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Housing & Redevelopment Authority - HRA-Packet-05-07-2025 Supporting Documents - 05/07/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN May 7, 2025 | Meeting beginning at 12:45 pm or at the conclusion of Joint Work Session 1.Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, April 2, 2025 B. Housing Choice Voucher Rental Assistance Program for March 2025 C. Community Housing Investment Programs for March 2025 D. Public Housing and Senior Housing for March 2025 E. Check Report and Financial Reports for March 2025 4. New Business A. Tax Forfeit Parcel 40000220224001, Newton Township 5. Old Business 6. Executive Director Report 7. General Discussion – Topics by Commissioners 8. Adjourn 1/25 2/25 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on April 2, 2025 at 12:45 pm At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Betty Murphy Virtual: Leland Rogness, Vice Chairperson Absent: Jeff Ackerson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:47 pm. 2. APPROVAL OF AGENDA Amy Baldwin, HRA Executive Director stated that she is requesting the addition of item 5A Resolution 310 Authorizing Execution of Purchase Agreements for Parcels in New York Mills to the agenda. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Betty Murphy to approve the April 2, 2025 Agenda and the Consent Agenda with changes noted above and to also approve the Consent Agenda. Motion passed unanimously. 4. NEW BUSINESS A. 2025 Finance Committee Appointment Motion made by Kurt Mortenson, second by Betty Murphy to approve 2025 Finance Committee nomination of Wayne Johnson and Lee Rogness. Motion passed unanimously. B. Resolution 309 Adopting Amendment to ACOP and Admin Plans Amy Baldwin, HRA Executive Director stated that during the pandemic OTC HRA accepted forms and documentation by email and text messages but this is not secure and data could be breached. The HRA’s housing software allows participants to upload forms and documents directly into the participant/applicant’s file which is more secure. Language changes will need to be made in the HCV Administration Plan and PH Admissions and Continued Occupancy plan to reflect how submissions will be accepted. Other proposed changes for the Housing Choice Voucher Program include: 1). The language for the initial term of vouchers would be 60 days with two 30-day extensions instead of 120 days with no extensions. 3/25 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. _____ ..---------7 Pg. 2 2). A family can be absent from the unit no more than 30 consecutive calendar days. If a family member is hospitalized they may be absent for more than 30 days, with HRA approval, but not to exceed 180 consecutive calendar days. Motion made by Kurt Mortenson second by Betty Murphy to approve proposed changes from staff for the Housing Choice Voucher Program Administration Plan and the Public Housing Program’s Admission and Continued Occupancy Plan with the changes attached in Exhibit A. Motion passed unanimously. 5. OLD BUSINESS A. Resolution 310 Authorizing Execution of Purchase Agreements for Parcels 73000990605000 and 73000990604000 in New York Mills. Amy Baldwin, HRA Executive Director stated that the previous purchase agreement was signed in 2023 and expired at the end of 2024. As the HRA continues to pursue the development of affordable senior housing on the City-owned parcels, staff recommends entering into the purchase agreement. The City of New York Mills approved the purchase agreement at their March 11, 2025 City Council Meeting. Changes on the document include adding “contingent on sufficient funding” and changing the name of where the copy of those regulations could be obtained at to “the office of the Otter Tail County Recorder”. Motion made by Betty Murphy, second by Kurt Mortenson to approve. A Roll Call vote was taken: HRA Board Yea Nay Absent Abstain Jeff Ackerson x Wayne Johnson x Kurt Mortenson x Betty Murphy x Leland Rogness x Motion passed unanimously 6. EXECUTIVE DIRECTOR REPORT A. Federal Home Loan Bank of Des Moines Application for NYM Senior Housing Staff will be completing the Federal Home Loan Bank of Des Moines application for the New York Mills Senior Housing Project. The program provides for grant funding, up to a max of $150,000 per unit or up to $3M per project. The application became available on April 1st and is due on May 1st. Farmers & Merchants State Bank in New York Mills will be the sponsor bank. If funding is approved and the project constructed, a 15-year deed restriction will be required on the property to ensure it continues to serve low-income senior residents. Motion was made by Betty Murphy, second by Kurt Mortenson to approve submitting the Federal Home Loan Bank of Des Moines application for New York Mills Senior Housing Project. A Roll Call vote was taken: HRA Board Yea Nay Absent Abstain Jeff Ackerson x Wayne Johnson x Kurt Mortenson x Betty Murphy x Leland Rogness x Motion passed unanimously. B. Housing Funding Application and Legislative Updates Amy Baldwin, HRA Executive Director stated 4/25 Pg. 3 The HRA has submitted an application to MN Housing for the Housing Trust Fund Matching Grant. Applications for Congressionally Directed Spending and Tier 2 Cities from MN Housing will be submitted later this month, all in support of the New York Mills Affordable Senior Housing project. Otter Tail County’s Statewide Affordable Housing Aid Allocation would be a good funding fit for the New York Mills Project. Amy asked for direction to request that the County’s 2024 and 2025 allocations for the State Affordable Housing Aid be committed to the New York Mills project. Commissioners provided direction to request these funds be allocated to the New York Mills Affordable Senior Housing Project. From a Federal perspective HUD funding for the HCV program is anticipated to be stable until September 2025 but then expect a 30-40% cut in the next Federal budget year. We are attending a weekly meeting focused on Federal Housing Funding Updates with the Minnesota Housing Partnership (MHP). 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS – none 8.ADJOURNMENT At 1:45 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 5/25 3/31/2025 4/1/2025 Difference 45,193.52$ 44,133.52$ -$1,060.00 93 91 -2 43,955.00$ 42,731.00$ *HAP Adjustment 255.00$ *Utility Adjustment *Portability Tranactions (Out)1,200.00$ 1,109.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 3/31 4/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 1 1 Ports Out Pending 0 0 Ports In Pending 0 0 2/28/2025 Waiting List/To Date 131 Applications in Progress 0 Vouchers Issued 1 Vouchers "On the Strreet"3 ELI%79% Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ September 2024 144 109 75.9% 127.1% 509.78$ October 2024 144 105 75.7% 126.9% 530.48$ November 2024 144 103 75.4% 126.9% 535.10$ December 2024 144 100 74.9% 125.8% 516.17$ January 2025 144 95 68.4% 91.6% 536.54$ February 2025 144 94 65.6% 90.5% 500.37$ March 2025 144 92 68.6% 94.9% 491.23$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions March 31, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 6/25 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT March 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 2 1 1 1 On-Going Down Payment Assistance (DPA) 1 On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going PELICAN RAPIDS 09/30/2026 SCDP: Commercial SCDP: Homeowner Residential Owner-Occupied Leverage (ROHL) 7/25 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT March 2025 Rents Payable $4,803 Rents Collected $4,510 Total Negative Rents $ 167 Negative Rents Paid $ 0 Late Fees Charged $ 23 Late Fees Collected $ 0 Number of Units Paying Flat/Ceiling Rent 0 0Fiscal Year ELI WAITING LIST as of 04/03/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 7 6 N/A Underwood 5 5 1 Henning 5 1 1 New York Mills 0 1 1 VACANCIES UNIT VACATED LEASE SIGNED *3BR-Henning - Lease term effective 4/30/25 (revised) *3BR-Underwood-Lease term effective 4/7/25 *Offer made to applicant *Letters out to applicants and working on applicants 8/25 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT March 2025 Rents Payable $3,300 Rents Collected $3,300 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 04/03/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 1 0 VACANCIES UNIT VACATED LEASE SIGNED $0 *4 units rented as of 5/1/2025 *Working on another applicant 9/25 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type 134 No DD 135 No DD 136 No DD 137 No DD 1587 No CHK 1588 No CHK 1589 No CHK 1590 No CHK 1591 No CHK 1592 No CHK 1593 No CHK 1594 No CHK 1595 No CHK End of Report Total:13 $55,295.35 Vendor Accounting - 13 $55,295.35 Vendor Accounting Total 13 $55,295.35 Transaction Type Summary Transaction Type Count Amount Check (CHK)9 $54,900.85 Total:13 $55,295.35 Count Amount Direct Deposit (DD)4 $394.50 Project Summary Program - Project Payments Deposits General Revolving (GR) - $55,295.35 $0.00 Total:$55,295.35 $0.00 Document Type Summary Document Type Cleared: 12 $55,265.35 Uncleared: 1 $30.00 Total Payments: 13 $55,295.35 03/21/2025 MN Handbook for HRA Commissioners No $30.00 03/21/2025 Shredding Services Yes $35.40 03/07/2025 Payroll, Postage, Office Supplies, Lang Line, Acct Serv Yes $45,929.99 03/21/2025 2024 1099 Processing Yes $154.00 03/07/2025 ROHL BL2023-01 Yes $46.00 03/07/2025 BH20#03 Yes $46.00 03/07/2025 BH20#04 Yes $7,049.00 03/07/2025 EHRP2025-01 Yes $46.00 03/21/2025 Per Diem/Mileage March 25 Yes $75.00 03/07/2025 Replace Well Pump etc.Yes $1,564.46 03/07/2025 Per Diem/Mileage March 25 Yes $82.70 03/07/2025 Per Diem/Mileage March 25 Yes $93.20 Payment Date Document Description Cleared Amount 03/07/2025 Per Diem/Mileage March 25 Yes $143.60 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 10:22:30 AM Printed by: Julie Bakken 10/25 17% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 248.09 731.24 8,000.00 (7,268.76)9% 3690 Other Revenue MISC 20,205.00 20,205.00 20,205.00 3690.01 SCDP Administration (DEED) - All Communities 7,049.00 7,049.00 61,200.00 (54,151.00)12% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 535.03 1,610,431.00 (1,609,895.97)0% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 4,572.40 4,572.40 3693.05 CHIP Rental Rehab Revolving Loan Payments 982.00 3,300.83 14,704.00 (11,403.17)22% TOTAL INCOME 28,484.09 36,393.50 2,102,933.00 (2,066,539.50)2% EXPENSES 4130 Legal 20,000.00 20,000.00 0% 4140 Staff Training 6,000.00 6,000.00 0% 4150 Travel 500.00 500.00 0% 4170 Accounting 5,000.00 10,000.00 60,000.00 50,000.00 17% 4171 Audit 22,000.00 22,000.00 0% 4190 Other Administrative Expenses 35.40 97.25 (97.25) 4190.01 Manuals, Subscriptions 30.00 30.00 1,000.00 970.00 3% 4190.02 Office Supplies 120.50 142.95 1,700.00 1,557.05 8% 4190.03 Postage 144.70 414.92 2,500.00 2,085.08 17% 4190.05 Dues 954.34 1,500.00 545.66 64% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 19.95 686.20 50,000.00 49,313.80 1% 4190.2 Management Fees-OTC Admin 40,644.84 82,297.73 620,000.00 537,702.27 13% 4210 Board Member Payments 394.50 1,054.60 4,100.00 3,045.40 26% 4430.1 Misc Contracts - Software 154.00 7,218.00 7,700.00 482.00 94% 4510 Insurance (58.00)15,559.35 50,000.00 34,440.65 31% 4570 Housing Choice Voucher Operating Support 733.85 30,000.00 29,266.15 2% 4580 Public Housing Operating Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports 1,235.00 1,235.00 0% 4590.02 SCDP Lead Based Paint Testing 8,000.00 8,000.00 0% 4590.03 SCDP Construction (DEED)7,049.00 7,049.00 400,000.00 392,951.00 2% 4590.04 SCDP Recording Fees 46.00 92.00 598.00 506.00 15% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 12,480.00 75,000.00 62,520.00 17% 4595.01 CHIP Emergency Housing Repair Program (EHRP)1,610.46 1,705.46 100,000.00 98,294.54 2% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)46.00 138.00 56,000.00 55,862.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 46.00 100,000.00 99,954.00 0% 4595.05 CHIP Rental Rehabilitation Loan 50,000.00 50,000.00 0% 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)15,821.00 17,814.86 -13% TOTAL EXPENSES 55,237.35 138,705.79 1,955,287.00 1,816,581.21 7% SURPLUS (26,753.26)(102,312.29)147,646.00 (249,958.29)-69% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 8:42:21 AM Printed by: Julie Bakken 11/25 Period Amount Balance ASSETS 1111 Cash (27,755.33)2,137,629.77 1111.1 Certificates of Deposit 151,035.47 1111.2 Cash MHFA Loan Acct #0054 0.17 4,089.49 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 1,001.90 235,017.73 1130.1 Loan Receivable-Rental Rehab 44,478.49 1130.2 Loan Receivable-Down Payment Assistance 124,920.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 195,983.97 1130.4 Loan Receivable-Homeowner Rehab 25,577.19 1130.9 Loan Allowance (221,561.16) 1400.5 Accumulated Depreciation (536.50) 1400.6 Land 26,400.00 TOTAL ASSETS (26,753.26)3,265,869.45 LIABILITIES AND SURPLUS LIABILITIES 2130.1 OTC Long-Term Loan 791,045.71 TOTAL LIABILITIES 791,045.71 SURPLUS 2700 Income/Expense Clearing Account (1,096,378.03) 2700 Income/Expense Clearing Account (Current Year) 1,993.86 2806 Unrestricted Net Position 3,686,894.19 2806 Unrestricted Net Position (Current Year) (26,753.26)(104,306.15) 2806 Unrestricted Net Position (Unclosed 2024) (13,380.13) TOTAL SURPLUS (26,753.26)2,474,823.74 TOTAL LIABILITIES AND SURPLUS (26,753.26)3,265,869.45 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 8:42:20 AM Printed by: Julie Bakken 12/25 Doc Num Voided Type 1348 No DD 1349 No DD 1350 No DD 1351 No DD 1352 No DD 1353 No DD 1354 No DD 1355 No DD 1356 No DD 1357 No DD 1358 No DD 1359 No DD 1360 No DD 1361 No DD 1362 No DD 1363 No DD 1364 No DD 1365 No DD 1366 No DD 1367 No DD 1368 No DD 1369 No DD 1370 No DD 1371 No DD 1372 No DD 1373 No DD 1374 No DD 1375 No DD 1376 No DD 1377 No DD 1378 No DD 1379 No DD 1380 No DD 1381 No DD 1382 No DD 1383 No DD 1384 No DD 1385 No DD 1386 No DD 1387 No DD 6610 No CHK 6611 No CHK 6612 No CHK 6613 No CHK 6614 No CHK 6615 No CHK 6616 No CHK 6617 No CHK 6618 No CHK 6619 No CHK 6620 No CHK 6621 No CHK 6622 No CHK 03/01/2025 HAP Util Payment Mar 25 Yes $30.00 03/01/2025 HAP Util Payment Mar 25 Yes $170.00 03/01/2025 HAP Util Payment Mar 25 Yes $40.00 03/01/2025 HAP Util Payment Mar 25 Yes $134.00 03/01/2025 HAP Payment Mar 25 Yes $997.00 03/01/2025 HAP Payment Mar 25 Yes $2,006.00 03/01/2025 HAP Payment Mar 25 Yes $700.00 03/01/2025 HAP Payment Mar 25 Yes $735.00 03/01/2025 HAP Payment Mar 25 Yes $508.00 03/01/2025 HAP Payment Mar 25 No $322.00 03/01/2025 HAP Payment Mar 25 Yes $217.00 03/01/2025 HAP Payment Mar 25 Yes $791.00 03/01/2025 HAP Payment Mar 25 Yes $332.00 03/01/2025 HAP Payment Mar 25 Yes $313.00 03/01/2025 HAP Payment Mar 25 Yes $887.00 03/01/2025 HAP Payment Mar 25 Yes $1,858.00 03/01/2025 HAP Payment Mar 25 Yes $440.00 03/01/2025 HAP Payment Mar 25 Yes $300.00 03/01/2025 HAP Payment Mar 25 Yes $345.00 03/01/2025 HAP Payment Mar 25 Yes $496.00 03/01/2025 HAP Payment Mar 25 Yes $269.00 03/01/2025 HAP Payment Mar 25 Yes $499.00 03/01/2025 HAP Payment Mar 25 Yes $672.00 03/01/2025 HAP Payment Mar 25 Yes $396.00 03/01/2025 HAP Payment Mar 25 Yes $460.00 03/01/2025 HAP Payment Mar 25 Yes $342.00 03/01/2025 HAP Payment Mar 25 Yes $421.00 03/01/2025 HAP Payment Mar 25 Yes $1,466.00 03/01/2025 HAP Payment Mar 25 Yes $405.00 03/01/2025 HAP Payment Mar 25 Yes $2,157.00 03/01/2025 HAP Payment Mar 25 Yes $1,182.00 03/01/2025 HAP Payment Mar 25 Yes $380.00 03/01/2025 HAP Payment Mar 25 Yes $4,400.00 03/01/2025 HAP Payment Mar 25 Yes $1,038.00 03/01/2025 HAP Payment Mar 25 Yes $1,484.00 03/01/2025 HAP Payment Mar 25 Yes $589.00 03/01/2025 HAP Payment Mar 25 Yes $828.00 03/01/2025 HAP Payment Mar 25 Yes $177.00 03/01/2025 HAP Payment Mar 25 Yes $492.00 03/01/2025 HAP Payment Mar 25 Yes $600.00 03/01/2025 HAP Payment Mar 25 Yes $465.00 03/01/2025 HAP Payment Mar 25 Yes $441.00 03/01/2025 HAP Payment Mar 25 Yes $594.00 03/01/2025 HAP Payment Mar 25 Yes $5,513.00 03/01/2025 HAP Payment Mar 25 Yes $400.00 03/01/2025 HAP Payment Mar 25 Yes $365.00 03/01/2025 HAP Payment Mar 25 Yes $800.00 03/01/2025 HAP Payment Mar 25 Yes $498.00 03/01/2025 HAP Payment Mar 25 Yes $392.00 03/01/2025 HAP Payment Mar 25 Yes $579.00 03/01/2025 HAP Payment Mar 25 Yes $531.00 03/01/2025 HAP Payment Mar 25 Yes $546.00 Payment Date Document Description Cleared Amount 03/01/2025 HAP Payment Mar 25 Yes $1,995.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 4/10/2025 10:27:03 AM Printed by: Julie Bakken 13/25 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6623 No CHK 6624 No CHK 6625 No CHK 6626 No CHK 6627 No CHK 6628 No CHK 6629 No CHK 6630 No CHK 6631 No CHK 6632 No CHK 6633 No CHK 6634 No CHK 6635 No CHK End of Report Total:66 $54,380.53 Vendor Accounting - 5 $9,507.01 Vendor Accounting Total 5 $9,507.01 HAP Accounting Total 60 $43,635.00 HAP Accounting - 60 $43,635.00 Port/Sub Out - Payment 1 $1,238.52 Portability/Subsidy Out 1 $1,238.52 Transaction Type Summary Transaction Type Count Amount Check (CHK)26 $18,346.53 Total:66 $54,380.53 Count Amount Direct Deposit (DD)40 $36,034.00 Project Summary Program - Project Payments Deposits Housing Choice $54,380.53 $0.00 Total:$54,380.53 $0.00 Document Type Summary Document Type 03/21/2025 Mileage Reimb Mar 25 Yes $32.90 Cleared: 62 $53,689.53 Uncleared: 4 $691.00 Total Payments: 66 $54,380.53 03/07/2025 Model Admin Plan Dig Rev Serv 5/1/25-4/30/26 Yes $239.00 03/07/2025 Payroll Feb 25 Yes $7,996.11 03/07/2025 HCV & PH Rent Calc 4/15/25 Seminar & Exam Yes $1,000.00 03/07/2025 HCV MB Digital Rev Serv 5/1/25-4/30/26 Yes $239.00 03/01/2025 HAP Util Payment Mar 25 No $61.00 03/01/2025 Port Out Payment Mar 25 Yes $1,238.52 03/01/2025 HAP Util Payment Mar 25 Yes $133.00 03/01/2025 HAP Util Payment Mar 25 Yes $35.00 03/01/2025 HAP Util Payment Mar 25 Yes $37.00 03/01/2025 HAP Util Payment Mar 25 No $147.00 03/01/2025 HAP Util Payment Mar 25 No $161.00 03/01/2025 HAP Util Payment Mar 25 Yes $64.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 4/10/2025 10:27:03 AM Printed by: Julie Bakken 14/25 17% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 17,506.00 17,506.00 3301 Admin Subsidy 7,459.00 27,080.00 69,800.00 (42,720.00)39% 3301.1 HAP Subsidy 56,179.00 168,273.00 515,000.00 (346,727.00)33% 3610 Investment Income (0062)9.32 21.84 130.00 (108.16)17% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 63,647.32 212,880.84 614,930.00 (402,049.16)35% EXPENSES 4140 Staff Training 1,000.00 1,000.00 4,400.00 3,400.00 23% 4150 Travel 32.90 56.70 250.00 193.30 23% 4190 Other Admin Expenses (Apps, Service Charges)11.00 33.00 400.00 367.00 8% 4190.01 Manuals, Subscriptions 478.00 478.00 8,500.00 8,022.00 6% 4190.2 Management Fees-OTC 7,996.11 15,444.11 55,000.00 39,555.89 28% 4715.1 HAP Occupied Units 43,955.00 138,805.00 515,000.00 376,195.00 27% 4715.P HAP-Portability Out 1,200.00 3,600.00 15,000.00 11,400.00 24% 4716.P Port Out Admin Fee 38.52 115.56 500.00 384.44 23% TOTAL EXPENSES 54,711.53 159,532.37 599,050.00 439,517.63 27% SURPLUS 8,935.79 53,348.47 15,880.00 37,468.47 336% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 9:01:03 AM Printed by: Julie Bakken 15/25 Period Amount Balance ASSETS 1111 Cash Unrestricted 9,255.79 106,228.39 1121 Fraud A/R 17,506.00 1121.1 Fraud Recovery - Allowance (903.00) TOTAL ASSETS 9,255.79 122,831.39 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 320.00 1,605.00 TOTAL LIABILITIES 320.00 1,605.00 SURPLUS 2700 Inc & Exp Clearing 3,175.69 2805 Restricted Net Position 26,005.74 2805 Restricted Net Position (Current Year) 11,024.00 25,868.00 2806 Unrestricted Position 38,696.49 2806 Unrestricted Position (Current Year) (2,088.21)27,480.47 TOTAL SURPLUS 8,935.79 121,226.39 TOTAL LIABILITIES AND SURPLUS 9,255.79 122,831.39 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 9:01:02 AM Printed by: Julie Bakken 16/25 Doc Num Voided Type #01-00000621-00-0 Feb 25 No INV #01-00000684-00-1 March 2 No INV #01-00041004-00-6 Feb 25 No INV #01-00041152-00-6 Feb 25 No INV #01-00041101-00-0 Feb 25 No INV #10108 March 25 No INV #10350 March 25 No INV #10787 March 25 No INV #991 721 5394 4 Mar 25 No INV 7460 No CHK 7461 No CHK 7462 No CHK 7463 No CHK 7464 No CHK 7465 No CHK 7466 No CHK 01-00000683-00-0 Mar 25 No INV Doc Num Voided Type 115 No CHK 905 No CHK 1001 No CHK 1006 No CHK 1343 No CHK 1344 No CHK 1346 No CHK 2901 No CHK 3189 No CHK 5005 No CHK 10.73 No CHK 10503234 No MO 2025 No CHK 22-083116031 No MO 22-083116307 No MO 22-092184008 No MO 29661266226 No MO 2973937934 No MO 29763937945 No MO 29763941152 No MO 29763941163 No MO No CHK Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments 03/27/2025 Water, Sewer No $82.75 03/03/2025 Water, Elec, Gas, Sewer Yes $250.00 Payment Document Description Cleared Amount 03/03/2025 Water, Elec, Gas, Sewer Yes $267.55 03/25/2025 Water, Sewer No $106.73 03/25/2025 Water, Sewer No $99.78 03/03/2025 Water, Elec, Gas, Sewer Yes $349.33 03/03/2025 Water, Elec, Gas, Sewer Yes $280.09 03/07/2025 Cabinet 111 Milne Yes $247.63 03/07/2025 Vanity Lights, Medicine Cabinets Yes $1,106.91 03/25/2025 Water, Sewer No $95.92 03/11/2025 Gas No $99.39 03/21/2025 Solar Salt Yes $55.00 03/21/2025 Furnace Filters Yes $15.96 03/07/2025 Payroll Feb 25 Yes $5,963.45 03/07/2025 Furnace Clean 104 Smith Ave NYM Yes $89.00 Cleared: 11 $9,466.31 Uncleared: 6 $571.96 Total Payments: 17 $10,038.27 03/21/2025 Water, Gas, Sewer Yes $841.39 03/27/2025 Water, Sewer No $87.39 03/03/2025 Payment - Check Yes $782.57 03/21/2025 Payment - Check Yes $500.00 Posted Deposits Control Date Document Description Cleared Amount 03/03/2025 Payment - Check Yes $476.35 03/21/2025 Payment - Check Yes $236.44 03/03/2025 Payment - Check Yes $417.59 03/03/2025 Payment - Check Yes $248.04 03/03/2025 Payment - Check Yes $930.00 03/24/2025 Payment - Check Yes $1,309.88 03/24/2025 Payment - Check Yes $389.00 03/13/2025 Payment - Check Yes $1,000.00 03/03/2025 Payment - Check Yes $413.64 03/03/2025 Payment - Check Yes $369.64 03/13/2025 Payment - Check Yes $70.36 03/21/2025 Payment - Money Order Yes $267.55 03/28/2025 Payment - Money Order No $1,000.00 03/03/2025 Payment - Money Order Yes $1,000.00 03/24/2025 Payment - Money Order Yes $135.00 03/13/2025 Payment - Money Order Yes $157.64 03/28/2025 Payment - Money Order No $100.00 03/03/2025 Payment - Check Yes $700.00 03/03/2025 Payment - Money Order Yes $200.00 03/28/2025 Payment - Money Order No $1,000.00 Document Type Summary Document Type Cleared: 19 $9,603.70 Uncleared: 3 $2,100.00 Total Deposits: 22 $11,703.70 Count Amount Invoice (INV)10 $1,718.93 Project Summary Program - Project Payments Deposits Public Housing - Family $10,038.27 $11,703.70 Total:$10,038.27 $11,703.70 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 4/10/2025 10:31:02 AM Printed by: Julie Bakken 17/25 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Check (CHK)20 $15,793.21 Money Order (MO)9 $4,229.83 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 10 $1,718.93 Total:39 $21,741.97 Tenant Accounting - 22 $11,703.70 Vendor Accounting - 7 $8,319.34 Vendor Accounting Total 17 $10,038.27 End of Report Total:39 $21,741.97 Tenant Accounts 22 $11,703.70 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 4/10/2025 10:31:02 AM Printed by: Julie Bakken 18/25 17% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 4,636.00 12,113.00 39,500.00 (27,387.00)31% 3401.1 HUD Operating Subsidy 3,561.00 10,683.00 32,000.00 (21,317.00)33% 3401.2 HUD Capital Funds-Operations/Admin 7,108.00 7,108.00 7,000.00 108.00 102% 3401.3 HUD Capital Funds-Project 35,000.00 (35,000.00)0% 3610 Interest Income (5673/0070)8.48 25.01 250.00 (224.99)10% 3690 Other Income (NSF, Late Fee, GR Support)23.00 293.00 21,000.00 (20,707.00)1% 3690.1 Water Charge Income 625.47 1,887.58 7,000.00 (5,112.42)27% 3690.2 Electric Charge Income 828.74 2,610.86 13,000.00 (10,389.14)20% 3690.3 Gas Charge Income 1,740.66 4,885.14 10,000.00 (5,114.86)49% 3690.31 Sewer Charge Income 709.72 2,089.07 7,500.00 (5,410.93)28% 3690.4 Other Tenant Charges (Maint)327.55 327.55 TOTAL INCOME 19,241.07 42,022.21 172,250.00 (130,227.79)24% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 4,400.00 4,400.00 0% 4150 Travel 300.00 300.00 0% 4171 Audit 2,400.00 2,400.00 0% 4190 Other Admin Expenses (Reports, Apps)339.00 200.00 (139.00)170% 4190.01 Manuals, Subscriptions 650.00 650.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.2 Management Fees-OTC 5,963.45 13,705.70 25,000.00 11,294.30 55% 4310 Water 634.01 1,290.39 7,000.00 5,709.61 18% 4320 Electric 866.62 490.35 13,000.00 12,509.65 4% 4330 Gas 1,750.00 3,913.94 10,000.00 6,086.06 39% 4331 Sewer 716.54 1,457.38 7,500.00 6,042.62 19% 4420 Maintenance - Materials 1,370.50 1,533.33 6,000.00 4,466.67 26% 4430 Maintenance - Contracts 144.00 750.40 14,000.00 13,249.60 5% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT (3,798.02)3,330.00 7,128.02 -114% 4521 Assessments 1,050.00 1,050.00 0% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)100.00 100.00 0% 4600 Capital Fund Projects 40,000.00 40,000.00 0% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 11,445.12 50,647.07 170,130.00 119,482.93 30% SURPLUS 7,795.95 (8,624.86)2,120.00 (10,744.86)-407% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 9:37:21 AM Printed by: Julie Bakken 19/25 Period Amount Balance ASSETS 1111 Cash 9,871.48 98,104.37 1114 Tenant Security Deposit Cash 1,064.58 10,302.62 1122 A/R Tenants 327.96 4,550.85 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)450.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,153,181.13) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS 11,114.02 654,887.34 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 167.00 167.00 2114 Tenant Security Deposits 10,302.62 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 3,151.07 3,565.85 TOTAL LIABILITIES 3,318.07 14,035.47 SURPLUS 2700 Income/Expense Clearing Account (123,145.14) 2700 Income/Expense Clearing Account (Current Year) 7,795.95 (8,624.86) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS 7,795.95 640,851.87 TOTAL LIABILITIES AND SURPLUS 11,114.02 654,887.34 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 9:37:20 AM Printed by: Julie Bakken 20/25 Doc Num Voided Type 1007 No CHK 0200002351007 FEB 25 No INV 0200002371003 FEB 25 No INV 20118158 FEB 25 No INV 20118160 FEB 25 No INV 20118161 FEB 25 No INV 20118163 FEB 25 No INV 20118164 FEB 25 No INV 20118165 FEB 25 No INV Doc Num Voided Type 101 No CHK 1009 No CHK 1204 No CHK 5455 No CHK 5465 No CHK 12391 No CHK 12392 No CHK 9909625757-MAC-V No CHK 9909626850MAC-V No CHK 9909667219-MAC-V No CHK End of Report Total:19 $8,519.65 Tenant Accounting - 10 $6,395.00 Tenant Accounts 10 $6,395.00 Vendor Accounting Total 9 $2,124.65 Vendor Accounting - 8 $1,529.65 Vendor Accounting - 1 $595.00 Transaction Type Summary Transaction Type Count Amount Invoice (INV)8 $1,529.65 Total:19 $8,519.65 Count Amount Check (CHK)11 $6,990.00 Project Summary Program - Project Payments Deposits Finding Home I LLC - $2,124.65 $6,395.00 Total:$2,124.65 $6,395.00 Document Type Summary Document Type Cleared: 9 $5,262.52 Uncleared: 1 $1,132.48 Total Deposits: 10 $6,395.00 03/24/2025 Payment - Check Yes $725.00 03/24/2025 Payment - Check Yes $725.00 03/28/2025 Payment - Check Yes $725.00 03/24/2025 Payment - Check Yes $1,450.00 03/28/2025 Payment - Check No $1,132.48 03/28/2025 Payment - Check Yes $181.35 03/21/2025 Payment - Check Yes $168.26 03/03/2025 Payment - Check Yes $126.80 03/03/2025 Payment - Check Yes $236.11 03/03/2025 Payment - Check Yes $925.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 3 $1,021.13 Uncleared: 6 $1,103.52 Total Payments: 9 $2,124.65 03/07/2025 ELECTRIC No $190.77 03/07/2025 ELECTRIC No $207.48 03/07/2025 ELECTRIC No $146.54 03/07/2025 ELECTRIC No $145.07 03/07/2025 ELECTRIC No $232.31 03/07/2025 ELECTRIC No $181.35 03/03/2025 Vendor Invoice Transactions Mar 25 Yes $196.37 03/03/2025 Vendor Invoice Transactions Mar 25 Yes $229.76 Payment Date Document Description Cleared Amount 03/07/2025 SNOW REMOVAL Yes $595.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 10:16:35 AM Printed by: Julie Bakken 21/25 25% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 3,300.00 9,265.00 60,000.00 (50,735.00)15% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.04 3.05 3.05 3690 Other Income (NSF, Late Fees)5,100.00 (5,100.00)0% TOTAL INCOME 3,301.04 9,268.05 67,200.00 (57,931.95) EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4190 Administrative Expense (7.50)500.00 507.50 -2% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 238.13 426.38 3,000.00 2,573.62 14% 4320 Electric 262.41 (630.16)1,000.00 1,630.16 -63% 4331 Sewer 188.00 376.00 2,400.00 2,024.00 16% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 1,500.00 1,500.00 0% 4430 Maintenance-Contracts 595.00 1,785.00 12,900.00 11,115.00 14% 4431 Garbage/Trash Removal 3,300.00 3,300.00 0% 4510 Insurance 5,031.22 5,000.00 (31.22)101% 4520 PILOT (Payment in Lieu of Taxes)(149.90)149.90 4521 Property Taxes/Assessments 5,200.00 5,200.00 0% TOTAL EXPENSES 1,283.54 6,831.04 39,050.00 32,218.96 17% SURPLUS 2,017.50 2,437.01 28,150.00 (25,712.99)9% Otter Tail County Housing Redevelopment Authority Operating Statement Three Months Ending 03/31/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 7:19:03 AM Printed by: Julie Bakken 22/25 Period Amount Balance ASSETS 1111 Cash 3,575.59 25,500.25 1114 Tenant Security Deposit Cash 725.00 3,300.00 1122 A/R Tenants (631.29)423.08 1123 A/R Tenant Deposits (725.00) 1400.5 Accumulated Depreciation (2,498.06) 1400.6 Land 13,500.00 TOTAL ASSETS 2,944.30 40,225.27 LIABILITIES AND SURPLUS LIABILITIES 2114 Tenant Security Deposit 3,300.00 2240 Tenant Prepaid Rents 926.80 3,449.00 TOTAL LIABILITIES 926.80 6,749.00 SURPLUS 2700 Income/Expense Clearing Account 33,537.32 2700 Income/Expense Clearing Account (Current Year) 2,017.50 2,437.01 2700 Income/Expense Clearing Account (Unclosed 2024) (2,498.06) TOTAL SURPLUS 2,017.50 33,476.27 TOTAL LIABILITIES AND SURPLUS 2,944.30 40,225.27 Otter Tail County Housing Redevelopment Authority Balance Sheet March 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 4/10/2025 7:19:02 AM Printed by: Julie Bakken 23/25 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION May 7, 2025 BOARD MEETING DATE AGENDA ITEM #4A Amy Baldwin 05/01/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorization for staff to begin the process of acquiring tax forfeited property PROPOSED REQUEST/JUSTIFICATION On April 8, 2025, the Otter Tail County Board of Commissioners expressed support for the conveyance of tax forfeited property located at 55965 360th Street, New York Mills (parcel #40000220224001) to the HRA for the purpose of blight removal and/or future affordable housing. State statute allows for tax-forfeited lands to be sold by the county board to a governmental subdivision for less than market value to correct blight or implement affordable housing if: 1. The county board determines that a reduced price is necessary to incentivize a governmental subdivision or state agency to correct blight or create affordable housing; and 2. The governmental subdivision has a documented specific plan for correcting blight or creating affordable housing. The governmental subdivision or state agency must identify the specific law(s) that empower it to acquire the property for its plans. MAHUBE-OTWA has purchased an adjacent parcel for the development of affordable housing for unstably housed veterans. MAHUBE has funding to support the development of 6-8 tiny homes on the parcel they own that would provide veterans with a temporary place to live in a supportive environment. Staff is requesting direction from the HRA board to coordinate the necessary actions to facilitate the acquisition of the parcel. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 05/01/2025 ATTACHMENT LIST: Location map FINANCIAL IMPLICATIONS: TBD BUDGETED: YES X NO FUNDING: HRA Levy Funds COMMENTS 24/25 36240 36244 36287 36433 36430 36483 55965 Otter Tail County, MN, Otter Tail County,MN, Otter Tail County GIS ± 0.07 0 0.070.035 mi Otter Tail County Web Map Not a legal document. For Reference Use Only. Accuracy is not guaranteed. https://ottertailcounty.gov/ Subject Parcel MAHUBE-OTWA owned parcel 25/25 t 127 "40000220220000 40000220224000 . ·,:- • • /Ito...,,< Ii ,-..:.;= ' ,,r. 23 40000230237000 •• ·