HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/20/2025Board of Commissioners' Meeting Minutes
May 20, 2025
OTTER TAIL COUNTY-MINNESOTA
BOARD OF COMM ISSIONERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 20, 2025 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, May 20, 2025, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice
Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Lahman, second by Mortenson and
unanimously carried to approve the Board of Commissioners' agenda of May 20, 2025, with the following
additions and changes:
General Discussion: MCIT Conference
FPLM Committee: Remove Probation Vehicle
APPROVAL OF CONSENT AGENDA
Motion by Sullivan, second by Bucholz and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 19
1. May 6, 2025, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for May 20, 2025 (Exhibit A)
3. Warrants/Bills for May 9, 2025, As Approved for Payment by the County Auditor-
Treasurer (Exhibit A)
4. Human Services and Public Health_ Warrants/Bills for May 13, 2025, as Approved for
Payment by the County Auditor-Treasurer (Exhibit A)
5. Resolution Waiving Right Of First Refusal Pursuant To Minnesota Statute Section
144.556
6. Approval of the renewal of On Sale 3.2 Malt Liquor Application for Lida Green Golf LLC
dba Lida Greens Golf for the period of July 1, 2025, through June 30, 2026.
7. Approval of the renewal of an On Sale Liquor License Application for Countryside Barn
LLC for the period of July 1, 2025, through June 30, 2026.
8. Approval of the renewal of an Off-Sale 3.2 Malt Liquor License Application for Big Chief
Inc. for the period of July 1, 2025, through June 30, 2026.
9. Approval of the renewal of an On/Off Sale 3.2 Malt Liquor License Application for
Leonard's Family Resort LLC dba East Silent Resort for the period of July 1, 2025,
through June 30, 2026.
10. Approval of the renewal of an On Sale Wine License Application for Leonard's Family
Resort LLC dba East Silent Resort for the period of July 1, 2025, through June 30, 2026.
11. Approval of the renewal for On Sale Liquor License & Sunday for Bay View Ventures
LLC dba Beach Bums Bar & Eatery for the period of July 1, 2025, through June 30, 2026
Board of Commissioners' Meeting Minutes
May 20, 2025
12. Approval of an LG220 Exempt Permit for Lawful Gambling for Minnesota Finnish
American Historical Society Chapter 13 for an event held at Finn Creek Museum on
August 17, 2025.
13. Approval of the On sale & Sunday Liquor License for JCTSM Properties dba Silvermoon
Lounge and Steakhouse for the period of July 1, 2025 through June 30, 2026.
14. Approval of an On-Sale Liquor license with Sunday Renewal for Stalker Lake Golf
Course Bar and Grill LLC dba Stalker Lake Golf Course Bar and Grill for the period of
July 1, 2025 through June 30, 2026.
15. Approval of the renewal application for On Sale Wine for Loonies Pub and Campground
for the period of July 1, 2025, through June 30, 2026.
16. Approval of the renewal application for On-Sale/Off Sale 3.2 Malt Liquor License for
Loonies Pub and Campground for the period of July 1, 2025, through June 30, 2026.
17. Approval of a temporary On Sale Liquor License for St Lawrence Catholic Church for an
event held on their grounds at 46404 County Hwy 14, Perham MN 56573, on August 3,
2025.
18. Approval of an LG220 Exempt Permit for Lawful Gambling for St Lawrence Catholic
Church for an event held their grounds at 46404 County Hwy 14, Perham MN 56573,
on August 3, 2025.
19. Approval of an LG220 Exempt permit for Lawful Gambling for Holy Cross Church New
York Mills, held at 54216 County Highway 148 Menahga, MN 56464, on September 14,
2025.
20. Approval of the renewal application for On Sale Liquor License, including Sunday Liquor,
for Balmoral Golf Course LLC dba Balmoral Golf Course for the period of July 1, 2025
through June 30, 2026.
ADMINISTRATIVE SPECIALIST
Motion by Mortenson, second by Lahman and unanimously carried to approve replacing a vacant 1.0 full-time
equivalent (FTE) Accounting Specialist (Deputy Treasurer) position with a 1.0 FTE Administrative Specialist
position within the Recorder's Office to assist with the County's land transactions and property records. There
will be no impact to the budget.
MEAL REIMBURSEMENT POLICY
Motion by Sullivan, second by Bucholz and unanimously carried to approve updates to the Meal
Reimbursement policy in section 445.25 of the County's Personnel Rules and Policies, effective June 1, 2025,
to align non-union employee rates with the union group 2025 negotiated rates as presented by Assistant
Human Resources Director Stephanie Retzlaff.
RECESS & RECONVENE
At 8:36 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 8:40 a.m.
FAMILY RESOURCE CENTER COORDINATOR CONTRACT
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute a purchase of service agreement between Otter Tail County Human Services and
MAHUBE-OTWA Community Action Partnership for Family Resource Center Coordination, working in
partnership to serve parents and children, families and caregivers residing in Otter Tail County. This
agreement is effective June 1, 2025 through December 31, 2026.
Page 2 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
MOTIVATIONAL INTERVIEW TRAINING AND COMMUNITY OF PRACTICE
Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials'
signatures to execute a Memorandum of Understanding/Purchase of Service Agreement between Otter Tail
County Human Services and Jason Anderson Consulting, LLC to provide Motivational Interviewing Training
and Communities of Practice Consultation for Otter Tail County Health and Wellness Team employees.
Human Services Director Deb Sjostrom noted a correction to pg. 3, paragraph D. on the agreement submitted.
OUT-OF-STATE TRAVEL
Motion by Bucholz, second by Sullivan and unanimously carried to approve out-of-state travel for GIS Analyst
George Meyer to travel to San Diego, CA from July 14-18, 2025 to attend the Esri User Conference. This
conference is included in the GIS budget.
RESOLUTIONS REGARDING THE ADMINISTRATION OF THE
MINNESOTA WETLAND CONSERVATION ACT
Motion by Lahman, second by Sullivan and unanimously carried to approve ten (10) Otter Tail County
Resolutions, Nos. 2025-46 through 2025-55, regarding the Administration of the Minnesota Wetland
Conservation Act to delegate implementation to Otter Tail County for the following cities and as detailed in the
resolution below:
> Otter Tail County Resolution No. 2025-46 (City of Dalton)
> Otter Tail County Resolution No. 2025-47 (City of Dent) > Otter Tail County Resolution No. 2025-48 (City of Elizabeth) > Otter Tail County Resolution No. 2025-49 (City of Erhard) > Otter Tail County Resolution No. 2025-50 (City of Fergus Falls) > Otter Tail County Resolution No. 2025-51 (City of Henning) > Otter Tail County Resolution No. 2025-52 (City of Parkers Prairie)
> Otter Tail County Resolution No. 2025-53 (City of Pelican Rapids)
> Otter Tail County Resolution No. 2025-54 (City of Perham)
> Otter Tail County Resolution No. 2025-55 (City of Urbank)
A RESOLUTION REGARDING THE ADMINISTRATION OF THE
MINNESOTA WETLAND CONSERVATION ACT
OTTER TAIL COUNTY RESOLUTION NOS. 2025-46 THROUGH 2025-55
WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs)
to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR)
pertaining to wetland draining, filling and excavation; and
WHEREAS, Minnesota Rules chapter 8420 have been adopted by BWSR in accordance with the rulemaking
provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and
WHEREAS, Minnesota Rules 8420.0200, Subpart I, Item E allows a county, city, or town to delegate
implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions by
both parties; and
WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the Soil
and Water Conservation District of the delegation, including a copy of the resolution and description of the
applicable geographic area, within 15 business days of adoption of the resolution; and
Page 3 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
WHEREAS, the City of CITY NAME has passed a resolution delegating the implementation of Minnesota
Rules chapter 8420 to Otter Tail County.
THEREFORE, BE IT RESOLVED that Otter Tail County hereby accepts the authority and administrative
responsibility to implement WCA as the LGU within the legal boundaries of City of CITY NAME as of May 20,
2025 in accordance with Minnesota Rules, Chapter 8420.
Adopted at Fergus Falls, MN this 20th day of May 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest: 1 (. C 1) kJ+w, ,(} 2
Nicole Hansen, Clerk
MOA -CITY OF OTTERTAIL VHR ENFORCEMENT
Motion by Mortenson, second by Bucholz and unanimously carried to approve a Memorandum of Agreement
between Otter Tail County and the City of Ottertail establishing for the County to provide enforcement of the
City's Vacation Home Rental Ordinance within the boundaries of the City of Ottertail as presented by Land &
Resource Management Director Chris LeClair.
NUISANCE PROPERTY UPDATE
Assistant Land and Resource Management Director Kyle Westergard provided an update on the Schleske
Nuisance Property. Westergard informed the Board that the Oberg Fence quote increased by 20% with a new
quoted amount of $59,211.00 for fence installation and a quote of $3,924.00 for the removal of the existing
fence. Westergard also noted that Oberg Fence Company would need 50% down to move forward with the
removal and replacement of the fence. Discussion continued with a motion by Bucholz, second by Sullivan
and unanimously carried to move forward with purchase of materials from Oberg Fence Company with a 50%
down payment from the General Fund for the removal and replacement of the fence with the assessment to
be added to the property with a notice to be sent to Mr. Schleske for awareness.
PLANNING COMMISSION RECOMMENDATIONS
Jon Martin & Bruce Qvammen
Motion by Lahman, second by Mortenson and unanimously carried to accept the request for withdrawal of the
Conditional Use Permit Application for "Martin Meadows" consisting of 11 residential units (PUD) and 28 non-
dwelling units (PUD) with a 515B Plat and earthmoving of 6,596 cubic yards, located at 20943 County Highway
20, Pelican Rapids, MN 56572, Section 1, Scambler Township, Pelican Lake (56-786), GD.
Phyllis Lindholm
Motion by Bucholz, second by Sullivan and unanimously carried to approve a Conditional Use Permit for
Phyllis Lindholm, to construct a six-foot-wide trail down a steep slope with 327 cubic yards of shoreland
alterations with the condition that the final grade lakeward of the steep slope be sloped away from the lake to
contain runoff, as recommended by the Planning Commission. This proposal is located at 46320 Jungle Shore
Trail, Perham, MN 56573, Section 31, Corliss Township, Big Pine Lake (56-130), GD.
Page 4 of 19
Loon View LLC "Loon View"
Board of Commissioners' Meeting Minutes
May 20, 2025
Motion by Mortenson, second by Lahman and unanimously carried to approve a Preliminary Plat titled, "Loon
View", consisting of 6 Riparian Single Family Residential Lots, 1 Block, with the condition that the primary and
secondary soil treatment areas for each lots septic systems must be protected, as recommended by the
Planning Commission. This proposal is located South of 31469 452nd St, Vergas, MN 56587, Section 3, Dora
Township, Loon Lake (56-523), RD.
Loon View LLC "Loon View First Addition"
Motion by Mortenson, second by Sullivan and unanimously carried to approve a Preliminary Plat titled, "Loon
View First Addition", consisting of 6 Non-Riparian Single Family Residential Lots, 1 Block, with the following
conditions: 1) The primary and secondary soil treatment areas for each lots septic systems must be protected
with iron posts and orange or green colored snow fence prior to the road being constructed, and 2) move the
cul-de-sac 40 feet to the North, creating a larger right-of-way dedication, as recommended by the Planning
Commission. This proposal is located South of31469452nd St, Vergas, MN 56587, Section 3, Dora Township,
Loon Lake (56-523), RD.
Shircliff Properties LLC
Motion by Lahman, second by Sullivan and unanimously carried to approve a Conditional Use Permit for
property owner Don Shircliff, to construct a 26-foot-wide roadway approximately 900 feet in length with 4,150
cubic yards of earthmoving to service the Plat of "East Battle South Shore" as recommended by the Planning
Commission. This proposal is located South and East of 21978 450th Ave, Vining, MN 56588, Section 2,
Nidaros Township, East Battle Lake (56-138), RD.
Woodland Beach Resort Assn LLC
Motion by Mortenson, second by Sullivan and unanimously carried to approve a Conditional Use Permit for a
structure type change consisting of the removal of an existing camper to be replaced with a stick-built structure
for Unit #6, as recommended by the Planning Commission. This proposal is located at 26477 State Highway
78, Battle Lake, MN 56515, Section 2, Everts Township, Otter Tail Lake (56-242), GD.
Andrew & Chelsa Goldberg
Motion by Bucholz, second by Lahman and unanimously carried to approve a Conditional Use Permit for
Andrew and Chelsa Goldberg, for the expansion of an existing dairy facility within the lakeshore of Unnamed
Lake, as recommended by the Planning Commission. This proposal is located at 57448 County Highway 50,
Deer Creek, MN 56527, Section 4. Deer Creek Township, Unnamed Lake (56005300).
Bassett Properties LLC
Motion by Sullivan, second by Mortenson and unanimously carried to approve a Conditional Use Permit for
shoreland alterations consisting of site prep for a proposed 120'x60' garage with basement, site prep for a
20'x12' water-oriented accessory structure (WOAS), removal and relocation of the existing driveway,
construction of a retaining wall by the lake measuring 90' long, 20" wide, with a max height of 7.75', removal
and replacement of the existing retaining wall by the road measuring 90' long, 20" wide, with a max height of
12.5', as well as to allow construction for a trolley and steps down to the lake with a total of 7,325 cubic yards
of earthmoving and 90 cubic yards of earthmoving in the bluff, as recommended by the Planning Commission.
This proposal is located at 20231 Pelican Dr S, Pelican Rapids, MN 56572, Section 11, Scambler Township,
Pelican Lake (56-786), GD.
Page 5 of 19
Seaton Resorts Inc.
Board of Commissioners' Meeting Minutes
May 20, 2025
Motion by Bucholz, second by Lahman and unanimously carried to approve an amended Conditional Use
Permit for property owner Mark Seaton, to convert from 8 commercial RCU to 5 residential (seasonal) RCU
sites in Tier 1, 10 commercial cabins in Tier 1, add 1 dock for a total of 19 slips with a 1-day use slip and 11
residential (seasonal) RCU sites in Tier 2, as recommended by the Planning Commission. This proposal is
located at 35387 Northern Lights Trail, Richville, MN 56576, Section 25, Dead Lake Township, Dead Lake
(56-383), NE.
EC Roch Properties, LLC
Motion by Lahman, second by Mortenson and unanimously carried to approve an extension for an existing
Conditional Use Permit #6949, which allows for mining of aggregate materials, for five (5) years with an
expiration date of August 1, 2030, which includes restoration of the property to be completed by August 1,
2030, as recommended by the Planning Commission. This proposal is located West of 297 41 County Highway
22, Underwood, MN 56586, Section 8, Maine Township, Unnamed Lake (56-474), NE.
Century Holdings LLC
Motion by Mortenson, second by Sullivan and unanimously carried to approve an update to Conditional Use
Permit #2023-001, for property owner Brad Garcia, for an 18-unit non-dwelling Planned Unit Development
(PUD) with plans to relocate one unit from the Southeast corner to the Northeast corner of the common
elements of CIC #119 and to add two additional units to the Northeast corner of the common elements of CIC
#119, as recommended by the Planning Commission. This proposal is located North of 43967 Bass Harbor
Trail, Pelican Rapids, MN 56572, Section 9, Lida Township, Lida Lake (56-747), GD.
Knoke Seamless Siding & Gutters LLC
Land and Resource Management Director Chris LeClair provided an update on an after-the-fact Conditional
Use Permit Application for property owner Keith Knoke, for excavation of 300 cubic yards in a bluff zone. A
boulder retaining wall was built to allow for installation of a well. Planning Commission tabled the application
to the June 11, 2025 Planning Commission meeting to provide the applicant with the opportunity to bring a
confirmation letter from two (2) independent well drillers indicating whether there are other options for
accessing water on this property with the letters to be provided to the Land & Resource Management
Department by June 4, 2025.
Robert & Kimberly Jacobson
Motion by Mortenson, second by Lahman and unanimously carried to approve a Conditional Use Permit for
property owners Robert & Kimberly Jacobson, to convert an existing 5 Unit Commercial Resort with 2 docks
and 11 slips to a 5 Unit Residential CIC with 2 docks and 11 slips, as recommended by the Planning
Commission. This proposal is located at 41424 Dawn Trail, Pelican Rapids, MN 56572, Section 29, Lida
Township, Lida Lake (56-747).
JRMH Holdings LLC
Motion by Bucholz, second by Sullivan and unanimously carried to approve a Conditional Use Permit for
property owner Josh Hanson, to convert 8 existing commercial cabins into 8 residential units, keep the existing
6 docks and 8 slips and add 6 non-dwelling units of which 1 non-dwelling unit is located in an existing structure,
as recommended by the Planning Commission. This proposal is located at 34721 County Highway 4, Frazee,
MN 56544, Section 8, Hobart Township, Rose Lake (56-360), RD.
Page 6 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
PROBATION TRAINING
Motion by Mortenson, second by Lahman and unanimously carried to authorize that Probation Department
offices be closed to the public on July 24, 2025 so that all Probation staff may participate in a full-day training
retreat as presented by Probation Director Michael Schommer.
COMMUNITY ENERGY TRANSITION GRANT
Motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures to execute a Community Energy Grant Contract Agreement between Otter Tail County and the
State of Minnesota, Department of Employment and Economic Development, Business and Community
Development Division, Office of Energy Transition, for the Westridge Mall Redevelopment Project as
described by Community Development Director Amy Baldwin.
DONATION FROM OTTER TAIL POWER
Motion by Sullivan, second by Mortenson and unanimously carried to accept a donation from Otter Tail Power
Company, in the amount of $25,000.00, to go toward assessment costs for the Westridge Mall Redevelopment
Project as presented by Community Development Director Amy Baldwin. Commissioners expressed
appreciation to Otter Tail Power Company for their partnership.
MCIT CONFERENCE
Commissioner Mortenson informed the Board that he will be attending an out-of-state conference June 1-4,
2025, sponsored by Public Risk Management Association, through his service on the Board of Directors for
Minnesota Counties Intergovernmental Trust (MCIT).
RECESS & RECONVENE
At 10:07 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:29 a.m.
RESOLUTION AUTHORIZING PARTICIPATION IN
OTTER EXPRESS PUBLIC TRANSPORTATION JOINT POWERS BOARD
OTTER TAIL COUNTY RESOLUTION NO. 2025-60
WHEREAS, Otter Tail County recognizes the importance of reliable and efficient public transportation services
for its residents, including seniors, individuals with disabilities, and those without access to personal
transportation; and
WHEREAS, the Otter Express system has served as a critical provider of public transportation in Otter Tail
County and surrounding communities; and
WHEREAS, the Otter Express Joint Powers Board has been established to provide for cooperative planning,
funding, oversight, and administration of Otter Express services through a Joint Powers Agreement pursuant
to Minnesota Statutes Section 471.59; and
WHEREAS, Otter Tail County desires to be a participating member of the Joint Powers Board and desires to
formally approve its participation and authorize the execution of the Joint Powers Agreement establishing the
Otter Express Joint Powers Board; an·d
Page 7 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
WHEREAS, it is necessary to appoint representatives from the Otter Tail County Board of Commissioners to
serve on the Otter Express Joint Powers Board.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners as follows:
1. Otter Tail County hereby approves participation in the Otter Express Joint Powers Board and
authorizes the execution of the Otter Express Joint Powers Board Agreement by the appropriate
county officials.
2. Otter Tail County hereby approves the addition of Wilkin County to the Joint Powers Board should the
Wilkin County Board of Commissioners authorize participation in the Otter Express Joint Powers
Board.
3. The following Commissioners are hereby appointed to serve as Otter Tail County's voting members
on the Otter Express Joint Powers Board:
o Commissioner Robert Lahman
o Commissioner Kurt Mortenson
o Commissioner Dan Bucholz
4. The following employees are hereby appointed to serve as Alternate members to Otter Tail County's
voting members on the Otter Express Joint Powers Board:
o Deb Sjostrom, Human Services Director
o Krysten Foster, County Highway Engineer
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
with Commissioner Sullivan abstaining.
Adopted at Fergus Falls, MN this 20th day of May 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest: 0f 1 • C,aLt.J+/t.t1 a__,,
Nicole Hansen, Clerk
RECESS & RECONVENE
At 10:38 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:50 a.m.
COUNTY ADMINISTRATOR -DELEGATE AUTHORITY
Motion by Sullivan, second by Lahman and unanimously carried to delegate authority to the Deputy
Administrator positions to act on behalf of the County Administrator due to a leave of absence or unavailability.
RECESS & RECONVENE
At 10:52 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:55 a.m.
Page 8 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
INVESTMENTS RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2025-56
RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County
AuditorfTreasurer, Otter Tail County Finance Director and the Otter Tail County Chief Deputy Treasurer be
and is hereby given authority to invest County funds as available.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of May 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest: , To' Cflk.4iUw:.,
Nicole Hansen, Clerk
ELECTRONIC FUNDS TRANSFERS RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2025-57
WHEREAS Otter Tail County is authorized to make electronic funds transfers for the following as stated in
Minnesota Statutes 471.38 Subdivision 3:
(1) for a claim for a payment from an imprest payroll bank account or investment of excess money;
(2) for a payment of tax or aid anticipation certificates;
(3) for a payment of contributions to pension or retirement fund;
(4) for vendor payments;
(5) for payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption
fund, and
WHEREAS, the authorization extends only to local governments that have enacted the following:
(a) the governing body shall annually delegate the authority to make electronic funds transfers to a designated
business administrator or chief financial officer or the officer's designee;
(b) the disbursing bank shall keep on file a certified copy of the delegation of authority;
(c) the initiator of the electronic transfer shall be identified;
(d) the initiator shall document the request and obtain an approval from the designated business administrator,
or chieffinancial officer or the officer's designee, before initiating the transfer as required by internal control
policies;
(e) a written confirmation of the transaction shall be made no later than one business day after the transaction
and shall be used in lieu of a check, order check or warrant required to support the transaction;
(f) a list of all transactions made by electronic funds transfer shall be submitted to the governing body at its
next regular meeting after the transaction.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota,
Page 9 of 19
Board of Commissioners' Meeting Minutes
May 20, 2025
(1) that the Otter Tail County AuditorfTreasurer, the Otter Tail County Finance Director, the Otter Tail County
Chief Deputy Treasurer and the Otter Tail County Deputy Treasurers (office staff) with the approval of
either the Otter Tail County AuditorfTreasurer or the Chief Deputy Treasurer is hereby delegated the
authority to make electronic funds transfers;
(2) that a certified copy of this resolution will be filed with the disbursing bank;
(3) that a record will be maintained of the initiator of each electronic transfer;
(4) that the initiator shall document the request and obtain the appropriate approval before initiating the
transfer;
(5) that a written confirmation of the transaction shall be made no later than one business day after the
transaction and shall be used to support the transaction; and
(6) that a list of all transactions made by electronic funds transfer shall be made available to the governing
body at its next regular meeting after the date of the transaction.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of May 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest: ~I· Uk.W Wl/1,1-
Nicole Hansen, Clerk
PAYMENT APPROVAL RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2025-58
RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County
AuditorfTreasurer, Otter Tail County Finance Director and Otter Tail County Administrator be and is hereby
given authority to approve the invoice listing for payment processing on weeks the Otter Tail County Board of
Commissioners are not scheduled to meet. This approved listing will be submitted to the Board for review at
their next meeting.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of May 2025.
I OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest:~-(';o k,.LI-Mr--
Nicole Hansen, Clerk
RECESS & RECONVENE
At 11 :00 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 11 :04 a.m.
Page 1 O of 19 ~ ~!JJ=!t!~~
Board of Commissioners' Meeting Minutes
May 20, 2025
SINGLE SORT RECYCLING CART PURCHASE
Motion by Mortenson, second by Lahman and unanimously carried to authorize the purchase of single sort
recycling carts for residents in the Southeast Quadrant of Otter Tail County at the quoted price of $231,429.00
with grant funds covering 75% of the costs with a County match of 25% as described by Assistant Solid Waste
Director Scott Bjerke.
HIGHWAY DEPARTMENT UPDATE
County Engineer Krysten Foster provided the Board with Highway Department updates. Foster touched on
construction updates, bids for upcoming contracts, recruitment for Highway Maintenance Worker position
vacancies and outreach pertaining to the long-range transportation plan and future projects. Foster also noted
there will be a public meeting in Perham in June regarding the upcoming Highway 8 project as well as updated
the Board on progress on the Highway 76 Bridge Replacement. The Highway Department also continues to
monitor water levels on Nelson Lake on Highway 6 with flood mitigation permitting and design in progress.
LOCAL BRIDGE REPLACEMENT PROGRAM GRANT AGREEMENT
GRANT TERMS & CONDITIONS
SP 056-619-015
OTTER TAIL COUNTY RESOLUTION NO. 2025-59
WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the
Minnesota State Transportation Fund related to Bridge No. 56J31; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and
WHEREAS, the amount of the grant has been determined to be $57,639.00 by reason of the lowest
responsible bid.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby agree to the terms and
conditions of the grant consistent with Minnesota Statutes, section 17 4.50, and will pay any additional amount
by which the cost exceeds the estimate and will return to the Minnesota State Transportation Fund any amount
appropriated for the project but not required. The proper County officers are authorized to execute a grant
agreement and any amendments thereto with the Commissioner of Transportation concerning the above-
referenced grant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 20th day of May 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 11 of 19
Dated: June 10, 2025
Attest: 1 I. tDLL,1--I--W1/.1----'
Nicole Hansen, Clerk
Board of Commissioners' Meeting Minutes
May 20, 2025
iWORQ PROPOSAL -PUBLIC WORKS PACKAGE
Motion by Mortenson, second by Lahman and unanimously carried to authorize appropriate County Officials'
signatures to execute a service agreement between Otter Tail County and iWorQ Systems Inc. for a Public
Works Software Package, in the amount of $6,000.00 with an implementation cost of $2,000.00, to provide an
asset management program within the Highway Department.
HEART OF THE LAKES TRAIL -MAPLEWOOD SEGMENT CHANGE ORDER #2
Motion by Sullivan, second by Mortenson and unanimously carried to authorize Change Order#2 for the Heart
of the Lakes (HOTL) Trail -Maplewood Segment, in the amount of $44,325.00, for excavation, seeding, disc
anchoring, drain tiling and rock bedding due to a request from the Department of Natural Resources (DNR)
for a change in the trail alignment as a result of above average rainfall during the 2024 Spring/Summer
Construction Season as described by Parks & Trails Director Kevin Fellbaum.
EXTENSION PROGRAM UPDATES
Extension Educators Oliva Olson, Jessica Mohagen, Rachel Wahlstrom, Sarah Downhour, and Jordan Gusa
presented on Otter Tail County Extension. Educators spoke about University of Minnesota Extension
programming in Otter Tail County as well as Otter Tail County 4-H youth programming. They touched on
agriculture and horticulture resources, events and programs available for the public as well as highlighted
events, participation, and impacts that 4-H has on Otter Tail County youth. Also in attendance was University
of Minnesota Extension Regional Director Cecilia Amadou.
ADJOURNMENT
At 12:06 p.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned with
a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, June 10,
2025, at the Government Services Center in Fergus Falls and via livestream.
CLOSED SESSION
At 12:06 p.m., Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding
Otter Tail County Jail Threatened Litigatio~. Present in the room were Commissioners Wayne Johnson, Kurt
Mortenson, Dan Bucholz, Bob Lahman and Sean Sullivan, Deputy Administrator Nick Leonard, County
Attorney Michelle Eldien, County Sheriff Barry Fitzgibbons, County Board Secretary Hannah Anderson and
Safety/Risk Specialist Eric Lien and Stephanie Angolkar with Iverson Reuvers Law Firm joined virtually. The
closed session ended at 12:24 p.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 12 of 19
Dated: June 10, 2025
Attest: ~I • to G__ l-+lfaVl__,J
Nicole Hansen, Clerk
Page 13 of 19
Vendor Name
A-OX WELDING SUPPLY CO INC
AAA RECYCLING LLC
ACKERSONfJEFF
ACORNS-OAK CONSUL TING LLC
ALBANY RECYCLING CENTER
ALL WAYZ COt~STRUCTION LLC
ALLEN'S AUTO BODY & TOWING
AMAZON CAPITAL SERVICES INC
AMERICAN EMERGENCY PREPAREDNES
AMERICAN LEGION POST 30
AMER(CAN WELDING & GAS INC
ANOKA CO TREASURY OFFICE
APEX EQUIPMENT LLC
ASSOCIATION OF MN COUNTIES
AUDUBON/CITY OF
AVERY, ATTORNEY AT LAW/JILL
BATTLE LAKE STANDARD
BOT MECHANICAL LLC
BECKER CO ENVIRONMENTAL SERVICES
BECKER CO SHERIFF
BEYER BODY SHOP INC
BJERKE/SCOTT
BOWERS/ROBERT
BRAUN VENDING INC
BREDENBERG/ALEXIS
BRUTLAG/STEVE
BUY-MOR PARTS & SERVICE LLC
CARLBLOMJOENNIS
CERTIRED AUTO REPAIR
CHARLYS CLEANING SERVICES LLC
CHS FRENCH AGRONOMY
CHS INC
CLAY CO SHERIFF
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COLLEGE \\IAY AUTO
COLUMN SOFTWARE PBC
COMMISSIONER OF TRANSPORTATION
COMPASS MINERALS AMERICA INC
COMPTON/DON
CONCEPT CATERING
COOPER'S OFFICE SUPPLY INC
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
973.52
590.00
90.00
1,500.00
1,690.48
1,000.00
315.50
4,858.00
777.00
915.05
41.33
14,025.00
-435.80
300.00
768.00
766.69
20.99
11,605.00
358.00
58.50
2,225.81
283.20
960.00
9.00
37.50
38.08
10,731.80
269.60
809.35
150.00
197_10
1,260.04
3,300_00
1,920.00
3,771.13
688.97
94.15
222,414.44
56,714.65
20.00
388.50
1,931.49
Page 14 of 19
Vendor Name
CULLIGAN OF ELBOW LAKE
CULLIGAN OF WADENA
D & T VENTURES LLC
DACOTAH PAPER CO
DAKOTA BUSINESS SOLUTIONS INC
DAKOTA WHOLESALE TIRE INC
DANIELSONJMATTHEW
DENZEL'S REGION WASTE INC
DITTBERNER/TREVOR
OOERNBACW'JILL
DONOHO/MICHAEL
DOUGLAS CO JAIL
DOUGLAS CO PUBUC WORKS
ORUSCH/NICHOLAS
EAST OTTERTAIL FAIR ASSOC
EHLERT/ROBERT
ELDIEN/MICHELLE
ENVIROTECH SERVICES INC
EVERTS LUMBER CO
f-M FORKLIFT SALES & SERVICE INC
FARMER'S DAUGHTER RUSTIC BAKERY 1
FERGUS FAUS COMMUNITY ED ISD D1S1
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS SUMMERFEST
FERGUS FAl.LS/CITY OF
FERGUS FALLS/CITY OF
FERGUS PO'W'ER PUMP INC
FLEETPRIDE
FORUM COMMUNICATIONS PRINTING
FRAZIERIBRENT
FRIEOSAM/KEITH
GALLS LLC
GM'PA OIL COMPANY INC
GAUDETTE/SCOTT
GILSON COMPANY fNC
GLENDE-NILSON FUNERAL HOME
GOEROTJSARAH D
GOERDTJSTEPHEN
GOPHER STATE ONE CALL
GOVERNMENT FINANCE OFFICERS ASSC
GUCK/JACOB
HARTHUN/TRENT
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
.Amount
36.75
67.75
1,186.19
413.59
407.00
:1,216.00
592.44
163.80
134.00
500.00
774.29
255.00
200.00
175.82
125.00
137.06
520.80
17,759.24
46.43
1,346.38
34.00
297.50
2,025.38
130.00
96.00
1,060.00
28,645.00
6,820.00
22,033.23
119.40
1,250.00
4,479.62
54.00
139.00
133.18
1,250.00
89.97
61.54
36.45
50.00
64.43
14.27
Page 15 of 19
Vendor Name
HAUGEN/JEFF
HAUKOS SALES LLC
HEETER/NICK
HOUSTON ENGINEERING INC
HUSCH BLACKWELL LLP
JENNEN/ADRION
JESSEN/MIKE
JK SPORTS INC
JOHNSON/DENA
JOHNSON/MARK T
JONES LAW OFFICE
JORGENSON/KURT
KAELKE/MARK
KIMBALL MIDWEST
KNOWBE41NC
KNOWINKLLC
KUHNIAMBER
LAKELAND GENERAL STORE
LAKES COMMUNITY COOPERATrvE
LAKES COUNTRY SERVICE COOPERATIV
LAKESHIRTS LLC
LEADERS DISTRIBUTING
LEEIDANJEL
LEE/THOMAS
LEIGHTON ENGAGE
LEIGHTON MEDlA -FERGUS FALLS
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MACPZA
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTHALER/TERENCE
MARTINNALERIE
MCCONN/CHRISTOPHER
MCIT
MELLIN PROMOTIONAL ADVERTISING
MIDWEST LIFT WORKS LLC
MINNCOR INDUSTRIES
MINNEAPOLIS FORENSIC PYSCH SERVIC
MINNESOTA MOTOR COMPANY
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
51.09
1,560.00
329.49
18,473.50
1,875.00
31.74
42.00
50.00
90.00
949.20
480.00
15.00
10820
329.74
7,397.46
270.00
171.07
270.91
2,339.18
2,700.00
1,819.50
401.85
15.33
818.60
2,000.00
1,883.00
13,666.15
3,018.02
418.56
150.00
2.205.86
2.760.27
52.02
934.10
208.00
494.35
107.00
720.27
460.00
70.00
5,500.00
3,070.18
Page 16 of 19
Vendor Name
MINNESOTA SHERIFFS' ASSOCIATION
MINNKOTA ENVIRO SERVICES INC
MN CO ENGINEERS ASSOC
MN POLLUTION CONTROL AGENCY
MN TRANSPORTATION ALLIANCE
MNCCC LOCKBOX
MUDGE/JAMES
NELSON AUTO CENTER INC
NELSON/MIKE
NEWMAN SIGNS INC
NEWVILLE/DARREN
NE\IVVILLEIHEA TI-IER
NORTH CENTRI\L INC
NORTHLAND AREA SERVICES
NUSS TRUCK & EQUIPMENT
ODASH/COLTON
OFFlCE OF MNlT SERVICES
OK TIRE
OK TIRE STORE -MOTLEY
OK TIRE STORE -WAHPETON
OLIPHANT/CLANCY
OLSEN CHAIN & CABLE CO INC
OLSON OIL CO INC
OTTER TAil CO LAW LIBRARY
OTTER TAIL CO PUBUC HEALTH
OTTER TAIL CO SOLID WASTE
OTTER TAIL POVJER COMPANY
OTTER TAIL POVIER COMPANY
OTTERTAIL GLASS
OVERHEAD DOOR CO OF FERGUS FALLS
PARK REGION CO OP
PARKERS PRAIRIEfC!TY OF
PAW PUBLICATIONS LLC
PEMBERTON LAW PLLP
PEN KE VALOESJL YNNE
PEOPlEFACTS LLC
PERHAM STEEL & WELDING
PETIE'SAUTOBODYLLC
PETTERSONIMICHELE
PHILLIPPI/DR JAY
PLUNKETTS VARMENT GUARD
POPE DOUGLAS SOLID WASTE MANAGE!
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
800.00
123.90
1,395.00
00,153.74
1,150.00
4,251.00
52.79
3,873.-89
800.00
630.00
1,297.90
900.00
7,162.50
600.00
1,496.75
324.06
2,162.44
29.50
387.13
1,862.30
256.50
335.94
1,008.56
526.68
184.00
36.00
80.96
165.44
14,383.76
90.00
69.87
130.00
263.00
500.00
308.92
49.35
290.00
800.00
60.20
475.00
935.68
409.00
Page 17 of 19
Vendor Name
POWERPLAN 01B
PRECISE MRM LLC
PRO S\NEEP INC
PRODUCTIVE ALTERNATIVES INC
PSICK CAPITOL SOLUTIONS INC
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
RED DOT PEST CONTROL
RODER/BETSY
ROSENGREN/RUTH
RYLANDER/CHRISTOPHER
SAMUELSONfHEIDI
SCHEMPP JR/BOBBY
SC HORNACK/DAVID
SCHUR/KATHLEEN
SERVICE FOOD SUPER YALU
SHI INTERNATIONAL CORP
SIGNWORKS SIGNS & BANNERS INC
SIMENGAARD/PAUL
SNAP-ON INDUSTRIAL
SOElli/SYL VIA
SRF CONSUL TING GROUP INC
STAPLES BUSINESS CREDIT
STEINS INC
STERTIL KONI USA INC
STEVE'S SANITATION INC
STRAIGHTLINE ROOFING & SIDING
STRAND ACE HARDWARE
STREICHERS
SUIYIMIT FOOD SERVICE LLC
SUPER SEPTIC INC
SWANSTON EQUIPMENT CORP
T&KTIRES
TAG UP
THIS WEEKS SHOPPING NEWS
THOMSON !REUTERS -'NEST
THORSON/JOHN
TNT REPAIR INC
TOMFORDITRAVIS
TRITES/DAVID
TRUENORTH STEEL INC
TV\IEETON REFRIGERATION INC
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
835.54
947.10
41,527.27
66.78
3,708.33
2,959.91
1,416.41
251.45
rno.oo
75.18
1,000.00
236.00
233.20
292.00
260.40
34.06
19,171.08
658.50
32.76
111.16
162.80
6,901.67
162.69
1.,865.00
65,003.06
18,187.71
1,508.00
171.93
124.99
12,375.84
99.00
4,655.95
450.00
26.55
116.40
2,460.91
700.00
1,163.90
55.64
323.50
40,843.16
242.50
Page 18 of 19
Vendor Name
UNLIMITED AUTOGLASS INC
USIC LOCATING SERVICES LLC
VANSTEENBURGfJEFFREY
VESTIS
YESTIS
VICTOR LUNDEEN COMPANY
WADENA ASPHALT INC
WADENA CO SOLID WASTE
WALVATNE/DOUGLAS
WELLER'S GARAGE
WEUPATHLLC
WEST OTTER TAIL CO FAIR ASSOCIATION
WEST/RICHARD
WM CORPORATE SERVICES iNC
WOLD JOHNSON PC
WSB & ASSOCIATES INC
ZIEGLER INC
Vendor Name
ARVIG
CENlURY LINK
Final Total:
FERGUS FALLS/CITY OF
GREAT PLAINS N.A.TURAL GAS CO
HAt.1MERS CONSTRUCTION INC
MN DEPT OF FINANCE
MN DEPT OF HEAL TH
OTTERTAIL CO AUDITOR
OTTER TAIL CO RECORDER
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTER TAIL POWER COMPANY
OTTER TAIL TELCOM
OTTERTAIUCITY OF
PEUCAN RAPIDS/CITY OF
SERVICE FOOD SUPERVALU
VERIZON WIRELESS
VERIZON WIRELESS (H\'1/Y DEPT)
Final Total:
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
541.62
527.49
119.40
140.76
677.19
78.05
15,000.00
775.10
225.00
76.43
54,879.50
125.00
871_80
37,532.20
1,320.00
13,901.00
21,839.84
1,049,651.29
Amount
109.33
64.99
3,257.76
4,628.14
300,406.35
16,989-50
595_00
43625
377.78
18,154.00
220,517.90
1,444.10
1,13028
744.59
29.47
40.39
55.61
5,171.69
6,054.72
580,207.85
Page 19 of 19
Vendor Name
AMAZON CAPITAL SERVICES INC
AMERICAN RED CROSS
COLE/MELANIE
COOPER'S OFFICE SUPPLY INC
ERICKSON/BRADLEY
FOREMAN/MlCHElLE
FURE/ALUSON
INDEPENDENT CONTRACT SER.VICES OF
KAMBEL-SEUFERT/KIM
KNUDSON/FONDA L
LAKE REGION HEALTHCARE -MEHL CEN
MICHAEUJOLENE
MIDWEST MONITORING & SURVEILANCE
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF HEAL TH
MN DEPT OF HUMAN SERVICES
MOHS/MEGHAN KELLEY
NIELSON/CARIN
OLSON/ALIXANDRA.
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
OTTER TAil CO TREASURER
PREMIER BIOTECH INC
PREMIER BIOTECH LABS LLC
PRODUCTIVE ALTERNATIVES INC
QUALITY TOYOTA
SIOUX COUNTY SHERIFF'S OFFICE
VERIZON WIRELESS
WARRENJBRYAN
WEILAND/MEGAN
WEST CENTRAL REG JUVENILE CTR
final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
BYE!KRISTIN
FRUSTOUANNE
INDEPENDENT CONTRACT SERVICES Of
OEHLER/KAREN
OTTER TAIL CO TREASURER
PRODUCTIVE ALTERNATIVES INC
RNC CONSUL TING PA
VAN SANTEN/DANA
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WESTBY/LINDA
final Total:
Board of Commissioners' Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
942.84
640.00
112.28
7,092.84
469.71
17.79
15.25
600.33
15.02
88.15
900.00
75.60
1,240.00
41.30
40.00
3,291.48
2,175.00
204.85
12.87
3,823.75
37.00
105.00
23,764.00
1,915.00
2,016.45
2,988.00
735.21
35.00
2,764.87
89.99
29.75
22,126.00
78,405.JJ
Amount
62.15
49.00
4.90
6,013.93
3-0.80
448.00
150.00
4,100.10
19.88
812.26
788.91
3.50
12,483.43
Drainage Authority Meeting Minutes
May 20, 2025
OTTER TAIL COUNTY-MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 20, 2025 11 :01 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 1 :01 p.m. Tuesday, May 20, 2025, at the Government
Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt
Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of May 20,
2025 and the Consent Agenda of May 20, 2025 as follows:
1. May 6, 2025, Drainage Authority Meeting Minutes
2. Warrants/Bills for May 20, 2025 (Exhibit A)
DITCH 44 -HEAD LAKE OUTLET PROPOSALS
Drainage Inspector Colby Palmersheim provided background on County Ditch 44 and the outlet of Head Lake.
At the March 25, 2025 Drainage Authority meeting Commissioners approved posting a request for proposals
(RFP) for an Engineer to study and recommend a control or alternative, permittable or permissible by the
DNR, to mediate low lake levels. Palmersheim received three proposals. Discussion continued as to whether
to go with the lowest bid proposal, which included all the necessary services, or a proposal offering a phased
approach including a survey study. Motion by Mortenson, second by Lahman and unanimously carried to
proceed with the proposal from Houston Engineering with a phased approach for the County Ditch 44 -Head
Lake repair as presented by Drainage Inspector Colby Palmersheim.
ADJOURNMENT
At 1 :11 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, June 10, 2025,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: June 10, 2025
Attest: s,,. ,· to(;... ~L)L...
Nicole Hansen, Clerk
Page 1 of 2
Page 2 of 2
Vendor Name
KUGLER/DOUGLAS
lAKES AREA BLASTING LLC
NELSON/MIKE
RINKE NOONAN LAW FIRM
Final Total:
Drainage Authority Meeting Minutes
May 20, 2025 (Exhibit A)
Amount
600.00
1,330.00
6,850.00
848.50
9,628.50