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Housing & Redevelopment Authority - HRA-Packet-10-01-2025 Supporting Documents - 10/01/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN October 1, 2025 | 12:45 pm Commissioners may participate in the meeting by interactive technology. 1. Call Meeting to Order and Roll Call – Chairperson 2. Oath of Office – HRA Commissioner Megan Myers 3. Approval of Agenda 4. Consent Agenda A. Regular Board Meeting Minutes, September 3, 2025 B. Housing Choice Voucher Rental Assistance Program for August 2025 C. Community Housing Investment Programs for August 2025 D. Public Housing and Senior Housing for August 2025 E. Check Report and Financial Reports for August 2025 F. Resolution No. 317 Adoption of 2026 Passbook Savings Rate G. Resolution No. 318 Adoption of 2026 Flat Rent & Security Deposit Rates H. Resolution No. 319 Adoption of 2026 FMR’s and Payment Standards 5. Public Hearing – 2026 Annual Plan, Administrative Plan, Admissions & Continued Occupancy Plan, the 2026 Capital Fund Plan, and Definition of Significant Amendment 6. New Business A. Resolution No. 320 Adoption of 2026 Agency Annual Plan, Administrative Plan, Admissions & Continued Occupancy Plan, 5 Year Capital Fund Action Plan and Definition of Significant Amendment B. Resolution No. 321 Adoption of 2026 Rent Rates for Affordable Senior Housing Program C. Resolution No. 322 Adoption of Affordable Senior Housing Lease Amendment and Referral Incentive Program 7. Old Business 8. Discussion 9. Executive Director Report A. Review of MN NAHRO Conference 10. General Discussion – Topics by Commissioners 11. Adjourn 1/40 2/40 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on September 3, 2025 at 12:45pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Leland Rogness, Vice Chairperson Virtual Jeff Ackerson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Virtual Bryce Karel, Brady Martz & Associates, P.C. Megan Myers, Incoming Commissioner Before the meeting, introductions were made between Megan Myers and the board members. 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:48 pm. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Leland Rogness to approve the September 3, 2025 Agenda without additions or corrections. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Leland Rogness, second by Kurt Mortenson to approve the Consent Agenda. Motion passed unanimously. Commissioner Leland Rogness asked for clarification on roll call voting. 4. NEW BUSINESS A. Motion to Accept Audited Financial Statements for the Year Ended December 31, 2024 Bryce Karel, Brady Martz & Associates, P.C. stated that he had met earlier in August with the HRA Finance Committee and noted that a single audit was required for the HCV program due to the level of Federal Funding received through the program. He reported that it was an unmodified opinion. The audit report was reviewed. Motion made by Leland Rogness, second by Kurt Mortenson to accept the audit. Roll call vote was called, motion passed unanimously. 3/40 OTTERTAIL COU TY · MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. ---~------...---7 Pg. 2 Chairperson Wayne Johnson thanked Bryce Karel and asked if the commissioners had any questions or comments: Leland Rogness stated that Bryce has done an excellent job explaining everything and Jeff Ackerson commented that he was glad it was an unmodified opinion. Bryce Karel left the meeting. B. Resolution No. 315 Approving the Acceptance of the Grant Award for the Bring It Home Rental Assistance Program Amy Baldwin, HRA Executive Director stated that Otter Tail County HRA had officially been notified that the agency was awarded $96,327 per year (2 years) plus $1,000 start-up funds from MN Housing for the Bring It Home Rental Assistance Program. Tanya Westra, Housing Program Supervisor stated that we can opt to have our policies and procedures mirror the Section 8 Administrative Plan. At this time, staff is completing due diligence forms required by MN Housing. Motion made by Kurt Mortenson, second by Lee Rogness to approve. Motion passed unanimously. C. Resolution No. 316 Adoption of Accounting Policy and Procedure Amy Baldwin, HRA Executive Director stated that Accounting Policy and Procedures have been in place but not adopted by the Board of Commissioners. The proposed policy before the board reflects current practice by staff. Motion made by Leland Rogness, second by Kurt Mortenson to approve. Motion passed unanimously. 5. OLD BUSINESS – none 6.DISCUSSION - none 7.EXECUTIVE DIRECTOR REPORT A. MN NAHRO Event Two staff members will be attending the MN NAHRO Annual Conference at the end of September. This is a well-attended event and has good networking and learning opportunities. B. New York Mills The City of New York Mills applied for MN Housing Tier II funding and was awarded $80,000 for planned Senior Housing project. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS Commissioner Wayne Johnson discussed the Open House at Pinewood Estates in Pelican Rapids and stated that it was well attended. Amy Baldwin, HRA Executive Director also stated that there has been one executed purchase agreement. Dalton North Fields – There is one family on the waiting list for a one bedroom unit. Northstar has been notified on some flooring issues. 9. ADJOURNMENT At 1:35 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/40 8/31/2025 9/1/2025 Difference 42,223.06$ 42,217.06$ -$6.00 83 82 -1 37,826.00$ 39,246.00$ *HAP Adjustment Port out adjustment 1,426.00$ *Utility Adjustment *Portability Tranactions (Out)2,819.00$ 2,819.00$ 61.00$ 61.00$ *Portablilty Admin Fee (Paid)91.06$ 91.06$ 8/31 9/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 2 2 Ports Out Pending 0 0 Ports In Pending 3 3 8/31/2025 Waiting List/To Date 108 Applications in Progress 0 Vouchers Issued 3 Vouchers "On the Strreet"0 ELI%0%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ March 2025 144 92 65.3% 86.2% 491.23$ April 2025 144 91 64.8% 85.0% 493.06$ May 2025 144 88 64.6% 83.5% 493.17$ June 2025 144 86 64.4% 83.2% 513.82$ July 2025 144 83 62.7% 81.3% 480.66$ August 2025 144 83 62.1% 80.7% 508.71$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions August 31, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 5/40 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORlliY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,ern mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT August 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 2 1 1 1 On-Going Down Payment Assistance (DPA) 5 5 On-Going SCDP: Reuse On-Going Rent Rehab – RR 1 On-Going Affordable Rental Unit Construction - ARUC 1 On-Going PELICAN RAPIDS 09/30/2027 SCDP: Commercial 4 4 10 SCDP: Homeowner 11 1 10 1 1 17 Residential Owner-Occupied Leverage (ROHL) 1 1 6/40 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT August 2025 Rents Payable $4,656 Rents Collected $4,656 Total Negative Rents $ 125 Negative Rents Paid $ 0 Late Fees Charged $ 38 Late Fees Collected $ 38 Number of Units Paying Flat/Ceiling Rent 1 0Fiscal Year ELI WAITING LIST as of 09/10/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 11 12 N/A Underwood 5 5 3 Henning 3 2 2 New York Mills 5 9 2 VACANCIES UNIT VACATED LEASE SIGNED . *sent letters to applicants onwaiting lists even if they did notapply for Henning.*contacted other agenciesregarding vacancy. 7/21/20253-BR Single Family - Henning 7/40 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT August 2025 Rents Payable $3,300 Rents Collected $3,300 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 09/10/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 1 0 VACANCIES UNIT VACATED LEASE SIGNED Contacted other agencies regarding vacancies. $0 138 Court Street (2br) 202 Court Street (2br) 8/40 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 159 No DD 160 No DD 161 No DD 162 No DD 163 No DD 164 No DD 1627 No CHK 1628 No CHK 1629 No CHK 1630 No CHK 1631 No CHK 1632 No CHK End of Report Total:12 $68,688.99 Project Summary Program - Project Payments Deposits General Revolving (GR) - $68,688.99 $0.00 Total:$68,688.99 $0.00 Vendor Accounting - 12 $68,688.99 Vendor Accounting Total 12 $68,688.99 Transaction Type Summary Transaction Type Count Amount Check (CHK)6 $67,782.84 Total:12 $68,688.99 Count Amount Direct Deposit (DD)6 $906.15 Document Type Summary Document Type 08/22/2025 O&E Report Lot 6 Blk 2 Blyberg BL Yes $95.00 Cleared: 12 $68,688.99 Uncleared: 0 $0.00 Total Payments: 12 $68,688.99 08/22/2025 12/31/24 Audit Balance Due Yes $6,510.00 08/22/2025 SCDP Lead Paint Assessments Proj #911 & 912 Yes $1,400.00 08/08/2025 Bank Interface Yes $500.00 08/08/2025 July 25 Payroll, Postage, Lang Line, Office Supplies, Acct Services Yes $55,730.56 08/22/2025 Per Diem/Mileage Aug 25 Yes $103.70 08/08/2025 Legal Services - 109 HM Battle Lake Yes $3,547.28 08/22/2025 Per Diem/Mileage Aug 25 Yes $93.20 08/22/2025 Per Diem/Mileage Aug 25 Yes $77.80 08/22/2025 Per Diem/Mileage Aug 25 Yes $82.70 Payment Date Document Description Cleared Amount 08/22/2025 Consulting Services 06/17/25-08/11/25 Yes $438.75 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments 08/22/2025 Per Diem/Mileage Aug 25 Yes $110.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 11:25:01 AM Printed by: Julie Bakken 9/40 67% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 293.28 5,163.51 8,000.00 (2,836.49)65% 3690 Other Revenue MISC 20,205.00 20,205.00 3690.01 SCDP Administration (DEED) - All Communities 7,049.00 61,200.00 (54,151.00)12% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 904,208.40 1,610,431.00 (706,222.60)56% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 4,572.40 4,572.40 3693.03 CHIP FFHRA Rehab Repayments 4,091.00 4,091.00 3693.05 CHIP Rental Rehab Revolving Loan Payments 362.00 6,166.60 14,704.00 (8,537.40)42% TOTAL INCOME 655.28 951,455.91 2,102,933.00 (1,151,477.09) EXPENSES 4130 Legal 3,547.28 3,929.78 20,000.00 16,070.22 20% 4140 Staff Training 169.00 6,000.00 5,831.00 3% 4150 Travel 500.00 500.00 0% 4170 Accounting 5,000.00 35,000.00 60,000.00 25,000.00 58% 4171 Audit 6,510.00 23,010.00 22,000.00 (1,010.00)105% 4190 Other Administrative Expenses 500.00 16,402.72 (16,402.72) 4190.01 Manuals, Subscriptions 30.00 1,000.00 970.00 3% 4190.02 Office Supplies 29.86 486.49 1,700.00 1,213.51 29% 4190.03 Postage 209.08 1,620.87 2,500.00 879.13 65% 4190.05 Dues 954.34 1,500.00 545.66 64% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 445.05 3,633.20 50,000.00 46,366.80 7% 4190.2 Management Fees-OTC Admin 41,293.22 291,327.06 620,000.00 328,672.94 47% 4210 Board Member Payments 467.40 3,257.00 4,100.00 843.00 79% 4420 Maintenance - Materials 800.58 (800.58) 4430.1 Misc Contracts - Software 7,548.00 7,700.00 152.00 98% 4510 Insurance 33,316.78 50,000.00 16,683.22 67% 4570 Housing Choice Voucher Operating Support 1,797.50 5,902.23 30,000.00 24,097.77 20% 4580 Public Housing Operating Support 7,394.60 24,952.00 20,000.00 (4,952.00)125% 4590.01 SCDP O & E Reports 95.00 1,045.00 1,235.00 190.00 85% 4590.02 SCDP Lead Based Paint Testing 1,400.00 1,400.00 8,000.00 6,600.00 18% 4590.03 SCDP Construction (DEED)9,424.00 400,000.00 390,576.00 2% 4590.04 SCDP Recording Fees 92.00 598.00 506.00 15% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 66,000.00 75,000.00 9,000.00 88% 4595.01 CHIP Emergency Housing Repair Program (EHRP)1,751.46 100,000.00 98,248.54 2% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)138.00 56,000.00 55,862.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 46.00 100,000.00 99,954.00 0% 4595.05 CHIP Rental Rehabilitation Loan 95.00 50,000.00 49,905.00 0% 4596.50 CWIP Pre-Development Expense 14,680.00 (14,680.00) 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)15,821.00 17,814.86 -13% TOTAL EXPENSES 68,688.99 545,017.65 1,955,287.00 1,410,269.35 28% SURPLUS (68,033.71)406,438.26 147,646.00 258,792.26 275% Otter Tail County Housing Redevelopment Authority Operating Statement Eight Months Ending 08/31/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:10:31 AM Printed by: Julie Bakken 10/40 Period Amount Balance ASSETS 1111 Cash (68,415.91)2,647,103.66 1111.1 Certificates of Deposit 154,085.56 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 382.20 237,982.68 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.6 Land 26,400.00 TOTAL ASSETS (68,033.71)3,777,805.39 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 791,045.71 2250 Prepaid Expenses (14,977.35) TOTAL LIABILITIES 776,068.36 SURPLUS 2700 Income/Expense Clearing Account 360,032.25 2700 Income/Expense Clearing Account (Current Year) (12,686.14) 2806 Unrestricted Net Position 2,235,266.52 2806 Unrestricted Net Position (Current Year) (68,033.71)419,124.40 TOTAL SURPLUS (68,033.71)3,001,737.03 TOTAL LIABILITIES AND SURPLUS (68,033.71)3,777,805.39 Otter Tail County Housing Redevelopment Authority Balance Sheet August 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:10:31 AM Printed by: Julie Bakken 11/40 Doc Num Voided Type 1548 No DD 1549 No DD 1550 No DD 1551 No DD 1552 No DD 1553 No DD 1554 No DD 1555 No DD 1556 No DD 1557 No DD 1558 No DD 1559 No DD 1560 No DD 1561 No DD 1562 No DD 1563 No DD 1564 No DD 1565 No DD 1566 No DD 1567 No DD 1568 No DD 1569 No DD 1570 No DD 1571 No DD 1572 No DD 1573 No DD 1574 No DD 1575 No DD 1576 No DD 1577 No DD 1578 No DD 1579 No DD 1580 No DD 1581 No DD 1582 No DD 1583 No DD 1584 No DD 1585 No DD 6603 No VD 6726 No CHK 6727 No CHK 6728 No CHK 6729 No CHK 6730 No CHK 6731 No CHK 6732 No CHK 6733 Yes CHK 6733 No VD 6734 No CHK 6735 No CHK 6736 No CHK 6737 No CHK 6738 No CHK 6739 No CHK 6740 No CHK 6741 No CHK 6742 No CHK 6743 No CHK08/01/2025 HAP Util Payment Aug 25 Yes $51.00 08/01/2025 HAP Util Payment Aug 25 Yes $133.00 08/01/2025 HAP Util Payment Aug 25 Yes $34.00 08/01/2025 HAP Util Payment Aug 25 Yes $37.00 08/01/2025 HAP Util Payment Aug 25 Yes $147.00 08/01/2025 HAP Util Payment Aug 25 Yes $58.00 08/01/2025 HAP Util Payment Aug 25 Yes $212.00 08/01/2025 HAP Util Payment Aug 25 Yes $15.00 08/01/2025 HAP Util Payment Aug 25 Yes $170.00 08/22/2025 Landlord returned check for a tenant move out.Yes ($2,406.00) 08/01/2025 HAP Util Payment Aug 25 Yes $134.00 08/01/2025 HAP Payment Aug 25 Yes $347.00 08/01/2025 HAP Payment Aug 25 Yes $2,406.00 08/01/2025 HAP Payment Aug 25 Yes $322.00 08/01/2025 HAP Payment Aug 25 Yes $700.00 08/01/2025 HAP Payment Aug 25 Yes $801.00 08/01/2025 HAP Payment Aug 25 Yes $508.00 08/01/2025 HAP Payment Aug 25 Yes $313.00 08/01/2025 HAP Payment Aug 25 Yes $217.00 08/01/2025 HAP Payment Aug 25 Yes $386.00 08/07/2025 Lost check.Yes ($147.00) 08/01/2025 HAP Payment Aug 25 Yes $2,147.00 08/01/2025 HAP Payment Aug 25 Yes $325.00 08/01/2025 HAP Payment Aug 25 Yes $887.00 08/01/2025 HAP Payment Aug 25 Yes $309.00 08/01/2025 HAP Payment Aug 25 Yes $457.00 08/01/2025 HAP Payment Aug 25 Yes $300.00 08/01/2025 HAP Payment Aug 25 Yes $463.00 08/01/2025 HAP Payment Aug 25 Yes $735.00 08/01/2025 HAP Payment Aug 25 Yes $269.00 08/01/2025 HAP Payment Aug 25 Yes $499.00 08/01/2025 HAP Payment Aug 25 Yes $672.00 08/01/2025 HAP Payment Aug 25 Yes $396.00 08/01/2025 HAP Payment Aug 25 Yes $321.00 08/01/2025 HAP Payment Aug 25 Yes $784.00 08/01/2025 HAP Payment Aug 25 Yes $2,436.00 08/01/2025 HAP Payment Aug 25 Yes $1,417.00 08/01/2025 HAP Payment Aug 25 Yes $650.00 08/01/2025 HAP Payment Aug 25 Yes $405.00 08/01/2025 HAP Payment Aug 25 Yes $4,817.00 08/01/2025 HAP Payment Aug 25 Yes $879.00 08/01/2025 HAP Payment Aug 25 Yes $1,469.00 08/01/2025 HAP Payment Aug 25 Yes $589.00 08/01/2025 HAP Payment Aug 25 Yes $533.00 08/01/2025 HAP Payment Aug 25 Yes $177.00 08/01/2025 HAP Payment Aug 25 Yes $441.00 08/01/2025 HAP Payment Aug 25 Yes $567.00 08/01/2025 HAP Payment Aug 25 Yes $5,120.00 08/01/2025 HAP Payment Aug 25 Yes $465.00 08/01/2025 HAP Payment Aug 25 Yes $365.00 08/01/2025 HAP Payment Aug 25 Yes $602.00 08/01/2025 HAP Payment Aug 25 Yes $498.00 08/01/2025 HAP Payment Aug 25 Yes $400.00 08/01/2025 HAP Payment Aug 25 Yes $579.00 08/01/2025 HAP Payment Aug 25 Yes $800.00 08/01/2025 HAP Payment Aug 25 Yes $551.00 08/01/2025 HAP Payment Aug 25 Yes $386.00 Payment Date Document Description Cleared Amount 08/01/2025 HAP Payment Aug 25 Yes $531.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 9/12/2025 11:30:26 AM Printed by: Julie Bakken 12/40 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6744 No CHK 6745 No CHK 6746 No CHK 6747 No CHK 6748 No CHK 6749 No CHK 6750 No CHK End of Report Total:65 $51,565.16 Vendor Accounting - 3 $9,342.10 Vendor Accounting Total 3 $9,342.10 HAP Accounting Total 60 $39,252.00 HAP Accounting - 58 $41,805.00 HAP Void 2 ($2,553.00) Portability/Subsidy Out 2 $2,971.06 Transaction Type Summary Transaction Type Count Amount Port/Sub Out - Payment 2 $2,971.06 Total:65 $51,565.16 Void Payment (VD)2 ($2,553.00) Check (CHK)25 $20,491.16 Count Amount Direct Deposit (DD)38 $33,627.00 Project Summary Program - Project Payments Deposits Housing Choice Vouchers - $51,565.16 $0.00 Total:$51,565.16 $0.00 Document Type Summary Document Type Cleared: 64 $50,139.16 Uncleared: 1 $1,426.00 Total Payments: 65 $51,565.16 08/22/2025 ACOP Finalization Yes $150.00 08/01/2025 HAP Payment Aug 25 No $1,426.00 08/08/2025 July 25 HCV Payroll Yes $6,192.10 08/01/2025 HAP Util Payment Aug 25 Yes $147.00 08/01/2025 Port Out Payment Aug 25 Yes $1,823.54 08/08/2025 RentWatch Rent Reasonable Software 9/30/25-9/29/26 Yes $3,000.00 08/01/2025 Port Out Payment Aug 25 Yes $1,147.52 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 9/12/2025 11:30:26 AM Printed by: Julie Bakken 13/40 67% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 2,730.00 20,236.00 20,236.00 3301 Admin Subsidy 7,282.00 64,288.00 69,800.00 (5,512.00)92% 3301.1 HAP Subsidy 44,508.00 389,617.00 515,000.00 (125,383.00)76% 3610 Investment Income (0062)10.02 71.94 130.00 (58.06)55% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 54,530.02 474,212.94 614,930.00 (140,717.06)77% EXPENSES 4140 Staff Training 1,716.00 4,400.00 2,684.00 39% 4150 Travel 244.30 250.00 5.70 98% 4190 Other Admin Expenses (Apps, Service Charges)77.00 400.00 323.00 19% 4190.01 Manuals, Subscriptions 3,000.00 4,528.00 8,500.00 3,972.00 53% 4190.08 Consulting Fees 150.00 150.00 (150.00) 4190.2 Management Fees-OTC 6,192.10 49,320.61 55,000.00 5,679.39 90% 4715.1 HAP Occupied Units 39,748.00 343,327.00 515,000.00 171,673.00 67% 4715.P HAP-Portability Out 2,880.00 14,283.00 15,000.00 717.00 95% 4716.P Port Out Admin Fee 91.06 413.24 500.00 86.76 83% TOTAL EXPENSES 52,061.16 414,059.15 599,050.00 184,990.85 69% SURPLUS 2,468.86 60,153.79 15,880.00 44,273.79 379% Otter Tail County Housing Redevelopment Authority Operating Statement Eight Months Ending 08/31/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:20:52 AM Printed by: Julie Bakken 14/40 Period Amount Balance ASSETS 1111 Cash Unrestricted 234.86 110,052.71 1121 Fraud A/R 2,639.00 20,145.00 1129 A/R Tenants 91.00 91.00 TOTAL ASSETS 2,964.86 130,288.71 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 496.00 1,354.00 TOTAL LIABILITIES 496.00 1,354.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) 1,880.00 32,007.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) 588.86 28,146.79 TOTAL SURPLUS 2,468.86 128,934.71 TOTAL LIABILITIES AND SURPLUS 2,964.86 130,288.71 Otter Tail County Housing Redevelopment Authority Balance Sheet August 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:20:51 AM Printed by: Julie Bakken 15/40 Doc Num Voided Type #01-00000621-00-0 July 25 No INV #01-00000683-00-0 Aug 25 No INV #01-00000684-00-1 Aug 25 No INV #01-00010108-00-9 Aug 25 No INV #01-00010350-00-0 Aug 25 No INV #01-00010787-00-4 Aug 25 No INV#01-00041004-00-6 July 25 No INV #01-00041152-00-6 July 25 No INV #01-00041101-00-0 July 25 No INV#991 721 5394 4 Aug 25 No INV 7508 No CHK 7509 No CHK 7510 No CHK 7511 No CHK7512NoCHK 7513 No CHK 7514 No CHK7515NoCHK 7516 No CHK 7517 No CHK 7518 No CHK 7519 No CHK 7520 No CHK 7521 No CHK Doc Num Voided Type 143 No CHK1001NoCHK 1002 No CHK 1003 No CHK 1065 No CHK 1078 No CHK 1082 No CHK 1083 No CHK 1085 No CHK 1354 No CHK 1355 No CHK 2029 No CHK 2925 No CHK 5013 No CHK 5015 No CHK 5017 No CHK 10526968 No CHK 22-097306043 No MO 22-09730621 No MO 22-097306319 No MO22-100982182 No MO 22-10098218 No CHK 22-100982351 No MO3055567914NoMO 38043721394 No MO 38043721563 No MO End of Report Total:50 $26,504.31 Tenant Accounts Receivable Total 26 $8,386.50 Tenant Accounting - Payment Received 26 $8,386.50 Vendor Accounting - Payment 14 $16,745.72 Vendor Accounting Total 24 $18,117.81 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - Invoice 10 $1,372.09 Total:50 $26,504.31 Check (CHK)32 $22,441.92 Money Order (MO)8 $2,690.30 Count Amount Invoice (INV)10 $1,372.09 Project Summary Program - Project Payments Deposits Public Housing - Family Housing $18,117.81 $8,386.50 Total:$18,117.81 $8,386.50 Document Type Summary Document Type Cleared: 21 $6,860.79 Uncleared: 5 $1,525.71 Total Deposits: 26 $8,386.50 08/01/2025 Payment - Money Order Yes $720.00 08/11/2025 Payment - Money Order Yes $200.00 08/27/2025 Payment - Money Order No $283.2108/04/2025 Payment - Money Order Yes $20.48 08/04/2025 Payment - Money Order Yes $98.61 08/04/2025 Payment - Check Yes $44.00 08/11/2025 Payment - Money Order Yes $240.00 08/27/2025 Payment - Money Order No $564.00 08/01/2025 Payment - Bank Check Yes $240.00 08/01/2025 Payment - Money Order Yes $564.00 08/04/2025 Payment - Check Yes $900.00 08/11/2025 Payment - Check Yes $1,119.53 08/27/2025 Payment - Check No $500.00 08/04/2025 Payment - Check Yes $232.14 08/01/2025 Payment - Check Yes $81.00 08/04/2025 Payment - Check Yes $120.00 08/27/2025 Payment - Check No $11.50 08/01/2025 Payment - Check Yes $74.23 08/04/2025 Payment - Check Yes $835.00 08/04/2025 Payment - Check Yes $174.64 08/04/2025 Payment - Check Yes $800.00 08/01/2025 Payment - Check Yes $85.32 08/11/2025 Payment - Check Yes $49.84 08/27/2025 Payment - Check No $167.00 08/04/2025 Payment - Check Yes $95.0008/04/2025 Payment - Check Yes $167.00 Posted Deposits Control Date Document Description Cleared Amount 08/22/2025 506 Marshall - Water Heater Issue Yes $1,394.90 Cleared: 16 $16,928.76 Uncleared: 8 $1,189.05Total Payments: 24 $18,117.81 08/22/2025 Water, Gas, Sewer Yes $537.85 08/22/2025 Henning Transfer Station-Disposal of items 506 Marshall.Yes $137.00 08/22/2025 Lawn Mowing 08/20/25 No $65.00 08/22/2025 Policy Review Yes $300.00 08/22/2025 506 Marshall - Latch Yes $36.48 08/22/2025 Maintenance Supplies No $652.56 08/08/2025 Install New Baseboard - Henning Yes $1,576.00 08/08/2025 Screens Yes $187.14 08/08/2025 July 25 Curtain Rods & Hotel Lodging Yes $361.3808/08/2025 Bathroom Faucet - 506 Henning Yes $195.21 08/08/2025 Lawn Moving/Trimming - 506 Henning Yes $175.00 08/08/2025 Down Payment - Henning Yes $5,422.50 08/11/2025 Gas No $15.36 08/08/2025 Install Flooring - 506 Henning Yes $5,704.70 08/05/2025 Water, Electric, Gas, Sewer Yes $278.53 08/05/2025 Water, Electric, Gas, Sewer Yes $193.07 08/27/2025 Water, Sewer No $95.8308/05/2025 Water, Elec, Gas, Sewer Yes $250.00 08/27/2025 Water, Sewer No $108.33 08/27/2025 Water, Sewer No $93.79 08/28/2025 Water, Sewer No $78.70 08/28/2025 Water, Sewer No $79.48 Payment Date Document Description Cleared Amount 08/05/2025 Water, Electric, Gas, Sewer Yes $179.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 11:34:38 AM Printed by: Julie Bakken 16/40 67% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 4,238.00 43,027.00 39,500.00 3,527.00 109% 3401.1 HUD Operating Subsidy 23,150.00 32,000.00 (8,850.00)72% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 14,108.00 7,000.00 7,108.00 202% 3401.3 HUD Capital Funds-Project 40,257.19 35,000.00 5,257.19 115% 3610 Interest Income (5673/0070)9.64 73.83 250.00 (176.17)30% 3690 Other Income (NSF, Late Fee, GR Support)17.00 557.00 21,000.00 (20,443.00)3% 3690.1 Water Charge Income 419.40 4,681.55 7,000.00 (2,318.45)67% 3690.2 Electric Charge Income 1,257.98 7,339.89 13,000.00 (5,660.11)56% 3690.3 Gas Charge Income 267.87 7,769.96 10,000.00 (2,230.04)78% 3690.31 Sewer Charge Income 544.45 5,406.49 7,500.00 (2,093.51)72% 3690.4 Other Tenant Charges (Maint)295.00 802.55 802.55 TOTAL INCOME 14,049.34 147,173.46 172,250.00 (25,076.54)85% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 229.00 4,400.00 4,171.00 5% 4150 Travel 102.20 300.00 197.80 34% 4171 Audit 2,400.00 2,400.00 100% 4190 Other Admin Expenses (Reports, Apps)152.00 495.65 200.00 (295.65)248% 4190.01 Manuals, Subscriptions 1,139.00 650.00 (489.00)175% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 300.00 513.59 (513.59) 4190.2 Management Fees-OTC 25,000.00 25,000.00 100% 4310 Water 615.17 4,477.70 7,000.00 2,522.30 64% 4320 Electric 1,159.18 4,987.86 13,000.00 8,012.14 38% 4330 Gas 321.84 7,209.41 10,000.00 2,790.59 72% 4331 Sewer 701.94 5,115.66 7,500.00 2,384.34 68% 4420 Maintenance - Materials 1,085.56 4,588.06 6,000.00 1,411.94 76% 4430 Maintenance - Contracts 14,533.31 19,731.22 14,000.00 (5,731.22)141% 4431 Garbage and Trash Removal Contracts 137.00 1,476.76 500.00 (976.76)295% 4510 Insurance 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT 3,330.00 3,330.00 0% 4521 Assessments 969.26 1,050.00 80.74 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)100.00 100.00 0% 4600 Capital Fund Projects 40,257.19 40,000.00 (257.19)101% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 19,006.00 149,657.16 170,130.00 20,472.84 88% SURPLUS (4,956.66)(2,483.70)2,120.00 (4,603.70)-117% Otter Tail County Housing Redevelopment Authority Operating Statement Eight Months Ending 08/31/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:28:58 AM Printed by: Julie Bakken 17/40 Period Amount Balance ASSETS 1111 Cash (3,609.86)98,936.73 1114 Tenant Security Deposit Cash 11,536.36 1122 A/R Tenants 103.29 9,041.56 1122.1 Allowance for Doubtful Accts (200.00) 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,154,045.22) 1400.6 Land 32,990.31 1400.7 Buildings 1,687,791.45 TOTAL ASSETS (3,506.57)686,052.02 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 125.00 125.00 2114 Tenant Security Deposits 11,536.36 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 1,325.09 2,339.76 TOTAL LIABILITIES 1,450.09 14,001.12 SURPLUS 2700 Income/Expense Clearing Account (98,087.27) 2700 Income/Expense Clearing Account (Current Year) (4,956.66)(2,483.70) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (4,956.66)672,050.90 TOTAL LIABILITIES AND SURPLUS (3,506.57)686,052.02 Otter Tail County Housing Redevelopment Authority Balance Sheet August 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:28:57 AM Printed by: Julie Bakken 18/40 Doc Num Voided Type 1022 No CHK 1023 No CHK 1024 No CHK 1025 No CHK 1026 No CHK 02000023510077 JUL2025 No INV 0200002371003 JUL 2025 No INV 20118158 JUL 2025 No INV 20118160 JUL 2025 No INV 20118161 JUL 2025 No INV 20118163 JUL 2025 No INV 20118164 JUL 2025 No INV 20118165 JUL 2025 No INV Doc Num Voided Type 1245 No CHK 5516 No CHK 5517 No CHK 12487 No CHK 12488 No CHK 12497 No CHK 12498 No CHK 032111 No CHK MAC-V (1/2 May Rent)No CHK End of Report Total:22 $6,158.66 Tenant Accounting - 9 $3,990.52 Tenant Accounts 9 $3,990.52 Vendor Accounting Total 13 $2,168.14 Vendor Accounting - 8 $730.96 Vendor Accounting - 5 $1,437.18 Transaction Type Summary Transaction Type Count Amount Invoice (INV)8 $730.96 Total:22 $6,158.66 Count Amount Check (CHK)14 $5,427.70 Project Summary Program - Project Payments Deposits Finding Home I LLC - $2,168.14 $3,990.52 Total:$2,168.14 $3,990.52 Document Type Summary Document Type 08/27/2025 Payment - Check No $362.50 Cleared: 5 $2,772.32 Uncleared: 4 $1,218.20 Total Deposits: 9 $3,990.52 08/27/2025 Payment - Check No $725.00 08/04/2025 Payment - Check Yes $996.79 08/01/2025 Payment - Check Yes $70.75 08/27/2025 Payment - Check No $74.69 08/04/2025 Payment - Check Yes $54.78 08/01/2025 Payment - Check Yes $725.00 08/27/2025 Payment - Check No $56.01 08/04/2025 Payment - Check Yes $925.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 5 $767.08 Uncleared: 8 $1,401.06 Total Payments: 13 $2,168.14 08/07/2025 ELECTRIC No $56.01 08/07/2025 ELECTRIC No $63.03 08/07/2025 ELECTRIC No $34.89 08/07/2025 ELECTRIC No $35.14 08/07/2025 ELECTRIC No $67.34 08/07/2025 ELECTRIC No $74.69 08/01/2025 SEWER/WATER Yes $196.61 08/01/2025 WATER/SEWER Yes $203.25 08/22/2025 SOLAR SALT Yes $46.18 08/22/2025 MAINTENANCE MATERIALS No $79.96 08/08/2025 GARAGE DOOR REMOTES Yes $118.00 08/22/2025 LAWN CARE MAINTENANCE No $990.00 Payment Date Document Description Cleared Amount 08/08/2025 GARBAGE Yes $203.04 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 9:47:45 AM Printed by: Julie Bakken 19/40 67% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 3,300.00 25,839.00 60,000.00 (34,161.00)43% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.55 9.66 9.66 3690 Other Income (NSF, Late Fees)124.00 5,100.00 (4,976.00)2% TOTAL INCOME 3,301.55 25,972.66 67,200.00 (41,227.34)39% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4150 Travel 16.80 (16.80) 4190 Administrative Expense (1.50)500.00 501.50 0% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 211.86 1,619.80 3,000.00 1,380.20 54% 4320 Electric 73.73 522.21 1,000.00 477.79 52% 4331 Sewer 188.00 1,316.00 2,400.00 1,084.00 55% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 197.96 1,795.25 1,500.00 (295.25)120% 4430 Maintenance-Contracts 1,036.18 3,043.88 12,900.00 9,856.12 24% 4431 Garbage/Trash Removal 203.04 1,150.48 3,300.00 2,149.52 35% 4510 Insurance 5,031.22 5,000.00 (31.22)101% 4521 Property Taxes/Assessments 5,200.00 5,200.00 TOTAL EXPENSES 1,910.77 14,494.14 39,050.00 24,555.86 37% SURPLUS 1,390.78 11,478.52 28,150.00 (16,671.48)41% Otter Tail County Housing Redevelopment Authority Operating Statement Eight Months Ending 08/31/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 8:58:16 AM Printed by: Julie Bakken 20/40 Period Amount Balance ASSETS 1111 Cash 1,820.23 33,420.43 1114 Tenant Security Deposit Cash 3,300.00 1122 A/R Tenants (12.17)130.37 1400.5 Accumulated Depreciation (2,034.50) 1400.6 Land 13,500.00 1400.7 Buildings 1,456,410.28 TOTAL ASSETS 1,808.06 1,504,726.58 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 3,300.00 2240 Tenant Prepaid Rents 417.28 2,034.96 TOTAL LIABILITIES 417.28 5,334.96 SURPLUS 2700 Income/Expense Clearing Account 1,487,913.10 2700 Income/Expense Clearing Account (Current Year) 1,390.78 11,478.52 TOTAL SURPLUS 1,390.78 1,499,391.62 TOTAL LIABILITIES AND SURPLUS 1,808.06 1,504,726.58 Otter Tail County Housing Redevelopment Authority Balance Sheet August 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 9/12/2025 8:58:15 AM Printed by: Julie Bakken 21/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 1, 2026 BOARD MEETING DATE AGENDA ITEM #4F Tanya Westra, September 17, 2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 317 Adopting the Passbook Savings Rate for Housing Assistance Programs Effective January 1, 2026 PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) under 24 Code of Federal Regulations (CFR) 5.609(b)(3) states that the passbook savings rate must be used in determining income from net family assets. When determining annual income for families who apply for or receive assistance in the Housing Choice Voucher (HCV) program and public housing programs, a public housing agency (PHA) includes in the annual income the greater of either: (1) actual income resulting from all net family assets; or (2) a percentage of the value of such assets based on the current passbook savings rate when a family has net assets in excess of $5,000. Public and Indian Housing (PIH) notice 2012-29 allows the PHA to establish its own passbook rate that the PHA will apply in calculating imputed assets from income. The PHA must review its passbook rate at least annually to determine if it is within the safe harbor range of plus or minus 0.75. The passbook rate may not be less than 0%. The 2025 passbook savings rate that was adopted for use in both the Housing Choice Voucher and Public Housing Programs is 0.3%. As of September 15, 2025, the Savings National Rate is 0.40%; the allowable safe harbor range is 0.0% to 1.15%. Staff recommends adopting the passbook savings rate of 0.40% effective January 1, 2026, for all Housing Assistance Programs. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/17/2025 ATTACHMENT LIST: Resolution No. 317 FINANCIAL IMPLICATIONS: minimal to both HRA and assisted households BUDGETED: X YES NO FUNDING: HUD & GR COMMENTS 22/40 -- ~ RESOLUTION NO. 317 RESOLUTION ADOPTING THE PASSBOOK SAVINGS RATE FOR ALL HOUSING ASSISTANCE PROGRAMS EFFECTIVE JANUARY 1, 2026 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) currently operates the Housing Choice Voucher Program, Public Housing Program, Affordable Senior Housing Program as well as several Home Rehabilitation Programs (the “Housing Assistance Programs”); and WHEREAS, the Authority has entered into funding contracts with the United States Department of Housing and Urban Development (HUD) for the Housing Choice Voucher and Public Housing Programs; and WHEREAS, the Agency is responsible for the annual review and adoption of the passbook savings rate as required for the Housing Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Passbook Savings Rate of four tenths percent (0.4%) is hereby adopted and effective January 1, 2026 for recertifications and new admissions to the Housing Assistance Programs. 2. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________________, seconded by _______________________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October, 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 23/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _October 1, 2025 __ BOARD MEETING DATE AGENDA ITEM #4G Tanya Westra, September 15, 2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 318 Adopting 2026 Flat Rent and Security Deposit Rates for the Public Housing Program PROPOSED REQUEST/JUSTIFICATION The 1998 Quality Housing Work Responsibility Act (QHWRA) requires public housing agencies to offer the option of flat rent (as opposed to an income-based rent) to residents of public housing. Flat rents are based on market rents and, therefore, the tenant rent does not vary with income (a majority of tenants select the income-based approach). This is an annual process where the agency must complete calculations to prove that the flat rents plus the utility allowances (ceiling rent) will be no less than 80% of Fair Market Rents and not greater than the proposed Fair Market Rents. An increase of $60 for three-bedroom duplex units, $90 for the three-bedroom single family units and $75 for four-bedroom single family units is proposed due to rising costs and to meet the requirements set by HUD. Historically the security deposit charged by the OTC HRA has been the equivalent of the flat rent rate. As of September 1, 2025, there is one family paying the flat rent amount. It is proposed that the FY2026 Flat Rent and Security Deposit rates go into effect January 1, 2026, for all new admissions and annual recertifications. Staff recommends approval of Resolution No. 318. EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/16/2025 ATTACHMENT LIST: Resolution No. 318 Exhibit A FINANCIAL IMPLICATIONS: increased rent revenue BUDGETED: X YES NO FUNDING: N/A COMMENTS 24/40 RESOLUTION NO. 318 RESOLUTION ADOPTING THE 2026 FLAT RENT AND SECURITY DEPOSIT RATES FOR THE PUBLIC HOUSING PROGRAM WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates the rental assistance program known as the Public Housing Program (the “Program ”); and WHEREAS, the Authority is responsible for the annual review of the Flat Rents as required by the Program. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Flat Rents as presented in Exhibit A are hereby approved and effective January 1, 2026 for new admissions and annual recertifications to the Program; 2. That the Executive Director is hereby authorized to implement the Flat Rents as required by the Program; 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________________, seconded by_________________________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 25/40 EXHIBIT A PUBLIC HOUSING PROPOSED FLAT RENT & SECURITY DEPOSIT RATES EFFECTIVE 1/01/2026 FY 2026 FMR FY2026 PROPOSED FLAT RENT & SECURITY DEPOSIT RATES 2025 UTILITY ALLOWANCE CURRENT CEILING RENT MIN. FLAT RENT MAX. FLAT RENT % of FMR, must be (80% - 100%) Pelican Rapids 3 Bd Duplex $1367 $895 $214 $1,109 $880 $1153 81% Underwood 3 Bd Duplex $1367 $895 $255 $1,150 $839 $1112 84% Underwood 4 Bd SF $1432 $975 $328 $1,303 $818 $1104 91% Henning 3 Bd Duplex $1367 $895 $262 $1,157 $832 $1105 85% Henning 3 Bd SF $1367 $925 $288 $1,213 $806 $1079 89% Henning 4 Bd SF $1432 $975 $344 $1,319 $802 $1088 92% New Yok Mills 3 Bd Duplex $1367 $895 $271 $1,166 $823 $1096 85% New York Mills 3 Bd SF $1367 $925 $304 $1,229 $790 $1063 90% New York Mills 4 Bd SF $1432 $975 $285 $1,260 $861 $1147 88% 26/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 1, 2025 BOARD MEETING DATE AGENDA ITEM #4H Tanya Westra, September 10, 2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 319 Adopting Fair Market Rents and Payment Standards for 2026 PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) establishes Fair Market Rents (FMRs) for each metropolitan statistical area of the country. HUD requires housing authorities to establish Payment Standards in an amount between 90% and 110% of the FMR to reflect local housing market conditions. This is an annual approval. The purpose of this action is to formally adopt the HUD determined Fair Market Rent for the county to properly administer the Housing Choice Voucher & Public Housing Programs. In addition, it is required that the Payment Standards also be established by unit bedroom size. “Fair Market Rents” (FMR) are published annually by HUD and are based on rental data from the American Community Survey. FMRs are established based on the 40th percentile of rents charged for standard rental housing in the jurisdiction and represent the cost to rent a moderately-priced dwelling unit. “Payment Standards” are defined as the maximum monthly assistance payment for a family assisted in the voucher program (before deducting the total tenant payment by the family). Payment standards for each unit by bedroom size must be established annually. Typically, the payment standard is between 90 percent to 110 percent of the 40th percentile FMR. Whenever the FMR increases or decreases, the PHA must ensure that its payment standards remain within the basic range. The proposed payment standard is at 110% of the FMR. Staff recommends the Board approve the Resolution with an effective date of January 1, 2026 for annual recertifications, new admissions and households transferring assistance to our jurisdiction. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 9/10/2025 ATTACHMENT LIST: Resolution No. 319 Exhibit A - 2026 Fair Market Rents and proposed Payment Standards for the Housing Choice Voucher Program FINANCIAL IMPLICATIONS: minimal BUDGETED: X YES NO FUNDING: HUD – HCV HAP Funds COMMENTS 27/40 RESOLUTION NO. 319 RESOLUTION ADOPTING FAIR MARKET RENTS AND PAYMENT STANDARDS FOR 2026 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates two federally funded programs, the Housing Choice Voucher Program and the Public Housing Program (the “Federal Assistance Programs ”); and WHEREAS, the Authority is responsible for the annual review of Fair Market Rents and Payment Standards as required by the Federal Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Fair Market Rents and Payment Standards as presented in Exhibit A are hereby adopted and effective January 1, 2026 for new admissions, annual recertifications and households transferring assistance to our jurisdiction; 2. That the Executive Director is hereby authorized to implement the Fair Market Rents and Payment Standards as required by the Federal Assistance Programs; 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of________________________, seconded by_____________________, and passed on a ________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 28/40 EXHIBIT A HUD Published 2026 Fair Market Rents (FMRs) and 2026 Proposed Payment Standards By Unit Size Efficiency One- Bedroom Two- Bedroom Three- Bedroom Four- Bedroom Five- Bedroom Six- Bedroom 2026 FMR $ 678 $ 749 $ 983 $ 1,367 $ 1,432 $ 1,646 $ 1,831 2025 FMR $ 649 $ 721 $ 946 $ 1,307 $ 1,381 $ 1,588 $ 1,795 FMR Change +/- +$ 29 +$ 28 +$ 37 +$ 60 +$ 51 +$ 58 +$ 36 2026 Proposed Payment Standard $ 745 $ 823 $ 1,081 $ 1,503 $ 1,575 $ 1,810 $ 2,047 2025 Payment Standard $ 731 $ 793 $ 1,040 $ 1,437 $ 1,519 $ 1,746 $ 1,974 Payment Standard Change +/- +$ 14 +$ 30 +$ 41 +$ 66 +$ 56 +$ 64 +$ 73 29/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _October 1, 2025 BOARD MEETING DATE AGENDA ITEM # 6A Tanya Westra 09/19/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 320 Adopting the 2026 Agency Annual Plan, Administrative Plan and Admissions and Continued Occupancy Plan Capital Fund Five Year Action Plan and Definition of Significant Amendment PROPOSED REQUEST/JUSTIFICATION Pending no changes as a result of the public hearing, staff recommends approval of the resolution. There are no proposed changes to our current definition of significant amendment. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/19/2025 ATTACHMENT LIST: Resolution No. 320 Exhibit A 2026 Agency Annual Plan Exhibit B Nonregulatory Policy Changes (Admin Plan & ACOP) Exhibit C 5 Year Capital Fund Plan Exhibit D Definition of Significant Amendment FINANCIAL IMPLICATIONS: approximately $40,000 in Capital Funds for 2026 BUDGETED: X YES NO FUNDING: Public Housing Budget COMMENTS 30/40 RESOLUTION NO. 320 RESOLUTION ADOPTING THE 2026 ANNUAL AGENCY PLAN, ADMINISTRATIVE PLAN, ADMISSIONS AND CONTINUED OCCUPANCY PLAN CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN (2026-2030) AND THE DEFINITION OF SIGNIFICANT AMENDMENT WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) has prepared the Agency’s Annual Plan for 2026, including amendments to its Administrative Plan for the Housing Choice Voucher Program and the Admissions and Continued Occupancy Policy for the Public Housing program, and updates to its Goals and Objectives (the “Annual Plan and Documents”); and WHEREAS, the Authority has prepared its Capital Fund Program Five Year Action Plan for Fiscal Years 2026–2030 (the “CFP 5 Year Action Plan”) for the thirteen scattered site public housing units (the “Public Housing Program”); and WHEREAS, the Authority issued a public notice for the Capital Fund 5 Year Action Plan, Agency 5 Year and Annual Plans including amendments to its Administrative Plan for the Housing Choice Voucher Program and the Admissions and Continued Occupancy Policy for the Public Housing program, for a forty-five (45) day comment period beginning on August 16, 2025; and WHEREAS, the Authority is required to complete certain forms regarding the CFP 5 Year Action Plan and Annual Plan, including but not limited to the Civil Rights Certification, the Certification of Consistency with the State Consolidated Plan, and the Annual Consolidated Contribution Contract for each year of the Capital Fund Program (the “Required Certifications and Contracts”); and WHEREAS, the Authority has revised its Goals and Objectives in the Annual Agency Plan for 2026 as represented in Exhibit A; WHEREAS, the Authority is revising its Capital Fund 5 Year Action Plan as represented in Exhibit B; and WHEREAS, the Capital Fund 5 Year Action Plan contemplates, subject to Congressional Appropriation, approximately $40,000 in annual capital grants to include limited portions of projected grant funds for operations; and WHEREAS, the Authority is required to define a significant amendment or modification to the Capital Fund Plan, which is stated in Exhibit C, incorporated herein and attached hereto. WHEREAS, the Authority has not received any comments during the comment period; and WHEREAS, the Authority conducted the public hearing at its October 1, 2025 board meeting; and 31/40 NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for Otter Tail County, Minnesota, as follows: 1. That the Annual Agency Plan for 2026 attached as Exhibit A is hereby approved; 2. That the proposed changes to the Administrative Plan and Admissions and Continued Occupancy Plan effective January 1, 2026, attached as Exhibit B are hereby approved; 3. That the Capital Fund 5 Year Action Plan attached as Exhibit C is hereby approved; 4. That the definition of a significant amendment or modification to the CFP 5 Year Plan attached in Exhibit D of this resolution is hereby adopted; 5. That the Executive Director is hereby directed and empowered to submit the Annual Agency Plan for 2026, and the CFP 5 Year Action Plan to the Department of Housing and Urban Development (“HUD”); 6. That the Chair and Executive Director are hereby directed and empowered to execute the Required Certifications and Contracts, as well as any other document necessary to comply with the requirements of the Annual Plan as well as the Capital Fund Program of the Public Housing Program. 7. That the Executive Director is hereby directed and empowered to take any other action necessary to comply with the requirements of the Capital Fund Program of the Public Housing Program. 8. That the required documents pertaining to the Agency Annual Plan and the Capital Fund 5 Year Action Plan are available for public inspection and are on file at the offices of the Authority. Upon the motion of_________________________, seconded by_________________________, and passed on a _____________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 32/40 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov EXHIBIT A OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2026 ANNUAL PLAN I. Key components to the 2026 Annual Plan. a. Proposed changes to the Housing Choice Voucher Program Administrative Policy. b. Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c. Proposed activity for the Public Housing program Capital Fund. In 2026, capital improvements will include continued replacements of decks and light fixtures. Replacement of cabinetry, countertop and flooring as needed will take place at time of unit turn. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative include the following: a. Maintain High Performer Status for the Scattered Site Public Housing Program. b. Complete necessary capital improvements to the properties to maintain and improve the condition of housing units. c. Adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. Maintain Standard Performer status for the Housing Choice Voucher Program, while strengthening procedures and accuracy to obtain High Performer status with 2026 file actions. f. Adopt an updated Administrative Plan aimed at utilizing all federal funds as efficiently as possible. g. Seek funding for additional rental assistance programs to serve target special populations including but not limited to foster youth, veterans, people without a home, and others as identified by the county. h. Administer the Otter Tail County Housing Trust Fund to rehabilitate existing owner occupied and rental properties. i. Administer the Small Cities Development Program Grant to complete owner occupied and commercial rehabilitation in Pelican Rapids. j. Apply to MN DEED on behalf of the City of New York Mills for the Small Cities Development Program Grant for owner occupied, rental and/or commercial rehabilitation. k. Continue programs to enable homeownership including down payment assistance and first-time home buyer programs. l. Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. Administer the Otter Tail County Housing Trust Fund for activities such as rental assistance, down payment assistance, rehabilitation, and/or new construction. b. If adequate funding is secured, begin construction of six affordable senior housing units in New York Mills. c. If awarded funding through MN Housing, construct and sell single family homes in Pelican Rapids, Parkers Prairie and New York Mills d. Formalize a program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. 33/40 HOUSING AND REDEVELOPMENT AUTHORITY (!l EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 EXHIBIT B Proposed Administrative Plan Changes for the Housing Choice Voucher Program 1. Interim reexamination will be calculated when earned income increases by $200 or more per month. Current policy states that no interim will be conducted when the family reports an increase in their earned income between annual recertifications, regardless of the amount of the increase and regardless of whether there was a previous decrease since the family’s last annual reexamination. Proposed Admission and Continued Occupancy Plan Changes for the Public Housing Program 1. Interim reexamination will be calculated when earned income increases by $200 or more per month. Current policy states that no interim will be conducted when the family reports an increase in their earned income between annual recertifications, regardless of the amount of the increase and regardless of whether there was a previous decrease since the family’s last annual reexamination. This list does not include regulatory changes required by HUD. 34/40 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY t!l EQUAL HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Year l 2026 Year 2 2027 Year 3 2028 Year 4 2029 Year 5 2030 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $8,000.00 $8,000.00 $5,000.00 $9,500.00 $15,000.00 $3,000.00 $21,500.00 $3,500.00 $3,500.00 $7,500.00 $24,000.00 $24,000.00 $24,000.00 $24,000.00 $42,500.00 $42,500.00 $43,500.00 $43,500.00 $43,500.00Total Replace deck, stairs and railings Furnace Replacement Operations MN 177 Otter Tail County HRA Unit Update Replace Light Fixtures Capital Fund Five Year Action Plan 2026-2030 EXHIBIT C 35/40 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORlliY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,ern mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov EXHIBIT D DEFINITION OF SIGNIFICANT AMENDMENT OR MODIFICATION TO THE CFP 5 YEAR ACTION PLAN FOR 2026 “A significant amendment and modification to the CFP 5 Year Plan, which would require a public hearing, is hereby defined as follows: The addition of a new work activity, the amount of which would exceed $50,000. A proposed demolition, disposition, homeownership, Rental Assistance Demonstration conversion, Capital Fund Financing, development, or mixed finance proposal is also considered to be a significant amendment to the CFP 5 Year Action Plan.” Emergencies caused by fire, water, or casualty loss scenarios that impact the health and safety of the residents, and which require immediate remediation are excluded from the significant amendment or modification definition. 36/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 1, 2025 BOARD MEETING DATE AGENDA ITEM #6B Tanya Westra 09/22/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 321 Adopting the 2026 Rent and Security Deposit Rates for the Senior Affordable Housing Program In 2024 the HRA constructed six units of affordable senior housing in Dalton with occupancy beginning in December. While forming the project budget and necessary financial projections, it was anticipated that the rent would increase 3% each year to keep pace with projected expenses and future maintenance. Staff is proposing a $25 per month increase for rental rates effective January 1, 2026, for all current and new tenants. Staff is also proposing the same increase for security deposit rates effective January 1, 2026. Current Rent Rates & Security Deposit Proposed Rent Rates & Security Deposit One Bedroom $725 per month $750 per month Two Bedroom $925 per month $950 per month Staff recommends the approval of Resolution No. 321 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/22/2025 ATTACHMENT LIST: Resolution No. 321 FINANCIAL IMPLICATIONS: Small increase in revenue BUDGETED: X YES NO FUNDING: Finding Home I LLC COMMENTS 37/40 RESOLUTION NO. 321 RESOLUTION APPROVING 2026 RENT ANDSECURITY DEPOSIT INCREASES FOR AFFORDABLE SENIOR HOUSING PROGRAM WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) constructed six units of affordable senior housing in Dalton, Minnesota; and WHEREAS, the Authority reviews rent and security deposit rates annually; and WHEREAS, annual increases are essential to keep pace with anticipated expenses and future maintenance needs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. Effective January 1, 2026, the monthly rental rates for the Senior Affordable Housing Program will be $750 for a one-bedroom unit and $950 for a two-bedroom unit. 2. Effective January 1, 2026, the security deposit rate for new tenants will be $750 for a one-bedroom unit and $950 for a two-bedroom unit. 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________________, seconded by _________________________, and passed on a ___________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 38/40 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 1, 2025 BOARD MEETING DATE AGENDA ITEM #6C Tanya Westra 09/22/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Resolution No. 322 Adoption of Senior Affordable Housing Lease Amendment and Referral Incentive Program Current language in the Senior Affordable Housing lease has an initial term of 12 months followed by an automatic renewal for an additional 12-month period. Given that the households we serve are more likely to experience emergent or acute health issues, staff is proposing a change to the lease structure. Under the proposed revision, the initial lease term would remain the same, however, upon expiration of the initial term, the lease would automatically renew on a month-to month basis rather than a full year. Staff is proposing the implementation of a Tenant Referral Incentive Program. Under this program, if a current tenant refers an eligible household that successfully signs a lease for a unit at 138 Court Street or 202 Court Street in Dalton, MN, the referring tenant will receive a $150 utility credit as a referral reward. This credit will be distributed over a three-month period and applied directly to the tenant’s electric bill. Staff recommends this be a temporary incentive intended to help fill the final two vacancies in Dalton. Staff recommends the approval of Resolution No. 322 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/22/2025 ATTACHMENT LIST: Resolution No. 322 FINANCIAL IMPLICATIONS: Temporary increase of overall utility costs BUDGETED: YES X NO FUNDING: Finding Home I LLC COMMENTS 39/40 RESOLUTION NO. 322 RESOLUTION ADOPTING AFFORDABLE SENIOR HOUSING LEASE AMENDMENT AND REFERRAL INCENTIVE PROGRAM WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) owns and operates Senior Affordable Housing units in Dalton, Minnesota; and WHEREAS, the Authority reviews lease terms, program policy and procedure annually; and WHEREAS, the Senior Affordable Housing Program serves households that are more likely to experience emergent or acute health issues which may result in the need for greater flexibility in lease terms; and WHEREAS, the Authority has determined that implementing a Tenant Referral Incentive Program (the “Program”) may assist in successfully leasing the final two vacant units; and WHEREAS, under the Program, a current tenant who refers an eligible household that successfully executes a lease for a unit at 138 Court Street or 202 Court Street, Dalton, Minnesota, will receive a $150 utility credit as a referral incentive; and WHEREAS, the utility credit will be distributed in equal installments over a three-month period and applied directly to the referring tenant’s electric bill; and WHEREAS, the Program shall apply exclusively to the units located at 138 Court Street and 202 Court Street, and shall conclude upon the successful execution of leases for both remaining vacancies. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The Board hereby approves the revision of the Senior Affordable Housing lease to maintain a 12-month initial lease term, with subsequent automatic renewal on a month- to-month basis, effective January 1, 2026, for all current and future tenants. 2. The Board hereby approves the implementation of a Tenant Referral Incentive Program as outlined in the Resolution effective immediately. 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________________, seconded by _________________________, and passed on a ______________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 1st day of October 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 40/40