HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/22/2025Board of Commissioners' Meeting Minutes
April 22, 2025
OTTER TAIL COUNTY-MINNESOTA
BOARD OF CO MM ISSIONERS' MINUTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
April 22, 2025 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, April 22, 2025, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice
Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and
unanimously carried to approve the Board of Commissioners' Agenda of April 22, 2025, with the following
additions & correction:
Out-of-State Travel Request
Legislative Informational Session Follow-up
Viking Library System
Correction to Warrants/Bills for April 22, 2025
APPROVAL OF CONSENT AGENDA
Motion by Sullivan, second by Lahman and unanimously carried to approve the consent agenda items as
amended:
Page 1 of 18
1. April 8, 2025, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for April 22, 2025 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for April 22, 2025 (Exhibit A)
4. Approval of Final Payment for SAP 056-601-058 to the City of Fergus Falls
5. Approval/Authorization for West Central Ag-Air, Inc. to Operate Ag Aircraft over
Unincorporated Areas of OTC to Conduct Aerial Spraying for Tent Worm Caterpillars
6. Approval of the renewal of Off Sale 3.2 Liquor License for Ben's Bait Inc for the period
of July 1, 2025, through June 30, 2026.
7. Approval of the renewal of On Sale/Off Sale 3.2 Liquor License for Ten Mile Lake Resort
Inc. dba Ten Mile Lake Resort for the period of July 1, 2025, through June 30, 2026.
8. Approval of the renewal of On Sale Wine License for Ten Mile Lake Resort Inc. dba Ten
Mile Lake Resort for the period of July 1, 2025, through June 30, 2026.
9. Approval of the issuance of an Otter Tail County Purchasing Card, with a 30-Day Limit
of $1,000 to Ashley Lee, Office Manager, as requested by Reed Reinbold, Chief Deputy.
Board of Commissioners' Meeting Minutes
April 22, 2025
MAY IS FOSTER CARE MONTH PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2025-36
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very
foundation of our communities, our state, and our Country; and
WHEREAS, family foster care provides a safe, secure and stable home for children and adults in a
compassionate and nurturing family setting; and
WHEREAS, in 2025 to date, Otter Tail County Human Services has 19 licensed foster families who play a
vital role helping children and families heal, reconnect, and launch children into successful adulthood; and
WHEREAS, in 2025 to date, there are 26 licensed family adult foster care providers, who have opened their
homes to provide a family environment to people with developmental disabilities, mental illness or who are
elderly; and
WHEREAS, there are many individuals, public and private organizations who work to increase public
awareness of the needs of children and adults in foster care as well as the enduring and valuable contribution
of foster care providers.
NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, do hereby proclaim May as FOSTER
CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and energies on behalf of
children/adults who live with foster families, the foster care providers, and the professional staff working with
them during this month and throughout the year.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: S I, {;.DU.,J..i &n,_
Nicole Hansen, Clerk
CHILD CARE PROVIDER APPRECIATION DAY PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2025-37
WHEREAS, Otter Tail County has 124 licensed family childcare providers licensed on behalf of the MN
Department of Human Services by Otter Tail County Human Services; and
WHEREAS, Otter Tail County family childcare providers serve approximately 1,300 children and their families;
and
WHEREAS, children are Otter Tail County's most valuable asset and resource; and
Page 2 of 18
Board of Commissioners' Meeting Minutes
April 22, 2025
WHEREAS, the care and education of Otter Tail County's children provided by licensed family childcare givers
is an invaluable occupation; and
WHEREAS, many Otter Tail County families choose childcare outside their own home; and
WHEREAS, licensed family childcare providers are highly competent, dedicated, caring, and concerned
professionals; who teach, love and keep our children safe while providing a calm, empathetic presence and
predictable routine which children need; and
WHEREAS, licensed family childcare providers are an invaluable resource for families, children and the
community; and
WHEREAS, childcare providers meet a critical workforce need, supporting employers and allowing their
employees to fully participate in the labor force.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby proclaim
May 9, 2025 as Licensed Family Child Care Provider Day in Otter Tail County, in honor of its many licensed
family child care providers, and asks the community to join in recognizing the valuable contributions these
family child care providers make to our community.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: &/(;,vi,~
Nicole Hansen, Clerk
CERTIFICATION OF EASEMENTS
US Fish & Wildlife Service (USFWS) Representatives appeared before the Board and requested certification
of two (2) waterfowl management rights easements and six (6) wildlife habitat protection easements.
Documentation was previously submitted regarding the requests. Motion by Mortenson, second by Lahman
and unanimously carried to approve certification for the USFWS to secure the following easements:
Josh & Shelley. LLC -Habitat Easement -T. 131 , R. 40:
Section 33, Part of the Southeast Quarter (SE1/4).
Jeffrey & Robin Drechsel -Habitat Easement -T. 134, R. 42:
Section 16, Part of the North Half of the Southwest Quarter (N1/2SW1/4).
Ke/Iv E. Thorson -Wetland Easement -T. 132 N .. R. 42 W . 5th P.M.:
Section 1, Part of the North Half of the Southwest Quarter (N1/2SW1/4) and Government Lots 5 and 6, as
presented and described.
Page 3 of 18
Board of Commissioners' Meeting Minutes
April 22, 2025
Ralph & Connie Lee Papenheim-Habitat Easement-T. 134 N .. R. 44 W.. 5th P.M.:
Section 22, Part of Government Lot 1, to be determined by a survey.
Section 23, Part of Government Lot 5 and Part of the Northwest Quarter of the Northwest Quarter
(NW1/4NW1/4), to be determined by a survey.
Matthew & Melissa Jacobson -Wetland Easement-T. 131 N., R. 40 W., 5th P.M.:
Section 27, The Northwest Quarter of the Northeast Quarter (NW1/4NE1/4), the North Half of the Southwest
Quarter of the Northeast Quarter (N1/2SW1/4NE1/4), and the North Half of the Northeast Quarter of the
Northeast Quarter (N1/2NE1/4NE1/4).
Robert & Cvdnie Paulson-Habitat Easement-T. 131 N .. R. 37 W., 5th P.M.:
Section 17, Part of Government Lots 1, 2, 6 and 7.
Section 18, Part of Government Lot 11 and Part of Government Lot 12.
Section 19, The Northeast Quarter of the Northeast Quarter (NE1/4NE1/4).
Section 20, The Northwest Quarter of the Northwest Quarter (NW1/4NW1/4) and Government Lot 4 to be
determined by a survey.
Danny Melker et. al. -Habitat Easement -T. 135. R. 43:
Section 33, Part of the Southeast Quarter (SE1/4).
Michael & Maureen Nelson -Habitat Easement-T. 133 N .. R. 40 W.. 5th P.M.:
Section 7, Part of the East Half of the Southwest Quarter (E1/2SW1/4), to be determined by a survey.
RECESS & RECONVENE
At 8:55 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:01 a.m.
PLANNING COMMISSION RECOMMENDATIONS
East Battle South Shore
Motion by Sullivan, second by Bucholz and unanimously carried to approve a Preliminary Plat, titled "East
Battle South Shore", owned by Shircliff Properties LLC, consisting of 5 Riparian Single Family Residential
Riparian Lots and 6 Single Family Residential Non-Riparian Lots, 2 Blocks, with the following conditions: 1)
obtain a Conditional Use Permit for the proposed road to service the Preliminary Plat, 2) follow the
recommendations of the Development Review Team consisting of resolving the boundary line discrepancy
prior to the final plat being recorded and the access easement for the dock system to be submitted to the Land
and Resource Management office prior to recording to ensure the condition is met, 3) a private entity must be
established to enforce access for the shared dock system and all riparian lot owners are required to use the
dock system, 4) Lots 2, 5 & 6 Block 1 have continuous vegetation along the shoreline, 5) a professional plan
is provided for the centralized access to the shared dock system, and 6) the protective covenants need to
address the centralized dock system requirements, as recommended by the Planning Commission. This
proposal is located South and East of 21978 450th Ave., Battle Lake, MN, Section 2, Nidaros Township, East
Battle Lake (56-138) RD.
Page 4 of 18 OTTERTAIL
COUNTY -MINNESOTA
Board of Commissioners' Meeting Minutes
April 22, 2025
Carlisle Family Revocable Living Trust
Motion by Mortenson, second by Lahman and unanimously carried to approve a Conditional Use Permit, for
Dan Carlisle, for shoreland alteration consisting of excavating two feet in the bluff impact zone to establish
house grade at an elevation of 1,348-feet, consisting of 488.82 cubic yards of which 130 cubic yards will be
within the bluff impact zone, and 489. 70 cubic yards of fill to build a driveway access for a new dwelling with
the following conditions: 1) protect the septic area with lath and caution tape, and 2) minimize water drainage
towards the bluff and provide the Land & Resource Management office a drainage plan, as recommended by
the Planning Commission. This proposal is located at 30866 West Point Trail, Richville, MN, Section 23, Amor
Township, Otter Tail Lake (56-242), GD.
Brian & Laura Bachelor
Motion by Bucholz, second by Sullivan and unanimously carried to approve a Conditional Use Permit, for
Brian and Laura Bachelor, for shoreland alteration to extend an existing roadway (452nd Street) approximately
795 feet with earthmoving to consist of a total of 2,719 cubic yards of cut and fill, as recommended by the
Planning Commission. This road is to service proposed residential riparian and non-riparian lots (Proposed
Plat of Loon View). This shoreland alteration proposal is located at 31807 Mallard Drive, Vergas, MN, Section
3, Dora Township, Loon Lake (56-523), RD.
Leisuretime LTD
Motion by Mortenson, second by Lahman and unanimously carried to approve a Conditional Use Permit, for
Leisuretime LTD, to revert the property back to a Commercial Planned Unit Development (PUD) and keep as
a resort with the following conditions: 1) the septic system to be replaced in 2025 and 2) the number of docks
allowed is eleven (11), as recommended by the Planning Commission. This proposal is located at 28507
County Hwy 35, Underwood, MN, Section 32, Maine Township, West Lost Lake (56-481), NE.
Edward A. Smith Revocable Living Trust
Motion by Sullivan, second by Bucholz and unanimously carried to approve a Conditional Use Permit, for
Edward Smith, for a Non-Residential CUP for a storage building development with a total of sixteen (16) units
in three (3) storage buildings with individual ownership with a total of 4,026 cubic yards of earthmoving with
the following conditions: 1) downward lighting on the buildings 2) no outside storage 3) signage cannot exceed
4'x8' 4) none of the units will be resided in or used as dwelling or living units and· 5) remove a portion the
sentence between the words "except" and "reference" in the first paragraph on page 3 on the Declaration
under Purposes and Uses, as recommended by the Planning Commission. This proposal is located at 42265
County Rd 1, Ottertail, MN, Section 4, Otter Tail Township, Otter Tail Lake (56-242), GD.
Brian & Valerie Oman
Motion by Bucholz, second by Mortenson and unanimously carried to approve a Conditional Use Permit, for
Brian and Valerie Oman, to change a permitted camper and deck structure to a permanent dwelling structure,
within the same overall footprint, and to move the deck from woods facing to lake facing, as recommended by
the Planning Commission. This proposal is located at 38092 County Hwy 44, Richville, MN, Section 16, Dead
Lake Township, Dead Lake (56-383), NE.
Joseph & Lisa Harlow
Motion by Sullivan and second by Mortenson to approve a Conditional Use Permit, for Joseph and Lisa
Harlow, for a six (6) camper Commercial Planned Unit Development and Gas Pump with the following
conditions: 1) need approval of the gas pump from the MPCA and 2) the six (6) campers are to be licensed
by Public Health, as recommended by the Planning Commission. After discussion, Sullivan moved to amend
Page 5 of 18
Board of Commissioners' Meeting Minutes
April 22, 2025
the motion to add a condition that an easement be created for the four ( 4) parking spots along the western lot
line with Mortenson seconding the amendment, and, after discussion, the amendment to the motion passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Dan Bucholz X
Wayne Johnson X
Kurt Mortenson X
Bob Lahman X
Sean Sullivan X
The amended motion to approve a Conditional Use Permit, for Joseph and Lisa Harlow, for a six (6) camper
Commercial Planned Unit Development and Gas Pump with the following conditions: 1) need approval of the
gas pump from the MPCA and 2) the six (6) campers are to be licensed by Public Health with the additional
condition that an easement be created for the four (4) parking spots along the western lot line passed on a roll
call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Dan Bucholz X
Wayne Johnson X
Kurt Mortenson X
Bob Lahman X
Sean Sullivan X
This proposal is located directly East of 43606 Mosquito Heights Rd., Perham, MN, Section 17, Pine Lake
Township, Big Pine Lake (56-130), GD.
Loon Lake Holdings LLC
Motion by Mortenson, second by Bucholz and unanimously carried to approve a Conditional Use Permit, for
Loon Lake Holdings, LLC, to increase the amount of boat slips by two (2) (now totaling 33 boat slips), add a
490 sq. foot 3-season addition to Park Model RV Site #41, and to relocate existing RV Site #1 to the south
side of the boat shed, as recommended by the Planning Commission. This proposal is located at 32053 Loon
Dr., Vergas, MN, Section 35, Candor Township, Loon Lake (56-523), RD.
2025-2026 SNOWMOBILE CLUB SPONSORSHIP RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2025-38
WHEREAS, the Otter Country Trail Association maintains and manages 364 miles Grant-In-Aid snowmobile
trails in Otter Tail County and formally requested Otter Tail County for sponsorship for the 2025-2026 season
on February 11, 2025; and
WHEREAS, the Henning Sno Cruisers maintains and manages 45 miles of Grant-In-Aid snowmobile trails in
Otter Tail County and formally requested Otter Tail County for sponsorship for the 2025-2026 season on April
2,2025;and
WHEREAS, the Otter Trail Riders maintains and manages 141 miles of Grant-In-Aid snowmobile trails in Otter
Tail County and formally requested Otter Tail County for sponsorship for the 2025-2026 season on April 6,
2025;and
Page 6 of 18
Board of Commissioners' Meeting Minutes
April 22, 2025
WHEREAS, the Prairie Snow Drifters maintains and manages 34 miles of Grant-In-Aid snowmobile trails in
Otter Tail County and formally requested Otter Tail County for sponsorship for the 2025-2026 season on April
6,2025;and
WHEREAS, the Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the
Prairie Snow Drifters each receives grant money from the Mn Department of Natural Resources through Otter
Tail County to maintain snowmobile trails; and
WHEREAS, the Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the
Prairie Snow Drifters must have a local unit of government sponsor said system by receiving grant dollars
from the State of Minnesota and transferring said funds to the Association.
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution will act as a sponsor of the
Otter Country Trail Association, the Henning Sno Cruisers, the Otter Trail Riders, and the Prairie Snow Drifters
for the 2025-2026 season.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
with Commissioner Lahman abstaining.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: l I· Cd, Jft&rµ
Nicole Hansen, Clerk
911 FUNDS FOR DISPATCH CENTER UPGRADE
Motion by Mortenson, second by Lahman and unanimously carried to approve the Otter Tail County Sheriff's
Office to use 911 Special Revenue Funds to upgrade the Otter Tail County 911 Dispatch Center as presented
by County Sheriff Barry Fitzgibbons.
EQUIPMENT DONATION TO HUBBARD COUNTY
Motion by Bucholz, second by Lahman and unanimously carried to approve the Otter Tail County Sheriff's
Office to donate eight (8) old, surplus portable radios from the deputy fleet to the Hubbard County Sheriff's
Department as presented by Communications Supervisor Jason Karlgaard.
FEEDLOT EXPANSION
At 10:00 a.m., Chair Johnson convened a public meeting held for WB Stone Inc. Feedlot on behalf of the
Minnesota Pollution Control Agency (MPCA) under M.S. §116.07, Subd. 7(1). Anthony Anderson, owner of
WB Stone Inc., is looking to expand the number of animal units (AU) at the existing feedlot on Elmwood Rd in
Henning, MN. Anderson plans on constructing a new calf barn and free stall barn for the heifers and dry cows.
The final capacity will be 1100 AU. The MPCA is responsible for issuing a permit for the request and the
County provides a local forum for the public to express opinions regarding the expansion. Anderson provided
notice in the Citizen's Advocate of the affected area which included date and time of the public meeting and
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Board of Commissioners' Meeting Minutes
April 22, 2025
sent notification to property owners within 5,000'. Chair Johnson asked for comments from the public and no
comments were received.
At 10:01 a.m., Chair Johnson closed the public meeting. Commissioners extended support for the expansion.
The approved minutes of the public meeting will be forwarded to Mr. Anderson and the Minnesota Pollution
Control Agency.
LEGISLATIVE INFORMATIONAL SESSION FOLLOW-UP
Commissioner Sullivan summarized the recent legislative meeting with Otter Tail County's local delegation.
The Board discussed their ongoing concern about proposed state budget cost shifts to counties and the
implications for the local levy. Motion by Bucholz, second by Mortenson and unanimously carried to authorize
the Otter Tail County Board of Commissioners' Chair to sign a formal letter on behalf of the Board of
Commissioners expressing the Board's opposition to state budget cost shifts and the desire for state
government to work collaboratively with counties to address their financial shortfall versus simply shifting the
burden to counties who are mandated to provide to provide the services.
VIKING LIBRARY SYSTEM
Commissioner Lahman provided the Board with a three-year lookback on yearly contributions from the
counties within the Viking Library System (VLS). Commissioners are encouraged to provide input for the next
contribution cycle. Lahman also noted that the Viking Library System will be having a public Open House at
the VLS Headquarters in Fergus Falls on July 18, 2025 from 11 :00 a.m. to 2:00 p.m. to commemorate 50
years of service to the 6-county area.
RECESS & RECONVENE
At 10:15 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:45 a.m.
RESOLUTION APPROVING SINGLE FAMILY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2025-39
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County proposes to approve tax abatements in connection with the construction of single family
homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for
in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property
taxes to be levied by the County on Parcel Identification Number 41000330205008 (the "Tax
Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes
on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance
a portion of the costs of the Project.
(c) The tax abatement is authorized under the Abatement Law.
Page 8 of 18
Board of Commissioners' Meeting Minutes
April 22, 2025
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being
constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of
the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing district.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County
for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The
County may grant other abatements permitted under the Abatement Law after the date of this
resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit
the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted
by this resolution.
NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the
Abatement are as follows:
(f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2027 and
shall not exceed $10,000. The County rei;;erves the right to modify the commencement date, but the
abatement period shall not exceed five (5) years.
(g) The County shall provide the Abatement as specified in this resolution.
(h) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment
of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute
the Tax Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 9 of 18
Dated: May 6, 2025
Attest: LX,,. ldu. 1J //i,w-L--,
Nicole Hansen, Clerk
Board of Commissioners' Meeting Minutes
April 22, 2025
CHILD CARE PROJECT MANAGER CONTRACTS
Motion by Bucholz, second by Sullivan and unanimously carried to authorize appropriate County Officials'
signatures to execute an agreement between Otter Tail County and Independent Contractor Katie Ganoe and
execute an agreement between Otter Tail County and Independent Contractor Acorns-Oak Consulting LLC to
provide technical and project management services to advance child care projects and initiatives in Otter Tail
County.
STATE AFFORDABLE HOUSING AID (SAHA) ALLOCATION
Motion by Lahman, second by Mortenson and unanimously carried to approve committing the 2024 and 2025
Statewide Affordable Housing Aid (SAHA) funds to the Otter Tail County Housing and Redevelopment
Authority's New York Mills Affordable Senior Housing Project as recommended by Community Development
Director Amy Baldwin.
RESOLUTION AMENDING RESOLUTION NO. 2025-33 WHICH APPROVED THE
ISSUANCE AND SALE OF CONDUIT REVENUE BONDS
(BONGARDS' CREAMERIES PROJECT), SERIES 2025 AND AUTHORIZED THE
EXECUTION OF RELATED DOCUMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2025-40
WHEREAS,
(a) On April 8, 2025, the Board of Commissioners (the "Board") of Otter Tail County, Minnesota
(the "County"), held a public hearing relating to the issuance and sale of conduit revenue bonds for the
Bongards' Creameries Project (the "Bonds") in an original aggregate principal amount not to exceed
$12,500,000 and adopted Resolution 2025-33 (the "Bond Resolution") approving issuance of such Bonds;
(b) Capitalized terms used in this resolution and not defined herein shall have the meanings
granted to them in the Bond Resolution;
(c) The Bond Resolution named Wells Fargo Bank, National Association as the underwriter and
a party to a Bond Purchase Agreement, between the County, Bongards' Creameries (the "Borrower'') and
Wells Fargo Bank, National Association, as underwriter for the Bonds;
(d) The County was recently informed that, for various reasons, the investment bank that may act
as underwriter for the Bonds may change; and
(e} The Borrower has requested that the County amend the Bond Resolution to allow for a change
in the underwriter if such a change is determined by the Borrower to be in the Borrower's best interests and
does not materially adversely affect the interests of the County.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. The County hereby finds and amends the Bond Resolution to authorize Wells Fargo Bank,
National Association, Frazer Lanier Company, or any other investment banking firm selected by the Borrower
to act as underwriter (the "Underwriter") with respect to the Bonds.
2. The County Officials named in the Bond Resolution and Bond Counsel are hereby authorized
to make any changes or modifications to any Financing Documents to reflect a change in the Underwriter.
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Board of Commissioners' Meeting Minutes
April 22, 2025
3. Other than the amendment referenced herein, the Bond Resolution is in full force and effect
and has not been amended, modified or repealed.
This Resolution shall be in full force and effect from and after its passage.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTERTAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: \ t · tJ-µ__Jj/lrJ&,6
Nicole Hansen, Clerk
CONTRACT TO BCI CONSTRUCTION, INC.
Motion by Lahman, second by Sullivan and unanimously carried to award the construction of a new 13,000
square foot transfer station building at the Henning Transfer Station to BCI Construction, Inc. of Sauk Rapids,
MN with the low bid amount of $4,862,045.49 as recommended by Assistant Solid Waste Director Scott Bjerke.
2027 HAZARD MITIGATION PLAN APPLICATION
Motion by Mortenson, second by Sullivan and unanimously carried to authorize appropriate County Officials'
signatures on a Letter of Commitment of Funds as a sub-grantee in a Hazard Mitigation (HMA) Program to
update the Otter Tail County Multi-Hazard Mitigation Plan as recommended by Emergency Manager Patrick
Waletzko.
RESOLUTION AUTHORIZING EXECUTION OF SUB-GRANT AGREEMENT
OTTERTAIL COUNTY RESOLUTION NO. 2025-41
BE IT RESOLVED THAT, Otter Tail County enter into a sub-grant agreement with the Division of Homeland
Security and Emergency Management in the Minnesota Department of Public Safety for the program entitled
Hazard Mitigation Assistance.
BE IT FURTHER RESOLVED THAT, the Chair of the Otter Tail County Board of Commissioners is hereby
authorized to execute and sign such sub-agreements, and any amendments hereto as are necessary to
implement the project on behalf of Otter Tail County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 22nd day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: vb ·eo~ Lj~
Nicole Hansen, Clerk
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Board of Commissioners' Meeting Minutes
April 22, 2025
AWARD RECOMMENDATION & CONTRACTS AND BONDS
Motion by Lahman, second by Mortenson and motion carried with Bucholz opposed to award Project S.A.P.
056-675-036 to Mark Sand & Gravel Co. of Fergus Falls, MN with the low bid amount of $3,403,940.47 and
authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Mark
Sand & Gravel Co., of Fergus Falls for Project S.A.P. 056-675-036.
PROFESSIONAL SERVICES AGREEMENT
Motion by Bucholz, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures to execute an agreement between Otter Tail County and SRF Consulting Group, Inc. for
professional services for the Safe Streets for All Action Plan.
COMMUTING WITH COUNTY VEHICLES
Motion by Lahman, second by Mortenson and unanimously carried to authorize Highway Department
employees, as specified, to use county vehicles for commuting during the 2025 Construction Season to
improve efficiency and address safety concerns as presented by County Engineer Krysten Foster.
OUT-OF-STATE TRAVEL
Motion by Mortenson, second by Sullivan and unanimously carried to approve an out-of-state travel request
for County Engineer Krysten Foster, along with one County Commissioner, Wayne Johnson, to attend the
Transportation Alliance 2025 Washington D.C. Fly-In from September 16-18th, 2025, an event which brings
in local government representatives to advocate for transportation needs in Minneso,a.
RECESS & RECONVENE
At 11 :11 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 11: 19 a.m.
STATEMENT OF SUPPORT FOR ESGR
Motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures on the Statement of Support for the Guard and Reserve acknowledging that Otter Tail County
recognizes and complies with the Uniformed Services Employment and Reemployment Rights Act (USERRA),
provides managers and supervisors with the tools needed to manage employees who serve in the Guard and
Reserve, values the leadership and skills Service members bring to the workforce and continually recognize
and support our country's Service members and their families.
ADJOURNMENT
At 11 :24 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, May 6, 2025, at the Government Services
Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest: 4 / (;o&.J-f ~
Nicole Hansen, Clerk
Page 12 of 18
Page 13 of 18
Vendor Name
A&A RECYCLING LLC
ACORNS-OAK CONSUL TING LLC
AMAZON CAPITAL SERVICES INC
ANDERSEN/BROOKS
ARNOT/SCOTT
ASSOCIATION OF MN COUNTIES
AUTO FIX -OTTERTAIL
AXON ENTERPRISE INC
BALLARD SANITATION INC
BARTSCHfCINDY
BECKER CO ENVIRONMENTAL SERVICES
BERG'S WELDING & REPAIR LLC
BEYER BODY SHOP INC
BJERKE/SCOTT
BLACKSTRAP INC
BRANDON COMMUNICATIONS INC
BRASEURYAN
BRAUN VENDING INC
BRUTLAG!STEVE
BUREAU OF CRIMINAL APPREHENSION
BU RUD/AMANDA
BUY-MOR PARTS & SERVICE LLC
CAROONA SOFTWARE INC
CARR'S TREE SERVICE INC
CENTRAL STATES WIRE PRODUCTS INC
CERTIFIED AUTO REPAIR
CHS INC
CITIZEN'S ADVOCATE
CLEAN SVvEEP COMMERCIAL SERVICES
COIL 'S FLAGS FLAGPOLES & EMBROIDEF
COLLEGE WAY AUTO
COLUMNSOFTWAREPBC
COMPANION ANIMA.L HOSPffAL
COMPASS MINERALS AMERICA INC
COOPER'S OFACE SUPPLY INC
CULLIGAN OF ELBOW LAKE
CULLIGAN OF WADENA
D & C ELECTRICAL SOLUTIONS
D-0 EMS TRAINING & MORE
DACOTAH PAPER CO
DAKOTA BUSJNESS SOLUTIONS INC
DAVENPORT/TYLER
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
200.00
1,500.00
8,782.08
23.80
6,810.00
875.00
53.07
85,214.80
74.88
15.41
758.00
1,965.54
314.26
65.10
34,068.40
45,015.25
79.96
658.00
145.22
1,830.00
337.75
5,952.32
2,425.00
112.07
4,756.00
410.85
519.86
51,474.37
1,395.00
333.95
368.10
61.18
297.15
45,139.49
859.21
29.50
67.75
2,119.35
750.00
727.94
448.99
73.42
Page 14 of 18
Vendor Name
rnCK'S STANDARD
OOUBLE A CATERING
EAST OTTER TAIL FAIR ASSOC
EIFERT/DANA
ENVIROTECH SERVICES INC
F-M FORKLIFT SALES & SERVICE iNC
FARGO FREIGHTUNER
FARGO ND/CITY OF
FELT/STEVE
FERGUS FALLS DAILY JOURNAL
FERGUS FALLSJCITY OF
FERGUS POWER PUMP INC
FIDLAR TECHNOLOGIES INC
FRANK'S AUTO BODY OF PERHAM INC
GALLAGHER BENEFIT SERVICES INC
GALLS UC
GIRARD'S BUSINESS SOLUTIONS INC
GOPHER STATE ONE CALL
GRAINGER INC
HARRISONMCKI & LESLIE
HAWES SEPTIC TANIK PUMPING LLC
HENNING/CITY OF
Hill YARD -HUTCHINSON
HOTSY MINNESOTA
HOUSTON ENGINEERING INC
HOYER/ZACH
HUBER ELECTRIC MOTOR & PUMP REPA
HUSCH BLACKWELL LLP
IMAGING SPECTRUM INC
INSTITUTE OF FORENSIC PSYCHOLOGY
JOHNSON CONTROLS FIRE PROTECTIOI\
JOHNSON/DENA
KARKELA HUNT & CHESHIRE PLLP
KLUCK/REBECCA
KNOWINKLLC
KUHN/AMBER
LAKES ACE HARDWARE
LAKES COMMUNITY COOPERATIVE
LEGAL SERVICES OF mi/ MINNESOTA
LEIGHTON MEDIA -FERGUS FALLS
LINDE GAS & EQUIPMENT INC
MARCO TECHNOLOGIES LLC
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
523.95
103.25
125.00
63.75
8,965.48
44,948.57
81.58
2,000.00
197.05
1,451.86
1,200.00
20,28120
10,110.18
6,985.20
166.66
2,912.67
325.00
9.45
415.60
1,167.17
265.00
1,110.84
71.80
770.86
42,459.00
331.31
1,835.00
7,950.00
293.82
1,720.40
306.07
116.60
1,412.50
92.75
4,015.00
n.10
79.96
2,099.75
1,050.00
1,911.00
1,030.71
3,735.49
Page 15 of 18
Vendor Name
MARKS FLEET SUPPLY INC
MARTINNALERIE
MCIT
MEKALSON HYDRAULICS INC
MHSRCRANGE
MIO-CENTRAL EQUIPMENT INC
MINNESOTA MOTOR COMPANY
MINNESOTA SHERIFFS" ASSOCIATION
MN CONTINUING LEGAL EDUCATION
MN DEPT OF HUMAN SERVICES
MNCCC LOCKBOX
MONROE TOWMASTER LLC
MORNINGSTAR PYSCHOLOGICAL SERVI(
MUEHLERIJOAN & BR!AN
NAPA CENTRAL
NEGEN'S INVESTIGATIVE SERVICES LLC
NELSON AUTO CENTER INC
NEW YORK MILLS DISPATCH
NEWVILLE/HEATHER
NORTH CENTRAL INC
NORTHERN SAFETY LLC
NORTHSTAR COMPUTER FORMS INC
NORTHWEST TIRE INC
NYHUS FAMILY SALES INC
OFFICE OF MNIT SERVICES
OLSON FUNERAL HOME
OLSON OILCO INC
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTERTAIL AGGREGATE INC
OVERHEAD DOOR CO OF FERGUS FALLS
PACE ANALYTICAL SERVICES INC
PALERtWAL TER
PAW PUBLICATIONS LLC
PEBBLE LAKE AUTO
PEOPLEFACTS LLC
PERHAM AREA EMS
PHOENIX SUPPLY
PLUNKEITS VARMENT GUARD
POPE DOUGLAS SOLID WASTE MANAGE!
POWERPLAN O1B
PRAIRIE LAKES MUNICIPAL SOLID WASTE
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
29.16
9D.00
533.00
2,228.50
1,935.00
4.50
2,488.44
350.00
49.50
1,058.15
151,93029
4,628.45
4,827.50
1,167.18
123.33
4,000.00
1,048.72
42.00
550.00
5,650.00
545.00
578.46
1,332.54
1,08729
4,261.39
795.00
1,291_62
30,754.80
37.50
60.00
337.50
31,094.00
166.95
132.00
257.65
25.00
1,157.54
296.50
443.44
546.50
2,502.66
1,511.60
Page 16 of 18
Vendor Name
PRAIRIE RIDGE HOSPITAL & HEAL TH SEF
PRECISE MRM LLC
PREMIER ELECTRIC UNC
PREMIUM WATERS INC
PRO-WEST & ASSOCIATES INC
PRODUCTIVE ALTERNATIVES INC
PSICK CAPITOL SOLUTIONS INC
PUTZKE/JOSH
QUADIENT INC
QUINLIVAN & HUGHES PA
RAY'S SPORT & MARJNE -PERHAM
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
REAL VISION SOFTWARE INC
RINGDAHL AMBUl..ANCE INC
RODER/BETSY
SAMUELSONJHBDI
SBDC ATM-STATE FOUNDATION
SCHEMPP JRIBOBBY
SCHORNACK/DAVE
SECRETARY OF STATE
SERVICE FOOD SUPERVALU
SIGNWORKS SIGNS & BANNERS INC
SIMENGMRD/PAUL
SQUIRES WALOSPURGER & MACE PA
SRF CONSULTING GROUP INC
STEARNS CO SHERIFF
STEINS INC
STEVE'S SANITATION INC
STONEBROOKE ENGINEERING INC
STRANO ACE HARDWARE
STREICHERS
SUMMIT FIRE PROTECTION
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
T&KTIRES
THOMSON REUTERS -WEST
TNT REPAIR INC
TRUEMAN WELTERS INC
iWEEfON REFRIGERATION INC
UHRICH/COREY
UNLIMITED AUTOGLASS INC
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
45,590.99
1,400.00
335.55
16.49
18,300.00
66.78
3,708.33
452.29
777.81
27.50
34,280.00
547.25
343.93
5,600.00
49,036.26
180.00
292.00
2,500.00
286.40
146.00
120.00
17.97
2,410.50
32.76
2,003.40
572.72
70.00
1,472.14
12,770.00
570.06
227.20
2,423.99
382.00
8,186.16
16,170.69
425.00
6,842.03
20.16
835.46
1,625.16
768.66
439.57
Page 17 of 18
Vendor Name
US POSTAL SERVICE
USIC LOCATING SERVICES LLC
VESTIS
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VISUAL GOV SOLUTIONS LLC
WADENA CO SOLID WASTE
WELLER'S GARAGE
WELLPATH llC
\VEST TOOL & DESIGN LLC
WIDSETH SMITH NOLTING & ASSOCIATE!
WM CORPORATE SERVICES INC
WOLD JOHNSON PC
X-STREAM WATERJETTING LLC
YALE MECHANICAL LLC
ZIEGLER INC
ZITZO\N/DANIEL & KAROL
Final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
AMSSS
COUNTIES PROVIDING TECHNOLOGY
DNA DIAGNOSTICS CENTER INC
DOUGLAS CO SHERIFF'S OFFICE
FOREMAN!MICHElLE
INDEPENDENT CONTRACT SERVICES OF
MAHUBE-OlWA CAP INC
MINNKOTA ENVIRO SERVICES INC
MN DEPT OF HUMAN SERVICES
MNCCC LOCKBOX
NIELSON/CARIN
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO SHERIFF
OTTER TAIL CO TREASURER
PETERSON/TIM
QUALITY TOYOTA
ULSCHMID/UZA
VERlZON WIRELESS
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
20,000.00
155.47
201.35
449.85
520.00
595.40
655.50
1,337.57
54,879.50
1,TT5.00
7,122.96
22,122.78
490.00
3,270.50
2,460.00
3,154.76
1,167.18
1,086,451.29
Amount
417.67
20.00
255.00
87.00
66.SO
28.49
600.33
83,673.36
159.30
3,079.00
14,246.06
35.60
3,076.25
173.00
8,162.88
14.98
379.34
130.05
2,000.36
297.40
116,902.87
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
CLAY CO HEAL TH DEPT
FRUSTOUEMILY
KOHLSl'VVILLlAM
LAKE REGION HEALTHCARE
MINNESOTA MOTOR COMPANY
MINNKOTA ENVIRO SERVICES INC
MNCOC LOCKBOX
OTTERTAIL CO TREASURER
PRODUCTIVE ALTERNATIVES INC
VICTOR LUNDEEN COMPANY
final Total:
Board of Commissioners' Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
116.21
265.97
44.00
400.00
667.67
126.45
82.60
'9,246.06
1,283.34
150.00
83.75
12,466.05
Drainage Authority Meeting Minutes
April 22, 2025
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
April 22, 2025 I 11 :24 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 11 :24 a.m. Tuesday, April 22, 2025, at the Government
Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt
Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Bucholz, second by Sullivan and unanimously carried to approve the Drainage Authority Agenda of April 22,
2025 and the Consent Agenda of April 22, 2025 as follows:
1. April 8, 2025, Drainage Authority Meeting Minutes
2. Warrants/Bills for April 22, 2025 (Exhibit A)
ADJOURNMENT
At 11 :25 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, May 6, 2025,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: May 6, 2025
Attest0v: 1-{i ti< J.-i.t½q<-,
Nicole Hansen, Clerk
Page 1 of 2
Page 2 of 2
Vendor Name
BERGREN/PAUL
OTTER TAIL CO TREASURER
RINKE NOONAN LAW FIRM
Final Total:
Drainage Authority Meeting Minutes
April 22, 2025 (Exhibit A)
Amount
350.00
82,656.()2
522.50
83,528.52