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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 04/08/2025Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN April 8, 2025 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for March 25, 2025 2.2 Warrants/Bills for April 8, 2025 2.3 Human Services Warrants/Bills for April 8, 2025 2.3 Public Health Warrants/Bills for April 8, 2025 3.0 Our Rescue Donation of $11,600 for Cellebrite Premium 3.0 ARMER Grant 3.0 Water Patrol Grant 4.0 Social Worker embedded in Probation 5.0 Professional Service and Construction of Henning Final Cover 6.0 Directed Engineering Study (DES) Agreement 7.0 National Public Health Week Proclamation 8.0 Phelps Mill Boardwalk Change Order #1 9.0 Road & Bridge Capital Expenditure Reimbursement Request 10.0 Public Hearing Related to Bongards Conduit Revenue Bonds 10.0 Resolution Approving Issuance and Sale of Conduit Revenue Bonds and Authorizing Execution of Documents 10.0 Federal BEAD (Broadband, Equity, Access and Deployment) Program Application Resolution of Support 11.0 Public Hearing Regarding Property Tax Abatement Related to the Single-Family Tax Rebate Program DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for March 25, 2025 > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes March 25, 2025 Page 1 of 18 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 25, 2025 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 25, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Mortenson, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of March 25, 2025, with the following additions: MAGIC Fund Board of Trustees Commissioner Meetings Available on the Website APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Sullivan and unanimously carried to approve the consent agenda items as presented: 1. March 11, 2025, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 25, 2025 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for March 25, 2025 (Exhibit A) 4. Approval of the LG220 Application for Exempt Permit for Gambling, Lake Country Sportsman’s Club of Otter Tail County would like to conduct a gambling event at the Beach Bums Bar & Eatery located at 36776 County Highway 72 Battle Lake MN, on April 28, 2025. 5. Approval of the LG220 Application for Exempt Permit for Gambling Perham Home Run Club, would like to conduct a gambling event at The Cactus located at 43521 Fort Thunder Road, Perham MN 56573 on May 3, 2025. 6. Approval of an LG220 Application for Exempt Permit for Gambling, Holy Rosary Catholic Church, would like to conduct a gambling event at The Barn at Dunvilla located at 48203 US-59, Pelican Rapids MN 56572, Pelican Township, on April 25, 2025. 7. Approval of the Renewal of a 9 month Seasonal On-Sale Liquor & Sunday Liquor License for Zorbaz of Ottertail Lake Inc dba Zorbaz of Ottertail for the period of April 1, 2025, through December 31, 2025. 8. Approval of the LG220 Application for Exempt Permit for Gambling, Perham Ducks Unlimited of Otter Tail County would like to conduct a gambling event at the Salty Pickle Bar & Grill located at 43974 390th St Perham MN 56573 on May 3, 2025. Board of Commissioners’ Meeting Minutes March 25, 2025 Page 2 of 18 9. Approval of an increase in the 30-Day limit of Colby Palmersheim’s County issued Purchasing Card from $800.00 to $2,500.00 as requested by Krysten S. Foster, County Engineer. SOCIAL WORKER – EARLY ENGAGEMENT PILOT Motion by Lahman, second by Mortenson and unanimously carried to approve the addition of a limited- duration, 1.0 full-time equivalent (FTE) Early Engagement Social Worker position to the County’s structure to fulfill the requirements of an early engagement services pilot program as outlined by the state legislature. APRIL AS CHILD ABUSE PREVENTION MONTH PROCLAMATION OTTER TAIL COUNTY RESOLUTION NO. 2025-23 WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone throughout the community; and WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention succeeds because of partnerships created between families child welfare professionals, education, health, community and faith-based organizations, businesses, and law enforcement agencies; and WHEREAS, communities must make every effort to promote programs and activities that create strong and thriving children and families; and WHEREAS, we acknowledge that we must work together as a community to increase awareness about child abuse and contribute to promote the social and emotional wellbeing of children and families in a safe, stable, and nurturing environment; and WHEREAS, prevention remains the best defense for our children and families. NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim April 2025 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people, community agencies, religious organizations, medical facilities, and businesses recognize this month by dedicating ourselves to the task of improving the quality of life for all children and families. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 25, 2025 Page 3 of 18 RECESS & RECONVENE At 8:43 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m. FAMILY RESOURCE CENTER UPDATES Deputy Administrator Lynne Penke Valdes provided an update regarding Family Resource Centers. Otter Tail County has been awarded two Minnesota Department of Education grants for capital/infrastructure projects. One grant award will be in partnership with the Bridge Center in Pelican Rapids and the other grant award will go toward building improvements for a family resource facility in the lower level of the New York Mills City Center, in partnership with the City of New York Mills. Penke Valdes also noted that the Health and Wellness service team is currently working with community partners on strategic planning for Family Resource Center programs and services. RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2025-24 WHEREAS, the County proposes to use the abatement for the purposes provided for in the Abatement Law (as hereinafter defined), to assist with the development of a duplex housing unit on Parcel No. 63000990526000 (100 Hidden Meadows Dr, Battle Lake). The proposed term of the abatement will be for up to five years in an amount not to exceed $10,000; and WHEREAS, the Board held a public hearing on March 11, 2025, on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"). NOW, THEREFORE, BE IT RESOLVED by the County Board of the Otter Tail County, Minnesota, as follows: 1. Findings for the Tax Abatement. The Board hereby makes the following findings: 1) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). 2) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. 3) Granting the Abatement is in the public interest because it will increase the tax base in County. 4) The Tax Abatement Properties are not located in a tax increment financing district. 5) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. Board of Commissioners’ Meeting Minutes March 25, 2025 Page 4 of 18 NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the Abatement is hereby approved. The terms of the Abatement are as follows: 1) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2027and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. 2) The County shall provide the Abatement as specified in this resolution. 3) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By:__________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk LONG RANGE STRATEGIC PLAN PROGRESS UPDATES Community Development Director Amy Baldwin provided updates on Long Range Strategic Plan (LRSP) progress under the Element: Economy. Baldwin reviewed goals and strategies related to affordable senior housing, workforce development, and childcare and highlighted progress toward each goal. The County’s Long Range Strategic Plan can be found on the County website which outlines detailed goals, strategies and progress for each element. COOPERATIVE CONSTRUCTION COST AGREEMENT RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2025-25 IT IS RESOLVED that Otter Tail County enter into MnDOT Agreement 1057790 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the County to the State of the County's share of the costs of the storm sewer and lighting construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 10 from 1,100 feet west of 620th Avenue to 2,520 feet east of Oink Joint Road under State Aid Project No. 056-692-007, No, 080-654-003, and No. 080-594-005 and by the State as State Project No. 5605- 24 and No. 8001-44 (Th 10=200). IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. Board of Commissioners’ Meeting Minutes March 25, 2025 Page 5 of 18 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By:__________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk ENGAGEMENT LETTER WITH THE OFFICE OF THE STATE AUDITOR Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials to sign the engagement letter with the Office of the State Auditor for the 2024 Audit of Otter Tail County. PELICAN RAPIDS CITY ACQUISITION OF TAX FORFEITED LAND OTTER TAIL COUNTY RESOLUTION NO. 2025-26 WHEREAS, on the 30th day of September,2005; the City of Pelican Rapids acquired the following described tax forfeited parcels for an authorized public use: Parcel No. 76-000-27-0056-000, 76-000-27-0057-000 and 76-000-27-0058-000 Section 27 Township 136 Range 42 Sub Lot K, except the South 50’, Sub Lot L of the Northeast Quarter of the Southwest Quarter and Sub Lot M of the Northeast Quarter of the Southwest Quarter. State Deed No. 0200909 Recorded October 12, 2005, as Document 985887; and WHEREAS, on the 27th day of August 2024, the City of Pelican Rapids determined that the city no longer needed this parcel for the authorized public use and unanimously passed Resolution 2024-11 approving the reconveyance of the above-described parcel to the State of Minnesota; and WHEREAS, on the 21st day of October 2024 the Reconveyance of Forfeited Lands to the State of Minnesota by a Government Subdivision (PT Form 975) was recorded as Document 1311670; and WHEREAS, the City of Pelican Rapids has submitted a request to the Otter Tail County Board of Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at less than market value. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $1.00 plus fees in recognition of the City of Pelican’s management and oversight of the above-described parcel since it was acquired by the City of Pelican Rapids in 2005 The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 25, 2025 Page 6 of 18 PRIVATE SALE OF TAX FORFEITED PROPERTY TO ADJACENT LANDOWNERS OTTER TAIL COUNTY RESOLUTION NO. 2025-27 WHEREAS, The County Board of Commissioners of the County of Otter Tail, State of Minnesota, desires to offer for private sale to adjacent owners a certain parcel of land that forfeited to the State of Minnesota for non-payment of taxes on the 25th of August 1937; and WHEREAS, the following parcel of land has been considered and/or viewed by the County Board of Commissioners, and they desire to classify this parcel as non-conservation land as provided for in Minnesota Statutes 282.01; and WHEREAS, the Otter Tail County Board of Commissioners have considered and/or viewed the following parcels of land and has recommended the basic sale price for this parcel as noted in the table below; and WHEREAS, the following parcel should have been excepted from the description of an adjacent property when previously conveyed; and WHEREAS, the approval of a private sale of this parcel will resolve outstanding title issues. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby certify that the parcel listed in the table below has been considered and/or viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, 282.018 and other statutes that require the withholding of tax-forfeited lands from sale and hereby approves the classification and basic sale price as noted in the table below; and BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby approves the private sale to adjacent landowners of the following parcel: The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. MUNICIPALITY PHYSICAL ADDRESS Private Sa]e - Clitherall Township Physical Address -Part of 16232 385,i, Ave Battle Lake, lvIN PID LEGAL DESCRIPTIO~ VALUE ASSESSMENTS BEFORE FORFEITURE i Part of 10-000-35-0232-900 i Appraised Value i 1.00 i None i 0.00 ! Section 35 Twp. 137 Rg. 42 !-~ipeclais-aftei."f;'orfe1ture-:T°------------------------------i-----------------------i----------- i North (4) four rods of South : None i 0.00 i i ! (20) twenty rods of\Vest (10) ' • • • i ten rods of Southwest Quarter ! ! ! ! i (SWl/4) of Southwest Quarter i ! ! ! i SWl/4 i i i i ---------------------------------·! (_ ______ _) ---------------------------+---------------------------------•--------------------------------•-----------------------•----------- _________________________________ L_ ______________________________________ i_~-~!~-~~~-~!~_i: ___________ _L__ ______________________ }:QQ_j__!~-~! ______________ j___ ___ ~:QQ_ Notes -Forfeited August 25, 1937 Aoorox:imately ½ Acres Board of Commissioners’ Meeting Minutes March 25, 2025 Page 7 of 18 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk IN RECOGNITION OF COUNTY AUDITOR-TREASURER WAYNE STEIN OTTER TAIL COUNTY RESOLUTION NO. 2025-28 WHEREAS, Wayne Stein began his employment with Otter Tail County as an Accountant on or about September 6, 1983; and WHEREAS, Mr. Stein was appointed to Auditor-Treasurer in October 1990 and elected thereafter serving eight (8) terms as an elected official prior to becoming the first appointed Auditor-Treasurer; and WHEREAS, Mr. Stein worked tirelessly with high standards of fiscal responsibility, professionalism, and commitment; and WHEREAS, Mr. Stein led the County through four periods of recession including the 1990-1991 recession, the 2001 recession, the Great Recession spanning 2007-2009, and the COVID-19 recession in 2020; and WHEREAS, Mr. Stein has served in County leadership with integrity while supporting Commissioners, Service Team Leaders, and all Otter Tail County employees; and WHEREAS, Mr. Stein is well-known throughout the County for his excellent public service and diligence in meeting the needs of our residents including one recent interaction where he was working in the office during a holiday and answered a phone call to provide assistance to a customer – this is very typical of Wayne to work in the office outside of regular hours continuing to serve the public; and WHEREAS, Mr. Stein was particularly adept in ensuring the integrity of administering elections, working with election judges, assisting voters and complying with election laws; and WHEREAS, Mr. Stein’s wealth of institutional knowledge, history of the County, reliability, and responsibility will be greatly missed. Fortunately, his leadership over the last 41-years, 6-months and 26-days leaves a legacy positively impacting the lives of countless residents. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners recognizes this passion for public service, responsible stewardship, leadership, vision, influence, and innovation of Otter Tail County Auditor-Treasurer Wayne Stein, and we express our utmost gratitude and appreciation for his many years of commitment to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. Board of Commissioners’ Meeting Minutes March 25, 2025 Page 8 of 18 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 9:39 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:46 a.m. THE MAGIC FUND Commissioner Sullivan held discussion regarding the Minnesota Association of Governments Investing for Counties (MAGIC) Fund. The Association of Minnesota Counties (AMC) is seeking one County Commissioner for an open seat on the MAGIC Board of Trustees. It was agreed that Otter Tail County could benefit from participation on this Board with Commissioner Sullivan encouraged to apply. COMMISSIONER MEETING INFORMATION ON THE COUNTY WEBSITE County Administrator Nicole Hansen provided a brief update regarding website access to recordings of Board of Commissioner meetings. The Communications Team is currently looking into options and potential software programs to make improvements in accessing Board agendas, supporting documentation and meetings. RECESS & RECONVENE At 9:49 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:00 a.m. APPOINTMENT OF INTERIM DEPUTY ADMINISTRATOR/AUDITOR-TREASURER OTTER TAIL COUNTY RESOLUTION NO. 2025-29 WHEREAS, the appointed Auditor-Treasurer Wayne Stein previously announced his retirement which is effective March 31, 2025; and WHEREAS, as set forth in Minn. Stat. §375A.1205, a Board may appoint an Auditor-Treasurer upon the vacancy of the Office; and WHEREAS, in making this appointment, it is recognized that Otter Tail County previously adopted a resolution that the office of the County Auditor-Treasurer shall be filled by appointment upon the vacancy in the office; and WHEREAS, Otter Tail County is restructuring the position of the Auditor-Treasurer to a Deputy Administrator that will oversee and ensure that the job responsibilities, obligations, and functions of the Auditor as set forth in Minnesota Chapter 348 and Treasurer as set forth in Minnesota Chapter 385 are fulfilled; and WHEREAS, it is recommended that Assistant Finance Director Kristen L. Vipond is appointed Interim Deputy County Administrator, which includes the functions and responsibilities of an Auditor-Treasurer, effective April 1, 2025; and Board of Commissioners’ Meeting Minutes March 25, 2025 Page 9 of 18 WHEREAS, appointing Ms. Vipond in this position will provide for succession planning and stability in not only the Auditor-Treasurer’s Office but also the Finance, Property & License Management Team which she will oversee in her role as the Interim Deputy Administrator. NOW THEREFORE BE IT RESOLVED THAT, Kristen L. Vipond is appointed as the Interim Deputy Administrator to oversee the Finance, Property, and License Management Service Team, including the job responsibilities and functions of an Auditor under Chapter 384 and Treasurer under Chapter 385, effective April 1, 2025. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 10:03 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:07 a.m. EDUCATION IDENTITY AND ACCESS MANAGEMENT BOARD RESOLUTION FOR THE MINNESOTA DEPARTMENT OF EDUCATION OTTER TAIL COUNTY RESOLUTION NO. 2025-30 WHEREAS, the Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for the County that uses the Education Identity and Access Management (EDIAM) system; and WHEREAS, the IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually; and WHEREAS, the IOwA will authorize user access to the State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties; and WHEREAS, Kristen L. Vipond, Interim Deputy Administrator for the Finance, Property & License Center Service Team is designated as the Identified Official with Authority on behalf of Otter Tail County to authorize user access to State of Minnesota Education secure websites; and Board of Commissioners’ Meeting Minutes March 25, 2025 Page 10 of 18 WHEREAS, Otter Tail County’s 6-Digit Organization Number is 0056-91. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners designates Kristen L. Vipond, Interim Deputy County Administrator, as the Identified Official with Authority for Otter Tail County to access and designate user access to the Education Identity and Access Management system with the Minnesota Department of Education. The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk MINNESOTA ESGR ABOVE AND BEYOND AWARD County Administrator Nicole Hansen announced that Otter Tail County, as an employer, is receiving a prestigious Above & Beyond Award from the U.S. Secretary of Defense and the Minnesota Committee for the Employer Support of the Guard and Reserve (ESGR). Otter Tail County will be publicly acknowledged during a Minnesota ESGR Awards Luncheon at Camp Ripley in Little Falls, MN on Friday, April 11, 2025. Commissioner Wayne Johnson, Land and Resource Management Assistant Director Kyle Westergard, County Veterans Service Officer Robb Emerson, and Public Information Officer Shannon Terry will be in attendance. ORDINANCE TO REGULATE CANNABIS AND LOWER-POTENCY HEMP BUSINESSES RESOLUTION TO ADOPT ORDINANCE OTTER TAIL COUNTY RESOLUTION NO. 2025-31 WHEREAS, in accordance with Minnesota Chapter 342, the County of Otter Tail, State of Minnesota, drafted a county ordinance regulating the sale, distribution, cultivation, possession, and consumption of cannabis and cannabinoid-derived products; and WHEREAS, Minnesota Statute Section 145A.05 allows a county board to adopt ordinances for all or part of its jurisdiction to regulate actual or potential threats to public health; and WHEREAS, the provisions of Minnesota Statute Section 375.51 to promulgate a county ordinance have been followed; and WHEREAS, the Otter Tail County Board of Commissioners finds the consideration of this cannabis ordinance essential and necessary to safeguard public health, safety, and community well-being through responsible regulation of cannabis businesses, of retail or retail operations endorsement of cannabis microbusiness, cannabis mezzobusiness, cannabis retailer, medical cannabis combination business, or lower-potency hemp edible retailer within Otter Tail County; and Board of Commissioners’ Meeting Minutes March 25, 2025 Page 11 of 18 WHEREAS, the Otter Tail County Board of Commissioners understands and acknowledges the risks of addiction, cannabis potency concerns, potential for accidents and poisonings, inherent risks for underage use and exposure, and unknown long-term health impacts due to the recreational use of cannabis; and WHEREAS, Otter Tail County provided proper public notice of this proposed cannabis ordinance and held a public hearing for said ordinance on November 20, 2024, which was open for public and written comment. NOW, THEREFORE, BE IT RESOLVED THAT, Otter Tail County by resolution hereby adopts and approves the newly established Otter Tail County Cannabis Ordinance effective April 1, 2025. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz x Wayne Johnson x Kurt Mortenson x Bob Lahman x Sean Sullivan x Adopted at Fergus Falls, MN this 25th day of March, 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk CLOSED SESSION At 10:28 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13.D05, Subd. 3(c)(1) to discuss the sale or purchase of property at 2001 W Lincoln Ave, Fergus Falls, MN 56537. Present in the room were Commissioners Wayne Johnson, Bob Lahman, Kurt Mortenson, Dan Bucholz and Sean Sullivan, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development Director Amy Baldwin, Facilities Operations Manager Doug Cannell, Facilities Operations Supervisor Wade Nibbe and County Board Secretary Hannah Anderson. The closed session ended at 10:39 a.m. at which time the meeting reconvened into an open session where there was a motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate county staff to sign the assumption agreement and other related documents from the City of Fergus Falls regarding the purchase of property at 2001 W. Lincoln Ave., Fergus Falls, MN 56537, contingent on the seller approving a 90-day extension for continued due diligence. MCKINSTRY INVESTMENT GRADE AUDIT AGREEMENT Motion by Sullivan, second by Bucholz and unanimously carried to authorize appropriate County staff to prepare an Investment Grade Audit Agreement with McKinstry, in an amount not to exceed $155,849.00, for future approval by the Board. Board of Commissioners’ Meeting Minutes March 25, 2025 Page 12 of 18 OTTER EXPRESS PUBLIC TRANSPORTATION SYSTEM Motion by Bucholz, second by Mortenson, with Sullivan abstaining, to authorize County staff to work with MnDOT and interested Otter Tail County communities to develop a draft Joint Powers Agreement for future approval by the County Board, pursuant to Minnesota Statute §471.59, to jointly operate, manage, and provide public transportation services within Otter Tail County, and, after discussion thereof, and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz x Wayne Johnson x Kurt Mortenson x Bob Lahman x Sean Sullivan x ADJOURNMENT At 11:27 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, April 8, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 13 of 18 Vendor Name 210 TIRES&. TOWING LLC A-1 LOCK &. KEY ABM SUPPLY ACKERSON/JEFF AMAZON CAPITAL SERVICES INC AMERICAN ENGINEERING TESTING INC AMERICAN WELDING & GAS INC ANDERSEN/BROOKS AUTO VALUE FERGUS FALLS AVERY, ATTORNEY AT LAWIJILL AXON ENTERPRISE INC BARR ENGINEERING CO BDT MECHANICAL LLC BECKER CO ENVIRONMENTAL SERVICES BEYER BODY SHOP INC BRANDON OOMMLJNICATIONS INC BRAUN V ENDING INC BURNS & MCDONNELL ENGINEERING CC BUS KO/AMY BUY-MOR PARTS&. SERVICE LLC CALIBRE PRESS CARLBLOM/DENNIS CAROLINA SOFTWAR E INC CELLEBRITE INC CERTIFIED ALJTO REPAIR CHARLYS CLEANING SERVICES LLC CHARM~TEX INC CHS INC CLAY CO AUDITOR-TREASURER CLAY CO SHERIFF CLEAN SWEEP COMMERCIAL SERVICES CLIMATE AIR INC OODE 4 SERVICES INC OOIL'S FLAGS FLAGPOLES & EMBROIDEF COOPER'S OFRCE SUPPLY INC OORE PROFESSIONAL SERVICES PA CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA D & T VENTURES LLC DA:COTAH PAPER CO DAHUSHEILA DAHLSADICHRISTOPHER Amount 296.00 147.00 4,950.00 180.00 4,879.29 1,160.00 149.91 75.60 125.99 1,458.95 313,779.44 534.00 3,255.72 191.50 2,825.23 4,028.39 9.00 17,665.51 120.00 1,202.90 299.00 134.80 500.00 21,922.33 862.38 225.00 87.41 1,451.73 2,041.76 5,880.00 1,395.00 3,611.36 443.60 694.95 16,306.86 700.00 36.50 78.50 1,498.19 806.84 120.00 32.18 Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 14 of 18 Vendor Name DAILEY ELECTRIC LLC DAKOTA WHOLESALE TIRE INC DANIELSONIMANDY DECKARD TECHNOLOGIES INC DEM-CON MATERIALS RECOVERY LLC DITTBERNER/TREVOR DMH COMPANIES DOUBLE A CATERING El,LERS & ASSOCIATES INC ELECTION SYSTEMS & SOFTWARE LLC ERGOMET:RICS INC EVCO PETROLEUM PRODUCTS INC FA'RMERS CO-OP OIL FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS 1,0ME & HARDWARE INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FIELD TRAINING SOLUTIONS FIRST LUTHERAN Cl,URCH FLEET SUPPLY FORTWEI\IGLER ELECTRIC INC FORUM COMMUNICATIONS COMPANY FRANK'S AUTO BODY OF PERl,AM INC FRONTIER PRECISION INC FROST SOLUTIONS LLC GALLS LLC GAPPA OIL COMPANY INC GIRARD'S BUSINESS SOLUTIONS INC GRAIN GER INC GREWE/TUCKER !,AWES SEPTIC TANK PUMPING LLC 1,EALTHCARE ENVIRONMENTAL SERVICE 1,EAVY IRON SALES RENTAL & REPAIR Ll 1,0USTON ENGINEERING INC 1,USCf-'I BLACKWELL IDEAL CONSTRUCTION INDEPENDENT EMERGENCY SERVICES L J.P. COOKE CO JESSEN/MIKE JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTIOJ\ Amount 2,539.35 568.00 143.20 13,781.25 403.76 222.98 130,901.44 132.50 3,000.00 39,876.01 40.41 2,686.75 4,024.00 2,082.77 900.00 26.69 33,832.50 59.00 295.00 1,260.00 371.87 49.98 289.00 11,156.74 1,350.00 9,000.00 4,505.88 602.00 527.45 177.00 47.74 160.00 224.38 10,800.00 13,898.75 4,500.00 68,142.40 86.16 52.95 63.00 46.98 16,362.65 Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 15 of 18 Vendor Name JOHNSON/DENA KAELKE/MARK KARKEL4. HUNT & CHESHIRE PLLP KIMBALL MIDWEST KNOWINK LLC KOEP'S SEPTIC LLC LAKEL4.ND AUTO REPAIR LLC LAKES ADVERTISING LLC LAKES COMMUNITY COOPERATIVE LAKES cou m RY SERVICE COOPERATIV LARSONJL YNN LAWSON PRODLJCTS INC LEGAL SERVICES OF WM MINNESOTA LEIGHTON MEDIA -FERGUS FALLS LIEN/DEVIN LIFTOFF LLC LOCATORS & SUPPLIES INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MARTINNi\LERIE MCWANE-CREBKNICTORIA MIDWEST MEDICAL PHYSICS LLC MIDWEST PRINTING CO MILLIGAN/LOGAN MINNEAPOLIS FORENSIC PYSCH SERVIC MINNESOTA MOTOR COMPANY MINNESOTA SHE.RIFFS' ASSOCIATION MINNKOTA ENVIRO SERVICES INC MINTEN/JAMES MN BWSR MN CONTINUING LEGAL EDUCATION MN COUNTY f-UGHWAY ACCOUNTANTS A MN POLLUTION CONTROL AGENCY MNCCC LOCKBOX MNDRIVERSMANUALS.COM MOTOROLA SOL.!UTIONS INC NAPA CENTRAL NELSON AUTO CENTER INC NORDICK/TAM MY NORTH CENTRAL INC NORTHL4.ND FIRE PROTECTION Amount 180.00 216.40 707.50 179.05 30.00 140.00 247.96 700.00 3,768.13 3,975.00 986.16 342.21 1,050.00 1,657.00 477.28 300.00 3,743.76 536.00 2,760.27 138.24 208.00 90.00 2,820.00 235.00 137.60 4,900.00 3,894.74 175.00 153.40 132.00 90.00 181.30 265.00 60.00 200.00 184.73 58,835.50 136.90 650.54 165.60 5,417.50 345.00 Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 16 of 18 Vendor Name Amount NORThlWEST TIRE INC 56.41 OFFICE OF MNIT SERVICES 3,673.39 OLSON OIL CO INC 1,920.00 OLSON TIRE & OIL 101.00 OLSON/BRENDA 123.60 OPG-3 INC 13,506.20 OTTER TAIL CO SOLID WASTE 33.00 OTTER TAIL POWER COMPANY 233.56 OTTERTAIL AGGREGATE INC 60.00 OUTDOOR RENOVATIONS LANDSCAPE & 12,532.50 OVERhlEAD DOOR CO OF FERGUS FALLS 16,833.36 PEBBLE LAKE Al.lTO 869.46 PEOPLEFACTS LLC 65.80 PERALES/ANDREA 84.86 PI-HLUPPI/DR JAY 950.00 PIEPERJJORDAN 339.08 PLUNKETTS VARMENT GUARD 324.88 POPE DO L.IGLAS SOLID WASTE MANAGE! 540.50 POSTMASTER 154.00 POWERPLAN OIB 943.66 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00 PREMIUM WATERS INC 16.49 PRO AG FARMERS CO OP 735.94 PRODUCTIVE ALTBRNATIVES IMC 72.78 PSICK CAPITOL SOLUTIONS INC 3,708.33 QUADIENT LEASING USA INC 10,067.67 QUICKSERIES PUBLIShllNG INC 1,383.55 QUINLIVAN & HUGHES PA 302.50 RDO EQUIPMENT CO 270.11 RDO TRUCK CENTERS LLC 408.30 RECYCLING ASSOC OF MN 400.00 RODER/B ETSY 90.00 RUSSELL ATTORNEY AT LAW/ROBERT L 5,000.00 SAMU ELSONJhlEIDI 292.00 SAU RERJANGELA 29.92 SChlEMPPJR/BOBBY 376.40 SChlORNACK/DAVID 326.00 SHI INTERNATIONAL CORP 48,825.00 SIMENGAARDIPAL.IL 30.24 SIXPAKAUTO 1,487.45 SJOLIE/TYL:ER 193.18 SOETI-USYL VIA 162.80 Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 17 of 18 Vendor Name STEEVES/BERNA:RD A STEINS INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INC STREICf-lERS STRYKER SAL:ES LLC SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP SYSTEMS TECHNOLOGY T &KTIRES TAG UP THIS WEEKS SHOPPING NEWS THOMSON REUTERS -WEST TI< ELEVATOR CORP TNT REPAIR INC TO LLEFSONIBRITT ANY TRANSPORTATION COLLABORATIVE & TSCHIDNCRAIG TYLER TECHNOLOGIES INC Uf-lRICH/COREY USIC LOCATING SERVICES LLC VANSTEENBURG/JEFFREY VESTIS VESTIS VICTOR LUNDEEN COMPANY VISUAL GOV SOLUTIONS LLC WADENA CO SOLID WASTE WELLPATH LLC WELLS CONSTRUCTION MN LLC WEST CENTRAL JAIL ADMCNISTRATOR'S , WIDSETH SMITH NOL TING & ASSOCIATE! WIUDUFE FOREVER WINDELSILORI WM CORPORA TE SERVICES INC WOODBRIDGE/DWAYNE WSB & ASSOCIATES INC X-STREAM WATE:RJETTING LLC ZIEGLER INC Final Total: Amount 128.50 1,367.12 9,601.23 592.94 718.87 300.00 10,612.62 608.94 600.00 530.00 51.95 232.80 6,842.03 848.91 820.68 471.04 5,438.00 186.40 7,725.00 574.27 44.42 119.40 60.56 472.79 866.81 600.00 759.00 54,879.50 225.00 20.00 18,613.46 2,750.00 20.00 8,130.48 129.90 8,207.25 222.08 1,813.52 1,170,489.52 Board of Commissioners’ Meeting Minutes March 25, 2025 (Exhibit A) Page 18 of 18 Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES FURE/ALLISON HAUGRUD/REED HEALTHEC LLC INDEPENDENT CONTRACT SERVICES OF LAKELAND AUTO REPAIR LLC LAKES COUNTRY SERVICE COOPERA TIV MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY NEXT CHAPTER TECHNOLOGY INC OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER PETERSON/TIM PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC QUALITY TOYOTA SCHMIDT/HEATHER SCHOOL DIST 544 -FERGUS FALLS SCHOOL DIST 547 - PARKERS PRAIRIE SCHOOL DIST 549 -PERHAM VERIZON WIRELESS VICTOR LUNDEEN COMPANY WEST CENTRAL REG JUVENILE CTR Final Total: Vendor Name CLAY CO HEALTH DEPT HENRY SCHEIN! INC LAKE REGION HEAL Tf-!ICARE MCKESSON MEDICAL-SURGICAL GOV SC OTTER TAIL CO TREASURER VICTOR LUNDEEN COMPANY Final Total: Amount 393.29 900.00 19.00 99.87 1,200.00 600.33 221.11 643.36 118.00 6,270.03 1,537.50 17,037.50 16.00 6,569.76 14.98 1,865.00 1,220.60 758.56 30.56 4,281.25 5,375.00 80,000.00 2,773.26 255.40 11,063.00 143,263.36 Amount 362.69 558.72 667.67 106.32 171.20 354.28 2,220.88 COMMISSIONER'S VOUCHERS ENTRIES4/3/2025 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:25:57AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6406 1,207.50 PADLOCK & KEYS 3740 Office and Garage Supplies N 09-507-000-0000-6306 1,058.73 TRUCK REPAIRS 0029953 Repair/Maint. Equip N 50-000-000-0110-6859 2,114.04 ELECTRONIC DISPOSALS 14121 Electronic Disposal N 50-000-000-0140-6291 641.16 ACCT 1478400 MARCH 2025 2452467 Contract Transportation N 10-302-000-0000-6500 2,285.00 MAILBOX SUPPORTS 3923 Supplies N 10-302-000-0000-6500 4,955.00 MAILBOX SUPPORTS 3924 Supplies N 01-031-000-0000-6443 179.94 A2RJVV5AA0WI1P ANTENNA/RADIOS 1CCP-TF39-GRRD Ppe & Safety Equip. & Supplies N 01-031-000-0000-6443 59.90 A2RJVV5AA0WI1P CPR MASKS 1KJY-YDG6-GKQT Ppe & Safety Equip. & Supplies N 01-041-000-0000-6406 19.92 A2RJVV5AA0WI1P MESH ORGANIZER 1WF6-PTCJ-3VPX Office Supplies N 01-063-000-0000-6677 326.68 A2RJVV5AA0WI1P LABEL PRINTERS 1P6H-LC33-FYNC Office Furniture And Equipment-Minor N 01-091-000-0000-6406 13.89 A2RJVV5AA0WI1P PENS 1J6J-796V-FH9Q Office Supplies N 01-125-000-0000-6369 82.00 A2RJVV5AA0WI1P SUPPLIES 1XLP-9KVX-7TGW Miscellaneous Charges N 01-201-000-0000-6406 18.62 A2RJVV5AA0WI1P USB HUBS 11QP-LVKV-HQP6 Office Supplies N 01-201-000-0000-6406 44.62 A2RJVV5AA0WI1P SUPPLIES 1J96-D169-J1WC Office Supplies N 01-250-000-0000-6406 84.36 A2RJVV5AA0WI1P SUPPLIES 17FH-C3NK-V9WQ Office Supplies N 01-284-804-0000-6829 32.80 A2RJVV5AA0WI1P MOUSE/CASE 1HDW-CFTX-4YXR Drive for 5 Grant Expenses N 02-225-000-0000-6369 63.98 A2RJVV5AA0WI1P CLEANING KITS 1H13-J9WP-134R Miscellaneous Charges N 10-301-000-0000-6406 119.86 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1G36-ML6X-NHYV Office Supplies N 10-302-000-0000-6500 89.95 ACCT #A2RJVV5AA0WI1P - SUPPLIE 19R3-7DPQ-V9VW Supplies N 10-302-000-0000-6500 179.90 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1CMG-QGCH-3XGP Supplies N 10-302-000-0000-6500 103.46 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1G36-ML6X-NHYV Supplies N 10-303-000-0000-6501 49.97 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1HLH-KVDN-THX3 Engineering And Surveying Supplies N 5 A-1 LOCK & KEY 1,207.505 5824 ADVANCED AUTO CARE 1,058.735824 14813 ALBANY RECYCLING CENTER 2,114.0414813 7588 ALEX RUBBISH & RECYCLING INC 641.167588 2749 ALVERO LLC 7,240.002749 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions A-1 LOCK & KEY ADVANCED AUTO CARE ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC ALVERO LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6981 68.11 A2RJVV5AA0WI1P RUBBER BANDS 1XRR-F737-V7KT Organic Grant Expense N 50-390-000-0000-6487 106.98 A2RJVV5AA0WI1P DRUM WRENCHES 1F17-P73H-LJCG Tools & Minor Equipment N 50-390-000-0000-6487 15.19 A2RJVV5AA0WI1P BUNG WRENCH 1HLQ-X71N-4YW7 Tools & Minor Equipment N 50-399-000-0000-6426 475.79 A2RJVV5AA0WI1P DENIM SHIRTS 1CVY-H7XJ-NX4G Clothing Allowance N 10-304-000-0000-6300 231.00 INSTALL GFI OUTLET 3321 Building And Grounds Maintenance N 01-112-101-0000-6342 942.00 SERVICE PLAN 2025 P-SI62796 Service Agreements N 01-002-000-0000-6242 1,600.00 2025 LEGISLATIVE CONFERENCE 2/26/25 Registration Fees N 01-031-000-0000-6242 800.00 2025 LEGISLATIVE CONFERENCE 2/26/25 Registration Fees N 01-705-000-0000-6242 400.00 2025 LEGISLATIVE CONFERENCE 72396.00 Registration Fees N LEONARD/NICHOLAS13641 10-301-000-0000-6242 425.00 2025 LEGISLATIVE CONFERENCE 72438.00 Registration Fees N FOSTER/KRYSTEN16882 10-304-000-0000-6572 81.45 ACCT #507590 - SUPPLIES 5412507 Repair And Maintenance Supplies N 10-304-000-0000-6572 37.48 ACCT #507590 - SUPPLIES 5412519 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.99 ACCT #507590 - SUPPLIES 5412635 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,365.41 ACCT #507590 - SUPPLIES 5413020 Repair And Maintenance Supplies N 10-304-000-0000-6572 148.54 ACCT #507590 - SUPPLIES 5413402 Repair And Maintenance Supplies N 10-304-000-0000-6572 19.98 ACCT #507590 - SUPPLIES 5413432 Repair And Maintenance Supplies N 10-304-000-0000-6572 59.99 ACCT #507590 - PARTS 5413513 Repair And Maintenance Supplies N 10-304-000-0000-6572 33.30 ACCT #507590 - SUPPLIES 5413662 Repair And Maintenance Supplies N 10-304-000-0000-6572 146.88 ACCT #507590 - SUPPLIES 5413946 Repair And Maintenance Supplies N 10-304-000-0000-6572 52.92 ACCT #14300167 - PARTS 143003819 Repair And Maintenance Supplies N 2,105.5414386 15963 AMP ELECTRIC INC 231.0015963 14469 ARROW LIFT ACCESSIBILITY 942.0014469 30171 ASSOCIATION OF MN COUNTIES 3,225.0030171 102 AUTO VALUE FERGUS FALLS 1,908.02102 410 AUTO VALUE PERHAM Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 20 Transactions 1 Transactions 1 Transactions 4 Transactions 9 Transactions AMAZON CAPITAL SERVICES INC AMP ELECTRIC INC ARROW LIFT ACCESSIBILITY ASSOCIATION OF MN COUNTIES AUTO VALUE FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-091-000-0000-6686 17,774.84 ACCT 514553 JUSTICE BUNDLE INUS329688 Computer Software N 23-705-000-0000-6330 93.10 MILEAGE - MEETINGS 3/13/25 Mileage N 50-000-000-0120-6278 7,474.00 HENNING TSF PROFESSIONAL SVCS 23561055.00-10 Engineering & Hydrological Testing N 50-000-000-0130-6278 7,183.00 NEOT PROFESSIONAL SERVICES 23561056.00-10 Engineering & Hydrological Testing N 01-112-109-0000-6572 232.04 ACCT 2189988000 BATTERIES P80761565 Repair And Maintenance /Supplies N 01-112-000-0000-6572 98.43 ACCT 2189988000 BATTERIES P80989737 Repair And Maintenance/Supplies N 10-304-000-0000-6572 173.08 ACCT #739-2271 218 - PARTS S 74882 Repair And Maintenance Supplies N 50-000-000-0110-6290 24.00 COOLER RENT 15653 Contracted Services.1 50-000-000-0130-6290 30.00 COOLER RENT 15663 Contracted Services.1 01-201-000-0000-6396 175.00 TOW CFS 25006981 3/9/25 25-9121 Special Investigation N 01-201-000-0000-6396 175.00 TOW CFS 25007026 3/11/25 25-9135 Special Investigation N 50-000-000-0000-6978 2,287.38 ACCT 11 #1772 REPAIRS/MAINT 002190 Ag Plastic Expenses N 10-302-000-0000-6242 3,050.00 CHAINSAW SAFETY TRAINING 3/28/2025 Registration Fees N 52.92410 7086 AXON ENTERPRISE INC 17,774.847086 15581 BALDWIN/AMY 93.1015581 5765 BARR ENGINEERING CO 14,657.005765 14731 BATTERIES PLUS BULBS 330.4714731 5509 BEARINGS & MORE OF WADENA LLP 173.085509 1755 BEN HOLZER UNLIMITED WATER LLC 54.001755 31803 BEYER BODY SHOP INC 2,637.3831803 17738 BILDEAUX SERVICES Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 2 Transactions 3 Transactions AUTO VALUE PERHAM AXON ENTERPRISE INC BALDWIN/AMY BARR ENGINEERING CO BATTERIES PLUS BULBS BEARINGS & MORE OF WADENA LLP BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 01-112-000-0000-6404 300.00 5 CASES OF COFFEE 3/18/25 052914 Coffee Supplies N 01-112-000-0000-6404 300.00 5 CASES OF COFFEE 3/20/25 052922 Coffee Supplies N 13-012-000-0000-6369 42.45 LAW LIBRARY HOURS MAR 2025 MAR2025 Miscellaneous Charges Y 10-303-000-0000-6331 545.53 LODGING FOLIO #704485 Travel Expenses N 10-303-000-0000-6331 545.53 LODGING FOLIO #704486 Travel Expenses N 10-303-000-0000-6331 545.53 LODGING FOLIO #704487 Travel Expenses N 10-303-000-0000-6331 545.53 LODGING FOLIO #704488 Travel Expenses N 01-201-000-0000-6304 67.86 UNIT 2007 OIL CHG/LIGHT 86347 Repair And Maintenance N 10-304-000-0000-6300 4,800.12 LABOR TO INSTALL ON DEMAND WAT 43824H Building And Grounds Maintenance N 10-304-000-0000-6300 210.00 LABOR TO CHECK RAUAK HEATER -43897 Building And Grounds Maintenance N 01-121-000-0000-6239 4,123.20 ACCT 89183 MARKERS & STAKES 58132 MDVA Grant N 01-112-108-0000-6342 525.00 WINDOW CLEANING FEB 2025 PA 048949 Service Agreements Y 01-149-000-0000-6342 63.80 UNIT 3007 GPS REPAIRS 10570 Service Agreements N 3,050.0017738 3957 BRAUN VENDING INC 600.003957 17538 BREDENBERG/ALEXIS 42.4517538 31716 BREEZY POINT RESORT 2,182.1231716 10371 BRIAN'S REPAIR INC 67.8610371 267 BROGARD PLUMBING HTG & EXC INC 5,010.12267 14889 CENTEC CAST METAL PRODUCTS INC 4,123.2014889 12058 CLEAN SWEEP COMMERCIAL SERVICES 525.0012058 9087 CODE 4 SERVICES INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions BILDEAUX SERVICES BRAUN VENDING INC BREDENBERG/ALEXIS BREEZY POINT RESORT BRIAN'S REPAIR INC BROGARD PLUMBING HTG & EXC INC CENTEC CAST METAL PRODUCTS INC CLEAN SWEEP COMMERCIAL SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6304 58.80 UNIT 2008 SPEAKER REPAIRS 10519 Repair And Maintenance N 01-201-000-0000-6304 636.96 UNIT 2402 INSTALL EQUIPMENT 10578 Repair And Maintenance N 14-201-000-0000-6687 940.80 UNIT 2007 REMOVE EQUIPMENT 10503 Equipment-Current Year N 01-122-000-0000-6304 164.02 UNIT 19297 REPLACE BATTERY 073386 Repair And Maintenance Y 01-031-000-0000-6406 27.14 ACCT 2189988076 BATTERIES 470543 Office Supplies N 01-041-000-0000-6406 44.70 ACCT 2189988030 HOLDERS 470593 Office Supplies N 01-044-000-0000-6677 1,756.00 ACCT 2189988010 CHAIRS 470516 Office Furniture And Equipment N 01-201-000-0000-6677 2,012.48 ACCT 2189988555 INSTALLS 470518 Office Furniture And Equipment-Minor N 01-201-000-0000-6677 941.28 ACCT 2189988555 INSTALLS 470519 Office Furniture And Equipment-Minor N 01-201-000-0000-6406 103.40 ACCT 2189988555 MACHINE STAND 470523 Office Supplies N 10-301-000-0000-6406 1,051.24 ACCT #2189988470 - ELECTRIC BA 470539 Office Supplies N 01-250-000-0000-6390 525.00 BOARDING FEES FEB 2025 8036 Board Of Prisioners N 10-304-000-0000-6572 452.83 ACCT #2042185 - PARTS 2025002301678 Repair And Maintenance Supplies N 09-507-000-0000-6306 220.00 SPARE TIRE & RIM 7890 Repair/Maint. Equip N 14-507-000-0000-6687 10,000.00 2026 UTILITY TRAILER 7886 Equipment-Current Year N 01-112-101-0000-6485 188.66 ACCT 227160 SUPPLIES 13212 Custodian Supplies N 01-112-108-0000-6485 246.00 ACCT 227160 SUPPLIES 81311 Custodian Supplies N 50-399-000-0000-6410 186.44 ACCT 227162 SUPPLIES 81315 Custodial Supplies N 1,700.369087 32655 COLLEGE WAY AUTO 164.0232655 32603 COOPER'S OFFICE SUPPLY INC 5,936.2432603 7356 CROW WING CO SHERIFF'S OFFICE 525.007356 16637 CUSTOM TRUCK ONE SOURCE LP 452.8316637 16260 CUTTING EDGE OF PERHAM INC 10,220.0016260 36 DACOTAH PAPER CO Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 7 Transactions 1 Transactions 1 Transactions 2 Transactions CODE 4 SERVICES INC COLLEGE WAY AUTO COOPER'S OFFICE SUPPLY INC CROW WING CO SHERIFF'S OFFICE CUSTOM TRUCK ONE SOURCE LP CUTTING EDGE OF PERHAM INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6304 146.00 ACCT 5146 #2202 TIRE 790214 Repair And Maintenance N 01-201-000-0000-6304 760.00 ACCT 5146 #2003 TIRES 790700 Repair And Maintenance N 01-201-000-0000-6304 584.00 ACCT 5146 #2311 TIRES 791319 Repair And Maintenance N 10-304-000-0000-6572 1,010.01 ACCT #C011516 - PARTS 280809 Repair And Maintenance Supplies N 10-303-000-0000-6330 119.00 MILEAGE REIMBURSEMENT 3/24/2025 Mileage N 01-201-000-0000-6330 126.00 MILEAGE - PSAP CONFERENCE 3/20/25 Mileage N 10-304-000-0000-6315 384.00 SUPPLIES 2503093 Radio Repair Charges N 50-000-000-0150-6290 1,755.00 SNOW REMOVAL 11/22/24-2/3/25 36848 Contracted Services.N 01-125-000-0000-6369 610.00 ECONOMIC DEVELOPMENT CONSULT 100659 Miscellaneous Charges N 23-705-000-0000-6290 610.00 ECONOMIC DEVELOPMENT CONSULT 100659 Contracted Services.N 10-302-000-0000-6500 59.84 ACCT # 2504-317779 - SUPPLIES 2503-090945 Supplies N 10-302-000-0000-6500 205.20 ACCT # 2504-317779 - SUPPLIES 2503-091409 Supplies N 621.1036 6708 DAKOTA WHOLESALE TIRE INC 1,490.006708 3394 DIAMOND MOWERS INC 1,010.013394 15947 DITTBERNER/TREVOR 119.0015947 16616 DRUSCH/NICHOLAS 126.0016616 16986 DSC COMMUNICATIONS 384.0016986 941 EGGE CONSTRUCTION INC 1,755.00941 5485 EHLERS & ASSOCIATES INC 1,220.005485 364 EVERTS LUMBER CO Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions DACOTAH PAPER CO DAKOTA WHOLESALE TIRE INC DIAMOND MOWERS INC DITTBERNER/TREVOR DRUSCH/NICHOLAS DSC COMMUNICATIONS EGGE CONSTRUCTION INC EHLERS & ASSOCIATES INC Otter Tail County Auditor FOTH INFRASTRUCTURE & ENVIRONMENT LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 50-399-000-0000-6300 289.00 SERVICE/MOUNT WALL STATION 72047 Building And Grounds Maintenance Y 50-399-000-0000-6306 584.45 ACCT 102964 INSTALL LIGHT KIT 10329111 Repair/Maint. Equip N 09-507-000-0000-6330 15.40 MILEAGE - PHELPS MILL MEETING 3/26/25 Mileage N 01-002-000-0000-6240 289.30 BOC MINUTES 2/25/25 A571853B-0056 Publishing & Advertising N 01-002-000-0000-6240 176.93 CDA HEARING 4/8/25 A571853B-0057 Publishing & Advertising N 01-112-101-0000-6300 24.00 ACCT 251400 WASTE DISPOSAL 238361 Building And Grounds Maintenance N 10-304-000-0000-6300 195.00 PUMP HOLDING TANKS 54584 Building And Grounds Maintenance N 50-000-000-0120-6291 400.00 HAULING CHARGES 54583 Contract Transportation N 50-000-000-0170-6291 5,075.00 HAULING CHARGES 54583 Contract Transportation N 50-399-000-0000-6291 2,400.00 HAULING CHARGES 54583 Contract Transportation N 02-103-000-0000-6369 3,322.80 ACCT 271103 LAREDO FEB 2025 0239319-IN Miscellaneous Charges N 02-103-000-0000-6369 4,400.00 ACCT 271103 AVID Q2 2025 0961437-IN Miscellaneous Charges N 50-000-000-0120-6276 8,785.39 HENNING TECH/GW SERVICES 95904 Professional Services N 265.04364 14552 EZ OPEN GARAGE DOOR 289.0014552 367 F-M FORKLIFT SALES & SERVICE INC 584.45367 11382 FELLBAUM/KEVIN 15.4011382 35011 FERGUS FALLS DAILY JOURNAL 466.2335011 57 FERGUS FALLS/CITY OF 24.0057 2153 FERGUS POWER PUMP INC 8,070.002153 13636 FIDLAR TECHNOLOGIES INC 7,722.8013636 387 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions 2 Transactions EVERTS LUMBER CO EZ OPEN GARAGE DOOR F-M FORKLIFT SALES & SERVICE INC FELLBAUM/KEVIN FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0130-6276 14,393.74 NEOT TECH/GW SERVICES 95905 Professional Services N 10-303-000-0000-6342 31.55 ACCT #OTTE20 - SERVICE AGREEME 264998-0 Service Agreements N 10-303-000-0000-6682 33,052.00 ACCT #M305540 - TAG #001976 -INV320397 Drafting And Survey Equipment N 01-031-000-0000-6304 400.00 ACCT 46880 CONSULTING SERVICES 2024038818 Repair And Maintenance N 01-201-000-0000-6526 145.56 ACCT 1002151493 PANTS 030580789 Uniforms N 01-201-000-0000-6526 164.80 ACCT 1002151493 PULLOVER 030643621 Uniforms N 01-201-000-0000-6526 53.52 ACCT 1002151493 MOCK 030655071 Uniforms N 01-201-000-0000-6526 160.55 ACCT 1002151493 FLASHLIGHT 030662941 Uniforms N 01-201-000-0000-6526 142.97 ACCT 1002151493 BASE SHIRTS 030666070 Uniforms N 01-201-000-0000-6526 255.30 ACCT 1002151493 BASE SHIRTS 030695854 Uniforms N 01-250-000-0000-6526 133.49 ACCT 5287917 POLOS 030643613 Uniforms N 01-250-000-0000-6526 43.48 ACCT 5287917 CREW NECK 030643642 Uniforms N 01-250-000-0000-6526 116.33 ACCT 5287917 PANTS 030655064 Uniforms N 01-250-000-0000-6526 139.41 ACCT 5287917 SHIRTS/APPS 030655065 Uniforms N 10-304-000-0000-6572 39.87 ACCT #1356 - TIRE REPAIR 5240 Repair And Maintenance Supplies N 10-304-000-0000-6572 51.96 ACCT #1356 - TIRE REPAIR 5287 Repair And Maintenance Supplies N 09-507-510-0000-6651 500,461.90 CN 25-03 PHELPS MILL 1 Construction Contracts N 23,179.13387 15050 FRANZ REPROGRAPHICS INC 31.5515050 3628 FRONTIER PRECISION INC 33,052.003628 9218 GALLAGHER BENEFIT SERVICES INC 400.009218 392 GALLS LLC 1,355.41392 9011 GAPPA OIL COMPANY INC 91.839011 17485 GLADEN CONSTRUCTION INC 500,461.9017485 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 10 Transactions 2 Transactions 1 Transactions FOTH INFRASTRUCTURE & ENVIRONMENT LLC FRANZ REPROGRAPHICS INC FRONTIER PRECISION INC GALLAGHER BENEFIT SERVICES INC GALLS LLC GAPPA OIL COMPANY INC GLADEN CONSTRUCTION INC Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 23-705-000-0000-6241 2,500.00 2025 EDA MEMBERSHIP 1453 Membership Dues N 01-112-108-0000-6572 141.90 ACCT 813640729 OVERRIDE BUTTON 9426946381 Repair And Maintenance/ Supplies N 01-112-108-0000-6572 246.61 ACCT 813640729 SUPPLIES 9430409111 Repair And Maintenance/ Supplies N 10-303-000-0000-6331 15.26 MEAL REIMBURSEMENT 3/25/2025 Travel Expenses N 10-303-000-0000-6331 15.89 MEAL REIMBURSEMENT 3/26/2025 Travel Expenses N 10-303-000-0000-6331 11.64 MEAL REIMBURSEMENT 3/27/2025 Travel Expenses N 10-304-000-0000-6572 48.65 ACCT #1012 - SUPPLIES 82559 Repair And Maintenance Supplies N 01-201-000-0000-6395 27.08 ACCT 56055 SUPPLIES 288997 Dive Team N 10-304-000-0000-6306 68.57 OIL CHANGE 61785 Repair/Maint. Equip N 10-304-000-0000-6572 472.53 ACCT #OT07309 - TRUCK WASH 24520 Repair And Maintenance Supplies N 10-304-000-0000-6572 795.84 ACCT #OT07309 - TRUCK WASH 24523 Repair And Maintenance Supplies N 01-112-108-0000-6572 1,043.00 INSTALLED NEW MOTOR W/ BRUSH 56370 Repair And Maintenance/ Supplies N 7732 GMNP 2,500.007732 52564 GRAINGER INC 388.5152564 16122 GREWE/TUCKER 42.7916122 5615 HAUKOS SALES LLC 48.655615 12367 HILLTOP LUMBER INC 27.0812367 10642 HOMETOWN REPAIR INC 68.5710642 3372 HOTSY MINNESOTA 1,268.373372 14910 HUBER ELECTRIC MOTOR & PUMP REPAIR 1,043.0014910 38100 INNOVATIVE OFFICE SOLUTIONS LLC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions GMNP GRAINGER INC GREWE/TUCKER HAUKOS SALES LLC HILLTOP LUMBER INC HOMETOWN REPAIR INC HOTSY MINNESOTA HUBER ELECTRIC MOTOR & PUMP REPAIR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6406 198.03 ACCT 565373 PAPER SUM-082164 Office Supplies N 01-201-000-0000-6491 608.00 SHOULDER PATCHES 000210 General Supplies N 50-000-000-0130-6290 170.00 ACCT C1593 TOILET RENTAL I17297 Contracted Services.1 50-000-000-0110-6290 170.00 ACCT C1593 TOILET RENTAL I17298 Contracted Services.1 10-302-000-0000-6331 14.27 MEAL REIMBURSEMENT 3/6/2025 Travel Expenses N 01-201-000-0000-6526 724.97 ACCT 3375 FIREARM/MAGAZINES 39196 Uniforms N 23-705-000-7001-6829 550.00 APPRAISAL FOR PINEWOOD ESTATES 3/26/25 Impact Fund Expenses N 01-112-101-0000-6342 3,644.69 ACCT 385-00894553 ALARM SVC 24590876 Service Agreements N 01-112-108-0000-6342 4,763.83 ACCT 385-00894553 ALARM SVC 24590877 Service Agreements N 01-112-109-0000-6342 837.86 ACCT 385-00894553 ALARM SVC 24590878 Service Agreements N 01-112-104-0000-6342 713.38 ACCT 385-00894553 ALARM SVC 24590879 Service Agreements N 01-201-000-0000-6526 1,509.99 FIREARM 11028 Uniforms N 01-013-000-0000-6262 50.00 56-P7-92-1232 C ANDERSON 2014579 Public Defender Y 198.0338100 470 ITL PATCH COMPANY 608.00470 11098 JAKE'S JOHNS LLC 340.0011098 5617 JENNEN/ADRION 14.275617 6820 JK OUTDOORS LLC 724.976820 17743 JOHN BURNS APPRAISAL SERVICES 550.0017743 1630 JOHNSON CONTROLS FIRE PROTECTION LP 9,959.761630 17741 JOHNSON PERFORMANCE FIREARMS SALES 1,509.9917741 10408 JONES LAW OFFICE Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions INNOVATIVE OFFICE SOLUTIONS LLC ITL PATCH COMPANY JAKE'S JOHNS LLC JENNEN/ADRION JK OUTDOORS LLC JOHN BURNS APPRAISAL SERVICES JOHNSON CONTROLS FIRE PROTECTION LP JOHNSON PERFORMANCE FIREARMS SALES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-013-000-0000-6262 375.00 56-PR-11-2714 E LOUSHINE 2014580 Public Defender Y 01-013-000-0000-6262 70.00 56-PR-10-950 T TORELL 2014581 Public Defender Y 10-304-000-0000-6572 1,084.37 ACCT #174818 - PARTS 103157779 Repair And Maintenance Supplies N 10-304-000-0000-6572 16.00 ACCT #174818 - PARTS 103176092 Repair And Maintenance Supplies N 10-304-000-0000-6572 315.63 ACCT #174818 - PARTS 103195106 Repair And Maintenance Supplies N 10-304-000-0000-6300 150.00 PUMP SEPTIC TANK 3/21/2025 Building And Grounds Maintenance N 10-304-000-0000-6572 207.88 PARTS 41201 Repair And Maintenance Supplies N 10-304-000-0000-6572 50.00 BALANCE AND ROTATE TIRES 2738 Repair And Maintenance Supplies N 01-112-000-0000-6560 60.89 ACCT 020318 REGULAR 2/11/25 2858 Gasoline & Oil N 01-112-000-0000-6560 64.40 ACCT 020318 REGULAR 2/27/25 2872 Gasoline & Oil N 01-112-000-0000-6560 55.57 ACCT 020318 UNLEADED 2/4/25 73163 Gasoline & Oil N 01-112-000-0000-6560 65.82 ACCT 020318 UNLEADED 2/18/25 73438 Gasoline & Oil N 01-112-109-0000-6572 54.45 ACCT 020318 SUPPLIES 2/27/25 73621 Repair And Maintenance /Supplies N 01-149-000-0000-6435 84.00 ACCT 36093 DRUG TESTS FEB 2025 101078 Screening Tests N 50-399-000-0000-6291 650.00 CARDBOARD 12/2/24 75998 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/3/25 76014 Contract Transportation N 495.0010408 1002 KIMBALL MIDWEST 1,416.001002 1008 KOEP'S SEPTIC LLC 150.001008 1012 KRIS ENGINEERING INC 207.881012 14050 LAKELAND AUTO REPAIR LLC 50.0014050 10350 LAKES COMMUNITY COOPERATIVE 301.1310350 41450 LAKES COUNTRY SERVICE COOPERATIVE 84.0041450 81 LARRY OTT INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions JONES LAW OFFICE KIMBALL MIDWEST KOEP'S SEPTIC LLC KRIS ENGINEERING INC LAKELAND AUTO REPAIR LLC LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOPERATIVE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-399-000-0000-6291 650.00 CARDBOARD 2/10/25 76015 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/19/25 76016 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/21/25 76017 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/24/25 76018 Contract Transportation N 50-399-000-0000-6291 750.00 PAPER 2/26/25 76019 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/26/25 76020 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 2/28/25 76021 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/7/25 76022 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/10/25 76023 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/14/25 76024 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/19/25 76025 Contract Transportation N 50-399-000-0000-6291 650.00 CARDBOARD 3/21/25 76026 Contract Transportation N 10-304-000-0000-6565 2,328.70 DIESEL FUEL 165594 Fuels - Diesel N 10-302-000-0000-6331 9.64 MEAL REIMBURSEMENT 3/21/2025 Travel Expenses N 10-304-000-0000-6572 99.92 ACCT #OTTER - PARTS 373065 Repair And Maintenance Supplies N 10-303-000-0000-6501 959.22 ACCT #23-52A25 - SUPPLIES 0319392-IN Engineering And Surveying Supplies N 10-304-000-0000-6406 149.99 ACCT #23-52A25 - SUPPLIES 0319555-IN Office and Garage Supplies N 50-000-000-0110-6426 250.00 ACCT 23-52F1 SAFETY TOE BOOTS 0318752-IN Clothing Allowance N 50-399-000-0000-6426 250.00 ACCT 23-52A28 SAFETY TOE BOOTS 0319584-IN Clothing Allowance N 10-302-000-0000-6515 291.96 ADOPT A HIGHWAY SIGNS 227265 Signs And Posts N 10-302-000-0000-6515 1,461.20 WEIGHT RESTRICTION SIGNS 227266 Signs And Posts N 10-302-000-0000-6515 34.88 SIGNS 227267 Signs And Posts N 10-302-000-0000-6515 69.76 SIGNS 227268 Signs And Posts N 9,200.0081 5379 LEAF RIVER AG SERVICE 2,328.705379 17512 LEE/DANIEL 9.6417512 1022 LITTLE FALLS MACHINE INC 99.921022 41638 LOCATORS & SUPPLIES INC 1,609.2141638 511 M-R SIGN CO INC Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions LARRY OTT INC LEAF RIVER AG SERVICE LEE/DANIEL LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-302-000-0000-6515 387.84 SIGNS 227269 Signs And Posts N 10-302-000-0000-6515 69.76 SIGNS 227270 Signs And Posts N 10-302-000-0000-6515 244.16 SIGNS 227271 Signs And Posts N 10-304-000-0000-6572 210.00 PARTS 106044 Repair And Maintenance Supplies N 50-000-000-0000-6331 11.91 MEAL - TODD CO MTG 1/9/25 Travel Expenses N 50-000-000-0000-6330 212.80 MILEAGE - MEETINGS 2/18/25 Mileage N 01-149-000-0000-6354 78.00 ACCT 1140 ADD CEQ - SNOWBLOWER 13672 Insurance Claims N 01-201-000-0000-6171 1,050.00 CLASS 55919 EVOC/PIT REFRESHER 337900-11610 Tuition And Education Expenses N 10-304-000-0000-6572 22.99 SUPPLIES 268748 Repair And Maintenance Supplies N 01-112-000-0000-6304 87.95 ACCT 9988000 OIL CHANGE 877579 Repair And Maintenance-Vehicle N 01-250-000-0000-6171 350.00 FLS COURSE FEE APR 2025 2614 Tuition And Education Expenses N SONSTEBO/CHASE16959 01-091-000-0000-6342 29.50 ACCT 1143-10 SHREDDING SERVICE 460223 Service Agreements N 2,559.56511 17096 MANI WELDING 210.0017096 14277 MCCONN/CHRISTOPHER 224.7114277 546 MCIT 78.00546 3593 MHSRC RANGE 1,050.003593 1463 MID-CENTRAL EQUIPMENT INC 22.991463 42863 MINNESOTA MOTOR COMPANY 87.9542863 563 MINNESOTA SHERIFFS' ASSOCIATION 350.00563 7661 MINNKOTA ENVIRO SERVICES INC Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions M-R SIGN CO INC MANI WELDING MCCONN/CHRISTOPHER MCIT MHSRC RANGE MID-CENTRAL EQUIPMENT INC MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION Otter Tail County Auditor MN STATE COMMUNITY & TECHNICAL COLLEGE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0110-6242 15.00 CERTIFICATION RENEWAL 4/8/25 Registration Fees N PETERSON/GREGORY C2584 50-000-000-0000-6241 750.00 2025 MEMBERSHIP DUES 350 Membership Dues N 01-284-804-0000-6829 5,500.00 CDL TRAINING 3/25/25 - BS 1285784 Drive for 5 Grant Expenses N 10-304-000-0000-6572 45.97 ACCT #15732 - PARTS 035335 Repair And Maintenance Supplies N 10-304-000-0000-6572 21.98 ACCT #15732 - PARTS 623325 Repair And Maintenance Supplies N 10-304-000-0000-6572 69.99 ACCT #15732 - PARTS 908144 Repair And Maintenance Supplies N 10-304-000-0000-6572 52.01 ACCT #15732 - PARTS 908170 Repair And Maintenance Supplies N 10-304-000-0000-6572 17.09 ACCT #15732 - PARTS 908182 Repair And Maintenance Supplies N 10-304-000-0000-6572 566.40 ACCT #15732 - PARTS 909216 Repair And Maintenance Supplies N 10-304-000-0000-6572 472.50 ACCT #15732 - PARTS 909221 Repair And Maintenance Supplies N 10-304-000-0000-6572 23.60 ACCT #15732 - PARTS 909312 Repair And Maintenance Supplies N 10-304-000-0000-6572 248.11 ACCT #15732 - PARTS 909519 Repair And Maintenance Supplies N 10-304-000-0000-6572 149.68 ACCT #15732 - PARTS 909520 Repair And Maintenance Supplies N 50-399-000-0000-6304 97.00 ACCT 13050 GAUGE/GREASE GUN 909184 Repair And Maint-Vehicles N 14-201-000-0000-6687 45,447.00 2025 FORD POLICY UTILITY FS112 Equipment-Current Year N 01-013-000-0000-6262 3,345.00 56-JV-22-2425 D ADKINS 606 Public Defender N 29.507661 1576 MN POLLUTION CONTROL AGENCY 15.001576 6781 MN RESOURCE RECOVERY ASSOCIATION 750.006781 14107 5,500.0014107 2036 NAPA CENTRAL 819.332036 43227 NELSON AUTO CENTER INC 45,447.0043227 17731 NELSON OYEN TORVIK PLLP 3,345.0017731 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions - 11 Transactions 1 Transactions 1 Transactions MN STATE COMMUNITY & TECHNICAL COLLEGE MINNKOTA ENVIRO SERVICES INC MN POLLUTION CONTROL AGENCY MN RESOURCE RECOVERY ASSOCIATION NAPA CENTRAL NELSON AUTO CENTER INC NELSON OYEN TORVIK PLLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6526 145.90 TICK PANTS 1/29/25 Uniforms N 10-302-000-0000-6500 115.50 SUPPLIES INV96824 Supplies N 01-201-000-0000-6304 898.62 ACCT 57522 #2103 TIRES/OIL CHG 27019198 Repair And Maintenance N 01-201-000-0000-6304 685.00 ACCT 57522 #2103 BRAKE REPAIRS 27019234 Repair And Maintenance N 01-201-000-0000-6304 72.23 ACCT 57522 #1102 OIL CHG/TEST 27019271 Repair And Maintenance N 10-304-000-0000-6306 1,784.71 ACCT #BP0010422 - REPAIR SWO046807-1 Repair/Maint. Equip N 10-304-000-0000-6306 661.20 ACCT #BP0010422 - REPAIR SWO046865-1 Repair/Maint. Equip N 10-304-000-0000-6306 35.55 ACCT #BP0010422 - REPAIR SWO047396-1 Repair/Maint. Equip N 10-302-000-0000-6500 151.48 ACCT #306800 - SUPPLIES 726839 Supplies N 01-205-000-0000-6273 800.00 TRANSPORT - B WALKUP 3/17/25 OLS2501025 Coroner Expense N 01-201-000-0000-6304 206.40 UNIT 2307 OIL CHG/SOLENOID 3/17/25 Repair And Maintenance N 01-284-804-0000-6829 17.00 VITAL RECORD FEE - RG SOP_8246026 Drive for 5 Grant Expenses N 01-284-804-0000-6829 17.00 VITAL RECORD FEE - RL SOP_8246337 Drive for 5 Grant Expenses N 17302 NEWARK/ALEXIS 145.9017302 16106 NORTH AMERICAN SAFETY INC 115.5016106 6407 NORTHWEST TIRE INC 1,655.856407 10104 NUSS TRUCK & EQUIPMENT 2,481.4610104 1073 OLSEN CHAIN & CABLE CO INC 151.481073 44015 OLSON FUNERAL HOME 800.0044015 3758 OLSON TIRE & OIL 206.403758 44086 OTTER TAIL CO RECORDER 34.0044086 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions NEWARK/ALEXIS NORTH AMERICAN SAFETY INC NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT OLSEN CHAIN & CABLE CO INC OLSON FUNERAL HOME OLSON TIRE & OIL OTTER TAIL CO RECORDER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6290 87.88 ACCT 0408 SNOW REMOVAL 2/11/25 3845 Contracted Services N 50-000-000-0120-6276 190.25 ACCT 0408 HENNING TSF BID 3845 Professional Services N 01-042-000-0000-6406 57.57 ACCT 174024 QUICK HELP CARDS 902257 Office Supplies N 10-302-000-0000-6500 137.82 ACCT #22007 - 300 TRADING CARD 902282 Supplies N 50-000-000-0000-6243 36.00 12 MONTH SUBSCRIPTION 4/8/25 Subscriptions N 50-000-000-0140-6290 130.00 2 SHIFTS MARCH 2025 MAR2025 Contracted Services.N 01-031-000-0000-6276 70.50 20206302.000 EMPLOY MATTERS 55 Professional Services Y 10-304-000-0000-6306 800.00 BLAST & PAINT 0948 Repair/Maint. Equip N 50-399-000-0000-6306 1,515.00 BLAST & PAINT DUMPSTER 0947 Repair/Maint. Equip Y 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - RONNING 25-128 New hire start up cost 6 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - TRINKLE 25-132 New hire start up cost 6 01-122-000-0000-6330 330.40 MILEAGE - STORMWATER CLASS 3/6/25 Mileage N 126 OTTER TAIL CO TREASURER 278.13126 2385 OTTER TAIL POWER COMPANY 57.572385 12336 OTTER TAIL POWER COMPANY 137.8212336 70 PARKERS PRAIRIE INDEPENDENT LLC/THE 36.0070 862 PARKERS PRAIRIE/CITY OF 130.00862 137 PEMBERTON LAW PLLP 70.50137 7145 PETE'S AUTOBODY LLC 2,315.007145 13134 PHILLIPPI/DR JAY 950.0013134 6985 PLASTER/ELIZABETH Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL POWER COMPANY PARKERS PRAIRIE INDEPENDENT LLC/THE PARKERS PRAIRIE/CITY OF PEMBERTON LAW PLLP PETE'S AUTOBODY LLC PHILLIPPI/DR JAY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6331 68.08 MEALS - STORMWATER CLASS 3/6/25 Travel Expenses N 10-304-000-0000-6300 56.00 ACCT #9512219 - GENERAL PEST C 9047721 Building And Grounds Maintenance N 10-304-000-0000-6300 56.00 ACCT #9512215 - GENERAL PEST C 9047981 Building And Grounds Maintenance N 10-304-000-0000-6300 32.00 ACCT #9512212 - GENERAL PEST C 9048875 Building And Grounds Maintenance N 10-304-000-0000-6300 66.56 ACCT #9512217- GENERAL PEST CO 9059554 Building And Grounds Maintenance N 10-304-000-0000-6300 74.88 ACCT #9512218 - GENERAL PEST C 9059973 Building And Grounds Maintenance N 01-149-000-0000-6369 3,944.39 ACCT 679827 GPSES/ANTENNAS IN200-2004252 Miscellaneous Charges N 01-149-000-0000-6342 1,400.00 ACCT 679827 5MB DATA PLAN IN200-2004341 Service Agreements N 10-304-000-0000-6342 1,100.00 ACCT #000206 - 5 MB FLAT DATA IN200-2004345 Service Agreements N 50-000-000-0170-6300 2,320.72 REPLACE LIGHTING CONTACTOR 3639 Building And Grounds Maintenance N 50-000-000-0120-6565 288.09 ACCT 988529 DIESEL 3/24/25 88111398 Fuels N 10-304-000-0000-6572 29.55 ACCT #1505 - PARTS 289327 Repair And Maintenance Supplies N 10-304-000-0000-6572 6.62 ACCT #1505 - PARTS 289335 Repair And Maintenance Supplies N 10-304-000-0000-6572 605.88 ACCT #99227 - PARTS 823743FX2 Repair And Maintenance Supplies N 10-304-000-0000-6572 100.20 ACCT #99227 - PARTS 826619FX1 Repair And Maintenance Supplies N 10-304-000-0000-6572 560.94 ACCT #99227 - PARTS 827755F Repair And Maintenance Supplies N 10-304-000-0000-6572 634.54 ACCT #99227 - SUPPLIES 827755F Repair And Maintenance Supplies N 10-304-000-0000-6572 263.54 ACCT #99227 - PARTS 827853F Repair And Maintenance Supplies N 10-304-000-0000-6572 166.90 ACCT #99227 - PARTS 827954F Repair And Maintenance Supplies N 398.486985 16472 PLUNKETT'S VARMENT GUARD 285.4416472 12526 PRECISE MRM LLC 6,444.3912526 15542 PREMIER ELECTRIC INC 2,320.7215542 45475 PRO AG FARMERS CO OP 288.0945475 1099 QUICK'S NAPA AUTO PARTS 36.171099 8622 RDO TRUCK CENTERS LLC Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 5 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions PLASTER/ELIZABETH PLUNKETT'S VARMENT GUARD PRECISE MRM LLC PREMIER ELECTRIC INC PRO AG FARMERS CO OP QUICK'S NAPA AUTO PARTS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 399.69 ACCT #99227 - PARTS 827958F Repair And Maintenance Supplies N 10-304-000-0000-6572 77.88 ACCT #99227 - PARTS 827958FX1 Repair And Maintenance Supplies N 10-304-000-0000-6572 755.31 ACCT #99227 - PARTS 828307F Repair And Maintenance Supplies N 10-304-000-0000-6572 64.14 ACCT #99227 - PARTS 828331F Repair And Maintenance Supplies N 10-304-000-0000-6572 307.91 ACCT #99227 - PARTS 828331FX1 Repair And Maintenance Supplies N 10-304-000-0000-6572 159.36 ACCT #99227 - PARTS 828349F Repair And Maintenance Supplies N 10-304-000-0000-6572 119.66 ACCT #99227 - PARTS 828385F Repair And Maintenance Supplies N 10-304-000-0000-6572 558.84 ACCT #99227 - PARTS 828432F Repair And Maintenance Supplies N 10-304-000-0000-6572 258.88 ACCT #99227 - PARTS 828497F Repair And Maintenance Supplies N 10-304-000-0000-6572 669.08 ACCT #99227 - PARTS 828509F Repair And Maintenance Supplies N 10-304-000-0000-6572 191.93 ACCT #99227 - PARTS 828694F Repair And Maintenance Supplies N 10-304-000-0000-6572 48.20 ACCT #99227 - PARTS 828695F Repair And Maintenance Supplies N 10-304-000-0000-6572 309.20 ACCT #99227 - PARTS 828696F Repair And Maintenance Supplies N 10-304-000-0000-6572 19.62 ACCT #99227 - PARTS 828697F Repair And Maintenance Supplies N 10-304-000-0000-6572 202.68 ACCT #99227 - PARTS 828708F Repair And Maintenance Supplies N 10-304-000-0000-6572 67.56 ACCT #99227 - PARTS 828708FX1 Repair And Maintenance Supplies N 10-304-000-0000-6572 669.08 ACCT #99227 - PARTS 828710F Repair And Maintenance Supplies N 10-304-000-0000-6572 143.75 ACCT #99227 - PARTS CM828307F Repair And Maintenance Supplies N 10-304-000-0000-6572 103.50 ACCT #99227 - PARTS CM828509F Repair And Maintenance Supplies N 01-112-109-0000-6342 90.00 ACCT 18458 RODENT CONTROL 80845 Service Agreements N 01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 80856 Service Agreements N 01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 80857 Service Agreements N 01-601-000-0000-6243 300.00 ACCT 5007218 2025 FAIRENTRY 0300036394 Subscriptions N 01-601-000-0000-6243 300.00 ACCT 5007218 2025 FAIRENTRY 0300036395 Subscriptions N 01-601-000-0000-6270 125,000.00 ACCT 5007218 MOA Q1 2025 0300036500 Misc Professional-Educator N 01-201-000-0000-6396 873.00 RECOVER/TOW CFS 25004689 2/15 10111 Special Investigation N 6,963.778622 16192 RED DOT PEST CONTROL 320.0016192 9547 REGENTS OF THE UNIVERSITY OF MN 125,600.009547 17742 RICK'S TIRE & TOWING 873.0017742 17520 ROTH/COURTNEY Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - 25 Transactions 3 Transactions 3 Transactions 1 Transactions RDO TRUCK CENTERS LLC RED DOT PEST CONTROL REGENTS OF THE UNIVERSITY OF MN RICK'S TIRE & TOWING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6330 275.80 MILEAGE - SSTS DESIGN CLASS 3/21/25 Mileage N 01-122-000-0000-6331 98.19 MEALS - SSTS DESIGN CLASS 3/21/25 Travel Expenses N 10-304-000-0000-6306 6,313.24 ACCT #OTTER002 - REPAIR W0008022 Repair/Maint. Equip N 10-303-000-0000-6331 15.26 MEAL REIMBURSEMENT 3/25/2025 Travel Expenses N 10-303-000-0000-6331 13.42 MEAL REIMBURSEMENT 3/26/2025 Travel Expenses N 10-303-000-0000-6331 11.92 MEAL REIMBURSEMENT 3/27/2025 Travel Expenses N 10-301-000-0000-6406 382.23 ACCT #DET 1673054 - SUPPLIES 7004639148 Office Supplies N 01-112-101-0000-6485 644.75 ACCT 00224000 SUPPLIES 954006 Custodian Supplies N 01-112-108-0000-6485 345.19 ACCT 00224002 SUPPLIES 954007 Custodian Supplies N 01-112-101-0000-6485 83.50 ACCT 00224000 HOSE ASSY 954013 Custodian Supplies N 01-112-108-0000-6485 61.14 ACCT 00224002 NITRILE GLOVES 954105 Custodian Supplies N 10-304-000-0000-6306 880.70 ACCT #00252200 -REPAIR NOBELS 954163 Repair/Maint. Equip N 10-304-000-0000-6406 184.13 ACCT #00252204 -PLASTIC FORKS 954343 Office and Garage Supplies N 10-304-000-0000-6406 44.28 ACCT #00252204 - SUPPLIES 954482 Office and Garage Supplies N 23-705-000-7001-6829 425.00 APPRAISAL FOR PINEWOOD ESTATES E0313 Impact Fund Expenses Y 10-304-000-0000-6253 112.32 ACCT #1565 - WASTE DISPOSAL 2/28/2025 Garbage N 373.9917520 1819 RUFFRIDGE-JOHNSON EQUIP CO INC 6,313.241819 17347 STACH/TRENT 40.6017347 10646 STAPLES BUSINESS CREDIT 382.2310646 48183 STEINS INC 2,243.6948183 7461 STEVE SCHIERER APPRAISALS 425.007461 166 STEVE'S SANITATION INC 112.32166 168 STREICHERS Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 3 Transactions 1 Transactions 7 Transactions 1 Transactions 1 Transactions ROTH/COURTNEY RUFFRIDGE-JOHNSON EQUIP CO INC STACH/TRENT STAPLES BUSINESS CREDIT STEINS INC STEVE SCHIERER APPRAISALS STEVE'S SANITATION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6492 1,055.00 ACCT 974 MARKING ROUNDS I1750345 Police Equipment N 01-201-000-0000-6526 184.99 ACCT 974 DUTY HOLSTER I1751070 Uniforms N 01-201-000-0000-6526 119.00 ACCT 974 BADGE I1751345 Uniforms N 01-250-000-0000-6269 4,454.64 C1252000 MEALS 3/8-14/2025 INV2000237525 Professional Services-Kitchen N 10-302-000-0000-6500 267.97 ACCT #OTTER002 - FORESTRY HELM P18798 Supplies N 10-302-000-0000-6343 600.00 ACCT #OTTER002 - STUMP GRINDER R01642 Equipment Rental N 10-304-000-0000-6675 24,242.58 ACCT #OTTER002 - TAG #001961 &E00955 Machinery And Automotive Equipment N 10-304-000-0000-6572 111.59 ACCT #OTTER002 - PARTS P18751 Repair And Maintenance Supplies N 10-304-000-0000-6572 170.84 ACCT #OTTER002 - PARTS P18793 Repair And Maintenance Supplies N 10-304-000-0000-6572 159.24 ACCT #OTTER002 - PARTS P18834 Repair And Maintenance Supplies N 10-304-000-0000-6572 52.64 ACCT #OTTER002 - PARTS P18880 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,504.50 ACCT #OTTER002 - REPAIR W04874 Repair/Maint. Equip N 10-304-000-0000-6306 1,552.05 ACCT #OTTER002 - REPAIR W04875 Repair/Maint. Equip N 50-000-000-0000-6330 22.40 MILEAGE - MEETING 3/27/25 Mileage N 01-002-000-0000-6369 26.55 ACCT 01372 PLAQUE - CORDES 293617R Miscellaneous Charges N 10-304-000-0000-6306 825.00 INSTALLATION & PARTS 14720 Repair/Maint. Equip N 01-031-000-0000-6436 58.20 ACCT 1968 OT SUPPORT/AIDE 73482 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 FINANCE DIRECTOR 73483 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 CHIEF DEPUTY TREAS 73484 New hire start up cost N 1,358.99168 6642 SUMMIT FOOD SERVICE LLC 4,454.646642 2045 SWANSTON EQUIPMENT CORP 28,661.412045 12248 SWANZ/PERRY 22.4012248 8718 TAG UP 26.558718 17410 TARPS R USS 825.0017410 42537 THIS WEEKS SHOPPING NEWS Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 9 Transactions 1 Transactions 1 Transactions 1 Transactions STREICHERS SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP SWANZ/PERRY TAG UP TARPS R USS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-044-000-0000-6331 159.35 MEALS - APPRAISAL COURSE 3/20/25 Travel Expenses N 10-304-000-0000-6572 167.50 ACCT #BP0239518 - PARTS PS0651509-1 Repair And Maintenance Supplies N 50-000-000-0000-6674 39,485.00 ACCT 053626 INSTALL WELL 373371 2022A Bond Eligible Expenses N 50-000-000-0000-6674 6,280.00 ACCT 053626 TEST PUMPING 373372 2022A Bond Eligible Expenses N 10-302-000-0000-6675 46,161.00 UNIT #190 - PRONOVOST SNOWBLO EB27087 Machinery And Automotive Equipment N 10-304-000-0000-6406 2,527.19 ACCT #8210248 - SUPPLIES 190044552 Office and Garage Supplies N 10-304-000-0000-6406 365.62 ACCT #8210248 - SUPPLIES 190200641 Office and Garage Supplies N 10-304-000-0000-6406 180.00 ACCT #8210248 - SUPPLIES 190200642 Office and Garage Supplies N 10-304-000-0000-6406 3,772.17 ACCT #8210248 - SUPPLIES 190681062 Office and Garage Supplies N 01-149-000-0000-6354 488.50 UNIT 19621 REPLACE WINDOW 13346 Insurance Claims N 50-000-000-0120-6290 67.68 ACCT 160002806 SERVICE 2520561607 Contracted Services.N 50-000-000-0000-6290 50.33 ACCT 160002035 SERVICE 2520562556 Contracted Services N 50-390-000-0000-6290 50.35 ACCT 160002035 SERVICE 2520562556 Contracted Services.N 50-399-000-0000-6290 100.67 ACCT 160002035 SERVICE 2520562556 Contracted Services.N 174.6042537 17192 THOEN/DAVID 159.3517192 379 TITAN MACHINERY INC 167.50379 17270 TRAUT COMPANIES 45,765.0017270 17739 TRUEMAN WELTERS INC 46,161.0017739 13132 ULINE 6,844.9813132 14162 UNLIMITED AUTOGLASS INC 488.5014162 13620 VESTIS 269.0313620 Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions 4 Transactions THIS WEEKS SHOPPING NEWS THOEN/DAVID TITAN MACHINERY INC TRAUT COMPANIES TRUEMAN WELTERS INC ULINE UNLIMITED AUTOGLASS INC VESTIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6406 1,500.00 ACCT 7490 NOWRA GUIDES 464330 Office Supplies N 13-012-000-0000-6406 97.99 ACCT 7498 TONER 1232123 Office Supplies N 50-000-000-0150-6300 279.66 SERVICE - INSTALL PARTS 81323 Building And Grounds Maintenance N 01-112-000-0000-6572 843.00 ACCT 351623 LIGHTING 15376429-00 Repair And Maintenance/Supplies N 01-112-101-0000-6572 116.40 ACCT 351623 LIGHTING 15376528-00 Repair And Maintenance/ Supplies N 01-044-000-0000-6276 3,075.00 CONSULTING SERVICES MAR 2025 MAR2025 Professional Services Y 10-304-000-0000-6300 220.00 BUCKET TRUCK SERVICE 46 Building And Grounds Maintenance N 10-303-000-0000-6501 76.49 SHOE REIMBURSEMENT 3/23/2025 Engineering And Surveying Supplies N 10-302-000-0000-6350 23,877.58 MAINT COST - WILKIN CO - MB2 S 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 57.77 MAINT COST - WILKIN CO - MA3 I 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 1,297.54 MAINT COST - WILKIN CO. - MA4 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 1,965.89 MAINT COST - WILKIN CO - MA5 S 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 170.06 MAINT COST - WILKIN CO - MA2 P 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 131.17 MAIN COST - WILKIN CO - MA4 WE 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 93.21 MAINT COST - WILKIN CO. - MB1 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 437.97 MAINT COST - WILKIN CO - MA6 S 12/31/2024 Maintenance Contractor N 10-302-000-0000-6350 9.66 MAINT COST - WILKIN CO - MA2 E 12/31/2024 Maintenance Contractor N 10-306-000-0000-6535 1,006.22 SPECIAL AID - NORWEGIAN GROVE 12/31/2024 Aid To Other Governments N 51002 VICTOR LUNDEEN COMPANY 1,597.9951002 5045 VIKING GARAGE DOOR COMPANY INC 279.665045 761 VOSS LIGHTING 959.40761 1230 WALVATNE/DOUGLAS 3,075.001230 16918 WELLS CONSTRUCTION MN LLC 220.0016918 5474 WICKER/JASON 76.495474 2082 WILKIN CO HIGHWAY DEPT Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions VICTOR LUNDEEN COMPANY VIKING GARAGE DOOR COMPANY INC VOSS LIGHTING WALVATNE/DOUGLAS WELLS CONSTRUCTION MN LLC WICKER/JASON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:25:57AM4/3/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-306-000-0000-6535 1,982.86 SPECIAL AID - NORGWEGIAN GROVE 12/31/2024 Aid To Other Governments N 01-201-000-0000-6526 584.99 UNIFORM ITEMS 3/20/25 Uniforms N 50-000-000-0110-6853 1,222.00 ACCT 3-85099-73002 3/1-15/25 005385-0010-9 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 4,396.41 ACCT 3-85099-73002 3/1-15/25 005385-0010-9 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,397.19 ACCT 3-85099-73002 3/1-15/25 005385-0010-9 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 490.88 ACCT 3-85099-73002 3/1-15/25 005385-0010-9 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 10,727.12 ACCT 3-85099-73002 3/1-15/25 005385-0010-9 MSW By Passed Expense Landfill N 10-303-000-0000-6278 4,440.50 PROFESSIONAL ENGINEERING SERVI R-023610-000-1 Engineering Consultant N 10-303-000-0000-6683 1,170.00 ROW ACQUISITIONS R-023610-000-1 Right Of Way, Ect.N 23-706-000-0000-6290 1,000.00 GRANT PROGRAM MGMT FEB 2025 R-023674-000-17 Contracted Services N 50-000-000-0120-6306 1,228.12 ACCT 6842300 REPAIRS SI000618698 Repair/Maint. Equip N 50-000-000-0120-6306 2,689.24 ACCT 6842300 REPAIRS SI000621992 Repair/Maint. Equip N 50-399-000-0000-6306 921.07 ACCT 6842300 MAINT SI000621265 Repair/Maint. Equip N 31,029.932082 15790 WING/MICHAEL 584.9915790 2278 WM CORPORATE SERVICES INC 18,233.602278 13074 WSB & ASSOCIATES INC 6,610.5013074 2086 ZIEGLER INC 4,838.432086 1,135,383.02 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 1 Transactions 5 Transactions 3 Transactions 3 Transactions Final Total ............155 Vendors 370 Transactions WILKIN CO HIGHWAY DEPT WING/MICHAEL WM CORPORATE SERVICES INC WSB & ASSOCIATES INC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:25:57AM4/3/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems Page 25Audit List for Board Otter Tail County Auditor Community Development Authority Amount 215,944.55 General Revenue Fund 1 7,786.78 General Fund Dedicated Accounts 2 501,756.03 Parks and Trails 9 208,630.23 Road And Bridge Fund 10 140.44 Law Library Fund 13 56,387.80 Capital Improvement Fund 14 5,178.10 23 139,559.09 Solid Waste Fund 50 1,135,383.02 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES4/3/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:48:34AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6406 21.56 File Folders 1FCF-KKCX-YV7R Office Supplies 23 N 03/11/2025 03/11/2025 11-420-601-0000-6406 23.76 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Supplies 31 N 03/25/2025 03/25/2025 11-420-601-0000-6406 4.78 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Supplies 33 N 03/25/2025 03/25/2025 11-420-601-0000-6677 8.80 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Furniture And Equipment - Im 35 N 03/25/2025 03/25/2025 11-420-601-0000-6677 47.61 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Furniture And Equipment - Im 37 N 03/25/2025 03/25/2025 11-420-601-0000-6406 37.07 ACCT #A2RJVV5AA0Wl1P 1QF1-WMMT-7FJP Office Supplies 47 N 03/26/2025 03/26/2025 11-420-601-0000-6406 12.40 ACCT #A2RJVV5AA0Wl1P 1RRX-V7YK-6MC6 Office Supplies 54 N 03/26/2025 03/26/2025 11-420-601-0000-6406 22.78 ACCT #A2RJVV5AA0Wl1P 1V6Q-CQ6C-3DY7 Office Supplies 56 N 03/31/2025 03/31/2025 11-420-601-0000-6406 7.41 ACCT #A2RJVV5AA0Wl1P 1WWV-3LJX-4X7N Office Supplies 6 N 03/19/2025 03/19/2025 11-430-700-0000-6406 30.23 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Supplies 32 N 03/25/2025 03/25/2025 11-430-700-0000-6406 6.08 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Supplies 34 N 03/25/2025 03/25/2025 11-430-700-0000-6677 11.19 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Furniture And Equipment - Ss 36 N 03/25/2025 03/25/2025 11-430-700-0000-6677 60.60 ACCT #A2RJVV5AA0Wl1P 1MWP-V7PG-MPXM Office Furniture And Equipment - Ss 38 N 03/25/2025 03/25/2025 11-430-760-6440-6078 174.99 WLLIS/D 1PCN-NDR3-MXX3 Cadi Waiver Housing 16 N 03/03/2025 03/03/2025 11-430-760-6410-6078 69.86 IVERSEN/TIMOTHY 1PY1-TQYV-HM9H Cadi Waiver Supplies And Equipment 26 N 03/20/2025 03/20/2025 11-430-700-0000-6406 47.17 ACCT #A2RJVV5AA0Wl1P 1QF1-WMMT-7FJP Office Supplies 48 N 03/26/2025 03/26/2025 11-430-700-0000-6406 15.78 ACCT #A2RJVV5AA0Wl1P 1RRX-V7YK-6MC6 Office Supplies 55 N 03/26/2025 03/26/2025 11-430-760-6440-6078 179.99 WILLIS/D 1T4J-JXF7-9RCC Cadi Waiver Housing 9 N 03/04/2025 03/04/2025 11-430-700-0000-6406 29.00 ACCT #A2RJVV5AA0Wl1P 1V6Q-CQ6C-3DY7 Office Supplies 57 N 03/31/2025 03/31/2025 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-430-700-0000-6406 9.42 ACCT #A2RJVV5AA0Wl1P 1WWV-3LJX-4X7N Office Supplies 7 N 03/19/2025 03/19/2025 11-430-700-0000-6331 18.26 MEAL 03/27/2025 Travel Expense - Ss Adm 40 N 03/27/2025 03/27/2025 11-406-000-0000-6331 71.98 Camp Ripley/Client lunch 01/15-02/12/25 Travel Expenses - Probation 1 N 01/15/2025 02/12/2025 11-430-700-0000-6330 79.10 MILEAGE 02/04-02/18/25 Mileage - Ss Adm 19 N 02/04/2025 02/18/2025 11-430-700-0000-6331 16.33 MEAL 02/04-02/18/25 Travel Expense - Ss Adm 17 N 02/04/2025 02/18/2025 11-430-700-0000-6331 18.34 MEAL 02/04-02/18/25 Travel Expense - Ss Adm 18 N 02/04/2025 02/18/2025 11-430-700-0000-6331 43.56 MEALS 01/24/2025 Travel Expense - Ss Adm 27 N 01/24/2025 01/24/2025 11-430-740-0000-6277 45.00 ADU LAC MTG Stipend 03/26/2025 Mental Health Adv Committees 30 Y 03/26/2025 03/26/2025 11-406-000-0000-6304 1,711.65 ACCT #2903 876988 Motor Vehicle Repair 20 N 03/25/2025 03/25/2025 110.5214386 33467 DAHLEN/JODY 18.2633467 17732 GENEREUX/JANESSA 71.9817732 17389 KLAWITTER/JENNIFER 113.7717389 15130 KLOEK/ASHLEY 43.5615130 40636 KNUDSON/FONDA L 45.0040636 42863 MINNESOTA MOTOR COMPANY Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 20 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC DAHLEN/JODY GENEREUX/JANESSA KLAWITTER/JENNIFER KLOEK/ASHLEY KNUDSON/FONDA L Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-420-601-0000-6276 40.00 REF #56FA24114 3152861 Professional Services 15 N 03/19/2025 03/19/2025 11-420-000-0000-2102 8,465.13 State/Fed Share MA Refun A300MM2M56I Due to Other Governments MA Recoveries 42 N 02/01/2025 02/28/2025 11-420-621-0000-6040 18,274.13 MA Nursing home LTC unde A300MM2M56I Co Share Of Under 65 Nh To State 45 N 02/01/2025 02/28/2025 11-420-605-0000-6040 1,523.00 02-25 Maxis Recoveries A300MX56264I State Share Of Maxis Refunds To State 41 N 02/01/2025 02/28/2025 11-430-740-4901-6051 1,530.62 Child Case Management A300MM2M56I R79 Ch Case Manage State 44 N 02/01/2025 02/28/2025 11-430-740-4911-6051 358.23 Adult Case Management A300MM2M56I R 79 Adltcasemngmnt To State 43 N 02/01/2025 02/28/2025 11-430-750-5660-6050 191.98 DT&H A300MM2M56I Dac's Out Of County 46 N 02/01/2025 02/28/2025 11-406-000-0000-6276 19,500.00 CSTS Data Migration Proj 2503098 Professional Services 8 N 03/19/2025 03/19/2025 11-430-700-0000-6331 13.15 MEAL 02/24-03/24/25 Travel Expense - Ss Adm 24 N 02/24/2025 03/24/2025 11-430-700-0000-6331 13.15 MEAL 02/24-03/24/25 Travel Expense - Ss Adm 25 N 02/24/2025 03/24/2025 11-420-601-0000-6276 74.36 Birth/Death Certs March 2025 Professional Services 52 N 03/01/2025 03/31/2025 11-430-700-0000-6276 94.64 Birth/Death Certs March 2025 Professional Services 53 N 1,711.6542863 42157 MN DEPT OF HEALTH 40.0042157 43022 MN DEPT OF HUMAN SERVICES 30,343.0943022 548 MNCCC LOCKBOX 19,500.00548 17388 OLSON/ALIXANDRA 26.3017388 44086 OTTER TAIL CO RECORDER Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 6 Transactions 1 Transactions 2 Transactions MINNESOTA MOTOR COMPANY MN DEPT OF HEALTH MN DEPT OF HUMAN SERVICES MNCCC LOCKBOX OLSON/ALIXANDRA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 03/01/2025 03/31/2025 11-420-640-0000-6297 102.80 Case #20240048/Party 001 01/09/2024 Iv-D Sheriff's Costs 29 N 01/09/2024 01/09/2024 11-420-640-0000-6297 45.00 Case #20250285/Party 001 03/19/2025 Iv-D Sheriff's Costs 21 N 03/19/2025 03/19/2025 11-420-640-0000-6297 45.00 Case #20250285/Party 002 03/19/2025 Iv-D Sheriff's Costs 22 N 03/19/2025 03/19/2025 11-420-640-0000-6297 105.00 Case #20231084/Party 001 09/10/2023 Iv-D Sheriff's Costs 28 N 09/10/2023 09/10/2023 11-420-601-0000-6260 303.75 Ma Trans Prog Adm Servic Ma Trans Prog Adm Services 13 N 02/01/2025 02/28/2025 11-420-650-0000-6041 340.00 Ma Trans Nonload Ma Trans Nonload 12 N 02/01/2025 02/28/2025 11-420-650-0000-6050 1,651.58 MA Transp Charges Fed Ra Ma Trans Charges Fed Rate 11 N 02/01/2025 02/28/2025 11-430-760-0000-6378 945.00 Misc Exp Transp Program Misc Exp Trans Prog 14 N 02/01/2025 02/28/2025 11-430-760-6160-6050 234.20 Title XX Transportation Title Xx Transportation 10 N 02/01/2025 02/28/2025 11-430-700-0000-6304 772.01 ACCT #139 6094552 Motor Vehicle Service And Repair 49 N 03/28/2025 03/28/2025 11-430-700-0000-6304 64.75 ACCT #139 9007798 Motor Vehicle Service And Repair 51 N 11/07/2024 11/07/2024 11-430-700-0000-6304 64.75 ACCT #139 9007819 Motor Vehicle Service And Repair 50 N 11/14/2024 11/14/2024 11-406-000-0000-6083 2,920.00 March Services March 2025 Opioids Settlement Grant Expenses 39 N 169.0044086 44010 OTTER TAIL CO SHERIFF 297.8044010 25082 PRODUCTIVE ALTERNATIVES INC 3,474.5325082 46006 QUALITY TOYOTA 901.5146006 17543 REWIND INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 4 Transactions 5 Transactions 3 Transactions OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 03/01/2025 03/31/2025 11-406-000-0000-6276 850.00 Consultant-Probation 2501 Professional Services 2 Y 03/14/2025 03/14/2025 11-407-600-0090-6379 850.00 CONSULTANT FEES-PH 2501 Miscellaneous Charges 3 Y 03/14/2025 03/14/2025 11-420-601-0000-6276 374.00 Consultant-Human Service 2501 Professional Services 4 Y 03/14/2025 03/14/2025 11-430-700-0000-6276 476.00 Consultant-Human Service 2501 Professional Services 5 Y 03/14/2025 03/14/2025 11-430-700-0000-6331 18.26 MEAL 03/27/2025 Travel Expense - Ss Adm 58 N 03/27/2025 03/27/2025 2,920.0017543 17340 SELOCK/RYAN 2,550.0017340 32316 SPANGLER/LISA 18.2632316 62,355.23 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions Final Total ............18 Vendors 58 Transactions REWIND INC SELOCK/RYAN SPANGLER/LISA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:48:34AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 7Audit List for Board Otter Tail County Auditor Amount 62,355.23 Health and Wellness Fund 11 62,355.23 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES4/3/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:48:55AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:55AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-600-0090-6406 99.71 BATTERIES, NOTE PADS, B 17V7-MDC4-HYTK Office Supplies 2 N 03/26/2025 03/26/2025 11-407-200-0047-6330 30.80 44 MILES/MECSH MAR2025 MILEAG MECSH Mileage 18 N 03/31/2025 03/31/2025 11-407-200-0047-6331 15.00 3/10 MECSH TRANING/LUNCH MAR25 EXPENSES MECSH Travel Expenses 12 N 03/13/2025 03/13/2025 11-407-200-0047-6331 9.21 3/11 MECSH TRAIN/LUNCH MAR25 EXPENSES MECSH Travel Expenses 13 N 03/13/2025 03/13/2025 11-407-200-0047-6331 12.04 3/13 MECSH TRAIN/LUNCH MAR25 EXPENSES MECSH Travel Expenses 14 N 03/13/2025 03/13/2025 11-407-200-0047-6331 15.00 3/14 MECSH TRAIN/LUNCH MAR25 EXPENSES MECSH Travel Expenses 15 N 03/13/2025 03/13/2025 11-407-200-0047-6331 15.00 3/12 MECSH/TRAIN/LUNCH MAR25 EXPENSES MECSH Travel Expenses 16 N 03/13/2025 03/13/2025 11-407-600-0090-6379 241.79 FEB2025 FINANCIAL/SHARON 4779 Miscellaneous Charges 5 N 02/28/2025 02/28/2025 11-407-200-0023-6330 5.60 8 MILES/FHV MAR2025 MILEAG FHV Mileage 17 N 03/31/2025 03/31/2025 11-407-100-0018-6330 105.00 150 MILES/CTC MAR2025 MILEAG Mileage Ctc Outreach 19 N 03/31/2025 03/31/2025 11-407-100-0017-6330 281.40 MILEAGE TO VARIOUS MTGS 2025-0331-56 Innovations Grant Blue Cross mileage 26 Y 03/31/2025 03/31/2025 14386 AMAZON CAPITAL SERVICES INC 99.7114386 17737 CLARK/LINDSEY 97.0517737 32663 CLAY CO HEALTH DEPT 241.7932663 12483 FRUSTOL/ANNE 5.6012483 37610 HENDRICKX/KATHY 105.0037610 8471 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 6 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC CLARK/LINDSEY CLAY CO HEALTH DEPT FRUSTOL/ANNE HENDRICKX/KATHY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:55AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-100-0017-6488 5,833.33 MAR2025 DENTAL SVC COORD 2025-0331-56 Innovations Grant Blue Cross prog supply 25 Y 03/31/2025 03/31/2025 11-407-200-0047-6488 600.00 REFLECT/GRP SPRVSN - SF MARCH2025 MECSH Program Supplies 23 6 03/31/2025 03/31/2025 11-407-600-0090-6304 69.20 OIL CHANGE UNIT 3007 877570 Motor Vehicle Service And Repair 7 N 03/25/2025 03/25/2025 11-407-600-0090-6304 75.45 OIL CHANGE UNIT 3001 877791 Motor Vehicle Service And Repair 6 N 03/28/2025 03/28/2025 11-407-100-0015-6488 53.64 CYNM INK - FAP 417319871001 MCH/ECS Program Supplies 8 N 03/26/2025 03/26/2025 11-407-600-0090-6406 19.39 ENVELOPES - NYM 417320340001 Office Supplies 9 N 03/25/2025 03/25/2025 11-407-100-0015-6488 31.07 BLK INK - FAP 417320341001 MCH/ECS Program Supplies 10 N 03/26/2025 03/26/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/AH FEB2025CARSEAT Program Supplies Inj Prev 3 N 02/06/2025 02/06/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/JD FEB2025CARSEAT Program Supplies Inj Prev 4 N 02/06/2025 02/06/2025 11-407-200-0060-6232 111.37 SAFE SERVING POSTCRD/TZD 902275 Printing Safe Commun - Inj Prev 11 N 03/31/2025 03/31/2025 6,114.738471 16107 LYSNE CONSULTING & COUNSELING LLC 600.0016107 42863 MINNESOTA MOTOR COMPANY 144.6542863 51120 ODP BUSINESS SOLUTIONS LLC 104.1051120 31020 OTTER TAIL CO TREASURER 128.0031020 2385 OTTER TAIL POWER COMPANY 111.372385 17717 RNC CONSULTING PA Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 3 Transactions 2 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC LYSNE CONSULTING & COUNSELING LLC MINNESOTA MOTOR COMPANY ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:55AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-600-0090-6276 2,647.50 MARCH/CDC INFRASTUCTURE 03012025 Professional Services 24 N 03/31/2025 03/31/2025 11-407-200-0063-6488 7,490.00 UCARE FOOD SECURITY GRNT 31007111140 Prog Supplies 1 N 03/24/2025 03/24/2025 11-407-200-0047-6330 26.25 37.5 MILES/MECSH MAR2025 MILEAG MECSH Mileage 20 N 03/31/2025 03/31/2025 11-407-100-0018-6200 41.39 CTC BECKER 6109343049 Ctc Outr Telephone 33 N 03/23/2025 03/23/2025 11-407-100-0018-6200 46.39 CTC OTCPH 6109343049 Ctc Outr Telephone 35 N 03/23/2025 03/23/2025 11-407-100-0030-6200 46.39 MnCHOICE 6109343049 Telephone 27 N 03/23/2025 03/23/2025 11-407-100-0030-6200 35.01 LTC - MIFI 6109343049 Telephone 37 N 03/23/2025 03/23/2025 11-407-200-0023-6200 92.78 EI FHV 6109343049 FHV Telephone 28 N 03/23/2025 03/23/2025 11-407-200-0047-6200 231.95 MECSH 6109343049 MECSH Telephone 29 N 03/23/2025 03/23/2025 11-407-200-0054-6200 46.39 AGING 6109343049 Aging Coordination Phone 34 N 03/23/2025 03/23/2025 11-407-300-0070-6200 92.78 DPC 6109343049 Telephone 30 N 03/23/2025 03/23/2025 11-407-300-0070-6200 40.01 DPC MIFI 6109343049 Telephone 31 N 03/23/2025 03/23/2025 11-407-500-0080-6200 92.78 FPL 6109343049 Telephone 32 N 03/23/2025 03/23/2025 11-407-600-0090-6200 46.39 COMM HEALTH ED 6109343049 Telephone 36 N 03/23/2025 03/23/2025 2,647.5017717 48925 ST FRANCIS MEDICAL CENTER 7,490.0048925 15825 VAN SANTEN/DANA 26.2515825 9820 VERIZON WIRELESS Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions RNC CONSULTING PA ST FRANCIS MEDICAL CENTER VAN SANTEN/DANA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:48:55AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-200-0023-6330 11.20 16 MILES/FHV MAR2025 MILEAG FHV Mileage 21 N 03/31/2025 03/31/2025 11-407-200-0024-6330 21.00 30 MILES/TANF MAR2025 MILEAG Nfp Mileage 22 N 03/31/2025 03/31/2025 812.269820 52580 WESTBY/LINDA 32.2052580 18,760.21 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 2 Transactions Final Total ............16 Vendors 37 Transactions VERIZON WIRELESS WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:48:55AM4/3/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 6Audit List for Board Otter Tail County Auditor Amount 18,760.21 Health and Wellness Fund 11 18,760.21 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MEMORANDUM OF UNDERSTANDING (LAW ENFORCEMENT SUPPORT) OUR RESCUE AND Otter Tail County Sherifrs Office, Minnesota This Memorandum of Understanding ("MOU") will govern contributions from the U.S. based non- governmental organization Our Rescue to Otter Tail County Sheriffs Office ("Receiving LEA") for the purpose of combatting child exploitation and human trafficking, as well as rescuing victims of these crimes. This MOU is created to establish a formal relationship of collaboration between Our Rescue and Receiving LEA. This collaboration wi II include Our Rescue donating to Receiving LEA the following items: -Cellebrite Premium with 35 unlocks (1-year). OUR Rescue is contributing $11,600 of the total cost of $21,922.33, with the Otter Tail County Sheriff's Office covering the remaining $10,322.33. Our Rescue is a non-profit organization that exists to protect children from sex trafficking and sexual exploitation. This mission is best accomplished through collaboration with Law Enforcement Agencies (LEAs), both in the U.S. and abroad. Our Rescue recognizes that LEAs have the authority to enforce the laws relating to human trafficking and child exploitation and are therefore best positioned to conduct investigative and operational activities in this fight. Our Rescue is committed to empowering domestic and foreign LEAs by providing tools, training and technology to enhance their abilities to combat child exploitation. Our Rescue is fully sustained by donors who generously give to help save children from being victimized by sexual predators and to identify, rescue and heal those who have fallen prey to human trafficking. Receiving LEA's agreement to receive this support will entail providing Our Rescue with only information you are legally allowed to provide, to include numbers of any individuals arrested and/or victims identified during your investigation. Our Rescue does not require any names or case identifiers, only raw numbers. Furthermore, if forensic analysis of any devices located leads to the identification of a victim/s, those numbers are requested to facilitate program evaluation. These numbers will be used to assure our donors the support provided is being used effectively in the fight against human trafficking and child exploitation. Additionally, only with your agency's approval, Our Rescue will utilize your press releases to show donors how their donations resulted in positive outcomes. Information provided by your agency will not be released without your agency's consent. By accepting the Donation, you agree that the Donation will be provided to police units charged with investigating human trafficking/child exploitation related offenses and will be used for that purpose. Upon request by Our Rescue, Receiving LEA agrees to provide documentation showing that the Donation was used for the agreed purpose. Acceptance of any Our Rescue support shall not create any requirements or obligations by Receiving LEA except for those specifically stated in the preceding paragraphs. Designated Receiving LEA's Point of Contact for Reporting: Phone number: Email: Please attach agency W9: The parties have executed this MOU in duplicate to be effective as of the __ day of ___ . 2025. Our RESCUE Otter Tail County Sheriff's Office Our Rescue Representative's Name (Printed) LEA Representative's Name (Printed) Our Rescue Representative's Signature LEA Representative's Signature 2 Grant Contract Agreement Page 1 of 2 DPS Grant Contract Agreement Non-State (rev. March 2024) Minnesota Department of Public Safety (“State”) Emergency Communication Networks Division 445 Minnesota Street, Suite 1725 St. Paul, MN 55101 Grant Program: 2024-2026 Allied Radio Matrix for Emergency Response (ARMER) Equipment Grant Program Grant Contract Agreement No.: A-DECN-ARMER-2024-OTTERCO-080 Grantee: Otter Tail County 510 W Fir Ave Fergus Falls, MN 56537-1364 Grant Contract Agreement Term: Effective Date: 11/1/2024 Expiration Date: 6/30/2026 Grantee’s Authorized Representative: Jason Karlgaard, Communications Supervisor Otter Tail County Sheriff’s Office 417 S Court St Fergus Falls, MN 56537-2560 Phone: 218-998-8708 Email: jkarlgaard@ottertailcounty.gov Grant Contract Agreement Amount: Original Agreement $ 50,000.00 Matching Requirement $ 2,631.58 State’s Authorized Representative: Rebeccah Roberts, Grant Coordinator Minnesota Department of Public Safety, Emergency Communication Networks Division 445 Minnesota Street, Suite 1725 St. Paul, MN 55101 Phone: 612-280-2456 Email: rebeccah.m.roberts@state.mn.us Federal Funding: None FAIN: N/A State Funding: 2023 Minnesota Session Laws, Ch. 52, Art. 2, Sec. 3, Subd. 9(e) Special Conditions Attached and incorporated into this grant contract agreement. See page 3. Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee, will: Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2024-2026 Allied Radio Matrix for Emergency Response (ARMER) Equipment Grant Program Application [“Application”] which is incorporated by reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 1725, St. Paul, MN 55101. The Grantee shall also comply with all requirements referenced in the 2024-2026 ARMER Equipment Grant Program Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines (https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached and incorporated into this grant contract agreement. As stated in the Grantee’s Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. I i1 I Grant Contract Agreement Page 2 of 2 DPS Grant Contract Agreement Non-State (rev. March 2024) Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the matching requirement will be met by the Grantee. Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15. Signed: _____________________________________________ (with delegated authority) Signed: _____________________________________________ Title: ______________________________________________ Date: _______________________________________________ Date: ______________________________________________ Grant Contract Agreement No./ P.O. No.: A-DECN-ARMER-2024-OTTERCO-080 / PO# 3000102693 Project No.(indicate N/A if not applicable): N/A 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: _____________________________________________ Print Name: __________________________________________ Title: _______________________________________________ Date: _______________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Title: ________________________________________________ Date: ________________________________________________ Signed: ______________________________________________ Print Name: __________________________________________ Distribution: DPS/FAS Title: ________________________________________________ Grantee State’s Authorized Representative Date: ________________________________________________ I i1 I 2024 DECN (ARMER) Equipment Grant EXHIBIT A Organization: Otter Tail County A-DECN-ARMER-2024-OTTERCO-080 Budget Summary (Report) Budget Budget Category Award Match Equipment ARMER Radios $50,000.00 $2,631.58 Total $50,000.00 $2,631.58 Total $50,000.00 $2,631.58 Allocation $50,000.00 $2,631.58 Balance $0.00 $0.00 Page 1 of 103/27/2025 I I m, DEPARTMENT OF NATURAL RESOURCES 2025 STATE OF MINNESOTA ANNUAL COUNTY BOAT AND WATER SAFETY GRANT CONTRACT AGREEMENT ENCUMBRANCE WORKSHEET Contract# I 265656 State Accountin Information: Dept. ID R29 PC Bus. Unit R2901 PO# Fiscal Year 2025 Total Amount $69738 Project ID R29G70CGBLA24 Accountin Distribution: Fund 2100 Grant Begin Date Januar 1, 2025 Fin. Dept. ID R2937714 Grantee Name and Address: Otter Tail County Sheriff's Office 417 Court St. S. Fergus Falls, MN 56537 Payment Address: (where DNR sends the check) Otter Tail Co. Treasurer 570 Fir Ave. W. Fergus Falls, MN 56537 2025 :MN DNR State Boating Grant Appropriation ID R297400 Billing Location 300271767 Source Type State R297000221 Category 84101501 Grant End Date June 30, 2026 Account 441302 Vendor Number 0000197309-003 UEI VN0000197309 Activity A7CG002 Page 1 2025 STATE OF MINNESOTA ANNUAL COUNTY BOAT AND WATER SAFETY GRANT CONTRACT AGREEMENT This grant contract agreement is between the State of Minnesota, acting through its Commissioner ofNatural Resources, Enforcement Division ("State") and Otter Tail County Sheriffs Office, 417 Court St. S., Fergus Falls, MN 56537, (OTTER TAIL) ("Grantee"). The payment address for this grant contract agreement is Otter Tail Co. Treasurer, 570 Fir Ave. W., Fergus Falls, MN 56537. Recitals 1. Under Minnesota Statutes§ 86B.701 & .705 the State is empowered to enter into this grant. 2. The State is in need of Sheriff's duties to carry out the provisions of Chapter 86B and the Boat and Water Safety Rules, hereinafter referred to as the "Minnesota Rules", including patrol, enforcement, search and rescue, watercraft inspection, issuance of temporary structure & event permits, waterway marking and accident investigation, all hereinafter referred to as the "Sheriff's Duties". 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreement to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract Agreement 1 Term of Grant Contract Agreement 1.1 Effective date: January 1, 2025 or the date the State obtains all required signatures under Minn. Stat.§l6B.98, Subd. 5. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for 2025 grant expenditures incurred back to effective date. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. Reimbursements will only be made for expenditures made according to the terms of this grant contract agreement. 1.2 Expiration date: June 30, 2026, or until all obligations have been satisfactorily fulfilled, whichever occurs first. Pursuant to Minnesota Statute § 16A.28, Subdivision 6, the encumbrance may be certified for one year beyond the year in which funds were appropriated. The Grantee shall submit a final billing invoice within 30 days of the expiration of the grant as specified herein. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract agreement: 8. Liability; 9. State and Single Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: Provide county sheriff services for boat and water safety activities. As stated in Minnesota Statute § 86B.701, the Grantee will submit to the State a spending plan (Exhibit "A", which is attached and incorporated into this grant) along with this form to carry out the Sheriff's Duties. Boat and water safety activities are those outlined in Minnesota Statutes § 86B, Minnesota Rules, Chapter 6110, search and recovery operations in the waters of the State and the portions of Chapter 169A that are applicable to motorboats. Exhibit "B", which is attached and incorporated into this grant further defmes the allowable expenditures. The Grantee is responsible for maintaining an adequate conflict of interest policy throughout the term of this grant contract. The Grantee shall monitor and report any actual, potential or perceived conflicts of interest to the State's Authorized Representative. The grantee will comply with required grants management polies and procedures set forth through Minnesota Statutes Section 16B.97, subdivision 4 (a)(l ), and 2CFR 200. Reporting Requirements: The Grantee must satisfactorily submit all activity and fmancial reports by the date(s) requested by the State, unless the State grants an extension in writing. Exhibit "B", which is attached and incorporated into this grant further defines reporting requirements. 3 Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. 4 Consideration and Payment 4.l Consideration. The State will pay for all services performed by the Grantee under this grant contract agreement as follows: (a) Compensation. The Grantee will be paid for all boat and water safety activities performed by the Grantee during the term of the grant up to Sixty nine thousand seven hundred thirtv eight dollars. (b) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed Sixty nine thousand seven hundred thirtv eight dollars. (c) Match: Grant funds cannot be used by the Grantee as match or for reimbursement for any other grant or program without written authorization from the State 's Authorized Representative. 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Submit one invoice at the end of the grant period or when all obligations have been satisfactorily fulfilled, whichever occurs first in a form prescribed by the State within the dates previously noted in "Term of Grant Contract Agreement" in this contract. 2025 MN DNR State Boating Grant Page 2 4.3 Contracting and Bidding Requirements Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in "MN: https://mn.gov/admin/osp/govemment/suspended-debarred/index2.jsp (c) The grantee agrees if it subcontracts any portion of the project to another entity, the agreement with the subcontractor will contain all applicable provisions of the agreement with the state. The grantee also agrees to comply with 2 CFR 200.318-3321 and 2 CFR 200.323-326. 5 Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Adam Block. Boating Law Administrator. Enforcement Division -Central Office. Minnesota Department ofNatural Resources (DNR). 500 Lafavette Rd .. St. Paul. "MN 55155-4047.adam.block1@state.mn.us or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Sheriff Bany Fitzgibbons. Otter Tail Countv Sheriffs Office. 417 Court St. S .. Fergus Falls, "MN 56537. If the Grantee's Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 7 Assignment, Amendments, Waiver, and Grant Contract Agreement Complete 7 .1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreement, or their successors in office. 7 .2 Amendments. Any amendments to this grant contract agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract agreement, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Agreement Complete. This grant contract agreement, including Exhibits "A" and "B," contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract agreement, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. 9 Audits (State and Single) Under Minn. Stat. §16B.98. subd. 8. the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the Co=issioner of Administration, by the State granting agency and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. If the grantee expends $750,000 or more of Federal awards in a fiscal year, they must have a single audit according to the 0MB Uniform Guidance: Cost Principles, Audit and Administrative Awards Requirements for Federal Awards. This is $750,000 in total Federal awards received from all sources. The grantee will forward a copy of the audit report to both the State's Authorized Representative and the State Auditor. 10 Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract agreement The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 2025 MN DNR State Boating Grant Page 3 11 Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181. Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors with respect to the program, publications, or services provided resulting from this grant contract agreement. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termination by the State. (a) The State may immediately terminate this grant contract agreement with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. (b) Termination by The Commissioner of Administration. The Commissioner of Administration may unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 14.2 Termination/or Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination/or Insufficient Funding. The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15 Data Disclosure Under Mjnn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 American Disabilities Act The Grantee is subject to complying with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.) and all applicable regulations and guidelines. 17 Non-Discrimination Requirements No person in the United States must, on the ground of race, color, national origin, handicap, age, religion, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under, any program or activity receiving Federal financial assistance. Including but not limited to: (a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.) and DOC implementing regulations published at 15 C.F.R. Part 8 prohibiting discrimination on the grounds of race, color, or national origin under programs or activities receiving Federal financial assistance; Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681 et seq.) prohibiting discrimination on the basis of sex under Federally assisted education programs or activities; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), and DOC implementing regulations published at 15 C.F.R. Part 8b prohibiting discrimination on the basis of handicap under any program or activity receiving or benefiting from Federal assistance. (c) The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.), and DOC implementing regulations published at 15 C.F .R. Part 20 prohibiting discrimination on the basis of age in programs or activities receiving Federal financial assistance; (d) Title II of the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination against qualified individuals with disabilities in services, programs, and activities of public entities. (e) Any other applicable non-discrimination law(s). 2025 MN DNR State Boating Grant Page4 18 Invasive Species Prevention The DNR requires active steps to prevent or limit the introduction, establishment, and spread of invasive species during contracted work. The contractor shall prevent invasive species from entering into or spreading within a project site by cleaning equipment prior to arriving at the project site. If the equipment, vehicles, gear, or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned by contractor furnished tool or equipment (brush/broom, compressed air or pressure washer) at the staging area. The contractor shall dispose of material cleaned from equipment and clothing at a location determined by the DNR Contract Administrator. If the material cannot be disposed of onsite, secure material prior to transport (sealed container, covered truck, or wrap with tarp) and legally dispose of off site. The contractor shall ensure that all equipment and clothing used for work in infested waters has been adequately decontaminated for invasive species (ex. zebra mussels) prior to being used in non-infested waters. All equipment and clothing including but not limited to waders, tracked vehicles, barges, boats, turbidity curtain, sheet pile, and pumps that comes in contact with any infested waters must be thoroughly decontaminated. 19 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions 1 9 .1 The prospective lower tier participant certifies, by submission of this grant contract agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 19.2 Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant contract agreement. 20 Whistleblower Protection Rights 41 USC §4712, Enhancement ofRecipient and Subrecipient Employee Whistleblower Protection (a) This award and employees working on this financial assistance agreement will be subject to the whistle blower rights and remedies in the pilot program on Award Recipient employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub.L. 112-239). (b) Recipients, their subrecipients, and their contractors awarded contracts over the simplified acquisition threshold related to this award, shall inform their employees in writing, in the predominant language of the workforce, of the employee whistleblower rights and protections under 41 USC 4712. (c) The recipient shall insert this clause, including this paragraph (c), in all subawards and in contracts over the simplified acquisition threshold related to this award. Attachments: _____ A. State Boat Grant Contract Agreement ----~B. Exhibit A ____ C. Exhibit B _____ D. Conflict oflnterest Disclosure 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes§' 16A.15. Susan J. Larson Digit~llysigned by ~us~nJ.L~,s~n S. d ·Date.2025.03.1414.27.30-0500 1gne : ___________________ _ SWIFT Contract# ___,2....,6._.5""6""'56.__ ________ _ Purchase Order# ~3,c.,0=0=0~72=1~7~6~7 _________ _ 2. GRANTEE: The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: ________________ _ Title: __________________ _ Date: ____________________ _ 2025 MN DNR State Boating Grant 3. STATE AGENCY: NATURAL RESOURCES By: ________________ _ (With delegated authority) Distribution: I. DNR-OMBS 2. Grantee 3. State's Authorized Representative By: _____________ _ Title: ________________ _ Date . .,_: ________________ _ Page 5 OTTERTAIL ADMINISTRATION COUNTY -MINNESOTA Otter Tail County Hiring Request Form for Vacant/Budgeted Positions Converting a Budgeted Position Hiring Request Information Department: Date of Request: Human Services 03/25/2025 Title of Position Requested: FTE of Position Requested: Behavioral/Mental Health Social Worker 1 (embedded in Probation) Number of Incumbents in Job Class: Number of Vacancies in Job Class: 46 1 Number of Employees in Department: Number of Vacancies in Department: 129 7 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. We are obligated to provide supervision/monitoring to individuals ordered via court order as per MN Rule 20 subdivision 6. Embedding a social worker in probation aligns with best practice that has been adopted by numerous other county agencies. The recommendation is to meet this obligation by converting a vacant Transition Coordinator position within Probation Department to a Behavioral/Mental Health Social Worker position that will be embedded in Probation. Estimate costs associated with this position, e.g. salary, benefits, advertising. The Transition Coordinator position is an A13 position, which is a lower pay range than a Social Worker position. Probation currently has $70,000 budgeted to allocate to the cost of the converted position. The remainder of the converted position cost is projected to be covered by Targeted Case Management Billing ($40,000 conservative minimum estimate). C41 starting salary: $69,534 + $29,911 benefits and taxes= $99,445. Typical advertising costs for open HS positions. The position will be a reclassification of an existing position and not an additional/new FTE. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Targeted Case Management first, County Levy second. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? The position is converting a Probation position to a Social Work position. The work of this position will include: Rule 20 'case management', consulting with and providing expertise related to mental health to the Probation team, and providing for early identification of mental health needs and referral for those on probation. With an increasing number of clients, Rule 20 CM is ordered by the court and is a public safety priority that is currently spread over several workers as opposed to one focused caseload. A dedicated position embedded in probation will create efficiencies, develop expertise, and prioritize mental health prevention and public safety. What alternatives have you explored to filling this position? The alternative is to continue with the current model, which does not provide expertise, efficiency, or comply with our statutory obligation. Nor does the current model provide for early identification, resource, and referral. What are the consequences of not filling the position? Continuation of an inefficient model, lack of early identification of MH needs, and lack of compliance with the requirements of Rule 20. Inability to move upstream with a preventative approach via collaboration with probation agents and other public safety partners. Approval Department Head Signature: Date: ~~~ 03/06/2025 Finance, roperty & License Management Committee Recommendation (if applicable): Administration/Operations Committee Recommendation: County Board Action: Date: 3 2-,0 / 2-~ Date: Date: Date: MEMORANDUM Date: March 26, 2025 To: Board Of Commissioners Cc: Nick Leonard, Deputy Administrator Scott Bjerke, Assistant Solid Waste Director Jeff Haugen, Landfill & Transfer Station Supervisor From Chris McConn, Solid Waste Director Re: Professional Services for Henning Demolition Landfill Final Cover Design & Construction Services I. Background By permit requirement, the County needs to close the western 1 acre of the Henning Demolition Landfill, since it is near final grade. After discussing this with out consultant, Foth, and contracted landfill operator, North Central, Inc. we propose having Foth design the project; and North Central, Inc. provide a proposal to complete the work in 2025. II. Professional Engineering Services Foth’s attached proposal includes project management, design, observation and documentation reporting for $36,500. They would not prepare bidding documents. Material testing and Survey Documentation would be provided by others. III. Recommendation The Solid Waste Department respectfully requests authorization to sign the attached addendum and award the work to North Central, Inc., provided the cost is considered competitive. I:\Board Actions\2025\Henning FC and Foth\M 03262025 Board.docx 218-998-8950 @ SOLID WASTE Solid Waste Administration/Recycling Center 1115 North Tower Road Fergus Falls, MN 56537 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 1 of 6 STANDARD FORM OF ADDENDUM (Agreement for Professional Services) This Agreement shall be an addition to, and subject to the conditions contained in that Standard Conditions of Agreement for Professional Services dated March 1, 2019 (see SECTION 4, SPECIAL CONDITIONS) between Foth Infrastructure & Environment, LLC (ENGINEER), and Otter Tail County Solid Waste (OWNER). WHEREAS the OWNER wishes to engage the ENGINEER to provide various services as described below, in accordance with ENGINEER procedures, standards, and normal billing practices. WHEREAS the project to which such services apply is referred to as the PROJECT and described generally as follows: To provide professional services as they relate to solid waste management consulting for the Otter Tail County Department of Solid Waste, including the Henning Transfer Station and Demolition Landflll. WHEREAS the ENGINEER has agreed to perform such work. NOW, THEREFORE, and in consideration of the above, the ENGINEER and the OWNER do hereby agree, and covenant as follows: SECTION 1– SERVICES FOR HENNING LANDFILL CLOSURE Task 1 – Project Management The ENGINEER will provide overall project management services, including:  Project setup, coordination, and communication.  Monthly invoicing and budget reviews.  Ongoing coordination with Otter Tail County regarding project deliverables and milestones. Task 2 – Engineering Design Plans The design plans and speciflcations will include:  Cover design for the approximately 1-acre section of the Henning demolition landflll in compliance with MPCA Standards. The flnal cover design will be prepared in accordance with the permit report application, “Permit Renewal Henning Transfer Station/Demolition Landflll, SW-395), prepared by Foth and dated December 2023. Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 2 of 6  A temporary surface water diversion berm placed along the eastern limits of the flnal cover extent.  An 8’ wide drainage ditch to drain runoff clockwise around the site to the inflltration basin located north of monitoring well MW-7. This will include a 50’ long, 24” dia. culvert to be placed underneath the current access road as shown in the Stormwater Management Plan (Figure 7) in the December 2023 permit application report.  Cover design comprises of a 24” soil cover/rooting zone and a 6” topsoil layer.  Final cover seed mixture will meet the following requirements (as included in the aforementioned December 2023 permit application report): Vegetation Type Rate (lb/acre) Relative Percent Park Kentucky Bluegrass 20 29 Brome grass, smooth 10 14 Redtop 2 3 Timothy 2 3 Ryegrass, perennial 15 21 White cover 2 3 Alfalfa, creeping 4 6 Wheat-grass, slender 3 4 Switch grass 2 3 Bluegrass, Canada 10 14 Totals 70 100 The ENGINEER will prepare a set of drawings for the currently contracted operator to provide the County with an estimate for completion of work. No bidding assistance or contract award administration will be provided as part of this work. General work speciflcations, including project performance and quality assurance/quality control standards, will be included as “General Project Notes” in the drawing package. A separate set of project speciflcations is not included in this project scope. This work assumes that the construction work will be covered under the site's current Industrial Stormwater Permit (MNR053BR7) and the contractor will not apply for a separate construction stormwater management permit. Proposed drawings include: Title Sheet General Project Notes 1 of 3 General Project Notes 2 of 3 General Project Notes 3 of 3 Stormwater Pollution Prevention Plan Notes Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 3 of 6 Site Map Existing Conditions Final Cover Base Grade Plan Final Cover Base Grade Isopach (based on 2024 topo Survey) Top of Final Cover Grades Final Cover Details Stormwater Management Plan Miscellaneous Civil Details Appendix A – Stormwater Pollution Prevention Plan, Henning Transfer Station/Demolition Landflll, SW-395, dated March 2020 This task provides for a draft set of construction plans at 90% draft for County review and comment. Upon receipt of County comments, the plan will be flnalized and provided to the County to obtain a cost estimate from the Landifil operator. Task 3 – Construction Management Construction management services provided by Foth include :  Notify MPCA no less than 10 days prior to commencement of construction.  Facilitate pre-construction and weekly construction meetings. If no work is performed, meetings may be cancelled. This proposal assumes a representative from Foth attends these meetings virtually.  Receive record survey data, soil testing, photographs and any submittals (like for erosion control). Contractor will not proceed with overlying lifts until underlying lifts are reviewed and approved by Engineer.  Perform a flnal site walk-through upon completion of the work. The County has outlined a series of measures to comply with the CQA plan, which are excluded from Foth’s scope of work. The County will document construction progress with at least flve photographs weekly, retain and fund an independent materials testing laboratory, engage a licensed surveyor for survey documentation, and attend weekly construction meetings either in person or virtually. The Contractor will be responsible for all earthwork, including erosion control and turf restoration, performing SWPPP Supervisor duties, coordinating with the County and Engineer to complete CQA plan documentation (testing, surveying, and approval processes), and attending weekly meetings. These tasks fall outside our scope of work, and we (Foth) rely on this information for context and coordination purposes. Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 4 of 6 Using the information provided by County and Contractor, Engineer will prepare a Construction Documentation Report and submit to MPCA for approval. SECTION 2 - COMPENSATION AN INITIAL PAYMENT OF Zero Dollars ($0) shall be made upon execution of this Agreement.  The engineer’s services for Tasks 1 through 3 will be completed on a time and materials basis using 2025 rates (attached). The cost will not exceed the engineer’s estimate shown in the table below without the owner's prior approval. Task understoo d that when requested by the OWNER, the ENGINEER shall procure the services of independe nt inspection bureaus, laboratori es, soil exploratio n firms, etc. However, this is for the convenien ce of the OWNER and the ENGINEER shall provide coordinati on only of these services at the labor rates determine d above. If Description Amount 1 Project Management $2,300 2 Engineering Design and Specifications $16,000 3 Construction Observation & Report $18,200 TOTAL $36,500 Payments are due and payable forty-flve (45) days from the date of the ENGINEER's invoice. Amounts unpaid forty-flve (45) days after the invoice date shall bear interest at the rate of one percent (1%) per month from the invoice date. SECTION 3 - TIMETABLE The following schedule is provided as a guide to PROJECT completion. It is understood the schedule provided is a general guideline and will be adjusted from time to time as needed by the ENGINEER and OWNER. Engineer plans to have the drawings done within 6-8 weeks after receiving the signed work order. Engineer will follow Owner’s schedule for the report. SECTION 4 – NOTICES All notices and other communications required or permitted under this Agreement shall be in writing, and hand delivered or sent by email, registered or certifled mail, return-receipt requested, postage prepaid, or by overnight delivery service and shall be effective upon receipt at the following addresses or as either party shall have notifled the other party: Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 5 of 6 To OWNER: To ENGINEER: Chris McConn Cami Van Abel Solid Waste Director Client Team Leader Otter Tail County Foth Infrastructure & Environment, LLC 520 Fir Avenue West 8550 Hudson Boulevard North, Suite 105 Fergus Falls, MN 56537 Lake Elmo, MN 55042 cmcconn@ottertailcounty.gov cami.vanabel@foth.com SECTION 5 - SPECIAL CONDITIONS The following language replaces SECTION III, GENERAL PROVISIONS, Item 3.1.2. in the Standard Conditions of Agreement for Services dated March 1, 2019: Neither party to this Agreement will be liable to the other party for delays in performing the Services, or for the direct or indirect cost resulting from such delays, that may result from a Force Majeure condition. Each party will take reasonable steps to mitigate the impact of any force majeure. If Consultant is delayed in the performance of the Work due to acts, omissions, conditions, events, or circumstances beyond its control and due to no fault of its own or those for whom Consultant is responsible, the Contract Time(s) for performance as well as the Contract Price shall be reasonably extended by Change Order. By way of example, events that will entitle Consultant to an extension of the Contract Time(s) include acts or omissions of Client or anyone under Client’s control (including separate contractors), changes in the Work, Differing Site Conditions, Hazardous Conditions, wars, fioods, labor disputes, unusual delay in transportation, epidemics, earthquakes, adverse weather conditions not reasonably anticipated, and other acts of God (Force Majeure Condition). For clarity purposes, labor shortages or supply chain disruptions resultant from epidemic or pandemic events are speciflcally to be considered grounds constituting a Force Majeure Condition. Labor shortages and inefficiencies, delays, escalation, or cost impacts resulting from labor shortages or supply chain disruptions associated with such an event shall be considered grounds for a Force Majeure Condition event and shall afford Consultant the opportunity for schedule and cost relief associated with such an event. All other provisions of that Agreement referred to above shall remain in force unless otherwise modifled or deleted above. Foth Project ID 0025O007.00 Foth Release Date 3/18/2025 Addendum No. 20 X:\E-Div Bus Dev\Clients\Otter Tail County MN Page 6 of 6 For ENGINEER: For OWNER: Foth Infrastructure & Environment, LLC Otter Tail County Solid Waste By: By: Name (Please print): Cami Van Abel, P.E. Name (Please print): Chris McConn, P.E. Title: Client Team Leader Title: Director Date: 03/18/2025 Date: By: By: Name (Please print): Dixit Solanki, PMP Name (Please print): Title: Project Manager Title: Date: 03/18/2025 Date: Dixit Solanki TO: Otter Tail County Board of Commissioners FROM: Nick Leonard, Deputy Administrator and Doug Cannell, Facilities Operations Manager DATE: April 2, 2025 SUBJECT: Energy Efficiency Improvements Background As directed by the Board, staff have explored opportunities to enhance energy efficiency and reduce operational costs across the County’s facilities. To implement such strategies in a thoughtful and strategic manner, staff recommends collecting additional information to ensure that all energy efficiency improvements are backed by measurable cost savings and payback periods. Staff have held several meetings with representatives from McKinstry, Otter Tail Power and Michaels Energy. Staff have also collected feedback from McKinstry clients, including county commissioners, administrators, facility and finance staff. Recommendation Should the Board desire 1) additional data to better understand opportunities to enhance energy efficiency and reduce operational costs, and 2) specific capital improvement projects with design and cost estimates for Board consideration, staff recommend proceeding with an Investment Grade Audit (IGA) by McKinstry. A Directed Engineering Study (DES) Agreement is attached. This recommendation is based on the following: • The preliminary assessment (attached) completed by McKinstry contains much of the data that would be provided in a Retrocommissioning (RCx) Study. • In addition to optimizing the County’s existing systems for better efficiency and performance, we know there are several imminent capital improvements that, if implemented thoughtfully, can result in significant long-term energy savings. • McKinstry has the staff and expertise to design/engineer, bid and project manage cost savings measures and capital improvements identified through the IGA and approved by the Board. • The IGA provides in-depth analysis and financial modeling, assistance with rebates, and financing options which may be important if the board proceeds with significant capital improvements. 21 8-998-8060 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. ADMINISTRATION Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Next Steps Should the Board decide to proceed with an IGA by McKinstry, the following audit scenarios are available for your consideration: • Base Project + Stretch Project: $155,849 o Includes "Base" Recommended Project ▪ All internal facility improvement measures recommended in report ▪ Ground Mount Solar implementations at the GSC and Ottertail Ops Center o Includes rooftop solar stretch project at GSC • Base Project: $144,426 o Includes "Base" Recommended Project ▪ All internal facility improvement measures recommended in report ▪ Ground Mount Solar implementations at the GSC and Ottertail Ops Center • "No Solar" Project: $124,993 o Includes ONLY "Base" Recommended Items Within Facilities ▪ All internal facility improvement measures recommended in report o All solar implementations excluded Costs • The above costs do not include a 30% rebate from Otter Tail Power that the County may be eligible for but requires preapproval. • The County has no payment obligations at the time of execution of the DES agreement. The above costs will be incorporated into a final project. However, the County is responsible for the above costs should the County not pursue any of the proposed energy/cost saving projects in the IGA Report. Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 1 Otter Tail County, Minnesota Directed Engineering Study This Directed Engineering Study (the "Agreement") is made and entered into as of April 8th 2025, between MCKINSTRY ESSENTION, LLC (“McKinstry”) and Otter Tail County, 500 W Fir Ave, Fergus Falls, MN 56537. W I T N E S S E T H WHEREAS, MCKINSTRY is a company with experience and technical and management capabilities to provide for the discovery, engineering, packaging, procurement, installation, financing, maintenance and monitoring of energy and water saving measures at facilities similar in size, function and system type to Owner’s facilities; and WHEREAS, Otter Tail County has reviewed the Minnesota Statute 471.345 – Uniform Municipal Contracting Law and Subd. 13 – Energy Efficiency Projects and has selected MCKINSTRY to provide these services described herein; and WHEREAS, Otter Tail County desires to enter into an agreement to have MCKINSTRY perform a Directed Engineering Study to determine the feasibility of entering into an Energy Savings Project, as well as other professional services; and WHEREAS, MCKINSTRY enters into this Contract in reliance on Otter Tail County’s representations concerning the appropriateness and validity of the procurement mechanism(s) under which this contract is procured, and Otter Tail County as a fiduciary acknowledges such reliance by MCKINSTRY. THEREFORE, the parties agree as follows: 1. Directed Engineering Study McKinstry agrees to complete the Directed Engineering Study and present, to the Otter Tail County (the “Owner”), a final deliverable within 90 calendar days from the execution of this Agreement. However, Mckinstry and the Owner may mutally agree to extend the dates on all associated deadlines for this Agreement in the event the Owner wishes to expand the scope of work to a degree sufficient enough to warrant an extention, e.g., a major capital infrastructure project that is added to the scope of work/project. The Solar design/engineering will be completed in the following buildings: •Government Services Center (ground mount and rooftop systems) •Sheriffs Operations Center The Solar PV design/engineering will include the following services: •Full design/engineering package of solar electrical drawings/specifications for each site. •Solicit/manage RFP/bidding/qualifying process with multiple contractors. •Develop/submit interconnection application to utility for approval. •Solar PV financial analysis with Energy Tool base and PvSyst. •Explore/assist with potential grand and IRA incentives. •Work with Owner to include Solar Data systems capturing key data indicators for Owner's curriculum. This study excludes any roof evaluation/design/pricing for the replacement of the roofing system at the Government Services Center. Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 2 The Energy Efficiency Projects Technical Audit will be completed in the following buildings: •Historic Courthouse, Jail, Sheriffs and Law Enforcement Center •Government Services Center •South Court Building •Sheriffs Operations Center •Recycling Center on North Tower Road The Energy Efficiency Projects Technical Audit will include the following services: •Measures to be evaluated are lighting upgrades, retro-commissioning, building envelope, mechanical and controls upgrades, water conservation, kitchen and refrigeration equipment controls, and duct sealing. •Conduct site visits to gather pertinent information, perform staff interviews and applicable data logging. •Perform utility data analysis/benchmarking in support of generating savings calculations. •Solicit/manage RFP/bidding/qualifying process with multiple contractors. •Explore/assist with potential grants and incentives. The Energy Efficiency Projects Technical Audit will result in the following final deliverable: •A report summarizing project implementation recommendations. •The final deliverable will be presented to the Owner at County meetings as required. The Owner agrees to assist McKinstry in performing the Directed Engineering Study. The Owner agrees to work diligently to provide full and accurate information. McKinstry agrees to work diligently to assess validity of information provided and to confirm or correct the information as needed. 2.Compensation to MCKINSTRY Except, as provided for below, within 60 days after McKinstry’s submission of the final Directed Engineering Study deliverable, The Owner shall compensate McKinstry for performance of the Audit by payment to McKinstry of no more than $155,849 (one-hundred fifty-five thousand and eight-hundred forty-nine dollars) The County and McKinstry will work cooperatively to explore all possible grant and rebate programs available. a.The Owner shall have no payment obligations at the time of execution of this Agreement, but acknowledges that the fee indicated above shall be incorporated into McKinstry’s project costs, in the event McKinstry and Owner execute an Energy Savings Project within 60 days, or such longer period as the parties may mutually agree upon in the form of a Letter of Intent, after submission of the final Directed Engineering Study deliverable by McKinstry to Owner. b.The Owner, in collaboration with McKinstry and documented in writing, may elect to procure McKinstry’s design and project development services, in addition to the scope of the technical energy audit, for pending capital infrastructure improvements that are slated to be incorporated into the overall Energy Savings Project. In this event, the cost of associated design and project development will be rendered by McKinstry on a cost-plus basis, and will be included in the total project design cost. However, should the Owner elect not to implement the Energy Savings Project, the Owner agrees to pay for said additional design and project development services costs as part of the Audit Agreement project termination compensation. Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 3 c. The negotiated audit fee above does not represent the true cost of executing the audit analysis and is, in effect, a “walk-away” fee, should the Owner opt not to proceed with the Energy Savings Project, even after McKinstry has met the financial and energy savings requirements mutually agreed to by both parties. McKinstry reserves the right to include the actual development costs into the overall project. The Directed Engineering Study does not include the actual construction design cost portion of the project. The cost for construction design will be included in the final contract. Mckinstry may opt to perform, at their own risk, some of the construction design during the Audit phase as a way to expedite the development the project. This design cost is separate from the Directed Engineering Study and will be included in the final Energy Savings Project’s total implemented cost. Persuant to the work above and the terms following: MCKINSTRY ESSENTION, LLC Name: Title: Signature________________________________ Date: Owner (Otter Tail County) Name: _________________ Title: Signature: Date: Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 4 TERMS & CONDITIONS PERFORMANCE OF WORK. McKinstry shall perform the scope of work (“Work”) specified herein. McKinstry shall furnish all services necessary to perform the Work and perform the Work to completion diligently, expeditiously and with adequate forces. Customer shall use its best efforts to provide all information, materials, documents, and assistance that is reasonably required for McKinstry to perform any and all aspects of the Work. PAYMENTS. Customer shall pay McKinstry the compensation specified herein (“Price”) for the value of Work that McKinstry has completed, as the Work is completed. Customer shall pay McKinstry within thirty (30) days of receiving an invoice. McKinstry will be entitled to interest at the maximum rate allowed by law on all sums overdue and unpaid from the date due. WARRANTIES. Customer shall receive a one (1) year warranty that covers labor and materials provided by McKinstry as part of the Work. This warranty commences on the date that the portion of the Work warranted is substantially complete. However, McKinstry makes no warranty whatsoever regarding components of the Work provided by third parties, and in such case the terms of the third party’s warranty, including manufacturers’ warranties, if any, shall apply between Customer and the third party. The warranties in this section are exclusive and in lieu of all other warranties, whether express or implied. TERMINATION. Either Party may terminate this agreement upon fifteen (15) days written notice to the other Party. In such case the rights and obligations of each Party that arose prior to the termination date shall survive such termination, except that McKinstry shall have no obligation to perform Work after termination. DISPUTES. In case of dispute between the Parties, the Parties will attempt to negotiate a resolution. If a dispute remains unresolved more than thirty (30) calendar days after the commencement of negotiation, then the Parties shall pursue mediation. If any dispute remains unresolved more than sixty (60) calendar days after the commencement of mediation, then either Party may commence binding arbitration. No litigation will be commenced by either Party unless all of the foregoing steps have been pursued to completion. CHOICE OF LAW, VENUE. The validity, interpretation, and performance of this agreement shall be governed by the laws of the state in which the Work is performed. The venue for resolving any dispute shall be the county in which the Work is performed. FORCE MAJEURE. Neither McKinstry nor Customer shall be considered in breach of this agreement to the extent that the Party’s performance is prevented by an event or events that are beyond the control of such party, including but not limited to acts of God, fire, earthquake, flood, storm, war, rebellion, revolution, insurrection, riot, strike, nuclear contamination, and/or acts or threats of terrorism. NO WAIVER. No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver. INTELLECTUAL PROPERTY. Intellectual property provided by McKinstry to Customer as part of the Work are instruments of service owned by McKinstry and are not “work made for hire” as such term is defined under U.S. copyright law. When the Work is performed to completion, McKinstry grants to Customer a limited license to use the Intellectual Property to operate, maintain, renovate, and manage the subject matter of the Work. DAMAGES LIMITATION. Neither party shall be liable for any consequential, indirect, special, incidental, exemplary, or similar, damages or losses, including loss of profits, whether based in contract or tort or any other theory, even if a party has been advised of the possibility of such damages. Furthermore, the total aggregate liability of either party, under any theory, is limited to the agreement Price. Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 5 INDEMNIFICATION. Each party shall indemnify and hold harmless the other party from and against all third-party claims, damages, losses and expenses for bodily injury, sickness, disease, or death or destruction of tangible property but only to the extent directly caused by the negligent acts or omissions of the indemnitor. SEVERABILITY, SURVIVAL. If any portion of this agreement shall be held invalid in whole or in part under any law, rule, regulation, or order, then such portion shall remain in effect only to the extent permitted, and the remaining portions of the agreement shall remain in full force and effect. Any invalid portions shall be substituted with an interpretation that most accurately reflects the Parties’ intentions. AMENDMENT. This agreement may not be amended except pursuant to a written amendment signed by an authorized signer of each Party. COMPLETE AGREEMENT. This agreement, including the exhibits attached hereto, is a fully integrated agreement. Any legal terms and conditions appearing elsewhere in this agreement shall be ignored to the extent they contradict or are inconsistent with the terms and conditions contained in the foregoing list. All previous agreements between McKinstry and Customer as to the Work are superseded by this agreement. Preliminary Energy Efficiency Assessment BUSINESS CASE ANALYSIS Otter Tail County, Minnesota February 12, 2025 TOGETHER, BUILDING A THRIVING PLANET · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · -9,·nstry .................................................... . . . . . . . . . . . . . . . . . . .. . . . ... . . ... . . . . . . . . . . . . . . . . . . . .. , • ife Of Your Building 1600 UTICA AVE, SUITE 900. • ST LOUIS PARK, MN 55416 • MCKINSTRY.COM February 12, 2025 Nicole Hansen, County Administrator Nick Leonard, Deputy County Administrator Doug Cannell, Facilities Operations Manager Otter Tail County 500 W Fir Ave Fergus Falls, MN 56537 Otter Tail County has a defined mission to “enrich lives, innovate services, and enhance resources” and includes “fiscal responsibility” and “innovation” among its stated Organizational Values. The County understands that providing life-enriching services requires functional, welcoming facilities and infrastructure that are reliable, secure, safe, and comfortable for citizens and employees. Maintaining these key resources as prudently and efficiently as possible is critical to meeting the County’s values of fiscal responsibility and maintaining a sustainable budget. County staff has worked diligently to maintain and operate existing facilities, but challenges within several key systems and opportunities for improvements in efficiency are present across the County. Through our discussions and investigations, we have learned the County has documented needs including: • Remaining old and inefficient lighting fixtures and controls, including failing and obsolete systems that have led to lighting outages in key areas of facilities. • High utility costs that detract resources from key County programs and services. • Disconnected or troublesome control systems that result in: spaces that are consistently heated, cooled, or lit despite sporadic use, shortened equipment life, and difficulty in planning decisions. • Locations where significant loss of heated, cooled, or dehumidified air occurs. McKinstry exists to provide comprehensive facility and energy modernization plans and projects to public entities like Otter Tail County. We are pleased to share this business case analysis (BCA) to help provide certainty and clarity around existing and future facility decisions and drive toward achieving County results and savings. This preliminary assessment provides a vendor-agnostic and holistic approach to evaluating and identifying risk, providing different creative funding streams, recommending updates and upgrades, clarifying the condition of assets, and providing a roadmap to help the County’s team achieve operational excellence in service delivery while driving toward efficiency and innovation. The assessment is the first step in the process for the County to achieve optimally efficient, comfortable, safe, and modern facilities and infrastructure in a comprehensive and economical manner. McKinstry looks forward to advancing Otter Tail County’s mission together. Sincerely, Adam Seidel, Account Executive John Neville, Regional Director – Business Development (952) 221-5918 | AdamSe@McKinstry.com (952) 994-6488 | JohnNe@McKinstry.com Re: Otter Tail County Preliminary Energy Efficiency Assessment CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS Preliminary Energy Efficiency Assessment TABLE OF CONTENTS EXECUTIVE SUMMARY ..................................................................................... 1 BUSINESS CASE .............................................................................................. 2 FACILTY INFORMATION AND OVERALL UTILITY CONSUMPTION .................... 3 IMPROVEMENT OPPORTUNITIES ..................................................................... 4 LED Lighting Upgrades and Controls .............................................................................. 5 Building Envelope ......................................................................................................... 16 Retrocommissioning ..................................................................................................... 10 Reveal ............................................................................................................................ 8 Government Services Center -Ground Mount ................................................................ 9 Sheriffs Operations Center -Ground Mount .................................................................. 10 Duct Sealing ................................................................................................................... 11 Building Automation and Controls ................................................................................. 16 Kitchen Hood Controls .................................................................................................. 16 Demand Control Ventillation ......................................................................................... 16 Freezer/ Refrigeration Controls ................................................................................... 16 Water Conservation ...................................................................................................... 16 Solar PV Stretch Project -Government Service Center Rooftop ................................ 16 UTILITY ANALYSIS ......................................................................................... 17 Government Services Center ........................................................................................ 17 Historic Courthouse Complex ....................................................................................... 18 Otter Tail County Sheriffs Operations Center ................................................................ 19 Solid Waste Office ........................................................................................................ 20 South Court Building ..................................................................................................... 21 LAYERING DIVERSE FUNDING ....................................................................... 22 Financing Options ........................................................................................................ 22 Solar IRA Tax Credit ..................................................................................................... 22 MN Policies and Incentives ........................................................................................... 23 Energy Savings ............................................................................................................ 23 TIMELINE AND NEXT STEPS ......................................................................... 24 CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS Preliminary Energy Efficiency Assessment APPENDIX ...................................................................................................... 25 Local Government/ Higher Ed. MN Team Project Experience ...................................... 25 Approach: MN -"Energy Efficiency Projects" via State Procurement Statue 471.345 - Sub. 13 .......................................................................................................................... 26 CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 1 Otter Tail County is investigating energy efficiency improvements that help pay for critical infrastructure needs, such as lighting upgrades, HVAC improvements, county-wide energy saving measures, and more. For example, the facilities need lighting and controls upgrades as well as retro commissioning services to optimize their building usage. County facilities are currently well-maintained and some efficient measures have been implemented, but overall efficiency is below benchmark and more savings are available. The conditions and operations of County facilities are also very reliant on a small number of highly experienced staff. McKinstry has mapped out a way to complete projects through an outcome-focused plan utilizing additional energy saving solutions and deeper efficiencies that achieve operational savings in the County’s budget. Rooftop & Ground Mount Solar Utilize roof and green space to offset utility consumption with solar electricity. LED Lighting and Controls Throughout Highly efficient and cost-effective lighting systems throughout the County. Efficient Design Optimize space heating and cooling for existing occupancy schedules. Optimized Facilities Buildings and systems operating in the most efficient manner possible. Lighting Some facilities have aging and inefficient non-LED fixtures. The Government Services Center lighting control system is failing and needs to be replaced. Full Occupancy HVAC Schedules Several areas are not fully utilized in certain buildings; however, these spaces still maintain heating and cooling schedules for consistent occupancy. System Inefficiencies Building Automation Systems can mask inefficiencies or actuation equipment failure without occupant complaints. STEP 1  Business Case Analysis – Introduces a Comprehensive Path Forward STEP 2 ☐ Facility, Energy, and Infrastructure Project Design STEP 3 ☐ Execute Project and Achieve Results with Generated Funds STEP 4 ☐ Ongoing Optimization Preliminary Energy Efficiency Assessment EXECUTIVE SUMMARY -~ CURRENT STATE INFRASTRUCTURE CHALLENGES: Aged facilities+ limited in-house options PATH: Comprehensive facility and infrastructure design, funding plan, and project execution OUTCOME: Call one partner to help enable buildings to last and minimize preventative costs CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 2 Preliminary Energy Efficiency Assessment BUSINESS CASE EXAMPLE $2.95M ENERGY PROJECT , $OK Otter Tail County Cont ribut ion Reduce annual utility and operational costs by-$133K PROJECT COST RANGE: $2.95M Energy Savings Project Work Include deferred maintenance items ENERGY AND O&M SAVINGS RANGE: COUNTY BUDGET CONTRIBUTION: REBATES & INCENTIVES: TOTAL SAVINGS POTENTIAL (25 YEARS}: $4.53M 25 Year Savings Benefit Reduce energy spend by31% $2.6M -$3.1M $120K -$140K/YR $0 $485K -$620K $4,530,000 CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 3 Government Services Center 86,323 Historic Courthouse Complex 103,035 Otter Tail Sheriffs Ops Center 30,585 Solid Waste Office 34,000 South Court Building 8,400 Energy Use Index – Benchmarking on Building Energy Performance (kBtu/SF) Preliminary Energy Efficiency Assessment FACILITY INFORMATION AND OVERALL UTILITY CONSUMPTION Table 1: Facility List FACILITY NAME GROSS AREA (FT2) TOTAL 262,343 ANNUAL ENERGY USAGE BREAKDOWN (KBTU ) Electricity (KWH) -3,014,206 • Gas (Therms)-157,546 Water (kGals) -4,461 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity -$313,082 • Gas -$89,945 Water -$22,376 $425,402 Total Utility Spend Total Project Pre and Post EUI Pre EU I Post EU I 99.3 78 .5 MONTHLY UTILITY SPEND Waler Electric ■ Natural Gas $50000.00000 $40000.00000 -I $20000.00000 s10ooonoooo sonoooo CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 4 Lighting and Controls    ☐  Building Envelope      Retro commissioning      REVEAL      Solar PV – Ground Mount  ☐  ☐ ☐ Duct Sealing   ☐ ☐ ☐ Building Automation Controls ☐  ☐ ☐ ☐ Kitchen Hood Controls ☐  ☐ ☐ ☐ Demand Control Ventilation ☐  ☐ ☐  Freezer / Refrigeration Controls ☐  ☐ ☐ ☐ Water Conservation      Solar PV - Rooftop  ☐ ☐ ☐ ☐ Preliminary Energy Efficiency Assessment IMPROVEMENT OPPORTUNITIES FACILITY ASSESSMENT ~ c..., L&.I --:, 0 c::: c.. L&.I en <I: cc STRETCH PROJECT Table 2: List af Potential Improvement Opportunities GOVERNMENT SERVICES CENTER HISTORIC COURTHOUSE COMPLEX OTTER TAIL SHERIFFS OPERATIONS CENTER SOLID WASTE OFFICE SOUTH COURT BUILDING CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 5 • The Government Service Center currently uses Intelligent Lighting System, which is currently failing. • The Sheriff’s office within the Courthouse Complex has had issues with the lights heating the covers until ultimately shattering. • Throughout the buildings, lighting has generally not been upgraded to LED. Lighting not already upgraded to LED generally consist of fluorescent, compact fluorescent, and high intensity discharge (HID) lamps. • Lighting control functionality generally consists of wall switches, occupancy sensors, and basic panels. WattStopper is used in the Court, Admin, and Sheriff’s offices. Opportunities for improved efficiency exists with daylight and occupancy sensing in specific areas. • Replace non-LED lighting throughout the County with LED lamps, retrofit kits, or new fixtures. Replace aged LED lighting with updated technology. • Replace lighting control system to include occupancy sensors and redundancy throughout the County. Preliminary Energy Efficiency Assessment LED Lighting Upgrades and Controls GOVERNMENT SERVICE CENTER COURTHOUSE COMPLEX SHERIFFS OPERATIONS SOUTH COURT BUILDING Existing Conditions: Proposed Efficiency Measure: Sheriff's Office -Example at Shattered Cover Government Service Center -Intelligent Lighting System CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 6 • The envelope of a building is an often- overlooked area that can have significant impact on the energy usage of a facility. The main driver of the additional usage occurs due to uncontrolled and unintentional flow of unconditioned outside air through gaps, cracks, and small openings in the building envelope. • Door sweeps and weather stripping on exterior doors is beginning to fail. This allows additional air infiltration into the buildings. • The Courthouse has had issues with rain and cold air drafting through the windows on the north side of the building. • Work with the County to determine the exact quantity of doors that require sealing as well as seal up other areas of less known issues. Install foam to seal roof-wall intersections to minimize the air infiltration and exfiltration through this area of the envelope. Preliminary Energy Efficiency Assessment Building Envelope ALL FACILITIES £xisting Conditions: Proposed ffficiency Measure: Courthouse Windows Courthouse door gaps CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 7 • Inefficiencies in the details of building automation control sequences exist at the Government Services Center, Courthouse Complex, Sheriffs Operations Center, Solid Waste Office, and South Court Building. There is also the potential for valves and actuators not functioning as intended due to age and wear. These issues can lead to the buildings consuming more energy than necessary, or potentially not bringing in as much outdoor air as necessary for individual spaces. • The retro commissioning process will take a holistic approach in determining where building systems and functions can be improved to establish impactful annual savings for each facility. Preliminary Energy Efficiency Assessment Retro Commissioning ALL FACILITIES £xisting Conditions: Proposed ffficiency Measure: County Building Automation System Government Service Center AHU CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 8 • The county has several large buildings with a wide array of controls, and complex systems. This can make it challenging to operate and optimize building systems using trend data as well as understanding and monitoring utility spend. • In addition to Reto Commissioning, we highly recommend the implementation of Reveal™. Reveal is a cloud-based facility management technology for building performance optimization. McKinstry utilizes it to bring data from various sources (utility, sub-meters, etc.) into one portal to provide powerful visualizations for facility managers to drive critical decisions. Preliminary Energy Efficiency Assessment REVEAL ALL FACILITIES £xisting Conditions: ~Data ~R-O O ev1ew ,..p.._-, Transfer Proposed ffficiency Measure: $ revea l'" Makethelnvl1[bl1,vlslble ~Visualize ~ Store ~nalyze .• 1i11i11 CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 9 • The Government Services Center has a large green space to the north of the building, which is conducive for including a solar PV array. • Additional investigation with utility engagement, structure, and overall design is required. • Ground mount solar is proposed in the green space shown in the image to the right. The solar array summary below outlines the system specifications and performance. • The solar PV system will reduce carbon and GHG emissions, offset consumption of traditional energy sources with renewable energy, offset electricity costs resulting in lower utility costs over the life of the system (25+ years) and increase resiliency for Otter Tail County operations. Government Services Center – Ground Mount 500 West Fir Avenue Fergus Falls, Minnesota 56537 207 296,573 30% $23,901 30% 10% $928,470 Preliminary Energy Efficiency Assessment Solar and Energy Savings Opportunities -Base Project Solar PV GOVERNMENT SERVICES CENTER -GROUND MOUNT Existing Conditions: Proposed Efficiency Measure: SOLAR ARRAY SUMMARY Project Name Project Address Solar PV System Size (kWdc) Annual kWh Solar Generation (kWh) Project Facility kWh Offset Annual Savings($) Projected Base ITC Direct Pay Incentive Additional ITC Energy Community Incentive Lifetime Generation Value (25 years}($} Government Services Center Ground Haunt Solar CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 10 • The Sheriffs Operations Center has an existing geothermal system, which generally increases the electrical usage of a building. A solar PV system would help to offset the cost of the additional electrical consumption. • This facility has a large green space available for a ground mount solar array, which would be able to bring this facility to near net zero annual electric energy consumption based on the current electrical consumption. • Additional investigation with utility engagement, structure, and overall design is required. • A ground mount solar array is proposed in the green space shown in the image above. The solar array summary below outlines the system specifications and performance. • The solar PV system will reduce carbon and GHG emissions, offset consumption of traditional energy sources with renewable energy, offset electricity costs resulting in lower utility costs over the life of the system (25+ years) and increase resiliency for Otter Tail County operations. Otter Tail County Sheriffs Operations Center 469 Main St, Ottertail, Minnesota 56571 110 156,789 97% $15,307 30% $594,636 Preliminary Energy Efficiency Assessment SHERIFFS OPERATIONS CENTER -GROUND MOUNT Existing Conditions: Proposed Efficiency Measure: SOLAR ARRAY SUMMARY Sheriffs Operations Center Ground Mount Solar Array CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 11 • Many times, during construction or over time as equipment ages, leaks in the ductwork can occur. On a typical variable air volume (VAV) air handling unit approximately 10% of the volume of air can be leaked out of the ductwork before being delivered to the intended spaces. This can cause hot or cold complaints, reduced ventilation, and inefficiencies in equipment operation. • Seal ductwork in the VAV systems using an aerosol mastic to virtually eliminate air leakage from applicable ductwork. Systems will save energy as duct static pressures will be satisfied with less energy input. Preliminary Energy Efficiency Assessment Duct Sealing GOVERNMENT SERVICE CENTER COURTHOUSE COMPLEX Existing Conditions: Proposed Efficiency Measure: Courthouse Ductwork Aeroseal Sealing Progress: 500 400 \ \ [\ \ [\ 100 '\ "' I, i--.... 0 0 2 4 6 8 10 12 14 Sealing Time in Minutes CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 12 • The Courthouse building has rooms and areas of sporadic occupancy, especially on the third floor. Some offices, meeting rooms, and cubical areas do have occupancy, but a significant amount are not occupied. Temperature setbacks are helping to minimize utility consumption, but more can be done. • Incorporate occupancy-based control in areas of sporadic occupancy to optimize space heating and cooling requirements. After implementation, building automation system upgrades will improve energy efficiency and occupant comfort, provide better control, and reduce utility, operations, and maintenance costs for each facility. Preliminary Energy Efficiency Assessment Building Automation and Controls COURTHOUSE COMPLEX Existing Conditions: Proposed Efficiency Measure: Courthouse Third Floor Courthouse Third Floor CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 13 • The kitchen hood in the jail kitchen is on 24/7 and pulls in 100% outside air. This creates a space that is too hot in the summer and too cold in the winter. • Install appropriately sized and designed hood controls to optimize kitchen hood exhaust levels and install a variable speed motor on the exhaust fan and integrate speed control in the makeup air unit. • Many spaces in the Courthouse are not utilized on a daily basis, particularly the on third floor. These areas are still consistently heated and cooled even if they are not occupied. • The South Court Building also has low occupancy, however, it uses a lot of energy per square foot based on the utility analysis due to heating and cooling the building. • Adjust the heating and cooling of areas that are not frequently used for when the spaces are not occupied by using controls and sensors in different spaces. Preliminary Energy Efficiency Assessment Kitchen Hood Controls COURTHOUSE COMPLEX Existing Conditions: Proposed Efficiency Measure: Demand Control Ventilation COURTHOUSE COMPLEX SOUTH COURT BUILDING Existing Conditions: Proposed Efficiency Measure: County Joi/ Kitchen Hood Empty Courtroom in the Courthouse CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 14 • There is currently a walk-in refrigerator and attached freezer in the jail kitchen. Controls on the unit are not upgraded to more efficient controls. • Install energy efficient controls that use sensors and controls to monitor and operate the system rather than timeclocks. Preliminary Energy Efficiency Assessment Freezer I Refrigeration Controls COURTHOUSE COMPLEX £xisting Conditions: Proposed ffficiency Measure: Walk-in Freezer I Refrigerator Walk-in Freezer I Refrigerator CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 15 • Sinks, urinals, and lavatories throughout the County could be retrofitted with low-flow aerators and flush valves to ensure the appropriate amount of water is moving through the fixtures per flush. • Retrofit the existing sinks, urinals, and lavatories throughout the County with high efficiency aerators and flush valves to ensure the appropriate amount of water is used. This implementation has the potential to save not only water but also natural gas used to heat the water. Preliminary Energy Efficiency Assessment Water Conservation ALL FACILITIES Existing Conditions: Proposed Efficiency Measure: Courthouse Restroom Sink Jail Facility Shower CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 16 • The Government Services Center roof has had small sections replaced between five and eight years ago, though still has issues with leaking. The roof is planning on being replaced, which would be ideal for including a new solar PV array. • Additional investigation with utility engagement, structure, and overall design is required. • Rooftop solar PV is proposed on the rooftops shown in the image to the right. The solar array summary below outlines the system specifications and performance. • The solar PV system will reduce carbon and GHG emissions, offset consumption of traditional energy sources with renewable energy, offset electricity costs resulting in lower utility costs over the life of the system (25+ years) and increase resiliency for Otter Tail County operations. Government Services Center - Rooftop 500 West Fir Avenue Fergus Falls, Minnesota 56537 347 426,483 42% $34,370 30% $1,335,175 Preliminary Energy Efficiency Assessment Solar and Energy Savings Opportunities -Stretch Project Solar PV GOVERNMENT SERVICES CENTER -ROOFTOP Existing Conditions: Proposed Efficiency Measure: SOLAR ARRAY SUMMARY Government Services Center Rooftop Solar CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 17 A simple utility analysis was performed by evaluating 2023 and 2024 utility records consisting of electricity, natural gas and water data. The following table(s) and pie chart(s) depict the annual energy consumption by utility type for each facility included in the preliminary energy efficiency assessment. According to Otter Tail County’s energy usage and costs, we can help lower costs and upgrade its facilities by leveraging energy savings, solar annual revenue, and additional diverse funding streams. sm»oo SIWOO S6»oo $2.000 so Preliminary Energy Efficiency Assessment UTILITY ANALYSIS GOVERNMENT SERVICES CENTER ANNUAL ENERGY USAGE BREAKDOWN (KBTU) Electricity (KWH) -1,003,m • Gas (Therms)-48,584 Water (kgal)- 2,151 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity -$101,119 • Gas -$26,971 Water -$9,984 MONTHLY UTILITY SPEND Water Electric ■NaturalGas $138,075 Total Ut1l1ty Spend 20~ 25% Estimated Reduction in Electric and Natural Gas Costs Pre and Post EIJ Is for Government Service Center Pre EU I 96 Post EU I 73 20-Year Impact 1111111111111111 $30K-$35K Estimated Annual Reduction in Utility Costs $600K -$700K Estimated 20-year Total Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 18 $20.DOO $15,DOO $I0,000 $5,DOO so Preliminary Energy Efficiency Assessment HISTORIC COURTHOUSE COMPLEX ANNUAL ENERGY USAGE BREAKDOWN (KBTU) Electricity (KWH) -1,425,497 • Gas !Therms) -78,021 Water (kgal)-2,161 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity -$144,851 • Gas -$41,861 Water -$9,732 $196,444 Total Utility Spend MONTHLY UTILITY SPEND Water Electric ■ Natural Gas -I Pre and Post EU ls for Historic Courthouse Complex Pre EU I 123 20~ 25% Estimated Reduction in Electric and Natural Gas Costs Post EUI 95 20-Year Impact 11111111111111111 $45K-$50K Estimated Annual Reduction in Utility Costs $900K-$1M Estimated 20-year Total Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 19 $20.DOO $15.DOO $I0,000 $5.DOO so Preliminary Energy Efficiency Assessment OTTERTAIL SHERIFFS OPERATIONS CENTER ANNUAL ENERGY USAGE BREAKDOWN (KBTU) Electricity (KWH) -273,022 • Gas (Therms)-5,599 Water (kGal)-30 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity -$32,433 • Gas -$4,077 Water -$501 $37,011 Total Utility Spend MONTHLY UTILITY SPEND Water Electric ■ Natural Gas -I Pre and Post EU ls for Sheriffs Operations Cen~er Pre EUI Post EU I • 10%- 15% Estimated Reduction in Electric and Natural Gas Costs 49 44 20-Year Impact 1111111111111111 $3K-$5K Estimated Annual Reduction in Utility Costs $&OK-$100K Estimated 20-year Total Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 20 $0000 $SOOO $1,000 $3()00 $2000 $1000 so Preliminary Energy Efficiency Assessment SOLID WASTE OFFICE ANNUAL ENERGY USAGE BREAKDOWN (KBTU) Electricity (KWH) -177,515 • Gas (Therms)-17,076 Water (kGals)-68 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity -$19,630 • Gas -$11,054 Water - $1,544 $32,227 Total Utility Spend MONTHLY UTILITY SPEND Water [Jectric ■ Natural Gas Jan Feb Har Apr Hay Jun Jul Aug Sep Oct Nov Dec Pre and Post EUls for Solid Waste Office Pre EU I 66 Post EU I 63 ._O~~-, -~ ---~--~ --;.,.-. ----·- 5%- 10% Estimated Reduction in Electric and Natural Gas Costs 20-Year Impact 111111111111111 $1K-$2K Estimated Annual Reduction in Utility Costs $20K-$40K Estimated 20-year Total Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 21 $2000 $1500 $1000 $500 $0 Preliminary Energy Efficiency Assessment SOUTH COURT BUILDING ANNUAL ENERGY USAGE BREAKDOWN (KBTU) Electricity (KWH) -151,062 • Gas (Therms) -8,267 Water (kGals)-52 ANNUAL ENERGY COST BREAKDOWN BY UTILITY TYPE Electricity-$15,049 • Gas -$5,982 Water -$614 $21,645 Total Ut1l1ty Spend MONTHLY UTILITY SPEND Water Electric ■ Natural Gas I II 11 Pre and Post EUls for South Court Building Pre EU I Post EU I 160 120 20~ 2O-Year Impact 11111111111111 25% Estimated $3K-$5K $&OK-$1OOK Reduction in Estimated Annual Estimated 20-year Electric and Reduction in Natural Gas Costs Utility Costs Total Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 22 McKinstry has connections with each of these financing methods to help the County apply/seek the most attractive rate and recommend various ways to layer this financing together to pay for the project. • Tax Exempt Lease Purchase Agreements (TELPA): The County can leverage attractive upfront funding through a tax-exempt lease purchase. This is secured by property being acquired and for the term to not exceed the life of the equipment. This enables counties to complete more comprehensive projects without burdening their budget or bond capacity. McKinstry has developed a process to “shop” interested finance parties (e.g. BOA, WF, etc.) on the County’s behalf. This process provides the County with the most competitive rates available. McKinstry does not profit off of project financing. • Bonds: McKinstry can work with County staff and their Bond Council to review Bond issuance costs vs. other financing options to determine the most cost-effective options. • MN Green Bank Program: McKinstry is currently working with the MN Green Bank for the procurement of Energy/Sustainability Project financing via Federal $’s secured by the State of MN for selected/awarded Projects. • Rebates / Incentives: McKinstry has a long history of successfully working with State Utilities and Energy suppliers for maximum rebates, incentives and utility rate schedule selection for our customers/projects. • Grants: McKinstry has a long history of successfully working with State/Federal entities for any/all appropriate grants that might be applicable (EV charging, Solar, Sustainability, etc.) for our customers/projects. Businesses and other entities, including counties, that purchase renewables (such as solar, battery back-up systems and EV charging equipment) can leverage the Investment Tax Credit (ITC) to help pay for the renewable infrastructure. The ITC provides a minimum of a 30% Direct Pay (to tax exempt entities). There are also additional incentives with the ITC that includes replacing roofing along with adding solar as well as circumstances that can increase the value of the ITC by an additional 10-20%, such as the closure of nearby energy plants like Hoot Lake. McKinstry will help Otter Tail County with the Direct Pay process to reinvest into this solar project. Financial Disclaimer: McKinstry is not engaged in providing legal, tax, or financial advice. The information provided herein is intended only to assist you in your decision-making and is broad in scope. Accordingly, before making any final decisions, you should consider obtaining additional information and advice from your accountant or other financial advisers who are fully aware of your specific circumstances. Preliminary Energy Efficiency Assessment LAYERING DIVERSE FUNDING Financing Options Solar IRA Tax Credit CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 23 McKinstry has the in-house resources to serve as a single point of contact for our clients, including the ability to identify, apply for, and successfully administer grants and incentives on behalf of our clients. McKinstry has been very successful in assisting clients with securing energy-related incentives. We have helped our clients secure more than $450 million in grant funds. • Minnesota Solar PV Energy Sales Tax Exemption As a tax-exempt entity, Otter Tail County is exempt from the sale tax associated with the design, development, and construction of the solar PV arrays proposed. • Otter Tail Power – Rebates and Incentives Otter Tail Power offers several rebates and incentives for LED lighting upgrades and retrofits, participating in retro commissioning studies, solar PV incentives, and custom incentives and grants prescribed by the Utility based on individual energy efficiency projects. • Great Plains Natural Gas – Rebates and Incentives: Great Plains Natural Gas has custom rebates for commercial customers. The rebate is calculated based on the amount of energy savings and project economics. • MN Green Bank Program: McKinstry is currently working with the MN Green Bank (Minnesota Climate Innovation Finance Authority) for the procurement of Energy / Sustainability Project financing via Federal $’s secured by the State of MN for selected/awarded Projects. McKinstry’s energy savings projects are delivered with a guaranteed lump sum cost and a guaranteed savings. The guaranteed savings are coming from energy and operational cost optimization, which will create room in the County’s Utility and Operation & Maintenance budgets for infrastructure upgrades. • MN – Uniform Municipal Contracting Law – 471.345: McKinstry is a leader in the application of “Energy Efficiency Projects” Sub Section 13, which provides for 20-year self-funding projects which follow the MN State Statute definitions and requirements for Energy Efficiency Projects via this Procurement format. Preliminary Energy Efficiency Assessment MN Policies and Incentives Energy Savings CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 24 Preliminary Energy Efficiency Assessment TIMELINE AND NEXT STEPS BOARD MEETING TBD -soon Share overview of Business Case Analysis to the Board and answer any questions. COLLABORATIVE DISCUSSIONS TBD PROCUREMENT ~30 days Jointly work to execute an Investment Grade Audit ( IGA) Agreement. Meet with the Team to discuss plan and next steps to a design agreement per Board comments. PER BOARD APPROVAL - EXECUTE CONTRACT Construction= 6 months -1 year for construction ( depends on opportunities). DESIGN PHASE 3-4 Months Collaboratively develop project scope and Budget. CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 25 ◦ Blue Earth County * ◦ Mankato State University ◦ City of St. Peter ◦ City of Winona ◦ City of Hutchinson ◦ Stearns County ◦ City of Apple Valley ◦ City of Mankato ◦ City of Coon Rapids ◦ Washington County ◦ Dakota County * ◦ City of Minneapolis ◦ City of Virginia ◦ Minneapolis Park & Recreation Board ◦ City of Eden Prairie ◦ Winona State University * ◦ City of Rochester • = Currently Under Construction Preliminary Energy Efficiency Assessment APPENDIX Local Government/ Higher Ed. MN Team Project Experience Our Midwest Footprint ffirnffit I 1::::::1 ■ I ■ ■ 80+ Local Governments $350M in Projects in 5 yrs CONFIDENTIAL & PROPRIETARY | OTTER TAIL COUNTY I BUSINESS CASE ANALYSIS | 26 • The State of MN – “Energy Efficiency Projects” Procurement Statue/model has proven to be successful because of its integrated and collaborative nature. The client contracts with a single entity responsible for both the design and construction phases of the project, fostering a streamlined communication process and reducing conflicts between the design and construction teams. • This model promotes teamwork, efficiency, cost-effectiveness, time savings and innovation as designers and builders work closely together from project inception to completion, allowing for quicker decision- making and problem-solving. • The Statue requirements of the selected Project Partner providing an Energy Savings Guarantee and of the Project to self-fund within a 20 year period has provided Minnesota public and private entities a streamlined structure for successful and cost-effective sustainability projects, similar to other nation-wide state and federal government programs. Preliminary Energy Efficiency Assessment Approach: MN -"Energy Efficiency Projects" via State Procurement Statue 471.345 -Sub. 13 Planning Design Fixed Price / Guaranteed Savinqs Construction Before Energy Identified savings During financing After financing Efficiency Project period period National Public Health Week Proclamation 2025 Whereas, the week of April 7, 2025, is National Public Health Week, and the theme is “It Starts Here” highlighting the importance of making a difference in our home, community and state; Whereas, this year is the 30th anniversary of celebrating National Public Health Week, and in the past 30 years significant strides have been made in public health, including the following public health successes: a) smoking rates, which were as high as 25.5% among U.S. adults in 1994, have now fallen to 11.4 % due to comprehensive smoke-free policies, public awareness campaigns, and taxation of tobacco products; b) childhood mortality, which was at a rate of 13.8 deaths per 1,000 live births in 1994, has now fallen to 5.4 deaths per 1,000 live births due to vaccines, better healthcare access and nutrition; c) mental health awareness and treatment, with 40% of people with mental health conditions being untreated in 1994, has progressed with increased awareness, parity laws and integration into primary care, which have expanded access to mental health services and reduced treatment gaps. Whereas, a person’s health status can differ drastically by ZIP code due to differences in the built environment, environmental quality, access to healthy food, access to education and access to health care; Whereas, public health organizations use National Public Health Week to educate public policymakers, public health professionals and the public on issues that are important to improving the health of the people; Whereas, public health professionals help communities prevent, prepare for, withstand and recover from the impact of a full range of health threats, ranging from infectious disease outbreaks to natural disaster preparedness; and Public Health Prevent. Promote. Protect OTTER TAIL COUNTY -MINNESOTA PUBLIC HEALTH MISSION To protect, maintain, and improve the health of the people of Otter Tail County. VISION To achieve healthy lifestyles, healthy people, and healthy communities. ~ 9o!Jy~~N!~~~ Whereas, efforts to adequately support public health and the prevention of disease and injury can continue to transform a health system focused on treating illness into a health system focused on preventing disease and injury and promoting wellness. NOW, THEREFORE, BE IT RESOLVED THAT WE, the Otter Tail County Board of Commissioners, do hereby proclaim the week of April 7-13, 2025, as National Public Health Week in Otter Tail County and call upon the public to observe this week by helping our families, friends, neighbors, co-workers and leaders to recognize the contribution of public health in improving the health of all people as the theme states, “It Starts Here.” Adopted at Fergus Falls, MN this 8th day of April 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:____________________________________ Attest:________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Public Health Prevent. Promote. Protect MISSION To protect, maintain, and improve the health of the people of Otter Tail County. VISION To achieve healthy lifestyles, healthy people, and healthy communities. ~ 9o!Jy~~N!~~~ ffll STATE AID FOR LOCAL TRANSPORTATION T~t~At,':~~~I':w CHANGE ORDER I SP/SAP(s) I 4307-400 MN Project No.: I -Change Order No, I 1 Project Location Local Agency Contractor ------- Address/City /State/Zi p Phelps Mill Park Otter Tail County Gladen Construction Inc 140739 us 71 /Laporte/ MN/ 56461 Total Change Ord er Amount$ $26,925.00 Issue: Local Project No. 4307-400 . ---- Contract No. 25-03 The Engineer has determined the Contract needs to be revised in accordance with specification 1402,2 --Differing Site Conditions. Due to this issue the contractor was required to install deeper helix piles for Boardwalk A than the original contract planned to meet torque specifications. Resolution: The Agency will field measure the additional helix pile sections for record purposes The Contractor will install additional lineal feet of helix piling to meet torque specifications. Entitlement: Payment for work shall be paid at a lump sum price for all additional helix piling installed. Contract Time -is not changed Estimate Of Cost: {Include any increases or decreases in contract items, any negotiated or force account items.) **Group/fu + or- nding Item No. Description Unit Unit Price Category Quantity Change Order 1 2452.601 Helical Piling LS $26,925.00 1 Net Change this Change Order **Group/funding category is required for federal aid projects + or- Amount$ $26,925.00 $26,925.00 County Parks & Trails Director Kevin Fellbaum Approved by Contractor: Gladen Construction Inc Signed: ______________ _ Signed: ______________ _ Date: Date: Page 1 of 1 Capital Improvements Reimbursement Request Department: Project Year: Capital Code: UNIT: Highway 2024 Carry Over CIC202427 TYPE OF PROJECT: Door Panels -New York Mills Garage COST OF PROJECT: $16,604.00 Completion/Delivery Date: March 25, 2025 Expenditure Request Date: April 8, 2025 Signature(~ Date r I AUDITOR-TREASURER Government Services Center s 1 o West Fir Avenue Fergus Fals, MN 56537 CAPITAL IMPROVEMENTS FUND 14 REQUEST FORM Requesting Department: Highway Date of Request: _1_0_/_2_2_/2_4 ____ _ Project ntle and Description: New York Mills Garage Improvements CompanyNendorName(s): Multiple Contractors -see attached Year Included in Budget _2_0_2_4 ___ Project or Acquisition Year. 2024-25 Completion/Delivery Date: _2_0_2_5 ___ Cost of Project: $50,000.00 [Z] Otter Tall County Contract Administration Gul<Mllnes have baenlwtn be followed. PMase clck on Contract Admlnlatratlon Guh#llflff for infonmtb'on, Additional charges related lo approved capijal expenses, not induded in original request? Krysten S. Foster:;::::::... Signature Department Head D Yes X No Dale: Explaln/Us1 Below: Upon completion, send this form and quote to Wayne Stein and Christina Steinbach. CAPITAL IMPROVEMENT COMMITTEE USE ONLY Submitted to Finance, Property & License Commillee for (Date/lnilial): __ .;;.1_0_-_'Z-=..."2._•_Z.._'f..__ f1' Approved D Denied Additional comments below: i!l Original 10 Christina I,"!' Added lo Capital Spreadsheet !;a-CIC#Assigned: 202':i'Z-7 __ _ 0' Completed Fonn Copied to Department 218-998-8030 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertallcounty.gov LIVE YOUR best life HERE. {J~ Overhead Door Co. of Fergus Falls PO Box 1053 Invoice Fergus Falls, MN 56537 218-736-6676 Bill To OTC Highway Dept 505 S. Court St. # 1 Fergus Falls, MN 56538 Invoice # I 212612025 22134 Terms Due Date Contact Name Net 30 3/28/2025 Quantity Description l (6) 592 series 14'2"xl4' doors installed sections with (4) oval windows above section with (1 ) window replaced damaged sections with 1 of the take out sections, new therrnacore bottom seal added to all doors, 2" brush seal added to perimeter of all doors as quoted commercial bottom fixture 16' 1/8" cable splice 2 tips 2 Service Call 2-25-25 S/S Gi-&l; (dJ 1-6--;?j %;/;~e,$ 'Pla.A u .pcJe. ~ ~5 1~15 ~ D \q~ \ \3 7d? o ~o'I -0/p1 I ~ \~1 (p 0~ ~Q) \-\p3UJ "'a't:3"1 Price Each 16,604.00 29.80 16.32 1.08 1.08 90.00 Total if Paying with a Credit Card 11 ~. 1o9 1.5% interest on balance over 30 days applicable tax included Cash or Check Discount Price Amount 16,604,00 I 29.80 16.32 1.08 2.16 180.00 $16,833.36 / ■ • ,. .. . ,. : · :Dveih~ait·:boor Co.·ofFetgus F~lls ···PO Box 1053' .• --. . -• • • . : Fersus ~ans_, ¥N _s.6537. ..... -~::. -OTC Co.lll!iy-Shop ~ew York Mill~ • • ,•· .... •' :· -. ' ... • l, (6) 592 uries 14'2"x14'. doiirs • -• -• _ . • • •. · · , · · .- . I losiall sectioil.w!lh(4) oval windows above·scc:tlun with (I) wil!dow • • i R~l~ [iamagQd sections'w[lh I ofjhc lalcc 0)1\ ~0!1S • • '• •' l New TherinaCllrc.bouom seal oo all doors • • 1. 2,~ Bri/Sh s~ ~Ii sldes:cflll) ~(!OIS • -• I TollilillS1idl~ _11:1 quofell • --•.• .. ' ..... ' . Upon Approvll!.p)~ sigi\end ~--IIDd ietuiiuo ~crlicad p~r .•• • . . ' ·.: ... Bid yalid_for:fadii,Y.S 'J rotai Fax# E-1J1al! ob~cigusfalls@gmal_L~ . , . :. ';;' ····,' ._. --: ,·· .··:... • ' .. t•: •• •' ··, .... Estl!riate# • Project .. -·..; .. OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR THE ISSUANCE OF REVENUE BONDS (BONGARDS’ CREAMERIES PROJECT) SERIES 2025 NOTICE IS HEREBY GIVEN that the Board of Commissioners (the “Board”) of Otter Tail County, Minnesota (the “County”) will hold a public hearing on April 8, 2025, beginning at or after 9:30 a.m. at its offices located at 500 West Fir Avenue, Fergus Falls, Minnesota 56537 to consider a plan of finance for the issuance by the County of one or more series of tax-exempt or taxable revenue bonds (the “Bonds”) pursuant to Minnesota Statutes, Sections 469.152-469.1655, as amended (the “Act”). The proceeds of the Bonds will be loaned by the County to Bongards’ Creameries (the “Borrower”), a Minnesota corporation, in order to (i) finance the capital costs of the proposed development, acquisition, construction and equipping of solid waste and wastewater treatment facilities, including, but not limited to, rehabilitation or construction of ponds and the improvement, betterment and rehabilitation of dryers to be located at the Borrower’s cheese plant and waste treatment ponds in Perham, Minnesota and unincorporated Otter Tail County, and (ii) finance any related transaction costs and fund necessary reserves (the “Project”). Following the public hearing, the Board will consider adopting a resolution approving the issuance of the Bonds. The aggregate face amount of the Bonds proposed to be issued is presently estimated not to exceed $35,000,000. The Bonds will be a special, limited revenue obligation of the County payable solely from loan payments made by the Borrower to the County pursuant to a loan agreement. The Bonds will not constitute a general or moral obligation of the County, and will not be secured by the taxing powers of the County or any assets or property of the County. A draft copy of the proposed application to the Minnesota Department of Employment and Economic Development for approval of the Project, together with all attachments and exhibits thereto, is available for public inspection at the Administration Department of the County at 520 West Fir Avenue, Fergus Falls, MN 56537 (the “County Offices”) during normal business hours. Questions regarding this matter may be referred to Amy Baldwin, Community Development Director, at (218) 998-8050. All interested persons are invited to attend the Public Hearing in person or remotely. Those wishing to participate remotely may do so by contacting the County Board Secretary at (218) 998-8051. Written testimony is encouraged and must be submitted to the County Administrator’s office, 520 West Fir Ave, Fergus Falls, MN 56537 no later than 4:00 p.m. on Thursday, April 3, 2025. The Public Hearing will also be available for viewing via livestream. Anyone needing reasonable accommodations or an interpreter should contact the County Administrator's office at the Government Services Center, telephone (218) 998-8060. BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA /s/ Nicole Hansen, County Administrator NG-58S8J20W #4929-9581-6984 v2 EXTRACT OF MINUTES OF MEETING OF THE COUNTY BOARD OF OTTER TAIL COUNTY, MINNESOTA HELD: April 8, 2025 Pursuant to due call and notice thereof, a meeting of the County Board of Otter Tail County, Minnesota, was duly called and held at the County Offices located at 500 West Fir Avenue in the City of Fergus Falls, Minnesota, on Tuesday, the 8th day of April, 2025, at ______ o’clock ___.m. The following members were present: and the following were absent: Commissioner _____________ introduced the following resolution and moved its adoption: OTTER TAIL COUNTY, MINNESOTA RESOLUTION NO. _____ RESOLUTION APPROVING THE ISSUANCE AND SALE OF CONDUIT REVENUE BONDS (BONGARDS’ CREAMERIES PROJECT), SERIES 2025 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATING THERETO WHEREAS, (a) Otter Tail County, Minnesota (the “County”) is duly organized and existing under the Constitution and laws of the State of Minnesota; and (b) The purpose of Minnesota Statutes, Sections 469.152 to 469.1655 (the “Act”), as found and determined by the legislature, is to promote the welfare of the State of Minnesota by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; (c) The Board of Commissioners (the “Board”) of the County has received from the Bongards’ Creameries, a Minnesota domestic cooperative organized under the laws of the State of Minnesota (the “Borrower”), a proposal that the County issue one or more series of tax-exempt or taxable revenue bonds, as further defined below, the “Bonds,” pursuant to the Act; (d) The County desires to facilitate the development of the community, retain and improve the tax base and help to provide the range of services and employment opportunities required by the population, and the financing of debt described below will assist the County in achieving those objectives and will enhance the image and reputation of the community; (e) Proceeds derived from the sale of the Bonds will be loaned to the Borrower, pursuant to the terms of a Loan Agreement between the County and the Borrower (the “Loan Agreement”) to be used to: (i) finance the capital costs of the proposed development, acquisition, construction and equipping of solid waste and wastewater treatment facilities, including, but not limited to, rehabilitation or construction of ponds and the improvement, betterment and rehabilitation of dryers to be located at the Borrower’s 2 cheese plant and waste treatment ponds in Perham, Minnesota and unincorporated Otter Tail County, and (ii) finance any related transaction costs and fund necessary reserves (the “Project”); (f) The County has been advised by Ballard Spahr LLP, as bond counsel, that the City of Perham, Minnesota (the “City”) has been requested to consent to the issuance of the Bonds by the County, since a portion of the Project is located within the boundaries of the City; (g) Based on representations of the Borrower, no public official of the County or the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project; (h) The Bonds proposed to be issued by the County to finance the Project will constitute special, limited revenue obligations of the County secured solely by: (i) the revenues derived from the Loan Agreement; (ii) an irrevocable direct-pay letter of credit from a bank; and (iii) other security provided or arranged by the Borrower; (i) Under the terms of Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), the Bonds may not be issued on a tax-exempt basis unless the Board approves the Bonds after a public hearing following publication of a notice published in accordance with the requirements of the Code and the applicable Treasury Regulations; (j) Pursuant to the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), and regulations promulgated thereunder, a notice of public hearing in the required form was published in the Fergus Falls Daily Journal, the official newspaper of the County on March 22, 2025; (k) On this date, following the publication of a notice of a public hearing as required by the Act and the Code, the Board conducted a public hearing on the issuance of up to $35,000,000 of conduit revenue bonds at which a reasonable opportunity was provided for interested individuals to express their views on the proposal to finance the Project (the “Public Hearing”); and (l) The Bonds will be purchased by Wells Fargo Bank, National Association (the “Underwriter”) pursuant to the Bond Purchase Agreement (the “Bond Purchase Agreement”), among the Underwriter, the County, and the Borrower. NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1. LEGAL AUTHORIZATION AND FINDINGS. 1.1 Findings. The County hereby finds, determines and declares as follows: (a) The County is a body corporate and politic and a political subdivision of the State of Minnesota and is hereby authorized to approve the issuance, sale, and delivery of the Bonds of the County in an original aggregate principal amount not to exceed $12,500,000. If the Bonds are issued in more than one series, the separate series shall be separately designated in such manner as is deemed appropriate by the Chair of the County Board, and the County Administrator (collectively, the “County Officials”), in their discretion. The Bonds shall be issued under the terms of an Indenture of Trust, dated on or after May 1, 2025 (the “Indenture”), between the County and Computershare Trust Company, National Association or such other bond trustee named therein (the “Trustee”). The County will loan the proceeds of the Bonds (the “Loan”) to the Borrower for purpose of financing the Project, funding any necessary reserves for the Bonds, and funding costs of issuance for the Bonds. 3 (b) Pursuant to the Loan Agreement, the Borrower has agreed to repay the Loan in specified amounts and at specified times sufficient to pay in full when due the principal of, premium, if any, and interest on the Bonds. In addition, the Loan Agreement contains provisions relating to the maintenance and operation of the Project, indemnification, insurance, and other agreements and covenants which are required or permitted by the Act and which the County and the Underwriter deem necessary or desirable. (c) The Borrower shall pay to the County any and all costs incurred by the County in connection with the Bonds, whether or not the issuance of the Bonds is carried to completion, and whether or not the Bonds or operative instruments are executed and delivered. (d) The Bonds will be special, limited revenue obligations of the County. The Bonds shall not be payable from or a charge upon any funds other than the revenues pledged to the payment thereof, nor shall the County be subject to any liability thereon. No holder of the Bonds shall ever have the right to compel any exercise of the taxing power of the County to pay the Bonds or the interest thereon, nor to enforce payment thereof against any property of the County. The Bonds shall not constitute a debt of the County within the meaning of any constitutional, charter or statutory limitation. (e) The Indenture, the Loan Agreement, the Amended and Restated Credit Agreement, dated as of October 4, 2023 (as amended, restated, supplemented or otherwise modified from time to time, the “Credit Agreement”), between CoBank, ACB, as lender (“Credit Issuer”), and the Borrower, the irrevocable direct-pay letter of credit, dated on or about the date of issuance of the Series 2025 Bonds (the “Credit Facility”), from the Credit Issuer in favor of the Trustee, the Bond Purchase Agreement, and the other financing documents to which the Borrower is a party are referred to herein as the “Financing Documents.” SECTION 2. THE BONDS. 2.1 Authorized Amount and Form of Bonds. The Bonds are hereby approved and shall be issued pursuant to this Resolution in substantially the form attached to the Indenture on file with the County Administrator of the County with such appropriate variations, omissions and insertions as are necessary and appropriate and are permitted or required by this Resolution, and in accordance with the further provisions hereof; and the total aggregate principal amount of the Bonds that may be outstanding hereunder is expressly limited to $12,500,000, unless any duplicate Bonds are issued pursuant to the Indenture. The Bonds shall bear interest at the rates set forth therein and in the Bond Purchase Agreement. Except as otherwise provided in this Resolution, all rights, powers, and privileges conferred and duties and liabilities imposed upon the County or the Board by the provisions of this Resolution or of the aforementioned documents shall be exercised or performed by the County or by such members of the Board, or such officers, board, body, or agency thereof as may be required or authorized by law to exercise such powers and to perform such duties. No covenant, stipulation, obligation, or agreement herein contained or contained in the Financing Documents shall be deemed to be a covenant, stipulation, obligation, or agreement of any member of the Board, or any officer, agent, or employee of the County in that person’s individual capacity, and neither the Board nor any officer or employee executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance thereof. No provision, covenant, or agreement contained in the Financing Documents, the Bonds or in any other document relating to the Bonds, and no obligation therein or herein imposed upon the County or the breach thereof, shall constitute or give rise to any pecuniary liability of the County or any charge upon its general credit or taxing powers. In making the agreements, provisions, covenants, and representations set forth in such documents, the County has not obligated itself to pay or remit any funds or revenues, other 4 than funds and revenues derived from the Loan Agreement which are to be applied to the payment of the Bonds, as provided therein and in the Indenture. 2.3 The Bonds. The Bonds shall be designated, shall be numbered, shall be dated, shall mature, shall be subject to redemption prior to maturity and have such other terms, details, and provisions as are prescribed in the Indenture. The Bonds shall bear interest at a variable rate established by the terms of the Indenture and the final maturity date of the Bonds shall not be later than May 1, 2064. The County hereby authorizes the issuance of the Bonds in minimum denominations of $5,000. The County hereby authorizes the Bonds to be issued as “tax-exempt bonds” the interest on which is excluded from gross income for federal and State of Minnesota income tax purposes. Any separate series of Bonds may be issued as “taxable bonds” if deemed necessary and appropriate by the County Officials and bond counsel. The Bonds, when executed and delivered, shall contain a recital that they are issued pursuant to the Act, and such recital shall be conclusive evidence of the validity of the Bonds and the regularity of the issuance thereof, and that all acts, conditions, and things required by the laws of the State of Minnesota relating to the adoption of this Resolution, to the issuance of the Bonds, and to the execution of the aforementioned documents to happen, exist, and be performed precedent to the execution of the aforementioned documents have happened, exist, and have been performed as so required by law 2.4 Execution. The Bonds shall be executed on behalf of the County by the signatures of its County Officials and shall be sealed with the seal of the County; provided that the seal may be intentionally omitted as provided by law. In case any officer whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. In the event of the absence or disability of any of the County Official such officer(s) of the County as, in the opinion of the County Attorney, may act in their behalf, shall without further act or authorization of the Board execute and deliver the Bonds. The County Officials and other officers, employees, and agents of the County are hereby authorized to execute and deliver, on behalf of the County, the Financing Documents to which it is a party and such other documents as are necessary or appropriate in connection with the issuance, sale, and delivery of the Bonds, including various certificates of the County, the Information Return for Tax-Exempt Private Activity Bond Issues, Form 8038, a certificate as to arbitrage and rebate, and similar documents. The County hereby approves the execution and delivery by the Trustee of the Indenture and all other instruments, certificates, and documents prepared in conjunction with the issuance of the Bonds that require execution by the Trustee. The Trustee is hereby appointed as bond registrar and paying agent with respect to the Bonds. The County hereby authorizes Ballard Spahr LLP, as bond counsel of the County, to prepare, execute, and deliver its approving legal opinion with respect to the Bonds. 2.5 Disposition of Proceeds of the Bonds. Upon delivery of the Bonds to the Underwriter, the Underwriter shall, on behalf of the County, advance the proceeds of the Bonds to the Borrower to finance the Project in accordance with the terms of the Loan Agreement. SECTION 3. MISCELLANEOUS. 3.1 Severability. If any provision of this Resolution shall be held or deemed to be or shall, in fact, be inoperative or unenforceable as applied in any particular case in any jurisdiction or jurisdictions or in all jurisdictions or in all cases because it conflicts with any provisions of any constitution or statute or rule or public policy, or for any other reason, such circumstances shall not have the effect of rendering the provision in question inoperative or unenforceable in any other case or circumstance, or of rendering any other provision or provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. 5 The invalidity of any one or more phrases, sentences, clauses or paragraphs in this Resolution contained shall not affect the remaining portions of this Resolution or any part thereof. 3.2 Authentication of Transcript. The officers of the County are directed to furnish to Ballard Spahr LLP, as Bond Counsel to the County, certified copies of this Resolution and all documents referred to herein, and affidavits or certificates as to all other matters which are reasonably necessary to evidence the validity of the Bonds. All such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute recitals of the County as to the correctness of all statements contained therein. 3.3 Authorization to Execute Agreements. The forms of the proposed Financing Documents to which the County is a party are hereby approved in substantially the form on file with the County, together with such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel prior to the execution of the documents. The County Officials are authorized to execute the Financing Documents to which the County is a party and such other documents as Bond Counsel considers appropriate in connection with the issuance of the Bonds, in the name of and on behalf of the County. In the event of the absence or disability of any of the County Officials, such officer(s) of the County as, in the opinion of the County Attorney, may act on their behalf, shall without further act or authorization of the Board do all things and execute all instruments and documents required to be done or executed by such absent or disabled officers. The execution of any instrument by the appropriate officer or officers of the County herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 3.4 Future Amendments. The authority to approve, execute and deliver future amendments to the Financing Documents entered into by the County in connection with the issuance of the Bonds and any consents required under the Financing Documents is hereby delegated to the County Administrator, subject to the following conditions: (a) such amendments or consents do not require the consent of the holder of the Bonds or such consent has been obtained; (b) such amendments or consents do not materially adversely affect the interests of the County; (c) such amendments or consents do not contravene or violate any policy of the County, and (d) such amendments or consents are acceptable in form and substance to the counsel retained by the County to review such amendments. The authorization hereby given shall be further construed as authorization for the execution and delivery of such certificates and related items as may be required to demonstrate compliance with the agreements being amended and the terms of this Resolution. The execution of any instrument by the County Administrator shall be conclusive evidence of the approval of such instruments in accordance with the terms hereof. In the absence of the County Administrator any instrument authorized by this paragraph to be executed and delivered may be executed by the officer of the County authorized to act in his/her place and stead. 3.5 Preliminary Official Statement and Official Statement. The County has not participated in the preparation of the Preliminary Official Statement or the Official Statement relating to the offer and sale of the Bonds (collectively, the “Official Statement”), and has made no independent investigation with respect to the information contained therein (other than with respect to information provided under the captions “THE ISSUER” and “ABSENCE OF LITIGATION – Issuer,” as it relates to the County), including the appendices thereto, and the County assumes no responsibility for the sufficiency, accuracy, or completeness of such information. Subject to the foregoing, the County hereby consents to the distribution and the use by the Underwriter of the Official Statement in connection with the offer and sale of the Bonds. The Official Statement is the sole material consented to by the County for use in connection with the offer and sale of the Bonds. 3.6 Costs Associated with the Bonds. The Borrower has agreed and it is hereby determined that any and all costs incurred by the County in connection with the financing of the Project will be paid by 6 the Borrower. It is understood and agreed that the Borrower shall indemnify, defend and hold harmless the County against all liabilities, losses, damages, costs and expenses (including attorney’s fees and expenses incurred by the County) arising with respect to the Project or the Bonds, as provided for and agreed to by and between the Borrower and the County in the Loan Agreement. 3.7 Other Required Actions. The officers of the County, bond counsel, other attorneys, engineers, and other agents or employees of the County are hereby authorized to do all acts and things required of them by or in connection with this resolution, the aforementioned documents, and the Bonds for the full, punctual, and complete performance of all the terms, covenants, and agreements contained in the Bonds, the aforementioned documents, and this resolution. In the event that for any reason any of the County Officials is unable to carry out the execution of any of the documents or other acts provided herein, such documents may be executed and such actions may be taken by any official or employee of the County delegated the duties of any such County Official with the same force and effect as if such documents were executed and delivered by such County Official. 3.9 Invalidity. In case any one or more of the provisions of this Resolution, or of the aforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provision of this Resolution, or of the aforementioned documents, or of the Bonds, but this Resolution, the aforementioned documents, and the Bonds shall be construed and endorsed as if such illegal or invalid provisions had not been contained therein. SECTION 4. ADOPTION. This Resolution shall be in full force and effect from and after its passage. NG-58S8J20W #4935-2229-7380 v5/518416.00/00432186 RESOLUTION SUPPORTING ARVIG’S BEAD FUNDING PROGAM APPLICATION OTTER TAIL COUNTY RESOLUTION NO. 2025 Click here to enter text. WHEREAS, the Otter Tail County Board of Commissioners is aware of the Federal Broadband Equity, Access and Deployment (BEAD) program, which provides funding for broadband infrastructure for states to achieve "Internet for All" through for the expansion of service to areas of Minnesota that are unserved or underserved; and WHEREAS, the Otter Tail County Board of Commissioners agrees that broadband is an essential part of county infrastructure; and WHEREAS, the Otter Tail County Board of Commissioners believes broadband is an expectation of residents and business and is directly connected to opportunities for enhancing the economic prosperity in the County; and WHEREAS, the Otter Tail County Board of Commissioners recognizes that the financing of broadband infrastructure is challenging and recognizes that funding such as the BEAD program may encourage providers to invest in building infrastructure into unserved and underserved areas; and WHEREAS, areas of Otter Tail County have been designated “unserved” or “underserved” by the National Telecommunications and Information Administration (NTIA) for the purposes of this grant and therefore eligible for grant support; and NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby encourages and supports Arvig in applying for the BEAD Funding Program for eligible areas and instructs staff to write a letter of support if/when requested by the service provider. BE IT FURTHER RESOLVED THAT, the Otter Tail County Board of Commissioners has developed a broadband grant fund and will support a successful 2025 BEAD Program application by Arvig with a project match not to exceed [SPECIFIC AMOUNT TO BE PRESENTED AT BOARD MEETING] or 10% of the total estimated project costs, so long as the project is within Otter Tail County and construction includes fiber to the door. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 8th day of April, 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By:_________________________________________ Attest______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the eighth day of April, 2025. ________________________________ Nicole Hansen, Clerk 1 General MN Broadband, Equity, and Access Deployment Program (BEAD) Frequently Asked Questions (FAQ) Document updated: 3/21/2025. In the table below, new questions noted with a “***”. General FAQ Summary Section I: BEAD Overview ................................................................................................................................................... 2 1. What is BEAD? ....................................................................................................................................................... 2 2. How is BEAD different from Minnesota’s previous grant programs? .................................................................... 2 3. Have Minnesota’s Volume 1 and Volume 2 been approved? ................................................................................ 2 4. Has Minnesota’s list of BEAD eligible locations been approved? .......................................................................... 2 5. How can I stay up to date on BEAD information? .................................................................................................. 2 6. ***How can a community member or resident find out if a location is eligible for BEAD? ................................. 3 m, EMPLOYMENT AND ECONOMIC DEVELOPMENT OFFICE OF BROADBAND DEVELOPMENT 2 Section I: BEAD Overview 1. What is BEAD? The Broadband Equity, and Access Deployment Program (BEAD) is a federal program administered by the National Telecommunications Informational Administration (NTIA) at the Department of Commerce, and one of the two broadband programs being administered by our office that came out of the Infrastructure Investment and Jobs Act (IIJA) that was signed into law on November 15, 2021. BEAD provides approximately $42.5 billion for broadband nationally, and Minnesota was allocated $651,839,368 in total, and will use these funds to build out broadband infrastructure for fiber, fixed wireless, and satellite. The Office of Broadband Development is Minnesota’s eligible entity administering the federal BEAD program. 2. How is BEAD different from Minnesota’s previous grant programs? While BEAD is being administered by the MN Office of Broadband Development (OBD), it is a federal program designed by the NTIA , and with federal requirements that differ from previous Minnesota grant programs, like Border-to-Border and Line Extension. Notable differences include: • Eligibility. NTIA's definition for BEAD Funding eligibility includes fixed wireless delivered over Licensed or Licensed by Rule spectrum, so locations with that type of fixed wireless will not be eligible for BEAD funding (unless documented that the service is not available or not at speeds above 100Mbps download and 20Mbps upload). Locations were eligible for Minnesota state grant funding if they lacked a wired broadband service delivering speeds of less than 25Mbps download/3Mbps upload (unserved) or having 25/3 but not at or above 100Mbps download/20Mbps upload (underserved). • Timelines are longer. Generally state grant programs required completion within two years of a fully executed contract. BEAD allows for four years to complete construction from the date of the fully executed contract. • Application and compliance. BEAD application and compliance requirements are more extensive than state grant funding requirements. Providers that have historically participated in past state grant rounds may "sit out" participation in the federal BEAD program or need greater encouragement to submit an application. • Prioritization. State grant funding prioritized projects where a community partnered with the provider (community support, financial support) whereas BEAD is "Internet for All – BEAD funds are to document that all unserved and underserved locations receive some type of broadband service—fiber, coax, fixed wireless, satellite—with or without community input on desired technology. • Purpose. State grant funding was a competitive grant program. BEAD funding is to get some type of broadband to all unserved and underserved locations. 3. Have Minnesota’s Volume 1 and Volume 2 been approved? Yes. Minnesota’s Volume 1 was approved by NTIA on May 29th, 2024, and Volume 2 on October 3rd, 2024. Both can be found on the OBD BEAD webpage under “Volumes 1 & 2”: mn.gov/deed/programs-services/broadband/bead/ 4. Has Minnesota’s list of BEAD eligible locations been approved? Yes. Minnesota’s list of BEAD eligible locations was approved by NTIA on January 17, 2025. The final list is currently available on the webpage: mn.gov/deed/programs-services/broadband/bead/. 5. How can I stay up to date on BEAD information? OBD will be sending out information on updates on BEAD with biweekly emails, you can sign up for those here: mn.gov/deed/programs-services/broadband/contact/. OBD will also be hosting weekly office hours, January 14-April 15 on Tuesdays at 11am. Visit the OBD BEAD webpage for the office hours registration links. m, EMPLOYMENT AND ECONOMIC DEVELOPMENT OFFICE OF BROADBAND DEVELOPMENT 3 6. ***How can a community member or resident find out if a location is eligible for BEAD? You can search for an address to see if what the eligibility is for that location for the BEAD program on the BEAD map from Connected Nation. Resources for using this map are on the Help page under "Using the Address Search". m, EMPLOYMENT AND ECONOMIC DEVELOPMENT OFFICE OF BROADBAND DEVELOPMENT (Publication Date: March 29, 2025) OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING REGARDING PROPOSED PROPERTY TAX ABATEMENTS NOTICE IS HEREBY GIVEN that the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), will hold a public hearing at a meeting of the Board beginning at 10 a.m., on Tuesday, April 8, 2025, in the Commissioners' Room at the Government Services Center, 515 W. Fir Avenue, Fergus Falls, Minnesota, on the proposal that the County abate property taxes, pursuant to Minnesota Statutes 469.1812 through 469.1815, levied by the County on the following separate properties identified as tax parcel numbers (the "Properties"): 41000330205008 The total amount of taxes proposed to be abated by the County on each above described property for a period not to exceed five (5) years is estimated to be not more than $10,000. Questions regarding the above matters may be referred to Amy Baldwin, Community Development Director, at (218) 998-8050. All interested persons are invited to attend the Public Hearing in person or remotely. Those wishing to participate remotely may do so by contacting the County Board Secretary at (218) 998-8051. Written testimony is encouraged and must be submitted to the County Administrator’s office, 520 West Fir Ave, Fergus Falls, MN 56537 no later than 4:30 p.m. on Thursday, April 3, 2025. The Public Hearing will also be available for viewing via livestream. Anyone needing reasonable accommodations or an interpreter should contact the County Administrator's office at the Government Services Center, telephone (218) 998-8060. BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA /s/ Nicole Hansen, County Administrator Drainage Authority Meeting Minutes March 25, 2025 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 25, 2025 | 12:26 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:26 p.m. Tuesday, March 25, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Mortenson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of March 25, 2025 and the Consent Agenda of March 25, 2025 as follows: 1. March 11, 2025, Drainage Authority Meeting Minutes 2. Warrants/Bills for March 25, 2025 (Exhibit A) DITCHES 10, 11, & 31 RECONVENED ROB HEARING Drainage Inspector Colby Palmersheim and Scott Henderson with H2OverViewers provided an update on County Ditches 10, 11, and 31. H2OverViewers continue to work on amended reports due to watershed changes. Palmersheim recommended continuing the Public Hearing to May 6, 2025 at 12:30 p.m. At 12:39 p.m., Chair Johnson reconvened the Public Hearing regarding Redetermination of Benefits for Ditches 10, 11, and 31. This Public Hearing is continued from the original hearing on January 27, 2025. Chair Johnson asked for comments from the public. One property owner had questions pertaining to the process and whether there would be another period for reexamination requests once the new watershed lines are posted. Another property owner inquired as to whether new notices would be sent to property owners. Lastly a question was asked about boundaries changing for those currently not benefited. Henderson took down names and advised that H2OverViewers would be in contact with each property owner that spoke at today’s hearing. At 12:47 p.m., Chair Johnson called for a motion to recess the Public Hearing. Motion by Sullivan, second by Lahman and unanimously carried to recess the Reconvened Redetermination of Benefits Public Hearing for County Ditches 10, 11, and 31 to May 6, 2025 at 12:30 p.m. so as to provide sufficient time for H2OverViewers to complete the amended reports. DITCH 44 – ENGINEER APPOINTMENT Motion by Bucholz, second by Sullivan and unanimously carried to approve posting a request for proposals (RFP) for an Engineer for County Ditch 44 and the outlet of Head Lake to study and recommend a control or alternative to mediate low lake levels. Drainage Authority Meeting Minutes March 25, 2025 Page 2 of 3 DITCH 43 – ROB DISMISSAL Drainage Inspector Colby Palmersheim provided the Board with an update on County Ditch 43. After reviewing documents pertaining to the location of the ditch outlet, Palmersheim discovered a notice of appeal to the ditch in 1910, and found only partially completed records with no information on initial bids or final ditch inspections. The Minnesota State Historical Society was able to locate archived records of Ditch 43 showing the district court and appeals court ruled to dismiss the ditch in 1910. Rinke Noonan has advised to stop any assessments, payments or liens and no longer recognizes the drainage system as a 103E system. Motion by Mortenson, second by Lahman to adopt the Findings and Order for the Dismissal of County Ditch 43, including the Redetermination of Benefits, all current assessments, and recognize the drainage system as being dismissed by order, and, after discussion thereof, and upon vote being taken thereon, the motion passed unanimously on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz x Wayne Johnson x Kurt Mortenson x Bob Lahman x Sean Sullivan x ADJOURNMENT At 1:00 p.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, April 8, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: April 8, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Drainage Authority Meeting Minutes March 25, 2025 (Exhibit A) Page 3 of 3 Vendor Name PALMER/GEORGE RINKE NOONAN LAW FIRM VERIZON WIRELESS Final Total: Amount 630.00 5,922.00 40.01 6,592.01