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HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 09/03/2025OTTERTAIL HOUSING AND REDEVELOPMENT AUTHORITY COUNTY · MINNESOTA The Otter Tail County HRA Board of Commissioners Met for a regular meeting on September 3, 2025 at 12:45pm At the Otter Tail County Government Services Center Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Leland Rogness, Vice Chairperson Virtual Jeff Ackerson Others Present: 515 W Fir Ave, Fergus Falls, MN Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Virtual Bryce Karel, Brady Martz & Associates, P.C. Megan Myers, Incoming Commissioner Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 Before the meeting, introductions were made between Megan Myers and the board members. 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:48 pm. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Leland Rogness to approve the September 3, 2025 Agenda without additions or corrections. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Leland Rogness, second by Kurt Mortenson to approve the Consent Agenda. Motion passed unanimously. Commissioner Leland Rogness asked for clarification on roll call voting. 4. NEW BUSINESS A. Motion to Accept Audited Financial Statements for the Year Ended December 31, 2024 Bryce Karel, Brady Martz & Associates, P.C. stated that he had met earlier in August with the HRA Finance Committee and noted that a single audit was required for the HCV program due to the level of Federal Funding received through the program. He reported that it was an unmodified opinion. The audit report was reviewed. Motion made by Leland Rogness, second by Kurt Mortenson to accept the audit. Roll call vote was called, motion passed unanimously. 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. r--------~----------~7 Chairperson Wayne Johnson thanked Bryce Karel and asked if the commissioners had any questions or comments: Leland Rogness stated that Bryce has done an excellent job explaining everything and Jeff Ackerson commented that he was glad it was an unmodified opinion. Bryce Karel left the meeting. B. Resolution No. 315 Approving the Acceptance of the Grant Award for the Bring It Home Rental Assistance Program Amy Baldwin, HRA Executive Director stated that Otter Tail County HRA had officially been notified that the agency was awarded $96,327 per year (2 years) plus $1 ,000 start-up funds from MN Housing for the Bring It Home Rental Assistance Program. Tanya Westra, Housing Program Supervisor stated that we can opt to have our policies and procedures mirror the Section 8 Administrative Plan. At this time, staff is completing due diligence forms required by MN Housing. Motion made by Kurt Mortenson, second by Lee Rogness to approve. Motion passed unanimously. C. Resolution No. 316 Adoption of Accounting Policy and Procedure Amy Baldwin, HRA Executive Director stated that Accounting Policy and Procedures have been in place but not adopted by the Board of Commissioners. The proposed policy before the board reflects current practice by staff. Motion made by Leland Rogness, second by Kurt Mortenson to approve. Motion passed unanimously. A. MN NAHR0 Event 5. 6. OLD BUSINESS -none DISCUSSION -none 7. EXECUTIVE DIRECTOR REPORT Two staff members will be attending the MN NAHRO Annual Conference at the end of September. This is a well-attended event and has good networking and learning opportunities. B. New York Mills The City of New York Mills applied for MN Housing Tier II funding and was awarded $80,000 for planned Senior Housing project. 8. GENERAL DISCUSSION -TOPICS BY COMMISSIONERS Commissioner Wayne Johnson discussed the Open House at Pinewood Estates in Pelican Rapids and stated that it was well attended. Amy Baldwin, HRA Executive Director also stated that there has been one executed purchase agreement. Dalton North Fields -There is one family on the waiting list for a one bedroom unit. Northstar has been notified on some flooring issues. 9. ADJOURNMENT At 1 :35 pm a motion was unanimously carried to adjourn the meeting. Secretary/Clerk ' Pg.2