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Home My WebLink AboutCommunity Development Agency - CDA-Packet-09-03-2025 Supporting Documents - 09/03/2025 OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN September 3, 2025 | 11:00 am Commissioners may participate in the meeting by interactive technology. 1.Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. August 6, 2025 Regular Meeting Minutes B. July 2025 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports Housing and Development Workforce Support and Digital Equity (did not meet) Business Development C. ‘On the Map’ Report D. Board Member Updates 5. Regular Business A. Community Growth Partnership Grant: Perham Housing Study 6. Discussion and Communications A. Placer.ai Report Review B. Empowered Worker Program Analysis C. Project Updates: a. Pinewood Estates, Pelican Rapids b. Westridge Mall, Fergus Falls D. Other Communications E. Upcoming Meeting: a. Wednesday, October 1 at 11:00 am, Otter Tail Lake Room, Government Services Center with HRA Board meeting beginning at 12:45 pm 7. Adjourn 1/39 2/39 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 August 6, 2025 Call to Order The Otter Tail County Community Development Agency convened at 11:00am, August 6, 2025. Dave Schornack, CDA Board Chair, led the meeting. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Betsy Roder x Heidi Samuelson x Bob Schempp Jr. x Dave Schornack x Sean Sullivan x Staff: Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Julie Bakken, HRA Accountant x Paula Grunewald, Administrative Assistant x Aisling Cox, CDA Intern x Approval of Agenda Amy Baldwin, CDA Director noted in the packets that the CDA Commissioners received, the Agenda stated the Approval of Consent Agenda was July 2, 2025 Regular Meeting Minutes but it should have been July 3, 2025 Regular Meeting Minutes. Approval of Agenda motion was made by Sean Sullivan, second by Dena Johnson, and unanimously carried to approve as presented. Approval of Consent Agenda Motion by Kurt Mortenson, second by Val Martin to approve the Consent Agenda. Motion passed unanimously. CDA Commissioner, Val Martin asked about the Bongards $204,000 transfer. Amy Baldwin, CDA Director explained that it was Industrial Conduit Revenue Bond application fee. Reports and Presentations A. Director’s Report Amy Baldwin, CDA Director highlighted:  There will be a Neighborhood Party and Ice Cream Social at Pinewood Estates on August 19, from 5-7pm. The notice was placed in utility bills, direct outreach and flyers distributed in Pelican Rapids. Communication has also been printed with Spanish translation.  Referrals to the Empowered Worker Program are being accepted and they can be a direct referral. The Navigator is doing employer outreach. 3/39 OTTERTAIL COUNTY -MINNESOTA  A Workforce Convening was held in June with 52 people attending virtually.  11 applications are in process for family care licenses. A press release for the Ottertail project groundbreaking was distributed to local media.  The quarterly business development newsletter was distributed with highlights on the LOIS listing platform.  Staff attended both county fairs with handouts for housing and business development.  Recent Communication Metrics and website metrics were reviewed.  GMNP 2025 Legislative Session Wrap-Up was included in the board packet as information. Commissioner Dave Schornack asked on the progress in Ottertail for childcare. Amy Baldwin, CDA Director replied that the Ottertail Childcare is under construction and should be completed this year. The Otter Tail Community Center is separate and will not be completed until next year. An update on the status of childcare pods in New York Mills and Perham was provided. B. Committee Reports Housing Growth and Investment  Reviewed housing starts progress in the first half of 2025.  We have received more Down Payment Assistance Applications in 2025 than we did by this time last year. Workforce Support and Digital Equity  An analysis on return of investment on the impact of the Empowered Worker Program is being created.  A Workforce Summit will be held in November. C. On The Map Report Erik Osberg, Rural Rebound Initiative Coordinator stated that “On the Map” is part of a bigger picture. He discussed the mission, vision and values and the “how” to achieve by goals, strategies and tactics. He stated the Metrics report from January 1 through June 30, 2025 shows our social audience has grown by 18%, social reach is up 36%, social engagements are up 59%, and website sessions are up 35%. He showed examples of high performing content and discussed OTLCA’s biggest investment is in the Gopher Sports Partnership. Significant website traffic is coming from the Minneapolis/St. Paul area. D. Board Member Updates Jeff Ackerson stated that we have a nice partnership with the 3 daycare duplexes in Ottertail city. Regular Business Items A. Resolution Approving Special Benefit Levy and Requesting a General Levy Appropriation for Taxes Payable 2026. Amy Baldwin, CDA Director recommended to maintain the same requested amounts as the 2025 budget - $644,287 Special Benefit Levy (Fund 23-705) and $200,000 General Levy (Fund 23-706). The Special Benefit Levy can be utilized for operations and qualifying projects under the HRA statues in areas excluding Fergus Falls and Perham. The General Levy can be used county wide, for broad economic development use. Staff will work on a report regarding fund balances and obligated funds. Motion by Dena Johnson, second by Jeff Ackerson to approve the request for a Special Benefit Levy (Fund 23-705) in the amount of $644,287 and the General Levy Fund in the amount of $200,000. Motion passed unanimously. 4/39 B. Community Growth Partnership Grant: Henning Housing Study Amy Baldwin, CDA Director stated that the City of Henning is requesting $5,000, to support a housing study to be completed in collaboration with the Henning Economic Development Authority (EDA). The City and EDA have committed funds for the balance of study cost. Plans are to complete the study early next year. Motion by Val Martin, second by Kurt Mortenson to approve the grant request of $5,000 and direct staff to prepare the necessary agreement with the City of Henning. Motion passed unanimously. CDA President, Dave Schornack left the room due to a conflict of interest with the following agenda item; CDA Vice Chair, Jeff Ackerson took over the meeting. C. Multi-Family New Construction Loan Application: Grow Perham Amy Baldwin, CDA Director stated Grow Perham has requested a $100,000 loan through CDA’s Multi-family New Construction Loan Program to support the construction of 24 units of affordable housing at a total development cost of approximately $3,600,000. This development is in a Tax Increment Financing District (TIF) which indicates that some of the units will be income restricted for the term of the TIF note. There is a need for workforce housing in Perham and projected rents are well below the requirements for the loan program. Terms are: $100,000 loan, 0% interest, 15-year payment term, payments to begin 12 months after Grow Perham receives the Certificate of Occupancy from the City of Perham and rents will remain at or below the requirement of the program for the 15-year term of the loan or until the loan is paid off with no prepayment penalty. Motion by Sean Sullivan, second by Dena Johnson to approve the $100,000 loan through the Multi- Family New Construction Loan Program. Motion passed unanimously. CDA President, Dave Schornack returned to the meeting and resumed his role as Board Chair. 6. Discussion and Communications A. Project Updates a. Pinewood Estates, Pelican Rapids There have been inquiries on the homes in Pinewood Estates, and one is moving forward as a first-time home buyer with a local lender. Construction remains slightly ahead of schedule. Other updates:  The Lincoln in Battle Lake is now pre-leasing with occupancy anticipated in November 2025.  North Fields of Dalton has two open 2BR units and a waiting list for 1BR. b. Westridge Mall, Fergus Falls Otter Tail County did not close on the purchase of the Westridge Mall. There continues to be progress with the adjoining businesses becoming fully independent from the primary mall structure. B. Other Communications This will be the last meeting for CDA intern, Aisling Cox as she will be going back to college soon. 5/39 C. Upcoming meeting: Wednesday, September 3, 2025 at 11:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting at 12:45am. Meeting Adjourned 6/39 Pct 18 Accounts 3:54:23PM Achristoph 07/2025 07/2025Cash 23 COMMUNITY DEVELOPMENT AUTHORITY 07/2025 Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 6140 PER DIEM 11,190.00 7810.00 810.00 6240 PUBLISHING & ADVERTISING 9,000.00 00.00 0.00 6241 MEMBERSHIP DUES 5,000.00 00.00 0.00 6242 REGISTRATION FEES 1,950.00 350.00 50.00 6266 AUDIT COST 2,500.00 00.00 0.00 6290 CONTRACTED SERVICES.202,667.29 42147,332.71 147,332.71 6330 MILEAGE 2,780.20 7219.80 219.80 6331 TRAVEL EXPENSES 7,000.00 00.00 0.00 6333 MEETING/EVENT COSTS 127.00 0127.00 127.00 6355 LIABILITY INSURANCE 3,000.00 00.00 0.00 6822 COMMUNITY GROWTH PARTNERSHIP GRANT 190,000.00 510,000.00 10,000.00 6828 SITE DEVELOPMENT (TIF)49,540.00 1460.00 460.00 6829 IMPACT FUND EXPENSES 967,282.38 19232,717.62 232,717.62 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 6240 PUBLISHING & ADVERTISING 1,000.00 00.00 0.00 6290 CONTRACTED SERVICES 3,550.00 11823,550.00 23,550.00 6822 COMMUNITY GROWTH PARTNERSHIP GRANT 100,000.00 00.00 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 6825 DOWN PAYMENT ASSISTANCE 24,000.00 00.00 0.00 6830 HOUSING REHABILITATION 40,000.00 00.00 0.00 ...391,717.13 21391,717.13 1,451,782.87 ECONOMIC DEVELOPMENT/TOURISM 391,717.13 21391,717.13 1,451,782.871,843,500.00 ...23,550.00 1923,550.00 97,450.00 SPECIAL ALLOCATION HOUSING PROGRAM 0.00 00.00 64,000.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 23,550.00 1323,550.00 161,450.00185,000.00 COMMUNITY DEVELOPMENT AUTHORITY 2,028,500.00 415,267.13 20415,267.13 1,613,232.87 20 415,267.13 415,267.13 2,028,500.00 1,613,232.87 Page 2 Report For: ToReport Basis: FUND Percent of Year: Actual For Account Description Actual For BDGT - ACT Difference07/2025 - 07/2025 - TOTAL TOTAL - TOTAL TOTAL TOTAL TOTAL Final Totals 8/1/2025 8 EXPENDITURE GUIDELINE - YTD SUMMARY 12,000.00 9,000.00 5,000.00 2,000.00 2,500.00 350,000.00 3,000.00 7,000.00 0.00 3,000.00 200,000.00 50,000.00 1,200,000.00 1,000.00 20,000.00 100,000.00 24,000.00 40,000.00 1,843,500.00 121,000.00 64,000.00 2025 BUDGET Otter Tail County Auditor7/39 PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 6,060.00 5012,000 5,940.00Per Diem 810.00 COM 2/11/2025 90.00 306831 1/13/25 CDA - PER DIEM COM 2/11/2025 90.00 306832 1/13/25 CDA - PER DIEM COM 2/11/2025 90.00 306836 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306836 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 306833 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 192410 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 192410 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306832 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306833 1/21/25 CDA - PER DIEM COM 2/25/2025 90.00 306870 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306871 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 192633 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 192635 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306873 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306872 2/5/25 CDA - PER DIEM MVC 3/19/2025 90.00 188191 6/11/24 VOID WARRANT NUMBER 188191 MVC 3/19/2025 90.00 188191 6/18/24 VOID WARRANT NUMBER 188191 MVC 3/19/2025 90.00 187028 3/11/24 VOID WARRANT NUMBER 187028 MVC 3/19/2025 90.00 187028 4/16/24 VOID WARRANT NUMBER 187028 MVC 3/19/2025 90.00 187028 4/8/24 VOID WARRANT NUMBER 187028 MVC 3/19/2025 90.00 187488 5/13/24 VOID WARRANT NUMBER 187488 MVC 3/19/2025 90.00 187488 5/20/24 VOID WARRANT NUMBER 187488 AUD 3/21/2025 90.00 306934 5/20/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 4/8/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 6/11/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 6/18/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 3/11/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 5/13/24 CDA- PER DIEM AUD 3/21/2025 90.00 306934 4/16/24 CDA- PER DIEM COM 3/25/2025 90.00 306938 3/5/25 CDA - PER DIEM COM 3/25/2025 90.00 306940 2/10/25 CDA - PER DIEM COM 3/25/2025 90.00 193137 3/5/25 CDA - PER DIEM COM 3/25/2025 90.00 306938 2/20/25 CDA - PER DIEM COM 3/25/2025 90.00 306936 2/26/25 CDA - PER DIEM COM 3/25/2025 90.00 306939 3/5/25 CDA - PER DIEM Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 - - - - - - - 8/1/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor8/39 EAt PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems COM 3/25/2025 90.00 193135 3/5/25 CDA - PER DIEM COM 3/25/2025 90.00 306937 2/10/25 CDA - PER DIEM COM 3/25/2025 90.00 306940 3/5/25 CDA - PER DIEM COM 3/25/2025 90.00 306936 2/10/25 CDA - PER DIEM COM 3/25/2025 90.00 193135 2/20/25 CDA - PER DIEM COM 3/25/2025 90.00 306940 2/26/25 CDA - PER DIEM COM 3/25/2025 90.00 306937 2/26/25 CDA - PER DIEM COM 4/22/2025 90.00 193650 3/24/25 CDA - PER DIEM COM 4/22/2025 90.00 306952 3/10/25 CDA - PER DIEM COM 4/22/2025 90.00 193652 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306950 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306952 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 193650 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 193652 3/10/25 CDA - PER DIEM COM 4/22/2025 90.00 306953 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306951 4/2/25 CDA - PER DIEM COM 5/20/2025 90.00 194198 5/7/25 CDA - PER DIEM COM 5/20/2025 90.00 306961 5/7/25 CDA - PER DIEM COM 5/20/2025 90.00 306963 5/7/25 CDA - PER DIEM COM 5/20/2025 90.00 306964 5/7/25 CDA - PER DIEM COM 5/20/2025 90.00 194197 4/17/25 CDA - PER DIEM COM 5/20/2025 90.00 194198 4/15/25 CDA - PER DIEM COM 5/20/2025 90.00 306960 4/14/25 CDA - PER DIEM COM 5/20/2025 90.00 306963 4/15/25 CDA - PER DIEM COM 5/20/2025 90.00 306964 4/14/25 CDA - PER DIEM COM 5/20/2025 90.00 306959 4/14/25 CDA - PER DIEM COM 5/20/2025 90.00 194197 5/7/25 CDA - PER DIEM COM 5/20/2025 90.00 306961 5/7/25 CDA - PER DIEM COM 6/24/2025 90.00 307088 5/25/25 CDA - PER DIEM COM 6/24/2025 90.00 194791 6/4/25 CDA - PER DIEM COM 6/24/2025 90.00 307086 6/4/25 CDA - PER DIEM COM 6/24/2025 90.00 307089 6/4/25 CDA - PER DIEM COM 6/24/2025 90.00 307085 6/4/25 CDA - PER DIEM COM 6/24/2025 90.00 307086 5/15/25 CDA - PER DIEM COM 6/24/2025 90.00 194791 5/15/25 CDA - PER DIEM COM 6/24/2025 90.00 194792 5/25/25 CDA - PER DIEM COM 7/22/2025 90.00 307112 6/23/25 CDA - PER DIEM COM 7/22/2025 90.00 195304 7/2/25 CDA - PER DIEM COM 7/22/2025 90.00 307116 7/2/25 CDA - PER DIEM Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 8/1/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor9/39 EAt R-023674-000-14 PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems COM 7/22/2025 90.00 307114 7/2/25 CDA - PER DIEM COM 7/22/2025 90.00 307113 7/2/25 CDA - PER DIEM COM 7/22/2025 90.00 307117 6/23/25 CDA - PER DIEM COM 7/22/2025 90.00 195304 6/17/25 CDA - PER DIEM COM 7/22/2025 90.00 307116 6/17/25 CDA - PER DIEM COM 7/22/2025 90.00 307117 7/2/25 CDA - PER DIEM 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 785.00 845,000 4,215.00Membership Dues 0.00 COM 1/14/2025 565.00 191873 2025-13109 2025 MEMBERSHIP DUES COM 2/11/2025 500.00 192364 12868-25 2025 MAPCED DUES COM 2/11/2025 125.00 192364 12654-25 2025 MAPCED DUES COM 2/25/2025 525.00 192579 12258 2025 DUES COM 4/8/2025 2,500.00 193340 1453 2025 EDA MEMBERSHIP 23-705-000-0000-6242 1,080.00 462,000 920.00Registration Fees 50.00 COM 1/28/2025 395.00 192054 788 ACCT 13109 2025 CONFERENCE COM 2/11/2025 475.00 192316 2/11/25 2025 MN PUBLIC FINANCE SEMINAR COM 7/8/2025 50.00 194942 6/6/25 2025 DISTRICT 4 SPRING MEETING 23-705-000-0000-6266 1,676.00 332,500 824.00Audit Cost 0.00 COM 6/10/2025 824.00 194475 72595 AUDIT SERVICES 7/17/24-4/22/25 23-705-000-0000-6290 201,057.29 43350,000 148,942.71Contracted Services.147,332.71 COM 1/28/2025 1,000.00 192178 GRANT PROGRAM MGMT NOV 2024 COM 4/8/2025 610.00 193324 100659 ECONOMIC DEVELOPMENT CONSULT J/E 7/31/2025 147,332.716 MO CONTRACT SERVICES TO CDA 23-705-000-0000-6330 993.10 673,000 2,006.90Mileage219.80 COM 2/11/2025 26.60 306832 1/13/25 CDA - MILEAGE COM 2/11/2025 56.00 192410 1/21/25 CDA - MILEAGE COM 2/11/2025 56.00 306836 1/21/25 CDA - MILEAGE COM 2/11/2025 56.00 306836 1/8/25 CDA - MILEAGE COM 2/11/2025 28.00 306833 1/21/25 CDA - MILEAGE COM 2/11/2025 26.60 306832 1/21/25 CDA - MILEAGE COM 2/25/2025 28.00 306871 2/5/25 CDA - MILEAGE COM 2/25/2025 56.00 192633 2/5/25 CDA - MILEAGE COM 2/25/2025 56.00 306873 2/5/25 CDA - MILEAGE COM 2/25/2025 53.20 192635 2/5/25 CDA - MILEAGE COM 2/25/2025 259.00 192634 2/7/25 MILEAGE - FINANCE SEMINAR COM 2/25/2025 26.60 306870 2/5/25 CDA - MILEAGE MVC 3/19/2025 25.46 187488 5/20/24 VOID WARRANT NUMBER 187488 MVC 3/19/2025 25.46 188191 6/18/24 VOID WARRANT NUMBER 188191 MVC 3/19/2025 25.46 187028 4/16/24 VOID WARRANT NUMBER 187028 Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 - - - 8/1/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor10/39 EAt PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems AUD 3/21/2025 25.46 306934 6/18/24 CDA- MILEAGE AUD 3/21/2025 25.46 306934 5/20/24 CDA- MILEAGE AUD 3/21/2025 25.46 306934 4/16/24 CDA- MILEAGE COM 3/25/2025 28.00 306938 3/5/25 CDA - MILEAGE COM 3/25/2025 56.00 193135 2/20/25 CDA - MILEAGE COM 3/25/2025 56.00 306940 3/5/25 CDA - MILEAGE COM 3/25/2025 53.20 193137 3/5/25 CDA - MILEAGE COM 3/25/2025 56.00 193135 3/5/25 CDA - MILEAGE COM 4/8/2025 93.10 193297 3/13/25 MILEAGE - MEETINGS COM 4/22/2025 56.00 193650 4/2/25 CDA - MILEAGE COM 4/22/2025 26.60 306950 4/2/25 CDA - MILEAGE COM 4/22/2025 56.00 306953 4/2/25 CDA - MILEAGE COM 4/22/2025 53.20 193652 4/2/25 CDA - MILEAGE COM 4/22/2025 53.20 193652 3/10/25 CDA - MILEAGE COM 4/22/2025 56.00 193650 3/24/25 CDA - MILEAGE COM 5/20/2025 53.20 194198 5/7/25 CDA - MILEAGE COM 5/20/2025 56.00 194197 5/7/25 CDA - MILEAGE COM 5/20/2025 56.00 306964 4/14/25 CDA - MILEAGE COM 5/20/2025 28.00 306961 5/7/25 CDA - MILEAGE COM 5/20/2025 56.00 306964 4/14/25 CDA - MILEAGE COM 6/24/2025 56.00 307089 6/4/25 CDA - MILEAGE COM 6/24/2025 26.60 307085 6/4/25 CDA - MILEAGE COM 6/24/2025 28.00 307086 6/4/25 CDA - MILEAGE COM 6/24/2025 56.00 194791 6/4/25 CDA - MILEAGE COM 7/22/2025 26.60 307113 7/2/25 CDA - MILEAGE COM 7/22/2025 28.00 307114 7/2/25 CDA - MILEAGE COM 7/22/2025 56.00 307117 6/23/25 CDA - MILEAGE COM 7/22/2025 53.20 195304 7/2/25 CDA - MILEAGE COM 7/22/2025 56.00 307117 7/2/25 CDA - MILEAGE 23-705-000-0000-6331 5,885.22 167,000 1,114.78Travel Expenses 0.00 AUD 1/24/2025 312.68 192005 1/24/25 AB - LODGING/MEAL AUD 2/21/2025 342.78 192481 2/21/25 AB - LODGING COM 2/25/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/25 COM 2/25/2025 459.32 192634 2/7/25 LODGING - FINANCE SEMINAR MVC 4/11/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/2025 23-705-000-0000-6333 1,493.25 001,493.25Meeting/Event Costs 127.00 MVC 4/11/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/2025 COM 4/22/2025 68.25 193555 4/2/25 MEALS FOR BOARD MTG 4/2/25 COM 6/10/2025 95.25 194406 5/7/25 MEALS FOR BOARD MTG 5/7/25 Page 5 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 - - 8/1/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor11/39 EAt PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems COM 6/24/2025 71.75 194669 1/21/25 MEALS FOR BOARD MEETING COM 6/24/2025 905.50 194816 OTCSUMIT HOUSING SUMMIT EVENT 2025 COM 6/24/2025 71.75 194669 3/5/25 MEALS FOR BOARD MEETING COM 6/24/2025 82.00 194669 6/4/25 MEALS FOR BOARD MEETING COM 7/22/2025 82.00 195204 7/2/25 MEALS FOR BOARD MTG 7/2/25 COM 7/29/2025 45.00 195404 1150 ACCT 13109 NETWORKING REG 23-705-000-0000-6355 127.00 1043,000 3,127.00Liability Insurance 0.00 COM 1/28/2025 3,127.00 192102 20476R ACCT 7639 PC RENEWAL 23-705-000-0000-6369 270,617.40 00270,617.40Miscellaneous Charges 0.00 J/E 1/11/2025 204,000.00WIRE TRANSFER BONGARDS COM 4/22/2025 15,377.40 193620 2025-02 SHARE OF EVS & CHARGERS J/E 4/29/2025 51,240.00APPLICATION ALLOCATION TO MMB 23-705-000-0000-6822 190,000.00 5200,000 10,000.00Community Growth Partnership Grant 10,000.00 AUD 7/3/2025 10,000.00 307091 2025-02 CDA GRANT REIMBURSEMENT 23-705-000-7001-6828 7,806.74 8450,000 42,193.26Site Development (TIF)460.00 COM 1/14/2025 520.00 191854 1/3/25 FINAL PLAT OF PINEWOOD ESTATES COM 1/14/2025 367.00 191887 4358 24-10428 PINEWOOD ESTATES COM 2/11/2025 1,677.47 192307 22331 ACCT 1156 CONTAMINATED HAULING COM 2/11/2025 23,275.00 192315 36745 HAUL CONTAMINATED FILL COM 2/11/2025 5,580.39 192307 22256 ACCT 1156 CONTAMINATED HAULING AUD 2/21/2025 56.00 192480 2/21/25 RECORDING FEE - PINEWOOD EST COM 2/25/2025 9,331.40 192525 B417550 PINEWOOD ESTATES - SERVICES COM 3/11/2025 696.00 192836 5181 24-10428 PINEWOOD ESTATES COM 6/24/2025 230.00 194699 6/3/25 PINEWOOD MOWING COM 7/22/2025 460.00 195229 6/17 & 7/1 PINEWOOD MOWING JUN 2025 23-705-000-7001-6829 593,021.47 511,200,000 606,978.53Impact Fund Expenses 232,717.62 COM 4/8/2025 550.00 193353 3/26/25 APPRAISAL FOR PINEWOOD ESTATES COM 4/8/2025 425.00 193413 E0313 APPRAISAL FOR PINEWOOD ESTATES AUD 4/25/2025 139.99 193703 4/25/25 AB - CONSTRUCTION CONTRACTS AUD 5/2/2025 199,378.62 193745 5/2/25 PINEWOOD ESTATES DRAW #1 AUD 6/13/2025 161,941.30 194570 6/13/25 PINEWOOD ESTATES DRAW #2 AUD 6/20/2025 11,826.00 194607 5/22/25 GAS LINE INSTALLS FOR PINEWOOD AUD 7/31/2025 232,717.62 195505 7/31/25 PINEWOOD ESTATES DRAW #3 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 ...60391,717.13 1,098,372.831,843,500.00 745,127.17 ECONOMIC DEVELOPMENT/TOURISM 60391,717.13 1,098,372.831,843,500.00 745,127.17 Page 6 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 - - PROGRAM DEPT 8/1/2025 000 705 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor12/39 EAt R-023674-000-16 R-023674-000-17 R-023674-000-18 R-023674-000-19 R-023674-000-20 BB:ARUC2024-01 PctReportCode1 4:04:44PM Achristoph 01/2025 07/2025Cash 58% 07/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23-706-000-0000-6290 7,550.00 13820,000 27,550.00Contracted Services 23,550.00 COM 3/11/2025 1,000.00 192915 GRANT PROGRAM MGMT JAN 2025 COM 4/8/2025 1,000.00 193438 GRANT PROGRAM MGMT FEB 2025 COM 6/10/2025 1,000.00 194551 GRANT PROGRAM MGMT MAR 2025 COM 6/24/2025 1,000.00 194841 GRANT PROGRAM MGMT MAY 2025 COM 7/8/2025 22,550.00 194979 130436 ACCT OTTCOU MALL ASSMNTS COM 7/8/2025 1,000.00 195082 GRANT PROGAM MGMT MAY 2025 23-706-000-0000-6369 18.00 0018.00Miscellaneous Charges 0.00 AUD 4/25/2025 18.00 193703 4/25/25 AB - TRAIL GRANT SUBSCRIPTION 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 18,750.00 2224,000 5,250.00Down Payment Assistance 0.00 AUD 1/24/2025 5,250.00 192003 BB-2025-01 DOWN PAYMENT ASSIST - KILLIAN 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 23-706-807-0000-6832 494,954.00 00494,954.00Loan Assistance Program 0.00 AUD 1/24/2025 494,954.00 192000 LOAN FOR THE LINCOLN PROJECT ...2323,550.00 27,568.00121,000.00 93,432.00 SPECIAL ALLOCATION HOUSING PROGRAM 782500,204.0064,000.00 436,204.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 28523,550.00 527,772.00185,000.00 342,772.00 COMMUNITY DEVELOPMENT AUTHORITY 80415,267.13 1,626,144.832,028,500.00 402,355.17 80415,267.13 1,626,144.832,028,500.00 402,355.17 Page 7 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 07/2025 - - PROGRAM - PROGRAM - DEPT - FUND Final Totals 21 Accounts 8/1/2025 000 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor13/39 EAt DATE: August 27, 2025 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build:  Pinewood Estates Neighborhood Party and Ice Cream Social was held August 19 and had a great turnout of approximately 50 people. Pelican Rapids elected officials, community members, and interested buyers toured the homes and had questions for staff and our realtor partner.  August Housing Convening was attended virtually by 29 people from various housing partner organizations. Topics of discussion included community impacts of housing and rehabilitation presented by Ben Winchester, Otter Tail County Housing Finance Programs for rehab projects, and an update on Pinewood Estates. Workforce Support Strategy / OTC Works:  The Empowered Worker Program has received 111 referrals to date. 38 participants are actively engaged. 8 participants are enrolled in M State programs and started the fall semester on August 25. (see attached monthly report).  The next round of Drive for 5 Grant funding for fiscal years 2026-2027 was released and we will be working on an application to be submitted early October.  Workforce Summit is scheduled for Thursday, November 20 at M State-Fergus Falls. Save the date information will be shared following a planning meeting with M State and MAHUBE- OTWA partners. Child Care:  The Ottertail Family Center child care project was featured in a WDAY news story: Ottertail investing in child care and community center Miscellaneous:  Quarterly community development newsletter was distributed to more than 540 recipients with highlights on the MN Line Extension Connection broadband program, the Battle Lake Lincoln apartment leasing opportunities, Phelps Mill Park improvements, and the Pinewood Estates Neighborhood Party: https://members.ottertaillakescountry.com/ap/EmailViewer/pGyw1J6L Attachments:  Empowered Worker Program Report 14/39 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov CDA Workforce Committee Update Empowered Worker Program Report Date: August 19, 2025 Summary: Program referrals are accepted from the following: • Otter Tail County social workers, case workers, eligibility representatives, & probation agents. • General Public. Needs to meet at least one of the following eligibility requirements: o Housing instability o Under 200% Federal Poverty Guideline o Criminal Record o Limited English Proficiency • Employer Workforce Support (Healthcare, Trades, Manufacturing) Demographic Breakdown: • Gender: 41% Female (45 cases): 59% Male (66 cases) • Age: Most cases were between the ages of 29-33, with the total age range of 18-69 Drive for Five Expenditures Summary (July 1, 2024, to Aug 10, 2025) Direct Services Direct Customer Training Support Services Outreach Placement / Retention TOTAL D45 Budget $106,000 $79,200 $39,340 $460 $25,000 $250,000 Remaining Funds $41,039 $40,072 $21,096 $80 $25,000 $127,288 111 referrals received to date Active Participants on case load: 38 15/39 'a: :::, 0 () ~ <t a: ~ a: "' "' I I REFERRAL SOURCE I I I REFERRAL SOURCE I ■ ■ ■ ■ ■ Navigating the Road Ahead Expenditures Summary (July 1, 2024, to Aug 10, 2025) Direct Services Direct Customer Training Support Services Outreach Placement / Retention TOTAL NTRA Expended - $8,333 $8,599 - - $16,932 Barriers reported during referral and intake process: Barrier to Employment and/or Training Participant Count Percentage Has a criminal Record 86 77% Income at or below 200% FPG 88 79% Unstable Housing 51 46% Has a disability 25 23% Limited English proficiency 3 3% Credentials of Participant Consideration (Past and Current): • Commercial Driver’s License (CDL) • Boiler Operator License • Certified Nursing Assistant (CNA) • Registered Nurse (RN) • IT Cybersecurity • Licensed Addiction & Dependency Counselor (LADC) • Peer Recovery Specialist • Manicurist • Construction Management • Diesel Mechanic • Emergency Medical Technician (EMT) • Machine Tool Technician • Elementary Education Empowered Worker Case Story: A referral was received from Human Services, Behavioral Health (Drug Court) in January of 2025. The referred, Noah, has a criminal background, was missing identification documentation (which he has since received), was sober for 90 days, and wanted to make more of himself. He lives in Richville with his brother and does have a driver’s license and vehicle. His goal was to become a Foreman at the construction company he works at. To accomplish this, he knew he would have to obtain his GED before enrolling at M State for Construction Management. Noah completed his GED on 7/31/25 and is enrolled and accepted at M State to start the 2-year Construction Management program in Moorhead next week. Noah continues to work at the construction company and is motivated to reach his goals. This credential will allow him to advance to the career and lifestyle he desires. (GED Graduation) 16/39 HA TS OFF TO THE GRADUATE! NOAH HEDSTROM LAKES AREA ADULT EDUCATION 2025 Housing Growth & Development Committee Meeting Notes Date/Time: August 18 @ 1:00pm Committee members: Dena Johnson (in person), Dave Schornack (virtual), Jeff Ackerson (virtual) Outline of key actions discussed: 1. Review of Community Growth Partnership Grant application from Perham a. The City of Perham applied for $5,000 to do a housing study b. Maxfield is the firm they decided to go with and the study will include a deeper data and demographic review c. Cost of the study will be split between the City, EDA, HRA, Otter Tail Power and the Community Growth Partnership award d. Committee was supportive of the application and recommended approval to the full CDA board 2. Discuss abatement request for Hammers project in Perham a. Have not received a formal application from Hammers for this abatement request regarding the construction of approximately 10 rental twin homes 3. Pinewood Estates Update a. Neighborhood party and ice cream social on August 19 to invite community members and interested buyers to see the neighborhood and homes b. Signed a purchase agreement on Friday, August 15 for the first home c. Promotion of the homes and lots for sale continues d. Construction is on schedule and anticipate completion of the three homes in late fall Next meeting: Monday, September 8 @ 1pm 17/39 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Business Development Committee Meeting Notes Date/Time: August 21 @ 1pm Committee members: Heidi Samuelson (virtual), Val Martin (virtual) Outline of key actions discussed: 1. Update on Paid Leave Grant funding a. Award announcements pushed out to September b. Invite Paid Leave staff to present for upcoming Workforce Convening in September c. Staff will develop a communication plan and technical assistance program contingent on funding awards 2. Discuss outreach events/opportunities a. Manufacturing Month i. Collaborating with Elevate to offer 2-4 manufacturer tours across the county in October. Chambers of Commerce and Tri-State Manufacturers Association will help promote the tours. ii. We will still do a board proclamation and marketing communication too. b. Lender Convening i. Staff met with Greg Wagner at WCI and discussed the current lending environment. Updates were there seems to be a contracting lending environment so banks are looking to mitigate risk, so WCI lending has been busy to fill the gap. ii. Discussed hosting a Lender Convening in February to align with staff capacity and share new information before the spring. 3. Update on succession planning resources a. Discussed resources shared during a recent DEED monthly small business call including a stages checklist, U of MN Extension research report, and what’s worked for other communities to do business outreach. Next meeting: September 18 at 1pm 18/39 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION September 3, 2025 BOARD MEETING DATE AGENDA ITEM #5A Amy Baldwin 08/27/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Perham PROPOSED REQUEST/JUSTIFICATION An application has been submitted to the CDA’s Community Growth Partnership Grant Program from the City of Perham. Following is a summary of the application; attached is the application and housing study proposal. The City Council resolution authorizing application will be provided  City of Perham – Housing Study o Project overview: The City is requesting funds to support a housing study to be completed in collaboration with the Perham Economic Development Authority. Work would initiate in August and be complete by early next year. o Requested Grant Amount: $5,000 is requested; the balance of the study will be funded by:  Perham HRA: $4,500  Perham EDA: $4,500  Otter Tail Power Co: $5,000 Planning work such as a housing study is a permitted use of the funds through the program. The Housing and Development Committee reviewed this request at its August 18 meeting and recommends approval. Staff also recommends approval. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: EXECUTIVE DIRECTOR DATE: Amy Baldwin 08/27/2025 ATTACHMENT LIST: a. Application b. Proposal FINANCIAL IMPLICATIONS: N/A BUDGETED: YES NO FUNDING: Community Growth Partnership Program Funds (23-706) 19/39 - D OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Project Type: Planning Activity Affordable Housing Redevelopment Commercial Rehabilitation Public Infrastructure Applicant City/Township: City/Township Address: Application Contact: Application Contact Email Address: Phone Number: Project Contact (if different): Project Contact Email Address: Phone Number: Authorized City/Township Official(s) for Execution of Contract (name and title): How much funding is being requested? $ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). 20/39 218-998-8730 ® □ □ COMMUNITY DEVELOPMENT AGENCY □ □ □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS 1. Describe the planning activity for which funds are being requested and how this planning work will advance the potential for an affordable housing or redevelopment project. Attach any work proposals from consultants and/or contractors who would be completing the planning activity. 2. Leverage: List all other funding sources and uses for the planning activity. Source of Funds Amount Committed Pending $ $ $ $ Total: $ Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: $ 21/39 218-998-8730 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Prepared for: City of Perham Perham, MN July 2025 A Proposal to Prepare a Comprehensive Housing Needs Analysis for the City of Perham, Minnesota 901 Twelve Oaks Center Drive Suite 922 Wayzata, MN 55391 612.338.0012 www.maxfieldresearch.com 22/39 Breaking Grou1d since 1983 (main) 612-338-0012 (fax) 612-904-7979 901 Twelve Oaks Center Drive, Suite 922, Wayzata, MN 55391 www.maxfieldresearch.com July 11, 2025 Mr. Nick Murdock EDA Director – City of Perham 125 Second Ave NE Perham, MN 56573 Mr. Murdock: Thank you for contacting Maxfield Research and Consulting for a proposal to prepare a Comprehensive Housing Needs Analysis for Perham, Minnesota. The study would examine demographic and economic trends along with current housing market conditions to determine the market potential for developing additional housing products in the City. We would provide detailed recommendations for the housing types identified as being needed in the short- and long-term, and recommendations would be provided on programs and incentives that could be initiated to attract various housing products. The work program for this housing market study is outlined on the following pages. The total fee for staff time would be $19,000, including out-of-pocket expenses (i.e. data purchases, etc.) and an elec- tronic version of the report. Travel costs are additional and would be billed at our direct costs. Costs are presented for each major component of the work program. Maxfield Research and Consulting would be able to deliver a draft report of the housing needs analysis in approximately 120 days. Along with the proposal is a statement of qualifications for our firm which provides a company back- ground and outlines our services and representative clients. We welcome the opportunity to work with you on this project. If you have questions, please contact me at (612) 802-5094 or email at jhollman@maxfieldresearch.com. If the proposal meets with your approval, please date and sign one copy and return it to our offices and we will schedule this work to be completed. Sincerely, MAXFIELD RESEARCH AND CONSULTING Joe Hollman Director of Research 23/39 Breaking Ground since 1983 (main) 612-338-0012 (fax) 612-904-7979 901 Twelve Oaks Center Drive, Suite 922, Wayzata, MN 55391 www.maxfieldresearch.com July 11, 2025 Mr. Nick Murdock EDA Director – City of Perham 125 Second Ave NE Perham, MN 56573 CONTRACT FOR PROFESSIONAL SERVICES Maxfield Research and Consulting proposes to provide market research and consulting services to the City of Perham, Minnesota (the “Client”) to prepare a Comprehensive Housing Needs Analysis. The market study will determine the market potential for developing different types of owned and rented housing in the City through 2035 based on an examination of demo- graphic and employment growth trends and current housing market conditions. Detailed rec- ommendations (number of units/lots; unit mix and sizes; prices/rents; housing features and amenities, etc.) for the housing types identified as needed in the short-term (2025 to 2030) and long-term (2031 to 2035) would be provided. DESCRIPTION AND BIOGRAPHY OF FIRM Maxfield Research and Consulting has 40 years of experience in assisting communities to deter- mine market conditions for planning and development efforts, providing demographic esti- mates and projections, and analyzing county and municipal commercial and residential real es- tate needs. Our thorough knowledge of market trends in the real estate industry allows us to support our clients with valuable information that affects planning and development. We are able to determine viable solutions to the issues that communities face. We are local, regional and national with work completed in over 40 states. Maxfield Research and Consulting provides market analysis services in the areas of general oc- cupancy market rate housing, affordable housing, student housing, senior housing, office, retail, hospitality, industrial, and financial institutions. Maxfield also has experience in organizing and conducting focus groups, preparing and administering on-line and mail surveys, holding public forums for large scale planning documents, and organizing and making presentations to city councils, planning commissions, and economic development authorities. A more detailed com- pany overview is located in the Appendix. 24/39 Breaking Ground since 1983 Mr. Nick Murdock July 11, 2025 City of Perham Page 4 MAXFIELD RESEARCH AND CONSULTING METHODOLOGY It is our understanding that the primary objective of this study is to provide a market-based analysis that will identify current and future housing needs in the community and help decision makers develop a greater understanding of the City’s housing market. Maxfield Research and Consulting will provide detailed recommendations and an action plan for housing development (both short-term and long-term) and recommend tools and policies that will assist implementa- tion. Our findings will provide a basis for community leaders, stakeholders, and decision-mak- ers to guide future efforts when addressing housing needs. The hallmark of Maxfield Research and Consulting’s approach to comprehensive housing stud- ies is a thoughtful, in-depth combination of primary and secondary research. Primary research includes surveys of existing housing properties, interviews with major employers, developers, builders, Realtors, property managers, city and government agency staff, and others familiar with housing issues and the local housing market. Secondary research includes data obtained from reliable published sources including the Census Bureau, ESRI (a national demographics firm), State demographic centers, and economic development agencies, among others. Published secondary data is always re- viewed carefully in light of other local factors revealed through primary re- search that may have an impact on the analysis. The result is a custom report that provides the Client with infor- mation that is timely and locally perti- nent. Our work approach will draw on our ex- perience and expertise in conducting housing studies on behalf of public enti- ties and private developers. Maxfield Research and Consulting rou- tinely completes over 100 housing studies annually and is a market leader on housing research and consulting in the Upper Midwest. Housing Stock Demographics Economic Analysis Demand & Gap Analysis Recommendations & Conclusions Policies & Implementation Comprehensive Housing Needs Analysis 25/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 5 MAXFIELD RESEARCH AND CONSULTING WHY MAXFIELD RESEARCH? We Know the Region •Benefit: Our past experience in Perham and throughout West Central Minnesota will allow us to work efficiently Housing Inventory •Benefit: Maxfield Research’s proprietary housing data includes detailed information on multifamily properties across the Upper Midwest Experience Counts •Benefit: Committed team of senior-level leaders; the team members dedicated to this project have over 60 years of experience Local Knowledge -National Experience •Benefit: Our work is grounded in local issues/reality and we can integrate best practices from elsewhere Relationships •Benefit: We have deep relationships with the development community; we understand their barriers and opportunities, we know what they want, and they will talk to us Full-Service Real Estate Advisory Firm •Benefit: We understand the connection between all real estate types and we advise both public-and private-sector clients Comprehensive Approach •Benefit: Data-driven analyses generate conclusions and recommendations based on market realities On the Ground Field Research •Benefit: Hands-on field work and interviews via telephone or in person combined with the analysis of Census and other data to gain the most information possible. Proven Methodologies & Results Oriented •Benefit: Our process for projecting housing demand has proven to be effective and we deliver action-oriented strategies 26/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 6 MAXFIELD RESEARCH AND CONSULTING KEY RESEARCH STAFF Mary Bujold, CRE, President of Maxfield Research and Consulting, will be principle-in-charge of the project and serve as a consultant for the rec- ommendations. Ms. Bujold has over 40 years of experience in housing market research and is regarded as a market expert in the field of resi- dential real estate. Ms. Bujold has been involved in numerous housing and commercial analyses for private developers and public agencies over the past several years. Mr. Joe Hollman, Director of Research, would be the principal analyst overseeing project execution, completing a portion of the data gathering, preparing conclusions and recommendations, and overseeing compila- tion of the report. Mr. Hollman was the project lead on several similar housing needs analyses, including studies for the Minnesota communities of Elbow Lake, Mora, Lake City, Montgomery, Red Wing, Pope County, and Hubbard County. Mr. Hollman is currently directing the completion of housing needs analyses for Douglas County, Minnesota and Dodge County, Minnesota. Mr. Max Perrault, GIS Technician/Associate, will be responsible for map- ping, compiling demographic and employment data, and gathering base market information. Mr. Perrault has assisted on several comprehensive housing needs analyses during his tenure with Maxfield Research and Consulting, including recent studies for Storm Lake, Iowa, the City of Bra- ham, Minnesota, and Anoka County, Minnesota. Mr. Perrault is currently providing mapping services for multiple market studies across the Upper Midwest and is working on a housing needs analysis for Forest County, Wisconsin. 27/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 7 MAXFIELD RESEARCH AND CONSULTING Consultant’s Name: Maxfield Research and Consulting Year Established: 1983 Type of Ownership: LLC Federal ID Number: 41-1463801 Employees: 8 Primary Contact: Ms. Mary Bujold President Maxfield Research and Consulting 901 Twelve Oaks Center Drive, Suite 922 Wayzata, MN 55391 (612) 904-7977 email: mbujold@maxfieldresearch.com www.maxfieldresearch.com SCOPE AND COST OF SERVICES – Comprehensive Housing Needs Analysis A. Project Kickoff 1. Meet with Client representatives and other stakeholders to review project goals and objectives. This report will require some assistance from the stakeholders; data re- quests and other project assistance will be discussed during this time. 2. Obtain information on past housing studies/planning documents, ordinances, or other research reports/publications with information pertinent to the assignment. Review these documents and identify information that is relevant to this analysis; identify how current conditions have changed. 3. Conduct a windshield assessment of the housing stock in the community. Maxfield Research & Consulting Team Members •Mary Bujold, President, 41 years experience •Joe Hollman, Director of Research, 28 years experience •Brian Smith, Senior Associate, 23 years experience •Rob Wilder, Senior Associate, 10 years experience •David Sajevic, Senior Associate, 15 years experience •Max Perrault, GIS Technician/Associate, 9 years experience •Jessica Van Voorhis, Associate, 10 years experience •Nathan Ross, Associate, 1 year experience 28/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 8 MAXFIELD RESEARCH AND CONSULTING B. Demographic Analysis 1. Define a primary housing draw area for the City of Perham. 2. Provide population and household growth trends and projections to 2035. 3. Examine demographic information on: a) Population age distribution b) Household incomes by age of householder c) Household tenure by age of householder d) Household incomes be tenure e) Household tenure by household size f) Household type g) Diversity/ethnicity/culture 4. Present information on mobility trends. 5. Discuss the implications of the findings on housing demand. C. Employment Trends 1. Examine local data on labor force and resident employment trends. 2. Examine local data on industry employment and wage trends. 3. Identify major employers. 4. Identify commuting patterns of area workers. 5. Project job growth to 2035. Analyze any business expansions/contractions and their effect on the local housing market. 6. Interview economic development specialists and major employers regarding the im- pact housing has on their ability to attract/retain workers. D. Housing Characteristics & Condition 1. Compile statistics on the age of the housing stock. 2. Compile residential building permit data to the most current available figures. Data to be provided by Client. If Client is unable to provide building permit information, then secondary data (i.e. Census Building Permit Survey) will be utilized if available. 3. Analyze U.S. Census (2010 and 2020) and American Community Survey (ACS) find- ings on housing units by structure type and tenure in the community. 4. Interview housing professionals and municipal staff regarding housing conditions, economic development trends, and other factors that affect the housing markets. E. For-Sale Housing Market Analysis 1. Provide data on detached single-family and multifamily (i.e. twin homes, townhomes, condominiums) housing resale values, and examine price distribution and average/median price of home resales. If available, data will be sourced from local Multiple Listing Service (MLS). If MLS data is not available, information will come from the City or County Assessor which may require Client assistance. 2. Analyze data on the inventory and list price of homes currently for sale. 3. Survey active and recently completed for-sale housing developments (detached single-family homes, townhomes, twin homes, etc.). 29/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 9 MAXFIELD RESEARCH AND CONSULTING 4. Analyze information on product types, lot sizes, home sizes, sale prices, and absorption (if available). 5. Identify the residential lot supply in the community and evaluate the impact on potential housing production. To the extent data is available, present information on vacant lots by year platted, subdivision, pricing, etc. Lot supply data to be provided by Client through GIS or Assessor parcel databases. 6. Identify pending for-sale housing developments and discuss the likely impact of these developments on the housing market. 7. Interview real estate professionals to assess the overall strength of the for-sale housing market, buyer profiles, desired housing types, price points, and unmet market niches. F. General Occupancy Rental Market Analysis 1. Provide a general overview of rental housing market conditions. 2. Survey larger (eight units or more) general occupancy rental housing projects, in- cluding subsidized, affordable, workforce/moderate income housing, and market rate properties. 3. Analyze data collected from the rental survey on year built, monthly rents, vacan- cies, and rents per square foot. 4. Map locations of the surveyed rental housing properties. 5. Inventory pending rental developments and evaluate their impact on the market. 6. Interview owners/managers of rental housing in the area to assess rental trends and the need for additional rental housing. 7. Identify appropriate rental rates and the target markets for new rental construction in the community. G. Senior Housing Market Analysis 1. Inventory existing senior housing properties, including subsidized, affordable, and market rate developments. Projects will include rental and for-sale active adult, in- dependent living, assisted living, and memory care facilities. 2. Provide information on year opened, number of units, and service level. 3. Map locations of the senior housing stock. 4. Inventory pending senior developments and evaluate their impact on the market. 5. Interview managers/sponsors of senior housing in the area to assess market trends and the potential need for additional senior housing. H. Housing Affordability 1. Provide income limits, maximum gross rents, fair market rents by household size. 2. Utilizing income guidelines, present maximum rents based on household size and Area Median Income. 3. Based on the average rents and median home resale values from the General Occu- pancy Rental Market Analysis and the For-Sale Housing Market Analysis sections, present information on income-qualified renter and owner households. 30/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 10 MAXFIELD RESEARCH AND CONSULTING 4. Identify the number of cost burdened households (i.e. households paying more than 30% of their income on housing) for renter and owner households. 5. Evaluate Housing Choice Voucher program utilization in the community. I. Conclusions and Recommendations 1. Calculate demand through 2035 for new general occupancy for-sale housing, general occupancy rental housing (subsidized, affordable, and market rate), active adult sen- ior housing (subsidized, affordable, and market rate), and service enhanced senior housing (independent living, assisted living, memory care). 2. Identify potential target markets for new for-sale, rental, and senior housing. 3. Identify potential housing gaps and opportunities in the community. 4. Based on residential lot supply and absorption trends, discuss whether additional lots should be platted to meet projected demand. 5. Suggest appropriate development concepts in the short-term (developments needed by 2030) and longer-term (2031 to 2035), including number of units, unit mix, sale prices or monthly rents, and in-unit features and common area amenities. 6. Prioritize housing needs and action steps to implement recommendations. 7. Discuss the potential need for public/private partnerships to achieve housing devel- opment goals and support economic development. 8. Review current programs offered in the community (data to be provided by Client). 9. Discuss other potential housing programs and resources that may be administered to help achieve housing goals. 10. Provide recommendations on other challenges and opportunities that relate to the existing housing stock and housing development. J. Meetings and Client Contact 1. One kick-off meeting with Client (in person or via teleconference). 2. Review of the Draft analysis (via teleconference) that would address report findings. 3. One formal presentation (in person or teleconference) to governing body. 4. Report Preparation. MAPPING Maxfield Research and Consulting will utilize mapping software to present key data visu- ally and spatially. To the extent Geographic Information System (GIS) data is available, Maxfield Research and Consulting will prepare housing related parcel-based maps of the community. Maxfield Research will require assistance from the Client to obtain parcel level data. Cost for Comprehensive Housing Needs Analysis (Staff Time) $19,000.00 31/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 11 MAXFIELD RESEARCH AND CONSULTING COST OF SERVICES The work outlined under the Scope of Services – Comprehensive Housing Needs Analysis will be performed for Nineteen Thousand Dollars ($19,000.00), including out-of-pocket expenses such as data purchases and an electronic version of the report; but excluding travel expenses (meals, mileage or car rental, lodging, incidentals, etc.) estimated to not exceed $900.00. Work completed on the assignment would be billed to the Client monthly as costs are incurred. Additional research or meeting time requested by the Client beyond that set forth in the ac- companying Scope of Services will be billed at our normal hourly rates ($65 to $160). The following fee proposal provides a detailed summary of staff hours needed to complete this project. The fee proposal includes a breakdown of costs by project task and by Maxfield Re- search and Consulting staff position. President Project Project Total Cost by Director Analyst Hours Task Project Kick-off 0 8 0 8 $1,200 Review of Past Studies 0 0 4 4 $340 Demographic Analysis 0 4 14 18 $1,790 Employment Trends 0 4 10 14 $1,450 Housing Characteristics and Condition 0 8 6 14 $1,710 For-Sale Housing Market Analysis 0 4 16 20 $1,960 General Occupancy Rental Analysis 0 4 20 24 $2,310 Senior Housing Market Analysis 0 2 10 12 $1,160 Housing Affordability 0 6 4 10 $1,250 Conclusions and Recommendations 6 10 6 22 $2,970 Meetings and Report Preparation 0 8 4 12 $1,540 Mapping 0 2 12 14 $1,320 Total Hours 6 60 106 172 (times) Hourly Rate $160 $150 $85 Total Cost for Staff Time $960 $9,000 $9,040 $19,000 (Plus) Travel Cost (estimate)*$900 Total Cost for Staff Time plus Travel $960 $9,000 $9,040 $19,900 *Mileage, lodging, meals, etc.; Mileage billed at the standard IRS rate of $0.70 per mile (2025 rate) FEE PROPOSAL COMPREHENSIVE HOUSING NEEDS ANALYSIS FOR PERHAM, MINNESOTA Maxfield Research and Consulting Staff Hours Project Task 32/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 12 MAXFIELD RESEARCH AND CONSULTING WORK PRODUCT Findings will be presented in an electronic PDF format. The Comprehensive Housing Needs Analysis is accepted by many lenders, limited partners, in- vestors or governmental bodies who require such documentation to satisfy their financing cri- teria. COMPLETION TIME The work outlined under Scope of Services will be completed in draft form within 120 days of the execution of this agreement unless delayed by unexpected emergencies, forces beyond the control of the parties, or by written agreement of the parties. A final report would be issued within two weeks of receiving all comments and feedback from the Client. Project Task Project Kickoff Review of Past Studies Demographic Analysis Employment Trends Housing Characteristics & Condition For-Sale Market Analysis Rental Market Analysis Senior Housing Market Analysis Housing Affordability Conclusions and Recommendations Delivery of Draft Report Formal Presentation PROPOSED COMPLETION TIMEFRAME COMPREHENSIVE HOUSING NEEDS ANALYSIS FOR PERHAM, MINNESOTA Month 5Month 1 Month 2 Month 3 Month 4 33/39 I I I I I I I I I I I I Mr. Nick Murdock July 11, 2025 City of Perham Page 13 MAXFIELD RESEARCH AND CONSULTING PAYMENT All invoices are payable to Maxfield Research and Consulting within fifteen (15) days of receipt of an invoice showing the work completed and the direct costs for expenses. A finance charge of one and one-half percent (1.5%) per month will be added to the unpaid balance of each invoice not paid within thirty (30) days. All invoices are sent via email. A current email address needs to be supplied to Maxfield Research for billing purposes. A final invoice will be sent with the release of the draft report. DISCLAIMER The objective of this research assignment is to gather and analyze as many market components as is reasonable within the time limits and projected staff hours set forth in this agreement. We assume no responsibility for matters legal in character. The property/land is assumed to be free and clear of any indebtedness, liens or encumbrances; and good and marketable title and competent management are assumed, unless otherwise stated. If building plans or site plans are included in the report, they are to be considered only approximate and are submitted to assist the reader in visualizing the property. We assume no responsibility for the accuracy of any building or site plans. Certain information and statistics contained in the report, which are the basis for conclusions contained in the report, will be furnished by other independent sources. While we believe this information is reliable, it has not been independently verified by us and we assume no responsibility for its accuracy. The conclusions in the report are based on our best judgments as market research consultants. Maxfield Research and Consulting disclaims any express or implied warranty of assurance of representation that the projections or conclusions will be realized as stated. The result of the proposed project may be achieved, but also may vary due to changing market conditions characteristic of the real estate industry, changes in facts that were the basis of conclusions in this report, or other unforeseen circumstances. This agreement will be construed according to the laws of the State of Minnesota. 34/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 14 MAXFIELD RESEARCH AND CONSULTING TERMINATION This agreement may be terminated upon written notification of either party to the other. In the event of termination, the Client will pay Maxfield Research and Consulting for staff hours performed at the firm's normal hourly rates, plus all expenses incurred through the date of ter- mination. If this proposal meets with your approval, please sign and return one copy to the offices of Maxfield Research and Consulting. The costs outlined in the Scope of Services shall remain in effect for a period of 90 days from the date listed at the top of this contract. Agreed to this day of 2025. MAXFIELD RESEARCH AND CONSULTING CITY OF PERHAM Mary C. Bujold (Signature of Authorized Signer) President By: (Print Name of Authorized Signer) Its: (Print Title of Authorized Signer) 35/39 Mr. Nick Murdock July 11, 2025 City of Perham Page 15 MAXFIELD RESEARCH AND CONSULTING SELECTED HOUSING STUDIES/REFERENCES Maxfield Research and Consulting 1. Comprehensive Housing Needs Analysis for Pope County, Minnesota 2025 Client: Pope County HRA/EDA Contact: Jason Murray, (320) 760-0722, jason@daviddrown.com 2. Comprehensive Housing Needs Analysis for Red Wing, Minnesota 2025 Client: City of Red Wing Contact: Brandy Howe, (651) 385-5137, Brandy.Howe@redwingmn.gov 3. Comprehensive Housing Needs Analysis for Mora, Minnesota 2025 Client: City of Mora Contact: Kirsten Faurie, (320) 225-4807, k.faurie@cityofmora.com 4. Comprehensive Housing Needs Analysis for Waverly, Iowa 2024 Client: City of Waverly Contact: Connie Tolan, (319) 352-9210, ctolan@waverlyia.com 5. Comprehensive Housing Needs Analysis for Carrington, North Dakota 2024 Client: Carrington Chamber & Economic Development Corporation Contact: Laurie Dietz, (701) 652-2524, chambergal@daktel.com 6. Comprehensive Housing Needs Analysis for Montgomery, Minnesota 2024 Client: City of Montgomery Contact: Joshua Mankowski, (507) 364-8888, JMankowski@CityofMontgomeryMN.com 7. Comprehensive Housing Needs Analysis for Elbow Lake, Minnesota 2024 Client: Elbow Lake Economic Development Authority Contact: Gene Wenstrom, (218) 685-4483, grwenstr@runestone.net 8. Housing Study and Needs Analysis for Hubbard County, Minnesota 2024 Client: Heartland Lakes Development Commission Contact: Mary Thompson, (218) 699-7010, mthompson@heartlandlakesdc.org 9. Comprehensive Housing Needs Analysis for Lake City, Minnesota 2024 Client: Lake City Port Authority Contact: Rob Keehn, (651) 345-6813, rkeehn@ci.lake-city.mn.us 10. Comprehensive Housing Needs Analysis for Carver County, Minnesota 2024 Client: Carver County Community Development Agency Contact: Allison Streich, (952) 448-7715, allisons@carvercda.org 36/39 OUR STAFF Mary Bujold, President Joe Hollman, Director of Research Brian Smith, Senior Associate Rob Wilder, Senior Associate David Sajevic, Senior Associate Max Perrault, GIS Technician/Associate Jessica Van Voorhis, Associate Nathan Ross, Associate 37/39 Maxfield Research & Consulting Breaking Ground since 1983 WHO WEARE Maxfield Research & Consulting is a full-service research firm providing timely and comprehensive real estate market information and analysis that is critical to the success ofour clients. With 40+ years of experience in real estate market feasibility and consulting, our expertise enables us to offer solutions to difficult challenges. We assess the needs of each project, anticipate problems and provide solutions. We work closely with each client to assure our research data and analysis provide exactly the information needed in planning and developing new projects. We provide custom- ized studies designed to deliver strategic framework for each of our clients' objectives to optimize land use and val- ue of their real estate needs. Developing dynamic relationships and delivering strategic solutions has earned us our clients' confidence in our exper- tise. Our broad experience and varied customer base in- cludes public, private and institutional clients seeking crucial information in making decisions regarding the latest trends in the real estate industry. Maxfield is a local, regional, national and international play- er in the real estate consulting industry. OUR CLIENTS Public Sector-Recommendations provide decision makers a guide to future planning. Strategic counsel on market trends and real estate activities assists clients with a value added service. Private Sector-Provides clients with objective and unbiased advice to position themselves to maximize opportunity and reduce risk. Institutional Sector-Extensive experience serving broad spectrum of clients with unique organizational needs. WHAT WE DO ♦ Residential-Assist with information on multifamily, senior housing, tax credit, master-planned communities and residential scenarios. ♦ Commercial-Analysis for retail, office, industrial and hotel space working with private developers on specific projects. ♦ Land Use-Highest and best use assessments, redevelopment and development issues, collaborating with planning consultants to provide market data and support land use recommendations. ♦ Special-Provide expert testimony and litigation support, economic impact analysis, and financial pro-formas. ♦ Consulting Services-Custom analysis according to specific needs, specified aspects regarding floor plans, unit-mix, premium pricing assessments and competitive shopping. 38/39 Maxfield Research & Consulting has been a leader in the Comprehensive Housing Market Study industry for over three decades. We provide the framework and market knowledge to guide housing development in your community. Our experts are leaders in comprehensive housing analyses across the Midwest and nationwide. The findings we provide create a basis for community leaders, stakeholders, and decision makers to guide future efforts in their respective community when addressing housing needs. Our relationships with developers, builders, investors, real estate professionals, and other professionals in the private sectors allow us to merge the wants and needs of the private and public sectors. With boots on the ground field work and real-time analysis on the local housing market, we provide market driven realities and action-oriented strategies for our clients. Local • Regional • National COMPREHENSIVE HOUSING WHY MAXFIELD RESEARCH & CONSULTING? We provide a holistic approach to comprehensive housing needs through our: Local Knowledge and National Expertise Full-Service Real Estate Advisory Firm Capabilities Housing Inventory and Proprietary Housing Data On the Ground Field Research Builder/Developer Relationships Comprehensive Approach Efficient Knowledge Base Committed and Experienced Team Members Proven Methodologies and Results Oriented Process 901 Twelve Oaks Center Drive Suite 922 Wayzata, MN 55391 Phone: 612-338-0012 Fax: 612-904-7979 Email: info@MaxfieldResearch.com MaxfieldResearch.com 39/39 WHAT WEDO t ... 1axJie d pro..,ides in sigh l ;;i.nd solulions tu key ;;onsid;..r,<tl ems in the coinprohcnsivo h-ousing market Cornpati!ive APalysis 0 Product/S&rvice Optimization 0 . . .. Sile Oplirni,,;,dion 0 Ri:;k Reduc liun 0 M~rKet S.:ituro.tion 0 Red Flags ACTION-ORIENTED ANALYSIS Your k&y tc a successful housfnf1 ass~ssmEim is accurat,a a1)d re.al-timoe markst i11formation. Our sp~ializ&C division has developed .:t $UCccssfu1 mcthodoloi:iy to occurotcly rno;.1:::urc m.lrkct dcmttnd aero~ all housinq types. We also m;lintain a proprictilry dataOO.so t rocking housing product$ and dc'.'clopmcnt stnce lh~ mid-1980s. Our anaty·zis ~·..=n enable yo-u to make big deci~ions with confid;,mc;+;, n~duce pmjHc:I risk , .'-Jnd rrntxirnir e devHl<lprnf-!nt oppur hmili~s. In addilion lu c urnpnehf-!nsi-.,;.. et:onornic;. d~mogmphi<: and markAT r~vi;..ws, •,VA consid~r Th~ human fac~or in our analysAs. Outcome Results May Include: • Critiql1cs ot Proposed De\'elopn,ent Concepts • Hou$in;.J conci:pl r~cornrnendalions • Marketing Positioning/ Stratf¾gi~s Beneiits Include: • Guiding policy-makin!=I decisions • Providing il tr.:imewori< for the Ccmprchc·nsivc PIHnning pmc:.,;,s:-; • Soliciling inlere$f from lhe building industr>• • Site Selection • Abw rption E~timales • GIS Mapping • Highest an•:I Best Use • La.'ld U&e Refinements • O&tining stn?,i:-eigic housing r.:riorities • Due diligence tor loc~I b~nks ;md lending inslilulion:-; • Fund r-~ising ror housing progr.:irns and granls AdOitional Service Options Include: • O1:1velopar Rou;\d TablE:ls • PAAr GIT;; Analy:;k; • He-using Surv~ys • GIS Mappin9 • BuildAr/OAVAloper RAfArrnls