HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/08/2025Board of Commissioners' Meeting Minutes
April 8, 2025
OTTER TAIL COUNTY -MINNESOTA
BOARD OF COMM ISSI ON ERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
April 8, 2025 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, April 8, 2025, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice
Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Sullivan and
unanimously carried to approve the Board of Commissioners' agenda of April 8, 2025, with the following
additions:
Water Patrol Federal Grant
Bridge Replacement Resolution
Statewide Work Group
APPROVAL OF CONSENT AGENDA
Motion by Lahman, second by Bucholz and unanimously carried to approve the consent agenda items as
presented:
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1. March 25, 2025, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for April 8, 2025 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for April 8, 2025 (Exhibit A)
4. Approval of a Temporary On-Sale Liquor License for Phelps Mill Country for an event
July 12, 2025 held at the Phelps Mill Country Park.
5. Approval of an application for a nine-month Seasonal On-Sale Liquor and Sunday Liquor
License for Zorbaz of Pelican Lake Inc. dba Zorbaz Ill for the period of May 1, 2025
through December 31, 2025.
6. Approval of a new Off Sale 3.2 Liquor License for Swan Lake Resort for the period of
May 1, 2024 through June 30, 2026, partial year to June 30 2025, and July 1, 2025
through June 30, 2026.
7. Approval of a Temporary Liquor License for Jessica Green held at 42057 County
Highway 14, April 19th & 20th 2025, {Tentative Lower-potency cannabis edible items
event).
Board of Commissioners' Meeting Minutes
April 8, 2025
OUR RESCUE DONATION
County Sheriff Barry Fitzgibbons informed the Board that the Otter Tail County Sheriff's Office has received a
donation from the U.S. based nongovernmental organization Our Rescue for the purpose of combatting child
exploitation and human trafficking through collaboration with Law Enforcement Agencies. This donation of
$11,600.00 will go toward Cellebrite Premium software technology, with 35 unlocks (one-year), with the Otter
Tail County Sheriff's Office covering the remaining budgeted balance.
ARMER GRANT
Motion by Mortenson, second by Sullivan and unanimously carried to authorize appropriate County Official's
signatures to execute a Grant Contract Agreement between Otter Tail County and the Minnesota Department
of Public Safety, Emergency Communication Networks Division, in the amount of $50,000 with matching
requirement of $2,631.00, for the 2024-2026 Allied Radio Matrix for Emergency Response (ARMER)
Equipment Program.
WATER PATROL GRANTS
Motion by Bucholz, seconds by Mortenson and unanimously carried to authorize appropriate County Officials'
signatures to execute the 2025 State of Minnesota Annual County Boat and Water Safety Grant Contract
Agreement between the Otter Tail County Sheriff's Office and the State of Minnesota, in and amount up to
$69,738.00, for funding for county sheriff services for boat and water safety activities in Otter Tail County.
Motion by Mortenson, second by Sullivan and unanimously carried to authorize appropriate County Officials'
signatures to execute the 2025 State of Minnesota Federal Boating Safety Supplemental Patrol Grant Contract
Agreement between the Otter Tail County Sheriff's Office and the State of Minnesota, in an amount up to
$8,500.00, for funding for additional boating safety patrol of lakes and rivers in Otter Tail County.
RECESS & RECONVENE
At 8:38 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m.
SOCIAL WORKER EMBEDDED IN PROBATION
Motion by Lahman, second by Mortenson and unanimously carried to approve converting a vacant 1.0 full-
time equivalent (FTE) Transition Coordinator position within the Probation Department to a 1.0 FTE
Behavioral/Mental Health Social Worker position that will be embedded in Probation. A dedicated position
embedded in Probation will create efficiencies, develop expertise, and prioritize mental health prevention and
public safety.
PROFESSIONAL SERVICES AGREEMENT -HENNING FINAL COVER
Motion by Bucholz, second by Sullivan and unanimously carried to authorize appropriate County Officials'
signatures on a Professional Services Agreement between Otter Tail County and Foth Infrastructure &
Environment, LLC, in the amount of $36,500.00, for Henning Final Cover engineering design and construction
documentation on a one-acre section of the Henning Demolition Landfill in compliance with MPCA standards.
DIRECTED ENGINEERING STUDY (DES) AGREEMENT
Motion by Lahman and a second by Mortenson to approve appropriate County Officials' signatures to execute
a Directed Engineering Study (DES) agreement between Otter Tail County and McKinstry to proceed with an
Investment Grade Audit (IGA) for the Base Project & Stretch Project, in an amount not to exceed $155,849.00,
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Board of Commissioners' Meeting Minutes
April 8, 2025
to explore opportunities to enhance efficiency and reduce operational costs across the County's facilities, and,
after discussion thereof, and upon vote being taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Dan Bucholz
Wayne Johnson
Kurt Mortenson
Bob Lahman
Sean Sullivan
X
X
X
NAY ABSENT ABSTAIN
X
X
NATIONAL PUBLIC HEAL TH WEEK PROCLAMATION 2025
OTTER TAIL COUNTY RESOLUTION NO. 2025-32
WHEREAS, the week of April 7, 2025, is National Public Health Week, and the theme is "It Starts Here"
highlighting the importance of making a difference in our home, community and state; and
WHEREAS, this year is the 30th anniversary of celebrating National Public Health Week, and in the past 30
years significant strides have been made in public health, including the following public health successes:
a) smoking rates, which were as high as 25.5% among U.S. adults in 1994, have now fallen to 11.4 %
due to comprehensive smoke-free policies, public awareness campaigns, and taxation of tobacco
products;
b) childhood mortality, which was at a rate of 13.8 deaths per 1,000 live births in 1994, has now fallen to
5.4 deaths per 1,000 live births due to vaccines, better healthcare access and nutrition;
c) mental health awareness and treatment, with 40% of people with mental health conditions being
untreated in 1994, has progressed with increased awareness, parity laws and integration into primary
care, which have expanded access to mental health services and reduced treatment gaps.
WHEREAS, a person's health status can differ drastically by ZIP code due to differences in the built
environment, environmental quality, access to healthy food, access to education and access to health care;
and
WHEREAS, public health organizations use National Public Health Week to educate public policymakers,
public health professionals and the public on issues that are important to improving the health of the people;
and
WHEREAS, public health professionals help communities prevent, prepare for, withstand and recover from
the impact of a full range of health threats, ranging from infectious disease outbreaks to natural disaster
preparedness; and
WHEREAS, efforts to adequately support public health and the prevention of disease and injury can continue
to transform a health system focused on treating illness into a health system focused on preventing disease
and injury and promoting wellness.
NOW, THEREFORE, BE IT RESOLVED THAT WE, the Otter Tail County Board of Commissioners, do hereby
proclaim the week of April 7-13, 2025, as National Public Health Week in Otter Tail County and call upon the
public to observe this week by helping our families, friends, neighbors, co-workers and leaders to recognize
the contribution of public health in improving the health of all people as the theme states, "It Starts Here."
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Board of Commissioners' Meeting Minutes
April 8, 2025
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, MN this 8th day of April, 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 22, 2025
Attest: vk • (;,17Lt_ L.JW)/L_
Nicole Hansen, Clerk
PHELPS MILL BOARDWALK CHANGE ORDER #1
Motion by Sullivan, second by Bucholz and unanimously carried to authorize Change Order #1 for the Phelps
Mill Boardwalk and Prairie Restoration Project in the amount of $26,925.00 due to unfavorable site condition
issues located at the two Boardwalk locations as presented. These site conditions required the installation of
deeper helical piling in order to properly support the Boardwalk structure through the wetland area. The change
order covers the material cost to extend the helical piles deeper.
ROAD & BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT REQUEST
Motion by Lahman, second by Bucholz and unanimously carried to authorize reimbursement to the Road and
Bridge Fund from the Capital Improvement Fund for a purchase, in the amount of $16,604.00, for door.panels
for the New York Mills Garage. This project is a previously approved 2024 carry over.
RECESS & RECONVENE
At 9:25 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:32 a.m.
PUBLIC HEARING
At 9:33 a.m., Chair Johnson opened the Public Hearing Related to Bongards Conduit Revenue Bonds. Chair
Johnson asked for comments from the public and no comments were received. The Public Hearing was closed
at 9:34 a.m., at which time, Community Development Director Amy Baldwin presented the following resolution
for approval:
RESOLUTION APPROVING ISSUANCE AND SALE OF
CONDUIT REVENUE BONDS AND AUTHORIZING EXECUTION OF DOCUMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2025-33
WHEREAS,
(a) Otter Tail County, Minnesota (the "County") is duly organized and existing under the
Constitution and laws of the State of Minnesota; and
(b) The purpose of Minnesota Statutes, Sections 469.152 to 469.1655 (the "Act"), as found and
determined by the legislature, is to promote the welfare of the State of Minnesota by the active attraction and
encouragement and development of economically sound industry and commerce to prevent so far as possible
the emergence of blighted and marginal lands and areas of chronic unemployment;
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April 8, 2025
(c) The Board of Commissioners (the "Board") of the County has received from the Bongards'
Creameries, a Minnesota domestic cooperative organized under the laws of the State of Minnesota (the
"Borrower"), a proposal that the County issue one or more series of tax-exempt or taxable revenue bonds, as
further defined below, the "Bonds," pursuant to the Act;
(d) The County desires to facilitate the development of the community, retain and improve the tax
base and help to provide the range of services and employment opportunities required by the population, and
the financing of debt described below will assist the County in achieving those objectives and will enhance the
image and reputation of the community;
(e) Proceeds derived from the sale of the Bonds will be loaned to the Borrower, pursuant to the
terms of a Loan Agreement between the County and the Borrower (the "Loan Agreement") to be used to: (i)
finance the capital costs of the proposed development, acquisition, construction and equipping of solid waste
and wastewater treatment facilities, including, but not limited to, rehabilitation or construction of ponds and the
improvement, betterment and rehabilitation of dryers to be located at the Borrower's cheese plant and waste
treatment ponds in Perham, Minnesota and unincorporated Otter Tail County, and (ii) finance any related
transaction costs and fund necessary reserves (the "Project");
(f) The County has been advised by Ballard Spahr LLP, as bond counsel, that the City of Perham,
Minnesota (the "City") has been requested to consent to the issuance of the Bonds by the County, since a
portion of the Project is located within the boundaries of the City;
(g) Based on representations of the Borrower, no public official of the County or the City has either
a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit
financially from the Project;
(h) The Bonds proposed to be issued by the County to finance the Project will constitute special,
limited revenue obligations of the County secured solely by: (i) the revenues derived from the Loan Agreement;
(ii) an irrevocable direct-pay letter of credit from a bank; and (iii) other security provided or arranged by the
Borrower;
(i) Under the terms of Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), the Bonds may not be issued on a tax-exempt basis unless the Board approves the Bonds after a
public hearing following publication of a notice published in accordance with the requirements of the Code and
the applicable Treasury Regulations;
(j) Pursuant to the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code"), and regulations promulgated thereunder, a notice of public hearing in the required form was
published in the Fergus Falls Daily Journal, the official newspaper of the County on March 22, 2025;
(k) On this date, following the publication of a notice of a public hearing as required by the Act
and the Code, the Board conducted a public hearing on the issuance of up to $35,000,000 of conduit revenue
bonds at which a reasonable opportunity was provided for interested individuals to express their views on the
proposal to finance the Project (the "Public Hearing"); and
(I) The Bonds will be purchased by Wells Fargo Bank, National Association (the "Underwriter")
pursuant to the Bond Purchase Agreement (the "Bond Purchase Agreement"), among the Underwriter, the
County, and the Borrower.
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NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. LEGAL AUTHORIZATION AND FINDINGS.
Board of Commissioners' Meeting Minutes
April 8, 2025
1.1 Findings. The County hereby finds, determines and declares as follows:
(a) The County is a body corporate and politic and a political subdivision of the State of Minnesota
and is hereby authorized to approve the issuance, sale, and delivery of the Bonds of the County in an original
aggregate principal amount not to exceed $12,500,000. If the Bonds are issued in more than one series, the
separate series shall be separately designated in such manner as is deemed appropriate by the Chair of the
County Board, and the County Administrator (collectively, the "County Officials"), in their discretion. The Bonds
shall be issued under the terms of an Indenture of Trust, dated on or after May 1, 2025 (the "Indenture"),
between the County and Computershare Trust Company, National Association or such other bond trustee
named therein (the "Trustee"). The County will loan the proceeds of the Bonds (the "Loan") to the Borrower
for purpose of financing the Project, funding any necessary reserves for the Bonds, and funding costs of
issuance for the Bonds.
(b) Pursuant to the Loan Agreement, the Borrower has agreed to repay the Loan in specified
amounts and at specified times sufficient to pay in full when due the principal of, premium, if any, and interest
on the Bonds. In addition, the Loan Agreement contains provisions relating to the maintenance and operation
of the Project, indemnification, insurance, and other agreements and covenants which are required or
permitted by the Act and which the County and the Underwriter deem necessary or desirable.
(c) The Borrower shall pay to the County any and all costs incurred by the County in connection
with the Bonds, whether or not the issuance of the Bonds is carried to completion, and whether or not the
Bonds or operative instruments are executed and delivered.
(d) The Bonds will be special, limited revenue obligations of the County. The Bonds shall not be
payable from or a charge upon any funds other than the revenues pledged to the payment thereof, nor shall
the County be subject to any liability thereon. No holder of the Bonds shall ever have the right to compel any
exercise of the taxing power of the County to pay the Bonds or the interest thereon, nor to enforce payment
thereof against any property of the County. The Bonds shall not constitute a debt of the County within the
meaning of any constitutional, charter or statutory limitation.
(e) The Indenture, the Loan Agreement, the Amended and Restated Credit Agreement, dated as
of October 4, 2023 (as amended, restated, supplemented or otherwise modified from time to time, the "Credit
Agreement"), between CoBank, ACB, as lender ("Credit Issuer''), and the Borrower, the irrevocable direct-pay
letter of credit, dated on or about the date of issuance of the Series 2025 Bonds (the "Credit Facility"), from
the Credit Issuer in favor of the Trustee, the Bond Purchase Agreement, and the other financing documents
to which the Borrower is a party are referred to herein as the "Financing Documents."
SECTION 2. THE BONDS.
2.1 Authorized Amount and Form of Bonds. The Bonds are hereby approved and shall be issued
pursuant to this Resolution in substantially the form attached to the Indenture on file with the County
Administrator of the County with such appropriate variations, omissions and insertions as are necessary and
appropriate and are permitted or required by this Resolution, and in accordance with the further provisions
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Board of Commissioners' Meeting Minutes
April 8, 2025
hereof; and the total aggregate principal amount of the Bonds that may be outstanding hereunder is expressly
limited to $12,500,000, unless any duplicate Bonds are issued pursuant to the Indenture. The Bonds shall
bear interest at the rates set forth therein and in the Bond Purchase Agreement.
Except as otherwise provided in this Resolution, all rights, powers, and privileges conferred and duties
and liabilities imposed upon the County or the Board by the provisions of this Resolution or of the
aforementioned documents shall be exercised or performed by the County or by such members of the Board,
or such officers, board, body, or agency thereof as may be required or authorized by law to exercise such
powers and to perform such duties.
No covenant, stipulation, obligation, or agreement herein contained or contained in the Financing
Documents shall be deemed to be a covenant, stipulation, obligation, or agreement of any member of the
Board, or any officer, agent, or employee of the County in that person's individual capacity, and neither the
Board nor any officer or employee executing the Bonds shall be liable personally on the Bonds or be subject
to any personal liability or accountability by reason of the issuance thereof.
No provision, covenant, or agreement contained in the Financing Documents, the Bonds or in any
other document relating to the Bonds, and no obligation therein or herein imposed upon the County or the
breach thereof, shall constitute or give rise to any pecuniary liability of the County or any charge upon its
general credit or taxing powers. In making the agreements, provisions, covenants, and representations set
forth in such documents, the County has not obligated itself to pay or remit any funds or revenues, other than
funds and revenues derived from the Loan Agreement which are to be applied to the payment of the Bonds,
as provided therein and in the Indenture.
2.3 The Bonds. The Bonds shall be designated, shall be numbered, shall be dated, shall mature,
shall be subject to redemption prior to maturity and have such other terms, details, and provisions as are
prescribed in the Indenture. The Bonds shall bear interest at a variable rate established by the terms of the
Indenture and the final maturity date of the Bonds shall not be later than May 1, 2064. The County hereby
authorizes the issuance of the Bonds in minimum denominations of $5,000. The County hereby authorizes
the Bonds to be issued as "tax-exempt bonds" the interest on which is excluded from gross income for federal
and State of Minnesota income tax purposes. Any separate series of Bonds may be issued as "taxable bonds"
if deemed necessary and appropriate by the County Officials and bond counsel.
The Bonds, when executed and delivered, shall contain a recital that they are issued pursuant to the
Act, and such recital shall be conclusive evidence of the validity of the Bonds and the regularity of the issuance
thereof, and that all acts, conditions, and things required by the laws of the State of Minnesota relating to the
adoption of this Resolution, to the issuance of the Bonds, and to the execution of the aforementioned
documents to happen, exist, and be performed precedent to the execution of the aforementioned documents
have happened, exist, and have been performed as so required by law
2.4 Execution. The Bonds shall be executed on behalf of the County by the signatures of its County
Officials and shall be sealed with the seal of the County; provided that the seal may be intentionally omitted
as provided by law. In case any officer whose signature shall appear on the Bonds shall cease to be such
officer before the delivery of the Bonds, such signature shall nevertheless be valid and sufficient for all
purposes, the same as if such officer had remained in office until delivery. In the event of the absence or
disability of any of the County Official such officer(s) of the County as, in the opinion of the County Attorney,
may act in their behalf, shall without further act or authorization of the Board execute and deliver the Bonds.
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April 8, 2025
The County Officials and other officers, employees, and agents of the County are hereby authorized
to execute and deliver, on behalf of the County, the Financing Documents to which it is a party and such other
documents as are necessary or appropriate in connection with the issuance, sale, and delivery of the Bonds,
including various certificates of the County, the Information Return for Tax-Exempt Private Activity Bond
Issues, Form 8038, a certificate as to arbitrage and rebate, and similar documents. The County hereby
approves the execution and delivery by the Trustee of the Indenture and all other instruments, certificates,
and documents prepared in conjunction with the issuance of the Bonds that require execution by the Trustee.
The Trustee is hereby appointed as bond registrar and paying agent with respect to the Bonds. The County
hereby authorizes Ballard Spahr LLP, as bond counsel of the County, to prepare, execute, and deliver its
approving legal opinion with respect to the Bonds.
2.5 Disposition of Proceeds of the Bonds. Upon delivery of the Bonds to the Underwriter, the
Underwriter shall, on behalf of the County, advance the proceeds of the Bonds to the Borrower to finance the
Project in accordance with the terms of the Loan Agreement.
SECTION 3. MISCELLANEOUS.
3.1 Severability. If any provision of this Resolution shall be held or deemed to be or shall, in fact,
be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all
jurisdictions or in all cases because it conflicts with any provisions of any constitution or statute or rule or
public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision
in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision
or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of
any one or more phrases, sentences, clauses or paragraphs in this Resolution contained shall not affect the
remaining portions of this Resolution or any part thereof.
3.2 Authentication of Transcript. The officers of the County are directed to furnish to Ballard Spahr
LLP, as Bond Counsel to the County, certified copies of this Resolution and all documents referred to herein,
and affidavits or certificates as to all other matters which are reasonably necessary to evidence the validity of
the Bonds. All such certified copies, certificates and affidavits, including any heretofore furnished, shall
constitute recitals of the County as to the correctness of all statements contained therein.
3.3 Authorization to Execute Agreements. The forms of the proposed Financing Documents to
which the County is a party are hereby approved in substantially the form on file with the County, together with
such additional details therein as may be necessary and appropriate and such modifications thereof, deletions
therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel prior
to the execution of the documents. The County Officials are authorized to execute the Financing Documents
to which the County is a party and such other documents as Bond Counsel considers appropriate in connection
with the issuance of the Bonds, in the name of and on behalf of the County. In the event of the absence or
disability of any of the County Officials, such officer(s) of the County as, in the opinion of the County Attorney,
may act on their behalf, shall without further act or authorization of the Board do all things and execute all
instruments and documents required to be done or executed by such absent or disabled officers. The
execution of any instrument by the appropriate officer or officers of the County herein authorized shall be
conclusive evidence of the approval of such documents in accordance with the terms hereof.
3.4 Future Amendments. The authority to approve, execute and deliver future amendments to the
Financing Documents entered into by the County in connection with the issuance of the Bonds and any
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April 8, 2025
consents required under the Financing Documents is hereby delegated to the County Administrator, subject
to the following conditions: (a) such amendments or consents do not require the consent of the holder of the
Bonds or such consent has been obtained; (b) such amendments or consents do not materially adversely
affect the interests of the County; (c) such amendments or consents do not contravene or violate any policy
of the County, and (d) such amendments or consents are acceptable in form and substance to the counsel
retained by the County to review such amendments. The authorization hereby given shall be further construed
as authorization for the execution and delivery of such certificates and related items as may be required to
demonstrate compliance with the agreements being amended and the terms of this Resolution. The execution
of any instrument by the County Administrator shall be conclusive evidence of the approval of such instruments
in accordance with the terms hereof. In the absence of the County Administrator any instrument authorized
by this paragraph to be executed and delivered may be executed by the officer of the County authorized to
act in his/her place and stead.
3.5 Preliminary Official Statement and Official Statement. The County has not participated in the
preparation of the Preliminary Official Statement or the Official Statement relating to the offer and sale of the
Bonds (collectively, the "Official Statement"}, and has made no independent investigation with respect to the
information contained therein (other than with respect to information provided under the captions 'THE
ISSUER" and "ABSENCE OF LITIGATION -Issuer," as it relates to the County), including the appendices
thereto, and the County assumes no responsibility for the sufficiency, accuracy, or completeness of such
information. Subject to the foregoing, the County hereby consents to the distribution and the use by the
Underwriter of the Official Statement in connection with the offer and sale of the Bonds. The Official Statement
is the sole material consented to by the County for use in connection with the offer and sale of the Bonds.
3.6 Costs Associated with the Bonds. The Borrower has agreed and it is hereby determined that
any and all costs incurred by the County in connection with the financing of the Project will be paid by the
Borrower. It is understood and agreed that the Borrower shall indemnify, defend and hold harmless the County
against all liabilities, losses, damages, costs and expenses (including attorney's fees and expenses incurred
by the County) arising with respect to the Project or the Bonds, as provided for and agreed to by and between
the Borrower and the County in the Loan Agreement.
3. 7 Other Required Actions. The officers of the County, bond counsel, other attorneys, engineers,
and other agents or employees of the County are hereby authorized to do all acts and things required of them
by or in connection with this resolution, the aforementioned documents, and the Bonds for the full, punctual,
and complete performance of all the terms, covenants, and agreements contained in the Bonds, the
aforementioned documents, and this resolution. In the event that for any reason any of the County Officials
is unable to carry out the execution of any of the documents or other acts provided herein, such documents
may be executed and such actions may be taken by any official or employee of the County delegated the
duties of any such County Official with the same force and effect as if such documents were executed and
delivered by such County Official.
3.9 Invalidity. In case any one or more of the prov1s1ons of this Resolution, or of the
aforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be illegal or
invalid, such illegality or invalidity shall not affect any other provision of this Resolution, or of the
aforementioned documents, or of the Bonds, but this Resolution, the aforementioned documents, and the
Bonds shall be construed and endorsed as if such illegal or invalid provisions had not been contained therein.
SECTION 4. ADOPTION.
Board of Commissioners' Meeting Minutes
April 8, 2025
This resolution shall be in full force and effect from and after its passage.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 8th day of April, 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 22, 2025
Attest:_v0_· _· t_.iJ_lLt/_~----
Nicole Hansen, Clerk
RESOLUTION SUPPORTING ARVIG'S BEAD FUNDING PROGRAM APPLICATION
OTTER TAIL COUNTY RESOLUTION NO. 2025-34
WHEREAS, the Otter Tail County Board of Commissioners is aware of the Federal Broadband Equity, Access
and Deployment (BEAD) program, which provides funding for broadband infrastructure for states to achieve
"Internet for All" through for the expansion of service to areas of Minnesota that are unserved or underserved;
and
WHEREAS, the Otter Tail County Board of Commissioners agrees that broadband is an essential part of
county infrastructure; and
WHEREAS, the Otter Tail County Board of Commissioners believes broadband is an expectation of residents
and business and is directly connected to opportunities for enhancing the economic prosperity in the County;
and
WHEREAS, the Otter Tail County Board of Commissioners recognizes that the financing of broadband
infrastructure is challenging and recognizes that funding such as the BEAD program may encourage providers
to invest in building infrastructure into unserved and underserved areas; and
WHEREAS, areas of Otter Tail County have been designated "unserved" or "underserved" by the National
Telecommunications and Information Administration {NTIA) for the purposes of this grant and therefore eligible
for grant support; and
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby
encourages and supports Arvig in applying for the BEAD Funding Program for eligible areas north of Battle
Lake and instructs staff to write a letter of support if/when requested by the service provider.
BE IT FURTHER RESOLVED THAT, the Otter Tail County Board of Commissioners has developed a
broadband grant match fund and will support a successful 2025 BEAD Program application by Arvig with a
project match not to exceed $16,000 or 10% of the total estimated project costs, so long as the project is within
Otter Tail County and construction includes fiber to the door.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
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Board of Commissioners' Meeting Minutes
April 8, 2025
Adopted at Fergus Falls, MN this 8th day of April, 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 22, 2025
Attest: Jh • 6tJ0}Urvz.-,
Nicole Hansen, Clerk
HOUSING & REDEVELOPMENT AUTHORITY PROPERTY TRANSFER
Motion by Lahman, second by Bucholz and unanimously carried to approve the conveyance of the tax forfeited
property located at 55965 360th Street, New York Mills, MN to the Housing & Redevelopment Authority (HRA)
for future affordable housing needs as presented by Community Development Director Amy Baldwin.
BRIDGE REPLACEMENT RESOLUTION
2026-2030 BRIDGE LIST
OTTER TAIL COUNTY RESOLUTION NO. 2025-35
WHEREAS, Otter Tail County has reviewed the pertinent data on bridges requiring replacement, rehabilitation,
or removal, supplied by local citizenry and local units of government; and
WHEREAS, Otter Tail County has identified those bridges that are high priority and that require replacement,
rehabilitation, or removal within the next five years; and
WHEREAS, sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be
available, so that funding assistance from State Transportation Bonds is necessary for the County, Townships
to proceed, and
NOW, THEREFORE BE IT RESOLVED that the following bridges are high priorities for replacement, major
rehabilitation, or removal, and Otter Tail County intends to replace, rehabilitate, or remove these bridges as
soon as possible when funds are available; and
Old Road Crossing LPI Estimated Township Federal Local or Proposed
Bridge Number/ Construction or State Funds State Aid Year
Name Cost Bridge or Other
Funds Funds
91554 CR 143 Leaf River 46 $804,000 $187,600 $455,600 $160,800 2026
91961 Moccasin Wing River 55 $450,000 $440,000 -$10,000 2026
Rd.
L0927 CSAH 76 Bluff Creek 60 $540,000 $270,000 -$270,000 2026
91798 520th St Toad River 53 $675,000 $665,000 -$10,000 2026/27
93368 CSAH 51 Unnamed 53 $520,000 $520,000 --2027
Channel
56511 CSAH 42 Win Q River 58 $495,000 -$396,000 $99,000 2028
56519 CSAH 1 Dead River 57 $1,500,000 $750,000 -$750,000 2029
NA CSAH 11 Unnamed -$260,000 $130,000 -$130,000 2030
Creek
NA CSAH 37 Pomme de -$250,000 $125,000 -$125,000 2030
Terre River
Page 11 of 18
Board of Commissioners' Meeting Minutes
April 8, 2025
BE IT FURTHER RESOLVED that Otter Tail County does hereby request authorization to replace, rehabilitate,
or remove such bridges; and
BE IT FURTHER RESOLVED that Otter Tail County does hereby request financial assistance with eligible
approach grading and engineering costs on township bridges, as provided by law; and
BE IT FURTHER RESOLVED this Resolution hereby supersedes Resolution No. 2024-32 (2024-2028 Bridge
List).
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon,
passed unanimously.
Adopted at Fergus Falls, Minnesota this 8th day of April 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 22, 2025
Attest: -------------Nico I e Hansen, Clerk
STATEWIDE WORK GROUP
Commissioner Mortenson informed the Board that he will be representing both Minnesota Inter-County
Association (MICA) and Association of Minnesota Counties (AMC) in a statewide work group for the Minnesota
African American Family Preservation and Child Welfare Disproportionality Act. Mortenson's first meeting is
today from 1-3:00 p.m.
RECESS & RECONVENE
At 9:56 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:02 a.m.
PUBLIC HEARING
Community Development Director Amy Baldwin noted that the Public Hearing regarding a Property Tax
Abatement Related to the Single-Family Tax Rebate Program is an update to an application from 2024. The
homeowners shifted the construction plans to an adjacent parcel and requested an update of their previously
approved application with a new parcel number, 41000330205008, resulting in re-notice with a Public Hearing.
At 10:03 a.m., Chair Johnson opened the Public Hearing regarding a Property Tax Abatement Related to the
Single-Family Tax Rebate Program. Chair Johnson asked for comments from the public and no comments
were received. The Public Hearing closed at 10:04 a.m.
ADJOURNMENT
At 10:04 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, April 22, 2025, at the Government Services
Center in Fergus Falls and via livestream.
Page 12 of 18
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 13 of 18
Board of Commissioners' Meeting Minutes
April 8, 2025
Dated: April 22, 2025
Attest: l,kJ '6(Jl{_tj Ctr-JLL=
Nicole Hansen, Clerk
Page 14 of 18
Vendor Name
A-1 LOCK & KEY
ADVANCED AUTO CARE
ALBANY RECYCLING CENTER
ALEX RUBBISH & RECYCLING INC
ALVERO LLC
AMAZON CAPITAL SERVICES INC
AMP ELECTRIC INC
ARROW LIFT ACCESSIBILITY
ASSOC.IA TION OF MN COUNTIES
AUTO VALUE FERGUS FALLS
AUTO VALUE PERHAM
AXON ENTERPRISE INC
BAlDWIN/AMY
BARR ENGINEERING CO
BATTERIES PLUS BULBS
BEARINGS & MORE OF WADENA LLP
BEN HOLZER UNLIMITED WATER LLC
BEYER BODY SHOP INC
BILDEAUX SERVICES
BRAUN VENDING INC
BREDEN BERG/ALEXIS
BREEZY POINT RESORT
BRIAN'S REPAIR INC
BROGARD PLUMBlNG HTG & EXC INC
CENTEC CAST METAL PRODUCTS INC
CLEAN SWEEP COMMERCIAL SERVICES
CODE 4 SERVICES INC
COLLEGE WAY AUTO
COOPER'S OFACE SUPPLY INC
CROW WING 00 SHERIFF'S OFFICE
CUSTOM TRUCK ONE SOURCE LP
CUTTING EDGE OF PERHAM !NC
DACOTAH PAPER CO
DAKOTA WHOLESALE TIRE INC
DIAMOND MOWERS INC
DITTBERNER/TREVOR
DRUSCH/NICHOl:.AS
DSC COMMUNICATIONS
EGGE CONSTRUCTION INC
EHLERS & ASSOCIATES INC
EVERTS LUMBER CO
EZ OPEN GARAGE DOOR
Board of Commissioners' Meeting Minutes
April 8, 2025 (Exhibit A)
Amount
1,207.50
1,058.73
2,114.04
641.16
7,240.00
2,105.54
231.00
942.00
3,225.00
1,908.02
52.92
17,774.84
93.10
14,657.00
330.47
173.08
54.00
2,637.38
3,050.00
600.00
42.45
2,182.12
67.86
5,010.12
4,123.20
525.00
1,700.36
164.02
5,936.24
525.00
452.83
10,220.00
621.10
1,490.00
1,010.01
119.00
126.00
384.00
1,755.00
1,220.00
265.04
289.00
Page 15 of 18
Vendor Name
F-M FORKLIFT SALES & SERVICE INC
FELLBAUM/KEVIN
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FIDLAR TECHNOLOGIES INC
FOTH INFRASTRUCTURE & ENVIRONMEtl
FRANZ REPROGRAPHICS fNC
FRONTIER PRECISION INC
GALLAGHER BENEFIT SERVICES INC
GALLSLLC
GAPPA OIL COMPANY INC
GLADEN CONSTRUCTION INC
GMNP
GRAINGER INC
GREWE/TUCKER
HAUKOS SAIES LLC
HILLTOP LUMBER INC
HOMETOWN REPAIR INC
HOTSY MINNESOTA
HUBER ELECTRIC MOTOR & PUMP REPA
INNOVATIVE OFFICE SOLUTIONS LLC
ITL PATCH COMPANY
JAKE'S .!JOHNS LLC
JENNEN!ADRION
JK OUTDOORS UC
JOHN BURNS APPRAISAL SERVICES
JOHNSON CONTROLS FIRE PROTECTIO~
JOHNSON PERFORMANCE FIREARMS SA
JONES LAW OFACE
KIMBALL MIDWEST
KOEPS SEPTIC LLC
KRIS ENGINEERING INC
LAKB...AND AUTO REPAIR LLC
LAKES COMMUNITY COOPERATIVE
LAKES COUNTRY SERVICE COOPERATN
LARRY OTT INC
LEAF RIVER AG SERVICE
LEE/DANIEL
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
Board of Commissioners' Meeting Minutes
April 8, 2025 (Exhibit A)
Amount
584.45
15.40
466.23
24.00
8,070.00
7,722.80
23,179.13
31.55
33,052.00
400.00
1,355.41
91.83
500,461.90
2,500.00
3S8.51
42.79
48.65
27.08
68.57
1,268.37
1,043.00
198.03
608.00
340.00
1427
724.97
550.00
9,959.76
1,509.99
495_00
1,416.00
150.00
207_88
5{l00
301.13
84.00
9,200.00
2,328.70
9.64
99.92
1,609.21
2,559.56
Page 16 of 18
Vendor Name
MANI WELDING
MCCONN/CHRISTOPHER
MCIT
MHSRCRANGE
MID-CENTRAL EQUIPMENT INC
MINNESOTA MOTOR COMPANY
MINNESOTA SHERIFFS' ASSOCIATION
MINNKOTA ENVIRO SERVICES INC
MN POLLUTION CONTROL AGENCY
MN RESOURCE RECOVERY ASSOCIATIOI
MN STATE COMMUNITY & TECHNICAL CC
NAPA CENTRAL
NELSON AUTO CENTER INC
NELSON OYEN TORVIK PUP
NEWARK/ALEXIS
NORTH AMERICAN SAFETY INC
NORTHWEST TIRE INC
NUSS TRUCK & EQUIPMENT
OLSEN CHAIN & CABLE CO INC
OLSON FUNERAL HOME
OLSON TlRE & OIL
OTTER TAIL CO RECORDER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTER TAIL POWER COMPANY
PARKERS PRAIRIE INDEPENDENT llCITI-
PARKERS PRAIRIEICITY OF
PEMBERTON LAW PUP
PETE'S AUTOBODY LLC
PHILLIPPI/DR JAY
PLASTER/EUZABETH
PLUNKETTS VARMENT GUARD
PRECISE MRM LLC
PREMIER ELECTRIC INC
PRO AG FARMERS CO OP
QUICK'S NAPA AUTO PARTS
RDO TRUCK CENTERS LLC
RED DOT PEST CONTROL
REGENTS OF THE UNNERSITY OF MN
RICK'S TIRE & TOWING
ROTI-VCOURThlEY
RUFFRIDGE-JOHNSON EQUIP CO INC
Board of Commissioners' Meeting Minutes
April 8, 2025 (Exhibit A)
Amount
210.00
224.71
78.00
1,050.00
22.99
87.95
350.00
2.9.50
15.00
750.00
5,500.00
819.33
45,447.00
3,345.00
145.90
115.50
1,655.85
2,481.46
151.48
800.00
206.40
34.00
278.13
57.57
137.82
36.00
130.00
70.50
2,315.00
950.00
398.48
285.44
6,444.39
2,320.72
288.09
36.17
6,963.77
32.0.00
125,600.00
873.00
373.99
6,313.24
Page 17 of 18
Vendor Name
STACHfTRENT
STAPLES BUSINESS CREDIT
STEINS INC
STEVE SCHIERER APPRAISALS
STEVE'S SANITATION INC
STREICHERS
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
SWANZJPERRY
TAGU?
TARPS RUSS
THIS WEEKS SHOPPING NEWS
THOEN/DAVID
TITAN MACHINERY INC
TRAUT COMPANIES
TRUEMAN WELTERS INC
ULINE
UNLIMITED AUTOGLASS INC
\/ESTIS
VICTOR LUNDEEN COMPANY
VIKING GARAGE DOOR COMPANY INC
VOSS LIGHTING
WALVATNEIDOUGlAS
WELLS CONSTRUCTION MN LLC
WICKER/JASON
WILKIN CO HIGHWAY DEPT
WING/MICHAEL
WM CORPORA1E SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
FmalTotal:
Board of Commissioners' Meeting Minutes
April 8, 2025 (Exhibit A)
Amount
40.60
38223
2,243.69
425.00
112.32
1,358.99
4,454.64
28,661.41
22.40
26.55
825.00
174.60
159.35
167.50
45,765.00
46,161.00
6,844.98
488.:50
269.03
1,597.99
279.66
959.40
3,075.00
220.00
76.49
31,029.93
584.99
18,233.60
6,610.56
4,838.43
1, 135,.383.02
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES INC
DAHLEN/JODY
GENEREUXIJANESSA
KLAWITTER/JENNIFER
KLOEK/ASHLEY
KNUDSON/FONDA L
MINNESOTA MOTOR COMPANY
MN DEPT OF HEAL TH
MN DEPT OF HUMAN SERVICES
MNCCC LOCKBOX
OLSON/ALIXANDRA
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
PRODUCTIVE ALTERNATIVES INC
QUALITY TOYOTA
REWIND INC
SELOCKIRY AN
SPANGLERIUSA
final Total:
Vendor Name
AMAZON CAPITAL SERVICES INC
CLARK/LINDSEY
CLAY CO HEAL TH DEPT
FRUSTOUANNE
HENDRICKXIKATHY
INDEPENDENT CONTRACT SERVICES OF
LYSNE CONSULTING & COUNSELING LLC
MINNESOTA MOTOR COMPANY
ODP BUSINESS SOLUTIONS LLC
OTTERTAILCOTREASURER
OTTER TAIL POWER COMPANY
RNC CONSUL TING PA
ST FRANCIS MEDICAL CENTER
VAN SANTENlDANA
VERIZON WIRELESS
WESIBYfLINDA
Final Total:
Board of Commissioners' Meeting Minutes
April 8, 2025 (Exhibit A)
Amount
110.52
18.26
71.98
113.n
43.56
45.00
1,711.65
40.00
30,343.09
19,500.00
26.30
169.00
297.80
3,474.53
901.51
2,920.00
2,550.00
18.26
62,355.23
Amount
99.71
97.05
241.79
5.60
105.00
6,114.73
600.00
144.65
104.10
128.00
111.37
2,64-7.50
7,490.00
26.25
812.26
32.20
18,760.21
Drainage Authority Meeting Minutes
April 8, 2025
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
April 8, 2025110:05 a.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 10:05 a.m. Tuesday, April 8, 2025, at the Government
Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt
Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Sullivan, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of April 8,
2025 and the Consent Agenda of April 8, 2025 as follows:
1. March 25, 2025, Drainage Authority Meeting Minutes
DITCH 5 -PRIVATE CROSSING
Motion by Lahman, second by Mortenson and unanimously carried to approve property owner Brian Brogard
to work in County Ditch 5 to install, at ditch grade, a 7' culvert for a private crossing at his expense and
continued maintenance, as recommended by Drainage Inspector Colby Palmersheim.
ADJOURNMENT
At 10:10 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, April 22, 2025,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 22, 2025
Attest: ~ '&LLI-/WJ/.1--
Nicole Hansen, Clerk
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