HomeMy WebLinkAboutHousing & Redevelopment Authority - HRA Support Documents 2008 Supporting Documents;_o··---~--.--~--.. _
.. -· . ' •
,• EQJM..11()US1r,Q"
1 ~'!OR.!_~!-i:.?.: "..J.
HRAOffice
115 l fiiberg Ave
Fergus Falls.MN 56537
218-739,3249
Fergus IFaUs/Otterr Tai! County HRA
Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com·
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739,9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
· Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director
February 13, 2008
Meeting to be Held Thursday. February 21st. 10:00 a.m. at the Fergus Falls
HRA; i151 Friberg Ave. Fergus Falls. MN 56537
Minutes of Regular Meeting December, 20th, 2007
AGENDA
1. Chairperson -Call Meeting to Order
2. Approval of Minutes
3. Executive Director
A. An;rual HRA Appointments &Designations
V / Board Officers for Fiscal Year 2008
-~ Legal Publications for Fiscal Year 2008
3": /' Depository (a<!nks) for Fiscal Year 2008 11 4-:' / Board'Meinber Per Diem for Fiscal Year 2008 ~z, ST> -01<-
HRA Mileage Reimbursement Rate for Fiscal Year 2008
Proposed HRA Meeting Dates for Fiscal Year 200 8
B nistrative Expenses -December 2007 & January 2008
tment Listing
D. 2 71ual Agericy Plan Certification
1. . Resolution No. 079
E. Sec on 8 Management Assessment Program (SEMAP) Certification j l,,. Resolution No. 080
F. apital Fund Program Update-.t-v,"'J.c~v s i,, S'11d,,., 3
G. A 2008 MN Cities Participation Program
H. ew CD Facility Update -e;..._,. /A..--_y A-... (Jres5 ~---:; ~
_________ . _4.-~ilitation..Specialist=.Dennis..Christensoh-. ~
H~A Update
C Tax Levy Update .
bankSCDP
08 SCDP Application •
5. ~ation ~ssistant/Housing Manager-Sue Bjorklund
an_ Rapids SCDP
ic Housing Update
6. Housing Adqiinistrator -Mary Jo Schwarz
A. Section 8 Update
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
.:;::;..:::.:.::::=============·-Providing Housing Opportunities H :'.users\JEFF\Agenda-OTC H RA.doc
The Otter Tail County HRA Board of Commissioners met in a regular meeting on December 20th,
2007, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at 1151 Friberg Ave, Fergus
Falls, MN.
MEMBERS PRESENT
Nelvin Thormodson, Chairperson
Janice Palan, Secretary
Hazel Hovde
Art Schwartz
Nick Heydt
OTHERS PRESENT
Jeffrey Gaffaney
Dennis Christenson
Mary Jo Schwarz
Susan Bjorklund
Vicki Scheer
Nelvin Thormodson, Chairperson, called the meeting to order. A motion was made and seconded to
approve the minutes from the October, 2007, meeting.
M/ Nick Heydt SI Hazel Hovde
Jeffrey Gaffaney, Executive Director, then reviewed the administrative expenses for the months of
October and November, 2007. A motion was made and seconded to approve the expenses as
presented.
M/ Art Schwartz SI Janice Pal an
The Investment Listing was reviewed. There were no CD's renewed and the only changes were the
balances in checking and savings accounts.
Jeff presented a bid proposal for Multi-Peril Insurance for the 13 Public Housing family units from
American Family Insurance in the amount of $6,090.00 which is up $614.00 from last year. This was
the only proposal received. A motion was made and seconded to approve the $6,090.00 proposal.
M/ Nick Heydt S/ Hazel Hovde
Jeff also presented a bid proposal for the i2/31/07 fiscal audit from Carlson/Highland & Co. LLP in
the amount of $6,050.00 which is up $275.00 from last year. This was the only proposal received. A
motion was made and seconded to approve the $6,050.00 proposal.
M/ Janice Palan S/ Nick Heydt
The new administrative contracts between the Fergus Falls HR.A and the Otter Tail County
HRA were presented with the only changes on each contract being changing the dates to the
year 2008. Motions were made and seconded to approve all contracts.
Section 8 Voucher Program
Low Rent Public Housing Program ~
MHF A Housing Rehab Program~
Otter Tail County Tax Levy Program~
H:\users\VICKl\minutes -ate dee.doc
Ml Hazel Hovde
M/Nick Heydt
M/Janic.e Palan
M/N.ick Heydt
S/Janice Palan
S/ Art Schwartz
S/ Hazel Hovde
S/ Art Schwartz
Jeff explained to the board that the County has given. preliminary approval for approximately
$280,000 of the $340,000 requestea tax levy funding for 2008. They are proposing that there after a
percentage be applied rather than a dollar a~ount.
Regarding the Capital Fund Program, all landscaping has been completed in Pelican Rapids.
The Minnesota Cities Participation Program application must be submitted to MRFA by
January 151\ 2008. Funding starts approximately April of 2008.
Dennis· Christenson, Rehab Specialist, reported that there are 12 MHF A Deferred Loan Program
Phase XIV applications that have been taken, 1 was ineligible, 11 have been. inspected, 2 are bidding
and 9 have reh~b in progress.
There are 6 c_1.pplications taken, 1 is in process, 2 have been inspected and 3 are complete for the
Community Fix-Up Fund Program. -
Two proj_ects are in progress for the 2007 Rental Rehab Program, a 16-unit complex in Underwood,
along with a 4-unit project in Fergus Falls.
Fifteen HR.A Revolving Rent Rehab applications have been taken. One has been withdrawn, 1 is in
procySS, 14 have been inspected, 1 is bidding, 2 have rehab in progress and 12 have. been completed.
With 2007 Otter Tail County Homeowner Tax Levy funding,~ applications have been taken, 9 have
been inspecteq and 9 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is in process,
9 units that have been inspected, I is in the biddin~ process and 9 units with rehab in progress.
Twenty applications have been taken with the Urbank Comprehensive Grant, 20 have .been inspected,
and 20 are complete. Sewer system hook ups will be done ip the spring.
The Deer Creek/Parkers ·Prairie Small Cities pre-application was approved and the final full
application will be submitted to DEED. There was a public hearing in both cities on Monday,
December 17th, 2007.
Sue Bjorklund, Rehab Assistant reported that .she has taken 13 applications for the Pelican Rapids
SCDP for the Homeowner component. Two have been withdrawn or were ineligible, 2 are in
process, 10 have been inspected, 5 are in . bidding process, 3 have· work in progress and 1 is
completed. Eight applications have been taken, 1 is in process, 8 inspected, 3 are bidding and 4 have
work in progress for the commercial component and 6 applications have been taken, 6 have been
inspected and 6 are in bidding process for the rental component.
Sue Bjorklund, Housing Manager, reported that the October ren.ts owed for the Otter Tail County
family Public Housing units totaled $2, 7.10.00, and $2,630.00 was collected. Pre-paid rents of
$411.00 were collected in September and pre-paid rents of $331.00 were collected for November.
There were late fee charges of $50.00 and $25.00 was collected. Rents due set up on repayment
agreements were $660.00. A security deposit of $400.00 was also collected. The extremely low-
income percentage was 0%. There were no vacancies.
H:\users\VIC:Kl\minutcs -otc dee.doc 2
Twenty-one applicants were on the 2-bedroom public housing waiting list and 18 applicants on the 3-
bedroom waiting list and 2 applicants on the 4-bedroom waiting list.
The November rents owed totaled $3,075.00 and $3,674.00 was collected including pre-paid rents of
$331.00 in October and pre-paid rents in December of $930.00. Late rents outstanding totaled $0.00.
There were late fee charges of $75.00 and $75.00 was collected. Rents due set up on repayment
agreements were $620.00. The extremely low-income percentage was at 0%. There were no
vacancies
Nineteen applicants were on the 2-bedroom public housing waiting list, 15 applicants on the 3-
bedroom waiting list and 2 on the 4-bedroom list.
Accounts receivables in the amount of $1,270.77 have been turned over to Revenue Recapture and
Sue requested this amount to be written of the books for the end of the year. A motion was made and
seconded to write off$1,270.77.
M/ Hazel Hovde SI Janice Palan
Mary Jo Schwarz -Housing Administrator, reported that there were 131 of 140 Otter Tail County
Section 8 participants leased up for the month of October. The HAP payments were $32,607.00. The
extremely low-income percentage was at 69%. Twenty-two appiications are in progress. The HRA
is being billed for 3 ports and there were 18 vouchers outstanding. There are 43 families on the
waiting list. Total PUM's are 1,680 ~ YTD is 1,334, and total remaining PUM's is 346.
There were 137 of140 Otter Tail County Section 8 participants leased up for the month of November.
The HAP payments were $33,019. The extremely low-income percentage was at 67%. Seventeen
applications are in progress. The HRA is being billed for 5 ports and there were 22 vouchers
outstanding. Total PUM's are 1,680 ~ YTD is .1,471, and total remaining PUM's is 209.
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/Janice Palan
Janice Palan, Secretary Date
H:\users\VICKl\minutes -otc dee.doc 3
Febrnary 21, 2008
FINANCIAL
INSTITUTION
CERTIFICATES
Seci.irity State Bank
Fergus Falls
...... , -·-
SA VIN GS ACCOUNTS
Security-State Bank
F ~]:gus !'.:<1~ls
CHECKING ACCOUNTS
Sectio~ 8 E~isting
Public Housing
MHF A-Grant Account
Otter Tail County Tax Levy
MHF A-HOME Account
H:\usersVEFF\inVest list otc.doc
FUND
Public Housing
OTTER TAIL COUNTY HRA
INVESTMENT LISTING
DESCRIPTION . PRINCIPAL INTEREST
RATE
Money Market
Certificate #210979
$6,271.38 3.96%
Section 8 Admin Weekly Money $11,548.87 • 1.50%
Reserve _ ~arket Savin_g~~ -~
NOW Account ..
NOW Account
NOW Account
NOW Account
NOW Account
$106,383.53
$5,869.02 •
$120,528.90
$84,041.67 .
$824.25
INTEREST
PAID
Maturity
Automatic
Dep9sj:t:_ .. , .
Monthly Account
#9312-004634 ---·--·-~-,------
l.D. # 41-1518930
i
PURCHASE
DATE
I
Renewed
09/19/07
I
-l
MATURITY
DATE
03/19/08
.,
Fergus Fains/Otter Tail County HRA
Housing & Redevelopment Authority
HRAOfflce
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
Otter Tail County HRA 2008 Appointments & Designations
1. HRA Board Officers:
Chairperson
Vice Chairperson
Secretary
2. Legal Publication:
3. DeQository: (Banks)
4. HRA Board Member Per Diems:
j' 5J_~~D Amount/Meeting $
5. Current IRS Mileage Rate $ ~ ~OS'
6 .. ProQosed HRA Meeting Schedule:
See Attachment (
l:lj~I~.r:s\lEFF\QTC, b9~r.9 aP.P.A.de~-d.9.\: Providing Housing Opportunities
IRS Announces 2008 Standard Mileage Rates; Rate for Business Miles Set at 50.5 Cents ... Page 1 of 1
~ I ntcrnal Rc\-cnuc Scr\'lCc
I n:r,,I ..;.,r,•, l lq,,1illllflf": t1h ·1r,.i:,11n
IRS Announces 2008 Standard Mileage Rates; Rate for Business Miles Set at 50.5
Cents per Mile
IR-2007-192, Nov.27,2007
WASHINGTON -The Internal Revenue Service today issued the 2008 optional standard
mileage rates used to calculate the deductible costs of operating an automobile for business,
charitable, medical or moving purposes.
Beginning Jan. 1, 2008, the standard mileage rates for the use of a car (including vans,
pickups or panel trucks) will be:
• 50 5 cents per mile tor business miles dnven;
• 19 cents per mile driven for medical or moving purposes; and
• 14 cents per mile driven in service of charitable organizations.
The new rate for business miles compares to a rate of 48.5 cents per mile for 2007. The new
rate for medical and moving purposes compares to 20 cents in 2007. The rate for miles driven
in service of charitable organizations has remained the same.
The standard mileage rate for business is based on an annual study of the fixed and variable
costs of operating an automobile; the standard rate for medical and moving purposes is
based on the variable costs as determined by the same study. Runzheimer International, an
independent contractor. conducted the study for the IRS.
The mileage rate for charitable miles is set by law.
A taxpayer may not use the business standard mileage rate for a vehicle after using any
depreciation method under the Modified Accelerated Cost Recovery System (MACRS), after
claiming a Section 179 deduction for that vehicle, for any vehicle used for hire or for more
than four vehicles used simultaneously.
Revenue Procedure 2007-70 contains additional information on these standard mileage rates.
Sub~cribe to IRS New~wire
http://www.irs.gov/newsroom/article/O,,id= 176030,00.html 1/7/2008
;
OTI£R TAIL COUNIT HRA
,
2008 SCHED·UL£D
·'
BOA.RID MEETINGS
'FEBf{UARY, 21 ST , 2008 10:00 A._M ..
APRIL l.7TH, 2008
JUN£ 1 ~f" , 2008 -10:00 A.M ..
'•
AU6UST 21ST, 2008 10:00A .. M.
OCTOBER 9T", 2008 10:00 A~M.
10:00 A .. M.
H:\i.tsersVEFF\otc scheduled meetings.doc
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF DECEMBER 2007
•-•!!_"""'" __ ._tet,_I f ~rt"'-""ii I.~ lillll -
~
ommunity First Bank -Rent $ 450.00
ity of Fergus Falls -Health Insurance $ 1,500.00
,.......,M
Principal Mutual Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.
-•t"ttmr, -U.S. Postmaster $ 250.
MN Benefit Association $ 220.00 --. Celhtlar One $ 24 . ..,
De~:.~~?, ~~r~~-t~n~?~. ~ M~~!~~,--$ 399.64
P-PS 1ji:)Si"1li'l<:Vl"l":#IP' --,Jeffrey Gaffaney-Mileage $ 50.00 -Mary Jo Schwarz-Mileage $ 142.59
Nelvin Thom1odson -Per Die111 $ 64.63 -. u .. --..
Nick Heydt '" Per Diem $ 52.50
!Ill o4&11-$ --•---II •:11111 •:a.11 • ••v~•n1• I? ,1,1 . ~,,"' !@F i
Janice Palan -Per Diem $ 96.15
Hazel Hovde -Per Diem $ 76.75
Art Schwartz -Per Diem $ 105.85
Otter Tail Power Co. $ 45.92
---!".) . -:;rt; !I, -. .
. Culligan Water. Co. $ 24.75
City of New York Mills $ 57.00 -· City of Pelican Rapids $ 50.00
Dean's Country M~rl~.~!._ $ 80.00
~ J;!ill-llill"Fll llll -ISIIW IIIU VP -Mark Gaworski -Accounting $' 500.00
Premier Meats & Seafood $ 42.00
Housing Data Systems $ 75.00
ND Attorney General $ 15.00 -~~-· . .,, . ..~----·--.. -·--... ----Jim Dahlstrom Flooring $ 1,597.74
Otter Tail County Sheriffs Office $ 44.40
American Family Insurance $ 6,090.00
Salaries $ 8,049.76
H:\users\JEFF\OTC HRA EXPENSES dee.xis
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF JANUARY 2008
Community First Bank -Rent $ 450.00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
Cellular One $ 24.12
Dennis Christenson -Mileage $ 398.70
Jeffrey Gaffaney-Mileage $ 50.00
Mary Jo Schwarz-Mileage $ 209.58
City of Pelican Rapids $ 50.00
City of Underwood $ 54.60
Otter Tail County Treasurer -PILOT $ 2,461.23
New Horizons Ag. Services $ 37.25
Gladys Bolstad $ 290.00
Dianna Kugler $ 290.00
Jim Dahlstrom Flooring $ 1,597.74
AMP Insurance $ 75.00
Sue Bjorklund -Mileage $ 223.2 1
Otter Tail Power Co .. r $ 27.53
Home Depot $ 38.57
R TW Insurance -Workers Comp $ 252.00
Salaries $ 8,524.83
H:\users\JEFF\OTC HRA EXPENSES jan.xls
Streamlined PHA Plan
PHA Certifications of Comp)iance
U.S. Department of Housing and Urban Development
Office .of Public and Indian Housing
Resolution No. 079
PHA Certifications-of Compliance with the PHA P!ans and Related Regulations:
Board Resolution to Accompany the Streamlined Ammal PHA Plan
Acting on behalf of the Boarq of Commissioners of the Public Housing Agency (PHA) listed below, as its Chainnan or other
quthorized PHA officia'/ if there is no Board of Commissioners, I approve the submissioit of the streamlined A.nnual PHA Plan for
PHA fiscal year beginning 0 1/01 /08, hereinafter referred to as t~~ Streamlined Annual flan, of which this docttment is a part and
make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD)
in co,mectioil with the submission of the Streamlined Plan and implementation thereof:
I. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy. ( or any streamlined
Plan incorporating such strategy) for the jurisdiction in which the i>HA is located.-•
2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the
PHA, and provided this Board or Boards an opportunity to review and comment on any progra~ and policy changes since
submission of the last Annual Plan.
3. The PHA made th~ .proposed streamlined Annual Plan, including policy and program revisions since sµbmission of the last
Annual Plan, and all infonnation relevant to the public hearing available for public inspection at least 45 days before the hearing,
published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited pul,,lic
comment.
4. The PHA will' carry _out the streamlined Annual Plan in conformity with Title VI of the Civil Rlghts Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title .II of the Ameticans with .Disabilities Act ,of 1990.
5. The PHA wiH affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to
fair housing choice within those programs, address tliose impedil_llents in a reasonable fashion in view of the resources available
and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHA's involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accur11te, complete and timely manner (as specified in PIH Notice
99-2);
• TI1e system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in -which to
reside, including basic infonnation about ayailable sites; and· an estimate of the period of time the applicant would likely have to
wait to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
• The PHA shall take .reasonable measures to assure .that such waiting list is consistent with affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is· consistent with civil rights laws and
certifications, as specified -in 24 CFR part 903.7(b)(2).
7. The PHA will comply with the prohiqitions against discrimination on the basis of age pursuant to the Age Discrjmination Act of
1975.
8. The PHA will coinply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies ,and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of section 3 ofthe :flousing and Urban Development Act of 1968,. Employment
Opportunities for Low•or Very-Low Income Persons, and with its implementing regulation· a~ 24. CFR Part .135. •
I 0, The PHA has submitted with the streamlined Plan a certification with regard to a ,drug-free workplace required by 24 CFR Part
24, Subpart F.
11. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying
requir~d by 24 CFR Part 87, together with disclosure fonns if required by this Part, and with restrictions on payments to influence
Federal Transactions, in ac·cordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24. .
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistan9e and Real Property
Acquisition Policies Act of 1970 ·and implementing regulations at 49 CFR Part 24 as applicable: • .
13 .. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105( a).
14. The PHAwill provide HUD or the responsible entity any documentation that the Department needs to carry out its review
under the National E_nvironmental Policy Act and other related authorities in accordance with 24 CFR Part 5 8.
15. With respect to public housing the PHA will COIT}ply with Davis-Bacon or HUD determined wage rate requirements under
section 12 ofthe United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to detennine compliance with
program requirements.·
Page 1 of 2 form HUD-50076 (4/30/2003)
17. The PHA will comply with the Lead:Based Paint Poisoning Prevention Act and 24 CFR P,art 35. _
18. The ·PHA will cqmply with the policies, guid!!lines, and requirements of 0MB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments) and 24 CFRPart 85 (Administrative Requirements for Grants and Cooperative Agreements
to State, Local arid Federally Recognized Indian Tribal Governments}.
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with ·its
streamlined Annual Plan and will utilize cov~red grant funds only for activities that are approvable under the regulations and
included in its streamlined Plan.
20.' All certifications and attachments (if any) to the streamlined Pian have been and will continue to be available at all times and
all locations that the PHA streamlined Plan is available for public inspection. All required supporting documt;nts have been made
ayailable for public inspection along with the streamlined Plan and additional requirements, at the primary business office of the
PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made
available at least .at the primary business office of the PHA.
21.The PHA certifies· that the following policies,, programs, and plan components have been r~vised since submission of its last
Annual PHA Plan ( check all policies, programs, and components that have been changed):
._ 903.7a Housing Needs ..
_X_903.7b Eligibility, Selection, and Admissions Policies
903.7c Financial Resources
903.7d Rent Detennination Policies
903. 7h Demolition. and Disposition
903. 7k Hom.eownership 'Programs
903.7r Additional Information
_A. Progress in meeting 5-year mission and goals
_B. Criteria for substantial deviation and,significant amendments
_C. Other information requested by HUD
_I. Resident Advisory Board consultation process
_2. Membership of Resident: Advisory Board
_3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had'.an opportunity to review and comment .on the changes to the policies and programs before
implementation by the PHA; '
(ii) The changes were duly approved by the PHA bo;trd of directors (or s.imilar goveTl_ling body); and
(iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA duririg normal
business hours.
Otter Tail County HRA
PHA Name
MN177
Pi-IA Number
Streamlined Annual PHA Plan for Fiscal Year·: 2008
I hereby certify that all the inforrna'tion stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001. 1010, 1012; 31 U.S.C. 3729, 3802)
Name of Au.lhonzed Official
Nelvin ·Thormodson
Signature
TiUe
Chairperson
Date
. 02/21/2008
Page 2of 2 form HUQ-50076 (4/30/2003)
Section 8 Management Assessment
Program (SEMAP)
U.S. Department of Housing 0MB Approval No. 2577-0215 (exp. 1/31/2010)
and Urban Development
Office of Public and Indian Housing
Certification Resolution No. 080
Public reporting burde_n ror this collection or information Is estimated to average 12 hours per response, including the time for reviewing instructions,
searching existing data-sources, gathering and maintaining the data needed, and completing and reviewing the collection or information. This agency may
not conduct.or sponsor, and you are not required to respond to, a collection of information unless ii displays a currently valid 0MB control number.
This collection of information is required by 24 CFR sec 985 .. 101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant-based
assistance progra_m to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information.from the P_HA concerns the
performance of the PHA_ and provides assurance that there is no evidence or seriously deficient performance. HUD uses the information and other data
to assess PHA ll}anagement capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the
information collected does not lend itself lo confidentiality.
Instructions Respond to this certification form using the PHA's actual data for the fiscal year just elided.
PHA Name For PHA FY Ending (mm/dd/yyyy)
12/31/2007
Submission pate (mm/dd/yyyy)
02/21/2008 Otter Tail County HRA
Check here if the PHA expends less than $300,000 a y11ar in Federal awards l7
Indicators 1 -7 will not be rated if the PHA expends less ihan $300,000 a year in Federal awards and its Section 8 programs are not audited
for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Feileral awards in a year must still
complete the certification for these indicators.
_ Performance Indicators
1. Selection from the Waiting List. (24 CFR 982.54(d)(1) and 982.204(a))
(a) The PHA has written policies in its administrative plan for selecting applicants from the waiting list.
PHA Response Yes [Z] No □
(b) The_ PHA's quality control samples or applicants reaching the top of the waiting list and or admissions show that at least 98% of the families in the
samples were selected from the waiting list for admission in accordance with.the PHA's policies.and met the selection criteria that determined their places
on the waiting list anci their order of selection.
PHA Response Yes[{] No □
2. Reasonable Rent. (24 CFR 982.4, 982.54(d)(15), 982.158(()(7) and 982.507)
(a) The PHAhas and implements a reasonable written method.to determine and document for each unit leased that the rent to owner is reasonable based
on current rents for comparable unassisted units (i) at the time of initial leasing, (Ii) before any increase in the rent to owner, and (iii) at the.HAP contract
anniversary if there is a 5 percent decrease in the published FMR in etrect 60 days before the HAP contract anniversary .. The PHA's method takes into
consideration the location, size, type, quality, and age or the program unit and of similar unassisted units, and any amenities, housing services,
mainienance or utilities provided by the owners.
PHA Response Yes [ZJ No □
(b) The PHA's quality control sample of tenant files for which a determination of reasonable rent was required shows that the PHA followed its written
method to determine reasonable rent and documented its determination that t_he rent.to owner is reasonable as required for (check one):
PHA Response GZJ At least 98% of units sampled D 80 to 97% of units sampled D Less than 80% of units sampled
3. Determination or Adjusted Income._ (24 CFR i:1art 5, subpart F and 24 CFR 982.516)
The PHA's quality control sample of tenant files shows that at the time of admission an_d-reexaminalion, the PHA properly obtained third party verification
of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income;·properly
attributed allowances ror e><penses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for
the unit leased in determining the gross rent for (check one):
4.
5.
PHA Response [ZJ At least 90% of files sampled D 80 to 89% of files sampled D Less than 80% of fil_es sampled
Uiility Allowance Schedule. (24 CFR 982.517)
The PHA maintains an up-to-date utility allowance schedule. The PHA•reviewed utility rate data that·it obtained within the last 12 months, and adjusted
its utility allowance schedule if there has been a change of 10% or-more in a utility rate since the last time the utility allowance schedule was revised.
PHA Response Yes [ZJ No D
HQS Quality Control Inspections. (24 CFR 982.405(b))
A PHA supervisor, (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met tt\e minimu.m sample size required by
HUD (see 24 CFR 985.2), ror quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HQS
inspections and represents a cross section of neighborhoods and the work of a cross section of inspectors.
PHA Response Yes [lJ No □
6. HQS Enforcement. (24 CFR 982.404)
The PHA's qua_lity control.sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HOS deficiencies
were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the•
inspection or any ?HA-approved exten_s_ion; or, if HQS deficiencies were not corrected within the required time frame, thePHA stopped housing ass_ista_nce
payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligaticms
for (check one):
PHA Response Cl]. At least 98% of cases sampled D Less than 98% of cases sampled
Prevkius edition is obsolete Page 1 of 4
form HUD-52648 (8/2000)
ref. 24 CFR Part 985
7. Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.~53(b)(3) and (b}(4), 982.301(a) and 983.301(b)(4) and (b)(12}).
Applies only to PHAs with jurisdiction in metropolitan FMR areas.
Check here if not applicable 0
(a} The PHA has a written policy lo encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates
areas in its jurisdiction that the PHA co_nsiders areas of poverty or minority concentration,, and which includes actions ihe PHA will take to encourage.
owner participation.
PHA Response Yes D No D
(b} The PHA has documentation that shows that it took actions indicated'in its written policy to encourage participation by owners outside areas of poverty
and minority con·centration.
PHA Response Yes D No D
(c) The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty
and minority.concentration; the PHA has assembled.lnformation.aboutjob opportunities, schools and services in these areas; and the PHA uses the maps
and related information when briefing voucher holders. •
PHA Response Yes D No D
(d) The PHA's information packet for voucher holders contains either a list of owners who are willing to lease, or properties available for lease, under
the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside
areas of poverty or minority concentration.
PHA Response Yes D No D
(e) The PHA's lnformation_packet includes an explanation of how portability works. and includes a list of neighboring PHAs with the name, address and
telephone number of a portability contact person at each.
PHA Response Yes D No D
(f) The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration
and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts ·in
any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes D No D
8. Payment Standards. The PHA has adopted current payment' standards for the voucher program by unit size for each FMR area in the PHAjurisdiction
and_, if applicable, for each ?HA-designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not
less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR982.503)
PHA Response Yes [ZJ No □
Enter current FMRs and payment standards (PS)
0-BR FMR 338 1-BR FMR 402 2-BR FMR __ 5_1_9_ 3-BR FMR 633 4-BR FMR __ 6_5_2_
PS 354 PS 422 PS 544 PS 664 PS ___ 7_1_7 __
If ttie PHA has jurisdiction in more than one·FMR area, and/or If the PHA has established separate payment standards for a PHA-designated
part of an FMR area, attach similar FMR and payment standard comparisons for each FMR are,:i and designated area.
9. Annual Reexaminations. The PHA completes a reexamination for each participating family at least every 12 months. (24 CFR 982 .. 516)
PHA Response Yes[2] No □
10. Correct Tenant Rent Calculations. The PHA correctly calculate~ tenant rent in the rental certificate program and the family rent to ownerin the rental
voucher program. (24 CFR 982, Subpart K)
PHA Response Yes [ZJ No D
11. Precontract HQS Inspections. Each newly leased unit passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR
982.305) •
PHA Response Yes [ZJ No □
12. Annual HQS Inspections. The PHA inspects each unit under contract at least annually. (24 CFR982.405(a))
PHA Response Yes IZJ No □
13. Lease-Up. The PHA executes assistance contra9ts on behalf of eligible families for the number of units that has been under budget.for at least one year.
PHA Response. Yes [ZJ No □
14a. Family Self-Sufficiency Enrollment The PHA has enrolled families in FSS as required. (24 CFR 984.105)
Applies only to PHAs required to administer an FSS program.
Check here if not applicable [ZJ
PHA Response
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later
through. 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project-based contract
terminations; public housing demolition, disposition and replacement; HUD multifamily property ·sales; prepaid or
terminated mortgages under section 236 or section 221 (d)(3); and Section 8 renewal funding. Subtract the number of
families that successfully completed their contracts on or after 10/21/1998.)
or, Number of mandatory FSS slots under HUD-approved exception
Previous editlo.n Is obsolete Page 2 of 4
I
form HUD-52648 (8/2000)
ref. 24 ·cFR Part 985
L.
b Number of FSS families currently enrolled
c Portability· If you are the initial PHA, enler the number of families currently enrolled in your FSS program, but who
have moved under portability and whose Section 8 assistance is administered by another PHA
Percent of FSS slots filled (b + c divided by a)
14b. Percent of FSS Part1c1panIs with Escrow Account Balances. The PHA has made progress in supporting family self-sufficiency as measured by the
percent of currently enrolled FSS families wilh escrow account balances. (24 CFR 984.305)
Applies only to PHAs required to administer an FSS program.
Check here if not applicable [ZJ
PHA Response Yes LJ No D
Portability: If you are the Initial PHA, enter the number of families with FSS escrow accounts currently enrolled in your
FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA
Deconcentration Bonus Indicator (Optional and only for PHAs w1Ih 1unsd1cI1on in melropolitan FMR areas).
The PHA 1s submitling with this certification dala which show !hat·
( 1) Half or more of all Section 8 families with children assisted by the PHA 1n its pnnc1pal operating area resided in low poverty census tracls at the end of the last
PHA FY;
(2) The percent of Secuon 8 mover families w1Ih children who moved to low poverty census lracts in lhe PHA's principal operating area during the las! PHA FY
1s al leas! two percentage points higher than lhe percent of all Section 8 families with children who resided in low poverty census tracts at the end of lhe last
PHA FY,
or
(3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operalmg area over the last two
PHA FYs is at least two percenlage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the
end of the second to last PHA FY
PHA Response Yes ..----, No Jf yes, attach completed deconcentration bonus indicator addendum.
I hereby certify thal, to the best of my knowledge, the above responses under the Section 8 Management Assessment Program (SEMAP) are true and accurate
for the PHA fiscal year indicated above. I also certify that, to my present knowledge, there is not evidence to indicate seriously deficient performance that casts
doubt on lhe PHA's capacity to administer SecI1on 8 rental assistance m accordance with Federal law and regulations
Warning: HUD will proserute false daims and statements ConV!CtJOn may result in cnminal and/0< CMI penalbes (18 U.S.C 1001 1010. 1012; 31 USC 3729. 3802)
Executive Direclor, sIgnaIure Chairperson. Board of Commissioners, signature
Date (mm/dd/yyyy) _____ 0_2_/_2_1_/_2_0_0_B _______ _ Date (mm/dd/yyyy) ______ 0_2_;_2_1_;_2_0_0_8 ____ _
The PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the informabon used by the PHA in providing its
certification.
Previous edition is obsolete Page 3 of 4
form HUD-52648 (8/2000)
ref. 24 CFR Part 985
Minnesota Housing~
\Fi1111anc:e Agency
To:
From:
Date:
RE:
2008 Minnesota City Participation Program '(MCPP) Applicants
Barb Collins (V •
January 31, 2008
2008 MCPP Contracts
651.296.7608 • 800.657.3769
400 Sibley Street, Suite 300
St. Paul, MN 55101-1998
fax 651.296.8139
tdd 651.297.2361
'WWW. mh/a.state.mn.us
Enclosed are TWO originals of the.MCPP Application Commitment Agreement. Please
check this information:
Page 1: City name and address
Page 5: Requested and approved commitment amounts
Both original agreements, along with the specified fees (see enclosed Fee Sc:hedule), must
·be returned to Barb Collins at Minnesota Housing by February 29, 2008. Cities returning
contracts or fees after this date may be excluded from participation.
Reminder: Both Agreements must be signed by an authorized individual and returned.
We will execute the "Minnesota Housing Approval" section and return one copy to you.
Fee Remittance
To determine the amount of fees due from your city, refer to the enclosed Fee Schedule.
Please remit a single ~heck made payable to the Minnesota Housing Finance Agency
covering both the refundable 1 % application deposit fee and the non-refundable
processing fee. Minnesota Housing will ca.sh all checks upon receiptand wire a single
remittance to the Department of .Finance.
The Department of Finance retains the processing fee to cover their expenses in
administering the housing pool that funds the Minnesota City Participation Program.
Minnesota Housing returns the 1 % application deposit fee within a month of selling the
bonds to support the program.
Committed to meeting Minnesotans' needs for decent, safe, affordable homes and stronger communities
Equal Opporttinity Housing & Equal Opportunity Employment
....
Income and Purchase Price Limits
Statute sets MCPP income limits at 80% of HUD. Median Income Adjusted for Family
Size, as published by HUD. When HUD releases those limits, staff will adjust the income
limits for the MCPP.
Minnesota Housing acquisition cost limits are based on limits set by FHA. If the FHA
limits change, Minnesota Housing may consider adjusting its acquisition cost limits to
assure effective prog ram targeting.
Allocations
In 2001, the Minnesota Legislature amended the statute to fix a limitation of 31 % on
funds that single-family projects can draw from the housing pool. This year, 31 % of the
housing pool yields $45,308,360.00 for single-family projects, including MCPP.
Questions'? Call:
Barb Collins
651-297-3122 (Metro) or
1-800-710-8871 ext. 73122 (Greater MN)
MCPP 2008 Fee Schedule
Participating Amount Allocation Processing Total -·· ·--City Allocated Fee Fee Fees
Anoka County $5,188,744.00 $51,887.44 $1 ,040.00 $52,927.44
Barnesville $100,000.00 $1,000.00 $20.00 $1 ,020.00
Baudette $100,000.00 $1,000.00 $20.00 $1,020.00
Becker County $509,315.00 $5,093.15 $100.00 $5,193.15
Beltrami County $680,445.00 $6,804.45 $140.00 $6,944.45
Blue Earth County $931,234.00 $9,312.34 $180.00 $9,492.34
Breckenridqe $100,000.00 $1 ,000.00 $20.00 $1 ,020.00
Chippewa County $201,730.00 $2,017.30 $40.00 $2,057.30
Chisago County $793,879.00 $7,938.79 $160.00 $8,098.79
Clearwater County $133,471 .00 $1,334.71 $20.00 $1,354.71
Crow Wing County $963,777.00 $9,637.77 $200.00 $9,837.77
Dilworth $100,000.00 $1,000.00 $20.00 $1,020.00
Dodqe County $312,148.00 $3,121.48 $60.00 $3,181.48
Fillmore County $335,391.00 $3,353.91 $60.00 $3,413.91
Freeborn County $500,268.00 $5,002.68 $100.00 $5,102.68
Glyndon $100,000.00 $1,000.00 $20.00 $1 ,020.00
Grant County $100,000.00 $1,000.00 $20.00 $1,020.00
Hennepin County $12,071,889.00 $120,718.89 $2,400.00 $123,11 8.89
Houston County $313,727.00 $3,137.27 $60.00 $3,197.27
Hubbard County $298,822.00 $2,988.22 $60.00 $3,048.22
Janesville $100,000.00 $1 ,000.00 $20.00 $1 ,020.00
Kandiyohi County $658,260.00 $6,582.60 $140.00 $6,722.60
Little Falls $132,745.00 $1,327.45 $20.00 $1,347.45
Mahnomen County $100,000.00 $1,000.00 $20.00 $1,020.00
McLeod County $584,885.00 $5,848.85 $120.00 $5,968.85
Moorhead $556,195.00 $5,561.95 $120.00 $5,681.95
Mower County $613,480.00 $6,134.80 $120.00 $6,254.80
North Mankato $202,378.00 $2,023.78 $40.00 $2,063.78
NW MN Multi-Co HRi $1,372,969.00 $13,729.69 $280.00 $14,009.69
Ortonville $100,000.00 $1,000.00 $20.00 $1 ,020.00
Otter Tail County $924,523.00 --$9,245.23 $180.00 -$9,425.23
Owatonna $390,402.00 $3,904.02 $80.00 $3,984.02
Ramsey County $3,607,002.00 $36,070.02 $720.00 $36,790.02
Red Wing $257,831 .00 $2,578.31 $60.00 $2,638.31
Rice County $984,067.00 $9,840.67 $200.00 $10,040.67
SE MN Multi-Co HRA $321,097.00 $3,210.97 $60.00 $3,270.97
Sherburne County $1,237,635.00 $12,376.35 $240.00 $12,616.35
St. Cloud $101,470.00 $1,014.70 $20.00 $1,034.70
St. James $100,000.00 $1,000.00 $20.00 $1,020.00
St. Louis County $3,099,913.00 $30,999.13 $620.00 $31,619.13
Stevens County $153,729.00 $1,537.29 $40.00 $1,577.29
Swift County $181,282.00 $1,812.82 $40.00 $1 ,852.82
Washinqton County $3,601,697.00 $36,016.97 $720.00 $36,736.97
Wells $100,000.00 $1 ,000.00 $20.00 $1,020.00
Worthington $179,198.00 $1,791 .98 $40.00 $1,831.98
Wright County $1 ,812,762.00 $18,127.62 $360.00 $18,487.62
Total $45,308,360.00 $453,083.60 $9,060.00 $462,143.60
Page 1
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fund
Rental Rehab -2007 Program·
BRA Revolving Rent Rehab Loan
Program
OTC Tax Levy-Homeowner (2007)
OTC Tax Levy -Rental (2007)
SCDP: Urbank (18 homes)
SCDP: Pelican Rapids (20 homes)
SCDP: Pelican Rapids (16 cominercial)
SCDP: Pelican Rapids (11 rental)
Otter Tail County HRA
Rehabilitation Projects Update
February 21, 2008
Withdrawn/ Applications Ineligible In Process
16 1 3
6 0 1
Rehab
Inspected Bidding In Complete
Progress
15 0 9 3
2 0 0 3
2 16 units in Underwood. 4 units in Fergus Falls. Both complete. Waiting for MHFA closing
documents. Starting application on 9 unit project in Fergus Falls.
15 1 0 14 0 2 12
10 0 0 IO 1 0 9
2 0 1 9 units 1 unit 9 units 0
20 0 0 20 0 0 20
"
17 5 2 10 3 5 2
10 0 1 10 5 5 ' 0
7 0 0 7 6 1 0
MHFA Deferred Loan Program (Phase XIV)
Committed As of: 212012008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,'1.91.00
1 $ 20,000.00 1,600.00 21,600.00 21,600.00 3%
2 $ 16,143.00 1,600.00 17,743.00 39,343.00 5%
3 $ 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 $ 3,800.00 532.00 4,332,00 65,275.00 9%
5 $ 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 $ 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 $ 2,168.16 303.54 2,471.70 110,946.70 15%
8 $ 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 $ 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 $ 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 $ 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 $ 12,496;55 1,600.00 14,096.55 190,689.53 26%
174,005.08 16,684.45 190,689.53
Otter Tail County
Public Housing -Family Units Report
13 Fam lly •Un its
As of December 31, 2007
• Rents Payable $ 2,864.00
Rents Collected $ 2,921 .00
• Rents Collected -prepaid in Novemqer $ 930.00
• Pre-Paid Rent for January $ 987.00
Late Rents Outstandina $ -
Late Fees Charged $ 50.00
Late Fees Collected $ 50.00
Late Fees Outstanding $ -
Other Charaes Outstandina $ 5.00
Rents Due -Repymt Agrmt $ 534.00
Security Deposits Collected $ -
ELI Percentage 0%
Vacancies: One
3 BR Unit in Underwood -have applicant
Waiting List
2BR 14
3BR 14
4BR 1
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of January 31, 2008
Rents Payable $ 2,709.00
Rents Collected $ 2,118.00
• Rents Collected -prepaid in December $ 987.00
• Pre-Paid Rent for Febroary $ 695.00
Late Rents Outstandina $ 299.00
Late Fees Charged $ 25.00
Late Fees Collected $ -
Late Fees Outstanding $ 25.00
Other Charaes Outstandina $ 815,81
Rents Due -Renvmt Aarmt $ 448.00
Security Deposits Collected $ 400.00
ELI Percentage 100%
Vacancies: None
3 BR Unit in Underwood -moved in on 1/16/08
3 BR in Pelican Rapids to be vacated on 2/4/08
Waiting List
2 BR 16
3 BR 17
4 BR 2
,. ..
<..
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
DECEMBER, 2007
lBR 2BR
74 36
A GEHAP
lBR $207X74X =
2BR_ $252 X 36X =
3BR $305 X23 =
4BR $309 X7 =
5BR S3i3X2 =
HAP FUNDS NEEDED THRU 12/31/07:
DECEMBER HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MON'fHS REMAINJN:G:
MONTHLY TARGET:
DECEMBER ADMIN:
Bl.JD(;ETED ADMIN:
YTDADMIN:
BUDGETED AO:MINREMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 70%
DECEMBER ACTIVITY
ANNUALS
I~TERIMS
MOVE INS
MOVE OUTS
TRANSFERS
·TOTAL ALL.ACTIONS
7
13
9
8
0
37
SHOP MODE: 0
VOUCHERS OUTSTANDING: 17
APPLICATIONS IN PROGRESS: 15
WAITING LIST: 29
IN-HOUSE TRANSFERS PENDING: 0
PORTS OUT PENDING: 1
PORTS .IN PENDING: 0
PORTS .BILLED: 7
3BR
23
$ 15,318.00
$ 9,072;00
$ 7,015.00
$ 2,163.00
$ 626.00
$ 34,194.00
$ 34,324~P0
$420,012.00
$-3952985.50
$ 24,026.50
$,
$ 7;157.62
$ 63,844.00
~ 91,239.20
$ (27,396.00)
$
4BR 5BR
7 2
TOTAL PUMs 1,680
YTDPUMs 1,613
PUMs J,IBMAINING 67
# OF MONTHS REMAINING
MONTHLY TARGET
;
OTTERTAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
JANUARY, 2008
~ lBR 2BR
74 36
AVERAGE HAP
lBR $205X74Xll =
2 BR $252 X 36 X =
3 BR $305 X 23 ..
4BR $309X 7 =
5BR $313 X2 =
HAP FUNDS NEEDED THRU.12/31/08:
JANUARY HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
JANUARY ADMIN:
BUDGETED ADMIN:
YTDADMIN:
3BR 4BR
23 7
$ 166,870.00
$ 97,020.00
$ 79;4,42.00
$ 23,793.00
$ 880.00
$368,005.00
$ 33,471.00
5BR'
1
.$ 420,012~00 ($35,001.00-FEB.)
$-33,471.00
$ 386,541.00
11
$ 35;140.00
$ 6,962.72
$ 63,844.00
-6,962.72
BUDGETED ADMIN REMAINING: .
# OF CALENDAR MONTHS REMAINING:
. $ 56,881.00
11
MONTHLY TARGET:
ELI: 50%
JANUARYACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
10
3
4.
3
0
'20
SHOP MODE: 0
VOUCHERS OUTSJ:ANDING: 10
APPLICATIONS IN PROGRESS: 17
WAITING LIST: 57
IN-HOUSE TRANSFERS PENDING: 0
PORTS OUTPENDING: 1
PORTS IN PENDING: 1
PORTS BILLED: 7
$ 5,171.00
TOTAL PUMs 1,680
YTD PUMs , 141
PUMs REMAINING 1,539
# OF MONTHS REMAINING ___!!
MONTHLY TARGET 139.90
0 Fergus Falls/Otter Tail County HRA
Housing & Redevelopment Authority
HRA Office
1151 Friberg Ave
Fergus Fdlls MN 565 37
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 Norlh Sheridan Ave
rergus rails MN 56537
218-739-9498
Otter Tail County H RA 2008 Appointments & Designations
I. H RA Board Officers:
,.,
.l.
5.
Chairperson
Vice Chairperson
Secretary
Legal Publication:
Deposi tory: (Banks)
H RA Board 1embcr Per Di ems:
Amount [\ lee ting
Current I RS M ii cage Rate
6. Proposed HR.A Meeting Schedule:
Sec Attachment
s
11 u,cl' .11 I· I· () I (. hnanl ~pp & des dllc Providing Housing Opportunities
HRA Office
1151 Friberg Ave
Fergus Falls MN 565 3 7
218-739-3249
Fergus Falls/Otter Tail County HRA
Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
MEMO
TO:
FROM:
Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director
December 29, 2008 DATE:
RE: Special Meeting to be Held Thursday, January 8, 2009, 10:00
a.m. at the Fergus Falls/Otter Tail County HRA Offices 1151
Friberg Ave., Fergus Falls, MN. 56537
SPECIAL MEETING:
AGENDA
l. Chairperson -Call Meeting to Order
2.
3, t.
4.
Approval of Minutes of Spec
4
· 1 Meetin~Regular Meeting held 12/02/08. aDo '? 1417;:,,lf>,,, h,-n G,•L -1.s ,"'-. e..'5.:..i)//4...-,r;c,1.5 ,b .-c... -. /.2e.scJ, .. _,f_~e N ,1,., 0 :.> p~ate '5tf. Proposed New Viking Library Facility. P~ ~r11e...-1 le.,~ 7
/Jt. Dfr-'1 Resolution II Calling for the Sale of Lease Revenue Bonds for the
Construction of Above Facility. (Joint Meeting Between the Otter Tail
County Board & Otter Tail County HRA to be Held February 3rd, at 1 :00
p.m. at the Otter Tail County Government Services Center Board Room.
PLEASE CALL IF YOU ARE UNABLE TO ATIEND!
\\hra\users\users\jeU\AGENDA OTC special.doc Provid1frgell/oUsing Opportunities
'
The Otter Tail County HRA Board of Commissioners met in a special meeting on December 2nd, 2008 at
10:30 a.m. at the Otter Tail County Government Services Center, Commissioners Board Room, 510 West
Fir Ave., Fergus Falls, MN. 56537
MEMBERS PRESENT
Scott Rocho 11, Chairperson
Robert Bigwood, Vice Chairperson
Janice Palan, Secretary
Hazel Hovde
Art Schwartz
OTHERS PRESENT
Jeffrey Gaffaney
Vicki Scheer
COUNTY COMMISSONERS
David Hauser, Co. Attorney
Larry Krohn, County Coordinator
John Richards -Pioneer Home
Eric Linder -Piper Jaffray
Dennis Mosher
Robert Block
Sydney Nelson
Roger Frommeing
Everett Erickson
The Otter Tail County HRA Board met in a joint session with the Otter Tail County Commissioners at
their regularly scheduled meeting.
The Otter Tail County Chairperson, Dennis Mosher called the meeting to order.
Scott Rocho 11, HRA Chairperson then called the HRA Board meeting to order.
John Richards with the Pioneer Home proposed that the HRA assist in financing the Pioneer Home
Project, by providing for the issuance and sale of the Health Care Revenue Note of 2008 in the amount of
$10,000,000 for acquiring, constructing and equipping a 105-bed nursing home to be located at 1131
Mabelle Avenue South in the City of Fergus Falls.
The total project cost will be approximately $20,000,000 with the remaining $10,000,000 committed by
the City of Fergus Falls.
A motion was made and seconded with all ayes by the Otter Tail County Commissioners authorizing the
Otter Tail County HRA to commit to the sale of the bonds.
Ml Everett Erickson SI Dennis Mosher
Robert Bigwood, Vice Chairperson of the Otter Tail County HRA Board introduced resolution No. 183.
Robert asked that the resolution be amended to delete Section "E" regarding including the refinancing of
the Breckenridge Nursing Home in the loan amount. A motion was made and seconded to approve the
amended resolution No. 183 with all ayes.
M/Robert Bigwood S/J anice Palan
Janice Palan, Secretary Date
H:lusers\V!CKJ\mins • Dec 2 special mtg.doc
The Otter Tail County HRA Board of-Commissioners met in a regular meeting on December 2nd,
2008, at 11:00 a.m., at the Fergus Falls/Otter Tail County HRA-office at 11"51 Friberg Ave, Fergus
Falls, MN.
'
MEMBERS PRESENT
Scott Rocholl, ~hairperson
Robert Bigwood, Vice Chairperson
Janice Palan, Secretary
H~elHovde
Art Schwartz
OTHERS PRESENT
Jeffrey Gaffaney
Susan BjQrklund
Dennis Christenson
Vicki Scheer
ABSENT
Mary Jo Schwarz
Scott Rocholl, Chairperson opened the regular meeting. A motion was made and seconded to
approve the minutes from the October, 2008, meeting.
Ml Hazel Hovde SI Robert Bigwood
.Jeffrey Gaffaney, Executive, Director, reviewed the ;idministrative expenses for the months of
October and November, 2008. A motion was made and seconded to approve the expenses as
presented.
Ml Janice Palan S/ Art Schwartz
The Investment Listing was reviewed. The only changes were the balances in the checking and
savings accom;its .
The only bid proposal received for Multi-"Peril Insurance was from American.Family bisurance for
$6;8-52.00 which was a $762.00 increase from 2008 due to inflation value. A motion was made and
seconded to approve American.Families bid.
Ml Robert Bigwood SI Hazel Hovde
The orily bid proposal received for the HRA fiscal audit was from Carlson/Higllland & co. LLP for
$6,250.00 which was a $200.00 increase from 2008 .. A motion was made.and seconded to approve
Carlson/Highland's bid.
Ml Hazel Hovde S/ Robert Bigwood
Annual administrative contracts with the Fergus Falls HRA were presented. The only changes on
~ll the contracts were the dates, extending them fot another year.
A motion was made and seconded to approve the Section 8 Voucher Program contract.
Ml Robert Bigwood S/ Hazel ,Hovde
A motion was made and seconded to approve the Low Rent Public Housing contract.
Mi Robert Bigwood S/ Hazel Hovde
H:\usersWICKI\minutcs --otc·Dccembei'.doc
A motion was made and seconded to approve the MHF A Rehab Programs contract.
M/Robert Bigwood S/ Art Schwartz
Am9tion was made and,seconded to approve the Tax Levy contract.
Ml Robert Bigwood S/ Art Schwartz
Regarding the 2007 and 2008 C~pital Fund Programs, the only item to be completed is flooring in
two family units and the 2007 and 2008 programs will be able to be closed out.
Discussion centered on HUD's requ~st that the Otter Tail County HRA take over the Henning HRA
public housing project as it has been deemed a "troubled agency". The only program they are
currently administering is public housing, Clement Manor, a· 20-unit complex. The complex itself
is in good_physical condition~ Jeff presented correspondence he has had with Lucy Beckwell at
HUD listing conditions that would need to be met in order for the Otter Tail County HRA to
consider absorbing the Henning HRA and its 20 unit project.
A motion was made and seconded with all ayes to entertain absorbing the Henning HRA and
authorizing Jeff to continue to explore this possibility.
M/Robert Bigwood S/Hazel Hovde
Dennis Christenson, Rehab Specialist reported that there. are 33 MHF A Deferred Loan Program
Phase XIV applications that have been taken, 2 were ineligible, 3 are in proqess, 29 have been
inspected, 3 are bidding,. 10 have rehab in progress and 16 are complete. Funds totaling
$439,052.26 as of12/bi/08 have been committed for Otter Tail County using 53% of the regional
allocation. The funds that have not been used by other administrators have now been placed in a
state wide pool and Dennis and Sue will continue to process applications.
Tllere are 3 applications taken, l was ineligible, 1 in process and 1 has been inspected for the
Community Fix-Up Fund Program.
Two applications have been taken for the 2008 Rental Rehab Program. An application is in process
for 8 units in Henning and a triplex in Perham has been approved with work complete and waiting
for MHFA funds. ••
Seventeen HR.A. Revolving Rent Rehab applications have been taken. One has been withdrawn, 16
have been inspected, 2 ~ave rehab in progress and 14 have been completed.
With 2008 Otter Tail County Homeowner Tax Levy funding, 23 applications have been taken, 23
have been inspected, 8 have rehab hi progress and 15 have been completed.
There are two applications for; the Otter Tail County Tax Levy Rental Rehab Program, 1 1s m
process,..2 have been inspected, and 1 is complete.
H:\users\VICKI\minutes • otc December.doc 2 '
Twenty applications have been taken' with the Urbank Comprehensive, Grant and 20 are completed.
The sewer system hookups have still not been completed and will be delayed now until spring.
The Deer Creek/Parkers, Prairie Small Cities pre-applicationtatgeting ~4 homes was approved with
the targef nuniber lowered to 21. Dehnl's attended Public Ueariitgs in both cities and is waiting for
the minutes of the mee~ings to send the full application in to DEED and should .hear by April ifit
will be. funded.
Sue Bjorklund, Rehab Assis~ant reported that she has taken 27 applications for the P~lican Rapids
SCDP for the Homeowner component;, Eight have been withdrawn or were ineligible, l is in.
process, 18 have been inspected, 3 are in bidding process, 5 have work in progress and 10 are
completed. Eighteen applications have been taken, l is in process, 17 inspected, 1 is bidding, 8
have work in progress and 8 are complete for tQe commercial '10mponent. Nine applications have
been taken, 9 ·&ave beeri inspected and 3 are in bidding process, 5 have rehab in progress and l is
complete for the rental component.
Sue Bjorklund, Housing Manager, reported that the October rents owed for .the Otter Tail County
family P~blic Housing units totaled $2,575.00, and $2,560.00 was collected. Pre-paid rents. of
$465.00 were collected in September and pre-paid rents o,f $450.00 were collected for November.
Other charges of $3.00' for work orders and $1,117.60 for a vacated unit were outstanding. The
extremely low-income percentage was 67%.
Twep.ty-one applicants were on the 2,-bedroom public housing waiting list; 7 applicants on the 3-
bedroom waiting list and, 4 on the 4-bedrooin waiting list. There were v&cancies in New York
Mills .and flenning that have both been filled now. Notice was given for the bedroom in Henning
for 11-1-08 and. Sue is working on applicants for this unit.
The November rents owed totaled $2,248.00 .and $2,743.00 was collected including pre-paid rep.ts
of $450.00 in October ~nd pt<;l-paid rents for December of $925.00. Other charges of $32.00 for
work orders and $1,185.16 for a vacated unit was outstanding. The extremely low-income
percentage was at 67%.
Twenty-four applicants were on the 2.:bedroom public housing waiting list, 9 applicants o:r1 the 3-
bedroom waiting list and 4 on the 4-bedroom list. Th~re was one vacancy in Henning that has
been committed for move-in January 2nd, 2009.
·Sue presented a detailed list of oµtstanding balap.ces to be written pff the books that have been
turned over to Revenue Recapture totaling $ll85.18. A motion was made and ~econded to write
this amount,offthe 2008 books.
M/Janice Palan S/Hazel Hovde
Jeff presented the, report in Mary Jo Schwarz,s absence. There were 138 of 140 Otter Tail County
Section 8 participants leased up for the month of October. The HAP payments were $37,126.00.
the extremely low"'.income percentage was at 73%. Sixteen applications were in progress. The
HRA was being billed for 7 ports and there were 21 vouchers outstanding. there were 101 families
on the waiting list.
H:\users\VICKI\minutes • otc December.doc 3
A correction and additic;p to the Section 8 Adininisttative Plan regarding assignmeJ:it of bedroom
sizes was proposed ~tatirtg: •
"A rental unit may also be approved for a family that.finds a larger size unit where·~u utilities are
included in the rent AND the rent is within the .payment standard that coincid~s with the Voucher
size."
A motion was made.and seconded to approve the changes.
Ml Robert Bigwood S/Hazel Hovde
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/Robert Bigwood
Janice Palan, Secretary Date
H:\users\VICKI\minutes -otc December.doc 4
' Fergus Falls/Otter Tail County HRA
Housing & Redevelopment Authority
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
21 8-739-3249
Fax 218-736-4706
tthra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
Otter Tail County HRA 2009 Appointments & Designations
1. HRA Board Officers:
Chairperson Sec; tf
Vice Chairperson /Zv b
----Secretary J 4,1;-t....--L---
2. Legal Publication: rr l:i.J, ::J:,1-~r ri.~
3. Depository: {Banks) 5 e c.,.., _.-f--::7-.f-hz 17--..(c__
4. HRA Board Member Per Di ems:
Amount/Meeting $
5. Current IRS Mileage Rate $
6. Proposed HRA Meeting Schedule:
See Attachment
H:\users\JEFF\OTC board app & des.doc Providing Housing Opportunities
\
OTI£R TAIL COUNIT HRA
2009 SCH£DUL£D
BOARD ME£TIN6S
JANUARY, S™, 2009
APRlL 16™, 2009
JUNE 18™, 2009
DEC£MB£R 1_7™ 2009
H:\users\JEFFiotc scheduled meetings.doc
10:00 A~M.
10:00 A.M.
t0:00 A.M.
PHA Board Resolution
Approving Operating Budget
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing -
Real.Estate Assessment center (PIH-REAC)
0MB No. 2577-0026
(exp. 10/31/2009)
·Publlc reporting·burdenfor this collecOon of Information is estimated lo average 10·mJnutes per response,,including the.time for reviewing instructions, searching existing data
sou roes, gathering and maintaining the data needed, . and_ completing and reviewing the collection of information. This agency may not collect lhls information, and you are not require1! to
complete this form, unless H displays a currentty valid 0MB control number.
This information is required, by Section 6(c)(4) cl the U.S. Housing Act of 1937. The information is the operafing budget for the low-income publlc housing program and provides a
summaiy of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the
Information to determine If the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA Is in compliance with procedures
prescribed by HUD. Responses are required to obtain benefits. This Information does no! lend Itself to confidentiality.
PHA Name: Otter Tail County HRA PHA Code: _M_N_17_7 __ _
PHA Fiscal Year Beginning: ""'0""'1/-=-0"'"'1/2=0=0""'9 _______ Board Resolution Number: ~0_85 _________ ...,_
Acting on behalf of the Board of Commissioners of the ~hove-named PHA as its Chairperson; I make the following
certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's
approval of ( check one or more as applicable):
181 Operating Budget approved by Board resolution on: 01/08/2009
D Operating Budget submitted to HUD, if applicable, on:
D Operating Budget revision approved by Board resolution on:
D Operating Budget revision submitted to HUD, if applicable, on:
I certify on behalf of the above-named PHA that:
1. All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of
serving low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CFR 968.1 lO(c) and (f); and
6. The PHAwill comply with the reqµirements for access to records and audits under 24 CFR 968.l lO(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith,
if applicable, is true and accurate.
Warning: HUD willprosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18
U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802)
Prin_t Board Chairperson's Name: Signature: Date:
Scott E. Rocholl 01/08/2009
Previous editions are obsolete form HUD-52574 (08/2005)
Operating Fund
Calculation of Operating Subsidy
PHA-Owned Rental Housing
U.S. Department of Housing and
Urban Development
Office of Public and Indian Housing
0MB Approval No. 2577-0029 (exp. 05/31/2010)
Public Reporting Burden for this collection of information is estimated to average . 75 hours per response, Including the time for reviewing instructions, searehing existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. This agency may not collect this Information, and you are not
required to complete this form, unless rt displays a currently valid 0MB control number. This information is required by Section 9(a) of the U.S. Housing Act of 1937, as amended,
and by 24 CFR Part 990 HUD regulations. HUD makes payments for the operation and maintenance of low-Income housing projects to PHAs/projects. The Operating Fund
determines the amount of operating subsidy to be paid to PHAs/projects. PHAs/projects provide information on the Project Expense Level (PEL), U1ilrties Expense Level (UEL).
Other Formula Expenses (Add-ons) and Formula Income -the major Operating Fund components. HUD reviews the information to determine each PHA's/project's Formula
obligated for the Funding Period to each PHA/project based on the appropriation by Congress. HUD also uses the information as the basis for requesting annual appropriations
from Congress. Responses to the collection of information are required to obtain a benem. The information requested does not lend Itself to confidentlallty.
1. Name and Address of Public Housing Agency:
Otter Tail County HRA
1151 Friberg Avenue
Fergus Falls, MN 56537
4. ACC Number:
C-4109
7. DUNS Number:
138122739
5. Fiscal Year End:
.,, 12/31 03/31
8. ROFO Code:
06/30
0546
Enter Total Number of ACC Units for this PHA > >
09/30
Section 2
2. Fundin Period:
3. Type of Submission:
01/01/2009 to 12/31/2009
., Original
Revision No.
6. Operating Fund Project Number:
MN177000001
HUD Use Only
13
Calculation of ACC Units for 12-month eriod from Jul 1 to June 30 that is rior to the first da Period:
ACC Units on 7/1/2007
Requested by PHA
HUD Modifications
Line
No. Category
Cate orization of Unit Months:
Occu ied Unit Months
13
01 Occupied dwelling units --by public housing eligible
famil under lease
Occupied dwelling units -by PHA employee, police
02 officer, or other security personnel who is not
otherwise eligible for public housing
New units --eligible to receive subsidy during the
03 Funding Period but not included on Lines 01, 02, or
05-13 of this seclion
New units --eligible to receive subsidy from 10/1 to
04 12/31 of previous funding period but not included on
previous Calculation of Operating Subsidy
Vacant Unit Months
05 Units under oin modernization
06 Special use units
068 Units on Line 02 that are occupied by police officers
and that also qualify as special use units
07 Units vacant due to liti ation
08 Units vacant due to disasters
Other ACC Unit Months
12 Units eligible for asset repositioning fee and still on
ACC occu ied or vacant
13 All other ACC units not cate orized above
Previous edition is obsolete
+
0
Column A
Unit Months
Req'd by PHA HUD Mod.
148
0
0
0
0
0
Page 1
0
Column B
Eligible Unit Months
EUMs
Req'd by PHA HUD Mod.
0
0
ACC Units on 6/30/2008 (=)
13
Column C
Resident Participation Unit
Months
Req'd by PHA HUD Mod
148
0
0
0
form HUD-52723 (03/2008)
Calculations Based on Unit Months:
14 Limited vacancies
15 Total Unit Months
16 Units eligible for funding for resident participation
activities Line 15C divided b 12
S ecial Provision for Calculation of Utilities Ex ense L v
Unit months for which actual consumption is
included on Line 01 of form HUD-52722 and that
17 were removed from Lines 01 through 11, above,
because of removal from inventory, including
eligibility for the asset repositioning fee
Line
No.
Part A. Formula Ex enses
Pro·ect Ex ense Level PEL
01 PUM project expense level (PEL)
02 Inflation factor
Description
03 PUM inflated PEL (Part A, Line 01 times Line 02)
04 PEL (Part A, Line 03 times Section 2, Line 15, Column B)
Utilities Ex ense Level UEL
Section 3
05 PUM utilities expense level (UEL) (from Line 26 of form HUD-52722)
06 UEL (Part A, Line 05 times Section 2, Line 15, Column B)
Add-Ons
07 Self-sufficiency
08 Energy loan amortization
09 Payment in lieu of taxes (PILOT)
1 O Cost of independent audit
11 Funding for resident participation activities
12 Asset management fee D Eligible for an Asset Management Fee
13 Information technology fee
14 Asset repositioning fee
15 Costs attributable to changes in federal law, regulation, or economy
16 Total Add-Ons (Sum of Part A, Lines 07 through 15)
17 Total Formula Expenses (Part A, Line 04 plus Line 06 plus Line 16)
Part B. Formula Income
Operating Fund Project No.:
0
Requested by PHA
$290.65
1.03500
$300.82
$44,521
$15.26
$2,258
$0
$2,478
$2,025
$300
$0
$296
$0
01 PUM formula income $150.21
02 PUM change in utility allowances -$48.53
03 PUM adjusted formula income (Sum of Part B, Lines 01 and 02) $101.68
04 Total Formula Income (Part B, Line 03 times Section 2, Line 15, Column B) $15,049
Part C. Other Formula Provisions
01 Moving-to-Work (MTW)
02 Transition funding 9.48
03 Other
04 Total Other Formula Provisions (Sum of Part C, Lines 01 through 03)
Part D. Calculation of Formula Amount
01 Formula calculation (Part A, Line 17 minus Part B, Line 04 plus Part C, Line 04)
02 Cost of independent audit (Same as Part A, Line 10)
03 Formula amount (Greater of Part D, Lines 01 or 02)
Part E. Calculation of O eratln Subsid HUD Use Onl
01 Formula amount (Same as Part D, Line 03)
02 Adjustment due to availability of funds
03 HUD discretionary adjustments
04 Funds Obligated for Period(Part E, Line 01 minus Line 02 minus Line 03)
Appropriation symbol(s):
Previous edij1on is obsolete Page 2
$38,232
$2,025
$38,232
MN177000001
148
12
HUD Modifications
-----------!
form HUD-52723 (03/2008)
!Operating Fund Project No.: MN177000001
Section 4
Remarks (provide.section, part and line numbers):
, Section, 5 .
Certifications
El· In accordan~ with 24 CFR 990.215, I hereby-certify that ,_O_tt_e_r_T_a_il_C_o_u..,,n.,..,ty~H,...RA ____________ _
is in compliance with the annual income reexamination requirements and that rents and utility allowance calculations have been or will be
adjusted in accordance with current HUD requirements and regulations.
□• In accordance with·§ 225.of Title II of Division K of the Consolidated Appropriations Act, 2008, Pub. L 110-161 (approved Decem_ber 26,, 2007),
I hereby-certify that Otter Tail Courity HRA has 400 or fewer units and has elected to transition. to
·asset management.
Ea• I hereby-certify that all the information stated herein, aswell as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will.prosecute false claims _and statements. Conviction may result In criminal and/or civil penalties, (18 U.S.C. 1001, 1010, 1012;
31 u.s.c. 3729, 3802)
~-~::::;
.E'/#/' ....,I,~ /2,.,..,,4,;-1c2 Jrs-/ 41
Signature of Authorized HUD Representative & Date:
X
Previous edition Is obsolete Page3 form HUD-52723,(03/2008)
BOND ISSUE PRE-SALE REPORT
$1,200,000 Public Project Revenue Bonds
January 8, 2009
Proposed Issue:
Purpose:
Authority and
Rating:
$1,200,000 Public Project Revenue Bonds, Series 2009A.
The Bonds will finance the construction of a new Headquarters Building
for the Viking Library System (VLS).
The Public Project Revenue Bonds are being issued by the Otter Tail
County HRA pursuant to Minnesota Statutes 469 and 465.71.
The Otter Tail County HRA will enter into a lease purchase agreement
with Otter Tail County under which the County will make rental
payments sufficient to cover debt service on the bonds. The County will
sublease the facility to the Viking Library System which will provide
the source of the debt service funds.
The Bonds will be rated by Moody's Investors Service. Because the
Bonds are lease revenue bonds with an annual appropriation pledge
from the County, the rating may be lower than the County's general
obligation rating of "A l".
Because the County and HRA do not anticipate selling tax exempt
Bank Qualification: public purpose securities of more than the $10 million which is
allocated to them in the calendar year 2009, the Bonds will be
designated as bank qualified. Bank qualified status broadens the
market for the Bonds, which generally reduces interest rates.
Term/Call Feature: The 2009A Bonds are being issued for a 20-year period with interest
payable each six months. Principal on the 2009A Bonds will be due
on February I in the years 2010 through 2029. The 2009A Bonds
maturing February 1, 2020, and thereafter will be subj ect to
prepayment at the discretion of the County on February I, 2019.
Funding Sources: The Bonds are not general obligations of the County or the HRA, but are
special obligations payable solely from rental payments made by the
County under the Lease. The payments under the Lease will be
structured to be sufficient to pay the principal and interest on the Bonds
as they become due.
Discussion Issues: We have reviewed all outstanding indebtedness for the County and HRA
and find there are no opportunities to refund outstanding bonds at this
time. We will continue to monitor the market and alert you to any future
opportunities.
Arbitrage:
Risk Factors:
Because the County is issuing less than $5 million in tax-exempt debt
this calendar year, the proceeds may earn interest without restriction for
three years. The County will also need to keep its debt service funds
within IRS parameters to avoid penalties on carrying too high of a
balance during the life of the issue.
The Lease wi ll contain an annual non-appropriation clause under which
the County has the right to terminate the Lease at the end of any fiscal
year if it does not appropriate moneys sufficient to make required
payments for the next fiscal year under the Lease. However, the County
will represent in the Lease that it presently intends to continue the Lease
for its entire term. The County will also covenant in the Lease, to extent
permitted by law, not to substitute other property for the Project if it
elects to terminate the Lease.
During the term of the Lease, title to the Project will be in the name of
Otter Tail County. If the Lease should terminate prior to discharge of the
Bonds, title to the Project shall revert to the HRA and the County shall
cease to be entitled to occupy or otherwise possess the Project. The
County may elect at any time during the term of the Lease to purchase
the Project at a price sufficient to pay the remaining debt service due on
the Bonds. When the Bonds are paid in full, the County will have title to
the Project.
ln an event of default under the Lease or termination of the Lease under
the non-appropriation clause, the bondholders may exercise all of the
rights of the HRA under the Lease, including the right to take possession
of the Project and sell the Project or any portion thereof at a public or
private sale in accordance with applicable state laws.
Schedule:
Attachments:
Ehlers Contacts:
So long as the County has not exercised its ability to non-appropriate
under the tenns of the Lease, the HRA's involvement is minimal. If the
County exercises its rights to terminate the Lease because of non-
appropriation, bondholders could require that the HRA try to sell or
release the facility.
Bond Reserve Account: The HRA will covenant to establish and
maintain a Reserve Account in an amount equal to 50% of the maximum
annual debt service on the Bonds. Upon issuance of the Bonds, an
amount necessary to make the amount on deposit in the Reserve Account
equal to the reserve requirement will be deposited in the Reserve
Account. The HRA may use the investment earnings accumulated in the
Reserve Account for debt service.
Pre-Sale Review by HRA: January 8, 2009
Distribute Official Statement: January 22, 2009
Conference with Rating Agency: Week of January 26, 2009
Bond Sale and Joint Meeting of County
HRA and County Board to award: February 3, 2009
Estimated Closing Date: February 26, 2009
Sources and Uses and Debt Service Estimates
Financial Advisors: Carolyn Drude (651) 697-851 l
Dave Callister (651) 697-8553
Bond Analysts: Diana Lockard (651) 697-8534
Debbie Holmes (65 1) 697-8536
Bond Sale Coordinator Connie Kuck (651) 697-8527
The Official Statement for this financing will be mailed to the home of each County and HRA
Board Member at their home address for review prior to the sale date.
Viking Library System
... providing local access to the world
Otter Tail C~~_nty, MN
S 1,200,000 Lease Purchase. Series 2009
(Library Project -$ LI 00,000 Project Costs)
20 Year Tenn
Sources & Uses
Dated 02101/2009 I Dellvered 02/01/2009
Sources Of Funds
Pnr Amount oroond~
Total Sources
Uses Of Funds
Totul U1lll~rwri1cr'~ Dim1un1 I l.500'ol
Costs uf Issuance
Deposit 10 Debi Service RcsNYC ~unJ cDSRl'l
Dcpo~il 10 Project Conslrucliun Fw1J
Rounding Amo11n1
Total Uses
Sar 09 S1.IM Lene Purcha I SINGLE PURPOSE I 1 l/2◄12008 2 21 PM
Ehlers and Associates. Inc.
------~
S 1,200,000.00
S1.l00,000.00
18,(JUIUKl
26.000.00
51.344.44
1.100,000.00
4,M5.56
SI ,200,000.00
Leaders in PutJl:c Ft:iancc P<1ge 1
Otter Tail Coun , MN
$1,200,000 Lease Purchase, Series 2009
(Library Project -SI, 100,000 Project Costs)
20 Year Tem1
Debt Service Schedule
Date Principal
02:0112001)
m,01 -2010 35,000.00
02'011201 I -lfl,()()(l.00
02,0112012 40,000.00
0201 2013 40.000.00
02,01 •2014 45.000.00
IJ2,0Ji21115 45,000.00
ll'.!Olt2Ul6 50,000.00
fl201•2017 50,000.00
02 OJ 20111 50.000.llfJ
02•01,2019 55.000.00
02 01,2020 (,(J,()(1().00
112 01,2021 60,000.00
11:i:01 :?022 (15,000.00
02,01,202:t 70.000.00
02/0112024 70.000.00
02101,20:?5 75,000.011
02,01 ·2021, 80.(100,00
1)2'(1112027 85.000,()(l
02·0llll}2K 90.000.110
02'01'20:?Q 95.0UU.OO
Total S 1,200,000.00
Yield Statistics
Uund Year Dolhm
A>cragc Life
A, i:rJgC Coupon
Net lntcr~t Cosl (NIC'l
True lnlcn:,1 Co.\\ 11 IC
!11H1d Yield for ArbllrJgc PurpoSl.,,
/\11 lnclu.,"c Co,l (AK:
IRS Form 8038
Ncl lnt,:rcsl l'osl
Wufhlcd \, cr.1e,~ \1aturil)
Ser 09 S1 \M lease Pu.cha I SINGLE PURPOSE I 11/24,7008 I 2 21 PM
Ehl ers and Associates. Inc.
Coupon Interest
3.XUll' o 66.437.SO
4.050', 65.10750
4JOO', (,3,,187 5(J
4.550°. 61.767.50
,1,750'• 59.9-l7 51)
4.900°. 57,1(111.00
5.050°, 55,f,05,00
5 201l"a 53,()80.00
5.JOO". 50,480.00
5.40~. 47.10000
5500". -14.1160.00
5.6000, 41,560.00
5 100•. 38.200.00
S.kfll>"o 34.495.00
5.lllll>"o 3().435.00
6.0110% 21•.305.00
6 IOO°o 21.KOS.OO
(> 21Ml"o 16.92.:-.oo
c,,300°. 11.655,00
<, 300°0 5.985.00
S8S3. 777.!iO
Total P+I
101.437.50
105,107.50
I03.4R7 Sil
101,767.50
104,947.50
102,l!IO 00
105,605 00
I0J,0K0.00
I00,4KO.OO
!02.830 00
104,!!(\() 00
IOU60.00
103.200.00
I04,4'l5.00
Hl0,435.00
101,.105.00
IOIJI05.00
Hll.925.00
IO I .{>55.00
IOU.llk5 IK>
S2.053, 777.50
S14,595.00
12.16) Yeab
S.1!491945°0
5.97) 12-14~.
5.978ll6KJ• o
5, 7939662•·•
o.15 I 5.551,••
5.1!497945'10
l~.163 Y.:on;
LP.Jder:; in Pul.,11c Ftnancc Page 2
.Extract of Minutes of Meeting of the •
Board of Commissioners ofthe
Otter Tail County Housing Redevelopment Authority
Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of
the Otter Tail County Housing and Redevelopment Authority was duly held at 1151 Friberg
Avenue, in Fergus Falls, Minnesota, on Thursday, January 8, 2009 at 10:00 o'clock A.M.
The following members were present: Scott Rocholl, Robert Bigwood, Janice Palan,
Hazel Hovde
and the following were absent: Art Schwartz
* * * * * *
Member Hazel Hovde introduced the following resolution a11d moved its adoption:
RESOLUTION NO. 084
. RESOLUTION TO ISSUE ANP SELL
LEASE REVENUE BONDS FOR LIBRARY SYSTEM FACILITY
BE IT RESOLVED .by the Board of Commissioners of the Otter Tail County
Housing and Redevelopment Authority as follows:
1. In response to a request by Otter Tail County, the ·Board of Commissioners
deems it necessary and expedient to issue and sell up to $1,200,000 Lease,Reve1;me Bonds to
provide financing for the estimated costs of financing a library system headquarters facility for use
by Vtkihg Library System. The facilitywill be leased to Otter·Tail Coupty anclOtter Tail County
will sublease the facility to Viking Library System. The Bonds will be issued pursuant to the
authority of Sections 469.152 to 469.165, Minnesota Statutes, and will be payabl~ from lease
payments to be made ,by Ofter Tail County pursuant to Minnesota Statutes, Section 465.71, and
sublease payments by Viking Library System with ownership going to Viking Library System
when the bonds are paid.
2. Proposals for the sale of such Bonds will be received in a manner arranged by
Ehlers and Associates, Inc., as financial consultant, on February 3, 2009 or such other date as may
be specified by the Executive Director and the County. The Board of Commissioners will meet on
the same day for the purpose of considering the proposals and negotiating the sale of the Bonds,
subject to approval of the Otter Tail County Board. Staff of this Authority and the County, in
cooperation with Faegre & Benson LLP, as bond counsel, and Ehlers and Associates, shall prepare
appropriate documents for consideration by this Board and make such other ,arrangements,
including sale notices and rating agency applications, as are necessary and appropriate to complete
the sale.
Adopted by the Board of Commissioners on this 8th day of January, 2009.
The motion for the adoption of the foregoing resolution was made by Commissioner
Hazel Hovde, seconded by Commissioner Janice Palan, and upon vote being duly taken thereon,
the following voted in favor thereof: Hazel Hovde, Janice Palan, Scott Rocholl
and the following voted against the same: None -Robert Bigwood abstained from voting
and the following were absent: Art Schwartz
WHEREUPON, said Resolution was declared duly passed and adopted the 8th day of January,
2009.
STATE OF MINNESOTA )
COUNTY OF OTTER TAIL) SS.
I, the undersigned, being the duly qualified and acting Secretary of the Otter Tail County Housing
and Redevelopment Authority, hereby certify that the above and foregoing Resolution No. 084 is a
true and correct copy of the Resolution as adopted by the Board of Commissioners of the
Authority, on the 8th day of January, 2009.
Secretary
C;\Documcntt and Scttfngs\jcCN..ocal Sctting~Tcmpomy lntcmct Filct.ConlcntlC$\JlCllX0A\OT'raR TArL COUNTY RESOLtrnON 1--l-lJ9.doe
2
HRA Office
J 151 Friberg Ave·
Fergus Falls MN 56537
218-739-3249
Fergus Falls/Otter Tail County HRA
Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director
April 10th, 2008
Meetbig to be Held TJ,11rsdav. April J 7'", 10:00 a;1ii. at tl,e Fergus Falls
HR.A, 1151 Friberg Ave, Fei'g11s Falls, MN 56537
Minutes of Regular Meeting February 2l, 2008
/ AGENDA
✓ 59airperson -Call Meeting to Order
✓Approval of Minutes
3
• ~~-:_ ~!;:~~; E?{penses -F. ebruary & ~ 2008
~~trnent Listing /
t l Fund Program Update : '·
D. ear End Reports, 12/31/07
ection 8 Voucher Program
2. Low Rent Public Housing Program
E. 08 MN Cities Participation Program Start Up
F.. iscal Audit-4/21 -4/23
4. Reh~~ation Specialist -Dennis Christenson
A~~A Update
B.~C Tax Levy Update
C~bankSCDP
D. 2008 SCDP Application
5. Reh<l,bilitation Assistant/Housing Manager -Sue Bjorklund
AVPfalican Rapids SCDP
B./Public Housing Update 0
6. Hou~ngAdministrator-Mary Jo Schwarz
A~ection 8 Update
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
---·-------"-··....;.•....;.·___;_• --·---· ----··--· -..... --_· -·----··--··-----=--·-=-----Providing Housing Opportunities :a.:-====:-=·H=;\u=_se=rs-::;;:\JEa:=:.F::F\A=g~c;n=d:a::ll:.:a::9T:;;a;~:,.;'.;;-";RA;a;;.d;o=:c ==
.L-J.
The Otter Tail County HRA Board of Commissioners met in a regular meeting on
February 21 5\ 2008, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at
1151 Friberg Ave, Fergus Falls, MN.
MEMBERS PRESENT
Nelvin Thormodson, Chairperson
Janice Pal an, Secretary
Hazel Hovde
Art Schwartz
OTHERS PRESENT
Jeffrey Gaffaney
Susan Bjorklund
Mary Jo Schwarz
Vicki Scheer
ABSENT
Dennis Christenson
Nick Heydt
Nelvin Thonnodson, Chairperson, called the meeting to order. A motion was made and
seconded to approve the minutes from the December, 2007, meeting.
Ml Art Schwartz S/ Hazel Hovde
As the first meeting of the year is designated as the annual meeting, all HRA appointments
and designations were reviewed.
A motion was made and seconded that the Board Officers remain the same for the fiscal
year 2008. Nelvin Thormodson, Chairperson, Nick Heydt, Vice Chairperson, Janice
Palau, Secretary.
Ml Art Schwartz SJ Hazel Hovde
A motion was made and seconded to continue to use the Daily Journal of Fergus Falls for
all Legal Publications for the fiscal year 2008.
Ml Art Schwartz SI Janice Pal an
A motion was made and seconded to continue with Security State Bank of Fergus Falls,
for bank depositories for fiscal year 2008.
Ml Art Schwartz SI Hazel Hovde
A motion was made and seconded that the Board per Diem stay at $52.50 per meeting for
fiscal year 2008.
Ml Art Schwartz SI Hazel Hovde
A motion was n1ade and seconded to increase the mileage reimb1.Jrsement rate from 0.485
to the s·ame as the IRS rate of .505 for the fiscal year 2008.
Ml Art Schwartz SI Hazel Hovde
H:\users\VICKl\minutes -otc Feb.doc
A motion was made and seconded to keep the regular Board meetings on the third
Thursday every other month at 10:00 a.m. with the exception of the October meeting
which will be held on the second Thursday, October 9t\ 2008 due to the annual Agency
Plan submission.
Ml Hazel Hovde SI Janice Pal an
Jeffrey Gaffaney, Executive Director, then reviewed the administrative expenses for the
months of December 2007 and January 2008. A motion was made and seconded to
approve the expenses as presented.
Ml Art Schwartz S/ Hazel Hovde
The Investment Listing was reviewed. There. were no CD's renewed and the only changes
were the balances in checking and savings accounts.
Resolution #079 regarding the annual agency plan certification of compliance was
presented for approval. This is an amended resolution to include· the VA WA .(Violence
against Women Act) as to the implementation date in our plan. A motion was made and
seconded to approve resolution #079 ..
Ml Hazel Hovde SI Art Schwartz
Resolution #080 regarding the Section 8 Management Assessment Certification (SEMAP)
was also presented. This is .a self scoring management assessment. A motion was made
and seconded to approve resolution #080.
Ml Janice Palan SI Hazel Hovde
Funds from the Capital Fund Program will be used to replace the living room windows in
some or all of the Otter Tail County public housing units this spring.
Jeff received the application commitment agreement for the 2008 Minnesota Cities
Participation Program from MHFA allowing for an allocation of $924,523.00 to Otter Tail
County. A check for $9,425.23 which includes a $180.00 processing fee and a 1%
application deposit of $9,245.23 was mailed to MHF A on Febn1ary, 41\ 2008. This
a.mount will all be returned to the HRA when the bonds are sold in April except for the
$180.00 processing fee.
The new CD facility is well underway; the walls are up and it is progressing on schedule.
H:\users\VICKl\minutes -otc Feb.doc 2
ff. •· ....
Sue Bjorklund, Rehab Assistant reported in Dennis Christenson's absenc~ that there are 16
MHF A Deferred Loan Program Phase XIV applications that have been taken, 1 was
ineligible, 3 are in process, 15 have been in~pected, 9 have rehab in progress and 3 are
complete. Funds committed as of2-20-2008 for Otter Tail County totqled $190,689.53
There are 6 applications taken, I is in process, 2 have been inspected and 3 are complete
for the Community Fix-Up FuHd Program.
Two projects are complete for the 2007 Rental Rehab Program and waiting for closing
documents from. MHF A, a 16-unit complex in Underwood and a 4-unit project in Fergus
Falls. He is starting an application on a 9 unit project in Fergus Falls.
Fifteen HRA Revolving Rent Rehab applications have been taken. One has been
withdrawn, 14 have been inspected, 2 have rehab in progress and 12 have been completed.
With 2007 Otter Tail County Homeowner Tax Levy funding, 10 applications have been
taken, 10 have been inspected 1 is bidding and 9 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is
in process, there are 9 units that have been inspected, 1 is in the bidding process and 9
units with rehab in progress.
Twenty applications have been taken with the Urbank Comprehensive Grant, 20 have been
inspected and 20 are complete to wind up this Project. Sewer system hoolrnps will be
done in the spring.
Sue also reported that she has taken 17 applications for the Pelican Rapids SCDP for the
Homeowner component. Five have been withdrawn or were ineligible, 2 are in process,
10 have been inspected, 3 are in bidding process, 5 have work in progress and 2 are
completed. Ten applications have been taken, 1 is in process, 10 inspected, 5 are bidding
and 5 have work in progress for the commercial component and 7 applications have been
taken, 7 have been inspected and 6 are in bidding process and 1 has rehab in progress for
the rental component.
Sue Bjorklund, Housing Manager, reported that the December rents owed for the Otter
Tail County family Public Housing units totaled $2,864.00, and $2,921.00 was collected.
Pre-paid rents of $930.00 were collected in November and pre-paid rents of $987.00 were
collected for January. There were late fee charges of $50.00 and $50.00 was collected.
Outstanding charges totaled $5.00. Rents due set up on repayment agreements were
$534.00. The extremely low-income percentage was 0%. There was 1 vacancy.
Fourteen applicants were on the 2-bedroom public housing waiting list and 14 applicants
on the 3-bedroom waiting list and 1 applicant on the 4-bedroom waiting list.
H:\users\VlCKl\minu1es -otc Feb.doc 3
The January rents owed totaled $2,709.00 and $2,118.00 was collected including pre-paid
rents of $987.00 in December and pre-paid rents in January of $695.00. Late rents
outstanding totaled $299.99. A late fee charge of $25.00 and other charges of $815.81
were outstanding. Rents due set up on repayment agreements were $448.00. The
extremely low-income percentage was at 100%. There were no vacancies
Sixteen applicants were on the 2-bedroom public housing waiting list, 17 applicants on the
3-bedroom waiting list and 2 on the 4-bedroom list.
Mary Jo Schwarz -Housing Administrator, reported that there were 142 of 140 Otter Tail
County Section 8 participants leased up for the month of December. The HAP payments
were $34,324.00. The extremely low-income percentage was at 70°/o. Fifteen applications
were in progress. The HRA was being billed for 7 ports and there were 17 vouchers
outstanding. There were 29 families on the waiting list. Total PUM's are 1,680 ~ YTD is
1,613, and total remainingPUM's is 67.
There were 141 of 140 Otter Tail County Section 8 participants leased up for the month of
January. The HAP payments were $33,471. The extremely low-income percentage was at
50% as this is the beginning of a new fiscal year. Seventeen applications are in progress.
The HRA is being bi1led for 7 ports and there were 10 vouchers outstanding. Total PUM's
are 1,680 ~ YTD is 141, and total remaining PUM's is 1,539.
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/Hazel Hovde
Jan ice Pal an, Secretary Date
H:\users\VICKl\n,inules -01c Feb.doc 4
OTTER TAIL COUNTY HRA EXPENSES
FOR 'JHE MONTH OF-FEBRUARY, 2008·
Community First Bank -Rent $ 450.00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life Insurance -Retirement $ 75.0 .00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
Cellular One $ 24.12
Dennis Christenson -Mileage ~ $ 515.10
Jeffrey Gaffaney -Mileage $ 49.83
Mary Jo Schwarz-Mileage $ 183.32
Nelvin Thormodson -Per Diem $ 65.13
Janice Palan -Per Di~m $ 97.95
Hazel Hovde -Per Diem $ 77.75
Art Schwartz -Per Diem $ 108.05
Great Plains Gas Co. $ 27.40
Culligan Water Co. $ 41 .26
City of Pelican Rapids $ 25.43
City of New York Mills $ 57.00
Home Depot $ 27.85
Bjorn's Heating .& A/C $ 179.63
Housing Data Systems $ 750.00
City ofUnderwood $ 63.00
A-1 Steam Brothers '$ 171.97
New Horizon Ag. Service $ 142.63
Sherwin Williams Co. $ 228.43
MN. Multi-Housing Association $ 100.00
RTW, Inc. -Workers Comp. $ 251.00
National NARRO $ 100.00
Otter Tail Telcom $ 117.58
W'ells Fargo $ 50;00
Salaries $ 8,923.32
1-j:\users\JEFF\OTC,HRA EXPENSES.xis
LJ
OTTER TAIL COUNTY HRA EXPENSES •
FOR THE MONTH OF MARCH, 2008
Community First Bank-Rent $ 450,00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
Cellular One $ 24.12
Dennis Christenson -Mileage $ 241.39
Jeffrey Gaffaney -·Mileage $ 41.91
Mary Jo Schwarz-Mileage $ 81.81
City of New York Mills $ 57.00
Daily Journal $ 50.00
Bjorn's Heating & A/C $ 52.50
Housing Data Systems $ 20.75
Mark Gaworski -Accounting Fees $ 1,850.00
North Dakota BCI $ 15.00
State Farm Ins. Co. $ 190.37
Otter Tail Co. Treasurer -Solid Waste Fees $ 1,030.60
Wells Fargo $ 150.00
City of Pelican Rapids $ 21.27
Otter Tail Power Co. $ 28.59
MN.NARRO $ 600.00
Great Plains Gas Co. $ 97.48
Home Depot $ 64.02
A-1 Lock & key $ 498.31
Salaries $ 5,892.90
H:\users\tempory letters\OTC EXPENSES -march.xis
April 17, 2008
FINANCIAL
INSTITUTION
OTTER TAIL COUNTY HRA
INVEST,MENT LISTING
----FUND-·1 -DESCRIPTION [ PRINCIPAL I INTEREST[ INTEREST
• ! ; RATE i PAID
I.D. # 41-1518930
PURCHASE
DATE
MATURITY
DATE ----+---------;--------i---------1-------+----------i---------i
---~I -----I I
CERTIFICATES
------------+------------..;• _____ ,
Security State Bank Public Housing I Money Market I
Fergus Falls Certificate #210979
SA VIN GS ACCOUNTS
$6,395.21 I
! I
2.45% • r Maturity
I Automa,tic
I Deposit
• Section 8 Admin i Weekly Money $11,577.17 j 1.50% [ Monthly Account
Renewed \--
03/19/08 I 09/19/08
Security State Bank
Fergus Falls Reserve I Market Savings : #9312-004634 '-----i------+-------+----'-'--____;__;---'-----+--------+---~--
--------------------r----~-------+-------+-----~--------------+---------CHECKING ACCOUNTS , l
! ---------·--········---·-------------··-·-----·-·-·---..• -------····· Section 8 Existing -· · · 1 $111,779.04 NOW Account
-----~------··-·-···-----··----·····--·-----·+I-----~--+-----Public Housing NOW Account \ $3,394.63
MHFA-Grant Account
Otter Tail County Tax Levy
MHFA-HOME Account
H:\users\JEFF\invCSt list otc.doc
NOW Account I $90,473.61 •
NOW Account I $60,622.48
NOW Account -i--$1.724.25
I
i
-----+-------------,---------
' I
I
7
Financial Assessment Subsystem -PIH Page 1 of 4
Financial Assessment
Electronic Submission
U.S. Department of Housing and Urban Development
Real Estate Assessment Center (REAC)
I lnbox I Reports I PHA Info I Financial Data Schedule I Data Collection Form I Comments I
I Submit I Late Reason I Review Score I LOCCS/HUDCAPS I
SELECT A PROGRAM
Housing Choice Vouchers
SELECT AN ACCOUNTING METHOD
Full Accrual -Post GASS 34 I GO I
PHA Code: MN177
PHA Name: OTTER TAIL COUNTY HRA
Fiscal Year End Date: 12/31/2007
Submission Type: Unaudited/A-133
Balance Sheet Revenue & Expense
LINE ITEM# DESCRIPTION
703 Net Tenant Rental Revenue
704 Tenant Revenue -Other
705 Total Tenant Revenue
* 706 HUD PHA Operating Grants
706.1 Capital Grants
708
711
712
Other Government Grants
Investment Income -Unrestricted
Mortgage Interest Income
~Additional Help I FASS-PH Web-Site
Instructions:
Select a Program and Accounting
Method. Then press the "GO" button
to refresh the page. Click the Validate
button to verify the data against the
system business rules.
VALUE DETAILS
$0
$ 483,856 [Details)
$ 2,261 [Details)
713 Proceeds from Disposition of Assets Held for
Sale
**713.1
714
715
716
720
700
911
912
Cost of Sale of Assets
Fraud Recovery
Other Revenue
Gain/Loss on Sale of Fixed Assets
Investment Income -Restricted
Total Revenue
Expenses
Administrative:
Administrative Salaries
Auditing Fees
913 Outside Management Fees
914 Compensated Absences
$29,206
$515,323
$44,594
$3,240
$ 5,217
[Det ils]
https:/ /hudapps.hud.gov/HUD _ Systems/faspha/reac _template_ fds.cfm ?form _ref=2060&pro... 3/4/2008
.. Financial Assessment Subsystem -PIH
915
916
921
922
923
924
Employee Benefit Contributions -
Administrative
Other Operating -Administrative
Tenant Services:
Tenant Services -Salaries
Relocation Costs
Employee Benefit Contributions -Tenant
Services
Tenant Services -Other
Utilities:
931 Water
932 Electricity
933 Gas
934 Fuel
935 Labor
937 Employee Benefit Contributions -Utilities
938 Other Utilities Expense
941
942
943
945
951
952
953
955
Ordinary Maintenance & Operation:
Ordinary Maintenance and Operations -
Labor
Ordinary Maintenance and Operations -
Materials and Other
Ordinary Maintenance and Operations -
Contract Costs
Employee Benefit Contributions -Ordinary
Maintenance
Protective Services -Labor
Protective Services -Other Contract Costs
Protective Services -Other
Employee Benefit Contributions -Protective
Services
General Expenses:
961 Insurance Premiums
962 Other Genera l Expenses
963 Payments in Lieu of Taxes
964 Bad Debt -Tenant Rents
965 Bad Debt -Mortgages
966 Bad Debt -Other
967 Interest Expense
968
969
970
Severance Expense
Total Operating Expenses
Excess Operating Revenue over
Operating Expenses
Other Expenses:
971 Extraordinary Maintenance
972 Casualty Losses -Non-Capitalized
$22,410
$15,958
$91,419
$423,904
Page 2 of 4
https:/ /hudapps.hud.gov/HUD _ ystems/faspha/reac _ tern plate_ fds.cfrn?form _ re f=2060&pro. .. 3/4/2008
(
Financial Assessment Subsystem -PIH Page 3 of 4
973 Housing Assistance Payments $ 393,751 (Details]
974 Depreciation Expense $ 650
975 Fraud Losses
976 Capital Outlays -Governmental Funds
977 Debt Principal Payment -Governmental
Funds
978 Dwelling Units Rent Expense
900 Total Expenses $485,820
Other Financing Sources (Uses)
1001 Operating Transfers In
1002 Operating Transfers Out
1003 Operating Transfers from/to Primary
Government
1004 Operating Transfers from/to Component Unit
1005 Proceeds from Notes, Loans and Bonds
1006 Proceeds from Property Sales
1007 Extraordinary Items (net gain/loss)
1008 Special Items (net gain/loss)
1010 Total Other Financing Sources (Uses) $0
1000 Excess (Deficiency) of Total Revenue $29,503 Over (Under) Total Expenses
Memo Account Information
1101 Capital Outlays Enterprise Fund
• 1102 Debt Principal Payments -Enterprise Funds $0
• 1103 Beginning Equity $75,197
1104 Prior Period Adjustments, Equity Transfers (Details] and Correction of Errors
1105 Changes in Compensated Absence Balance
1106 Changes in Contingent Liability Balance
1107 Changes in Unrecognized Pension Transition
Liability
1108 Changes in Special Term/Severance Benefits
Liability
1109 Changes in Allowance for Doubtful Accounts
-Dwelling Rents
1110 Changes in Allowance for Doubtful Accounts
-Other
1112 Depreciation Add Back
* 1120 Unit Months Available 1,680 [Details]
• 1121 Number of Unit Months Leased 1,659
1117 Administrative Fee Equity $10,803 [Details]
1118 Housing Assistance Payments Equity $93,897 [Details]
• mandatory field
•• Investment income (711 and 720) are mandatory fields only if data has been reported in the corresponding cash and investment
account. Cost of sale of assets (713.1) is mandatory only if proceeds from disposition of assets held for sale is reported. Zero is an
acceptable value.
I Top of Page I Balance Sheet I Revenue & Expense I
https://hudapps.hud.gov/HUD _ Systems/faspha/reac _template_ fds.cfrn?form _ref=2060&pro ... 3/4/2008
-Financial Assessment Subsystem -PIH Pagel of 4
Financial Assessment
Electronic Submission
U.S. Department of Housing and Urban Development
Real Estate Assessment Center (REAC)
j lnbox I Reports I PHA Info I Financial Data Schedule I Data Collection Form I Comments I
I Submit I Late Reason I Review Score I LOCCS/HUDCAPS I
SELECT A PROGRAM
Low Rent Public Housing
SELECT AN ACCOUNTING METHOD
Full Accrual -Post GASS 34 I GO I
PHA Code : MN177
PHA Name: OTTER TAIL COUNTY HRA
Fiscal Year End Date: 12/31/2007
Submission Type: Unaudited/A-1 33
Balance Sheet Revenue & Expense
LINE ITEM# DESCRIPTION
703 Net Tenant Rental Revenue
704 Tenant Revenue -Other
705 Total Tenant Revenue
706 HUD PHA Operating Grants
706.1 Capital Grants
708 Other Government Grants
** 711 Investment Income -Unrestricted
712 Mortgage Interest Income
~Add itional Help I FASS-PH Web-Site
Instructions:
Select a Progra m and Accounting
Method. Then press the "GO" button
to refresh the page. Click the Validate
button to verify the data against the
system business rules.
VALUE DETAILS
$25,242
$ 340
$25,582
$27,585
$ 272
713 Proceeds from Disposition of Assets Held for
Sale
** 713.1 Cost of Sale of Assets
** 714 Fraud Recovery
715 Other Revenue $ 418
716 Gain/Loss on Sale of Fixed Assets
** 720 Investment Income -Restricted
700 Total Revenue $53,857
Expenses
Administrative:
911 Administrative Salaries $13,077
912 Auditing Fees $2,450
913 Outside Management Fees [Details]
914 Compensated Absences $1,293
https:/ /hudapps.hud.gov/HUD _ Systems/faspha/reac _template_ fds.cfm?form _ref=2060&pro ... 3/4/2008
-Financial Assessment Subsystem -PIH
915
916
921
922
923
924
931
932
933
Employee Benefit Contributions -
Administrative
Other Operating -Administrative
Tenant Services:
Tenant Services -Salaries
Relocation Costs
Employee Benefit Contributions -Tenant
Services
Tenant Services -Other
Utilities:
Water
Electricity
Gas
934 Fuel
935 Labor
937 Employee Benefit Contributions -Utilities
938
941
942
943
945
951
952
953
955
961
Other Utilities Expense
Ordinary Maintenance & Operation:
Ordinary Maintenance and Operations -
Labor
Ordinary Maintenance and Operations -
Materials and Other
Ordinary Maintenance and Operations -
Contract Costs
Employee Benefit Contributions -Ordinary
Maintenance
Protective Services -Labor
Protective Services -Other Contract Costs
Protective Services -Other
Employee Benefit Contributions -Protective
Services
General Expenses:
Insurance Premiums
962 Other General Expenses
963
964
Payments in Lieu of Taxes
Bad Debt -Tenant Rents
965 Bad Debt -Mortgages
966 Bad Debt -Other
967
968
969
970
971
972
Interest Expense
Severance Expense
Total Operating Expenses
Excess Operating Revenue over
Operating Expenses
Other Expenses:
Extraordinary Maintenance
Casualty Losses -Non-Capitalized
$8,379
$7,845
$ 150
$ 88
$ 53
$ 168
$2,250
$5,908
$6,234
$1,271
$49,166
$4,691
$2,168
Page 2 of 4
https:/ /hudapps.hud.gov/HUD _ Systems/faspha/reac _template_ fds.cfm?form _ref=2060&pro... 3/4/2008
,,., Financial Assessment Subsystem -PIH
973 Housing Assistance Payments
974
975
976
977
978
900
1001
Depreciation Expense
Fraud Losses
Capital Outlays -Governmental Funds
Debt Principal Payment -Governmental
Funds
Dwelling Units Rent Expense
Total Expenses
Other Financing Sources (Uses)
Operating Transfers In
1002 Operating Transfers Out
1003 Operating Transfers from/to Primary
Government
1004 Operating Transfers from/to Component Unit
1005 Proceeds from Notes, Loans and Bonds
1006 Proceeds from Property Sales
1007 Extraordinary Items (net gain/loss)
1008 Special Items (net gain/loss)
1010
1000
1101
• 1102
• 11 03
1104
1105
1106
1107
1108
1109
1110
1112
• 1120
• 1121
• mandatory field
Total Other Financing Sources (Uses)
Excess (Deficiency) of Total Revenue
Over (Under) Total Expenses
Memo Account Information
Capital Outlays Enterprise Fund
Debt Principal Payments -Enterprise Funds
Beginning Equity
Prior Period Adjustments, Equity Transfers
and Correction of Errors
Changes in Compensated Absence Balance
Changes in Contingent Liability Balance
Changes in Unrecognized Pension Transition
Liability
Changes in Special Term/Severance Benefits
Liability
Changes in Allowance for Doubtful Accounts
-Dwelling Rents
Changes in Allowance for Doubtful Accounts
-Other
Depreciation Add Back
Unit Months Available
Number of Unit Months Leased
$35,433
$86,767
$23,733
$23,733
$ -9,177
$0
$1 ,025,942
Page 3 of 4
(Details]
(Details]
156 [Details]
139
•• Investment income (711 and 720) are mandatory fields only if data has been reported in the corresponding cash and investment
account. Cost of sale of assets (713.1) is mandatory only if proceeds from disposition of assets held for sale is reported. Zero is an
acceptable value.
I Top of Page I Balan c~ Sheet I Revenue & Expense I
j lnbox I ReQorts I PHA Info I Financial Data Schedule I Data Collection Form I Comments I
I Submit I Late Reason I Review Score I LOCCS/HUDCAPS I
https://hudapps.hud.gov/HUD _ Systems/faspha/reac _template_ fds.cfm ?form _ref=2060&pro... 3/4/2008
•
Minnesota Housing --
Finance Agency
April 4, 2008
To: 2008 Minnesota City Participation Program (MCPP) Participants
From: Barb Collins, MCPP Program Manager ff C
RE: 2008 Minnesota City Participation Program
New Funds Available
651.296.7608 • 800.657.3769
400 Sibley Street, Suite 300
St. Paul, MN 55101-1998
fax 651.296.8139
tdd 651.297.2361
www.mhfa.state.rnn.us
Enclosed is your signed original MCPP Applicali on Commitment Agreement. The
Minnesota Housing Finance Agency (Minnesota Housin g) is releasing fu nds supporting
the 2008 MCPP on April 14, 2008.
MCPP Allocations
There are 46 cities and counties in the 2008 Minnesota Cjty Participation Program with
$45,308,360.00 available for this year's program.
The program divides the funds into individual participating city allotments exclusively
available to the cities fo r a six-month period . On October 14, 2008, the individual
all otments collapse into a general pool avai lable to all 46 original participants on a first-
come basis.
A current Usage Report for program balances and funds available by location will be
located our web site at http://www.mnhousing.gov/partners/lenders/programs/index.aspx
on April 14, 2008.
Marketing
Since there are no longer any practical program differences between the Minnesota
Mortgage Program (MM.P) and MCPP, a decision was made to market both programs
under the MMP banner -maki ng MCPP invisible to our partners and customers.
Minnesota Housin g will continue to sell bo nds on behalf of cities (and other e ligible
government units) that wish to continue to participate in MCPP, and Minnesota Housing
staff wi II ensure that loans wi II be reserved from those funds while they are available.
Comm1t1ed w meeting Minnesotans' needs for decent, 5afe, affordable homes and stronger comm11nuzes
Equal Opporlltmty Housing & Equal Opportunity Emplavment
New Income and Acquisitions Limits
. Minnesota Housing sets MCPP income and house price limits in accordance with federal •
mortgage revenue bond law and state statute. The income limits equal 80% of the greater
of area or statewide median income as defined by HUD; tiered to family size. Generally,
the house price limits represent 90% ofthe county or MSA average single-family home
sales price.
E-News
Have you signed up for E-News? To receive information/updates on Minnesota
Housing's programs throughout the year, sign up for E-News today at:
http://www.mnhousing.gov/enews/.
Questions? Call:
Barb Collins
651-297:.3122 (Metro), or
800-710-8871 (Greater Minnesota)
barb.Collins@state.mn. us
MCPP 2008 Fee Schedule -
Participating Amount Allocation Processinq Total -City Allocated Fee Fee Fees
Anoka County $5,188,744.00 $51,887.44 $1,040.00 $52,927.44
Barnesville $100,000.00 $1,000.00 $20.00 $1,020.00
Baudette $100,000.00 $1 ,000.00 $20.00 $1 ,020.00
Becker County $509,315.00 $5,093.15 $100.00 $5,193.15
Beltrami County $680,445.00 $6,804.45 $140.00 $6,944.45
Blue Earth County $931,234.00 $9,312.34 $180.00 $9,492.34
Breckenridge $100,000.00 $1,000.00 $20.00 $1,020.00
Chiooewa County $201,730.00 $2,017.30 $40.00 $2,057.30
Chisago County $793,879.00 $7,938.79 $160.00 $8,098.79
Clearwater County $133,471.00 $1,334.71 $20.00 $1 ,354.71
Crow WinQ County $963,777.00 $9,637.77 $200.00 $9,837.77
Dilworth $100,000.00 $1,000.00 $20.00 $1,020.00
Dodqe County $312,148.00 $3,121.48 $60.00 $3,181.48
Fillmore County $335,391.00 $3,353.91 $60.00 $3,413.91
Freeborn County $500,268.00 $5,002.68 $100.00 $5,102.68
Glyndon $100,000.00 $1,000.00 $20.00 $1,020.00
Grant County $100,000.00 $1,000.00 $20.00 $1,020.00
Hennepin County $12,071,889.00 $120,718.89 $2,400.00 $123,118.89
Houston County $313,727.00 $3,137.27 $60.00 $3,197.27
Hubbard County $298,822.00 $2,988.22 $60.00 $3,048.22
Janesville $100,000.00 $1,000.00 $20.00 $1,020.00
Kandiyohi County $658,260.00 $6,582.60 $140.00 $6,722.60
Little Falls $132,745.00 $1 ,327.45 $20.00 $1,347.45
Mahnomen County $100,000.00 $1 ,000.00 $20.00 $1 ,020.00
McLeod County $584,885.00 $5,848.85 $120.00 $5,968.85
Moorhead $556,195.00 $5,561.95 $120.00 $5,681.95
Mower County $613,480.00 $6,134.80 $120.00 $6,254.80
North Mankato $202,378.00 $2,023.78 $40.00 $2,063.78
NW MN Multi-Co HRi $1,372,969.00 $13,729.69 $280.00 $14,009.69
Ortonville $100,000.00 $1 ,000.00 $20.00 $1 ,02Q;_QQ_
Otter Tail County_ $924,523.00 $9,245.23 $180.00 ~ $9,42~ --Owatonna $390,402.00 $3,904.02 $80.00 $3,984.02
Ramsey County $3,607,002.00 $36,070.02 $720.00 $36,790.02
Red Winq $257,831.00 $2,578.31 $60.00 $2,638.31
Rice County $984,067.00 $9,840.67 $200.00 $10,040.67
SE MN Multi-Co HRA $321,097.00 $3,210.97 $60.00 $3,270.97
Sherburne County $1,237,635.00 $12,376.35 $240.00 $12,616.35
St. Cloud $101,470.00 $1,014.70 $20.00 $1,034.70
St. James $100,000.00 $1,000.00 $20.00 $1,020.00
St. Louis County $3,099,913.00 $30,999.13 $620.00 $31,619.13
Stevens County $153,729.00 $1 ,537.29 $40.00 $1,577.29
Swift County $181,282.00 $1,812.82 $40.00 $1,852.82
Washing ton County $3,601,697.00 $36,016.97 $720.00 $36,736.97
Wells $100,000.00 $1,000.00 $20.00 $1,020.00
WorthinQton $179,198.00 $1,791.98 $40.00 $1,831.98
Wright County $1 ,812,762.00 $18,127.62 $360.00 $18,487.62
Total $45,308,360.00 $453,083.60 $9,060.00 $462 143.60
Page 1
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fun~
Otter Tail County HRA
Rehabilitation Projects Update
April 17, 2008
Withdrawn/ Applications Ineligible In Process
22 l 3
6 0 l
Rehab
Inspected Bidding In
Proirress
18 4 10
2 0 0
Rental Rehab -2008 Program 2 Starting applications on 9 unit project and 5 unit project in Fergus Falls
HRA Revolving Rent Rehab Loan 15 1 0 14 0 2 Program
OTC Tax Levy -Homeowner (2008) 10 0 0 10 1 0
OTC Tax.Levy -Rental (2008) 2 0 1 9 units 1 unit 9 units
~r ·v SCDP: Urbank (18 homes) [\ c; 20 0 0 20. 0 0
SCDP: Pelican Rapids (20 homes) 19 6 2 11 4 5
SCDP: Pelican Rapids (16 commercial)· 13 0 1 12 7 5
SCDP: Pelican Rapids (11 rental) 7 0 0 7 6 1
fbt .,,..\c.e_v---Prtt.~ne.. I:,\_.
~e_ev-Gv---ee-f:_ t,4-~-P. f\.)o +-4p pr 0--=-<l 4,--.2 6 0 er--'
Complete
4
3
12
9
0
20
2
0
0
MHFA Deferred Loan Program (Phase XIV)
Committed As of: 4/16/2008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,291.00
20,000.00 1,600.00 21,600.00 21,600.00 3%
2 16,143.00 1,600.00 17,743.00 39,343.00 5%
3 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 3,800.00 532.00 4,332.00 65,275.00 9%
5 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 2,168.16 303.54 2,471.70 110,946.70 15%
8 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 12,496.55 1,600.00 14,096.55 190,689.53 26%
13 19,225.62 1,600.00 20,825.62 211,515.15 29%
14 8,621.88 1,207.06 9,828.94 221,344.09 30%
15 12,000.00 1,600.00 13,600.00 234,944.09 32%
213,852.58 21,091.51 234,944.09
Otter Tail County
Public Housing -Family Units R~port
13 Family Units
As of February 29, 2008
Rents Pavable
Rents Collected
* Rents ¢01/ected -prepaid in January
* Pre-Paid Rentfor March
Late Rents Outstanding
Late Fees Charaed
Late Fees Collected
Late Fees Outstanding
Other Charqes Outstandinq (vacated)
Rents Due -Repvmt Aarmt
Security Deposits Collected
ELI Percentaae
Vacancies:
One -3 BR in Pelican Rapid~
vacated 2/4/08.
Waiting List
2 BR
3 BR
4 BR
$ 2,525.00
$ 2,617.00
$ 695.00
$ 787.00
$ 39.00
$ -
$ -
$ -
$ 1,117.62
$ 362.00
$ -
100%
8
13
2
Otter Tail County
. Public Housing -Family Units Report
13 Fam lly Un Its
As of M~rch 31, 2008
Rents Pavable $2,525.00.
Rents Collected $2,756:00
* Rents Collected-prepaid in •February $ 787.00
* Pre-P_aid Rent for April $ 1,018.00
Late. Rents Outstanding $ -
Late Fees Charaed $ -
Late Fees Collected $ -
Other Charges Outstanding $ 4.00
Other Charqes 0utstandinq (vacated) .$1,117.62
Rents Due -Reovmt Aarmt $ 276.00
Security Deposits Collected $ -
ELI Percentaae 100%
Bad Debt Collected (Revenue Recapture) $ 472.00
Vacancies:
One • 3 BR in Pelican R;iplds·
vacated 2/4/08
Waiting List
2 BR 12·
3 BR 14
4 BR 3
Otter Tail County Public Housing
April, 2008
ACOP CHANGES 4-2008:
10.4 DECONCENTRATION POLICY
The OTTER TAIL COUNTY Housing Authority is not subject to the
deconcentration requirements according to 24 CFR 903. Nevertheless, the
OTTER TAIL COUNTY Housing Authority will affirmatively market its housing
to all eligible income groups.
(renumber section JO as necessary)
JO. 7 ACCEPTANCE OF UNIT
Prior to signing the lease ... the cancellation of the occupancy process. [he lease and
occupancy orientation signing shall include the resident's rights and responsibilities
under the Violence Against Women Act.
20.2 TERMINATION BY THE HOUSING AUTHORITY
S. Failure to keep all smoke detectors in rental unit operating at all times. Removal of
any batteries from a smoke detector or failure to notify the Landlord if the smoke detector
is inoperable for any reason. Residents will receive one & only one written warning. If
the resident fails to comply a second time, the HA will have grounds to evict;
Change existing S to T and T to U.
20.3 ABANDONMENT
The FERGUS FALLS Housing Authority will consider a unit to be abandoned when a
ia@sid@ftt has hoth fall@n h@hine ifl l'@nt A-.'lD has @IMrly indi@sl@d hy weres er a@tions aft
int@fl.tiofl.fl.et to @entin1rn living in th@ unit it has become reasonably apparent that the unit
has been abandoned.
When a unit has been abandoned, a FERGUS FALLS Housing Authority representative
may enter the unit and remove any abandoned property. It will be stored in a reasonably
secure place. A fl.oti@@ will h@ msil@d to th@ r@sid@ttt ststifl.g wh@I'@ th@ prnp@l'ly is h@ifl.g
sternd and wh@n it will i!l@ sold. The FERGUS FALLS Housing Authority will mail a
notice to the resident at least 2 weeks prior of the sale or disposition of the abandoned
property. If the FERGUS FALLS Housing Authority does not have a new address for the
resident, the notice wi ll be mailed to the unit address so it can be forwarded by the post
office.
Th@ FERGUS FALLS Heusing Autho,ity will mail a ftoti@@ p,io, @f tlui ssl@ o,
dis{:'lesitien e f th@ tthandon@d prnp@l'ly. le th@ ia@sid@fl.t afl.d th@n wait {iQ da~•s. ~
Page I
pic0htr@o, li'o@p!l!'llrno, 81'18 fl@f!l@nal fl8fl@f!l 0aoo@t b@ o@1€i @r €iiBf}BB@d @f until ~Q €iayB after
t:h@ FERGUS FAl,H,i l l@uoiflg Attth@rit51 mails th0 o@ti@@ @f abaRd@Rm@nt
1\.8,· fflOn@y raiood by tA@ oal@ of tk@ flF0f}OAY g@oo t@ o@r.1or ffl@n@51 0wo€i by tb@ ftil'l'MI,· to
th@ rERGUS :l>tYslsS Housing A,utho,ity 0110h ao baok root and th@ @@Bt 8f otortng and
o@lling tho g@@ds. lf th@I'@ io any m011@y loft o :'@rand tho fu1t1ily'o f.@rwardiMg address is
lm0wR tho FERGUS 1-.i\LLS Ho~1oing Auth@Fity:; ill mail it to tho fa1nily. lf tl•o ftt1¥1il5ro
addHoo io n@t ieM:BwR, tho FERGUS FALLS I leuoMlg i",utho,it51 wiU h@@fl it f@r tk@
rooidoMt f@r 000 y@u1 If it io M@l 0laimod within that timo, it b@longo t@ th0 FERGUS
F,YslsS ll@11oing Auth@rity.
Witkin 21 days aflof llrn loodl@fd l'@0oi,·00 aot11al R@ti@@ @f th@ aband@Rt"Nont @r aft@f it
f@as@nably 8flfl08ro t@ th0 landl@Fd that th@ h~imMl has abaMden@d th@ f}F0mi:o@o, th@
fERGUS fA..lsEsS HouoiRg Attth@rity will oith@f ,ot11m tho d0f}@oit @r f}F@•,·ido a otaton~oMt
@f why th:0 @Of}@Oit io boing lmf}t.
20.4 RETURN OF SECURITY DEPOSIT
After a family moves out, the FERGUS FALLS Housing Authority will return the
security deposit within 21 calendar days to the last known address or give the family a
written statement of why all or part of the security deposit is being kept. ..
20.5 GRIEVANCE PROCEDURE
4.2 SELECTION OF A HEARING OFFICER
A grievance hearing shall be conducted by an impa1tial person appointed by the
FERGUS FALLS Housing Authority other than a person who made or approved the
action under review or a subordinate of such person.
Tho F~RGUS FALLS H@tts ing .'\ulh@rity sholl aR1u1ally submit 8 liot of prn@f}ooti;•o
hearing @ffiocrs. Thio liot shall b0 f}fO, id0d l@ any o,1iotiag FooidoRt @rgaRiv.1ati@n(s~ f@r
0110h @rgoRii!ati@M's 0@mmot1ts @f ro0@mmondali@ns . Tho FERGUS FAlsLS Hott!ling
Attthorily shall 00Msi€1of at1y o@mmoRIB @f FO@@mmottdati@no oy a fosi€1ont @rgaMii!ati@fl.
Frnm ll~io list, a hoal'i11:g @ffioor shall @El oolooto€1.
23.0 PUBLIC HOUSING POLICY FOR PROTECTION FOR VICTIMS OF DOMESTIC
VIOLENCE ("VAWA POLICY")
V. Notices. The PHA will provide notices explaining the VA WA protections to
applicants and Public Housing Residents for housing assistance.
Page 2
,., .
LEASE CHANGES 4-2008:
4. SECURITY DEPOSIT: The Resident has paid the amount of$400.00 $500.00 to the Landlord as
a Securiry Deposit.
d. Court costs
e. Move out charges.
5. OCC PANCY:
The Resident shall not:
g. Remove any batteries from a smoke detector or fail to notify the Landlord if the smoke detector
is inoperable for any reason.
12. MAINTENANCE:
The Resident Agrees To:
i. Not remove any batteries from a smoke detector or fail to notify the Landlord if the
smoke detector is inoperable for any reason.
Change existing i to j .
16. LEASE TERMINATION BY LANDLORD:
S. Failure to keep all smoke detectors in rental unit operating at all times. Removal of any
batteries from a smoke detector or fai lure to notify the Landlord if the smoke detector is
inoperable for any reason. Residents wi II receive one & only one written warning. If the resident
fails to comply a second time, the HA will have grounds to evict;
21. PROPERTY ABANDONME T: Jf e Rasiil@st e9eneses tk@ ewolli,sg 1mit, tk0 bu1elsFd skell
telrn tJ088@t!Si8n ef tke Resiilent's p@F88Rel pF0pe~1 F@1¥1eioieg 80 tko pFomis.is, eed sliall st@ril aRil
oaF@ for tk@ pF@p@ff'J'. Tk.s leeili8Fd will @81toi8@F tl10 ueit 10 8@ B8BRBBA08 ,,,rki!R e F@sieoet keo
fell@R e@kind iA F@Rt BAd lies sl0eFl'.)1 indioatsd 8'.!t' v.18FdA aftd e0ti0As an if!t@oli@R R8l ts @BRtiRu@
li;'iRg in tk@ wiit. The Fergus Falls Housing Authority will consider a unit to be abandoned when
it has become reasonably apparent that the unit has been abandoned. When a unit has been
abandoned, a Fern:us Falls Housing Authority representative mav enter the unit and remove any
abandoned property. It will be stored in a reasonably secure place. The Fergus Falls Housing
Authority will mail a notice to the resident at least 2 week prior of the sale or disposition of the
abandoned property. If the Fergus Falls Housing Authority does not have a new address for the
resident, the notice will be mailed to the unit address so it can be forwarded by the post office. The
Landlord has a claim against the Resident for reasonable costs and expense incurred in removing
the property, in storing and caring for the property, and in selling the property. The Landlord can
collect from the Resident all these costs.
Tko Lendl8rd 1t1B'.!t' a@ll er s~ker::1so diot1000 8f tho f3F8tJOFI)' eO GB)'S etf@r tile beedl8F8 F@@oi• ·eu
aeh1el R@lieo sf e9m1d0ntB0Rt 0r eO dB)'B efiM it FOB08Reely eppilar~ ts tko Lendl0rd thet tlto
Roside1H heo eeaedMod tll@ pFeFRioes, ,, .. kioluiver dati! so@uFo leot /1,t laaot 11 dB)'!! pFi@r t0 tko
sele, tk@ bandl@Fd egr@i!!l 18 olel,o roeo1111eeh! eff@,to ts Rotif'.)1 the R@oidont 0f thi! salo ey 00eiling
usrittoA ne~io@ of the sel@ hy @erti~i@d 1Jtoil, F@htAt r@e@ipt FO{lu@ot@S, la 1h0 R@si8@At's last lmsv{A
eddroso @F lil,01)' li1.ri1lg EjUBl1@FB if thel is lm8v.!fl 8)' tki! LeRill8rd. The Leedl0rd skell alss tJi!BI a
e01ioo 0 f selo iR e ol@eFI)' • ·ioiel0 pleoo @H tit@ 13reFRiooo for at toast t PO w@@lrs eef@re tho oe~e. The
Landlord may use the money from the ale to pay off any debts the Resident owes the Landlord.
Any amount above this belongs to the Resident, if the Resident has written and asked for it.
Page 3
Violence Against Women Act (VAWA)
Resident's Rights and Responsibilities
A new federal law protects public housing residents who are victims of "domestic violence,
dating violence, sexual assault, or stalking." The law also applies to people who apply for
public housing. Congress added these protections to a law called the "Violence Against
Women Act" (VAWA).
The law says that the Public Housing Agency (PHA) or private property owner cannot deny
housing assistance or evict a tenant or an immediate member of the tenant's family just
because she or he is a victim or threatened victim of domestic violence, dating violence,
sexual assault, or stalking. A person who commits those criminal acts can be denied
housing assistance or evicted (and arrested).
The law does not affect the right or responsibility of the PHA or private property owner to
otherwise enforce a lease and, if necessary, to terminate assistance or to evict a tenant
for other least violations that are not based on the act or acts of violence in question, as
long as the same standards are used for all other tenants.
You should contact your local police department or you can contact Someplace Safe at
(218) 739-3132 if you are a victim of threats or actual domestic violence, dating violence,
sexual assault, or stalking. They can help you learn how to protect yourself and your
family.
You can read the full text of the Violence Against Women Act on the Internet at:
www.gpoaccess.gov/plaws/index.html and search for Public Law 109-162.
Page 4
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
FEBRUARY, 2008' ,
LEASED lBR 2BR
143/140 ·• 75 35
AVERAGE HAP
1 BR $206 X 75 X 10 =
2BR $247X35X10 =
3 BR $303 X 25 X 1'0 =
4BR • $306X7X10 =
5 BR $200 X 1 X 10 , =
JIAP FUNDS NEEDED THRU 12/31/08:
FEBRUARY HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
FEBRUARY ADMIN:
BUDGETED ADM]N:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: • 67%
FEBRUARY ACTIVITY
ANNUALS
INTERIMS
MOVE INS·
MOVE_OUTS
TRANSFERS
TOTAL ALL AC:?TIONS'
11
5
5
3
0
24
SHOP MODE: 0
VOUCHERS OUTSTANDING: 9
APPLICATIONS IN PROGRESS: 15
WAITING LIST: 52
IN-HOUSE TRANSFERS PENDING:. 0
PORTS OUT PENDING: 0
PORTS IN PENDING: 1
PORTS BILLED: 7
3BR
25
$154,500.00
$ 86,450.00
$ 75,750.00
$ 21,420.00
$ 2,000.00
$'340,120.00
$ 34,004.00
$420,012.00
$-. '67,475.00
$ 35-2;537.00
10
$ -35,254.00
$ 10,519.44
$ 63,844.00
-17,482.16
$ 46~362.00
10
$ 4,636.00
4BR 5BR
7 1
TOTAL PUMs 1,680
YTD·_PUMs 284·
PUMs REMAINING 1,396
# OF MONTHS REMAINING ----1.Q
MONTHLY TARGET 139.60
l ,-..
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
MARCH,2008
LEASED lBR 2BR
142/140 74 33
AVERAGE HAP
1 BR $210 X 74 X 9 =
2 BR $251 X 33 X 9 =
3 BR $317 X27 X9 =
4 BR $311 X 7 X 9 =
5 BR $200 X 1 X 9 =
HAP FUNDS NEEDED THRO 12/31/08:
MARCH HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
MARCH ADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 78%
MARCH ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
7
6
3
4
0
TOT AL ALL ACTIONS 20
SHOP MODE: 0
VOUCHERS OUTSTANDING: 12
APPLICATIONS IN PROGRESS: 10
WAITING LIST: 65
IN-HOUSE TRANSFERS PENDING: 1
POllTS OUT PENDING: 0
PORTS IN PENDING: 1
PORTS BILLED: 7
3BR
27
$ 139,860.00
$ 74',547.00
$ 77;031.00
$ 19,593.00
$ 2,000.00.
$ 312,831.00
$ 34,722.00
$. 360,123.00
$-102,197.00
$ 257,926.00
9
$ 28,658.00
$ 8,629.68
$ 63,840.00
-26,112.00
$ 37,728.00
9
$ 4,192.00
4BR 5BR
7 1
TOTAL PUMs 1,680
YTDPUMs 426
PUMs REMAINING 1,254
# OF MONTHS REMAINING _9
MONTHLY TARGET 139.3
Section 8 Admin. Plan Changes for Otter Tail County HR.A -April, 2008
2.3 OBLIGATIONS OF THE PARTICIPANT
Add to A.2. The fami ly must respond to HRA requests within the deadline dates given
in HRA letters to the family.
Add A.5. The family must notify the HRA, within five working days, of any
changes in household income.
Add to E. If the famil y is requesting a transfer of their assistance to another unit,
notice must be given to the HRA at least one full month plus one day
before move date.
Add G.8. The fami ly must pay utility bills and supply appliances that the owner is
not required to supply under the lease.
Add G.9. The family must not damage the unit or premises (other than damage from
ordinary wear and tear) or permit any guest to damage the unit or
prelllises.
Add G.l 0. The fami ly must not receive Section 8 tenant-based program housing
assistance while residing in a unit owned by a parent, child, grandparent,
grandchild, sister or brother of any member of the fami ly, unless the HRA
has determined (and has notified the owner and the family of such
determination, in writing) that approving rental of the unit,
notwithstanding such relationship, would provide reasonable
accommodation for a family member who is a person with a disability.
7.0 MOVES WITH CONTINUED ASSISTANCE
E liminate current language under 7.0/entire paragraph and replace as follows:
Participating families are allowed to move to another unit as long as: 1) the
family has not moved within the last 12 months; or 2) the family has not
been issued a Voucber within the last 12 months, and:
A. If the lease has expired or is terminated by landlord or participant;
B. If the landlord and the participant have mutually agreed to terminate the
lease;
C. If the HRA has terminated the HAP Contract;
D. If the family has not violated their obligations as a participant in the
program (see Statement of Obligations).
FF/OTC Section 8 Administrative Plan Update -2008
Contim~e adding to 7.0 -MOVES WITH CONTINUED ASSISTANCE
If the owner has given ·the family a notice to vacate, ot has commenced an action
to evict the family, the HRA wiU not transfer assistance or allow a move-with
continued assistance if the reason for the lease termination and/or eviction.
constitutes a violation ofFamilY'Obligations.
Add to 7.2 (After E. -2nd Paragraph) During the initial lease term, families may
not end the lease unless they and the owner mutually agree, in writing, to
end the lease. lf'the family moves from the unit before the initial term of
the lease ends without the owner'·s written approval and the written
approval of the Fergus Falls HRA, it will be consi_dered a serious lease
violation, a violation of.Family Obligations; and the family will be subject
to termination of their participation in the program.
15.0 DENIAL OF PARTICIPATIONffERMINATION OF ASSISTANCE TO
THE FAMiL Y BY THE FERGUS FALLS HRA
Additions to VIOLATION-RESULT AND PENALY TABLE
VIOLATION -Failure to sign an initial 12-month lease with the landlord,
including the HUD Tenancy Addendum.
PENAL TY -Delay of assistance until lease is signed and possible
termination. If terminated, participant may reapply and be placed ·back on the
Waiting list.
VIOLATION -If the family makes additional payments to the landlord
other than security deposit and amount of.rent determined by,HRA.
PENALTY -Tenp.ination and participant may reapply and be placed
back on the waiting list.
VIOLATION -If any oftheinformation supplied by the family is not true
and complete.
PENALTY -T~nnination and applicant/participant may reapply and be
placed back on the waiting list.
VIOLATION -If the familymoves mote than once in a 12 month period,
or if the family moves and 12 months has not passed since the fasuance of their
Voucher.
PENALTY -Termination and· participant may reapply and be placed
back on the waiting list.
VIOLATION -If the family signs additional agreements with the landlord
without prior approval from the HR.A.
PENALTY -Termination and participant may reapply ana·be·placed
back on the waiting list.
•I r
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fergus Falls/Otter Tall Co111nty HRA
Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
Riverview Heights .Highrise
205 North.Sheridan Ave
Fergus Falls MN 56537
218-739-9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director
June 12, 2008
MeetiJ1g to be Held Thursday, Ju,1e 19th, 10:00 a,111. at tlte Ferg11s Falls
HRA, 1151 Friberg Ave.Fergus Falls.MN 56537
Minutes of Regular Meeting April 17th, 2008
AGENDA
1. Chairperson -Call Meeting to Order
2. Approval of Minutes
3. Ex~ive Director ~ nistrative Expenses -April & May 2008
B tment Listing
C~. C ital Fund Program Update
D 08 Tax Levy Request to Otter Tail County Board
E~· o ible Bond Sale For Viking Library System
F E" seal Audit Report
. Board Member Appointment
4. R~ilitation Specialist -Dennis Christenson
AIMHFAUpdate
B;/(}TC Tax Levy Update
Ct-/Ufbank SCDP
D. \)U08 SCDP Applic~tion
5. R~~b-itation Assistant/Housing Manager-Sue Bjorklund
A. B lican Rapids SCDP
B. • ublic Housing Update
6. Housing Administrator -Mary Jo Schwarz
A. Section 8 Update
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
-------'--'----'-'---"""------"-_""" __ ...... -·-=-·-· Providing Housing Opportunities
~2:\('
The Otter Tail County HRA Board of Commissioners met in a regular meeting on April 17th,
2008, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at 1151 Friberg Ave,
Fergus Falls, MN.
MEMBERS PRESENT
Nelvin Thormodson, Chairperson
Janice Palan, Secretary
Hazel Hovde
Art Schwartz
Nick Heydt
OTHERS PRESENT
Jeffrey Gaffan{:y
Susan Bjorklund
Mary Jo Schwarz
Vicki Scheer
Dennis Christenson
Nelvin Thormodson, Chairperson, called the meeting to order. A motion was made and
seconded to approve the minutes from the February, 2008, meeting.
Ml Hazel Hovde SI Art Schwartz
Jeffrey Gaffaney, Executive Director, reviewed the administrative expenses for the months of
February and March 2008. A motion was made and seconded to approve the expenses as
presented.
Ml Art Schwartz SI Janice Palan
The Investment Listing was reviewed. There was 1 CD that renewed at Security State Bank at a
slightly lower interest rate; the only other changes were the balances in checking and savings
accounts.
Jeff will be getting bids to replace the living room windows in some or all of the Otter Tail
County public housing units using funds from the 2007 and 2008 Capital Fund Programs.
The fiscal year end reports were presented for review for the Otter Tail County Section 8
Voucher Program and Low Rent Public Housing Program. These reports have been submitted
to HUD through the REAC online system of reporting.
The 2008 Minnesota Cities Participation Program started April 14th and runs through October
141\ 2008. Any unspent funds will then go into a statewide pool for any County or City to
access ~t that time.
The Otter Tail County HRA fiscal audit is scheduled for April 21-23 and will be completed by
Carlson Highland, LLC of Fergus Falls, MN.
Dennis Christenson, Rehab Specialist, reported that there are 22 MHF A Deferred Loan
Program Phase XIV applications that have ·been taken, 1 was ineligible, 3 are in process, 18
have been inspected, 4 are bidding, 10 have rehab in progress and 4 are complete. For the first
time in years there is no waiting list and Dennis is advertising for this program.
H:\users\VICKI\minutes. • otc apri\.doc 1
There are 6 applications taken, 1 is in process, 2 have been inspected and 3 are complete for
the Community Fix-Up Fund Program. •
Two applications have been taken for the 2008 Rental Rehab Program, a 9 unit project and a 5
unit project in Fergus Falls and a triplex in Perham.
Fifteen HRA Revolving Rent Rehab applications have been taken. One has been withdrawn,
14 have been inspected, 2 have rehab in progress and 12 have been completed.
With 2008 Otter Tail County Homeowner Tax Levy funding, 10 applications have been taken,
1 O have been inspected 1 is bidding and 9 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is in
process, there are 9 units that have been inspected, 1 is in the bidding process and 9 units with
rehab in progress.
Twenty applications have been taken with the Urbank Comprehensive Grant and 20 are
completed. Sewer system hookups will be done this summer.
Sue Bjorklund, Rehab Assistant, reported that she has taken 19 applications for the Pelican
Rapids SCDP for the Homeowner component. Six have been withdrawn or were ineligible, 2
are in process, 11 have been inspected, 4 are in bidding process, 5 have work in progress and
2 are completed. Thirteen applications have been taken, 1 is in process, 12 inspected, 7 are
bidding and 5 have work in progress for the commercial component and 7 applications have
been taken, 7 have been inspected and 6 are in bidding process and 1 has rehab in progress for
the rental component.
Sue Bjorklund, Housing Manager, reported that the February rents owed for the Otter Tail
County family Public Housing units totaled $2,525.00, and $2,617.00 was collected. Pre-paid
rents of $695.00 were collected in January and pre-paid rents of $787.00 were collected for
March. There was $39.00 in outstanding rents and other charges of $1,117.62. Rents due set
up on repayment agreements were $362.00. The extremely low-income percentage was
100%.
Eight applicants were on the 2-bedroom public housing waiting list and 13 applicants on the
3-bedroom waiting list and 2 applicants on the 4-bedroom waiting list.
The Marchrents owed totaled $2,525.00 and $2,756.00 was collected including pre-paid rents
of $787.00 in February and pre-paid rents for April of $1,018.00. Other charges for rent of
$4.00 and a vacated unit owing $1,117.62 were outstanding. Rents due set up on repayment
agreements were $276.00. The extremely low-income percentage was at 100%. A revenue
recapture payment of $472.00 was received. There was one vacancy.
Twelve applicants were on the 2-bedroom public housing waiting list, 14 applicants on the 3-
bedroom waiting list and 3 on the 4-bedroom list.
H:\users\VICKI\rninutes -otc :april.doc 2
Sue explained that the Fergus Falls Annual Agency Plan has been updated and to keep the
plans consistent she is proposing the same changes to the Otter Tail County Admissions and
Continued Occupancy Plan for Public Housing. Verbiage added regarding the resident's
rights and responsibilities under the Violence Against Women Act. Added information
regarding termination for failure to keep all smoke detectors operating at all times. Clarified
regarding abandonment of unit, selection of hearing officer, return of security deposits
information and deconcentration information added.
Changes to the public housing lease include raising security deposit from $400 to $500,
adding· court costs and move out charges, information regarding termination for failure to
keep all smoke detectors operating at all times, clarification of abandonment of unit, selection
of hearing officer and Violence Against Women Act verbiage.
A motion was made and seconded to approve the changes as presented.
M/ Janice Palan S/ Hazel Hovde
Mary Jo Schwarz -Housing Administrator, reported that there were 143 of 140 Otter Tail
County Section 8 participants leased up for the month of February. The HAP payments were
$34,004.00. The extremely low-income percentage was at 67%. Fifteen applications were in
progress. The HRA was being billed for 7 ports and there were 9 vouchers outstanding.
There were 52 families on the waiting list.
There were 142 of 140 Otter Tail County Section 8 participants leased up for the month of
March. The HAP payments were $34,722.00. The extremely low-income percentage was at
78%. Ten applications are in progress. The HRA is being billed for 7 ports and there were 10
vouchers outstanding. There are 65 families on the waiting list.
Mary Jo also explained that the Fergus Falls Annual agency plan has been updated and to
keep the plans consistent she is proposing the same changes to the Otter Tail County Section 8
Agency Plan. The obligations of the participant are more clearly defined, policies on moving
with continued assistance and denial/termination of assistance was clarified listing violations
and resulting penalties.
A motion was made and seconded to approve the proposed changes.
Ml Nick Heydt S/Hazel Hovde
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/J anice Palan
Janice Palan, Secretary Date .
H:\users\VICKI\minutes -otc april.doc 3
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF __ A_p_r_il ___ 2 __ 0 __ 08 __
Community First Bank -Rent 450.00
City of Fergus Falls-Health Insurance 1,500.00
Principal Mutual Life Insurance -Retirement 750.00
Otter Tail Telcom 200.00
U-.S. Postmaster 250.00
MN Benefit Association 220.00
Cellular One 27.94
Dennis Christenson -Mileage 544.39
Jeffrey Gaffaney -·Mileage 75.00
Mary Jo Schwarz-Mileage 149.48
Nelvin Thormodsdn -Per Diem 65.13
Nick Heydt -Per Diem 52.50
Janice Palan -Per Diem 97.95
Hazel Hovde -Per Diem 77.75
Art Schwartz -Per Diem 108.05
Otter Tail Power Co. 13.60
Great Plains N·atural G~s Co. • 63.44
City of Pelican Rapids 19.53
City of New York Mills 29.00
Home Depot 227.00
Country Glass Inc. 40.63
Son's Appliance 137.00
MN. Motor Co. 250.00
CNA Surety 175.00
Abcus Plus Services 50.00
Salaries 8,469.00
H:\users\JEFF\OTC HRA EXPENSES blank.doc
OTTER TAIL COUNTY BRA EXPENSES
FOR THE MONTH OF _____ M ........... ay..__ _ ____,;;2;....0..;..08 __ .
Community First Bank -Rent 450.00
City of Fergus Falls -Health Insurance 1,500.00
Principal Mutual Life Insurance -Retirement 750.00
Otter Tail Telcom 200.00
U.S. Postmaster 250.00
MN Benefit Association 220.00
Cellular One
Dennis Christenson -Mileage 574.69
Jeffrey Gaffaney -Mileage 61.90
Mary Jo Schwarz-Mileage 127.77
Networks for Hire 50.00
Otter Tail Co. Treasurer -PILOT 2,512.30
Shopping News 130.80
City of Pelican Rapids 19.53
City of New York Mills 29.00
Home Depot 43.80
Pelican Press 37.80
Enterprise Bulletin 33.25
Pro-Lawn 83.87
Morrison County 5.00
The Independent 25.20
Housing Data Systems 50.00
Otter Tail Power Co. 10.91
Great Plains Natural Gas Co. 45.09
Tanya Westra 40.91
RTW, Inc. 100.00
Al-Lock & Key 240.64
Salaries 8,852.47
H:\users\JEFF\OTC HRA EXPENSES blank.doc
June 19, 2008
FINANCIAL
INSTITUTION
CERTIFICATES
Security State Bank
Fergus Falls
SAVINGS ACCOUNTS
Security State Bank
!~!"gus Falls
OTTER TAIL COUNTY HRA
INVESTMENT LISTING
••• FUNff ---TDESCRIPTl()N I PRINCIPAL I INTEREST I INTEREST
i ' l RATE _i PAID
: Public Housing •••• ! Money Market • r-· $6,395.21 l
! Certificate #210979 !
2.45% I Maturity
\ Automatic
I.D. # 41-1S18930
PURCHASE
DA:IE
Renewed
03/1,9/08
MATURITY
DATE
09/19/08 : j
..... __ i_D~osit ___ ----~--+--~---
. Section 8 Admin l Weekly Money $11,601.77 i 1.50%
Reserve i Marl<:~t.§.~yip.g~
._,_ ___ --··---·--------------------·r------
' Monthly Account
i #9312-004634 --~
1
CHECKING ACCOUNTS 1
Section 8 Existing
Public Housing
MHF A-Grant Account
Otter Tail County Tax Levy
MHFA-HOME Account
H:\users\JEFF\invest list ate.doc
: NOW Account
NOW Account
' NOW Account
' NOW Account
NOW Account
-; -----------·-·-·-"••·.··.-.-·----·-····1
! $98,236.07 !
$41,048.48
$824.25
'
.. AHRO
2008
Minnesota Legislative
Session Report
•
A. HRA LEVY INCREASE
The House ·and Senate Tax Conferees have concluded their deliberations regarding. provisions to
be included in the final Omnibus Tax Bill. The increase in levy authority for HRAs from •
0144% to .0185% of taxable market value language was included in the Tax Conference
Committee Report, Article 5, Section 11.
MN NAHRO presented testimony in both the House Tax Committee and the House/Senate Tax
Conference Committee in support of Rep. Ann Lenczewski's proposal to increase the HRA levy.
Rep. Lenczewski noted that the HRA levy had not been increased for many years and
development tools for HRA have been limited in recent years. MN NAHRO also noted that
additional levy revenue would allow HRA,s to respond to housing issues which have emerged in
the wake of the mortgage foreclosure crisis. Representatives of the League of Minnesota Cities,
Metropolitan Cities, and the Dakota County CDA provided support for the HRA-levy increase.
(See language in Appendix A)
Appendix A
2008 ·Omnibus Tax Bill Chapter 366, Article 5, Section 11
A.
57.24 Sec. 11. Minnesota Statutes 2006, section 469.033, subdivision 6, is amended to read:
57.25 Subd. 6. Operation area as taxing district, special tax-. All of the territory
5 7. 26included within the area of operation of any authority shall constitute a taxing district for
57.27the purpose oflevying and collecting special benefit taxes as provided in this subdivision.
57.28All of the taxable property, both real and personal, within that taxing district shall be
57.29deemed to be benefited by projects to the extent of the special taxes levied under this
57.30subdivision. Subject to the consent by resolution of the governing body of the city in and
57.31for which it was created, an authority may levy a tax upon all taxable property within that
57.32taxing district. The tax shall be extended, spread, and included with and as a part of
57.33the general taxes for state, county, and municipal purposes by the county auditor, to be
57.34collected and enforced therewith, together with the penalty, interest, and costs. As the tax,
58. Jincluding any penalties, interest, and costs, is collected by the county·treasurer it shall be
58.2accumulated and kept in a separate fund to be known as tlie "housing and redevelopment
58.3project fund." The money in the fund shall be turned over to the authority at the same time
58.4and in the same manner that the tax collections for the city are turned over to the city, and
58.5shall be expended only for the purposes of sections 469.001 to 469.047. It shall be paid
58.69ut upon vouchers signed by the chair of the authority or an authorized representative.
5 8. Trhe amount of the levy shall be an amount approved by the governing body of the city, but
58.8shall not exceed 0.0144 0.0185 percent of taxable market value for the e~meat lery year,
58.9aetv,rithstaneiing section 273.032. The authority shall each year formulate and file a budget
58. JOin accordance with the budget procedure of the city in the same manner as required of
5 8.11 executive departments of the city or, if no budgets are required to be filed, by August 1.
58. l 2The amount of the tax levy for the following year shall be based on that budget.
58. J 3EFFECTIVE DA TE. This section is effective for property taxes payable in 2009.
.., 06/17/2008 12:25 2189985072 CULLENS HOME CENTER
1005 North Tower RD
Fergus Falls, MN 56537
218-998-5070
vicevavold@cullenshomecenter.cc
TO
5.00
HRA
1151 Friberg Ave.
Fi:rgu.s Fall.s. MN 56537
218-739-3249
INVOICE NO.
DATE
CUSTOMER ID
5.00 f'EF35-IGS f r1glda1re Coll Top Range
5.00 Del1very & Haul Away Install botn appliances & H/A
5.00 ]pre Range Cords
HRA
June 17, 2008
218-739-3249
$10.00
This is a quotation on the goods named, subject to the conditions noted
below:
Model numbers may vary.
This Proposal is for delivery to Underwood and Pelican Rapids.
PAGE 05/05
.., 06/17/2008 12:25 2189985072 CULLENS HOME CENTER
.; , : "·., :•1 l, ..... ,;t'
Products 'you know, People you tr'ust
1005 North Tower RD
Fergus Falls, MN 56537
218-998-5070
11icevavold@cullenshomecenter.co
TO
8.00
6.00
8.00
8.00
HRA
1151 Friberg A.ve.
Fergus Falls, MN 56537
~18-739-32.49
FEF1S4GS
Delivery Et Haul Away
3prc
INVOICE NO.
DATE
CUSTOMER ID
Frigidaire Coil TOI) Range
Install both appliances & H/ A
Range Cords
HRA
June 17, 2008
218-739-3249
S367.99
530.00
s10:00
TOTAL DISCOUNT
This is a quotation on the goods named, subject to the conditions noted
below:
Model numbers may vary.
This Proposal is for deHvery ro l\"YM & Henning.
PAGE 04/05
SUB ... _. ~
S_.LES TAX 0.065
TOTA ."~~J g:~
JLN-19-2008 08:33A FROM:
Boedy Applianc-c, Inc.
202 West Ma.in SLr~t:l
P<.:rl1am, MN 5657 3-1 20.1
21 R-346-2936
Name I Address
Hlv\. Urt 1'1< fA II C'C>I/NTY
I ISi 1-IUUhllG AV.
FERGt,;S FALLS, MN 56537
ATTN irrr
Description
Mlt Flffl KSn.lW l'ltl( illlAIIU::. I I\ cu ft RE.Pl<!GErtATOrt, WIIIT~ $ 549.00 l!AC'll
M4 FF.FHi4CiC.: FRICllflAIRF. F.I.F.r. RANGE ALL WHITF. SJ'>'l 00 F.Ar.H
DELIVERY ,HRIDGES AND 4-RANGES TO NEW YORK MILLS
DELIVERY 4 -l'ltlDu~ /\ l) 4 KAN<jh"~ I CJ Hl:l'NINU
RITYCl.r ()I.I) Arl'I IA ('I! l'ltl(I·.
1:-"STIM.4 f'f OOOI) Fnr< 1(1 DA y(..
TIIANK \'Oll FOR YOUR BUSINESS. /\ND HAVE A NICE UAY.
TO: 12187364706 P:U2
Estimate
Date Estim~tc d
l',/l'//2fl()R
Proj11r.l
Qly R>-tltt Total
a 549.00 4,l'l'2.00T
t) 3?9.00 3,192.00T
40 00 40.00T
411 00 '1000T
16 0 \JO 0.00
Subtotal S7,664.00
Sales Tax (6.5%)
Total iS,11'12 11'1
·-;:, r·._:~ ·-W ,
FFHRA
.From:
To:
Sent:
Attach:
Subject:
02/07/2008
Dear Jeff,
"Wayne Stein" <wstein@co;otter-tail.mn.us>
<ffhra@prtel.com>
Thursday, February 07, 2008 1:06 PM
OTCHRA.xls
Otter Tail County HRA
Please find attached a worksheet regarding the Otter Tail County's HRA
property tax levy. Otter Tail County's final tax abstract for Pay 2008
was just completed. As you will note from the enclosed worksheet the
levy as approved by the County Board i$ approximately 30% of the maximum
allowable.
I have presented two options; however, there are certainly other
options to consider before presenting a levy request for Pay 2009. Both
options assume that the goal is to reach a levy which would equal the
maximum allowable levy. I also assumed that the taxable market value
would remain constant; however, there could be potential gains and
losses as the taxable market value increases/decreases.
Option 1 assumes an increase of $76,000 per year until the maximum is
reached. This would equal an annual increase comparable with the
increase granted for Pay 200.8. Option 2,assumes for Pay 2009 a 5
percent increase in the Percent of Maximum Allowable over the Pay 2008
Percentage of 3 0 .22% and then a 5 percent increase each year until the
maximum is reached. There would be some risk with Option 2 if we were
in a period of time were the taxable market value was decreasing.
This is information just for your consideration as we look forward to
the 2009 budget and levy process. I don't know if either of these
options or any other options would be acceptable to the County Board,
but perhaps ifwe presented along term plan to reach 100% of the
allowable amount or some other percentage of the allowable amount it
might be more acceptable and would remove some of the uncertainty when
preparing future budgets. Should you have any questions please give me
a call.
Wayne
Wayne Stein, County Auditor
Otter Tail County Auditor's Office
Government Services Center
510 Fir Ave W
Fergus Falls, MN 5653.7
wstein@~o.ottertail.mn. us
Direct (218) 998-8041
Office (218} 998-8030
Fax (218) 998-8046
Page 1 of 1
2/7/2008
Otter Tail County HRA
Fully Taxable Market Value (Pay 2008)
JOBZ Taxable Market Value (Pay 2008)
Total Fully Taxable and JOBZ
Percentage Under MS 469.033 Subd 6
Maximum Allowable
County Board Aulhorized (Pay 2008)
Percent of Maximum Allowable
Oplion 1 -Add 76,000 (280.000-204,000) Per Year
2009
2010
2011
2012
2013
2014
2015
2016
2017
•only $38,511 not.to exceed a11o·wable maximum.
Assumptions•
1. The_ taxable value of the district does not change.
6,434,106,300
2,032,800
6,436,139,100
0.0144%
926,511
280,000
30.22%
356,000
432,000
508,000
584,000
660,000
736,000
812,000
888,000
926,511
.2oe,'l
D. I fS-9o
fI1"lo1.3/0
3rl, 11;,,
/ /
I
~e.l...J
I
I I
3o,-z..z. % I
Option 2 -Increase Percent or Maximum Allowable
Line 15 by 5% a Year unlil Maximum Allowable is Reached I -i!889-..;:zo / o
448.201/
~.2V I"?..
~.:z,,13
~.2o/'(-~= ,..:,
:!Q4e-.:Zo l(o
~.2<>1'7
26-H'.:Ze>/ f-
~.::ZD/'f
~z_o-Z..,
lio;!&.z .. -:,.(
!ert.Ze>'L-t.
~.2023
'Only 4.78%. not lo exceed allowable maximum
5.00%
35.22%
40.22%
45.22%
50.22%
55.22%
60.22%
65.22%
70.22%
75.22%
80.22%
85.22%
90.22%
95.22%
100.00%
Viking Library System
• formed in 1977
Viking Library System
Building Information
Septe_mber 25, 2007
• serves Douglas, Grant, Otter Tail, Pope, Stevens and Traverse Counties
• member libraries in Alexandria, Browns Valley, Elbow Lake, Fergus Falls,
Glenwood, Hancock, Morris, New York Mills, Pelican Rapids, Perham,
Wheaton
• 11 full-time employees
• located in current building for 25 years
o 1,468 square feet of office space
o 1,448 square feet of garage space
o 2,916 total square footage
Proposed Building
• 4,725 square feet of office space
• 3,150 square feet of garage space
• 7,875 total square footage of building
• Estimated cost: $850,000 land and building
Advantages
• proper loading facilities ror delivery staff
• proper walkways through the building
• safe and clean storage •
• accessible restrooms
• climate-controlled telecommunications room
• space to walk around vehicles in the garage
• meeting space for board .and staff
• adequate electrical service
• wider garage doors
f\J<?.L-J t?ot1 s--/ .,,t-1 L. "-;D;J
+\~. 5~ I\Jvrft. o~
A~+-N-s~uN g1c1:1·
/2 Ff ---Q, v Ardi,-U
EHLERS
& ASSOCIATES INC
MEMORANDUM
cc: Peg W~er, Library Director
TO: Larry Krohn
Otter Tail County Coordinator
FROM: Carolyn Drude
DATE: September 24, 2007
RE: Viking Library System Bµilding Program/Financing
We have been discussing the financing of a different building for the Viking Li~rary System with you
and with Peg Werner, the Library Dir~ctor, We understand the location has not been detennined at
this time ..
The pmpose of this Memorandum is to outline options available to the County.in :financing•trus building
program regardless of the site selected. Options include:
(1) Lease Revenue Bonds could be issued by the Otter Tail County Housing &
Redevelopment Authority (HR.A) to provide funds for the project. Otter Tail County could
enter into a lease purchase agreement with the HR.A and lease the facility for, say, 20 years.
The lease payments would b~ sufficient to cover,1:he principai.and interest on the Lease
Revenue Bonds over the life of the financing.
It would be anticipated that the Viking Library System would enter into a lease purchase
agreement with the County (essentially a sublease agreement) and would sublease the facility,
making th~ payments needed to cover the principal and interest on the Lease Revenue Bonds.
The lease purchase agreement could give ownership of.the facility to the Library System aft~r
the System has made all the payments
Attached are estimated debt schedules which illustrate the total costs involved in Lease
Revenue Bonds of this type and the interest rates likely to .be received from: investors for such a
borrowing.
LEAD ERS IN PUBLIC FINANCE
J
Equal Opportunity Employer
Charter Member of the National Association
of Independent Public Finance Advisors
3060 Centre Pointe Drive, Roseville, MN 55113-1105 651:697,8500 fax 651.697.8555 www.ehlers-inc.com
MEMORANDUM
September 24, 2007
Page2
Lease Revenue Bonds are not general obligations of the HRA, the County or the Library
System. They are subject to the annual allocation of funds from the Library System or the
County and, as such, are considered somewhat more of a risk and may have a slightly higher
interest rate (.10 to .15) than a general obligation bond .. This is the type of issue the County
used to finance the Administrative Building in 2002, and quite favorable rates were received.
If for any reason the C<;>unty were to need to levy for payments on the Lease Revenue Bond
and if Levy Limits were revived by the Legislature in their previous fonn, this levy would be
"outside" of Levy Limits because it would considered a levy for "Bonds of Another
Governinental Unit".
(2). The County could enter into a Lease Purchase Agreement directly with a financial
institution or leasing company to finance the Library System building program which may not
require a Debt Service Reserve and may have lower Costs ofissuance. However, should
Levy Limits return, any levy necessary for this financing would not be outside of levy limits.
The County could also enter into a lease (sublease) purchase agreement with the Library
System, transferring ownership of the property to the Library System when all payments are
made. Again, Lease Purchase Financing is not a general obligation of the County or of the
Library System and may have a slightly higher interest rate.
(3) Minnesota Statutes, Section 373.40, allows counties to issue General Obligation Capital
Improvement Bonds for a number of purposes including "library'' without an election by
preparing a Capital Improvement Plan and holding a public hearing on the Plan and on the
issuance of the bonds. A notice must be published and, if after 30 days follo~g the hearing,
there is no petition for an election filed with the County Auditor e bonds may be issued. (See
M.S. 373.40 attached). If an election is held because of etition being filed y levy spread
for debt service on the bonds would be on the basis o eferendum Market Value, meaning
agricultural land and buildings and seasonal/recrea • nal prqperties would be exempt from the
tax. 5% o-f ~~ t,10~, "l JC<.sf ~ e.>'l,e._,,-J e. I e L--/-'i o .,.J.
General Obligation Capital Improvement Bonds generally bear lower interest rates (.10 to .15)
and lower issuance costs than lease purchase financing; however, they may require more time in
planning and procedures and are subject to reverse referendum which can be a significant delay.
They would be outside of Levy Limits. The County could enter into a lease purchase agreement
with the Library system, transferring ownership of the property to the Library System when all
payments ate made.
Fergus Fans/Otter Tail County HRA
Housing & Redevelopment Authority
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 21B-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
OTTER TAIL COUNTY HRA BOARD APPOINTMENTS
! NAME DATE OF ORIGINAL DATE OF DATE OF
I APPOINTMENT REAPPOINTMENT EXPIRATION
:
' ;
Nelvin Thormodson 01/89 8/03 8/2008 !
Nick Heydt 12/05 -8/2009 l l ~ i \
:
' Janice Palan 03/78 8/05 8/2010 I
i
••~ •H-HOOO•,.•·••-RR._,_,_, ROO¥ .... _, ___ .J
'
Hazel Hovde 10/97 8/06 8/2011 [
I ' ! :
I
Art Schwartz 08/97 8/07 8/2012 ! i ' I
H:\usersVEFF\BOARD APPOINTh1ENTS OTC HRA.dfll:. "d' H • 0 • • ---· ---------. ------------·---------•-~ nov, mg ousmg pportumt,es
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fund
Rental Rehab -2008 Program
HRA Revolving Rent Rehab Loan
Program
-
OTC Tax Levy -Homeowner (2008)
OTC Tax Levy -Rental (io08)
SCDP: Urbank (18 homes}
SCDP: Pelican Rapids (20 homes)
SCDP: Pelican Rapids (16 commercial)
SCDP: Pelican Rapids (11 rental)
Otter Tail County HRA
Rehabilitation Projects Update
June 19, 2008
Withdrawn/ Applications Ineligible In Process
27 1 4
6 0 1
Rehab
Inspected Bidding In
Progress
23 2 11
2 0 0
2 Application in process for triplex in Perham, possibly I unit in Pelican Rapids
16 1 1 14 0 2
8 0 1 8 0 4
2 0 I 1 unit 0 1 unit
20 0 0 20 0 0
22 7 3 13 2 7
16 0 1 15 6 7
9 0 0 9 6 1
Complete
9
3
12
3
0
20
3
2
0
MHFA Deferred Loan Program (Phase XIV)
Committed As of: 6/18/2008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,291.00
1 20,000.00 1,600.00 21,600.00 21,600.00 3%
2 16,143.00 1,600.00 17,743.00 39,343.00 5%
3 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 3,800.00 532.00 4,332.00 65,275.00 9%
5 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 2,168.16 303.54 2,471.70 110,946.70 15%
8 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 12,496.55 1,600.00 14,096.55 190,689.53 26%
13 19,225.62 1,600.00 20,825.62 211,515.15 29%
14 8,621.88 1,207.06 9,828.94 221,344.09 30%
15 12,000.00 1,600.00 13,600.00 234,944.09 32%
16 15,000.00 1,600.00 16,600.00 251,544.09 34%
17 7,283.93 1,019.75 8,303.68 259,847.77 35%
18 20,000.00 1,600.00 21,600.00 281,447.77 38%
19 15,000.00 1,600.00 16,600.00 298,047.77 40%
20 20,000.00 1,600.00 21,600.00 319,647.77 43%
21 16,626.25 1,600.00 18,226.25 337,874.02 46%
307,762.76 30,111.26 337,874.02
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of April 30, 2008
Rents Payable $ 2,666.00
Rents Collected $ 2,084.00
• Rents Collected -prepaid in March $ 1,018.00
• Pre-Paid Rent for May $ 436.00
Late Rents Outstandina $ -
Late Fees Charaed $ -
Late Fees Collected $ -
Late Fees Outstandina $ -
Other Charaes Outstandina (vacated) $ 1,117.62
Rents Due -Repymt Agrmt $ 190.00
Security Deposits Collected $ -
Pet Decosit Collected $ 300.00
ELI Percentaae 100%
Vacancies:
One -3 BR in Pelican Rapids
Waiting List
2BR 12
3BR 16
4BR 3
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of May 31, 2008
Rents Payable $3,214.00
Rents Collected $3,336.00
• Rents Collected -prepaid in April $ 436.00
• Pre-Paid Rent for June $ 558.00
Late Rents Outstanding $ -
Late Fees Charaed $ 25.00
Late Fees Collected $ 25.00
Other Charges $ 75.63
Other Charaes Outstandina (vacated) $1,117.62
Rents Due -Repymt Agrmt $ 104.00
Security Deoosits Collected $ -
ELI Percentage 100%
Vacancies:
.o ne -3 BR in Pelican Rapids • Have applicant for June 25th
One -3 BR in Underwood as of June 5, 2008 'Havo app tor end or July
One -4 BR in Underwood as of June 5, 2008
. Waiting List
2 BR 11
3 BR 17
4 BR 2
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
APRIL, 2008
LEASED lBR 2BR
141/140 73 33
AVERAGE HAP
1 BR $213 X 73 X 8 =
2 BR $272 X 33 X 8 =
3 BR $322 X 27 X 8 =
4BR $311 X7X8 =
5 BR $200 X 1 X 8 =
HAP FUNDS NEEDED THRU 12/31/08:
3BR
27
$124,392.00
$ 71,808.00
$ 69,552.00
$ 17,416.00
$ 1,600.00
$ 284,768.00
APRIL :HAP/URP: $ 35,610.00
BUDGETED HAP FUNDS: $ 457,298.00
YTD HAP/URP: $-137,807.00
4BR
7
5BR
1
----BUDGE-TED-HAP-RE-MAINI-NG~: -----$ 3-19;49r.001---~--------
# OF CALENDAR MONTHS REMAINING: 8
MONTIILYTARGET: $ 39,936.00
APRIL ADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI:. 18%
APRIL ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS BILLED:
6
7
0
2
0
15
0
12
6
68
1
1
1
8
$ 7,169.83
$ 63,840.00
-33,282.00
$ 30,558.00
8
$ 3,820.00
TOT AL PUMs 1,680
YTDPUMs 567
PUMs REMAINING 1,113
# OF MONTHS REMAINING _8
MONTHLY TARGET 139,I
OTTER TAIL COUNTY BRA
S~CTION 8 PROGRAM STATISTICS REPORT
MAY,2008
LEASED lBR 2BR
140/140 71 32
AVERAGEHAP
1 BR $208 X 71 X 7 =
2BR $281X32X7 =
3BR $313X28X7 =
4BR $311X7X7 =
5 BR $443 X 2 X 7 -
HAP FUNDS NEEDED THRU 12/31/08:
MAY HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
------~-BUDGETED-HAP -REM:AINING:
3BR
28
$ 103,376.00
$ 62,944.00
$ 61,348.00
$ 15,23_9.00
$ 6,202.00
$ 249,109.00
$ 36,902.00
$ 457,298.00
$-174,714.00
4BR SBR
7 2
# OF CALENDAR MONTHS REMAINING:
--s·2s2,ssif:oo
7
MONTHLY TARGET:
MAYADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 77%
MAY ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS BILLED:
6
10
5
6
0
27
0
11
6
90
0
5
0
4
$ 40,369.00
$ 7,412.65
$ 63,840.00
-40,695.00
$ 23,145.00
7
$ 3,306.00
TOTALPUMs 1,680
YTD PUMs --1QZ
PUMs REMAINJNG 973
# OF MONTHS REMAINING _7
MONTHLY TARGET 139
r J
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fergus Falls/Otter Taal Coa.11J1Jty HRA
Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Height5 Highrise
205 North Sheridan Ave
Fergus Falls MN 56537 _
218-739-9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
Board of Directors, Otter Tail County HR.A
Jeffrey Gaffaney, Executive Director
August 14, 2008
Meeting to be Held Thursday, August 21st, 10:00 a.m. at the Fergus Falls
HRA, 1151 Fribe1·gAve, Fergus Falls, MN 56537
Minutes of Regular Meeting July 17th, 2008
AGENDA
/4erson -Call Meeting to Order
~pproval of Minutes
3. ~xe~tive Director
~elcome New HR.A Board Member -Scott Rocholl '-/ L Oath of Office lf.' h. nistrative Expenses -June & July 2008
tment Listing
al Fund Program Update
Tax Levy Request Meeting
F ·1.0 9 Annual Agency Plan
. Public Hearing-October 91\ 2008 10:00 A.M.
G .. ossible Bond Sale For Viking Library System
4. rlation Specialist -Dennis Christenson
A Update
Tax Levy Update
cll)fbank scDP
DlJ2008 SCDP Application
5. R~· ilitation Assistant/Housing Manager -Sue Bjorklund
. elican Rapids SCDP
. Public Housing Update
6. ~~g Administrator-Mary Jo Schwarz Jf S~:tion 8 UP.date • i, ,. " fo frc 1 e.lu:l-""'j ~
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
:-···::;:;;--;:::• a::;;"~:::;a•";:.:::'-=--=~=·========== Providing Housing Opportunities ·-··---H:~!:!,Sers\JEFF\Agen<la-OTCHRA.d~.
(. -~. r·-,)
,a.hytOtter Tail County HRA Board of Commissioners met in a regular meeting on June 16,
2008, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at 1151 Friberg Ave,
Fergus Falls, MN.
MEMBERS PRESENT
Nelvin Thormodson, Chairperson
Hazel Hovde
Art Schwartz, Acting Secretary
MEMBERS ABSENT
Janice Palan
Nick Heydt
OTHERS PRESENT
Jeffrey Gaffaney
Susan Bjorklund
Mary Jo Schwarz
OTHERS ABSENT
Dennis Christenson
Vicki Scheer
Nelvin Thormodson, Chairperson, called the meeting to order. Art Schwartz was appointed
Acting Secretary, in Janice Palau's absence. A motion was made and seconded to approve the
minutes from the April, 2008, meeting.
M/ Hazel Hovde SI Art Schwartz
Jeffrey Gaffaney, Executive Director, reviewed the administrative expenses for the months of
April and May, 2008. A motion was made and seconded to approve the expenses as presented.
M/ Art Schwartz S/ Hazel Hovde
The Investment Listing was reviewed. There is 1 CD that matures in September. The only
other changes were the balances in checking and savings accounts.
Jeff informed the Board that living room windows have been ordered from Vinylite Window
Company, in Fergus Falls, Minnesota, for all thirteen (13) public housing units. Contractor,
Brian Jorgenson will be installing the windows.
Bids from Cullen's and Boedy Appliance, for replacing 13 refrigerators and ranges in the public
housing units, were reviewed by the Board. A motion was made and carried to accept the bid
submitted by Cullen's in the amount of $11,271.68.
M/ Art Schwartz S/Hazel Hovde
Jeff informed the Board that the State of Minnesota has increased the limit that housing
authorities can levy from the County from .0144 to .0185. After discussing the two options that
were proposed by Wayne Stein, in his letter to the Otter Tail County HRA, a motion was made
and carried to request 30% of the total that the HRA is eligible for ($1,190,310) in the amount
of $357,093.00 for 2009.
M/Hazel Hovde SI Art Schwartz
H:\users\VICKI\minutes -otc june.doc I
Jeff informed the Board that Viking Library has found land to construct a new building out on
HWY 59, going north out of Fergus Falls. The preliminary estimate for the new building is
$800 -850,000 and the HRA may be asked to issue revenue bonds for the project. This could
require the need for s special meeting by the HRA Board sometime this summer.
The fiscal audit report for FYE 12/31/07 was presented and reviewed by the Board. It was
noted that there are three debt obligations outstanding -The Government Services Center, the
Chemical Dependency Facility and The Sheriff's Center in Ottertail. No findings were noted.
Nelvin Thormodson's term as HRA board member is up for renewal in August. Nelvin
informed the Board that he is stepping down from his duties. He has served on the Otter Tail
County HRA Board for just over 19 years. Jeff will send a letter to Wayne Stein, Otter Tail
County Auditor, to request a replacement for Nelvin on the HRA Board effective August 1,
2008.
Sue Bjorklund, Rehab Assistant, presented Dennis Christenson's report, in his absence. Sue
reported that there are 27 MHF A Deferred Loan Program Phase XIV applications that have
been taken, 1 was ineligible, 4 are in process, 23 have been inspected, 2 are bidding, 11 have
rehab in progress and 9 are complete.
There are 6 applications taken, 0 in process, 2 have been inspected and 3 are complete for the
Community Fix-Up Fund Program.
Two applications have been taken for the 2008 Rental Rehab Program. An application is in
process for a triplex in Perham and possibly one unit in Pelican Rapids.
Sixteen HRA Revolving Rent Rehab applications have been taken. One has been withdrawn
1 is in process, 14 have been inspected, 2 have rehab in progress and 12 have been completed.
With 2008 Otter Tail County Homeowner Tax Levy funding, 8 applications have been taken,
1 is in process, 8 have been inspected, 4 have rehab in progress and 3 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is in
process, 1 unit inspected, and 1 unit has rehab in progress.
Twenty applications have been taken with the Urbank Comprehensive Grant and 20 are
completed. Sewer system hookups will be done this summer.
Sue also reported that she has taken 22 applications for the Pelican Rapids SCDP for the
Homeowner component. Seven have been withdrawn or were ineligible, 3 are in process, 13
have been inspected, 2 are in bidding process, 7 have work in progress and 3 are completed.
Sixteen applications have been taken, 1 is in process, 15 inspected, 6 are bidding and 7 have
H:\users\VICKI\minutes -otcjune.doc 2
...,
~ \'FQrk in progress and 2 are complete for the commercial component and 9 applications have
been taken, 9 have been inspected and 6 are in bidding process and 1 has rehab in progress for
the rental .component.
Sue Bjorklund, Housing Manager, reported that the April rents owed for the Otter Tail County
family Public Housing units totaled $2,666.00, and $2,084.00 was collected. Pre-paid rents of
$436.00 were collected for May and pre-paid rents of $1,018.00 were collected m March.
There was $0.00 in. outstandinK rents and other charges of $1,117.62. Rents due set up on
repayment agreements were $190.00. A $300.00 pet deposit was collected. The extremely
low-income percentage was 100%.
Twelve applicants were on the 2-bedroom public housing waiting list and 16 applicants on the
3-bedroom waiting list and 3 applicants on the 4-bedroom waiting list. There was one
vacancy, a 3 bedroom unit in Pelican Rapids.
The May rents owed totaled $3,214.00 and $3,336.00 was collected including pre-paid rents
of $436.00 in April and pre-paid rents for June of $558.00. A late fee of $25.00 was
collected. Other charges of $1,117.62 were outstanding for a vacated unit. Rents due set up
on repayment agreements were $104.00. The extremely low-income percentage was at 100%'.'
Eleven applicants were on the 2-bedroom public housing waiting list, 17 applicants on the 3-
bedroom waiting list and 2 on the 4-bedroom list. There were three vacancies, a 3 bedroom
unit in Pelican Rapids (have applicant for June 25th), a 3 bedroom unit in Underwood (have
applicant for end of July) and one 4 bedroom unity in Underwood as of June 5, 2008.
Mary Jo Schwarz -Housing Administrator, reported that there were 141 of 140 Otter Tail
County Section 8 participants leased up for the month of April. The HAP payments were
$35,610.00. The extremely low-income percentage was at 78%. Six applications. were in
progress. The HRA was being billed for 8 ports and there were 12 vouchers outstanding.
There were 68 families on the waiting list.
There were 140 of 140 Otter Tail County Section 8 participants leased up for the month :of
May. The HAP payments were $36,902.00. The extremely low-income percentage was at
77%. Six applications are in progress. The HRA is being billed for 4 ports and there were 1 i
vouchers outstanding. There are 90 families on the waiting list.
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/Hazel Hovde
Janice Palan, Secretary Date
H:\users\VICKl\minutes -otcjune.doc 3
OATH OF COMMISSIONER OF THE
HOUSING AND REDEVELOPMENT AUTHORITY OF
OTTER TAIL COUNTY, MINNESOTA.
I, Scott Rocholl , do solemnly swear that I will support the Constitution of
the United States and of the State of Minnesota and will faithfully discharge the
.duties of the Office of Commissioner of the Housing and Redevelopment
Authority of Otter Tail County. Minnesota, according to law and to the best of my
judgement and ability, so help me God.
I do further swear that I am, and was at the time of my appointment, a .resident of
Otter Tail County. Minnesota, and that I am not a public officer or employee of
the County of Otter Tail, Minnesota.
Signed ____________ _
Subscribed and sworn to before me this 21st day of August, 2008.
Signed ____________ _
Notary Public
My commission expires ______________ _
H:\users\JEFF\Oath of Commissioner etc.doc
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF JUNE, 2008
Community First Bank -Rent $
City of Fergus Falls -Health Insur.ance $
Principal Mutual Life Insurance -Retirement $
Otter Tail Telcom $
U.S. Postmaster $
MN Benefit Association $
AT&T $
Dennis Christenson -Mileage $
Jeffrey Gaffaney -Mileage $
Mary Jo Schwarz-Mileage $
Nelvin Thormodson -Per Diem $
Hazel Hovde -Per Diem $
Art Schwartz -Per Diem $
Great Plains Gas Co. $
City of Pelican Rapids $
City of New York Mitls $
City of Underwood $
Pro-Lawn $
Culligan Water Co. $
Mark daworski -Accounting Fees $
MNt!AHRAO $
New Horizon Ag. Service $
Networks for Hire $
Jim Dahlstrom F~ooring $
Otter Tail Power Co. $
Michelle Hendrickson -.Security Deposit Refund $
Gladys.Bolstad $
Diana Kugler $
Housing Data Systems $
Salaries $
H:\users\tempory letters\OTC HRA EXPENSES june.xls
450.00
1,500.00
750.00
200.00
250.00
.220.00
23.68
598.93
49.11
187.36
65.13
77.75
I 08.05
32.46
69.53
97.00
274.00
63.79
18.50
850.00
50.00
419.24
51.76
1,500.00
14.20
411.46
250.00
250.00
150.00
5,847.40
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF JULY, 2008
Community First Bank -Rent $ 450.00 ·
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
AT&T $ 23.68
Dennis Christenson -Mileage $ 562.77
Jeffrey Gaffaney-Mileage $ 37.93
Mary Jo Schwarz-Mileage $ 176.75
Otter Tail Power Co. $ 100.80
City of New York Mills $ 137.00
City ofUnderwood $ 93.00
New Horizon Ag Services $ 94.00
Culligan Water Co. $ 16.50
Shopping News $ 87.20
Jim Dahlstrom Flooring $ 1,644.99
Gladys Bolstad $ 250.00
Diana Kugler $ 250.00
Sherwin Willfams Co. $ 297.29
Credit Bureau of Alexandria $ 12.58
Home Depot $ 128.20
City of Pelican Rapids $ 50.00
Wells Fargo $ 100.00
Salaries $ 5,823.90
H:\users\tempory letters\OTC HRA EXPENSES july.xls
0 IFeirgMs rFaHs/Ot-terr TaH C@Mnty IHIRA
•WAL,.,;,.,.. • Housing & Redevelopment Authority OPPOffTUtllT\'
June 23, 2008
Wayne Stein, County Auditor
Government Services Center
510 West Fir Ave
Fergus Falls, MN 56537
Wayne:
HRA Office
11 51 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
Riverview Heights Hlghrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
This is a formal request by the Otter Tail County Housing and Redevelopment
Authority (HRA) for operational funds according to Minnesota Statute 469.033, Subd.
35 that allows the HRA the right to levy a tax of .0185% of taxable market value within
the County of Otter Tail. This new percenta,ge was approved by the State legislature
during the last session (see attachment). This levy amount is not included toward the
total levy limit allowed the County of Otter Tail by the State of Minnesota. This levy
would exclude the Cities of Fergus Falls, Perham, and Wadena as local city HRA's are
already levying an amount within these communities.
At our regular Otter Tail County HRA meeting held on June 19, 2008, a motion was
passed to request the County of Otter Tail County to levy on our behalf, 30% of the
taxable market value for 2009 using the new approved percentage of .0185. This is
approximately a 27.5% increase in the amount approved for 2008 and again is about
30% of the maximum that could be levied under the formula. The following is an
anticipated breakdown of the uses of the proposed tax levy funds.
I. $ 10,000-MHFA COMMUNITY FIX-UP FUND LOAN PROGRAM -
Use levy funds to write down interest rate I%.
2. $ 120,000 -SECTION 8 VOUCHER PROGRAM & GENERAL
ADMINISTRATION -In 2007 we used $98,626.00. To. date
(2008) we have used approximately $48,100.00 to supplement the
Section Voucher program and general administration due to Federal
legislative reductions. The requested funds will also allow us to
pursue other critical housing initiatives within Otter Tail County.
3. $ 50,000-RENTAL REHAB LOAN PROGRAM -MHFA Rental Rehab
Program is available only for multi -unit buildings. Using Tax
Levy funds to assist owners of smaller properties.
4. $142,000 -OWNER OCCUPIED REHAB LOANS -Use funds to do
emergency type loans due to lack of MHF A funds.
5. $ 10,000 -SMALL CITIES DEVELOPMENT GRANTS -Used 2006 Tax
Levy funds to write comprehensive application for Pelican Rapids.
Application for $992,000.00 was funded. Used 2008 Tax Levy
funds for a cooperative application to do housing rehab in Parkers
Prairie and Deer Creek but was not funded. Will resubmit
application for funding in 2009.
6. $ 25,000 -LEVERAGE FOR OTHER PROGRAMS -Use Tax Levy funds
.to complete projects when MHFA and Small Cities funds are
inadequate. Also, use Tax Levy funds to provide small cities
matching funds if homeowner is unable to secure other financing.
As in past years, the tax levy funds have become very important to HRA's across the
State as administrative funds received from State and Federal Programs we administer
have been cut severely. The program funds to assist low income families and
individuals through various programs we administer have also been reduced somewhat,
but the monetary responsibility for the administration of these programs is being passed
on to the local units of government in the areas, (County's) the programs are benefiting.
We hope this request will be given favorable consideration so that we may continue
meeting the housing needs of lower income families in Otter Tail County. During our
present economic climate, individuals and families are applying at record numbers for
some type of housing related assistance.
Dennis Christenson and myself would be very willing at anytime to meet with you to
discuss any questions you might have regarding the proposed uses of these funds.
Thank you .
....___s_i_n.cecoly, >It,.{
Jeffrey G ffaney
Executive Director
JG: vls
H:\users\tempory letters\Wayne_ Stein-6-23-08.doc
Otter Tail County HRA
Fully Taxable Market Value (Pay 2008)
JOB_Z Taxable Market Value (Pay 2008)
Total FuUy Taxable and JOBZ
Percentage Under MS 469.033 Subd 6
Maximum Allowable
County Board Authorized (Pay2008)
Percent of Maximum Allowable
Option 1 -Add 76,000 (280,000-204,000) Per Year
2009
2010
2011
2012
2013
2014
2015
2016
2017
•only $38,511 not to exceed allowable maximum_
.Dlssumptions -
1. The taxable value of the district does riot change.
6,434,106,300
2,032,800
6,436,139,100
0.0144%
926,511
280,000
30_22%
356,000
432,000
508,000
584,000
660,000
736,000
812,000
888,000
926,511
o .. l~.S-. .?f;) LN<lw!. L~~, A""--\-Lu,.;i't -l1 yc~>1.+4'u e. i:;,_ .:2.ob 1)
IJ t·'1D,3l_t>
.3516'93
:a'D~
Option 2 -Increase Percent of Maximum Allowable
Line 15 by 5% a Year until Maximum Allowable is Reached 5.00%
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2~0
2021
2022
::ZlY.z:5
•only 4. 78% -not to fi!xceed allowable maximum
_:309b 35.22%
3.so/t, 40.22%
~ o ?.ti 45,22% Y..S'fo so.22%
St>')r; ss.22%
.S:S,-0 60.22%
t,. 0 ,D 65.22%
~4:lo 70.22%
7 Clflo 7~-22%
7..S,,E. 80.22%
80,,085.22%
~90.22%
o/b9°095.22%
o/~00.00%
./Cl>~
326,326
372,651
418,977
465,302
511,628
557,953
604,279
650,605
696,930
743,256
789,581
835,907
882,232
926,520
ja..;. ·>O
•.
COUNTY COMMISSIONERS
1. Preparing Small Cities Development Grant Applications.
Used 2006 Tax Levy Funds to prepare comprehensive application for Pelican Rapids.
Grant of$992,000 approved in 2007 to do Homeowner, Renter and Commercial Rehab.
Using 2008 Tax Levy Funds to prepare a combined housing rehab application for the
Cities of Deer Creek and Parkers Prairie. Will target 24 owner occupied homes with
$571,200. The HRA has committed Tax Levy Funds as a matching requirement to get
the federal grants awarded.
The HRA has used Tax Levy Funds as a matching source to complete past housing
grants.
As an example; during the County-Wide Lead Hazard Control Grant, the HRA used
$22,000 in Tax Levy Funds as owner's match to complete projects totaling $415,000 in
federal funds and $111,000 in state and local funds. Also, currently using Tax Levy
Funds to complete 3 Rehab Projects as part of the Pelican Rapids Grant.
2. Expand Homeowner Rehab Loan program to meet increased demand for emergency
home repairs (roofs, wells, septic systems, etc.). Other agencies unable to fund these
types of improvements.
2007 Homeowner Rehab Loan Program -Completed 9 projects to date using
approximately $50,000.00.
The HRA was unable to assist a number of home owners in 2007 due to a lack of
available emergency funds.
2008 Homeowners Rehab Loan Program -14 projects complete or in progress to date.
3. Expand Rental Rehab Program to meet demand for rental units that qualify for HRA
rental assistance Program.
2007 Rental Rehab Loan Program -Completed 9 rental units using approximately
$38,000.00.
2008 Rental Rehab Loan Program -Completed 1 unit to date with 3 other applications
in process.
4. Section 8 Voucher Program/General Administration -To date (2008) we have used
approximately $63,970 to supplement the Section 8 Voucher Program and General
Administration of Otter Tail County administered rehab programs. This is due largely to
Federal reductions in administrative program funds.
H:\users\DENNISICO COMMISSIONERS 8-14-08.doc
1997-1999
1999-2001
2000-2002
2002-2004
2004-2007
2004-2007
2005-2007
2005-2007
2007-2009
2008
PREVIOUS SMALL CITIES GRANTS
ADMINISTERED SINCE 1997
Eastern, Parkers Prairie,
Elmo and Woodside Townships 48 homes rehabbed
City of Perham 23 homes rehabbed
27 rental units
23 commercial buildings
City of Henning 35 homes rehabbed
City,ofBattle Lake 33 homes rehabbed
City of Urbank 20 homes rehabbed
City of Underwood 24 homes rehabbed
City of Fergus Falls 23 homes rehabbed
8 rental uni ts
All of Otter Tail County 22 homes rehabbed
City of Pelican Rapids
(target numbers) 20 home owners
11 rental units
16 commercial buildings
Cities of Parkers Prairie and 24 Homeowners
Deer Creek (Target numbers)
Above amounts do not include local and other leverage funds.
MINNESOTA HOUSING FINANCE AGENCY (MHF A)
$600,000
$890,000
$460,000
$480,000
$285,000
$393,000
$480,000
$454,000
$992,000
$571,200
The only non-targeted County-wide Home Improvement Program available besides the County
Tax Levy is through MHF A.
The HRA did only 24 Home Rehab loans through :MIIFA in the 2005-2007 program phase and 6
of those were emergency one improvement projects, not total home rehabs.
The 2007-2009 MHFA Program Phase is currently at 24 homes rehabbed with the regional loan
pool expended.
H:\users\DENNIS\PREVIOUS SMALL CITIES GRANTS.doc
BRA TAX LEVY HOME REHAB PROJECTS
DONE TO DATE IN 2006-2007-2008
OWNER WORK OWNER WORK
2006 & 2007 2008
Dent Roof Rural Fergus -Falls Wiring
Urbank Wiring Perham ,Septic System
Ottertail Roof Erhard Roof
Clitherall Septic System Undeiwood Roof
Urbank Well Parkers Prairie . Wiring
Henning Septic System Battle Lake Wiring
Rural Fergus Falls Well Parkers Prairie Sewer line
Vergas Roof Pelican Rapids • Roof
Clitherall Plumbing Parkers Prairie Roof
Underwood Roof New York Mills Seotic Svstem
Perham Roof Undeiwood Roof
Battle Lake Roof Underwood Roof
Ottertail Wiring Pelican Rapids Doors & Steos
Battle Lake Septic System Rothsay Roof
Clitherall Septic System Pelican Rapids Wiring
Rural Ferm.is Falls Septic System Pelican Rapids Furnace & Wiring
Dalton Roof Ashbv Sentic Svstem
Urbank Roof
Henning Wiring
Urbank Plumbing
RENTAL
Completed 12 units for a total of$73,000.
Landlords that participate in the Section 8 Voucher Program must make
improvements to their units to keep them qualified for low income tenants to
continue receiving assistance.
The Rental Rehab Program helps make the properties finan_cially viable for the
owners and livable for the tenants.
H:\users\DENNIS\PROJECTS DONE.doc
lQI Fe~us Falls/Otter Tall ~ounll:y HRA
, • ,ou .... ...,.,..., ., I Housing & Redevelopment Authority ·Otl-POATIJNIYY_.,..
Otter Tail County HRA
Section 8 Voucher Rental Assistance Program
140 Vouchers
2008 $457,298
2007 $420,012
2006 $424,932
2005 $422,461
2004 $418.,132
2003 $417,907
==---~l:J,i:a::~a::l.:e~-~~E:;:::_EF\::a:::--otc==-·.Y~.1!,U:::,:~he:::.-rs::::a,do::::::c ===== Providing Housing Opportunities
HRA Office
·1 151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN '56537
218-7,39-9498
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fund
Rental Rehab -2008 Program
BRA Revolving Rent Rehab Loan
Program
OTC Tax Levy-Homeowner (2008)
OTC Tax Levy -Rental (2008)
SCDP: Urbank (18 homes)
SCDP: Pelican Rapids (20 homes).
SCDP: Pelican Rapids (16 commercial)
SCDP: Pelican Rapids (11 rent~I)
Otter Tail County HRA
Rehabilitation Projects Update
August 21, 2008
Withdrawn/ Applications Ineligible In Process
29 1 4
3 I I
Inspected
25
1
Rehab
Bidding In Complete
Progress
1 10 13
0 0 0
2 Application in process for 8 units in Henning. Application for triplex in Perham approved and in
progress.
16 1 0 15 0 2 13
12 0 0 12 2 4 6
2 0 1 1 0 0 1
20 0 0 20 0 0 20
24 7 2 16 3 6 6
15 0 0 15 4 6 5
10 0 1 9 3 6 0
MHFA Deferred Loan Program (Phase XIV)
Committed As ·of: 8/20/2008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,291.00
1 20,000.00 1,600.00 21,600.00 21,600.00 3%
2 16,14;3.00 1,600.00 17,743.00 39,343.00 5%
3 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 3,800.00 532.00 4,332.00 65,275.00 9%
5 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 2,168.16 303.54 2,471.70 110,946.70 15%
8 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 12,496.55 1,600.00 14,096.55 190,689.53 26%
13 19,225.62 1,600.00 20,825.62 211,515.15 29%
14 8,621.88 1,207.06 9,828.94 221,344.09 30%
15 12,000.00 1,600.00 13,600.00 234,944.09 32%
16 15,000.00 1,600.00 16,600.00 251,544.09 34%
17 7,283.93 1,019.75 8,303.68 259,847.77 35%
18 20,000.00 1,600.00 21,600.00 281,447.77 38%
19 15,000.00 1,600.00 16,600.00 298,047.77 40%
20 20,000.00 1,600.00 21,600.00 319,647.77 43%
21 16,626.25 1,600.00 18,226.25 337,874.02 46%
22 11,175.00 1,564.50 12,739.50 350,613.52 47%
23 16,550.90 1,600.00 18,150.90 368,764.42 50%
24 20,000.00 1,600.00 21,600.00 390,364.42 53%
355,488.66 34,875.76 390,364.42
Otter Tail County
Public Housing -Family Units, Report
13 Family Units
As of June 30, 2008
Rents Payable $ 2,326.00
Rents Collected $ 2,532.00
• Rents Collected -prepaid in May '$ 558:00
* Pre-Paid Rent for July $ 764.00
Late Rents Outstanding $ -
Late Fees Charged $ 25.00
Late Fees Collected $ 25.00
Other Charges $ 50.63
Other Charges OutstandinQ (vacated) $ 1,117.62
Rents Due -Reovmt Agrmt $ 18.00
Security Deposits Collected $ 500.00
Pet Deposit Collected $ -
ELI Percentage 50%
Vacancies:
3 BR Pelican Rapids -leased 6/2q/2008
3 BR Underwood -expect to lease end of July
4 BR Underwood -processing applicants
Waiting List
2BR 12
38R 13
4BR 2
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of July 31, '2008
Rents Pavable $2,703.00
Rents Collected $3,574.00
* Rents Collected -prepaid in June $ 764.00
• Pre.:PaidRent for August $ 1,635.00
Late Rents Outstanding $ -
Late Fees Charged $ 25.00
Late Fees Collected $ 25.00
Other Charges $ -
Other Charges OutstandinQ (vacated) $1,117.62
Rents Due -Reovmt Agrmt $ -
Security Deposits Collected $ ss1.o:o
ELI Percentage 75%
Vacancies:
3 BR Underwood -leased 7/24/2008
4 BR Underwood -leased 7/15/2008
Waiting List
2BR 11
3BR 12
4BR 1
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
JUNE, 2008
LEASED lBR 2BR
139/140 70 32
AVERAGE HAP
1 BR $207 X 70 X 6 =
2 BR $268X32 X 6 =
3 BR $311 X 27 X 6 =
4 BR $265 X 8 X 6 =
5 BR $443 X 2 X6 =
HAP FUNDS NEEDED THRU 12/31/08:
JUNE HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
JUNEADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 77%
JUNE ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
10
8
0
2
1
21
3BR
27
$ 86,940.00
$ 51,456.00
$ 50,382.00
$ 12,720.00
$ 5,316.00
$249,814.00
$ 34,479.00
$ 457,298.00
$-209,193.00
$ 248,105.00
6
$ 41,351.00
$ 7,397.78
$ 63,840.00
-48,093.00
$ 15,747.00
6
$ 2,625.00
4BR SBR
8 2
TOTAL PUMs 1,680
YTDPUMs 846
PUMs REMAINING 834
# OF MONTHS REMAINING _6
MONTHLY TARGET 139
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS: cb
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS BILLED:
94
0
7
0
4
OTTERTAIL COUNTY BRA
SECTION 8 PROGRAM STATISTICS REPORT
JULY, 2008
AVERAGEHAP
lBR
70
2BR
34
1 BR $211 X 70 X 5 =
2BR $274X34X5 =
3 BR $341 X 24 X 5 =
4 BR $271 X 8 X 5 =
5 BR $443 X 2 X 5 =
HAP FUNDS NEEDED THRU 12/31/08:
JULY HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
3BR
24
$ 73,850.00
$ 46,580.00
$ 40,920.00
$ 10,840~00
$ 4,430.00
$ 176,620.00
$ 35,858.00
$457,298.00
$-245,051.00
$ 212,247.00
4BR
8
SBR
2
# OF CALENDAR MONTHS REMAINING: 5
MONTHLY TARGET:
JULY ADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
$ 42,449.00
$ 6,821.99
$ 63,840.00
-54,915.00
$ 8,925.00
# OF CALENDAR MONTHS REMAINING: 5
MONTHLY TARGET:
ELI: 76%
JULY ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS. BILLED:
$ 1,785.00
7
8
3
4
0
22
~ l_ii_...,J
93
1
4
0
5
TOTAL PUIVls 1,680
YTDPUMs 984
PUMs REMAINING 696
#OFMONTHSREMAINING _5
MONTHLY TARGET 139
9-/
Section 8 policy change to be presented to the Board 8~/08:
RE: Allowable Unit Size for Applicants who are leasing in place and bonnd to a
"definite term" lease at the time the applicant's name comes to the top of the
waiting list
The Fergns Falls/Otter Tail Connty HRA will allow an applicant to be admitted to
the program in a larger size unit under the following circumstances:
1. The applicant is leasing in place and is bound to a "definite term"
lease; and
A. The qualifying unit is rent reasonable; and
B. The tenant's portion of rent does not exceed 40% of the
household gross monthly income; and
C. The HAP amount does not increase as a result of the applicant
being admitted in the larger size unit.
In all other situations, an applicant will be required to be admitted in a unit that
provides for the least number of bedrooms needed to house the family, except for
situations where there is a household member with a disability, a need for a live-in
aide, or other verifiable medical reasons, as defined further in this Section 8
Administrative Plan.
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
·01 Fergus Falls/Otter Tall County HRA
•-...,,.., • Housing & Redevelopment Authority OPPORTUNIT_!
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director
October 2, 2008
Meeting to be Held Thursday, October 9th, 10:00 a.m. at the Fergus Falls
HRA, 1151 Friberg Ave, Fergus Falls, MN 56537
Minutes of Regular Meeting August 21st, 2008
AGENDA
1. f rperson -Call Meeting to Order
2. Approval of Minutes
3. Execwife Director
A\/WJ)/>me New. HRA Board Member-Robert Bigwood v::J Oath of Office . /J / I/
2. . pp~int ~~w ~ ~mmei~P .. ~ S~-lf ~w
B. Pub Heanng'--10:00 a.m. -1o~9i\nhuarXgency Plan
l Resolution #081-PHA Certification of Compliance with
2009 Annual Agency Plart
C. inistrative Expenses -August & September 2008
D. • tment Listing
E. pital Fund Program Update LJ
F. pdate on Possibie Bond Sale for Viking Library System -µi,-s v../4.-...
4 R~l. . S • 1· D . Chri -t;;'/ ,s';7~~ ~ . e It!:[tion pecia 1s.t -enms • stenson 7
~-A Update
B. C Tax Levy Update
g ~~;1~;:i !pplication -'1,..,~ A .. ,,,. tb:r/Jl-.c<.-/f E", • .1..CbC, -5CIJP-~le-j...A.l:A!-. rif>P' 0
5. Reh~ilitation Assistant/Housing Manager-Sue Bjorklund 2VPelican Rapids SCDP
ublic Housing Update
6. ng Administrator -Mary Jo Schwarz
A. Section 8 Update
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
-=============== Providing Housing Opportunities H:\userslJEFF\Agenda-OT£ HRA.doc
The Otter Tail County HRA Board of Commissioners met in a regular meeting on August 21'1,
2008, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at 1151 Friberg Ave, Fergus
Falls, MN.
MEMBERS PRESENT
Nick Heydt, Vice Chairperson
Janice Palan, Secretary
Art Schwartz
Scott Rocholl
OTHERS PRESENT
Jeffrey Gaffaney
Susan Bjorklund
Mary Jo Schwarz
Vicki Scheer
ABSENT
Dennis Christenson
Hazel Hovde
Jeffrey Gaffaney introduced and welcomed Scott Rocholl as a new HRA commissioner.
Nick Heydt, Vice Chairperson, called the meeting to order. A motion was made and seconded to
approve the minutes from the June, 2008, meeting.
M/ Janice Palan S/ Art Schwartz
As N elvin Th6rmodson has resigned as commissioner a motion was made and seconded to appoint
Nick Heydt as Chairperson of the Otter Tail County HRA Board of Commissioners.
Ml Janice Palan S/ Art Schwartz
A motion was made and seconded to appoint Scott Rocholl as Vice Chairperson.
Ml Nick Heydt S/ Art Schwartz
Jeffrey Gaffaney, Executive Director, reviewed the administrative expenses for the months of June
and July, 2008. A motion was made and seconded to approve the expenses, as presented.
Ml Art Schwartz S/ Janice Palan
The Investment Listing was reviewed. The only changes were the balances in the checking and
savings accounts.
Jeff informed the Board that new refrigerators and stoves have been installed in all thirteen public
housing units and Brian Jorgenson will be installing the living room windows in the next couple of
weeks using funds from both the 2007 and 2008 Capital Fund Programs.
Jeff met with Wayne Stein, Larry Krohn, Roger Fromming and Sid Nelson, Otter Tail County
Commissioners on August 18th, 2008 to discuss the HRA tax levy request of $357,093.00 for 2009.
He presented a break down ,of what the funds are used for and will be attending another meeting in
late November or early December if needed.
The October board meeting will be moved up one week to October 91\ 2008 at 10:00 to have the
required Public hearing regarding the 2009 Annual Agency Plan.
H:\users\VICKI\rninutes -·otc aug.doc I
Jeff informed the Board that Viking Library has purchased the land to construct a new building out
on HWY 59, going north out of Fergus Falls. The preliminary estimate for the new building is
$800 -850,000 and the HRA has been asked to issue revenue bonds for the project on behalf of
Otter Tail County.
Sue Bjorklund, Rehab Assistant, presented Dennis Christenson's report, in his absence. Sue
reported that there are 29 MHF A Deferred Loan Program Phase XIV applications that have been
taken, 1 was ineligible, 4 are in process, 25 have been inspected, 1 is bidding, 10 have rehab in
progress and 13 are complete.
There are 3 applications taken, 1 was ineligible, 1 in process and I has been inspected for the
Community Fix-Up Fund Program.
Two applications have been taken for the 2008 Rental Rehab Program. An application is in process
for 8 units in Henning and a triplex in Perham has been approved and is in progress.
Sixteen HRA Revolving Rent Rehab applications have been taken. One has been withdrawn 1 is in
process, 12 have been inspected, 2 are bidding, 4 have rehab in progress and 13 have been
completed.
With 2008 Otter Tail County Homeowner Tax Levy funding, 12 applications have been taken, 12
have been inspected, 2 are bidding, 4 have rehab in progress and 6 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is in
process, 1 unit inspected, and 1 is complete.
Twenty applications have been taken with the Urbank Comprehensive Grant and 20 are completed.
Sewer system hookups will be completed to wind up this program.
The Deer Creek/Parkers Prairie Small Cities pre-application targeting 24 homes will be re-
submitted by September 41\ 2008.
Sue also reported that she has taken 24 applications for the Pelican Rapids SCDP for the
Homeowner component. Seven have been withdrawn or were ineligible, 2 are in process, 16 have
been inspected, 3 are in bidding process, 6 have work in progress and 6 are completed. Fifteen
applications have been taken, 15 inspected, 4 are bidding and 6 have work in progress and 5 are
complete for the commercial component and 10 applications have been taken, 1 is in process, 9
have been inspected and 3 are in bidding process and 6 have rehab in progress for the rental
component.
Sue Bjorklund, Housing Manager, reported that the June rents owed for the Otter Tail County
family Public Housing units totaled $2,326.00, and $2,532.00 was collected. Pre-paid rents of
$558.00 were collected in May and pre-paid rents of $764 were collected for July. There were late
fees of $25.00 charged and collected. Charges of $50.63 for work order charges and $1,117.62 for
a vacated unit were outstanding. Rents due set up on repayment agreements were $18.00. A
$500.00 security deposit was collected. The extremely low-income percentage was 50%.
H:\users\VICK.funinutes -otc aug.doc 2
,,
Twelve applicants were on the 2-bedroom public housing waiting list and 13 applicants on the 3-
bedroom waiting list and 2 applicants on the 4-bedroom waiting list. There were three vacancies
with one leased up the end of June.
The July rents owed totaled $2,703.00 and $3,574.00 was collected including pre-paid rents of
$764.00 in June and pre-paid rents for August of $1,635.00. A late fee of $25.00 was collected.
Other charges of $1,117.62 were outstanding for a vacated unit. Rents due set up on repayment
agreements were $667.00; The extremely low-income percentage was at 75%.
Eleven applicants were on the 2-bedroom public housing waiting list, 12 applicants on the 3-
bedroom waiting list and 1 on the 4-bedroom list. There were two vacancies leased up in July.
Mary Jo .Schwarz -Housing Administrator, reported that there were 139 of 140 Otter Tail County
Section 8 participants leased up for the month of June. The HAP payments were $34,479.00. The
extremely low-income percentage was at 77%. Six applications were in progress. The HR.A was
being billed for 4 .ports and there were 7 vouchers outstanding. There were 94 families on the
waiting list.
There were 138 of 140 Otter Tail County Section 8 participants leased up for the month of July.
The HAP payments were $35,858.00. The extremely low-income percentage was at 76%.
Eighteen applications are in progress. The HRA is being billed for 5 ports and there were 13
vouchers outstanding. There are 93 families on the waiting list.
Mary Jo presented a proposed policy change regarding allowable unit size for applicants who are
leasing in place and bound to a "definite term" lease at the time the applicant's name comes to the
top of the waiting list to read as follows:
The HRA will allow an applicant to be admitted to the program in a larger size unit if the applicant
is bound to a "definite term" lease AND;
1. The qualifying unit is rent reasonable; AND
2. The tenant's portion of rent does not exceed 40% of the household gross monthly
income;AND
3. The HAP amount does not increase as a result of the applicant being a,dmitted in the
larger unit.
A motion was made and seconded to approve the policy change as presented.
M/ Janice P~lan S/Scott Rochell
There being no further business, a motion was made and seconded to adj oum.
Ml Art Schwartz S/Nick Heydt
Janice Pal an, Secretary Date
H:\users\V[CKl\minutes -otc aug.doc 3
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
515 West Fir Avenue,
September 19, 2008
Robert Bigwood
110 N Mill St
Fergus Falls, MN 56537
Dear Mr. Bigwood:
Fergus Falls, MN 56537-2544 218-998·8000 FAX 218 998-8075
On behalf of the Otter Tail County Board of Commissioners, I would like to
inform you of your appointment to serve. on the HRA Board. This appointment
will finish out the term vacated .by Nick Heydt.
For your records, I have enclosed an excerpt of the motion wherein you were
appointed.
Thank you· in advance for serving Otter Tail County in this capacity.
Sincerely,
'~~
Kathy Domholt
. Secretary
CB/kc
Enc: (1)
cc: Wayne Stein, Auditor
\/Nick Heydt, Fornier Board Member
Jeff Gaffaney, HRA Director
File Copy
Sydney Nelson Evuett Erickson
First Dl,trlc/ Second District
Dennis MosT,er Roger Froemming
Third District Fourth District
Bob Block
Fifth District
~c•-.•--1 ; 01 FerglBs Falls/Otter Tail County HRA
; -~~~. ': Housing & Redevelopment Authority
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus FallsMN 56537
218-739,9498
OTTER TAIL COUNTY HRA BOARD APPOINTMENTS
NAME DATE OF ORIGINAL DATE OF DATE-OF
APPOINTMENT REAPPOINTMENT EXPIRATION
Robert Bigwood 09/08 -8/2009
Janice Palan 03/78 8/05 8/2010
Hazel Hovde 10/97 8/06 8/2011
Art Schwartz 08/97 8/07 8/2012
Scott Rocholl 08/08 -8/2013
H:\i.JserslJEFF\BOARD APPOINTMENTS OTC HRA.df!Jroviding Housing Opportunities =-==============
October 9, 2008
FINANCIAL
INSTITUTION
-------··-
SAVINGS ACCOUNTS
OTTERTAIL COUNTY BRA
INVESTMENT LISTING
I.D. # 41-1518930
l
i I
PURCHASE ; MATURITY
DATE l DATE
i . .
-·--· ..-1 ----·-+-· -·r --~-,-.--·--------
$6,473 ·87 i 1.75% f Maturity Renewed
1 I Automatic , 09/19/08 03/19/09
I Deposit :
·---.......... --· .... -------·-... --··. --4'-
l i -----·-··· -. -. ·-t'---· .... )"' .................................. ·_._ .......... _ ................ _ .................. r-····--· . -·------·--:-----· ---·-·-·--~-
~ --·-------~~--------•"----...... ---~--. i'
I
' Security State Bank---·---------S-e-ction_8_A_dmi __ n-.-;.J_W_e_e_k_ly_M___.___on-e--y-_ -~ ----$1{649.32 ( .50% ·---···-rMonthly •• Account •• ·r ,. ··-.• ···-·-····---; ' . . ----
Ferg)lSFalls ___ . __ ----•. ___ R_e_se_rve --·-t;~M_ar_k_et_S . ......,a,.....v1_·n_-gs_._--;--____ ............. --.. ···--~---···---. ..f!l~_12_-0_0_4_63_4 __ c ... i ... ··• -~ ----· --------·-·-----
! !
CHECKING ACCOUNTS
--------·---------·--·-i-------···--"-· ~ ......... •• ................... _ ....... _ .. _ ... , ........ -.-•"""""······· i" ............. .
'
.. ............ -=· ... ~~
Section 8 Existing ·----··-.. -~---.. ---·------+----··-·-·-----·--:--.~---... i NOW Account $76,453.22 j ···-" 1· •• ·-·----·----·-·
!
;
------------------· -----------Public Housing· NOW Account $17,972.22 )
I
-( ·-. ········-----. ·---·--· .... -· 1----·-.~--•···----·--· ... -···-•-.·.---·· 1
' -~--~-----,,..----------MHF A-Loan Account NOW Account r $76,312.58 !
'
~~~-½--------------!--Otter Tail County Tax Levy • NOW Account
-•"• -••"•-P-•-nff ""'""•------.._ ___ ••~~
MHFA-HOMEAccount NOW Account
$124,614.241-~~~~-------.. ----J-~~~ ·-~·~-----·-·[··
s·s24.43 T I • • ' -' -~ -----. --1 ---·---.. ··1
j
i
------~------··---------· --·-----• ----· -------.. --.. ,.. .
H:\users\JEFF\invest list etc.doc
HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY,
MINNESOTA
PUBLIC HEARING NOTICE
NOTICE OF PUBLIC HEARING ON THE 2009 ANNUAL PLAN UPDATE OF
THE COMPREHENSIVE 5-YEAR AGENCY PLAN
NOTICE IS HEREBY GIVEN that a public hearing shall be conducted by the Board of
Commissioners of the Otter Tail County Housing and Redevelopment Authority (HRA)
in Fergus Falls, Minnesota, on the Fiscal Year 2009 Annual Plan Update of the Five Year
Comprehensive Agency Plan developed in compliance with the Quality Housing and
Work Responsibility Act of 1998. The Plan is available for review at the Housing
Authority's office located at 1151 Friberg Avenue, Fergus Falls, Minnesota. The
Authority's hours of operation are 7:30 a.m. to 4:30 p.m. The hearing will be held by the
Board of Commissioners of the HRA at 1151 Friberg Avenue, Fergus Falls, Minnesota,
at'l0:00 a.m., Thursday, October 9, 2008. All parties will have an opportunity to appear
and express their views with respect to the proposed Agency Plan.
HOUSING AND REDEVELOPMENT AUTHORITY OF OTTER TAIL COUNTY,
MINNESOTA
Jeffrey Gaffaney
Executive Director
Publication Date: Friday, August 8, 2008
\\hra\users\users\jeff\p11b hearing notice otc.doc
Streamlined PHA Plan
PHA Certifications of Compliance
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans and Related Regulations:.
Board Resolution to Accompany the Streamlined Annual PHA Plan
RESOLUTION NO. 081
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chainnan or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the streamlined Annual PHA Plan for
PHA fiscal year beginning 01/01/09. hereinafter referred to as the Streamlined Annual Plan, of which this document is a part and
make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD)
in connection with the submission of the Streamlined Plan and implementation thereof'
1. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined
Plan incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the
PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since
submission of the last Annual Plan.
3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last
Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,
published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public
comment.
4. The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
5. The PHA will affinnatively further fair housing by examining their programs or proposed programs, identify any impediments to
fair housing choice within those programs, address those impediments in a reasonable fashion in view of the •resources available
and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require
the PHA's involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice
99-2);
• The· system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, focluding basic information about available sites; and an estimate of the period of time the applicant would likely have to
wait to be admitted to units of different sizes and types at each site;
• Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
• The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing;
• The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and
certifications, as specified in 24 CFRpart 903.7(b)(2).
7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of
1975.
8. The PHA wiU comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
10. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CFR Part
24, Subpart F.
I 1. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying
required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence
Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enteiprises under 24
CFR 5.105( a).
14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review
under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD detennined wage rate requirements under
section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to detennine compliance with
program requirements.
Page 1 of 2 form HUD-50076 (4/30/2003}
17, The :PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. .
18. The PHA will comply with the policies, guidelines, and requirements of 0MB Circula~ No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements
to State, Local and, Federally Recognized Indian Tribal Governments.).
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and
included in its. streamlined Plan.
20. Ail certifications and attachments (if any) to ,the streamlined Plan have been and will continue to be available at all times and
all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the
PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made
available at least at the primary business office of the PHA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last
Annual PHA Plan (check ali policies, programs, and components that have been changed):
903.7a Housing Needs X 903.7b Eligibility, Selection, and Admissions Policies
903.7c Financial Resources
903.7d Rerit Detennination Policies
903.7h Demolition and Disposition
903.7k Homeownership Programs
903.?r Additional Information
_A. Progress in meeting 5-year mission and goals
_B. Criteria for substantial deviation and significant amendments
C. Other information requested by HUD
_l. Resident Advisory Board consultation process
_2. Membership of Resident Advisory Board
_3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to .the policies and programs before
implementation by the PHA;
(ii) The changes were duly approved by the PHA board of directors {or similar governing body); and
(iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal
business hours.
Otter Tail County HRA
PHAName
Streamlined Annual PHA Plan for Fiscal Year:
MN177
PHA Number
2009
I hereby certify that all the infonnation stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S,C. 3729, 3802)
Name of Authorized Official Title
Chair erson
Signature Date
X 10/09/2008
Page 2 of 2 form HUD-50076 (4/30/2003)
Annual Statement/Performance and Evaluation Report
Capital Fund Pro2:ram and Capital Fund Program Replacement Housing Factor (CFP/CFPRHF) Part I: Summary
PHA Name: Otter Tail County HRA Grant Type and umb er Federal FY
Capital Fund Program Grant No: MN46Pl 7750107 of G1·ant:
Replacement Housing Factor Grant No: 2007
□Original Annual tatement □Reserve for Di a ter / Emergencies 0Revi ed nnual Statement (revision no: )
~Performance and Evaluation Report for Period Ending: 9/30/08 0Final Performance and Evaluation Report
Line No. Summary by Development Account Total Estimated Cost Total Actual Cost
Original I Revised Obligated I Expended
Measures I I
Annual Statement/Performance and Evaluation Report
Capital Fund Program and Capital Fund Program Replacement Housing Factor (CFP/CFPRHF)
Part II: Supporting Pages
PHA ame: Otter Tail County HRA Grant Type and Number Federal FY of Grant: 2007
Capital Fund Program Grant o:MN46Pl7750107
Replacement Housing Factor Grant No:
Development General Description of Dev. Acct Quantity Total Estimated Cost Total Actual Cost Status of
umber Major Work ategories 0. Work
ame/HA-
Wide
Activities
Original Revi sed Funds Funds
Obligated Expended
177001 Operatinos 1406 HAW 11,381 5,381 5,381 5,381
MN177001 Landscaping 1450 1 Bldg. 13,000 3,000 3,000 2,284
MN177001 Window Replacement 1460 9 Bldgs. 0 8,000 8,000 1,362
MN177001 install Air Exchangers 1460 9 Bldgs. 0 8,000 8,000 0
Annual Statement/Performance and Evaluation Report
Capital Fund Program and Capital Fund Program Replacement Housing Factor (CFP/CFPRHF) Part I: Summary
PHA Name: Otter Tail County HRA Grant Type and Number Federal FY
apital Fund Program Grant o: MN46Pl 7750107 of Grant:
Replacement Housing Factor Grant No: 2007
□Original Annual Statement □Reserve for Disaster / Emergencies □Revised Annual Statement (revision no: )
IZ!Performance and Evaluation Report for Period.Ending: 9/30/08 OFinal Performance and Evalu ation Report
Liue No. Summary by Development Account Total Estimated Cost Total Actual Cost
Original Revi ed Obligated Expended
I Total non-CFP Funds
2 1406 Operations 11,381 5,381 5,381 5,381
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement 13,000 3,000 3,000 2,284
10 1460 Dwelling Structures 16,000 16,000 1,362
1 1 1465.1 Dwelling Equipment-Nonexpendable
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1499 Development Activities
19 1501 Collaterization or Debt Service
20 1502 Contingency
21 Amount of Annual Grant: (sum of lines 2 -20) 24,381 24 ,381 24,381 9,027
22 Amount of line 21 Related to LBP Activities
23 Amount of line 2 l Related to Section 504
compliance
24 Amount of line 21 Related to Security -Soft Costs
25 Amount of Line 21 Related to Security -Hard
Costs
26 Amount ofline 21 Related to Energy Conservation
Development All Fund Obligated AllFunds Expended Reasons for Revised Target Dates
Number (Quarter Ending Date) (Quarter Ending Date)
Name/HA-Wide
Activities
Original Revised Actual Original Revised Actual
1v1N177001 9/12/09 9/12/09 9./12/11 9/12/11
Annual Statement/Performance and Evaluation R eport
C apital Fund Program and Capital F und Program Replacement Housing Factor (CFP/CFPRHF) Part I: Summary
PR ame: Otter Tail County HRA Grant Type and umber Federal FY
Capital Fund Program Grant o:M 46P 17750108 of Grnnt:
Replacement Housing Factor Grant No: 2008
□Original Annual Statement □Reserve for Disasters/ Emergencies □Revised Annual Statement (revision no: )
[g)Performance and Evaluation Report for Period Endine: 9/30/08 OFinal Performance and Evaluation Report
Line No. Summary by Development Account Total Es timated Cost Total Actual Cost
Original Revised Obliga ted Expended
I Total non-CFP Funds
2 1406 Operations 6,734 6,734 6,734
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures 10,000 4,055 4,055
l l 1465.1 Dwelling Equipment-Nonexpendable 9,000 9,000 9,000
12 1470 NondweUing Structures
13 1475 Nondwelling Equipment
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1499 Development Activities
19 150 l Collaterization or Debt Service
20 1502 Contingency
21 Amount of Annual Grant: (sum oflines 2 -20) 25,734 19,789 19,789
22 Amount of line 21 Related to LBP Activities
23 Amount of line 21 Related to Section 504
compliance
24 Amount of line 21 Related to Security -Soft Costs
25 Amount of Line 21 Related to Security -Hard
Costs
26 Amount of line 21 Related to Energy Conservation
Measures
,. .
Annual Statement/Performance and Evaluation Report
Capita.I Fund Program and Capital Fund Program Replacement Hou sing Factor (CFP/CFPRHF)
Part II: Supporting Pages
PHA Name: Otter Tail County HRA Grant Type and umber
Capital Fund Program Grant No: MN46P 17750108
Federal FY of Grant: 2008
Replacement Housing Factor Grant No:
Development General Description of Dev. Acct Quantity Total Estimated Cost Total Actual Cost Status of
Number Major Work Categories No . Work
ame/HA-
Wide
Activities
Original Revised Funds Funds
Obligated Expended
MN177001 Operations 1406 HAW 6,734 6,734 6,734
MN177001 Window Replacement 1460 9 Bldgs. 5,000
MNl 77001 Replace Flooring 1460 2 Bldgs. 5,000 4,055 4,055
MN177001 Replace Appliances 1465 9 Bldgs. 9,000 9,000 9,000
Annual Statement/Performance and Evaluation Report
Capital Fund Program and Capital Fund Program Replacement Housing Factor (CFP/CFPRHF)
Part ill: Implementation Schedule
PHA Name: Otter Tail County HR.A Grant Type and Number • Federal FY of Grant: 2008
Capital Fund-Program No: MN46Pl 7750108
Reolacement Housing Factor No:
Development All Fund Obligated All Funds Expended Reasons for Revised Target Dates
Number (Quarter Ending Date) (Quarter Ending Date)
Name/HA-Wide
Activities
Original Revised Actual Original Re_vised Actual
MN177001 06/12/10 06/12/12
7. Capital Fund Program Annual Statement/Performance and Evaluation Report and Replacement
Housing Factor
Annual Statement/Performance and Evaluation Report
Capital Fund Program and Capital Fund Program Replacement Housing Factor (CFP/CFPRHF) Part I: Summary
PHA am e: Otter Tail ounty FrRA Grant T pe and Number
Capital Fund Program Grant No: MN46P 17750109
Replacement Housing Factor Grant No:
C2'.!0rigiual Annual tatement □Reserve for Di asters/ Emergencie □Revised Annual Statement (revision no: )
□Performance and Evaluation Report for Period Endi11g: OFinal Performance and Evaluation Report
Federal FY
of Grant:
2009
Line No. Summary by Development Account Total Estimated Cost Total Actual Cost
Original Revised Obligated Expended
1 Total non-CFP Fw1ds
2 1406 Operations 5,000
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 141 5 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures 5,000
11 1465. I Dwelling Equipment-Nonexpendable 16,000
12 1470 Nondwelling Structures
13 1475 Nondwelling Eou ipment
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495. l Relocation Costs
18 1499 Development Activities
19 150 l Collaterizat:ion or Debt Service
20 1502 Contingency
21 Amount of Annual Grant: (sum of lines 2 -20) 26,000
22 Amount of line 21 Related to LBP Activities
23 Amount of I ine 21 Related to Section 504
compliance
24 Amount of line 21 Related to Security -Soft Costs
25 Amount of Line 21 Related to Security -Hard
Costs
. 26 Amount of line 21 Related to Energy Conservation
Measures
Page 11 of I 6' form H O-50075-SA (04/30/2003)
7. Capital Fund Program Annual Statement/Performance and Evaluation Report and Replacement
Housing Factor
Annual Statement/Performance and Evaluation Report
Capital Fund Program and Capital Fund Program Replacement Hou ing Factor (CFP/CFPRHF)
Part II: Supporting Pages
PHA Name: Otter Tail Cow1ty HRA G rant Type and Number Federal FY of Grant: 2009
Capital Fund Program Grant No: MN46P 17750109
Replacement Housing Factor Grant No:
Development General Description of Dev. Acct Quantity Total Estimated Cost Total Actual Cost
Number Major Work Categories No.
ame/HA-
Wide
Activities
Original Revised Funds Funds
Obligated Expended
MN177001 Operations 1406 HAW 5,000
MNl 77001 Replace Floor Covering 1460 2 Bldgs. 5,000
MN177001 HVAC-C &Air 1465 6 Units 16,000
Exchangers
• -• Page 12 of 16 form HUD-50075-SA (04/30/2003)
Status of
Work
C.
7. Capital Fund Program Annual Statement/Performance and Evaluation Report and Replacement
Housing Factor
Annual Statement/Performance and Evaluation Report
Capital Fund Program and CapitalFund Program Replacement Housing Factor (CFP/CFPRHF)
Part III: Implementation Schedule
PHA Name: Otter Tail County HRA Grant Type and Number Federal FY of Grant: 2009
Capital Fund Program No: MN46P 17750109
Reolacement Housing Factor No:
Development All Fund Obligated All Funds Expended Reasons for Revised Target Dates
Number (Quarter Ending Date) (Quarter Ending Date)
Name/HA-Wide
Activities
Original Revised Actual Original Revised Actual
Iv1N177001 09/01/11 09/01/13
form HUD-50075-SA (04/30/2003) • •
8. Capital Fund Program Five-Year Action Plan
Capital Fund Program Five-Year Action Plan
Part I: Summary
PHA Name: Otter Tail County [glOriginal 5-Year Plan
HRA □Revision No:
Development Year 1 Work Statement Work Statement Work Statement Work tatement
umber/Name/ for Year 2 for Year 3 for Year 4 for Year 5
HA-Wide
FFY Grant: 2010 FFY Grant: 2011 FFY Grant: 2012 FFY Grant: 2013
PHA FY: 2010 PHA FY: 2011 PHAFY: 2012 PHA FY: 2013
<
;f, ..
··Annual
Statement<
"'
MN177001 " 26,000 26,000 26,000 26,000 ' ..., ...
I",,'~'
11' i'·
~ •'.
-
,,. -'tt• .J -
,;:fJ .. , '
A
~ -
CFP Funds Listed 26,000 26,000 26,000 26,000
for 5-year
planning
Replacement
Housing Factor
Funds
Page 14 of 16
8. Capital Fund Program Five-Year Action Plan
Capital Fund Program Five-Year Action Plan
Part II: Supporting Pages-Work Activities
Activities Activities for Year : 2 Activities for Year: 3 ----
for FFY Grant: 20 10 FFY Grant: 201 1
Year 1 PHA FY: 2010 PHA FY: 2011
Development Major Work Estimated Cost Development Major \Vork E timated
Name/Number Categories Name/Number Categories Cost
See MN1 77001 Operations 5,000 A!N1 77001 Operation 5,000
Annual.,"' MN1 77001 Floor Covering 3,000 MN1 77001 Floor Covering 3,000
Statement MN 177001 lfVAC 18,000 MNJ 77001 Windows & Doors 15,000
<m••~ ~-MN 1 77001 Smoke Detectors 3,000
' -'f.'l
' ..
< .,..,.fl'!
" "' '"'
,.,. ... ~ /
W''
" , '" ' .. , :,
&, '~
·"· ,,
I< ' ,-~
'
1, t'j_t.)· ' w I•
,. -
,:.J,.
,f&.<, -~ 't ',
Total CFP Estimated Cost 26,000
,_ h l,~ •«·• ::J $ 26,000 $ , ;_; -G' ~, ·:.r
P-age 15 of 16 form HliD-50075-S (04/30/2003)
-. .
8. Capital Fund Program Five-Year Action Plan
Capital Fund Program Five-Year Action Plan
Part II: Supporting Pages-Work Activities
Activities for Year : 4 Activities for Year: 5 --
FFY Grant: 2012 FFY Grant: 2013
PHA FY: 2012 PHA FY: 2013
Development Major Work Es timated Cost Development Major Work Estimated Cost
Name/Number Categories Name/ umber Categories
MN1 77001 Operations 5,000 MN 177001 Operation s 5,000
MN177001 Floor Co vering 3,000 MN177001 Window 5,000
Treatments
MN177001 Garage Doors & 13,000 M 177001 Plum bing-Water 5,000
Openers Heaters
MN177001 Door Lock System 5,000 MN177001 Roofing 5,000
MN177001 Driveways 3,000
MN177001 Cabin etry 3,000
Total CFP Estimated Cost $ 26,000 . ·~~ ,, -~11-· ,,, , 'liiL• $ 26,000 'i'•·-, .... " ,, " "
Page 16 ofl6
Section 8 Administrative Plan Update -FY 2009 -Otter Tail County HRA
Correction to 6.0 Assignment of Bedroom Sizes (Subsidy Standards)
The Otter Tail County Housing and Redevelopment Authority will grant
excepti ons to normal occupancy standards when a family requests to be housed
in a larger size unit than the guidelines allow and documents a disability and a
medical reason why the larger size unit is necessary.
The fami ly unit size will be determined by the Otter Tai l County Housing and
Redevelopment Authority in accordance with the above guidelines and will
determine the max imum rent subsidy/payment standard fo r the fam il y. The
family may select a unit that is smaller than the family size as long as there is
another room in the rental unit that qualifies as a bedroom, ensuring that the
unit is not overcrowded. If the fam ily selects a smaller unit, the rent
subsid y/payment standard for the small er size will be used to calculate the
su bsidy. If the fam ily selects a larger size un it, the rent subsidy/payment standard
for the family Voucher size will determine the maximum subsidy.
Additional Language to be ad ded to 9.3 Exclusions From Income
Add the following language between the last word of thi s section and the semi-
colon, "or payments made under Kin-GAP or similar guardianship care
programs for children leaving the juvenile court system."
Otter Tail County Public Housing Program
October 9, 2008
ACOP Changes:
11. pro spective monthly amounts; or payments made under Kin-GAP or simil ar guardianship
care program for children leaving the juvenile court system.
13.9 SECURITY DEPOSI
With the approval of the Landlord, the Security Deposit may be made in u to three monthly
payments to be paid in full by the third rental payment.
18.6 PET DEPOSIT
With the approval of the Landlord, the Pet Depo it may be made in u to three monthly
ayments to be paid in full by th e third rental payment.
20.2 TERMINA TIO S
S. Fai lure to keep all smoke detectors/carbon monoxide detector in rental unit. .. Removal of
any batteries from a smoke detector/carbon monoxide detector... smoke detector/carbon
monoxide detector is inoperable ...
20.5 GRIEVANCE PROCEDURE
A. ··Grievance·' ... or any v10l@At @r €lrng rnlat@s @rimiRal a@tivity @R @r H@ar BtH~k er@mis@s
any drug-related and/or criminal activity on or off the premises, not just on or near the
premi es .... not involving the Otter Tail County Housing Authority or to class grievances. The
Grievance Procedure i not a forum for initiating or negotiating policy change between a
resident, group, or group of Residents and the PHA' Board of Commissioner.
3.0 PROCEDURES PRIOR TO A HEAR G
~-s ·-"' 5J
Any grievance shall be given in writing within ~ 5 uhmia-r days ...
4.4 HEARING PREREQU lSITE
All g1ievances hall be promptly presented in pHOSH @itlrnr @t-ally @r in writing ...
5. PROCEDURES GOVERNING THE HEAR] G
F. At the PIIA" request, the Complainant shall provide the PHA with the opp rtunity to
examine before the Grievance Hearing any documents the Complainant plans to present at the
Grievance Hearing. If the Complainant does not make the document available for examination
upon reque t by the PHA, the Complainant may not rely on uch document at the Grievance
I !earing. At the PH • request, the Complainant shall provide the PHA with information regarding
the scope and relevancy of the testimony of Complaint's wi ln ess(es). The PIIA is entitl ed to cro s-
examine all witnesses upon whose te timony or infonnation the Complainant relies.
Page I of 5
LEASE CHANGES:
2. LEASE TERM: Thi Lea e shall begin on «effdt». The term hall be one year and hall
renew automatically for another year, unless te1minated as provided by this Lea e.
Continued occupancy after the stated term hereof hall be contingent upon the Landlord and
the Re ident's execution of the otice of Rent Adjustment. In ab ence of any uch otice
of Rent Ad justment, the Resident is not permitted to occupy the premises.
3. RENTAL PAYMENT:
If the Resident 's rent paym nt cannot be made on or before the fir t of each month, it is the
Resident's responsibility to contact the Landlord prior to the first of the month to request an
extension of the due date. If the Landlord agrees to the extension, a written agreement will
be signed by the Tenant indicating the date on which the Resident will make full payment of
rent due. A Landlord authorized late payment shall not be interpreted as authorization for
future late payment or a waiver of any Landlord rights hereunder.
4. SECURITY DEPOSIT:
With tho apprnval of tho Landlord, tho 800\:irity 17Posit may bo made iR ti~ to throe
fJ8Y"monts to bo paid iR full by tho H~ird rootal paymoHt.
5. OCCUPANCY: The Resident must live in the dwelling unit and the dwelling unit must be
the only place of re idence. The Re ident hall not be ab ent from the unit for more than 7
consecutive calendar days without receiving the agreement of the Otter Tail County HRA.
The Resident must occupy the dwelling unit at least sm, twelve months of the year. The
Resident shall use the premi es as a private dwelling for himself or herself and the per on
named in of this Lea e, with the exception of minor childr n born into the household during
this tenancy, and shall not permit its use for any other purpo e without the written
pennis ion of the Landlord.
Visitor are permitted to stay in your rental unit, but not for longer than one consecutive
week or a total of 14 days in a twelve ( 12) month period. If you are expecting visitor to
stay longer than one consecutive week or over a total of 14 days in a twelve ( 12) month
period, you must first obtain permis ion from your Landlord. If a person stays regularly for
one week at a time or over a total of 14 days in a twelve ( 12) month period, they are
con idered a live-ins and must be determined eligible by the Landlord to live in your unit.
12. MAINTENANCE:
The Re ident Agrees To:
c. Not litter the grounds or common areas of th property; not park trailers, boats, ti h
houses, unlicensed/inoperable/abandoned vehicle , etc. on the property and premise
shall have a neat and orderly appearance. 1o vehicle, trailer, etc. is allowed to be parked
on any part of the grass/lawn area;
Page 2 of 5
k. Re ident hall keep sidewalks and parking areas clear of now and 1ce m a timel:x;
manner; lawn mowing and raking shall be done in a timely manner;
1. Re ident shall not block any interior exit .
The Landlord Agrees To:
€. Prnvid@ and maiRtain a88f€lfH=tate rnee8ht0l00 and facilities fflf the det:Jeoit ef garhag@,
rnhbioh, and other waste removed fi:0m the 8rnmioes by the Resident;
13. RESTRICTION ON ALTERATIONS:
g. Install 'Naohing maehiRCB, dryers, fans, heateFB, er air e0ndih0RGFB iR 8:R elderly thv@lling
~
g. ln tall, attach or place swing sets, sandboxe , trampoline , garden spots, swimming
ools tents etc. on the ro ert . No tents shall be erected for an extended eri.od of
time or any other activity that will disturb, cover or kill the lawn.
I. Other: -----------------------
14. ACCESS BY LANDLORD: The Landlord shall provide two (2) days written advance notice
to the resident of his or her intent to enter the dwelling unit for the purpose of performing
routine in pections and preventive maintenance, extermination, checking on a tenant the
landlord believe is violating the lea e, checking to see if a person is staying in the unit who has
not signed the Lease, or to show the dwelling unit for re-renting.
16. LEASE TERMINATIO BY LANDLORD:
r. Failure to k ep all moke detectors/carbon monoxide detector in rental unit operating at
all times. Removal of any batteries from a smoke detector/carbon monoxide detectors or
failure to notify the Landlord if the smoke detector/carbon monoxide detector is inoperable
for any reason. Re ident will receive one & only one written warning. If the resident fails
to comply a second time, the HA will have ground to evict;
19. LEASE TERMINATION BY RESIDENT:
a. Resident agrees to leave the dwelling unit clean and in good condition, reasonable wear and
tear expected, and to return the keys to the Landlord when Resident vacates.
Vacatincr Residents shall a full utilities throuo-h the end of month rent eri.od even if
they vacate p1ior to the end of rent period and hold the Landlord harm le s from same.
29. RENTER'S INSURANCE DISCLOSURE: Resident under tands that Landlord does not
insure R sidenfs personal items and Landlord recommend that Resident purchase renter·s
insurance. Insurance is recommended to cover th following items, for which the Landlord
will not b held responsible:
a. Damages or los cs to Resident or Residenrs propertv unless the damage is caused by the
gross negligence or willful mi sconduct of the Landlord or Landlord's agents.
Page 3 of 5
b. Personal injury to Resident. Residenf s guests or damage to Resident's personal property
caused by the criminal acts of third parties (fire, acts of nature, bur ting water pipes,
water, explosions, sonic boom , or other like cau es) unless the contemplated damage is
caused by the gross negligence or willful misconduct of Landlord or Landlord's agents.
Attachment "B" Hou e Rules
18. R@ntal unit must lrn s@@~i@d at l@ast 6 msnths sut sftk@ y@af.
18. Yards shall be free of debris, tra h, automobiles, trailers, etc. Automobiles may not be
parked on the grass. Toys shall be picked up in a timely manner and kiddie pools shall be
emptied and put away on a daily basis. Lawn mowing, raking, and snow removal shall be
done in a timely manner.
Page 4 of 5
Otter Tail Cou,nty Public Housing Program
Flat Rent/Ceiling Rent
2008
Current
New York Mills Bedroom Size Flat Rent
4 Single Family 475
3Rambler 450
3 Duplex 450
Henning 4 Single Family 475
3 Rambler 450
3 Duplex 450
Pelican Rapids 3 Duplex 450
Underwood 3 Duplex 405
4 Single Family 425
TOTAL 5785
*Utility Allowance changed effective 9/1/2008
** Payment Standard changed effective 1 /1 /09
Proposed changes effective January 1, 2009
Proposed
Flat Rent
500
475
475
500
475
475
475
425
425
6075
Page 5 of 5
Utility Allowance* Ceiling Rent
264 764
226 701
216 691
264 764
226 701
216 691
216 691
314 739
387 812
2329 6554
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF August, 2008
Community First Bank -Rent $ 450.00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life lnst1rance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
AT & 'T Moblility $ 23.68
Dennis Christenson -Mileage $ 470.34
Jeffrey Gaffaney -Milea:ge $ 21.13
Mary Jo Schwarz-Mileage $ 223.72
Scott Rocholl -Per Diem $ 66.54
Nick Heydt -Per Diem $ 52.50
Janice P~lan -Per Diem $ 105.15
Art Schwartz -Per Diem $ 116.85
Otter Tail Power Co. $ 66.80
City of Pelican Rapids $ 77.48
City of New York Mills $ 137.00
Horne Depot $ 50.52
Frederick Plumbing Co. $ 50.97
Sherwin Williams $ 57.92
Carr1s Tree Service $ 181.05
New Horizons Ag Service $ 21.56
RTW -Workers Comp. $ 350.00
Cullen's Home Center $ 11,271.70
,,
Salaries $ 8,477.28
H:\users\tempory letters\OTC. HRA EXPENSES O aug OB.xis
OTTER TAIL COUNTY BRA EXPENSES
FOR THE MONTH OF September, 2008
Community First Bank -Rent $ 450.00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Mutual Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
l\1N Benefit Association $ 220.00
AT & T Moblility $ 23.68
Dennis Christenson -Mileage $ 796.77
Jeffrey Gaffaney -Mileage $ 41.76
Mary Jo Schwarz-Mileage $ 376.42
Culligan Water $ 16.50
Pro-lawn $ 63.79
Brian Jorgenson Construction $ 6,825.00
Bob1s Carpet Cleaning $" 196.02
City ofNew York Mills $ 137.00
City of Underwood $ 77.00
Home Depot $ 25.00
Sue Bjorklund -Mileage $ 25.16
New Horizon's Ag Service $ 99.00
Otter Tail Power Co. $ 101.00
Culligan Water $ 33.01
Brian's Lawn Care $ 920.96
Al-Lock and Key $ 498.31
Daily Journal $ 106.20
City of Pelican Rapids $ 40.00
State Farm Ins. $ 162.49
Review Enterprises $ 20.50
Gladys Bolstad $ 350.00
Diana Kugler $ 350.00
Salaries $ 5,544.00
H:\users\tempory tetters\OTC HRA EXPENSES -sept 08.xls
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fund
Rental Rehab -2008 Program
BRA Revolving Rent Rehab Loan
Program
OTC Tax Levy -Homeowner (2008)
OTC Tax Levy -Rental (2008)
SCDP: Urbank (18 homes)
SCDP: Pelican Rapids (20 homes)
SCDP: Pelican Rapids (16 commercial)
SCDP: Pelican Rapids (11 rental)
Otter Tail County HRA
Rehabilitation Projects Update
October 9, 2008
Withdrawn/ Applications Ineligible In Process
31 1 3
3 1 1
Inspected
27
I
Rehab
Bidding In Complete
Pro2ress
1 11 15
0 0 0
2 Application in process for 8 units in Henning. Application for triplex in Perham approved and work
nearly complete:
17 1 0 16 0 3 13
21 0 0 21 3 8 10
2 0 1 2 0 0 1
20 0 0 20 0 0 20
24 7 0 17 3 6 8
15 0 0 15 2 7 6
10 0 1 9 3 5 I
MHFA Deferred Loan Program (Phase XIV)
Committed As of: 10/8/2008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,291.00
1 20,000.00 1,600.00 21,600.00 21,600.00 3%
2 16,143.00 1,600.00 17,743.00 39,343.00 5%
3 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 3,800.00 532.00 4,332.00 65,275.00 9%
5 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 2,168.16 303.54 2,471.70 110,946.70 15%
8 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 12,496.55 1,600.00 14,096.55 190,689.53 26%
13 19,225.62 1,600.00 20,825.62 211,515.15 29%
14 8,621.88 1,207.06 9,828.94 221,344.09 30%
15 12,000.00 1,600.00 13,600.00 234,944.09 32%
16 15,000.00 1,600.00 16,600.00 251,544.09 34%
17 7,283.93 1,019.75 8,303.68 259,847.77 35%
18 20,000.00 1,600.00 21,600.00 281,447.77 38%
19 15,000.00 1,600.00 16,600.00 298,047.77 40%
20 20,000.00 1,600.00 21,600.00 319,647.77 43%
21 16,626.25 1,600.00 18,226.25 337,874.02 46%
22 11,175.00 1,564.50 12,739.50 350,613.52 47%
23 16,550.90 1,600.00 18,150.90 368,764.42 50%
24 20,000.0Q 1,600.00 21,600.00 390,364.42 53%
25 15,005.00 1,600.00 16,605.00
26 11,316.46 1,584.30 12,900.76
381,810.12 38,060.07 419,870.19
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of August 31, 2008
Rents Payable
Rents Collected
.. Rents Collected -prepaid in July
• Pre-Paid Rent for September
Late Rents Outstanding
Late Fees Charged
Late Fees Collected
Other Charoes
Other Charges Outstanding (vacated}
Rents Due -Repymt Agrmt
Security Deposits Collected
ELI Percentage
Vacancies: None
4 BR New York Mills: will be vacant as or 9/16/08
-working on 2 applicants
3 BR Henning; will be vacant as of 10/1/0B
-worl<lng on 1 applicant
Waiting List
2BR
3 BR
4BR
$
$
$
$
$
$
$
$
$
$
$
2,662.00
1,761.00
1,635.00
734.00
-
-
-
128.52
1,117.62
-
-
75%
19
11
0
Otter Tail County
Public Housing -Family Units Report
13 Family Units
As of September 30, 2008
Rents Pavable $2,560.00
Rents Collected $2,291.00
• Rents Collected -prepaid in August $ 734.00
* Pre-Paid Rent for October $ 465.00
Late Rents Outstanding $ -
Late Fees Chan:1ed $ -
Late Fees Collected $ -
other Charges $ 47.48
Other Charges Outstanding (vacated) $1,117.62
Rents Due -Repymt Agrmt $ -
Securitv Deposits Collected $ 333.00
Ell Percentage 75%
Vacancies: One
4 BR New York Mills-lease signing 10/17/08
3 BR Henning -wrn be vacant as of 10/1/08 -worl<.ing on applicant
3 BR Henning -will be vacant as of 11/1/08 -worklng on applicant
-
Waiting List
2BR 23
·3 BR 13
4BR 2
~
OTTERTAIL COUNTY BRA
SECTION 8 PROGRAM STATISTICS. REPORT
AUGUST, 2008
LEASED lBR 2BR
134/140 68 35
AVERAGE HAP
1 BR $219 X 68 X 4 =
2 BR $299 X35 X4 =
3 BR $331 X 21 X 4 =
4 BR $292 X 8 X 4 =
5 ~R $443 X 2 X 4 =
HAP FUNDS NEEDED THRU 12/31/08:
AUGUST HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
AUGUST ADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 77%
AUGUST ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
9
13
5
9
0
TOT AL ALL ACTIONS 36
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS BILLED:
4
14
12
99
1
7
0
6
3BR
21
$ 59,568.00
$ 41,860.00
$ 27,804.00
$ 9,344.00
$ 3,544.00
$ 14i,120.00
$ 36,171.00
$457,298.00
$-281,222.00
$ 176,076.00
4
$ 44,019.00
$ 8,862.11
$ 63,840.00
-63,777.00,.
$ 63.00
4
$ 16.00
4BR 5BR
8 2
TOTAL PUMs 1,680
YTD PUMs 1118
PUMs REMAINING 562
# OF MONTHS REMAINING _4
MONTHLY TARGET 140.5
• '
OTTER TAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
SEPTEMBER, 2008
LEASED 1 BR 2BR
135/140 70 34
AVERAGE HAP
1 BR $220 X 70 X 3 =
2BR $277X34X3 =
3 BR $339 X 21 X 3 =
4 BR $444 X 8-X 3 =
5 BR $443 X 2 X 3 =
HAP FUNDS NEEDED THRU 12/31/08:
SEPTEMBER HAP/URP:
BUDGETED HAP FUNDS:
YTD HAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
SEPTEMBER AD MIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 73%
SEPTEMBER ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
9
8
2
1
1
21
1
12
1
5
1
3BR
21
$ 46,200.00
$ 28,254.00
$ 21,357.00
$ 10,656.00
$ 2,658.00
$ 109,125.00
$ 35,023.00
$ 457,298.00
$-316,245.00
$ 141,053.00
3
$ 47,018.00
$ 6,856.87
$ 63,840.00
-70,634.00
$ (6,794.00)
3
$
4BR 5BR
8 2
TOTAL PUMs 1,680
YTD PUMs 1253
PUMs REMAINING 427
# OF MONTHS REMAINING _3
MONTHLY TARGET 142
PORTS BILLED: 7 ($3,334/mo. -$476/per port)
")
PROPOSED FAIR MARKET RENT AND PAYMENT
STANDARDS FOR CALENDAR YEAR 2009
BR SIZE CURRENTFMR CURRENT P.S. %OVERFMR
0BR $362.00 $380.00 5%
lBR $430.00 $451.00 5%
2BR $555.00 $582.00 . 5%
3BR $677.00 $710.00 5%
4BR $697.00 $766.00 10%
BR SIZE NEWFMR PROPOSED P.S. %OVERFMR
0BR $376.00 $394.00 5%
1BR $447.00 $469.00 5%
2BR $577.00 $605.00 5%
3BR $703.00 $738.00 5%
4BR $725.00 $797.00 10%
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
~!, • L,_J. : Fergus Falls/Otter Tail County HRA
-~~-~ ; Housing & Redevelopment Authority
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Hlghrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
TO:
FROM:
DATE:
SUBJECT:
ENCLOSURE
MEMO
Board of Direqtors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director J_ 4-~ L. d~ ~_,-
November 20, 2008 -
Meeting to be Held Tuesday, December 2nd, JIJ:45 a.m. at tl,e Otter Tail
Collntv Gover11111ent Services Center. Fergus Falls; MN 56537
Minutes of Regular Meeting October 9th, 2008'
AGENDA
1. Chairperson -Call Meeting to Order
2. Approval of Minutes
✓
3. ~utive Director
y(/ Administrative Expenses -October 2008 & November 2008
. f:v ent Listing
C. Bi oposals
1. Multi-Peril Insurance
HRA Fiscal Audit~ 12/31/08
D. ual Administrative Contracts with Fergus Falls HRA ½ Section 8 Voucher Program ~ ow Rent Public Housing
MHF A Rehab. Programs
ax Levy Program
E . ..k~ital ~und Pro~am Upda!e
F~i;~uss1on Regardmg Henmng HRA
4. Rih "litation ~pecialist-Dennis Christenson
~ A Update
B. C Tax Levy Update
C . .IOJ;l{ank SCDP
D.v!f>08 SCDP Application
5. Rehabilitation Assistant/Housing Manager -Sue Bjorklund
A. Pelican Rapids SCDP
B. Public Housing Update
6. Housing Administrator -Mary Jo Schwarz
A. Section 8 Update
Is; r=:ldm;,tJ, /J/4AJC-A.t-:J<e--L4,-j e.y !ii.~< Lc.-1.;f
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
___ -_ .. _____ ---·---· __ ·--··--_ .. _ ... __ ----· __ •------·-Providing Housing Opportunities H:\users\JEFF\Agenda-OTC annual.doc
The Otter Tail County HRA Board of Commissioners met in a regular meeting on October 9th,
·2008, at 10:00 a.m., at the Fergus Falls/Otter Tail County HRA office at 1151 Friberg Ave, Fergus
Falls, MN.
MEMBERS PRESENT
Scott Rocholl, Vice Chairperson
Janice Palau, Secretary
Art Schwartz
Hazel Hovde
Robert Bigwood
OTHERS PRESENT
Jeffrey Gaffaney
Susan Bjorklund
Mary Jo Schwarz
Vicki Scheer
Dennis Christenson
Jeffrey Gaffaney called the meeting to order and introduced and welcomed Robert Bigwood as a
new HRA commissioner and the Oath of Office documents were signed.
A motion was made and seconded to appoint Scott Rocholl as new Chairperson.
Ml Robert Bigwood S/ Hazel Hovde
A motion was made and seconded to appoint Robert Bigwood as new Vice-Chairperson.
Ml Art Schwarz SI Scott Rocholl
The Public Hearing regarding the annual agency plan update was then opened at 10:00 a.m. this 9th
day of October, 2008. There were no other members of the Public in attendance nor were there any
submitted written comments.
Jeff explained the Capital Fund portion of the agency plan regarding funds received from HUD for
capital improvements. He presented reports showing that the 2007 funds totaling $24,381 have all
been obligated. Windows were replaced, some new landscaping, with only the window contract
still open. All of the 2008 funds totaling $25,734 have been obligated as of September 30th, 2008
for windows, flooring and appliance replacements. Anticipated 2009 funds of $26,000 will be used
for operations, flooring, new A/C and air exchangers. A five year action plan was also presented
listing anticipated repairs for future funds through the year 2013.
Mary Jo Schwarz presented proposed Section 8 changes adding the statements that families may
select "to be housed in a larger size unit that the guidelines allow if it documents a disability AND
a medical reason whey the larger unit is necessary'' and "a unit that is smaller than the family size
as long as there is another room in the rental unit that qualifies as a bedroom, ensuring that the unit
is not overcrowded." As Fair Market rents were increased as of October 1, 2008, Mary Jo also
presented proposed payment standards as follows:
BR SIZE
0BR
lBR
2BR
3BR
4BR
NEWFMR
$376.00
$447.00
$577.00
$703.00
$725.00
H:\users\VICKI\rninutes -otc october.doc
PROPOSED P.S. % OVER FMR
$394.00 5%
$469.00 5%
$605.00 5%
$738.00 5%
$797.00 10%
1
Sue Bjorklund presented proposed ACOP changes with clarifications to income disallowances;
security and pet deposits, failure to keep carbon monoxide detectors functional, grievance and
hearing procedures. Sue also proposed changes to the public housing lease as follows: Adding
wording to lease term regarding continued occupancy, late payments, changing occupancy
requirement to 12 month lease term, clarifying "visitors", resident maintenance responsibilities,
restrictions on alterations to the unit, allowed access by landlord, requirements of tenant when lease
terminated, renter's insurance disclosure and house rules.
Sue is also proposing to increase the flat rents by $25.00 for New York Mills, Henning and Pelican
Rapids and by $20 for Underwood.
A motion was made and seconded to approve all the above proposed changes and Resolution
#081-, Certification of Compliance with 2009 Annual Agency Plan.
Ml Janice Palan SI Hazel Hovde
The Public Hearing was then closed.
Scott Rocholl, Chairperson opened the regular meeting. A motion was made and seconded to
approve the minutes from the August, 2008, meeting.
M/ Janice Palan SI Art Schwartz
Jeffrey Gaffaney, Executive Director, reviewed the administrative expenses for the months of
August and September, 2008. A motion was made and seconded to approve the expenses as
presented.
M/ Art Schwartz SI Hazel Hovde
The Investment Listing was reviewed. One CD was renewed in September and the only other
changes were the balances in the checking and savings accounts.
The Capital Fund update was discussed during the Public Hearing.
The HRA will be issuing the revenue bonds for the Viking Library on behalf of Otter Tail County
sometime next spring. The land for the building has been secured on Highway 59 North, Fergus
Falls, MN.
Dennis Christenson, Rehab Specialist reported that there are 31 MHF A Deferred Loan Program
Phase XN applications that have been taken, 1 was ineligible, 3 are in process, 27 have been
inspected, 1 is bidding, 11 have rehab in progress and 15 are complete. Funds totaling $419,870.19
as of 10108108 have been committed for Otter Tail County using 53% of the regional allocation.
The funds that have not been used by other administrators have now been placed in a state wide
pool and Dennis and Sue will continue to process applications.
H:\users\VICKI\minutes -otc october.doc 2
.::-.... .....
There· are 3 applications taken, 1 was ineligible, 1 in process and 1 has been inspected for the
Community Fix0Up Fund Program.
Two applications have been taken for the 2008 Rental Rehab Program. An application is in process
for 8 units in Henning and a triplex in Perham has been approved and work is nearly complete.
Seventeen HRA Revolving Rent Rehab applications have been taken. One has been withdrawn, 16
have been inspected, 3 have rehab in progress and 13 have been completed.
With 2008 Otter Tail County Homeowner Tax Levy funding, 21 applications have been taken, 21
have been inspected, 3 are bidding, 8 have rehab in progress and 10 have been completed.
There are two applications for the Otter Tail County Tax Levy Rental Rehab Program, 1 is in
process, 2 have been inspected, and 1 is complete.
Twenty applications have been taken with the Urbank Comprehensive Grant and 20 are completed.
Sewer system hookups still need to be completed to wind up this program.
The Deer Creek/Parkers Prairie Small Cities pre-application targeting 24 homes was re-submitted
to DEED and Dennis should hear by October 1 ?1h whether it has been approved.
Dennis has a meeting scheduled in Battle Lake with city officials to discuss a Small Cities
Application for next year.
Sue Bjorklund, Rehab Assistant reported that she has taken 24 applications for the Pelican Rapids
SCDP for the Homeowner component. Seven have been withdrawn or were ineligible, 17 have
been inspected, 3 are in bidding process, 6 have work in progress and 8 are completed. Fifteen
applications have been taken, 15 inspected, 2 are bidding and 7 have work in progress and 6 are
complete for the commercial component and 10 applications have been taken, 1 is in process, 9
have been inspected and 3 are in bidding process and 5 have rehab in progress and 1 is complete for
the rental component.
Sue Bjorklund, Housing Manager, reported that the August rents owed for the Otter Tail County
family Public Housing units totaled $2,662.00, and $1,761.00 was collected. Pre-paid rents of
$1,635.00 were collected in July and pre-paid rents of $734 were collected for September. Other
charges of $128.52 for work orders and $1,117.62 for a vacated unit were outstanding. The
extremely low-income percentage was 75%.
Nineteen applicants were on the 2-bedroom public housing waiting list and 11 applicants on the 3-
bedroom waiting list. There were no vacancies.
The September rents owed totaled $2,560.00 and $2,291.00 was collected including pre-paid rents
of $734.00 in August and pre-paid rents for October of $465.00. Other charges of $47.48 for work
orders $1,117.62 for a vacated unit was outstanding. A $333.00 security deposit was collected.
The extremely low-income percentage was at 75%.
H:\users\V[CKI\minutes -otc october.doc 3
Twenty-three applicants were on the 2-bedroom public housing waiting list, 13 applicants on the 3-
bedroom waiting list and 2 on the 4-bedroom list. There was one vacancy in New York Mills·
which has been leased to a family for October Ii\ 2008. Sue has two units in Henning that will be
vacated soon and she is working on applications for these units.
Mary Jo Schwarz -Housing Administrator, reported that there were 134 of 140 Otter Tail County
Section 8 participants leased up for the month of August. The HAP payments were $36,171.00.
The extremely low-income percentage was at 77%. Twelve applications were in progress. The
HRA was being billed for 6 ports and there were 14 vouchers outstanding. There were 99 families
on the waiting list.
There were 135 of 140 Otter Tail County Section 8 parttc1pants leased up for the month of
September. The HAP payments were $35,023.00. The extremely low-income percentage was at
73%. The HRA is being billed for 7 ports and there were 12 vouchers outstanding.
There being no further business, a motion was made and seconded to adjourn.
Ml Art Schwartz S/J anice Palan
Janice Palan, Secretary Date
H:\users\ VICKl\minutes • otc october.doc 4
OTTER TAIL COUNTY HRA EXPENSES
FOR THE MONTH OF OCTOBER, 2008
Community First Bank -Rent $
City of Fergus Falls -Health Insurance $
Principal Mutual Life Insurance -Retirement $
Otter Tail Telcom $
U.S. Postmaster $
MN Benefit Association $
Cellular One $
Dennis Christenson -Mileage $
Jeffrey Gaffaney -Mileage $
Mary Jo Schwarz~ Mileage $
Scott Rocholl -Per Diem $
Janice Palan -Per Diem $
Hazel Hovde -Per Diem $
Art Schwartz -Per Diem $
Robert Bigwood -Per Diem $
Otter Tail Power Co. $
City of Pelican Rapids $
City of New York Mills $
City of Henning $
City of Underwood $
Home Depot $
Wells Fargo ' $
Shopping News -$
Jim Dahlstrom Flooring $
United Building Center $
Daily Journal $
Citizen's Advocate $
Mark Gaworski -Fee Accountant $
North Dakota BCI $
Housing Data Systems $
New Horizons Ag Service $
Sherwin Williams Co. $
Housing Data Systems $
Rebekka Danielson $
Brendefur Carpet Cleaning $
RTW Insµrance $
Frederick Plumbing $
Salaries l $
H:\users\lempory letters\OTC HRA EXPENSES Oct08.x1s
450.00
1,500.00
750.00
200.00
250.00
220.00
23.68
745.29
43.40
223.30
66.54
105.15
81.75
116.85
52.50
138.00
239.76
206.36
114.00
76.00
319.67
297.09
174.40
5,692.78
7,758.10
105.00
39.00
2,550.00
15.00
75.00
36.00
356.10
140.45
276.94
127.02
1,000.00
168.61
8,358.79
, OTTER TAIL COUNTY HRA EXPENSES ,·
· FOR THE MONTH OF NOVEMBER, 2008
.Community First Bank-Rent $ 450.00
City of Fergus Falls -Health Insurance $ 1,500.00
Principal Munial Life Insurance -Retirement $ 750.00
Otter Tail Telcom $ 200.00
U.S. Postmaster $ 250.00
MN Benefit Association $ 220.00
AT & T Moblility $ 22.61
Dennis Christenson -Mileage $ 666.90
Jeffrey Gaffaney -Mileage $ 42.01
Mary Jo Schwarz-Mileage $ 162.05
Service Food Company $ 68.00
Larry's Superm.arket $ 40.00
Networks For Hire $ 500.00
Otter Tail Power $ 66.00
City of Pelican Rapids $ 118.15
City ofNew York Mills $ 152.00
City of Henning $ 107.00
City ofUnderwood $ 87.00
B & D Town & Country Foods $ 40.00
Dean's Country Market $ 80.00
A-Affordable Plumbing $ 45.00
New Horizaon-Ag Service $ 25.00
Review Enterprises $ 10.00
Carlson Highlap.d & Company -Audit $ 6,050.00
Gladys Bolstaq $ 250.00
Diana Kugler ; $ 280.00
Sherwin Williams Company $ 255.42
Arica Eckhoff $ 415.51
.Citizen's Advocate $ 19.88
Salaries $ 8,607.97
H:\users\JEFF\OTC HRA EXPl;NSES.xls
December 2, 2008 OTTER TAIL COUNTY HRA
INVESTMENT LISTING
I.D. # 41-1518930
-·---··-· --FIN_A_N_C_IAL_~-----r-
INSTITUTION j
FUND •----DESCRIPTION-•r-PRINCIP AL 1 .. ·-INTE.-REST INTERE--S-T--,--P_U_R_C_H~A-SE-,---M~A~T-U-RITY-
l RATE PAID DATE DATE
---------~~----
"."""•••••.••-•••---•-•••••••••m-••-•• • -~~
CERTIFICATES
Security State Bank
Fergus Falls
SAVINGS ACCOUNTS
------i-·-------: ---+-------------~-
'
••• ·•· •• •-·•····1-----1-~:-•------·••-..
·!------j ---------~----+--~~-1--~------i-----
Public Housing • Money Market $6,473.87 ! 1.75% Maturity Renewed
Certificate #210979 Automatic 09/19/08
Deposit
03/19/09
Security State Bank Section 8 Admin ; Weekly Money $11,659.21 I .50% I Monthly Account
:-·-e-:-E-~-F KIN-al-ls_G_A_C_C_O_U __ N_T_S---+-R-e-se_rv_e ___ --_1.~arkm Sa~g: ___ --------~a· .. -···-··-·--· ....... --~--' #9312-0046-34------··--·········-·······+------~
Section 8 Existing NOW Account
•H•••-••.,•-•-••••r-····---~••"'-------+---~---i• •••••---~•-----
Public Housing
MHFA-Loan Account
Otter Tail County Tax Levy
NOW Account
NOW Account
NOW Account
' ' i
j
•••J•o•
--~------i--------; ------I
... ~~~~~~ME Ace~~:~····-.. .... ....... -~·~:.~~~.~-~:~·--· ... _ j__·--···············-······· ·············· [ ~.
H:\users\JEFf\invest list otc.doc
'
--------..;.; .•.•.• ,.,, ....... ___ ,., ______ ~ .... ·-·-·-·--··-.. -·-··-·-·-.. ,-.. , .. , ___ ~,~··••-,..._,.,. .... __ .,~---~-
$18,329.68 !
' '
$::::::::::: ___ ---+-------'--i-~-----= ---:--1 _---_ -_· __ -·:--·-1
$824.66 l I 1·
! l
-••-••"••-••o.,•rn,.••-rnmn--rn••••-••"•"-""""•:•--•"•••-" ""• •• •• u -~---••••-'"'"'••" ., . ., .,., ... •--•~•-•-··,n ··-•··"'•""••-••"""" • ., .. ~~ •• ••••-•-~H~ .,. ........... --••-•••-·--• • ..... l ... ., ... .., ..... o• ~u• .. •-.. u•mn••• num.-.. •;•'"-'•'"~-•••••-"•"-·-~·•••••-a••~..I
Fergus Falls/Otter Tail County HRA
Housing &: Redevelopment Authority
1.
OTTER TAIL COUNTY HRA
BID PROPSALS
12/02/08
Multi-Peril Insurance
$ 6,852.00
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
Fax 218-736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN 56537
218-739-9498
American Fan1ily Insurance
Ed Larrivy, Battle Lake, MN ($762.00 increase from 2008)
2.
Fiscal Audit
Carlson/Highland & Co. LLP
Fergus Falls, MN
$ 6,250.00
($200.00 increase from 2008)
H:\users\JEFF\OTC HRA BID PROPSALS.drproviding Housing Opportunities =============
FFHRA
From:
To:
"Beckwell, Lucy Ann" <lucyann.beckwell@hud.gov>
"FFHRA" <ffhra@prtel.com>
Page 1 of2
Cc:
Sent:
"Healy, Dianne" <dianne.healy@hud.gov>; "Clausen, Lucia M" <Lucia.M.Clausen@hud.gov>
Monday, December 01, 2008 11 :36 AM
Subject: RE: Henning HRA (Clement Manor)
Hi Jeff,
Thanks for your proposal for Clement Manor in Henning. Since I spoke with you the Board has hired
someone part-time to assist the Executive Director. I don't know if this will be a permanent solution to
the problem or another band""aid. Linda and I are planning on going to Henning next week to assess the
situation and meet with .the board to "test the water" to see how receptive they are to having another
PHA absorb them. I don't expect them to just on the band wagon right away, but I would like to put it
on the table for them to think about in the future.
I will have a better idea of the situation when I get back next week.
I appreciate your work on this and hope some type of arrangement can be made with the Board.
Would you (PHA) be amenable to some type of partnership whereby the Otter Tail Co. PHA could
assist their staff (on a contract basis) until their current staff discontinued employment?, then worked
into the full absorption of the Henning program?
Kind of start outworking with them and when their two employees were ready to leave, you would
have full knowledge of the operations.
I will talk to you after I return next week.
Thanks Jeff for all your help. We really appreciate it.
Lucy
Lucy Ann Beckwel/
Pµblic Housing Revitalization Specialist
Housing and Urban Development
920 Second Avenue South, Suite 1300
Minneap(J/is, MN 55402
PHONE:
FAX:
612-370-3135, extension 2228
612-370-3003
From~ FFHRA [mailto:ffhra@prtel.com]
Sent: Tuesday, November 25, 2008 11:10 AM
'To: Beckwell, Lucy Ann
Subject: Henning HRA {Clement Manor)
Lucy,
I did talk with Diane R. from the Wadena HRA last Weds. at our Directors meeting regarding the
situation in Henning. She stated that she and her staff would help out HUD or the Otter Tail Co. HRA
in anyway they could at the beginning to get things straighten out and up and running properly, but
stated as far as long term.they would not be interested in taking over or managing it that in fact it should
12/1/2008
Page2 of2
stay in Otter Tail Co.where it is located.
So after talking with my staff here is our proposal:
1. Otter Tail Co. HRA would absorb Clement Manor (20 units into present inventory of 13 for a total of
33)
2. Must be included under our current AMP # for Otter Tail Co.HRA public housing units, in
otherwords I AMP# for all 33 combined units
3. Must have same current fiscal year end of12/31
4. Current Henning HRA Board would not be involved, the Henning area is currently being represented
by one of our current 5 HRA Board members who representive of all 5 Districts in Otter Tail County
5. Current Henning HRA. employees would be retain only at the discretion of the Otter Tail Co. HRA as
needed
6. Vacancy rates for the past 12 months
7. Copies of past 3 years financial audits, including unaudited/audited REAC submissions
8. Copies of past 3 years approved annual budgets
9. Copies •Of any open capital fund programs and related documents
I 0. Copies oflast 3 HUD/REAC physical inspection reports
11. Copies of past 3 approved Annual Agency Plans including 5 year plan
12. All policies/house rules relating to Clement Manor
13. Copies of any pending legaVlitagation issues the Henning HRA might currently involved in
I hope we can be of assistance in helping you out and feel we currently have the experienced/qualified
staff to make this work for all aprties involved.
Please feel free to contact me with any questions you might have.
Thank you.
Jeffrey Gaffaney, Executive Director
Fergus Falls/Otter Tail Co. HRA's
1151 Friberg Ave
Fergus Falls, MN 56537
218-739-3249, Fax 218-736-4706
Equal Housing Opportunity
http://www.fergusfallshra.corn/
12/1/2008
Program
MHFA Deferred Loans -Phase XIV
Community Fix-Up Fund
Rental Rehab -2008 Program
BRA Revolving Rent Rehab Loan
Progra:m
OTC Tax Levy-Homeowner (2008)
OTC Tax Levy -Rental (2008)
SCDP: Urbank (18 homes)
SCDP: Pelican Rapids (20 homes)
SCDP: Pelican Rapids (16 co~mercial)
SCnP: Pelican Rapids (ll rental)
Otter Tail County HRA
Rehabilitation Projects Update
December 2, 2008
Wifl;tdrawn/ Applications In Process Ineligil}.le
33 2 3
3 1 1
Inspected
29
1
Rehab
Bidding In Complete
Pro2ress
3 IQ, 16
0 0 0
2 Application in process for 8 units in Henning. Application for triplex in Perham approved, work is
complete and waiting for MHF A funds.
17 1 0 16 0 2 14
23 0 0 23 0 8 15
2 0 1 2 0 0 1
~
20 0 0 20 0 0 20
27 8 I 18 3 5 10
18 0 1 17 I 8 8
9 0 0 9 3 5 1
MHFA Deferred Loan Program (Phase XIV)
Committed As of: 1211/2008
% of Regional
Loan Admin Total Overall Total Allocation
$ 739,291.00
1 20,000.00 1,600.00 21,600.00 21,600.00 3%
2 16,143.00 1,600.00 17,743.00 39,343.00 5%
3 20,000.00 1,600.00 21,600.00 60,943.00 8%
4 3,800.00 532.00 4,332.00 65,275.00 9%
5 20,000.00 1,600.00 21,600.00 86,875.00 12%
6 20,000.00 1,600.00 21,600.00 108,475.00 15%
7 2,168.16 303.54 2,471.70 110,946.70 15%
8 13,086.00 1,600.00 14,686.00 125,632.70 17%
9 15,962.00 1,600.00 17,562.00 143,194.70 19%
10 10,349.37 1,448.91 11,798.28 154,992.98 21%
11 20,000.00 1,600.00 21,600.00 176,592.98 24%
12 12,496.55 1,600.00 14,096.55 190,689.53 26%
13 19,225.62 1,600.00 20,825.62 211,515.15 29%
14 8,621.88 1,207.06 9,828.94 221,344.09 30%
15 12,000.00 1,600.00 13,600.00 234,944.09 32%
16 15,000.00 1,600.00 16,600.00 251,544.09 34%
17 7,283.93 1,019.75 8,303.68 259,847.77 35%
18 20,000.00 1,600.00 21,600.00 281,447.77 38%
19 15,000.00 1,600.00 16,600.00 298,047.77 40%
20 .20,000.00 1,600.00 21,600.00 319,647.77 ·43%
21 16,626.25 1,600.00 18,226.25 337,874.02 46%
22 11,175.00 1,564.50 12,739.50 350,613.52 47%
23 16,550.90 1,600.00 18,150.90 368,764.42 50%
24 20,000.00 1,600.00 21,600.00 390,364.42 53%
25 15,005.00 1,600.00 16,6_05.00
26 11,316.46 1,584.30 12,900.76
27 17,582.07 1,600.00 19,182.07
399,392.19 39,660.07 439,052.26
Otter Tail County
Public Housing .. Family Units Report
13 Family Units
As of October 31, 2008
Rents Payable $ 2,575.00
Rents Collected $ 2,560.00
* Rents Collected -prepaid in September $
* Pre-Paid Rent for November $
Late Rents Outstanding $
Late Fees Charged $
Late Fees Collected $
Late Fees Outstanding $
Other Charaes Outstanding $
Other Charaes Outstanding -vacated $
Security Deposits Collected $
ELI Percentage
Bad Debt Collected
Vacancies:
4 BR New York Mills -lease signed 10/17/08
3 BR Henning -lease signed on 10/30/08
465.00
450.00
-
-
-
-
3.00
1,117.60
1,000.00
67%
19.77
3 BR Henning -will be vacant as of 1111/08 -working on applicants
Waiting List
2BR 21
3BR 7
4 BR 4
Otter Tail County
Public Housing .. Family Units Report
13.FamilyUnits
As of November 30, 2008
Rents Payable $2,248.00
Rents Collected $2,723.00
* Rents Collected -prepaid in October $ 450.00
* Pre-Paid Rent, for December $ 925.00
Late Rents Outstanding $ -
Late Fees Charged $ -
Late Fees Collected $ -
Late Fees Outstanding $ -
Other Charges Outstandim:1 $ 32.00
Other Charges Outstanding -vacated $1,185.18
Security Deposits Collected $ -
ELI Percentage 67%
Vacancies:
3 BR Henning -vacant as of 11/1/08: move-in Jan. 2, 2009
Waiting List
2BR 24
3BR 9
4BR 4
Address
210 Larson Court
206 Foss St. #2
11010th Ave. SW
Otter Tail County
Public Housing Family Units
Balances to Write-Off
December, 2008
Total
$ 67.56
$ 844.56
$ 273.06
OTTERTAIL COUNTY HRA
SECTION 8 PROGRAM STATISTICS REPORT
OCTOBER, 2008
LEASED 2BR
138/140 70 39
AVERAGEHAP
1 BR $223 X ·70 X 2 =
2 BR $262 X 39 X 2 =
3 BR $339 X 20 X 2 =
4 BR $445 X 7 X 2 =
5 BR $443 X 2 X 3 =
HAP FUNDS NEEDED THRU 12/31/08:
OCTOBER HAP/URP:
BUDGETED HAP FUNDS:
Y'J'D BAP/URP:
BUDGETED HAP REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
OCTOBER ADMIN:
BUDGETED ADMIN:
YTDADMIN:
BUDGETED ADMIN REMAINING:
# OF CALENDAR MONTHS REMAINING:
MONTHLY TARGET:
ELI: 73%
OCTOBER ACTIVITY
ANNUALS
INTERIMS
MOVE INS
MOVE OUTS
TRANSFERS
TOTAL ALL ACTIONS
SHOP MODE:
VOUCHERS OUTSTANDING:
APPLICATIONS IN PROGRESS:
WAITING LIST:
IN-HOUSE TRANSFERS PENDING:
PORTS OUT PENDING:
PORTS IN PENDING:
PORTS BILLED:
11
3
8
5
1
28
101
1
4
2
7
3BR
20
$ 31,220.00
$ 20,436.00
$ 13,560.00
$ 6,230.00
$ 1,772.00
$ 73,218.00
$ 37,126.00
$457,298.00
$--353,3 71.00
$ 103,927.00
2
$ 51,964.00
$ 8,445.68
$ 63,840.00
-79,080.00
S (15,240.00)
2
$
4BR 5BR
7 2
..
TOT AL PUMs 1,680
YTD PUMs 1391
PUMs REMAINING 289
# OF MONTHS REMAINING _2
MONTHLY TARGET 144;5
Section 8 Administrative Plan Update -Otter Tail County HRA
Correction and Addition to 6.0 Assignment of Bedroom Sizes (Subsidy Standards)
The Otter Tail County Housing and Redevelopment Authority will grant
exceptions to normal occupancy standards when a family requests to be housed
in a larger size unit than the guidelines allow and documents a disability and a
medical reason why the larger size unit is necessary. A rental unit may also
be approved for a family that finds a larger size unit where all utilities are
included in the rent AND the rent is within the payment standard that
coincides with the Voucher size.
HRA Office
1151 Friberg Ave
Fergus Falls MN 56537
218-739-3249
0 !Ferglli$ Faill$/E01tte1r TaaH «:oaairatty IHJRA =•= Housing &_ Redevelopment Authority
Fax 218°736-4706
ffhra@prtel.com
www.fergusfallshra.com
Riverview Heights Highrise
205 North Sheridan Ave
Fergus Falls MN ,56537
218-739-9498
TO:
FROM:
DATE:
RE:
MEMO
Board of Directors, Otter Tail County HRA
Jeffrey Gaffaney, Executive Director <
November 20, 200 8
Special Meeting to be Held Tuesday, December 2nd, 2008,
10:30 a.m. at the Otter Tail County Government Services
Center. Commissioners Board Room, 510 West Fir Ave.,
Fergus Falls, MN. 56537
SPECIAL MEETING:
AGENDA
Joint Meeting with Otter Tail County Board at 10:30 a.m., Otter Tail County
Government Services Building, Commissioners Board Room, Regarding Issuing
Revenue Bonds for the Pioneer Home in Fergus Falls, MN.
l . Chairperson -Call Meeting to Order
2. Open Public Hearing to Hear All Comments (Both written & verbal)
Regarding Proposed Bond Issue.
3. Close Public Hearing
4. Discussion
****NOTE CHANGE OF LOCATION****
PLEASE CALL IF YOU ARE UNABLE TO ATTEND!
___ Ic(:_\LJs_er __ s\J_EJ:_.F\A_G_?_.ND_A_o_.T_C_s_pe_ci_~l.....,...do_c --· ProvitlMglfifiusing Opportunities __ ..;;..-...;.·•·· _____ __;..,___;;,•·-·...;..· ...;..·' _;· '.;;.;;;.•··-
NOTICE OF PUBLIC HEARING ON A
PROPOSAL FOR A HOUSING FINANCE PROGRAM AND
THE ISSUANCE OF REVENUE BONDS TO FINANCE
A SENIOR HOUSING AND HEALTH CARE PROJECT
(PIONEER HOME, IN CORPORA TED PROJECT)
Notice is hereby given that a public hearing shall be conducted by the Board of
Commissioners of the Housing and Redevelopment Authority in and for Otter Tail County,
Minnesota (the "HRA"), on Tuesday, December 2, 2008 at 10:30 A.M. at the Commissioners'
Room, Otter Tail County Government Services Center, 500 First Avenue West, in the City of
Fergus Falls, Minnesota (the "City"), to consider the proposal of Pioneer Home, Incorporated
(the "Borrower"), that the HRA assist in the issuance of revenue obligations to finance the
Project hereinafter described, pursuant to Minnesota Statutes, Sections 469 .152 to 469 .1651, as
amended.
Description of the Project:
The "Project" consists of (i) acquiring, constructing and equipping a 105-bed nursing
home to be located at 1131 Mabelle Avenue South in the City (former Lutheran Social Services
site); (ii) refinancing outstanding indebtedness of the Borrower incurred to finance the following:
(a) acquiring, constructing and equipping an 18-unit, 8,500 square foot Alzheimer facility
located at 1305 and 1307 Mabelle Avenue South in the City; (b) acquiring, constructing and
equipping an 18-unit, 8,500 square foot Alzheimer facility, to be located at 1315 and 1317
Mabelle Avenue South in the City; (c) acquiring, constructing and equipping a 16-unit, 7,600
square foot Alzheimer facility, 1325 and 1327 Mabelle Avenue South in the City; (c)
constructing capital improvements to the 110-bed skilled nursing facility located at 1006 South
Sheridan Street in the City; and ( d) acquiring, constructing and equipping an approximately 18
unit, 8,500 square foot facility providing memory care services to seniors located at 519 and 521
Oak Street in the City of Breckenridge, Minnesota; and (iii) funding necessary reserves and
financing various expenditures incurred in connection with the issuance of revenue obligations.
The Project will be owned and operated by the Borrower.
The HRA will issue bonds or other obligations to finance a portion of the Project in a
maximum aggregate estimated principal amount of approximately $10,000,000. The maximum
aggregate estimated principal amount of bonds or other obligations to be issued by the City to
finance the Project will be $20,000,000.
The bonds or other obligations, if and when issued, will not constitute a charge, lien or
encumbrance upon any property of the HRA, Otter Tail County or the City, except the Project
and the revenues to be derived from the Project. Such bonds or obligations will not be a charge
against the HRA's, Otter Tail County's or the City's general credit or taxing powers but are
payable from sums to be paid by the Borrower pursuant to a revenue agreement.
A draft copy of the proposed application to the Commissioner of the Department of
Employment and Economic Development, State of Minnesota, for approval of the Project,
2256374vl
together with all attachments and exhibits thereto, is available for public inspection during
normal business hours, at the office of the HRA in the City.
At the time and place fixed for the public hearing, the ,HRA will give all persons who
appear at the hearing an opportunity to express their views with respect to the proposal. In
addition, interested persons may file written comments respecting the proposal with the
Executive Director of the HRA at or prior to the public hearing.
2256374vl
\