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Board of Commissioners – Supporting Documents Compiled – 03/25/2025
Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 25, 2025 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for March 11, 2025 2.2 Warrants/Bills for March 25, 2025 2.3 Human Services Warrants/Bills for March 25, 2025 2.3 Public Health Warrants/Bills for March 25, 2025 3.0 Social Worker - Early Engagement Pilot 4.0 April as Child Abuse Prevention Month 2025 Proclamation 6.0 Resolution Approving Property Tax Abatement for PID 63000990526000 7.0 Cooperative Construction Cost Agreement & Resolution with MNDOT & Wadena County 8.0 Engagement Letter with the Office of the State Auditor for the 2024 Audit 8.0 Pelican Rapids City Acquisition of Tax Forfeited Land 8.0 Private Sale of Tax Forfeited Property to Adjacent Landowners 10.0 Interim Deputy Administrator/Auditor-Treasurer 10.0 Minnesota Department of Education Identified Official with Authority Resolution 10.0 Minnesota ESGR Above & Beyond Award 10.0 Otter Tail County Cannabis Ordinance 11.0 McKinstry Investment Grade Audit Agreement DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for March 11, 2025 2.2 Warrants/Bills for March 25, 2025 3.0 Ditches 10, 11, 31 – Reconvened ROB Hearing Recommendation 3.0 Ditch 44 – Engineer Appointment 3.0 Ditch 43 – Redetermination of Benefits Dismissal > > > > > > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes March 11, 2025 Page 1 of 12 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 11, 2025 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, March 11, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present with Commissioner Wayne Johnson participating in the meeting as an observer from a remote location. APPROVAL OF AGENDA Vice Chair Lahman called for approval of the Board Agenda. Motion by Sullivan, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of March 11, 2025, with the following additions: Consent Agenda: No. 6 General Discussion: Out-of-State Conference, Senate Judiciary Committee, Township Day & EMS Testimony APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Sullivan and unanimously carried to approve the consent agenda items as amended: 1. February 25, 2025, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 11, 2025 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for March 11, 2025 (Exhibit A) 4. Approval of Final Payment for SAP 056-667-042 to City of Henning 5. Approval of the issuance of a Departmental Otter Tail County Purchasing Card, with a 30-Day Limit of $5,000 to Otter Tail County Administration, as requested by Nicole Hansen, County Administrator. 6. Approval for the renewal of a Seasonal On-Sale Liquor & Sunday Liquor License for Fair Hills Inc dba Fair Hills Resort for the period of March 1, 2025, through December 31, 2025. COMMUNITY HEALTH BOARD FORMATION Motion by Bucholz, second by Sullivan and unanimously carried to authorize appropriate County Officials’ signatures on a memo to the Minnesota Department of Health (MDH) regarding the Intent to Pursue and Continue Food, Pool and Lodging Delegation Agreement and to adopt the Resolution to Form a Multi-County Community Health Board as follows: Board of Commissioners’ Meeting Minutes March 11, 2025 Page 2 of 12 RESOLUTION TO FORM A MULTI-COUNTY COMMUNITY HEALTH BOARD OTTER TAIL COUNTY RESOLUTION NO. 2025-19 WHEREAS, Otter Tail County and Wilkin County recognize the importance of a coordinated and collaborative approach to public health governance and to effectively implement Minnesota Statutes 145A; and WHEREAS, Minnesota Statutes, Section 145A.03, authorize counties to establish a Community Health Board (CHB) to fulfill local public health responsibilities; and WHEREAS, the formation of a multicounty CHB will strengthen regional public health services by enhancing resource-sharing, efficiency, and effectiveness in addressing community health needs; and WHEREAS, Otter Tail County and Wilkin County have engaged in discussions to assess the benefits and feasibility of establishing a new multicounty CHB, ensuring alignment with state and local public health priorities; and WHEREAS, each participating county will provide representation within the CHB to ensure equitable decision- making and local input into public health policies and programs; and WHEREAS, the new CHB will assume responsibility for activities outlined in Minnesota Statutes, 145A, in accordance with state and federal guidelines; and NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners formally agrees to establish a multicounty Community Health Board with Wilkin County, effective January 1, 2026; and BE IT FURTHER RESOLVED, that the counties shall work collaboratively to develop bylaws, governance structures, and operational agreements to guide the implementation and function of the new CHB; and BE IT FURTHER RESOLVED, that the newly formed CHB, prior to January 1, 2026, shall become the interim multicounty CHB to assure implementation of public health services as a CHB as of January 1, 2026, and shall submit all necessary documentation to the Minnesota Department of Health (MDH) for official recognition and compliance with state public health requirements; and BE IT FINALLY RESOLVED, that this resolution shall take effect immediately upon passage by each county's Board of Commissioners. Adopted at Fergus Falls, MN this 11th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 8:41 a.m., Vice Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m. Board of Commissioners’ Meeting Minutes March 11, 2025 Page 3 of 12 LEAD SOCIAL WORKER Motion by Mortenson, second by Bucholz and unanimously carried to approve converting a vacant 1.0 full- time equivalent (FTE) Social Worker position into a 1.0 FTE Lead Social Worker position within the Child and Family Services Unit. Adding a second Lead Social Worker position will allow for additional support for the Child and Family Services Team and better position the County to support the Minnesota African American Family Preservation and Child Welfare Disproportionality Act that will go into effect January 1, 2027. FINANCE DIRECTOR Motion by Bucholz, second by Sullivan and unanimously carried to approve the addition of a 1.0 full-time equivalent (FTE) Finance Director to the compensation structure to oversee the finance, accounting, investing and auditing functions of Otter Tail County. This position will also support succession planning through employee overlap and training. CONSTRUCTION AND DEMOLITION GRANT AUTHORIZATION RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2025-20 Whereas, Otter Tail County has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2025 Construction and Demolition (C&D) Management Planning Grant Program on behalf of nine counties (Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Todd and Wadena); and Whereas, Otter Tail County has received written commitment from each participating county to participate and contribute up $63,800.00 based on a per capita pro-rated local cost share; and Whereas, if MPCA funding is received, Otter Tail County is committed to implementing the proposed project as described in the grant application; and Whereas, MPCA requires that Otter Tail County enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award. Be it resolved that the Otter Tail County Board of Commissioners hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs the Solid Waste Director to sign the grant agreement on its behalf. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 11th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 11, 2025 Page 4 of 12 AUTHORIZATION TO APPLY FOR LCCMR/ENRTF FUNDING PLMSWA PHASE 1 ASH RECYCLING PROGRAM IMPROVEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2025-21 WHEREAS, Otter Tail County seeks One Million, Two Hundred, Twenty Thousand and 00/100 dollars ($1,220,000.00) to construct Phase 1 Ash Recycling Program Improvements for the benefit of a regional program with member counties Becker, Clay, Otter Tail, Todd and Wadena (Member Counties) hereafter referred to as the Prairie Lakes Municipal Solid Waste Authority (PLMSWA). NOW, THEREFORE, BE IT RESOLVED, That Otter Tail County supports the above referenced project and authorizes the submittal of a proposal for funding of this project on behalf of Otter Tail County and PLMSWA to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the 2026 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and BE IT FURTHER RESOLVED, That, if funding is awarded, Otter Tail County agrees to accept the award and may enter into an agreement with the state of Minnesota for the above referenced project. Otter Tail County will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and BE IT FURTHER RESOLVED, That Otter Tail County understands that grants from the ENRTF are generally paid out on a reimbursement basis. Otter Tail County has the financial capability to pay for project expenses prior to seeking reimbursement; and BE IT FURTHER RESOLVED, That Otter Tail County certifies none of the current principals of Otter Tail County have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and BE IT FURTHER RESOLVED, That Chris McConn, Director of the Solid Waste Department is hereby authorized to execute such agreements and work plans as necessary and Chris McConn is authorized to implement the project on behalf of Otter Tail County. BE IT FURTHER RESOLVED, That Otter Tail County has the financial capability to meet the match requirements and ensure adequate construction, operation, and maintenance of the project once completed. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 11th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: _____________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 11, 2025 Page 5 of 12 NUISANCE PROPERTY CONTRACT Motion by Mortenson, second by Sullivan and unanimously carried to authorize appropriate County Officials’ signatures on the Schleske Property Contract as presented by Assistant Land and Resource Management Director Kyle Westergard with the understanding that it would be at the County’s disposal to execute the contract should a deadline of May 1, 2025 not be met. STRINDEN ADDITION TO LIDA VIEW HILLS PRELIMINARY PLAT EXTENSION Motion by Mortenson, second by Sullivan and unanimously carried to approve an extension through October 24, 2025 of Preliminary Plat titled, “Strinden Addition to Lida View Hills”, owned by Tom Strinden, consisting of 3 Single Family Residential Non-Riparian Lots, 1 Block, located in Section 23 of Lida Township, Lida Lake (56-747) GD, Parcel No. 37000230112000. MnDOT TH 10 DETOUR AGREEMENT RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2025-22 IT IS RESOLVED that Otter Tail County enter into MnDOT Agreement No. 1058928 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 75 as a detour route during the construction to be performed upon, along, and adjacent to Trunk Highway No. 10 from 1100’ West of 620th Avenue to 2520’ East of Oink Joint Road in Wadena under State Project No. 8001-44 (T.H. 10=002). IT IS FURTHER RESOLVED that the County Board Vice-Chair and the County Board Clerk are authorized to execute the Agreement and any amendments to the Agreement. The motion for the adoption of the foregoing resolution was introduced by Commissioner Sullivan, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 11th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk CSAH 6 EAW CONTRACT AMENDMENT Motion by Mortenson, second by Bucholz and unanimously carried to approve a contract amendment with Houston Engineering in an amount up to $79,738.00 to proceed with an environmental assessment worksheet for CSAH 6 reconstruction at Nelson Lake. CSAH 24 DESIGN SERVICES AGREEMENT WITH STONEBROOKE ENGINEERING Motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate County Officials’ signatures to execute design engineering services agreement with Stonebrooke Engineering in the amount of $135,913.00 for the CSAH 24 project in Erhard, MN. Board of Commissioners’ Meeting Minutes March 11, 2025 Page 6 of 12 RECESS & RECONVENE At 9:21 a.m., Vice Chair Lahman declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:31 a.m. CLOSED SESSION At 9:32 a.m., Vice Chair Lahman declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute §13.D05, Subd. 3(c)(1) to discuss the sale or purchase of property at 2001 W Lincoln Ave, Fergus Falls, MN 56537. Present in the room were Commissioners Bob Lahman, Kurt Mortenson, Dan Bucholz and Sean Sullivan, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development Director Amy Baldwin, Facilities Operations Manager Doug Cannell, County Board Secretary Hannah Anderson and Commissioner Wayne Johnson who participated remotely. The closed session ended at 9:54 a.m. OUT-OF-STATE TRAVEL Commissioner Mortenson informed the Board that he will be attending an out-of-state conference from March 16-19, 2025, sponsored by the Association of Governmental Risk Pools, through his service on Board of Directors for the Minnesota Counties Intergovernmental Trust. SENATE JUDICIARY & PUBLIC SAFETY COMMITTEE Commissioner Mortenson provided a brief update on testimony before the Senate Judiciary and Public Safety Committee that addressed an overview of probation in Minnesota and the need for full funding to support this continued work. TOWNSHIP DAY Commissioner Bucholz noted that March 11, 2025 is Township Day in Minnesota. With township elections underway, Bucholz reminded residents of the importance of educating township officials about supporting EMS providers in Otter Tail County. UNIVERSITY OF MINNESOTA EXTENSION CONFERENCE Commissioner Sullivan will be attending the 2025 Connecting Entrepreneurial Communities Conference through the University of Minnesota Extension held March 20-21, 2025. EMS TESTIMONY Commissioner Bob Lahman provided an update on the Ringdahl EMS Application to change their Advanced Life Support to Basic Life Support service. Commissioner Lahman provided testimony at a hearing which was held on February 27, 2025, before an Administrative Law Judge. A written recommendation from the ALJ is expected in May of this year. PUBLIC HEARING At 10:03 a.m., Vice Chair Lahman opened the Public Hearing regarding Property Tax Abatement for 100 Hidden Meadows Drive, Battle Lake, MN, Parcel No. 63000990526000. Vice Chair Lahman asked for comments from the public and no comments were received. The Public Hearing was closed at 10:03 a.m. Board of Commissioners’ Meeting Minutes March 11, 2025 Page 7 of 12 CALL FOR PUBLIC HEARING Motion by Bucholz, second by Mortenson and unanimously carried to authorize a Public Hearing on a Proposal for the Issuance of Revenue Bonds for Bongards Creameries on April 8, 2025 at 9:30 a.m. during the regular Board of Commissioners meeting. DEED CHILD CARE ECONIMIC GRANT AGREEMENT Motion by Bucholz, second by Sullivan and unanimously carried to authorize appropriate County Officials’ signatures to execute the agreement between Otter Tail County and the State of Minnesota, Department of Employment and Economic Development (DEED), for a childcare economic development grant to support a Family Child Care project in the City of Ottertail, MN. WCI CHILD CARE PROJECT MANAGER FUNDING AWARD Motion by Mortenson, second by Sullivan and unanimously carried to accept a funding award from West Central Initiative (WCI) in the amount of $20,000 to support contracted Child Care Project Managers as presented by the Community Development Director. COMMUNITY DEVELOPMENT AND HOUSING DEPARTMENT ANNUAL REPORT Community Development Director Amy Baldwin presented the 2024 Community Development and Housing Department Annual Report. Baldwin reported on infrastructure strategies and priorities regarding housing, broadband and childcare programs and employer strategies and efforts in support of business retention and workforce development. Baldwin also touched on strategies for resident recruitment, community partnerships, funding awards and project support, and shared priorities for 2025. ADJOURNMENT At 10:49 a.m., Vice Chair Lahman declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, March 25, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes March 11, 2025 (Exhibit A) Page 8 of 12 Vendor Name A-OX WELDING SUPPLY CO INC ACME TOOLS ACORNS-OAK CONSUL TING LLC ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INIC ALPHA TRAININIG & TACTICS LLC ALVSTAD &ASSOCIATES AMAZON CAPITAL SERVICES INC AMERICAN ENGINEERING TESTING INC AMERICAN WELDING & GAS INC ARVIG ASSOCIATION OF MN COUNTIES ATSSA AUTO VALUE FERGUS FALLS AUTO VALUE PERHAM BEYER BODY SHOP INC BLACKSTRAP INC BLAHNIK PRCHAL & STOLL ATTORNEYS J BREDESONJKIMBERLY BRUTLAG/STEVE BUY-MOR PARTS & SERVICE LLC CALIBRE PRESS CBRE INC CERTIFIED AUTO REPAIR CHEMSEARCH CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC COUNTIES PROVIDING TECHNOLOGY D & T VENTURES LLC DACOTAH PAPER CO DAHUSHEILA DITTBERNER/TREVOR DOUBLE A CATERING DOUGLAS CO PUBLIC WORKS ECKHARDT/KIMBERLY ELD I EN/MICHELLE ERGOMETRICS INC ESSER PLUMBING & HEATING INC EVERTS LUMBER CO EZ OPEN GARAGE DOOR FELLBAUM/KEVIN Amount 184.38 794.00 1,500.00 1,777.65 641.16 185.85 880.00 5,441.58 3,728.75 54.09 108,858 99 885.00 780.00 1,147.73 58.97 150.00 12,295.79 7,681.81 114.64 77.42 23,308.86 558.00 4,000.00 375.00 4,907.11 525.00 58.80 13,648.23 250.00 1,186.19 540.73 205.13 119.00 265.00 850.00 129.79 574.89 250.73 3,737.00 23.88 739.00 15.40 Board of Commissioners’ Meeting Minutes March 11, 2025 (Exhibit A) Page 9 of 12 Vendor Name Amount FERGUS FALLS DAILY JOURNAL 297.33 FERGUS POWER PUMP INC 11,162.50 FIDLAR TECHNOLOGIES INC 3,321.70 FIFTH ASSET INC 9,500.00 FLEETPRIDE 3,267.71 FOSTER/KRYSTEN 427.45 FOTI-I INFRASTRUCTURE & ENVIRONMEII 7,330.53 FRONTIER PRECISION INC 7,573.50 GALLS LLC 2,021.50 GAUDETTE/SCOTT 139.00 GUARDIAN RF ID 164.00 HANSEN SERVICE LLC 1,041.77 HANSON'S PLUMBING & HEATING INC 45.33 HAUKOS SALES LLC 117.00 HENNING BUILDING CENTER 78.74 HILLYARD -HUTCHINSON 721.60 HOTSY MINNESOTA 482.71 HOUSTON ENGINEERING INC 4,645.50 INNOVATIVE OFFICE SOLUTIONS LLC 471.60 J_p _ COOKE CO 43.80 JAKE'S JOHNS LLC 340.00 JENNEN/ADRION 41.83 JENSEN/KELBY 608.71 KARK:ELA HUNT &. CHESHIRE PLLP 696.00 KASTE/EMIL Y 194.95 KIMBALL MIDWEST 997.14 KOEP'S SEPTIC LLC 695.00 LAKE REGION HEALTHCARE 1,310.50 LAKES COMMUNITY COOPERATIVE 744.74 LARSON/LYNN 263.20 LEAF RIVER AG SERVICE 1,353.15 LOCATORS & SUPPLIES INC 1,436.52 LONG WEEKEND SPORTSWEAR 268.00 M-R SIGN CO INC 7,288.72 MADI 100.00 MARCO TECHNOLOGIES LLC 2,149.33 MARCO TECHNOLOGIES LLC 975.22 MATHENY/BENJAMIN 784.00 MIDWEST LIFT WORKS LLC 161.09 MINNEAPOLIS FORENSIC PYSCH SE:RVIC 2,550.00 MINNESOTA MOTOR COMPANY 233.23 MINNKOTA ENVIRO SERV ICES INC 70.80 Board of Commissioners’ Meeting Minutes March 11, 2025 (Exhibit A) Page 10 of 12 Vendor Name MN BWSR MN CONTINUING LEGAL EDUCATION MNCCC LOCKBOX MONROE TOWMASTER LLC NAPA CENTRAL NEl,W'ILLE/HEA THER NORTH CENTRAL INC NORTHLAND FIRE PROTECTION NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT NYHUS FAMILY SALES INC OLSEN CI-IAJN & CABLE CO INC OLSON FUNERAL HOME OTTER TAIL CO RECORDER PARK PLACE TECHNOLOGIES LLC PARK REGION CO OP PARKERS PRAIRIE INDEPENDENT LLC!H- PARKERS PRAIRIE/CITY OF PEBBLE LAKE AUTO PELICAN PETE BODY SHOP & TOWING IN PELICAN RAPIDS PRESS PEMBERTON LAW PLL:P PERALES/ANDREA PERHAM STEEL & WELDING PHOENIX SUPPLY PICKAR/PAT Pl EPER/JORDAN PLASTER/ELIZABETH PLUNKETTS VARMENT GUAHD PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE QUICK'S NAPA AUTO PARTS RDO TRUCK CENTERS LLC RED DOT PEST CONTROL RTVISION INC SHI INTERNATIONAL CORP SIGNWORKS SIGNS & BANNERS INC SJOLIE!TYLER SOETH/SYL VIA ST CLOUD/CITY OF Amount 600.00 89.00 15,125.00 341.60 831.68 250.00 180.00 1,185.00 56.41 26,341.44 73.50 73.26 797.50 17.00 14,500.08 21.98 11,609.92 130.00 1,687.00 532.00 7,797.05 210.50 152.91 565.00 703.47 119.99 75.00 450.63 156.00 306.50 1,020.00 502.94 795.48 81.69 4,526.84 230.00 10,490.00 36,600.00 600.00 206.43 162.80 17,227.73 Board of Commissioners’ Meeting Minutes March 11, 2025 (Exhibit A) Page 11 of 12 Vendor Name STACHfTRENT STAPLES BUSINESS CREDIT STEEVES/BERNARD A STEINS INC STORM TRAININIG GROUP LLC SUMMIT FOOD SERVICE LLC SWANSTON EOLJIPMENT CORP T &KTIRES TERMINAL SUPPLY CO THIS WEEKS SHOPPING NEWS ffiOEN/OAVID TITAN MACHINERY TOLLEFSON/BRITTANY TRANSPORTATION COLI..ABORA TIVE & TYLER TECHNOLOGIES INC UHRICrlfCOREY VESTIS WAL VATNE/OOUGI..AS WM CORPORATE SERVICES INC WSB & ASSOCIATES INC Z IEGLER INC Final Total: Amount 36.44 151.66 128.50 1,483.81 1,099.00 19,226.47 681.26 425.00 265.52 58.20 138.90 475.63 295.90 6,286.00 1,199.00 735.58 269.03 2,625.00 5,777.13 1,000.00 954.10 480,356.41 Board of Commissioners’ Meeting Minutes March 11, 2025 (Exhibit A) Page 12 of 12 Vendor Name AMAZON CAPITAL SERVICES INC COUNTIES PROVIDING TECHNOLOGY DNA DIAGNOSTICS CENTER INC LAKE. REGION HEALTHCARE -MEHL CEN. MAHUBE-01WA CAP INC MAHUBE-01WA CAP INC MIDWEST MONITORING&. SURVEILANCE MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN DEPT OF HEALTH MNCCC LOCKBOX MOHS/MEGHAN KELLEY MSSA NEXT CHAPTER TECHNOLOGY INC NORTHWEST REGIONAL DEVELOPMENT OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC VAUGHANJKA YLEE Final Total: Vendor Name AMAZON CAPITAL SERVICES INC BECKMANJALISA GEORGESON/ANTHONY GOOS/KRISTI INDEPENDENT CONTRACT SERVICES OF KUGLE R/JOSEPI-HNE LAKE REGION HEALTHCARE LYSNE CONSULTING & COUNSELING LLC NACCHO PRODUCTIVE ALTBRNATIVES INC SANOFI PASTEUR INC SYTSMNKARY VAN SANTENIDANA VERIZON WIRELESS WESIBY/LINDA Final Total: Amount 585.71 255.00 58.00 900.00 35,084.65 17,732.50 582.00 140.24 159.30 40.00 7,026.75 5,887.50 1,615.00 165,036.00 14,783.00 12.00 67.60 1,977.50 362.35 886.12 70.70 253,261 .92 Amount 110.35 196.63 45.97 152.63 6,315.63 68.60 15,561.67 300.00 600.00 450.00 826.76 114.80 20.93 797.67 25.55 25,587.19 COMMISSIONER'S VOUCHERS ENTRIES3/20/2025 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:23:19AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 296.00 TIRE 561 Repair And Maintenance Supplies N 50-000-000-0170-6300 147.00 SERVICE CALL - REPLACED KEYCAM 3765 Building And Grounds Maintenance N 01-201-000-0000-6385 4,950.00 SWATTAC HEADSETS 2025-063 Entry Team Srt N 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/10/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/26/25 Per Diem Y 01-042-000-0000-6406 16.59 A2RJVV5AA0WI1P NOTE TOWER 1X73-44GD-RJWN Office Supplies N 01-061-000-0000-6406 59.94 A2RJVV5AA0WI1P ETHERNET CABLES 1NWX-PYKN-4H7R Office Supplies N 01-061-000-0000-6406 243.54 A2RJVV5AA0WI1P STYLUSES 1QFN-CRT6-1DPF Office Supplies N 01-061-000-0000-6406 97.98 A2RJVV5AA0WI1P WEBCAMS 1QMD-V6L3-7VC6 Office Supplies N 01-091-000-0000-6406 101.49 A2RJVV5AA0WI1P PENS/PADS 1GCC-49DX-3PDP Office Supplies N 01-112-101-0000-6572 14.99 A2RJVV5AA0WI1P TEMP SWITCH 16DY-KR7L-FY3Y Repair And Maintenance/ Supplies N 01-112-101-0000-6572 189.00 A2RJVV5AA0WI1P LIGHT FIXTURE 1H61-PX49-WCYP Repair And Maintenance/ Supplies N 01-112-108-0000-6572 540.89 A2RJVV5AA0WI1P URINAL FILTERS 1MMP-RDM1-1GTK Repair And Maintenance/ Supplies N 01-112-101-0000-6572 189.00 A2RJVV5AA0WI1P LIGHT FIXTURE 1PNC-6L69-V9R4 Repair And Maintenance/ Supplies N 01-125-000-0000-6369 111.16 A2RJVV5AA0WI1P SUPPLIES 1GCC-49DX-QYR3 Miscellaneous Charges N 01-125-000-0000-6369 48.24 A2RJVV5AA0WI1P SUPPLIES 1K1C-JMKM-43PL Miscellaneous Charges N 01-201-000-0000-6240 128.46 A2RJVV5AA0WI1P WRISTBANDS 11RY-J97F-X1MN Publishing & Advertising N 01-201-000-0000-6526 121.22 A2RJVV5AA0WI1P BOOTS/PROTECTOR 17JM-N497-1FFG Uniforms N 01-201-000-0000-6406 10.02 A2RJVV5AA0WI1P POST-IT FLAGS 1GGF-6RR9-3QY3 Office Supplies N 01-201-000-0000-6406 139.94 A2RJVV5AA0WI1P CASE/TISSUES 1MMN-6KK3-13HW Office Supplies N 01-201-000-0000-6526 26.99 A2RJVV5AA0WI1P DOOR STOPS 1WWF-QHFM-344L Uniforms N 01-201-000-0000-6686 499.58 A2RJVV5AA0WI1P SSD/FLASH DRIVE 1X13-R6FV-19HV Computer Software N 01-250-000-0000-6491 14.89 A2RJVV5AA0WI1P PHONE CHARGERS 13K6-6HWJ-3WDF Jail Supplies N 01-250-000-0000-6526 168.99 A2RJVV5AA0WI1P BELTS/LIGHT 17CG-DCLN-3HPK Uniforms N 01-250-000-0000-6406 24.08 A2RJVV5AA0WI1P ENVELOPES 17WW-7GJ6-61QQ Office Supplies N 17522 210 TIRES & TOWING LLC 296.0017522 5 A-1 LOCK & KEY 147.005 16104 ABM SUPPLY 4,950.0016104 6297 ACKERSON/JEFF 180.006297 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions - 210 TIRES & TOWING LLC A-1 LOCK & KEY ABM SUPPLY ACKERSON/JEFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-250-000-0000-6526 43.56 A2RJVV5AA0WI1P UNIFORM ITEMS 1C37-GT96-QD7F Uniforms N 01-250-000-0000-6526 43.56 A2RJVV5AA0WI1P UNIFORM ITEMS 1TCH-337P-93KP Uniforms N 01-284-804-0000-6829 32.80 A2RJVV5AA0WI1P MOUSE/CASE 1R33-4L1F-1FQD Drive for 5 Grant Expenses N 01-601-000-0000-6406 21.98 A2RJVV5AA0WI1P POP FOLDERS 13HT-GN9P-QRHV Office Supplies N 01-601-000-0000-6406 11.75 A2RJVV5AA0WI1P FOLDERS 14DQ-DTVP-3DQ3 Office Supplies N 01-601-000-0000-6406 28.90 A2RJVV5AA0WI1P KLEENEX 1GMG-FPDC-3CC3 Office Supplies N 02-214-000-0000-6491 149.75 A2RJVV5AA0WI1P 5A MOUSES 1HQN-4WXV-3C74 General Supplies N 02-214-000-0000-6491 121.78 A2RJVV5AA0WI1P 1C INK 1KFR-C3W9-6MQC General Supplies N 09-507-510-0000-6300 108.01 A2RJVV5AA0WI1P SUPPLIES 16NC-FV1V-6H47 Building And Grounds Maintenance N 10-301-000-0000-6406 53.76 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1QWX-PMHF-1KMR Office Supplies N 10-302-000-0000-6500 344.83 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1JPL-Q47Q-37VX Supplies N 10-303-000-0000-6501 1,029.74 ACCT #A2RJVV5AA0WI1P- SUPPLIES 1DMP-MQNP-FQC4 Engineering And Surveying Supplies N 10-304-000-0000-6500 351.50 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1HXV-63V4-3CP4 Supplies N 10-304-000-0000-6572 64.99 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1HXV-63V4-3CP4 Repair And Maintenance Supplies N 10-304-000-0000-6500 89.95 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1QWX-PMHF-1KMR Supplies N 10-304-000-0000-6572 17.49 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1QWX-PMHF-1KMR Repair And Maintenance Supplies N 50-000-000-0000-6406 41.98 A2RJVV5AA0WI1P SUPPLIES 1KM6-MGQ6-34DC Office Supplies N 50-000-000-0000-6410 25.90 A2RJVV5AA0WI1P SUPPLIES 1KM6-MGQ6-34DC Custodial Supplies N 50-390-000-0000-6487 15.19 A2RJVV5AA0WI1P BUNG WRENCH 1Q66-QNVD-LN7J Tools & Minor Equipment N 10-303-000-0000-6278 1,160.00 PROFESSIONAL ENGINEERING SERVI INV-246809 Engineering Consultant N 01-201-000-0000-6491 37.04 ACCT AA822 MAINT & REFILL 0010708751 General Supplies N 01-201-000-0000-6491 112.87 ACCT AA822 OXYGEN 0010709214 General Supplies N 50-000-000-0000-6330 75.60 MILEAGE - PARKERS PRAIRIE MTGS 2/18/25 Mileage N 50-399-000-0000-6304 125.99 ACCT 507595 BATTERY 5413488 Repair And Maint-Vehicles N 4,879.2914386 12226 AMERICAN ENGINEERING TESTING INC 1,160.0012226 765 AMERICAN WELDING & GAS INC 149.91765 30248 ANDERSEN/BROOKS 75.6030248 102 AUTO VALUE FERGUS FALLS 125.99102 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 39 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC AMERICAN ENGINEERING TESTING INC AMERICAN WELDING & GAS INC ANDERSEN/BROOKS AUTO VALUE FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-013-000-0000-6262 1,458.95 CLIENT SERVICES FEB 2025 FEB2025 Public Defender Y 02-207-000-0000-6345 68,103.69 ACCT 125630 BODY CAM SOFTWARE INUS320561 Software License Agreements N 02-207-000-0000-6687 245,675.75 ACCT 125630 BODY CAMS INUS320561 Equipment N 50-000-000-0130-6278 AP 534.00 NEOT PROFESSIONAL SERVICES 23561056.00-5 Engineering & Hydrological Testing N 01-112-108-0000-6572 690.00 ACCT OTGSC01 REPAIRS W19315 Repair And Maintenance/ Supplies N 50-000-000-0000-6300 2,565.72 OTCTYSW HEATER REPAIRS W19359 Building And Grounds Maintenance N 50-000-000-0000-6978 191.50 ACCT 1801 AG PLASTIC FEB 2025 FEB2025 Ag Plastic Expenses N 01-201-000-0000-6396 150.00 TOW CFS 25005864 2/27/25 25-9047 Special Investigation N 50-000-000-0000-6978 1,363.00 ACCT 11 #1772 REPAIRS 002160 Ag Plastic Expenses N 50-000-000-0000-6978 AP 1,312.23 ACCT 11 #1772 REPAIRS 1974 Ag Plastic Expenses N 10-304-000-0000-6315 3,280.07 ACCT #O2740 - NEW RADIO UNIT #INV-39656 Radio Repair Charges N 10-304-000-0000-6315 748.32 ACCT #O2740 - RADIO INSTALLATI INV-39676 Radio Repair Charges N 10-304-000-0000-6252 9.00 DRINKING WATER 144375 Water And Sewage N 15262 AVERY, ATTORNEY AT LAW/JILL 1,458.9515262 7086 AXON ENTERPRISE INC 313,779.447086 5765 BARR ENGINEERING CO 534.005765 5058 BDT MECHANICAL LLC 3,255.725058 11153 BECKER CO ENVIRONMENTAL SERVICES 191.5011153 31803 BEYER BODY SHOP INC 2,825.2331803 24 BRANDON COMMUNICATIONS INC 4,028.3924 3957 BRAUN VENDING INC 9.003957 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions AVERY, ATTORNEY AT LAW/JILL AXON ENTERPRISE INC BARR ENGINEERING CO BDT MECHANICAL LLC BECKER CO ENVIRONMENTAL SERVICES BEYER BODY SHOP INC BRANDON COMMUNICATIONS INC BRAUN VENDING INC Otter Tail County Auditor BURNS & MCDONNELL ENGINEERING CO INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6276 15,963.06 ENGINEERING SERVICES JAN 2025 145271-11 Professional Services N 50-000-000-0000-6276 1,702.45 ENGINEERING SERVICES FEB 2025 154271-12 Professional Services N 01-122-000-0000-6242 120.00 NOTARY RENEWAL FEE 2/18/25 Registration Fees N 10-304-000-0000-6306 99.35 ACCT #100330 - DOT INSPECTION 079251 Repair/Maint. Equip N 10-304-000-0000-6306 99.35 ACCT #100330 - DOT INSPECTION 079262 Repair/Maint. Equip N 10-304-000-0000-6306 99.60 ACCT #100330 - DOT INSPECTION 079265 Repair/Maint. Equip N 10-304-000-0000-6572 224.38 ACCT #100330 - PARTS 079270 Repair And Maintenance Supplies N 10-304-000-0000-6306 99.10 ACCT #100330 - DOT INSPECTION 079280 Repair/Maint. Equip N 10-304-000-0000-6572 573.04 ACCT #100330 - TIRES 079296 Repair And Maintenance Supplies N 50-399-000-0000-6304 153.75 ACCT 100331 #1712 SERVICE 079055 Repair And Maint-Vehicles Y 50-399-000-0000-6304 83.83 ACCT 100331 #17373 REPLACE LID 079077 Repair And Maint-Vehicles Y 50-399-000-0000-6304 229.50 ACCT 100331 CASING CREDIT 079196 Repair And Maint-Vehicles Y 01-250-000-0000-6171 299.00 EVENT REGISTRATION 131016 Tuition And Education Expenses N 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/13/25 Per Diem Y 02-612-000-0000-6330 44.80 AIS - MILEAGE 3/13/25 Mileage Y 50-000-000-0000-6290 500.00 WASTEWORKS ADD'L LICENSE 93734 Contracted Services N 01-201-000-0000-6348 21,922.33 SUBSCRIPTIONS INVUS282240 Software Maintenance Contract N 15803 17,665.5115803 6409 BUSKO/AMY 120.006409 3423 BUY-MOR PARTS & SERVICE LLC 1,202.903423 9712 CALIBRE PRESS 299.009712 13734 CARLBLOM/DENNIS 134.8013734 2464 CAROLINA SOFTWARE INC 500.002464 12765 CELLEBRITE INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions - 9 Transactions 1 Transactions 2 Transactions 1 Transactions BURNS & MCDONNELL ENGINEERING CO INC BUSKO/AMY BUY-MOR PARTS & SERVICE LLC CALIBRE PRESS CARLBLOM/DENNIS CAROLINA SOFTWARE INC Otter Tail County Auditor OTTERTAIL CO 2025 02 COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6304 862.38 ACCT 189 #2206 OIL CHG/TIRES 60678 Repair And Maintenance N 10-304-000-0000-6300 225.00 BREAKROOM & RESTROOM CLEANING 1021 Building And Grounds Maintenance N 01-250-000-0000-6452 87.41 ACCT OTTER ORANGE SOCKS 0395725-IN Prisioners Clothing Cost N 10-304-000-0000-6565 533.46 ACCT #338815 - DIESEL FUEL B7R IC9505 Fuels - Diesel N 10-304-000-0000-6565 581.75 ACCT #338815 - DEF FLUID EF5 IA0602 Fuels - Diesel N 10-304-000-0000-6565 336.52 ACCT #338815 - DEF FLUID EF5 IA0605 Fuels - Diesel N 10-306-000-0000-6535 2,041.76 SPECIAL AID - SCAMBLER TOWNSHI 12/31/2024 Aid To Other Governments N 01-250-000-0000-6390 5,880.00 INMATE BOARDING FEB 2025 Board Of Prisioners N 50-000-000-0000-6290 1,395.00 OFFICE CLEANING FEB 2025 PA 048951 Contracted Services Y 50-000-000-0170-6290 3,611.36 REPLACED NO2 SENSORS 58777 Contracted Services.N 21,922.3312765 8930 CERTIFIED AUTO REPAIR 862.388930 17680 CHARLYS CLEANING SERVICES LLC 225.0017680 14840 CHARM-TEX INC 87.4114840 17234 CHS INC 1,451.7317234 304 CLAY CO AUDITOR-TREASURER 2,041.76304 32022 CLAY CO SHERIFF 5,880.0032022 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,395.0012058 11257 CLIMATE AIR INC 3,611.3611257 9087 CODE 4 SERVICES INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions CELLEBRITE INC CERTIFIED AUTO REPAIR CHARLYS CLEANING SERVICES LLC CHARM-TEX INC CHS INC CLAY CO AUDITOR-TREASURER CLAY CO SHERIFF CLEAN SWEEP COMMERCIAL SERVICES CLIMATE AIR INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6304 443.60 UNIT 2406 UPFIT SUPPLEMENT 10473 Repair And Maintenance N 01-112-108-0000-6369 694.95 FLAGS 8116 Miscellaneous Charges N 01-031-000-0000-6406 5.56 ACCT 2189988076 PEN REFILLS 470389 Office Supplies N 01-031-000-0000-6406 26.64 ACCT 2189988076 FOLDERS 470391 Office Supplies N 13-012-000-0000-6677 16,274.66 ACCT OTCOLAW INSTALLS 470200 Office Furniture And Equipment-Minor N 01-013-000-0000-6276 AP 700.00 PSYCH EVAL 6/13/24 - BP 1961 Professional Services 6 50-000-000-0170-6290 36.50 ACCT 327-00028118-5 2/28/25 Contracted Services.N 10-304-000-0000-6252 10.00 ACCT #267-09835992-5 DRINKING 3/1-3/31/25 Water And Sewage N 10-304-000-0000-6252 10.00 ACCT #267-01575380-4 DRINKING 3/1-3/31/25 Water And Sewage N 50-000-000-0120-6290 58.50 ACCT 267-03388972-1 2/28/25 Contracted Services.N 01-061-000-0000-6202 1,186.19 WEB SITE SUPPORT SERVICES 303502 County Website N 01-061-000-0000-6680 312.00 SSL CERTIFICATES FOR ESS 303515 Computer Hardware N 01-112-101-0000-6485 128.17 ACCT 227160 SUPPLIES 71321 Custodian Supplies N 01-112-101-0000-6485 292.42 ACCT 227160 SUPPLIES 74740 Custodian Supplies N 01-112-101-0000-6485 386.25 ACCT 227160 SUPPLIES 78033 Custodian Supplies N 443.609087 14239 COIL'S FLAGS FLAGPOLES & EMBROIDERY 694.9514239 32603 COOPER'S OFFICE SUPPLY INC 16,306.8632603 10308 CORE PROFESSIONAL SERVICES PA 700.0010308 5407 CULLIGAN OF ELBOW LAKE 36.505407 2364 CULLIGAN OF WADENA 78.502364 9018 D & T VENTURES LLC 1,498.199018 36 DACOTAH PAPER CO Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions CODE 4 SERVICES INC COIL'S FLAGS FLAGPOLES & EMBROIDERY COOPER'S OFFICE SUPPLY INC CORE PROFESSIONAL SERVICES PA CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA D & T VENTURES LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-122-000-0000-6242 120.00 NOTARY RENEWAL FEE 2/18/25 Registration Fees N 10-303-000-0000-6331 17.18 MEAL REIMBURSEMENT 3/10/2025 Travel Expenses N 10-303-000-0000-6331 15.00 MEAL REIMBURSEMENT 3/13/2025 Travel Expenses N 50-000-000-0130-6306 2,539.35 REPAIRS FEB 2025 1080 Repair/Maint. Equip N 01-201-000-0000-6304 568.00 ACCT 5146 #2306 TIRES 787479 Repair And Maintenance N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-605-000-0000-6330 53.20 EXT - MILEAGE 3/5/25 Mileage Y 01-480-000-0000-6342 13,781.25 MONITORING/HOTLINE/OUTREACH 1945 Service Agreements N 50-399-000-0000-6290 403.76 ACCT 223 TIPPING FEES FEB 2025 8282 Contracted Services.N 10-303-000-0000-6501 222.98 SHOE REIMBURSEMENT 3/17/2025 Engineering And Surveying Supplies N 806.8436 15991 DAHL/SHEILA 120.0015991 5425 DAHLSAD/CHRISTOPHER 32.185425 14597 DAILEY ELECTRIC LLC 2,539.3514597 6708 DAKOTA WHOLESALE TIRE INC 568.006708 17351 DANIELSON/MANDY 143.2017351 16670 DECKARD TECHNOLOGIES INC 13,781.2516670 14946 DEM-CON MATERIALS RECOVERY LLC 403.7614946 15947 DITTBERNER/TREVOR 222.9815947 16674 DMH COMPANIES Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions DACOTAH PAPER CO DAHL/SHEILA DAHLSAD/CHRISTOPHER DAILEY ELECTRIC LLC DAKOTA WHOLESALE TIRE INC DANIELSON/MANDY DECKARD TECHNOLOGIES INC DEM-CON MATERIALS RECOVERY LLC DITTBERNER/TREVOR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6674 130,901.44 COMPACTOR - 2ND PYMT INV3258 2022A Bond Eligible Expenses N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 3/11/25 3/11/25 Miscellaneous Charges N 01-031-000-0000-6333 97.50 MEALS FOR MEETING 3/7/25 3/7/25 Meeting/Event Costs N 35-005-000-0000-6750 3,000.00 ARBITRAGE REPORT - GO BONDS 100734 Interest And Fiscal Fees N 01-063-000-0000-6342 39,876.01 ACCT 33240 MAINTENANCE CD2115483 Service Agreements N 01-031-000-0000-6436 AP 40.41 ACCT 121092 CONNECT TESTING 146867 New hire start up cost N 10-304-000-0000-6565 1,619.95 ACCT #1615 - CENEX ATF & SUPER 326226 Fuels - Diesel N 10-304-000-0000-6565 1,066.80 ACCT #1615 - SUPERLUBE TMS 10W 326268 Fuels - Diesel N 10-304-000-0000-6251 2,424.64 ACCT #727138 - PROPANE 43418 Gas And Oil - Utility N 10-304-000-0000-6251 1,599.36 ACCT #727138 - PROPANE 7562 Gas And Oil - Utility N 01-002-000-0000-6240 329.44 BOC MINUTES 2/11/25 A571853B-0055 Publishing & Advertising N 50-000-000-0000-6240 145.00 ACCT 524121 SW ADS FEB 2025 0225524121 Publishing & Advertising N 50-000-000-0000-6243 250.80 ACCT 22002925 SUBSCRIPTION 3/25/25 Subscriptions N 50-000-000-0000-6240 905.02 HENNING TSF STATION BIDS 8A2EFBD7-0049 Publishing & Advertising N 50-000-000-0000-6240 452.51 HENNING TSF STATION BID ADS 8A2EFBD7-0050 Publishing & Advertising N 130,901.4416674 11391 DOUBLE A CATERING 132.5011391 5485 EHLERS & ASSOCIATES INC 3,000.005485 2581 ELECTION SYSTEMS & SOFTWARE LLC 39,876.012581 11889 ERGOMETRICS INC 40.4111889 3128 EVCO PETROLEUM PRODUCTS INC 2,686.753128 35594 FARMERS CO-OP OIL 4,024.0035594 35011 FERGUS FALLS DAILY JOURNAL Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions DMH COMPANIES DOUBLE A CATERING EHLERS & ASSOCIATES INC ELECTION SYSTEMS & SOFTWARE LLC ERGOMETRICS INC EVCO PETROLEUM PRODUCTS INC FARMERS CO-OP OIL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0130-6863 900.00 ACCT 18240 LEACHATE FEB 2025 37454 Leachate Disposal N 10-304-000-0000-6572 4.58 ACCT #6199 - PARTS 188547 Repair And Maintenance Supplies N 50-000-000-0000-6300 3.56 ACCT 6402 FASTNER SKUS 188813 Building And Grounds Maintenance N 50-399-000-0000-6304 0.50 ACCT 6402 FASTNER SKU 186358 Repair And Maint-Vehicles N 50-399-000-0000-6306 0.55 ACCT 6402 FASTNER SKU 187704 Repair/Maint. Equip N 50-399-000-0000-6306 17.50 ACCT 6402 CHAIN LINK COIL 188230 Repair/Maint. 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COOKE CO 52.958908 17323 JESSEN/MIKE 63.0017323 39324 JK SPORTS INC 46.9839324 1630 JOHNSON CONTROLS FIRE PROTECTION LP 16,362.651630 6299 JOHNSON/DENA 180.006299 17728 KAELKE/MARK Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 2 Transactions IDEAL CONSTRUCTION INDEPENDENT EMERGENCY SERVICES LLC J.P. COOKE CO JESSEN/MIKE JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTION LP JOHNSON/DENA Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 01-705-000-0000-6276 707.50 MATTER 25-10773 WESTRIDGE MALL 5307 Professional Services Y 10-304-000-0000-6572 179.05 ACCT #174818 - SUPPLIES 103133419 Repair And Maintenance Supplies N 01-063-000-0000-6342 30.00 DATA PLAN - CRADLEPOINT 19632 Service Agreements N 10-304-000-0000-6300 AP 140.00 PUMP TANKS 14026 Building And Grounds Maintenance N 01-201-000-0000-6304 247.96 ACCT 576 #2306 WIPERS/MOUNT 2576 Repair And Maintenance Y 02-280-000-0000-6369 700.00 BILLBOARD ADVERTISING MAR2025 3971 Miscellaneous Charges N 09-507-510-0000-6251 346.94 ACCT 700285 LP GAS COMMERCIAL 65653 Gas And Oil - Utility N 09-507-510-0000-6251 439.85 ACCT 088027 LP GAS COMMERCIAL 65721 Gas And Oil - Utility N 10-302-000-0000-6500 AP 43.97 ACCT #003198 - SUPPLIES 11108 Supplies N 10-302-000-0000-6500 70.94 ACCT #003198 - SUPPLIES 12376 Supplies N 10-304-000-0000-6572 9.98 ACCT #003198 - PARTS 10674 Repair And Maintenance Supplies N 10-304-000-0000-6572 88.22 ACCT #003198 - TIRE 12063 Repair And Maintenance Supplies N 10-304-000-0000-6572 9.99 ACCT #003198 - PARTS 12188 Repair And Maintenance Supplies N 10-304-000-0000-6565 29.50 ACCT #003198 - PROPANE 13428 Fuels - Diesel N 10-304-000-0000-6572 AP 12.99 ACCT #003198 - PARTS 15540 Repair And Maintenance Supplies N 10-304-000-0000-6406 AP 44.47 ACCT #003198 - SUPPLIES 15883 Office and Garage Supplies N 216.4017728 11167 KARKELA HUNT & CHESHIRE PLLP 707.5011167 1002 KIMBALL MIDWEST 179.051002 15247 KNOWINK LLC 30.0015247 1008 KOEP'S SEPTIC LLC 140.001008 14050 LAKELAND AUTO REPAIR LLC 247.9614050 6063 LAKES ADVERTISING LLC 700.006063 10350 LAKES COMMUNITY COOPERATIVE Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions KAELKE/MARK KARKELA HUNT & CHESHIRE PLLP KIMBALL MIDWEST KNOWINK LLC KOEP'S SEPTIC LLC LAKELAND AUTO REPAIR LLC LAKES ADVERTISING LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-304-000-0000-6572 29.98 ACCT #003198 - SUPPLIES 16047 Repair And Maintenance Supplies N 10-304-000-0000-6406 23.98 ACCT #003198 - SUPPLIES 16078 Office and Garage Supplies N 10-304-000-0000-6572 AP 19.98 ACCT #003198 - PARTS 16539 Repair And Maintenance Supplies N 10-304-000-0000-6565 135.00 ACCT #003198 - DIESEL FUEL 16574 Fuels - Diesel N 10-304-000-0000-6572 29.99 ACCT #003198 - SUPPLIES 17603 Repair And Maintenance Supplies N 10-304-000-0000-6406 AP 15.49 ACCT #003198 - SUPPLIES 20433 Office and Garage Supplies N 10-304-000-0000-6406 67.97 ACCT #003198 - SUPPLIES 23879 Office and Garage Supplies N 10-304-000-0000-6251 1,140.95 ACCT #040416 - PROPANE 72974 Gas And Oil - Utility N 10-304-000-0000-6251 1,174.96 ACCT #040416 - PROPANE 73161 Gas And Oil - Utility N 50-000-000-0110-6306 32.98 ACCT 009080 DIESEL TREATMENTS 13303 Repair/Maint. 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Equip N 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/25 Per Diem Y 23-705-000-0000-6330 28.00 CDA - MILEAGE 3/5/25 Mileage Y 1,657.00198 17723 LIEN/DEVIN 477.2817723 7302 LIFTOFF LLC 300.007302 41638 LOCATORS & SUPPLIES INC 3,743.7641638 2721 MARCO TECHNOLOGIES LLC 536.002721 36132 MARCO TECHNOLOGIES LLC 2,760.2736132 9930 MARKS FLEET SUPPLY INC 138.249930 6300 MARTIN/VALERIE 208.006300 Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 6 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions LEIGHTON MEDIA - FERGUS FALLS LIEN/DEVIN LIFTOFF LLC LOCATORS & SUPPLIES INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MARTIN/VALERIE Otter Tail County Auditor MINNEAPOLIS FORENSIC PYSCH SERVICES LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-250-000-0000-6342 2,820.00 BODY SCANNER INSPECTION 24113 Service Agreements N 01-201-000-0000-6406 235.00 SUPPLIES 11634 Office Supplies N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-605-000-0000-6330 47.60 EXT - MILEAGE 3/5/25 Mileage Y 01-013-000-0000-6276 2,350.00 56-CR-24-2918 PSYCH EVAL - DT 3/2/25 Professional Services 6 01-013-000-0000-6276 2,550.00 56-JV-24-2938 EVAL - GG 3/7/25 Professional Services 6 01-149-000-0000-6354 3,599.40 ACCT 2902 REPAIRS 876283 Insurance Claims N 01-201-000-0000-6304 69.29 ACCT 2900 #2209 OIL CHANGE 874578 Repair And Maintenance N 01-201-000-0000-6304 87.19 ACCT 2900 #2106 OIL CHANGE 875258 Repair And Maintenance N 01-201-000-0000-6304 66.95 ACCT 2900 #2109 OIL CHANGE 875267 Repair And Maintenance N 10-304-000-0000-6306 71.91 ACCT #2901 - OIL CHANGE 874429 Repair/Maint. Equip N 02-214-000-0000-6171 175.00 7B - COMMUNICATIONS CONFERENCE 2487 Tuition And Education Expenses N DRUSCH/NICHOLAS16616 01-043-000-0000-6342 29.50 ACCT 1143-13 SHREDDING SERVICE 460224 Service Agreements/Technical Support N 15856 MCWANE-CREEK/VICTORIA 90.0015856 16669 MIDWEST MEDICAL PHYSICS LLC 2,820.0016669 87003 MIDWEST PRINTING CO 235.0087003 17350 MILLIGAN/LOGAN 137.6017350 6072 4,900.006072 42863 MINNESOTA MOTOR COMPANY 3,894.7442863 563 MINNESOTA SHERIFFS' ASSOCIATION 175.00563 7661 MINNKOTA ENVIRO SERVICES INC Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 5 Transactions 1 Transactions MINNEAPOLIS FORENSIC PYSCH SERVICES LLC MCWANE-CREEK/VICTORIA MIDWEST MEDICAL PHYSICS LLC MIDWEST PRINTING CO MILLIGAN/LOGAN MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION Otter Tail County Auditor MN COUNTY HIGHWAY ACCOUNTANTS ASSN COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6342 123.90 ACCT 1159 SHREDDING SERVICE 460230 Service Agreements N 01-605-000-0000-6140 90.00 EXT - 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PARTS 5076594 Repair And Maintenance Supplies N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-605-000-0000-6330 75.60 EXT - MILEAGE 3/5/25 Mileage Y 50-000-000-0120-6290 1,680.00 HENNING TSF SERVICES FEB 2025 16326 Contracted Services.N 50-000-000-0130-6290 3,737.50 NE LANDFILL SERVICES FEB 2025 16326 Contracted Services.N 01-112-109-0000-6342 345.00 CLNOTTOP SERVICE 62298 Service Agreements N 01-201-000-0000-6304 56.41 ACCT 57522 #2204 OIL CHANGE 27019108 Repair And Maintenance N 01-042-000-0000-6276 13.65 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 01-061-000-0000-6201 2,162.44 ACCT 100A05602 WAN FEB 2025 DV25020382 Communication Fees -N 6260 MOTOROLA SOLUTIONS INC 58,835.506260 2036 NAPA CENTRAL 136.902036 43227 NELSON AUTO CENTER INC 650.5443227 16913 NORDICK/TAMMY 165.6016913 10132 NORTH CENTRAL INC 5,417.5010132 14257 NORTHLAND FIRE PROTECTION 345.0014257 6407 NORTHWEST TIRE INC 56.416407 4106 OFFICE OF MNIT SERVICES Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 2 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions MOTOROLA SOLUTIONS INC NAPA CENTRAL NELSON AUTO CENTER INC NORDICK/TAMMY NORTH CENTRAL INC NORTHLAND FIRE PROTECTION NORTHWEST TIRE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-091-000-0000-6276 12.60 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 01-149-000-0000-6276 6.30 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 01-201-000-0000-6276 11.55 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 01-250-000-0000-6276 78.75 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 11-407-200-0047-6276 746.55 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 11-420-601-0000-6276 641.55 ACCT 100A05602 VOICE FEB 2025 W25020530 Professional Services N 50-399-000-0000-6565 AP 180.00 ACCT 20446 LP FOR FORKLIFT 101124OTCR Fuels N 50-399-000-0000-6565 AP 90.00 ACCT 20446 LP FOR FORKLIFT 102524OTCR Fuels N 50-399-000-0000-6565 AP 120.00 ACCT 20446 LP FOR FORKLIFT 111524OTCR Fuels N 50-399-000-0000-6565 90.00 ACCT 20446 LP FOR FORKLIFT 11625OTCRC Fuels N 50-399-000-0000-6565 AP 90.00 ACCT 20446 LP FOR FORKLIFT 122024OTCR Fuels N 50-399-000-0000-6565 AP 150.00 ACCT 20446 LP FOR FORKLIFT 12424OTCR Fuels N 50-399-000-0000-6565 120.00 ACCT 20446 LP FOR FORKLIFT 1725OTCR Fuels N 50-399-000-0000-6565 90.00 ACCT 20446 LP FOR FORKLIFT 22825OTCR Fuels N 50-399-000-0000-6565 180.00 ACCT 20446 LP FOR FORKLIFT 2725OTCR Fuels N 50-399-000-0000-6565 60.00 ACCT 20446 LP FOR FORKLIFT 31425OTCR Fuels N 50-399-000-0000-6565 AP 150.00 ACCT 20446 LP FOR FORKLIFT 42224OTCR Fuels N 50-399-000-0000-6565 AP 120.00 ACCT 20446 LP FOR FORKLIFT 53024OTCR Fuels N 50-399-000-0000-6565 AP 90.00 ACCT 20446 LP FOR FORKLIFT 8224OTCR Fuels N 50-399-000-0000-6565 AP 150.00 ACCT 20446 LP FOR FORKLIFT 82324OTCR Fuels N 50-399-000-0000-6565 AP 180.00 ACCT 20446 LP FOR FORKLIFT 91324OTCR Fuels N 50-399-000-0000-6565 AP 60.00 ACCT 20446 LP FOR FORKLIFT 92024OTCR Fuels N 01-201-000-0000-6304 76.00 UNIT 2002 OIL CHG/MOUNT TIRE 3/12/25 Repair And Maintenance N 01-201-000-0000-6304 25.00 UNIT 2109 TIRE REPAIR 3/4/25 Repair And Maintenance N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-605-000-0000-6330 33.60 EXT - MILEAGE 3/5/25 Mileage Y 3,673.394106 612 OLSON OIL CO INC 1,920.00612 3758 OLSON TIRE & OIL 101.003758 14932 OLSON/BRENDA 123.6014932 6234 OPG-3 INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 16 Transactions 2 Transactions 2 Transactions OFFICE OF MNIT SERVICES OLSON OIL CO INC OLSON TIRE & OIL OLSON/BRENDA Otter Tail County Auditor OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-061-000-0000-6342 13,506.20 LASERFICHE SOFTWARE ASSURANCE 8647 Service Agreements N 10-304-000-0000-6253 13.00 ACCT #138 - WASTE DISPOSAL 00499193 Garbage N 10-304-000-0000-6253 20.00 ACCT #138 - WASTE DISPOSAL 00660977 Garbage N 10-301-000-0000-6406 233.56 ACCT #22007 - NOTEPADS 902143 Office Supplies N 50-399-000-0000-6290 30.00 PLOWING BY RUSH LAKE BINS 2/3 131403 Contracted Services.N 50-399-000-0000-6290 30.00 PLOWING BY RUSH LAKE BINS 2/7 131446 Contracted Services.N 01-112-000-0000-6319 12,532.50 SNOW REMOVAL FEB 2025 12149 Snow Removal N 10-304-000-0000-6300 229.36 SERVICE & REPAIR 22134 Building And Grounds Maintenance N 10-304-000-0000-6671 16,604.00 14'X2" X 14' DOORS INSTALLED S 22134 Buildings - Capital Improvements N 01-201-000-0000-6304 869.46 ACCT 4265 #2109 REPAIRS 44902 Repair And Maintenance N 01-201-000-0000-6276 65.80 ACCT 85400 BACKGROUND CHECKS 2025020164 Professional Services Y 01-122-000-0000-6331 84.86 MEALS - STORMWATER CLASS 3/5/25 Travel Expenses N 13,506.206234 44164 OTTER TAIL CO SOLID WASTE 33.0044164 12336 OTTER TAIL POWER COMPANY 233.5612336 1080 OTTERTAIL AGGREGATE INC 60.001080 6351 12,532.506351 631 OVERHEAD DOOR CO OF FERGUS FALLS 16,833.36631 45464 PEBBLE LAKE AUTO 869.4645464 9853 PEOPLEFACTS LLC 65.809853 14905 PERALES/ANDREA Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions OUTDOOR RENOVATIONS LANDSCAPE & NURSERY OPG-3 INC OTTER TAIL CO SOLID WASTE OTTER TAIL POWER COMPANY OTTERTAIL AGGREGATE INC OVERHEAD DOOR CO OF FERGUS FALLS PEBBLE LAKE AUTO PEOPLEFACTS LLC Otter Tail County Auditor POPE DOUGLAS SOLID WASTE MANAGEMENT COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - LAFORGE 25-125 New hire start up cost 6 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - PAYNE 25-125 New hire start up cost 6 10-303-000-0000-6331 17.18 MEAL REIMBURSEMENT 3/10/2025 Travel Expenses N 10-303-000-0000-6331 15.00 MEAL REIMBURSEMENT 3/13/2025 Travel Expenses N 10-303-000-0000-6501 166.94 SHOE REIMBURSEMENT 3/4/2025 Engineering And Surveying Supplies N 10-303-000-0000-6331 72.88 LODGING REIMBURSEMENT 3/5/2025 Travel Expenses N 10-303-000-0000-6331 20.04 MEAL REIMBURSEMENT 3/5/2025 Travel Expenses N 10-303-000-0000-6331 47.04 MEAL REIMBURSEMENT 3/6/2025 Travel Expenses N 10-304-000-0000-6300 74.88 ACCT #9512218 - GENERAL PEST C 9035919 Building And Grounds Maintenance N 50-000-000-0170-6290 120.00 ACCT 9595020 PEST CONTROL 9036601 Contracted Services.N 50-399-000-0000-6290 130.00 ACCT 9595020 PEST CONTROL 9036447 Contracted Services.N 50-000-000-0000-6981 540.50 ORGANICS HAULING FEB 2025 23665 Organic Grant Expense N 01-601-000-0000-6210 154.00 BOX 250 RENTAL 3/25/25 Postage & Postage Meter N 10-304-000-0000-6572 80.15 ACCT #8850384403 - 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Equip N 10-304-000-0000-6306 250.00 ACCT #8850384403 - REPAIR W4668849 Repair/Maint. Equip N 84.8614905 13134 PHILLIPPI/DR JAY 950.0013134 14554 PIEPER/JORDAN 339.0814554 16472 PLUNKETT'S VARMENT GUARD 324.8816472 10214 540.5010214 45354 POSTMASTER 154.0045354 8842 POWERPLAN OIB Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 6 Transactions 3 Transactions 1 Transactions 1 Transactions POPE DOUGLAS SOLID WASTE MANAGEMENT PERALES/ANDREA PHILLIPPI/DR JAY PIEPER/JORDAN PLUNKETT'S VARMENT GUARD POSTMASTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 50-000-000-0000-6981 14.00 ACCT 1000 SCALE FEES FEB 2025 FEB2025 Organic Grant Expense N 50-000-000-0150-6290 16.49 ACCT 376004 MAR 2025 351785406 Contracted Services.N 50-000-000-0120-6565 128.80 ACCT 988529 DIESEL 2/25/25 88109840 Fuels N 50-000-000-0120-6565 183.12 ACCT 988529 FUEL 2/27/25 88109877 Fuels N 50-000-000-0120-6565 144.90 ACCT 988529 DIESEL 3/4/25 88110728 Fuels N 50-000-000-0120-6565 153.12 ACCT 988529 FUEL 3/6/25 88110854 Fuels N 50-000-000-0120-6565 126.00 ACCT 988529 DIESEL 3/10/25 88110909 Fuels N 01-284-804-0000-6829 6.00 BUS RIDES FEB 2025 INV3081 Drive for 5 Grant Expenses N 50-399-000-0000-6290 66.78 JANITORIAL SERVICES FEB 2025 INV3059 Contracted Services.N 01-705-000-0000-6276 3,708.33 REPRESENTATION MAR 2025 2025-003 Professional Services N 01-149-000-0000-6210 2,591.19 LEASE N22052274 PYMT Q1746372 Postage & Postage Meter N 01-149-000-0000-6210 7,476.48 LEASE PAYMENTS Q1757166 Postage & Postage Meter N 02-280-000-0000-6369 1,383.55 ACCT 2189988067 MANUALS 109598 Miscellaneous Charges N 943.668842 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.0011107 3730 PREMIUM WATERS INC 16.493730 45475 PRO AG FARMERS CO OP 735.9445475 25082 PRODUCTIVE ALTERNATIVES INC 72.7825082 15407 PSICK CAPITOL SOLUTIONS INC 3,708.3315407 12047 QUADIENT LEASING USA INC 10,067.6712047 16451 QUICKSERIES PUBLISHING INC 1,383.5516451 17312 QUINLIVAN & HUGHES PA Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions POWERPLAN OIB PRAIRIE LAKES MUNICIPAL SOLID WASTE PREMIUM WATERS INC PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC PSICK CAPITOL SOLUTIONS INC QUADIENT LEASING USA INC QUICKSERIES PUBLISHING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-250-000-0000-6276 302.50 MATTER 1001992 JAIL ADVICE 14419 Professional Services Y 01-112-000-0000-6572 270.11 ACCT 0313001 SUPPLIES P3478849 Repair And Maintenance/Supplies N 10-304-000-0000-6572 408.30 ACCT #99227 - PARTS 827626F Repair And Maintenance Supplies N 50-000-000-0000-6241 400.00 2025 MEMBERSHIP DUES 048 Membership Dues N 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/25 Per Diem Y 02-103-000-0000-6369 5,000.00 EXAMINER OF TITLES SERVICES 2020-2024 Miscellaneous Charges Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/20/25 Per Diem Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 2/20/25 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/25 Per Diem Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 3/5/25 Mileage Y 01-201-000-0000-6526 29.92 SWEATSHIRTS 2/3/25 Uniforms N 02-612-000-0000-6140 90.00 AIS - PER DIEM 2/13/25 Per Diem Y 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/13/25 Per Diem Y 302.5017312 9166 RDO EQUIPMENT CO 270.119166 8622 RDO TRUCK CENTERS LLC 408.308622 2907 RECYCLING ASSOC OF MN 400.002907 6307 RODER/BETSY 90.006307 154 RUSSELL ATTORNEY AT LAW/ROBERT L 5,000.00154 17200 SAMUELSON/HEIDI 292.0017200 17718 SAURER/ANGELA 29.9217718 15942 SCHEMPP JR/BOBBY Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions QUINLIVAN & HUGHES PA RDO EQUIPMENT CO RDO TRUCK CENTERS LLC RECYCLING ASSOC OF MN RODER/BETSY RUSSELL ATTORNEY AT LAW/ROBERT L SAMUELSON/HEIDI SAURER/ANGELA Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 02-612-000-0000-6330 53.20 AIS - MILEAGE 3/13/25 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/25 Per Diem Y 23-705-000-0000-6330 53.20 CDA - MILEAGE 3/5/25 Mileage Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/10/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 2/26/25 Per Diem Y 23-705-000-0000-6140 90.00 CDA - PER DIEM 3/5/25 Per Diem Y 23-705-000-0000-6330 56.00 CDA - MILEAGE 3/5/25 Mileage Y 01-061-000-0000-6680 132.00 ACCT 1079757 HP CARE PACK B19431257 Computer Hardware N 01-061-000-0000-6680 3,960.00 ACCT 1079757 HP CARE PACKS B19437173 Computer Hardware N 01-061-000-0000-6680 43,290.00 ACCT 1079757 COMPUTERS B19449490 Computer Hardware N 02-225-000-0000-6369 1,443.00 ACCT 1079757 COMPUTER B19443986 Miscellaneous Charges N 01-061-000-0000-6330 30.24 MILEAGE - FEB 2025 FEB2025 Mileage N 50-000-000-0120-6304 1,487.45 REPAIRS TO 2006 F-350 2079 Repair And Maintenance N 10-303-000-0000-6330 80.50 MILEAGE REIMBURSEMENT 3/10/2025 Mileage N 10-303-000-0000-6331 17.18 MEAL REIMBURSEMENT 3/10/2025 Travel Expenses N 10-303-000-0000-6330 80.50 MILEAGE REIMBURSEMENT 3/13/2025 Mileage N 10-303-000-0000-6331 15.00 MEAL REIMBURSEMENT 3/13/2025 Travel Expenses N 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/13/25 Per Diem Y 02-612-000-0000-6330 72.80 AIS - MILEAGE 3/13/25 Mileage Y 376.4015942 11188 SCHORNACK/DAVID 326.0011188 10001 SHI INTERNATIONAL CORP 48,825.0010001 7460 SIMENGAARD/PAUL 30.247460 6800 SIX PAK AUTO 1,487.456800 14441 SJOLIE/TYLER 193.1814441 13567 SOETH/SYLVIA Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 4 Transactions 4 Transactions 1 Transactions 1 Transactions 4 Transactions SCHEMPP JR/BOBBY SCHORNACK/DAVID SHI INTERNATIONAL CORP SIMENGAARD/PAUL SIX PAK AUTO SJOLIE/TYLER Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/13/25 Per Diem Y 02-612-000-0000-6330 38.50 AIS - MILEAGE 3/13/25 Mileage Y 01-112-101-0000-6485 AP 304.68 ACCT 00224000 SUPPLIES 949585 Custodian Supplies N 01-112-108-0000-6485 AP 102.03 ACCT 00224002 SUPPLIES 949587 Custodian Supplies N 01-112-101-0000-6485 77.28 ACCT 00224000 WASHING FLUID 952728-1 Custodian Supplies N 01-112-101-0000-6485 242.50 ACCT 00224000 SQUEEGEES/HOSE 952739 Custodian Supplies N 01-112-101-0000-6485 119.96 ACCT 00224000 SUPPLIES 953155-1 Custodian Supplies N 01-112-101-0000-6485 232.23 ACCT 00224000 SUPPLIES 953578 Custodian Supplies N 01-112-108-0000-6485 193.24 ACCT 00224002 SUPPLIES 953579 Custodian Supplies N 50-399-000-0000-6410 95.20 ACCT 00224006 FILTERS 953966 Custodial Supplies N 01-112-109-0000-6253 176.23 ID 511470045328 FEB 2025 FEB2025 Garbage N 50-000-000-0000-6978 5,960.00 ACCT 28018 ORGANICS FEB 2025 FEB2025 Ag Plastic Expenses N 50-000-000-0110-6291 335.00 ACCT 20479 BATTLE LAKE FEB2025 Contract Transportation N 50-000-000-0120-6291 860.00 ACCT 20489 HENNING FEB2025 Contract Transportation N 50-000-000-0130-6291 1,660.00 ACCT 20487 NEW YORK MILLS FEB2025 Contract Transportation N 50-000-000-0150-6291 610.00 ACCT 20477 PELICAN RAPIDS FEB2025 Contract Transportation N 10-303-000-0000-6278 592.94 PROFESSIONAL ENGINEERING SERVI R-001054.00-25 Engineering Consultant N 01-201-000-0000-6526 149.97 ACCT 974 PANTS I1724687 Uniforms N 01-201-000-0000-6526 144.98 ACCT 974 POUCH/CASES I1725465 Uniforms N 01-201-000-0000-6526 128.99 ACCT 974 BADGE I1748706 Uniforms N 01-201-000-0000-6526 279.93 ACCT 974 UNIFORM ITEMS I1749921 Uniforms N 01-201-000-0000-6526 15.00 ACCT 974 SHIPPING INV I1749921 I1749923 Uniforms N 162.8013567 13652 STEEVES/BERNARD A 128.5013652 48183 STEINS INC 1,367.1248183 166 STEVE'S SANITATION INC 9,601.23166 15004 STONEBROOKE ENGINEERING INC 592.9415004 168 STREICHERS Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 8 Transactions 6 Transactions 1 Transactions SOETH/SYLVIA STEEVES/BERNARD A STEINS INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-031-000-0000-6443 300.00 ACCT 20158207 BATTERY KITS 9208655058 Ppe & Safety Equip. & Supplies N 01-250-000-0000-6269 1,093.60 C1252000 RATE CHANGES 1/1-2/14 INV2000235591 Professional Services-Kitchen N 01-250-000-0000-6269 4,366.32 C1252000 MEALS 2/22-28/2025 INV2000236482 Professional Services-Kitchen N 01-250-000-0000-6269 5,152.70 C1252000 MEALS 3/1-7/2025 INV2000236927 Professional Services-Kitchen N 10-304-000-0000-6572 26.49 ACCT #OTTER002 - OIL P18724 Repair And Maintenance Supplies N 10-304-000-0000-6306 582.45 ACCT #OTTER002 - REPAIR W04831 Repair/Maint. Equip N 10-304-000-0000-6300 300.00 ACCT #26280 - ANNUAL MONITORIN 25233 Building And Grounds Maintenance N 10-304-000-0000-6300 300.00 ACCT #26280 - ANNUAL MONITORIN 25234 Building And Grounds Maintenance N 10-304-000-0000-6572 180.00 SERVICE CALL 920131 Repair And Maintenance Supplies N 10-304-000-0000-6572 350.00 SERVICE CALL 920133 Repair And Maintenance Supplies N 01-002-000-0000-6369 26.55 ACCT 01372 PLAQUE 293010R Miscellaneous Charges N 01-705-000-0000-6369 25.40 ACCT 01372 PLAQUE 291796R Miscellaneous Charges N 01-031-000-0000-6436 58.20 ACCT 1968 CORRECTIONS/BAILIFF 73362 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 ADMIN ASSISTANT 73394 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 MAINT WORKER 1 73395 New hire start up cost N 01-031-000-0000-6436 58.20 ACCT 1968 GIS ANALYST 73435 New hire start up cost N 718.87168 5981 STRYKER SALES LLC 300.005981 6642 SUMMIT FOOD SERVICE LLC 10,612.626642 2045 SWANSTON EQUIPMENT CORP 608.942045 16621 SYSTEMS TECHNOLOGY 600.0016621 8741 T & K TIRES 530.008741 8718 TAG UP 51.958718 42537 THIS WEEKS SHOPPING NEWS Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 3 Transactions 2 Transactions 2 Transactions 2 Transactions 2 Transactions STREICHERS STRYKER SALES LLC SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP SYSTEMS TECHNOLOGY T & K TIRES TAG UP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach General Revenue Fund Copyright 2010-2024 Integrated Financial Systems 01-091-000-0000-6455 1,677.95 ACCT 1000520140 FEB 2025 851567068 Reference Books & Literature N 01-091-000-0000-6455 300.94 ACCT 1000520140 LIBRARY PLAN 851643973 Reference Books & Literature N 01-201-000-0000-6348 482.02 ACCT 1003940771 FEB 2025 851586938 Software Maintenance Contract N 13-012-000-0000-6455 2,109.49 ACCT 1003217934 FEB 2025 851556359 Reference Books & Literature N 13-012-000-0000-6455 1,215.04 ACCT 1000551281 FEB 2025 851565357 Reference Books & Literature N 13-012-000-0000-6455 1,056.59 ACCT 1000551281 LIBRARY PLAN 851642896 Reference Books & Literature N 01-112-101-0000-6342 848.91 ACCT 50366 BRONZE SERVICE 3008386120 Service Agreements N 50-000-000-0130-6306 820.68 REPLACE IDLER PULLEY 30073 Repair/Maint. Equip N 01-122-000-0000-6331 82.54 MEALS - STORMWATER CLASS 3/5/25 Travel Expenses N 01-122-000-0000-6330 388.50 MILEAGE - STORMWATER CLASS 3/6/25 Mileage N 10-303-000-0000-6278 5,438.00 PROFESSIONAL ENGINEERING SERVI 24-128-11 Engineering Consultant N 10-303-000-0000-6242 150.00 ADA CLASS REGISTRATION REIMBUR 3/13/2025 Registration Fees N 10-303-000-0000-6330 36.40 MILEAGE REIMBURSEMENT 3/13/2025 Mileage N 02-041-000-0000-6369 7,725.00 ACCT 55132 PACE TRAINING 045-507151 Miscellaneous Charges N 232.8042537 183 THOMSON REUTERS - WEST 6,842.03183 77 TK ELEVATOR CORP 848.9177 1999 TNT REPAIR INC 820.681999 15764 TOLLEFSON/BRITTANY 471.0415764 7010 TRANSPORTATION COLLABORATIVE & 5,438.007010 15997 TSCHIDA/CRAIG 186.4015997 6946 TYLER TECHNOLOGIES INC 7,725.006946 Page 29Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 6 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST TK ELEVATOR CORP TNT REPAIR INC TOLLEFSON/BRITTANY TRANSPORTATION COLLABORATIVE & TSCHIDA/CRAIG TYLER TECHNOLOGIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Road And Bridge Fund Copyright 2010-2024 Integrated Financial Systems 10-303-000-0000-6330 149.80 MILEAGE REIMBURSEMENT 3/11/2025 Mileage N 10-303-000-0000-6331 46.87 MEAL REIMBURSEMENT 3/11/2025 Travel Expenses N 10-303-000-0000-6330 149.80 MILEAGE REIMBURSEMENT 3/12/2025 Mileage N 10-303-000-0000-6331 50.00 MEAL REIMBURSEMENT 3/12/2025 Travel Expenses N 10-303-000-0000-6330 149.80 MILEAGE REIMBURSEMENT 3/13/2025 Mileage N 10-303-000-0000-6331 28.00 MEAL REIMBURSEMENT 3/13/2025 Travel Expenses N 01-112-000-0000-6275 44.42 ACCT MN OTERCO01 FEB 2025 718156 Fiber Locating Service N 02-612-000-0000-6140 90.00 AIS - PER DIEM 3/13/25 Per Diem Y 02-612-000-0000-6330 29.40 AIS - MILEAGE 3/13/25 Mileage Y 10-304-000-0000-6572 14.21 ACCT #220000970 - SHOP TOWELS 2530367105 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.07 ACCT #220000970 - SHOP TOWELS 2530369769 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530372598 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.64 ACCT #220000970 - SHOP TOWELS 2530375025 Repair And Maintenance Supplies N 10-304-000-0000-6572 22.19 ACCT #160001535 - SHOP TOWELS 2520535365 Repair And Maintenance Supplies N 10-304-000-0000-6572 26.79 ACCT #160001536 - SHOP TOWELS 2520538108 Repair And Maintenance Supplies N 10-304-000-0000-6572 27.73 ACCT #160001541 - SHOP TOWELS 2520539863 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001540 - SHOP TOWELS 2520543096 Repair And Maintenance Supplies N 10-304-000-0000-6572 27.01 ACCT #160001535 - SHOP TOWELS 2520543741 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001537 - SHOP TOWELS 2520546625 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001536 - SHOP TOWELS 2520546641 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 ACCT #160001541 - SHOP TOWELS 2520546808 Repair And Maintenance Supplies N 50-000-000-0120-6290 67.68 ACCT 160002806 SERVICE 2520554120 Contracted Services.N 50-000-000-0000-6290 50.34 ACCT 160002035 SERVICE 2520555140 Contracted Services N 50-390-000-0000-6290 50.34 ACCT 160002035 SERVICE 2520555140 Contracted Services.N 50-399-000-0000-6290 100.67 ACCT 160002035 SERVICE 2520555140 Contracted Services.N 7362 UHRICH/COREY 574.277362 16820 USIC LOCATING SERVICES LLC 44.4216820 16948 VANSTEENBURG/JEFFREY 119.4016948 8785 VESTIS 60.568785 13620 VESTIS Page 30Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 2 Transactions 4 Transactions UHRICH/COREY USIC LOCATING SERVICES LLC VANSTEENBURG/JEFFREY VESTIS Otter Tail County Auditor WEST CENTRAL JAIL ADMINISTRATOR'S ASSN WIDSETH SMITH NOLTING & ASSOCIATES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems 01-041-000-0000-6406 1.41 ACCT 7497 TAX FORMS 1230773 Office Supplies N 50-000-000-0000-6406 865.40 ACCT 7495 ENVELOPES 464103 Office Supplies N 01-043-000-0000-6342 600.00 CREDIT CLERK ACCOUNT FEES JS-5766 Service Agreements/Technical Support N 50-000-000-0000-6093 759.00 ACCT 110 RECYCLING FEB 2025 FEB2025 Single Sort Recycling Grant Expenses N 01-250-000-0000-6449 54,879.50 ACCT 0226 MEDICAL SVCS APR 25 INV0126080 Medical Agreements 6 10-304-000-0000-6300 225.00 BUCKET TRUCK SERVICE 17 Building And Grounds Maintenance N 01-250-000-0000-6241 20.00 2025 MEMBERSHIP DUES 3/10/25 Membership Dues N 09-507-510-0000-6278 2,247.50 2023-11001 PM STORE SERVICES 236607 Engineering & Hydrological Testing N 10-303-000-0000-6278 AP 1,496.25 PROFESSIONAL ENGINEERING SERVI 234442 Engineering Consultant N 10-303-000-0000-6278 AP 51.25 PROFESSIONAL ENGINEERING SERVI 235101 Engineering Consultant N 10-303-000-0000-6278 AP 1,872.50 PROFESSIONAL ENGINEERING SERVI 235261 Engineering Consultant N 10-303-000-0000-6278 12,945.96 PROFESSIONAL ENGINEERING SERVI 236464 Engineering Consultant N 02-612-000-0000-6369 2,750.00 AIS ADVERTISING COASTERS 40179 Miscellaneous Charges N 472.7913620 51002 VICTOR LUNDEEN COMPANY 866.8151002 6599 VISUAL GOV SOLUTIONS LLC 600.006599 11441 WADENA CO SOLID WASTE 759.0011441 17417 WELLPATH LLC 54,879.5017417 16918 WELLS CONSTRUCTION MN LLC 225.0016918 1532 20.001532 2081 18,613.462081 14545 WILDLIFE FOREVER Page 31Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions WEST CENTRAL JAIL ADMINISTRATOR'S ASSN WIDSETH SMITH NOLTING & ASSOCIATES INC VESTIS VICTOR LUNDEEN COMPANY VISUAL GOV SOLUTIONS LLC WADENA CO SOLID WASTE WELLPATH LLC WELLS CONSTRUCTION MN LLC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:23:19AM3/20/2025 csteinbach Copyright 2010-2024 Integrated Financial Systems 01-201-000-0000-6369 20.00 NOTARY RECORDING FEE 3/3/25 Miscellaneous Charges N 50-000-000-0120-6853 1,961.05 ACCT 3-85099-73002 2/16-28/25 0005364-0010-4 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 405.07 ACCT 3-85099-73002 2/16-28/25 0005364-0010-4 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 5,417.75 ACCT 3-85099-73002 2/16-28/25 0005364-0010-4 MSW By Passed Expense Landfill N 50-000-000-0000-6978 346.61 ACCT 25-18701-13009 FEB 2025 0481991-1766-3 Ag Plastic Expenses N 01-605-000-0000-6140 90.00 EXT - PER DIEM 3/5/25 Per Diem Y 01-605-000-0000-6330 39.90 EXT - MILEAGE 3/5/25 Mileage Y 10-303-000-0000-6278 7,635.75 PROFESSIONAL ENGINEERING SERVI R-023610-000-1 Engineering Consultant N 10-303-000-0000-6683 571.50 ROW ACQUISITIONS R-023610-000-1 Right Of Way, Ect.N 10-304-000-0000-6572 AP 222.08 FABRICATION TIME - CULVERT CLE 2133 Repair And Maintenance Supplies N 50-000-000-0170-6306 727.53 ACCT 6842300 MAINT SI000613300 Repair/Maint. Equip N 50-399-000-0000-6306 1,031.98 ACCT 6842300 CUTTING EDGE IN001828272 Repair/Maint. Equip N 50-399-000-0000-6306 54.01 ACCT 6842300 ELEMENT IN001839075 Repair/Maint. Equip N 2,750.0014545 8425 WINDELS/LORI 20.008425 2278 WM CORPORATE SERVICES INC 8,130.482278 17455 WOODBRIDGE/DWAYNE 129.9017455 13074 WSB & ASSOCIATES INC 8,207.2513074 6735 X-STREAM WATERJETTING LLC 222.086735 2086 ZIEGLER INC 1,813.522086 1,170,489.52 Page 32Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 2 Transactions 2 Transactions 1 Transactions 3 Transactions Final Total ............204 Vendors 519 Transactions WILDLIFE FOREVER WINDELS/LORI WM CORPORATE SERVICES INC WOODBRIDGE/DWAYNE WSB & ASSOCIATES INC X-STREAM WATERJETTING LLC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:23:19AM3/20/2025 csteinbach Solid Waste Fund Copyright 2010-2024 Integrated Financial Systems Page 33Audit List for Board Otter Tail County Auditor Community Development Authority Amount 340,156.84 General Revenue Fund 1 356,035.80 General Fund Dedicated Accounts 2 7,323.55 Parks and Trails 9 100,169.21 Road And Bridge Fund 10 1,388.10 Health and Wellness Fund 11 21,887.08 Law Library Fund 13 2,316.35 Capital Improvement Fund 14 1,419.20 23 3,000.00 Debt Service Fund 35 336,793.39 Solid Waste Fund 50 1,170,489.52 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES3/20/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:33:31AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6406 168.73 ACCT #A2RJVV5AA0Wl1P 1GJV-3JXR-3HHG Office Supplies 11 N 02/27/2025 02/27/2025 11-406-000-0000-6406 38.80 ACCT #A2RJVV5AA0Wl1P 1T7Y-1FPT-1X4F Office Supplies 61 N 03/13/2025 03/13/2025 11-420-601-0000-6406 25.98 ACCT #A2RJVV5AA0Wl1P 16MV-XWKC-1T6R Office Supplies 36 N 03/06/2025 03/06/2025 11-420-601-0000-6406 5.90 ACCT #A2RJVV5AA0Wl1P 1PH7-HYWM-3TGL Office Supplies 59 N 02/26/2025 02/26/2025 11-420-601-0000-6406 4.75 ACCT #A2RJVV5AA0Wl1P 1Q3P-DMHQ-V6GC Office Supplies 65 N 03/17/2025 03/17/2025 11-420-601-0000-6406 18.30 ACCT #A2RJVV5AA0Wl1P 1R6L-M4P9-GHCX Office Supplies 21 N 03/04/2025 03/04/2025 11-420-601-0000-6406 11.38 ACCT #A2RJVV5AA0Wl1P 1W7H-QPCX-7G9Q Office Supplies 14 N 02/26/2025 02/26/2025 11-420-601-0000-6406 7.52 ACCT #A2RJVV5AA0Wl1P 1X6C-D699-GF7V Office Supplies 25 N 03/06/2025 03/06/2025 11-420-601-0000-6677 7.92 ACCT #A2RJVV5AA0Wl1P 1XLC-DCLM-GDGG Office Furniture And Equipment - Im 23 N 03/05/2025 03/05/2025 11-430-700-0000-6406 33.06 ACCT #A2RJVV5AA0Wl1P 16MV-XWKC-1T6R Office Supplies 37 N 03/06/2025 03/06/2025 11-430-700-0000-6406 7.50 ACCT #A2RJVV5AA0Wl1P 1PH7-HYWM-3TGL Office Supplies 60 N 02/26/2025 02/26/2025 11-430-700-0000-6406 6.05 ACCT #A2RJVV5AA0Wl1P 1Q3P-DMHQ-V6GC Office Supplies 66 N 03/17/2025 03/17/2025 11-430-700-0000-6406 23.28 ACCT #A2RJVV5AA0Wl1P 1R6L-M4P9-GHCX Office Supplies 22 N 03/04/2025 03/04/2025 11-430-700-0000-6406 14.48 ACCT #A2RJVV5AA0Wl1P 1W7H-QPCX-7G9Q Office Supplies 15 N 02/26/2025 02/26/2025 11-430-700-0000-6406 9.56 ACCT #A2RJVV5AA0Wl1P 1X6C-D699-GF7V Office Supplies 26 N 03/06/2025 03/06/2025 11-430-700-0000-6677 10.08 ACCT #A2RJVV5AA0Wl1P 1XLC-DCLM-GDGG Office Furniture And Equipment - Ss 24 N 03/05/2025 03/05/2025 11-406-000-0000-6331 900.00 MACCAC Conference 02/05-02/06/25 Travel Expenses - Probation 12 N 02/05/2025 02/06/2025 14386 AMAZON CAPITAL SERVICES INC 393.2914386 30171 ASSOCIATION OF MN COUNTIES Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 16 TransactionsAMAZON CAPITAL SERVICES INC Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-430-700-0000-6331 19.00 MEAL 03/07/2025 Travel Expense - Ss Adm 62 N 03/07/2025 03/07/2025 11-430-700-0000-6331 12.99 MEAL 1/7-2/4/25 Travel Expense - Ss Adm 47 N 01/07/2025 02/04/2025 11-430-700-0000-6331 7.75 MEAL 1/7-2/4/25 Travel Expense - Ss Adm 48 N 01/07/2025 02/04/2025 11-430-700-0000-6331 13.24 MEAL 1/7-2/4/25 Travel Expense - Ss Adm 49 N 01/07/2025 02/04/2025 11-430-700-0000-6331 13.56 MEAL 1/7-2/4/25 Travel Expense - Ss Adm 50 N 01/07/2025 02/04/2025 11-430-700-0000-6331 AP 11.52 MEAL 12/18-12/30/24 Travel Expense - Ss Adm 44 N 12/18/2024 12/30/2024 11-430-700-0000-6331 AP 9.14 MEAL 12/18-12/30/24 Travel Expense - Ss Adm 45 N 12/18/2024 12/30/2024 11-430-700-0000-6331 AP 12.99 MEAL 12/18-12/30/24 Travel Expense - Ss Adm 46 N 12/18/2024 12/30/2024 11-430-700-0000-6331 7.65 MEAL 2/24-2/27/25 Travel Expense - Ss Adm 51 N 02/24/2025 02/27/2025 11-430-700-0000-6331 11.03 MEAL 2/24-2/27/25 Travel Expense - Ss Adm 52 N 02/24/2025 02/27/2025 11-420-601-0000-6265 528.00 Data Processing Costs -22221 Data Processing Costs - Im Adm 63 N 01/01/2025 12/31/2025 11-430-700-0000-6265 672.00 Data Processing Costs -22221 Data Processing Costs - Ss Adm 64 N 01/01/2025 12/31/2025 11-409-000-0010-6261 600.33 Collaborative 2025-0301 Lcts Coordination 13 Y 03/01/2025 03/31/2025 900.0030171 17138 FURE/ALLISON 19.0017138 16432 HAUGRUD/REED 99.8716432 17140 HEALTHEC LLC 1,200.0017140 8471 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 9 Transactions 2 Transactions ASSOCIATION OF MN COUNTIES FURE/ALLISON HAUGRUD/REED HEALTHEC LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6304 221.11 NewBattery 2018 Impala 2543 Motor Vehicle Repair 40 Y 02/21/2025 02/21/2025 11-409-000-0000-6379 AP 643.36 MEALS-P&E/CLC Mtgs 100623-COLLAB Meeting Expenses 29 N 07/01/2024 12/03/2024 11-420-601-0000-6406 51.92 Cust #1143 - GSC 460222 Office Supplies 32 N 02/01/2025 02/28/2025 11-430-700-0000-6406 66.08 Cust #1143 - GSC 460222 Office Supplies 33 N 02/01/2025 02/28/2025 11-420-640-0000-6379 58.23 Federal Offset Fees A300C503938 Miscellaneous Charges 30 N 01/01/2025 01/31/2025 11-420-640-0000-6379 242.63 Federal Offset Fees A300C506743 Miscellaneous Charges 58 N 02/01/2025 02/28/2025 11-420-605-0000-6040 2,890.17 01-25 Maxis Recoveries A300MX56263I State Share Of Maxis Refunds To State 56 N 01/01/2025 01/31/2025 11-430-720-2112-6061 3,079.00 02-25 CCAP A300MC56267I County Match BSF/CCAP 57 N 02/01/2025 02/28/2025 11-430-000-0000-6379 1,537.50 CONSULTING #15 Miscellaneous Charges 38 Y 02/03/2025 02/28/2025 11-420-601-0000-6265 AP 76.25 IM- E-SIGNATURES INV-220-00568 Data Processing Costs - Im Adm 1 N 10/01/2024 12/31/2024 600.338471 14050 LAKELAND AUTO REPAIR LLC 221.1114050 41450 LAKES COUNTRY SERVICE COOPERATIVE 643.3641450 7661 MINNKOTA ENVIRO SERVICES INC 118.007661 43022 MN DEPT OF HUMAN SERVICES 6,270.0343022 16996 MOHS/MEGHAN KELLEY 1,537.5016996 11427 NEXT CHAPTER TECHNOLOGY INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC LAKELAND AUTO REPAIR LLC LAKES COUNTRY SERVICE COOPERATIVE MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-420-601-0000-6265 AP 64.90 ACE E-SIGNATURES INV-220-00568 Data Processing Costs - Im Adm 3 N 10/01/2024 12/31/2024 11-420-601-0000-6265 1,848.00 ACE - HOSTNG FEE INV-220-00579 Data Processing Costs - Im Adm 6 N 01/01/2025 12/31/2025 11-420-601-0000-6265 8,400.00 IM - HOSTING FEE INV-220-00579 Data Processing Costs - Im Adm 8 N 01/01/2025 12/31/2025 11-430-700-0000-6265 AP 13.75 SS E-SIGNATURES INV-220-00568 Data Processing Costs - Ss Adm 2 N 10/01/2024 12/31/2024 11-430-700-0000-6265 AP 82.60 ACE E-SIGNATURES INV-220-00568 Data Processing Costs - Ss Adm 4 N 10/01/2024 12/31/2024 11-430-700-0000-6265 4,200.00 SS - HOSTING FEE INV-220-00579 Data Processing Costs - Ss Adm 5 N 01/01/2025 12/31/2025 11-430-700-0000-6265 2,352.00 IM - HOSTING FEE INV-220-00579 Data Processing Costs - Ss Adm 7 N 01/01/2025 12/31/2025 11-420-601-0000-6276 7.04 Birth/Death Certs February 2025 Professional Services 34 N 02/01/2025 02/28/2025 11-430-700-0000-6276 8.96 Birth/Death Certs February 2025 Professional Services 35 N 02/01/2025 02/28/2025 11-420-601-0000-6272 5,950.56 FPI Expenses - Jeff February 2025 Fraud Prevention Officer Expense (FPI) 42 N 02/01/2025 02/28/2025 11-420-601-0000-6272 619.20 FPI-Expenses - Karen February 2025 Fraud Prevention Officer Expense (FPI) 43 N 02/01/2025 02/28/2025 11-430-700-0000-6331 14.98 MEAL 03/12/2025 Travel Expense - Ss Adm 53 N 03/12/2025 03/12/2025 11-406-000-0000-6435 1,865.00 Supplies 2314445 Drug Testing 41 N 03/06/2025 03/06/2025 17,037.5011427 44086 OTTER TAIL CO RECORDER 16.0044086 44003 OTTER TAIL CO TREASURER 6,569.7644003 17724 PETERSON/TIM 14.9817724 5853 PREMIER BIOTECH INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 2 Transactions 2 Transactions 1 Transactions NEXT CHAPTER TECHNOLOGY INC OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER PETERSON/TIM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-406-000-0000-6435 1,220.60 Testing Confirmations L3362801 Drug Testing 10 6 03/04/2025 03/04/2025 11-430-700-0000-6304 133.93 ACCT #139 6093952 Motor Vehicle Service And Repair 19 N 03/04/2025 03/04/2025 11-430-700-0000-6304 133.87 ACCT #139 6093984 Motor Vehicle Service And Repair 20 N 03/05/2025 03/05/2025 11-430-700-0000-6304 139.03 ACCT #139 6094069 Motor Vehicle Service And Repair 31 N 03/07/2025 03/07/2025 11-430-700-0000-6304 191.99 ACCT #139 6094342 Motor Vehicle Service And Repair 69 N 03/18/2025 03/18/2025 11-430-700-0000-6304 159.74 ACCT #139 6094379 Motor Vehicle Service And Repair 70 N 03/19/2025 03/19/2025 11-430-700-0000-6331 11.92 MEAL 02/24/2025 Travel Expense - Ss Adm 67 N 02/24/2025 02/24/2025 11-430-700-0000-6331 18.64 MEAL 02/24/2025 Travel Expense - Ss Adm 68 N 02/24/2025 02/24/2025 11-409-330-1300-6091 4,281.25 COLLABORATIVE-ALC 342/336 Truancy Project 28 N 01/15/2025 06/30/2025 11-409-330-1300-6091 5,375.00 COLLABORATIVE-Prom Fello 337/343 Truancy Project 27 N 01/15/2025 06/30/2025 1,865.005853 14747 PREMIER BIOTECH LABS LLC 1,220.6014747 46006 QUALITY TOYOTA 758.5646006 15893 SCHMIDT/HEATHER 30.5615893 898 SCHOOL DIST 544 - FERGUS FALLS 4,281.25898 45387 SCHOOL DIST 547 - PARKERS PRAIRIE 5,375.0045387 902 SCHOOL DIST 549 - PERHAM Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC QUALITY TOYOTA SCHMIDT/HEATHER SCHOOL DIST 544 - FERGUS FALLS SCHOOL DIST 547 - PARKERS PRAIRIE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-409-330-1200-6091 80,000.00 Collaborative ISD549#1BARR Universal Home Visit 9 N 07/01/2024 06/30/2025 11-406-000-0000-6200 763.63 ACCT #942509247-00011 6106854640 Telephone Probation 16 N 01/24/2025 02/23/2025 11-430-700-0000-6200 1,894.60 ACCT #942509247-00007 6106854636 Telephone - Ss Adm 18 N 01/24/2025 02/23/2025 11-430-700-0000-6265 115.03 ACCT #942509247-00007 6106854636 Data Processing Costs - Ss Adm 17 N 01/24/2025 02/23/2025 11-420-601-0000-6406 112.38 ACCT #4872 464240 Office Supplies 54 N 03/12/2025 03/12/2025 11-430-700-0000-6406 143.02 ACCT #4872 464240 Office Supplies 55 N 03/12/2025 03/12/2025 11-406-000-0000-6000 11,063.00 Detention Costs January 2025 Detention Center Costs - Probation 39 N 01/01/2025 01/31/2025 80,000.00902 9820 VERIZON WIRELESS 2,773.269820 51002 VICTOR LUNDEEN COMPANY 255.4051002 52139 WEST CENTRAL REG JUVENILE CTR 11,063.0052139 143,263.36 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 2 Transactions 1 Transactions Final Total ............25 Vendors 70 Transactions SCHOOL DIST 549 - PERHAM VERIZON WIRELESS VICTOR LUNDEEN COMPANY WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:33:31AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 143,263.36 Health and Wellness Fund 11 143,263.36 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES3/20/2025 Bonstad Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:33:52AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS MCKESSON MEDICAL-SURGICAL GOV SOL LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:52AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 11-407-600-0090-6379 362.69 JAN2025 FINANCIAL/SHARON 4769 Miscellaneous Charges 5 N 01/31/2025 01/31/2025 11-407-100-0017-6488 558.72 BRUSHES/FLOSS -DENTAL 37930248 Innovations Grant Blue Cross prog supply 3 N 03/03/2025 03/03/2025 11-407-600-0090-6091 667.67 DR. LOKKEN/FEB2025 IVC00003291 Medical Consultant 4 N 02/28/2025 02/28/2025 11-407-200-0022-6488 106.32 LANCETS 23386836 Phn Program Supplies - Wic 1 N 02/27/2025 02/27/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/EC JAN2025CARSEAT Program Supplies Inj Prev 7 N 01/29/2025 01/29/2025 11-407-200-0060-6488 64.00 CAR SEAT ED/AS JAN2025CARSEAT Program Supplies Inj Prev 8 N 01/29/2025 01/29/2025 11-407-200-0060-6488 21.60 C SEAT/NW-GRP W/SIBLING JAN2025CARSEAT Program Supplies Inj Prev 9 N 01/29/2025 01/29/2025 11-407-200-0060-6488 21.60 C SEAT/KD-GRP W/SIBLING JAN2025CARSEAT Program Supplies Inj Prev 10 N 01/29/2025 01/29/2025 11-407-600-0090-6406 10.63 GRANT BINDER Office Supplies 6 N 11-407-100-0015-6488 343.65 ENVELOPES/FAP 464081 MCH/ECS Program Supplies 2 N 02/27/2025 02/27/2025 32663 CLAY CO HEALTH DEPT 362.6932663 12747 HENRY SCHEIN INC 558.7212747 7512 LAKE REGION HEALTHCARE 667.677512 42835 106.3242835 31020 OTTER TAIL CO TREASURER 171.2031020 51002 VICTOR LUNDEEN COMPANY 354.2851002 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 2 Transactions MCKESSON MEDICAL-SURGICAL GOV SOL LLC CLAY CO HEALTH DEPT HENRY SCHEIN INC LAKE REGION HEALTHCARE OTTER TAIL CO TREASURER VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:33:52AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems 2,220.88 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Final Total ............6 Vendors 10 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:33:52AM3/20/2025 Bonstad Health and Wellness Fund Copyright 2010-2024 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 2,220.88 Health and Wellness Fund 11 2,220.88 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Hiring Request Form for New Positions Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014 Hiring Request Information Department: Human Services Date of Request: 03/06/2025 Title of Position Requested: Early Engagement Social Worker (Pilot Program) FTE of Position Requested: 1 Number of Incumbents in Job Class: 46 Number of Vacancies in Job Class: 1 Number of Employees in Department: 129 Number of Vacancies in Department: 7 Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. The Early Engagement Services are defined in MN Statute 253B.041. The service aims to avoid the need for commitment and to enable the proposed patient to voluntarily engage in needed treatment. 2024 legislative session law provides for an Early Engagement Pilot Program with an allocation to Otter Tail County. Estimate costs associated with this position, e.g. salary, benefits, advertising. C41 starting salary: $69,534 + $29,911 benefits and taxes = $99,445. Typical advertising costs for open HS positions. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. This position will be funded for 2 years through an allocation to Otter Tail County. The position will be a limited-duration position. Proof of concept may lead to the addition of Early Engagement Services to the MN Medicaid State Plan Services. Some service recipients may be eligible for Adult Mental Health (AMH) Rule 79 Targeted Case Management funding. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? This is a new position in the 2025 budget. Current workload for AMH Case Management does not allow for the team to implement the pilot without a limited-duration hire to develop the program and deliver the service. What alternatives have you explored to filling this position? This pilot was introduced and approved in the 2024 legislative session. What are the consequences of not filling the position? If the limited-duration position is not approved, Otter Tail County will not be able to pilot the service as outlined in the session law. Nor will we be able to deliver services as identified in a pilot work plan developed by OTCHS. Approval Department Head Signature: Date: 03/06/2025 Service Team Leader Signature: Date: Finance Committee Recommendation: Date: Administration/Operations Committee Recommendation: Date: County Board Action: Date: ~~~ April as Child Abuse Prevention Month 2025 Proclamation WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone throughout the community; and WHEREAS, our children are our most valuable resources and will shape the future of Otter Tail County; and WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the entire community; and WHEREAS, effective child abuse prevention succeeds because of partnerships created between families child welfare professionals, education, health, community and faith- based organizations, businesses, and law enforcement agencies; and WHEREAS, communities must make every effort to promote programs and activities that create strong and thriving children and families; and WHEREAS, we acknowledge that we must work together as a community to increase awareness about child abuse and contribute to promote the social and emotional well- being of children and families in a safe, stable, and nurturing environment; and WHEREAS, prevention remains the best defense for our children and families. NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners hereby proclaim April 2025 as National Child Abuse Prevention Month in Otter Tail County, and call upon all people, community agencies, religious organizations, medical facilities, and businesses recognize this month by dedicating ourselves to the task of improving the quality of life for all children and families. Board Chair Otter Tail County Board of Commissioners Date RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2025 - Click here to enter text. WHEREAS, the County proposes to use the abatement for the purposes provided for in the Abatement Law (as hereinafter defined), to assist with the development of a duplex housing unit on Parcel No. 63000990526000 (100 Hidden Meadows Dr, Battle Lake). The proposed term of the abatement will be for up to five years in an amount not to exceed $10,000; and WHEREAS, the Board held a public hearing on March 11, 2025, on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"). NOW, THEREFORE, BE IT RESOLVED by the County Board of the Otter Tail County, Minnesota, as follows: 1. Findings for the Tax Abatement. The Board hereby makes the following findings: 1) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). 2) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. 3) Granting the Abatement is in the public interest because it will increase the tax base in County. 4) The Tax Abatement Properties are not located in a tax increment financing district. 5) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the Abatement is hereby approved. The terms of the Abatement are as follows: 1) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2027and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. 2) The County shall provide the Abatement as specified in this resolution. 3) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By:_________________________________________ Attest______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2025. ________________________________ Nicole Hansen, Clerk State Project Number (SP): State Project Number (SP): Trunk Highway Number (TH): State Aid Project Number (SAP): State Aid Project Number (SAP): State Aid Project Number (SAP): Federal Project Number (FP): Lighting System Feed Point: State Project Number (SP): Trunk Highway Number (TH): State Project Number (SP): Trunk Highway Number (TH): State Project Number (SP): Trunk Highway Number (TH): State Aid Project Number (SAP): Lighting System Feed Point: Signal System 11 811 ID: Pedestrian Crosswalk Flasher ID: Pedestrian Crosswalk Flasher ID: MnDOT Contract No.: 1057790 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION AND CITY OF WADENA AND OTTER TAIL COUNTY COOPERATIVE CONSTRUCTION AGREEMENT 8001-44 5605-24 10=002 056-692-007 080-654-003 080-594-005 NHPP-CRP-STBG 0010(3431 F78B F78C 8002-09 29=184 8004-41 71=004 8003-37 71=184 080-656-001 F78A 1735569 22672895 22672896 County Estimated Amount Receivable $273,617.78 This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), the City of Wadena, acting through its City Council ("City"), and Otter Tail County, acting through its Board of Commissioners ("County"). Recitals 1. The State will perform grading, bituminous and concrete surfacing, ADA improvements, structural snow fence, signing, signal, lighting, and box culverts construction and other associated construction upon, along, and adjacent to Trunk Highway No. 10 from 1,100 feet west of 620th Avenue to 2,520 feet east of Oink Joint Road according to State-prepared plans, specifications, and special provisions designated by the County and the State as State Aid Project No. 056-692-007, No. 080-654-003, and No. 080-594-005 and by the State as State Project No. 5605-24 and No. 8001-44 (TH 10=002) ("Project"); and 2. The County will participate in the roundabout, storm sewer, sidewalk, and lighting construction and other associated construction and associated construction engineering; and 3. The County has agreed to plowing portions ofTH 10 at the TH 10 and CSAH 75 J-Turn. Those routes will be described in this Agreement and outlined in Exhibit 8-J-Turn Maintenance Responsibilities; and -1- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 4. The City will be responsible for roundabout lighting maintenance at County State Aid Highway (CSAH) No. 92 (11th Street NW) as described in this Agreement; and 5. Agreement No. 1058928 between the State and Otter Tail County and Agreement No. 1058929 between the State and Wadena County will address detours needed for the Project; and 6. Agreement No. 1057505 between the State, the City, and Wadena County and Agreement No. 1058254 between the State and the City will address any other construction, cost, and maintenance responsibilities not cover under this Agreement; and 7. Minnesota Statutes§ 161.45, subdivision 2, allows for City-owned utility relocation to be included in a State construction contract, and payment by the City for such relocation according to applicable statutes and rules for utilities on trunk highways; and 8. Minnesota Statutes§ 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining, and improving the trunk highway system. Agreement 1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits 1.1. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes§ 16C.05, subdivision 2. 1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled. 1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Agreement, including, without limitation, the following clauses: 3. Maintenance by the City; 4. Maintenance by the County; 9. Liability; Worker Compensation Claims; 11. State Audits; 12. Government Data Practices; 13. Governing Law; Jurisdiction; Venue; and 15. Force Majeure. 1.4. Plans, Specifications, and Special Provisions. Plans, specifications, and special provisions designated by the State and County as State Aid Project No. 056-692-007, No. 080-654-003, and No. 080-594-005 and by the State as State Project No. 5605-24 and No. 8001-44 (TH 10=002) are on file in the office ofthe Commissioner of Transportation at Saint Paul, Minnesota, and incorporated into this Agreement by reference ("Project Plans"). 1.5. Exhibits. The Preliminary Schedule "I" is on file in the office of the City Administrator, in the office of the County Engineer, and attached and incorporated into this Agreement. Exhibit A-Drainage Maintenance Responsibilities and Exhibit B-J-Turn Maintenance Responsibilities are attached and incorporated into this Agreement. 2. Construction by the State 2.1. Contract Award. The State will advertise for bids and award a construction contract to the lowest responsible bidder according to the Project Plans. 2.2. Direction, Supervision, and Inspection of Construction A. Supervision and Inspection by the State. The State will direct and supervise all construction activities performed under the construction contract and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction will be performed according to the Project Plans. -2- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 B. Inspection by the County. The County participation construction covered under this Agreement will be open to inspection by the County. If the County believes the County participation construction covered under this Agreement has not been properly performed or that the construction is defective, the County will inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the County are not binding on the State. The State will have the exclusive right to determine whether the State's contractor has satisfactorily performed the County participation construction covered under this Agreement. 2.3. Plan Changes, Additional Construction, Etc. A. The State will make changes in the Project Plans and contract construction, which may include the County participation construction covered under this Agreement and will enter into any necessary addenda and change orders with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. The State District Engineer's authorized representative will inform the appropriate County officials of any proposed addenda and change orders to the construction contract that will affect the County participation construction covered under this Agreement. B. The County may request additional work or changes to the work in the plans as part of the construction contract. Such request will be made by an exchange of letter(s) with the State. If the State determines that the requested additional work or plan changes are necessary or desirable and can be accommodated without undue disruption to the Project, the State will cause the additional work or plan changes to be made. 2.4. Satisfactory Completion of Contract. The State will perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. 2.5. Permits. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by the City to be constructed hereunder that are upon and within the State Trunk Highway Right-of-Way. Applications for permits will be made on State form "Application for Utility Permit on Trunk Highway Right-of-Way" (Form 2525). 2.6. Utility Adjustments. Adjustments to certain City and County-owned facilities, including but not limited to, valve boxes and frame and ring castings, may be performed by the State's contractor under the construction contract. The City and the County will furnish the contractor with new units and/or parts for those in place City and County-owned facilities when replacements are required and not covered by a contract pay item, without cost or expense to the State or the contractor, except for replacement of units and/or parts broken or damaged by the contractor. 3. Maintenance by the City Upon completion of the Project, the City will provide the following without cost or expense to the State: 3.1. Municipal Utilities. Maintenance of any municipal-owned utilities construction, without cost or expense to the State. 3.2. TH 10 and CSAH 92 Roundabout Lighting. Maintenance of lighting at CSAH 92 and approaching the roundabout, including all legs and within the roundabout, will be shared between the State and the City. The City will be responsible for the hook up cost and application to secure an adequate power supply to the service pad or pole and will pay all monthly electrical service expenses necessary to operate the lighting facility. The City will be responsible for minor maintenance, including, but not limited to re-lamping or LED luminaire replacement, repair or replacement of all damaged luminaire glassware, luminaires when damaged or when ballasts fail, photoelectric control on luminaires, and painting of poles and other equipment, if applicable, for the entire system. The State will be responsible for major maintenance, -3- Three-Party City-County Receivable Standard with Signal MnDOT Contract No.: 1057790 including, but not limited to Gopher State One Call (GSOC) locates, knocked down poles including wiring within the poles, damaged poles, pull boxes, underground wire, loose connections, damaged foundations, defective starter boards or drivers, damaged fuse holders, and blown fuses fqr the entire system. 3.3. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the owner of the storm sewer facilities. The drainage areas served by the storm sewer facilities constructed under the construction contract are shown in a drainage area map, Exhibit "Drainage Area", which is on file in the office of the State's District Hydraulics Engineer in Baxter and is incorporated into this Agreement by reference. 4. Maintenance by the County Upon completion of the Project, the County will provide the following without cost or expense to the State: 4.1. Roadways. Maintenance of CSAH 92. Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and any other maintenance activities according to accepted County maintenance practices. 4.2. Roundabout on TH 10. A. Roundabout Approaches. Maintenance of CSAH 92 approaches up to the curb line of the outer circle of the TH 10 roundabout. Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and any other maintenance activities according to accepted County maintenance practices. B. Roundabout Circle. Maintenance of the roundabout circle on TH 10 at CSAH 92. The State and County will provide for snow, ice and debris removal of the roadway portion of the roundabout circle in conjunction with ongoing maintenance activities of their respective roadway approaches to the roundabout circle. The State will provide for resurfacing, seal coating, and any other maintenance activities necessary to perpetuate the roadway portion of the roundabout circle in a safe and usable condition. 4.3. TH 10 and CSAH 75 J-Turn. A. J-Turn Approaches. Maintenance of the CSAH 75 approaches up to the shoulders point of intersection {Pl) on TH 10. Maintenance includes, but is not limited to, snow, ice and debris removal, resurfacing, seal coating, and any other maintenance activities according to accepted County maintenance practices. B. Maintenance of the J-Turn. The State and County will provide for snow, ice, and debris removal for the roadway portion of the two median U-turns (MUT), Loons, and the TH 10 left including the right turn lanes in both directions to access the MUT and TH 75 turn lanes in conjunction with ongoing maintenance activities of their respective roadway approaches to the J-Turn. The State will provide for resurfacing, seal coating, and any other maintenance activities necessary to perpetuate the roadway portion of the J-Turn in a safe and usable condition. Exhibit B -J-Turn Maintenance Responsibilities will further define the County plowing route at the CSAH 75 and TH 10 J-Turn intersection. 4.4. CSAH 92 Storm Sewers. Routine maintenance and ownership of storm sewer facilities construction. Routine maintenance includes, but is not limited to, removal of sediment, debris, vegetation, and ice from grates and catch basins, and any other maintenance activities necessary to preserve the facilities and to prevent conditions such as flooding, erosion, or sedimentation, this also includes informing the District -4- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 Maintenance Engineer of any needed repairs. Exhibit A-Drainage Maintenance Responsibilities will further define storm sewer location and ownership. 4.5. Future Sidewalk Responsibilities. A portion of the Project includes sidewalk construction at the TH 75 J-Turn and CSAH 92 Roundabout. Upon completion of the construction there will be no sidewalk maintenance required of the County. If in the future there is sidewalk construction connecting the sidewalk constructed under this Project, the County will be responsible for maintenance of the sidewalk at the TH 75 J-Turn and CSAH 92 Roundabout. Maintenance will include, but will not be limited to, snow, ice, and debris removal, patching, crack repair, panel replacement, cross street pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other maintenance activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable condition. Maintenance requirements will be at the discretion of the District Maintenance Engineer. 4.6. TH 10 and CSAH 75 J-Turn Lighting. The County will pay all monthly electrical service expenses necessary to operate the lighting facility. 4.1. Additional Drainage. No party to this Agreement will drain any additional drainage volume into the storm sewer facilities constructed under the construction contract that was not included in the drainage for which the storm sewer facilities were designed, without first obtaining written permission to do so from the owner of the storm sewer facilities. The drainage areas served by the storm sewer facilities constructed under the construction contract are shown in a drainage area map, Exhibit "Drainage Area", which is on file in the office of the State's District Hydraulics Engineer at Baxter and is incorporated into this Agreement by reference. 5. Basis of County Cost 5.1. Schedule "I". The Preliminary Schedule "I" includes anticipated County participation construction items and the construction engineering cost share covered under this Agreement, and is based on engineer's estimated unit prices. 5.2. County Participation Construction. The County will participate in the following at the percentages indicated. A. 100 Percent will be the County's rate of cost participation in all of the roundabout, storm sewer, sidewalk, and lighting construction. The construction includes, but is not limited to, those construction items tabulated on Sheet No. 2 and No. 3 of the Preliminary Schedule "I". 5.3. Construction Engineering Costs. The County will pay a construction engineering charge equal to 8 percent of the total County participation construction covered under this Agreement. 5.4. Plan Changes, Additional Construction, Etc. The County will share in the costs of construction contract addenda and change orders that are necessary to complete the County participation construction covered under this Agreement, including any County requested additional work and plan changes. The State reserves the right to invoice the County for the cost of any additional County requested work and plan changes, construction contract addenda, change orders, and associated construction engineering before the completion of the contract construction. S.S. Liquidated Damages. All liquidated damages assessed the State's contractor in connection with the construction contract will result in a credit shared by each party in the same proportion as their total construction cost share covered under this Agreement is to the total contract construction cost before any deduction for liquidated damages. -5- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 6. County Cost and Payment by the County 6.1. County Cost. $273,617.78 is the County's estimated share of the costs of the contract construction and the construction engineering cost share as shown in the Preliminary Schedule "I". The Preliminary Schedule "I" was prepared using anticipated construction items and estimated quantities and unit prices and may include any credits or lump sum costs. Upon award of the construction contract, the State will prepare a Revised Schedule "I" based on construction contract construction items, quantities, and unit prices, which will replace and supersede the Preliminary Schedule "I" as part of this Agreement. 6.2. Conditions of Payment. The County will pay the State the County's total estimated construction and construction engineering cost share, as shown in the Revised Schedule "I", after the following conditions have been met: A. Execution of this Agreement and transmittal to the County, including a copy of the Revised Schedule "I". B. The County's receipt of a written request from the State for the advancement of funds. 6.3. Acceptance of the County's Cost and Completed Construction. The computation by the State of the amount due from the County will be final, binding and conclusive. Acceptance by the State of the completed contract construction will be final, binding, and conclusive upon the County as to the satisfactory completion of the contract construction. 6.4. Final Payment by the County. Upon completion of all contract construction and upon computation of the final amount due the State's contractor, the State will prepare a Final Schedule "I" and submit a copy to the County. The Final Schedule "I" will be based on final quantities and include all County participation construction items and the construction engineering cost share covered under this Agreement. If the final cost of the County participation construction exceeds the amount of funds advanced by the County, the County will pay the difference to the State without interest. If the final cost of the County participation construction is less than the amount of funds advanced by the County, the State will refund the difference to the County without interest. The State and the County waive claims for any payments or refunds less than $5.00 according to Minnesota Statutes§ 15.415. 7. Authorized Representatives Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give and receive any notice or demand required or permitted by this Agreement. 7.1. The State's Authorized Representative will be: Name, Title: Address: Telephone: Email: Malaki Ruranika, Cooperative Agreements Engineer (or successor) 395 John Ireland Boulevard, Mailstop 682, Saint Paul, MN 55155 (651) 366-4634 malaki.ruranika@state.mn.us 7.2. The City's Authorized Representative will be: Name, Title: Address: Telephone: Email: Kim Schroeder, City Administrator (or successor) 222 2nd Street Southeast, Wadena, MN 56482 (218) 631-7707 cityadmin@wadena.org -6- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 7.3. The County's Authorized Representative will be: Name, Title: Krysten Foster, County Engineer (or successor) Address: Telephone: 505 South Court Street, Suite 1, Fergus Falls, MN 56537 (218) 998-8475 Email: kfoster@otterta ilcou nty.gov 8. Assignment; Amendments; Waiver; Contract Complete 8.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other party and a written assignment agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. The foregoing does not prohibit the City or the County from contracting with a third-party to perform City or County maintenance responsibilities covered under this Agreement. 8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original Agreement, or their successors in office. 8.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision or the party's right to subsequently enforce it. 8.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State, the City, and the County. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 9. Liability; Worker Compensation Claims 9.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes § 3. 736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City and the County. 9.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. 10. Nondiscrimination Provisions of Minnesota Statutes§ 181.59 and of any applicable law relating to civil rights and discrimination are considered part of this Agreement. 11. State Audits Under Minnesota Statutes § 16C.05, subdivision 5, the City's and the County's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 12. Government Data Practices The City, County, and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City and the County under this Agreement. The civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either the City, the County, or the State. -7- Three-Party City-County Receivable Standard with Signal Mn DOT Contract No.: 1057790 13. Governing Law; Jurisdiction; Venue Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination; Suspension 14.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties. 14.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the performance of contract construction under the Project. Termination must be by written or fax notice to the City and the County. 14.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement and all work, activities, and performance of work authorized through this Agreement. 15. Force Majeure No party will be responsible to the other for a failure to perform under this Agreement (or a delay in performance) if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God, labor disputes, acts of war or terrorism, or public health emergencies. (The remainder of this page has been intentionally left blank.) -8- Three-Party City-County Receivable Standard with Signal CITY OF WADENA The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By,0A~ Title: Ma...yc,.r- Date: ~ -Y ~ ;1 od-5 By: 1f¥' @%wed R ,,) Title: ~ Ad.mi rri 8.m:dor Date: 2-2.~-2.S MnDOT Contract No.: 1057790 INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -9- Three-Party City-County Receivable Standard with Signal OTTER TAIL COUNTY The undersigned certify that they have lawfully executed this contract on behalf of the Governmental Unit as required by applicable charter provisions, resolutions, or ordinances. By: _______________ _ Title: County Board Chair Date: March 25 2025 By: _______________ _ Title: County Board Clerk Date: March 25 2025 MnDOT Contract No.: 1057790 DEPARTMENT OF TRANSPORTATION Recommended for Approval: By: _______________ _ (District Engineer) Date: _______________ _ Approved: By: _______________ _ (State Design Engineer) Date: _______________ _ COMMISSIONER OF ADMINISTRATION By: _______________ _ (With Delegated Authority) Date: _______________ _ INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION. -10- Three-Party City-County Receivable Standard with Signal ) / SCALEfNA:IT e EXHIBIT A DRAINAGE MAINTENANCE RESPONSIBILITIES 0 25 so \ \ \ \ \ \ \ \ \ \ - LEGEND i :g & .... 'r § ~ " .\11 " ,g I a 1'i g: ~ " .!!! ::;;;~ "-" "'.ao ~~ .;,:~ --~ ~~ la:: 0 P1 ~NfFCT 0 0 100 EXHIBIT B J-TURN MAINTENANCE RESPONSI Bl LITES COUNTY PLOWING ROUTE END PERMANENT SNOW FENCE EASEMENT @ ----=-::.:-=-=-==::::::~-;;:,=-c:-=-=-:.;;-=-==-=-===-==-------:<t_ TH 10 't. W-CSAH75-MUT 1380 +24 +93 +oo ;? ?' ~ { FIELD ..ENT--.:1',.__ __ \ i CSAH 75 m-=~ -- +07 ♦8] ---------------------------- 0 0 I. SEE TYPICAi. SECTIONS FOR DETAILED PAVEMENT INSETS. z. MATCH EXISTING ENTRANCE WIDTHS EXCEPT WHERE SPECIFIED OR SHOIII OTHERWISE. 3. AI.L DIMENSIONS ARE TO FACE OF CURB OR EDGE OF BITUMINOUS EXCEPT FOR CDIICRETE PAYING LOCATIONS 1TH IOI WHERE TRAVELED LANE WIDTHS ARE SHOWN • 4. SEE CONSTRUCTION DETAILS FOR ADDITIONAi. INFORIIATION AT ROADWAY INTERSECTIONS, 5. SEE TRAFFIC BARRIER PLANS FOR MORE INFORMATION ON TRAFFIC BARRIERS. 0 0 NOTES• © ~~=T ~~~o~MESIGN 0 CONCRETE SILL 0 SEE SNOW FENCE Pl.AN END CONSTRUCTION CSAH 75 $_ STA 27+00.94 ;-"'',, 't. CSAH (.,~,./' -0- 8 I ~( ~ w z 464 ::, :,: V le 463 ::; 462 461 460 459 "' 457 456 455 454 453 452 451 450 449 448 447 446 445 .... 443 442 441 440 SECTION KEY MAP 14DTHST OLD140THST 125THAVE SEIMCIORM SHAOYLN OR CSAH54 CSAH4 TH7l UTHST CSAH75 620THAVE ~~ ~:t-;;;::::=--:;;::-,r::========--------::-----::;--:---;----,,------.-===.,..-;:===;--;:-=====-=:----ir------------------.--------------~~ oRAwNsY: NTN 1KEREBYcrRr1FVntA,rHissHe£TwASPREPAREo ~~ ~ MINNESOTA DEPARTMENT oF TRANSPORTATION uam ... (1Hto1,s.na:,s.ninr1ai,w~.oo1w~woosm ~ ~ "o-,-SIG-N-,o-,-,,-,-LR--< ~~~~~NL~~N~io~:~~~:~~~l~~~RTHAT PRlNTEONAME: ~r .. m«JW~ "Sambatek TH 10 Four Lane Expansion CONSTRUCTION PLAN 'Sheet N·o. 444 of ,792 s'heets ~ ti: CHECKED BY: LLR UNDERTHElAW'SOFTIIESTATEOFMINNESCJTA. DATE: 2{612025 UC.NO. 61311 City of Wadena, Wadena & Otter Tail County, Minnesota TH 10 EB STA 1374+oO.OOTOTH 10 EB STA l3SB+OO.OO ..... C ~ ~ & ,., 'r § ~ C: £ ~ I a i'i :: tj C ~g_ "'l C ~·f c:::i 9. .... ~ ~~ ~ :i: c ~! ,, 0 i - ..... '------...1....--.,-✓ +30 / ~ t:::::::::::::::::::=1390 z ::; 0 < ::; ------------ -{'_r GENERAL NOTES• I. SEE TYPICAL SECTIONS FOR D£TAILEO PAVEMENT INSETS. z. MATCH EXISTING ENTRANCE WIOTNS EXCEPT IHERE SPECIFIED OR SHOIN OTHERWISE. 3. ALL DIIENSIONS ARE TO FACE OF CURB OR EDGE OF BITIJIIINOUS EXCEPT FOR CONCRETE PAVING LOCATIONS <TN 10> IHEAE TRAVELED LANE WIDTHS ARE SHOIN • 4. SEE CONSTRUCTION D£TAILS FOR AOOITIONAL INFORMATION AT ROADWAY INTERSECTIONS. 5. SEE TRAFFIC BARRIER PLANS FOR IIOAE INFORMATION ON TRAFFIC BARRIERS, +25 1---' I I i TH 10 EB NOTES• © RELOCATE MAIL BOX SUPPORT r-,---i __________ 1400 --------------- EXtilBIT B J-TURN MAINTENANCE RESPONSIBILITES COUNTY PLOWING ROUTE 8 I ~ ( ___ SE_CTI_O_N KE_Y_M_A_P - ~ 46D 459 458 457 456 4SS 454 453 451 451 45D 449 ... 447 446 44S 444 443 442 441 440 140THST Ol0140TI-IST 125THAVE SfRVICEORIVt SHAOYLNOR CSAHS4 CSAH4 TH71 11THST CSAH7S 620TH AVE ~.:.; ~~r-------,----------------------=------.-------r-----c===-,--::===========--r--------------------~--------------~ "< OAAWN8Y, NTN >HEREBYCE!m~THATTHISSHEETWASPREPARfD :z=-~ ~ MINNESOTA DEPARTMENT OF TRANSPORTATION 11.lllll~(llll~ll.lill-14(1111~11'11!&191(1)7,\.VIOOlll{DJ.SAP®l!!W; ~ ~ ~D=E=SLG=N=,O=·='·==l=LR==::: ~:~:~~~:N~Joo~:~m:6~R:sE~~l~~~RTHAT :~~:;:::M-,-, :-::::::_c_=_=,,,~""'""-':,;" .. ::;,~,::::::::::= Sambatek TH 10 Four Lane Expansion CONSTRUCTION PLAN Sheet No. 445 of 792 Sheets c§it CHECKEDBY; LLR UNDERTHELAWSOFTHESTATEOFMINNESOTA DATE: 112y2.02s IJC.NO. 61311 CityofWildena,Wadena&OtterTailCounty,Minnesota THlOEBSTAlJSB+OO.OOTOTHlO EBSTAt4o2+0o.oo ••• C.lty cl ....,:.S~ADENA Legislative History Agenda date: January 14, 2025 Action: Adopted Vote: Unanimous Something ~ h.appming here. . . Yes: No: Absent: Deiss Lunde Miller Nelson Sartell CITY OF WADENA, MINNESOTA Resolution No. 2025-13 Entering Into Payment Agreement No. 1057790 with the State of Minnesota, Department of Transportation and Otter Tail County for TH10 Project It is Resolved, that the City of Wadena enter into MnDOT Agreement No. 1057790 with the State of Minnesota, Department of Transportation for the following purposes: To provide for lighting maintenance for lighting construction to be performed upon, along, and adjacent to Trunk Highway No. 10 from 1,100 feet west of 620th Avenue to 2,520 feet east of Oink Joint Road within the corporate City limits under State Aid Project No. 080- 594-005, State Project No. 8001-44 (10=002), and State Project No. 5605-24 (10=002). It is Further Resolved, that the Mayor and City Administrator are authorized to execute the Agreement and any amendments to the Agreement. Adopted by the City Council of the City of Wadena, Minnesota this 14th day of January 2025. . ' ::.,· ! ·,. ~~a_l): City of Wadena, Minnesota A----~ George Deiss, Mayor Resolution No. 2025-13 Page 1 of 2 CERTIFICATION STATE OF MINNESOTA COUNlY OF WADENA I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Wadena at an authorized meeting held on the 14th day of January 2025 as shown by the minutes of the meeting in my possession. CORPORATE SEAL /OR/ e CHARLES RAIN STEIDLER-THOMPSON NOTARY PUBLIC• MINNESOTA ltt Conwnlssion Expim Jan. 31, 2029 City of Wadena, Minnesota City Admini tor N~ My Commission Expires: Resolution No. 2025-13 Page 2 of 2 2025-_______ OTTER TAIL COUNTY RESOLUTION IT IS RESOLVED that Otter Tail County enter into Mn DOT Agreement 1057790 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the County to the State of the County's share of the costs of the storm sewer and lighting construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 10 from 1,100 feet west of 620th Avenue to 2,520 feet east of Oink Joint Road under State Aid Project No. 056- 692-007, No, 080-654-003, and No. 080-594-005 and by the State as State Project No. 5605-24 and No. 8001-44 (Th 10=200). IT IS FURTHER RESOLVED that the and the Count YBoard Chair County Board Clerk (Title) (Title) are authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Board of Commissioners of Otter Tail County at an authorized meeting held on the th day of March 2025, as shown by the minutes of the meeting in my possession. Subscribed and sworn to me this ____ __...ayof ______ __,2025 (Signature) Wayne Johnson (Type or Print Name) Notary Public ____________ _ County Board Chair My Commission Expires _________ _ (Title) Authorize Signing the Engagement Letter with the Office of the State Auditor for the 2024 Audit Motion by Commissioner ____________________ second by Commissioner ____________________ and unanimously carried to authorize the Chair of the Otter Tail County Board of Commissioners, the County Administrator and the County Auditor-Treasurer to sign the engagement letter with the Office of the State Auditor for the 2024 Audit of Otter Tail County. Julie Blaha State Auditor STATE OF MINNESOTA Suite 500 525 Park Street Saint Paul, MN 55103 Main: (651) 296-2551 Fax: (651) 296-4755 TTY: (800) 627-3529 State.Auditor@ osa.state.mn.us www.osa.state.mn.us An equal opportunity employer March 18, 2025 The Honorable Wayne Stein, County Auditor-Treasurer Otter Tail County 510 Fir Avenue West Fergus Falls, Minnesota 56537 Members of the Board of Commissioners County Administrator Otter Tail County We are pleased to confirm our understanding of the services we are to provide pursuant to Minnesota Laws for Otter Tail County for the year ended December 31, 2024. Audit Scope and Objectives We will audit the group financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of Otter Tail County as of and for the year ended December 31, 2024. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement Otter Tail County’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to Otter Tail County’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by accounting principles generally accepted in the United States of America (GAAP) and will be subjected to certain limited procedures, but will not be audited: Management’s Discussion and Analysis Budgetary comparison schedules for the General Fund and each major special revenue fund Schedule of Changes in Total OPEB Liability and Related Ratios – Other Postemployment Benefits PERA retirement plan schedules Notes to the Required Supplementary Information Office of the State Auditor Otter Tail County March 18, 2025 Page 2 We have also been engaged to report on supplementary information other than RSI that accompanies Otter Tail County’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the basic financial statements as a whole, in a report combined with our auditor’s report on the financial statements: Budgetary comparison schedules for the Prairie Lakes Municipal Solid Waste Authority and Chemical Dependency Debt Service Funds Combining nonmajor governmental funds financial statements Budgetary comparison schedules for nonmajor governmental funds Combining fiduciary fund financial statements Otter Tail County Community Development Agency component unit financial statements Schedule of Deposits and Investments Balance Sheet – By Ditch – County Ditch Special Revenue Fund Schedule of Intergovernmental Revenue Schedule of Expenditures of Federal Awards and related notes In connection with our audit of the basic financial statements, we will read the Introductory Section and consider whether a material inconsistency exists between the Introductory Section and the basic financial statements, or the Introductory Section otherwise appears to be materially misstated. If, based on work performed, we conclude that an uncorrected material misstatement of the Introductory Section exists, we are required to describe it in our report. Separate engagement letters will be prepared for the following component units that we will also audit: Prairie Lakes Municipal Solid Waste Authority ─ separately issued financial statements and management and compliance report. Otter Tail County Community Development Agency ─ financial statements and management and compliance report will be included in the County’s annual financial report and management and compliance report, respectively. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood Otter Tail County March 18, 2025 Page 3 that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on— Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; the provisions of the Uniform Guidance; and the legal provisions of the Minnesota Legal Compliance Audit Guides, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions and to report in conformity with the provisions of the Minnesota Legal Compliance Audit Guides. As part of an audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (a) errors, (b) fraudulent financial reporting, (c) misappropriation of assets, or (d) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. In addition, an audit is Otter Tail County March 18, 2025 Page 4 not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of group management and those charged with governance of the group of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of group management and those charged with governance of the group of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We intend to place reliance on the audit performed by component auditors of the Otter Tail County Housing and Redevelopment Authority and plan to make reference to the component auditors in our report on your financial statements. We will also request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. We have identified the following significant risks of material misstatement as part of our audit planning: Risk of management override of controls Please note that our audit planning is still in progress, and modifications may be made. We will inform you of any changes in significant risks as we conduct our planning of the audit. Our audit of the financial statements does not relieve you of your responsibilities. Otter Tail County March 18, 2025 Page 5 Audit Procedures—Internal Control We will obtain an understanding of the entity and its environment, including the system of group-wide internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to group management and those charged with governance of the group internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Otter Tail County’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Otter Tail County’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Otter Tail County March 18, 2025 Page 6 Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on Otter Tail County’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (a) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (b) following laws and regulations; (c) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (d) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America with oversight of those charged with governance; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for the twelve months after the financial statement date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (a) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related- party relationships and transactions, and other matters; (b) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (c) additional information that we may request for the purpose of the audit; (d) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence; and (e) access to component information, instructions issued by group management to components related to the consolidation process, persons at components (including management and those charged with governance), or component auditors. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters required by auditing standards generally accepted in the United States of America, Government Auditing Standards, and the Uniform Guidance. Otter Tail County March 18, 2025 Page 7 Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings, if applicable, should be available for our review. With regard to using or making reference to the auditor’s report or the audited financial statements in a document other than your annual financial report, including bond offering official statements, you understand that prior to issuing the document you must provide the document to us. We will read and consider if any material inconsistencies or material misstatements of fact exist between the document and the auditor’s report or audited financial statements. These services do not constitute an assurance engagement on other information. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for providing us with the other document. The County understands that this will result in additional costs and agrees to pay for these services. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon or make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the management representation letter that (a) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (b) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Otter Tail County March 18, 2025 Page 8 Uniform Guidance; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. Management is also responsible for the accuracy and completeness of federal award information included in the Data Collection Form submitted to the Federal Audit Clearinghouse. You are also responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the management representation letter that (a) you are responsible for presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America; (b) you believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America; (c) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing us with report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to publishing the financial statements on your website, you understand that websites are a means of distributing information and, therefore, we are not required to read the information contained in those sites or to consider the consistency of other information on the website with the original document. Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of Otter Tail County in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These Otter Tail County March 18, 2025 Page 9 nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedures or take any action that could be construed as assuming management responsibilities. The County understands this will result in additional costs and agrees to pay for these services. You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, related notes, and any other nonaudit services we provide. If you are unable to prepare the information needed for the financial statements, schedule of expenditures of federal awards, or related notes, or if the completion schedule varies significantly, we will, based on our staffing availability, provide the additional nonaudit services necessary to assist in the preparation of your draft financial statements, schedule of expenditures of federal awards, and related notes, in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on management’s chart of accounts and other information determined and approved by management. You will be required to acknowledge in the management representation letter our assistance, if any, with preparation of the financial statements, schedule of expenditures of federal awards, and related notes, and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Furthermore, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. We will provide clerical assistance consisting of typing, formatting, and printing and/or binding the financial report. Engagement Administration, Fees, and Other At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the Federal Audit Clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period. We will provide your governing body, management, and related organization representatives with copies of our reports. Management is responsible for all other distribution of the reports and the financial statements. Pass-through entities and others can obtain a copy of your report from our website or the federal audit clearinghouse. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. Otter Tail County March 18, 2025 Page 10 The audit documentation for this engagement is the property of the Minnesota Office of the State Auditor and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under our supervision. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained, pursuant to our record retention plan, for a period of ten years after the date the auditor’s report is issued. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact those contesting the audit finding for guidance prior to destroying the audit documentation. We will be available throughout the year to answer questions, provide assistance, or assist you in implementing any of our recommendations. The Office of the State Auditor does not host any of Otter Tail County’s information. SharePoint is used solely as a method of transferring data and is not intended to store Otter Tail County’s information. Upon conclusion of the audit, Otter Tail County is responsible for downloading any files from SharePoint that it wishes to retain for its own records. The data and other content will either be removed from SharePoint or become unavailable. Stephanie Kuka, Audit Director, is the lead on this engagement and is primarily responsible for the audit. Any questions or concerns that may arise during the course of the audit should be directed to the Audit Director. Our fees are based on standard hourly rates plus travel and any out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Auditing procedures are planned to be conducted remotely, to the extent possible. Periodic progress billings will be sent to you. The condition of your records and the assistance you are able to provide us affects both the timeliness and cost of the audit. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract when requested by you. Our 2024 peer review report can be found on our website at www.osa.state.mn.us. Reporting We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the governing body of Otter Tail County. We will make reference to the component auditors audit of the Otter Tail County Housing and Redevelopment Authority in our report on your financial statements. Otter Tail County March 18, 2025 Page 11 Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add emphasis-of-matter or other-matter paragraphs to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (a) the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (b) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to Otter Tail County and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please contact me at (651) 296-6291 or Stephanie.Kuka@osa.state.mn.us. Stephanie Erickson, Audit Manager, can be reached at (651) 297-7106 or Stephanie.Erickson@osa.state.mn.us . If you agree with the terms of our engagement as described in this letter, please sign where provided below and return it to us. Sincerely, Stephanie Kuka, CPA, Audit Director Approved: This letter correctly sets forth the understanding of Otter Tail County. _______________ Chair, Board of County Commissioners Date _______________ County Administrator Date _______________ County Auditor-Treasurer Date f 1 Pelican Rapids City Acquisition of Tax Forfeited Land OTTER TAIL COUNTY RESOLUTION NO. 2025 - WHEREAS, on the 30th day of September,2005; the City of Pelican Rapids acquired the following described tax forfeited parcels for an authorized public use: Parcel No. 76-000-27-0056-000, 76-000-27-0057-000 and 76-000-27-0058-000 Section 27 Township 136 Range 42 Sub Lot K, except the South 50’, Sub Lot L of the Northeast Quarter of the Southwest Quarter and Sub Lot M of the Northeast Quarter of the Southwest Quarter. State Deed No. 0200909 Recorded October 12, 2005, as Document 985887, and WHEREAS, on the 27th day of August 2024, the City of Pelican Rapids determined that the city no longer needed this parcel for the authorized public use and unanimously passed Resolution 2024-11 approving the reconveyance of the above-described parcel to the State of Minnesota; and WHEREAS, on the 21st day of October 2024 the Reconveyance of Forfeited Lands to the State of Minnesota by a Government Subdivision (PT Form 975) was recorded as Document 1311670; and WHEREAS, the City of Pelican Rapids has submitted a request to the Otter Tail County Board of Commissioners to be allowed to purchase the above-described tax forfeited parcel for a public purpose at less than market value, NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve the sale of the above-described tax-forfeited parcel to the City of Pelican Rapids for $_________________ plus fees in recognition of the City of Pelican’s management and oversight of the above-described parcel since it was acquired by the City of Pelican Rapids in 2005 The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 25th day of March 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 225. By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk Notes – Current Value 76-000-27-0056-000 ($7,900) 76-000-27-0057-000 ($13,200) 76-000-27-0058-000 ($10,700) CLASSIFICATION OF TAX FORFEITED LAND AND APPROVAL OF PRIVATE SALE Otter Tail County Resolution No. 2025 - Commissioner __________ offered the following and moved its adoption: WHEREAS, The County Board of Commissioners of the County of Otter Tail, State of Minnesota, desires to offer for private sale to adjacent owners a certain parcel of land that forfeited to the State of Minnesota for non-payment of taxes on the 25th of August 1937, and WHEREAS, the following parcel of land has been considered and/or viewed by the County Board of Commissioners, and they desire to classify this parcel as non-conservation land as provided for in Minnesota Statutes 282.01, and WHEREAS, the Otter Tail County Board of Commissioners have considered and/or viewed the following parcels of land and has recommended the basic sale price for this parcel as noted in the table below, and WHEREAS, the following parcel should have been excepted from the description of an adjacent property when previously conveyed, and WHEREAS, the approval of a private sale of this parcel will resolve outstanding title issues. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby certify that the parcel listed in the table below has been considered and/or viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, 282.018 and other statutes that require the withholding of tax-forfeited lands from sale and hereby approves the classification and basic sale price as noted in the table below, and BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby approves the private sale to adjacent landowners of the following parcel (see notice dated March 25, 2025). MUNICIPALITY PHYSICAL ADDRESS PID LEGAL DESCRIPTION VALUE ASSESSMENTS BEFORE FORFEITURE Private Sale - Clitherall Township Physical Address – Part of 16232 385th Ave Battle Lake, MN Part of 10-000-35-0232-900 Section 35 Twp. 137 Rg. 42 North (4) four rods of South (20) twenty rods of West (10) ten rods of Southwest Quarter (SW1/4) of Southwest Quarter (SW1/4) Appraised Value 0.00 None 0.00 Specials after Forfeiture - None 0.00 Basic Sale Price 0.00 Total 0.00 Notes – Forfeited August 25, 1937 Approximately ½ Acres Commissioner ____________ seconded the resolution and, upon being put to vote, the resolution was unanimously adopted this 25th day of March 2025. Dated: ______________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ___________________________________________ Attest: ______________________ Wayne D. Johnson, Chair Nicole Hansen, Clerk Adjacent Landowners - Jean K. Boyum and Eagle Lake Lutheran Church NOTICE OF PRIVATE SALE OF TAX-FORFEITED LAND TO ADJACENT OWNERS NOTICE IS HEREBY GIVEN that a private sale of the following described parcel of tax-forfeited land located in Otter Tail County and adjacent to your property will be held at 9:00 A.M. on Friday, May 23, 2025, in the Otter Tail County Auditor/Treasurer’s office, Otter Tail Government Services Center, 510 Fir Ave W., Fergus Falls, MN 56537 MUNICIPALITY PHYSICAL ADDRESS PID LEGAL DESCRIPTION VALUE ASSESSMENTS BEFORE FORFEITURE Clitherall Township Physical Address – Part of 16232 385th Ave Battle Lake, MN Part of 10-000-35-0232-900 Section 35 Twp. 137 Rg. 42 North (4) four rods of South (20) twenty rods of West (10) ten rods of Southwest Quarter (SW1/4) of Southwest Quarter (SW1/4) Appraised Value 0.00 None 0.00 Specials after Forfeiture - None 0.00 Basic Sale Price 0.00 Total 0.00 Notes – Forfeited August 25, 1937 Approximately ½ Acres The sale of the above referenced parcel will be governed by the provisions of Minnesota Statute 282, and the March 25, 2025, motion of the Otter Tail County Board of Commissioners authorizing such sale. TERMS FOR THE PRIVATE SALE OF TAX-FORFEITED LAND TO ADJACENT LANDOWNERS Private Sales: Basic Sale Price The above listed parcel is offered at private auction to the adjacent landowners and will be sold to the highest bidder on a cash basis. The minimum bid acceptable is the basic sale price, which is stated above. The basic sale price is equal to the appraised value, plus the timber value assigned by the Department of Natural Resources, plus any extra charges for special assessments levied after forfeiture and for hazardous waste control. Extra Fees and Costs: In Addition to the Basic Sale Price In addition to the purchase price of the land the following extra fees and costs are due at the time of sale: 1. A 3% surcharge for the state assurance account. 2. A state deed fee of $25.00. 3. A deed recording fee of $46.00 4. A state deed tax equal to the greater of $1.65 or 0.33% of the total sale price. 5. If applicable, a well certificate fee of $50.00. Payment Terms: The parcel shall be paid on a cash basis and in full at the time and date of the sale. No Exceptions. Special Assessments: Levied Before and After Forfeiture The balance of any special assessments that were levied before forfeiture and cancelled at forfeiture are not included in the basic sale price and may be reassessed by the municipality. These special assessments are shown above under the column entitled “Assessments Before Forfeiture.” Note – there are none. Any special assessments that were levied after forfeiture and certified to the county auditor have been added to the appraised value and must be paid by the purchaser as part of the basic sale price. These special assessments are shown above with a special line entitled “Specials After Forfeiture.” Note – there are none. Conditions: Restrictions on the Use of the Properties Sales are subject to the following restrictions on the use of the properties: 1. existing leases and access agreements, 2. easements obtained by a governmental subdivision or state agency for a public purpose, 3. existing road and/or railroad easements/rights-of-way, 4. subdivision controls ordinance, building codes and zoning laws, sanitation code of Otter Tail County (if the property is located within the Otter Tail County shoreland area its development/use will be subject to the provisions of the Otter Tail County Shoreland Management Ordinance, and the Sanitation Code of Otter Tail County.) 5. all sales are final with no refunds or exchanges allowed, 6. the appraised value does not represent a basis for future taxes, 7. all mineral rights are reserved by the State of Minnesota, and 8. the deed for the parcel will include a restrictive covenant prohibiting enrollment of the parcel in a state funded program providing compensation for conservation of marginal lands or wetlands. Parcel Not Sold at the Private Auction If the parcel is not sold at the private sale, it may be purchased after the private sale, by an adjacent landowner, by paying the basic sale price. The basic sale price cannot be changed until the parcel is reappraised, republished, and again offered at a later private sale to adjacent landowners. Title: Proof of Ownership The buyer will receive a receipt at the time of the sale. Within a reasonable time after full payment has been received, the County Auditor’s office will request that the Department of Revenue issue a state quitclaim deed to the property. A state deed has the characteristics of a patent from the State of Minnesota. Title to the land to be offered for sale is not guaranteed either by Otter Tail County or the State of Minnesota. The Otter Tail County Board of Commissioners reserves the right to reject any or all bids and to restrict or withdraw the parcel listed above before or during the sale. Information about the sale of tax forfeited land in Otter Tail County can be obtained as follows: 1. by email at wstein@ottertailcounty.gov, 2. at the office of the County Auditor located at the Otter Tail County Government Services Center, 510 Fir Ave. W, Fergus Falls, MN 56537, or 3. by Telephone at (218) 998-8030/8041. Given under my hand and official seal this 25th day of March 2025 at Fergus Falls, Minnesota. Wayne Stein (County Seal) Otter Tail County Auditor-Treasurer APPOINTMENT OF INTERIM DEPUTY ADMINISTRATOR/AUDITOR-TREASURER OTTER TAIL COUNTY RESOLUTION NO. 2025 - Click here to enter text. WHEREAS, the appointed Auditor-Treasurer Wayne Stein previously announced his retirement which is effective March 31, 2025; and WHEREAS, as set forth in Minn. Stat. §375A.1205, a Board may appoint an Auditor-Treasurer upon the vacancy of the Office; and WHEREAS, in making this appointment, it is recognized that Otter Tail County previously adopted a resolution that the office of the County Auditor-Treasurer shall be filled by appointment upon the vacancy in the office; and WHEREAS, Otter Tail County is restructuring the position of the Auditor-Treasurer to a Deputy Administrator that will oversee and ensure that the job responsibilities, obligations, and functions of the Auditor as set forth in Minnesota Chapter 348 and Treasurer as set forth in Minnesota Chapter 385 are fulfilled; and WHEREAS, it is recommended that Assistant Finance Director Kristen L. Vipond is appointed Interim Deputy County Administrator, which includes the functions and responsibilities of an Auditor-Treasurer, effective April 1, 2025; and WHEREAS, appointing Ms. Vipond in this position will provide for succession planning and stability in not only the Auditor-Treasurer’s Office but also the Finance, Property & License Management Team which she will oversee in her role as the Interim Deputy Administrator. NOW THEREFORE BE IT RESOLVED THAT, Kristen L. Vipond is appointed as the Interim Deputy Administrator to oversee the Finance, Property, and License Management Service Team, including the job responsibilities and functions of an Auditor under Chapter 384 and Treasurer under Chapter 385, effective April 1, 2025. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2025. ________________________________ Nicole Hansen, Clerk EDUCATION IDENTITY AND ACCESS MANAGEMENT BOARD RESOLUTION FOR THE MINNESOTA DEPARTMENT OF EDUCATION OTTER TAIL COUNTY RESOLUTION NO. 2025 - Click here to enter text. WHEREAS, the Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for the County that uses the Education Identity and Access Management (EDIAM) system; and WHEREAS, the IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually; and WHEREAS, the IOwA will authorize user access to the State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties; and WHEREAS, Kris Vipond, Interim Deputy Administrator for the Finance, Property & License Center Service Team is designated as the Identified Official with Authority on behalf of Otter Tail County to authorize user access to State of Minnesota Education secure websites. WHEREAS, Otter Tail County’s 6-Digit Organization Number is 0056-91; NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners designates Kris Vipond, Interim Deputy County Administrator, as the Identified Official with Authority for Otter Tail County to access and designate user access to the Education Identity and Access Management system with the Minnesota Department of Education. The motion for the adoption of the foregoing resolution was introduced by Commissioner Click here to enter text., duly seconded by Commissioner Click here to enter text. and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this Click here to enter text. day of Click here to enter text. 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Click here to enter text. By: _________________________________________ Attest: ______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the Click here to enter text. day of Click here to enter text. 2025. ________________________________ Nicole Hansen, Clerk Instructions for Districts and Schools: Copy the form below onto your district or school letterhead, complete the information requested in the six spaces shown, then scan and email the completed form to: useraccess.mde@state.mn.us. Education Identity and Access Management Board Resolution The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local educational agency that uses the Education Identity and Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. Your school board or equivalent governing board must designate an IOwA to authorize user access to State of Minnesota Education secure websites for your organization. This EDIAM board resolution must be completed and submitted to the Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified Official with Authority. It is strongly recommended that only one person at the local educational agency or organization (the Superintendent, Exec. Director or Administrator) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s). Designation of the Identified Official with Authority for Education Identity and Access Management Organization Name: Otter Tail County 6-Digit or 9-Digit Organization Number (e.g. 1234-01 or 1234-01-000): 0056-91 Superintendent, Exec. Director or Administrator’s Name: Nicole Hansen Will act as the IOwA? _____ Yes ___X__ No If no, identify below the individual who will act as the IOwA for your organization. The Superintendent, Exec. Director or Administrator recommends the Board authorize the below named individual(s) to act as the Identified Official with Authority (IOwA) for this organization: Print Name: Kristen Vipond Title: Interim Deputy County Administrator Board Member Signature: Name: _______________________________________________________ Date: Tuesday, June 11, 2024 Once the EDIAM Board Resolution is completed, scan and email it to: useraccess.mde@state.mn.us To: Board of Commissioners From: Nicole Hansen County Administrator/HR Director Re: Above & Beyond Award Date: March 20, 2025 Otter Tail County as an employer is receiving the prestigious Above & Beyond award from the U.S. Secretary of Defense and the Minnesota Committee for the Employer Support Guard and Reserve (ESGR). More information is detailed in an email provided by Bruce Cherney, Volunteer Support Technician – Minnesota ESGR: From: Cherney, Bruce A CTR DODHRA DSSC (USA) <bruce.a.cherney.ctr@army.mil> Sent: Tuesday, February 25, 2025 12:34 PM To: Cherney, Bruce A CTR DODHRA DSSC (USA) <bruce.a.cherney.ctr@army.mil> Cc: csackett@minnesotaesgr.com Subject: Above and Beyond Award recipient Camp Ripley Awards Ceremony Dear Service Member/Nominator: On behalf of the U.S. Secretary of Defense and the Minnesota Committee for the Employer Support of the Guard and Reserve (ESGR), I would like to congratulate your employer on being selected for our prestigious Above and Beyond Award. Only 30 businesses are recognized out of the hundreds of Patriot Award nominations received by the Minnesota Committee for honoring their employees' service in the United States military, by providing assistance or benefits that go above and beyond the requirements of the Uniformed Services Employment and Re-employment Rights Act. The Minnesota ESGR Committee would like to publicly acknowledge you and your employer by presenting this recognition of exemplary support during a Minnesota ESGR Awards Luncheon at the Education Center, Bldg. 6-76, Room 105, Camp Ripley, Little Falls, MN 56345 on Friday April 11, 2025 (https://ngmnpublic.azurewebsites.us/camp-ripley-education-center/ ). We would be honored if you and your employer leadership could make time to attend this formal presentation. You and your employer will be served a catered lunch from 12:00 - 1:00 pm, providing an opportunity to socialize with other employers, service members and ESGR volunteers from around the state. You and your employer will then be publicly recognized for your service and your employer's continued support of Minnesota's You don't often get email from bruce.a.cherney.ctr@army.mil. Learn why this is important I 218-998-8060 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. ADMINISTRATION Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov service members during an awards ceremony from 1:00 - 2:00 pm. We are also providing an opportunity for your employer to sign a Statement of Support for the Guard and Reserve pledging to honor and comply with the Uniformed Services Employment and Reemployment Rights Act (USERRA)(please see attachment). We are asking your assistance in coordinating attendance at this event with your supervisor and management leadership to share this invitation to be recognized with you. We reserved three (3) seats for you and your employer leadership to attend the luncheon and awards ceremony. We would ask you to reply to this email as soon as possible, but NLT March 26th, in hopes that you and your employers will accept our invitation. Please help us update your employer's current contact information to include: Company Name and Address: Supervisors Name, Position, and phone number: Supervisors Email: The Minnesota ESGR Committee encourages service members to attend in uniform and that employers display company logo casual wear or company uniform for the awards presentation, as appropriate. An email will follow with correspondence to you and your employer on the agenda and timeline. If your employer is unable to attend, the MN ESGR Committee will make arrangements for a presentation of the Above and Beyond Award that is appropriate for your schedule. The point of contact for this request is: Bruce Cherney Thank you and I look forward to hearing from you. V/r, Bruce Cherney Volunteer Support Technician – Minnesota ESGR DOD ESGR Contractor (CRT) Interactive Government Holdings Inc. (IGH) 1536 Ben Franklin Dr. Arden Hills, MN 55112 651-282-4487 Bruce.a.cherney.ctr@army.mil Commissioner Wayne Johnson, Land & Resource Management Assistant Director Kyle Westergard, and Veterans Service Officer Robb Emerson will attend the ceremony and accept the award on behalf of Otter Tail County at Camp Ripley on April 11, 2025. Otter Tail County is thankful and appreciative to be receiving this award and will continue working to support of our Veteran employees, residents, and their families. Page | 1 Administration OTTER TAIL COUNTY – MINNESOTA ORDINANCE TO REGULATE CANNABIS and LOWER-POTENCY HEMP BUSINESSES DRAFT Adopted: Revisions: Original Effective: Page | 2 Administration TABLE OF CONTENTS Contents Objective ..................................................................................................................................................... 4 Policy Statement ......................................................................................................................................... 4 Scope .......................................................................................................................................................... 4 Statutory References .................................................................................................................................. 4 Section 100: GENERAL PROVISIONS ............................................................................................................. 4 100.10 PURPOSE, INTENT AND STATUTORY AUTHORITY ..................................................................... 4 100.15 Jurisdiction .......................................................................................................................................... 5 100.20 Severability and Savings Clause ........................................................................................................ 5 100.30 Enforcement ....................................................................................................................................... 5 Section 150: DEFINITIONS ............................................................................................................................... 5 Section 200: REGISTRATION OF CANNABIS RETAIL BUSINESSES OR CANNABIS RETAIL ENDORSEMENT AND LOW-POTENCY RETAIL BUSINESSES .................................................................... 8 200.10 Registering of Cannabis Businesses and Lower-Potency Hemp Edible Retail Businesses ........ 8 200.15 Compliance Checks Prior to Retail Registration ........................................................................... 8 200.20 Registration and Application Procedures ...................................................................................... 8 Section 300: REQUIREMENTS FOR CANNABIS RETAIL AND RETAIL ENDORSEMENT BUSINESS ..... 11 300.05 Age ................................................................................................................................................... 11 300.10 Minimum Buffer Requirements .................................................................................................... 11 300.15 General Standards ........................................................................................................................... 12 300.20 Hours of Operation – Retail Sale ..................................................................................................... 12 300.25 Advertising ........................................................................................................................................ 12 300.30 Employees ........................................................................................................................................ 12 Section 400: REQUIREMENTS FOR LOWER-POTENCY HEMP EDIBLE RETAIL BUSINESSES .............. 12 400.10 Sale of Lower-Potency Hemp Edibles.............................................................................................. 12 400.30 Additional Standards ................................................................................................................... 13 Section 500: ANNUAL COMPLIANCE CHECKS ........................................................................................... 13 Section 600: TEMPORARY CANNABIS EVENTS ......................................................................................... 14 600.10 Registration Required for Temporary Cannabis Events ................................................................. 14 600.15 Temporary Cannabis Event Standards ....................................................................................... 15 600.20 Application Submittal and Review ............................................................................................... 15 OTTERTAIL COUNTY -MINNESOTA I Page | 3 Administration Section 700: USE IN PUBLIC PLACES .......................................................................................................... 16 Section 710: Prohibited Acts ........................................................................................................................ 16 Section 720: Exceptions to Public Place or Place of Public Accommodation ............................................. 16 SECTION 800: ADOPTION/EFFECTIVE DATE .............................................................................................. 16 OTTERTAIL COUNTY -MINNESOTA I Page | 4 Administration Ordinance to Regulate Cannabis and Lower-Potency Hemp Edibles Objective To safeguard public health, safety, and community well-being through responsible regulation of cannabis businesses and of retail or a retail operations endorsement of cannabis microbusiness, cannabis mezzobusiness, cannabis retailer, medical cannabis combination business, or lower-potency hemp edible retailer within Otter Tail County. Policy Statement This Ordinance is adopted by Board of Commissioners for the purpose of supporting the legal cannabis market while prioritizing the protection of public health, safety, and community well-being through the regulation of the sale and use of cannabis and cannabinoid derived products, including low-potency hemp businesses within Otter Tail County. This ordinance aims to ensure that regulations governing cannabis mitigate potential health risks, prevent youth access, enhance public safety, and encourage responsible retailing practices. Scope Applies to all individuals, businesses, and entities involved in the sale, distribution, cultivation, possession, and consumption of cannabis and cannabinoid-derived products within Otter Tail County, excluding cities or townships that have enacted their own ordinances governing these activities. Statutory References Minnesota Chapter 342 Cannabis Minnesota Chapter 145A Local Public Health Act Minn. Stat. §151.72 Sale of Certain Cannabinoid Products The Board of Commissioners of Otter Tail County, Minnesota, hereby ordains: SECTION 100: GENERAL PROVISIONS 100.10 PURPOSE, INTENT AND STATUTORY AUTHORITY The purpose of this ordinance is to regulate the sale and use of cannabis and cannabis derived products, including lower-potency hemp edibles, within Otter Tail County by implementing the provisions of Minnesota Statutes, Chapter 342 to protect the public health, safety, welfare of Otter Tail County residents by regulating cannabis businesses within the legal boundaries of Otter Tail County. Otter Tail County has the authority to adopt this ordinance pursuant to: A. Minn. Stat. §§145A.04 and 145A.05 regarding the general authority for the regulation of actual and potential threats to public health. Page | 5 Administration B. Minn. Stat. §342.13(c), regarding the authority of a local unit of government to adopt reasonable restrictions of the time, place, and manner of the operation of a cannabis business provided that such restrictions do not prohibit the establishment or operation of cannabis businesses; C. Minn. Stat. §342.22, regarding the local registration and enforcement requirements of state- licensed cannabis retail businesses and lower-potency hemp edible retail businesses; and D. Minn. Stat. §§144.417, Subd. 4(a) and 152.0263, Subd. 5, regarding the use of cannabis in public places. 100.15 JURISDICTION This ordinance applies to all individuals, businesses, and entities involved in the sale, distribution, cultivation, possession, and consumption of cannabis and cannabinoid-derived products within Otter Tail County, excluding cities or townships that have enacted their own ordinances governing these activities. 100.20 SEVERABILITY AND SAVINGS CLAUSE If any section, clause, provision, or portion of this ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby. 100.30 ENFORCEMENT The Otter Tail County Administrator and designated staff are responsible for the administration and enforcement of this ordinance. Any violation of the provisions of this ordinance or failure to comply with any of its requirements constitutes a misdemeanor and is punishable as defined by law. Violations of this ordinance can occur regardless of whether or not a permit is required for a regulated activity listed in this ordinance. SECTION 150: DEFINITIONS Unless otherwise noticed in this section, words and phrases contained in Minn. Stat. §342.01 and the rules promulgated pursuant to any of these acts shall have the same meanings in this ordinance. 1. Cannabis Business: A cannabis business means any of the following licensed under chapter 342: a. Cannabis microbusiness; b. Cannabis mezzobusiness; c. Cannabis cultivator; d. Cannabis manufacturer; e. Cannabis retailer; f. Cannabis wholesaler; g. Cannabis transporter; h. Cannabis testing facility; OTTERTAIL COUNTY -MINNESOTA I Page | 6 Administration i. Cannabis event organizer; j. Cannabis delivery system; and k. Medical cannabis combination business. 2. Cannabis Cultivation: A cannabis business licensed to grow cannabis plants within the approved amount of space from seed or immature plant to mature plant, harvest cannabis flower from mature plant, package and label immature plants and seedlings and cannabis flower for sale to other cannabis businesses, transport cannabis flower to a cannabis manufacturer located on the same premises, and perform other actions approved by the office. 3. Cannabis Retail Businesses: A retail location and the retail location(s) of a mezzobusiness with a retail operations endorsement, microbusinesses with a retail operations endorsement, medical combination businesses operating a retail location, and lower-potency hemp edible retailers. 4. Cannabis Retailer: Any person, partnership, firm, corporation, or association, foreign or domestic, selling cannabis product to a consumer and not for the purpose of resale in any form. 5. Edible Cannabis Product: Any product that is intended to be eaten or consumed as a beverage by humans; contains a cannabinoid other than artificially derived cannabinoid in combination with food ingredients; is not a drug; and is a type of product approved for sale by OCM, or is substantially similar to a product approved by the office including but not limited to products that resemble nonalcohol beverages, candy, and baked goods. Edible cannabis product does not include lower- potency hemp edibles. 6. Daycare: A location licensed with the Minnesota Department of Human Services to provide the care of a child in a residence outside the child’s own home for gain or otherwise, on a regular basis, for any part of a 24-hour day. 7. Lower-Potency Hemp Edible: a. A product that: i. Is intended to be eaten or consumed as a beverage by humans; ii. Contains hemp concentrate or an artificially derived cannabinoid, in combination with food ingredients; iii. Is not a drug; iv. Does not contain a cannabinoid derived from cannabis plants or cannabis flower; v. Is a type of product approved for sale by OCM or is substantially similar to a product approved by OCM, including but not limited to products that resemble nonalcoholic beverages, candy, and baked goods; and vi. Meets either of the requirements as set forth below in paragraph b. b. A lower-potency hemp edible includes: i. A product that: OTTERTAIL COUNTY -MINNESOTA I Page | 7 Administration 1. Consists of servings that contain no more than five milligrams of delta-9 tetrahydrocannabinol; no more than 25 milligrams of cannabidiol, cannabigerol, cannabinol, or cannabichromene; any other cannabinoid authorized by OCM; or any combination of those cannabinoids that does not exceed the identified amounts; 2. Does not contain more than a combined total of 0.5 milligrams of all other cannabinoids per serving; and 3. Does not contain artificially derived cannabinoid other than delta- 9tetrahydrocannabinol, except that a product may include artificially derived cannabinoids created during the process of creating the delta-9 tetrahydrocannabinol and the ratio of delta-I tetrahydrocannabinol to all other artificially derived cannabinoids is no less than 20 to one; or ii. A product that: 1. Contains hemp concentrate processed or refined without increasing the percentage of targeted cannabinoids or altering the ratio of cannabinoids in the extracts or resins of a hemp plant or hemp plant parts beyond the variability generally recognized for the method used for processing or refining or by an amount needed to reduce the total THC in the hemp concentrate; and 2. Consists of servings that contain no more than five milligrams of total THC. 8. Lower-Potency Hemp Edible Retailer: A business with a license or endorsement to sell lower- potency hemp edible products to the public from the Office of Cannabis Management. 9. Office of Cannabis Management: Minnesota Office of Cannabis Management, referred to as “OCM” in this ordinance. 10. Place of Public Accommodation: A business, accommodation, refreshment, entertainment, recreation, or transportation facility of any kind, whether licensed or not, whose goods, services, facilities, privileges, advantages or accommodations are extended, offered, sold, or otherwise made available to the public. 11. Preliminary License Approval: OCM pre-approval for a cannabis license for applicants who qualify under Minn. Stat. §342.17. 12. Public Place: A public park, trail, public street, or sidewalk; any enclosed, indoor area used by the general public, including, but not limited to, restaurants; bars; any other food or liquor establishment; hospitals; nursing homes; auditoriums; arenas; gyms; meeting rooms; common areas of rental apartment buildings; and other places of public accommodation. For purposes of this ordinance, public place includes designated outdoor areas where establishments may allow smoking and vape use. 13. Residential Treatment Facility: As defined pursuant to Minn. Stat. §245.462, Subd. 23. 14. Retail Registration: An approved registration issued by Otter Tail County to a state-licensed cannabis retail business. OTTERTAIL COUNTY -MINNESOTA I Page | 8 Administration 15. School: A public school as defined under Minn. Stat. §120A.05 or a nonpublic school that must meet the reporting requirements under Minn. Stat. §120A.04. 16. State License: An approved license issued by the State of Minnesota’s Office of Cannabis Management to a cannabis retail business. SECTION 200: REGISTRATION OF CANNABIS RETAIL BUSINESSES OR CANNABIS RETAIL ENDORSEMENT AND LOW-POTENCY RETAIL BUSINESSES 200.10 REGISTERING OF CANNABIS BUSINESSES AND LOWER-POTENCY HEMP EDIBLE RETAIL BUSINESSES A. No individual or entity may operate a state-licensed cannabis retail business, retail endorsement or lower-potency hemp edible business within Otter Tail County without first registering with Otter Tail County. B. Otter Tail County only accepts an application for an individual or entity from the OCM for retail registration. C. An individual or entity that has a retail registration in Otter Tail County must be in compliance with all applicable provisions of Chapter 342. D. Any state-licensed cannabis retail or lower-potency hemp edible business that sells to a customer or patient without valid retail registration shall incur a civil penalty of up to $2,000 for each violation. 200.15 COMPLIANCE CHECKS PRIOR TO RETAIL REGISTRATION A. Prior to issuance of a cannabis or lower-potency hemp edible retail registration, Otter Tail County may conduct a preliminary compliance check to ensure compliance with local ordinances. B. Pursuant to Minn. Stat. §342.13, within 30 days of receiving a copy of a state license application from OCM, Otter Tail County Administration or its designee shall certify on a form provided by OCM whether a proposed cannabis retail business complies with local ordinances and, if applicable, whether the proposed business complies with the state fire code and building code. 200.20 REGISTRATION AND APPLICATION PROCEDURES An applicant will submit an application to the OCM and after it has received preliminary approval, the application will be forwarded to Otter Tail County to ensure it meets the retail registration requirements. A. Fees 1. Otter Tail County shall not charge an application fee. 2. A registration fee, as established in Otter Tail County’s Fee Schedule, shall be charged to applicants depending on the type of retail business license applied for. 3. An initial registration fee shall not exceed $500 or half the amount of an initial state license fee under Minn. Stat. §342.11, whichever is less. The initial registration fee shall include the initial retail registration fee and the first annual renewal fee. OTTERTAIL COUNTY -MINNESOTA I Page | 9 Administration 4. Any renewal retail registration fee imposed by Otter Tail County shall be charged at the time of the second renewal and each subsequent renewal thereafter. A renewal registration will occur simultaneously with the state renewal through OCM. 5. A renewal retail registration fee shall not exceed $1,000 or half the amount of a renewal state license fee under Minn. Stat. §342.11, whichever is less. 6. A medical combination business operating an adult-use retail location may only be charged a single registration fee, not to exceed the lesser of a single retail registration fee, defined under this section, of the adult-use retail businesses. 7. No registration will be issued under this ordinance until the appropriate registration fees are paid in full. B. Application Submittal Otter Tail County shall issue a retail registration to a state-licensed cannabis retail business that adheres to the requirements of Minn. Stat. §342.22. 1. An applicant for a retail registration shall fill out an application form, as provided by the Otter Tail County Administration or its designee. The form may include: a. Full name of the property owner and applicant; b. Address, email address, and telephone number of the applicant; c. The address and parcel ID number for the property which the retail registration is sought; and d. Certification that the applicant complies with the requirements of local ordinances established pursuant to Minn. Stat. §342.13; and e. Other information as determined necessary to register a retail or retail endorsed cannabis business. 2. The applicant shall include with the form: a. The application fee as required in Section 200.20(A); and b. A copy of a valid state license or written notice of OCM license preapproval. 3. Once an application is considered complete, Otter Tail County Administration or its designee shall inform the applicant as such, process the application fees, and present the application to the Board of Commissioners for approval or denial. 4. The application fee shall be non-refundable once processed. C. Application Approval OTTERTAIL COUNTY -MINNESOTA I Page | 10 Administration 1. A state-licensed cannabis retail business application may not be approved if the cannabis retail business would exceed the maximum number of registered cannabis retail businesses permitted under Section 200.H. 2. A state-licensed cannabis retail business or lower-potency hemp edible business application shall not be approved or renewed if the applicant is unable to meet the requirements of this ordinance. 3. A state-licensed cannabis retail business application that meets the requirements of this ordinance shall be approved so long as approving does not exceed the maximum number of allowable cannabis retail businesses. 4. A state-licensed cannabis retail business or retail endorsement business application or lower- potency hemp edible business application shall not be approved if the property taxes and assessments are not current at the retail location. D. Location Change A state-licensed cannabis retail or retail endorsement business or lower-potency hemp edible business shall be required to submit a new application for registration under this section if it seeks to move to a new location still within the legal boundaries of Otter Tail County. E. Renewal of Registration 1. Otter Tail County shall renew an annual registration of a state-licensed cannabis retail or retail endorsement business or lower-potency hemp edible business at the same time OCM renews the cannabis retail business’ license. 2. A state-licensed cannabis retail or retail endorsement business or lower-potency hemp edible business shall apply to renew registration on a form established by Otter Tail County. 3. A cannabis retail or retail endorsement registration or lower-potency hemp edible business registration issued under this ordinance shall not be transferred. 4. A renewal of registration shall comply with this ordinance. F. Suspension of Registration 1. Otter Tail County may suspend a cannabis retail business’s registration if it violates the ordinance of Otter Tail County or poses an immediate threat to the health or safety of the public. Otter Tail County shall immediately notify the cannabis retail business in writing the grounds for suspension. 2. If a cannabis retail business registration is suspended, Otter Tail County shall immediately notify the OCM in writing of the grounds for the suspension. OCM will provide Otter Tail County and cannabis business retailer a response to the complaint within seven calendar days and perform any necessary inspections within 30 calendar days. OTTERTAIL COUNTY -MINNESOTA ■ Page | 11 Administration 3. The suspension of a cannabis retail business registration may be for up to 30 calendar days, unless OCM suspends the license for a longer period. The business may not make sales to customers if their registration is suspended. 4. Otter Tail County may reinstate a registration if it determines that the violations have been resolved. 5. Otter Tail County shall reinstate a registration if OCM determines that the violations have been resolved. G. Civil Penalties Subject to Minn. Stat. §342.22, Subd. 5(e), Otter Tail County may impose a civil penalty as specified in the county’s Fee Schedule, for registration violations, not to exceed $2,000. H. Limiting Registrations and Selection Process If Otter Tail County has one active cannabis retail business or cannabis retail endorsement registration for every 12,500 residents, Otter Tail County shall not be required to register additional state-licensed cannabis retail businesses. Applications will be processed and considered on a first-come, first-served basis, which date will be used if retail registrations are limited. SECTION 300: REQUIREMENTS FOR CANNABIS RETAIL AND RETAIL ENDORSEMENT BUSINESS 300.05 AGE A. A cannabis business may not permit an individual under 21 years of age to enter the business premises other than entry by a person enrolled in the registry program. B. A cannabis business may not sell or give cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products to an individual under 21 years of age unless the individual is enrolled in the registry program and the cannabis business holds a medical cannabis retail endorsement. 300.10 MINIMUM BUFFER REQUIREMENTS A. Otter Tail County prohibits the operation of a cannabis business within 1,000 feet of any educational institution or public or private elementary, middle junior high, high school or college. B. Otter Tail County prohibits the operation of a cannabis business within 500 feet of a daycare. C. Otter Tail County prohibits the operation of a cannabis business within 500 feet of a residential treatment facility, group home for developmentally disabled, halfway house or correctional facility. D. Otter Tail County prohibits the operation of a cannabis business within 500 feet of an attraction within a public state, county or city park that is regularly used by minors, including a playground, lake public access, or athletic field. OTTERTAIL COUNTY -MINNESOTA ■ Page | 12 Administration E. Otter Tail County prohibits the operation of a cannabis business within 500 feet of another cannabis business. F. All cannabis businesses licensed by OCM to operate in Otter Tail County are subject to the minimum buffer requirements. A cannabis business that is not a retailer or does not have a retail endorsement will not have to follow registration requirements of this ordinance but will need to be certified that minimum buffer requirements are met in the license application provided by the OCM. 300.15 GENERAL STANDARDS A cannabis business licensed to cultivate, manufacture, wholesale, and retail sale are subject to the general requirements of Minn. Stat. §§342.23 – 342.27, including but not limited to the following: A. Maintain ventilation and filtration systems to meet the requirements for odor control in accordance with Minn. Stat. §342.24, Subd. 4. B. Maintain and follow a security plan in accordance with Minn. Stat. §342.24, Subd. 6. C. Solid Waste: A plan to destroy all cannabis plant material and cannabis byproduct to render it unusable. Waste material must be stored in a secure location. 300.20 HOURS OF OPERATION – RETAIL SALE Cannabis businesses are limited to retail sale of cannabis, flower products, lower-potency hemp edibles or hemp-derived consumer products between the hours of 10:00 a.m. and 9:00 p.m., seven days a week. 300.25 ADVERTISING Outdoor advertising is prohibited with the exception that cannabis businesses are permitted to erect up to two fixed signs on the exterior of the building or property of the business. Advertising must be compliant with Minn. Stat. §342.64. 300.30 EMPLOYEES A. The license holder of a retail or retail endorsement business must comply with Minn. Stat. §342.151 when hiring individuals, including submitting the individual to a state and national criminal history check through the Bureau of Criminal Apprehension. B. A cannabis retail or retail endorsement business may not employ an individual under 21 years of age and may not contract with an individual under 21 years of age if the individual’s scope of work involves the handling of cannabis plants, cannabis flower, artificially derived cannabinoids, or cannabinoid products. SECTION 400: REQUIREMENTS FOR LOWER-POTENCY HEMP EDIBLE RETAIL BUSINESSES 400.10 SALE OF LOWER-POTENCY HEMP EDIBLES A. A retail lower-potency hemp edible business must have obtained a license or retail endorsement from the Office of Cannabis Management. OTTERTAIL COUNTY -MINNESOTA ■ Page | 13 Administration B. The sale of lower-potency hemp edible products is permitted, subject to the conditions within this Section. A lower-potency hemp edible retail business must be registered with the County as set forth in Section 200 to sell lower-potency hemp edible products. C. No registration will be issued under this ordinance until the appropriate registration fees are paid in full, established and amended pursuant to Minn. Stat. §342.22, Subd. 2. 400.30 ADDITIONAL STANDARDS A. The sale of Low-Potency Edibles is permitted only in places that admit persons 21 years of age and older. B. Sales within a Municipal Liquor Store: The sale of lower-potency hemp edible products is permitted in a Municipal Liquor Store. C. Age Requirements for sale of lower-potency hemp edible products: 1. A lower-potency hemp edible business may only sell lower-potency hemp edibles to individuals who are at least 21 years of age. 2. Prior to initiating a sale, an employee of the lower-potency hemp edible business must verify that the customer is at least 21 years of age. D. Lower-potency hemp edible beverages can be sold for on-site consumption only at brew pubs, hotels, and restaurants as defined in Minn. Stat. §340A.101, so long as the business is registered with the County. SECTION 500: ANNUAL COMPLIANCE CHECKS A. Law enforcement or other authorized county officials shall complete at a minimum one compliance check per calendar year of every cannabis retail business, cannabis retail endorsement business, and lower-potency hemp edible product retail business to assess if the business meets age verification requirements as required under Minn. Stat. §§342.22, Subd. 4(b) and 342.24. B. Age verification compliance checks shall involve persons at least 17 years of age but under the age of 21 who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to purchase adult-use cannabis flower, adult-use cannabis products, lower-potency hemp edibles, or hemp-derived consumer products under the direct supervision of a law enforcement or an employee of the local unit of government. C. Any failures to comply with this section must be reported to the OCM. D. Penalties and Procedures: Any cannabis retail business, cannabis retail endorsement business, and lower-potency hemp edible product retail business is subject to civil penalties if non-compliant. 1. Administrative Penalties: If a registrant or employee of a registrant violations provisions of this Ordinance, the registrant shall be charged an administrative penalty under Minn. Stat. §461.2, Subd. 2. OTTERTAIL COUNTY -MINNESOTA ■ Page | 14 Administration 2. Citation: Upon discover of a suspected violation, the alleged violator shall be issued, either personally or by mail, a citation that sets forth the alleged violation and which shall inform the alleged violator of his or her right to be heard on the accusation. The person may either admit to the violation by paying the administrative fee or may requesting a hearing. 3. Hearing Procedure: If a person accused of violating this Ordinance requests a hearing to the County Administrator, a hearing shall be scheduled before the Otter Tail County Board of Commissioners and shall be open to the public. a. Notice: A person accused of violating the Ordinance shall be given notice of the hearing. The notice shall include a statement of the time, place and nature of the hearing, and a reference to the section of the Ordinance involved. b. Conduct of the Hearing: The accused may be represented by counsel. The County shall present evidence. All testimony shall be sworn under oath. All parties shall have full opportunity to respond and present evidence, cross-examine witnesses and present argument. c. Burden of Proof: The County shall have the burden of proving a violation of the Ordinance by a preponderance of evidence, and all findings of fact, conclusions and decision by the County Board shall be based on evidence presented and matters officially noticed. d. Evidence: All evidence which possesses probative value, including hearsay, may be admitted if it is the type of evidence which prudent persons are accustomed to relying in the conduct of their serious affairs. Evidence that is incompetent, irrelevant, immaterial, or unduly repetitious may be excluded. The hearing shall be confined to matters raised in the written notice of the warning. 4. Decision: Following the hearing, the County Board shall make written findings, and if a violation is found to have occurred, shall impose the administrative penalties outlined in this Ordinance. A copy of the Findings and Order shall be provided to the person accused. 5. Appeals: Appeals of any decision made by the County Board shall be filed in the District Court. E. Defense: It shall be an affirmative defense to the violation of this Ordinance for a person to have reasonably relied on proof of age as described by state law. SECTION 600: TEMPORARY CANNABIS EVENTS 600.10 REGISTRATION REQUIRED FOR TEMPORARY CANNABIS EVENTS A. Prior to holding a cannabis event within Otter Tail County, the event must have a cannabis event organizer license to organize a cannabis event lasting no more than four days. The cannabis event organizer license must be issued by OCM and the cannabis event must also be registered with Otter Tail County. B. A cannabis event is allowed within Otter Tail County provided all provisions of Minn. Stat. §342.40 are followed in addition to requirements under this ordinance. OTTERTAIL COUNTY -MINNESOTA ■ Page | 15 Administration C. Cannabis event sales can include products as authorized and amended under Minn. Stat. §342.40, Subd. 7. D. Registration Required: A registration is required to be issued and approved by Otter Tail County prior to holding a Temporary Cannabis Event. E. Registration and Application Procedure: A registration fee, as established in Otter Tail County’s Fee Schedule, shall be charged to applicants for Temporary Cannabis Events. F. A cannabis event registration may be denied if there are public health, safety or welfare concerns. 600.15 TEMPORARY CANNABIS EVENT STANDARDS A. A temporary cannabis event is limited to individuals that are at least 21 years of age. B. The cannabis event must meet the minimum buffering requirements in Section 300.10. C. The cannabis event cannot be held on public property and can only be held within the hours of 10:00 am and 9:00 pm on each day. D. The cannabis event cannot exceed four-days, and the registration may be revoked at any time if deemed not to conform with statutory requirements. E. Only cannabis microbusinesses with a retail endorsement, cannabis mezzobusinesses with a retail endorsement, cannabis retailers, medical cannabis combination businesses operating a retail location, and lower-potency hemp edible retailers, including the cannabis event organizer, may be authorized to sell cannabis plants, adult-use cannabis flower, adult-use cannabis products, lower- potency hemp edibles, and hemp-derived consumer products to customers at a cannabis event and must follow all provisions of Minn. Stat. §342.40, including that all sales must take place in retail area as designated in the premises diagram. F. A cannabis event may designate an area for consumption of adult-use flower, adult-use cannabis products, lower-potency hemp edibles, hemp-derived products, or any combination of those items provided that the event and area of consumption is restricted to individuals at least 21 years of age. G. A cannabis event is prohibited from allowing or designating an area for cannabis flower, cannabis products, or hemp-derived consumer products used in a manner that involves inhalation of smoke aerosol, or vaping of products. 600.20 APPLICATION SUBMITTAL AND REVIEW E. An applicant for a retail registration shall fill out an application form, as provided by the County. The form shall include: 1. Full name of the property owner and applicant; 2. Address, email address, and telephone number of the applicant; 3. Identified retail area as designated within the premises diagram; and OTTERTAIL COUNTY -MINNESOTA ■ Page | 16 Administration 4. Dates (not to exceed four days) and hours (not to be outside of 10:00 am – 9:00 pm on each day) of the event. B. The applicant shall include with the form: 1. The registration fee as required in Section 200. 2. A copy of the OCM cannabis event license application, submitted pursuant to Minn. Stat. §342.39, Subd. 2. 3. The application shall be submitted to Otter Tail Count Administration, or other designee for review. If the county determines that a submitted application is incomplete, they shall return the application to the applicant with notice of deficiencies. C. Once the application is considered complete, the designee shall inform the applicant as such, process the application fees, and present the application to Board of Commissioners for approval or denial. D. The application fee shall be non-refundable once processed. E. The application for a permit for a Temporary Cannabis Event shall meet standards as set forth in Section 300. SECTION 700: USE IN PUBLIC PLACES SECTION 710: PROHIBITED ACTS No person shall use cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products in a public place, or a place of public accommodation unless the premises is an establishment or an event licensed to permit on-site consumption of adult-use. This prohibition extends to any method of use including the smoking or vaping of cannabis or hemp-derived products. SECTION 720: EXCEPTIONS TO PUBLIC PLACE OR PLACE OF PUBLIC ACCOMMODATION A public place or place of public accommodation does not include the following: A. A private residence, including the individual’s curtilage or yard; B. A private property, not generally accessible by the public, unless the individual is explicitly prohibited from consuming cannabis flower, cannabis products, lower-potency hemp edibles, or hemp-derived consumer products on the property by the owner of the property; or C. On the premises of an establishment or event licensed to permit on-site consumption. SECTION 800: ADOPTION/EFFECTIVE DATE The regulations contained in this Ordinance shall become effective upon the passage by the County Board and publication according to law. OTTERTAIL COUNTY -MINNESOTA ■ Page | 17 Administration ADOPTED by the Otter Tail County Board of Commissioners on December 17, 2024, with an effective date of January 1, 2025. OTTERTAIL COUNTY -MINNESOTA ■ Page | 18 Administration ORDINANCE TO REGULATE CANNABIS AND LOWER-POTENCY HEMP BUSINESSES RESOLUTION TO ADOPT ORDINANCE OTTER TAIL COUNTY RESOLUTION NO. 2024- WHEREAS, in accordance with Minnesota Chapter 342, the County of Otter Tail, State of Minnesota, drafted a county ordinance regulating the sale, distribution, cultivation, possession, and consumption of cannabis and cannabinoid-derived products; and WHEREAS, Minnesota Statute Section 145A.05 allows a county board to adopt ordinances for all or part of its jurisdiction to regulate actual or potential threats to public health; and WHEREAS, the provisions of Minnesota Statute Section 375.51 to promulgate a county ordinance have been followed; and WHEREAS, the Otter Tail County Board of Commissioners finds the consideration of this cannabis ordinance essential and necessary to safeguard public health, safety, and community well-being through responsible regulation of cannabis businesses, of retail or retail operations endorsement of cannabis microbusiness, cannabis mezzobusiness, cannabis retailer, medical cannabis combination business, or lower-potency hemp edible retailer within Otter Tail County; and WHEREAS, the Otter Tail County Board of Commissioners understands and acknowledges the risks of addiction, cannabis potency concerns, potential for accidents and poisonings, inherent risks for underage use and exposure, and unknown long-term health impacts due to the recreational use of cannabis; and WHEREAS, Otter Tail County provided proper public notice of this proposed cannabis ordinance and held a public hearing for said ordinance on November 20, 2024, which was open for public and written comment. NOW, THEREFORE, BE IT RESOLVED THAT, Otter Tail County by resolution hereby adopts and approves the newly established Otter Tail County Cannabis Ordinance effective January 1, 2025. The motion for the adoption of the foregoing resolution was introduced by Commissioner , duly seconded by Commissioner and, after discussion thereof and upon vote being taken thereof, passed. Adopted at Fergus Falls, MN, this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 17, 2024 OTTERTAIL COUNTY -MINNESOTA ■ Page | 19 Administration By: Attest Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 17th day of December 2024. Nicole Hansen, Clerk Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 1 Otter Tail County, Minnesota Directed Engineering Study This Directed Engineering Study (the "Agreement") is made and entered into as of March 14th 2025, between MCKINSTRY ESSENTION, LLC (“McKinstry”) and Otter Tail County, 500 W Fir Ave, Fergus Falls, MN 56537. W I T N E S S E T H WHEREAS, MCKINSTRY is a company with experience and technical and management capabilities to provide for the discovery, engineering, packaging, procurement, installation, financing, maintenance and monitoring of energy and water saving measures at facilities similar in size, function and system type to Owner’s facilities; and WHEREAS, Otter Tail County has reviewed the Minnesota Statute 471.345 – Uniform Municipal Contracting Law and Subd. 13 – Energy Efficiency Projects and has selected MCKINSTRY to provide these services described herein; and to provide the services described herein; and WHEREAS, Otter Tail County desires to enter into an agreement to have MCKINSTRY perform a Directed Engineering Study to determine the feasibility of entering into an Energy Savings Project, as well as other professional services; and WHEREAS, MCKINSTRY enters into this Contract in reliance on Otter Tail County’s representations concerning the appropriateness and validity of the procurement mechanism(s) under which this contract is procured, and Otter Tail County as a fiduciary acknowledges such reliance by MCKINSTRY. THEREFORE, the parties agree as follows: 1. Directed Engineering Study McKinstry agrees to complete the Directed Engineering Study and present, to the Otter Tail County (the “Owner”), a final deliverable within 90 calendar days from the execution of this Agreement. However, Mckinstry and the Owner may mutally agree to extend the dates on all associated deadlines for this Agreement in the event the Owner wishes to expand the scope of work to a degree sufficient enough to warrant an extention, e.g., a major capital infrastructure project that is added to the scope of work/project. The Solar design/engineering will be completed in the following buildings: •Government Services Center •Sheriffs Operations Center The Solar PV design/engineering will include the following services: •Full design/engineering package of solar electrical drawings/specifications for each site. •Solicit/manage RFP/bidding/qualifying process with multiple contractors. •Develop/submit interconnection application to utility for approval. •Solar PV financial analysis with Energy Tool base and PvSyst. •Explore/assist with potential grand and IRA incentives. •Work with Owner to include Solar Data systems capturing key data indicators for Owner's curriculum.DRAFT Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 2 The Energy Efficiency Projects Technical Audit will be completed in the following buildings: •Historic Courthouse, Jail, Sheriffs and Law Enforcement Center •Government Services Center •South Court Building •Sheriffs Operations Center •Solid Waste Facility The Energy Efficiency Projects Technical Audit will include the following services: •Measures to be evaluated are lighting upgrades, retro-commissioning, building envelope, mechanical and controls upgrades, water conservation, kitchen and refrigeration equipment controls, and duct sealing. •Conduct site visits to gather pertinent information, perform staff interviews and applicable data logging. •Perform utility data analysis/benchmarking in support of generating savings calculations. •Solicit/manage RFP/bidding/qualifying process with multiple contractors. •Explore/assist with potential grants and incentives. The Energy Efficiency Projects Technical Audit will result in the following final deliverable: •A report summarizing project implementation recommendations. •The final deliverable will be presented to the Owner at County meetings as required. The Owner agrees to assist McKinstry in performing the Directed Engineering Study. The Owner agrees to work diligently to provide full and accurate information. McKinstry agrees to work diligently to assess validity of information provided and to confirm or correct the information as needed. 2. Compensation to MCKINSTRY Except, as provided for below, within 60 days after McKinstry’s submission of the final Directed Engineering Study deliverable, The Owner shall compensate McKinstry for performance of the Audit by payment to McKinstry of no more than $144,426 (one-hundred fourty-four thousand and four-hundred twenty-six dollars) The District and McKinstry will work cooperatively to explore all possible grant and rebate programs available. a. The Owner shall have no payment obligations at the time of execution of this Agreement, but acknowledges that the fee indicated above shall be incorporated into McKinstry’s project costs, in the event McKinstry and Owner execute an Energy Savings Project within 60 days, or such longer period as the parties may mutually agree upon in the form of a Letter of Intent, after submission of the final Directed Engineering Study deliverable by McKinstry to Owner. b. The Owner, in collaboration with McKinstry and documented in writing, may elect to procure McKinstry’s design and project development services, in addition to the scope of the technical energy audit, for pending capital infrastructure improvements that are slated to be incorporated into the overall Energy Savings Project. In this event, the cost of associated design and project development will be rendered by McKinstry on a cost-plus basis, and will be included in the total project design cost. However, should the Owner elect not to implement the Energy Savings Project, DRAFT Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 3 the Owner agrees to pay for said additional design and project development services costs as part of the Audit Agreement project termination compensation. c. The negotiated audit fee above does not represent the true cost of executing the audit analysis and is, in effect, a “walk-away” fee, should the Owner opt not to proceed with the Energy Savings Project, even after McKinstry has met the financial and energy savings requirements mutually agreed to by both parties. McKinstry reserves the right to include the actual development costs into the overall project. The Directed Engineering Study does not include the actual construction design cost portion of the project. The cost for construction design will be included in the final contract. Mckinstry may opt to perform, at their own risk, some of the construction design during the Audit phase as a way to expedite the development the project. This design cost is separate from the Directed Engineering Study and will be included in the final Energy Savings Project’s total implemented cost. Persuant to the work above and the terms following: MCKINSTRY ESSENTION, LLC Name: Title: Signature________________________________ Date: Owner (Otter Tail County) Name: _________________ Title: Signature: Date: DRAFT Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 4 TERMS & CONDITIONS PERFORMANCE OF WORK. McKinstry shall perform the scope of work (“Work”) specified herein. McKinstry shall furnish all services necessary to perform the Work and perform the Work to completion diligently, expeditiously and with adequate forces. Customer shall use its best efforts to provide all information, materials, documents, and assistance that is reasonably required for McKinstry to perform any and all aspects of the Work. PAYMENTS. Customer shall pay McKinstry the compensation specified herein (“Price”) for the value of Work that McKinstry has completed, as the Work is completed. Customer shall pay McKinstry within thirty (30) days of receiving an invoice. McKinstry will be entitled to interest at the maximum rate allowed by law on all sums overdue and unpaid from the date due. WARRANTIES. Customer shall receive a one (1) year warranty that covers labor and materials provided by McKinstry as part of the Work. This warranty commences on the date that the portion of the Work warranted is substantially complete. However, McKinstry makes no warranty whatsoever regarding components of the Work provided by third parties, and in such case the terms of the third party’s warranty, including manufacturers’ warranties, if any, shall apply between Customer and the third party. The warranties in this section are exclusive and in lieu of all other warranties, whether express or implied. TERMINATION. Either Party may terminate this agreement upon fifteen (15) days written notice to the other Party. In such case the rights and obligations of each Party that arose prior to the termination date shall survive such termination, except that McKinstry shall have no obligation to perform Work after termination. DISPUTES. In case of dispute between the Parties, the Parties will attempt to negotiate a resolution. If a dispute remains unresolved more than thirty (30) calendar days after the commencement of negotiation, then the Parties shall pursue mediation. If any dispute remains unresolved more than sixty (60) calendar days after the commencement of mediation, then either Party may commence binding arbitration. No litigation will be commenced by either Party unless all of the foregoing steps have been pursued to completion. CHOICE OF LAW, VENUE. The validity, interpretation, and performance of this agreement shall be governed by the laws of the state in which the Work is performed. The venue for resolving any dispute shall be the county in which the Work is performed. FORCE MAJEURE. Neither McKinstry nor Customer shall be considered in breach of this agreement to the extent that the Party’s performance is prevented by an event or events that are beyond the control of such party, including but not limited to acts of God, fire, earthquake, flood, storm, war, rebellion, revolution, insurrection, riot, strike, nuclear contamination, and/or acts or threats of terrorism. NO WAIVER. No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver. INTELLECTUAL PROPERTY. Intellectual property provided by McKinstry to Customer as part of the Work are instruments of service owned by McKinstry and are not “work made for hire” as such term is defined under U.S. copyright law. When the Work is performed to completion, McKinstry grants to Customer a limited license to use the Intellectual Property to operate, maintain, renovate, and manage the subject matter of the Work. DAMAGES LIMITATION. Neither party shall be liable for any consequential, indirect, special, incidental, exemplary, or similar, damages or losses, including loss of profits, whether based in contract or tort or any other theory, even if a party has been advised of the possibility of such damages. Furthermore, the total aggregate liability of either party, under any theory, is limited to the agreement Price. DRAFT Otter Tail County Directed Engineering Study (DES) Agreement McKinstry Essention. Confidential 2017 Page 5 INDEMNIFICATION. Each party shall indemnify and hold harmless the other party from and against all third-party claims, damages, losses and expenses for bodily injury, sickness, disease, or death or destruction of tangible property but only to the extent directly caused by the negligent acts or omissions of the indemnitor. SEVERABILITY, SURVIVAL. If any portion of this agreement shall be held invalid in whole or in part under any law, rule, regulation, or order, then such portion shall remain in effect only to the extent permitted, and the remaining portions of the agreement shall remain in full force and effect. Any invalid portions shall be substituted with an interpretation that most accurately reflects the Parties’ intentions. AMENDMENT. This agreement may not be amended except pursuant to a written amendment signed by an authorized signer of each Party. COMPLETE AGREEMENT. This agreement, including the exhibits attached hereto, is a fully integrated agreement. Any legal terms and conditions appearing elsewhere in this agreement shall be ignored to the extent they contradict or are inconsistent with the terms and conditions contained in the foregoing list. All previous agreements between McKinstry and Customer as to the Work are superseded by this agreement.DRAFT Drainage Authority Meeting Minutes March 11, 2025 Page 1 of 1 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN March 11, 2025 | 12:25 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:25 p.m. Tuesday, March 11, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz and Sean Sullivan were present with Commissioner Wayne Johnson absent. APPROVAL OF AGENDA & CONSENT AGENDA Vice Chair Lahman called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Mortenson, second by Sullivan and unanimously carried to approve the Drainage Authority Agenda of March 11, 2025 and the Consent Agenda of March 11, 2025 as follows: 1. February 25, 2025, Drainage Authority Meeting Minutes DITCH 43 – RECONVENED ROB HEARING Drainage Inspector Colby Palmersheim provided background and submitted the reports, with amendments after viewers reexamined two (2) properties, for the Redetermination of Benefits for County Ditch 43. Motion by Mortenson, second by Sullivan to adopt the Findings and Order Approving the Redetermination of Benefits, Acquiring Grass Buffer, Confirming Damages, and Directing Payment for Ditch 43, as presented and described which includes Exhibit A and Exhibit B and the clerical correction of a June 1, 2025 effective date of acquisition of the grass strip. After discussion thereof, and upon vote taken thereon, the motion passed on a roll call vote as follows. BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz x Wayne Johnson x Kurt Mortenson x Bob Lahman x Sean Sullivan x ADJOURNMENT At 12:35 p.m., Vice Chair Lahman declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, March 25, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: March 25, 2025 By: _________________________________________ Attest: _______________________________ Wayne Johnson, Board of Commissioners Chair Nicole Hansen, Clerk COMMISSIONER'S VOUCHERS ENTRIES3/20/2025 csteinbach Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:22:08AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:22:08AM3/20/2025 csteinbach County Ditch Fund Copyright 2010-2024 Integrated Financial Systems 22-622-000-0000-6369 280.00 PER DIEM - DITCH VIEWER 1/16/25 Miscellaneous Charges 1 Y 22-622-000-0000-6369 35.00 FEES - DITCH VIEWER 1/16/25 Miscellaneous Charges 2 Y 22-622-000-0000-6369 14.00 MILEAGE - DITCH VIEWER 1/16/25 Miscellaneous Charges 3 Y 22-622-000-0643-6369 245.00 PER DIEM - DITCH 43 1/9/25 Miscellaneous Charges 4 Y 22-622-000-0643-6369 56.00 MILEAGE - DITCH 43 1/9/25 Miscellaneous Charges 5 Y 22-622-000-0610-6369 1,944.50 DITCH 10 ROB FEES 387627 Miscellaneous Charges 8 Y 22-622-000-0631-6369 2,003.50 DITCH 31 ROB FEES 388050 Miscellaneous Charges 6 Y 22-622-000-0611-6369 1,974.00 DITCH 11 ROB FEES 388491 Miscellaneous Charges 7 Y 22-622-000-0000-6369 40.01 ACCT 942509247-00015 6106854643 Miscellaneous Charges 9 N 11457 PALMER/GEORGE 630.0011457 10842 RINKE NOONAN LAW FIRM 5,922.0010842 9820 VERIZON WIRELESS 40.019820 6,592.01 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 3 Transactions 1 Transactions Final Total ............3 Vendors 9 Transactions PALMER/GEORGE RINKE NOONAN LAW FIRM VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:22:08AM3/20/2025 csteinbach County Ditch Fund Copyright 2010-2024 Integrated Financial Systems Page 3Audit List for Board Otter Tail County Auditor Amount 6,592.01 County Ditch Fund 22 6,592.01 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTERTAIL COUNTY-MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: March 25, 2025 SUBJECT: County Ditch No. 10, 11 and 12 Redetermination of Benefits Hearing CC: Recommended Action: Continue hearing until May 6, 2025 at 12:30pm. Background Information: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 H2Overviewers are still working on amended reports to these drainage system and are not ready to file amendments. They are requesting the hearing be continued to May 6, 2025. 218-998-8470 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @) ottertailcounty.gov LIVE YOUR best life HERE. ~-------------------~ OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: Mach 25, 2025 SUBJECT: County Ditch No. 44 / Head Lake Recommended Action: DRAINAGE SYSTEMS SOS South Court Street, Suite 1 Fergus Falls, MN 56537 Post RFP's for engineering to study the outlet of Head Lake/ County Ditch No. 43 and recommend a control or alternative to mediate low lake levels. Background Information: A repair was done to County Ditch No. 44 in October 2022, which consisted of cleaning through mostly swampy bog from Head Lake to an unnamed lake. The repair contained a letter of permission from the MN DNR. Since the cleaning, elevations have been monitored of Head Lake, which have fluctuated. Prior to the cleaning, Head Lake was consistently around 1.5 feet above the OHWM. The lowest level recorded since the cleaning, was August 2023, which was 0.9' below OHWM. Several landowners have been contacting me, commissioners and the DNR complaining about the low lake levels. In conversations with the DNR ways to mediate the lake level drop, and maintain closer to OHWM, I was advised a control structure set to OHWM would be unlikely to be permitted. Furthermore, because of the swampy terrain, I have been unsafely able to get to the outlet of Head Lake to survey an as-built. I believe appointing an engineer to study and recommend / design an control, which would be acceptable by the MN DNR would satisfy the landowners. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. ________ .....------~ OTTERTAIL COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners; Otter Tail County Drainage Authority FROM: Colby Palmersheim, Drainage Inspector DATE: March 25, 2025 SUBJECT: County Ditch No. 43 dismissal Recommended Action: DRAINAGE SYSTEMS 505 South Court Street, Suite 1 Fergus Falls, MN 56537 I recommend the adopted redetermination of benefits for County Ditch No. 43 be dismissed and any current assessments be stopped, as well as officially recognizing the drainage system as being dismissed by order. Background Information: A redetermination of benefits for County Ditch No. 43 was ordered by the Otter Tail County Board of Commissioners, acting as the Drainage Authority, on April 9, 2024. The benefits were adopted by the same on March 11, 2025. After the final hearing, I spoke to a property owner, who was in disagreement with the location of the ditch outlet. As I reviewed the original ditch file from the 1909 -1910, and completed scanning the documents into a digital folder, I observed the last records were a notice of appeal to the ditch, circa April 1910. I further did not locate any acceptance of bid to dig ditch, partial completion of ditch records, or final ditch inspections. District Court was able to locate a court file, 8787, but did not have any documents. The MN State Historical Society was able to locate the archived records, and provided me with documents showing the district court, and appeals court, ruled to dismiss the ditch. I submitted a request for the reminder of the documents in the file, but have not received them yet. Rinke Noonan advised to stop any assessments, payments or liens and no longer recognize the drainage system as a 103E system. 218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. -----~-~-----~ STATE OF MINNESOTA Before the COMMISSIONERS OF OTTER TAIL COUNTY SITTING AS THE DRAINAGE AUTHORITY FOR County Ditch No. 43 In the Matter of: County Ditch No. 43 DISMISSAL The Otter Tail County Board of Commissioners, sitting as the drainage authority for County Ditch , having received information and documents pertaining to the establishment and appeal of County Ditch No. 43, Commissioner _____ .moved, seconded by Commissioner _______ to adopt the following Findings and Order: Findings: 1. A Petition dated September 21, 1909 was received by the Auditor of Otter Tail County requesting to establish County Ditch No. 43, located in Section(s) 14, 20, 21, 22, 23 and 27; Township of Dane Prairie, T:132R.042, Otter Tail County, Minnesota. 2. County Ditch No. 43 was established on March 15, 1910. 3. A redetermination of benefits was ordered for County Ditch No. 43 pursuant to Minnesota Statute §103E.351on April 9, 2024. 4. The redetermined benefits was adopted by the Otter Tail County Board of Commissioners, acting as the Drainage Authority for County Ditch No. 43, on March 11 , 2025. 5. Following the hearing on April 9, 2025, a landowner disagreed the terminus of the drainage system, while off the record. Further research was carried out by County Staff. 6. While looking through the Original Ditch File, documents were organized chronologically, which showed the last record prior to 2000 was regarding a notice of appeal on the ditch, dated April 2, 7. No acceptance of sale of job, partial completion payments, completion payment, or final inspection was observed in the file. 1 8. Otter Tail Count District Courts located a file number pertaining to the appeal, #8787, but did not have any further information. 9. The Minesota State Historical Society located the file, which showed the district courts ruled to dismiss the ditch proceeding. 2 Order: Based on the foregoing Findings and the entire record of proceedings before the Otter Tail County Board of Commissioner, acting as the drainage authority for Otter Tail County Ditch No. 43, hereby orders as follows: A. The Redetermination of Benefits be dismissed. 8. All assessments, liens and county supported repairs/maintenance be stopped. C. County Ditch No. 43 no longer be recognized as a §103E drainage system, and any authority over the drainage system be officially dismissed. After discussion, the Board Chair called the question. The question was on the adoption of the foregoing findings and order, and there were __ yeas, __ nays, __ absent, and __ abstentions as follows: Yea Nay Absent Abstain Lahman □ □ □ □ Mortenson □ □ □ □ Johnson □ □ □ □ Bucholz □ □ □ □ Rogness □ □ □ □ Upon vote, the Chair declared the motion passed and the Findings and Order adopted. Dated: ---- Wayne Johnson, Chairperson ATTEST: Dated: ---- Nicole Hansen, Administrator 3