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Home My WebLink AboutBoard of Commissioners - Minutes - 08/12/2025Board of Commissioners' Meeting Minutes August 12, 2025 OTTER TAIL COUNTY-MINNESOTA BOARD OF COMMISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 12, 2025 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, August 12, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and unanimously carried to approve the Board of Commissioners' agenda of August 12, 2025, with the following additions: EGCI Committee: Pine Lakes LID FPLM Committee: Employee's Committee Expenses APPROVAL OF CONSENT AGENDA Motion by Sullivan, second by Lahman and unanimously carried to approve the consent agenda items as presented: Page 1 of 9 1. July 22, 2025, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for August 12, 2025 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for August 12, 2025 (Exhibit A) 4. Warrants/Bills, as Approved for Payment by the County Auditor-Treasurer, for July 18, 29, & 31, 2025. 5. Final Estimate for SAP 056-624-020 to Mark Sand & Gravel Co., Fergus Falls, MN 6. Final Estimate for SP 056-070-031 to Sir Lines-A-Lot, LLC, Edina, MN 7. Revised Final Payment for the Perham Salt Shed to Include Building Materials Not Previously Billed to Greystone Construction Co., Shakopee, MN 8. Final Payment for SAP 056-608-031 to the City of Perham 9. Approval of an LG220 Application for Exempt Permit for Lawful Gambling, Perham Sportsman's Club will hold an event on October 23, 2025, at The Cactus located at 42521 Fort Thunder Rd, Perham Township. 10. Approval of an LG220 Application for Exempt Permit for Lawful Gambling, Ducks Unlimited Fergus Falls Area Chapter 6 will hold an event on August 28, 2025, at the Elks Point Lodge located at 20970 Elks Point Rd, Dane Prairie Township. Board of Commissioners' Meeting Minutes August 12, 2025 11 . Approval of an LG220 Application for Exempt Permit for Lawful Gambling, Re-Use It Thrift Store will hold an event on October 2, 2025, at Spanky's Stone Hearth located at 34785 Highway 4, Hobart Township. 12. Approval of an LG220 Application for Henning Fire Relief Association will hold an event on October 25, 2025 at the Oakwood Supper Club & Golf Course located at 47420 County Highway 16, Henning Township. WELLPATH MEDICAL PROVIDER AGREEMENT Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to renew an agreement between Otter Tail County and Wellpath LLC for Inmate Health Care Services for the Otter Tail County Detention Center effective August 1, 2025. MCIT CAMERA GRANT Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures to execute a grant contract agreement between Otter Tail County Sheriffs Office and the Minnesota Counties Intergovernmental Trust (MCIT) for grant funding to support the improvement of camera technology in jails. RECESS & RECONVENE At 8:38 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:46 a.m. MOU FOR BI-WEEKL Y PAY Motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute Memorandums of Understanding (MOU) between Otter Tail County and each collective bargaining unit to address the County's transition from a semi-monthly payroll of 24 pay periods per year to a bi-weekly schedule of 26 pay periods per year, contingent upon union approval. RURAL INTERSECTION LIGHTING DESIGN ENGINEERING SERVICES AGREEMENT Motion by Lahman, second by Sullivan and unanimously carried to authorize appropriate County Officials' signatures to execute a design engineering services agreement with Moore Engineering, Inc., in the amount of $31,140.00, for the Rural Intersection Lighting project. Construction costs will be funded through the Local Partnership Program. CSAH 51 CULVERT DESIGN ENGINEERING SERVICES AGREEMENT Motion by Bucholz, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute a design engineering services agreement with Houston Engineering, Inc., in the amount of $115,865.00, for culvert design for CSAH 51 bridge 93368 removal. RECESS & RECONVENE At 8:54 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:01 a.m. Page 2 of 9 Board of Commissioners' Meeting Minutes August 12, 2025 SPONSORSHIP OF THE EAGLE LAKE IMPROVEMENT DISTRICT FOR MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST MEMBERSHIP OTTER TAIL COUNTY RESOLUTION NO. 2025-76 WHEREAS, Otter Tail County is a member of the Minnesota Counties Intergovernmental Trust ; and WHEREAS, a current member of the Minnesota Counties Intergovernmental Trust must sponsor a new entity for membership; and WHEREAS, the Eagle Lake Improvement District desires to become a member for the purpose of obtaining insurance coverage as requested; and NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County sponsors the Eagle Lake Improvement District for membership with approval. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 12th day of August 2025 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 26, 2025 Attest& I • tc ob,,/+2--11:-:'. Nicole Hansen, Clerk ANIMAL BITE AND DANGEROUS DOG ORDINANCE Motion by Sullivan, second by Bucholz and unanimously carried to schedule a Public Hearing regarding updates to the Animal Bite & Dangerous Dog Ordinance on September 9, 2025 at 9:00 a.m. during the regular Board of Commissioners meeting. RECESS & RECONVENE At 9:06 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9: 15 a.m. PENAL TY ABATEMENT REQUESTS Motion by Mortenson, second by Bucholz and unanimously carried to approve the request of Linda Wolfe for the abatement of accrued penalty on Parcel No. 71004990505000, in the amount of $80.88, for the late payment of property taxes as the reasons stated fall in line with the County's hardship policy. Motion by Mortenson, second by Lahman and unanimously carried to deny the request of Tasheena Fiskum for the abatement of accrued penalty on Parcel Nos. 71003992019000, 71003992020000, and 71003992018000, in the amount of $445.34, for the late payment of property taxes as the reasons stated do not fall in line with the County's hardship policy. Page 3 of 9 Board of Commissioners' Meeting Minutes August 12, 2025 HRA BOARD APPOINTMENT Motion by Lahman, second by Bucholz and unanimously carried to appoint Megan Myers to a 5-year term on the Housing and Redevelopment Authority (HRA) Board . MINNESOTA MUL Tl-PURPOSE COMMUNITY PROJECT GRANT AGREEMENTS Motion by Lahman, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute two (2) Multi-Purpose Community Facility Projects Grant agreements between Otter Tail County and the State of Minnesota Department of Education for capital improvement investments, in the amount of $382,860.00, for the New York Mills City Center and, in the amount of $500,000.00, for the Bridge Center in Pelican Rapids, both effective July 23, 2025 through December 31, 2026. CALL FOR PUBLIC HEARING Motion by Lahman, second by Bucholz and unanimously carried to schedule a Public Hearing related to amending the Otter Tail County Housing Trust Fund Ordinance on September 9, 2025 at 10:00 a.m. during the regular Board of Commissioners meeting. RECESS & RECONVENE At 9:37 a.m ., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m. PUBLIC HEARING At 10:02 a.m., Chair Johnson opened the Public Hearing Regarding Single-Family Property Tax Abatements in the Cities of New York Mills and Ottertail. Chair Johnson asked for comments from the public and no comments were received. The Public Hearing was closed at 10:03 a.m. ADJOURNMENT At 10:03 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, August 26, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 26, 2025 Attest J / t O lv 1-/-~ Nicole Hansen, Clerk Page 4 of 9 Page 5 of 9 Vendor Name A-1 LOCK & KEY .A,&A RECYCLING LLC ACORNS-0.A.K CONS lLTING LLC ADVANCED BUSINESS METHODS ALB.ANY 'RECYCLING CENTER ALEX RUBBISH & RECYCUNG INC Ar, .AZO. C.A.PITAL SERVICES 1, G AMERICAN LEG ION POS 30 Ar, ERICJi,N PRESSURE INC .A.MERIC.A , PUBLIC \t\1'0RKS .A.SSOCI.ATI ON AMERICA SOLUTJO NS FOR BUSIN ESS ANOKA CO TREASURY OFFICE AQUATIC ECOSOL ITIONS INC ASSOClA ION OF MN COUNTIES .4.UTO VALUE B.A.TTLE LAKE .A.UTO VALUE FERGUS FALLS AUTO VAL E PERHAr AVERY, ATTORNEY AT LA1Nl ILL BATBUSTERS BCA TRAINING BOT MECHANICAL L.LC BIG SKY GOMMUNICA IONS l'INC BJORN'S HEATl:NG & AIR CONDITIO NING BO'WMAN'S GRADING & GRAVELING BRAUN VENDING INC BREDENBERG/ALEXI S BRUTLAG/STEVE BUY-MOR PARTS & SERVICE LLC CANINE ACRES INC CARLSON MCCAIN! LLC CARR'S TREE SER\l lCE INC CENTRALS ATES \t\1'IRE PRODUCTS CfflZEN'S .A.DVOCATE COIJE 4 SERVICES INC COLLEGE Vv'AY AUTO COO PER'S OFFICE SUPPLY INC COSSETTE ELECTRIC LLC CULLIGAN OF Vv'A ENA DACOT AH PAPER CO DAHLSAD/C HRISTOPHER DEAUTI~ OIGI-KEY ELECTRONICS Board of Commissioners' Meeting Minutes August 12, 2025 (Exhibit A) Am.cunt 129.66 290.00 1,::00.00 1,162.91 2,277.40 641.16 11,529.36 300.00 105.36 306.W 564 .70 14 ,02 5.00 1,475.00 15-0.00 48.96 1,201.74 11.99 1,25 0.50 475.00 75.00 1,022.97 1,28 1.00 161.40 5,131.25 900.00 15.00 3,8.08 16,143.61 84.00 1,267.97 1,857.00 4,846.00 83.2:, 1,197.07 420.10 4,701.72 549.88 31.00 463.10 86.00 250.00 14.22 Page 6 of 9 Vendor Name DORN/RICHARD DOUBLE A CATERING EHLERS & ASSOCIATES INC ENVIRONMEN Al SENTRY PROTECTION EVCO PETROLEUM PRODUCTS 1NC EZ OPEN GARAGE DOOR FARGO FREIGHTUNER FARrv ER'S DAUG TER RUSTIC BAKERY L FERGILJS FALLS DAILY JO IRNAL FER(31LJS P0'1N ER PUMP INC FERGUSON ASPHAL PAVtNCi INC FLATEN/RICH FUNT ILLS RESOURCES LP FOREMOST PROMOTIONS FRANZ REPROGRAPHICS INC FRAZEE-VERGAS FORI M GALU\GHER BENEFIT SERVICES !NC G.A.LLS LLC (:iANOE/KATlE GOPHERS ,i\TE ONE CALL GRANT CO SHERIFF GREBIN.ID EBORAH A HANSEN SERVICE LLC HltGH POINT NET1NORKS LLC IMAGING SPECTRUM INC INNOVATIVE OFFICE SOLUTIONS LLC IN ERST A E EOUIPMENT IN! ERST ATE PO1NER SYSTE~ S INC lNTOXIMETERS INC .. J. KELLER & ASSOCIATES INC JK SPORTS l,NC JORGENSON/KURT KIMBALL MIDWEST KNO'NINK LLC LAKE REGION ELECTRIC COOP LAKELAND AUTO REPAIR LLC LAKES ACE HARDW'ARE LAKES ADV ER !SING LLC LAKES AREA TRUCK REPAIR INC LAKES COUNTRY SERVl,CE COOPERATl1V LARRY OTT INC LA'if1ISON PRODUCTS INC Board of Commissioners' Meeting Minutes August 12, 2025 (Exhibit A) Amount 1,000.00 35.00 305.0•D 15,840.00 144.00 292.50 ·t,160.94 37.00 436.46 13,570.00 38,689.56 54.46 240,073.0-B 397.89 30.63 69.60 166.67 234.75 675.00 51.30 59.83 5~1.50 2,125.99 40,882.83 294.83 260.43 598.50 23.25 1,270.00 3,405.00 "i05.00 6.99 388.16 10,375.0tJ 21,992.26 ,85.5.01 59.£13 750.00 305.67 160:00 .S,450.00 160.30 Page 7 of 9 Vendor Name LEADERS DIS RIB TING LEE PROPERTY C.A.RE LEIGHTO MEDIA -DETROIT LAKES LEIGHTON MEDI.A. -FERGUS FALLS LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES ING M-R SIG CO INC r, .A.AP MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MGIT MlD-CE RAL EQUIPMENT JNC MIDST.A. ES EO IIPMENT & SUPPLY r. INNESOTA MOTOR COMPANY r. INNESOTA SHERIFFS' ASSOCl.4, ION r. OORE ENGINEERING INC MSCTC MURPHY/NORA NELSO AUTO CENTER INC NE''N YORK MILLS DISPA CH NE''J\l' YORK MILLS/CITY OF NORTH CEN RAL fNC NORTHERN SAFETY TECHNOLOGY INC NORTH'1NEST EXCAVATI G LLC NORTHVVEST TIRE INC NUSS TRUCK & EOUlPME 'T NYHUS FAMILY SALES INC OLDCASTLEINFRAS RUCTURE OLSEN CH,4,,IN & CABLE CO INC OLSON OIL CO INC OLSON IRE & OIL OPE TEX INC OTTER TAIL POWER COMPANY PACE AN.A.L YTIC.A.l SERVICES !NC PARKERS PR.4.·IRfElCITY OF PA'N PUBLICATIONS llC PEfv BERTON LAI,\' PlLP PLACER LABS INC PLUNKETTS VARMEN GU.A.RCJ POPE DOUGL4.S SOLID '1NASTE r, .A.NAGEi PO'•NERPLAN O.IB Board of Commissioners' Meeting Minutes August 12, 2025 (Exhibit A) Amount 275.40 1,400.00 504.00 1,"186.00 8,870.05 274.90 48,763.30 30.00 2,14R33 975.22 36.45 182.00 129.88 35,366 .60 2,678.63 4,200.00 2,000.00 5,000.00 600.00 104,351.39 38.25 250.00 7,260.00 sg5_24 1,000.00 146.22 26,469.72 100.7f1 2,!:,45.00 884.80 9gg_71 1,513.00 3,996.96 52.65 11,374.60 130.00 88.00 1,0138.50 27,825.00 370.'00 46,7.50 13,189.52 Page 8 of 9 Vendor Name PREClSE MRM LLC PRO AG FARMERS CO OP PRO AG FARM ERS COOPER.A. IVE PROFESSlONAL DEVELOPMEN ACADH, QUICK'$ APA A TO PARTS RDO EQUIPMENT CO RDO TRUCK CENTERS LlC REINKE/MICHAEL ROIS JM LLC RON EVIK FARMS RUFFR IDGE OHNSON EQUIPMENT CO SIGN'NORKS SIGNS & BANNERS INC SNAP-ON INDUSTRIAL SIPAID.IETHAN SPANGLER/LISA SPRING PRAIRIE ELECTRIC S EINS INC S ONEBROOKE E GINEERING INC S RAH3HTUNE ROOFING & SIDING S RAND ACE HARD'N.ARE SUBSURFACE INC SUPER SEPTIC INC S'NA STO EQUlPMENT CORP ERMINAL SUPPLY CO HIS WEEKS SHOPPING 'eNS HOMSO REUTERS -vVES TK ELEVA OR CORP T REPAlR INC TSCHIDA/CRAIG ULINE VESTIS VICTOR LUNDEEN COMPANY VIKESLANDJTODD 'y'i/ADENA AS PH.ALT INC WALVATNEJDOUGLAS WEBER, ATTORNEY AT LA.WfDA'✓i/Ni \fVElLER'S GARA.GE WELLS CONSTRUCTION MN LLC 'NEST TOOL & ESIGN LLC WIDSE SMITH NOLTING & ASSOCIATE! 'y\'ILllAMS EXCAVATION & SEEDING LLC 'NSB & ASSOCIATES INC Vendor Name ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes August 12, 2025 (Exhibit A) Amount 620.00 172.70 570.18 5,000.00 66 .9·1 8,000.00 7,184.59 1,000.00 1,000.00 1,000.00 96.89 426.00 1,057.97 1,00 0.00 38.41 382.54 1,478.06 11,048.02 91,250.00 29.99 117,810.00 99.00 2,019.96 126.44 58.20 482.02 4,161.52 66.40 84.00 409.17 269 .03 893.50 200.00 125,100.00 1,050.00 7,425.00 92 .43 9,200.00 750.00 2,414.37 104,050.00 1,000.00 Amount 1,156.77 1,31 4,295.62 ~,~ OTTER TAIL ~ COUNTY · MINNESOTA Page 9 of 9 Vendor Name .A,ry AZON CAPITAL SERVICES INC ON.A DIAGNOSTICS CENTER INC HAUGElLESUE HAUGRUD/REED EGLUNDiEMIL Y I DEPENDENT CONTRACT SERVICES OF INTOXIMETERS INC KLOEKIASHLEY LAKELAND AUTO REPAI R LLC MCCLAFLIN/DANA ME CALF/HALLIE MF1NCAA CONFERENCE MINNESOTA MONITORING INC MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC fy N DEPT OF HUfy A.N SERVICES MN SUPERVISOR'S CONF ASSN NIEMAN IKE\/IN NORTH'1NESTERN MINNESO A JUVENILE OLSON.IAUXANDRA. OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO RECORDER OTTER T All CO SHERIFF OTTER TAIL PO'NER COMPANY PREMIER BIOTECH INC PRODUCTIVE AL ERNATIVES INC QU.ALITY TOYOT.A SCHMID !HEAT ER SCHOOL DIST 549 -PER ArY SPANCiLERfUSA Final Total: Vendor Name .AMAZON CAPITAL SERVICES INC BYE/KRISTIN FR ISTOUANNE IND EPENDENT CONTRAC SERVICES OF LAKELAND AUTO REPAIR LLC LEIGHTO MEDI.A -FERG S FALLS ODP BUSINESS SOLUTIO S LLC OTTER TAIL CO TREASURER PRODUCTIVE ALTERNATIVES INC RNC CONSUL ING PA SOLAND/MIRANDA SY Srv A/KARY VAN SANTEN/DANA WESTBY/LINDA Final Total: Board of Commissioners' Meeting Minutes August 12, 2025 (Exhibit A) Amount ·t ,388.37 87.00 13.25 185.50 10.77 618.83 ,e.50.00 16.8P., 63.44 32.56 WS.72 2,600.00 8.00 134.70 41.30 89,648.14 270.00 63.20 13,747.94 12.51 3,88'1.25 4 ·1.00 275.00 93.95 1,487.50 • ,628.lf. 902.99 7,0,87 :,85.64 8.78 118,976,84 Amount 83.54 65.80 5.60 5,893.53 66Jt4 325.00 56.04 312.00 '150.00 3,228.90 80.00 90.38 31.57 6.30 10,395.60 Drainage Authority Meeting Minutes August 12, 2025 OTTER TAIL COUNTY-MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN August 12, 2025110:15 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 1 O: 15 a.m. Tuesday, August 12, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Mortenson and unanimously carried to approve the Drainage Authority Agenda of August 12, 2025 and the Consent Agenda of August 12, 2025 as follows: 1. July 22, 2025, Drainage Authority Meeting Minutes 2. Warrants/Bills for August 12, 2025 (Exhibit A) DITCH 51 -TILE VIOLATION UPDATE Drainage Inspector Colby Palmersheim provided background and a brief update on Ditch 51 tile violations. In 2024, the Drainage Authority was notified that a section of County Ditch 51 was in the process of being converted from open channel to tile without proper permission. At which time, a work stop order was issued. Otter Tail County Land & Resource Management, Minnesota Department of Natural Resources (DNR), the West Otter Tail Soil & Water Conservation District (WOTSWCD) and the Minnesota Board of Water & Soil Resources (BWSR) recently met with property owner Casey Restad. Restad maintains that the ditch was originally tiled, as he observed 15" clay tile throughout his section of the ditch. Palmersheim examined the original design and reports, reviewed historic aerial imagery and researched Ditch records and minutes for indication of tiling. Palmersheim noted that it appears the section was tiled for a period of time, however, there are no records to support whether the tiling was done legally. Further research is needed to determine if the ditch can be tiled as a repair as well as approved by all agencies. DITCH 15/28 -ARCH BRIDGE UPDATE Drainage Inspector Colby Palmersheim provided an update on the arch bridge on Ditch 28 near County State Aid Highway (CSAH) 32. The Department of Natural Resources (DNR) is concerned that the impending collapse of the bridge will cause an obstruction to the ditch and the outlet of Dead Lake causing an impact to public waters. Palmersheim found that the arch bridge was originally built as part of the ditch to support a town road, which would qualify the removal to fall under ditch repair. The DNR has funds available to remove the bridge, requiring a match from ditch funds. Palmersheim and the Minnesota DNR are working on a project plan. Page 1 of 3 Drainage Authority Meeting Minutes August 12, 2025 ADJOURNMENT At 10:25 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, August 26 , 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: August 26 , 2025 Attest: _S __ /_ulc_'--4_,__~_!<2=:~---- Nicole Hansen, Clerk Page 2 of 3 Page 3 of 3 Vendor Name BRATVOLD/JON.t..THON OENBROOKiGARY NELSONi'MIKE OTTER TAIL CO TREASURER P.A.LMER/GEORGE TIGGESIDENNIS 'NIEBEiJEFFREY JON Final Total: Drainage Authority Meeting Minutes August 12, 2025 (Exhibit A) Amount 50.00 155.00 700.00 1,783 .44 '190.00 274.31 455.38 3,608,1.3