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Board of Commissioners – Supporting Documents Compiled – 05/20/2025
Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN May 20, 2025 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for May 6, 2025 2.2 Warrants/Bills for May 20, 2025 2.3 Warrants/Bills for May 9, 2025, As Approved for Payment by the County Auditor-Treasurer 2.4 Human Services Warrants/Bills for May 13, 2025, as Approved for Payment by the County Auditor-Treasurer 2.4 Public Health Warrants/Bills for May 13, 2025, as Approved for Payment by the County Auditor-Treasurer 2.5 Resolution Waiving Right Of First Refusal Pursuant To Minnesota Statute Section 144.556 3.0 Administrative Specialist 3.0 Meal Reimbursement Policy 4.0 Family Resource Center Coordinator Contract 5.0 Contract for Motivational Interview Training and Community of Practice 6.0 Out-of-State Travel Request 7.0 WCA in Cities Resolutions 7.0 MoA – City of Ottertail VHR Enforcement 7.0 Schleske Property Update 7.0 Planning Commission Recommendations 8.0 Probation Training – July 24, 2025 9.0 Community Energy Transition Grant 10.0 Public Transportation Joint Powers Board Resolution & Appointments 12.0 Investments Resolution 12.0 Electronic Funds Transfers Resolution 12.0 Payment Approval Resolution 13.0 Single Sort Recycling Cart Purchase 14.0 Highway Update 14.0 LBRP Agreement & Resolution - SP 056-619-015 15.0 iWorqs Proposal – Public Works Package 16.0 Heart of the Lakes Trail - Maplewood Segment Change Order #2 17.0 Extension Program Updates > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Board of Commissioners & Drainage Authority Supporting Documents DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for May 6, 2025 2.2 Warrants/Bills for May 20, 2025 3.0 Ditch 44 - Head Lake Outlet Proposals > > > Board of Commissioners’ Meeting Minutes May 6, 2025 Page 1 of 11 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN May 6, 2025 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, May 6, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of May 6, 2025, with the following additions: Northern Counties Coalition Law Day Emergency Medical Services (EMS) APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Sullivan and unanimously carried to approve the consent agenda items as presented: 1. April 22, 2025, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for May 6, 2025 (Exhibit A) 3. 2025 Contracts for Mobile Collection of Household Hazardous Waste 4. Approval of the renewal of Off Sale 3.2 Liquor License for ECR Assets, LLC dba Lakeland General Store for the period of July 1, 2025, through June 30, 2026. 5. Approval of the renewal of Off Sale 3.2 Liquor License for Lagos Collective LLC dba Swan Lake Resort & Campground for the period of July 1, 2025, through June 30, 2026. 6. Approval of the renewal of On Sale/Off Sale 3.2 Liquor License for Cozy Cove Resort LLC dba Cozy Cove Resort for the period of July 1, 2025, through June 30, 2026. 7. Approval of the renewal of On Sale Wine License for Cozy Cove Resort LLC. dba Cozy Cove Resort for the period of July 1, 2025, through June 30, 2026. 8. Approval of the renewal for an Off Sale 3.2 Malt Liquor License for the period of July 1, 2025 to June 30, 2026 for The Corner Store on Otter Tail Lake Inc. dba The Corner Store on Otter Tail. 9. Approval of the renewal for an On Sale Wine Application for Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2025 through June 30, 2026. Board of Commissioners’ Meeting Minutes May 6, 2025 Page 2 of 11 10. Approval of the renewal for an On Sale 3.2 Malt Liquor Application for Lakes Inn LLC dba Lakes Inn at Dunvilla for the period of July 1, 2025, through June 30, 2026. 11. Approval of the issuance of an Otter Tail County Purchasing Card, with a 30-Day Limit of $5,000 for County Assessor Department Office Card, as requested by Heather Jacobson, County Assessor. ADULT MENTAL HEALTH LOCAL ADVISORY COUNCIL (LAC) Social Services Supervisor Megan Adams, along with LAC members Fonda Knudsen and Beth Rader presented on the Otter Tail County Adult Mental Health Local Advisory Council. Knudsen reviewed their mission in advocating for services for residents with mental illness and mental health needs and highlighted recent outreach efforts. The LAC also presented two (2) new member requests for appointment to the Otter Tail County Adult Mental Health Local Advisory Council. Motion by Sullivan, second by Bucholz and unanimously carried to appoint Lawana Beebout and Somjai Miller to the Otter Tail County Adult Mental Health Local Advisory Council with Lawana Beebout as a stipend-receiving member. MAY IS MENTAL HEALTH AWARENESS MONTH AND MAY 8TH IS NATIONAL CHILDREN’S MENTAL HEALTH AWARENESS DAY PROCLAMATION OTTER TAIL COUNTY RESOLUTION NO. 2025-42 WHEREAS, mental health is a part of overall health and well-being for all individuals; and WHEREAS, Otter Tail County is proud to support this year’s theme: Turning Awareness into Action; and WHEREAS, addressing the complex mental health needs of children, adults, families, and communities today is fundamental to the future of Otter Tail County; and WHEREAS, one in five children under the age of five have a mental health disorder and addressing problems earlier improves children and youth’s quality of life and their chance to succeed; and WHEREAS, one in five adults live with a mental health condition; and WHEREAS, the need for comprehensive, coordinated mental health services for children, adults, families and communities places upon our community a critical responsibility; and WHEREAS, Otter Tail County has established pursuant MN Statute 245.466 subdivision 5 a Local Advisory Council, made up of community voices that review, evaluate, and make recommendations regarding the local mental health system; and WHEREAS, Otter Tail County Health and Wellness Team and its many partners collaborate to care for the mental health needs of children, adults, and families in our community; it is appropriate that the month of May be set apart each year for highlighting and bringing awareness and active support toward the importance of mental health and well-being. NOW, THEREFORE, We, Otter Tail County Board of Commissioners, do hereby proclaim the month of May to be Mental Health Awareness Month and May 8, 2025 to be Children’s Mental Health Awareness Day in Otter Tail County; and urge our citizens and all agencies and organizations interested in meeting children’s, adults’, families’ and communities’ mental health needs to unite in observance of and join the important work Board of Commissioners’ Meeting Minutes May 6, 2025 Page 3 of 11 occurring in our communities to address the needs of those experiencing and living with mental health or substance use disorders and their families. The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 6th day of May 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 20, 2025 By: ________________________________________ _ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk FAMILY RESOURCE CENTER LEASE AGREEMENTS Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures to execute a lease agreement between Otter Tail County and the City of New York Mills and a lease agreement between Otter Tail County and The Bridge Center in Pelican Rapids to provide facilities for the operation of two area Family Resource Centers in Otter Tail County, effective May 7, 2025. JAIL COMMUNICATIONS SUBSCRIBER AGREEMENT County Sheriff Barry Fitzgibbons and Jail Administrator Beth Carlson provided an update on the communications provider for the Otter Tail County Jail. With the current contract expiring, the Sheriff’s Office will be switching to a new communications provider which will allow for more enhanced services including classes, programs and video visitation for inmates. CAPITAL IMPROVEMENT REIMBURSEMENT REQUEST Motion by Mortenson, second by Sullivan and unanimously carried to authorize reimbursement to the Road and Bridge Fund from the Capital Improvement Fund for capital expenditures previously approved as outlined below: Survey Equipment - Receiver 2025 $33,052.00 Two (2) Toro Zero Turn Lawnmowers (2024 Carry Over) $24,242.58 Provonost Snowblower (2024 Carry Over) $46,161.00 Total: $103,455.58 2025 COMPREHENSIVE PLAN Probation Director Michael Schommer provided an overview of the 2025 Comprehensive Plan for Probation. A brief history was shared along with Schommer highlighting positive data trends in Otter Tail County showing reductions in criminal activity and in violations along with decreased recidivism rates. Schommer also touched on staffing needs and noted that few Department of Corrections staff transitioned to county employment during the transition to the CCA delivery system which resulted in several vacant positions. The department is actively working on filling those vacancies. Schommer expressed appreciation for the entire Probation Department. Board of Commissioners’ Meeting Minutes May 6, 2025 Page 4 of 11 ALL RISE NATIONAL TREATMENT COURT MONTH MAY 2025 OTTER TAIL COUNTY RESOLUTION NO. 2025-43 WHEREAS, according to All Rise, treatment courts are the most successful justice system intervention in our nation’s history for reducing crime by addressing substance use and mental health disorders; and WHEREAS, treatment courts save an average of more than $6,000 for every individual they serve; and WHEREAS, treatment courts provide a range of economic benefits to a community, such as reduced costs in court and prison expenditures, increased tax revenues, lowered foster care expenses, and decreased costs related to victimization; and WHEREAS, treatment courts combine accountability with evidence-based treatment; and WHEREAS, treatment courts annually refer more than 150,000 people to lifesaving treatment and recovery support services; and WHEREAS, according to All Rise, treatment courts significantly improve substance use and mental health disorder treatment outcomes and prevent fatal overdoses; and WHEREAS, treatment courts facilitate community-wide partnerships, bringing together public safety and public health; and WHEREAS, there are now more than 4,000 treatment courts nationwide; and WHEREAS, treatment courts demonstrate that when one person rises, we all rise; and WHEREAS, Otter Tail County has joined in the support of treatment courts by implementing the DWI Court, March 2008 and Adult Drug Treatment Court in March 2022. THEREFORE, BE IT RESOLVED, that Otter Tail County declares that Treatment Court Month be established during the Month of May 2025 recognizing the significant contributions the Otter Tail County Treatment Courts have made over the past 17 years toward reducing substance abuse, crime, and recidivism while saving valuable resources. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 6th day of May 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 20, 2025 By: ________________________________________ _ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes May 6, 2025 Page 5 of 11 RECESS & RECONVENE At 9:32 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:47 a.m. NORTHERN COUNTIESLAND USE COORDINATING BOARD Motion by Lahman, second by Bucholz and unanimously carried to appoint Commissioner Sean Sullivan to serve on the Northern Counties Land Use Coordinating Board. EMERGENCY MEDICAL SERVICES (EMS) Commissioner Wayne Johnson led a brief discussion about whether the County would provide direct funding for EMS providers under statutory authority. Further consideration will be needed to determine the most effective way to address revenue shortfalls that EMS providers are experiencing. LAW DAY County Administrator Nicole Hansen noted that Law Day at the Otter Tail County Courthouse on May 1st was well received. Student groups and community members were able to join judges, courthouse staff and justice partners for a day filled with opportunities to learn more about the justice system. NUISANCE PROPERTY UPDATE County Attorney Michelle Eldien, along with Land and Resource Management Director Chris LeClair and Assistant Land and Resource Management Director Kyle Westergard, provided an update on the Schleske Nuisance Property. The May 1st deadline for Mr. Schleske to install a chain link fence to standards, noted at the March 11th Board of Commissioners meeting, were not met. Next steps will be for Otter Tail County to execute the contract and purchase materials to have Oberg Fence Company erect the fence. Commissioners were in consensus with next steps. HOOK TRUCK PURCHASE Motion by Bucholz, second by Lahman and unanimously carried to authorize the Solid Waste Department to purchase a new truck from I-State Truck Center with a hook lift from Olympic Sales, in the quoted amount of $219,360.00, as presented by Assistant Solid Waste Director Scott Bjerke. This purchase is included in the 2025 budget. PROFESSIONAL SERVICES AGREEMENT Motion by Mortenson, second by Sullivan and unanimously carried to authorize appropriate County Officials’ signatures to execute the Professional Services Agreements between Otter Tail County and Barr Engineering Co., in the amount of $104,300.00, for 2025 groundwater sampling, analysis and annual reporting for the Northeast Otter Tail (NEOT) and Henning Landfills as outlined below: SUMMARY OF COSTS Locati.on Scope of Services ltemiized Subtotals NEOT Routine Annual Services $28,800 $28,800 Hennin~ Rout1ine Annual Services $21,000 Henning Well Installation Prof essional Servlices $17,000 $75,500 Henning Well Installation Subcont ractor $37,500 Total Cost $104,300 $104,300 Board of Commissioners’ Meeting Minutes May 6, 2025 Page 6 of 11 PROFESSIONAL SERVICES AGREEMENT Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures to execute the Addenda to existing Master Services Agreement between Otter Tail County and Foth Infrastructure & Environment, LLC, in the amount of $111,000.00, for 2025 annual reporting, financial assurance and airspace calculations at the Northeast Otter Tail (NEOT) and Henning Landfills as outlined below: NATIONAL SMALL BUSINESS WEEK MAY 4-10, 2025 OTTER TAIL COUNTY RESOLUTION NO. 2025-44 WHEREAS, small businesses are the backbone of Otter Tail County's economy, driving innovation, sustaining families, and building strong communities throughout our region; and WHEREAS, the U.S. Small Business Administration has designated May 4–10, 2025, as National Small Business Week, recognizing the contributions of entrepreneurs and small business owners across the country; and WHEREAS, Otter Tail County, Minnesota, is home to over 1,800 business establishments that contribute meaningfully to our local character and economy; and WHEREAS, nearly 30% of the approximately 30,500 individuals employed in Otter Tail County work in small businesses, underscoring the vital role these enterprises play in supporting livelihoods and opportunities for our residents; and WHEREAS, small businesses in Otter Tail County contribute significantly to the county’s economic success, generating a combined Gross Domestic Product (GDP) of approximately $3.14 billion in 2023; and WHEREAS, supporting small businesses not only fosters entrepreneurship and innovation but also enhances the prosperity, sustainability, and resilience of our communities. NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, do hereby proclaim the week of May 4–10, 2025, as National Small Business Week in Otter Tail County, Minnesota, and encourage all residents to recognize, support, and celebrate the vital role that small businesses play in building a thriving local economy. SUMMARY OF COSTS Location Scope of Services Itemized NEOT Routine Annual Servic-es $38,300 NEOT Stormwat er Pollution Prevent ion Plan $10,000 Henning Rout ine Annual Services $29,500 Henning Permit Modifica tion $6,000 Henning Stormwat er Pollution Prevention Plan $10,000 Fergus Falls TS Stormwat er Pollution Prevent ion Plan $10,000 Recycling Cent er, Stormwater No Exposure Exclusions and $7,200 Battle Lake and related Sampling Pelican Rapids Total Cost $111,000 Board of Commissioners’ Meeting Minutes May 6, 2025 Page 7 of 11 The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 6th day of May 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 20, 2025 By: ________________________________________ _ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk ADJOURNMENT At 10:17 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, May 20, 2025, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 10:17 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13.D05, Subd. 3(c)(1) to discuss the sale or purchase of property at 2001 W Lincoln Ave, Fergus Falls, MN 56537. Present in the room were Commissioners Wayne Johnson, Bob Lahman, Kurt Mortenson, Dan Bucholz and Sean Sullivan, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development Director Amy Baldwin, Facilities Operations Manager Doug Cannell, County Board Secretary Hannah Anderson and John Carlson with Hammers Construction. The closed session ended at 11:15 a.m. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 20, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes May 6, 2025 (Exhibit A) Page 8 of 11 Vendor Name Amount A-OX WELDING SUPPLY 00 INC 7,984.00 ALEX RUBBISH & RECYCLING INC 641.16 ALVST AD & ASSOCIATE S 854.00 AMAZON CAPITAL SERVICES INC 6,918.32 AMERICAN WELDING & GAS INC 62.02 AMP ELECTRIC INC 6,473.00 APPLIED CONCEPTS INC 498.25 AVERY, ATTORNEY AT LAWIJILL 781.79 BARR ENGINEERING CO 3,328.00 BATTLE LAKE STANDARD 34.94 BCA TRAINING 75.00 BDT MECHANICAL LLC 2,290.55 BELTRAMI CO SHERIFF 70.00 BEN HOLZER UNLIMITED WATER LLC 37.50 BERG'S WELDING & REPAIR LLC 1,282.98 BEYER BODY SHOP INC 1,158.48 BURRISMIARREN 219.99 BUY-MOR PARTS & SERVICE LLC 16,117.89 CANINE ACRES INC 252.00 CARR'S TREE SERVICE INC 16,150.00 CASEY/ROBERT 41.93 CHIPPEWA RIVER WATERSHED ASSOCI.A 300.00 CLEAN SWEEP COMMERCIAL SERVICES 525.00 CODE BLUE K9 LLC 1,280.00 COLLEGE WAY AUTO 236.65 COMMISSIONER OF TRANSPORTATION 407.73 COMPASS MINERALS AMERICA INC 117,937.09 COOPER'S OFFICE SUPPLY INC 49.50 CUMMINS SALES & SERVICE 952.88 CURVATURE LLC 5,143.78 D & T VENTURES LLC 1,186.19 DACOTAH PAPER CO 635.85 DAHLSADICHRISTOPHER 15.00 DAKOTA BUSINESS SOLUTIONS INC 2,000.00 DANIELSONJDAWN 278.58 DOUBLE A CATERING 35.00 DOUGLAS CO PUBLIC WORKS 1,348.56 EGGE CONSTRUCTION INC 825.00 ELITE METAL TOOLS 4,179.00 ERGOMETHICS INC 188.76 F-M FORKLIFT SALES & SERVICE INC 508.52 FARM & HOME PUBLISH EHS LTD 555.60 Board of Commissioners’ Meeting Minutes May 6, 2025 (Exhibit A) Page 9 of 11 Vendor Name FARMERS CO-OP OIL FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS 1:-iOME & HARDWARE INC FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FISCHER/JUDD FLEET SUPPLY FORCE AMERICA DISTRIBUTING LLC FORUM COMMUNICATIONS PRINTING FOSTER/KRYSTEN FOTl:-i INFRASTRUCTURE & ENVlRONMEJI FRANZ REPROGRAPHICS INC GALLAGHER BENEFIT SERVICES INC GALLS LLC GENE'S SPORT Sf-!IOP GLENDE-NILSON FUNERAL HOME GRAINGER INC GREWEfTUCKER GREYSTO E CONSTRUCTION CO 1:-iAWES SEPTIC TANK PUMPING LLC 1:-ilLL YARD -HUTCHINSON HOMETOWN REPAIR INC HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS LLC JAKE'S JOHNS LLC JH SIGNS & DESIGNS INC JK SPORTS INC JONES LAW OFFICE KARVONEN FUNERAL HOME KIMBALL MIDWEST KORTLEVER/KENT LAKE REGION HEALTHCARE LAKES COUNTRY SERVICE COOPERATIV LANGLIE/STEVEN LAWSON PRODUCTS INC LEE/NICOLE LEROY MOTORSPORTS LLC LIBERTY TIRE SERVICES LLC LIFTOFF LLC LOCATORS & SUPPLI ES INC M-R SIGN CO INC Amount 1,492.16 484.49 482.74 12.56 21,575.00 3,295.00 500.00 22.32 775.70 31,432.47 543.18 2,424.11 59.67 499.98 667.95 775.00 1,200.00 4,769.66 15.00 42,740.75 160.00 327.20 135.14 17,989.75 92.80 340.00 520.00 921.00 230.00 1,157.50 558.07 227.19 985.00 672.00 823.20 109.88 1,079.92 465.82 5,406.50 146,586.90 513.82 1,726.16 Board of Commissioners’ Meeting Minutes May 6, 2025 (Exhibit A) Page 10 of 11 Vendor Name Amount MAGNET FORENSICS LLC 2,980.00 MARCO TECHNOLOGIES LLC 123,869.03 MARCO TECHNOLOGIES LLC 975.22 MCCONN/CHRISTOPHER 161.31 MHSRCRANGE 6,640.00 MIDWEEK INC!THE 58.20 MINNEAPOLIS FORENSIC PYSCH SERVIC 1,800.00 MINNESOTA MOTOR COMPANY 2,510.47 MINNKOT,A. ENVIRO SERVICES INC 29.50 MN CONTINUING LEGAL EDUCATION 9900 MN DEPT OF TRANSPORTATION 23,676.80 MNCCC LOCKBOX 315.00 MONROE TOWMASTER LLC 346.71 MORRIS/JASON 42.83 NAPA CENTRAL 94.23 NELSON AUTO CENTER INC 27,215.00 NELSON/REBECCA 27.02 NEW YORK MILLS FIRE DE PARTMENT 400.00 NORTH CENTRAL INC 659.49 NORTHLAND FIRE PROTECTION 548.00 NORTHWEST TIRE INC 1,050.65 NUSS TRUCK & EQUIPMENT 37,526.94 OLSON TIRE & OIL 585.00 OTTER EUECTHIC LLC 3,812.15 OTTER TAIL CO PUBLIC HEALTH 920.00 OTTER TAIL CO TREASURER 808.43 OTTER TAIL CO TREASURER 1,488.76 OUTDOOR RENOVATIONS LANDSCAPE & 6,866.25 OVERHEAD DOOR CO OF FERGUS FALLS 225.00 PACE ANALYTICAL SERVICES INC 10,685.31 PARK REGION CO OP 75.00 PARKERS PRAIRIE SCHOOLS ISO 547 4,992.60 PEBBUE LAKE AUTO 840.96 PELICAN RAPIDS PRESS 72.00 PEMBERTON LAW PLLP 2,421.00 PIEPER/JORDAN 12.13 PRAIRIE LAKES MUNICIPAL SOLID WASTE 359.78 PRAIRIE RIDGE HOSPITAL & HEAL TH SEF 833.78 PRECISE MRM LLC 1,576.75 PRO AG FARMERS CO OP 163.52 PRO AG FARMERS COOPERATIVE 477.32 OUADIENT FINANCE USA INC 520.06 Board of Commissioners’ Meeting Minutes May 6, 2025 (Exhibit A) Page 11 of 11 Vendor Name QUADI ENT INC RDO TRUCK CENTERS LLC RED DOT PEST CONTROL REUSE MINNESOTA SANITATION PRODUCTS INC SELAND'S SERVICE FOOD SUPER VALU SHERWIN-WILLIAMS COMPANY INCITHE SHI INTERNATIONAL CORP SIGN GLIYS LLC SILLERUD/DAVI D SQUEEGEE SQUAD SRF CONSUL TING GROUP INC STACH/TRENT STEINS INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INJC STONEFLY INC STORM TRAININJG GROUP LLC STREICHERS SUMMIT FOOD SERVICE LLC SUPER SEPTIC INC Tf-llS WEEKS SHOPPING NEWS TNT REPAIR INC TOLLEFSON/DEREK TOSSETT/KARMEN TRANSPORTATION COLLABORATIVE & TRI-STATE MANUFACTURERS ASSN TRITES/DAVID TYLER TECHNOLOGIES INC UHRICHI/COREY VANGUARD APPRAISALS INC VERGAS AUTO REPAIR LLC VESTIS VICTOR LUNDEEN COMPANY VIKING COCA-COlA VOCATIONAL TRAINING GENTER INC WAHNER GARAGE DOOR INC W ELLER'S GARAGE WILSON/INARREN R WM CORPORATE SERVICES INC WULFEKUHLE/RANDY Vendor Name XYBIX SYSTEMS INC ZIEGLER INC Final Total: Amount 14,063.00 6,416.88 255.00 200.00 1,964.45 3,620.96 94.90 116.07 52,571.80 374.00 264.14 820.00 4,562.50 12.13 2,280.79 176.23 17,946.60 3,267.06 5,000.00 1,388.99 8,920.32 396.00 232.80 99.54 22.00 155.40 9,574.00 350.00 434.50 66,536.70 149.76 38,064.50 1,126.40 269.03 598.45 312.00 3,127.84 377.62 366.15 380.60 34,390.68 38.10 Amount 75,325.10 87.09 1,124,147.36 COMMISSIONER'S VOUCHERS ENTRIES5/15/2025 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:25:42PM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6500 680.47 ACCT #25520 - SUPPLIES 0001433070 Supplies N 10-304-000-0000-6572 240.25 ACCT #22441 - SUPPLIES 0001438752 Repair And Maintenance Supplies N 10-304-000-0000-6565 52.80 ACCT #22441 - PROPANE 0001438894 Fuels - Diesel N 50-000-000-0110-6857 390.00 APPLIANCE DISPOSALS - BL 4/15/25 Appliance Disposal N 50-000-000-0150-6857 200.00 APPLIANCE DISPOSALS - PR 5/12/25 Appliance Disposal N 23-705-000-0000-6140 90.00 CDA - PER DIEM 4/14/25 Per Diem Y 01-284-805-0000-6290 1,500.00 CHILD CARE MGMT SVCS APR 2025 APR2025 Contracted Services.Y 50-000-000-0130-6859 1,690.48 ELECTRONIC DISPOSALS 14382 Electronic Disposal N 10-000-000-0000-2270 1,000.00 2024-20 APPROACH REQUEST REFUN PERMIT #2024-2 Customer Deposits N 01-201-000-0000-6396 315.50 TOW CFS 25010861 4/15/25 171570 Special Investigation Y 01-031-000-0000-6406 40.58 A2RJVV5AA0WI1P PENS 1NXC-CDKF-CYKM Office Supplies N 01-044-000-0000-6406 63.76 A2RJVV5AA0WI1P SUPPLIES 1C6N-HR67-QJNP Office Supplies N 01-044-000-0000-6406 129.99 A2RJVV5AA0WI1P LASER MEASURE 1K6L-L3YP-N4TX Office Supplies N 01-061-000-0000-6406 59.33 A2RJVV5AA0WI1P TONER 1DVG-4NQD-VCGG Office Supplies N 01-061-000-0000-6406 435.24 A2RJVV5AA0WI1P BAGS/MOUSES 1QRT-L149-411D Office Supplies N 14522 A-OX WELDING SUPPLY CO INC 973.5214522 13408 A&A RECYCLING LLC 590.0013408 6297 ACKERSON/JEFF 90.006297 12302 ACORNS-OAK CONSULTING LLC 1,500.0012302 14813 ALBANY RECYCLING CENTER 1,690.4814813 17785 ALL WAYZ CONSTRUCTION LLC 1,000.0017785 8803 ALLEN'S AUTO BODY & TOWING 315.508803 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions A-OX WELDING SUPPLY CO INC A&A RECYCLING LLC ACKERSON/JEFF ACORNS-OAK CONSULTING LLC ALBANY RECYCLING CENTER ALL WAYZ CONSTRUCTION LLC ALLEN'S AUTO BODY & TOWING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-061-000-0000-6406 23.79 A2RJVV5AA0WI1P OTTER BOX 1WHL-Q7P4-TKGT Office Supplies N 01-091-000-0000-6406 119.99 A2RJVV5AA0WI1P WALKING PAD 1XMC-RQWY-JTFC Office Supplies N 01-112-108-0000-6300 638.75 A2RJVV5AA0WI1P SUPPLIES 1PM7-TV3V-47GK Building And Grounds Maintenance N 01-112-101-0000-6572 179.98 A2RJVV5AA0WI1P LIGHT BULBS 1W6J-7D9X-3XKH Repair And Maintenance/ Supplies N 01-112-108-0000-6300 15.98 A2RJVV5AA0WI1P JUNCTION BOX 1WL7-9PM9-QRHD Building And Grounds Maintenance N 01-125-000-0000-6369 67.43 A2RJVV5AA0WI1P SUPPLIES 13CH-CHH1-RX3R Miscellaneous Charges N 01-201-000-0000-6686 344.97 A2RJVV5AA0WI1P PORTABLE SSDS 13GM-HYG7-3LL7 Computer Software N 01-201-000-0000-6406 11.99 A2RJVV5AA0WI1P PHONE CASE 147N-4RFT-TJP6 Office Supplies N 01-201-000-0000-6406 154.04 A2RJVV5AA0WI1P SUPPLIES 17HQ-1P7V-W17F Office Supplies N 01-201-000-0000-6406 27.39 A2RJVV5AA0WI1P CHARGERS/LEADS 17PX-FCTW-H7WF Office Supplies N 01-201-000-0000-6406 39.58 A2RJVV5AA0WI1P KRAFT ENVELOPES 1C7C-LWNL-3Y1D Office Supplies N 01-201-000-0000-6406 101.85 A2RJVV5AA0WI1P STAMPS 1F3D-GTTD-67CX Office Supplies N 01-201-000-0000-6406 89.08 A2RJVV5AA0WI1P ERGO KEYBOARD 1JP1-963N-C4WL Office Supplies N 01-201-000-0000-6481 139.94 A2RJVV5AA0WI1P CHARGE STATION 1KXQ-FFL6-T6W6 Radar, Weapons Etc.N 01-201-000-0000-6406 6.96 A2RJVV5AA0WI1P SCREEN PROTECT 1LGN-9HDK-N4T7 Office Supplies N 01-201-000-0000-6526 146.77 A2RJVV5AA0WI1P BINOCULARS 1LQW-MC71-MW1C Uniforms N 01-201-000-0000-6406 62.78 A2RJVV5AA0WI1P SUPPLIES 1N73-NTFG-6NH7 Office Supplies N 01-201-000-0000-6406 184.03 A2RJVV5AA0WI1P SUPPLIES 1RP1-4THC-7F17 Office Supplies N 01-250-000-0000-6453 44.34 A2RJVV5AA0WI1P SUPPLIES 16TF-HNMM-66XH Programming Supplies N 01-250-000-0000-6432 51.44 A2RJVV5AA0WI1P OTTERBOX 1736-PWHJ-31FF Medical Incarcerated N 01-250-000-0000-6526 139.95 A2RJVV5AA0WI1P BLACK SHOES 1DKD-14R9-1XQ7 Uniforms N 01-250-000-0000-6453 13.98 A2RJVV5AA0WI1P SUPPLIES 1LRW-GQWG-4WN4 Programming Supplies N 01-250-000-0000-6526 49.98 A2RJVV5AA0WI1P KHAKI PANTS 1X3T-3J7K-1W9L Uniforms N 01-250-000-0000-6491 20.18 A2RJVV5AA0WI1P OTTERBOX 1XVQ-VQQN-TRW1 Jail Supplies N 02-815-000-0000-6369 14.83 A2RJVV5AA0WI1P RESOURCE 1TLY-YVMM-69D1 Miscellaneous Charges N 09-507-510-0000-6300 29.47 A2RJVV5AA0WI1P ENTRY DOOR KNOB 11TW-JFGC-6KVT Building And Grounds Maintenance N 09-507-000-0000-6306 217.01 A2RJVV5AA0WI1P SUPPLIES 16GX-VHPX-JFFW Repair/Maint. Equip N 09-507-000-0000-6306 59.91 A2RJVV5AA0WI1P MOTOR OIL 1KY3-17GP-NRNM Repair/Maint. Equip N 09-507-510-0000-6306 131.78 A2RJVV5AA0WI1P SUPPLIES 1L6M-1D9N-TDYH Repair/Maint. Equip N 10-302-000-0000-6500 113.97 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1NXL-JQ4D-JPJG Supplies N 10-302-000-0000-6500 74.94 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1VHK-7QRH-FFKT Supplies N 10-303-000-0000-6501 46.25 ACCT #A2RJVV5AA0WI1P - SAND BA 19VN-LDPX-4CFP Engineering And Surveying Supplies N 10-304-000-0000-6500 279.29 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1NXL-JQ4D-JPJG Supplies N 10-304-000-0000-6500 600.00 ACCT #A2RJVV5AA0WI1P - HEAVY D 1VHK-7QRH-FFKT Supplies N 50-399-000-0000-6487 64.64 A2RJVV5AA0WI1P SUPPLIES 1DD6-XC9G-J3VH Tools & Minor Equipment N 4,858.0014386 8900 AMERICAN EMERGENCY PREPAREDNESS Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 40 TransactionsAMAZON CAPITAL SERVICES INC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 02-214-000-0000-6171 777.00 7B - DISPATCHING TRAINING 1637 Tuition And Education Expenses Y 10-301-000-0000-6369 116.85 RIB MEALS & CHICKEN STRIP MEAL GC23736 Miscellaneous Charges N 10-302-000-0000-6369 506.21 RIB MEALS & CHICKEN STRIP MEAL GC23736 Miscellaneous Charges N 10-303-000-0000-6369 214.12 RIB MEALS & CHICKEN STRIP MEAL GC23736 Miscellaneous Charges N 10-304-000-0000-6369 77.87 RIB MEALS & CHICKEN STRIP MEAL GC23736 Miscellaneous Charges N 01-201-000-0000-6491 41.33 ACCT AA822 OXYGEN CYLS 0010843368 General Supplies N 01-205-000-0000-6273 13,500.00 ACCT 128179 ME FEES Q2 2025 M2504012535 Coroner Expense N 01-205-000-0000-6273 525.00 ACCT 128179 ADMIN FEES Q2 2025 M2504012536 Coroner Expense N 50-399-000-0000-6306 435.80 GRIPPER LEVER FOR BALER 4212 Repair/Maint. Equip Y 01-122-000-0000-6242 300.00 2025 LAND USE DECISIONS CLASS 4/28/25 Registration Fees N 10-302-000-0000-6510 768.00 DUPLICATE PAYMENT Bituminous Material N 01-013-000-0000-6262 766.69 CLIENT SERVICES APR 2025 APR2025 Public Defender Y 10-304-000-0000-6572 20.99 ACCT #OTC HWY - PARTS 1022669 Repair And Maintenance Supplies N 777.008900 217 AMERICAN LEGION POST 30 915.05217 765 AMERICAN WELDING & GAS INC 41.33765 5244 ANOKA CO TREASURY OFFICE 14,025.005244 13718 APEX EQUIPMENT LLC 435.8013718 30171 ASSOCIATION OF MN COUNTIES 300.0030171 17783 AUDUBON/CITY OF 768.0017783 15262 AVERY, ATTORNEY AT LAW/JILL 766.6915262 31064 BATTLE LAKE STANDARD Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMERICAN EMERGENCY PREPAREDNESS AMERICAN LEGION POST 30 AMERICAN WELDING & GAS INC ANOKA CO TREASURY OFFICE APEX EQUIPMENT LLC ASSOCIATION OF MN COUNTIES AUDUBON/CITY OF AVERY, ATTORNEY AT LAW/JILL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-112-108-0000-6572 11,605.00 ACCT OTGSC01 MIN SPLIT SYSTEM J006884 Repair And Maintenance/ Supplies N 50-000-000-0000-6978 358.00 ACCT 1801 AG PLASTICS APR 2025 APR2025 Ag Plastic Expenses N 01-091-000-0000-6281 58.50 C2025800706 GULLARD IN202500515 Court Case Expenses N 01-149-000-0000-6354 1,975.81 REPAIRS TO SHERIFF UNIT 2757F0B0 Insurance Claims N 01-201-000-0000-6396 250.00 TOW CFS 25008877 3/27/25 25-9257 Special Investigation N 50-000-000-0000-6330 270.20 MILEAGE - RAM/SWANA CONFERENCE 5/1/25 Mileage N 50-000-000-0000-6331 13.00 MEAL - RAM/SWANA CONFERENCE 5/1/25 Travel Expenses N 10-302-000-0000-6350 960.00 TRAP BEAVER 4/20-5/01-2025 Maintenance Contractor N 10-304-000-0000-6252 9.00 DRINKING WATER 144572 Water And Sewage N 13-012-000-0000-6369 37.50 LAW LIBRARY HOURS APR 2025 APR2025 Miscellaneous Charges Y 20.9931064 5058 BDT MECHANICAL LLC 11,605.005058 11153 BECKER CO ENVIRONMENTAL SERVICES 358.0011153 31037 BECKER CO SHERIFF 58.5031037 31803 BEYER BODY SHOP INC 2,225.8131803 6461 BJERKE/SCOTT 283.206461 9948 BOWERS/ROBERT 960.009948 3957 BRAUN VENDING INC 9.003957 17538 BREDENBERG/ALEXIS 37.5017538 5234 BRUTLAG/STEVE Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions BATTLE LAKE STANDARD BDT MECHANICAL LLC BECKER CO ENVIRONMENTAL SERVICES BECKER CO SHERIFF BEYER BODY SHOP INC BJERKE/SCOTT BOWERS/ROBERT BRAUN VENDING INC BREDENBERG/ALEXIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-061-000-0000-6330 38.08 MILEAGE - APR 2025 APR2025 Mileage N 10-304-000-0000-6572 65.00 ACCT #100330 - PARTS 079538 Repair And Maintenance Supplies N 10-304-000-0000-6306 382.25 ACCT #100330 - REPAIR 079667 Repair/Maint. Equip N 10-304-000-0000-6306 578.55 ACCT #100330 - REPAIR 079735 Repair/Maint. Equip N 10-304-000-0000-6306 760.61 ACCT #100330 - REPAIR 079746 Repair/Maint. Equip N 10-304-000-0000-6572 970.83 ACCT #100330 - PARTS 079778 Repair And Maintenance Supplies N 10-304-000-0000-6572 118.69 ACCT #100330 - PARTS 079832 Repair And Maintenance Supplies N 50-399-000-0000-6304 4,048.61 ACCT 100331 #16558 REPAIRS 079630 Repair And Maint-Vehicles Y 50-399-000-0000-6304 62.05 ACCT 100331 #16558 DEF HOSE 079663 Repair And Maint-Vehicles Y 50-399-000-0000-6304 3,745.21 ACCT 100331 #17373 SERVICE 079752 Repair And Maint-Vehicles Y 02-612-000-0000-6140 90.00 AIS - PER DIEM 4/10/25 Per Diem Y 02-612-000-0000-6330 44.80 AIS - MILEAGE 4/10/25 Mileage Y 02-612-000-0000-6140 90.00 AIS - PER DIEM 5/8/25 Per Diem Y 02-612-000-0000-6330 44.80 AIS - MILEAGE 5/8/25 Mileage Y 01-201-000-0000-6304 809.35 ACCT 189 #2005 TIRES/OIL CHG 61270 Repair And Maintenance N 10-304-000-0000-6300 150.00 BREAKROOM & RESTROOM CLEANING 1038 Building And Grounds Maintenance N 01-112-000-0000-6300 197.10 ACCT 481691 HERBICIDE EF2 IE4578 Building And Grounds Maintenance N 10-304-000-0000-6565 1,260.04 ACCT #338815 - DIESEL FUEL B7R ID0241 Fuels - Diesel N 38.085234 3423 BUY-MOR PARTS & SERVICE LLC 10,731.803423 13734 CARLBLOM/DENNIS 269.6013734 8930 CERTIFIED AUTO REPAIR 809.358930 17680 CHARLYS CLEANING SERVICES LLC 150.0017680 15676 CHS FRENCH AGRONOMY 197.1015676 17234 CHS INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 9 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions BRUTLAG/STEVE BUY-MOR PARTS & SERVICE LLC CARLBLOM/DENNIS CERTIFIED AUTO REPAIR CHARLYS CLEANING SERVICES LLC CHS FRENCH AGRONOMY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-250-000-0000-6390 3,360.00 INMATE BOARDING MAR 2025 MAR2025 Board Of Prisioners N 01-112-000-0000-6310 525.00 WINDOW CLEANING APR 2025 PA 049072 Outside Vendor Services Y 50-000-000-0000-6290 1,395.00 OFFICE CLEANING APR 2025 PA 049074 Contracted Services Y 01-149-000-0000-6342 265.20 UNIT 3071 INSTALL GPS 10688 Service Agreements N 01-201-000-0000-6304 638.00 UNIT 1906 PARTIAL TEAR DOWN 10647 Repair And Maintenance N 10-304-000-0000-6306 100.70 INSTALL GPS - UNIT #354 10601 Repair/Maint. Equip N 10-304-000-0000-6315 100.70 REMOVE RADIO - UNIT #354 10601 Radio Repair Charges N 10-304-000-0000-6572 511.13 INSTALL TRAILER HITCH 10601 Repair And Maintenance Supplies N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #14 10624 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #14 10624 Radio Repair Charges N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #352 10626 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #352 10626 Radio Repair Charges N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #13 10628 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #13 10628 Radio Repair Charges N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #353 10629 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #353 10629 Radio Repair Charges N 10-304-000-0000-6306 127.60 INSTALL GPS - UNIT #355 10635 Repair/Maint. Equip N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #5 10637 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #5 10637 Radio Repair Charges N 10-304-000-0000-6306 95.70 INSTALL GPS - UNIT #358 10638 Repair/Maint. Equip N 10-304-000-0000-6315 95.70 REMOVE RADIO - UNIT #358 10638 Radio Repair Charges N 10-304-000-0000-6306 100.70 INSTALL GPS - UNIT #351 10648 Repair/Maint. Equip N 10-304-000-0000-6315 100.70 REMOVE RAIDO - UNIT #351 10648 Radio Repair Charges N 10-304-000-0000-6306 137.60 INSTALL GPS - UNIT #359 10650 Repair/Maint. Equip N 10-304-000-0000-6306 100.70 INSTALL GPS - UNIT #350 10651 Repair/Maint. Equip N 10-304-000-0000-6315 100.70 REMOVE RADIO - UNIT #350 10651 Radio Repair Charges N 10-304-000-0000-6306 137.60 INSTALL GPS - UNIT #6 10659 Repair/Maint. Equip N 10-304-000-0000-6306 100.70 INSTALL GPS - UNIT #18 10687 Repair/Maint. Equip N 10-304-000-0000-6315 100.70 REMOVE RADIO - UNIT #18 10687 Radio Repair Charges N 1,260.0417234 32022 CLAY CO SHERIFF 3,360.0032022 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,920.0012058 9087 CODE 4 SERVICES INC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions CHS INC CLAY CO SHERIFF CLEAN SWEEP COMMERCIAL SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6304 688.97 ACCT 073792 #15510 BRAKES 073792 Repair And Maintenance Y 01-123-000-0000-6240 30.59 BOA MEETING MAY 2025 AD 8A2EFBD7-0055 Publishing & Advertising N 01-124-000-0000-6240 39.91 PC MEETING MAY 2025 AD 8A2EFBD7-0058 Publishing & Advertising N 01-124-000-0000-6240 23.65 PC MEETING MAY 2025 AD 8A2EFBD7-0059 Publishing & Advertising N 10-303-000-0000-6278 16,475.14 ACCT #0000176902-AGREEMENT 105 00000866973 Engineering Consultant N 10-303-000-0000-6651 205,939.30 ACCT #0000176902-AGREEMENT 105 00000866973 Construction Contracts N 10-302-000-0000-6514 17,523.17 TONS SALT - PELICAN RAPIDS 1494553 Salt N 10-302-000-0000-6514 2,763.00 TONS SALT - NEW YORK MILLS 1494560 Salt N 10-302-000-0000-6514 17,476.93 TONS SALT - PELICAN RAPIDS 1494962 Salt N 10-302-000-0000-6514 16,259.46 TONS SALT - NEW YORK MILLS 1494968 Salt N 10-302-000-0000-6514 2,692.09 TONS SALT - NEW YORK MILLS 1495416 Salt N 01-149-000-0000-6354 20.00 REIMB DAMAGED PERSONAL ITEMS 25PC0437 Insurance Claims N 02-219-000-0000-5575 388.50 MEALS FOR TRAINING 5/9/25 534700 Sheriffs Training Consortium N 01-031-000-0000-6406 41.32 ACCT 2189988076 SUPPLIES 470803 Office Supplies N 01-031-000-0000-6406 27.49 ACCT 2189988076 LAMINATE 470842 Office Supplies N 01-041-000-0000-6406 49.74 ACCT 2189988030 SUPPLIES 470804 Office Supplies N 3,771.139087 32655 COLLEGE WAY AUTO 688.9732655 16795 COLUMN SOFTWARE PBC 94.1516795 608 COMMISSIONER OF TRANSPORTATION 222,414.44608 13656 COMPASS MINERALS AMERICA INC 56,714.6513656 13067 COMPTON/DON 20.0013067 7479 CONCEPT CATERING 388.507479 32603 COOPER'S OFFICE SUPPLY INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 26 Transactions 1 Transactions 3 Transactions 2 Transactions 5 Transactions 1 Transactions 1 Transactions CODE 4 SERVICES INC COLLEGE WAY AUTO COLUMN SOFTWARE PBC COMMISSIONER OF TRANSPORTATION COMPASS MINERALS AMERICA INC COMPTON/DON CONCEPT CATERING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-044-000-0000-6406 189.08 ACCT 2189988010 SUPPLIES 470738 Office Supplies N 01-112-108-0000-6572 1,546.44 ACCT 2189988050 GLASS TILES 470773 Repair And Maintenance/ Supplies N 01-112-108-0000-6572 77.42 ACCT 2189988050 REPAIR CHAIR 470781 Repair And Maintenance/ Supplies N 50-000-000-0170-6290 36.75 ACCT 327-00028118-5 4/30/25 Contracted Services.N 10-304-000-0000-6252 10.00 ACCT #267-09835992-5 DRINKING 5/1-5/31/25 Water And Sewage N 10-304-000-0000-6252 10.00 ACCT #267-01575380-4 DRINKING 5/1-5/31/25 Water And Sewage N 50-000-000-0120-6290 47.75 ACCT 267-03388972-1 4/30/25 Contracted Services.N 01-061-000-0000-6202 1,186.19 WEB SITE SUPPORT FEES 303586 County Website N 01-112-108-0000-6485 413.59 ACCT 227160 SUPPLIES 35270 Custodian Supplies N 01-149-000-0000-6210 407.00 INK/TAPES FOR MAIL MACHINE 10989 Postage & Postage Meter N 01-201-000-0000-6304 632.00 ACCT 5146 #2210 TIRES 795768 Repair And Maintenance N 01-201-000-0000-6304 584.00 ACCT 5146 #2305 TIRES 797104 Repair And Maintenance N 01-149-000-0000-6354 592.44 REIMB DAMAGED PERSONAL ITEMS 25PC0437 Insurance Claims N 1,931.4932603 5407 CULLIGAN OF ELBOW LAKE 36.755407 2364 CULLIGAN OF WADENA 67.752364 9018 D & T VENTURES LLC 1,186.199018 36 DACOTAH PAPER CO 413.5936 14949 DAKOTA BUSINESS SOLUTIONS INC 407.0014949 6708 DAKOTA WHOLESALE TIRE INC 1,216.006708 16703 DANIELSON/MATTHEW 592.4416703 1261 DENZEL'S REGION WASTE INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions COOPER'S OFFICE SUPPLY INC CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA D & T VENTURES LLC DACOTAH PAPER CO DAKOTA BUSINESS SOLUTIONS INC DAKOTA WHOLESALE TIRE INC DANIELSON/MATTHEW Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Parks and Trails Copyright 2010-2024 Integrated Financial Systems 09-507-510-0000-6253 163.80 ACCT 1122 GARBAGE MAY2025 Garbage N 10-303-000-0000-6331 15.00 MEAL REIMBURSEMENT 4/16/2025 Travel Expenses N 10-303-000-0000-6331 119.00 MILEAGE REIMBURSEMENT 4/28/2025 Travel Expenses N 01-091-000-0000-6270 500.00 TESTIMONY IN PROVANCIAL MATTER 3/10/25 Misc Professional-Expert Witness N 01-123-000-0000-6140 270.00 BA - PER DIEM 4/10/25 Per Diem Y 01-123-000-0000-6330 113.40 BA - MILEAGE 4/10/25 Mileage Y 01-123-000-0000-6140 270.00 BA - PER DIEM 5/8/25 Per Diem Y 01-123-000-0000-6330 120.89 BA - MILEAGE 5/8/25 Mileage Y 01-250-000-0000-6390 255.00 INMATE BOARDING APR 2025 APR2025 Board Of Prisioners N 10-302-000-0000-6350 200.00 SNOW PLOWING 3/31/2025 Maintenance Contractor N 02-214-000-0000-6171 20.42 7C - MEALS - DISPATCH TRNG 5/6/25 Tuition And Education Expenses N 02-214-000-0000-6171 155.40 7C - MILEAGE - DISPATCH TRNG 5/6/25 Tuition And Education Expenses N 01-705-000-0000-6242 125.00 BOOTH RENTAL AT FAIR 5/20/25 Registration Fees N 163.801261 15947 DITTBERNER/TREVOR 134.0015947 17781 DOERNBACH/JILL 500.0017781 15993 DONOHO/MICHAEL 774.2915993 12429 DOUGLAS CO JAIL 255.0012429 10810 DOUGLAS CO PUBLIC WORKS 200.0010810 16616 DRUSCH/NICHOLAS 175.8216616 343 EAST OTTER TAIL FAIR ASSOC 125.00343 1794 EHLERT/ROBERT Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions DENZEL'S REGION WASTE INC DITTBERNER/TREVOR DOERNBACH/JILL DONOHO/MICHAEL DOUGLAS CO JAIL DOUGLAS CO PUBLIC WORKS DRUSCH/NICHOLAS EAST OTTER TAIL FAIR ASSOC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-301-000-0000-6369 17.50 REIMBURSEMENT - 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Equip N 01-201-000-0000-6171 34.00 ROLLS FOR INTEL MTG 4/24/25 131684 Tuition And Education Expenses N 10-301-000-0000-6369 37.99 COMMUNITY EDUCATION SPACE - AL 5/1/2025 Miscellaneous Charges N 10-302-000-0000-6369 164.57 COMMUNITY EDUCATION SPACE - AL 5/1/2025 Miscellaneous Charges N 10-303-000-0000-6369 69.62 COMMUNITY EDUCATION SPACE - AL 5/1/2025 Miscellaneous Charges N 10-304-000-0000-6369 25.32 COMMUNITY EDUCATION SPACE - AL 5/1/2025 Miscellaneous Charges N 01-002-000-0000-6240 399.00 BOC MINUTES 4/8/25 A571853B-0062 Publishing & Advertising N 01-002-000-0000-6240 626.42 BOC MINUTES 4/22/25 A571853B-0063 Publishing & Advertising N 137.061794 1989 ELDIEN/MICHELLE 520.801989 6309 ENVIROTECH SERVICES INC 17,759.246309 364 EVERTS LUMBER CO 46.43364 367 F-M FORKLIFT SALES & SERVICE INC 1,346.38367 5781 FARMER'S DAUGHTER RUSTIC BAKERY LLC 34.005781 6112 FERGUS FALLS COMMUNITY ED ISD DIST 544 297.506112 35011 FERGUS FALLS DAILY JOURNAL Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions EHLERT/ROBERT ELDIEN/MICHELLE ENVIROTECH SERVICES INC EVERTS LUMBER CO F-M FORKLIFT SALES & SERVICE INC FARMER'S DAUGHTER RUSTIC BAKERY LLC FERGUS FALLS COMMUNITY ED ISD DIST 544 Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6243 211.80 ACCT 22001128 SUBSCRIPTION 5/20/25 Subscriptions N 01-123-000-0000-6240 241.14 BOA MEETING MAY 2025 AD 8A2EFBD7-0056 Publishing & Advertising N 01-124-000-0000-6240 402.02 PC MEETING MAY 2025 AD 8A2EFBD7-0057 Publishing & Advertising N 50-000-000-0000-6240 145.00 ACCT 524121 SW ADS APR 2025 0425524121 Publishing & Advertising N 01-705-000-0000-6242 130.00 SPACE RENTAL AT EVENT 5/20/25 Registration Fees N 01-112-000-0000-6673 96.00 ACCT 191320 WASTE DISPOSAL 239461 Remodeling Projects N 50-000-000-0130-6863 1,060.00 ACCT 18240 LEACHATE APR 2025 37530 Leachate Disposal N 10-304-000-0000-6500 195.00 PUMP HOLDING TANKS 54724 Supplies N 50-000-000-0120-6291 2,445.00 HAULING CHARGES 54696 Contract Transportation N 50-000-000-0170-6291 7,995.00 HAULING CHARGES 54696 Contract Transportation N 50-000-000-0130-6863 1,170.00 LEACHATE HAULING APR 2025 54697 Leachate Disposal N 50-000-000-0170-6863 445.00 PUMP TANK/LEACHATE HAULING 54711 Leachate Disposal N 50-000-000-0120-6291 1,630.00 HAULING CHARGES 54750 Contract Transportation N 50-000-000-0170-6291 7,565.00 HAULING CHARGES 54750 Contract Transportation N 50-399-000-0000-6291 4,800.00 HAULING CHARGES 54696 Contract Transportation N 50-399-000-0000-6291 2,400.00 HAULING CHARGES 54750 Contract Transportation N 10-304-000-0000-6572 6,820.00 ACCT #0508611000 - PARTS FAR0117687 Repair And Maintenance Supplies N 01-044-000-0000-6210 21,616.27 POSTAGE FOR VALUATION NOTICES 264366-1 Postage Meter N 01-044-000-0000-6210 416.96 POSTAGE FOR MH VALUATIONS 264367-1 Postage Meter N 2,025.3835011 17779 FERGUS FALLS SUMMERFEST 130.0017779 57 FERGUS FALLS/CITY OF 96.0057 32679 FERGUS FALLS/CITY OF 1,060.0032679 2153 FERGUS POWER PUMP INC 28,645.002153 439 FLEETPRIDE 6,820.00439 9543 FORUM COMMUNICATIONS PRINTING Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 9 Transactions 1 Transactions FERGUS FALLS DAILY JOURNAL FERGUS FALLS SUMMERFEST FERGUS FALLS/CITY OF FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FLEETPRIDE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-124-000-0000-6140 90.00 PC - 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FERGUS FALLS 1,883.00198 1022 LITTLE FALLS MACHINE INC Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 5 Transactions LAKES COUNTRY SERVICE COOPERATIVE LAKESHIRTS LLC LEADERS DISTRIBUTING LEE/DANIEL LEE/THOMAS LEIGHTON ENGAGE LEIGHTON MEDIA - FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-302-000-0000-6500 149.99 ACCT #23-52A25 - SUPPLIES 0319788-IN Supplies N 10-302-000-0000-6500 108.95 ACCT #23-52A25 - SUPPLIES 0320225-IN Supplies N 10-303-000-0000-6501 880.54 ACCT #23-52A25 - SUPPLIES 0319965-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 176.96 ACCT #23-52A25 - SUPPLIES 0320165-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 149.95 ACCT #23-52A25 - 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SUPPLIES 124363 Supplies N 13,666.151022 41638 LOCATORS & SUPPLIES INC 3,018.0241638 511 M-R SIGN CO INC 418.56511 2125 MACPZA 150.002125 2721 MARCO TECHNOLOGIES LLC 2,205.862721 36132 MARCO TECHNOLOGIES LLC 2,760.2736132 9930 MARKS FLEET SUPPLY INC Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 11 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC M-R SIGN CO INC MACPZA MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6500 28.46 ACCT #988470 - SUPPLIES 124663 Supplies N 01-123-000-0000-6140 270.00 BA - PER DIEM 4/10/25 Per Diem Y 01-123-000-0000-6330 184.80 BA - MILEAGE 4/10/25 Mileage Y 01-123-000-0000-6140 270.00 BA - 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Equip N 01-042-000-0000-6406 70.00 ACCT ARC-001734 TITLE PAPER 127404 Office Supplies N 52.029930 16072 MARTHALER/TERENCE 934.1016072 6300 MARTIN/VALERIE 208.006300 14277 MCCONN/CHRISTOPHER 494.3514277 546 MCIT 107.00546 14670 MELLIN PROMOTIONAL ADVERTISING 720.2714670 14290 MIDWEST LIFT WORKS LLC 460.0014290 2929 MINNCOR INDUSTRIES Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 4 Transactions 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions MARKS FLEET SUPPLY INC MARTHALER/TERENCE MARTIN/VALERIE MCCONN/CHRISTOPHER MCIT MELLIN PROMOTIONAL ADVERTISING MIDWEST LIFT WORKS LLC Otter Tail County Auditor MINNEAPOLIS FORENSIC PYSCH SERVICES LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-013-000-0000-6276 3,100.00 56-JV-25-324 EVAL - LH 4/18/25 Professional Services 6 01-013-000-0000-6276 2,400.00 56-CR-23-2114 EVAL - BROWN 5/11/25 Professional Services 6 01-122-000-0000-6304 219.95 ACCT 9988095 #1710 SERVICE 879012 Repair And Maintenance N 01-149-000-0000-6354 2,110.48 ACCT 2903 REPAIRS 25PC0483 879944 Insurance Claims N 01-201-000-0000-6304 73.76 ACCT 2900 #2109 OIL CHANGE 878067 Repair And Maintenance N 01-201-000-0000-6304 73.76 ACCT 2900 #2310 OIL CHANGE 878516 Repair And Maintenance N 01-201-000-0000-6304 73.76 ACCT 2900 #1904 OIL CHANGE 879713 Repair And Maintenance N 10-304-000-0000-6306 101.70 ACCT #2901 - OIL CHANGE 879036 Repair/Maint. Equip N 10-304-000-0000-6306 126.45 ACCT #2901 - OIL CHANGE & REPL 879550 Repair/Maint. Equip N 10-304-000-0000-6306 131.59 ACCT #2901 - OIL CHANGE 879564 Repair/Maint. Equip N 10-304-000-0000-6306 76.64 ACCT #2901 - OIL CHANGE 879675 Repair/Maint. Equip N 10-304-000-0000-6306 82.09 ACCT #2901 - OIL CHANGE 879871 Repair/Maint. Equip N 01-250-000-0000-6171 200.00 FTO CORRECTIONS COURSE FEE 2778 Tuition And Education Expenses N 01-250-000-0000-6171 600.00 FTO CORRECTIONS COURSE FEES 2821 Tuition And Education Expenses N 01-201-000-0000-6406 123.90 ACCT 1159 SHREDDING SERVICE 461835 Office Supplies N 10-301-000-0000-6241 970.00 2025 NACE MEMBERSHIP DUES Membership Dues N 10-301-000-0000-6241 350.00 2025 MCEA MEMBERSHIP DUES KRYSTEN FOSTER Membership Dues N 10-303-000-0000-6241 75.00 2025 MCEA MEMBERSHIP DUES CRAIG TSCHIDA Membership Dues N 02-613-250-0000-6725 3,527.42 LOAN SRF0282 PRINCIPAL PYMT 17 Principal Retirement N 70.002929 6072 5,500.006072 42863 MINNESOTA MOTOR COMPANY 3,070.1842863 563 MINNESOTA SHERIFFS' ASSOCIATION 800.00563 7661 MINNKOTA ENVIRO SERVICES INC 123.907661 1048 MN CO ENGINEERS ASSOC 1,395.001048 1493 MN POLLUTION CONTROL AGENCY Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 10 Transactions 2 Transactions 1 Transactions 3 Transactions MINNEAPOLIS FORENSIC PYSCH SERVICES LLC MINNCOR INDUSTRIES MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION MINNKOTA ENVIRO SERVICES INC MN CO ENGINEERS ASSOC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 02-613-250-0000-6750 143.23 LOAN SRF0282 INTEREST PYMT 17 Interest And Fiscal Fees N 02-614-250-0000-6725 92,483.09 LOAN SRF0332 PRINCIPAL PYMT 3 Principal Retirement N 10-301-000-0000-6242 600.00 54TH ANNUAL DC FLY-IN REGISTRA 9/16-9/18/2025 Registration Fees N 10-301-000-0000-6242 550.00 54TH ANNUAL DC FLY-IN REGISTRA 9/16-9/18/2025 Registration Fees N 01-061-000-0000-6346 2,501.00 TYLER CASHIERING SEP 2024 2410079 Mccc Fees N 01-061-000-0000-6346 1,750.00 2025 CORRECTIONS USER GROUP 2501152 Mccc Fees N 10-302-000-0000-6331 24.79 MEAL REIMBURSEMENT 4/23/2025 Travel Expenses N 10-302-000-0000-6331 28.00 MEAL REIMBURSEMENT 4/24/2025 Travel Expenses N 01-044-000-0000-6304 72.65 ACCT OTTE017 OIL CHANGE 6322425 Repair And Maintenance N 01-705-000-0000-6560 2,549.00 ACCT OTTE021 INSTALL BED SLIDE 6322369 Gasoline & Oil - Vehicle N 10-304-000-0000-6572 316.48 ACCT #7366821 - PARTS 5077090 Repair And Maintenance Supplies N 10-304-000-0000-6306 935.76 ACCT #7366821 - REPAIR 6323564 Repair/Maint. Equip N 09-507-510-0000-6300 800.00 BEAVER TRAPPING @ PHELPS MILL 5/2/25 Building And Grounds Maintenance Y 02-612-000-0000-6369 630.00 OTT-02-010 BILLBOARD AD BLT0061058 Miscellaneous Charges N 01-123-000-0000-6140 450.00 BA - PER DIEM 4/10/25 Per Diem Y 01-123-000-0000-6330 284.90 BA - MILEAGE 4/10/25 Mileage Y 96,153.741493 1047 MN TRANSPORTATION ALLIANCE 1,150.001047 548 MNCCC LOCKBOX 4,251.00548 17547 MUDGE/JAMES 52.7917547 43227 NELSON AUTO CENTER INC 3,873.8943227 11057 NELSON/MIKE 800.0011057 9013 NEWMAN SIGNS INC 630.009013 14655 NEWVILLE/DARREN Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 2 Transactions 2 Transactions 4 Transactions 1 Transactions 1 Transactions MN POLLUTION CONTROL AGENCY MN TRANSPORTATION ALLIANCE MNCCC LOCKBOX MUDGE/JAMES NELSON AUTO CENTER INC NELSON/MIKE NEWMAN SIGNS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-123-000-0000-6140 360.00 BA - PER DIEM 5/8/25 Per Diem Y 01-123-000-0000-6330 203.00 BA - MILEAGE 5/8/25 Mileage Y 01-284-805-0000-6290 900.00 CHILD CARE MGMT SVCS APR 2025 APR2025 Contracted Services.Y 50-000-000-0120-6290 2,030.00 HENNING TSF SERVICES APR 2025 16510 Contracted Services.N 50-000-000-0130-6290 5,132.50 NE LANDFILL SERVICES APR 2025 16510 Contracted Services.N 10-302-000-0000-6350 600.00 BEAVER DEBRIS REMOVAL & CULVER 153 Maintenance Contractor N 10-304-000-0000-6572 129.72 ACCT #BP0010422 - PARTS PSO198846-1 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.34 ACCT #BP0010422 - PARTS PSO198846-2 Repair And Maintenance Supplies N 10-304-000-0000-6572 923.52 ACCT #BP0010422 - PARTS PSR004819-1 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,778.16 ACCT #BP0010422 - PARTS PSR004819-2 Repair And Maintenance Supplies N 10-304-000-0000-6572 3,046.72 ACCT #BP0010422 - REPAIR SWO048942-1 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,001.65 ACCT #BP0010422 - REPAIR SWO049506-1 Repair/Maint. Equip N 01-201-000-0000-6526 324.06 POUCHES FOR BELT/MAGAZINES 5/1/25 Uniforms N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 WAN APR 2025 DV25040385 Communication Fees -N 10-304-000-0000-6572 29.50 TIRE REPAIR 18346 Repair And Maintenance Supplies N 1,297.9014655 16351 NEWVILLE/HEATHER 900.0016351 10132 NORTH CENTRAL INC 7,162.5010132 17298 NORTHLAND AREA SERVICES 600.0017298 10104 NUSS TRUCK & EQUIPMENT 1,496.7510104 17780 ODASH/COLTON 324.0617780 4106 OFFICE OF MNIT SERVICES 2,162.444106 11146 OK TIRE Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 1 Transactions - - 6 Transactions 1 Transactions 1 Transactions NEWVILLE/DARREN NEWVILLE/HEATHER NORTH CENTRAL INC NORTHLAND AREA SERVICES NUSS TRUCK & EQUIPMENT ODASH/COLTON OFFICE OF MNIT SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 387.13 ACCT #14807 - TIRE REPAIR 26-444 Repair And Maintenance Supplies N 10-304-000-0000-6572 332.50 ACCT #519343 - TIRE REPAIR 27-142 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,529.80 ACCT #519343 - TIRES 27-283 Repair And Maintenance Supplies N 50-000-000-0000-6331 15.00 MEAL - RAM/SWANA CONFERENCE 4/29/25 Travel Expenses N 50-000-000-0000-6330 241.50 MILEAGE - RAM/SWANA CONFERENCE 5/1/25 Mileage N 10-304-000-0000-6572 290.75 ACCT #306800 - PARTS 728629 Repair And Maintenance Supplies N 10-304-000-0000-6572 45.19 ACCT #306800 - PARTS 728756 Repair And Maintenance Supplies N 50-000-000-0170-6565 1,008.56 ACCT 22631 DIESEL 4/23/25 71027 Fuels - Diesel N 02-260-000-0000-6369 526.68 REIMB TR INVOICES JAN-MAR 2025 OTCLL13 Miscellaneous Charges N 01-250-000-0000-6436 184.00 ACCT O2413 HEP B VACCINE 615 New hire start up cost N 10-304-000-0000-6253 36.00 ACCT #138 - WASTE DISPOSAL 04-613079 Garbage N 29.5011146 13291 OK TIRE STORE - MOTLEY 387.1313291 15350 OK TIRE STORE - WAHPETON 1,862.3015350 17310 OLIPHANT/CLANCY 256.5017310 1073 OLSEN CHAIN & CABLE CO INC 335.941073 612 OLSON OIL CO INC 1,008.56612 12101 OTTER TAIL CO LAW LIBRARY 526.6812101 115 OTTER TAIL CO PUBLIC HEALTH 184.00115 44164 OTTER TAIL CO SOLID WASTE 36.0044164 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OK TIRE OK TIRE STORE - MOTLEY OK TIRE STORE - WAHPETON OLIPHANT/CLANCY OLSEN CHAIN & CABLE CO INC OLSON OIL CO INC OTTER TAIL CO LAW LIBRARY OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO SOLID WASTE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6406 80.96 ACCT 64615 L&R RACK CARD 902374 Office Supplies N 10-302-000-0000-6500 112.79 ACCT #22007 - 100 TRADING CARD 902407 Supplies N 10-302-000-0000-6500 52.65 ACCT #22007 - 300 TRADING CARD 902407 Supplies N 14-201-000-0000-6687 14,383.76 INSTALL SECURITY DOORS 28118 Equipment-Current Year N 10-304-000-0000-6300 90.00 SERVICE CALL 22273 Building And Grounds Maintenance N 50-000-000-0150-6565 69.87 ACCT 630248 FIELDMASTER 4/23 11969 Fuels N 50-000-000-0140-6290 130.00 2 SHIFTS APR 2025 APR2025 Contracted Services.N 01-123-000-0000-6240 66.00 BOA MEETING 5/8/25 AD APR2025 Publishing & Advertising N 01-124-000-0000-6240 66.00 PC MEETING 5/14/25 AD APR2025 Publishing & Advertising N 50-000-000-0000-6243 32.00 SUBSCRIPTION RENEWAL APR2025 Subscriptions N 50-000-000-0110-6240 99.00 BL TRANSFER STATION SUMMER HRS APR2025 Publishing & Advertising N 01-250-000-0000-6276 500.00 20206302.001 INVESTIGATE SVCS 14 Professional Services Y 2385 OTTER TAIL POWER COMPANY 80.962385 12336 OTTER TAIL POWER COMPANY 165.4412336 629 OTTERTAIL GLASS 14,383.76629 631 OVERHEAD DOOR CO OF FERGUS FALLS 90.00631 45022 PARK REGION CO OP 69.8745022 862 PARKERS PRAIRIE/CITY OF 130.00862 156 PAW PUBLICATIONS LLC 263.00156 137 PEMBERTON LAW PLLP 500.00137 12186 PENKE VALDES/LYNNE Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions OTTER TAIL POWER COMPANY OTTER TAIL POWER COMPANY OTTERTAIL GLASS OVERHEAD DOOR CO OF FERGUS FALLS PARK REGION CO OP PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS LLC PEMBERTON LAW PLLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-420-601-6331-6171 108.12 LODGING - MACSSA CONFERENCE 4/22/25 Im Training Meals & Lodging N 11-430-700-6331-6171 200.80 LODGING - MACSSA CONFERENCE 4/22/25 Ss Adm Training Meals & Lodging N 01-201-000-0000-6276 49.35 ACCT 85400 BACKGROUND CHECK 2025040156 Professional Services Y 10-304-000-0000-6500 290.00 SUPPLIES 4/30/2025 Supplies N 10-304-000-0000-6306 400.00 REPAINT PAYLOADER RIM 0961 Repair/Maint. Equip N 10-304-000-0000-6306 400.00 BLAST & PAINT PAYLOADER RIM 0965 Repair/Maint. Equip N 50-000-000-0000-6330 60.20 MILEAGE - MEETING @ PLMSWA 5/5/25 Mileage N 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - DICK 25-142 New hire start up cost 6 10-304-000-0000-6300 121.68 ACCT #9512218 - GENERAL PEST C 9127484 Building And Grounds Maintenance N 10-304-000-0000-6300 97.76 ACCT #9512217 - GENERAL PEST C 9127790 Building And Grounds Maintenance N 10-304-000-0000-6300 162.24 ACCT #9443019 - GENERAL PEST C 9134934 Building And Grounds Maintenance N 10-304-000-0000-6300 52.00 ACCT #9512212 - GENERAL PEST C 9140007 Building And Grounds Maintenance N 10-304-000-0000-6300 86.00 ACCT #9512215 - GENERAL PEST C 9140031 Building And Grounds Maintenance N 10-304-000-0000-6300 86.00 ACCT #9512219 - GENERAL PEST C 9140164 Building And Grounds Maintenance N 50-000-000-0000-6290 52.50 ACCT 9595020 PEST CONTROL 9137935 Contracted Services N 50-000-000-0170-6290 120.00 ACCT 9595020 PEST CONTROL 9138583 Contracted Services.N 50-390-000-0000-6290 52.50 ACCT 9595020 PEST CONTROL 9137935 Contracted Services.N 50-399-000-0000-6290 105.00 ACCT 9595020 PEST CONTROL 9137935 Contracted Services.N 308.9212186 9853 PEOPLEFACTS LLC 49.359853 1093 PERHAM STEEL & WELDING 290.001093 7145 PETE'S AUTOBODY LLC 800.007145 7088 PETTERSON/MICHELE 60.207088 13134 PHILLIPPI/DR JAY 475.0013134 16472 PLUNKETT'S VARMENT GUARD Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions PENKE VALDES/LYNNE PEOPLEFACTS LLC PERHAM STEEL & WELDING PETE'S AUTOBODY LLC PETTERSON/MICHELE PHILLIPPI/DR JAY Otter Tail County Auditor POPE DOUGLAS SOLID WASTE MANAGEMENT COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6981 409.00 ORGANICS HAULING APR 2025 23789 Organic Grant Expense N 10-304-000-0000-6306 835.54 ACCT #8850384403 - REPAIR W4706249 Repair/Maint. Equip N 01-149-000-0000-6342 947.10 ACCT 679827 GPS/ANTENNAS IN200-2005366 Service Agreements N 10-302-000-0000-6350 41,035.09 SWEEPING 25199 Maintenance Contractor N 10-305-000-0000-6369 492.18 SWEEPING 25199 Miscellaneous Charges N 50-399-000-0000-6290 66.78 JANITORIAL SERVICES APR 2025 INV3397 Contracted Services.N 01-705-000-0000-6276 3,708.33 REPRESENTATION MAY 2025 2025-005 Professional Services N 01-112-000-0000-6572 87.26 ACCT 0313001 FILTERS P3552249 Repair And Maintenance/Supplies N 50-000-000-0110-6306 2,872.65 ACCT 2382018 REPAIRS W4662649 Repair/Maint. Equip N 10-304-000-0000-6572 706.00 ACCT #99227 - PARTS 830027F Repair And Maintenance Supplies N 10-304-000-0000-6572 911.30 ACCT #99227 - PARTS 830626F Repair And Maintenance Supplies N 10-304-000-0000-6572 316.53 ACCT #99227 - PARTS 830626FX1 Repair And Maintenance Supplies N 10-304-000-0000-6572 133.06 ACCT #99227 - PARTS 830697F Repair And Maintenance Supplies N 935.6816472 10214 409.0010214 8842 POWERPLAN OIB 835.548842 12526 PRECISE MRM LLC 947.1012526 3871 PRO SWEEP INC 41,527.273871 25082 PRODUCTIVE ALTERNATIVES INC 66.7825082 15407 PSICK CAPITOL SOLUTIONS INC 3,708.3315407 9166 RDO EQUIPMENT CO 2,959.919166 8622 RDO TRUCK CENTERS LLC Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions POPE DOUGLAS SOLID WASTE MANAGEMENT PLUNKETT'S VARMENT GUARD POWERPLAN OIB PRECISE MRM LLC PRO SWEEP INC PRODUCTIVE ALTERNATIVES INC PSICK CAPITOL SOLUTIONS INC RDO EQUIPMENT CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 133.06 ACCT #99227 - PARTS CM30697F Repair And Maintenance Supplies N 10-304-000-0000-6572 517.42 ACCT #99227 - PARTS CM827091F Repair And Maintenance Supplies N 01-112-109-0000-6342 251.45 ACCT 18458 SPIDER TREATMENT 93984 Service Agreements N 23-705-000-0000-6140 90.00 CDA - PER DIEM 4/15/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 5/7/25 Per Diem Y 01-091-000-0000-6330 75.18 MILEAGE - CONFLICT CASE WADENA 4/23/25 Mileage N 10-000-000-0000-2270 1,000.00 2024-02 APPROACH REQUEST REFUN PERMIT #2024-0 Customer Deposits N 23-705-000-0000-6140 90.00 CDA - PER DIEM 4/17/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 5/7/25 Per Diem Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 5/7/25 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 4/15/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 5/7/25 Per Diem Y 23-705-000-0000-6330 53.20 CDA - MILEAGE 5/7/25 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 4/14/25 Per Diem Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 4/14/25 Mileage Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 4/14/25 Mileage Y 1,416.418622 16192 RED DOT PEST CONTROL 251.4516192 6307 RODER/BETSY 180.006307 17532 ROSENGREN/RUTH 75.1817532 17784 RYLANDER/CHRISTOPHER 1,000.0017784 17200 SAMUELSON/HEIDI 236.0017200 15942 SCHEMPP JR/BOBBY 233.2015942 11188 SCHORNACK/DAVID Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - 6 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions RDO TRUCK CENTERS LLC RED DOT PEST CONTROL RODER/BETSY ROSENGREN/RUTH RYLANDER/CHRISTOPHER SAMUELSON/HEIDI SCHEMPP JR/BOBBY Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 23-705-000-0000-6140 90.00 CDA - PER DIEM 5/7/25 Per Diem Y 01-091-000-0000-6330 260.40 MILEAGE - MN SUPREME COURT 4/30/25 Mileage N 01-031-000-0000-6333 34.06 K3210 SNACKS 2ND FRIDAY MTG 5/9/25 Meeting/Event Costs N 01-061-000-0000-6680 8,955.60 ACCT 1079757 HARDWARE B19690225 Computer Hardware N 01-061-000-0000-6345 9,401.28 ACCT 1079757 WINDOWS LICENSES B19701601 Software Lic. Agreements N 01-061-000-0000-6680 814.20 ACCT 1079757 HP CARE PACKS B19707739 Computer Hardware N 01-044-000-0000-6304 115.00 LOGOS FOR UNIT 3071 11589 Repair And Maintenance N 01-204-000-0000-6304 475.00 GRAPHICS FOR BOAT #2 11558 Repair And Maintenance N 10-304-000-0000-6306 68.50 REMOVE & INSTALL GRAPHICS 11519 Repair/Maint. Equip N 01-061-000-0000-6330 32.76 MILEAGE - APR 2025 APR2025 Mileage N 10-304-000-0000-6500 57.35 ACCT #201391850 - SUPPLIES ARV/64501411 Supplies N 10-304-000-0000-6572 37.19 ACCT #201391850 - PARTS ARV/64501411 Repair And Maintenance Supplies N 10-304-000-0000-6500 16.62 ACCT #201391850 - SUPPLIES ARV/64542969 Supplies N 02-612-000-0000-6140 90.00 AIS - PER DIEM 4/10/25 Per Diem Y 02-612-000-0000-6330 72.80 AIS - MILEAGE 4/10/25 Mileage Y 292.0011188 15767 SCHUR/KATHLEEN 260.4015767 19005 SERVICE FOOD SUPER VALU 34.0619005 10001 SHI INTERNATIONAL CORP 19,171.0810001 48638 SIGNWORKS SIGNS & BANNERS INC 658.5048638 7460 SIMENGAARD/PAUL 32.767460 16296 SNAP-ON INDUSTRIAL 111.1616296 13567 SOETH/SYLVIA Page 29Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions 1 Transactions 3 Transactions SCHORNACK/DAVID SCHUR/KATHLEEN SERVICE FOOD SUPER VALU SHI INTERNATIONAL CORP SIGNWORKS SIGNS & BANNERS INC SIMENGAARD/PAUL SNAP-ON INDUSTRIAL Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 10-303-000-0000-6278 6,901.67 PROFESSIONAL ENGINEERING SERVI 17540.00-2 Engineering Consultant N 10-301-000-0000-6406 162.69 ACCT#DET 1673054 - SUPPLIES 7005046547 Office Supplies N 01-112-101-0000-6485 488.47 ACCT 00224000 SUPPLIES 953155 Custodian Supplies N 01-112-108-0000-6485 150.33 ACCT 00224002 SUPPLIES 953156 Custodian Supplies N 01-112-101-0000-6485 258.02 ACCT 00224000 SUPPLIES 956359 Custodian Supplies N 01-112-109-0000-6485 495.25 ACCT 00224005 SUPPLIES 956417 Custodian Supplies N 10-304-000-0000-6406 189.65 ACCT #00252202 - SUPPLIES 955589 Office and Garage Supplies N 10-304-000-0000-6406 236.48 ACCT #00252200 - SUPPLIES 955843 Office and Garage Supplies N 10-304-000-0000-6406 46.80 ACCT #00252200 - SUPPLIES 955843-1 Office and Garage Supplies N 10-304-000-0000-6675 58,913.39 ACCT #C10895 - #003052 - 4 WIR 184758 Machinery And Automotive Equipment N 10-304-000-0000-6675 6,089.67 ACCT #C10895 - #003052 - TRAVE 184851 Machinery And Automotive Equipment N 01-112-109-0000-6253 176.23 ID 511470045328 APR 2025 APR2025 Garbage N 10-304-000-0000-6253 249.16 ACCT #26752 - WASTE DISPOSAL 4/3/2025 Garbage N 10-304-000-0000-6253 112.32 ACCT #1565 - WASTE DISPOSAL 4/30/2025 Garbage N 50-000-000-0000-6981 5,880.00 ACCT 28018 ORGANICS APR2025 Organic Grant Expense N 50-000-000-0110-6291 3,745.00 ACCT 20479 BATTLE LAKE APR2025 Contract Transportation N 50-000-000-0120-6291 2,560.00 ACCT 20489 HENNING APR2025 Contract Transportation N 50-000-000-0130-6291 4,025.00 ACCT 20487 NEW YORK MILLS APR2025 Contract Transportation N 50-000-000-0150-6291 1,440.00 ACCT 20477 PELICAN RAPIDS APR2025 Contract Transportation N 162.8013567 6321 SRF CONSULTING GROUP INC 6,901.676321 10646 STAPLES BUSINESS CREDIT 162.6910646 48183 STEINS INC 1,865.0048183 12622 STERTIL KONI USA INC 65,003.0612622 166 STEVE'S SANITATION INC 18,187.71166 17778 STRAIGHTLINE ROOFING & SIDING Page 30Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 7 Transactions 2 Transactions 8 Transactions SOETH/SYLVIA SRF CONSULTING GROUP INC STAPLES BUSINESS CREDIT STEINS INC STERTIL KONI USA INC STEVE'S SANITATION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-112-101-0000-6572 1,508.00 JAIL ENTRY BRICK TUCKPOINTING 5/7/25 Repair And Maintenance/ Supplies N 10-302-000-0000-6500 49.98 ACCT #1986 - SUPPLIES 503862 Supplies N 10-304-000-0000-6500 121.95 ACCT #1986 - SUPPLIES 502346 Supplies N 01-201-000-0000-6526 105.00 ACCT 974 REPLACE MN SEALS I1759432 Uniforms N 01-201-000-0000-6526 19.99 ACCT 974 ID PATCH I1759959 Uniforms N 01-250-000-0000-6269 4,631.28 C1252000 MEALS 4/12-18/25 INV2000240523 Professional Services-Kitchen N 01-250-000-0000-6269 3,908.16 C1252000 MEALS 4/19-25/25 INV2000241104 Professional Services-Kitchen N 01-250-000-0000-6269 3,836.40 C1252000 MEALS 4/26-5/2/25 INV2000241673 Professional Services-Kitchen N 50-000-000-0150-6290 99.00 TOILET RENTAL/CLEANING 12185 Contracted Services.N 10-304-000-0000-6675 300.00 ACCT #OTTER002 - TAG #001961 &E00955 Machinery And Automotive Equipment N 10-304-000-0000-6572 2,400.00 ACCT #OTTER002 - PARTS G00117 Repair And Maintenance Supplies N 10-304-000-0000-6572 2,400.00 ACCT #OTTER002 - PARTS G00118 Repair And Maintenance Supplies N 10-304-000-0000-6572 155.95 ACCT #OTTER002 - PARTS P19177 Repair And Maintenance Supplies N 10-304-000-0000-6572 225.00 SERVICE CALL 905860 Repair And Maintenance Supplies N 10-304-000-0000-6572 225.00 SERVICE CALL 905864 Repair And Maintenance Supplies N 01-002-000-0000-6369 26.55 ACCT 01372 PLAQUE - FELT 294411R Miscellaneous Charges N 1,508.0017778 725 STRAND ACE HARDWARE 171.93725 168 STREICHERS 124.99168 6642 SUMMIT FOOD SERVICE LLC 12,375.846642 2043 SUPER SEPTIC INC 99.002043 2045 SWANSTON EQUIPMENT CORP 4,655.952045 8741 T & K TIRES 450.008741 8718 TAG UP Page 31Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 3 Transactions 1 Transactions - 4 Transactions 2 Transactions STRAIGHTLINE ROOFING & SIDING STRAND ACE HARDWARE STREICHERS SUMMIT FOOD SERVICE LLC SUPER SEPTIC INC SWANSTON EQUIPMENT CORP T & K TIRES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-031-000-0000-6436 58.20 ACCT 1968 SOCIAL WORKER CPS 73775 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 ACCOUNTING ANALYST 73776 New hire start up cost N 01-091-000-0000-6455 1,677.95 ACCT 1000520140 APR 2025 851862908 Reference Books & Literature N 01-091-000-0000-6455 300.94 ACCT 1000520140 LIBRARY PLAN 851936327 Reference Books & Literature N 01-201-000-0000-6348 482.02 ACCT 1003940771 APR 2025 851882983 Software Maintenance Contract N 10-302-000-0000-6350 700.00 BEAVER TRAPPING 4/22-5/7/2025 Maintenance Contractor N 10-304-000-0000-6572 300.00 ROTATE TIRES 30251 Repair And Maintenance Supplies N 10-304-000-0000-6306 863.90 REPAIR - R & R TIE ROD ENDS AN 30257 Repair/Maint. Equip N 10-302-000-0000-6331 27.64 MEAL REIMBURSEMENT 4/23/2025 Travel Expenses N 10-302-000-0000-6331 28.00 MEAL REIMBURSEMENT 4/24/2025 Travel Expenses N 01-123-000-0000-6140 180.00 BA - PER DIEM 5/8/25 Per Diem Y 01-123-000-0000-6330 143.50 BA - MILEAGE 5/8/25 Mileage Y 10-302-000-0000-6512 16,040.18 ACCT #1106 - CSP HELICAL GALV FP0000027106 Culverts N 10-302-000-0000-6512 3,857.10 ACCT #1106 - BAND 18" GALV 24"FP0000027106 Culverts N 10-302-000-0000-6512 18,681.20 ACCT #1106 - CSP HELICAL GALV FP0000027106 Culverts N 10-302-000-0000-6512 2,264.68 ACCT #1106 - BAND 15" GALV 24"FP0000027106 Culverts N 26.558718 42537 THIS WEEKS SHOPPING NEWS 116.4042537 183 THOMSON REUTERS - WEST 2,460.91183 6176 THORSON/JOHN 700.006176 1999 TNT REPAIR INC 1,163.901999 16393 TOMFORD/TRAVIS 55.6416393 11949 TRITES/DAVID 323.5011949 1841 TRUENORTH STEEL INC Page 32Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 1 Transactions 2 Transactions 2 Transactions 2 Transactions TAG UP THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST THORSON/JOHN TNT REPAIR INC TOMFORD/TRAVIS TRITES/DAVID Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-112-108-0000-6572 242.50 ACCT OTCGOV ICE MACHINE MAINT 23981 Repair And Maintenance/ Supplies N 01-149-000-0000-6354 461.62 UNIT 6011 REPLACE WINDOW 13506 Insurance Claims N 01-149-000-0000-6354 80.00 UNIT 1762 CHIP REPAIR 13511 Insurance Claims N 01-112-000-0000-6275 527.49 ACCT MN OTERCO01 APR 2025 731362 Fiber Locating Service N 02-612-000-0000-6140 90.00 AIS - PER DIEM 4/10/25 Per Diem Y 02-612-000-0000-6330 29.40 AIS - MILEAGE 4/10/25 Mileage Y 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530377504 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530379991 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530382517 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530384974 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530387473 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530390060 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530392524 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530395014 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530397529 Repair And Maintenance Supplies N 10-304-000-0000-6572 27.01 ACCT #160001535 - SHOP TOWELS 2520551391 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001536 - SHOP TOWELS 2520554127 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001541 - SHOP TOWELS 2520554276 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001540 - SHOP TOWELS 2520558056 Repair And Maintenance Supplies N 40,843.161841 7726 TWEETON REFRIGERATION INC 242.507726 14162 UNLIMITED AUTOGLASS INC 541.6214162 16820 USIC LOCATING SERVICES LLC 527.4916820 16948 VANSTEENBURG/JEFFREY 119.4016948 8785 VESTIS 140.768785 13620 VESTIS Page 33Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 9 Transactions TRUENORTH STEEL INC TWEETON REFRIGERATION INC UNLIMITED AUTOGLASS INC USIC LOCATING SERVICES LLC VANSTEENBURG/JEFFREY VESTIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 27.01 ACCT #160001535 - SHOP TOWELS 2520558718 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001537 - SHOP TOWELS 2520561599 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001536 - SHOP TOWELS 2520561615 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001541 - SHOP TOWELS 2520561748 Repair And Maintenance Supplies N 10-304-000-0000-6572 27.01 ACCT #160001535 - SHOP TOWELS 2520566302 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001536 - SHOP TOWELS 2520569015 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001541 - SHOP TOWELS 2520569250 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001540 - SHOP TOWELS 2520572965 Repair And Maintenance Supplies N 10-304-000-0000-6572 27.01 ACCT #160001535 - SHOP TOWELS 2520573628 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001537 - SHOP TOWELS 2520576503 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001536 - SHOP TOWELS 2520576517 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001541 - SHOP TOWELS 2520576685 Repair And Maintenance Supplies N 50-000-000-0120-6290 67.68 ACCT 160002806 SERVICE 160002806 Contracted Services.N 50-000-000-0000-6290 50.34 ACCT 160002035 SERVICE 2520584926 Contracted Services N 50-390-000-0000-6290 50.34 ACCT 160002035 SERVICE 2520584926 Contracted Services.N 50-399-000-0000-6290 100.67 ACCT 160002035 SERVICE 2520584926 Contracted Services.N 01-002-000-0000-6369 31.22 ACCT 7493 NAME BADGES 464812 Miscellaneous Charges N 01-031-000-0000-6369 46.83 ACCT 7493 NAME BADGES 464812 Miscellaneous Charges N 10-302-000-0000-6511 3,600.00 HOT MIX 14256 Bituminous Mix N 10-302-000-0000-6511 8,400.00 HOT MIX 14261 Bituminous Mix N 10-302-000-0000-6511 3,000.00 HOT MIX 14267 Bituminous Mix N 50-000-000-0000-6093 775.10 ACCT 110 RECYCLING APR 2025 APR2025 Single Sort Recycling Grant Expenses N 01-044-000-0000-6276 225.00 CONSULTING SERVICES APR 2025 APR2025 Professional Services Y 677.1913620 51002 VICTOR LUNDEEN COMPANY 78.0551002 2071 WADENA ASPHALT INC 15,000.002071 11441 WADENA CO SOLID WASTE 775.1011441 1230 WALVATNE/DOUGLAS 225.001230 16950 WELLER'S GARAGE Page 34Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 20 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions VESTIS VICTOR LUNDEEN COMPANY WADENA ASPHALT INC WADENA CO SOLID WASTE WALVATNE/DOUGLAS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6304 76.43 UNIT 2306 OIL CHANGE 036409 Repair And Maintenance Y 01-250-000-0000-6449 54,879.50 ACCT 0226 MEDICAL SVCS JUN 25 INV0128034 Medical Agreements 6 01-705-000-0000-6242 125.00 BOOTH RENTAL AT FAIR 5/20/25 Registration Fees N 01-123-000-0000-6140 270.00 BA - PER DIEM 4/10/25 Per Diem Y 01-123-000-0000-6330 147.70 BA - MILEAGE 4/10/25 Mileage Y 01-123-000-0000-6140 270.00 BA - PER DIEM 5/8/25 Per Diem Y 01-123-000-0000-6330 184.10 BA - MILEAGE 5/8/25 Mileage Y 50-000-000-0110-6853 1,749.41 ACCT 3-85099-73002 4/16-30/25 0005448-0010-5 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 4,792.16 ACCT 3-85099-73002 4/16-30/25 0005448-0010-5 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,841.81 ACCT 3-85099-73002 4/16-30/25 0005448-0010-5 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 676.90 ACCT 3-85099-73002 4/16-30/25 0005448-0010-5 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 27,622.81 ACCT 3-85099-73002 4/16-30/25 0005448-0010-5 MSW By Passed Expense Landfill N 50-000-000-0000-6978 849.11 ACCT 25-18701-13009 APR 2025 0482023-1766-4 Ag Plastic Expenses N 01-013-000-0000-6262 1,320.00 CHIPS APPEAL 56-JV-24-2803 APR2025 Public Defender Y 10-303-000-0000-6278 1,245.50 PROFESSIONAL ENGINEERING SERVI R-017666-000-4 Engineering Consultant N 10-303-000-0000-6683 354.00 ROW ACQUISITIONS R-017666-000-4 Right Of Way, Ect.N 10-303-000-0000-6278 2,370.00 PROFESSIONAL ENGINEERING SERVI R-023610-000-1 Engineering Consultant N 10-303-000-0000-6683 9,931.50 ROW ACQUISITIONS R-023610-000-1 Right Of Way, Ect.N 76.4316950 17417 WELLPATH LLC 54,879.5017417 48082 WEST OTTER TAIL CO FAIR ASSOCIATION 125.0048082 2080 WEST/RICHARD 871.802080 2278 WM CORPORATE SERVICES INC 37,532.202278 15990 WOLD JOHNSON PC 1,320.0015990 13074 WSB & ASSOCIATES INC Page 35Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 4 Transactions 6 Transactions 1 Transactions WELLER'S GARAGE WELLPATH LLC WEST OTTER TAIL CO FAIR ASSOCIATION WEST/RICHARD WM CORPORATE SERVICES INC WOLD JOHNSON PC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:25:42PM5/15/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 1,053.44 ACCT #6842200 - PARTS IN001868515 Repair And Maintenance Supplies N 10-304-000-0000-6572 935.95 ACCT #6842200 - PARTS IN001886298 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,333.25 ACCT #6842200 - REPAIR SI000628218 Repair/Maint. Equip N 10-304-000-0000-6306 5,109.08 ACCT #6842200 - REPAIR SI000633183 Repair/Maint. Equip N 10-304-000-0000-6306 7,587.76 ACCT #6842200 - REPAIR SI000635623 Repair/Maint. Equip N 50-000-000-0170-6306 1,731.39 ACCT 6842300 CUTTING EDGE SI000640935 Repair/Maint. Equip N 50-000-000-0170-6306 695.50 ACCT 6842300 MAINTENANCE SI000641338 Repair/Maint. Equip N 50-000-000-0170-6306 3,393.47 ACCT 6842300 HYDRAULIC REPAIRS SI000641755 Repair/Maint. Equip N 13,901.0013074 2086 ZIEGLER INC 21,839.842086 1,049,651.29 Page 36Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 8 Transactions Final Total ............223 Vendors 584 Transactions WSB & ASSOCIATES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:25:42PM5/15/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems Page 37Audit List for Board Otter Tail County Auditor Community Development Authority Amount 222,565.71 General Revenue Fund 1 104,873.41 General Fund Dedicated Accounts 2 19,875.47 Parks and Trails 9 563,602.55 Road And Bridge Fund 10 308.92 Health and Wellness Fund 11 37.50 Law Library Fund 13 14,383.76 Capital Improvement Fund 14 1,329.20 23 122,674.77 Solid Waste Fund 50 1,049,651.29 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ACCT #2100975 GARAGE #3 TELEPH JOB #4186 - PERHAM GARAGE EST CO RECORDER & REGISTRAR FEES N N N N N N N N N N N N N N N N N N N N N N N N Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK Auditor Warrants 109.33 10-304-000-0000-6200ARVIG 30480 64.99 50-000-000-0110-6200CENTURY LINK ACCT 333328523 4/19/25 46027 338.96 01-112-101-0000-6252FERGUS FALLS/CITY OF ACCT 090800 4/28/25 57 472.27 01-112-101-0000-6253ACCT 090800 4/28/25 57 138.52 01-112-104-0000-6252ACCT 092580 4/28/25 57 232.93 01-112-104-0000-6253ACCT 092580 4/28/25 57 847.94 01-112-108-0000-6252ACCT 191320 4/28/25 57 706.00 01-112-108-0000-6253ACCT 191320 4/28/25 57 172.20 50-000-000-0170-6252ACCT 278700 4/28/25 57 147.17 50-399-000-0000-6252ACCT 172390 4/28/25 57 161.43 50-399-000-0000-6252ACCT 172380 4/28/25 57 40.34 71-171-000-0000-6369ACCT 091140 4/28/25 57 4,009.99 01-112-101-0000-6251GREAT PLAINS NATURAL GAS CO ACCT 94290020000 4/29/25 7001 618.15 01-112-101-0000-6251ACCT 05290020006 4/29/25 7001 300,406.35 10-303-000-0000-6651HAMMERS CONSTRUCTION INC 6999 12.00 84-000-000-0000-2107MN DEPT OF FINANCE REAL ESTATE ASSURANCE APR2024 191 440.00 84-000-000-9517-2100MARRI LIC FEE APR2024 191 16.00 84-000-000-9517-2100MARRIAGE LICENSE APR2024 191 630.00 84-000-000-9517-2100BIRTH CHILDRENS TRUST APR2024 191 40.00 84-000-000-9517-2100MARRI LIC/UOFM COUPLES APR2024 191 2,100.00 84-000-000-9517-2100BIRTH/DEATH SURCHARGE APR2024 191 24.00 84-000-000-9517-2100MARRIAGE LIC/SUPRVD VISIT APR2024 191 11,539.50 84-000-000-9517-2100 APR2024 191 1,988.00 84-000-000-9517-2100BIRTH/DEATH STATE FUND APR2024 191 109.33 193939 64.99 193940 3,257.76 193941 4,628.14 193942 300,406.35 193943 Page 1ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx MARRI LIC/DISPLACED HOMEMAKER ACCT #20060793 ST LIGHT ELECTR ACCT #1127984 WATER PUMP ELECT ACCT #20090791 ST LIGHT ELECTR ACCT #20060792 ST LIGHT ELECTR N N N N N N N N N N N N N N N N N N N N N Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK Auditor Warrants 200.00 84-000-000-9517-2100MN DEPT OF FINANCE APR2024 191 595.00 84-000-000-9517-2100MN DEPT OF HEALTH WELL CERTIFICATES APR 2025 APR2025 2852 436.25 01-201-000-0000-6397OTTER TAIL CO AUDITOR REGISTRATION BOAT #2 5/9/25 42075 46.00 71-171-000-0000-5830OTTER TAIL CO RECORDER RECORDING FEE 76000990823000 5/9/25 44086 46.00 71-171-000-0000-5830RECORDING FEE 29000990857000 5/9/25 44086 33.99 71-171-000-0000-5830DEED TAX 76000990823000 5/9/25 44086 251.79 71-171-000-0000-5830DEED TAX 29000990857000 5/9/25 44086 1,609.00 51-000-000-0000-6379OTTER TAIL CO TREASURER SALES & USE TAX APR2025 98 16,545.00 84-000-000-0000-2100SALES & USE TAX APR2025 98 95,898.13 82-000-000-0000-2100OTTER TAIL CO TREASURER MORTGAGE REGISTRATION TAX APR2025 1682 124,619.77 84-000-000-0000-5014DEED TAX APR2025 1682 1,444.10 50-399-000-0000-6250OTTER TAIL POWER COMPANY ACCT 1036243 4/28/25 15009 11.31 10-302-000-0000-6250OTTER TAIL POWER COMPANY ACCT #1145295 ST LIGHT ELECTRI 44271 48.45 10-302-000-0000-6250 44271 54.68 10-302-000-0000-6250 44271 11.53 10-302-000-0000-6250 44271 9.09 10-302-000-0000-6250ACCT #1150110 ST LIGHT ELECTRI 44271 34.77 10-302-000-0000-6250ACCT #1153784 ST LIGHT ELECTRI 44271 34.54 10-302-000-0000-6250ACCT #1153214 ST LIGHT ELECTRI 44271 9.00 10-302-000-0000-6250ACCT #1150109 ST LIGHT ELECTRI 44271 89.01 10-302-000-0000-6250 44271 16,989.50 193944 595.00 193945 436.25 193946 377.78 193947 18,154.00 193948 220,517.90 193949 1,444.10 193950 Page 2ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx ACCT #20077590 GARAGE #6 ELECT ACCT #20076106 GARAGE #8 ELECT ACCT #20060792 ALCOTT ST LIGHT ACCT #999-0408 GARAGE #8 TELEP ACCT #942509247-00015 TELEPHON ACCT #942509247-00001 TELEPHON N N N N N N N N N N N N N N N N N N N N N N N N Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK Auditor Warrants 444.54 10-304-000-0000-6250OTTER TAIL POWER COMPANY 44271 371.75 10-304-000-0000-6250 44271 11.61 10-305-000-0000-6369 44271 96.31 01-112-110-0000-6200OTTER TAIL TELCOM ACCT 9982567 5/1/25 7250 179.48 09-507-510-0000-6200ACCT 826-615912481 5/1/25 7250 96.60 10-304-000-0000-6200 7250 140.60 50-000-000-0110-6200ACCT 8648666 5/1/25 7250 96.60 50-000-000-0170-6200ACCT 9982708 5/1/25 7250 135.00 50-399-000-0000-6200ACCT 9982708 5/1/25 7250 29.47 01-112-109-0000-6252OTTERTAIL/CITY OF ACCT 40 APR2025 15737 55.61 02-815-000-0000-6369SERVICE FOOD SUPER VALU K1170 HEALTHY SNACKS 5/9/25 19005 92.78 01-031-000-0000-6200VERIZON WIRELESS ACCT 942509247-00004 6111837051 9820 556.68 01-044-000-0000-6200ACCT 942509247-00002 6111837049 9820 3,781.79 01-201-000-0000-6200ACCT 942509247-00010 6111837057 9820 279.93 01-204-000-0000-6200ACCT 942509247-00010 6111837057 9820 159.96 01-250-000-0000-6200ACCT 942509247-00010 6111837057 9820 79.98 01-250-000-0000-6399ACCT 942509247-00010 6111837057 9820 5.00 01-480-000-0000-6200ACCT 942509247-00013 6111837059 9820 51.39 09-507-000-0000-6200ACCT 942509247-00014 6111837060 9820 81.40 50-000-000-0000-6200ACCT 942509247-00008 6111837055 9820 41.39 50-000-000-0000-6978ACCT 942509247-00008 6111837055 9820 41.39 50-399-000-0000-6200ACCT 942509247-00008 6111837055 9820 40.01 10-301-000-0000-6200VERIZON WIRELESS (HWY DEPT)6111837061 14154 2,414.80 10-301-000-0000-6200 6111837048 14154 1,130.28 193951 744.59 193952 29.47 193953 55.61 193954 5,171.69 193955 Page 3ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Total...Warrant # Otter Tail County Auditor Pay Date Tx N Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK Auditor Warrants 3,599.91 10-301-000-0000-6352VERIZON WIRELESS (HWY DEPT)ACCT #942509247-00001 I-PADS 6111837048 14154 6,054.72 193956 580,167.46BLCK 70 Page 4ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Otter Tail County Auditor Pay Date Tx N Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK-ACH Auditor Warrants 40.39 10-304-000-0000-6252PELICAN RAPIDS/CITY OF ACCT 02-00000872-00-1 GARAGE # 864 40.39 306956 40.39BLCK-ACH 1 580,207.85 71 Page 5ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants From Date To Date PO #Invoice #Account Number On-Behalf-of-NameOBO# Description AmountVendor NameVendor # Total...Warrant # Warrant Form Total...Transactions Total...Transactions Otter Tail County Auditor Pay Date Tx Final Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 6ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 580,167.46 193956 05/09/2025BLCK 18 193939 40.39 306956 05/09/2025BLCK-ACH 40.39 0 1 306956 580,207.85 WARRANT RUN WARRANT STARTING DATE OF DATE OF FORM WARRANT NO.PAYMENT APPROVAL PPD CTX COUNT AMOUNT COUNT AMOUNTWARRANT NO. ENDING INFORMATION TOTAL 1 INITGRATCD Fl A CIAL SYSTEM Achristoph 05/09/2025 8:08:11AM05/09/2025 Copyright 2010-2024 Integrated Financial Systems BLCK-ACH Auditor Warrants Page 7ApprovedWARRANT REGISTERWarrant Form Auditor's Warrants Otter Tail County Auditor Pay Date 1 2 9 10 50 51 71 82 84 General Fund Dedicated Accounts Prairie Lakes Municipal Sw Authority 12,882.91 General Revenue Fund 12,882.91 55.61 55.61 230.87 Parks and Trails 230.87 307,837.67 Road And Bridge Fund 307,797.2840.39 2,526.27 Solid Waste Fund 2,526.27 1,609.00 1,609.00 418.12 Forfeited Tax Sale Fund 418.12 95,898.13 Mortgage Registration Fund 95,898.13 158,749.27 State Tax Fund 158,749.27 580,207.85 40.39 580,167.46 RECAP BY FUND FUND AMOUNT NAME ACH AMOUNT NON-ACH AMOUNT - - - - - - - - TOTAL TOTAL ACH TOTAL NON-ACH COMMISSIONER'S VOUCHERS ENTRIES5/8/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:04:17AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6406 256.44 A2RJVV5AA0Wl1P 1CQD-J13M-YYP6 Office Supplies 13 N 04/09/2025 04/09/2025 11-406-000-0000-6406 303.47 ACCT #A2RJVV5AA0Wl1P 1RRN-9JP9-1TPJ Office Supplies 8 N 04/02/2025 04/02/2025 11-420-601-0000-6406 11.66 ACCT #A2RJVV5AA0Wl1P 11PF-7QX7-9JL9 Office Supplies 55 N 04/22/2025 04/22/2025 11-420-601-0000-6406 11.16 ACCT #A2RJVV5AA0Wl1P 141D-W6CP-YRCF Office Supplies 45 N 04/24/2025 04/24/2025 11-420-601-0000-6677 9.16 ACCT #A2RJVV5AA0Wl1P 1F3D-GTTD-VHQC Office Furniture And Equipment - Im 94 N 05/02/2025 05/02/2025 11-420-601-0000-6406 22.70 ACCT #A2RJVV5AA0Wl1P 1J4M-KCRJ-4KLQ Office Supplies 50 N 04/22/2025 04/22/2025 11-420-601-0000-6406 51.08 ACCT #A2RJVV5AA0Wl1P 1QR7-VTGN-7Y4C Office Supplies 62 N 04/28/2025 04/28/2025 11-420-601-0000-6677 24.71 ACCT #A2RJVV5AA0Wl1P 1VXR-3PFN-9KGV Office Furniture And Equipment - Im 64 N 04/28/2025 04/28/2025 11-420-601-0000-6677 6.60 ACCT #A2RJVV5AA0Wl1P 1WPV-CKXJ-HMPT Office Furniture And Equipment - Im 27 N 04/16/2025 04/16/2025 11-420-601-0000-6406 31.42 ACCT #A2RJVV5AA0Wl1P 1YWX-J4LP-TJGQ Office Supplies 92 N 05/01/2025 05/01/2025 11-430-700-0000-6406 14.84 ACCT #A2RJVV5AA0Wl1P 11PF-7QX7-9JL9 Office Supplies 56 N 04/22/2025 04/22/2025 11-430-700-0000-6406 14.20 ACCT #A2RJVV5AA0Wl1P 141D-W6CP-YRCF Office Supplies 46 N 04/24/2025 04/24/2025 11-430-700-0000-6379 12.99 BIKE LOCK/REFUNDED 14CP-MYXF-3LCC Miscellaneous Charges - Ss Adm 11 N 04/14/2025 04/14/2025 11-430-700-0000-6677 11.66 ACCT #A2RJVV5AA0Wl1P 1F3D-GTTD-VHQC Office Furniture And Equipment - Ss 95 N 05/02/2025 05/02/2025 11-430-700-0000-6406 28.90 ACCT #A2RJVV5AA0Wl1P 1J4M-KCRJ-4KLQ Office Supplies 51 N 04/22/2025 04/22/2025 11-430-700-0000-6379 12.99 BIKE LOCK/ORDER (& REFUNDED)1K3W-KXDT-QVG7 Miscellaneous Charges - Ss Adm 1 N 03/26/2025 03/26/2025 11-430-700-0000-6406 65.02 ACCT #A2RJVV5AA0Wl1P 1QR7-VTGN-7Y4C Office Supplies 63 N 04/28/2025 04/28/2025 11-430-700-0000-6677 31.44 ACCT #A2RJVV5AA0Wl1P 1VXR-3PFN-9KGV Office Furniture And Equipment - Ss 65 N 04/28/2025 04/28/2025 11-430-700-0000-6677 8.39 ACCT #A2RJVV5AA0Wl1P 1WPV-CKXJ-HMPT Office Furniture And Equipment - Ss 28 N 04/16/2025 04/16/2025 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-430-700-0000-6406 39.99 ACCT #A2RJVV5AA0Wl1P 1YWX-J4LP-TJGQ Office Supplies 93 N 05/01/2025 05/01/2025 11-406-000-0000-6331 640.00 CUST #P0058697 22772283 Travel Expenses - Probation 9 N 03/25/2025 03/26/2025 11-430-700-0000-6331 12.07 MEAL 02/05-03/28/25 Travel Expense - Ss Adm 33 N 02/05/2025 03/28/2025 11-430-700-0000-6331 10.26 MEAL 02/05-03/28/25 Travel Expense - Ss Adm 39 N 02/05/2025 03/28/2025 11-430-700-0000-6331 8.72 MEAL 02/05-03/28/25 Travel Expense - Ss Adm 43 N 02/05/2025 03/28/2025 11-430-710-1621-6097 12.07 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 34 N 02/05/2025 03/28/2025 11-430-710-1621-6097 12.07 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 35 N 02/05/2025 03/28/2025 11-430-710-1621-6097 10.29 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 36 N 02/05/2025 03/28/2025 11-430-710-1621-6097 10.29 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 37 N 02/05/2025 03/28/2025 11-430-710-1621-6097 10.29 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 38 N 02/05/2025 03/28/2025 11-430-710-1621-6097 8.74 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 40 N 02/05/2025 03/28/2025 11-430-710-1621-6097 8.74 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 41 N 02/05/2025 03/28/2025 11-430-710-1621-6097 8.74 CLIENT MEAL 02/05-03/28/25 In Home Service - Brief 42 N 02/05/2025 03/28/2025 11-406-000-0000-6406 4,134.96 ACCT #2189988500 470600 Office Supplies 2 N 03/31/2025 03/31/2025 11-406-000-0000-6406 2,957.88 ACCT #2189988605 470601 Office Supplies 12 N 942.8414386 10768 AMERICAN RED CROSS 640.0010768 13727 COLE/MELANIE 112.2813727 32603 COOPER'S OFFICE SUPPLY INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 20 Transactions 1 Transactions 11 Transactions AMAZON CAPITAL SERVICES INC AMERICAN RED CROSS COLE/MELANIE Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 03/31/2025 03/31/2025 11-430-700-0000-6331 11.49 MEAL 12/05-03/28/25 Travel Expense - Ss Adm 87 N 12/05/2024 03/28/2025 11-430-700-0000-6331 17.24 MEAL 12/05-03/28/25 Travel Expense - Ss Adm 88 N 12/05/2024 03/28/2025 11-430-700-6330-6171 60.00 Training Parking 12/05-03/28/25 Ss Adm Training Mileage 86 N 12/05/2024 03/28/2025 11-430-700-6330-6171 24.00 Parking 12/05-03/28/25 Ss Adm Training Mileage 90 N 12/05/2024 03/28/2025 11-430-700-6331-6171 313.68 Training Lodging 12/05-03/28/25 Ss Adm Training Meals & Lodging 85 N 12/05/2024 03/28/2025 11-430-700-6331-6171 22.00 Training Meal 12/05-03/28/25 Ss Adm Training Meals & Lodging 89 N 12/05/2024 03/28/2025 11-430-700-6331-6171 21.30 MEAL 12/05-03/28/25 Ss Adm Training Meals & Lodging 91 N 12/05/2024 03/28/2025 11-430-700-0000-6331 17.79 MEAL 04/25/2025 Travel Expense - Ss Adm 57 N 04/25/2025 04/25/2025 11-430-700-0000-6331 15.25 MEAL 03/18/2025 Travel Expense - Ss Adm 66 N 03/18/2025 03/18/2025 11-409-000-0010-6261 600.33 LCTS Coordination 2025-0501 Lcts Coordination 71 Y 05/01/2025 05/31/2025 11-430-710-1621-6097 15.02 CLIENT MEAL 04/15/2025 In Home Service - Brief 23 N 04/15/2025 04/15/2025 7,092.8432603 5498 ERICKSON/BRADLEY 469.715498 13028 FOREMAN/MICHELLE 17.7913028 17138 FURE/ALLISON 15.2517138 8471 600.338471 40000 KAMBEL-SEUFERT/KIM Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 7 Transactions 1 Transactions 1 Transactions 1 TransactionsINDEPENDENT CONTRACT SERVICES OF FF LLC COOPER'S OFFICE SUPPLY INC ERICKSON/BRADLEY FOREMAN/MICHELLE FURE/ALLISON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-430-740-0000-6277 45.00 MEETING April 2025 Mental Health Adv Committees 30 Y 04/09/2025 04/09/2025 11-430-740-0000-6277 43.15 MTG for SUPPLIES April 2025 Mental Health Adv Committees 31 Y 04/09/2025 04/09/2025 11-405-000-0000-6055 900.00 March fee March 2025 Yard Program Probation 24 N 03/01/2025 03/31/2025 11-430-700-0000-6330 75.60 MILEAGE 04/09/2025 Mileage - Ss Adm 22 N 04/09/2025 04/09/2025 11-405-000-0000-6262 210.00 JUV 0325534 Juvenile Ream Electronic Monitoring 5 6 03/01/2025 03/15/2025 11-406-000-0000-6261 1,030.00 ADU 0325533 Ream Electronic Monitoring 6 6 03/01/2025 03/31/2025 11-406-000-0000-6276 41.30 Shredding 461013 Professional Services 14 N 03/01/2025 03/31/2025 11-420-601-0000-6276 40.00 Ref 56FA25456 3181897 Professional Services 49 N 04/24/2025 04/24/2025 15.0240000 40636 KNUDSON/FONDA L 88.1540636 13724 LAKE REGION HEALTHCARE - MEHL CENTER 900.0013724 17371 MICHAEL/JOLENE 75.6017371 8089 MIDWEST MONITORING & SURVEILANCE 1,240.008089 7661 MINNKOTA ENVIRO SERVICES INC 41.307661 42157 MN DEPT OF HEALTH 40.0042157 43022 MN DEPT OF HUMAN SERVICES Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions KAMBEL-SEUFERT/KIM KNUDSON/FONDA L LAKE REGION HEALTHCARE - MEHL CENTER MICHAEL/JOLENE MIDWEST MONITORING & SURVEILANCE MINNKOTA ENVIRO SERVICES INC MN DEPT OF HEALTH Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-420-640-0000-6379 1,141.96 Federal Offset Fees A300C510250 Miscellaneous Charges 25 N 03/01/2025 03/31/2025 11-420-605-0000-6040 2,149.52 03-25 Maxis Recoveries A300MX56265I State Share Of Maxis Refunds To State 44 N 03/01/2025 03/31/2025 11-430-000-0000-6379 2,025.00 CONSULTING INV. #16 Miscellaneous Charges 53 Y 03/02/2025 03/31/2025 11-430-000-0000-6379 150.00 CONSULTING INV. #17 Miscellaneous Charges 54 Y 04/14/2025 04/18/2025 11-430-700-0000-6331 16.70 MEAL 04/15/2025 Travel Expense - Ss Adm 60 N 04/15/2025 04/15/2025 11-430-700-0000-6331 15.70 MEAL 04/15/2025 Travel Expense - Ss Adm 61 N 04/15/2025 04/15/2025 11-430-710-1621-6097 7.91 CLIENT MEAL 04/15/2025 In Home Service - Brief 58 N 04/15/2025 04/15/2025 11-430-710-1621-6097 16.71 CLIENT MEAL 04/15/2025 In Home Service - Brief 59 N 04/15/2025 04/15/2025 11-430-700-0000-6331 11.80 MEAL 04/22-04/23/25 Travel Expense - Ss Adm 79 N 04/22/2025 04/23/2025 11-430-700-0000-6331 19.00 MEAL 04/22-04/23/25 Travel Expense - Ss Adm 80 N 04/22/2025 04/23/2025 11-430-710-1621-6097 10.79 CLIENT MEAL 04/22-04/23/25 In Home Service - Brief 78 N 04/22/2025 04/23/2025 11-430-700-0000-6331 19.00 Meal 04/27-05/01/25 Travel Expense - Ss Adm 77 N 04/27/2025 05/01/2025 11-430-700-6331-6171 15.99 Training Meal 04/27-05/01/25 Ss Adm Training Meals & Lodging 72 N 04/27/2025 05/01/2025 11-430-700-6331-6171 17.22 Training Meal 04/27-05/01/25 Ss Adm Training Meals & Lodging 73 N 04/27/2025 05/01/2025 11-430-700-6331-6171 25.10 Training Meal 04/27-05/01/25 Ss Adm Training Meals & Lodging 74 N 04/27/2025 05/01/2025 11-430-700-6331-6171 13.89 Training Meal 04/27-05/01/25 Ss Adm Training Meals & Lodging 75 N 04/27/2025 05/01/2025 3,291.4843022 16996 MOHS/MEGHAN KELLEY 2,175.0016996 16980 NIELSON/CARIN Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-430-700-6331-6171 15.04 Training Meal 04/27-05/01/25 Ss Adm Training Meals & Lodging 76 N 04/27/2025 05/01/2025 11-430-700-0000-6331 12.87 CLIENT MEAL 04/29/2025 Travel Expense - Ss Adm 70 N 04/29/2025 04/29/2025 11-420-640-0000-6260 3,823.75 IV-D for March 2025 March 2025 Legal Services Iv-D 10 N 03/01/2025 03/31/2025 11-420-601-0000-6276 16.28 BIRTH/DEATH CERTS April 2025 Professional Services 67 N 04/01/2025 04/30/2025 11-430-700-0000-6276 20.72 BIRTH/DEATH CERTS April 2025 Professional Services 68 N 04/01/2025 04/30/2025 11-420-640-0000-6297 105.00 Case #20250440/Party 001 04/27/2025 Iv-D Sheriff's Costs 69 N 04/27/2025 04/27/2025 11-420-601-0000-6272 23,104.00 FPI Expenses - Jeff April 2025 Fraud Prevention Officer Expense (FPI) 98 N 04/01/2025 04/30/2025 11-420-601-0000-6272 660.00 FPI Expenses - Karen April 2025 Fraud Prevention Officer Expense (FPI) 99 N 04/01/2025 04/30/2025 11-406-730-0020-6435 1,915.00 Testing Supplies 2316618 DRUG COURT Drug Testing 7 N 03/28/2025 03/28/2025 204.8516980 17388 OLSON/ALIXANDRA 12.8717388 12963 OTTER TAIL CO ATTORNEY'S OFFICE 3,823.7512963 44086 OTTER TAIL CO RECORDER 37.0044086 44010 OTTER TAIL CO SHERIFF 105.0044010 44003 OTTER TAIL CO TREASURER 23,764.0044003 5853 PREMIER BIOTECH INC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions NIELSON/CARIN OLSON/ALIXANDRA OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6435 2,016.45 Testing Confirmations L3363732 Drug Testing 3 6 04/08/2025 04/08/2025 11-420-601-0000-6260 541.91 Ma Trans Prog Adm Services 3309 Ma Trans Prog Adm Services 18 N 03/01/2025 03/31/2025 11-420-650-0000-6041 290.00 Ma Trans Nonload 3309 Ma Trans Nonload 17 N 03/01/2025 03/31/2025 11-420-650-0000-6050 595.55 MA Transp Charges Fed Rate 3309 Ma Trans Charges Fed Rate 16 N 03/01/2025 03/31/2025 11-430-760-0000-6378 706.84 Misc Exp Transp Program 3309 Misc Exp Trans Prog 19 N 03/01/2025 03/31/2025 11-430-760-6160-6050 853.70 Title XX Transportation 3309 Title Xx Transportation 15 N 03/01/2025 03/31/2025 11-430-700-0000-6304 130.70 ACCT #139 6095275 Motor Vehicle Service And Repair 29 N 04/22/2025 04/22/2025 11-430-700-0000-6304 130.70 ACCT. #139 6095324 Motor Vehicle Service And Repair 32 N 04/23/2025 04/23/2025 11-430-700-0000-6304 156.56 ACCT #139 6095411 Motor Vehicle Service And Repair 48 N 04/25/2025 04/25/2025 11-430-700-0000-6304 156.56 ACCT #139 6095417 Motor Vehicle Service And Repair 47 N 04/25/2025 04/25/2025 11-430-700-0000-6304 160.69 ACCT #139 6095488 Motor Vehicle Service And Repair 52 N 04/29/2025 04/29/2025 11-420-640-0000-6297 35.00 Case #1519463501 Civil25-000300 Iv-D Sheriff's Costs 26 N 04/11/2025 04/11/2025 1,915.005853 14747 PREMIER BIOTECH LABS LLC 2,016.4514747 25082 PRODUCTIVE ALTERNATIVES INC 2,988.0025082 46006 QUALITY TOYOTA 735.2146006 17776 SIOUX COUNTY SHERIFF'S OFFICE 35.0017776 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 5 Transactions 1 Transactions PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA SIOUX COUNTY SHERIFF'S OFFICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6200 764.38 ACCT #942509247-00011 6109343055 Telephone Probation 4 N 02/24/2025 03/23/2025 11-430-700-0000-6200 1,605.29 Acct #942509247 - 00007 6111837054 Telephone - Ss Adm 97 N 03/24/2025 04/23/2025 11-430-700-0000-6265 395.20 Acct #942509247 - 00007 6111837054 Data Processing Costs - Ss Adm 96 N 03/24/2025 04/23/2025 11-430-700-0000-6331 12.60 MEAL 04/16-4/29/25 Travel Expense - Ss Adm 81 N 04/16/2025 04/29/2025 11-430-700-6331-6171 20.99 TRAINING MEAL 04/16-4/29/25 Ss Adm Training Meals & Lodging 82 N 04/16/2025 04/29/2025 11-430-700-6331-6171 35.00 TRAINING MEALS 04/16-4/29/25 Ss Adm Training Meals & Lodging 83 N 04/16/2025 04/29/2025 11-430-700-6331-6171 21.40 TRAINING MEAL 04/16-4/29/25 Ss Adm Training Meals & Lodging 84 N 04/16/2025 04/29/2025 11-430-700-6331-6171 17.96 TRAINING MEAL 4/14-4/16/25 Ss Adm Training Meals & Lodging 100 N 04/14/2025 04/16/2025 11-430-700-6331-6171 11.79 TRAINING MEAL 4/14-4/16/25 Ss Adm Training Meals & Lodging 101 N 04/14/2025 04/16/2025 11-406-000-1850-6055 11,063.00 Feb Detention Feb 2025 Correctional Facilities Probation 21 N 02/01/2025 02/28/2025 11-406-000-1850-6055 11,063.00 WCRJC Detention March 2025 Correctional Facilities Probation 20 N 03/01/2025 03/31/2025 9820 VERIZON WIRELESS 2,764.879820 16776 WARREN/BRYAN 89.9916776 10018 WEILAND/MEGAN 29.7510018 52139 WEST CENTRAL REG JUVENILE CTR 22,126.0052139 78,405.33 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 4 Transactions 2 Transactions 2 Transactions Final Total ............32 Vendors 101 Transactions VERIZON WIRELESS WARREN/BRYAN WEILAND/MEGAN WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:04:17AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 10Audit List for Board Otter Tail County Auditor Amount 78,405.33 Health and Wellness Fund 11 78,405.33 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES5/8/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:04:38AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:38AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-200-0022-6406 36.98 BANDAGES/WIC 1J4Q-91TC-4XDQ Wic Office Supplies 20 N 05/06/2025 05/06/2025 11-407-600-0090-6406 15.19 DOOR BELL FOR OFFICE 1J4Q-91TC-4XDQ Office Supplies 19 N 05/06/2025 05/06/2025 11-407-200-0022-6488 9.98 GLOVES/WIC 1YWX-J4LP-VCTY Phn Program Supplies - Wic 16 N 05/05/2025 05/05/2025 11-407-200-0023-6330 49.00 70 MILES APR2025 MILEAG FHV Mileage 13 N 04/30/2025 04/30/2025 11-407-200-0023-6330 4.90 MCH 10 MILES APR2025 MILEAG FHV Mileage 12 N 04/30/2025 04/30/2025 11-407-100-0017-6330 180.60 VARIOUS MTGS 2025-0430-57 Innovations Grant Blue Cross mileage 9 Y 04/30/2025 04/30/2025 11-407-100-0017-6488 5,833.33 Apr2025 COORDINATOR SVC 2025-0430-57 Innovations Grant Blue Cross prog supply 8 Y 04/30/2025 04/30/2025 11-407-600-0090-6330 30.80 44 MILES ALL STAFF MTG APR2025 MILEAG Mileage 15 N 04/30/2024 04/30/2024 11-407-200-0060-6488 64.00 CAR SEAT ED/JP MAR CARSEAT ED Program Supplies Inj Prev 1 N 03/31/2025 03/31/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/ET MAR CARSEAT ED Program Supplies Inj Prev 2 N 03/31/2025 03/31/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/JF MAR CARSEAT ED Program Supplies Inj Prev 3 N 03/31/2025 03/31/2025 14386 AMAZON CAPITAL SERVICES INC 62.1514386 6757 BYE/KRISTIN 49.006757 12483 FRUSTOL/ANNE 4.9012483 8471 6,013.938471 5846 OEHLER/KAREN 30.805846 31020 OTTER TAIL CO TREASURER Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC AMAZON CAPITAL SERVICES INC BYE/KRISTIN FRUSTOL/ANNE OEHLER/KAREN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:38AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-200-0060-6488 64.00 CAR SEAT ED/AM MAR CARSEAT ED Program Supplies Inj Prev 4 N 03/31/2025 03/31/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/MS MAR CARSEAT ED Program Supplies Inj Prev 5 N 03/31/2025 03/31/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/CB MAR CARSEAT ED Program Supplies Inj Prev 6 N 03/31/2025 03/31/2025 11-407-200-0060-6488 64.00 CAR SEAT E/ GEV MAR CARSEAT ED Program Supplies Inj Prev 7 N 03/31/2025 03/31/2025 11-407-200-0047-6488 150.00 MAY BUS AD/SF COLLAB INV3417 MECSH Program Supplies 21 N 05/01/2025 05/01/2025 11-407-600-0090-6276 4,100.10 APR2025 CONSULT/CDC INFRASTRUC 04012025 Professional Services 14 N 04/01/2025 04/01/2025 11-407-200-0047-6330 19.88 28.4 MILES APR2025 MILEAG MECSH Mileage 11 N 04/30/2025 04/30/2025 11-407-100-0018-6200 41.39 CTC/BECKER 6111837052 Ctc Outr Telephone 29 N 04/23/2025 04/23/2025 11-407-100-0018-6200 46.39 CTC/OTCPH 6111837052 Ctc Outr Telephone 30 N 04/23/2025 04/23/2025 11-407-100-0030-6200 35.01 LTC/MIFI 6111837052 Telephone 33 N 04/23/2025 04/23/2025 11-407-100-0031-6200 46.39 MSHO BCBS 6111837052 Telephone 22 N 04/23/2025 04/23/2025 11-407-200-0023-6200 46.39 FHV MCH 6111837052 FHV Telephone 23 N 04/23/2025 04/23/2025 11-407-200-0024-6200 46.39 FHV TANF 6111837052 NFP Telephone 24 N 04/23/2025 04/23/2025 448.0031020 25082 PRODUCTIVE ALTERNATIVES INC 150.0025082 17717 RNC CONSULTING PA 4,100.1017717 15825 VAN SANTEN/DANA 19.8815825 9820 VERIZON WIRELESS Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 1 Transactions 1 Transactions OTTER TAIL CO TREASURER PRODUCTIVE ALTERNATIVES INC RNC CONSULTING PA VAN SANTEN/DANA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:04:38AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-200-0047-6200 231.95 MECSH 6111837052 MECSH Telephone 25 N 04/23/2025 04/23/2025 11-407-200-0054-6200 46.39 AGING 6111837052 Aging Coordination Phone 31 N 04/23/2025 04/23/2025 11-407-300-0070-6200 92.78 DPC 6111837052 Telephone 26 N 04/23/2025 04/23/2025 11-407-300-0070-6200 40.01 MIFI 6111837052 Telephone 27 N 04/23/2025 04/23/2025 11-407-500-0080-6200 92.78 FPL 6111837052 Telephone 28 N 04/23/2025 04/23/2025 11-407-600-0090-6200 46.39 COMM HEALTH 6111837052 Telephone 32 N 04/23/2025 04/23/2025 11-407-100-0015-6488 29.86 SHIPPING COST MISSED 464081 MCH/ECS Program Supplies 18 N 02/27/2025 02/27/2025 11-407-100-0018-6232 759.05 ENVELOPES/CTC 464888 Ctc Outr Printing 17 N 04/30/2025 04/30/2025 11-407-200-0024-6330 3.50 TANF 5 MILES APR2025 MILEAG Nfp Mileage 10 N 04/30/2025 04/30/2025 812.269820 51002 VICTOR LUNDEEN COMPANY 788.9151002 52580 WESTBY/LINDA 3.5052580 12,483.43 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 2 Transactions 1 Transactions Final Total ............12 Vendors 33 Transactions VERIZON WIRELESS VICTOR LUNDEEN COMPANY WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:04:38AM5/8/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Amount 12,483.43 Health and Wellness Fund 11 12,483.43 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . RESOLUTION WAIVING RIGHT OF FIRST REFUSAL FOR THE PURCHASE OF LAKE REGION HEALTH CARE HOSPITAL CAMPUS PURSUANT TO MINNESOTA STATUTE SECTION 144.556 OTTER TAIL COUNTY RESOLUTION NO. 2025 - Click here to enter text. WHEREAS, Lake Region Healthcare, which owns and operates a hospital campus located at 712 South Cascade Street, Fergus Falls, Minnesota, which is licensed under Minnesota Statutes Sections 144.50 to 144.56 (the “Fergus Falls Hospital Campus”), and Prairie Ridge Healthcare, also licensed to operate a hospital campus under said sections, are two nonprofit, tax exempt corporations currently affiliated with one another and are governed by a common Board of Trustees; and WHEREAS, The Board of Trustees desires to combine the two corporations through a statutory merger under M.S.A 317A.601-671 to achieve a single nonprofit, tax-exempt corporation to, among other things, reduce costs and increase operational efficiencies to ensure the long-term sustainability of healthcare services in the region; and WHEREAS, There is no third-party organization involved, and Lake Region Healthcare has no intention of selling the Fergus Falls Hospital Campus or engaging in any transaction with a third party; and WHEREAS, Because the proposed merger does involve the transfer or conveyance of the Fergus Falls Hospital Campus, albeit between two commonly controlled and governed entities, the requirements set forth in Minnesota Statute Section 144.556 must be met; and WHEREAS, In accordance with Minnesota Statute Section 144.556, the health care organization must make a good faith offer to sell or convey the hospital or hospital campus to the local unit of government in which the hospital is located at a price that does not exceed the current fair market value of the facility; and WHEREAS, Otter Tail County, upon review and consideration of the offer, declines to purchase or assume ownership of the Fergus Falls Hospital Campus within the 60-day statutory timeframe, as permitted under Minnesota Statute Section 144.556; NOW, THEREFORE, BE IT RESOLVED, Otter Tail County Board of Commissioners hereby acknowledges that a good faith offer was made to Otter Tail County in accordance with Minnesota Statute Section 144.556 and that the offer was duly declined by the County within the period prescribed by law. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By:_________________________________________ Attest______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2025. ________________________________ Nicole Hansen, Clerk HIRING REQUEST FORM FOR REPLACING A VACANCY WITH A DIFFERENT POSITION Hiring Request Information Department: Recorder (Auditor-Treasurer) Date of Request: 5/6/2025 Title of Position Requested: Administrative Specialist (Deputy Auditor) FTE of Position Requested: 1 Number of Incumbents in Job Class: 3 Number of Vacancies in Job Class: 0, request use of vacancy in Treasurer area Number of Employees in Department: 6 Number of Vacancies in Department: 0 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Not mandated by statute, but important for handling land transactions and maintaining property records. Estimate costs associated with this position, e.g. salary, benefits, advertising. B21 starting salary $47,715 + benefits estimate $18,000 + PERA & taxes $8,605 = $74,320. The Finance, Property & License Management team has an Accounting Specialist (Deputy Treasurer) vacancy created from backfilling the Chief Deputy Treasurer position. The recommendation is to replace this vacancy as an Administrative Specialist position. The Accounting Specialist and Administrative Specialist positions are both classified as B21/B22 level positions. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. County Levy (General Fund) How is this workload currently being managed, e.g. temporary employees, redistribution, job share? Staff in the Auditor’s area of the Recorder’s office have taken on many of the tasks the retired Auditor-Treasurer had handled, such as property tax administration, ditch assessments, licensing, and forfeited properties. This has created a high need for an additional Administrative Specialist to assist with the County’s land transactions. This position would become part of the interdisciplinary team located in Recorder’s office and cross-trained with Recorder’s staff. What alternatives have you explored to filling this position? We reviewed our needs as a Finance, Property & License Management team, and while we feel we may still be short on the finance side, the greater need at this time is on the land transaction side. What are the consequences of not filling the position? Inefficiencies in the processing of land/property tasks, as well as staff burnout and stress. Approval Department Head Signature: Date: Team Leader Signature: Date: ADMINISTRATION 218-998-8060 ® LIVE YOUR best life HERE. @ 520 W. Fir Avenue Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014 Finance, Property & License Management Committee Recommendation (if applicable): Date: Administration/Operations Committee Recommendation: Date: County Board Action: Date: EMPLOYEE RELATIONS EMPLOYEE TRAVEL SECTION 445 445.10 TRAVEL For purposes of this policy, travel includes job related travel, travel to conferences/workshops, training and in and out-of-state travel. Generally, out-of-state travel requires Board approval, however, training or conferences in bordering cities, such as Fargo, ND, does not require Board action to attend. If an employee normally exceeds 1,000 miles of reimbursable travel each month, the supervisor will review the situation, and, if needed, may make a recommendation to the Board to provide a County vehicle. Employees are expected to use a county vehicle whenever possible. Travel arrangements should be cost effective, such as utilizing conference hotel rates, for work travel. If an employee receives reimbursement, such as mileage from a source other than the County and a County vehicle was used, the reimbursement must be given to the county. 445.15 PERSONAL VEHICLE USAGE Employees are encouraged to use County vehicles whenever possible for conducting County business. Employees authorized to use personal vehicles for County business will be reimbursed at the rate established by the County Board (the reimbursement rate authorized by the IRS). Employees who use their personal vehicle for County business purposes must carry the minimum insurance required by Minnesota law for passenger hazard and public liability. Mileage shall be approved based on normal routes between departure and destination. When an employee does not report to the normal work location during the day or makes business calls before or after the reporting the location, the allowable mileage shall be: The lesser of the mileage from the employee’s residence or from his/her normal work location to the first stop; All mileage between points visited on County business during the day; and The lesser of the mileage from the last stop to the employee’s residence or from the last stop to the normal work location. 445.20 LODGING Lodging will be paid for an employee utilizing government rates or discounts when possible. Lodging is not reimbursable if an employee stayed in the homes of relatives or friends. Lodging may be directly billed to the County or paid by the employee with reimbursements requested through an approved claim form with attached lodging receipts. 445.25 MEAL REIMBURSEMENT Employees required by the Employer to be out of the Otter Tail County on training, education, official business, or approved work-related meetings shall receive reimbursement for meals at a rate not to exceed the daily maximum as outlined below.the rate of $50.00 per day maximum. Meals do not include the OTTERTAIL COUNTY -MINNESOTA > > > 2 reimbursement for alcoholic beverages and tips. Upon providing a receipt, employees shall have entitlement to reimbursement for actual costs incurred in three increments throughout the day for each meal missed: Out of the County between the hours of 6:00 a.m. and 9:00 a.m. will be reimbursed up to $13.00 for 2025, $13.00 for 2026, and $14.00 for 2027. Out of the County between the hours of 11:00 a.m. and 2:00 p.m. will be reimbursed up to $15.00$19.00 for 2025, $20.00 for 2026, and $20.00 for 2027. Out of the County between the hours of 5:00 p.m. and 8:00 p.m. will be reimbursed up to $22.00 for 2025, $23.00 for 2026, and $23.00 for 2027. Employees may aggregate the meal reimbursement amounts during a one-day period, not to exceed the daily maximum of $50.00$54.00 for 2025, $56.00 for 2026, and $57.00 for 2027. 445.30 EXPENSE REIMBURSEMENT In order to obtain reimbursement, all expenses must be submitted on a County Employee Business Expense Report with receipts attached for all claims. The receipts must show expense details and cannot be only a credit card receipt (which does not include the items actually purchased). The form can be accessed on the Employee Dashboard. The appropriate Supervisor must approve all expenses prior to submission. Personnel Rules Approved by Board of Commissioners on February 6, 2001 Updated and Approved by the Board of Commissioners on December 12, 2023. > > > 3 1 OTTER TAIL COUNTY HUMAN SERVICES PURCHASE OF SERVICE AGREEMENT FOR MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP FAMILY RESOURCE CENTER COORDINATION The Otter Tail County Department of Human Services; 530 Fir Avenue West, Fergus Falls, MN 56537, hereafter referred to as the "County"; and MAHUBE-OTWA Community Action Partnership, 1125 W River Road, Detroit Lakes, MN 56501 thereafter referred to as the "Contractor" enter into this agreement for the period from June 1, 2025 to December 31, 2026. WITNESSETH WHEREAS, Otter Tail County received a grant from the Sauer Family Foundation for Family Resource Center Development and; WHEREAS, Otter Tail County and MAHUBE-OTWA Community Action Partnership work in partnership to serve children, families, and caregivers residing in Otter Tail County; WHEREAS, the goals of Family Resource Centers are • To support families to be strong, healthy, and successful • To contribute to building a strong and healthy community • To reduce the likelihood of child abuse and neglect by building the research-based Strengthening Families Protective Factors; NOW THEREFORE BE IT RESOLVED, that Otter Tail County will subgrant the Sauer Family Foundation Grant and additional funding sources as needed to MAHUBE-OTWA Community Action Partnership to do the following: • Coordinate Family Resource Centers in Otter Tail County in the four geographic quadrants of the county. • Coordinate and hold Standards of Quality, Parent Advisory Committee, and Strengthening Families Protective Factors trainings. • Develop and maintain Parent Advisory Councils. SERVICES TO BE PROVIDED Services to be Provided: The Contractor will provide for the coordination and delivery of Family Resource Centers to serve Otter Tail County families, children, and caregivers. MAHUBE-OTWA will be responsible for data collection and will provide an annual data report to the County regarding services, number of people served, and data points agreed upon by parties; additionally, MAHUBE-OTWA will provide data upon request for required monitoring for grant reporting. Consideration and Terms of Payment: In consideration of all project services performed and goods or materials supplied by the contractor pursuant to this contract, the county will provide payment for a Family Resource Center Coordination and Training. This includes staffing, administration, support services incurred by the contractor under the terms of this agreement, not to exceed $183,079 during the period beginning June 1, 2025, through December 31, 2026. 2 1. Contractor Duties: a. Purchased services will be provided at designated Family Resource Center sites and in the community.. b. The Contractor agrees to provide the information specified in 2 to 6 below. c. The Contractor shall, in writing within sixty (60) days notify the County whenever it is unable to, or going to be unable to, provide the required quality or quantity of the Purchased Services. Upon such notification, County shall determine whether such inability will require modification or cancellation of the contract. 2. Terms of Payment: a. The Contractor shall, within fifteen (15) working days following the end of each quarter, submit an invoice and update on progress related to the administration of the program. b. The County shall make payment to the Contractor within thirty (30) days of receipt of the invoice and acceptance of services. 3. Delivery of Services: Purchased services will be administered by the MAHUBE-OTWA Community Action Partnership, 1125 West River Road, Detroit Lakes, MN 56501. The program’s administrative functions will be provided primarily at the Contractor’s corporate headquarters location. Delivery of services will be at Family Resource Center sites and other community locations in Otter Tail County and other sites as mutually determined by the County and the Contractor for service delivery, which serves the best interests of families, children, and caregivers. 4. Eligibility for Services: Family Resource Center services will be provided to families, children, and caregivers who reside in Otter Tail County by leveraging and working in partnership with a broad range of community- based organizations. 5. CLAS Standards: Provide effective, equitable, understandable, and respectful quality services and care that are responsive to diverse cultural beliefs and practices, preferred languages, health literacy and other communication needs. 7. Audit, Record Disclosure and Retention: a. The Contractor shall attempt to obtain client's consent to release program data and statistical reports with the County and must explain to the client that the information can only be released with the client's consent and may be used only for purposes of payment and maintaining Contractor accountability. The Contractor shall document the attempt in the client's record. b. If the Contractor is unable to obtain consent for the release of private data, the Contractor shall report clients' activities to the County by way of non-identifying case numbers which must remain constant over the term of this contract. 3 c. The Contractor agrees to report to the County according to specifications set forth by the County. d. The County's procedures for monitoring and evaluating the Contractor’s performance under this contract may include, but are not limited to, on-site visits to the Contractor’s facility; review of client files; review of Contractor’s financial, statistical and service records, and review of reports and data provided by the Contractor at the County's request. e. Consistent with Minnesota Statutes, section 13.46, subdivisions 7, 8 and 9, the Contractor agrees to allow personnel of the County, access to the Contractor’s facility and access to and the right to copy records at reasonable hours to exercise their responsibility to monitor purchased services. If the collection of social services fees is delegated to the Contractor, the Contractor shall provide the County with information about fees collected and the fee source. f. Maintain all records pertaining to the contract at MAHUBE-OTWA Community Action Partnership, 1125 West River Road, Detroit Lakes, MN 56502-0747 for five (5) years for audit purposes. 8. Data Privacy: For purposes of this Contract all data collected, created, received, maintained, or disseminated shall be governed by the Minnesota Government Data Practices Act, Minn. Statute Ch. 13 and the Minnesota Rules implementing the Act now in force or hereafter adopted, as well as federal laws on data privacy. The Contractor will strictly comply with these statutes and rules. All subcontracts shall contain the same or similar data compliance requirements. The person employed by Contractor to assure compliance with Minn. Statute. 13.46, Subd. 10(b) shall be the authorized representative. 9. Civil Rights Assurance, Nondiscrimination, and Equal Employment Opportunity: Otter Tail County agrees to comply with the civil rights assurance of compliance (hereafter “Civil Rights Assurance Agreement”) as a condition of receiving Federal financial assistance through the Minnesota Department of Human Services. The Civil Rights Assurance Agreement is binding upon the County, its successors, transferees, and assignees for as long as the County Agency receives Federal financial assistance. The Minnesota Department of Human Services may enforce all parts of the Civil Rights Assurance Agreement as a condition of receipt of such funds. Compliance by Contractors and Vendors: The County further agrees that by accepting this Civil Rights Assurance Agreement, it will obtain a written statement of assurance from all of its contractors and vendors (i.e., applying to all programs), assuring that they will also operate in compliance with the stated nondiscrimination laws, regulations, policies, and guidance. The written statement of assurance from all of its contractors and vendors must be maintained as part of the County’s Comprehensive Civil Rights Plan and must be made available for review upon request by the Minnesota Department of Human Services or the U.S. Department of Agriculture. The Contractor agrees to: a. Administer all programs in accordance with the provisions contained in the Food and Nutrition Act of 2008, as amended, and in the manner prescribed by regulations issued pursuant to the Act; implement the FNS-approved State Plan of Operation for the Supplemental Nutrition Assistance Program (SNAP); comply with Title VI of the Civil Rights Act of 1964; section 11(c) of the Food and Nutrition Act of 2008, as amended; the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities Action of 1990; Title IX of the Educational Amendments of 1972; and all the requirements imposed by the regulations issued pursuant to these Acts by the U.S. Department of Agriculture to the effect that, no person in the United States shall, on the grounds of race, color, national origin, 4 sex, age, disability, political beliefs, or religion, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under SNAP. b. Administer all programs in accordance with U.S. Department of Health and Human Services requirements imposed by the regulations pursuant to Title VI of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities Action of 1990; Title IX of the Educational Amendments of 1972; Section 1557 of the Patient Protection and Affordable Care Act of 2010. Comply with the regulations to the effect that, no person in the United States shall, on the grounds of race, color, national origin, sex, age, disability, or religion, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under U.S. Department of Health and Human Services programs. c. Administer all programs in compliance with the Minnesota Human Rights Act, Public Services and Public Accommodations provisions; comply with all the requirements imposed by the Minnesota Human Rights Act to the effect that, no person in Minnesota shall, on the grounds of race, color, national origin, religion, creed, sex, sexual orientation, marital status, public assistance status, or disability, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under the Minnesota Human Rights Act. The County and the Department of Human Services further agree to fully comply with any changes in Federal law and regulations. This agreement may be modified with the mutual consent of both parties. d. The Contractor agrees it will compile data, maintain records, books and accounts; and submit reports as required to permit effective enforcement of the nondiscrimination laws. The Contractor also agrees to permit authorized Federal and State personnel, during normal working hours, to review such records, books, accounts, and reports as needed to determine compliance with the nondiscrimination laws. 10. Fair Hearing and Grievance Procedures: Fair Hearing and Grievance Procedures will follow MAHUBE-OTWA Community Action Partnership, Inc. policies and procedures in conformance with Minnesota Statutes, section 256.045, and in conjunction with the Fair Hearing and Grievance Procedures established by administrative rules of the State Department of Human Services. 11. Bonding, Indemnity, Insurance, and Audit Clause: a. Bonding: The Contractor will be required to maintain at all times, during the term of this Contract, a fidelity bond or insurance coverage for employee dishonesty with a minimum amount of $100,000.00 covering the activity of each person authorized to receive or distribute monies under the term of this Contract. A copy of the Contractor’s bond or insurance certificate shall be delivered to the County at the beginning of this Contract term and on an annual basis thereafter. b. Indemnity: The Contractor agrees that it will at all times defend, indemnify, and hold harmless, the Department of Human Services and the County against any and all liability, loss, damages, costs and expenses which the Department or County may hereafter sustain, incur, or be required to pay: i. By reason of any applicant or eligible person suffering bodily or personal injury, death, or property loss or damage either while participating in or receiving the care and services to be furnished under this Contract, or while on premises owned, leased, or operated by the 5 Contractor, or while being transported to or from said premises in any vehicle owned, operated, leased, chartered, or otherwise contracted for by the Contractor or any officer, agent, or employee thereof; or ii. By reason of any applicant or eligible person causing injury to, or damage to, the property of another person, during any time when the Contractor or any officer, agent, or employee thereof has undertaken or is furnishing the care and services called for under this Contract; or iii. By reason of any negligent act or omission or intentional act of the Contractor, its agents, officers, or employees which causes bodily injury, death, personal injury, property loss, or damage to another during the performance of Purchased Services under this Contract. c. Insurance: The Contractor further agrees, in order to protect itself as well as the DHS and the County under the indemnity contract provision set forth above, it will at all times during the term of the Contract have and keep in force a general liability insurance policy in the amount of Five Hundred Thousand Dollars ($500,000) for bodily injury or property damage to any one person and One Million Five Hundred Thousand Dollars ($1,500,000) for total injuries or damages arising from any one occurrence. See Minnesota Statutes section 3.736, subdivision 4. The County and DHS must both be named as additional insured and shall be sent a current certificate of insurance on an annual basis. The Contractor must also maintain worker’s compensation insurance per Minnesota statutory requirements. If applicable, the Contractor must also maintain professional liability insurance with a minimum aggregate amount of One Million Dollars ($1,000,000). 12. Conditions of the Parties' Obligations: a. It is understood and agreed that in the event the reimbursement to the County from State and Federal sources is not obtained and continued at a level sufficient to allow for the purchase of the indicated quantity of Purchased Services, the obligations of each party hereunder shall thereupon be terminated, the County is still responsible for payment for services rendered to the date of termination. b. This agreement may be canceled by either party at any time, with or without cause, upon sixty (60) day notice, in writing, delivered by mail or in person. c. Any alternations, variations, modifications, or waiver of provisions of this agreement shall be valid only when they have been reduced to writing, duly signed, and attached to the original of this agreement. d. No claim for services furnished by the Contractor, not specifically provided in the agreement, will be allowed by the County, nor shall the Contractor do any work or furnish any material not covered by the agreement, unless this is approved in writing by the County. Such approval shall be considered to be a modification of the agreement. e. In the event that there is a revision of Federal regulations which might make this agreement ineligible for Federal financial participation, all parties will review the agreement and renegotiate those items necessary to bring the agreement into compliance with the new Federal regulations. f. Contractor acknowledges and agrees that the Minnesota Department of Human Services is a third-party beneficiary and as a third-party beneficiary, is an affected party under this Contract. Contractor specifically acknowledges and agrees that the Minnesota Department of Human Services has standing to and may take any appropriate administrative action or sue Contractor for any appropriate relief in law or equity, including but not limited to, rescission, damages or specific performance of all or any part of the Contract between the County Board 6 and the Minnesota Department of Human Services are entitle to, and may recover from Contractor, reasonable attorney’s fees and costs and disbursements associated with any action taken under this paragraph that is successfully maintained. This provision shall not be construed to limit the rights of any party to the Contract or any other third-party beneficiary, nor shall it be construed as a waiver of immunity under the Eleventh Amendment to the United States Constitution or any other waiver of immunity. (Minn. Statute 245.466, Subd. 3; Minn. R. 9525.1870, subp. 2). 13.Debarment and Suspension: Debarment and Suspension (Note also part 180 and §200.212 - §200,213) a.Contract awards (note – 2 Code of Federal Regulations 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (commonly referred to as SAM), in accordance with the OMB guidelines at 2 Code of Federal Regulations 180 that implement Executive Orders 12549 and 12689, Debarment and Suspension. These regulations restrict awards, sub awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. b.SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority. c.OTCHS will verify that the person and/or entity with whom we intend to do business with is not excluded or disqualified at the time the contract is initiated. The Contractor will notify OTCHS within five (5) business days if there is an exclusion imposed during the duration of the contract. 14.Subcontracting: All subcontracts shall be subject to the requirements of this contract. The Contractor shall be responsible for the performance of any subcontractor. 15.Extension: The parties further understand and agree that this Agreement shall be automatically extended for an additional period up to 90 days from the end date of this Agreement in the event a new Agreement between the parties is desired but is unable to be signed by the parties prior to the expiration date of this Agreement. If this Agreement is extended pursuant to this clause, any change in fees contained in the subsequent Agreement may be made retroactive to the expiration date of this Agreement, by mutual agreement of the parties. All terms of this contract will remain in effect pending execution of a contract amendment, execution of a new contract, or notice of termination. 16.Miscellaneous: a.Contractor shall be solely responsible for the health and safety of its employees in connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subcontractors and other persons who may perform work in connection with this Contract. Contractor shall ensure that all personnel of Contractor and subcontractors are properly trained and supervised and, when applicable, duly licensed or 7 certified appropriate to the tasks the personnel are engaged in under this Contract. Contractor shall comply with the “occupational Safety and Health Act” and the “Employee Right to Know Act”, Minn. Statute. 182.65, et seq., where applicable. b.Entire Agreement: It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the Contractor and the County relating to the subject matter hereof. IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED AS TO FORM AND EXECUTION BY: Otter Tail County Attorney DATED: , 20 BY: Director Otter Tail County Human Services Agency DATED: , 20 BY: Chairperson County Board of Commissioners DATED: , 20 BY: Executive Director, MAHUBE-OTWA Community Action Partnership DATED: , 20 May 14 25 May 15 25 MEMORANDUM OF UNDERSTANDING/PURCHASE OF SERVICE AGREEMENT OTTER TAIL COUNTY HUMAN SERVICES AND JASON ANDERSON CONSULTING, LLC This Agreement is entered into by and between Otter Tail County Human Services (OTCHS), 530 Fir Avenue W, Fergus Falls, MN 56537, and Jason Anderson Consulting, LLC, 18306 Norway Road, Grand Rapids, MN 55744. Purpose of Agreement: The purpose of this Memorandum of Understanding/Purchase of Service Agreement (Agreement) is to provide Motivational Interviewing Training and Communities of Practice Consultation for Otter Tail County Health and Wellness Team employees who work with the people served by the programs administered by the departments. WHEAREAS, Jason Anderson Consulting, LLC will provide the training and consultation, WHEREAS, as of May 20, 2025, OTCHS agrees to provide $25,800.00 in the form of an allocation to Jason Anderson Consulting, LLC to fund the Motivational Interviewing Training sessions and Communities of Practice Consultation work. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: SECTION 1: SCOPE OF SERVICES TO BE PROVIDED Jason Anderson Consulting, LLC will provide the following services: •Motivational Interviewing Train the Trainer •Two sessions of the Motivational Interviewing Introductory Workshop •Fidelity monitoring session for each participant •Two sessions of the Motivational Interviewing Advanced Workshop •Motivational Interviewing Communities of Practice Development and Consultation At no time shall this Agreement be considered an offer of employment by OTCHS. OTCHS assumes no responsibility for payroll taxes, withholding, Social Security taxes, unemployment compensation, workers’ compensation, or any other obligation of an employer. SECTION 2: AGREEMENT TERMS AND TERMINATION: Jason Anderson Consulting, LLC agrees to provide the above services in full. The terms of this Agreement shall remain in effect unless either party notifies the other in writing of its intent to terminate the Agreement. The Agreement can be terminated by either party. The Agreement may be terminated not less than thirty days following the presentation of written notice by either party. The Agreement is contingent upon funding from the MN Department of Children, Youth, and Families and/or MN Department of Human Services. The funding is provided through the Families First Preservation and Services Act. Jason Anderson Consulting, LLC shall indemnify, defend, and hold harmless the County/OTCHS, its officer(s) and employees from and against all claims, losses, costs, damages, and expenses which result from or arise in connection with any action, negligence or omission of Jason Anderson Consulting, LLC. The County/OTCHS shall indemnify, defend, and hold harmless Jason Anderson Consulting, LLC its officer(s) and employees from and against all claims, losses, costs, damages and expenses which result from or arise in connection with any action, negligence or omission of the County/OTCHS and its employees. This Agreement may not be amended or modified orally at any time, but only by the written agreement of the parties hereto. 2 Liability Coverage: Jason Anderson Consulting, LLC agrees, at all times during the term of this agreement, and beyond such term when so required, to have and keep in force General Liability insurance and provide proof of such insurance to OTCHS. SECTION 3: DEBARMENT AND SUSPENSION Debarment and Suspension (Note also part 180 and §200.212 - §200,213) •Contract awards (note – 2 Code of Federal Regulations 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (commonly referred to as SAM), in accordance with the OMB guidelines at 2 Code of Federal Regulations 180 that implement Executive Orders 12549 and 12689, Debarment and Suspension. These regulations restrict awards, sub-awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. •SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority. •OTCHS will verify that the person and/or entity with whom we intend to do business is not excluded or disqualified at the time the contract is initiated. Jason Anderson Consulting, LLC will notify OTCHS within five (5) business days if there is an exclusion imposed during the duration of the contract. SECTION 5: CIVIL RIGHTS ASSURANCE, NONDISCRIMINATION, AND EQUAL EMPLOYMENT OPPORTUNITY Otter Tail County agrees to comply with the civil rights assurance of compliance (hereafter “Civil Rights Assurance Agreement”) as a condition of receiving Federal financial assistance through the Minnesota Department of Human Services. The Civil Rights Assurance Agreement is binding upon the County, its successors, transferees, and assignees for as long as the County Agency receives Federal financial assistance. The Minnesota Department of Human Services may enforce all parts of the Civil Rights Assurance Agreement as a condition of receipt of such funds. Compliance by Contractors and Vendors: The County further agrees that by accepting this Civil Rights Assurance Agreement, it will obtain a written statement of assurance from all of its contractors and vendors (i.e., applying to all programs), assuring that they will also operate in compliance with the stated nondiscrimination laws, regulations, policies, and guidance. The written statement of assurance from all of its contractors and vendors must be maintained as part of the County’s Comprehensive Civil Rights Plan and must be made available for review upon request by the Minnesota Department of Human Services or the U.S. Department of Agriculture. Jason Anderson Consulting, LLC agrees to: A)Administer all programs in accordance with the provisions contained in the Food and Nutrition Act of 2008, as amended, and in the manner prescribed by regulations issued pursuant to the Act; implement the FNS-approved State Plan of Operation for the Supplemental Nutrition Assistance Program (SNAP); comply with Title VI of the Civil Rights Act of 1964; section 11(c) of the Food and Nutrition Act of 2008, as amended; the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities Action of 1990; Title IX of the Educational Amendments of 1972; and all the requirements imposed by the regulations issued pursuant to these Acts by the U.S. Department of Agriculture to the effect that, no person in the United States shall, on the grounds of race, color, national origin, sex, age, disability, political beliefs, or religion, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under SNAP. 3 B)Administer all programs in accordance with U.S. Department of Health and Human Services requirements imposed by the regulations pursuant to Title VI of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities Action of 1990; Title IX of the Educational Amendments of 1972; Section 1557 of the Patient Protection and Affordable Care Act of 2010. Comply with the regulations to the effect that, no person in the United States shall, on the grounds of race, color, national origin, sex, age, disability, or religion, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under U.S. Department of Health and Human Services programs. C)Administer all programs in compliance with the Minnesota Human Rights Act, Public Services and Public Accommodations provisions; comply with all the requirements imposed by the Minnesota Human Rights Act to the effect that, no person in Minnesota shall, on the grounds of race, color, national origin, religion, creed, sex, sexual orientation, marital status, public assistance status, or disability, be excluded from participation in, be denied the benefits of, or otherwise subject to discrimination under the Minnesota Human Rights Act. The County and the Department of Human Services further agree to fully comply with any changes in Federal law and regulations. This agreement may be modified with the mutual consent of both parties. D)The Salvation Army agrees it will compile data, maintain records, books, and accounts; and submit reports as required to permit effective enforcement of the nondiscrimination laws. The Salvation Army also agrees to permit authorized Federal and State personnel, during normal working hours, to review such records, books, accounts, and reports as needed to determine compliance with the nondiscrimination laws. Culturally and Linguistically Appropriate Services (CLAS) Standards: Jason Anderson Consulting, LLC will provide effective, equitable, understandable, and respectful quality services and care that are responsive to diverse cultural beliefs and practices, preferred languages, health literacy and other communication needs. IN WITNESS WHEREOF, the Agreement has been executed by the duly authorized officers of the respective parties this _____ day of _______________, 20_____. BY: Otter Tail County Attorney DATED: BY: Human Services Director DATED: BY: Otter Tail County Board Chair DATED: BY: Jason Anderson Consulting, LLC 05/09/2025 3 DATED: May 2, 2025 To: Board of Commissioners From: Rick Kelsven IT Director Re: Out-of-State Travel to Esri User Conference Date: July14-18, 2025 Esri is the vendor that produces most of the software we use in the GIS departments for our maps. I am requesting that George Meyer to attend this year Esri’s User Conference that will be Jule 14-18 in San Diego, Ca. Here is a breakdown of the estimated costs. Hotel: 1500.00 Air Travel 800.00 Meals/Transportation 500 Total: $2800.00 Costs for this trip are included in the budget for this year, and can be paid from the GIS budget. 218-998-831 0 @ GEOGRAPHIC INFORMATION SYSTEMS OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 525 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov A RESOLUTION REGARDING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT {LGU Name: C •~ OJ Lb I lo() WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGU s) to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and WHEREAS, Minnesota Rules 8420.0200, Subpart 1, Item E alJows a county, city, or town to delegate implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions by both parties; and WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the Soil and Water Conservation District of the delegation, including a copy of the resolution and a description of the applicable geographic area, within 15 business days of adoption of the resolution. THEREFORE,BEITRESOLVEDbythe {!_,·+11 o)Da\\-oA, c.;+'::') Cou.v1c..,· L that the authority and administrative responsibility To implement WCA as the LGU within the legal boundaries of O Ci '.f~ o ~ .Do}i"O r) } is delegated to { Courtney Roth -Otter Tail County} as of i 05/6/.s:,JZIJZB ina ccordance with Minnesota Rules, Chapter 8420. Adopted this ~ day of /4 lj , zo:Z5 . _.., 1. For a City, Township, or Soil and Water Conservation District, replace "Commissioner" or "Board o.fCommissioners" with "Councilmember, Supervisor, City Council, Board of Supervisors," etc. as applicable. A RESOLUTION REGARDING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT {C,¼{ o(-\)0-Vroo } { t)i\-ttx\} WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, Minnesota Rules chapter 8420 have been adopted by BWSR in accordance with the rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and WHEREAS, Minnesota Rules 8420.0200, Subpart 1, Item E allows a county, city, or town to delegate implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions by both parties; and WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the Soil and Water Conservation District of the delegation, including a copy of the resolution and a description of the applicable geographic area, within 15 business days of adoption of the resolution; and WHEREAS, { (\ \~ or Do-,\~ } has passed a resolution delegating the implementation of Minnesota RJ'fes chapter 8420 to { Otter Tail County}. THEREFORE, BE IT RESOLVED that the {Name of entity accepting delegation} hereby accepts the authority and administrative responsibility to implement WCA as the LGU within the legal boundaries of {LGU Name} as of {Date} in accordance with Minnesota Rules, Chapter 8420. Adopted this day of , 20_ ----------- By: _______________ _ Chair of the {Board of Commissioners1} Offered by { Commissioner1} --------seconded by { Commissioner1} ______ _ adopted by a vote of at the regular meeting of the {Board of Commissioners1} of {LGU Name} on {Date}. Attest: ---------------{ Staff Name} {Position Title} 1. For a City, Township, or Soil and Water Conservation District, replace "Commissioner" or "Board of Commissioners" with "Councilmember, Supervisor, City Council, Board of Supervisors," etc. as applicable. Cities Email Decision Complete Resolution? Complete Agreement? Battle Lake X _blmayorbullard@grn ail.com x Bluffton x cit1,1__ofbluffto_o @_arvig.net x Clitherallx clitherallcitymayor@arvig,net x Likely Dalton x daltoncityb__all@prtel.com x Yes Deer Creekx tanofthesioux@msn._com x Dent x kei52915@gmail.com x Yes Yes Elizabeth X elizab_eth.city@outlOQK.com x Yes Erhard X _erhardcity@prt_e~om x Yes Yes Fergus Falls x aothony. hi.kks@.tergu&allsmn ._gov x Yes Henningx hennm_a}"Q[@_grvig.net x_ Yes New York Mills x N/A Parkers Prairie x kbJ[k@midwestinfo.net x yes Yes Pelican Rapids x brentefrazie_(@gmail.com x Yes Perhamx tmeehl@cityofperham.com x Yes Richville X ~@_outlook.com)_{ Rothsayx 1I]filLQr@rn1h say. o rg x Underwood x clerk@ci._underwood.mn.us x Likely Urban x cityofuLban1@gmail.com Yes Yes Vergas x jlammers@city_ofvergas.com Asked May 12th Vining x rubink@gma~ MEMORANDUM OF AGREEMENT TO PROVIDE ENFORCEMENT OF CITY’S VACATION HOME RENTAL ORDINANCE This Memorandum of Agreement (MoA) for Otter Tail County providing enforcement of the Vacation Home Rental Ordinance is made and entered into by and between: • The County of Otter Tail, hereinafter referred to as “County”. • The City of Ottertail, Minnesota, hereinafter referred to as “City”. WHEREAS, Minnesota Statute 471.59 provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers; and WHEREAS, Minnesota Statute 471.59 (8) provides the board of county commissioners of any county to, by resolution, enter into agreements with any other governmental unit to perform on behalf of that unit any service or function which that unit would be authorized to provide for itself; and WHEREAS, the Otter Tail County Vacation Home Rental Ordinance was first adopted on June 11, 2024; and WHEREAS, the City of Ottertail has adopted a Vacation Home Rental Ordinance that is as strict as the County’s Vacation Home Rental Ordinance; and WHEREAS, the County and the City recognize the importance of cooperating on issues related to vacation home rentals in order to promote the public health, safety, and general welfare of the public; and WHEREAS, the County and the City desire to enter into a Memorandum of Agreement in order for the County to provide enforcement of the city’s Vacation Home Rental Ordinance within the boundaries of the City to ensure better consistency and the implementation of those regulations; and WHEREAS, the County and the City desire to enter into a Memorandum of Agreement to ensure mutual understanding of each parties roles and responsibilities related to vacation home rentals within the boundaries of the City. NOW THEREFORE IT IS AGREED, by the County of Otter Tail and the City of Ottertail that the County will provide the following services: 1. Enforcement of the standards in the City’s Vacation Home Rental Ordinance. 218-998-8095 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. LAND & RESOURCE Government Services Center 540 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us NOW THEREFORE IT IS ALSO AGREED, by the County of Otter Tail and the City of Ottertail that the County will not provide the following services: 1. Any necessary criminal or civil action must be administered by the City. Enforcement action may be referred to the City Attorney by the Otter Tail County Land & Resource Management Director; The terms of this Memorandum of Agreement will take effect on July 1, 2025. ____________________________________ ____________________________________ County Board Chair Date City of Ottertail Mayor Date _____________________________________ ____________________________________ County Attorney Date City Attorney Date _____________________________________ ____________________________________ Clerk of the Board Date City Clerk Date OBERG FENCE CO. P.O. Box 118 Deerwood, MN 56444 218-534-3118 Sales@obergfence.com 218-534-3119 fax www.obergfence.com Date: November 20, 2024 Updated May 6, 2025 Name: Ottertail County Attn: Kyle Address: Pelican Rapids Phone Number: Fax Number: E-mail: Description: Furnish and install 310’ of 10’ high 9 gauge (98%) privacy link fence to include (2) 24’ wide double drive gates- Color TBD. 8’ on center line posts air driven, gate posts set in concrete - $ 59,211.00 Optional of removal/disposal of existing fence and posts - $ 3,924.00 Note: No prevailing wages included If permits or private locates needed, home owner/contractor is responsible. All brushing & removal of brush must be done prior to installation by owner. All electrical to any operated gate openers to be supplied by customer. Layout/staking by customer. Certificate of insurance is available upon request. All site preparation including grading, clearing, brushing, mowing, debris removal or disposal shall be by others. Signature on proposal indicates agreement with Oberg terms and conditions provided. Signed proposal and P.O. or 1/2 down are necessary to begin the scheduling process, balance is due upon completion. We will furnish material and labor in accordance with the above description for the sum of: $ See above Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. Owner to carry fire, tornado, and all other necessary insurance. Our workers are fully covered by Workman’s Compensation Insurance. Salesman Signature: ________________________This proposal may be withdrawn if not accepted in 3 days. Acceptance of Proposal: Signature: ___________________________Date:_________ You are authorized to do the work as specified. Payment will be made as outlined above. This proposal may be withdrawn if not accepted within 7 days. Changes to above description must be executed with a written change order, and will become an extra charge over the above price. We are fully insured; also bonding is available if required at an additional cost. MiitF!f-Siii OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 May 14, 2025 Meeting of the Otter Tail County Planning Commission was held on May 14, 2025, at 6:00 P.M. at the Government Services Center; the hearing was held in person and via Microsoft Teams. Roll Call: Members Present: Steve Langlie, Tina Bladow, David Trites, David Wass, Rick Wilson, Brent Frazier & Judd Fischer. Absent: None Michelle Eldien represented the County Attorney's Office. Chris LeClair represented the Land & Resource Management Office. Minutes of April 9, 2025: No changes or corrections to the Minutes of April 9, 2025, Planning Commission Meeting, Wilson moved to accept minutes as presented with a second by Fischer. Voting: All members in favor. Motion Passed. Chair, Steve Langlie announced that he will only be voting during the meeting if there is a tie vote. The Planning Commission considered the following application(s): Jon Martin, Owner & Bruce Quammen, Proposed Buyer “Martin Meadows” –– Tabled A Conditional Use Permit Application requested to create 11 Residential Units (PUD) and 28 non-dwelling Units (PUD) with a 515B CIC Plat. The project will have a total cut of earth moving of 6,596 cu. Yds, located in Section 1 of Scambler Township, Pelican Lake (56-786) GD. The proposal is located at 20943 County Hwy 20, Pelican Rapids MN 56572, Parcel No. 55000010007001. Bruce Quammen has submitted an email requesting to be tabled until further notice. Table Motion: Trites made a motion, seconded by Wilson to recommend tabling of the Conditional Use Permit Application until further notice to the County Board. Voting by Roll Call Vote: Motion passed with all members in favor. 60-Day Review Motion: Trites made a motion, seconded by Frazier, to recommend an extension of the 60-day review period for the Conditional Use Permit Application dated April 23, 2025. Voting by Roll Call Vote: Motion passed with all members in favor. Phyllis Lindholm –– Recommend Approval as Presented with Condition: A Conditional Use Permit Application requested to construct a six-foot-wide trail down a steep slope for maintenance using lawn tractor on upper and lower tier of existing lot. 327 cubic yards of shoreland alterations, located in Section 31 of Corliss Township, Big Pine Lake (56-130) GD. The proposal is located at 46320 Jungle Shore Trail, Perham MN 56573, Parcel No. 12000990464000. Otter Tail County, Planning Commission May 14, 2025; Page 2 Phyllis Lindholm – Continued Jade Berube, Apex Engineering, and Dan & Phyllis Lindholm, property owner, represented the Conditional Use Permit Application. Jade Berube indicated that they have been working with Soil and Water for restoration requirements that will be followed and want to provide gravel access for maintenance activities. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Board has considered and are aware of the 16 factors and the factors were looked at as a whole. The Board discussed erosion control blankets, silt fences and seeding of the area. The board said that there is a flat area between the slope and the lake which will be able to contain the water. They are making access 6 feet wide to service maintenance equipment only and will not be wide enough for vehicles. This project is not in the shore impact zone and the board indicated that the grade should be sloped away from the lake. Motion: After consideration and discussion Trites made a motion, seconded by Fischer to recommend approval of the Conditional Use Permit Application to construct a six-foot-wide trail down a steep slope with 327 cubic yards of shoreland alterations with the following conditions: 1. The final grade lakeward of the steep slope is sloped away from the lake to contain any run-off. Voting by Roll Call Vote: Motion passed with all members in favor. Loon View LLC “Loon View” –– Recommend Approval as Presented: A Preliminary Plat of “Loon View” consisting of 6 Riparian Single Family Residential Lots, 1 Block, located in Section 3 of Dora Township, Loon Lake (56-523) RD. The proposal is located South of 31469 452nd St., Vergas MN 56587, Parcel No. 16000030015900. Jack Rosenthal, Surveyor and Patrick Corcoran represented the Preliminary Plat Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Development Review Team submitted a Report dated May 7, 2025, with the following recommendation to the Planning Commission: Otter Tail County, Planning Commission May 14, 2025; Page 3 Loon View LLC “Loon View” – Continued 1. Soil Treatment Areas. The areas identified on the survey for Loon View and Loon View First Addition as the primary and secondary soil treatment areas for each lot’s septic systems must be protected with iron posts and orange snow fence. Given the proximity to the road, it is imperative that the tested areas be fenced off prior to the road being constructed to prevent any damage to the soil in the areas identified. Motion: After consideration and discussion Wilson made a motion, seconded by Frazier to recommend approval of the Preliminary Plat of “Loon View” consisting of 6 Single Family Residential Riparian Lots 1 Block to the County Board with the following condition: 1. The primary and secondary soil treatment areas for each lot’s septic systems must be protected. Voting by Roll Call Vote: Motion passed with all members in favor. Loon View LLC “Loon View First Addition” –– Recommend Approval as Presented with Conditions: A Preliminary Plat of “Loon View First Addition” consisting of 6 Non-Riparian Single Family Residential Lots, 1 Block, located in Section 3 of Dora Township, Loon Lake (56-523) RD. The proposal is located South of 31469 452nd St., Vergas MN 56587, Parcel No. 16000030015900. Jack Rosenthal, Surveyor and Patrick Corcoran represented the Preliminary Plat Application. Jack indicated that on the South side there was a drainage basin and the road builder looked at it and thought it would be best to move the cul-de-sac 40 feet to the north which will protect the neighbor to the south for any run-off that would happen on the site. Jack spoke with Land & Resource, and they thought it was an improvement. This changed the right-of- way shape and now shows a larger right-of-way dedication. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Development Review Team submitted a Report dated May 7, 2025, with the following recommendation to the Planning Commission: 1. Soil Treatment Areas. The areas identified on the survey for Loon View and Loon View First Addition as the primary and secondary soil treatment areas for each lot’s septic systems must be protected with iron posts and orange snow fence. Given the proximity to the road, it is imperative that the tested areas be fenced off prior to the road being constructed to prevent any damage to the soil in the areas identified. Motion: After consideration and discussion Wilson made a motion, seconded by Frazier to recommend approval of the Preliminary Plat of “Loon View First Addition” consisting of 6 Single Family Residential Non-Riparian Lots 1 Block to the County Board with the following conditions: Otter Tail County, Planning Commission May 14, 2025; Page 4 Loon View LLC “Loon View First Addition” - Continued 1. The primary and secondary soil treatment areas for each lot’s septic systems must be protected with iron posts and orange snow fence prior to the road being constructed. 2. Move the cul-de-sac 40 feet to the north, creating a larger right-of-way dedication. Voting by Roll Call Vote: Motion passed with all members in favor. Tina Bladow recused herself and Langlie will be voting. Shircliff Properties LLC –– Recommend Approval as Presented: A Conditional Use Permit Application for a 26' wide roadway that will service the Preliminary Plat of East Battle South Shore. Roadway will be approximately 900' in length with 4,150 cubic yards of earthmoving. The road will be owned and maintained by Nidaros township after construction. The proposal is located South & East of 21978 450th Ave., Vining MN 56588, Section 2 of Nidaros Township, East Battle Lake (56-138), RD, Parcel No. 41000020010000. Macy Eddy, Interstate Engineering and Don Shircliff, property owner, represented the Conditional Use Permit Application. 2 Comments have been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. 2. Karen Mack submitted an email addressing concerns about the heavy equipment on the road during the construction of the road for the Plat and indicated concerns with Nidaros Township maintaining the road. Comments are on file at Land & Resource Management and have been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The Board discussed the turnaround and the hammer handle style turn-around which is an approved type of turnaround. The proposed turnaround is sized for fire truck safety, and it is proposed this way for access to Lot 6. The proposed road is supported by Nidaros Township. Motion: After consideration and discussion, Fischer made a motion, seconded by Trites to recommend approval to the County Board to construct a 900-foot-long x 26-foot-wide road that will service the Plat of East Battle South Shore with 4,150 cubic yards of earthmoving as presented. Voting by Roll Call Vote: Motion passed with all members in favor. Tina Bladow has returned to the meeting. Woodland Beach Resort Assn LLC –– Recommend Approval as Presented: A Conditional Use Permit Application to remove an existing RCU (camper) and replace with a stick-built structure approximately 24" above existing soil to allow for access to sewer lines and other utilities that are located under addition. New proposed 10' x 39'6" 395 sq ft. This is an expansion of 65sq ft. No change to total impervious surface of 23.7%. The proposal is located at 26477 State Hwy 78, Battle Lake MN 56515, Section 2 of Everts Township, Otter Tail Lake (56-242), GD, Parcel No. 25000020012001. Otter Tail County, Planning Commission May 14, 2025; Page 5 Woodland Beach Resort Assn LLC – Continued Denise Floersch, Representative of Woodland Beach Resort, represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. Comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. There is no change to the impervious surface which is currently at 23.7%. Motion: After consideration and discussion Bladow made a motion, seconded by Fischer to recommend approval of structure type (going from a camper to stick-built dwelling) for Unit #6 to the County Board. Voting by Roll Call Vote: Motion passed with all members in favor. Andrew & Chelsa Goldberg –– Recommend Approval as Presented: A Conditional Use Permit Application: Expansion of existing dairy facility within the lakeshore of Unnamed Lake. The proposal is located at 57448 Co. Hwy 50, Deer Creek, MN 56527, Section 4 of Otter Tail Township, Otter Tail Lake (56-242), GD, Parcel No. 46000991128000 & Pt of 46000040016007. Andrew Goldberg, Property Owner, represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The MCPA also indicated that the expansion of the dairy facility needs approval from the MPCA feedlot program which the applicant has been working with the MPCA. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The Board discussed the new buildings that will be constructed, and everything will be contained within the building. The property owner has been working with the MPCA for this project. They have a manure management plan which is needed by the MPCA. The building is the first step towards robotic milking, and they must have a facility for this. Motion: After consideration and discussion, Wass made a motion, seconded by Frazier to recommend approval for an expansion of existing dairy facility to the County Board as presented. Voting: Motion passed with all members in favor. Otter Tail County, Planning Commission May 14, 2025; Page 6 Bassett Properties LLC –– Recommend Approval as Presented: A Conditional Use Permit Application: Proposing Shoreland Alterations consisting of site prep for a proposed 120' x 60' garage with a basement, site prep for a 20' x 12' WOAS, remove and relocated the existing driveway, construct a retaining wall 90’ long, 20" wide, max 7.75’ tall by the lake, also remove and replace the existing retaining wall by the road being 190’ long, 20" wide, max 12.5’ tall. There will also be a trolley & steps constructed down to the lake. Total cubic yards of earthmoving will be 7,325 and 90 cubic yards of earthmoving in the bluff. The proposal is located at 20231 Pelican Dr. S., Pelican Rapids MN 56572, Section 11 of Scambler Township, Pelican Lake (56-786), GD, Parcel No. 55000110069007. Tyler Trenda, Lowry Engineering; Eric Binstock Property Owner and Tony Rabideaux, Magnum Custom Homes represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. Comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The board discussed the 90 cubic yards of earthmoving in the bluff but indicated that removing the cubic yards is less stress on the bluff. The project is not located in the shore impact zone including the water orientated accessory structure. The replacement steps to the lake will be above ground constructed either of steel or wood. Motion: After consideration and discussion Bladow made a motion, seconded by Fischer to recommend approval to the County Board as presented for site prep for a proposed 120' x 60' garage with a basement, site prep for a 20' x 12' WOAS, remove and relocated the existing driveway, construct a retaining wall 90’ long, 20" wide, max 7.75’ tall by the lake, also remove and replace the existing retaining wall by the road being 190’ long, 20" wide, max 12.5’ tall. This recommended approval also allows the construction of a trolley & steps down to the lake. Total cubic yards of earthmoving will be 7,325 and 90 cubic yards of earthmoving in the bluff. Voting By Roll Call Vote: Motion passed with all members in favor. Seaton Resorts Inc. –– Recommend Approval as Presented with Conditions: A Conditional Use Permit Application: Amend the 2014 CUP to convert from 8 commercial RCU to 5 residential (seasonal) RCU sites in Tier 1. The 10 commercial cabins in Tier 1 will remain commercial. Request to add 1 dock to get to the allowed 19 docks with 1 day use dock. 11 residential (seasonal) RCU sites in Tier 2 will remain residential. The proposal is located at 35387 Northern Lights Trl., Richville MN 56576, Section 25 of Dead Lake Township, Dead Lake (56-383), NE, Parcel No. 14000250197001. Mark Seaton, Property Owner and John Kugler, Anderson Land Surveying represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. Otter Tail County, Planning Commission May 14, 2025; Page 7 Seaton Resorts Inc. – Continued The audience was polled with no one speaking for or against the Conditional Use Permit Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The board indicated that the proposal is reducing the number of units and reducing the impact. Motion: After consideration and discussion, Wilson made a motion, seconded by Wass to recommend approval of a Residential Planned Unit Development for 5 residential (seasonal) RCU sites in Tier 1, 10 commercial cabins in Tier 1, add 1 dock for a total of 19 docks with 1 day use dock and 11 residential (seasonal) RCU sites in Tier 2 to the County Board as presented. Voting By Roll Call Vote: Motion passed with all members in favor. EC Roch Properties, LLC –– Recommend Approval as Presented: A Conditional Use Permit Application for an extension of existing CUP #6949, which currently allows for the mining of aggregate materials for use in local roadway construction projects including aggregate base and asphalt paving materials. The proposal is West of 29741 County Hwy 22, Underwood MN 56586, Section 8 of Maine Township, Unnamed Lake (56-474), NE, Parcel No. 38000080054000. Dale Johnson represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Permit Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The lease has been extended with the Rochell family and would like this to be completed in 3 years so they can farm the land again. The board talked about not limiting them to 3 years and extending it for 5 years. Motion: After consideration and discussion Trites made a motion, seconded by Bladow to recommend approval to the County Board for an extension of existing CUP #6949 for 5 years with the expiration date of August 1, 2030, which includes restoration of the property to be completed by August 1, 2030. Voting By Roll Call Vote: Motion passed with all members in favor. Century Holdings LLC –– Recommend Approval as Presented: A Conditional Use Permit Application to update CUP No 2023-001 to relocate one unit from the SE corner to the NE corner of the common elements of CIC #119 and to add two additional units to the NE corner of the common elements of CIC #119. The proposal is North of 43967 Bass Harbor Trl., Pelican Rapids MN 56572, Section 9 of Lida Township, Lida Lake (56-747), GD, Parcel No. 37000991526000. Otter Tail County, Planning Commission May 14, 2025; Page 8 Century Holdings LLC – Continued Brad Garcia, Property Owner, represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Permit Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The board discussed renumbering the units from 1 to 18. The board also discussed the septic/holding tanks for the proposed use along with the units being used as dwelling units. The use of the storage units is for non-dwelling purposes, which is indicated in the declarations. Motion: After consideration and discussion Fischer made a motion, seconded by Wilson, to recommend approval of an 18-unit non-dwelling Planned Unit Development to the County Board as presented. Voting By Roll Call Vote: Motion passed with all members in favor. Knoke Seamless Siding & Gutters LLC –– Tabled: A Conditional Use Permit Application seeking an after-the-fact permit for excavation of 300 cubic yards in a bluff zone. Boulder retaining wall was built to allow for installation of a well. The proposal is located across from 32737 Whispering Springs Rd., Erhard MN 56534, Section 12 of Elizabeth Township, Long Lake (56-784), RD, Parcel No. 22000990597000. Keith Knoke, Property Owner and Alex Schwarzhoff, Interstate Engineering represented the Conditional Use Permit Application. 2 Comments have been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. 2. Mark Petersen submitted an email in support of the after-the-fact Conditional Use Application. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with Daryl Matthew speaking and indicated that they have a cistern and his concern is that he may need to come before the board and request the same thing at some point in time. Jerry Barnum spoke and gave some history of the lot and indicated that the new home is a great addition to the neighborhood and questioned if this is denied what will happen. During discussion the applicant indicated that Elizbeth Township gave permission for the project after the fact. The well was drilled a year ago and has gone through a freezing cycle. The board talked about the liability if the rock was to come down as this is such a steep bluff where the boulders were placed. The board indicated that if this was brought to them before the project was complete, this most likely is a project that the board would not have approved. It was recommended to see if there is a different location for a well to be drilled. Otter Tail County, Planning Commission May 14, 2025; Page 9 Knoke Seamless Siding & Gutters LLC - Continued The applicant requested to table to application until June11, 2025 Planning Commission Meeting. Motion: After consideration and discussion, Trites made a motion, seconded by Frazier to table at the applicants request to June 11, 2025, Planning Commission Meeting to provide the applicant with the opportunity to bring a confirmation/letter from two independent well drillers that there are no other options for accessing water for this property. The applicant will need to provide this information to the Land & Resource Department by June 4, 2025. Voting By Roll Call Vote: Motion passed with all members in favor. Robert & Kimberly Jacobson –– Recommend Approval as Presented: A Conditional Use Permit Application to convert an existing 5 Unit Commercial Resort with 2 docks and 11 slips to a 5 Unit Residential CIC with 2 docks and 11 slips. The proposal is 41424 Dawn Trl., Pelican Rapids MN 56572, Section 29 of Lida Township, Lida Lake (56-747), GD, Parcel No. 37000290155001. Kimberly Jacobson, Property Owners and Josh Pfeffer, Meadowland Surveying, represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. The audience was polled with no one speaking for or against the Conditional Use Permit Application. Motion: After consideration and discussion, Wilson made a motion, seconded by Bladow, to recommend approval for a Planned Unit Development Conversion for a 5 Unit Residential CIC with 2 docks and 11 slips to the County Board as presented. Voting By Roll Call Vote: Motion passed with all members in favor. JRMH Holdings LLC –– Recommend Approval as Presented: A Conditional Use Permit Application: The proposed project would convert the 8 existing commercial cabins into 8 residential units, keep the existing 6 docks and 8 slips and add 6 non-dwelling units. 1 non-dwelling unit is located in an existing structure. The proposal is located at 34721 Co Hwy 4, Frazee MN 56544, Section 8 of Hobart Township, Rose Lake (56- 360), RD, Parcel No. 32000080066004. Josh Hanson Property Owner and Josh Pfeffer, Meadowland Surveying, represented the Conditional Use Permit Application. 1 Comment has been submitted for this Conditional Use Permit Request: 1. The Minnesota Pollution Control Agency submitted comments indicating that if required, the applicants should obtain and comply with any necessary permits as applicable. The comment is on file at Land & Resource Management and has been forwarded to the Applicant and Planning Commission Board Members for their review. Otter Tail County, Planning Commission May 14, 2025; Page 10 JRMH Holdings LLC – Continued The audience was polled with no one speaking for or against the Conditional Use Permit Application. The Board has considered and are aware of the 16 factors and factors that were looked at as a whole. The board indicated that this was staked out well. The storage units will have electricity and concrete floors, and they are under impervious surface requirements. Motion: After consideration and discussion Fischer made a motion, seconded by Frazier to recommend approval for a Planned Unit Development Conversion to convert 8 existing commercial cabins into 8 residential units, no change in the existing 6 docks and 8 slips and add 6 non-dwelling units of which 1 non-dwelling unit is located in an existing structure to the County Board as presented. Voting By Roll Call Vote: Motion passed with all members in favor. Chair, Langlie did address the Martin Meadows Conditional Use Application and indicated that it is tabled until further notice for anyone who was still appearing online or in the audience for that application. That application was moved to the first item on the agenda as it was requested to be tabled. Adjourn: Bladow made a motion, seconded by Fischer to adjourn the Planning Commission Meeting at 8:20 P.M. Respectfully submitted, Amy Busko Amy Busko Recording Secretary The minutes were emailed on May 15, 2025, to the Otter Tail County Planning Commission Members. Official action regarding these minutes will be taken by the Planning Commission at their next regularly scheduled meeting. May 20, 2025 Otter Tail County Board of Commissioners, It is respectfully requested the Otter Tail County Probation office be closed on Thursday, July 24, 2025, so all staff may participate in a full-day training retreat. This full day training retreat is being held in conjunction with Pretrial, Probation, and Parole Supervision Week. This will provide an opportunity for all staff to engage in meaningful training together, while celebrating the great work being accomplished which enhances public safety. Thank you, Michael A. Schommer Probation Director Otter Tail County Probation 121 West Junius Avenue Fergus Falls, MN 56537 .,2.i!D07~!1.,. e.e .P .. AND PAR SUPERVISION WEEK ffc,,,ou 13cli.intf1/i.c,lf1.~ C/iN'f}~tg Ld~, &i.11.«,tu"-g .-Pwl,(ws,. 218-998-8500 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. PROBATION 121 West Junius Avenue Suite 160, 1st Floor Fergus Fa lls, MN 56537 @ ottertailcounty.gov 1 STATE OF MINNESOTA GRANT CONTRACT AGREEMENT DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION OFFICE OF ENERGY TRANSITION Community Energy Transition Grant Contract Agreement Grant No: CETG-OTC-25 Westridge Mall Redevelopment Project This grant contract agreement is between the State of Minnesota, acting through the Department of Employment and Economic Development, Business and Community Development Division, Office of Energy Transition (STATE) and Otter Tail County, 500 West Fir Avenue, Fergus Falls, MN 56537 (“GRANTEE”). Recitals 1. Under Minn. Stat. §116J.55 the State is empowered to enter into this grant. 2. The State is in need of programs to do the following: address the economic dislocation associated with the closure of a local electric generating plant. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreement to the satisfaction of the State. Pursuant to Minn. Stat. §16B.98, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant contract agreement. Grant Contract Agreement 1 Term of Grant Contract Agreement 1.1 Effective date: March 1, 2025, or the date the State obtains all required signatures, or whichever is later. Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. 1.2 Expiration date: March 31, 2027, or, until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract agreement: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee’s Duties The Grantee, who is not a state employee, will: Comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). Perform the following duties and provide the deliverables as outlined below. (a) Administer these grant funds in accordance with Minn. Stat. § 116J.55 and the application submitted on October 25, 2024 for funding for the Westridge Mall Redevelopment Project, which is incorporated into this grant contract agreement and the provisions of this grant contract agreement. Any modification made to the approved application must be approved by the State. 2 (b) Promptly notify the State of any proposed material change in the scope of the project as submitted in the grant application, budget as defined in Section 4.1(a) below, or entire project’s completion date, which must be approved by the State, prior to implementation. (c) Provide evidence to the State prior to the closeout of the grant that the budgeted activities in Section 4.1(a) below have been completed. (d) Adhere to all other requirements of this grant contract agreement. 3 Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. Project Timeline 2025 Task Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec DEED CET Grant Executed x Property Acquisition x Property assessments x x x Redevelopment planning x x x x x x Project Timeline 2026 Task Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Execution of redevelopment plan x x x x x x x x x x x x 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract agreement as follows: (a) Compensation The Grantee will be paid eligible costs in the table below: Activities Amount Property Acquisition $419,000 Building Assessments and Stabilization $231,000 Total $650,000 (b) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed $650,000. 4.2 Payment (a) Invoices The State will disburse funds to the Grantee pursuant to this Contract, based upon payment requests submitted by the Grantee and reviewed and approved by the State. Payment requests must be accompanied by supporting invoices that relate to the activities in the approved budget. The State will provide payment request forms. Invoices may be submitted on a monthly basis; however, at a minimum, an invoice for an award shall be submitted by the grantee for expenses incurred 25 days after the end date of the state fiscal I I I I I I I I I I I I I I I 3 year of June 30th. In order to ensure that all funds are drawn prior to the expiration date of the grant, all payment requests must be received at least 30 days prior to the grant-term expiration date. (b) Unexpended Funds The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirement Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in MN: https://mn.gov/admin/osp/government/suspended-debarred/index2.jsp 5 Conditions of Payment All services provided by the Grantee under this grant contract agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Mike McCrownsey, Grants Specialist Coordinator, Office of Energy Transition DEED, phone 651-259-7037, email mike.mccrownsey@state.mn.us, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative is Amy Baldwin, Community Development Director, 520 West Fir Avenue, Fergus Falls, MN 56537 Phone 218-998-8050, email abaldwin@ottertailcounty.gov. If the Grantee’s Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Contract Agreement Complete 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreement, or their successors in office. 7.2 Amendments Any amendments to this grant contract agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract agreement, or their successors in office. 7.3 Waiver If the State fails to enforce any provision of this grant contract agreement, that failure does not waive the provision or the State’s right to enforce it. 7.4 Grant Contract Agreement Complete This grant contract agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract agreement, whether written or oral, may be used to bind either party. 4 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract agreement by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the Commissioner of Administration, by the State granting agency and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10 Government Data Practices and Intellectual Property Rights 10.1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 10.2 Intellectual Property Rights The Grantee represents and warrants that Grantee’s intellectual property used in the performance of this Contract does not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of Grantee’s intellectual property used in the performance of this Contract infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Grantee’s or the State’s opinion is likely to arise, the Grantee must, at the State’s discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing intellectual property as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity Any publicity regarding the subject matter of this grant contract agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or 5 jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract agreement. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee’s website when practicable. 12.2 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State 14.1 (a) Without Cause The State may terminate this grant contract agreement without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.1 (b) With Cause The State may immediately terminate this grant contract agreement if the State finds that there has been a failure to comply with the provisions of this grant contract agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.2 Termination by The Commissioner of Administration The Commissioner of Administration may immediately and unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 14.3 Termination for Insufficient Funding The State may immediately terminate this grant contract agreement if: (a) It does not obtain funding from the Minnesota Legislature (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 6 1.STATE ENCUMBRANCE VERIFICATIONIndividual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15 Signed: Date: SWIFT Contract/PO No(s). 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: Agency Grantee State’s Authorized Representative 04/15/25 267892 PR 93049 PO 3-601589 Otter Express Joint Powers Board Public Transit Joint Powers Agreement This Joint Powers Agreement (“Agreement”) is made and entered into on the ___ day of ______________, 2025, by and among the cities and counties participating in the Otter Express Public Transportation System (hereinafter referred to as “Otter Express”), pursuant to Minnesota Statutes §471.59, the Joint Powers Act. WHEREAS: The Parties to this Agreement seek to collaborate in providing, managing, and expanding public transit services through Otter Express to ensure effective, efficient, and equitable service to residents; The Parties are authorized to jointly exercise powers to operate public transportation systems under Minnesota law; The Parties are committed to the sustainability, accessibility, and long-term development of Otter Express to promote mobility, community vitality, and economic opportunity; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and all applicable statutes, rules and regulations, the Parties agree as follows: 1. PARTIES TO THE AGREEMENT The Parties to this Agreement include: - City of Fergus Falls - City of Perham - Otter Tail County 2. PURPOSE To establish a Joint Powers Board (the “Board”) responsible for governance, oversight, and administration of the Otter Express Public Transportation System, including budget approval, planning, service delivery, and strategic development. 3. CREATION OF THE JOINT POWERS BOARD The Board is hereby established with the authority to manage the Otter Express system. It shall enter into contracts, establish policies, procure services, and oversee operations in accordance with applicable laws and this Agreement. 4. COMPOSITION OF THE BOARD A. Each participating entity may appoint an elected official or employee to serve on the Board. B. The total number of voting members shall be 6. C. The total number of voting members per participating entity shall be proportionate to their financial obligations to the Board. 1. City of Fergus Falls: 2 2. City of Perham: 1 3. Otter Tail County: 3 D. Alternates may be designated with full voting rights in the absence of regular members. Non-voting ex officio members may be appointed as needed. E. A quorum shall consist of no less than fifty-one percent (51%) of board members or alternates eligible to vote. Board action shall be determined by a majority of the votes cast at the meeting. Abstentions shall not be counted as votes cast for the purpose of this section. F. Of the board members initially appointed, two members shall have their terms expire December 31, 2025, two members shall have their terms expire December 31, 2026, and two members shall have their terms expire December 31, 2027. Thereafter, all members shall be appointed for two-year terms, beginning January 1 and expiring December 31. G. Should a voting member no longer be an elected official or employee of the participating entity, the appointing body of the participating entity shall appoint a new member to complete the remaining term. H. Officers: 1. Officers shall include a Chair and Vice-Chair, elected annually from among the voting members. 2. Elections shall occur at the first regular meeting each calendar year, with terms ending December 31. 5. DUTIES AND RESPONSIBILITIES The Board shall: A. Oversee all aspects of Otter Express operations and planning B. Approve and monitor annual budgets and financial reports C. Set and revise routes, schedules, fares, and capital plans D. Manage federal, state, and local funding and grant compliance E. Engage stakeholders through meetings and public hearings F. Adopt policies on safety, equity, accessibility, and sustainability G. Hire and supervise executive staff H. Establish advisory committees as needed 6. FUNDING AND BUDGET A. Otter Express operations will be primarily funded through grants, fares, and contracts. B. The Board shall annually approve an operating and capital budget. C. The Otter Express fiscal year shall begin January 1 and end December 31. D. Each Party shall contribute an annual operating match. The Board shall establish the local match annually as part of their annual budget. The operating match for each Party in 2026 shall be: 1. City of Fergus Falls: $50,000 2. City of Perham: $20,000 3. Otter Tail County: $110,000 E. Each Party is responsible for a proportionate share of capital investments and unanticipated operating expenses. The proportionate responsibility of each Party is: 1. City of Fergus Falls: 28% 2. City of Perham: 11% 3. Otter Tail County: 61% F. The Board may seek additional funding sources, including state/federal grants and public-private partnerships. 7. FINANCES A. Otter Tail County shall serve as the fiscal agent. B. Otter Express will independently manage accounts payable/receivable. C. Board approval is required for any expense of $5,000 or more. D. No votes shall be taken on financial matters exceeding $20,000 unless one representative from each member entity is present. E. Monthly financial reports shall be provided to the Board. F. Parties may be asked to provide working capital advances based on: 1. Board-approved amounts by majority vote 2. Proportional contributions aligned with local share formulas 3. Return of advance (without interest) within 30 days of audit following withdrawal G. Audits: 1. MnDOT shall conduct required financial audits 2. Federal Single Audit compliance shall be met, with costs included in the MnDOT Operating Grant budget 8. MEETINGS AND VOTING A. The Board shall meet at least quarterly. B. A majority of appointed members constitutes a quorum. C. Each member holds one vote; decisions require a majority vote of the quorum. D. Meeting procedures, schedules, and public notices shall be set by the Board. 9. TERM AND TERMINATION A. This Agreement remains in effect unless terminated by unanimous consent. B. Any Party may withdraw with a one-year written notice, subject to settlement of obligations. C. Withdrawing Parties remain responsible for obligations incurred prior to withdrawal. 10. DISPUTE RESOLUTION The Parties agree to pursue good-faith negotiation in resolving disputes. Failing that, mediation may be pursued. If unresolved, litigation may proceed in a Minnesota court of competent jurisdiction. 11. AMENDMENTS Amendments require written consent from all Parties and shall become effective upon execution. 12. INDEMNIFICATION Otter Express shall be considered a separate and distinct public entity to which the Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. Otter Express shall comply with all laws and rules that govern a public entity in the State of Minnesota and shall be entitled to the protection of Minn. Stat. Sec. 466. Otter Express shall fully defend, indemnify and hold harmless the Parties against all claims, losses, liability, suits, judgments, costs and expenses by reason of the action or inaction of the Board and/or employees and/or the agents of Otter Express. This Agreement to indemnify and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minn. Stat. Sec. 466.04. Each Party shall indemnify and hold harmless the others from liabilities arising from its own actions or omissions, except where caused by the negligence or misconduct of the indemnified Party. To the full extent permitted by law, actions by the parties pursuant to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purpose of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. 1a provided further that for purposes of the statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. Each party also specifically intends that the single tort cap limits specified for cooperative agreements under Minn. Stat. § 471.59, subd. 1a, or as such statute may be amended or modified from time to time, shall apply to this Agreement and to the activities of the parties hereunder. The statutory limits for the parties may not be added together or stacked to increase the maximum amount of liability for either party. Each party to this agreement shall be liable for the acts of their own officers, employees, and/or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees and/or agents. It is understood and agreed the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from the parties’ acts or omissions. Each party warrants they can comply with the indemnity requirements through an insurance or self-insurance program and each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. 13. SEVERABILITY If any provision is found invalid, the remainder of this Agreement shall remain in full force and effect. 14. DISSOLUTION A. Upon termination, the Board shall settle debts and distribute assets proportionally based on contribution. B. Any remaining property shall be returned to members accordingly. C. The Board shall cease to exist upon approval of its final report by majority vote confirming that all obligations have been discharged. 15. GOVERNING LAW This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF The undersigned Parties have executed this Agreement as of the date first written above. For the City of Fergus Falls By: ___________________________ Name: Title: Date: For the City of Pelican Rapids By: ___________________________ Name: Title: Date: For the City of Perham By: ___________________________ Name: Title: Date: For the County of Otter Tail By: ___________________________ Name: Title: Date: Investments Resolution Otter Tail County Resolution No. 2025 - Upon motion made by ___________ , seconded by ___________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer, Otter Tail County Finance Director and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, MN this 20th day of May 2025. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Electronic Funds Transfers Resolution Otter Tail County Resolution No. 2025 - Upon motion made by____________, seconded by ____________, and unanimously carried, the following resolution was adopted: WHEREAS Otter Tail County is authorized to make electronic funds transfers for the following as stated in Minnesota Statutes 471.38 Subdivision 3: (1) for a claim for a payment from an imprest payroll bank account or investment of excess money; (2) for a payment of tax or aid anticipation certificates; (3) for a payment of contributions to pension or retirement fund; (4) for vendor payments; (5) for payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund, and WHEREAS, the authorization extends only to local governments that have enacted the following: (a) the governing body shall annually delegate the authority to make electronic funds transfers to a designated business administrator or chief financial officer or the officer's designee; (b) the disbursing bank shall keep on file a certified copy of the delegation of authority; (c) the initiator of the electronic transfer shall be identified; (d) the initiator shall document the request and obtain an approval from the designated business administrator, or chief financial officer or the officer's designee, before initiating the transfer as required by internal control policies; (e) a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used in lieu of a check, order check or warrant required to support the transaction; (f) a list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next regular meeting after the transaction. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, (1) that the Otter Tail County Auditor/Treasurer, the Otter Tail County Finance Director, the Otter Tail County Chief Deputy Treasurer and the Otter Tail County Deputy Treasurers (office staff) with the approval of either the Otter Tail County Auditor/Treasurer or the Chief Deputy Treasurer is hereby delegated the authority to make electronic funds transfers; (2) that a certified copy of this resolution will be filed with the disbursing bank; (3) that a record will be maintained of the initiator of each electronic transfer; (4) that the initiator shall document the request and obtain the appropriate approval before initiating the transfer; (5) that a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used to support the transaction; and (6) that a list of all transactions made by electronic funds transfer shall be made available to the governing body at its next regular meeting after the date of the transaction. Adopted at Fergus Falls, MN this 20th day of May 2025. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator Payment Approval Resolution Otter Tail County Resolution No. 2025 - Upon motion made by __________, seconded by ____________, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer, Otter Tail County Finance Director and Otter Tail County Administrator be and is hereby given authority to approve the invoice listing for payment processing on weeks the Otter Tail County Board of Commissioners are not scheduled to meet. This approved listing will be submitted to the Board for review at their next meeting. Adopted at Fergus Falls, MN this 20th day of May 2025. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By Nicole Hansen, Administrator MEMORANDUM Date: May 15, 2025 To: Otter Tail County Board of Commissioners Cc: Nick Leonard, Deputy Administrator Scott Bjerke, Assistant Director Brooks Andersen, Recycling Manager From: Chris McConn, P.E., Solid Waste Director RE: Purchase of Single Sort Recycling Carts for residents in SE Quadrant I. BACKGROUND In 2023, Otter Tail County received a grant from the Minnesota Pollution Control Agency (MPCA) to implement single sort recycling for high population areas in the southeast quadrant of the County. The County desires to purchase 3,100 recycling carts that will be distributed at no charge to residents within the service area. To stay on schedule for commencement of collection in January 2026, we desire to order the carts in May pending board approval. II. ANALYSIS We have been in communication with Rehrig Pacific Company who specializes in waste and recycling carts. Rehrig is also a member of Sourcewell’s Cooperative Purchasing Program which allow us to secure a lower prices on the carts. We have received a quote of $74 per cart which includes the following: a. A QR code on the top of every cart that includes information about acceptable/unacceptable items to place in carts. b. A Bar Code on every cart that is unique to each resident address. c. Reflective County logo to help haulers (and plow truck drivers) to identify carts in dark/adverse weather conditions. d. Rehrig will assemble and deliver carts to each resident. e. Based on discussion at EGCIC Committee, the color of the cart will be blue with a yellow lid (photo attached). 218-998-8950 @ SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov III. CONCLUSION The Solid Waste Department respectfully requests your authorization to purchase the carts at the quoted price of $231,429.00 using grant funds (75%) and local match (25%). Locations: 1000 Raco Court, Lawrenceville, GA 30046 8875 Commerce Dr, DeSoto, KS 66018 625 West Mockingbird Lane, Dallas, TX 75247 7800 100th St, Pleasant Prairie, WI 53158 1738 W. 20th St, Erie, PA 16502 4010 East 26th St, Los Angeles, CA 90058 7452 Presidents Dr, Orlando, FL 32809 Proposal #: Otter Tail County Project 04012025 Name: Brooks Anderson Name: Same Phone: 218-770-7345 Phone: QUANTITY UNIT PRICE EXTENDED PRICE Rollout Cart Type:3,100 $49.79 154,349.00$ Body Color Requested:Lid Color Requested: Wheels / Casters: Serial Numbers: Options: Options:3,100 $1.80 5,580.00$ Cart Body Artwork:1 $750.00 Waived Lid Artwork (IML): Project Details:25 2,500.00$ 62,500.00$ Is Product Taxable?*Tax Exemption Form Required if applicable* Subtotal = $222,429.00 Is Freight taxable?Est. Tax on Product = Tax Rate:Est. Freight Rate (5 TL)$9,000.00 Terms:Est. Tax on Freight = Total =$231,429.00 ADDITIONAL INFORMATION: Contract Options: Ship From: Leadtime: Warranty: Quote Valid: Taxes: Brittany Sorgenfrie 4/1/2025 Brittany Sorgenfrie Date Date Territory Sales Manager Direct: (507) 884-4520 Email: bsorgenfrie@rehrig.com *Submission estimate provided for budgetary purposes* Pending Artwork Cost to complete work orders in the field ($2,500 per crew days worked). Estimating 20-30 days to complete approximately 3,100 deliveries across 345 sq miles. ** A&D Services to include unloading and door-to-door deliver with electronic associate of serial number (via barcode) to customer address by handheld scanners. Also includes access to web-based software reporting included of carts delivered, progress by route, inventory, and GPS coordinates and time stamp of delivery RPC Unique Serial Number In Mold Label (Lid) Standard Colors 10" Snap on with Intergrated Spacer Branding Pending One Time Fee of $750 RFID Tag Included To initiate order, please call or send signed proposal via fax or email to Presented By representative. ACCEPTED BY: September/October 2025 Distribution 30 Days 10 year unprorated warranty Sign and Print Name Title:_________________________________________________________ PRESENTED BY: 95 Gallon EG Cart Standard Colors Proposal TBD Battle Lake, MN Ship-to: April 1, 2025 Email: dillon@deltaam.com E-mail: None Net 30 Days Bill-to: ITEM DESCRIPTION All applicable taxes shall be paid by the Buyer unless a proper exemption is provided and validated. County of Otter Tail, MN Pleasant Prairie, WI facility No No Credit Application Required to extend terms 7.38% Billing Contact:Shipping Contact: A FAMILY TRADITION OF GROWTH, SERVICE AND INNOVATION Page 1 of 1 71 -11) r. , l, ,J~ (11': ~e.l!.r~ ~acme 'IJ-om11an11 / I~ \.... SINCE 1913 © 2024 Rehrig Pacific Company In Mold Labeling Samples and Options ______________________________________________________________________ Dimensions Available: ROC-65 & 95: Available in the following standard dimensions: 12” x 8” *Non-Standard Size may be available upon request* Features of In-Mold Labeling: • Clear & easy to understand instructions • Graphic pictures • QR Code compatible • Ability to provide information or hotline numbers for program questions • Provides constant education to residents • UV Resistant • Price is dependent on size, quantity, and number of colors desired. © 2024 Rehrig Pacific Company ROC 65-95 Gallon Examples: 8.00" ti ~-• .. 3 ~ () Curbside Recycling 0 IOUDWUff DINRTIIOMT Mix the following recyclables in here! ('03) SJJ-llll TylHSotid\\'•!.tu:om Boob P.1perToweh Toilet P.1per Puce your l"K'}'Cle cm ;at the curb by 7 :11.m., on your rK"Yclini cb:y. All iwru mustbein"S.ide your art. Place your cart .1.t lU!.t d:x fHt from my stationary object, -:.uch ~ a car, utility pole or mnl box. f m r•· mth th, lid opotunt "'""· XO Glass pbstic conniner. It will be inside the rK')'cle tri.aiigle. G• Plx.0.e!. 3, 4, S, 6 o,7 Pla:.ttcB.1p flol\"@J'Pot MotorOtlBortle!; www.KeepTylerBeautiful.corn © 2024 Rehrig Pacific Company Cardboard NO -Hazardous Waste Milk Jugs (Plastic#2) r Paperboard • Detergent Bottles (Plastic#2) (S) NO -YardWaste (S) NO -Small Appliances (S) NO -Tires Junk Mail Paper Bags Plastic Tubs and Jars (Plastic#3-17) Tln and Steel Cans No Plastic Bags No Styrofoam Pizza Boxes Pyrex Drinking Glasses Ceramics Food Scraps Yard Waste Or Leaves Garden Hoses Textiles Or Used Clothing Light Bulbs Electronics NO loll © 2024 Rehrig Pacific Company ALL TOGETHER NOW! MIX THE FOLLOWING RECYCLABLES IN HERE: • styrofoam • electronics • ceramics or dishes • food waste • plastic grocery bags • motor oil containers T111.s:eei,Of Plastle tubs.Jan.&U>Y' .M!RMOI cans Junk mall Qnjbo,nj (flatten>llbo>oo,} • household hazardous waste • light bulbs, window glass, or mirrors • yard waste or trash • Newspaper-including inserts • Mixed paper-including writing, copy paper, magazines, envelopes, folders, paper board/Kleenex boxes, etc. • Shredded paper must be in a bag. • Cardboard. Please flatten. PLEASE NO: • Hazard.ow materials • Cleaners • Aucomorivc fluids • Soiled paper • Garden chemicals • Diapers • Garbage • Food & beverage containers #1-7 • Health & beauty product containers #1-7 • Household product containers #1-7 • No plastic bags or film • No Styrofoam • No containm used for h=rribus materials sw:h as antifr,,u or motor oil • Plastic bags &. film • Plastic or fiber feed sacks • Styrofoam • Tupperware Pbstlebottlel (410) 313-6444 www.howardcountyrecycles.org • Food & beverage containers only • Emptied & rinsed • Labd., areok JL,,cou, s QURNAL TAR K ECYCLIN G 473-26950 • Aluminum cans • Steel cans • Emptied & rinsed • Lab,l.r an: ok • No ceramics or cooltwarr • Wax coated containers • Rubber hoses • Electronics • Clothing • Rope •Wood • Spent or live ammunition For a current list of acceptable m aterials, go to JournalStar.com/recycle © 2024 Rehrig Pacific Company RECYCLABLES ONL V Pled':.e rndkl' ':.ure your rt"'tyc.ldblt:>':. dre emµly c.ledn dnd dry before pldung them tn your reLyc.l1ng tdrt Paper/ Boxes (flattened} • Newspaper & Inserts • Cardboard (18" x 18") • Junk Mail, Envelopes • Cereal & Snack Boxes • Paper Grocery Bags • Phone Books, Magazines 601949 Glass • Glass Bottles & Jars (any color, no lids, labels OK) Metals Plastics As Shown • Aluminum Cans • TinCans • Metal cans & lids Where do I put my recycling cart? Your recycling cart should be at your collection location by 6:00 AM on your scheduled day. Remembef to keep a 4-foot clea&Joce around your cart ) Please put ONLY these items in your car. ,..,,. Paper, office paper, magazines, boxboard, and corrugated cardboard. Flatten boxes before placing in cart Glass bottles Plastic bottles & through& Empty metal cans Cartons • Milk Cartons. Juice Cartons • Juice Boxes • Soup, Broth and Wine Cartons (empty and clean/rinse, and dry; caps on) l3e sure all recydables are clean Place your cart at the cll"b by 7:00 A,M. on your recydrng 5e1Vlce day. © 2024 Rehrig Pacific Company vale your account an e ay I I m PUCE AU R£C'ltUJILE MATERIALS IN nus CAin'° .llU V __ , __ ,._ PlAST1CS Pllllltic oontmnen{ll -7 """"Ped) WIiiet los Y~oont.non Mile. s 0et"!l<"1 bc,clloo ColCffll oantanen ore eooeptod CAl'SANDPI.AC I TH A CYCl.t CAAT CARDBOARD/PAPERBOARD &npty/Clean b<Yetage canons &nptyjuce"'"tar>er.i lo l't.ANCT YES GLASS PAPER J mol Mog;,,.ines FUTTD,i OR CUT All CARDBOARD Olfice _, Phone boaks RecyclDbles must be placed diraclly in Recycle Cort -not in plastic bogs All items must be inside Recych, C:,rf Pface carts at the curb by 7:00 AM. on your pick up day Place C:Jrts :,t Je:,st 3 feet from any stational)' object such as Pt:,ce carts with wh&els facing AWAY from the atreet o.'1111 ... ,._. ...... ,...... ... , .. ,.., ..... , .... .. I.or- © 2024 Rehrig Pacific Company ......... Clalllfl,-- ---~-..... ........ .a,._,__ __ __ -------. .-... .-lilMI.-.,___ ____ ..., -DMpll-·---___ . .......,._ ·--~ . .,.. ... ,.,..111..- ...... a.-___ _, __ . .,,,. ... __ _ ·--,Jn ·-----·-- -TlftOIIIII ·----...-,,. ... Ftl -~-- Departme□t o1 Public Works: (262) 636-9126 ves R .. ~ Pae~llesem1hticst ECYCL G 011 I I • ' I ►! p rs, I II k Mail a~ s,Cat s k Boo bo & Cl Ott ce & SchD Boxbaard 8 a Pa ~11m n Tin & Sleel Aerosol Cans (empty) E Jars & Be Jes P t Water, Ju ce ~. Y lrtler Tub,, Ket , Oeler ent, & ean ~g C-0 er All of the lte ms that are Recyclable (II sted here In GREEN) can be mixed together and placed in thl ca rt-- NO sorting needed! 161 acli!aranceaoo'l\?carts ... rm .. l-ltl NoPI sues s No Faod Waste I ale, No Camp I Disc-s or OVD's No Foam Egg Cartons No Ice Cre m C rto For collection, please properly place cart a minimum of THREE FEET from all obstructions or other debris . © 2024 Rehrig Pacific Company NO: • ELKTRONICS • STABLEMATTER • MOTOR OIL CONt • HOUSEHOlD HAZAR • LIGHT BllLBS, W1 . "'~" :-u l~ "l~,·"d~wt .,.,. ~ •~ .. u i;.,l.,~lrl l:~111~ri.~~ M ~b .. -. ~ l<:. •►.:~ 11 lt ~ • -~~· • 'A\~ ~ p """'11,tr,.-,1-t ,,, ,tT .J:,x • t, 11111.!fr<.OdA'~I .,thd·e q: ·U•.,t,11 SINGLE ST EAM RECYCLING MIX THE FOLLOWING RECYCLABLES IN HERE: DAY OF SERVICE: • Recycle Service Every Other Week • Please Visi t City Website To Find Out xact Service Day Lal- HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 HIGHWAY MAINTENANCE AND CONSTRUCTION SERVICES UPDATE as of May 14th for May 20, 2025 BOC Report Construction Updates o CSAH 1 Reconstruction {l-94 to CSAH 2) -Construction expected to continue through Labor Day. o CSAH 35 Widening (Dent to Vergas)-Bid opening scheduled for June 5th. o CSAH 1 {Fir Ave.) Roundabout-Construction scheduled to start in June. o CSAH 75 (Hwy. 210 to Hwy. 29} Resurfacing -Construction scheduled to start this month. o CSAH 52 (Hwy. 108 to Hwy. 29) Resurfacing-Bid opening scheduled for May 15th. o CSAH 19, 56, & 67 Box Culverts -Construction scheduled to start in June or July. o CSAH 80 (Main Street) in Perham -Punchlist phase. Other Contracts o Perham Garage -Making good progress. Expected to move in before the winter. o Seal Coat and Crack Seal-Bid opening scheduled for June 12th. o Countywide Culvert Repairs/Replacements -Inspections and quotes in progress. o Annual Striping-Bid opening scheduled for June 12th. Highway Maintenance o Winter plowing workshop tentatively scheduled for June with staff and July for Commissioners. o Working with Human Resources to recruit Highway Maint. Worker and Mechanics Assistant vacancies. Cooperative Projects (i.e. led by other agency partners or contracts we sponsor for cities/townships) o Aurdal Township (Sophus Anderson Rd. & Aurdal River Rd.) -Construction scheduled this summer. o Pelican Rapids (Year 2 of 2) Reconstruction -Follow DOT webpage for updates. o Wadena (Year 1 of 3} Reconstruction -Follow DOT webpage for updates. o Ottertail (Tyler Wohlers Memorial Trail) -Punchlist phase. Planning/ Future Projects (added to this list after an RFP or similar work has started) o 2050 Transportation Plan -Outreach scheduled this summer. Advisory Committee to meet in July. o Safe Streets for All Plan -Forming a Safe Streets Task Force in cooperation with Safe Communities Coalition. o CSAH 76 Bridge over Bluff Creek-Permitting and design in progress on an accelerated schedule. o CSAH 8 {Perham) Resurfacing -Public meeting in June. Currently scheduled for 2026 construction season. o CSAH 24 (Erhard) Resurfacing -Design in progress. Currently scheduled for 2026 season. o CSAH 6 at Nelson Lake Flood Mitigation -Permitting and design in progress on an accelerated schedule. o CSAH 35 (CSAH 18 to CSAH 1) Reconstruction -Right-of-way acquisition in progress for 2026. o CH 143 Bridge over Leaf River -Received a federal grant to replace in 2026. o CSAH 51 Culvert at Little Pine Lake -Design kickoff in June. Schedule TBD. o CSAH 42 Bridge over Wing River-Received a federal grant to replace in 2028. o CSAH 1 (Fir Ave.) Corridor Study at Union Ave. and Tower Rd. -Stakeholder outreach to continue this fall. o CSAH 50 (CSAH 67 to 5th St. N.) Reconstruction -Design started. Schedule TBD. 218-998-8470 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer May 20, 2025 SUBJECT: SP 056-619-015, et al Draft Grant Agreement Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Pass Resolution approving grant agreement number 1057125 with Minnesota Department of Transportation and authorize Board Chair to sign the agreement for local bridge replacement program funds for three box culverts. Background Information: Otter Tail County received federal grant funds to replace three box culverts at CSAH 19, 56 and 67, and this agreement facilitates state grant funds as a match to the federal funds. The agreement was reviewed by Committee on May 6th. 218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov m, DEPARTMENT OF TRANSPORTATION STATE OF MINNESOTA MnDOT Agreement No. 1057125 SP No. 056-619-015 LOCAL BRIDGE REPLACEMENT PROGRAM GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"): RECITALS Public Entity (Grantee) name, address and contact person: Otter Tail County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Contact: Krysten Foster, County Engineer 1. Minnesota Statutes § 297 A.815, subd. 3( d) and § 174.50, subd. 6-7 authorize the State to enter into this agreement. 2. Grantee has been awarded Local Bridge Replacement Program (LBRP) funds under Minn. Stat. § 174.50, subd. 6-7. 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS 1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.s 16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31, 2029 or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; I 0. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure. 1.4 Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement. 2 Grantee's Duties 2.1 Grantee will conduct one or more of the following activities in accordance with its grant application, or in the case oflegislatively selected projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B: (i) constructing or reconstructing a bridge, (ii) abandoning an existing bridge that is deficient and in need of replacement, but where no replacement will be made, or (iii) constructing a road to facilitate the abandonment or removal of an existing bridge determined to be deficient. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn.Stats 16B.97, Subd. 4 (a) (1). 2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Consideration and Payment MnDOT Agreement No. 1057125 SP No. 056-619-015 4.1 Consideration. The State will pay for all services performed by Grantee under this agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under Minn. Stat. § 17 4.50, subd 6-7. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. 4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State's total obligation in section 4.1.3. Grantee will return to State any amount appropriated but not required. 4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $57,639.00. 4.2 Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. 4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.2.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes §16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.2.4.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven calendar days of notice prior to any monitoring visit or financial reconciliation. 4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to the State. 4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.3 Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, subdivision 1, then Grantee shall comply with the requirements of Minn. Stat.§ 471.345 for all procurement under this Agreement. 5 Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representatives 6.1 The State's Authorized Representative is: 2 CM State Aid LBRP Grant Agreement (Rev. October 2024) Marc Briese, Programs Engineer, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155 Office: 651-366-3802 mare.briese@state.mn. us MnDOT Agreement No. 1057125 SP No. 056-619-015 or his/her successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Krysten Foster, County Highway Engineer, Address: 505 South Court Street, Suite 1, Fergus Falls, MN 56537, Phone: 218-998-8475, E-mail: kfoster@ottertailcounty.gov. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 7 .5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. 8 Liability Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a "municipality" as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee's liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this 3 CM State Aid LBRP Grant Agreement (Rev. October 2024) MnDOT Agreement No. 1057125 SP No. 056-619-015 agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either Grantee or the State. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176 .181 , Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13 Termination; Suspension 13.1 Termination by the State. The State may terminate this agreement with or without cause, upon 30 days written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13 .3 .2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 13.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. 16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota 4 CM State Aid LBRP Grant Agreement (Rev. October 2024) MnDOT Agreement No. 1057125 SP No. 056-619-015 Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: I) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 18 Additional Provisions 18.1 Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the project. 18.2 E-Verification. Grantee agrees and acknowledges that it is aware of Minn.Stat.§ 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. 18.3 Telecommunications Certification. If federal funds are included in Exhibit A, by signing this agreement Grantee certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Grantee will include this certification as a flow down clause in any contract related to this agreement. 18.4 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docld=l 1149035. If federal funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested infonnation and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 18.5 Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and the Commissioner, (i) permit or allow the use of any of the property improved with these grants funds (the Real Property) for any purpose other than in conjunction with or for the operation of a county highway, county state-aid highway, town road, or city street or for other uses customarily associated therewith, such as trails and utility corridors, (ii) substantially alter any of the Real Property except such alterations as may be required by laws, 5 CM State Aid LBRP Grant Agreement (Rev. October 2024) MnDOT Agreement No. 1057125 SP No. 056-619-015 ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If the Grantee fails to maintain the Real Property in accordance with this Section, the State may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the Grantee irrevocably authorizes the State to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by the State shall be at its sole discretion, and nothing contained herein shall require the State to take any action or incur any expense and the State shall not be responsible, or liable to the Grantee or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by the State pursuant to this Section shall be due and payable on demand by the State and will bear interest from the date of payment by the State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. [The remainder of this page has intentionally been left blank.] 6 CM State Aid LBRP Grant Agreement (Rev. October 2024) GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. B: Title: County Engineer Date: May 20, 2025 B: Title: County Board Chair Date: May 20, 2025 B: Title: County Board Clerk Date: May 20, 2025 CM State Aid LBRP Grant Agreement (Rev, October 2024) MnDOT Agreement No. 1057125 SP No. 056-619-015 DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance as required by Minnesota Statutes § l 6A. l 5 and l 6C. 05 By: -----------------State Aid Programs Manager (with delegated authority) Date: ---------------- DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT By: _______________ _ Date: _________________ _ 7 SOURCES OF FUNDS EXHIBIT A MnDOT Agreement No. 1057125 SP No. 056-619-015 SOURCES AND USES OF FUNDS SCHEDULE USES OF FUNDS Enti!Y __ §.!1-:PP.!Y~gc_F_u_n_d_s --,-i _A_m_o_u_n_t __ Expenses _ ................... 1 Amount State Funds: LBRP MVLST Grant SAAS Acct 329 Other: Subtotal Public Entity Funds: Matching Funds Local Match Other: Federal STBG Funds Subtotal TOTAL FUNDS $ $ $ ·-·-·-· Items Paid for with LBRP $57,639.00 MVLST Grant Funds: __ Bridge Construction $57,639.00 $ $ -·--·-·--·-·--· $ $57,639.00 Subtotal $57,639.00 Items paid for with Non- LBRP General Fund $14,962.90 Grant Funds: __ Bridge Construction $ 305,370.50 $290,407.60 $ 305,370.50 Subtotal $305,370.50 ------------~-- $363,009.50 = TOTAL PROJECT COSTS $363,009.50 CM State Aid LBRP Grant Agreement (Rev. October 2024) 8 EXHIBITB GRANT APPLICATION Attach the grant application for the project CM State Aid LBRP Grant Agreement (Rev. October 2024) MnDOT Agreement No. 1057125 SP No. 056-619-015 9 EXHIBITC MnDOT Agreement No. 1057125 SP No. 056-619-015 GRANTEE RESOLUTION APPROVING GRANT AGREEMENT 10 CM State Aid LBRP Grant Agreement (Rev. October 2024) Local Bridge Replacement Program Grant Agreement Grant Terms & Conditions SAP 056-619-015 OTTER TAIL COUNTY RESOLUTION NO. 2025 ---- WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. 56J31 ; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $57,639.00 by reason of the lowest responsible bid; NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 17 4.50, and will pay any additional amount by which the cost exceeds the estimate and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper County officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above- referenced grant. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _ duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 20th day of May 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________ _ Kurt Mortenson, Board of Commissioners Chair STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) Dated: May 20, 2025 Attest: ____________ _ Nicole Hansen, Clerk I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 20th day of May 2025. Nicole Hansen, Clerk HIGHWAY OTTERTAIL COUNTY -MINNESOTA 505 South Court Street, Suite 1 Fergus Falls, MN 56537 TO: FROM: DATE: MEMORANDUM Board of Commissioners Colby Palmersheim, Asset Management Supervisor May 20, 2025 SUBJECT: iWorqs Public Works Package Recommended Action: Approve annual subscription with iWorqs Public Works Package in the amount of $6000. Background Information: The Otter Tail County Highway Department operates with three sign technicians and is tasked with installation and maintenance of approximately 150,000 signs throughout the county, as well as mailbox replacements and maintaining inventory. Currently, the work management is done through pen and notebook. A developed asset management program will take our current sign and post locations and place them onto a GIS based map, also allowing for work orders to be created, assigned and monitored. iWorqs also includes a shop inventory, which can be used by mechanics to manage their inventory, aid in ordering and replacing, schedule inspections and report costs. This program can also be used by others to request work orders or report problems. Included with the sign management program, is pavement management, which can be utilized by the engineering office to assess and track pavement conditions, prioritize repairs and replacements, and estimate remaining life expectancy. The Highway Department has a budget for Schneider geopermitting, however will not be ready in 2025 to incorporate the service. This available budget will cover the cost of iWorqs until it can be budgeted for coming years. iWorqs may also eventually take place of the current Goodpointe pavement management system. iWorqs has an annual cost of $6,000, with an implementation cost of $2,000 (implementation was discounted 50%). Other add-ons could include permitting, fleet management and culvert/drainage ditch inventory in future years. 218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov IWORQ SERVICE AGREEMENT For iWorQ applications and services Otter Tail County here after known as ("CUstomer'), enters into THIS SERVICE AGREEMENT ("Agreement'') with iWorQ Systems Inc. (''1.WorQ'') with its principal place of business 1125 West400 North, Strite 102, I.Dgan, Utah 8432L 1. SOFTWARE AS A SERVICE (SaaS) TERMS OF ACCESS: iWorQ grants Customer a non-exdusive, non-transferable limited access to use iWorQ service(s), applicati.on(s) on iWorQ's authorized website for the fee(s) and tem1S listed in AppendixA This agreement will govern all application(s) and service(s) listed in the AppendixA. 2. CUSTOMER RESPONSIBILITY: Customer acknowledges that they are receiving only a limited subscription to use the application(s ), service(s ), and related doa.unentation, if any, and shall obtain no titles, ownership nor any rights in or to the application(s), service(s), and related documentation, all of which title and rights shall remain with iWorQ. Customer shall not pennit any user to reproduce, ropy, or reverse engineer any of the application(s), service(s) and related documentation iWorQ is not resp:msible for the rontent entered into iWorQ's database or uploaded as a document or image. 3. TRAINING AND IMPLEMENTATION: Customer agrees to provide the time, rerourres, and personnel to implement iWorQ's service(s) and application(s). iWorQ will assign a senior account manager and an account management team to implement service(s) and application(s). Typical implementation will take less than 6o days. iWorQ account managers will call tvviceper'1\eek, provide remote training once per'1\eek, and send weeklysurmnary emails to the rustorner implementation team. iWorQ can provide project management and implementation documents upon request iWorQ will do ONE import of the Customer's data. This import oonsists of importing data, sent by the Customer, in an electronic relational database format. Aquisition of data is the resp:msibilityof the dient; iWmQ will not be involved in negotiation for data with third parties. CUstomer must have dear ownership of all fom1S, letters, inspections, checklists, and data sent to iWorQ. IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 4. CUSTOMERDATA: CUstomer can nm reports and export datafromiWorQ application(s) at anytime. CUstomer can pay iWorQ for additional data management services(s), onsite backups application(s) and other service(s). Data upload and storage is provided to every customer. This includes uploading files upto 2Sl\1B and 1ooGB of managed data storage onAWS GovCloud. Additional upload file siz.es and managed data storage sizes can be provided based on the application(s) and service(s) listed in Appendix A. CUstomers can upload and store images with personal information like driver's license, and more. This data can be used by the customer to complete the permitting, licensing, or code enforcement processes. Customer understands that the data must be uploaded and stored in the sensitive data upload section of the iWorQ software for acces.5 and security purposes. IWorQ is not responsible for: (1) For the content entered into iWorQ's database, (2) For images or documents scanned locally and uploaded by the iWorQ users, (3) For documents or images uploaded by ci.tiz.en over the web, and (4) For data sent to the CUstomer byiWorQ. 5. CUSTOMER SUPPORT: CUstomer support and training are FREE and available Monday-Friday, from 6:00AM to 5:00 P.M MST, for any authorized user with alogin iWorQ provides unlimited remote CUstomertraining (through webinars), phone support, help files, and documentation. Basic support requests are typically hcqldled the same day. iWorQ provides "Service NOT Software". 6. BILLING: iWorQ will invoice Customer on an annual basis. iWorQ will send invoices by mail and by email to the address(s) listed in Appendix A Tem1S of the invoice are net 30 days from the date of the invoice. Any billing changes will require that anewSe:rvice(s) Agreement be signed by the CUstomer. Any additional costs imposed by the CUstomer including business licenses, fees, or taxes will be added to the CUstomer's invoice yearly. support and services fees may increase in subsequent years but will increase no more than s°/o per year. IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 Wor,' i J, Customer pricing is based on a3 Year Tenn and reflects a discounted annual price. Changes to the Term or the Tennination Policy (Section 7. Termination:), will affect the annual pricing and muld double your annual mst. Customer reserves the right to pay the 3 Year Tenn upfront to secure dismunted annual pricing 7. TERMINATION: Either party rnaytenninate this agreement after the initial 3-Year T§1!1 without cause if the tenninating party gives the other party sixty (6o) days written notice. Should the Customer terminate any part of the application(s) and or service(s) the remaining balance will immediately become due. Should the Customer t:enninate any part of the application(s) and or service(s) anewService(s) Agreement will need to be signed Upon expiration of the Initial Tenn, this Agreement shall automatically be renewed for successive one (1) year tenns unless either party provides notice of termination or non-renewal no less than sixty (6o) days prior to expiration of the then-rurrent tenn. Upon tennination of this Agreement, iWorQ will discontinue all application(s) and or service(s); iWorQ will provide customer with an electronic ropy of all of CUstomer's data, if requested bythe CUstomer (within 3-5 business days). During the tennof the Agreement, the Customer may request ampy of all of Customer's da~ which shall be provided to Customer for a mst of no more than $2500 per mpy. Please note, if the Customer is not in mmpliance with the material terms and mnditions of this Agreement, iWorQ will not be required to provide CUstomer with the data. 8. ACCEPT ABLE USE: CUstomer represents and warrants that the application(s) and service(s) will only be used for lawful purposes, in a manner allowed by law, and in acrordancewith reasonable operating rules, and policies, tem1S and procedures. iWorQ may restrict aa:ess to users upon misuse of application(s) and service(s ). g. MISCELLANEOUS PROVISIONS: This Agreement will be governed by and oonstruedin acrordanc.e with the la-ws of the State of Utah. Customer recognizes that iWorQ Systems is a software rompany located in utah. Any changes to this section, including changes to the Venue or Forum, will be subject to an increase in their annual pricing. IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 10. CUSTOMER IMPLEMENTATION INFORMATION: Primary Implementation Contact _________ Title. _______ _ Office Phone __________ Cell (required) ________ _ Email _______________ _ Secondary Implementation Contact ________ Title ______ _ Office Phone ___________ Cell (required) _________ _ Email ----------------- 11. CUSTOMER BILLING INFORMATION: BillingContact. ____________ Title __________ _ Billing Address: _______________________ _ Office Phone Cell -------------------- Email ________________ _ PO# ________ (if required) Tax Exempt ID# ________ _ 12. ACCEPTANCE: The effective date of this Agreement is listed. below. Authoriz.ed representative of Customer andiWmQ have read the Agreement and agree and ~tall the terms. Signature __________ _ Effective Date: ----- Printed Name ---------- Title _____________ _ Office Number _________ _ Cell Number __________ _ IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 iWorQ Service(s) Agreement APPENDIX A IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 Wor'f i I.: iWorQ Price Proposal • Otter Tail County Population-60,884 515WFir Ave, Fergus Falls, MN 56537 Prepared by: Matt Hanover Annual Subscription Fees Application(s) and Service(s) :eackage Billing Erke Public Works Package (Basic) $6,000 Annual Package includes: 'kW"ork Management *Sign Management *Pavement Management -Track and manage work by location using OpenStreetMap -Work order scheduling and templates -Track labor, inventoiy, parts, and material -Track work rompleted and maintenance histoiy -Track sign location, MUTCD, rondition, reflectivity, work orders etc. -Remaining service life (RSL), next treatment, 5-year budget etc. -Road layer on OpenStreetMap with rolor by lookup -Sign layer displayed on OpenStreetMap * Available on any oomputer, tablet, or mobile device using Chrome browser * OpenStreetMap-Ability to track point and line layers * Quarterly GIS Updates * Configurable dashboard, fields, and reports Includes Sensitive File Uploads (if needed) Subscription Fee Total (This amount will be invoiced each year) $6,000 Annual One-Time Setup, GIS integration, and Data Conversion Fees Service(s) :eackage Erice BiJling Implementation and Setup rost year 1 $4,000 YearOne $2,000 Up to s hours of GIS integration and data conversion Included YearOne Data Conversion Included YearOne Grand Total Due Year 1 $10,000 Year $8,000 One Total IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 NOTES AND SERVICE DESCRIPTION I. Invoice for the (Annual Subscription Fee Total + One-Time Total) will be sent out 2 weeks after signature and Effective Date II. 1l1is subscription Fee and Agreement have been provided at the Customer's request and is valid until Friday, May 30th, 2025. m. This cost proposal cannot be disclosed or used to compete with other companies. IWorQ Systems, P.O. Box 3784, Logan, UT, 84323 ffl1 STATE AID FOR LOCAL TRANSPORTATION .:.=~-:. CHANGE ORDER ·~ 01 IERTAtL , COUNTY•IMIHNUOTA ~ I SPLSAP(s) I 4004-401 I MN Project No.: I N/A I Change Order No. I 2 _P_ro_Ject __ Loca_t_lo_n ___ Maplewood State Park from CSAH l ,~ TH !08 Local Agencv O~er Tail County Local Project No. 4004-401 Contractor Mark Sand & Gravel Co. --I ~ra.~ct No. 24-03 Address/City/State/Zip PO BOX 458 / FERGUS FALLS/ MN/ 56538-()458 $44,325.00 (1) The Engineer has determined the Contract needs to be revised In accordance with specification 1901.1 - (P) Quantity changes and adjustments documentation. Issue: Excavation -Common quantity overran by 875 a due to the Department of Natural Resources (DNR) requesting a change In the trail alignment. Resolution: The Agency will redesign the trail corridor and provide Contractor with a new model. The Contractor will construct the trail per the new alignment. Entitlement: Payment for this work will be at: Existing Unit Prices. (2) The Engineer has determined the Contract needs to be revised in accordance with specification 1901.1 - {P) Quantity changes and adjustments documentation. Issue: Disc Anchoring and Seeding quantity to overrun due to multiple trips required to reseed and re-disc anchor areas due to weather conditions Resolution: The Agency will Identify areas requiring to be reseeded or re-disc anchored. The Contractor will reseed and re-disc anchor areas as the Engineer determines necessary. Entitlement: Payment for this work will be at: Existing Unit Prices (3) The Engineer has determined the Contract needs to be revised In accordance with specification 1402.S - Extra Work. Issue: Drain Tile and rock bedding was required to be Installed In areas from 1+50 to 5+00 due to water seeping from the hillside and saturating the ground making it unworkable Resolution: The Agency will field measure quantities for drain tile and receive tickets for rock bedding. The Contractor will Install rock bedding and drain tile at locations the Engineer determines nec:essary. Entitlement: Payment for this work will be at: Negotiated Unit Prices as shown in the estimate of cost. This document does not change Contract Time. Estimate Of Cost: {lndude any Increases or decreases In contrar:t Items, any negotiated or force account Items.} ••Group/fu +or-+or-ndlng Item No. Description Unit Unit Price ' Category Quantity Amount$ Change Order 2 2106.507 EXCAVATION -COMMON CY ($7.50) 36358 ($272,685.00) Change Order2 2106.507 EXCAVATION -COMMON CV $7.50 37233 $279,247.50 Page 1 of 2 ffl1 STATE AID FOR LOCAL TRANSPORTATION ,:1=:a:.~;.~N CHANGE ORDER I SP/SAP(s) I 4004-401 l MN Project No.: I N/A Change Order2 2575.505 SEEDING Change Order2 2575.SOS SEEDING Change Order2 2575.505 DISK ANCHORING Change Order2 2575.505 DISK ANCHORING Change Order 2 2502.603 DRAIN TILE Change Order2 2451.607 ROCK BEDDING (LV) ••Group/funding category Is required for federal old projects Approved by County Parks & Trail Director: Kevin Fellbaum Signed: ___________ _ Date: I Change Order No. [ 2 ACRE ($1,200.00} 17 ($20,400.00) ACRE $1,200.00 30 $36,000.00 ACRE ($100.00) 17 ($1,700.00) ACRE $100.00 30 $3,000.00 LIN FT $36.75 350 $12,862.50 CUY0 $200.00 40 $8,000.00 Net Change this Change Order $44,325.00 Approved by Contractor: Mark Sand & Gravel Co. Sign~ Date: 5 .. l z ... z_,S-- Page 2 of 2 © 2024 Regents of the University of Minnesota. All rights reserved. Otter Tail County Extension Report 1 A . UNIVERSITY OF MINNESOTA EXTENSION © 2024 Regents of the University of Minnesota. All rights reserved.© 2024 Regents of the University of Minnesota. All rights reserved. Otter Tail County 4-H 2 Jessica Mohagen, Extension Educator Rachel Wahlstrom, Extension Educator Jordan Gusa, Extension Educator Sarah Downhour, Extension Educator EXTENSION 138 POSITIVE YOUTH DEVELOPMENT CREATES PATHWAYS FOR MINNESOTA COMMUNITIES TO THRIVE. © 2024 Regents of the University of Minnesota. All rights reserved. 4-H Youth Development is the largest youth-serving organization in Minnesota. 3ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Youth learn by doing Over 95% of participants across Minnesota reported applying what they learned through 4-H in other parts of their lives 4ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. 358 youth showcased their learning through 2,698 projects at the 2024 WOTC Fair 5 Volunteers: 60 Judges: 43 "The highlight of my project year was taking my fall calf down to the State Fair. I didn’t think I was going to do well but ended up first in my class! I learned to never give up and to not get down on myself when things don’t go as planned.” ~ Caroline S., EOT 4-H’er 219 youth showcased their learning through 2,395 projects at the 2024 EOTC Fair Volunteers: 56 Judges: 46 "Not only do I show goats at the County Fair, and hopefully the State Fair, but I also really enjoy creating a farm display and entering it into the Self-Determined category. This year, I tracked the numbers of hours I worked on it and that time paid off because I got a purple ribbon at the State Fair!” ~ Kellan S., WOT 4-H’er ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. 4-H prepares youth for post-secondary education and careers 6 In a survey of recent 4-H graduates in Minnesota, 99% reported having a plan for their future career or post-secondary education ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. 90% of recent 4-H graduates plan to pursue a higher education 7 “4-H gave me the opportunity to become involved in the agricultural industry, an opportunity I otherwise would not have had. My experiences through 4-H have led me to pursue a career in agriculture.” ~ Natalie B., WOT 4-H’er ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. 8 Partnerships build a broader community connection and impact “Community Education’s collaboration and partnership with 4-H has been key in achieving a shared goal of helping kids learn how to make healthy choices, solve problems, make decisions, communicate, and get along with each other. These skills help the youth participants envision a brighter future for themselves and their future career choices.” ~ Mary Matteson, Community Education Director ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Empowering youth to lead today 9 “I’ve learned so many things in 4-H that I don’t think I would have learned otherwise. I have learned about leadership and how to be a better person. I’ve learned who I am and the things I love and hate about myself. I’ve learned to not be afraid to speak up, to not be afraid to be wrong, and how to do it correctly.” ~ Ella H., EOT 4-H’er ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Youth are changemakers 97% of 4-H youth said they believe they make a difference in their communities 10ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Encouraging youth to participate in their communities 11 “Our club has a tradition of doing a free community soup luncheon in the winter for the residents of our township. Since our club is pretty rural, it allows the community to see our club in action. It gives the community an afternoon in the dead of winter to get out and socialize with each other and our youth. It is looked forward to by both our club and the township members every year.” ~ Jen S., Butler 4-H Club Leader ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Our programs thrive with the help of 117 volunteers in Otter Tail County. Our dedicated volunteers help us reach more youth, and bring their expertise to increase youth learning 12ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. 13 Volunteers help youth feel a sense of belonging “Even though I wasn’t in 4-H as a youth, when the time came for my own children to enroll in 4-H it was a natural choice. At the same time, I stepped in to volunteer my time and share my own talents with 4-H as a leader. As a leader, I have helped to provide opportunities for the youth in our program to grow, build skills, make decisions, and nurture relationships. From meetings to service projects, weekly horse practices to fair week, I see the benefits of investing in youth. It can be challenging as they are not always receptive of participating in the less glamorous parts of learning, but I hope that someday, they see the benefits of working through the hard/boring parts of the journey as being just as important as the fun parts.” ~ Lisa F., EOT volunteer ExTENs10N I• © 2024 Regents of the University of Minnesota. All rights reserved. Otter Tail County Community Clubs & After School Programs 1414 4-H Community Clubs After School Programs [TrondhJem h Twp fl · i I J Western l Twp ...,.. -~-- UNIVERSITY OF MINNESOTA • Corliss Twp •.. Paddock But~p Twp • 0 © 2024 Regents of the University of Minnesota. All rights reserved. In Otter Tail County… 15 1,046 youth enrolled Retained 77.8% of eligible youth from 2023 Retained 79.6% of Cloverbuds 352 First-Year members 289 First-Generation members MINNESOTA lf; STATE FAI i'._ p ,\/;,rke1 Be ho1\.m,1nr.ihi m. Di,i"iio © 2024 Regents of the University of Minnesota. All rights reserved. © 2024 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. This document is available in alternative formats upon request. Direct requests to 612-624-2116. Thank you for supporting and helping Otter Tail County youth thrive! 16 EXTENSION I - POSITIVE YOUTH DEVELOPMENT CREATES PATHWAYS FOR MINNESOTA COMMUNITIES TO THRIVE. © 2025 Regents of the University of Minnesota. All rights reserved.© 2025 Regents of the University of Minnesota. All rights reserved. Otter Tail County Agriculture & Horticulture 17 Olivia Olson, Extension Educator MAKING A DIFFERENCE IN MINNESOTA: ENVIRONMENT+ FOOD & AGRICULTURE+ COMMUNITIES+ FAMILIES+ YOUTH © 2025 Regents of the University of Minnesota. All rights reserved. ANR in Otter Tail County ▪Local connection to the broader body of knowledge of the statewide ANR department 18A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. Communications ▪Monthly email newsletter –230+ individuals receive monthly newsletter –300 average views each month –Newsletter contents ▪Timely resources ▪Upcoming events 19 -------·-·-~w-- A . UNIVERSITY OF MINNESOTA EXTENSION Otter Tail County Extension Update Wevt,..,.ap~up2024,andltNlst-t.a-,f,.ly,,a,fcxmany. The .-y,, .. 10 Slftrting off .. ~ha bang in th, Exl~skln wo,kj with anal>tnda,..,,,oflearnlr,goppo,t...uescomlng)'O<ll'Way.Be1"'e10 scroll !hrough !Ns and th, ~omng monthty-..!s to -what WOUdbe•aluableto)'OUand)'OWlar.d,garden.ar,d/orfarm.l'mow this Is a long.er'"""'~ than normal but I encourage routotake a mlnuteandcheck01Jttheman1~r,gevent1 b<ingaMalways,pleasedon'tr>esltateto,..,achoutifyouMvequesllonsork!easfor © 2025 Regents of the University of Minnesota. All rights reserved. Technical Assistance ▪108 questions in 2024 ▪22 so far in 2025 ▪Common topics –Land rental rates –Tree health –Insect identification –Pasture management –Vegetable gardening 20A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. Local Programming ▪Speaker by request ▪Workshops on relevant topics for local communities –Apple grafting –Seed saving –Garden planning –Growing garlic –Field days ▪321 attendees in-person so far 21A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. “Great presentation! I would love to attend more programs! It’s great to have gardening information focused on our growing area. Thank you!” “Great information, helpful and inspiration. Thank you!” 22 Overwhelmingly positive response from programs; clear increase in participant knowledge ... UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. Winter Garden College ▪“I think the workshop was very informative. If you didn’t learn something last night, you weren’t paying attention” 23A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. “I liked the course, very informative” “[I] love these classes” Apple Grafting Workshop 24A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. Connection to Statewide Extension ▪Programs developed in collaboration with statewide and other local educators ▪Increase spread of Extension resources 25A. UNIVERSITY OF MINNESOTA EXTENSION © 2025 Regents of the University of Minnesota. All rights reserved. © 2025 Regents of the University of Minnesota. All rights reserved. The University of Minnesota is an equal opportunity educator and employer. This document is available in alternative formats upon request. Direct requests to 612-624-2116. Thank you for supporting Extension in Otter Tail County! Questions? 26MAKING A DIFFERENCE IN MINNESOTA: ENVIRONMENT+ FOOD & AGRICULTURE+ COMMUNITIES+ FAMILIES+ YOUTH Drainage Authority Meeting Minutes May 6, 2025 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN May 6, 2025 | 12:29 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:29 p.m. Tuesday, May 6, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Mortenson and unanimously carried to approve the Drainage Authority Agenda of May 6, 2025 and the Consent Agenda of May 6, 2025 as follows: 1. April 22, 2025, Drainage Authority Meeting Minutes 2. Warrants/Bills for May 6, 2025 (Exhibit A) DITCHES 10, 11 & 31 RECONVENED ROB HEARING Drainage Inspector Colby Palmersheim and Scott Henderson with H2OverViewers presented on the amended reports for the Redetermination of Benefits for County Ditches 10, 11, and 31. This hearing date was recessed to today from the March 25th Drainage Authority meeting as there were substantial watershed and benefit changes on all three systems. Henderson reviewed each system and noted the proposed amounts as follows: Ditch 10 – Benefit amount of $79,468.03 with 172.96 benefited acres and $5.02 in damages Ditch 11 – Benefit amount of $54,587.97 with 168.77 benefited acres and $1,178.82 in damages Ditch 31 – Benefit amount of $849,110.99 with 1,291.44 benefited acres and $1,610.68 in damages Discussion continued regarding noticing property owners of the changes in watershed area and benefits. Though procedure is to only notify property owners whose benefit increases, Drainage Inspector Colby Palmersheim and the Commissioners were in consensus that due to the substantial changes to the watersheds, all benefited property owners will be notified of the changes to the systems. At 12:59 p.m., Chair Johnson reconvened the Public Hearing regarding Redetermination of Benefits for Ditches 10, 11, and 31 with Commissioner Mortenson abstaining from discussion on Ditch 31. This Public Hearing is continued from the original hearing on January 27, 2025 and a reconvened hearing on March 25, 2025. Chair Johnson asked for comments from the public. One property owner voiced surprise over the changes to the benefits and asked for a continuation of this public hearing to a later date to give time for property owners to look over the amended reports to better understand all the changes. A question regarding who pays for this correction was also voiced. Drainage Inspector Colby Palmersheim stated that the H2OverViewers contract is based on a dollar per acre of the watershed which is submitted as a final exhibit, and that corrections don’t necessarily mean an increased cost. A second property owner asked for clarification on where Ditch 31 begins and ends and also made inquiries about maintaining the portion of the ditch that runs through his property. > > > Drainage Authority Meeting Minutes May 6, 2025 Page 2 of 3 At 1:11 p.m., Chair Johnson called for a motion to recess the Public Hearing. Motion by Lahman, second by Bucholz and motion carried with Mortenson abstaining to recess the Reconvened Redetermination of Benefits Public Hearing for County Ditches 10, 11, and 31 to August 26, 2025 at 12:30 p.m. DITCH 11 – PETITION FOR ABANDONMENT Drainage Inspector Colby Palmersheim informed the Board about a Support Petition that was received for the abandonment of County Ditch 11. Palmersheim noted that the petition does not meet the statutory requirements for petitioning for abandonment. Motion by Mortenson, second by Lahman and unanimously carried that the Support Petition regarding Abandonment of County Ditch 11 does not meet the statutory requirements to move forward with abandonment. ADJOURNMENT At 1:17 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, May 20, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 20, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Drainage Authority Meeting Minutes May 6, 2025 (Exhibit A) Page 3 of 3 Vendor Name COLUMN SOFTWARE PBC FERGUS FALLS DAILY JOURNAL KUGLER/DOUGLAS OTTER TAIL CO TREASURER Final Total: Amount 96.47 787.65 650.00 2,094.14 3,628.26 COMMISSIONER'S VOUCHERS ENTRIES5/15/2025 csteinbach Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:16:20PM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:16:20PM5/15/2025 csteinbach County Ditch Fund Copyright 2010-2024 Integrated Financial Systems 22-622-000-0655-6369 600.00 BEAVER TRAPPING DITCH 55 5/1/25 Miscellaneous Charges 1 Y 22-622-000-0604-6369 1,330.00 DEMO BEAVER DAM IN DITCH 4 5/11/25 Miscellaneous Charges 7 Y 22-622-000-0610-6369 400.00 BEAVER TRAPPING DITCH 10 5/2/25 Miscellaneous Charges 3 Y 22-622-000-0625-6369 6,100.00 BEAVER TRAPPIND DITCH 25 5/2/25 Miscellaneous Charges 2 Y 22-622-000-0652-6369 350.00 BEAVER TRAPPING DITCH 52 5/2/25 Miscellaneous Charges 4 Y 22-622-000-0000-6369 789.50 DRAINAGE MATTERS 390988 Miscellaneous Charges 5 Y 22-622-000-0625-6369 59.00 DITCH 25 REPAIRS 391191 Miscellaneous Charges 6 Y 15197 KUGLER/DOUGLAS 600.0015197 16806 LAKES AREA BLASTING LLC 1,330.0016806 11057 NELSON/MIKE 6,850.0011057 10842 RINKE NOONAN LAW FIRM 848.5010842 9,628.50 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 2 Transactions Final Total ............4 Vendors 7 Transactions KUGLER/DOUGLAS LAKES AREA BLASTING LLC NELSON/MIKE RINKE NOONAN LAW FIRM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:16:20PM5/15/2025 csteinbach County Ditch Fund Copyright 2010-2024 Integrated Financial Systems Page 3Audit List for Board Otter Tail County Auditor Amount 9,628.50 County Ditch Fund 22 9,628.50 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTERTAIL COUNTY -MINNESOTA TO: FROM: DATE: MEM ORA NDU M Board of Commissioners; Otter Tail County Drainage Authority Colby Palmersheim, Drainage Inspector May 20, 2025 SUBJECT: County Ditch No. 44 / Head Lake Outlet Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Appoint James Guler, PE, with Moore Engineering to study, design and report on a mitigation device to increase the water elevation on Head Lake, which is drained by County Ditch No. 44. Background Information: A repair was completed of County Ditch No. 44 in late 2022. Prior to the repair, Head Lake had been consistently well above the OHWM. Over the year after the repair, the Lake has fluctuated between OHWM and approximately 1 foot below. The drop in elevation has caused several landowners to complain that the repair has altered the lake elevation. These complaints have came to both Highway Dept. staff, County Commissioners and the MNDNR. At the March 25, 2025 drainage authority meeting, a motion was made to send RFP's to engineering firms to recommend options that are likely permissible or permittable by the DNR to control the runout of Head Lake. Those RFP's were due on May 9, 2025. Three proposals were received; from Houston Engineering, ISG Inc., and Moore Engineering. Of those Proposals, Moore Engineering provided the lowest cost for the proposals that were requested. Moore will provide a 60% Engineer's Repair Report, Permitting Coordination, Public Meeting, 90% Engineering Repair Report and Final Engineer's Repair Report for $24,000. Topograpical Survey was not included in the proposal as they will attempt to work from County Highway provided survey information. 218-998-8470 @ omR TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. r--------~-------~----------~-----""7 May 9, 2025 JIM GULER, PE I PROJECT MANAGER 701.302.0373 I james.guler@mooreengineeringinc.com 925 10th Ave E I West Fargo, ND 58078 mooreengineeringinc.com May 9, 2025 Colby Palmersheim, Ditch Inspector Otter Tail County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 RE: Proposal for Engineering Services Dear Mr. Palmersheim and County Staff and Commissioners, We at Moore Engineering, are excited to partner with the staff and commissioners to serve the people of Otter Tail County. The value Moore can provide is summarized in this Statement of Qualifications. We believe our approach and team with local experience will meet your expectations, as outlined below. TRUSTED PARTNER Moore recognizes that leading engineering projects in Otter Tail County is about more than technical design, it's about earned trust. We earn that trust with our clients through frequent communication and by listening to understand our client's perspective. We are aware that many of the County's projects involve multiple stakeholders, whether it be working with a local municipality, coordinating with regulatory agencies, or soliciting input from the public. We approach all projects with our core values in mind: respect, integrity, accountability, loyalty, and kindness. Falling back on our core values helps us navigate challenging projects, where different stakeholders may have competing interests. We strive to respect all stakeholders' input, while keeping loyalty to the County's interests in mind first, and foremost. PROJECT TEAM EXPERTISE We have assembled a project team that has the expertise and experience needed to provide the engineering, environmental, and funding services necessary to build successful projects in today's world. Our team has the background support of civil engineers, transportation engineers, water resource engineers, ecologists, wetland scientists, survey technicians, and construction inspectors that have years of experience working together, successfully completing a broad array of projects for our clients. QUALITY STANDARDS Moore's mission is "Improving lives by building strong communities"; we understand this project is high visibility, with multiple stakeholders, and focused on providing cost effective, sustainable solutions. We do not view these types of projects as "just" engineering projects. These are opportunities to truly make a difference in the day- to-day lives of the people of Otter Tail County. Understanding that the.County's projects are for the good of the public and stronger communities with diverse interests help guide our design approach and diligence each project. Thank you for the opportunity to submit this Proposal for Engineering Services to Otter Tail County and we look forward to working with you. Should you have any questions or need additional information, please contact me by phone at 701.302.0373 or by e-mail at james.guler@mooreengineeringinc.com . Respectfully, Moore Engineering Inc. Jim Guler, PE Project Manager james.guler@mooreengineeringinc.com Chad Engels, PE Principal-In-Charge chad.engels@mooreengineeringinc.com 1960 YEAR ESTABLISHED ESOP OWNERSHIP TYPE -S-CORP 190+ EMPLOYEES Engineers Engineering Technicians Surveyors & Crews (PLS) CADD & GIS Technicians Environmental Scientists 11 OFFICE LOCATIONS North Dakota Bismarck Minot Valley City West Fargo Williston Minnesota Bemidji East Grand Forks Fergus Falls Plymouth St. Cloud Colorado Lakewood SERVICE OFFICE 4503 Coleman Street, Suite 105 Bismarck, ND 58503 Kip Moore and Marshall Moore founded Moore Engineering in 1960 to create solutions for everyday problems. The brothers incorporated their partnership in 1970. Today, Moore Engineering is a 100% employee-owned ESOP company that continues its dedication to advancing the region's water, municipal and transportation infrastructure. Since our company's inception, Moore's engineering and technical teams have completed thousands of civil and environmental projects throughout the Midwest. As members of the same communities we serve, our employees are invested in every project's success, and work with hundreds of municipalities, counties, water resource and watershed districts, developers and private citizens to help them thrive. Many of our clients have been with us for decades -we've served as the City Engineer fo r Casselton, ND, since 1962. We attribute our success to the values that have guided our growth since the beginning. Moore Engineering is a family that believes in Respect and we strive to show Integrity in all our work. We consistently maintain our Accountability and Loyalty, upholding our obligation to the health, safety and welfare of the people at the center of our work. By giving back to those in need and incorporating Kindness into our daily work, we are truly committed to improving lives and building strong communities. Moore works with multiple entities at local, state and federal levels to effectively carry out projects with the understanding that the work we do for you today is an investment in your future. We recognize that every project is unique and we always take the opportunity to improve the quality of life for the people the project impacts. We look forward to growing side by side with our clients, and we nurture that relationship from day one. IMPROVING LIVES BY BUILDING STRONG COMMUNITIES. Jim Guler, PE Project Manager 701 .302.0373 james.guler@mooreengineeringinc.com Chad Engels, PE Principal-In-Charge 701.388.6614 chad.engels@mooreengineeringinc.com BACKGROUND & PROJECT UNDERSTANDING County Ditch No. 44 -Head Lake Outlet Moore Project No. 23133 I 5I912025 Otter Tail County Ditch No. 44 serves as the outlet of Head Lake and is located in Section 28 of Rush Lake Township. In 2022, maintenance was completed on County Ditch No. 44, lowering the elevation to the established natural run out elevation of 1324.6. The current runout elevation based on the 4/28/25 Otter Tail County survey is 1324.53. However, after the maintenance project, the County received complaints from some landowners regarding the lake elevation. Prior.to the maintenance, the water elevation of Head Lake was approximately 1 foot above the Ordinary High-Water Level {OHWL: 1326.12) at elevation 1327.1. After the maintenance project, the water elevation of Head Lake fluctuated between 1326.2 and 1325.2. Correspondence between Otter Tail County and the DNR indicates that the DNR does not have concerns with the 2022 maintenance project and resulting water levels. Therefore, the DNR will need to be convinced that a modification to the outlet is reasonable. Our understanding is that the goal of this project is to maintain the natural runout elevation of Head Lake, acquire a public waters permit or approval from DNR, and raise the normal water level of Head Lake to approximately the OHWL elevation. SCOPE OF WORK 1. Topographical Survey The topographical survey of this area was completed by Otter Tail County on 4/28/25. Based on the information provided, we will assume we can utilize this information for this effort. If requests are made by the DNR to acquire additional surveys, our assumption is that Otter Tail County will gather additional information. Alternatively, Moore Engineering could provide survey services if requested. 2. 60% Engineer's Repair Report The initial concept for consideration, which this proposal's assumptions are based on, is a boulder weir structure across County Ditch No. 44. The structure will have a center weir elevation at the natural runout elevation of 1324.6 to meet the DNR requirements. On either side of the center weir will be a boulder placed at a higher elevation, to be determined by this effort. The width of the center weir will be determined to provide a hydraulic rating that results in the desired approximate lake elevation under normal flow conditions. Obviously, as natural flow conditions alternate between wet and dry periods, the water level within Head Lake will either be above, or below, the desired elevation. However, based on comments from the DNR, a structure of this type is likely to be a permissible option that achieves water elevation goals under normal flow conditions. A hydraulic analysis for this outlet structure will be prepared documenting the design concept and assumptions for review by the County, DNR, and USAGE. The goal of this design report is to meet the requirements of an Engineer's Repair Report outlined in Mn Statute 103E. 715. A draft 60% plan set will be prepared to accompany the 60% Engineer's Repair Report. This plan set will consist of a cover page, plan and profile view of the County Ditch No. 44 Outlet {based on Otter Tail County survey), and details of the proposed structure. A preliminary estimate of construction will also be provided. The goal of this design concept is to develop a structure that does not affect the overall hydraulics of County Ditch No. 44 and will not require an improvement proceeding. This proposal assumes this project can be constructed as a 103E ditch repair. If the project develops in a direction to cause the County to consider a 103E ditch improvement, an estimate of cost for this scope can be provided at that time. 3. Permitting Coordination County Ditch No. 44 -Head Lake Outlet Moore Project No. 23133 I 5I9/2025 This proposal assumes that the design will meet a 103E repair and approval from the DNR will be required, but not a public waters permit. This task will include communication with the DNR on the proposed concept, and communication during the development of the 60% Engineer's Repair Report. Should a public water's permit be required, an estimate of cost for this scope can be provided at that time. It is assumed that this project will require a nationwide permit from the U.S. Army Corp of Engineers due to the placement of fill in waters of the U.S. Completing this permit application is included in this proposal. 4. Public Meeting The goal of this project is to satisfy landowner concerns regarding the Head Lake water elevation. The design of the project will have constraints dictated by DNR goals. Communication to the landowners will be necessary to relay the design requirements, project cost, and natural lake level fluctuation. This scope assumes one public meeting at a location determined by the County. At this meeting, the 60% Engineer's Report will be presented along with DNR and USACE constraints. 5. 90% Engineer's Repair Report Upon approval of the DNR and County, a 90% Engineer's Repair Report with 90% plans and technical specification will be prepared. Also included will be an updated estimate of construction cost. These documents will be provided to the County for final review. 6. Public Hearing Should the County advance the repair under MN Statute 103E. 715, a Hearing will be required. If the County desires to have Moore present at the hearing, an estimate of cost for this service can be provided. 7. Final Engineer's Repair Report, Plans, Bid Item Tabulation, Technical Specifications Upon the receipt of the comments from the County on the 90% Engineer's Repair Report and accompanying plan set, Moore will incorporate the comments and finalize the plans, technical specifications, and bid items. These documents will be provided to the County for them to administer construction. If additional construction support or administration is required from Moore, a scope can be provided at that time. SCOPE OF WORK -ESTIMATED FEE AND SCHEDULE County Ditch No. 44 -Head Lake Outlet Moore Project No. 231331519/2025 Based on our current understanding of the project, we estimate the cost for the scope described above to be Twenty-Four Thousand Dollars ($24,000). Category Billing Rates are provided in Attachment A to this proposal. An assumed project schedule is detailed below, however, the actual start date will be dictated by approval from the County. The fee breakdown listed below is for information only. Moore may alter the distribution of compensation between individual phases listed above to be consistent with services rendered but will not exceed the total contract compensation amount unless approved in writing by the Owner. Studies can have numerous unforeseen variables that can affect the scope of the process. Variables that may occur during the project process will be discussed as soon as possible to determine if changes in scope and/or cost may be necessary. Task Estimated Fee** Topographical Survey N/A 60% Engineer's Repair Report $12,000 Permitting Coordination $2,400 Public Meeting $2,400 90% Engineer's Repair Report $3,600 Public Hearing N/A Final Engineer's Repair Report $3,600 *Assumes County authorizes Moore to proceed in June 2025 **Assumes proposed project concept Estimated Timeframe Provided by County July-August 2025* July-Sept 2025 Oct 2025 Dec 2025 TBD Jan 2026 ACCEPTANCE FOR OTTER TAIL COUNTY County Ditch No. 44 -Head Lake Outlet Moore Project No. 231331519/2025 Should you find this proposal acceptable, please have the authorized representative(s) sign the Acceptance portion of this letter below and return the executed copy to Moore. Receipt of an executed copy will serve as our Notice to Proceed. We hereby authorize Moore Engineering, Inc. to proceed with the work described above. Signature Name Title Date Address for Giving Notices Owner: Otter Tail County Attn: ______________ _ Engineer: Moore Engineering, Inc. 925 10th Avenue East West Fargo NP 58078 Attn: President or Chief Operating Officer .. Chad Engels, PE Principal-In-Charge OTTERTAIi: COUNTY -MINNESOTA I ----9----- Jim Guler, PE Project Manager Andrew Smith, PE, CFM lead Design --i.....,:,----9----- Meaghan Dietrich Lead Permitting Traverse County Ditch 52 Restoration Bois de Sioux Watershed District PROJECT DETAILS • 20:8 sq mile contributing watershed • $5.2 million Total Cost • 3 Construction Phases (2021 -2023) • 89% Grant Funded Project • BWSR -$ 1.925 million • DNR -$ 400K • RRWMB -$ 1.8 million • BdSWD -$ 500 K • 2.3 miles of channel rehabilitation, 28 pool & riffle series consisting of 90+ boulder weirs, -50 acres perennial seeding SERVICES PROVIDED • Feasibility Analysis • Stakeholder Outreach • 103D Process Coordination • Funding Services and Strategies • GIS Assistance & Technology Services • Engineering Services • Modeling • Design • Construction • Collaboration and Innovation • Coordinate SWCD services • Innovative approach to protection and maintenance Since the 1950's, Traverse County Ditch 52 has cut an 18-foot deep gully over 3+ miles, forming a delta of sediment that impairs water quality within Lake Traverse. This significant and longstanding drainage issue remained unresolved for many years because of the project's prohibitive cost. Moore partnered with the District to develop a strategy to fund, design, and construct this multiphase project with input from a collaborative, interdisciplinary team . Moore's detailed knowledge of the funding landscape, expertise in coordinating agency involvement, and responsiveness to landowner and local government concerns proved instrumental in moving this project forward. Nearly 90% of the project has been funded by external sources, an accomplishment which promoted landowner buy-in and advocacy throughout the region. Construction of this 3-phase project began in 2021. The final phase was completed in spring of 2024. Client Bois de Sioux Watershed District Contact Linda Vavra, President Lvavra@fedtel.net Key Dates Start Date: Fall 2023 End Date: Summer 2024 Total Cost $559,227 Funding CPL GRANT (MNDNR): $447K BDSWD CONSTRUCTION FUNDS: $112K Services Design Permitting CHALLENGE The Lightning Lake project was initiated to address a failing darn structure that prevented aquatic connectivity and was hydraulically undersized. These issues threatened local infrastructure and prevented fish passage from the lake. The project aimed to increase culvert capacity to reduce water velocity, while rock riffle structures were added upstream and downstream of the lake outlet to create a more natural flow. The project complied with Minnesota Statute 103D.711, ensuring adherence to environmental and regulatory standards for water management and fish habitat protection. SOLUTION The Bois de Sioux Watershed District partnered with the Department of Natural Resources to fund and construct this project. Moore Engineering, Inc. (MEI) prepared a detailed hydraulic report for, which included the design of rock riffle weirs, road crossing culverts, and scour protection. Based on the hydraulic model, the existing outlet structure was removed, and an additional box culvert was installed to increase capacity and reduce velocity. Four rock riffle structures were added to further stabilize the waterway and provide a more natural connection for fish passage. MEI also provided project development, design, and permitting services. Construction began in Fall 2023 and was completed in Summer 2024. OUTCOME The project successfully reduced road overtopping and lowered water velocity, benefiting the rural infrastructure. By increasing culvert capacity and adding rock riffle structures, downstream impacts were minimized, and fish passage was improved. The project is expected to reduce future maintenance needs by replacing the upstream structure with boulder weirs and reducing velocity and erosion. Client and stakeholder feedback has been positive, confirming that the project met its objectives, including maintaining lake elevations, reduced maintenance costs and improved infrastructure. Ultimately, the project enhances both community resilience and aquatic health. Client Bois de Sioux Watershed District Contact Linda Vavra -BdSWD Board of Managers President 320.563.4185 lvavra@fedtel.net Services -Record Review -Record Re-establishment -Ditch Inspections -Survey -103E Repairs and Improvements -Landowner Engagement -Funding -Permitting -ROW Acquisition -Drone Surveys -Viewer Assistance CHALLENGE A number of 103E ditch systems under the authority of the Bois de Sioux Watershed District are eroding and transporting significant sediment loads to downstream water bodies. Field runoff and eroding side inlets are both a significant source of sediment as well as in- channel erosion. Sediment deposits within the ditch reduce channel capacity which results in excessive flooding and excessive maintenance. In addition to the sediment and erosion issues, a number of the ditch systems have improperly sized channels and road crossings which often result in disproportionate localized flooding or adverse downstream flood impacts. Finally, many facilities have outdated assessment districts that do not adequately represent the current benefited area and funding for these projects is an impediment. SOLUTION Moore Engineering developed, designed, and administered the construction of the first Clean Water Ditch Retrofit for the Bois de Sioux Watershed District. This pilot project, which took place on Traverse County Ditch 37, was developed in 2016 and constructed in 2017. The project included several elements to solve an array of issues. These elements included a reshaping of the channel cross-section, construction of an adjacent berm, installation of side-inlet culverts and riprap, grade stabilization structures, and finally an analysis and replacement of improperly sized road crossings. The completed project significantly reduces erosion and sediment transport, restores hydraulic capacity, compensates landowners for buffers through right-of-way easements, reduces future ma intenance costs, and assures that crossings are appropriately sized throughout the drainage system. The project outcome was extremely popular with landowners who were assessed for the project commenting that it paid for itself in the first year due to a reduction in flood related crop losses. The Bois de Sioux Watershed District constructed a second Clean Water Ditch Retrofit in 2018 on Wilkin County Ditch 8. A third project, located on Wilkin County Ditches 9 & 10, has been designed for the 2019 construction season. A The projects also included a redetermination of benefits. The total cost of these first three projects combined is approximately $3.8 million which includes compensating landowners for right-of-way easements that incorporate buffer areas. OUTCOME The Clean Water Ditch Retrofit projects have proven to be very popular with landowners and are supported by Soil and Water Conservation Districts. Due to the success of the first three projects, the Bois de Sioux Watershed District intends to continue this initiative into the future. May 9. 2025 Colby Palmersheim Asset Management Supervisor/ Drainage Inspector Otter Tail County Drainage Authority 505 South Court Street Suite I Fergus Falls, MN 56537 218.998.8473 cpalmersheim@ottertailcounty.gov RE: Colby, Engineering Services Proposal for County Ditch 44 Head Lake Outlet Rush Lake, Minnesota As Otter Tail County looks to maintain lake elevations that would be approved or permitted by the Minnesota Department of Natural Resources (DNR) in Rush Lake, Minnesota, I & S Group, Inc. (ISG) stands eager and ready to assist. We understand that since a 2022 drainage system repair project lake elevations have been lowered below the ordinary high water mark (OHWM). ISG is committed to delivering excellence through the collective expertise of our multi-disciplinary team. With this collaborative approach, we will provide the following scope of services to meet your project needs. SCOPE OF SERVICES Topographic Survey + Site Visit ISG will complete topographic survey of the lake outlet using drone Light Detection and Ranging (Li DAR), as the site is not easily accessible. A global positioning system (GPS) survey will be provided to account for water influences to the area of interest outlined on the RFP. ISG will conduct one (1) site visit and coordinate with the area hydrologist from the DNR to survey the site. Preliminary Engineering Report + 60% Plans ISG will review precedent data, which may include information regarding water levels, water quality data, as well as data from National Heritage Information Systems (NHIS), the Federal Emergency Management Agency (FEMA), and the floodplain. ISG will evaluate past water modeling and monitoring, historic ditch plans, and previous repairs, including the 2022 repair project. ISG will conduct an alternative analysis of two (2) to four (4) outlet options that evaluate benefits and risks, including factors such as constructability, cost estimates, life-expectancy, maintenance options, ecological functions, and probability of successful permitting. A preliminary HydroCAD model will be completed, including a hydrology appendix, which will serve as the hydraulic report for permitting needs. ISG will develop 60% concept plans at this stage. Final Engineering Report + 90% Plans ISG will update plans to 90% design completion and deliver the final engineering report. We will address any comments received during the 60% plan review from the drainage authority, County, or DNR. Permit Coordination ISG will coordinate with the DNR for permitting purposes. We will submit a Minnesota Permitting and Reporting System (MPARS) application for a public waters work permit. I & S Group. Inc. I 115 East Hickory Street + Suite 300 + Mankato, MN 5600 I Page I May 9, 2025 Hydraulic information included as part of the Preliminary Engineering Report (PER) and Final Engineering Report (FER) will be submitted as part of the permit coordination information. We will hold one (1) virtual meeting with the DNR and complete one (1) round of DNR revisions. Public Meetings + Hearings ISG will attend up to two (2) in-person PER and FER hearings or other I 03E ditch hearings, as needed. We will also attend one (I) public meeting for landowners, if determined necessary by the County. Construction Documents ISG will provide the final signed construction documents and develop specifications and contract documents, We assume the County Highway Department will administer bids and construction; however, ISG can provide future fees for bidding and construction administration, if needed. ASSUMPTIONS + EXCLUSIONS The following items are excluded from the scope of services in this proposal: • Geotechnical soil borings • Additional survey requested beyond area of interest outlined in the RFP COMPENSATION ISG proposes to provide the scope of work described within this proposal for compensation in accordance with the cost estimate below. Anticipated reimbursable expenses such as travel time, mileage expenses, and printing costs are included. Phase Compensation Topographic Survey + Site Visit 60% Plans and PER 90% Plans and FER Permit Coordination Public Meeting + Hearing Construction Documents Total Architecture + Engineering + Environmental + Planning I ISGlnc.com $10,680 $15,320 $7,280 $3,340 $6,240 $6,600 $49,460 Page 2 May 9, 2025 Applicable Contract The General Terms and Conditions applicable to this Proposal are available at the link below and are hereby accepted and incorporated herein by reference. Upon acceptance of this Proposal, the parties can proceed with the project based on this signed Proposal, per its General Terms and Conditions, or for more complex projects, ISG, at its discretion, will prepare and require the use of an AJA or EJCDC Contract that will govern the project. ISG's compensation does not include sales or use taxes. Additional information can be found in our General Terms and Conditions. - Acknowledgment of Acceptance This proposal is valid for 30 days. Accepted this day of _______ , 2025. Company: Print Name: Print Title: Print Signature: ADDITIONAL SERVICES ISG's goal for this proposal, like its services, is to be flexible in meeting the requirements of this project. Upon request, ISG can provide a subsequent proposal to assist with additional professional design and construction phase services needed to support this project as it moves forward. ISG appreciates the opportunity to provide a solution tailored to the needs of Otter Tail County. Upon acceptance, please sign the acknowledgment box and return a copy of the proposal to our office. We look forward to providing you with responsive service, a collaborative experience, and timely delivery. Sincerely, Bailey Bocchino, PE Civil Engineer ATTACHMENTS • Project Team • Project Experience Architecture + Engineering + Environmental + Planning I ISGlnc.com Page 3 Attachment: Project Team BAILEY BOCCHINO, PE Civil Engineer Role: Project Manager Bailey specializes in civil engineering with a focus on water quality, environmental conservation, hydrology, hydraulics, and watershed restoration. Her systems-based approach integrates diverse solutions that address numerous project objectives, delivering benefits across water management environmental health, and infrastructure resilience. From flood mitigation and water quality enhancements to habitat restoration efforts, Bailey applies her expertise to help clients achieve measurable outcomes. Supported by cutting-edge technology, Bailey helps stakeholders make informed decisions about water quality improvements, pollution control, and sustainable water management practices. She combines technical expertise with a deep commitment to environmental stewardship, making her an asset in addressing the complex challenges of water management and ecosystem restoration. Education Bachelor of Science in Biological Systems Engineering Iowa State University Ames, IA Project Experience Lake Henry Outlet Structure Replacement Le Sueur County, MN Fountain Lake Habitat Enhancement Albert Lea, MN Spring Creek Stream Stabilization Carver, MN Sanborn Lake Outlet Replacement Le Sueur County, MN Architecture + Engineering + Environmental + Planning I ISGlnc.com KENT HAYS Project Manager Role: Surveyer With a strong sense of responsibility and attention to detail, Kent has 17+ years of industry experience and has conducted and managed hundreds of surveys. His career has been defined by a strong sense of responsibility, meticulous attention to detail, and a deep understanding of the complexities involved in land surveying and site preparation. His leadership working with survey crews has provided successful results for site preparations, including boundary surveys, American Land Title Association/National Society of Professional Surveyors land title surveys, rural and municipal subdivisions, lot combinations, and lot-split projects. Kent is respected for his accuracy, work ethic, and ability to communicate effectively with clients and those collecting data in the field. Education Associate of Arts Bethany Lutheran College Mankato, MN Project Experience Jackson County Judicial Ditch 13 Improvements Jackson County, MN Yellow Medicine County Ditch No. 9 Clarkfield, MN Jackson County Judicial Ditch No. 8 Jackson County, MN Blue Earth County Ditch No. 5 Mapleton, MN Page Al JACOB MUELLER Graduate Engineer Role: Project Engineer Jacob is an ambitious graduate engineer with a strong foundation in hydrology and natural resources. He has developed a keen interest in stormwater management, modeling, and sustainability. His passion for improving natural environments led him to specialize in stormwater modeling, equipping him with the skills necessary to tackle complex engineering challenges. Jacob will support the project, analyzing data and implementing innovative solutions to protect natural resouces while maintaining drainage efficiency. Known for his analytical skills and collaborative approach, Jacob is dedicated to delivering practical and cost-effective solutions that will benefit the lake and mitigate flood risks. Education Bachelor of Science in Civil Engineering Minnesota State University, Mankato Mankato, MN Project Experience Blue Earth County Judicial Ditch 36 Branch IO + Lateral M Blue Earth County, MN Faribault County Ditch No. 26 Faribault County, MN Lac Qui Parle County Ditch 54 Manfred Township, MN Blue Earth County Ditch I Mankato, MN Architecture + Engineering + Environmental + Planning I ISGlnc.com Attachment: Project Team PAUL MARSTON, CFM Environmental Practice Group Leader Role: Environmental Reviewer + Permitting Paul is an experienced environmental scientist with a strong background in hydrology, water quality monitoring, and surface water management, specializing in rural and agricultural systems. With a deep understanding of hydrological processes, watershed modeling, and water resource management, he has worked extensively on projects focused on improving water sustainability and reducing environmental impacts in rural areas. Paul has comprehensive field experience, including data collection and analysis, and is proficient in using various technical tools to assess water quality and hydrological conditions. His ability to collaborate with landowners, farmers, local communities, and government agencies makes him adept at implementing practical solutions for water conservation and management in rural landscapes. Education Bachelor of Science in Environmental Science University of Iowa Iowa City, IA Project Experience Jackson County Judicial Ditch No. 8 Jackson County, MN Martin County Ditch No. 28 Martin County, MN Watonwan Judicial Ditch No. 11 Watonwan County, MN Fountain Lake Habitat Enhancement Albert Lea, MN Page A2 Attachment: Project Experience LAKE HENRY OUTLET STRUCTURE REPLACEMENT Le Sueur County, MN Lake Henry, a vital resource in the watershed, had a failing outlet structure that needed replacement. ISG provided multiple solutions, including a static outlet design and an alternative with a variable crest outlet to control water levels.The Soil and Water Conservation District (SWCD) funded the static structure, while Le Sueur County used gravel tax funds for additional costs. The variable crest weir was installed in 2020 as Phase I of the enhancements. The County and SWCD have since partnered with Ducks Unlimited on Phase II, which includes developing a water level management plan, joint power agreements, and excavation of the outlet channel for future drawdowns. Key Takeaways • Replacement of failing outlet structure • Variable crest outlet for water level management • Installation of structure in 2020 as Phase I • Use of gravel tax funds and partnership with Ducks Unlimited for Phase II Architecture + Engineering + Environmental + Planning I ISGlnc.com FOUNTAIN LAKE HABITAT ENHANCEMENT Albert Lea, MN Fountain Lake, a vital community asset in Albert Lea, Minnesota faced water quality challenges, leading to its inclusion in the Minnesota Pollution Control Agency's Impaired Waters List. The Shell Rock River Watershed District (SRRWD) initiated a multi- phase, state-funded improvement plan, including a lake-wide fish habitat strategy co-designed by ISG to enhance water quality and support native fish communities. By employing environmentally friendly design, fostering active community engagement. and collaborating with local, state, and federal agencies, ISG built upon the SRRWD's efforts to improve the ecological health and water quality of this regional resource. --~ Check out the project video! -bit.ly/FountainLakeRestoration_lSG Key Takeaways • Eight designs to support habitat • Nature-based solutions for shoreline stabilization • Growth of native aquatic vegetation • Use of Lessard-Sams Outdoor Heritage Council funds Page A3 JACKSON JUDICIAL DITCH 8 Jackson County, MN Jackson County Judicial Ditch No. 8 (JD 8), built in 19 I 0, has faced erosion and sediment issues, prompting landowner complaints. The Jackson County Drainage Authority hired ISG to assess the system, which includes 35, I 00 feet of open ditch and 147.440 feet of tile. ISG's report recommends cleaning the ditch, repairing sloughs, replacing damaged outlets and culverts, and installing alternative side inlets and rock check dams to prevent future erosion. It also proposes three oxbow design options near the outlet to trap sediment and provide temporary water storage. ISG provided the County with three options with pros and cons descriptions and associated costs. Key Takeaways • 35, I 00 linear feet of open ditch • 147.440 linear feet of buried tile • Repair report • Alternative options A,·chitecture + Enginee1·ing + Environmental + Planning I ISGlnc.com Attachment: Project Experience CHIPPEWA + SWIFT JOINT COUNTY DITCH NO. 9 Chippewa County, WI Chippewa and Swift Joint County Ditch 9, a 17,000-acre watershed draining through seven miles of public ditch, had seen little maintenance over its I 00-year history and had significantly deteriorated. ISG partnered with the Joint County Board to design repairs that balanced drainage needs with environmental regulations, requiring extensive permitting and the use of swamp mats to protect surrounding wetlands. Due to limited original documentation, ISG completed a reestablishment of records and developed a repair plan that avoided impacts to wetlands and public waters. The project was successfully constructed in 2022 using specialized equipment to minimize environmental disruption. Key Takeaways • 17,000-acre watershed • Seven miles of open ditch repairs • Partnership with Joint County Board • Extensive wetland permitting Page A4 SANDBORN LAKE OUTLET REPLACEMENT Le Sueur County, MN ISG's water resource experts performed a comprehensive inventory of County Ditch No. 54 (CD 54) to support the County's plans for immediate and future repair work of the failing drainage system. The County expedited one of the repair recommendations due to a heavy rain that caused severe damage to the bridge crossing. Using FEMA funds, the County enlisted ISG to design and replace an 84-inch metal culvert with a IO foot by IO foot box culvert. ISG reviewed plans from Ducks Unlimited, a nonprofit organization focused on habitat conservation, for a portion of CD 54 that drains into Sanborn Lake. Working to repair the failing lake outlet ISG ensured that the plan met CD 54 drainage system standards and would not negatively impact the lake system. Key Takeaways • Comprehensive inventory and topography survey • Multi-purpose drainage management plan • Box culvert design and installation • Collaboration with the County and private entity Architectur·e + Engineering + Environmental + Planning I ISGlnc.com Attachment: Project Experience SPRING CREEK STREAM STABILIZATION Carver, MN The Spring Creek Stabilization project, led by ISG, addresses stream challenges caused by infrastructure and development that have increased runoff and stress on the stream and its sandy banks. Landowners along the privately owned creek have struggled with streambed migration, steep erosion, and failure, with previous mitigation efforts proving ineffective. ISG was engaged by the Lower Minnesota Watershed District to design a solution to stabilize the stream and reduce threats to private property, updating models, conducting surveys, and completing wetland delineation for permitting. The project includes construction management, vegetation maintenance plans, and spring planting to ensure long-term ecological health and restoration. Project Visualization Slider bit.ly/SpringCreekS/ider _ ISG Key Takeaways • 60% design, 90% design, and construction documents • HEC-RAS and HydroCAD models • Vegetation maintenance and invasive species management plans • Tree and vegetation surveys Page AS HOUSTON Maple Grove Office 763.493.4522 763.493.5572 ENGINEERING INC. 7550 Meridian Circle North, Suite 120 Maple Grove, MN 55369 Via Email: cpalmersheim@ottertailcounty.gove May 9, 2025 Colby Palmersheim Asset Management Supervisor/ Drainage Inspector Otter Tail County 505 South Court Street, Suite 1 Fergus Falls, MN 56537 Subject: Otter Tail County Ditch 44 / Head Lake Outlet Dear Colby: Thank you for the invitation to respond to your Request For Proposals (RFP) for engineering services related to design of an outlet for Head Lake at the headwaters of County Ditch (CD) 44. We understand that following recent repairs which restored the efficiency of the outlet, some landowners have raised concerns regarding water levels in the lake, particularly during dry weather periods. As such, the RFP requests a design of infrastructure to manage water levels, including survey, design, meeting attendance, and permitting coordination. Aerial photography and available documentation suggests that a substantial area surrounding the Head Lake outlet is situated on unsupportive soils. This may limit the options available for establishing an outlet crest and consequently increase the complexity of a viable solution. As such, the cost of outlet design is highly variable depending on the conditions observed through a site survey and is not appropriate to estimate at this time. We instead recommend the Drainage Authority approach this issue with a phased approach, beginning with a site survey and feasibility report. The site survey will include an approach to the outlet via foot or by boat, probing of the area near the outlet to determine the proximity and depth of supportive soils, and acquiring additional survey shots. A feasibility report will then be prepared that considers 3-5 alternatives for outlet construction, assesses the relative viability and risks of each alternative, estimates a concept-level cost of the most viable 1-2 alternatives, and provides a recommendation. These conclusions can then be presented to the Drainage Authority. Should the Drainage Authority desire to proceed with an alternative, an estimate of engineering cost can be provided to continue with preliminary and final design, permitting assistance, construction bidding assistance, and staking. This phased approach limits the cost committed to by the Drainage Authority in the early stages of the process and provides improved clarity/communication between the Drainage Authority and your consultant. Houston Engineering Inc. can provide the site survey, feasibility report, and meeting with the Drainage Authority board on a time and materials basis, for a cost not to exceed $8,000. We can provide an estimate of cost for further engineering assistance as the scope becomes clearer. If the Drainage Authority appoints us for this work prior to the end of May, we can provide a feasibility report by June 30, 2025. North Dakota I Minnesota I South Dakota I Iowa houstoneng.com CD 44 I Head Lake Outlet 5/8/2025 Page2 •.. I HOUSTON ■ Ill ENGINEERING INC. We appreciated this opportunity to continue our collaboration with Otter Tail County. Please feel free to contact me with any questions regarding this proposal. Sincerely, HOUSTON ENGINEERING, INC . a;~-- ,. I· (,, Chris Otterness, P.E. North Dakota I Minnesota I South Dakota I Iowa houstoneng.com In the Matter of: STATE OF MINNESOTA Before the Otter Tail County Board of Commissioners SITTING AS THE DRAINAGE AUTHORITY FOR County Ditch No. 44 PRELIMINARY FINDINGS AND ORDER Repair County Ditch No. 44 The Otter Tail County Board of Commissioners sitting as the drainage authority for County Ditch No. 44 convened on the 20th of May 2025, at __ at the Government Service Center 510 W. Fir Avenue, Fergus Falls, Minnesota. Based on the record and proceedings, Commissioner ________ moved, seconded by Commissioner ________ to adopt the following Findings and Order: Findings: 1. A repair of County Ditch No. 44 was completed in 2022, cleaning out sediment and vegetation for about 1 mile south of Head Lake. 2. Since the cleaning, Head Lake water elevations have dropped from approximately 1 foot over the established OHWM to approximately 1 foot below the OHWM. 3. Several landowners have made complaints to county and state staff about the decreased water elevations and have requested something be done to raise the water elevation. 4. At a Drainage Authority Meeting on the 25th day of March 2025, a motion was made by Commissioner Bucholz and seconded by Commissioner Sullivan to send Requests for Proposals to engineering firms to assist in the recommended design(s) and permitting process to construct a mitigation device to allow for proper drainage while retaining adequate lake elevations. 5. Requests for Proposals were sent to five engineering firms, which included a dead line for questions. Questions were received and responded to. 6. Three proposals were submitted. The low bid which included the necessary services was Moore Engineering. 7. It was recommended by the Drainage Inspector to accept the proposal from Moore Engineering, James Guler, P.E. 1 Order: Based on the foregoing Findings and the entire record of proceedings before the Board, the Board, acting as the drainage authority for County Ditch No. 44, hereby orders as follows: A. That James Guler, P.E. is hereby appointed as the engineer for these proceedings and shall make a preliminary survey pursuant to Minn. Stat. ch. 103E. B. Prior to commencing any work, the engineer must subscribe to an oath to faithfully perform the assigned duties in the best manner possible. C. The engineer may appoint assistant engineers and hire help necessary to complete the engineer's duties. The engineer shall be responsible for the assistant engineers and may remove them. After discussion, the Board Chair called the question. The question was on the adoption of the foregoing findings and order, and there were __ yeas, __ nays, __ absent, and __ abstentions as follows: Yea Nay Absent Abstain Bucholz □ □ □ □ Johnson □ □ □ □ Mortenson □ □ □ □ Lahman □ □ □ □ Sullivan □ □ □ □ Upon vote, the Chair declared the motion passed and the Findings and Order adopted. Dated: -------- Commissioner Wayne Johnson, Chairperson 2 * * * * * * * * * * * I, Kris Vipond, Otter Tail County Deputy Administrator, do hereby certify that I have compared the above motion; findings and order with the original thereof as the same appears of record and on file with the Otter Tail County Drainage Authority and find the same to be a true and correct transcript thereof. The above order was filed with me, Otter Tail County Deputy Administrator, on ______ _ IN TESTIMONY WHEREOF, I hereunto set my hand this __ day of _______ _ Kris Vipond 3