HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/25/2025Board of Commissioners' Meeting Minutes
March 25, 2025
OTTER TAIL COUNTY -MINNESOTA
BO ARD OF COMM ISSIO NERS' MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
March 25, 2025 I 8:30 a.m.
CALL TO ORDER
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 25, 2025, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice
Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA
Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and
unanimously carried to approve the Board of Commissioners' agenda of March 25, 2025, with the following
additions:
MAGIC Fund Board of Trustees
Commissioner Meetings Available on the Website
APPROVAL OF CONSENT AGENDA
Motion by Lahman, second by Sullivan and unanimously carried to approve the consent agenda items as
presented:
Page 1 of 18
1. March 11, 2025, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for March 25, 2025 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for March 25, 2025 (Exhibit A)
4. Approval of the LG220 Application for Exempt Permit for Gambling, Lake Country
Sportsman's Club of Otter Tail County would like to conduct a gambling event at the
Beach Bums Bar & Eatery located at 36776 County Highway 72 Battle Lake MN, on
April 28, 2025.
5. Approval of the LG220 Application for Exempt Permit for Gambling Perham Home Run
Club, would like to conduct a gambling event at The Cactu~ located at 43521 Fort
Thunder Road, Perham MN 56573 on May 3, 2025.
6. Approval of an LG220 Application for Exempt Permit for Gambling, Holy Rosary Catholic
Church, would like to conduct a gambling event at The Barn at Dunvilla located at 48203
US-59, Pelican Rapids MN 56572, Pelican Township, on April 25, 2025.
7. Approval of the Renewal of a 9 month Seasonal On-Sale Liquor & Sunday Liquor
License for Zorbaz of Ottertail Lake Inc dba Zorbaz of Ottertail for the period of April 1,
2025, through December 31, 2025.
8. Approval of the LG220 Application for Exempt Permit for Gambling, Perham Ducks
Unlimited of Otter Tail County would like to conduct a gambling event at the Salty Pickle
Bar & Grill located at 4397 4 390th St Perham MN 56573 on May 3, 2025.
Board of Commissioners' Meeting Minutes
March 25, 2025
9. Approval of an increase in the 30-Day limit of Colby Palmersheim's County issued
Purchasing Card from $800.00 to $2,500.00 as requested by Krysten S. Foster, County
Engineer.
SOCIAL WORKER -EARLY ENGAGEMENT PILOT
Motion by Lahman, second by Mortenson and unanimously carried to approve the addition of a limited-
duration, 1.0 full-time equivalent (FTE) Early Engagement Social Worker position to the County's structure to
fulfill the requirements of an early engagement services pilot program as outlined by the state legislature.
APRIL AS CHILD ABUSE PREVENTION MONTH PROCLAMATION
OTTER TAIL COUNTY RESOLUTION NO. 2025-23
WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and
finding solutions requires input and action from everyone throughout the community; and
WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County; and
WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire
community; and
WHEREAS, effective child abuse prevention succeeds because of partnerships created between families child
welfare professionals, education, health, community and faith-based organizations, businesses, and law
enforcement agencies; and
WHEREAS, communities must make every effort to promote programs and activities that create strong and
thriving children and families; and
WHEREAS, we acknowledge that we must work together as a community to increase awareness about child
abuse and contribute to promote the social and emotional wellbeing of children and families in a safe, stable,
and nurturing environment; and
WHEREAS, prevention remains the best defense for our children and families.
NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim April
2025 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people, community
agencies, religious organizations, medical facilities, and businesses recognize this month by dedicating
ourselves to the task of improving the quality of life for all children and families.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
AttestlX,/ l<J I,._, LjU/Jt:J,L
Nicole Hansen, Clerk
~ 9o!lE~N!~~~
Board of Commissioners' Meeting Minutes
March 25, 2025
RECESS & RECONVENE
At 8:43 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m.
FAMILY RESOURCE CENTER UPDATES
Deputy Administrator Lynne Penke Valdes provided an update regarding Family Resource Centers. Otter Tail
County has been awarded two Minnesota Department of Education grants for capital/infrastructure projects.
One grant award will be in partnership with the Bridge Center in Pelican Rapids and the other grant award will
go toward building improvements for a family resource facility in the lower level of the New York Mills City
Center, in partnership with the City of New York Mills. Penke Valdes also noted that the Health and Wellness
service team is currently working with community partners on strategic planning for Family Resource Center
programs and services.
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
OTTER TAIL COUNTY RESOLUTION NO. 2025-24
WHEREAS, the County proposes to use the abatement for the purposes provided for in the Abatement Law
(as hereinafter defined), to assist with the development of a duplex housing unit on Parcel No.
63000990526000 ( 100 Hidden Meadows Dr, Battle Lake). The proposed term of the abatement will be for up
to five years in an amount not to exceed $10,000; and
WHEREAS, the Board held a public hearing on March 11, 2025, on the question of the Abatement, and said
hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and
WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815 (the
"Abatement Law").
NOW, THEREFORE, BE IT RESOLVED by the County Board of the Otter Tail County, Minnesota, as follows:
1. Findings for the Tax Abatement. The Board hereby makes the following findings:
1) The tax abatement is the County's share of real estate taxes which relate to the Project being
constructed on the Tax Abatement Property and not the real estate taxes that relate to the value
of the land (the "Abatement").
2) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the
costs to the County thereof.
3) Granting the Abatement is in the public interest because it will increase the tax base in County.
4) The Tax Abatement Properties are not located in a tax increment financing district.
5) In any year, the total amount of property taxes abated by the County by this and other resolutions
and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever is
greater. The County may grant other abatements permitted under the Abatement Law after the
date of this resolution, provided that to the extent the total abatements in any year exceed the
Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
Page 3 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the Abatement is hereby approved. The terms of
the Abatement are as follows:
1) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable
2027and shall not exceed $10,000. The County reserves the right to modify the commencement
date, but the abatement period shall not exceed five (5) years.
2) The County shall provide the Abatement as specified in this resolution.
3) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: ~J.....___,/,__· ........ ~,().........___.LA--·~L/~~~---
issioners Chair Nicole Hansen, Clerk
LONG RANGE STRATEGIC PLAN PROGRESS UPDATES
Community Development Director Amy Baldwin provided updates on Long Range Strategic Plan (LRSP)
progress under the Element: Economy. Baldwin reviewed goals and strategies related to affordable senior
housing, workforce development, and childcare and highlighted progress toward each goal. The County's
Long Range Strategic Plan can be found on the County website which outlines detailed goals, strategies and
progress for each element.
COOPERATIVE CONSTRUCTION COST AGREEMENT RESOLUTION
OTTER TAIL COUNTY RESOLUTION NO. 2025-25
IT IS RESOLVED that Otter Tail County enter into Mn DOT Agreement 1057790 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the County to the State of the County's share of the costs of the storm sewer and
lighting construction and other associated construction to be performed upon, along, and adjacent to Trunk
Highway No. 10 from 1,100 feet west of 620th Avenue to 2,520 feet east of Oink Joint Road under State Aid
Project No. 056-692-007, No, 080-654-003, and No. 080-594-005 and by the State as State Project No. 5605-
24 and No. 8001-44 (Th 10=200).
IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
Page 4 of 18 OTTERTAIL
COUNTY -MINNESOTA
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Board of Commissioners' Meeting Minutes
March 25, 2025
Dated: April 8, 2025
Attest:~' Co/4.,J/ti,,r,v
Nicole Hansen, Clerk
ENGAGEMENT LETTER WITH THE OFFICE OF THE STATE AUDITOR
Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials
to sign the engagement letter with the Office of the State Auditor for the 2024 Audit of Otter Tail County.
PELICAN RAPIDS CITY ACQUISITION OF TAX FORFEITED LAND
OTTER TAIL COUNTY RESOLUTION NO. 2025-26
WHEREAS, on the 30th day of September,2005; the City of Pelican Rapids acquired the following described
tax forfeited parcels for an authorized public use:
Parcel No. 76-000-27-0056-000, 76-000-27-0057-000 and 76-000-27-0058-000
Section 27 Township 136 Range 42
Sub Lot K, except the South 50', Sub Lot L of the Northeast Quarter of the Southwest Quarter and Sub Lot
M of the Northeast Quarter of the Southwest Quarter.
State Deed No. 0200909 Recorded October 12, 2005, as Document 985887; and
WHEREAS, on the 27th day of August 2024, the City of Pelican Rapids determined that the city no longer
needed this parcel for the authorized public use and unanimously passed Resolution 2024-11 approving the
reconveyance of the above-described parcel to the State of Minnesota; and
WHEREAS, on the 21st day of October 2024 the Reconveyance of Forfeited Lands to the State of Minnesota
by a Government Subdivision (PT Form 975) was recorded as Document 1311670; and
WHEREAS, the City of Pelican Rapids has submitted a request to the Otter Tail County Board of
Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at
less than market value.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve
the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $1.00 plus fees in
recognition of the City of Pelican's management and oversight of the above-described parcel since it was
acquired by the City of Pelican Rapids in 2005
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: I fti /!,tt./L ~
Nicole Hansen, Clerk
~ <l,TJ,,E~_J~~~
Board of Commissioners' Meeting Minutes
March 25, 2025
PRIVATE SALE OF TAX FORFEITED PROPERTY TO ADJACENT LANDOWNERS
OTTER TAIL COUNTY RESOLUTION NO. 2025-27
WHEREAS, The County Board of Commissioners of the County of Otter Tail, State of Minnesota, desires to
offer for private sale to adjacent owners a certain parcel of land that forfeited to the State of Minnesota for
non-payment of taxes on the 25th of August 1937; and
WHEREAS, the following parcel of land has been considered and/or viewed by the County Board of
Commissioners, and they desire to classify this parcel as non-conservation land as provided for in Minnesota
Statutes 282.01; and
WHEREAS, the Otter Tail County Board of Commissioners have considered and/or viewed the following
parcels of land and has recommended the basic sale price for this parcel as noted in the table below; and
WHEREAS, the following parcel should have been excepted from the description of an adjacent property when
previously conveyed; and
WHEREAS, the approval of a private sale of this parcel will resolve outstanding title issues.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby certify that
the parcel listed in the table below has been considered and/or viewed and comply with the provisions of
Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, 282.018 and other statutes that require the withholding
of tax-forfeited lands from sale and hereby approves the classification and basic sale price as noted in the
table below; and
BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby approves the private
sale to adjacent landowners of the following parcel:
!
MUNICIPALITY ! PID ASSESSfi,fENTS
BEFORE
FORFEITURE
PHYSICAL ADDRESS ! LEGAL DESCRIPTION
:
VALUE
Private Sale -
ClitheraU Township
Physical. Address -Part
of162J2 385<11 Ave
Battle Lake, MN
! Part ofl0-000-35-0232-900 ! .a\ppraised Value ! 1.00 ! None l 0.00 ! Section 35 Tt\-p. 137 Rg. 42 tspeaafii_after_Forl'aiiire-..:T------------------------! ---------------r----------
! North (4) four rods ofSoulb I None 0.00 ! !
:,' (20)m.....turodsofWest(10) : : : •-J I I I i tfJl rods ofSouthviest-Qllarter l ! ! i (SWl/4) of Southwest Qllarter ! , : :
--~-:_-::_-_-:_~-:::_-:_~·::_~·:::_-_-_-_-_~~ !(SWl/
4
): _________________ -_~~:::_-_~-+ Rask Sale Prire :_~---_-_-:_-_-_-_L_~--------------,,1.00 1 TotaJ ::_-:::_-:_~-:_-j_-_-:_ 0.00-
------------------------------------------------------------------------------------------------------------------------------------------------------Notes -Forfeited August 25, 1937
roximatelv ½ Acres
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
Page 6 of 18
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Board of Commissioners' Meeting Minutes
March 25, 2025
Dated: April 8, 2025
Attest:~t{J~
Nicole Hansen, Clerk
IN RECOGNITION OF COUNTY AUDITOR-TREASURER WAYNE STEIN
OTTER TAIL COUNTY RESOLUTION NO. 2025-28
WHEREAS, Wayne Stein began his employment with Otter Tail County as an Accountant on or about
September 6, 1983; and
WHEREAS, Mr. Stein was appointed to Auditor-Treasurer in October 1990 and elected thereafter serving
eight (8) terms as an elected official prior to becoming the first appointed Auditor-Treasurer; and
WHEREAS, Mr. Stein worked tirelessly with high standards of fiscal responsibility, professionalism, and
commitment; and
WHEREAS, Mr. Stein led the County through four periods of recession including the 1990-1991 recession,
the 2001 recession, the Great Recession spanning 2007-2009, and the COVID-19 recession in 2020; and
WHEREAS, Mr. Stein has served in County leadership with integrity while supporting Commissioners, Service
Team Leaders, and all Otter Tail County employees; and
WHEREAS, Mr. Stein is well-known throughout the County for his excellent public service and diligence in
meeting the needs of our residents including one recent interaction where he was working in the office during
a holiday and answered a phone call to provide assistance to a customer -this is very typical of Wayne to
work in the office outside of regular hours continuing to serve the public; and
WHEREAS, Mr. Stein was particularly adept in ensuring the integrity of administering elections, working with
election judges, assisting voters and complying with election laws; and
WHEREAS, Mr. Stein's wealth of institutional knowledge, history of the County, reliability, and responsibility
will be greatly missed. Fortunately, his leadership over the last 41-years, 6-months and 26-days leaves a
legacy positively impacting the lives of countless residents.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners recognizes this
passion for public service, responsible stewardship, leadership, vision, influence, and innovation of Otter Tail
County Auditor-Treasurer Wayne Stein, and we express our utmost gratitude and appreciation for his many
years of commitment to the residents of Otter Tail County and the State of Minnesota.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
Page 7 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: ____________ _
Nicole Hansen, Clerk
RECESS & RECONVENE
At 9:39 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:46 a.m.
THE MAGIC FUND
Commissioner Sullivan held discussion regarding the Minnesota Association of Governments Investing for
Counties (MAGIC) Fund. The Association of Minnesota Counties (AMC) is seeking one County Commissioner
for an open seat on the MAGIC Board of Trustees. It was agreed that Otter Tail County could benefit from
participation on this Board with Commissioner Sullivan encouraged to apply.
COMMISSIONER MEETING INFORMATION ON THE COUNTY WEBSITE
County Administrator Nicole Hansen provided a brief update regarding website access to recordings of Board
of Commissioner meetings. The Communications Team is currently looking into options and potential software
programs to make improvements in accessing Board agendas, supporting documentation and meetings.
RECESS & RECONVENE
At 9:49 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m.
APPOINTMENT OF INTERIM DEPUTY ADMINISTRATOR/AUDITOR-TREASURER
OTTER TAIL COUNTY RESOLUTION NO. 2025-29
WHEREAS, the appointed Auditor-Treasurer Wayne Stein previously announced his retirement which is
effective March 31, 2025; and
WHEREAS, as set forth in Minn. Stat. §375A.1205, a Board may appoint an Auditor-Treasurer upon the
vacancy of the Office; and
WHEREAS, in making this appointment, it is recognized that Otter Tail County previously adopted a resolution
that the office of the County Auditor-Treasurer shall be filled by appointment upon the vacancy in the office;
and
WHEREAS, Otter Tail County is restructuring the position of the Auditor-Treasurer to a Deputy Administrator
that will oversee and ensure that the job responsibilities, obligations, and functions of the Auditor as set forth
in Minnesota Chapter 348 and Treasurer as set forth in Minnesota Chapter 385 are fulfilled; and
WHEREAS, it is recommended that Assistant Finance Director Kristen L. Vipond is appointed Interim Deputy
County Administrator, which includes the functions and responsibilities of an Auditor-Treasurer, effective April
1,2025;and
Page 8 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
WHEREAS, appointing Ms. Vipond in this position will provide for succession planning and stability in not only
the Auditor-Treasurer's Office but also the Finance, Property & License Management Team which she will
oversee in her role as the Interim Deputy Administrator.
NOW THEREFORE BE IT RESOLVED THAT, Kristen L. Vipond is appointed as the Interim Deputy
Administrator to oversee the Finance, Property, and License Management Service Team, including the job
responsibilities and functions of an Auditor under Chapter 384 and Treasurer under Chapter 385, effective
April 1, 2025.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: ( XL '&J LJj U/,:rJ__)
Nicole Hansen, Clerk
RECESS & RECONVENE
At 10:03 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 10:07 a.m.
EDUCATION IDENTITY AND ACCESS MANAGEMENT BOARD RESOLUTION
FOR THE MINNESOTA DEPARTMENT OF EDUCATION
OTTER TAIL COUNTY RESOLUTION NO. 2025-30
WHEREAS, the Minnesota Department of Education (MOE), Professional Educator Licensing Standards
Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with
Authority (IOwA) for the County that uses the Education Identity and Access Management (EDIAM) system;
and
WHEREAS, the IOwA is responsible for authorizing, reviewing, and recertifying user access for their local
educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management
Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified
at least annually; and
WHEREAS, the IOwA will authorize user access to the State of Minnesota Education secure systems in
accordance with the user's assigned job duties, and will revoke that user's access when it is no longer needed
to perform their job duties; and
WHEREAS, Kristen L. Vipond, Interim Deputy Administrator for the Finance, Property & License Center
Service Team is designated as the Identified Official with Authority on behalf of Otter Tail County to authorize
user access to State of Minnesota Education secure websites; and
Page 9 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
WHEREAS, Otter Tail County's 6-Digit Organization Number is 0056-91.
NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners designates
Kristen L. Vipond, Interim Deputy County Administrator, as the Identified Official with Authority for Otter Tail
County to access and designate user access to the Education Identity and Access Management system with
the Minnesota Department of Education.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly
seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 25th day of March 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: -~--:....;.J~·W............,;U(:;....:;f/...;;;..:w-tr=::......:L..;:; ___ _
Nicole Hansen, Clerk
MINNESOTA ESGR ABOVE AND BEYOND AWARD
County Administrator Nicole Hansen announced that Otter Tail County, as an employer, is receiving a
prestigious Above & Beyond Award from the U.S. Secretary of Defense and the Minnesota Committee for the
Employer Support of the Guard and Reserve (ESGR). Otter Tail County will be publicly acknowledged during
a Minnesota ESGR Awards Luncheon at Camp Ripley in Little Falls, MN on Friday, April 11, 2025.
Commissioner Wayne Johnson, Land and Resource Management Assistant Director Kyle Westergard, County
Veterans Service Officer Robb Emerson, and Public Information Officer Shannon Terry will be in attendance.
ORDINANCE TO REGULATE CANNABIS AND LOWER-POTENCY HEMP BUSINESSES
RESOLUTION TO ADOPT ORDINANCE
OTTER TAIL COUNTY RESOLUTION NO. 2025-31
WHEREAS, in accordance with Minnesota Chapter 342, the County of Otter Tail, State of Minnesota, drafted
a county ordinance regulating the sale, distribution, cultivation, possession, and consumption of cannabis and
cannabinoid-derived products; and
WHEREAS, Minnesota Statute Section 145A.05 allows a county board to adopt ordinances for all or part of
its jurisdiction to regulate actual or potential threats to public health; and
WHEREAS, the provisions of Minnesota Statute Section 375.51 to promulgate a county ordinance have been
followed; and
WHEREAS, the Otter Tail County Board of Commissioners finds the consideration of this cannabis ordinance
essential and necessary to safeguard public health, safety, and community well-being through responsible
regulation of cannabis businesses, of retail or retail operations endorsement of cannabis microbusiness,
cannabis mezzobusiness, cannabis retailer, medical cannabis combination business, or lower-potency hemp
edible retailer within Otter Tail County; and
Page 10 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
WHEREAS, the Otter Tail County Board of Commissioners understands and acknowledges the risks of
addiction, cannabis potency concerns, potential for accidents and poisonings, inherent risks for underage use
and exposure, and unknown long-term health impacts due to the recreational use of cannabis; and
WHEREAS, Otter Tail County provided proper public notice of this proposed cannabis ordinance and held a
public hearing for said ordinance on November 20, 2024, which was open for public and written comment.
NOW, THEREFORE, BE IT RESOLVED THAT, Otter Tail County by resolution hereby adopts and approves
the newly established Otter Tail County Cannabis Ordinance effective April 1, 2025.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Dan Bucholz
Wayne Johnson X
Kurt Mortenson X
Bob Lahman X
Sean Sullivan X
Adopted at Fergus Falls, MN this 25th day of March, 2025.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
NAY ABSENT ABSTAIN
X
Dated: April 8, 2025
Attest: -~--·tfJ_fA.,_IJ_~-----
Nicole Hansen, Clerk
CLOSED SESSION
At 10:28 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed
session is authorized under Minnesota Statute §13.005, Subd. 3(c)(1) to discuss the sale or purchase of
property at 2001 W Lincoln Ave, Fergus Falls, MN 56537. Present in the room were Commissioners Wayne
Johnson, Bob Lahman, Kurt Mortenson, Dan Bucholz and Sean Sullivan, County Administrator Nicole
Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development
Director Amy Baldwin, Facilities Operations Manager Doug Cannell, Facilities Operations Supervisor Wade
Nibbe and County Board Secretary Hannah Anderson.
The closed session ended at 10:39 a.m. at which time the meeting reconvened into an open session where
there was a motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate county
staff to sign the assumption agreement and other related documents from the City of Fergus Falls regarding
the purchase of property at 2001 W. Lincoln Ave., Fergus Falls, MN 56537, contingent on the seller approving
a 90-day extension for continued due diligence.
MCKINSTRY INVESTMENT GRADE AUDIT AGREEMENT
Motion by Sullivan, second by Bucholz and unanimously carried to authorize appropriate County staff to
prepare an Investment Grade Audit Agreement with McKinstry, in an amount not to exceed $155,849.00, for
future approval by the Board.
Page 11 of 18
Board of Commissioners' Meeting Minutes
March 25, 2025
OTTER EXPRESS PUBLIC TRANSPORTATION SYSTEM
Motion by Bucholz, second by Mortenson, with Sullivan abstaining, to authorize County staff to work with
MnDOT and interested Otter Tail County communities to develop a draft Joint Powers Agreement for future
approval by the County Board, pursuant to Minnesota Statute §4 71.59, to jointly operate, manage, and provide
public transportation services within Otter Tail County, and, after discussion thereof, and upon vote being
taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA
Dan Bucholz
Wayne Johnson
Kurt Mortenson
Bob Lahman
Sean Sullivan
X
X
X
X
NAY ABSENT ABSTAIN
X
ADJOURNMENT
At 11 :27 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The
next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, April 8, 2025, at the Government Services
Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025
Attest: _J, __ / ·UJ~[v~L).___,~._,___ ___ _
Nicole Hansen, Clerk
Page 12 of 18
Page 13 of 18
Vendor Name
210 TIRES & TOV\IING LLC
A-1 LOCK & KEY
ABM SUPPLY
ACKERSON/JEFF
AMAZON CAPITAL SERVICES INC
AMERICAN ENGINEERING TESTING INC
AMERICAN WELDING & GAS INC
ANDERSEN/BROOKS
AUTO VALUE FERGUS FALLS
AVERY, ATTORNEY AT LAW/JILL
AXON ENTERPRISE INC
BARR ENGINEERING CO
BDT MECHANICAL LLC
BECKER CO ENVIRONMENTAL SERVICES
BEYER BODY SHOP INC
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
BURNS & MCDONNELL ENGINEERING CC
BUSKO/AMY
BUY-MOR PARTS & SERVICE UC
CALIBRE PRESS
CARLBLOMIDENNIS
CAROLINA SOFTWARE INC
CELLEBRITE INC
CERTIFIED AUTO REPAIR
CHARL YS CLEANING SERVICES LLC
CHARM-TEX INC
CHS INC
CLAY CO AUDITOR-TREASURER
CLAY CO SHERIFF
CLEAN SWEEP COMMERCIAL SERVICES
CLIMATE AIR INC
CODE 4 SERVICES INC
COIL'S FLAGS FLAGPOLES & EMBROIDEF
COOPER'S OFFICE SUPPLY INC
CORE PROFESSIONAL SERVICES PA
CULLIGAN OF EL.BOW LAKE
CULLIGAN OF WADENA
D & T VENTURES LLC
DACOTAH PAPER CO
DAHUSHEILA
DAHLSAD/CHRISTOPHER
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
296.00
147.00
4,950.00
180.00
4,879.29
1,160.00
149.91
75.60
125.99
1,458.95
313,TT9.44
534.00
3,255.72
191.50
2,825.23
4,028.39
9.00
17,665.51
120.00
1,202.90
299.00
134.80
500.00
21,922.33
862.38
225.00
87.41
1,451.73
2,041.76
5,880.00
1,395.00
3,611.36
443.60
694.95
16,306.86
700.00
36.50
78.50
1,498.19
806.84
120.00
32.18
Page 14 of 18
Vendor Name
DAILEY ELECTRIC LLC
DAKOTA WHOLESALE TIRE 1NC
DANIELSON/MANDY
DECKARD TECHNOLOGlES INC
DEM-CON MATERIALS RECOVERY LLC
DITTBERNERrrREVOR
DMl-l COMPANIES
DOUBLE A CATERING
EHLERS & ASSOCIATES INC
ELECTION SYSTEMS & SOFTWARE lLC
ERGOMETRICS INC
EVCO PETROLEUM PRODUCTS INC
FARMERS CO-OP OIL
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS HOME & HARDWARE INC
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FJELD TRAINING SOLUTIONS
FIRST LUTHERAN CHURCH
FLEET SUPPLY
FORT'NENGLER ELECTRIC INC
FORUM COMMUNICATIONS COMPANY
FRANK'S AUTO BODY OF PERHAM INC
FRONTIER PRECISION INC
FROST SOLUTIONS LLC
GALLSLLC
GAPPA OIL COMPANY INC
GIRARD'S BUSINESS SOLUTIONS INC
GRAINGER INC
GREWE/TUCKER
HAWES SEPTIC TANK PUMPING LLC
HEALTHCARE ENVIRONMENTAL SERVICI:
HEAVY IRON SALES RENTAL & REPAIR LI
HOUSTON ENGINEERING INC
HUSCH BLACKWELL
IDEAL CONSTRUCTION
INDEPENDENT EMERGENCY SERVICES l
J_p_ COOKE CO
JESSEN/MIKE
JK SPORTS INC
JOHNSON CONTROLS FIRE PROTECTIOf,,
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
2,539.35
568_00
143.20
13,781.25
403.76
222.98
130,901.44
132.50
3,000.00
39,876.01
40.41
2,686_75
4,024.00
2,082.77
900.00
26.69
33,832.50
59.00
295.00
1,260.00
371.87
49.98
289.00
11,156.74
1,350.00
9,000.00
4,505.88
602.00
527.45
1TT.OO
47.74
160_00
224.38
10,800.00
13,898.75
4,500.00
68,142.40
86.16
52.95
63.00
46.98
16,362.65
Page 15 of 18
Vendor Name
JOHNSON/DENA
KAEL.KBMARK
KARKELA HUNT & CHESHIRE PLLP
KIMBALL MIDWEST
KNOWINKLLC
KOEPS SEPTIC LLC
LAKELAND AUTO REPAIR LLC
LAKES ADVERTISING LLC
LAKES COMMUNITY COOPERATIVE
LAKES COUNTRY SERVICE COOPERATrv
LARSON/LYNN
LAWSON PRODUCTS INC
LEGAL SERVICES OF NW MINNESOTA
LEIGHTON MEDIA -FERGUS FALLS
LIENJDEVIN
LIFTOFFLLC
LOCATORS & SUPPLIES INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARKS FLEET SUPPLY INC
MARTINNALERIE
MCWANE-CREEKNICTORIA
MIDWEST MEDICAL PHYSICS LlC
MIOVilEST PRINTING CO
MLLIGANJLOOAN
MINNEAPOLIS FORENSIC PYSCH SERVIC
MINNESOTA MOTOR COMPANY
MINNESOTA SHERIFFS' ASSOCIATION
MINNKOTA ENVIRO SERVICES INC
MINTEN/JAMES
MNBWSR
MN CONTINUING LEGAL EDUCATION
MN COUNTY HIGHWAY ACCOUNTANTS A
MN POLLUTION CONTROL AGENCY
MNCOC LOCKBOX
MNDRIVERSMANUALS.COM
MOTOROLA SOLUTIONS INC
NAPA CENTRAL
NELSON AUTO CENTER INC
NORDICKfTAMMY
NORTH CENTRAL INC
NORTHLAND FIRE PROTECTION
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
180.00
216.40
707.50
179.05
30.00
140.00
247.96
700.00
3,768.13
3,975.00
986.16
34221
1,050.00
1,657.00
4TT.28
300.00
3,743.76
536.00
2,760.27
138.24
208.00
90.00
2,820.00
235.00
137.60
4,900.00
3,894.74
175.00
153.40
132.00
90.00
181.30
265.00
60.00
200.00
184.73
58,835.50
1.36.90
650.54
165.60
5,417.50
345.00
Page 16 of 18
Vendor Name
NORTHWEST TIRE INC
OFFICE OF MNIT SERVICES
OLSON OIL CO INC
OLSON TIRE & OIL
OLSONlBRENDA
OPG-3 INC
OTTER TAIL CO SOLID WASTE
OTTER TAIL POWER COMPANY
OTTERTAIL AGGREGATE INC
OUTDOOR RENOVATIONS LANDSCAPE &
OVERHEAD DOOR CO OF FERGUS FALLS
PEBBLE LAKE AUTO
PEOPLEFACTS LLC
PERALES/ANDREA
PHIWPPl!DR JAY
PIEPER/JORDAN
PLUNKETT'SVARMENTGUARD
POPE DOUGlAS SOLID WASTE MANAGE!
POSTMASTER
POWERPLAN 018
PRAIRIE LAKES MUNJCIPAL SOLID WASTE
PREMIUM WATERS INC
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
PSICK CAPITOL SOLUTIONS INC
QUADIENT LEASING USA INC
QUICKSERIES PUBLISHING II-IC
QUINLIVAN & HUGHES PA
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
RECYCLING ASSOC OF MN
RODER/BETSY
RUSSELL ATTORNEY AT !AW/ROBERT L
SAMUELSONJHEIDI
SAURER/ANGELA
SCHEMPP JR/BOBBY
SCHORNACK/DAVIO
SHI iNTERNATIONAL CORP
SIMENGMRDJPAUL
SIX PAK AUTO
SJOLIEfTYLER
SOE1HISYL VIA
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
56.41
3,673.39
1,920.00
101.00
123.60
13,506.20
33.00
233.56
60.00
12,532.50
16,833.36
869.46
65.80
84.86
950.00
339.08
324.88
540.50
154.00
943.66
14.00
16.49
735.94
72.78
3,708.33
10,067.67
1,383.55
302.50
270.11
408.30
400.00
90.00
5,000.00
292.00
2:9.92
376.40
326.00
48,825.00
30.24
1,487.45
193.18
162.80
Page 17 of 18
Vendor Name
STlEEVESIBERNARD A
SlEINS,JNC
STEVE'S SANITATION INC
STONIEBROOKE ENGINEERING INC
STREICHERS
STRYKER SALES lLC
SUMMIT fOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
SYSTEMS TECHNOLOGY
T&KTIRES
TAG UP
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -WEST
TK ELEVATOR CORP
TNT REPAIR 1NC
TOLLEFSON/BRITTANY
TRANSPORTATION COLLABORATIVE &
TSCHIDNCRAIG
TYLER TECHNOLOGIES INC
UHRICH/COREY
USIC LOCATING SERVICES LlC
VANSTEENBURG/JEFFREY
VESTIS
VESTIS
VICTOR LUNDEEN COMPANY
VISUAL GOV SOLUTIONS LLC
WADENA CO SOLID WASTE
WELLPATHUC
WELLS CONSTRUCTION MN LLC
WEST CENTRAL JAIL ADMINISTRATOR'S,
WJDSETH SMITH NOLTING & ASSOCIATE~
WILDLIFE FOREVER
WJNDELS/LORI
VI/M CORPORATE SERVICES INC
WOODBRIDGE/DWAYNE
WSB & ASSOCIATES INC
X-STREAM WA TERJETTING LLC
ZIEGLER INC
Final Total:
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
128.50
1,367.12
9.,60123
592.94
ltB.87
300.00
10,612.62
608.94
600.00
530.00
51.95
232.80
5,842.03
848.91
820.68
471.04
5,438.00
186.40
7,725.00
51421
44.42
119.40
60.56
472.79
866.81
600.00
759.00
54,879.50
225.00
20.00
18,613.46
2,750.00
20.00
8,130.48
129.90
8,20725
222.08
1,813.52
1,170,489.52
Page 18 of 18
Vendor Name
AMAZON CAPITAL SERVICES iNC
ASSOCIATION OF MN COUNTIES
FURE/ALLISON
HAUGRUDfREEO
HEALTHEC LLC
INDEPENDENT CONTRACT S!ERVICES OF
LAKELAND AUTO REPAIR LLC
LAKES COUNTRY SERVICE COOPERATrv
MINNKOTA IENVIRO SERVICES INC
MN DEPT OF HUMAN SERVICES
MOHSlMEGHAN KELLEY
NEXT CHAPTER TECHNOLOGY ilNC
OTTER TAIL CO RECORDER
OTTER TAIL CO TREASURER
PETERSONITIM
PREMIER BIOTECH INC
PREMIER BfOTECH LABS LLC
QUALITY TOYOTA
SCHMIOTJHEA 11-IER
SCHOOL DIST 544 -FERGUS FALLS
SCHOOL DIST 547 -PARKERS PRAIRIE
SCHOOL DIST 549-PERHAM
VERIZON WIRELESS
VICTOR LUNDEEN COMPANY
WEST CENTRAL REG JUVENILE CTR
Final Total:
Vendor Name
CLAY CO HEAllH DEPT
HENRY SCHEIN INC
LAKE REGION HEALTHCARE
MCKESSON MEDICAL-SURGICAL GOV SC
OTTER TAIL CO TREASURER
VICTOR LUNDEEN COMPANY
Final Total:
Board of Commissioners' Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
393.29
900.00
19.00
99.87
1,200.00
600.33
221.11
643.36
118.00
6,270.03
1,537.50
17,037.50
16.00
6,569.76
14.98
1,865.00
1,220.60
758.56
30.56
4,281.25
5,375.00
80,000.00
2,TT3.26
255.40
11,063.00
14J,26J.J6
Amount
362.69
558.72
667.67
106.32
171.20
354.28
2,220.88
Drainage Authority Meeting Minutes
March 25, 2025
OTTER TAIL COUNTY -MINNESOTA
DRAI NAGE AUTHORITY MIN UTES
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
March 25, 2025 112:26 p.m.
CALL TO ORDER
The Otter Tail County Drainage Authority convened at 12:26 p.m. Tuesday, March 25, 2025, at the
Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice
Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Mortenson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of March
25, 2025 and the Consent Agenda of March 25, 2025 as follows:
1. March 11, 2025, Drainage Authority Meeting Minutes
2. Warrants/Bills for March 25, 2025 (Exhibit A)
DITCHES 10, 11 , & 31 RECONVENED ROB HEARING
Drainage Inspector Colby Palmersheim and Scott Henderson with H2OverViewers provided an update on
County Ditches 10, 11, and 31. H2OverViewers continue to work on amended reports due to watershed
changes. Palmersheim recommended continuing the Public Hearing to May 6, 2025 at 12:30 p.m.
At 12:39 p.m., Chair Johnson reconvened the Public Hearing regarding Redetermination of Benefits for
Ditches 10, 11, and 31. This Public Hearing is continued from the original hearing on January 27, 2025. Chair
Johnson asked for comments from the public. One property owner had questions pertaining to the process
and whether there would be another period for reexamination requests once the new watershed lines are
posted. Another property owner inquired as to whether new notices would be sent to property owners. Lastly
a question was asked about boundaries changing for those currently not benefited. Henderson took down
names and advised that H2OverViewers would be in contact with each property owner that spoke at today's
hearing.
At 12:47 p.m., Chair Johnson called for a motion to recess the Public Hearing. Motion by Sullivan, second by
Lahman and unanimously carried to recess the Reconvened Redetermination of Benefits Public Hearing for
County Ditches 10, 11, and 31 to May 6, 2025 at 12:30 p.m. so as to provide sufficient time for H2OverViewers
to complete the amended reports.
DITCH 44 -ENGINEER APPOINTMENT
Motion by Bucholz, second by Sullivan and unanimously carried to approve posting a request for proposals
(RFP) for an Engineer for County Ditch 44 and the outlet of Head Lake to study and recommend a control or
alternative to mediate low lake levels.
Page 1 of 3
DITCH 43 -ROB DISMISSAL
Drainage Authority Meeting Minutes
March 25, 2025
Drainage Inspector Colby Palmersheim provided the Board with an update on County Ditch 43. After reviewing
documents pertaining to the location of the ditch outlet, Palmersheim discovered a notice of appeal to the ditch
in 1910, and found only partially completed records with no information on initial bids or final ditch inspections.
The Minnesota State Historical Society was able to locate archived records of Ditch 43 showing the district
court and appeals court ruled to dismiss the ditch in 1910. Rinke Noonan has advised to stop any
assessments, payments or liens and no longer recognizes the drainage system as a 103E system. Motion by
Mortenson, second by Lahman to adopt the Findings and Order for the Dismissal of County Ditch 43, including
the Redetermination of Benefits, all current assessments, and recognize the drainage system as being
dismissed by order, and, after discussion thereof, and upon vote being taken thereon, the motion passed
unanimously on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Dan Bucholz X
Wayne Johnson X
Kurt Mortenson X
Bob Lahman X
Sean Sullivan X
ADJOURNMENT
At 1 :00 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next
Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, April 8, 2025,
at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Page 2 of 3
Dated: April 8, 2025
Attest: Ll I O {',,olvlJ&v1,,,az-
Nicole Hansen, Clerk
Page 3 of 3
Vendor Name
PALMER/GEORGE
RINKE NOONAN LAW FIRM
VERIZON WIRELESS
Final Total:
Drainage Authority Meeting Minutes
March 25, 2025 (Exhibit A)
Amount
630.00
5,922.00
40.01
6,592.01