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Home My WebLink AboutCommunity Development Agency - CDA-Packet-04-02-2025 Supporting Documents - 04/02/2025 (2) OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN April 2, 2025 | 11:00am 1.Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. March 5, 2025 Regular Meeting Minutes B. January 2025 Financial Reports C. February 2025 Financial Reports 4. Reports and Presentations A. Director Status Report Annual Workforce Data review B. Committee Reports Housing and Development (did not meet) Workforce Support and Digital Equity Business Development C. ‘On the Map’ Report D. Board Member Updates 5. Regular Business A. Community Growth Partnership Grant Application: City of Battle Lake Housing Infrastructure B. Community Growth Partnership Grant Application: City of Battle Lake Business Improvement Program 6. Discussion and Communications A. Project Updates: a. Pinewood Estates, Pelican Rapids b. Westridge Mall, Fergus Falls B. Other Communications C. Upcoming Meeting: a. Wednesday, May 7 at 11:00am, Otter Tail Lake Room, Government Services Center with HRA Board meeting beginning at 12:45pm 7. Adjourn 1/33 2/33 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls, MN 56537 March 5, 2025 Call to Order The Otter Tail County Community Development Agency convened at 11:00 a.m., Wednesday, March 5, 2025. Dave Schornack, CDA Board Chair led the meeting. Attendance was as follows: Present in person Present via Technology Absent Commissioners: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Betsy Roder x Heidi Samuelson x Bob Schempp Jr. x Dave Schornack x Sean Sullivan x Staff: Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Aann Christopherson, Accountant x Paula Grunewald, HRA Administrative Assistant x Others: Jordan Grossman, CEDA x Approval of Agenda The agenda was to stand as presented. Approval of Consent Agenda Commissioners questioned dates listed in the financial reports . An updated/correct year-end report for 2024 will be provided to Commissioners. Motion by Sean Sullivan, second by Kurt Mortenson to disapprove the Consent Agenda. Motion passed unanimously. Reports and Presentations A. Director’s Report included:  Changes have been made to the 2024 Annual Report and will presented next week to the County Board.  Big Build: 2024 Progress infographic and press release has been released to the media and housing partners. This resulted in the media responding and additional articles.  Virtual Housing Convening was recently held. MAHUBE-OTWA shared organizational information, staff provided highlights on Pinewood Estates, New York Mills Senior Housing Project and shared a review of Big Build progress. 3/33 OTTERTAIL COUNTY -MINNESOTA  Empowered Worker Program has received 79 referrals as of February 26. A grant for childcare has been awarded in the amount of $240,000 to support the construction of two “pod” model structures that will provide space for four family childcare operators in Ottertail. B. Committee Reports Housing Growth and Investment note: Wed., May 14 will be the next Housing Summit from 8:30- 12:00 at Thumper Pond Resort. C. On the Map Report Erik Osberg, Rural Rebound Initiative Coordinator stated that 2024 has been the best year ever from a social and digital engagement perspective and is continuing into January and February 2025. D. Board Member Updates  Val Martin stated that Battle Lake recently had a TV news spot and an article was written in the MN Star Tribune.  Heidi Samuelson stated that Parkers Prairie had a Housing Study completed with a CDA Grant. Funds went to a good use and has inspired the community.  Jeff Ackerson stated that the Habitat for Humanity is considering a build in Battle Lake Regular Business Items A. Community Growth Partnership Grant Application: City of Pelican Rapids Housing Infrastructure Amy Baldwin, CDA Director stated that the City of Pelican Rapids is seeking matching funds for infrastructure to support a new housing development. The requested funding will enable the City to move forward with state funding requests through MN Housing. MN Housing programs require non-state dollars as a match. The requested amount is $100,000 with a preliminary cost estimate of $655,200. Motion by Val Martin, second by Kurt Mortenson to approve authorization of the grant request and direct staff to prepare necessary agreement for $100,000, contingent on the remainder of funding being secured. Motion passed unanimously. B. Consider Modifications to the Residential Owner-Occupied Rehabilitation Loan Program Guidelines Amy Baldwin, CDA Director stated that the Residential Owner-Occupied Rehabilitation Loan Program guidelines were updated to include the city limits of Fergus Falls. Proposed changes were reviewed and supported by the Housing Committee. They include removing the forgiveness portion, cleaning up language, stating in communities where local program funds are available to apply for these funds first. After discussion it was determined to modify the language to allow for refinancing for a lower interest rate without repayment if the homeowner is not taking cash equity. Motion by Jeff Ackerson, second by Sean Sullivan to approve authorization of the Residential Owner- Occupied Rehabilitation Loan Guidelines with the modified language. Motion passed unanimously. C. Consider Resolution Awarding Bid for Pinewood Estates Construction Project and Authorizing Execution of Construction Contract Amy Baldwin, CDA Director reported the background from 2022 to present of the Pinewood Estates project leading up to the bid for construction. Five bids were received and scored using the Bid Spec Scoring Criteria including efficient use of space, overall design, timeline and readiness, cost and references. HighPoint Homes was the highest scoring responsible bidder. Upon approval of a bid, an appraisal will need to be conducted prior to awarding a construction contract to ensure there is a sufficient MN Housing “Value Gap” and that households, within the required income limits, can reasonably obtain a mortgage. Motion by Kurt Mortenson, conditioned on appraisal results, to award the bid for Pinewood Estate Construction Project to HighPoint Homes and directing Amy Baldwin, CDA Director to sign documents, second by Sean Sullivan to approve. Motion passed 4/33 unanimously. The board also directed staff to apply for MN Housing Impact Funds in 2025 to support the construction of additional homes. Discussion and Communications A. Project Updates: a. The Lincoln, Battle Lake – Fall occupancy is projected, framing is occurring. b. Pinewood Estates, Pelican Rapids – Working with realtor. c. Westridge Mall, Fergus Falls – Legal due diligence is occurring, Hammers is preparing a facility assessment, no action by Otter Tail County regarding the acceptance of the purchase agreement. B. Other Communications Dave Schornack inquired about tax forfeit lots in Vergas – Amy Baldwin, CDA Director reported that the HRA owns three parcels, anticipated to be developed into two senior triplexes. Upcoming meeting: Wednesday, April 2, 2025 @ 11:00 a.m., Otter Tail Lake Room, Government Services Center with HRA Board meeting @ 12:45 a.m. Adjourned 5/33 R-023674-000-14 BB:ARUC2024-01 PctReportCode1 9:26:45AM DGODEL 01/2025 01/2025Cash 8% 01/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 12,000.00 012,000 0.00Per Diem 0.00 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 4,435.00 115,000 565.00Membership Dues 565.00 COM 1/14/2025 565.00 191873 2025-13109 2025 MEMBERSHIP DUES 23-705-000-0000-6242 1,605.00 202,000 395.00Registration Fees 395.00 COM 1/28/2025 395.00 192054 788 ACCT 13109 2025 CONFERENCE 23-705-000-0000-6266 2,500.00 02,500 0.00Audit Cost 0.00 23-705-000-0000-6290 349,000.00 0350,000 1,000.00Contracted Services.1,000.00 COM 1/28/2025 1,000.00 192178 GRANT PROGRAM MGMT NOV 2024 23-705-000-0000-6330 3,000.00 03,000 0.00Mileage0.00 23-705-000-0000-6331 6,687.32 47,000 312.68Travel Expenses 312.68 AUD 1/24/2025 312.68 192005 1/24/25 AB - LODGING/MEAL 23-705-000-0000-6355 127.00 1043,000 3,127.00Liability Insurance 3,127.00 COM 1/28/2025 3,127.00 192102 20476R ACCT 7639 PC RENEWAL 23-705-000-0000-6369 204,000.00 00204,000.00Miscellaneous Charges 204,000.00 J/E 1/11/2025 204,000.00WIRE TRANSFER BONGARDS 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 23-705-000-7001-6828 49,113.00 250,000 887.00Site Development (TIF)887.00 COM 1/14/2025 520.00 191854 1/3/25 FINAL PLAT OF PINEWOOD ESTATES COM 1/14/2025 367.00 191887 4358 24-10428 PINEWOOD ESTATES 23-705-000-7001-6829 1,200,000.00 01,200,000 0.00Impact Fund Expenses 0.00 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 23-706-000-0000-6290 20,000.00 020,000 0.00Contracted Services 0.00 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 18,750.00 2224,000 5,250.00Down Payment Assistance 5,250.00 AUD 1/24/2025 5,250.00 192003 BB-2025-01 DOWN PAYMENT ASSIST - KILLIAN 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 23-706-807-0000-6832 494,954.00 00494,954.00Loan Assistance Program 494,954.00 AUD 1/24/2025 494,954.00 192000 LOAN FOR THE LINCOLN PROJECT ...11210,286.68 210,286.681,843,500.00 1,633,213.32 ECONOMIC DEVELOPMENT/TOURISM 11210,286.68 210,286.681,843,500.00 1,633,213.32 ...00.00121,000.00 121,000.00 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 01/2025 - - PROGRAM DEPT PROGRAM - 2/6/2025 000 705 000 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 6/33 EAt PctReportCode1 9:26:45AM DGODEL 01/2025 01/2025Cash 8% 01/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems SPECIAL ALLOCATION HOUSING PROGRAM 782500,204.00 500,204.0064,000.00 436,204.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 270500,204.00 500,204.00185,000.00 315,204.00 COMMUNITY DEVELOPMENT AUTHORITY 35710,490.68 710,490.682,028,500.00 1,318,009.32 35710,490.68 710,490.682,028,500.00 1,318,009.32 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 01/2025 PROGRAM - DEPT - FUND Final Totals 19 Accounts 2/6/2025 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 7/33 EAt FUND 23 705 Dept Community Development Agency JANUARY VARIANCE 2025 2025 YTD POSITIVE/2023 2024 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 644,287$ 4,411$ (639,876)$ 533,366$ 537,422$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 18,218$ 15,218$ 4,036$ 3,546$ MN HOUSING IMPACT FUND 1,200,000$ -$ (1,200,000)$ Total Revenues 1,847,287$ 22,630$ (1,824,657)$ 537,402$ 540,968$ Expenditures PER DIEM 12,000$ -$ (12,000)$ 8,640$ 11,700$ PUBLISHING & ADVERTISING 9,000$ -$ (9,000)$ 2,009$ 1,780$ MEMBERSHIP DUES 5,000$ 565$ (4,435)$ 4,195$ 4,070$ REGISTRATION FEES 2,000$ 395$ (1,605)$ 1,675$ 2,033$ ELECTRIC -$ -$ 200$ -$ AUDIT COST 2,500$ -$ (2,500)$ 1,204$ 1,152$ CONTRACTED SERVICES 350,000$ 1,000$ (349,000)$ 249,345$ 245,410$ MILEAGE 3,000$ -$ (3,000)$ 2,321$ 2,890$ MEALS AND LODGING 7,000$ 313$ (6,687)$ 5,645$ 1,617$ LIABILITY INSURANCE 3,000$ 3,127$ 127$ 2,568$ 2,804$ MISC CHARGES -$ 204,000$ 204,000$ -$ -$ OFFICE SUPPLIES -$ -$ -$ 24,461$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 200,000$ -$ (200,000)$ 55,752$ 159,000$ BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ -$ -$ 25,076$ 38,977$ PELICAN HIGHWAY DEVELOPMENT - PRE TIF DISTRICT -$ -$ -$ 2,142$ 36,936$ PELICAN HIGHWAY SITE DEVELOPMENT - TIF 50,000$ 887$ (49,113)$ 8,250$ PELICAN HIGHWAY DEVELOPMENT - IMPACT FUND 1,200,000$ -$ (1,200,000)$ -$ 386$ Total Expenditures 1,843,500$ 210,287$ (1,633,213)$ 385,233$ 517,003$ Revenue 1,847,287$ 22,630$ 537,402$ 540,968$ Expenditures 1,843,500$ (210,287)$ 385,233$ 517,003$ Obligations -$ (837,253)$ Net/Unallocated 3,787$ (1,024,910)$ 152,169$ 23,965$ Fund Balance - Beginning 1,475,135$ 1,299,001$ 1,451,170$ Fund Balance - Ending 1,451,170$ 1,475,135$ Obligations COMMUNITY GROWTH PARTNERSHIP GRANT -$ 57,253$ PELICAN HIGHWAY DEVELOPMENT (Infrastructure)-$ 780,000$ Total Obligations -$ 837,253$ 8/33 FUND 23 706 Dept Non Special Benefit Levy Programming JANUARY VARIANCE 2025 2025 YTD POSITIVE/2022 2023 2024 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL ACTUAL PROPERTY TAXES -$ -$ -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$ 200,000$ Total Revenues 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$ 212,000$ Expenditures PUBLISHING AND ADVERTISING 1,000$ -$ 1,000$ -$ 209$ -$ ELECTRIC -$ -$ -$ -$ 565$ -$ GAS AND OIL -$ -$ -$ -$ 400$ -$ WATER AND SEWER -$ -$ -$ -$ 408$ -$ CONTRACTED SERVICES 20,000$ -$ 20,000$ -$ 17,671$ 16,283$ INFRASTRUCTURE -$ -$ -$ -$ 100,000$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 100,000$ -$ 100,000$ -$ -$ 148,559$ DOWN PAYMENT ASSISTANCE 24,000$ 5,250$ 18,750$ -$ 25,080$ HOUSING REHABILITATION 40,000$ -$ 40,000$ -$ 57,342$ LOAN ASSISTANCE PROGRAM -$ 494,954$ (494,954)$ -$ -$ MISC -$ -$ -$ 12,245$ 16$ 93$ Total Expenditures 185,000$ 500,204$ (315,204)$ 12,245$ 119,269$ 247,357$ Revenue 200,000$ 212,000$ 2,000,000$ 200,000$ 212,000$ Expenditures -$ (500,204)$ 12,245$ 119,269$ 247,357$ Obligations -$ -$ -$ Net/Unallocated 200,000$ (288,204)$ 1,987,755$ 80,731$ (35,357)$ Fund Balance - Beginning 2,033,129$ -$ 1,987,755$ 2,068,486$ Fund Balance - Ending 1,744,925$ 1,987,755$ 2,068,486$ 2,033,129$ Obligations INFRASTRUCTURE -$ -$ -$ MF GAP LOAN -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ Total Obligations -$ -$ -$ 9/33 R-023674-000-14 PctReportCode1 3:53:11PM DGODEL 01/2025 02/2025Cash 17% 02/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 10,650.00 1112,000 1,350.00Per Diem 1,350.00 COM 2/11/2025 90.00 306831 1/13/25 CDA - PER DIEM COM 2/11/2025 90.00 306832 1/13/25 CDA - PER DIEM COM 2/11/2025 90.00 306836 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306836 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 306833 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 192410 1/8/25 CDA - PER DIEM COM 2/11/2025 90.00 192410 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306832 1/21/25 CDA - PER DIEM COM 2/11/2025 90.00 306833 1/21/25 CDA - PER DIEM COM 2/25/2025 90.00 306870 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306871 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 192633 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306873 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 306872 2/5/25 CDA - PER DIEM COM 2/25/2025 90.00 192635 2/5/25 CDA - PER DIEM 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 3,285.00 345,000 1,715.00Membership Dues 1,150.00 COM 1/14/2025 565.00 191873 2025-13109 2025 MEMBERSHIP DUES COM 2/11/2025 500.00 192364 12868-25 2025 MAPCED DUES COM 2/11/2025 125.00 192364 12654-25 2025 MAPCED DUES COM 2/25/2025 525.00 192579 12258 2025 DUES 23-705-000-0000-6242 1,130.00 442,000 870.00Registration Fees 475.00 COM 1/28/2025 395.00 192054 788 ACCT 13109 2025 CONFERENCE COM 2/11/2025 475.00 192316 2/11/25 2025 MN PUBLIC FINANCE SEMINAR 23-705-000-0000-6266 2,500.00 02,500 0.00Audit Cost 0.00 23-705-000-0000-6290 349,000.00 0350,000 1,000.00Contracted Services.0.00 COM 1/28/2025 1,000.00 192178 GRANT PROGRAM MGMT NOV 2024 23-705-000-0000-6330 2,272.00 243,000 728.00Mileage728.00 COM 2/11/2025 26.60 306832 1/13/25 CDA - MILEAGE COM 2/11/2025 56.00 192410 1/21/25 CDA - MILEAGE COM 2/11/2025 56.00 306836 1/21/25 CDA - MILEAGE COM 2/11/2025 56.00 306836 1/8/25 CDA - MILEAGE COM 2/11/2025 28.00 306833 1/21/25 CDA - MILEAGE COM 2/11/2025 26.60 306832 1/21/25 CDA - MILEAGE COM 2/25/2025 28.00 306871 2/5/25 CDA - MILEAGE Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 02/2025 3/3/2025 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 10/33 EAt BB:ARUC2024-01 PctReportCode1 3:53:11PM DGODEL 01/2025 02/2025Cash 17% 02/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems COM 2/25/2025 56.00 192633 2/5/25 CDA - MILEAGE COM 2/25/2025 56.00 306873 2/5/25 CDA - MILEAGE COM 2/25/2025 53.20 192635 2/5/25 CDA - MILEAGE COM 2/25/2025 259.00 192634 2/7/25 MILEAGE - FINANCE SEMINAR COM 2/25/2025 26.60 306870 2/5/25 CDA - MILEAGE 23-705-000-0000-6331 5,813.47 177,000 1,186.53Travel Expenses 873.85 AUD 1/24/2025 312.68 192005 1/24/25 AB - LODGING/MEAL AUD 2/21/2025 342.78 192481 2/21/25 AB - LODGING COM 2/25/2025 71.75 192541 2/5/25 MEALS FOR BOARD MTG 2/5/25 COM 2/25/2025 459.32 192634 2/7/25 LODGING - FINANCE SEMINAR 23-705-000-0000-6355 127.00 1043,000 3,127.00Liability Insurance 0.00 COM 1/28/2025 3,127.00 192102 20476R ACCT 7639 PC RENEWAL 23-705-000-0000-6369 204,000.00 00204,000.00Miscellaneous Charges 0.00 J/E 1/11/2025 204,000.00WIRE TRANSFER BONGARDS 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 23-705-000-7001-6828 9,192.74 8250,000 40,807.26Site Development (TIF)39,920.26 COM 1/14/2025 520.00 191854 1/3/25 FINAL PLAT OF PINEWOOD ESTATES COM 1/14/2025 367.00 191887 4358 24-10428 PINEWOOD ESTATES COM 2/11/2025 1,677.47 192307 22331 ACCT 1156 CONTAMINATED HAULING COM 2/11/2025 23,275.00 192315 36745 HAUL CONTAMINATED FILL COM 2/11/2025 5,580.39 192307 22256 ACCT 1156 CONTAMINATED HAULING AUD 2/21/2025 56.00 192480 2/21/25 RECORDING FEE - PINEWOOD EST COM 2/25/2025 9,331.40 192525 B417550 PINEWOOD ESTATES - SERVICES 23-705-000-7001-6829 1,200,000.00 01,200,000 0.00Impact Fund Expenses 0.00 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 23-706-000-0000-6290 20,000.00 020,000 0.00Contracted Services 0.00 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 18,750.00 2224,000 5,250.00Down Payment Assistance 0.00 AUD 1/24/2025 5,250.00 192003 BB-2025-01 DOWN PAYMENT ASSIST - KILLIAN 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 23-706-807-0000-6832 494,954.00 00494,954.00Loan Assistance Program 0.00 AUD 1/24/2025 494,954.00 192000 LOAN FOR THE LINCOLN PROJECT ...1444,497.11 254,783.791,843,500.00 1,588,716.21 ECONOMIC DEVELOPMENT/TOURISM 1444,497.11 254,783.791,843,500.00 1,588,716.21 ...00.00121,000.00 121,000.00 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 02/2025 - - PROGRAM DEPT PROGRAM - 3/3/2025 000 705 000 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 11/33 EAt PctReportCode1 3:53:11PM DGODEL 01/2025 02/2025Cash 17% 02/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems SPECIAL ALLOCATION HOUSING PROGRAM 782500,204.0064,000.00 436,204.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 270500,204.00185,000.00 315,204.00 COMMUNITY DEVELOPMENT AUTHORITY 3744,497.11 754,987.792,028,500.00 1,273,512.21 3744,497.11 754,987.792,028,500.00 1,273,512.21 Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 02/2025 PROGRAM - DEPT - FUND Final Totals 19 Accounts 3/3/2025 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 12/33 EAt FUND 23 705 Dept Community Development Agency FEBRUARY VARIANCE 2025 2025 YTD POSITIVE/2023 2024 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 644,287$ 4,622$ (639,665)$ 533,366$ 537,422$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 147,862$ 144,862$ 4,036$ 207,546$ MN HOUSING IMPACT FUND 1,200,000$ -$ (1,200,000)$ Total Revenues 1,847,287$ 152,484$ (1,694,803)$ 537,402$ 744,968$ Expenditures PER DIEM 12,000$ 1,350$ (10,650)$ 8,640$ 11,700$ PUBLISHING & ADVERTISING 9,000$ -$ (9,000)$ 2,009$ 1,780$ MEMBERSHIP DUES 5,000$ 1,715$ (3,285)$ 4,195$ 4,070$ REGISTRATION FEES 2,000$ 870$ (1,130)$ 1,675$ 2,033$ ELECTRIC -$ -$ -$ 200$ -$ AUDIT COST 2,500$ -$ (2,500)$ 1,204$ 1,152$ CONTRACTED SERVICES 350,000$ 1,000$ (349,000)$ 249,345$ 245,410$ MILEAGE 3,000$ 728$ (2,272)$ 2,321$ 2,890$ MEALS AND LODGING 7,000$ 1,186$ (5,814)$ 5,645$ 1,617$ LIABILITY INSURANCE 3,000$ 3,127$ 127$ 2,568$ 2,804$ MISC CHARGES -$ 204,000$ 204,000$ -$ -$ OFFICE SUPPLIES -$ -$ -$ 24,461$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 200,000$ -$ (200,000)$ 55,752$ 159,000$ BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ -$ -$ 25,076$ 38,977$ PELICAN HIGHWAY DEVELOPMENT - PRE TIF DISTRICT -$ -$ -$ 2,142$ 36,936$ PELICAN HIGHWAY SITE DEVELOPMENT - TIF 50,000$ 40,807$ (9,193)$ 8,250$ PELICAN HIGHWAY DEVELOPMENT - IMPACT FUND 1,200,000$ -$ (1,200,000)$ -$ 386$ Total Expenditures 1,843,500$ 254,784$ (1,588,716)$ 385,233$ 517,003$ Revenue 1,847,287$ 152,484$ 537,402$ 744,968$ Expenditures 1,843,500$ (254,784)$ 385,233$ 517,003$ Obligations -$ (837,253)$ Net/Unallocated 3,787$ (939,553)$ 152,169$ 227,965$ Fund Balance - Beginning 1,679,135$ 1,299,001$ 1,451,170$ Fund Balance - Ending 739,583$ 1,451,170$ 1,679,135$ Obligations COMMUNITY GROWTH PARTNERSHIP GRANT -$ 57,253$ PELICAN HIGHWAY DEVELOPMENT (Infrastructure)-$ 780,000$ Total Obligations -$ 837,253$ 13/33 - FUND 23 706 Dept Non Special Benefit Levy Programming FEBRUARY VARIANCE 2025 2025 YTD POSITIVE/2023 2024 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES -$ -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 212,000$ 12,000$ 200,000$ 200,000$ Total Revenues 200,000$ 212,000$ 12,000$ 200,000$ 212,000$ Expenditures PUBLISHING AND ADVERTISING 1,000$ -$ 1,000$ 209$ -$ ELECTRIC -$ -$ -$ 565$ -$ GAS AND OIL -$ -$ -$ 400$ -$ WATER AND SEWER -$ -$ -$ 408$ -$ CONTRACTED SERVICES 20,000$ -$ 20,000$ 17,671$ 16,283$ INFRASTRUCTURE -$ -$ -$ 100,000$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 100,000$ -$ 100,000$ -$ 148,559$ DOWN PAYMENT ASSISTANCE 24,000$ 5,250$ 18,750$ -$ 25,080$ HOUSING REHABILITATION 40,000$ -$ 40,000$ -$ 57,342$ LOAN ASSISTANCE PROGRAM -$ 494,954$ (494,954)$ -$ -$ MISC -$ -$ -$ 16$ 93$ Total Expenditures 185,000$ 500,204$ (315,204)$ 119,269$ 247,357$ Revenue 200,000$ 212,000$ 200,000$ 212,000$ Expenditures -$ (500,204)$ 119,269$ 247,357$ Obligations -$ (100,000)$ -$ Net/Unallocated 200,000$ (388,204)$ 80,731$ (35,357)$ Fund Balance - Beginning 2,033,129$ 1,987,755$ 2,068,486$ Fund Balance - Ending 1,644,925$ 2,068,486$ 2,033,129$ Obligations INFRASTRUCTURE -$ 100,000$ (100,000)$ MF GAP LOAN -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ Total Obligations -$ 100,000$ (100,000)$ 14/33 DATE: March 27, 2025 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: February Housing Convening was attended virtually by 36 people from various housing partner organizations. Topics of discussion included MAHUBE-OTWA housing assistance resources, a project update on Pinewood Estates and New York Mills affordable senior housing project, and a review of 2024 Big Build progress. Housing Summit is scheduled for Wednesday, May 14 at Thumper Pond Resort and 62 people are registered. A survey to collect feedback was distributed to repeat attendees of our housing events. Survey responses will inform planning efforts to ensure we are bringing value to attendees this year. Workforce Support Strategy / OTC Works: Annual labor force and employment data for 2024 shows a small increase in available labor force and stable employment numbers. The actual labor force in 2024 was 15% higher than what was projected. (see attached chart) Quarterly workforce newsletter was distributed to more than 230 recipients with highlights on the Workforce Convening, Empowered Worker participant spotlight on CNA credential completion, fair chance hiring, and youth work-based learning successes: members.ottertaillakescountry.com/ap/EmailViewer/rXGA6EML March Workforce Convening was attended virtually by 32 people from various employers and workforce partner organizations. Topics of discussion included the Fergus Falls Chamber Future Ready Workforce Grant for intern wage reimbursement (available County- wide), Otter Tail County Jobs Portal, and M State career services and job posting site. Child Care: Child Care Project Manager Request for Proposals issued to expand capacity dedicated to provider recruitment and retention. Selected project managers will be supported with $20,000 grant award from West Central Initiative. Miscellaneous: Staff members presented the Community Development and Housing Annual report at: Fergus Falls Chamber Café, Network Battle Lake, local chamber of the American Association of University Women and the Perham EDA. 15/33 > > > > > > > 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 16/33 Labor Force, Employment & Jobs 34,000 32,000 30,000 28,000 26,000 24,000 22,000 20,000 Otter Tail County Workforce & Employment Data -unemployment Rate -Labor Force -Employment ~Projected Labor Force 31,683 31,572 31,194 31,434 31,422 31,588 31,658 30,413 30,230 30,240 30,522 30,552 30,528 4.2 •••••••••••• ....... _;3.6 3.6 •••••••••••• ••••••• 3.3 • • • • • • 2.9 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 6 5 4 3 Unemployment Rate(%) 2 0 Workforce Support & Digital Equity Committee Meeting Notes Date/Time: March 10 @ 9am Committee members: Kurt Mortenson (in person), Bob Schempp (in person), Betsy Roder (virtual) Outline of key actions discussed: 1. Empowered Worker Program update a. Received 79 referrals as of the end of February with 44 actively engaged. Participants represent a wide range of ages (19-69 years old) and communities. b. Discussion about mental health and criminal record barriers and internal conversations happening to bridge a solution to these barriers. c. Committee supportive of applying to West Central Initiative Grant for supportive services funding for participants not eligible for Drive for 5 funding. d. Staff has been invited to apply to the Bush Foundation and will begin looking into the process and requirements for grant funding from the foundation. 2. Child care updates a. Review repayment of Child Care Capacity Grant. b. Received $20,000 from West Central Initiative for contracted child care project managers. c. Committee provided direction for a Request for Proposals with revised priority work areas for child care project managers. 3. Review annual labor force and employment data 4. Discussion of committee priorities a. Pursue sustainable funding opportunities and understand the return on investment of the Empowered Worker Program. b. Additional capacity committed to child care provider recruitment by issuing RFP for child care project managers. c. Track state and county funding opportunities for workforce training and direct education related to digital literacy. Next meeting: Tuesday, April 15 @3pm 17/33 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Business Development Committee Meeting Notes Date/Time: March 24 @ 1pm Committee members: Sean Sullivan (in person), Heidi Samuelson (virtual) Outline of key actions discussed: 1. Recap of Connecting Entrepreneurial Communities Conference a. Sessions shared different region’s approach to entrepreneurship, startup supports, and business development. b. Discussion about how the County and CDA can support navigation of business development resources for communities, entrepreneurs, and partners. 2. Review Community Growth Partnership Grant application from Battle Lake a. City of Battle Lake request for $10,000 to establish a forgivable loan program for façade and exterior improvements. b. Battle Lake Lions Club, Area Community Fund, and the local EDA are contributing matching funds for the program. c. Committee was supportive of the application and recommended approval to the full CDA board. 3. Westridge Mall project updates a. Staff submitted a revised budget and timeline for the Community Energy Transition Grant and is expecting to receive the grant contract for signatures from DEED. b. Additional funding will not be pursued from the Community Energy Transition Grant as DEED staff indicated priority for remaining funds will be for eligible communities that have not received an award. c. Staff met with owners of the movie theater to understand their long-term plans and goals and discussed how the redevelopment project can align with those. d. Due diligence to understand easements/agreements in place is ongoing. e. County Board will be discussing whether to request an extension to the purchase agreement date. Next meeting: April 17 @ 1pm 18/33 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION April 2, 2025 BOARD MEETING DATE AGENDA ITEM #5A Amy Baldwin 3/27/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Battle Lake for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of Battle Lake for a public infrastructure match. Following is a summary of the application; attached is the application and other project information.  City of Battle Lake – Battle Lake Heights Infrastructure o Project overview: The City of Battle Lake is requesting matching dollars in relation to a proposed 10 lot subdivision being advanced by Habitat for Humanity on a 3.5 acre lot owned by Habitat in the City. The requested funding will enable the City to move forward with State funding requests through MN Housing. The MN Housing programs require non state dollars as a match. Habitat for Humanity has also committed $112,000. o Requested amount: $100,000 o Project costs: The total estimated costs of the project is $412,00 as outlined on the preliminary cost estimate prepared by the City Engineer. The application meets application guidelines and criteria. Staff supports the request and recommends approval with an 18-month grant timeline to allow adequate time for the balance of the project funding to be secured. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 03/27/2025 ATTACHMENT LIST: a. Application b. Preliminary Cost Estimate c. Proposed Plat d. Location Map FINANCIAL IMPLICATIONS: use of budgeted program funds BUDGETED: X YES NO FUNDING: Community Growth Partnership Program funding COMMENTS 19/33 OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Project Type: Planning Activity Affordable Housing Redevelopment Commercial Rehabilitation Public Infrastructure Applicant City/Township: City/Township Address: Application Contact: Application Contact Email Address: Phone Number: Project Contact (if different): Project Contact Email Address: Phone Number: Authorized City/Township Official(s) for Execution of Contract (name and title): How much funding is being requested? $ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). 20/33 218-998-8730 ® □ □ COMMUNITY DEVELOPMENT AGENCY □ □ □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1.Describe the public infrastructure activity for which funds are being requested and how this investmentwill advance the development of new housing within the community, including a description of theresulting housing project. Attach engineering estimates related to the infrastructure activity. 2.Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housingproject previously described? 3.Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and thehousing development. 4.Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding isbeing requested. Source of Funds Amount Committed Pending $ $ $ $ Total: 21/33 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: 5.List other sources of funds requested or considered but not being used for the Public InfrastructureProject and explain why they are not being utilized within the project, to the best of your knowledge. Thepurpose of this question is to ensure all funding sources have been explored. 22/33 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 23/33CITY OF BATTLE LAKE COUNTY OF OTTER TAIL STATE OF MINNESOTA RESOLUTION #2025-03-12C Resolution Approving Application for the Otter Tail County Community Development Agency (CDA) Community Partnership Grant WHEREAS, the City of Battle Lake has identified a proposed project within the City that meets the Otter Tail County Community Development Agency (CDA) Community Growth Partnership Grant program's purposes and criteria; and WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and administered within the Community Growth Partnership Grant program guidelines; and WHEREAS, the City has the legal authority to apply for financial assistance; and NOW THEREFORE BE IT RESOLVED that the City of Battle Lake approves the application for funding from the Otter Tail County CDA Community Growth Partnership Grant program. BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, Valerie Martin, City Clerk/Treasurer/EDA Director is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. BE IT FURTHER RESOLVED that the project application is for a request for matching funds for an infrastructure project within the new subdivision Battle Lake Heights. Adopted by the City Council on this 12th day of March, 2025. Ranking Future Total Project Cost 412,000.00$ Duration:2021 thru 2026 (Year)(Year) Project Name:507 Gilbertson Development Item Page │ 13 TOTAL $330,500 $81,500 $412,000 Location Map Street Improvements $150,000 $150,000 Sanitary Sewer Improvements $73,500 $36,000 $109,500 Water Improvements $107,000 $45,500 $152,500 Justification The existing property at 507 Gilberston Street is currently for sale, the parcel consists of roughly three and a half acres between Gilbertson and Langen Street west of Olaf Avenue. Questions regarding the availability of water and sewer services have come up during conversations with City Staff and the below map and probable costs outline one of the potential improvement options available for the site. Under the scenario proposed below, a road extension would be constructed to the west on both Langen and Gilbertson, with a through north/south roadway in the middle of the property. Watermain would be extended from both Langen and Gilbertson and connected through the proposed roadway to allow for looping of the system. A new sewer main would be extended from Langen up to the north to provide service for a total of eight lots (four on each side) with services provided to each of the properties. Project Financing Future Mains/Surface Improvements Services Total The project would include extensions of the City's Sanitary Sewer and Water infrastructure alogn with surface improvements to provide access to an existing property within the southwest portion of the City. PROJECT ESTIMATE AND BACKGROUND Description 24/33 Q Battle Lake MINNESOTA 25/33 A ~~---v ,....""""'I 0 50 100 ORIENTATION OF THIS BEARING SVSTEM IS BASED ON OTTER TAIL COUNTY COORDINATES (2011 ADJUSTMENT) ORIGINAL 22"x34" SCALE 1""50' OWNER/SUBDIVIDER/DESIGNER: FERGUS FALLS HABITAT FOR HUMANITY ATTN: STAN CARIGNAN 218. 736.2905 PO BOX 434 FERGUS FALLS, MN 56537 SURVEYOR: COMPASS CONSULTANTS INC. ATTN: SCOTT BUXTON 218.347.3620 155 2ND ST SW PERHAM, MN 56573 PROPOSED PLAT DESCRIPTION Lots 1, 2, 3 and 4, Block 2 of GILBERTSON'S ADDITION TO BATTLE LAKE, Otter Tail County, Minnesota. AREA RIGHT OF WAY AREA=23,672 S.F, TOTAL PRIVATE PLATTED=124,122 S.F. TOTAL LAND AREA= 147,794 S.F. / 3.39 ACRES SURVEYOR'S NOTES 1. The proposed plat is located in Section 4, T.132N., R.40W. Battle Lake, Otter Tail County, Minnesota. 2. Proposed Lots to be served by City water and sewer systems. 3, Proposed Plat has no existing structures. 4. Proposed Plat Soil Summary: 3418 -Arvilla sandy loam, 2 to 6 percent slopes 711C -Arvilla-Sandberg complex, 6 to 12 percent slopes 1223D -Sandberg-Arvilla complex, 12 to 20 percent slopes 5. Vegetation -The Property Contains a mixed variety of upland vegetation and deciduous trees. 6. Ground Water is more than 3 feet below the site elevations. 7. All proposed lots are single family residential properties: Minimum Area: 10,000 S.F. Minimum Width: 75 feet GERTI Fl CATION I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am duly Licensed Land Sf)rve,yor under the laws of the state of Minnesota. 6 1 ,11 \ 1# -l c_..l;olz;:;; -'cott R. Buxton; PLS,~ ife+ I I I I I I I I I I I I I I I I I I I compass consultants inc. Perham, MN 218-347-3620 TrustCompass.com 155 2ND ST sw PERHAM, MN 56573 uJ 2" ::; REAR LOT LINE WITH NO ALLEY 0 ,------------~, I I I I I I J I LU I I z l I --1 I ..J 1---~ 1 10" JO' 1 1--0 -¥ '4--0 -J ! I -J ~ vi I I Lu I I c::::. I I -L _____________ J tr) g DEDICATED R/W SETBACK DETAIL ALL LOTS '*UNLESS OTHERWISE SHOWN'* v' SIDE LDT LINE ,I I /5' EASEMENT 1 I I I I I ____ _j I 1 Q' EASEMENT, L-----+---DEDICATED R/W ' DRAINAGE AND UTILITY EASEMENT DETAIL ALL LOTS *'UNLESS OTHERWISE SHOWN** I I I I ' / LEGEND • 0 --OHP--0HP----ss---ss--~w--w~ ® J'P * □lP 1· ,, : : .:. , ·'·,: .•. ·1 FOUND IRON SET LATH FOR PROPOSED CORNER PROPOSED PROPERTY LINE ADJOINING OWNER LINES BUILDING SETBACK PROPOSED EASEMENT OVERHEAD POWER PROPOSED SANITARY SEWER PROPOSED WATER SANITARY SEWER MANHOLE POWER POLE LIGHT POLE TELEPHONE PEDESTAL ASPHALT SURFACE GRAVEL SURFACE OWNER(S): COUNTY OF OTTER TAIL P./.D. NO. 63000500021001 PRELIMINARY PLAT OF BATTLE LAKE HEIGHTS I I I I I I LOTS 1, 2, 3 and 4, BLOCK 2, GILBERTSON'S ADDITION TO I j I I j \ I BATTLE LAKE, OTTER TAIL COUNTY, MN I ---I .. I I 1-----I I I I ... · ... ,. · . .-·<t.:·.. I I I I I I ... ,· ..... , I ·,. • I I I I I I I I OWNER(S): FIRST LUTHERAN CHURCH\ I OWNER(S): JAMI[ R NORMAN I r-\ I I P.I.D. NO. 63000990220000 I I P.I.D. NO. 63000990217000 I I -. -I ,::1 : ,..., ,.., ;,·· : I I I I . I I I , ... , ... · ... · • .... ,.., , I ~ l--_/::· ~ I OWNER(S): ROBERT CREPPS CT AL I OWNER(S): FIRST LUTHERAN CHURCH ~ - --· - -I I ?,:·/ --- -- --I I P,I.D. NO, 63000990212000 P.I.D. NO. 63000990211000 I ;'):.;--' I I I ., . .-I I '"' I I I .;:•:'.· I l-_ -I ~I 0•• . •· .·• • JwNER(s), FIRST LUTHERAN CHURC) I owNER(S): PATF:ICIA A BARTH/? I I •· ~"'\ ••. •.···· •· .... •·•·• P.I.D. NO. 63000990219000 I I P.l,D. NO. 63000990218000,::,~, I I I <·>. i• l · . . ?· > i·. . . .· I I I ,::':/ I I -.:: .. ., .. ·· · >01& ··• •.·. ·•·· · ... · .• · ··. . I ·--.r I I ·•:·::::::}:, •• i I < • • • •••• •• • · · '¾, )i //iii /1 L I_ _ ---,--,-----1 L __ _ I J ). I ·.·:D· ~ --, ---r -1--1 ) / / / .,. ------:·. 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NO. 63000500021004 I I I I ______ I I . .-/if I I I OWN[R(S): CHRIS JON ESTES I OWNER(S): THOMAS A BO/K I I OWNER(S): THOMAS A BOIK I \ I .-,.-.; I I P.I:.°" ND, 63000990215001 P,/.D, NO:,.-~3..000990215002 P.I.D, NO. 630:.0_.9•~°.215000 I I OWNER(S): DAVID A AWA/JAN[ I I t I -:.. (} ·.:·•· I I ·•, ,.,,.-::-,. I .... · .'•, I -' -.,_ --------------.. . :~:• I •• .,. -----------------------i I I \ ~--·---_J L--·--------1 I I L I I J_ L. --1--------------~ I OWNER(S): JACQUELINE R CHRISTENSEN TST P.I.D. NO. 10000040026000 ·-:;:,.. t:/::/:°'• ___. -----T _. I ------ -------- ----I OWNER(S): EPIC I I I I DWNER(S): EPIC PROPERTIES GROUP LLC ~i0f~fg I OWN[R(S): CHRISTOPHER BENGTSON I I I P,/.D, NO, 10000040025003 I P.I.D. NO. P./.D. NO. 10000040024001 10000040024000 l I I PAGE 1 OF 1 I SRV-23-0169 FERGUS FALLS HABITAT FOR HUMANITY 26/33 27/33 63000500026002 Bnttle Lake 27 34 WEST BATTLE LA.l<E 56023900 la.~ L-----r-L~~~--4r-f3=-JinTF~,~ 1 0:) 3 100000500340 ~ 213TH ST ft) ~ Wi ld Wings Estate1m ,_f 28/33 COMMUNITY DEVELOPMENT AGENCY OTTERTAIL COUNTY -MINNESOTA Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 OTTER TAIL COUNTY -MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Battle Lake Business Improvement Program Project Type: D Planning Activity D Affordable Housing D Redevelopment 0 Commercial Rehabilitation D Public Infrastructure Applicant City/Township: City of Battle Lake City/Township Address: 108 East Main, PO Box 386 Application Contact: Val Martin Application Contact Email Address: cityclerk@battlelakemn.org Phone Number: 218-864-0424 Project Contact (if different): Phone Number: Project Contact Email Address: ------------------- Authorized City/Township Official(s) for Execution of Contract (name and title): Val Martin, Clerk/Treasurer How much funding is being requested? $ _1_0_,_0_0_0 ________________ _ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). To provide matching funding for commercial businesses to encourage the beautification and improvement of our community, not only in the downtown area, but throughout the City. The program will provide up to a $5,000 match grant to qualified businesses to make visible changes including brick replacement and repair, window and door replacement/repair, awnings and signs, exterior steps/entrances, parking, siding, painting, and landscaping. 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov COMMERCIAL REHABILITATION GRANT QUESTIONS 1.Is the application for a locally administered rehab program or private commercial rehab project? Locally administered rehab program Private commercial rehab project 2.If a locally administered program: Describe the rehabilitation program for which funds are beingrequested. Who will administer the program? Is this an existing program? Please attach proposedprogram guidelines. 3.If a private commercial rehab project: Describe the rehabilitation project for which funds are beingrequested. Describe the work planned. Please attach estimates for the proposed project. 4.Describe how the proposed program/project will benefit the community or area in which it is located,including direct and indirect employment benefits, effects on the tax base (if any), and benefits to otherbusinesses. 5.Leverage: List all sources and uses of funding for the Commercial Rehabilitation request. Source of Funds Amount Committed Pending $ $ $ $ Total: 29/33 □ 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: 30/33 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 31/33CITY OF BATTLE LAKE COUNTY OF OTTER TAIL STATE OF MINNESOTA RESOLUTION #2025-03-128 Resolution Approving Application for the Otter Tail County Community Development Agency (CDA) Community Partnership Grant WHEREAS, the City of Battle Lake has identified a proposed project within the City that meets the Otter Tail County Community Development Agency (CDA) Community Growth Partnership Grant program's purposes and criteria; and WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and administered within the Community Growth Partnership Grant program guidelines; and WHEREAS, the City has the legal authority to appry for financial assistance; and NOW THEREFORE BE IT RESOLVED that the City of Battle Lake approves the application for funding from the Otter Tail County CDA Community Growth Partnership Grant program. BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, Valerie Martin, City Clerk/Treasurer/EDA Director is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. BE IT FURTHER RESOLVED that the project application is for a request for matching funds for a Business Improvement Program. Adopted by the City Council on this 12th day of March, 2025. Battle Lake Economic Development Authority (EDA) Business Improvement Program Purpose: The purpose of the Business Improvement Grant Program is to establish a fund to assist building owners within the Battle Lake city limits by implementing a program that will encourage the beautification and improvement of our beautiful community, not only in the downtown area but throughout the City. Duration: Matching grants (forgivable loans) may be made under these policies to the extent funds are available, as allocated to the fund by the Battle Lake Economic Development Authority. Eligible Applicants: Applicants may include building owners and tenants of businesses in Battle Lake. Applicants may be individual owners, partnerships, corporations, tenant operators or contract for deed purchasers of property within the City limits of Battle Lake. Each applicant must provide all documentation of entity status requested on the application form. The property, upon which the improvements will be made, must be of a conforming use or legal non- conforming use under the Battle Lake Zoning Ordinance. Matching grants are available to properties within appropriate Zoning Districts which are making visible changes to the facades or exteriors of buildings including parking and landscaping improvements as defined by the Zoning Administrator. Required Match: All applicants must provide matching funds on a minimum 1:1 ratio for grants up to $5,000. Eligible Uses: Matching grant dollars may be used for improvements to the exterior of buildings including brick replacement and repair, window and door replacement/repair, awnings and signs, exterior steps/entrances, parking, siding, painting, and landscaping. Number of Grants: Each applicant is generally eligible for one matching grant per calendar year; exceptions to be made by the Battle Lake EDA. Size of Grant: To the extent funds are available, the EDA may offer up to $5,000 matching grants for projects with a total cost of at least $10,000. Dollar amounts are subject to change and can be reallocated depending on the amount budgeted and project proposed. Design Standards: All projects must meet the criteria identified in the Battle Lake Zoning Ordinances and approved by the Zoning Administrator. Project Commencement: Most project utilizing the matching grant program may not begin prior to approval of the Design review, approval of the matching grant or issuance of a zoning permit, if needed. Some exceptions will be made if the project was completed after September 1, 2024. Grant Payments: Applicants shall submit a copy of the invoice for the matching grant related improvement to the City. Grant payments shall typically be made directly to the owner / tenant after verification of completion of the work or supplying the product, following certification or inspection of the approved project by the City in accordance with the Zoning Ordinance and other city regulations. Timing of Approval of Funds: To be considered for approval in the same month, please have applications submitted to the City Office no later than the first of the month. Applications will be reviewed by the City Clerk, then sent to the EDA board for approval. 32/33 Timing of Use of Grant Funds: Applicants shall have one (1) year to complete the project and have applicant’s contractor(s) receive the matching grant disbursements from the date that the matching grant received approval from the City of Battle Lake EDA, If the project is not started or completed within the allocated time frame a written notice to the City of Battle Lake EDA shall be provided as to the reasons for the delay in the project. The EDA may request an individual to attend a meeting in order to discuss the project in detail again. Once a written response is received from the EDA then one (1) additional year may be granted to continue to use the allocated funds. Security: At the EDA’s discretion, the EDA may require the applicant and property owner (if different from the applicant) to execute a subsidy agreement and promissory note upon the approval of the matching grant. In addition, the EDA may require the property owner to execute a mortgage as security for the repayment pursuant to the terms of the promissory note. Repayment: The amount of the loan (without interest) will be due and payable to the City of Battle Lake EDA five (5) years following the distribution of loan funds. If; however, the business to which the loan was granted remains in business in the improved building five (5) years following the distribution of loan funds or the applicant transfers ownership to another entity that maintains the business the improved building for at least five years following the distribution of loan funds, the loan shall be forgiven by the Battle Lake EDA. If the borrower is to sell the building prior to 5 years after the disbursement date, the loan amount will be forgiven 20% for each year since the disbursement. If it is within the first year, funds will be due, unless the borrower sold to an eligible operating entity as determined by the City of Battle Lake. Conflict of Interest: The applicant shall submit the name(s) of the owner(s), shareholder(s), partner(s), sole proprietor, corporation member(s) or other person(s) or business(es) with any financial interest in the project and its financing in order to preclude any conflict of interest in the loan review and approval process. For More Information: Building owners/tenants interested in applying for the EDA matching grant program may contact the City of Battle Lake. 33/33