Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Housing & Redevelopment Authority - HRA-Packet-07-02-2025 Supporting Documents - 07/02/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN July 2, 2025 | 12:45 pm 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, June 4, 2025 B. Housing Choice Voucher Rental Assistance Program for May 2025 C. Community Housing Investment Programs for May 2025 D. Public Housing and Senior Housing for May 2025 E. Check Report and Financial Reports for May 2025 4. New Business A. Consider Recommended Updates to the Housing Trust Fund Ordinance B. Approve Submission of Application for Community Impact Fund Grant and Interim Loan Financing to Minnesota Housing 5. Old Business 6. Discussion A. SEMAP Scoring 7. Executive Director Report A. MN Legislative Session Review 8. General Discussion – Topics by Commissioners 9. Adjourn 1/37 2/37 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on June 4, 2025 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Absent: Jeff Ackerson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Aisling Cox, CDA Intern 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:45 pm. 2. APPROVAL OF AGENDA 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Leland Rogness to approve the June 4, 2025 Agenda and the Consent Agenda without changes. Motion passed unanimously. 4. NEW BUSINESS A. Consider Authorizing Contract with Cursor Control, Inc. Community Development Software Amy Baldwin, HRA Executive Director stated that staff has been seeking community development software to help manage loans and grants. Staff participated in demos and Cursor Control provided the features we need to help with efficiency. Tanya Westra, Housing Program Supervisor stated that the program offers project tracking, includes information on the applicant, generates bid specs, prepares loan payoff calculations, and ties everything together from start to finish. A 12-month commitment is required at $100 per month per user. Staff has recommended three users. Commissioners questioned who the users would be and it was suggested that they be Julie Bakken, Mitch Harry and Pam Minten. Motion made by Kurt Mortenson, second by Leland Rogness to approve a contract with Cursor Control, Inc. Community Development Software with three users. Motion passed unanimously. A question was asked who would hold the Administrative Role and Tanya Westra was suggested. Commissioners agreed that there may need to be an additional user to the contract. An amendment to the motion was made to approve a contract with Cursor Control, Inc. Community Development Software with up to four users. All commissioners motioned aye and the motion carried. 3/37 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. Pg. 2 5. OLD BUSINESS None. 6. DISCUSSION A. 2026 Agency Budget Amy Baldwin, HRA Executive Director requested direction with the 2026 Agency Budget and stated: The federal budget as proposed by the White House would include a 44% reduction in HUD funding. There is a proposal to become a block grant to the States for HCV and public housing funding. The SCDP program may be eliminated. State will be deploying the Bring it Home Rental Voucher Program. State has delayed award announcements until October. In April, the HRA submitted a request for $125,000 that would help an estimated 10-12 families. If Federal cuts are implemented, final impact and timing of the impact to operations is unknown. Suggested a stable budget while considering the Pelican Rapids SCDP project and current program maintenance. Construction of senior housing in New York Mills will be included. Levy request dollar will be the same amount as last year. B. 2026 Agency Goals The HRA Board adopted two strategic initiatives in 2023: Housing Stability Initiative – “Keep People In Their Homes” and Strengthening Communities Initiative – “Create New Homes”. A Public Hearing will need to be held in September for the agency Annual Plan. Request from Commissioners to remove the word “to” at the beginning of each of the Goals and Objectives. Create a Proposed Annual Plan to present to the Commissioners and in each line indicate: o “What did we accomplish” o “What did we want to accomplish” o “Do we want to continue” Changes need to be made to the Admin Plan and ACOP. Approved plans must be submitted to HUD in October. 7. EXECUTIVE DIRECTOR REPORT The HRA was awarded $150,000 from MN Housing as matching funds for the County’s Housing Trust Fund. These are earmarked to support the New York Mills senior housing project. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS Amy Baldwin, HRA Executive Director – next meeting is Wednesday, July 2. 9. ADJOURNMENT At 1:40 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/37 5/31/2025 6/1/2025 Difference 43,398.52$ 42,465.52$ -$933.00 88 86 -2 42,251.00$ 41,318.00$ *HAP Adjustment Port out adjustment *Utility Adjustment *Portability Tranactions (Out)1,109.00$ 1,109.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 5/31 6/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 1 2 Ports Out Pending 0 0 Ports In Pending 0 0 5/31/2025 Waiting List/To Date 59 Applications in Progress 0 Vouchers Issued 0 Vouchers "On the Strreet"2 ELI%0%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ December 2024 144 100 75.0% 126.7% 516.17$ January 2025 144 95 66.0% 91.2% 536.54$ February 2025 144 94 65.6% 88.3% 500.37$ March 2025 144 92 65.3% 86.2% 491.23$ April 2025 144 91 64.8% 85.0% 493.06$ May 2025 144 88 64.6% 83.5% 493.17$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions May 31, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 5/37 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORlliY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,ern mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT May 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 2 1 1 1 On-Going Down Payment Assistance (DPA) 3 0 0 0 3 On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going PELICAN RAPIDS 09/30/2027 SCDP: Commercial 4 3 SCDP: Homeowner 6 2 5 1 Residential Owner-Occupied Leverage (ROHL) 6/37 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT May 2025 Rents Payable $5,926 Rents Collected $5,926 Total Negative Rents $ 0 Negative Rents Paid $ 0 Late Fees Charged $ 55 Late Fees Collected $ 55 Number of Units Paying Flat/Ceiling Rent 0 0Fiscal Year ELI WAITING LIST as of 06/06/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 8 7 N/A Underwood 1 0 1 Henning 5 2 1 New York Mills 1 2 1 VACANCIES UNIT VACATED LEASE SIGNED *3BR-Henning - Lease term effective 5/30/25 (revised) *3BR-Underwood-new lease signed effective 6/1/25 *Offer made to applicant - move in as soon as unit is ready to go 7/37 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT May 2025 Rents Payable $3,300 Rents Collected $2,375 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 05/05/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 1 0 VACANCIES UNIT VACATED LEASE SIGNED $74 *4 units rented as of 5/1/2025 *Working on another applicant 8/37 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 143 No DD 144 No DD 145 No DD 146 No DD 147 No DD 148 No DD 1598 No CHK 1599 No CHK 1600 No CHK 1601 No CHK 1602 No CHK 1603 No CHK 1604 No CHK 1605 No CHK 1606 No CHK 1607 No CHK 1608 No CHK 1609 No CHK 1610 No CHK 1611 No CHK 1612 No CHK 1613 No CHK End of Report Total:22 $130,950.85 Vendor Accounting - 22 $130,950.85 Vendor Accounting Total 22 $130,950.85 Transaction Type Summary Transaction Type Count Amount Check (CHK)16 $129,734.85 Total:22 $130,950.85 Count Amount Direct Deposit (DD)6 $1,216.00 Project Summary Program - Project Payments Deposits General Revolving (GR) - $130,950.85 $0.00 Total:$130,950.85 $0.00 Document Type Summary Document Type 05/30/2025 QCD HM Correction State Deed Tax No $1.65 Cleared: 13 $103,698.90 Uncleared: 9 $27,251.95 Total Payments: 22 $130,950.85 05/30/2025 QCD HM Correction State Deed Tax No $1.65 05/30/2025 QCD HM Correction State Deed Tax No $1.65 05/30/2025 QCM HM Correction Recording Fee No $46.00 05/30/2025 QCM HM Correction Recording Fee No $46.00 05/30/2025 DPA 2025-05 No $11,940.00 05/30/2025 QCM HM Correction Recording Fee No $46.00 05/16/2025 April 25 Payroll, Postage, EV & Chargers, Lang Line, Supplies Yes $66,007.64 05/30/2025 Training Webinars - Bakken No $169.00 05/16/2025 Document Destruction Yes $105.26 05/16/2025 SCDP O&E Solmon Yes $95.00 05/02/2025 DPA 2025-03 Yes $15,000.00 05/16/2025 2024 Audit Yes $16,500.00 05/02/2025 O&E Pelican Rapids-Clauson Mgmt Yes $95.00 05/02/2025 DPA 2025-02 No $15,000.00 05/16/2025 Per Diem/Mileage May 25 Yes $103.70 05/02/2025 Stump Removal/Clean Up - N Fields of Dalton Yes $4,680.00 05/16/2025 Per Diem/Mileage May 25 Yes $93.20 05/16/2025 Per Diem/Mileage May 25 Yes $77.80 05/16/2025 Per Diem/Mileage May 25 Yes $143.60 05/16/2025 Per Diem/Mileage May 25 Yes $82.70 Payment Date Document Description Cleared Amount 05/16/2025 Services 4/2-5/13/25 Yes $715.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 9:30:10 AM Printed by: Julie Bakken 9/37 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 250.00 1,219.47 8,000.00 (6,780.53)15% 3690 Other Revenue MISC 20,205.00 20,205.00 3690.01 SCDP Administration (DEED) - All Communities 7,049.00 61,200.00 (54,151.00)12% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 921,299.61 921,834.64 1,610,431.00 (688,596.36)57% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 4,572.40 4,572.40 3693.05 CHIP Rental Rehab Revolving Loan Payments 753.27 4,634.10 14,704.00 (10,069.90)32% TOTAL INCOME 922,302.88 959,514.61 2,102,933.00 (1,143,418.39)46% EXPENSES 4130 Legal 20,000.00 20,000.00 0% 4140 Staff Training 169.00 169.00 6,000.00 5,831.00 3% 4150 Travel 500.00 500.00 0% 4170 Accounting 5,000.00 20,000.00 60,000.00 40,000.00 33% 4171 Audit 16,500.00 16,500.00 22,000.00 5,500.00 75% 4190 Other Administrative Expenses 15,625.61 15,722.86 (15,722.86) 4190.01 Manuals, Subscriptions 30.00 1,000.00 970.00 3% 4190.02 Office Supplies 42.01 344.36 1,700.00 1,355.64 20% 4190.03 Postage 260.75 858.10 2,500.00 1,641.90 34% 4190.05 Dues 954.34 1,500.00 545.66 64% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 1,333.40 2,802.85 50,000.00 47,197.15 6% 4190.2 Management Fees-OTC Admin 40,908.04 162,490.89 620,000.00 457,509.11 26% 4210 Board Member Payments 501.00 1,937.50 4,100.00 2,162.50 47% 4430.1 Misc Contracts - Software 7,218.00 7,700.00 482.00 94% 4510 Insurance 15,559.35 50,000.00 34,440.65 31% 4570 Housing Choice Voucher Operating Support 794.41 2,978.66 30,000.00 27,021.34 10% 4580 Public Housing Operating Support 3,006.63 3,006.63 20,000.00 16,993.37 15% 4590.01 SCDP O & E Reports 95.00 95.00 1,235.00 1,140.00 8% 4590.02 SCDP Lead Based Paint Testing 8,000.00 8,000.00 0% 4590.03 SCDP Construction (DEED)7,049.00 400,000.00 392,951.00 2% 4590.04 SCDP Recording Fees 92.00 598.00 506.00 15% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 41,940.00 54,420.00 75,000.00 20,580.00 73% 4595.01 CHIP Emergency Housing Repair Program (EHRP)1,751.46 100,000.00 98,248.54 2% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)138.00 56,000.00 55,862.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 46.00 100,000.00 99,954.00 0% 4595.05 CHIP Rental Rehabilitation Loan 95.00 95.00 50,000.00 49,905.00 0% 4596.50 CWIP Pre-Development Expense 4,680.00 4,680.00 (4,680.00) 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)15,821.00 17,814.86 -13% TOTAL EXPENSES 130,950.85 316,945.14 1,955,287.00 1,638,341.86 16% SURPLUS 791,352.03 642,569.47 147,646.00 494,923.47 435% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 7:39:06 AM Printed by: Julie Bakken 10/37 Period Amount Balance ASSETS 1111 Cash 790,578.72 2,885,228.37 1111.1 Certificates of Deposit 151,035.47 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 773.31 236,390.38 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.5 Accumulated Depreciation (536.50) 1400.6 Land 26,400.00 TOTAL ASSETS 791,352.03 4,010,751.21 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 791,045.71 TOTAL LIABILITIES 791,045.71 SURPLUS 2700 Income/Expense Clearing Account (1,096,378.03) 2700 Income/Expense Clearing Account (Current Year) (4,680.00)(2,686.14) 2806 Unrestricted Net Position 3,686,894.19 2806 Unrestricted Net Position (Current Year) 796,032.03 645,255.61 2806 Unrestricted Net Position (Unclosed 2024) (13,380.13) TOTAL SURPLUS 791,352.03 3,219,705.50 TOTAL LIABILITIES AND SURPLUS 791,352.03 4,010,751.21 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/13/2025 12:07:06 PM Printed by: Julie Bakken 11/37 Doc Num Voided Type 1431 No DD 1432 No DD 1433 No DD 1434 No DD 1435 No DD 1436 No DD 1437 No DD 1438 No DD 1439 No DD 1440 No DD 1441 No DD 1442 No DD 1443 No DD 1444 No DD 1445 No DD 1446 No DD 1447 No DD 1448 No DD 1449 No DD 1450 No DD 1451 No DD 1452 No DD 1453 No DD 1454 No DD 1455 No DD 1456 No DD 1457 No DD 1458 Yes DD 1458 No VD 1459 No DD 1460 No DD 1461 No DD 1462 No DD 1463 No DD 1464 No DD 1465 No DD 1466 No DD 1467 No DD 1468 No DD 1469 No DD 1470 No DD 1471 No DD 1472 No DD 6659 No CHK 6660 No CHK 6661 No CHK 6662 No CHK 6663 No CHK 6664 No CHK 6665 No CHK05/01/2025 HAP Payment May 25 Yes $997.00 05/01/2025 HAP Payment May 25 Yes $322.00 05/01/2025 HAP Payment May 25 Yes $700.00 05/01/2025 HAP Payment May 25 Yes $801.00 05/01/2025 HAP Payment May 25 Yes $508.00 05/01/2025 HAP Payment May 25 Yes $313.00 05/01/2025 HAP Payment May 25 Yes $217.00 05/01/2025 HAP Payment May 25 Yes $332.00 05/01/2025 HAP Payment May 25 Yes $784.00 05/01/2025 HAP Payment May 25 Yes $309.00 05/01/2025 HAP Payment May 25 Yes $2,147.00 05/01/2025 HAP Payment May 25 Yes $300.00 05/01/2025 HAP Payment May 25 Yes $887.00 05/01/2025 HAP Payment May 25 Yes $496.00 05/01/2025 HAP Payment May 25 Yes $457.00 05/01/2025 HAP Payment May 25 Yes $345.00 05/01/2025 HAP Payment May 25 Yes $1,470.00 05/01/2025 HAP Payment May 25 Yes $269.00 05/01/2025 HAP Payment May 25 Yes $499.00 05/01/2025 HAP Payment May 25 Yes $672.00 05/01/2025 HAP Payment May 25 Yes $396.00 05/01/2025 HAP Payment May 25 Yes $784.00 05/20/2025 Closed original bank acct & set Yes ($784.00) 05/01/2025 HAP Payment May 25 Yes $427.00 05/01/2025 HAP Payment May 25 Yes $342.00 05/01/2025 HAP Payment May 25 Yes $2,186.00 05/01/2025 HAP Payment May 25 Yes $1,342.00 05/01/2025 HAP Payment May 25 Yes $380.00 05/01/2025 HAP Payment May 25 Yes $405.00 05/01/2025 HAP Payment May 25 Yes $879.00 05/01/2025 HAP Payment May 25 Yes $640.00 05/01/2025 HAP Payment May 25 Yes $589.00 05/01/2025 HAP Payment May 25 Yes $5,004.00 05/01/2025 HAP Payment May 25 Yes $177.00 05/01/2025 HAP Payment May 25 Yes $1,469.00 05/01/2025 HAP Payment May 25 Yes $600.00 05/01/2025 HAP Payment May 25 Yes $828.00 05/01/2025 HAP Payment May 25 Yes $441.00 05/01/2025 HAP Payment May 25 Yes $492.00 05/01/2025 HAP Payment May 25 Yes $5,010.00 05/01/2025 HAP Payment May 25 Yes $465.00 05/01/2025 HAP Payment May 25 Yes $365.00 05/01/2025 HAP Payment May 25 Yes $594.00 05/01/2025 HAP Payment May 25 Yes $498.00 05/01/2025 HAP Payment May 25 Yes $400.00 05/01/2025 HAP Payment May 25 Yes $579.00 05/01/2025 HAP Payment May 25 Yes $800.00 05/01/2025 HAP Payment May 25 Yes $546.00 05/01/2025 HAP Payment May 25 Yes $386.00 Payment Date Document Description Cleared Amount 05/01/2025 HAP Payment May 25 Yes $531.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 6/16/2025 9:39:14 AM Printed by: Julie Bakken 12/37 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6666 No CHK 6667 No CHK 6668 No CHK 6669 No CHK 6670 No CHK 6671 No CHK 6672 No CHK 6673 No CHK 6674 No CHK 6675 No CHK 6676 No CHK 6677 No CHK 6678 No CHK 6699 No CHK End of Report Total:64 $51,815.72 Vendor Accounting - 2 $7,682.20 Vendor Accounting Total 2 $7,682.20 HAP Accounting Total 61 $42,986.00 HAP Accounting - 60 $43,770.00 HAP Void 1 ($784.00) Portability/Subsidy Out 1 $1,147.52 Transaction Type Summary Transaction Type Count Amount Port/Sub Out - Payment 1 $1,147.52 Total:64 $51,815.72 Void Payment (VD)1 ($784.00) Check (CHK)21 $16,077.72 Count Amount Direct Deposit (DD)42 $36,522.00 Project Summary Program - Project Payments Deposits Housing Choice Vouchers $51,815.72 $0.00 Total:$51,815.72 $0.00 Document Type Summary Document Type 05/30/2025 Training Webinars - Bakken No $487.00 Cleared: 61 $51,141.72 Uncleared: 3 $674.00 Total Payments: 64 $51,815.72 05/01/2025 Port Out Payment May 25 Yes $1,147.52 05/16/2025 April 2025 HCV Payroll Yes $7,195.20 05/01/2025 HAP Util Payment May 25 Yes $35.00 05/01/2025 HAP Util Payment May 25 Yes $61.00 05/01/2025 HAP Util Payment May 25 No $147.00 05/01/2025 HAP Util Payment May 25 Yes $133.00 05/01/2025 HAP Util Payment May 25 Yes $212.00 05/01/2025 HAP Util Payment May 25 Yes $37.00 05/01/2025 HAP Util Payment May 25 Yes $15.00 05/01/2025 HAP Util Payment May 25 Yes $170.00 05/01/2025 HAP Util Payment May 25 No $40.00 05/01/2025 HAP Util Payment May 25 Yes $134.00 05/01/2025 HAP Payment May 25 Yes $2,406.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 6/16/2025 9:39:14 AM Printed by: Julie Bakken 13/37 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 17,506.00 17,506.00 3301 Admin Subsidy 7,377.00 41,916.00 69,800.00 (27,884.00)60% 3301.1 HAP Subsidy 31,456.00 255,908.00 515,000.00 (259,092.00)50% 3610 Investment Income (0062)9.79 42.08 130.00 (87.92)32% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 38,842.79 315,372.08 614,930.00 (299,557.92)51% EXPENSES 4140 Staff Training 487.00 1,716.00 4,400.00 2,684.00 39% 4150 Travel 80.50 250.00 169.50 32% 4190 Other Admin Expenses (Apps, Service Charges)11.00 55.00 400.00 345.00 14% 4190.01 Manuals, Subscriptions 478.00 8,500.00 8,022.00 6% 4190.2 Management Fees-OTC 7,195.20 28,576.41 55,000.00 26,423.59 52% 4715.1 HAP Occupied Units 42,251.00 224,522.00 515,000.00 290,478.00 44% 4715.P HAP-Portability Out 1,109.00 5,818.00 15,000.00 9,182.00 39% 4716.P Port Out Admin Fee 38.52 192.60 500.00 307.40 39% TOTAL EXPENSES 51,091.72 261,438.51 599,050.00 337,611.49 44% SURPLUS (12,248.93)53,933.57 15,880.00 38,053.57 340% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 7:46:32 AM Printed by: Julie Bakken 14/37 Period Amount Balance ASSETS 1111 Cash Unrestricted (12,983.93)106,478.49 1121 Fraud A/R 17,506.00 1121.1 Fraud Recovery - Allowance (903.00) TOTAL ASSETS (12,983.93)123,081.49 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP (735.00)1,270.00 TOTAL LIABILITIES (735.00)1,270.00 SURPLUS 2700 Inc & Exp Clearing 3,175.69 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) (11,904.00)25,568.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) (344.93)28,365.57 TOTAL SURPLUS (12,248.93)121,811.49 TOTAL LIABILITIES AND SURPLUS (12,983.93)123,081.49 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 7:46:31 AM Printed by: Julie Bakken 15/37 Doc Num Voided Type #01-00000621-00-0 Apr 25 No INV #01-00010108-00-9 May 25 No INV #01-00010350-00-0 May 25 No INV #01-00010787-00-4 May 25 No INV #01-00041004-00-6 Apr 25 No INV #01-00041152-00-6 Apr 25 No INV #01-00041101-00-0 Apr 25 No INV #01-00041101-00-0 May 25 No INV #440572 May 25 No INV #480160 May 25 No INV #480161 May 25 No INV #991 721 5394 4 Apr 25 No INV #991 721 5394 4 May 25 No INV 7471 No CHK 7472 No CHK 7473 No CHK 7474 No CHK 7475 No CHK 7476 No CHK 7477 No CHK 7478 No CHK 7479 No CHK 7480 No CHK 7481 No CHK 01-00000684-00-1 May 25 No INV 01-00000683-00-0 May 25 No INV Doc Num Voided Type No CHK 127 No CHK 129 No CHK 1056 No CHK 1075 No CHK 1348 No CHK 2911 No CHK 3768 No CHK 10510517 No CHK 10513677 No MO 2026 No CHK 22-09617411 No MO 22-95300632 No MO 29661266777 No MO 38178913274 No MO Int. Security Deposi No DI Project Summary Program - Project Payments Deposits Public Housing - Family $34,356.34 $6,094.70 Total:$34,356.34 $6,094.70 Cleared: 16 $6,094.70 Uncleared: 0 $0.00 Total Deposits: 16 $6,094.70 05/07/2025 Payment - Money Order Yes $835.00 05/16/2025 Security Deposit Interest Yes $1.65 05/20/2025 Payment - Money Order Yes $279.16 05/07/2025 Payment - Money Order Yes $340.00 05/02/2025 Payment - Check Yes $200.00 05/02/2025 Payment - Money Order Yes $300.00 05/01/2025 Payment - Check Yes $227.98 05/14/2025 Payment - Money Order Yes $43.00 05/02/2025 Payment - Check Yes $500.00 05/14/2025 Payment - Check Yes $721.00 05/02/2025 Payment - Check Yes $159.17 05/01/2025 Payment - Check Yes $581.86 05/20/2025 Payment - Check Yes $264.25 05/02/2025 Payment - Check Yes $1,000.00 05/12/2025 Payment - Check Yes $152.63 05/02/2025 Payment - Check Yes $489.00 Posted Deposits Control Date Document Description Cleared Amount 05/29/2025 Water, Sewer No $87.34 Cleared: 11 $8,847.13 Uncleared: 15 $25,509.21 Total Payments: 26 $34,356.34 05/30/2025 Cap Fund - Decking Remove/Replace No $16,877.77 05/29/2025 Water, Sewer No $88.24 05/30/2025 Maintenance Materials No $31.33 05/30/2025 Capital Fund - Flooring No $6,501.65 05/16/2025 April 25 Payroll, Supplies Yes $4,461.38 05/30/2025 Underwood - Filter Issues No $84.00 05/16/2025 Supplies Yes $29.97 05/16/2025 Water, Gas, Sewer Yes $722.02 05/16/2025 2025 Audit Yes $2,400.00 05/16/2025 Underwood - Painting No $1,105.00 05/02/2025 Misc Supplies - Underwood #1 Yes $40.68 05/02/2025 Underwood Yes $77.88 05/02/2025 Gas Yes $65.05 05/09/2025 Gas No $40.08 05/31/2025 Gas No $32.79 05/31/2025 Gas No $66.29 05/31/2025 Water, Electric, Gas, Sewer No $214.13 05/31/2025 Gas No $65.58 05/02/2025 Water, Electric, Gas, Sewer Yes $304.31 05/02/2025 Water, Electric, Gas, Sewer Yes $249.18 05/29/2025 Water, Sewer No $92.69 05/02/2025 Water, Electric, Gas, Sewer Yes $250.00 05/29/2025 Water, Sewer No $118.82 05/29/2025 Water, Sewer No $103.50 Payment Date Document Description Cleared Amount 05/02/2025 Water, Electric, Gas, Sewer Yes $246.66 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 6/16/2025 9:50:09 AM Printed by: Julie Bakken 16/37 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing End of Report Total:42 $40,451.04 Tenant Accounts 16 $6,094.70 Tenant Accounting - 15 $6,093.05 Tenant Accounting - 1 $1.65 Vendor Accounting Total 26 $34,356.34 Vendor Accounting - 15 $2,024.66 Vendor Accounting - 11 $32,331.68 Transaction Type Summary Transaction Type Count Amount PH Deposit Interest (DI)1 $1.65 Total:42 $40,451.04 Invoice (INV)15 $2,024.66 Money Order (MO)5 $1,797.16 Count Amount Check (CHK)21 $36,627.57 Document Type Summary Document Type www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 6/16/2025 9:50:09 AM Printed by: Julie Bakken 17/37 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 5,666.00 27,952.00 39,500.00 (11,548.00)71% 3401.1 HUD Operating Subsidy 3,744.00 19,404.00 32,000.00 (12,596.00)61% 3401.2 HUD Capital Funds-Operations/Admin 7,108.00 7,000.00 108.00 102% 3401.3 HUD Capital Funds-Project 16,877.77 16,877.77 35,000.00 (18,122.23)48% 3610 Interest Income (5673/0070)9.18 43.38 250.00 (206.62)17% 3690 Other Income (NSF, Late Fee, GR Support)55.00 390.00 21,000.00 (20,610.00)2% 3690.1 Water Charge Income 622.48 3,107.57 7,000.00 (3,892.43)44% 3690.2 Electric Charge Income 800.33 4,342.31 13,000.00 (8,657.69)33% 3690.3 Gas Charge Income 878.00 6,740.04 10,000.00 (3,259.96)67% 3690.31 Sewer Charge Income 719.64 3,545.70 7,500.00 (3,954.30)47% 3690.4 Other Tenant Charges (Maint)180.00 507.55 507.55 TOTAL INCOME 29,552.40 90,018.32 172,250.00 (82,231.68)52% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 229.00 4,400.00 4,171.00 5% 4150 Travel 300.00 300.00 0% 4171 Audit 2,400.00 2,400.00 2,400.00 100% 4190 Other Admin Expenses (Reports, Apps)1.65 340.65 200.00 (140.65)170% 4190.01 Manuals, Subscriptions 650.00 650.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.2 Management Fees-OTC 4,440.89 25,000.00 25,000.00 100% 4310 Water 664.89 2,585.01 7,000.00 4,414.99 37% 4320 Electric 868.31 2,185.97 13,000.00 10,814.03 17% 4330 Gas 973.39 6,000.42 10,000.00 3,999.58 60% 4331 Sewer 750.43 2,969.87 7,500.00 4,530.13 40% 4420 Maintenance - Materials 200.35 2,238.57 6,000.00 3,761.43 37% 4430 Maintenance - Contracts 1,189.00 1,939.40 14,000.00 12,060.60 14% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT 3,330.00 3,330.00 0% 4521 Assessments 969.26 1,050.00 80.74 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)100.00 100.00 0% 4600 Capital Fund Projects 23,379.42 23,379.42 40,000.00 16,620.58 58% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 34,868.33 101,202.17 170,130.00 68,927.83 59% SURPLUS (5,315.93)(11,183.85)2,120.00 (13,303.85)-528% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 8:00:41 AM Printed by: Julie Bakken 18/37 Period Amount Balance ASSETS 1111 Cash (7,306.42)86,901.87 1114 Tenant Security Deposit Cash (836.26)9,466.36 1122 A/R Tenants 536.31 10,865.55 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)150.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,153,613.17) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (7,756.37)648,431.24 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants (167.00) 2114 Tenant Security Deposits (836.26)9,466.36 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (1,437.18)1,104.04 TOTAL LIABILITIES (2,440.44)10,570.40 SURPLUS 2700 Income/Expense Clearing Account (123,145.14) 2700 Income/Expense Clearing Account (Current Year) (5,315.93)(11,183.85) 2700 Income/Expense Clearing Account (Unclosed 2024) (432.04) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (5,315.93)637,860.84 TOTAL LIABILITIES AND SURPLUS (7,756.37)648,431.24 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 8:00:39 AM Printed by: Julie Bakken 19/37 Doc Num Voided Type 1012 No CHK 1013 No CHK 1014 No CHK 1015 No CHK 1016 No CHK 20118158 MAY2025 No INV 20118160 MAY2025 No INV 20118161 MAY 2025 No INV 20118163 MAY 2025 No INV 20118164 MAY 2025 No INV 20118165 MAY 2025 No INV Doc Num Voided Type 1017 Yes CHK 1017 No VD 1018 No CHK 5476 No CHK 12441 No CHK 12442 No CHK MAC-V (1/2 May Rent)No CHK Payment Date Document Description Cleared Amount 05/02/2025 LADDERS No $870.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments 05/16/2025 MAINTENANCE MATERIALS Yes $83.86 05/16/2025 AIR FILTER/KEY LOCKBOX Yes $60.49 05/16/2025 GARBAGE Yes $135.35 05/16/2025 LADDERS Yes $500.00 05/07/2025 ELECTRIC No $36.50 05/07/2025 ELECTRIC No $33.96 05/07/2025 ELECTRIC No $95.90 05/07/2025 ELECTRIC No $81.19 Cleared: 4 $779.70 Uncleared: 7 $1,318.00 Total Payments: 11 $2,097.70 05/07/2025 ELECTRIC No $78.63 05/07/2025 ELECTRIC No $121.82 05/02/2025 Payment - Check Yes $925.00 05/27/2025 NSF Yes ($925.00) Posted Deposits Control Date Document Description Cleared Amount 05/01/2025 Payment - Check Yes $97.92 05/01/2025 Payment - Check Yes $725.00 05/02/2025 Payment - Check Yes $119.36 05/02/2025 Payment - Check Yes $1,102.78 05/20/2025 Payment - Check Yes $362.50 Cleared: 7 $2,407.56 Uncleared: 0 $0.00 Total Deposits: 7 $2,407.56 Count Amount Check (CHK)11 $4,982.26 Project Summary Program - Project Payments Deposits Finding Home I LLC - North Fields of Dalton $2,097.70 $2,407.56 Total:$2,097.70 $2,407.56 Document Type Summary Document Type Total:18 $4,505.26 Void Payment (VD)1 ($925.00) Invoice (INV)6 $448.00 Vendor Accounting - Payment 5 $1,649.70 Vendor Accounting Total 11 $2,097.70 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - Invoice 6 $448.00 Tenant Accounting - Payment Received 6 $3,332.56 Tenant Accounts Receivable Total 7 $2,407.56 Tenant Accounting - AR Void 1 ($925.00) End of Report Total:18 $4,505.26 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/16/2025 9:23:35 AM Printed by: Julie Bakken 20/37 42% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 3,374.00 15,939.00 60,000.00 (44,061.00)27% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.23 5.44 5.44 3690 Other Income (NSF, Late Fees)99.00 124.00 5,100.00 (4,976.00)2% TOTAL INCOME 3,474.23 16,068.44 67,200.00 (51,131.56)24% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4150 Travel 16.80 (16.80) 4190 Administrative Expense 3.00 (1.50)500.00 501.50 0% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 193.78 858.29 3,000.00 2,141.71 29% 4320 Electric 218.27 197.34 1,000.00 802.66 20% 4331 Sewer 188.00 752.00 2,400.00 1,648.00 31% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 1,514.35 1,514.35 1,500.00 (14.35)101% 4430 Maintenance-Contracts 1,785.00 12,900.00 11,115.00 14% 4431 Garbage/Trash Removal 135.35 609.05 3,300.00 2,690.95 18% 4510 Insurance 5,031.22 5,000.00 (31.22)101% 4521 Property Taxes/Assessments 5,200.00 5,200.00 TOTAL EXPENSES 2,252.75 10,762.55 39,050.00 28,287.45 28% SURPLUS 1,221.48 5,305.89 28,150.00 (22,844.11)19% Otter Tail County Housing Redevelopment Authority Operating Statement Five Months Ending 05/31/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/13/2025 11:56:32 AM Printed by: Julie Bakken 21/37 Period Amount Balance ASSETS 1111 Cash (221.50)24,279.17 1114 Tenant Security Deposit Cash 3,300.00 1122 A/R Tenants 1,080.48 2,425.54 1400.5 Accumulated Depreciation (2,266.28) 1400.6 Land 13,500.00 TOTAL ASSETS 858.98 41,238.43 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 3,300.00 2240 Tenant Prepaid Rents (362.50)1,361.50 TOTAL LIABILITIES (362.50)4,661.50 SURPLUS 2700 Income/Expense Clearing Account 33,537.32 2700 Income/Expense Clearing Account (Current Year) 1,221.48 5,305.89 2700 Income/Expense Clearing Account (Unclosed 2024) (2,266.28) TOTAL SURPLUS 1,221.48 36,576.93 TOTAL LIABILITIES AND SURPLUS 858.98 41,238.43 Otter Tail County Housing Redevelopment Authority Balance Sheet May 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 6/12/2025 8:39:16 AM Printed by: Julie Bakken 22/37 OTTER TAIL COUNTY MINNESOTA AN ORDINANCE CREATING AMENDING THE OTTER TAIL COUNTY HOUSING TRUST FUND Section 1: GENERAL PROVISIONS 1.1 Authority. This Ordinance is adopted pursuant to Minnesota Statutes, Section 462C. l 6. 1.2 Purpose. Pursuant to Minnesota Statutes, Section 462C.16, there is hereby created and established for the County of Otter Tail a fund to be known and denominated as the Otter Tail County Housing Trust Fund (the “Housing Trust Fund”). The Housing Trust Fund shall be a permanent source of funding and a continually renewable source of revenue to meet, in part, the housing needs of Moderate, Low Income and Very Low Income households of the County. The Housing Trust Fund shall provide loans and grants to property owners, homeowners, local units of government, for-profit housing developers, and non-profit housing developers for the following purposes: (1) acquisition, capital and soft costs necessary for the creation of new Affordable and Workforce Housing (both rental and owner- occupied), (2) acquisition, rehabilitation, capital and soft costs necessary for the preservation of existing Affordable and Workforce Housing; (3) acquisition, capital and soft costs necessary for the creation of new Mixed Income Housing (both rental and owner- occupied); (4) the rehabilitation of the existing housing stock; and (5) other housing expenditures that are consistent with Minnesota Statutes, Section 462C.16 Subd. (3). Section 2: DEFINITIONS 2.1 "Affordable" means a housing unit that has an Affordable Housing Cost. 2.2 "Affordable Housing Cost" means an amount satisfied by: 2.2.1 For owner-occupied housing, a housing payment inclusive of loan principal, loan interest, property taxes, property and mortgage insurance, and homeowner association dues which allows a moderate, low or very low income household to purchase a home while paying no more than that does not exceed thirty percent (30%) of their household’s gross household income. 2.2.2 For rental or cooperative housing, a housing payment, inclusive of a reasonable allowance for heating utilities, that does not exceed which allow a moderate, low or very low income household to rent a unit while paying no more than thirty percent (30%) of their household’s gross household income. 2.3 "Area Median Income" means the income guidelines established and published annually by the U.S. Department of Housing and Urban Development. 2.4 "Assisted Unit" means a housing unit that is Affordable because of assistance from the Housing Trust Fund. 2.5 "Grants Supervisor" means the Otter Tail County Housing and Redevelopment Authority Executive Director, or his or her designee. 2.6 "Housing Trust Fund" means the Otter Tail County Housing Trust Fund. 23/37 2.7 "HRA" means the Housing and Redevelopment Authority in and for the County of Otter Tail. 2.8 "Low Income" means gross household income that is at or below eighty percent (80%) of Area Median Income, but more than fifty percent (50%) of Area Median Income. 2.9 “Mixed Income Housing” means a residential structure that comprises differing levels of affordability, with some units at market rate and others available to low and moderate income households at below-market rates. 2.109 "Moderate Income" means gross household income that is greater than 80% of area median income but does not exceed 115% of state median income at or below 115 percent (115%) of Area Median Income, but more than eighty percent (80%) of Area Median Income. 2.11 “Moderate Income Housing” means housing affordable to households with a Moderate Income. 2.10121 "Permanent Source of Funding" means once funds are allocated to the Housing Trust those funds can only be expended for purposes outlined in section (4) of this document. 2.1132 "Project" may mean a single-family house (attached or detached) or a multifamily property, either as owner-occupied property or rental property. 2.1243 "Recipient" means any homeowner, for-profit, non-profit or local unit of government housing developer that receives funds in the form of a loan or a grant from the Housing Trust Fund Account. A Recipient may be an individual, partnership, local unit of government, joint venture limited liability company or partnership, association or corporation. 2.1354 “State Median Income” means the median income for the State of Minnesota, adjusted for household size, as determined and published annually by the United States Department of Housing and Urban Development (HUD). 2.1465 "Very Low Income" means gross household income that is at or below fifty percent (50%) of Area Median Income. 2.1576 "Workforce Housing " means owner-occupied or rental housing units that are provided to households with at least one member per unit who is gainfully employed at the time of entry into the unit. Section 3: HOUSING TRUST FUND ACCOUNT; SOURCE OF TRUST FUNDS 3.1A. There is also hereby established an Otter Tail County Housing Trust Fund Account, to be maintained by the HRA. All funds received by the HRA on behalf of the Trust Fund shall be deposited in the Trust Fund Account. Principal and interest from loan repayments, and all other income from Trust Fund activities, shall be deposited in the Trust Fund Account. All interest earnings from the Trust Fund Account shall be reinvested and dedicated to the Trust Fund Account. 3.2 The Trust Fund shall consist of funds derived from the following, but not limited to: 3.2.1 Private cash contributions designated for the Housing Trust Fund; 3.2.2 Payments in lieu of participation in current or future Affordable housing programs; 3.2.3 Grants, or loans or appropriations from the federal or state government; 3.2.4 Principal and interest from Trust Fund loan repayments and all other income 24/37 from Trust Fund activities.; 3.2.5 Budgeted payments made by the HRA's tax levy fund as approved by County Board;. 3.2.6 Employer based funds and matches;. 3.2.7 Other sources to be considered include contributions made by local or regional utility companies, specific county departments, specific county program funds, cities and/or townships, and non-profit organizations;. 3.2.8 Application Fees - Projects applying for funds. 3.3 The Trust Fund may consist of funds derived from any other source, including but not limited to the following: 3.3.1 Tax Increment returned to the County after decertification of a TIF district. 3.3.2 Any other appropriations as determined from time to time by action of the HRA or County Board. Section 4: TRUST FUND DISTRIBUTIONS 4.1 The Housing Trust Fund is to function as a resource to fund loans and grants in strict accordance with this Section. The HRA shall review and adopt a policy to establish the process and other administrative parameters of the loans and grants permitted by the Housing Trust Fund. The Housing Trust Fund shall be administered by the Executive Director of the HRA or his/her designee Grants Supervisor of the HRA. No disbursements over $50,000 may be made from the Housing Trust Fund Account without the prior approval of the HRA's Board of Commissioners. 4.2 Disbursements from the Housing Trust Fund Account shall be made as loans or grants to assist Recipients in the creation of Assisted Units and administrative fees not to exceed 10 percent. Recipients may use the funds to pay for: capital costs, including but not limited to the actual costs of rehabilitating or constructing Assisted Units; preserving Affordable units; demolishing or converting existing non-residential buildings to create new Assisted Units; real property acquisition costs; down payment assistance; rental assistance; home buyer counseling services; and professional service costs, including but not limited to, those costs incurred for architectural, engineering, planning and legal services which are attributable to the creation of Assisted Units. 4.3 All projects exceeding $50,000 considered for funding will be reviewed by the HRA staff, and the Executive Director shall submit staff comments and recommendations to the HRA's Board of Commissioners, prior to HRA action. 4.4 The HRA shall within thirty (30) days following the close of each fiscal year prepare and submit an annual report to the County on the activities undertaken with funds from the Housing Trust Fund. The report shall specify the number and types of units assisted; the amount loaned or granted per Assisted Unit; the amount of state, federal and private funds leveraged; the geographic distribution of Assisted Units; and a summary of statistical data relative to the project, which may include incomes of assisted households, including their monthly rent or mortgage payments, and the sales prices of owner- occupied Assisted Units. 4.5 Projects funded by the Housing Trust Fund shall be dispersed throughout the County, with the exception of the Otter Tail County HRA Special Benefit Levy. In the case where HRA Special Benefit Levy funds are deposited into the Housing Trust Fund, 25/37 said funds may not be spent within the jurisdictions of the City of Perham and the City of Fergus Falls because each jurisdiction has an established a housing and redevelopment authority with separate levy authority. Section 5: TERM OF AFFORDABILITY 5.1 The HRA shall give preference to those projects that ensure that the Assisted Units remain Affordable for the longest period possible. Affordability period requirements for Housing Trust Fund programs may be determined by a program policy adopted by the HRA Board of Commissioners. 5.2 Assisted Units shall be deed-restricted to ensure long term affordability. 5.23 The HRA will enter into loan and grant agreements with the Recipients of the Housing Trust Fund monies. Each agreement will clearly state the conditions and requirements for the Recipient's use of Housing Trust Fund monies, including the term of compliance, transfer or sale requirements and other requirements as specified. 5.34 In those cases where an Assisted Unit is sold or transferred prior to the expiration of the agreed-upon term, or where an Assisted Unit is no longer Affordable, the initial Recipient of assistance from the Trust Fund shall be obligated to repay the Trust Fund in accordance with the terms set out in the original debt or lien agreement associated with the project funding to the Trust Fund the original amount of the loan or grant. 5.45 The HRA shall enforce all debt and lien instruments to the fullest extent of the law. The HRA may recommend debt settlement offers, if it is determined to be in the best interest of the Housing Trust Fund. Section 6: SEVERABILITY 6.1 If any provision of this Ordinance or the application thereof is held invalid, said invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and for this purpose, the provisions of the Ordinance are severable. Section 7: EFFECTIVE DATE 7.1 This Ordinance shall be in effect on the date of its passage by the Otter Tail County Board of Commissioners and publication according to Minnesota Statutes. Adopted by the Otter Tail County Board of Commissioners on ___________July 27, 20251. STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing ordinance is a true and correct copy of the ordinance presented to and adopted by Otter Tail County at a duly 26/37 authorized meeting therefore held on the ____________27th day of ___________July, 20251. ________________________________ Nicole Hansen, Clerk 27/37 OTTER TAIL COUNTY MINNESOTA AN ORDINANCE AMENDING THE OTTER TAIL COUNTY HOUSING TRUST FUND Section 1: GENERAL PROVISIONS 1.1 Authority. This Ordinance is adopted pursuant to Minnesota Statutes, Section 462C. l 6. 1.2 Purpose. Pursuant to Minnesota Statutes, Section 462C.16, there is hereby created and established for the County of Otter Tail a fund to be known and denominated as the Otter Tail County Housing Trust Fund (the “Housing Trust Fund”). The Housing Trust Fund shall be a permanent source of funding and a continually renewable source of revenue to meet, in part, the housing needs of Moderate, Low Income and Very Low Income households of the County. The Housing Trust Fund shall provide loans and grants to property owners, homeowners, local units of government, for-profit housing developers, and non-profit housing developers for the following purposes: (1) acquisition, capital and soft costs necessary for the creation of new Affordable and Workforce Housing (both rental and owner- occupied), (2) acquisition, rehabilitation, capital and soft costs necessary for the preservation of existing Affordable and Workforce Housing; (3) acquisition, capital and soft costs necessary for the creation of new Mixed Income Housing (both rental and owner- occupied); (4) the rehabilitation of the existing housing stock; and (5) other housing expenditures that are consistent with Minnesota Statutes, Section 462C.16 Subd. (3). Section 2: DEFINITIONS 2.1 "Affordable" means a housing unit that has an Affordable Housing Cost. 2.2 "Affordable Housing Cost" means an amount satisfied by: 2.2.1 For owner-occupied housing, a housing payment inclusive of loan principal, loan interest, property taxes, property and mortgage insurance, and homeowner association dues that does not exceed thirty percent (30%) of the household’s gross income. 2.2.2 For rental or cooperative housing, a housing payment, inclusive of a reasonable allowance for utilities, that does not exceed thirty percent (30%) of the household’s gross income. 2.3 "Area Median Income" means the income guidelines established and published annually by the U.S. Department of Housing and Urban Development. 2.4 "Assisted Unit" means a housing unit that is Affordable because of assistance from the Housing Trust Fund. 2.5 "Grants Supervisor" means the Otter Tail County Housing and Redevelopment Authority Executive Director, or his or her designee. 2.6 "Housing Trust Fund" means the Otter Tail County Housing Trust Fund. 2.7 "HRA" means the Housing and Redevelopment Authority in and for the County of Otter Tail. 2.8 "Low Income" means gross household income that is at or below eighty percent (80%) 28/37 of Area Median Income, but more than fifty percent (50%) of Area Median Income. 2.9 "Moderate Income" means gross household income that is greater than 80% of area median income but does not exceed 115% of state median income. 2.10 "Permanent Source of Funding" means once funds are allocated to the Housing Trust those funds can only be expended for purposes outlined in section (4) of this document. 2.11 "Project" may mean a single-family house (attached or detached) or a multifamily property, either as owner-occupied property or rental property. 2.12 "Recipient" means any homeowner, for-profit, non-profit or local unit of government housing developer that receives funds in the form of a loan or a grant from the Housing Trust Fund Account. A Recipient may be an individual, partnership, local unit of government, joint venture limited liability company or partnership, association or corporation. 2.13 “State Median Income” means the median income for the State of Minnesota, adjusted for household size, as determined and published annually by the United States Department of Housing and Urban Development (HUD). 2.14 "Very Low Income" means gross household income that is at or below fifty percent (50%) of Area Median Income. Section 3: HOUSING TRUST FUND ACCOUNT; SOURCE OF TRUST FUNDS 3.1A. There is also hereby established an Otter Tail County Housing Trust Fund Account, to be maintained by the HRA. All funds received by the HRA on behalf of the Trust Fund shall be deposited in the Trust Fund Account. Principal and interest from loan repayments, and all other income from Trust Fund activities, shall be deposited in the Trust Fund Account. All interest earnings from the Trust Fund Account shall be reinvested and dedicated to the Trust Fund Account. 3.2 The Trust Fund shall consist of funds derived from the following, but not limited to: 3.2.1 Private cash contributions designated for the Housing Trust Fund; 3.2.2 Payments in lieu of participation in current or future Affordable housing programs; 3.2.3 Grants, loans or appropriations from the federal or state government; 3.2.4 Principal and interest from Trust Fund loan repayments and all other income from Trust Fund activities; 3.2.5 Budgeted payments made by the HRA's tax levy fund as approved by County Board; 3.2.6 Employer based funds and matches; 3.2.7 Other sources to be considered include contributions made by local or regional utility companies, specific county departments, specific county program funds, cities and/or townships, and non-profit organizations; 3.2.8 Application Fees - Projects applying for funds. 3.3 The Trust Fund may consist of funds derived from any other source, including but not limited to the following: 3.3.1 Tax Increment returned to the County after decertification of a TIF district. 3.3.2 Any other appropriations as determined from time to time by action of the HRA or County Board. 29/37 Section 4: TRUST FUND DISTRIBUTIONS 4.1 The Housing Trust Fund is to function as a resource to fund loans and grants in strict accordance with this Section. The HRA shall review and adopt a policy to establish the process and other administrative parameters of the loans and grants permitted by the Housing Trust Fund. The Housing Trust Fund shall be administered by the Executive Director of the HRA or his/her designee. No disbursements over $50,000 may be made from the Housing Trust Fund Account without the prior approval of the HRA's Board of Commissioners. 4.2 Disbursements from the Housing Trust Fund Account shall be made as loans or grants to assist Recipients in the creation of Assisted Units and administrative fees not to exceed 10 percent. Recipients may use the funds to pay for: capital costs, including but not limited to the actual costs of rehabilitating or constructing Assisted Units; preserving Affordable units; demolishing or converting existing non-residential buildings to create new Assisted Units; real property acquisition costs; down payment assistance; rental assistance; home buyer counseling services; and professional service costs, including but not limited to, those costs incurred for architectural, engineering, planning and legal services which are attributable to the creation of Assisted Units. 4.3 All projects exceeding $50,000 considered for funding will be reviewed by the HRA staff, and the Executive Director shall submit staff comments and recommendations to the HRA's Board of Commissioners, prior to HRA action. 4.4 The HRA shall within thirty (30) days following the close of each fiscal year prepare and submit an annual report to the County on the activities undertaken with funds from the Housing Trust Fund. The report shall specify the number and types of units assisted; the amount loaned or granted per Assisted Unit; the amount of state, federal and private funds leveraged; the geographic distribution of Assisted Units; and a summary of statistical data relative to the project, which may include incomes of assisted households, their monthly rent, and the sales prices of owner- occupied Assisted Units. 4.5 Projects funded by the Housing Trust Fund shall be dispersed throughout the County, with the exception of the Otter Tail County HRA Special Benefit Levy. In the case where HRA Special Benefit Levy funds are deposited into the Housing Trust Fund, said funds may not be spent within the jurisdictions of the City of Perham and the City of Fergus Falls because each jurisdiction has an established a housing and redevelopment authority with separate levy authority. Section 5: TERM OF AFFORDABILITY 5.1 The HRA shall give preference to those projects that ensure that the Assisted Units remain Affordable for the longest period possible. Affordability period requirements for Housing Trust Fund programs may be determined by a program policy adopted by the HRA Board of Commissioners. 5.2 The HRA will enter into loan and grant agreements with the Recipients of the Housing Trust Fund monies. Each agreement will clearly state the conditions and requirements for the Recipient's use of Housing Trust Fund monies, including the term of 30/37 compliance, transfer or sale requirements and other requirements as specified. 5.3 In those cases where an Assisted Unit is sold or transferred prior to the expiration of the agreed-upon term, or where an Assisted Unit is no longer Affordable, the initial Recipient of assistance from the Trust Fund shall be obligated to repay the Trust Fund in accordance with the terms set out in the debt or lien agreement associated with the project funding 5.4 The HRA shall enforce all debt and lien instruments to the fullest extent of the law. The HRA may recommend debt settlement offers, if it is determined to be in the best interest of the Housing Trust Fund. Section 6: SEVERABILITY 6.1 If any provision of this Ordinance or the application thereof is held invalid, said invalidity does not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application and for this purpose, the provisions of the Ordinance are severable. Section 7: EFFECTIVE DATE 7.1 This Ordinance shall be in effect on the date of its passage by the Otter Tail County Board of Commissioners and publication according to Minnesota Statutes. Adopted by the Otter Tail County Board of Commissioners on___________, 2025. STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing ordinance is a true and correct copy of the ordinance presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the ____________ day of ___________, 2025. ________________________________ Nicole Hansen, Clerk 31/37 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION July 2, 2025 BOARD MEETING DATE AGENDA ITEM #4B Tanya Westra 06/26/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Motion to Approve Submission of Application for Community Impact Fund Grant and Interim Loan Financing to Minnesota Housing PROPOSED REQUEST/JUSTIFICATION Minnesota Housing offers the Community Homeownership Impact Fund. This program provides funding to developers of affordable, single-family, owner-occupied housing. Value Gap grant and Interim Loan financing (construction loan) are available. The HRA previously utilized this program for the Hidden Meadows project in Battle Lake. The competitive application process is currently open, with submissions due on July 10, 2025. The proposed application would include a request for Value Gap Grant funds for the construction of 7 homes in Otter Tail County along with Interim Loan Funds to support construction financing, if needed. Affordable, single-family homes would be constructed in the following communities: # of Homes to be Constructed Preferred Building Area Land Cost Back Up Building Sites Pelican Rapids 2 Pinewood Estates (CDA owned lots) $20,000 New York Mills 2 Country View Estates $25,200 Tax Forfeit lots Parkers Prairie 3 Acorn Lane $30,000 Privately owned infill lots Homebuyers must meet income qualifications. Because this funding is competitive, staff is requesting the HRA commit $70,000 to this project for site acquisition. This contribution could be funded out of the Housing Trust Fund, as land acquisition for affordable housing is an eligible use of the fund. Applications that include a cash contribution will score higher overall. It is also anticipated that the application will include a commitment to a deed restriction period to improve scoring. At this time, staff is preparing the monetary amount for the application request. Homes being built in Pelican Rapids will serve as the guide to estimate construction costs and sales prices of homes in the various communities are being reviewed. It is anticipated that homes will be 3-bedroom, 2-bathroom, slab on grade (if site built) or on a crawl space (if modular) with an attached 2 car garage. Funding awards will be announced in December. If awarded, grant agreements would likely be executed with MN Housing in Spring 2026. The HRA would then have 36 months to construct the homes. If Interim Loan Funds are awarded and utilized, interest on funds used would be paid monthly with repayment in full to be made no later than 12 months after the term of the grant agreement. Staff recommends the Board authorize submission of the application for both grant and interim loan funds with a commitment of $70,000 for site acquisition. 32/37 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 06/26/2025 ATTACHMENT LIST: FINANCIAL IMPLICATIONS: $70,000 for site acquisition, Developer Fee Collected BUDGETED: YES X NO FUNDING: Housing Trust Fund or Levy (2026 budget) COMMENTS 33/37 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Minneapolis Field Office Paul D. Wellstone Federal Building 212 Third Avenue South, Suite 150 Minneapolis, MN 55401 www.hud.gov (612) 370-3000 espanol.hud.gov June 20, 2025 Ms. Amy Baldwin, Executive Director Otter Tail County HRA 500 W. Fir Avenue Fergus Falls, MN 56537 Dear Ms. Baldwin: Thank you for completing your Section 8 Management Assessment Program (SEMAP) certification for the OTTER TAIL COUNTY HRA. We appreciate your time and attention to the SEMAP assessment process. SEMAP enables HUD to better manage the Section 8 tenant- based program by identifying PHA capabilities and deficiencies related to the administration of the Section 8 program. As a result, HUD will be able to provide more effective program assistance to PHAs. The OTTER TAIL COUNTY HRA final SEMAP score for the fiscal year ended 12/31/2024 is 85%. The following are your scores on each indicator: Indicator1 Selection from Waiting List (24 CFR 982.54(d)(1) and 982.204(a)) 15 Indicator2 Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507) 15 Indicator3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 982.516) 15 Indicator4 Utility Allowance Schedule (24 CFR 982.517) 5 Indicator5 HQS Quality Control (24 CFR 982.405(b)) 5 Indicator6 HQS Enforcement (24 CFR 982.404) 0 Indicator7 Expanding Housing Opportunities NA Indicator8 Payment Standards (24 CFR 982.503) 5 Indicator9 Timely Annual Reexaminations (24 CFR 5.617) 10 Indicator10 Correct Tenant Rent Calculations (24 CFR 982, Subpart K) 5 Indicator11 Pre-Contract HQS Inspections (24 CFR 982.305) 5 Indicator12 Annual HQS Inspection s(24 CFR 982.405(a)) 10 Indicator13 Lease-Up 20 Indicator14 Family Self-Sufficiency (24 CFR 984.105 and 984.305) NA Indicator15 Deconcentration Bonus NA Your overall performance rating is Standard. 34/37 We have recorded that your PHA has been rated zero on at least one of the performance indicators. Please take the necessary corrective action to ensure compliance with program rules. For each zero rating, you must send HUD a written report describing the corrective action taken within 45 calendar days of the date of this letter or HUD may require a written corrective action plan. Thank you for your cooperation with the SEMAP process. . Sincerely, 6/20/2025 X Morgan D. Pontiff Divison Director, Office of Public Housing Signed by: Office of Public and Indian Housing 35/37 f CT- 36/37 @ MINNESOTA NAHRO DATE: May 23, 2025 TO: Board of Directors and Membership FROM: RE: Melissa Taphorn and Dara Lee, Legislative Co-Chairs State Legislative Report This memorandum provides an update on the activities and outcomes of efforts made by Minnesota NAHRO during the 2025 state legislative session. The Legislative Committee meets weekly on Friday mornings via Zoom, if you want to join us! 2025 State Legislative Session Summary For historical context, it is important to note a few very interesting aspects to this legislative session. The legislators serving in this session took office following the 2022 and 2024 elections. Democrats won a 34-33 majority in the Senate in 2022. Sadly, Senator Kari Dziedzic (D) passed away in December 2024. Mid-session, Senator Justin Eichorn (R) resigned after being charged and jailed on charges of solicitation of a minor. Following special elections to fill the vacancies, the respective parties retained their control of those two districts. However, the Senate agreed to share power at the start of session when divided 33-33. The House was split 67-67 following the 2024 elections. A power sharing agreement was negotiated and then dissolved when an elected representative was found to not reside in the district where he was elected and Representative Brad Tabke won re- election by 14 votes, but in the process of auditing the election, Scott County staff discovered that 20 absentee ballots cast in the city of Shakopee were missing. The House Democrats then boycotted the start of session. House Republicans began conducting business and a court ruled that the House must have at least 68 members to conduct business. Business resumed on February 6, three weeks into the start of session, once both parties agreed to a power sharing agreement. A special election was called for the vacant seat and the Democrats retained control of that district, maintaining the 67-67 split. The regular session ended on May 19 with a special session looming as many budget bills were not passed. The housing omnibus bill is one of few bills to be approved by both bodies before session closed. This is definitely an indicator of how non-partisan or bipartisan the issue of housing is in Minnesota, and how well the two parties worked together to develop a bill both parties could support particularly in the House. SF 2298 / HF 2445: Housing Omnibus Bill STATUS: The Senate approved on May 17 with a vote of 36-31. The House approved on May 18 with a vote of 108-26. The bill was sent to the Governor on May 20. The bill appropriates $261.62 million for housing, $15 million above the base budget for the 2026-27 biennium. The bill would authorize the sale of $50 million in housing infrastructure bonds. 37/37 @ MINNESOTA NAHRO The additional $15 million is allocated as follows: • $8.35 million to the Family Homeless Prevention and Assistance Program; • $2 million to the Economic Development and Housing Challenge Program; • $2 million to the Workforce Homeownership Program; • $2 million to the Homeownership Assistance Fund; • $2 million for Greater Minnesota Housing Infrastructure Grants; and • $2 million for first-generation homeowner downpayment assistance grants. The bill includes three of Minnesota NAHRO's bills. • An amendment to the Bring It Home state rental assistance is included which clarify that program administers are to recertify income and amount of rent assistance annually. The statutory language required program administers to recertify eligibility annually. This change aligns with the Housing Choice Voucher requirements and avoids the unnecessary termination of assistance. The other language that Minnesota NAHRO was concerned about is around the use of local preferences for populations other than cost-burdened, low-income families with children. Minnesota Housing deemed this an area they could address administratively and have provided that guidance in their program FAQs. • Housing and redevelopment authorities are explicitly defined as a government that can create a local housing trust fund (LHTF). This clarification will be particularly helpful to multi-county HRAs and stand-alone HRAs whose governing boards are not exactly the same as the city of county government. • Minnesota NAHRO continued to advocate for a legislative solution to the eligibility of Public Housing repositioned through Disposition to an HRA-owned entity for general obligation bond-funded POHP loans. The bill requires Minnesota Management and Budget (MMB) to provide a report to the legislature before the start of next session that details the barriers after consulting with Minnesota NAHRO, HUD, and Minnesota Housing. Taxes Bill As noted in the recent Action Alert, there is discussion about cutting the State Local Housing Aid (SAHA) appropriations by $7.5 million. This cut is supported more on the Senate than by the House. Work on the bill is ongoing. Bonding Bill The bonding bill is also undecided and will be the last priority of this session, after all budget bills are agreed upon. The latest bonding spreadsheet included $10 million for the Publicly Owned Housing Program (POHP). Minnesota NAHRO advocated for $100 million in POHP funding with members testifying in support.