based Paint Testing 8,000.00$ 3,500.00$ 10,000.00$ 4590.03 SCDP Construction (DEED)400,000.00$ 16,440.00$ 439,310.00$ Pelican Rapids 4590.04 SCDP Recording Fees 598.00$ 138.00$ 690.00$ Page 2 EXHIBIT A 2026 OTC Housing and Redevelopment Authority Budget 42/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov GENERAL REVOLVING 2025 Budget Jan-Sept 2025 Actual 2026 Budget 4590.05 SCDP General Expense - Leverage -$ -$ -$ 4591 MHFA Impact Fund Expenses -$ -$ -$ 4591.01 MHFA Administration/Overrun -$ -$ -$ 4591.02 MHFA Loan Repayment -$ -$ -$ Housing Opportunity Program -$ -$ -$ 4592.01 Demolition/Site Clearance 45,000.00$ -$ 45,000.00$ Community Assistance -$ -$ -$ 4593.01 CAP Admin -$ -$ -$ 4593.02 CAP Property Acquisition 25,000.00$ -$ 25,000.00$ 4593.03 CAP Consulting Fees 10,000.00$ -$ 5,000.00$ 4593.04 CAP Architect/Engineering 5,000.00$ -$ 5,000.00$ 4593.05 CAP Legal Fees 5,000.00$ -$ 5,000.00$ 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00$ -$ -$ 4594 CHIP Down Payment Assistance 75,000.00$ 66,000.00$ -$ 4595.01 CHIP Emergency Housing Repair Program (EHRP)100,000.00$ 1,751.46$ -$ 4595.02 CHIP Residential Owner Occupied Housing Leverage (ROHL)56,000.00$ 138.00$ -$ 4595.04 CHIP Affordable Rental Unit Construction (ARUC) Program 100,000.00$ 46.00$ -$ 4595.05 CHIP Rental Rehabilitation Loan 50,000.00$ 95.00$ -$ 4596.50 Construction Work in Progress-Pre-Development Expense -$ 14,680.00$ -$ 4597.01 County Assistance Repayment Principal - North Fields of Dalton 34,633.38$ -$ 35,326.00$ 4597.02 County Assistance Repayment Interest 15,820.91$ (1,993.86)$ 15,128.00$ 4598 Owner Match Expense -$ -$ 3,000.00$ 4620 Casualty Losses -$ -$ -$ 4694 Housing Trust Fund -$ -$ 375,000.00$ 4694.01 HTF Down Payment Assistance (DPA)-$ 9,900.00$ -$ 4694.02 HTF Emerg Housing Repair Program (EHRP) Repayment -$ -$ -$ 4694.03 HTF Res Owner Occup Housing lev (ROHL) Repayment -$ -$ -$ 4694.04 HTF Affordable Rental Unit Constr (ARUC) Repayment -$ -$ -$ 4694.05 HTF Rental Rehab Revolving Loan Payments -$ -$ -$ 4800 Depreciation Expense -$ -$ -$ 4900 Revolving Income/Expense -$ -$ -$ Total Project Expenditures 1,106,287.29$ 152,233.11$ 1,014,879.00$ TOTAL EXPENDITURES 1,955,287.29$ 627,035.41$ 1,860,314.00$ NET 147,645.71$ 327,614.90$ 363,417.00$ Page 3 EXHIBIT A 2026 OTC Housing and Redevelopment Authority Budget 43/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov HOUSING CHOICE VOUCHERS 2025 Budget Jan-Sept 2025 Actual 2026 Budget Revenues 3110 Dwelling Rent HAP Repayment -$ 20,236.00$ -$ 3301 Admin Subsidy 69,800.00$ 75,891.00$ 65,000.00$ 3301.1 HAP Subsidy 515,000.00$ 432,462.00$ 515,000.00$ 3450 Fraud Recovery - Admin 50%-$ -$ -$ 3450.1 Fraud Recapture HAP 50%-$ -$ -$ 3610 Investment Income (0062)130.00$ 71.94$ -$ 3690.1 Other Revenue HAP 30,000.00$ -$ 30,000.00$ Total Revenues 614,930.00$ 528,660.94$ 610,000.00$ Expenditures 4140 Staff Training 4,400.00$ 2,241.00$ 4,400.00$ 4150 Travel 250.00$ 336.63$ 250.00$ 4190 Other Administrative Expenses 400.00$ 77.00$ 400.00$ 4190.01 Manuals, Subscriptions 8,500.00$ 4,528.00$ 8,500.00$ 4190.08 Consulting Fees -$ 150.00$ 1,500.00$ 4190.2 Management Fees - OTC 55,000.00$ 53,452.61$ 47,000.00$ 4570 Collection Loss -$ -$ -$ 4715 HAP -$ -$ -$ 4715.1 HAP Occupied Units 515,000.00$ 382,573.00$ 455,000.00$ 4715.P HAP-Portability Out 15,000.00$ 17,897.00$ 60,000.00$ 4716.P Port Out Admin Fee 500.00$ 504.30$ 2,400.00$ Total Expenditures 599,050.00$ 461,759.54$ 579,450.00$ Surplus 15,880.00$ 66,901.40$ 30,550.00$ 2026 OTC Housing and Redevelopment Authority Budget EXHIBIT B 44/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov BRING IT HOME 2026 Budget Revenues 3301 Admin Subsidy 17,400.00$ 3301.1 HAP Subsidy 78,927.00$ 3450 Fraud Recovery - Admin 50%-$ 3450.1 Fraud Recapture HAP 50%-$ 3610 Investment Income (0062)-$ 3690.1 Other Revenue HAP -$ Total Revenues 96,327.00$ Expenditures 4140 Staff Training -$ 4150 Travel 250.00$ 4190 Other Administrative Expenses 1,000.00$ 4190.01 Manuals, Subscriptions -$ 4190.08 Consulting Fees 500.00$ 4190.2 Management Fees - OTC 15,650.00$ 4570 Collection Loss -$ 4715 HAP -$ 4715.1 HAP Occupied Units 78,927.00$ Total Expenditures 96,327.00$ Surplus -$ EXHIBIT C 2026 OTC Housing and Redevelopment Authority Budget 45/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov FINDING HOME 2025 Budget Jan-Sept 2025 Actuals 2026 Budget Revenues 3110 Rent Revenue 60,000.00$ 29,139.00$ 55,450.00$ 3210 Replacement Reserves 2,100.00$ -$ 2,100.00$ 3480 Gain/Loss on Acquisition of Fixed Asset -$ -$ -$ 3610 Interest Income -$ 9.66$ 10.00$ 3690 Other Income (NSF, Late Fees)100.00$ 124.00$ 100.00$ TOTAL REVENUES 62,200.00$ 29,272.66$ 57,660.00$ Expenditures 4130 Legal 1,500.00$ -$ 1,500.00$ 4150 Travel -$ 16.80$ -$ 4171 Audit -$ -$ 3,000.00$ 4190 Administrative Expenses 500.00$ (1.50)$ -$ 4190.06 Advertising/Marketing/Printing 750.00$ -$ 750.00$ 4190.2 Management Fee -$ -$ -$ 4310 Water 3,000.00$ 1,835.67$ 2,750.00$ 4320 Electric 1,000.00$ 594.55$ 750.00$ 4331 Sewer 2,400.00$ 1,504.00$ 2,500.00$ 4410 Maintenance-Labor 2,000.00$ -$ 2,000.00$ 4420 Maintenance-Material 1,500.00$ 1,902.77$ 3,000.00$ 4430 Maintenance-Contracts 2,500.00$ 3,633.28$ 5,000.00$ 4430 Grounds 10,400.00$ -$ 11,500.00$ 4431 Garbage/Trash 3,300.00$ 1,353.52$ 2,550.00$ 4510 Insurance 5,000.00$ 5,031.22$ 6,000.00$ 4520 PILOT -$ -$ 3,705.00$ 4521 Property Tax/Assessments 5,200.00$ -$ 250.00$ 4580 Interest Expense (security deposits)-$ -$ 35.00$ 4800 Depreciation Expense -$ -$ -$ TOTAL EXPENDITURES 39,050.00$ 15,870.31$ 45,290.00$ NET 23,150.00$ 13,402.35$ 12,370.00$ EXHIBIT D 2026 OTC Housing and Redevelopment Authority Budget 46/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 5, 2025 BOARD MEETING DATE AGENDA ITEM # 4B Amy Baldwin 10/282025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 327 Adopting the 2026 Public Housing Operating Budget PROPOSED REQUEST/JUSTIFICATION The purpose of Resolution No. 327 is to approve the operating budget for 2026 for the Public Housing program. Income and expenses are estimated using year-to-date information through September 30, 2025, and include known expenses to the greatest extent possible. HUD annually scores Public Housing Programs based on several factors, one of which includes a financial component. Public Housing Programs should maintain a reserve consisting of three months operating expenses. Budgets for fiscal years 2022, 2023, 2024 and 2025 include $20,000 per year of Special Benefit Levy support. These funds provide a safety net in the event that the Public Housing Program would not have the necessary operating reserves. Financially healthy Public Housing Programs receive a higher percentage of operating funds from HUD. The Public Housing Program has not utilized the $20,000 of budgeted income from the Special Benefit Levy in fiscal years 2022 through 2024, and it is anticipated that it will not be utilized for fiscal year 2025. Staff recommends the Board approval of Resolution 327. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/28/2025 ATTACHMENT LIST: Resolution No. 327 Exhibit A 2026 Public Housing Operating Budget FINANCIAL IMPLICATIONS: BUDGETED: YES X NO FUNDING: HUD Operating Funds COMMENTS 47/50 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov Resolution No. 327 is a HUD Form and must be created in the Op Fund Portal. This form is not yet available for the 2026 budget year. 48/50 HOUSING AND REDEVELOPMENT AUTHORITY ti) EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 PUBLIC HOUSING 2025 Budget Jan-Sept 2025 Actual 2026 Budget Revenues 3110 Dwelling Rental 39,500.00$ 47,449.00$ 42,000.00$ 3401.1 HUD Operating Subsidy 32,000.00$ 23,150.00$ 43,000.00$ 3401.2 HUD Capital Funds - Operations 7,000.00$ 14,108.00$ 7,000.00$ 3401.3 HUD Capital Funds - Project 35,000.00$ 59,082.15$ 35,000.00$ 3610 Interest Income (5673/0070)250.00$ 73.83$ -$ 3690 Other Income (NSF, Late Fee, GR Support)21,000.00$ 643.00$ 21,000.00$ 3690.1 Water Charge Income 7,000.00$ 5,500.71$ 7,500.00$ 3690.2 Electric Charge Income 13,000.00$ 8,479.13$ 13,000.00$ 3690.3 Gas Charge Income 10,000.00$ 8,123.64$ 10,800.00$ 3690.31 Sewer Charge Income 7,500.00$ 6,268.49$ 7,500.00$ 3690.4 Other Tenant Charges (Maint Charges)-$ 5,445.86$ 1,500.00$ Total Revenues 172,250.00$ 178,323.81$ 188,300.00$ Expenditures 4130 Legal 2,000.00$ 2,000.00$ 4140 Staff Training 4,400.00$ 229.00$ 5,000.00$ 4150 Travel 300.00$ 182.78$ 300.00$ 4171 Audit 2,400.00$ 2,400.00$ 2,400.00$ 4190 Other Administrative Expenses (Reports, Apps)200.00$ 535.65$ 600.00$ 4190.01 Manuals, Subscriptions 650.00$ 1,139.00$ 1,300.00$ 4190.02 Office Supplies -$ -$ -$ 4190.03 Postage -$ -$ -$ 4190.06 Advertising 200.00$ -$ 200.00$ 4190.08 Consulting Fees -$ 513.59$ 2,400.00$ 4190.2 Management Fees - OTC 25,000.00$ 25,000.00$ 20,000.00$ 4310 Water 7,000.00$ 5,126.01$ 7,500.00$ 4320 Electric 13,000.00$ 6,268.95$ 13,000.00$ 4330 Gas 10,000.00$ 7,537.98$ 10,800.00$ 4331 Sewer 7,500.00$ 5,844.00$ 7,500.00$ 4400 Maintenance-Tools & Equip -$ -$ 100.00$ 4410 Maintenance-Labor -$ -$ -$ 4420 Maintenance-Materials 6,000.00$ 8,577.44$ 10,000.00$ 4430 Maintenance-Contracts 14,000.00$ 31,498.02$ 22,000.00$ Page 1 EXHIBIT A 2026 OTC Housing and Redevelopment Authority Budget 49/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov PUBLIC HOUSING 2025 Budget Jan-Sept 2025 Actual 2026 Budget 4431 Garbage & Trash Removal Contracts 500.00$ 1,476.76$ 500.00$ 4510 Insurance 28,500.00$ 30,964.60$ 35,000.00$ 4520 PILOT 3,330.00$ -$ 6,034.00$ 4521 Assessments 1,050.00$ 969.26$ 1,050.00$ 4570 Collection Loss 500.00$ -$ 500.00$ 4580 Interest Expense (on Security Deposits)100.00$ 5.53$ 75.00$ 4600 Capital Fund Projects 40,000.00$ 59,082.15$ 35,000.00$ 4610 Extraordinary Maintenance 3,500.00$ -$ -$ 4800 Depreciation Expense -$ -$ -$ Total Expenditures 170,130.00$ 187,350.72$ 183,259.00$ Surplus 2,120.00$ (9,026.91) 5,041.00$ Page 2 EXHIBIT A 2026 OTC Housing and Redevelopment Authority Budget 50/50 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov