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Housing & Redevelopment Authority - HRA-Packet-06-04-2025 Supporting Documents - 06/04/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN June 4, 2025 | 12:45 pm 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Consent AgendaA.Regular Board Meeting Minutes, May 7, 2025 B. CDA-HRA Joint Work Session Notes, May 7, 2025 C.Housing Choice Voucher Rental Assistance Program for April 2025 D.Community Housing Investment Programs for April 2025 E.Public Housing and Senior Housing for April 2025 F.Check Report and Financial Reports for April 2025 4.New Business A.Consider Authorizing Contract with Cursor Control, Inc. Community Development Software 5.Old Business 6.Discussion A.2026 Agency Budget B.2026 Agency Goals 7.Executive Director Report 8.General Discussion – Topics by Commissioners 9.Adjourn 1/28 2/28 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on May 7, 2025 at 1:05 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Others Present: Amy Baldwin, HRA Executive Director Tanya Westra, HRA Housing Program Supervisor Julie Bakken, HRA Accountant Paula Grunewald, HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 1:05 pm. 2. APPROVAL OF AGENDA 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Leland Rogness, second by Kurt Mortenson to approve the May 7, 2025 Agenda and the Consent Agenda without changes. Motion passed unanimously. 4. NEW BUSINESS A. Tax Forfeit Parcel 40000220224001, Newton Township Amy Baldwin, HRA Executive Director stated that MAHUBE-OTWA has purchased a 70-acre parcel of land near New York Mills to build 6-8 tiny homes. These homes will provide veterans with temporary housing. Adjacent to the property is a tax forfeited property. The location of this property is 55965 360th St., New York Mills, MN and the value is assessed at $63,600. Per state statute, the parcel may be sold to a governmental subdivision for less than market value to correct blight or implement affordable housing. The procedures were discussed that led to the consideration of this purchase. The property can be returned to the County if MAHUBE-OTWA is unable to create the 6-8 tiny houses for the Veterans. Staff is requesting authorization to begin the process of acquisition of this parcel . Motion made by Leland Rogness, second by Jeff Ackerson to direct staff to begin the acquisition process for parcel number 40000220224001. Motion passed unanimously. 5. OLD BUSINESS - none 6. EXECUTIVE DIRECTOR REPORT Reviewed White House Budget Proposal State Legislative Status 3/28 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. _____ ..---------7 Pg. 2 o Technical Issues – MMB o Monitor Housing Bills o Expect Cuts The audit has been completed and Wayne Johnson, HRA Chairperson, has received the standard questionnaire. Jeff Ackerson and Kurt Mortenson will be absent for the June 4th, 2025 Board Meeting. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS – none 8. ADJOURNMENT At 1:25 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/28 NOTES OF THE JOINT WORK SESSION BETWEEN HOUSING AND REDEVELOPMENT AUTHORITY AND COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 May 7, 2025 Call to Order The joint meeting convened at 11:45 am, Wednesday, May 7, 2025. Attendance was as follows: CDA HRA Present in person Present via Tech Absent Board Members: Jeff Ackerson CDA/HRA x Dena Johnson CDA x Wayne Johnson HRA x Val Martin CDA x Kurt Mortenson CDA/HRA x Betty Murphy HRA x Betsy Roder CDA x Leland Rogness HRA x Heidi Samuelson CDA x Bob Schempp Jr. CDA x Dave Schornack CDA x Sean Sullivan CDA x Staff: Amy Baldwin, HRA Executive Director/CDA Director x Tanya Westra, HRA Housing Program Supervisor x Sarah Schake, CDA Project Manager x Julie Bakken, HRA Accountant x Aann Christopherson, CDA Accountant x Paula Grunewald, HRA Adm. Assistant x Discussion Items Amy Baldwin, Community Development Director (CDA) and Housing and Redevelopment (HRA) Director, discussion items included: 1) 2025 CDA and HRA Annual Goals/Priorities 2) Organizational Structure Review 3) 2026 Budget Planning 4) Other Items? CDA 2025 Goals: Construct three homes in Pinewood Estates – under construction. Secure additional funding to sustain and grow the Empowered Worker Program. A grant application to the Bush Foundation is being prepared. o Barriers include 1) Mental Health, 2) Childcare – need drop in care. o There have been 85 referrals with CDL being the most successful. o There have been some very powerful testimonial and participant success stories. 5/28 OTTERTAIL COUNTY· MINNESOTA o Transportation is very much an issue and looking for solutions is a challenge. Bikes have been purchased for transportation; reliable transportation is needed. There are caps on each type of funding support. o Program to last two more years with current funding. Support partner communities in identified development opportunity sites such as Westridge Mall. Hosting two full day in-person events: the Housing Summit on May 14, 2025 and the Workforce Summit later this fall. HRA 2025 Goals: Secure funding for NYM Affordable Senior Housing Project for 2026 build - $330,000 awarded through State Tax Credit and pending applications to MN Housing, Federal Home Loan Bank and Congressionally Directed Spending. There are many funding streams. Prepare Policies and Procedures for Bring it Home Rental Voucher – this work is underway. Strengthen coordination with partner agencies. Develop landlord outreach strategy. Amy Baldwin, HRA Executive Director/CDA Director shared the 2025 Work plan and then asked, “Should there be other goals? Are these the correct goals? The group discussed - Continuing the community focused strategy – This has worked in Pelican Rapids and looking at New York Mills for the next community focus with the Senior Housing Project and Small Cities Development Program. Can we do more than we are doing today? Can we be leaders, offer guidance? We can create models. We need local communities to be committed too. Have a 3-5 year plan – be more aggressive and have the opportunities to be more aggressive. Tax credit contribution allotments filled up in April of 2025; in 2024, it was Nov./Dec. What is the difference between HRA & CDA – are we ready to combine them? o Amy Baldwin explained the timeline, core missions, the board’s structure and the organization charts. She explained that dissolving the HRA is a very complex process and the White House Budget may be proposing a 43% cut ($26 billion) as well as the elimination of SCDP. Presently it is hard to make any changes and could be impacted with changes to HUD. Vouchers in the future may become State Block Grants and if that’s the case we may want to wait until then. o Do we have expenses that could be eliminated such as audits, etc.? Financials would still need to be separate, we would need separate software, not a lot of extra work is being done or duplication happening. o Commissioners recalled the past meetings and spoke on how CDA was more of the “Builder” and HRA was more of the “Keeper”. There are challenges with Federal Funding with more requirements/limitations on actions (procurement, etc.). Do we want to own Public Housing? – HRA has 13 sites in 4 communities. Responses included: Ramp up production; reposition; align and either cut ties or grow; divest or dive in. We will refresh these conversations and revisit after the Federal government decides future actions. 2026 Budget Considerations White House Budget: FY 2026 Skinny Budget – o HUD: possibly shifting Housing Choice Voucher and Public Housing Programs to State and elimination of SCDP. o Cuts to USDA Rural Development (Infrastructure); Dept. of Treasury (CDFI, New Market Tax Credit impacts); Dept. of Ed (adult education); Broadband. 6/28 State Budget: Potential reduction in funding for childcare, housing, workforce, and redevelopment Costs for some programs mandated by the State may be shifted to counties. Joint Session concluded at 1:00 pm 7/28 4/30/2025 5/1/2025 Difference 44,868.52$ 43,398.52$ -$1,470.00 91 88 -3 43,466.00$ 42,251.00$ *HAP Adjustment 255.00$ *Utility Adjustment *Portability Tranactions (Out)1,109.00$ 1,109.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 4/30 5/1 New Admissions 0 End Participation 3 Shop Mode/ARS 0 Ports-Out Paid 1 1 Ports Out Pending 0 0 Ports In Pending 0 0 4/30/2025 Waiting List/To Date 140 Applications in Progress 0 Vouchers Issued 0 Vouchers "On the Strreet"1 ELI%0%YTD Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ October 2024 144 105 75.7% 126.9% 530.48$ November 2024 144 103 75.4% 126.9% 535.10$ December 2024 144 100 75.0% 126.7% 516.17$ January 2025 144 95 66.0% 91.2% 536.54$ February 2025 144 94 65.6% 88.3% 500.37$ March 2025 144 92 65.3% 86.2% 491.23$ April 2025 144 91 64.8% 85.0% 493.06$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions April 30, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 8/28 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT April 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 2 1 1 1 On-Going Down Payment Assistance (DPA) 2 0 0 0 2 On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going PELICAN RAPIDS 09/30/2027 SCDP: Commercial SCDP: Homeowner 1 1 Residential Owner-Occupied Leverage (ROHL) 9/28 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT April 2025 Rents Payable $5,557 Rents Collected $5,482.51 Total Negative Rents $ 0 Negative Rents Paid $ 0 Late Fees Charged $ 42 Late Fees Collected $ 42 Number of Units Paying Flat/Ceiling Rent 0 0Fiscal Year ELI WAITING LIST as of 05/05/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 7 7 N/A Underwood 5 1 1 Henning 5 2 1 New York Mills 1 2 1 VACANCIES UNIT VACATED LEASE SIGNED *3BR-Henning - Lease term effective 5/30/25 (revised) *3BR-Underwood-Lease term effective 4/7/25 *Offer made to applicant - move in as soon as unit is ready to go *offer made to applicant - move in hopefully beg of June 10/28 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT April 2025 Rents Payable $3,300 Rents Collected $2,375 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 05/05/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 1 0 VACANCIES UNIT VACATED LEASE SIGNED $0 *4 units rented as of 5/1/2025 *Working on another applicant 11/28 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 138 No DD 139 No DD 140 No DD 141 No DD 142 No DD 1596 No CHK 1597 No CHK End of Report Total:7 $47,288.50 Vendor Accounting - 7 $47,288.50 Vendor Accounting 7 $47,288.50 Transaction Type Summary Transaction Type Count Amount Check (CHK)2 $46,123.35 Total:7 $47,288.50 Count Amount Direct Deposit (DD)5 $1,165.15 Project Summary Program - Project Payments Deposits General Revolving $47,288.50 $0.00 Total:$47,288.50 $0.00 Document Type Summary Document Type Cleared: 7 $47,288.50 Uncleared: 0 $0.00 Total Payments: 7 $47,288.50 04/04/2025 CHIP EHRP2024-01 Yes $46.00 04/17/2025 Payroll, Postage, Acct Serv, Supplies March 2025 Yes $46,077.35 04/04/2025 Per Diem/Mileage April 25 Yes $103.70 04/17/2025 Per Diem/Mileage April 25 Yes $75.00 04/04/2025 Per Diem/Mileage April 25 Yes $110.00 04/04/2025 Per Diem/Mileage April 25 Yes $93.20 Payment Date Document Description Cleared Amount 04/04/2025 Services 2/19/25 to 4/1/25 Yes $783.25 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:40:38 AM Printed by: Julie Bakken 12/28 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 238.23 969.47 8,000.00 (7,030.53)12% 3690 Other Revenue MISC 20,205.00 20,205.00 3690.01 SCDP Administration (DEED) - All Communities 7,049.00 61,200.00 (54,151.00)12% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 535.03 1,610,431.00 (1,609,895.97)0% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 4,572.40 4,572.40 3693.05 CHIP Rental Rehab Revolving Loan Payments 580.00 3,880.83 14,704.00 (10,823.17)26% TOTAL INCOME 818.23 37,211.73 2,102,933.00 (2,065,721.27)2% EXPENSES 4130 Legal 20,000.00 20,000.00 0% 4140 Staff Training 6,000.00 6,000.00 0% 4150 Travel 500.00 500.00 0% 4170 Accounting 5,000.00 15,000.00 60,000.00 45,000.00 25% 4171 Audit 22,000.00 22,000.00 0% 4190 Other Administrative Expenses 97.25 (97.25) 4190.01 Manuals, Subscriptions 30.00 1,000.00 970.00 3% 4190.02 Office Supplies 159.40 302.35 1,700.00 1,397.65 18% 4190.03 Postage 182.43 597.35 2,500.00 1,902.65 24% 4190.05 Dues 954.34 1,500.00 545.66 64% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 783.25 1,469.45 50,000.00 48,530.55 3% 4190.2 Management Fees-OTC Admin 39,285.12 121,582.85 620,000.00 498,417.15 20% 4210 Board Member Payments 381.90 1,436.50 4,100.00 2,663.50 35% 4430.1 Misc Contracts - Software 7,218.00 7,700.00 482.00 94% 4510 Insurance 15,559.35 50,000.00 34,440.65 31% 4570 Housing Choice Voucher Operating Support 1,450.40 2,184.25 30,000.00 27,815.75 7% 4580 Public Housing Operating Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports 1,235.00 1,235.00 0% 4590.02 SCDP Lead Based Paint Testing 8,000.00 8,000.00 0% 4590.03 SCDP Construction (DEED)7,049.00 400,000.00 392,951.00 2% 4590.04 SCDP Recording Fees 92.00 598.00 506.00 15% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 12,480.00 75,000.00 62,520.00 17% 4595.01 CHIP Emergency Housing Repair Program (EHRP)46.00 1,751.46 100,000.00 98,248.54 2% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)138.00 56,000.00 55,862.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 46.00 100,000.00 99,954.00 0% 4595.05 CHIP Rental Rehabilitation Loan 50,000.00 50,000.00 0% 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)15,821.00 17,814.86 -13% TOTAL EXPENSES 47,288.50 185,994.29 1,955,287.00 1,769,292.71 10% SURPLUS (46,470.27)(148,782.56)147,646.00 (296,428.56)-101% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 7:48:27 AM Printed by: Julie Bakken 13/28 Period Amount Balance ASSETS 1111 Cash (42,980.12)2,094,649.65 1111.1 Certificates of Deposit 151,035.47 1111.2 Cash MHFA Loan Acct #0054 (4,089.49) 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 599.34 235,617.07 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.5 Accumulated Depreciation (536.50) 1400.6 Land 26,400.00 TOTAL ASSETS (46,470.27)3,219,399.18 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 791,045.71 TOTAL LIABILITIES 791,045.71 SURPLUS 2700 Income/Expense Clearing Account (1,096,378.03) 2700 Income/Expense Clearing Account (Current Year) 1,993.86 2806 Unrestricted Net Position 3,686,894.19 2806 Unrestricted Net Position (Current Year) (46,470.27)(150,776.42) 2806 Unrestricted Net Position (Unclosed 2024) (13,380.13) TOTAL SURPLUS (46,470.27)2,428,353.47 TOTAL LIABILITIES AND SURPLUS (46,470.27)3,219,399.18 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 7:48:26 AM Printed by: Julie Bakken 14/28 Doc Num Voided Type 1388 No DD 1389 No DD 1390 No DD 1391 No DD 1392 No DD 1393 No DD 1394 No DD 1395 No DD 1396 No DD 1397 No DD 1398 No DD 1399 No DD 1400 No DD 1401 No DD 1402 No DD 1403 No DD 1404 No DD 1405 No DD 1406 No DD 1407 No DD 1408 No DD 1409 No DD 1410 No DD 1411 No DD 1412 No DD 1413 No DD 1414 No DD 1415 No DD 1416 No DD 1417 No DD 1418 No DD 1419 No DD 1420 No DD 1421 No DD 1422 No DD 1423 No DD 1424 No DD 1425 No DD 1426 No DD 1427 No DD 1428 No DD 1429 No DD 1430 No DD 6636 No CHK 6637 No CHK 6638 No CHK 6639 No CHK 6640 No CHK 6641 No CHK 6642 Yes CHK 6642 No VD 04/01/2025 HAP Payment Apr 25 Yes $735.00 04/24/2025 Property sold - new landlord.Yes ($735.00) 04/01/2025 HAP Payment Apr 25 Yes $322.00 04/01/2025 HAP Payment Apr 25 Yes $700.00 04/01/2025 HAP Payment Apr 25 Yes $801.00 04/01/2025 HAP Payment Apr 25 Yes $508.00 04/01/2025 HAP Payment Apr 25 Yes $313.00 04/01/2025 HAP Payment Apr 25 No $217.00 04/01/2025 HAP Payment Apr 25 Yes $39.00 04/01/2025 HAP Payment Apr 25 Yes $216.00 04/01/2025 HAP Payment Apr 25 Yes $1,858.00 04/01/2025 HAP Payment Apr 25 Yes $332.00 04/01/2025 HAP Payment Apr 25 Yes $887.00 04/01/2025 HAP Payment Apr 25 Yes $335.00 04/01/2025 HAP Payment Apr 25 Yes $457.00 04/01/2025 HAP Payment Apr 25 Yes $300.00 04/01/2025 HAP Payment Apr 25 Yes $345.00 04/01/2025 HAP Payment Apr 25 Yes $496.00 04/01/2025 HAP Payment Apr 25 Yes $269.00 04/01/2025 HAP Payment Apr 25 Yes $499.00 04/01/2025 HAP Payment Apr 25 Yes $672.00 04/01/2025 HAP Payment Apr 25 Yes $396.00 04/01/2025 HAP Payment Apr 25 Yes $342.00 04/01/2025 HAP Payment Apr 25 Yes $1,995.00 04/01/2025 HAP Payment Apr 25 Yes $1,458.00 04/01/2025 HAP Payment Apr 25 Yes $460.00 04/01/2025 HAP Payment Apr 25 Yes $2,031.00 04/01/2025 HAP Payment Apr 25 Yes $421.00 04/01/2025 HAP Payment Apr 25 Yes $380.00 04/01/2025 HAP Payment Apr 25 Yes $405.00 04/01/2025 HAP Payment Apr 25 Yes $1,038.00 04/01/2025 HAP Payment Apr 25 Yes $1,182.00 04/01/2025 HAP Payment Apr 25 Yes $589.00 04/01/2025 HAP Payment Apr 25 Yes $4,446.00 04/01/2025 HAP Payment Apr 25 Yes $177.00 04/01/2025 HAP Payment Apr 25 Yes $1,469.00 04/01/2025 HAP Payment Apr 25 Yes $600.00 04/01/2025 HAP Payment Apr 25 Yes $828.00 04/01/2025 HAP Payment Apr 25 Yes $441.00 04/01/2025 HAP Payment Apr 25 Yes $492.00 04/01/2025 HAP Payment Apr 25 Yes $5,180.00 04/01/2025 HAP Payment Apr 25 Yes $465.00 04/01/2025 HAP Payment Apr 25 Yes $365.00 04/01/2025 HAP Payment Apr 25 Yes $594.00 04/01/2025 HAP Payment Apr 25 Yes $498.00 04/01/2025 HAP Payment Apr 25 Yes $400.00 04/01/2025 HAP Payment Apr 25 Yes $579.00 04/01/2025 HAP Payment Apr 25 Yes $800.00 04/01/2025 HAP Payment Apr 25 Yes $546.00 04/01/2025 HAP Payment Apr 25 Yes $392.00 Payment Date Document Description Cleared Amount 04/01/2025 HAP Payment Apr 25 Yes $531.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 5/21/2025 8:54:17 AM Printed by: Julie Bakken 15/28 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6643 No CHK 6644 No CHK 6645 No CHK 6646 No CHK 6647 No CHK 6648 No CHK 6649 No CHK 6650 No CHK 6651 No CHK 6652 No CHK 6653 No CHK 6654 No CHK 6655 No CHK 6656 No CHK 6657 No CHK 6658 No CHK End of Report Total:67 $50,403.42 Vendor Accounting - 2 $6,189.90 Vendor Accounting Total 2 $6,189.90 HAP Accounting Total 64 $43,066.00 HAP Accounting - 63 $43,801.00 HAP Void 1 ($735.00) Portability/Subsidy Out 1 $1,147.52 Transaction Type Summary Transaction Type Count Amount Port/Sub Out - Payment 1 $1,147.52 Total:67 $50,403.42 Check (CHK)23 $14,933.42 Void Payment (VD)1 ($735.00) Count Amount Direct Deposit (DD)43 $36,205.00 Project Summary Program - Project Payments Deposits Housing Choice $50,403.42 $0.00 Total:$50,403.42 $0.00 Document Type Summary Document Type Cleared: 65 $50,039.42 Uncleared: 2 $364.00 Total Payments: 67 $50,403.42 04/04/2025 March 2025 Mileage Reimb Yes $23.80 04/17/2025 HCV Payroll March 2025 & Training Yes $6,166.10 04/01/2025 HAP Util Payment Apr 25 Yes $61.00 04/01/2025 Port Out Payment Apr 25 Yes $1,147.52 04/01/2025 HAP Util Payment Apr 25 Yes $133.00 04/01/2025 HAP Util Payment Apr 25 Yes $35.00 04/01/2025 HAP Util Payment Apr 25 Yes $37.00 04/01/2025 HAP Util Payment Apr 25 No $147.00 04/01/2025 HAP Util Payment Apr 25 Yes $161.00 04/01/2025 HAP Util Payment Apr 25 Yes $64.00 04/01/2025 HAP Util Payment Apr 25 Yes $15.00 04/01/2025 HAP Util Payment Apr 25 Yes $170.00 04/01/2025 HAP Util Payment Apr 25 Yes $40.00 04/01/2025 HAP Util Payment Apr 25 Yes $134.00 04/01/2025 HAP Payment Apr 25 Yes $997.00 04/01/2025 HAP Payment Apr 25 Yes $2,006.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 5/21/2025 8:54:17 AM Printed by: Julie Bakken 16/28 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 17,506.00 17,506.00 3301 Admin Subsidy 7,459.00 34,539.00 69,800.00 (35,261.00)49% 3301.1 HAP Subsidy 56,179.00 224,452.00 515,000.00 (290,548.00)44% 3610 Investment Income (0062)10.45 32.29 130.00 (97.71)25% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 63,648.45 276,529.29 614,930.00 (338,400.71)45% EXPENSES 4140 Staff Training 229.00 1,229.00 4,400.00 3,171.00 28% 4150 Travel 23.80 80.50 250.00 169.50 32% 4190 Other Admin Expenses (Apps, Service Charges)11.00 44.00 400.00 356.00 11% 4190.01 Manuals, Subscriptions 478.00 8,500.00 8,022.00 6% 4190.2 Management Fees-OTC 5,937.10 21,381.21 55,000.00 33,618.79 39% 4715.1 HAP Occupied Units 43,466.00 182,271.00 515,000.00 332,729.00 35% 4715.P HAP-Portability Out 1,109.00 4,709.00 15,000.00 10,291.00 31% 4716.P Port Out Admin Fee 38.52 154.08 500.00 345.92 31% TOTAL EXPENSES 50,814.42 210,346.79 599,050.00 388,703.21 35% SURPLUS 12,834.03 66,182.50 15,880.00 50,302.50 417% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:01:57 AM Printed by: Julie Bakken 17/28 Period Amount Balance ASSETS 1111 Cash Unrestricted 13,234.03 119,462.42 1121 Fraud A/R 17,506.00 1121.1 Fraud Recovery - Allowance (903.00) TOTAL ASSETS 13,234.03 136,065.42 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 400.00 2,005.00 TOTAL LIABILITIES 400.00 2,005.00 SURPLUS 2700 Inc & Exp Clearing 3,175.69 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) 11,604.00 37,472.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) 1,230.03 28,710.50 TOTAL SURPLUS 12,834.03 134,060.42 TOTAL LIABILITIES AND SURPLUS 13,234.03 136,065.42 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:01:56 AM Printed by: Julie Bakken 18/28 Doc Num Voided Type #10108 Apr 25 No INV #10350 Apr 25 No INV #10787 Apr 25 No INV #1129723 Apr 25 No INV #1130792 Apr 25 No INV #1130793 Apr 25 No INV #1130796 Apr 25 No INV #1130798 Apr 25 No INV #1130799 Apr 25 No INV #1130903 Apr 25 No INV #1143860 Apr 25 No INV #20072296 Apr 25 No INV #440572 Apr 25 No INV #480160 Apr 25 No INV #480161 Apr 25 No INV 7467 No CHK 7468 No CHK 7469 No CHK 7470 No CHK 01-00000684-00-1 Apr 25 No INV 01-00000683-00-0 Apr 25 No INV Doc Num Voided Type No CHK 123 No CHK 125 No CHK 1019 No CHK 1020 No CHK 1347 No CHK 2906 No CHK 2907 No CHK 2908 No CHK 3754 No CHK 3776 No CHK 5007 No CHK 22-092493498 No MO 29774459935 No MO Total:35 $21,283.73 Invoice (INV)17 $1,419.80 Money Order (MO)2 $528.32 Count Amount Check (CHK)16 $19,335.61 Project Summary Program - Project Payments Deposits Public Housing - Family $14,479.23 $6,804.50 Total:$14,479.23 $6,804.50 Document Type Summary Document Type Cleared: 14 $6,804.50 Uncleared: 0 $0.00 Total Deposits: 14 $6,804.50 04/23/2025 Payment - Money Order Yes $266.16 04/07/2025 Payment - Money Order Yes $262.16 04/23/2025 Payment - Check Yes $821.00 04/07/2025 Payment - Check Yes $968.84 04/23/2025 Payment - Check Yes $500.00 04/01/2025 Payment - Check Yes $399.00 04/01/2025 Payment - Check Yes $500.00 04/07/2025 Payment - Check Yes $500.00 04/03/2025 Payment - Check Yes $75.25 04/03/2025 Payment - Check Yes $75.92 04/23/2025 Payment - Check Yes $256.38 04/03/2025 Payment - Check Yes $846.20 04/01/2025 Payment - Check Yes $570.00 04/01/2025 Payment - Check Yes $763.59 Posted Deposits Control Date Document Description Cleared Amount Cleared: 3 $9,261.41 Uncleared: 18 $5,217.82 Total Payments: 21 $14,479.23 04/30/2025 Water, Sewer No $91.62 04/30/2025 Water, Sewer No $89.29 04/17/2025 2025 Solid Waste Prop Taxes Yes $969.26 04/17/2025 PH Payroll, Training, Maintenance Materials March 25 Yes $7,587.30 04/17/2025 Water, Gas, Sewer Yes $704.85 04/17/2025 2024 PILOT No $3,798.02 04/30/2025 Gas No $131.16 04/30/2025 Gas No $91.77 04/18/2025 Electric No $82.98 04/30/2025 Gas No $150.74 04/18/2025 Electric No $67.50 04/18/2025 Electric No $72.99 04/18/2025 Electric No $53.90 04/18/2025 Electric No $50.06 04/18/2025 Electric No $38.93 04/18/2025 Electric No $67.39 04/18/2025 Electric No $47.75 04/18/2025 Electric No $88.20 04/25/2025 Water, Sewer No $98.73 04/25/2025 Water, Sewer No $88.73 Payment Date Document Description Cleared Amount 04/25/2025 Water, Sewer No $108.06 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 5/21/2025 9:01:33 AM Printed by: Julie Bakken 19/28 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing End of Report Total:35 $21,283.73 Tenant Accounts 14 $6,804.50 Tenant Accounting - 14 $6,804.50 Vendor Accounting - 4 $13,059.43 Vendor Accounting Total 21 $14,479.23 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 17 $1,419.80 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 5/21/2025 9:01:33 AM Printed by: Julie Bakken 20/28 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 10,173.00 22,286.00 39,500.00 (17,214.00)56% 3401.1 HUD Operating Subsidy 4,977.00 15,660.00 32,000.00 (16,340.00)49% 3401.2 HUD Capital Funds-Operations/Admin 7,108.00 7,000.00 108.00 102% 3401.3 HUD Capital Funds-Project 35,000.00 (35,000.00)0% 3610 Interest Income (5673/0070)9.19 34.20 250.00 (215.80)14% 3690 Other Income (NSF, Late Fee, GR Support)42.00 335.00 21,000.00 (20,665.00)2% 3690.1 Water Charge Income 597.51 2,485.09 7,000.00 (4,514.91)36% 3690.2 Electric Charge Income 931.12 3,541.98 13,000.00 (9,458.02)27% 3690.3 Gas Charge Income 976.90 5,862.04 10,000.00 (4,137.96)59% 3690.31 Sewer Charge Income 736.99 2,826.06 7,500.00 (4,673.94)38% 3690.4 Other Tenant Charges (Maint)327.55 327.55 TOTAL INCOME 18,443.71 60,465.92 172,250.00 (111,784.08)35% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 229.00 229.00 4,400.00 4,171.00 5% 4150 Travel 300.00 300.00 0% 4171 Audit 2,400.00 2,400.00 0% 4190 Other Admin Expenses (Reports, Apps)339.00 200.00 (139.00)170% 4190.01 Manuals, Subscriptions 650.00 650.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.2 Management Fees-OTC 6,853.41 20,559.11 25,000.00 4,440.89 82% 4310 Water 629.73 1,920.12 7,000.00 5,079.88 27% 4320 Electric 827.31 1,317.66 13,000.00 11,682.34 10% 4330 Gas 1,113.09 5,027.03 10,000.00 4,972.97 50% 4331 Sewer 762.06 2,219.44 7,500.00 5,280.56 30% 4420 Maintenance - Materials 504.89 2,038.22 6,000.00 3,961.78 34% 4430 Maintenance - Contracts 750.40 14,000.00 13,249.60 5% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT 3,798.02 3,330.00 3,330.00 0% 4521 Assessments 969.26 969.26 1,050.00 80.74 92% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)100.00 100.00 0% 4600 Capital Fund Projects 40,000.00 40,000.00 0% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 15,686.77 66,333.84 170,130.00 103,796.16 39% SURPLUS 2,756.94 (5,867.92)2,120.00 (7,987.92)-277% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:26:33 AM Printed by: Julie Bakken 21/28 Period Amount Balance ASSETS 1111 Cash (3,896.08)94,208.29 1114 Tenant Security Deposit Cash 10,302.62 1122 A/R Tenants 5,778.39 10,329.24 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)300.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,153,181.13) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS 1,732.31 656,619.65 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 167.00 2114 Tenant Security Deposits 10,302.62 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (1,024.63)2,541.22 TOTAL LIABILITIES (1,024.63)13,010.84 SURPLUS 2700 Income/Expense Clearing Account (123,145.14) 2700 Income/Expense Clearing Account (Current Year) 2,756.94 (5,867.92) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS 2,756.94 643,608.81 TOTAL LIABILITIES AND SURPLUS 1,732.31 656,619.65 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:26:32 AM Printed by: Julie Bakken 22/28 Doc Num Voided Type 1008 No CHK 1009 No CHK 1010 No CHK 1011 No CHK 02-00002351-00-7APR2025 No INV 02-00002371-00-3APR2025 No INV 0200002351007 MAR 25 No INV 0200002371003 MAR 2025 No INV 20118158MAR25 No INV 20118160MAR25 No INV 20118161MAR25 No INV 20118163MAR25 No INV 20118164 MAR25 No INV 20118165 MAR25 No INV Doc Num Voided Type 1011 Yes CHK 1011 No VD 1012 No CHK 1207 No CHK 1232 No CHK 1233 No CHK MAC-V (1/2 May Rent)No CHK End of Report Total:21 $3,216.43 Tenant Accounting - 6 $2,097.31 Tenant Accounts 7 $1,172.31 Tenant Accounting - AR 1 ($925.00) Vendor Accounting - 4 $640.40 Vendor Accounting Total 14 $2,044.12 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 10 $1,403.72 Total:21 $3,216.43 Void Payment (VD)1 ($925.00) Invoice (INV)10 $1,403.72 Count Amount Check (CHK)10 $2,737.71 Project Summary Program - Project Payments Deposits Finding Home I LLC - $2,044.12 $1,172.31 Total:$2,044.12 $1,172.31 Document Type Summary Document Type 04/07/2025 Payment - Check Yes $362.50 Cleared: 7 $1,172.31 Uncleared: 0 $0.00 Total Deposits: 7 $1,172.31 04/23/2025 Payment - Check Yes $99.23 04/23/2025 Payment - Check Yes $362.50 04/07/2025 Payment - Check Yes $232.31 04/07/2025 Payment - Check Yes $115.77 04/07/2025 Payment - Check Yes $925.00 05/05/2025 NSF Yes ($925.00) Posted Deposits Control Date Document Description Cleared Amount 04/08/2025 ELECTRIC No $177.78 Cleared: 6 $1,066.53 Uncleared: 8 $977.59 Total Payments: 14 $2,044.12 04/08/2025 ELECTRIC No $48.94 04/08/2025 ELECTRIC No $99.23 04/08/2025 ELECTRIC No $97.92 04/08/2025 ELECTRIC No $52.58 04/01/2025 SEWER AND WATER Yes $229.76 04/08/2025 ELECTRIC No $119.36 04/30/2025 WATER/SEWER No $186.00 04/01/2025 SEWER AND WATER Yes $196.37 04/17/2025 2024 PILOT Yes $149.90 04/30/2025 WATER/SEWER No $195.78 04/04/2025 MILEAGE REIMBURSEMENT Yes $16.80 04/17/2025 GARBAGE APR 25 Yes $135.35 Payment Date Document Description Cleared Amount 04/04/2025 GARBAGE Yes $338.35 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 8:47:10 AM Printed by: Julie Bakken 23/28 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 3,300.00 12,565.00 60,000.00 (47,435.00)21% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.16 4.21 4.21 3690 Other Income (NSF, Late Fees)25.00 25.00 5,100.00 (5,075.00)0% TOTAL INCOME 3,326.16 12,594.21 67,200.00 (54,605.79)19% EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4150 Travel 16.80 16.80 (16.80) 4190 Administrative Expense 3.00 (4.50)500.00 504.50 -1% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 238.13 664.51 3,000.00 2,335.49 22% 4320 Electric 609.23 (20.93)1,000.00 1,020.93 -2% 4331 Sewer 188.00 564.00 2,400.00 1,836.00 24% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 1,500.00 1,500.00 0% 4430 Maintenance-Contracts 1,785.00 12,900.00 11,115.00 14% 4431 Garbage/Trash Removal 473.70 473.70 3,300.00 2,826.30 14% 4510 Insurance 5,031.22 5,000.00 (31.22)101% 4520 PILOT (Payment in Lieu of Taxes)149.90 4521 Property Taxes/Assessments 5,200.00 5,200.00 0% TOTAL EXPENSES 1,678.76 8,509.80 39,050.00 30,540.20 22% SURPLUS 1,647.40 4,084.41 28,150.00 (24,065.59)15% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 7:26:53 AM Printed by: Julie Bakken 24/28 Period Amount Balance ASSETS 1111 Cash (999.58)24,500.67 1114 Tenant Security Deposit Cash 3,300.00 1122 A/R Tenants 921.98 1,345.06 1400.5 Accumulated Depreciation (2,498.06) 1400.6 Land 13,500.00 TOTAL ASSETS (77.60)40,147.67 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 3,300.00 2240 Tenant Prepaid Rents (1,725.00)1,724.00 TOTAL LIABILITIES (1,725.00)5,024.00 SURPLUS 2700 Income/Expense Clearing Account 33,537.32 2700 Income/Expense Clearing Account (Current Year) 1,647.40 4,084.41 2700 Income/Expense Clearing Account (Unclosed 2024) (2,498.06) TOTAL SURPLUS 1,647.40 35,123.67 TOTAL LIABILITIES AND SURPLUS (77.60)40,147.67 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 5/21/2025 7:26:52 AM Printed by: Julie Bakken 25/28 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION June 4, 2025 BOARD MEETING DATE AGENDA ITEM #4A Tanya Westra 05/28/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approve Execution of Contract with Cursor Control, Inc. PROPOSED REQUEST/JUSTIFICATION Staff has been searching for community development software to manage loans and grants made to and by the HRA. With limited options, two software providers were identified and demonstrations were attended by staff. Quotes were received from the following companies: Company Set Up Fees Annual User Fees Other Neighborly Software $4,000 per program $3,000/year/user Cursor Control, Inc. None $100/month/user 12-month commitment required Software offered by Neighborly was very comprehensive, offering online portals for applicants, contractors, vendors, etc. Set up fees were per program and would continue with each new program until one staff member is trained and passes the company’s test to set up programs. Cursor Control is more limited but offers what staff were seeking in grant and loan management. An overall update will take place in the next few months. If a contract is executed prior to the upgrade, the cost would be locked in at $100 per month per user for a few years. Both options would allow staff to track a rehab file from start to finish and maintain historical knowledge of projects. This includes names, locations, creation of bid specs, project total and source of funds used to pay for the rehabilitation. The software would also automatically calculate interest and loan payoffs as well as track funds spent and obligated per grant or program reducing human mathematical errors. Both options are also web based. Staff recommends the Board authorize the Executive Director to execute a contract with Cursor Control, Inc. for 3 users. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 05/28/2025 ATTACHMENT LIST: FINANCIAL IMPLICATIONS: $3,600 annually BUDGETED: YES X NO FUNDING: Admin Fees Collected/Levy COMMENTS 26/28 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2025-2029 5 YEAR PLAN I. Key components to the 2025 – 2029 Five Year Plan. a. Updated Goals and Objectives. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative includes the following: a. To maintain High Performer Status for the Scattered Site Public Housing Program. b. To investigate “repositioning” options for the Scattered Site Public Housing Program, including meeting with residents and the Board to determine a final recommendation. c. To complete necessary capital improvements to the properties to maintain and improve the condition of housing units. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. To maintain High Performer status for the Housing Choice Voucher Program. f. To apply for additional rental assistance vouchers to serve targeted populations including but not limited to foster youth, veterans, persons without a home, and others as identified by county need. g. To continue administration of the “Community Housing Investment Programs” to rehabilitate existing owner occupied and rental properties. h. To administer the “Small City Development Program” to complete rehabilitation and other community improvement programs in communities which request assistance. i. To implement other federal or state funded owner-occupied rehabilitation programs. j. To continue programs to enable homeownership including down payment assistance and first- time home buyer programs. k. Continued administration of the Community Housing Investment Programs to offer emergency owner occupied home repair and rental unit rehabilitation for private landlords. l. Own, operate and manage 6 units of senior affordable housing in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. Administration of the Otter Tail County Housing Trust Fund for rental assistance, down payment assistance, rehabilitation, and/or new construction. b. To investigate financing mechanisms to construct affordable senior housing units in New York Mills, Ottertail and Vergas. c. To continue administration of the Community Housing Investment Program Mutli-Family New Construction Loan and Down Payment Assistance Programs. d. Engage with cities to identify potential build sites for future MN Housing Impact Fund Application. e. To administer the Housing Opportunity Program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. 27/28 HOUSING AND REDEVELOPMENT AUTHORITY (!l EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 ottertailcounty.gov housing@ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 2025 ANNUAL PLAN I. Key components to the 2025 Annual Plan. a. Proposed changes to the Housing Choice Voucher Program Administrative Policy. b. Proposed changes to the Public Housing Admissions and Continued Occupancy Policy. c. Proposed activity for the Public Housing program Capital Fund. In 2025, capital improvements will include deck repair/improvements. Replacement of all cabinetry, countertop and flooring as needed will take place at time of unit turn. II. Goals and Objectives The HRA Board adopted two strategic initiatives beginning in 2023: 1) Housing Stability Initiative – “Keep People In Their Homes”; and 2) Strengthening Communities Initiative – “Create New Homes”. The goals for the Housing Stability Initiative includes the following: a. To maintain High Performer Status for the Scattered Site Public Housing Program. b. To complete necessary capital improvements to the properties to maintain and improve the condition of housing units. c. To adopt an updated Administrative and Continued Occupancy Policy for the Public Housing Program. d. Partner with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership. e. To maintain High Performer status for the Housing Choice Voucher Program. f. To adopt an updated Administrative Plan aimed at utilizing all federal funds as efficiently as possible. g. To apply for additional rental assistance programs to serve target special populations including but not limited to foster youth, veterans, persons without a home, and others as identified by the county. h. To administer the “Community Housing Investment Programs” to rehabilitate existing owner occupied and rental properties. i. To implement the “Small Cities Development Program” to complete owner occupied and commercial rehabilitation in Pelican Rapids if awarded by MN DEED. j. To continue programs to enable homeownership including down payment assistance and first- time home buyer programs. k. Own, operate and manage six affordable senior housing units in Dalton. The goals for the Strengthening Communities Initiative – “Create New Homes” a. To administer the Otter Tail County Housing Trust Fund for activities such as rental assistance, down payment assistance, rehabilitation, and/or new construction. b. To investigate financing mechanisms to construct affordable senior housing units in New York Mills. c. To continue administration of the Community Housing Investment Program Mutli-Family New Construction Loan and Down Payment Assistance Programs. d. Engage with cities to identify potential build sites for 2025 MN Housing Impact Fund Application. e. To administer the Housing Opportunity Program to acquire, rehabilitate/demolish existing homes or rental buildings and to identify vacant lots to facilitate the construction of new housing. 28/28 HOUSING AND REDEVELOPMENT AUTHORITY (!l EQUAL HOUSING OPPORTUNITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537