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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/08/2025Board of Commissioners' Meeting Minutes July 8, 2025 OTTER TAIL COUNTY-MINNESOTA BOARD OF COMMISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN July 8, 2025 I 8:30 a.m . CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 8, 2025, at the Government Services Center in Fergus Falls, MN . Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Lahman and unanimously carried to approve the Board of Commissioners' agenda of July 8, 2025, with the following additions: Emergency Medical Services (EMS) Letter from the Board of Commissioners Budget Update APPROVAL OF CONSENT AGENDA Motion by Sullivan, second by Bucholz and unanimously carried to approve the consent agenda items as presented: 1. June 24 , 2025, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for July 8, 2025 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for July 8, 2025 (Exhibit A) 4. Warrants/Bills, as Approved for Payment by the County Auditor-Treasurer, for June 20 & 27, 2025 & July 3, 2025 5. Final Payment for the Perham Salt Shed to Greystone Construction Co., Shakopee, MN 6. Transfer $280,062.76 from Capital Improvement Fund to Road and Bridge Fund for purchase of Stump Grinder ICC 202520 and Wheel Loader CIC 202423. 7. Approval of an On/Off Sale 3.2 Malt Liquor License for the Period of July 1, 2025 to June 30, 2026 for Madsen's Resort Inc dba Madsen's Resort. 8. Approval of an On Sale Liquor License and Sunday License for Oakwood LLC dba Oakwood Supper Club for the period of July 1, 2025 through June 30, 2026. 9. Approval of an application for a Temporary Liquor License for Dough for Joe, event held July 24th through July 26th, 2025 at the location of 21756 County Highway 22, Fergus Falls, MN 56537. 2024 SHERIFF'S OFFICE YEAR END REPORT County Sheriff Barry Fitzgibbons and Chief Deputy Sheriff Reed Reinbold presented the 2024 Sheriff's Office Year End Report to the Board . Fitzgibbons and Reinbold highlighted the mission statement, provided updates on Body Worn Cameras and Automatic License Plate Readers, and reported on the different divisions and programs within the Department. Page 1 of 11 Board of Commissioners' Meeting Minutes July 8, 2025 MINNESOTA SHERIFFS ASSOCIATION (MSA) LITIGATION Motion by Sullivan, second by Mortenson and unanimously carried to approve the Otter Tail County Sheriffs Office to join the Minnesota Sheriffs Association's complaint for declaratory and injunctive relief for the MN statutory amendment adding subdivision 4f. to Minnesota Statute §241.021, regarding prescription medications for inmates. PENAL TY ABATEMENT REQUEST Motion by Mortenson, second by Lahman and motion carried with Johnson abstaining to deny the request of Justin Fure, Lead Pastor for Thrive Church, for the abatement of accrued penalty on Parcel No. 76-000-990- 180-000, in the amount of $349 .20, for the late payment of property taxes as the reasons stated do not fall in line with the County's hardship policy. WASTE DELIVERY AGREEMENT RENEWAL Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures for the renewal of a Waste Delivery Agreement between Otter Tail County and Waste Management of Minnesota, Inc. effective January 1, 2025. PROFESSIONAL SERVICES-HENNING TRANSFER STATION Motion by Lahman, second by Sullivan and unanimously carried to authorize appropriate County Officials' signatures to execute an agreement between Otter Tail County and Braun lntertec, in the amount of $107,398.00, for special testing for the Henning Transfer Station Construction, contingent upon general conditions for the contract and work related to air leakage and firestopping. HENNING TRANSFER STATION PROJECT CHANGE ORDERS Motion by Sullivan, second by Mortenson and unanimously carried to authorize the Solid Waste Director to issue change orders for the Henning Transfer Station Project, up to amounts of $50,000 and within the project budget, due to the time sensitive nature of this project to prevent significant impacts to the construction schedule. Department staff will provide updates periodically on progress and budget as needed. Motion by Sullivan, second by Mortenson and unanimously carried for appropriate County staff to review County change order policies to explore whether there can be consistency among departments to offer direction regarding change orders for construction projects. PHELPS MILL PARK-PHASE 2-FISHING STATIONS OTTER TAIL COUNTY RESOLUTION NO. 2025-67 WHEREAS, the Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97 A.141 to provide public water access on lakes, and rivers, where access is inadequate; and WHEREAS, the State and County are authorized under Minnesota Statutes Section 471.59, to enter into agreements to jointly or cooperatively exercise common power; and WHEREAS, the State and County have determined that fishing station sites on the Otter Tail River near the Historic Phelps Mill Building are of high priority under the state public water access program; and Page 2 of 11 Board of Commissioners' Meeting Minutes July 8, 2025 WHEREAS, the County owns land described as Phelps Mill County Park within the Sections of 26,27,34, and 35 of Maine Township of Otter Tail County; and WHEREAS, the State and County desire to cooperate in the installation and maintenance of Fishing Stations on the Otter Tail River adjacent to the Historic Phelps Mill Building. NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County agrees to enter into an agreement with the State of Minnesota to place public Fishing Stations at Phelps Mill Park. NOW THEREFORE BE IT FURTHER RESOLVED THAT, Otter Tail County agrees to the State responsibilities and County responsibilities of the agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of July 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 22, 2025 Attest jy-1, l1:Jk L\-{vyz___ Nicole Hansen, Clerk PHELPS MILL PARK -PHASE 2 -LOCAL GOVERNMENT RESOLUTION LEGACY OTTER TAIL COUNTY RESOLUTION NO. 2025-68 Resolution approving a Greater Minnesota Legacy Grant application to the Greater Minnesota Regional Parks and Trails Commission and Minnesota Department of Natural Resources for the Phelps Mill Phase 2 project. WHEREAS, Otter Tail County (Applicant) has the right and authority to sponsor a grant funding request to the Greater Minnesota Regional Parks and Trails Commission (GMRPTC); and WHEREAS, Otter Tail County has a right and authority to act as Legal Sponsor for the State Grant Application (the "Application") and will work with the Minnesota Department of Natural Resources ("DNR"), in developing a Grant Agreement relating to the funding which may be awarded by the GMRPTC. THEREFORE, BE IT RESOLVED, That the Applicant certifies it has read and understands the Office of Grants Management Conflict of Interest Policy 08-01, will maintain an adequate Conflict of Interest Policy and monitor and report any actual, potential, or perceived conflicts of interest to the GMRPTC and DNR. BE IT FURTHER RESOLVED, that the Applicant confirms all of the information in its Application and further confirms that it has no expectation of, or entitlement to, reimbursement of costs incurred prior to grant agreement execution date and, if applicable, it has not entered into a written purchase agreement to acquire property described in its Application if grant funds are to be used for the purchase. BE IT FURTHER RESOLVED, that the Applicant has or will acquire a fee interest ownership or permanent easement over the land described in the Application for regional parks and regional special feature parks as Page 3 of 11 ~~ ?o!J,E~N!~~~ Board of Commissioners' Meeting Minutes July 8, 2025 applicable. The applicant has or will acquire a fee interest, permanent or perpetual easement or minimum twenty (20) year lease over the land described in the Application for regional trails or regional special feature parks, as applicable and approved, before the project proceeds. BE IT FURTHER RESOLVED, that the Applicant agrees that it will comply with all applicable laws, regulations and requirements as stated in the Grant Agreement with the DNR, including dedicating the park property for uses consistent with the grant agreement into perpetuity or for trails, committing to maintain the trails for a period of not less than twenty (20) years, and dedicating all land acquired under the project for uses consistent with the grant agreement into perpetuity. BE IT FURTHER UNDERSTOOD, that the GMRPTC will confirm at such time that it has made the award of funds authorizing a Grant Agreement to be developed between the DNR and the Applicant The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of July 2025. OTTER TAI L COUNTY BOARD OF COMMISSIONERS Dated : July 22 , 2025 Attest 3r1 • i)(Jk.,~ ~~--~---------Nico I e Hansen, Clerk SPEED ZONE STUDY REQUEST SEGMENT OF CSAH 67 IN NEW YORK MILLS OTTER TAIL COUNTY RESOLUTION NO. 2025-69 WHEREAS, city stakeholders requested Otter Tail County take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 67 at the south end of New York Mills; and WHEREAS , Otter Tail County believes that a speed zone study of CSAH 67 between 37508 Co Hwy 67 and 580 Main Ave S. of New York Mills would be beneficial. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area of CSAH 67 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone or zones, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of July 2025. Page 4 of 11 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Board of Commissioners' Meeting Minutes July 8, 2025 Dated: July 22, 2025 Attest: &1 • tiJU.,.J-l-0.nfl..---' Nicole Hansen, Clerk MNDOT FEDERAL FUNDING AGREEMENT OTTER TAIL COUNTY RESOLUTION NO . 2025-70 BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Otter Tail County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Chairman and the Clerk are hereby authorized and directed for and on behalf of Otter Tail County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Mn DOT Contract Number 1059258," a copy of which said agreement was before the County Board and which is made a part hereof by reference. IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of July 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 22, 2025 Attest:~ Sh· {X)LcL'/-u_tyL.., Nicole Hansen, Clerk EMERGENCY MEDICAL SERVICES (EMS) Commissioners Lahman and Johnson provided a report from the Emergency Medical Services (EMS) Workgroup meeting held on July 7, 2025, which included whether the County can create an EMS special taxing district similar to how other counties such as Polk County did in the late 1980s or early 1990s. County Administrator Hansen reviewed the history of statutes relevant to creating an EMS special taxing district or subordinate service district which provides for a different structure such as creating a district with at least one other political subdivision. It was clarified that the statutes available today to financially support EMS providers would need to be followed if a special taxing district or subordinate service district is created. BOARD OF COMMISSIONER LETTER REVIEW Discussion was held on letters sent out on behalf of the Board of Commissioners prior to full Board approval. County Administrator Hansen described the necessity to respond to time sensitive issues in the past and working directly with the Board Chair to send letters that may influence the outcome of an issue relevant to counties. It was expressed that there is preference to obtain full Board approval for letters sent out on behalf of the Board of Commissioners. Page 5 of 11 BUDGET UPDATE Board of Commissioners' Meeting Minutes July 8, 2025 County Administrator Nicole Hansen provided an update about the budget process for 2026 including background on the general timeline noting that meetings are ongoing and departments are still processing legislative impacts. The Board will receive information packets prior to the Finance Committee meetings scheduled for August 19th & 20th. CLOSED SESSION At 10:02 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13.005, Subd. 3(c)(1) to discuss the sale or purchase of property at 2001 W Lincoln Ave, Fergus Falls , MN 56537. Present in the room were Commissioners Wayne Johnson, Bob Lahman, Kurt Mortenson, Dan Bucholz and Sean Sullivan, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development Di rector Amy Baldwin, Facilities Operations Manager Doug Cannell and County Board Secretary Hannah Anderson . The closed session ended at 10:23 a.m. at which time the meeting reconvened into open session where there was a motion by Sullivan, second by Mortenson and unanimously carried to authorize the termination of the existing purchase agreement dated October 21, 2024, for Parcels 71003992026000, 71003500195030, and 71003991810000 at 2001 W Lincoln Ave, Fergus Falls, MN 56537 as the buyer was unable to satisfy all of the conditions for closing. Staff will continue to work in good faith with the seller on a new agreement. OUT-OF-STATE TRAVEL Motion by Lahman , second by Mortenson and unanimously carried to approve out-of-state travel for two (2) Probation Department staff members to travel to Orlando, Florida from September 15-17, 2025 to attend the Association for the Treatment and Prevention of Sexual Abuse (ATSA) 44th Annual Research and Treatment Conference. Costs are included in the 2025 budget. ADJOURNMENT At 10:31 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, July 22, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 22 , 2025 Attest ~/· C~ Nicole Hansen, Clerk Page 6 of 11 Page 7 of 11 Vendor Name A&A RECYCLING lLC ADVANCED BUSINESS METHODS ADVANCED STRIPING & SE.ALCOA ING AFFORDABLE SOLUTIONS ALBANY RECYCLING CENTER AMAZON CAPITAL SERVJCES INC Ar ERIC.AN ENGINEERING TESTING INC MY ERICA '~VELDING & GAS INC .A.NDERSON.IAMBER .A.NDERSONJ ACOB ASSOCIA ION OF MN COUNTIES :~UTO FIX -OTTER AIL ,A.UTO VAL IE FERGUS FALLS AXO ENTERPRISE INC BARR ENGINEERING CO BARS ESSlMARA BEN HOLZER UNLIMI ED \~.•'ATER LLC BIG 'NOODS ELECTRIC tv OTOR INC B ERKE/SCOTT BOUND TREE MEDICAL LLC BREDENBERG.IALEXIS BUY-MOR PARTS & SERVICE LLG CLEAN SvVEEP COMMERCIAL SERVICES CODE 4 SERVICES INC CORNELL-SYVERSON POST 17 D & T VENTURES LLC DACOTAH PAPER CO DAILEY ELEC RIC LLC EER CREEK OIL & TIRE INC DO BLEA CATERING ELDIENlMIC ELLE EZ OPEN GARAGE !JOOR FASTEN.A.L Cotv PANY FERGUS FALLS DAILY JOlJRNAL FERGUS H0rv E & HARD\.VARE INC FERGUS POVlER PIJry P INC FIDLA.R TECHNOLOGIE.S INC FOTH INFRASTRUCTURE & ENVIRONMEt'- FRANZ REPROGRAP ICS INC FRONTIER PRECISION INC GALLACiHER BENEFIT SERVICES INC GALLS LLC Board of Commissioners' Meeting Minutes July 8, 2025 (Exhibit A) Amount 2,295.UO 65,933.85 13,281.00 194.E19 7,005.76 5,126.49 2,214.25 45.28 25.86 1,000.00 350.00 285.51 1,247.43 34.00 33,818.50 150.25 54.UO 3,551.02 51.80 1,714.77 48.75 677.69 525.00 10,327.22 30 0.00 1,186.19 175.47 2,519.98 150.UO 35.00 79.51 390.00 40.69 1,105.69 41.68 23,185.00 7,.S28.99 21,438.54 30.63 747.00 166.67 2,234.92 Page 8 of 11 Vendor ame GANOE/KATIE GEORGE BERGE POST 489 GRAINGER INC GUARDIAN FLEET SUPPLY GUARDIAN RFID HAMMERS CONSTRUCTION INC HANSONJCArv ERON HAWES SEP IC TANK PUMPING LLC HEART O' LAKES VPN POST 7702 HEINECKEiMIKE HOlJSTON ENGINEERING INC HUBER ELECTRIC MOTOR & PUMP REPA AKE'S JOH S LLC OHNSON CON ROLS FIRE PROTECTIOI\ JONES LA'N OFFICE KIMBALL MLOVVEST KNUTSON ELECTRIC REBUILDING KRONEM.ANN CONSTRUCTION INC LAKE REGION HEALTHCARE LAKEL.\ND AUTO REPAIR LLC LARRY OTT INC LEIG ITO MEDIA -DETROIT LAKES LEIGHTON MEDIA -FERGUS FALLS LIBERTY IRE SERVICES LLC LOCATORS & SUPPLIES INC M-R SIG CO INC t ARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MATHENY/BENJAMIN MATT EW BENDER & COMPANY INC MCGOV~'A 'i'JACOB & JENNIFER MINNESOTA MOTOR COMPANY MINNESOTA STATE COMMUNITY & TECH MINNKOT A E VIRO SERVICES INC MN STATE AUDI OR r~ NDRIVERSMANUALS.COM MOENCH BODY SHOP NAPA CE TRA.L NAT JRE'S CALL SEPTIC SERVICE INC NATURES GARDEN 1.iVORlD NELSON AUTO CEN ER INC NET\NORK SERVICES CQty PANY Board of Commissioners' Meeting Minutes July 8, 2025 (Exhibit A) Amount 1,150.00 300.00 5-4.80 24,683.8:i H0.00 22,550.00 72.86 160.00 300.00 ·1,o3·1.92 21,060.00 1,294.00 650.00 720.00 250.00 381.35 559.20 2,603.23 205.00 77.42 8,55-0.00 264.00 1,172.00 2,571.56 95.60 1,170.96 153 ,798.75 975.52 189.00 3,323.69 1,000.00 1,206.64 1,971.29 29.50 13,951.19 220.09 59.6.S f,44.15 200.00 3,280.84 2,201.93 529.8·1 Page 9 of 11 Vendor Name NE'NBORGIKEVIN NE•h'\'IUElHEAT ER NF FIELD ABSTRACT CO LLC NORTH CEN RAL INC NORTHVVEST TIRE INC NUSS TRUCK & EQUIPMENT NYHUS FAMILY SALES INC OLSON OIL CO INC OLSON TIRE & OIL OTTER TAIL CO SHERIFF'S POSSE OTTER TAJL CO TREASURER OTTER TAIL PO"WER COMPANY OTTER TAJL PO\IVER COMPANY OVERHEAD DOOR CO OF FERGUS FALLS P.ACE AN.A.l IC.A.L SERVtCES INC P.ALERfWAL TER PEBBLE LAKE AUTO ELICA RAPJDS.,'CI OF PEMBERTON lA\V PlLP PEOPLEFACTS LLC PETE'S AUTOBODY LLC PHllUPPl.i'OR JAY PHOENIX SUPPLY PLUNKE S V.ARME GUAR[) POPE DOUGLAS SOLID 1NASTE MANAGE I PRAIRIE LAKES MU IClPAL SOLID VVASTE RECISE MRM LLC PRO .A(:i F.ARM ERS CO OP PRODUCTIVE ALTERNATIVES INC PUBLJC GROUP lLCfTHE OUADIENT FINAN CE USA INC OIJICK'S ·AP.A AUTO PAR S RDO TRUCK CENTERS LLC RED DOT PEST CON ROL REGENTS OF HE UNIVERSffY OF MN OSENGRENIRUTH RT\IISJON INC SANDBERGJDEBIA SHER\N IN-'W'ILUAMS COMPANY INClTHE SHI INTERNATIONAL CORP SK;N'NORKS SIGNS & BANNERS INC SRF CONSUL TING GROUP INC Board of Commissioners' Meeting Minutes July 8, 2025 (Exhibit A) Amount 150.50 200.00 825.00 2,.S83.15 1,141.10 19,3138.2·1 62.70 1,180.62 324.00 2,294 .78 1,052.3'1 287.50 393,448.53 360.00 4,457.00 340.55 2,327.98 4,500.00 2,e4o.oo 16.45 ·t,665.00 475.00 329.50 450.00 700.00 17.50 2,760.00 280.60 101.5"1 10,927.50 451.5"1 32.98 3,643.25 190.00 403.7"1 268.80 3,000.00 862.50 56.34 3,184.00 25.00 3,138.70 Page 10 of 11 Vendor ame S EINS INC S EVE'S SANITATION INC S ODERUPHILIP & BE HANY S ONEBROOKE E .GINEERING INC S REICHERS STROE1NGiTIM SUMMIT FOOD SERVICE LLC S'N.ANSTO EQUIPME CORP AG UP HIS INEEKS SHOPPING . EWS THUMPER POND RESORT TN REPAIR INC RANSPORTATION COLI..ABORATIVE & RI-S ATE DliVING TRUE ORTH STEEL INC SCHIDAiCRAIG UGSTAD PLUMBING IINC UNITED TACTICAL SYSTEMS LLC UNLIMITED AUTOGLASS INC VES IS \/FVV POST 5252 WADENA ASPHALT INC WEAKLEND/BONNIE VI/EST OTTER TAl·l CO FAIR ASSOCIATION \NM CORPORA E SERVICES lNC V\/SB & ASSOCIATES INC X-STR.EAM 'NATER ETTING LLC XYBIX SYSTEMS INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes July 8, 2025 (Exhibit A) Amount 1,701.71 630.8.S ·1,000.00 17.415.67 180.97 362.'06 7,584.4,B 2,000.00 26.55 116.40 4,556.04 1,455.38 5,162.00 233.50 1,203.84 152.60 355.00 509 .00 651.83 470.38 300.00 3,540.00 270.00 75:00 46,676.52 4,468.00 1,074 .87 75,325.10 5,283.58 1,140,799.35 Page 11 of 11 Vendor Name .A.MAZO. CAPITAL SERVICES I C DAHW H...ISSA ELLIS/MARIAH HEGLUND/EMILY LAKELAND AUTO REPAIR LLG MlD'NES MONITOR! G & SURVEILA.NCE MINNESOTA MO ITORING INC MN DEPT OF HUtv AN SER',1CES NELSO AUTO CENTER INC OTTER TAIL CO RECORDER PREMIER BIOTECH I C PREMIER BIOTECH LABS LLG QUALITY TOYOTA RE\r..1'IND INC SCOTT CO SH ERlFF DEP SELOCK/RYA SPANGLER/LISA VERIZO VVIRELESS VICTOR LUNDEEN COMPANY Final: Total: Vendor Name .-\MAZO CAPITAL SERVICES INC A~ ERICAN RED CROSS CLAY CO HEAL TH OEPT FRUSTOUANNE I D EPENDENT CONTRACT SERVICES OF LAKE REGION HEALTHCARE LYSNE CONSUL ING & COUNSELING LLC MINNESOTA MOTOR cor~ PANY ODP BUS[NESS SOLUTtO S LLC RNC CONSUL TING PA VAN SANTENfDAN.A Final Total: Board of Commissioners' Meeting Minutes July 8, 2025 (Exhibit A) Amount 507.07 44.00 298.69 6.69 6'7.94 615.00 24.00 f.!.24.92 SE!.78 80.00 4,490.00 1,437.70 291.46 5,M0.00 95.00 4,500.00 71.40 763.63 351.45 20,828.73 Amount 118.43 160.00 29,243.64 5.60 5,866.93 2,667.67 450.00 79.70 :58.06 2,200.00 14.63 40,864.66 Drainage Authority Meeting Minutes July 8, 2025 OTTER TAIL COUNTY -MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN July 8, 2025 110:37 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:37 a.m. Tuesday, July 8, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Bucholz, second by Sullivan and unanimously carried to approve the Drainage Authority Agenda of July 8, 2025 and the Consent Agenda of July 8, 2025 as follows: 1. June 24, 2025, Drainage Authority Meeting Minutes 2. Warrants/Bills for July 8, 2025 (Exhibit A) ADJOURNMENT At 10:39 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned with a closed session to follow. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, July 22, 2025, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 10:39 a.m., Chair Johnson declared the Drainage Authority meeting closed to the public. The closed session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding County Ditch 30. Present in the room were Commissioners Kurt Mortenson, Dan Bucholz, Wayne Johnson, Sean Sullivan and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Interim Deputy Administrator Kris Vipond, Drainage Inspector Colby Palmersheim and County Board Secretary Hannah Anderson. The closed session ended at 11 :00 a.m. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: July 22, 2025 Attest\ X:1 • lt:Jl,v 4tuvi.--::: Nicole Hansen, Clerk Page 1 of 2 Page 2 of 2 Vendor Name FRlEDSAM.t'KEITH KU GLE RfDOUGLAS NELSO IMIKE OTTER TAIL CO TREASURER Fina Total: Drainage Authority Meeting Minutes July 8, 2025 (Exhibit A) Amount 500.00 150.00 550.00 2,925.20 4,125.20