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Home My WebLink AboutCommunity Development Agency - CDA-Packet-06-04-2025 Supporting Documents - 06/04/2025 OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN June 4, 2025 | 11:00 am 1.Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. May 7, 2025 Regular Meeting Minutes B. May 7, 2025 CDA-HRA Joint Work Session Notes C. April 2025 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports Housing and Development (did not meet) Workforce Support and Digital Equity Business Development C. ‘On the Map’ Report D. Board Member Updates 5. Regular Business A. Community Growth Partnership Grant Application: City of Pelican Rapids Housing Infrastructure B. Community Growth Partnership Grant Application: City of Pelican Rapids Private Commercial Rehabilitation 6. Discussion and Communications A. Project Updates: a. Pinewood Estates, Pelican Rapids b. Westridge Mall, Fergus Falls B. Other Communications C. Upcoming Meeting: a. Wednesday, July 2 at 11:00 am, Otter Tail Lake Room, Government Services Center with HRA Board meeting beginning at 12:45 pm 7. Adjourn 1/47 2/47 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 May 7, 2025 Call to Order The Otter Tail County Community Development Agency convened at 11:00 am, Wednesday, May 7, 2025. Dave Schornack, CDA Board Chair led the meeting. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Betsy Roder x Heidi Samuelson x Dave Schornack x Bob Schempp Jr. x Sean Sullivan x Staff: Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Schake, Project Manager x Aann Christopherson, CDA Accountant x Julie Bakken, HRA Accountant x Paula Grunewald, HRA Administrative Assistant x Approval of Agenda The agenda was to stand as presented. Approval of Consent Agenda Motion by Sean Sullivan, second by Kurt Mortenson to approve the Consent Agenda. Motion passed unanimously. Amy Baldwin, CDA Director stated that the format of the Financial Reports has changed to include a year-to-date report generated by the financial system. Reports and Presentations A. Director’s Report:  The Housing Summit will be held on May 14th beginning at 8:30 am at Thumper Pond and ending at 12:00 pm. Currently, the event has 120 registrants. Ben Winchester will be the main speaker and developers Donavan Rogness of Campus View Estates and Jay Paulson of the Lincoln will share their development processes and perspectives including leveraging funding programs. The closing panel includes the Pelican Rapids EDA Director and Parkers Prairie City Administrator. Their discussion will include the benefits of communities conducting a Housing Study. 3/47 OTTERTAIL COUNTY -MINNESOTA  Pelican Rapids has withdrawn their Community Growth Partnership Grant public infrastructure application previously approved. They intend to apply for a State Infrastructure Grant that is due in June and to reapply for the CDA grant.  Battle Lake has also withdrawn their Community Growth Partnership Grant public infrastructure application. This project was driven by Habitat for Humanity, who is no longer pursuing the project. Val Martin spoke of potential on the east side of town.  There have been 85 referrals for the Empowered Work Program to date which has exceeded expectations.  Otter Tail County was recently designated as a HUBZone by the Small Business Administration. On May 22, an SBA event is being hosted at M State in Fergus Falls to share information regarding the designation.  Two Child Care Project Manager contracts have been signed. The contracts are funded through a grant received from West Central Initiative and will run through fall 2025. One is a renewal and one is a new contract. B. Committee Reports Housing and Development Workforce Support and Digital Equity Business Development C. On the Map Report Sarah Schake, Project Manager shared:  Erik Osberg, Rural Rebound Initiative Coordinator’s report was from 1/1/25 through 4/30/25 and included information on Output and Awareness.  Marie Naplos, Marketing & Membership Director for Otter Tail Lakes Country, and Erik Osberg, Rural Rebound Initiative Coordinator, recently attended the Gopher Partnership Summit. There were many companies in the room and Otter Tail County got some shout outs. The current Gopher relationship runs through June 2026. D. Board Member Updates  Val shared that the Battle Lake was awarded the MN Brownfields ReScape Award for Economic Impact for the Hatchery Row project.  Jeff Ackerson stated “Kudos to Val” and appreciated what she has done.  Betsy Roder reported that an application was submitted for Otter Tail County for the “Sketches of Minnesota”.  Commissioners questioned housing from 2024 compared to 2025 – Amy Baldwin stated that permit information from the first half of the year will be gathered in July.  Wayne Johnson shared that “new” building around the area is similar to last year. The resort industry continues to grow. He is not pessimistic.  Bob Schempp stated that he felt the Dunvilla area is off to a good start. Regular Business Items None Discussion and Communications Project Updates: a. Pinewood Estates, Pelican Rapids Three homes are under construction and listed for sale. Realtor has visual renderings available 4/47 as well as video. b. Westridge Mall, Fergus Falls The purchase agreement has been extended to July 15, 2025. Property condition assessment and site utility assessment has been completed. Reviewing how water services can be separated. ALTA survey is being prepared as well as a continued review of the existing operating agreements with the adjacent properties. Other Communications  Val stated that Battle Lake has received Active Transportation Trail funding. Work will start this fall. Battle Lake has also received a grant for a Boardwalk. Upcoming meeting: Wednesday, June 4, 2025 @ 11:00 am, Otter Tail Lake Room, Government Services Center with HRA Board meeting @ 12:45 pm. Adjourned Meeting adjourned at 11:45 pm. 5/47 NOTES OF THE JOINT WORK SESSION BETWEEN HOUSING AND REDEVELOPMENT AUTHORITY AND COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 May 7, 2025 Call to Order The joint meeting convened at 11:45 am, Wednesday, May 7, 2025. Attendance was as follows: CDA HRA Present in person Present via Tech Absent Board Members: Jeff Ackerson CDA/HRA x Dena Johnson CDA x Wayne Johnson HRA x Val Martin CDA x Kurt Mortenson CDA/HRA x Betty Murphy HRA x Betsy Roder CDA x Leland Rogness HRA x Heidi Samuelson CDA x Bob Schempp Jr. CDA x Dave Schornack CDA x Sean Sullivan CDA x Staff: Amy Baldwin, HRA Executive Director/CDA Director x Tanya Westra, HRA Housing Program Supervisor x Sarah Schake, CDA Project Manager x Julie Bakken, HRA Accountant x Aann Christopherson, CDA Accountant x Paula Grunewald, HRA Adm. Assistant x Discussion Items Amy Baldwin, Community Development Director (CDA) and Housing and Redevelopment (HRA) Director, discussion items included: 1) 2025 CDA and HRA Annual Goals/Priorities 2) Organizational Structure Review 3) 2026 Budget Planning 4) Other Items? CDA 2025 Goals:  Construct three homes in Pinewood Estates – under construction.  Secure additional funding to sustain and grow the Empowered Worker Program. A grant application to the Bush Foundation is being prepared. o Barriers include 1) Mental Health, 2) Childcare – need drop in care. o There have been 85 referrals with CDL being the most successful. o There have been some very powerful testimonial and participant success stories. 6/47 OTTERTAIL COUNTY· MINNESOTA o Transportation is very much an issue and looking for solutions is a challenge. Bikes have been purchased for transportation; reliable transportation is needed. There are caps on each type of funding support. o Program to last two more years with current funding.  Support partner communities in identified development opportunity sites such as Westridge Mall.  Hosting two full day in-person events: the Housing Summit on May 14, 2025 and the Workforce Summit later this fall. HRA 2025 Goals:  Secure funding for NYM Affordable Senior Housing Project for 2026 build - $330,000 awarded through State Tax Credit and pending applications to MN Housing, Federal Home Loan Bank and Congressionally Directed Spending. There are many funding streams.  Prepare Policies and Procedures for Bring it Home Rental Voucher – this work is underway.  Strengthen coordination with partner agencies.  Develop landlord outreach strategy. Amy Baldwin, HRA Executive Director/CDA Director shared the 2025 Work plan and then asked, “Should there be other goals? Are these the correct goals? The group discussed -  Continuing the community focused strategy – This has worked in Pelican Rapids and looking at New York Mills for the next community focus with the Senior Housing Project and Small Cities Development Program.  Can we do more than we are doing today? Can we be leaders, offer guidance? We can create models. We need local communities to be committed too.  Have a 3-5 year plan – be more aggressive and have the opportunities to be more aggressive.  Tax credit contribution allotments filled up in April of 2025; in 2024, it was Nov./Dec.  What is the difference between HRA & CDA – are we ready to combine them? o Amy Baldwin explained the timeline, core missions, the board’s structure and the organization charts. She explained that dissolving the HRA is a very complex process and the White House Budget may be proposing a 43% cut ($26 billion) as well as the elimination of SCDP. Presently it is hard to make any changes and could be impacted with changes to HUD. Vouchers in the future may become State Block Grants and if that’s the case we may want to wait until then. o Do we have expenses that could be eliminated such as audits, etc.? Financials would still need to be separate, we would need separate software, not a lot of extra work is being done or duplication happening. o Commissioners recalled the past meetings and spoke on how CDA was more of the “Builder” and HRA was more of the “Keeper”. There are challenges with Federal Funding with more requirements/limitations on actions (procurement, etc.).  Do we want to own Public Housing? – HRA has 13 sites in 4 communities. Responses included: Ramp up production; reposition; align and either cut ties or grow; divest or dive in. We will refresh these conversations and revisit after the Federal government decides future actions. 2026 Budget Considerations White House Budget:  FY 2026 Skinny Budget – o HUD: possibly shifting Housing Choice Voucher and Public Housing Programs to State and elimination of SCDP. o Cuts to USDA Rural Development (Infrastructure); Dept. of Treasury (CDFI, New Market Tax Credit impacts); Dept. of Ed (adult education); Broadband. 7/47 State Budget: Potential reduction in funding for childcare, housing, workforce, and redevelopment Costs for some programs mandated by the State may be shifted to counties. Joint Session concluded at 1:00 pm 8/47 PctReportCode1 12:42:46PM Achristoph 04/2025 04/2025Cash 8% 04/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 11,190.00 712,000 810.00Per Diem 810.00 COM 4/22/2025 90.00 193650 3/24/25 CDA - PER DIEM COM 4/22/2025 90.00 306952 3/10/25 CDA - PER DIEM COM 4/22/2025 90.00 193652 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306950 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306952 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 193650 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 193652 3/10/25 CDA - PER DIEM COM 4/22/2025 90.00 306953 4/2/25 CDA - PER DIEM COM 4/22/2025 90.00 306951 4/2/25 CDA - PER DIEM 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 2,500.00 505,000 2,500.00Membership Dues 2,500.00 COM 4/8/2025 2,500.00 193340 1453 2025 EDA MEMBERSHIP 23-705-000-0000-6242 2,000.00 02,000 0.00Registration Fees 0.00 23-705-000-0000-6266 2,500.00 02,500 0.00Audit Cost 0.00 23-705-000-0000-6290 349,390.00 0350,000 610.00Contracted Services.610.00 COM 4/8/2025 610.00 193324 100659 ECONOMIC DEVELOPMENT CONSULT 23-705-000-0000-6330 2,605.90 133,000 394.10Mileage394.10 COM 4/8/2025 93.10 193297 3/13/25 MILEAGE - MEETINGS COM 4/22/2025 56.00 193650 4/2/25 CDA - MILEAGE COM 4/22/2025 26.60 306950 4/2/25 CDA - MILEAGE COM 4/22/2025 56.00 306953 4/2/25 CDA - MILEAGE COM 4/22/2025 53.20 193652 4/2/25 CDA - MILEAGE COM 4/22/2025 53.20 193652 3/10/25 CDA - MILEAGE COM 4/22/2025 56.00 193650 3/24/25 CDA - MILEAGE 23-705-000-0000-6331 7,071.75 17,000 71.75Travel Expenses 71.75 MVC 4/11/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/2025 23-705-000-0000-6333 140.00 00140.00Meeting/Event Costs 140.00 MVC 4/11/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/2025 COM 4/22/2025 68.25 193555 4/2/25 MEALS FOR BOARD MTG 4/2/25 23-705-000-0000-6355 3,000.00 03,000 0.00Liability Insurance 0.00 23-705-000-0000-6369 66,617.40 0066,617.40Miscellaneous Charges 66,617.40 COM 4/22/2025 15,377.40 193620 2025-02 SHARE OF EVS & CHARGERS J/E 4/29/2025 51,240.00APPLICATION ALLOCATION TO MMB 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference04/2025 - 04/2025 -- - - - 5/6/2025 Actual ForType - 2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 9/47 EAt R-023674-000-17 PctReportCode1 12:42:46PM Achristoph 04/2025 04/2025Cash 8% 04/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23-705-000-7001-6828 50,000.00 050,000 0.00Site Development (TIF)0.00 23-705-000-7001-6829 1,198,885.01 01,200,000 1,114.99Impact Fund Expenses 1,114.99 COM 4/8/2025 550.00 193353 3/26/25 APPRAISAL FOR PINEWOOD ESTATES COM 4/8/2025 425.00 193413 E0313 APPRAISAL FOR PINEWOOD ESTATES AUD 4/25/2025 139.99 193703 4/25/25 AB - CONSTRUCTION CONTRACTS 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 23-706-000-0000-6290 19,000.00 520,000 1,000.00Contracted Services 1,000.00 COM 4/8/2025 1,000.00 193438 GRANT PROGRAM MGMT FEB 2025 23-706-000-0000-6369 18.00 0018.00Miscellaneous Charges 18.00 AUD 4/25/2025 18.00 193703 4/25/25 AB - TRAIL GRANT SUBSCRIPTION 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 24,000.00 024,000 0.00Down Payment Assistance 0.00 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 ...472,114.74 72,114.741,843,500.00 1,771,385.26 ECONOMIC DEVELOPMENT/TOURISM 472,114.74 72,114.741,843,500.00 1,771,385.26 ...11,018.00 1,018.00121,000.00 119,982.00 SPECIAL ALLOCATION HOUSING PROGRAM 00.0064,000.00 64,000.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 11,018.00 1,018.00185,000.00 183,982.00 COMMUNITY DEVELOPMENT AUTHORITY 473,132.74 73,132.742,028,500.00 1,955,367.26 473,132.74 73,132.742,028,500.00 1,955,367.26 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference04/2025 - 04/2025 PROGRAM DEPT - PROGRAM PROGRAM DEPT FUND Final Totals 20 Accounts 5/6/2025 000 705 000 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 10/47 EAt PctReportCode1 3:14:36PM DGODEL 01/2025 04/2025Cash 33% 04/2025War# 8 Char Invoice# Payer Name Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 8,670.00 2812,000 3,330.00Per Diem 810.00 COM 2/11/2025 90.00 192410 1/21/25 SAMUELSON/HEIDI COM 2/11/2025 90.00 306832 1/21/25 JOHNSON/DENA COM 2/11/2025 90.00 306833 1/21/25 MARTIN/VALERIE COM 2/11/2025 90.00 306831 1/13/25 ACKERSON/JEFF COM 2/11/2025 90.00 306832 1/13/25 JOHNSON/DENA COM 2/11/2025 90.00 306836 1/21/25 SCHORNACK/DAVID COM 2/11/2025 90.00 306836 1/8/25 SCHORNACK/DAVID COM 2/11/2025 90.00 306833 1/8/25 MARTIN/VALERIE COM 2/11/2025 90.00 192410 1/8/25 SAMUELSON/HEIDI COM 2/25/2025 90.00 192635 2/5/25 SCHEMPP JR/BOBBY COM 2/25/2025 90.00 306873 2/5/25 SCHORNACK/DAVID COM 2/25/2025 90.00 306872 2/5/25 RODER/BETSY COM 2/25/2025 90.00 306870 2/5/25 JOHNSON/DENA COM 2/25/2025 90.00 306871 2/5/25 MARTIN/VALERIE COM 2/25/2025 90.00 192633 2/5/25 SAMUELSON/HEIDI MVC 3/19/2025 90.00 188191 6/11/24 JOHNSON/DENA MVC 3/19/2025 90.00 188191 6/18/24 JOHNSON/DENA MVC 3/19/2025 90.00 187028 3/11/24 JOHNSON/DENA MVC 3/19/2025 90.00 187028 4/16/24 JOHNSON/DENA MVC 3/19/2025 90.00 187028 4/8/24 JOHNSON/DENA MVC 3/19/2025 90.00 187488 5/13/24 JOHNSON/DENA MVC 3/19/2025 90.00 187488 5/20/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 5/20/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 4/8/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 6/11/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 6/18/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 3/11/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 5/13/24 JOHNSON/DENA AUD 3/21/2025 90.00 306934 4/16/24 JOHNSON/DENA COM 3/25/2025 90.00 306938 3/5/25 MARTIN/VALERIE COM 3/25/2025 90.00 306940 2/10/25 SCHORNACK/DAVID COM 3/25/2025 90.00 193137 3/5/25 SCHEMPP JR/BOBBY COM 3/25/2025 90.00 306938 2/20/25 MARTIN/VALERIE COM 3/25/2025 90.00 306936 2/26/25 ACKERSON/JEFF COM 3/25/2025 90.00 306939 3/5/25 RODER/BETSY Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 04/2025 - - - - - - - 5/29/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 11/47 EAt R-023674-000-14 PctReportCode1 3:14:36PM DGODEL 01/2025 04/2025Cash 33% 04/2025War# 8 Char Invoice# Payer Name Copyright 2010-2024 Integrated Financial Systems COM 3/25/2025 90.00 193135 3/5/25 SAMUELSON/HEIDI COM 3/25/2025 90.00 306937 2/10/25 JOHNSON/DENA COM 3/25/2025 90.00 306940 3/5/25 SCHORNACK/DAVID COM 3/25/2025 90.00 306936 2/10/25 ACKERSON/JEFF COM 3/25/2025 90.00 193135 2/20/25 SAMUELSON/HEIDI COM 3/25/2025 90.00 306940 2/26/25 SCHORNACK/DAVID COM 3/25/2025 90.00 306937 2/26/25 JOHNSON/DENA COM 4/22/2025 90.00 193650 3/24/25 SAMUELSON/HEIDI COM 4/22/2025 90.00 306952 3/10/25 RODER/BETSY COM 4/22/2025 90.00 193652 4/2/25 SCHEMPP JR/BOBBY COM 4/22/2025 90.00 306950 4/2/25 JOHNSON/DENA COM 4/22/2025 90.00 306952 4/2/25 RODER/BETSY COM 4/22/2025 90.00 193650 4/2/25 SAMUELSON/HEIDI COM 4/22/2025 90.00 193652 3/10/25 SCHEMPP JR/BOBBY COM 4/22/2025 90.00 306953 4/2/25 SCHORNACK/DAVID COM 4/22/2025 90.00 306951 4/2/25 MARTIN/VALERIE 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 785.00 845,000 4,215.00Membership Dues 2,500.00 COM 1/14/2025 565.00 191873 2025-13109 EDAM COM 2/11/2025 500.00 192364 12868-25 MAPCED - AMC COM 2/11/2025 125.00 192364 12654-25 MAPCED - AMC COM 2/25/2025 525.00 192579 12258 LAKE REGION BUILDERS ASSOCIATION COM 4/8/2025 2,500.00 193340 1453 GMNP 23-705-000-0000-6242 1,130.00 442,000 870.00Registration Fees 0.00 COM 1/28/2025 395.00 192054 788 EDAM COM 2/11/2025 475.00 192316 2/11/25 EHLERS & ASSOCIATES INC 23-705-000-0000-6266 2,500.00 02,500 0.00Audit Cost 0.00 23-705-000-0000-6290 348,390.00 0350,000 1,610.00Contracted Services.610.00 COM 1/28/2025 1,000.00 192178 WSB & ASSOCIATES INC COM 4/8/2025 610.00 193324 100659 EHLERS & ASSOCIATES INC 23-705-000-0000-6330 1,628.70 463,000 1,371.30Mileage394.10 COM 2/11/2025 26.60 306832 1/13/25 JOHNSON/DENA COM 2/11/2025 56.00 192410 1/21/25 SAMUELSON/HEIDI COM 2/11/2025 56.00 306836 1/21/25 SCHORNACK/DAVID COM 2/11/2025 56.00 306836 1/8/25 SCHORNACK/DAVID COM 2/11/2025 28.00 306833 1/21/25 MARTIN/VALERIE COM 2/11/2025 26.60 306832 1/21/25 JOHNSON/DENA COM 2/25/2025 28.00 306871 2/5/25 MARTIN/VALERIE COM 2/25/2025 56.00 192633 2/5/25 SAMUELSON/HEIDI Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 04/2025 5/29/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 12/47 EAt PctReportCode1 3:14:36PM DGODEL 01/2025 04/2025Cash 33% 04/2025War# 8 Char Invoice# Payer Name Copyright 2010-2024 Integrated Financial Systems COM 2/25/2025 56.00 306873 2/5/25 SCHORNACK/DAVID COM 2/25/2025 53.20 192635 2/5/25 SCHEMPP JR/BOBBY COM 2/25/2025 259.00 192634 2/7/25 SCHAKE/SARAH COM 2/25/2025 26.60 306870 2/5/25 JOHNSON/DENA MVC 3/19/2025 25.46 187488 5/20/24 JOHNSON/DENA MVC 3/19/2025 25.46 188191 6/18/24 JOHNSON/DENA MVC 3/19/2025 25.46 187028 4/16/24 JOHNSON/DENA AUD 3/21/2025 25.46 306934 6/18/24 JOHNSON/DENA AUD 3/21/2025 25.46 306934 5/20/24 JOHNSON/DENA AUD 3/21/2025 25.46 306934 4/16/24 JOHNSON/DENA COM 3/25/2025 28.00 306938 3/5/25 MARTIN/VALERIE COM 3/25/2025 56.00 193135 2/20/25 SAMUELSON/HEIDI COM 3/25/2025 56.00 306940 3/5/25 SCHORNACK/DAVID COM 3/25/2025 53.20 193137 3/5/25 SCHEMPP JR/BOBBY COM 3/25/2025 56.00 193135 3/5/25 SAMUELSON/HEIDI COM 4/8/2025 93.10 193297 3/13/25 BALDWIN/AMY COM 4/22/2025 56.00 193650 4/2/25 SAMUELSON/HEIDI COM 4/22/2025 26.60 306950 4/2/25 JOHNSON/DENA COM 4/22/2025 56.00 306953 4/2/25 SCHORNACK/DAVID COM 4/22/2025 53.20 193652 4/2/25 SCHEMPP JR/BOBBY COM 4/22/2025 53.20 193652 3/10/25 SCHEMPP JR/BOBBY COM 4/22/2025 56.00 193650 3/24/25 SAMUELSON/HEIDI 23-705-000-0000-6331 5,885.22 167,000 1,114.78Travel Expenses 71.75 AUD 1/24/2025 312.68 192005 1/24/25 OTTER TAIL CO TREASURER AUD 2/21/2025 342.78 192481 2/21/25 OTTER TAIL CO TREASURER COM 2/25/2025 71.75 192541 2/5/25 DOUBLE A CATERING COM 2/25/2025 459.32 192634 2/7/25 SCHAKE/SARAH MVC 4/11/2025 71.75 192541 2/5/25 DOUBLE A CATERING 23-705-000-0000-6333 140.00 00140.00Meeting/Event Costs 140.00 MVC 4/11/2025 71.75 192541 2/5/25 DOUBLE A CATERING COM 4/22/2025 68.25 193555 4/2/25 DOUBLE A CATERING 23-705-000-0000-6355 127.00 1043,000 3,127.00Liability Insurance 0.00 COM 1/28/2025 3,127.00 192102 20476R MCIT 23-705-000-0000-6369 270,617.40 00270,617.40Miscellaneous Charges 66,617.40 J/E 1/11/2025 204,000.00 COM 4/22/2025 15,377.40 193620 2025-02 OTTER TAIL CO TREASURER J/E 4/29/2025 51,240.00 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 23-705-000-7001-6828 8,496.74 8350,000 41,503.26Site Development (TIF)0.00 Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 04/2025 - - - - - - - - 5/29/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 13/47 EAt PctReportCode1 3:14:36PM DGODEL 01/2025 04/2025Cash 33% 04/2025War# 8 Char Invoice# Payer Name Copyright 2010-2024 Integrated Financial Systems COM 1/14/2025 520.00 191854 1/3/25 BOUNDARY PRO COM 1/14/2025 367.00 191887 4358 KARKELA HUNT & CHESHIRE PLLP COM 2/11/2025 1,677.47 192307 22331 DEM-CON COMPANIES LLC COM 2/11/2025 23,275.00 192315 36745 EGGE CONSTRUCTION INC COM 2/11/2025 5,580.39 192307 22256 DEM-CON COMPANIES LLC AUD 2/21/2025 56.00 192480 2/21/25 OTTER TAIL CO RECORDER COM 2/25/2025 9,331.40 192525 B417550 BRAUN INTERTEC CORPORATION COM 3/11/2025 696.00 192836 5181 KARKELA HUNT & CHESHIRE PLLP 23-705-000-7001-6829 1,198,885.01 01,200,000 1,114.99Impact Fund Expenses 1,114.99 COM 4/8/2025 550.00 193353 3/26/25 JOHN BURNS APPRAISAL SERVICES COM 4/8/2025 425.00 193413 E0313 STEVE SCHIERER APPRAISALS AUD 4/25/2025 139.99 193703 4/25/25 OTTER TAIL CO TREASURER ...1872,114.74 329,013.731,843,500.00 1,514,486.27 ECONOMIC DEVELOPMENT/TOURISM 1872,114.74 329,013.731,843,500.00 1,514,486.27 Page 5 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 04/2025 PROGRAM DEPT 5/29/2025 000 705 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 14/47 EAt R-023674-000-16 R-023674-000-17 BB:ARUC2024-01 PctReportCode1 3:14:36PM DGODEL 01/2025 04/2025Cash 33% 04/2025War# 8 Char Invoice# Payer Name Copyright 2010-2024 Integrated Financial Systems 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 23-706-000-0000-6290 18,000.00 1020,000 2,000.00Contracted Services 1,000.00 COM 3/11/2025 1,000.00 192915 WSB & ASSOCIATES INC COM 4/8/2025 1,000.00 193438 WSB & ASSOCIATES INC 23-706-000-0000-6369 18.00 0018.00Miscellaneous Charges 18.00 AUD 4/25/2025 18.00 193703 4/25/25 OTTER TAIL CO TREASURER 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 18,750.00 2224,000 5,250.00Down Payment Assistance 0.00 AUD 1/24/2025 5,250.00 192003 BB-2025-01 MN TITLE COMPANY 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 23-706-807-0000-6832 494,954.00 00494,954.00Loan Assistance Program 0.00 AUD 1/24/2025 494,954.00 192000 INTEGRITY TITLE INC ...21,018.00 2,018.00121,000.00 118,982.00 SPECIAL ALLOCATION HOUSING PROGRAM 782500,204.0064,000.00 436,204.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 2711,018.00 502,222.00185,000.00 317,222.00 COMMUNITY DEVELOPMENT AUTHORITY 4173,132.74 831,235.732,028,500.00 1,197,264.27 4173,132.74 831,235.732,028,500.00 1,197,264.27 Page 6 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 04/2025 - PROGRAM - PROGRAM - DEPT - FUND Final Totals 21 Accounts 5/29/2025 000 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 15/47 EAt DATE: May 29, 2025 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: 96 housing partners attended the Housing Summit on May 14. Recorded sessions and follow-up information was distributed via email newsletter and press release: members.ottertaillakescountry.com/ap/EmailViewer/pgMyaVdL (press release attached) Workforce Support Strategy / OTC Works: The Empowered Worker Program has received 87 referrals as of May 29. 28 participants are actively engaged. Program referrals will be opening to external partners in June for individuals meeting eligibility criteria and interested in trades, healthcare, or attaining their CDL. Opening up referrals will help us prioritize expending Drive for 5 funding first before County funding. (see attached monthly report). Awarded $8,000 from the West Central Initiative Grant Program that will provide additional funding for supportive services provided to Empowered Worker Program participants that are not funded by Drive for 5. Business Development: National Small Business Week was recognized May 4-10 with a proclamation from the Board of Commissioners, press release, social media promotion, newsletter promotion, and communication with local business development partners. Application to the DEED Paid Leave Public Outreach Grant Program was submitted requesting $50,000 to deliver outreach, education, and technical assistance services to prepare employers and employees for compliance and utilization of the new Minnesota Paid Leave Program that takes effect in January 2026. Child Care: Child Care Provider Appreciation Day was recognized on May 9 with a proclamation from the Board of Commissioners, press release, social media promotion, and small gifts to all licensed providers and centers. Attachments: Housing Summit Press Release Empowered Worker Program Report 16/47 > > > > > > > > 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Page 2 Communication Metrics: Recipients Open Rate Clicks Click Through Rate Community development newsletter (5/21) 602 47.64% 186 14.86% Housing summit invite (5/6) 582 39.52% 85 6.7% 17/47 FOR IMMEDIATE RELEASE Otter Tail County Housing Summit Activates Partners May 20, 2025 – Otter Tail County, MN – Otter Tail County hosted a countywide Housing Summit on Wednesday, May 14. The summit brought nearly 100 housing partners together at Thumper Pond Resort to learn about housing successes, engage with each other, and activate continued housing investment for the county. The Housing Summit included presentations from developers, city representatives, the Otter Tail County Housing and Redevelopment Authority (HRA), and the Community Development Agency (CDA). Otter Tail County’s housing finance programs and technical assistance services for communities were also highlighted during the presentations. Keynote speaker, Ben Winchester, a Rural Sociologist from the University of Minnesota Extension Department of Community Development, highlighted the importance of housing investment for the future of rural economies, including Otter Tail County. “There is certainly an economic return on building a home and investing in housing. Our early Extension research shows that every household living in a home produces upwards of $51,000 in economic output annually,” shared Winchester. This metric does not include the output from building the house or individuals from the household participating directly in the local workforce. That is only the household spending and other economic contributions to the community. Beyond economics, housing allows for community wealth to be created through leadership and volunteer opportunities, local small business ownership, school enrollments, and nonprofit growth. Otter Tail County Commissioner and CDA and HRA Board Member, Kurt Mortenson, said of the summit, “It was encouraging to hear about the shared successes and broad benefits that housing investment has on our communities. Many partners came together today to share information and make connections to continue this impactful housing work.” The Housing Summit was an excellent event to share resources and activate nearly 100 partners to continue housing growth efforts. More information about the Housing Summit and other housing resources in Otter Tail County is available at bigbuildotc.com. ### 18/47 LIVE YOUR best life HERE Communications & Public Relations • 520 W. Fir Avenue • Fergus Falls, MN 56537 • 218-998-8058 • ottertailcounty.gov CDA Workforce Committee Update Empowered Worker Program Report Date: May 29, 2025 87 referrals received to date Participants Seeking Employment Only: 24 Participants Seeking Training & Employment: 63 Active Participants on case load: 28 Drive for Five: 20 Navigating the Road Ahead: 8 Summary: The Empowered Worker Program has received a total of 87 referrals since the inception of the program in July 2024. Of those, 28 are currently engaged in the program, with 71% of participants seeking a credential/certification and employment. Since February 3rd, the Empowered Worker program has limited referrals to individuals seeking a credential or certification that aligns with the state’s Drive for Five industries (CDL, Manufacturing, Healthcare, and construction trades). Those individuals that are not interested in a credential, but only request navigational assistance with gaining employment have proven to be more demanding of the workforce navigator’s time than those seeking a credential. Putting these referrals on hold allows more capacity and focus for the 71% of the caseload that is currently working toward a credential. The program will soon be expanding to the population outside of Otter Tail County clients to utilize state grant funds by June 2026. Internal referrals have slowed down considerably since we added additional filters in February. The demand for individualized workforce navigational services is still in high demand; and will still be when we open those gates back up. 32 11 4 5 7 8 1 1 1 13 2 1 1 0 5 10 15 20 25 30 35 Behavioral Health Child & Family Child Support Disability DOC Income Maintenance Lake Region Recovery Home LTC Unit M State/WDS Probation PSOP Public Health Self Total Referral Count by Division 0 20 40 60 80 EXTERNAL HUMAN SERVICES MINNESOTA DEPARTMENT OF … PROBATION PUBLIC HEALTH SELF 2 63 7 13 1 1 Total Referral Count by Department 19/47 • --------------- The workforce navigator has received feedback from participants that they appreciate the workforce navigation services, and they feel that they are extremely valuable for all that walk in their shoes. Mental Health Barrier: It is not uncommon for a participant to stand in the way of their own success, what some social workers call “self-sabotaging”. They are not used to things going right in their life and are sometimes uncomfortable with the new feelings of how to cope with the good. They are used to and self-trained to cope with only the bad. The navigator is careful to recognize this when it is happening and reach out the referring agent for added support. Leveraging the accessibility of the social worker (or referring agent) to ensure all resources have been extended is key to our program success. Often the navigator sees a different person in this individual than the county case worker sees. The assignment to the case worker in Human Services or Probation may not have been voluntary on the participants’ part, but working with the workforce navigator is voluntary. The navigator is a source of “help” which allows the opportunity to build rapport and trust easier. The chart below illustrates a cost breakdown to date of supportive services provided to participants of the Empowered Worker Program: Supportive Service Per Participant Allowance Total Expended as of 5/22/25 Transportation gas card, bicycle, vehicle $300.00 $1,492.00 Child Care during intake, interviews, schooling $1,000/child $1,102.00 Government Documents birth certificate, social security card, identification $150.00 $167.50 Clothing for work and/or school $100.00 $1,210.86 School Supplies $100.00 $706.76 Technology laptop & accessories, cell phone bill, internet bill $1,000.00 $3,826.25 Rent/Mortgage $1,000.00 $1,175.00 Vehicle Repair $1,000.00 $6,276.22 Utilities Gas, energy, water $500.00 $1,328.84 Emergency Asst Walmart gift card $200.00 $1,200.00 Incentive Vendor Card succeeding halfway point of schooling, and end of semester, and job shadow completion no limit $1,750.00 20/47 The chart below illustrates a cost breakdown to date of County (NTRA) and D45 grant funding expended for the program: Funding Source COST CATEGORY DESCRIPTION D45 APPROVED BUDGET D45 EXPENDED D45 Available Balance NTRA/ ARPA BUDGET NTRA/ARPA EXPENDED NTRA/ARPA Available Balance D45 Direct Services $106,000.00 $ 52,821.84 $53,178.16 NTRA Direct Services $190,000.00 $24,386.37 $ 165,613.63 D45 Direct Customer Training $ 79,200.00 $ 29,668.33 $49,531.67 NTRA Direct Customer Training $55,000.00 $8,289.08 $ 46,710.92 D45 Support Services $ 39,340.00 $ 11,511.18 $ 27,828.82 NTRA Support Services $55,000.00 $8,076.97 $ 46,923.03 D45 Outreach $ 460.00 $ 379.67 $80.33 NTRA Outreach $ - $ - $ - D45 Placement/Retention $25,000.00 $ - $ 25,000.00 NTRA Placement/Retention $ - $ - $ - TOTAL D45 $250,000.00 $ 94,381.02 $155,618.98 TOTAL NTRA $300,000 $40,752.42 $59,247.58 21/47 Workforce Support & Digital Equity Committee Meeting Notes Date/Time: May 29 @ 11am Committee members: Kurt Mortenson (in person), Bob Schempp (virtual), Betsy Roder (virtual) Outline of key actions discussed: 1. Empowered Worker Program update a. Internal referrals that match Drive for 5 industries and are interested in credentialed training have slowed down, so we will be opening the program to external referrals and doing outreach to employer partners b. Committee reviewed the program budget and funds expended to date c. Received notification from West Central Initiative Grant that we were awarded $8,000 for supportive services for participants not eligible for Drive for 5 funding d. Staff met with a potential research partner from University of MN/Extension and received guidance on short-term and long-term return on investment analysis methods 2. Discussion of workforce development and employment services contracts a. Human Services staff and the Workforce Navigator received direction from the Board of Commissioners to explore options to create an internal employment services team and transition away from contracting with an outside organization 3. Upcoming quarterly workforce convening a. Committee discussed potential topics that would be timely and relevant for employers to hear about at the next quarterly workforce convening in June b. AI tools, resources, and best practices was a suggested topic 4. Termination of Digital Equity Act a. Received notice from DEED Office of Broadband that federal funding to be administered by the state has been terminated, so we are no longer anticipating applying to any digital access/equity/literacy funding programs Next meeting: Tuesday, June 17 @3pm 22/47 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Business Development Committee Meeting Notes Date/Time: May 15 @ 1pm Committee members: Sean Sullivan (in person), Heidi Samuelson (virtual), Val Martin (virtual) Outline of key actions discussed: 1. Review Community Growth Partnership Grant application from Pelican Rapids a. Commercial rehab application for Do Drop Inn (former Family Dollar building) requesting $10,000 b. Committee discussed clarification needed on the project timeline and proposed budget c. Staff will follow up with committee when clarification has been received for their recommendation 2. Paid Leave Public Outreach Grant a. Fergus Falls Area Chamber of Commerce, Perham Area Chamber of Commerce, and West Central Minnesota Small Business Development Center agreed to be partners on the grant application and collaborate to provide outreach, education, and technical assistance services to employers and employees regarding the Minnesota Paid Leave Program b. Application deadline is May 30, so staff will work to finalize budget request and submit an application 3. Discussion of succession planning resources a. Reviewed succession planning resources available from University of Minnesota Extension for business owners and community leaders b. Committee brainstormed ideas for sharing these resources via in-person networking opportunities, lender convenings, and chamber/city partners Next meeting: June 18 at 10am 23/47 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION June 4, 2025 BOARD MEETING DATE AGENDA ITEM #5A Amy Baldwin 05/29/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Pelican Rapids for signature PROPOSED REQUEST/JUSTIFICATION At its March 5, 2025, the CDA approved an application to the Community Growth Partnership Grant Program from the City of Pelican Rapids for a public infrastructure match. Since that time, the City has updated the anticipated sources of funding for the project; with that shift, an updated application has been submitted. Following is a summary of the application; attached is the application and as well as other project information.  City of Pelican Rapids – 7th Ave NW Extension o Project overview: The City of Pelican Rapids is seeking matching funding to assist in extending road, sewer, water, and stormwater infrastructure in the City of Pelican Rapids to support new housing development within the city limits. This project aims to enhance the community's infrastructure capacity and facilitate the growth of residential areas in Pelican Rapids. The proposed construction is currently in the planning phase, with initial assessments and project designs completed. The grant funding will support the City in submitting an application to the Greater MN Housing Infrastructure Grant program as the program requires non-state dollars as a match. o Requested amount: $100,000 o Project costs: The total estimated costs of the project is $655,000 as outlined on the preliminary cost estimate prepared by the City Engineer. The application meets application guidelines and the proposed project remains substantially the same as the initial application. The Housing and Development Committee previously reviewed this request at its February 26 meeting and provided a recommendation of support. Staff also supports the request, with an 18-month grant timeline to allow adequate time for the balance of the project funding to be secured. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 05/29/2025 ATTACHMENT LIST: a. Application b. Preliminary Cost Estimate c. Location Map FINANCIAL IMPLICATIONS: use of budgeted program funds BUDGETED: X YES NO FUNDING: Community Growth Partnership Program funding 24/47 25/47 COMMUNITY DEVELOPMENT AGENCY OTTERTAIL COUNTY -MINNESOTA Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 OTTER TAIL COUNTY -MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: The City of Pelican Rapids NW Lots Improvement Plan Project Type: D Planning Activity D Affordable Housing D Redevelopment D Commercial Rehabilitation 0 Public Infrastructure Applicant City/Township: The City of Pelican Rapids City/Township Address: 315 N Broadway Application Contact: Brent Frazier Application Contact Email Address: brentefrazier@gmail.com Phone Numbe~: 218-850-3770 Project Contact (if different): Jordan Grossman ------------------------- Project Contact Email Address: jordan.grossman@cedausa.com Phone Number: 701-219-3718 Authorized City/Township Official(s) for Execution of Contract (name and title): Brent Frazier, Mayor How much funding is being requested? $ 100,000 -------------------- Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). Our proposal seeks $100,000 in CDA grant funding to assist in extending road, sewer, water, and stormwater infrastructure in The City of Pelican Rapids to support new housing development within the city limits. This project aims to enhance the community's infrastructure capacity and facilitate the growth of residential areas in Pelican Rapids. The proposed construction is currently in the planning phase, with initial assessments and project designs completed. The grant funding will enable us to move forward with state funding requests in the implementation phase, ensuring the successful completion of this vital infrastructure extension project. 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1.Describe the public infrastructure activity for which funds are being requested and how this investmentwill advance the development of new housing within the community, including a description of theresulting housing project. Attach engineering estimates related to the infrastructure activity. 2.Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housingproject previously described? 3.Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and thehousing development. 4.Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding isbeing requested. Source of Funds Amount Committed Pending $ $ $ $ Total: 26/47 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: 5.List other sources of funds requested or considered but not being used for the Public InfrastructureProject and explain why they are not being utilized within the project, to the best of your knowledge. Thepurpose of this question is to ensure all funding sources have been explored. 27/47 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Sanitary Sewer $87,000 Water $110,000 Storm Sewer $113,000 Surface $236,000 Construction Subtotal $546,000 Engineering/Legal/Administration $109,200 Total $655,200 Item Estimated Cost Preliminary Opinion of Cost Summary 7th Avenue NW Extension City of Pelican Rapids 28/47 N02550L:\Projects\2017\17.189.0086 - PEL - West T.H. 108 Master Planning\Preliminary\Drawings & Exhibits\Master\NW 7th Ave Extension.dwgNW 7TH AVE STREET & UTILITY EXTENTIONPROPOSED IMPROVEMENTSJANUARY 6, 2025Date:SJRDrawn By:XX.XXX.XXXXApex Project #:LEGENDCITY OF PELICAN RAPIDSNW 7TH AVENW 3RD STWATERMAINSANITARY SEWERSTORM SEWERCURB AND GUTTERBITUMINOUS PAVEMENTCITY OF PELICAN RAPIDS76000990890000CITY OF PELICAN RAPIDS76000990880000+/- 117'+/- 117'+/- 135'+/- 135'+/- 270'+/- 270' +/- 270' +/- 198'+/- 198' +/- 198'10" PVC WM8" PVC SANITARY SEWER12" PVC/HDPE STORM SEWER 24" PVC/HDPE STORM SEWER(PIPE SIZE TBD)20'50'STORMWATER TREATMENT POND12" RCP STORM SEWER12" RCP STORM SEWER29/47I I I I I I I I I I I I I I I I I I I -Engineering Group PELICAN RAPIDS I I I I I I I I I I I I I I I I I I I I --____J I --1 I I I I w---s ST I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 'Ii s 7 "' I I I I I I I ~ I ·ST -sr OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION June 4, 2025 BOARD MEETING DATE AGENDA ITEM #5B Amy Baldwin 05/29/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Pelican Rapids for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of Pelican Rapids. Following is a summary of the application; attached is the application.  City of Pelican Rapids – Do Drop Inn o Project overview: The City is seeking a grant in the amount of $10,000 to support the rehabilitation of the building located at 1008 S Broadway, Pelican Rapids. The new lease holders (contract for deed) of the vacant, former Family Dollar building are currently rehabilitating and reworking the floor plan of the building to house multiple businesses. Site work began on the building in early March. The City of Pelican Rapids is in full support of this private commercial rehabilitation project and awarded a $5,000 EDA grant to help further the efforts. The goal is to have the building complete by the end of the 2025 construction season. The new users will include a laundromat, gym w/ 24/7 access and additional rental space of approximately 2,640 sq ft. o Requested amount: $10,000 o Project costs: The total estimated cost of the project is nearly $500,000. CDA grant funds would be used towards the work outlined in the Otter Tail Glass estimate. As noted, the Pelican EDA has awarded $5,000 for the project. The balance will be funded with personal resources. Commercial rehabilitation is a permitted use of the funds (per guidelines, a private commercial rehabilitation maximum grant is $10,000 or 5% of the total project, whichever is less). The Business Development Committee reviewed this request and had a few follow-up questions. Staff recommends approval as currently presented. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 05/29/2025 ATTACHMENT LIST: a. Application b. Project Renderings c. Otter Tail Glass Estimate FINANCIAL IMPLICATIONS: use of budgeted program funds BUDGETED: X YES NO FUNDING: Community Growth Partnership Program funding 30/47 OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Project Type: Planning Activity Affordable Housing Redevelopment Commercial Rehabilitation Public Infrastructure Applicant City/Township: City/Township Address: Application Contact: Application Contact Email Address: Phone Number: Project Contact (if different): Project Contact Email Address: Phone Number: Authorized City/Township Official(s) for Execution of Contract (name and title): How much funding is being requested? $ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). 31/47 218-998-8730 ® □ □ COMMUNITY DEVELOPMENT AGENCY □ □ □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMERCIAL REHABILITATION GRANT QUESTIONS 1.Is the application for a locally administered rehab program or private commercial rehab project? Locally administered rehab program Private commercial rehab project 2.If a locally administered program: Describe the rehabilitation program for which funds are beingrequested. Who will administer the program? Is this an existing program? Please attach proposedprogram guidelines. 3.If a private commercial rehab project: Describe the rehabilitation project for which funds are beingrequested. Describe the work planned. Please attach estimates for the proposed project. 4.Describe how the proposed program/project will benefit the community or area in which it is located,including direct and indirect employment benefits, effects on the tax base (if any), and benefits to otherbusinesses. 5.Leverage: List all sources and uses of funding for the Commercial Rehabilitation request. Source of Funds Amount Committed Pending $ $ $ $ Total: 32/47 □ 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: 33/47 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 34/47 35/47 36/47 37/47 38/47 1111 39/47 40/47 41/47 42/47 • - 43/47 ,. ' - • I I I • I I I r-+., I I I I I I IIIJ IIJ.J. J,. J,. i I> 44/47 45/47 46/47 ) . . . ' I Ottertail Glass 210 S Vine Fergus Falls, MN 56537 218-736-6791 info@ottertailglass.com Estimate 6724 ADDRESS Nelson, Jamie & Angie DATE 03/21/2025 TOTAL $25,908.57 JOB NAME Family Dollar Storefront DATE ACTIVITY ACTIVITY QTY RATE AMOUNT Commercial Storefront (x2) Single Doors (x8) Windows. All With Transoms. FG3000XT Thermally Broken Framing and Doors, Dark Brz, 1" LowE Tempered Glass, Standard Push/Pull Hardware, MS Thumb Locks, LCN4040 Heavy Duty Closers 1 20,772.72 20,772.72T Commercial Labor Installation and associated materials. Does not include shop drawings, break metal or interior finishes. 1 3,500.00 3,500.00 **Note: Break metal was discussed to wrap under the windows and around the posts to match. Expect Somewhere around $1500-$2000 for material, bending, and install. I did not add this cost to the estimate because there are a few unknowns. It will be time and materials once we demo. **Note: This does not include the demo of the old Storefront. Again, This is unknown until we start taking out framing but I would expect an additional labor charge of around $1200-$1500 SUBTOTAL 24,272.72 TAX 1,635.85 TOTAL $25,908.57 By signing this estimate, you agree to the terms as follows. 1/2 down is required before material will be ordered. Upon completion of job, you will have 10 days to make payment in full. If payment is not received within 10 days, late fees will be assessed at the maximum rate allowed by law at 8% annually. THANK YOU. Accepted By Accepted Date 47/47