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Housing & Redevelopment Authority - HRA-Packet-03-05-2025 Supporting Documents - 03/05/2025
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN March 5, 2025 | 12:45pm HRA Board Member, Leland Rogness, will be attending the meeting virtually from 9822 W Long Hills Dr., Sun City, AZ 85351 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, February 5, 2025 B. Housing Choice Voucher Rental Assistance Program for January 2025 C. Community Housing Investment Programs for January 2025 D. Public Housing and Senior Housing for January 2025 E. Check Report and Financial Reports for December 2024 and January 2025 4. New Business A. MN Housing: Housing Trust Fund Matching Grant Application Submission B. Resolution 308 Authorizing Closure of MHFA Bank Account #0054 5. Old Business 6. Discussion A. CHIP Program Administration through Otter Tail County Housing Trust Fund 7. Executive Director Report A. MN Housing Program Updates 8. General Discussion – Topics by Commissioners 9. Adjourn 1/41 2/41 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on February 5, 2025 at 12:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Via Teams: Leland Rogness, Vice Chairperson Absent: Betty Murphy Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant Via Teams: Nick Anhut, Ehlers Inc. 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 12:45pm. 2. APPROVAL OF AGENDA 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Jeff Ackerson to Approve both the Agenda and the Consent Agenda as presented. Motion passed unanimously. 4. NEW BUSINESS A. 2025 Conflict of Interest Policy Review Amy Baldwin, HRA Executive Director asked the Commissioners if they had any questions in regards to the 2025 Conflict of Interest Statement. There were none and the Commissioners were asked to sign an acknowledgment. B. Resolution 307 Authorizing Submission of Section Eight Management Assessment Program Certification for 2024 Amy Baldwin, Executive Director stated that the Section Eight Management Assessment Program (SEMAP) is a certification done every other year for the Housing Choice Voucher Program. Motion made by Jeff Ackerson, second by Kurt Mortenson to approve the submission of the Section Eight Management Assessment Program Certification for 2024. Motion passed unanimously. 3/41 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 ® OTTER TAIL COUNTY 15 AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. _______ ...----------7 Pg. 2 5. OLD BUSINESS A. Renewal of Independent Contractor Agreement with Barbara Dacy, LLC Amy Baldwin, HRA Executive Director requested to renew an annual agreement with Barbara Dacy, LLC beginning March 1, 2025. Terms would remain the same as the prior year. Motion made by Kurt Mortenson, second by Jeff Ackerson to approve the renewal of the Independent Contractor Agreement with Barbara Dacy, LLC. Motion passed unanimously. 6. DISCUSSION A. Ehlers Housing Finance Discussion Nick Anhut, Ehlers Inc. Senior Municipal Advisor, gave a presentation on housing finance options. A copy of the presentation will be provided to HRA Board Members. North Fields of Dalton Senior Housing Project Close Out Review Amy Baldwin, HRA Executive Director stated that the North Fields of Dalton Senior Housing Project is near close out under budget, with anticipated total development costs of $1,534,352.78. She also stated that 4 of the 6 units are occupied at this time. New York Mills Senior Housing Concept Financing Structure Review Amy Baldwin, HRA Executive Director anticipates approximately a $1.6M project cost for the New York Mills Senior Housing. The HRA has been awarded $330,300 by MN Housing under the State Housing Tax Credit Contribution Fund Program. Other finance sources could include the Statewide Affordable Housing Aid, State Housing Tax Credit Contribution Fund Program, Housing Trust Fund Match, Federal Home Loan Bank of Des Moines, mortgage through Greater MN Housing Fund and Congressionally Directed Spending. 7. EXECUTIVE DIRECTOR REPORT A. 2024 Community Development and Housing Annual Report Amy Baldwin, HRA Executive Director presented the 2024 Annual Report. Some changes will be made and then it will be brought to the County Board. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS None 9. ADJOURNMENT At 2:10pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/41 1/31/2025 2/1/2025 Difference 50,291.52$ 47,035.52$ -$3,256.00 95 94 -1 49,053.00$ 45,797.00$ *HAP Adjustment *Utility Adjustment *Portability Tranactions (Out)1,200.00$ 1,200.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 1/31 2/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 1 1 Ports Out Pending 0 0 Ports In Pending 0 0 12/30/2024 Waiting List/To Date 110 Applications in Progress 0 Vouchers Issued 0 Vouchers "On the Strreet"3 ELI%83% Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ August 2024 144 110 75.9% 127.3% 509.86$ September 2024 144 109 75.9% 127.1% 509.78$ October 2024 144 105 75.7% 126.9% 530.48$ November 2024 144 103 75.4% 126.9% 535.10$ December 2024 144 100 74.9% 125.8% 516.17$ January 2025 144 95 68.4% 91.6% 536.54$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions January 31, 2025 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) *HAP & Utility Reimbursement Payments 5/41 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT January 2025 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 On-Going Down Payment Assistance (DPA) On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going PELICAN RAPIDS 09/30/2026 SCDP: Commercial SCDP: Homeowner Residential Owner-Occupied Leverage (ROHL) 6/41 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT January 2025 Rents Payable $4,008 Rents Collected $3,719.17 Total Negative Rents $844 Negative Rents Paid $ 0 Late Fees Charged $ 89 Late Fees Collected $ 66 Number of Units Paying Flat/Ceiling Rent 1 Fiscal Year ELI WAITING LIST as of 02/03/2025 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 10 6 N/A Underwood 6 5 2 Henning 5 5 2 New York Mills 0 1 1 VACANCIES UNIT VACATED LEASE SIGNED 3 Bdrm – New York Mills 09/30/2024 *New lease signed on 1/29/25. 7/41 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov AFFORDABLE SENIOR HOUSING BOARD REPORT January 2025 Rents Payable $2,665 Rents Collected $1,940 Late Fees Charged Late Fees Collected $0 WAITING LIST as of 02/03/2025 COMMUNITY 1 Bedroom 2 Bedroom Dalton 0 0 VACANCIES UNIT VACATED LEASE SIGNED *4 units as of 1/31/2025 have been rented. * sent out 3 applications to others interested *I have reached out to multiple agencies. $0 8/41 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l. HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type Document Recipient #1188610043 No INV NMLS 122 No DD Barbara Dacy LLC 123 No DD Barbara Dacy LLC 124 No DD Kurt A. Mortenson 125 No DD Wayne Johnson 1556 No CHK City of Dalton 1557 No CHK North Star Mutual Insurance Co 1558 No CHK Novelty Construction LLC 1559 No CHK Ohren Electric Inc 1560 No CHK Otter Tail County Recorder's Office 1561 No CHK Otter Tail County Treasurer 1562 No CHK Otter Tail Power Company 1563 No CHK Ryan Huseby 1564 No CHK The Title Team 1565 No CHK Victor Lundeen Company 1566 No CHK Otter Tail County Treasurer 1567 No CHK Home Depot Credit Services 1568 No CHK MinnKota EnviroServices Inc 1569 No CHK Otter Tail County Treasurer End of Report Total:19 $257,855.27 Vendor Accounting - Payment 18 $257,755.27 Vendor Accounting Total 19 $257,855.27 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - Invoice 1 $100.00 Total:19 $257,855.27 Direct Deposit (DD)4 $861.14 Check (CHK)14 $256,894.13 Count Amount Invoice (INV)1 $100.00 Project Summary Program - Project Payments Deposits General Revolving (GR) - General Revolving $257,855.27 $0.00 Total:$257,855.27 $0.00 Document Type Summary Document Type Cleared: 19 $257,855.27 Uncleared: 0 $0.00 Total Payments: 19 $257,855.27 12/27/2024 Document Destruction Yes $35.40 12/30/2024 Payroll, Postage, Other Exp, Acct Serv Yes $50,356.73 12/16/2024 QCD OTC HRA to Finding Home Yes $1.65 12/27/2024 N Fields of Dalton Bathroom Hardware Yes $566.10 12/13/2024 Down Payment Assistance Yes $12,900.00 12/13/2024 Window Envelopes Yes $365.45 12/13/2024 Electric - N Fields of Dalton Yes $342.94 12/13/2024 Final 2024 Mowing Yes $90.00 12/13/2024 OTC HRA to Finding Homes I LLC - N Field of Dalton Yes $46.00 12/13/2024 Payroll, Postage, Acct Serv, Office Supplies Yes $52,819.91 12/13/2024 N Fields of Dalton Remainder of Contract Yes $133,642.21 12/13/2024 N Fields of Dalton Retainage Yes $5,123.66 12/13/2024 Water/Sewer N Fields of Dalton Yes $195.08 12/13/2024 Policy CG85004 2025 Commercial Liability Yes $409.00 12/27/2024 Per Diem/Mileage 12/2024 Yes $92.42 12/27/2024 Per Diem/Mileage 12/2024 Yes $102.47 12/13/2024 11-13/12-11/2024 Contract Services Yes $536.25 12/27/2024 December 12 thru 26/24 Services Yes $130.00 Payment Date Document Description Cleared Amount 12/23/2024 2025 Annual Membership Renewal Yes $100.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) December 2024 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 10:22:52 AM Printed by: Julie Bakken 9/41 100% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3490 Gain/Loss on Sale of Assets (36,603.04)(36,603.04)(36,603.04) 3610 Interest Income 3703/5353/3741/0054 2,743.32 12,001.48 6,000.00 6,001.48 200% 3690 Other Revenue MISC 137,261.54 140,761.54 140,761.54 3690.01 SCDP Administration (DEED) - All Communities 25,027.70 50,000.00 (24,972.30)50% 3690.02 SCDP City/Grant Funds - All Communities 155,845.40 907,860.00 (752,014.60)17% 3690.99 Refunds & Reimbursements 3,097.20 20,000.00 (16,902.80)15% 3691 Levy Revenue 12,300.43 1,477,239.83 1,513,771.00 (36,531.17)98% 3692 CHIP Down Payment Assistance Repayment 25,638.00 25,638.00 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 5,177.00 5,177.00 3693.03 CHIP FFHRA Rehab Repayments 31,772.91 31,772.91 3693.05 CHIP Rental Rehab Revolving Loan Payments 875.00 48,980.49 48,980.49 3697 Owner Match Revenue 31,915.06 31,915.06 3699 Sale of Property (3,260.29)32,119.50 32,119.50 TOTAL INCOME 113,316.96 1,952,973.07 2,497,631.00 (544,657.93)78% EXPENSES 4130 Legal 770.00 9,275.00 15,000.00 5,725.00 62% 4140 Staff Training 3,422.18 9,000.00 5,577.82 38% 4150 Travel 733.66 1,500.00 766.34 49% 4170 Accounting 10,000.00 60,000.00 60,000.00 100% 4171 Audit 12,525.00 16,000.00 3,475.00 78% 4190 Other Administrative Expenses 551.23 21,783.08 1,000.00 (20,783.08)2178% 4190.01 Manuals, Subscriptions 239.00 1,000.00 761.00 24% 4190.02 Office Supplies 665.02 1,599.02 1,700.00 100.98 94% 4190.03 Postage 491.38 3,028.42 2,500.00 (528.42)121% 4190.04 Telephone & Internet 300.00 300.00 0% 4190.05 Dues 926.20 1,500.00 573.80 62% 4190.06 Advertising 110.78 1,023.87 2,000.00 976.13 51% 4190.08 Consulting Fees 713.50 10,610.55 85,000.00 74,389.45 12% 4190.2 Management Fees-OTC Admin 77,428.81 404,682.04 459,350.00 54,667.96 88% 4190.22 Management Fees - Construction Consultant 9,395.58 65,000.00 55,604.42 14% 4210 Board Member Payments 194.89 3,867.69 4,000.00 132.31 97% 4430 Maintenance - Contracts 90.00 1,020.00 (1,020.00) 4430.1 Misc Contracts - Software 7,010.00 7,700.00 690.00 91% 4510 Insurance (14,977.35)32,785.07 47,000.00 14,214.93 70% 4521 Assessments 80.00 80.00 0% 4570 Housing Choice Voucher Operating Support 1,106.54 16,673.14 30,000.00 13,326.86 56% 4580 Public Housing Operating Support 12,756.53 57,518.01 20,000.00 (37,518.01)288% 4590.01 SCDP O & E Reports 380.00 (380.00) 4590.02 SCDP Lead Based Paint Testing 2,675.00 (2,675.00) 4590.03 SCDP Construction (DEED)89,693.00 907,860.00 818,167.00 10% 4590.04 SCDP Recording Fees 414.00 (414.00) 4590.05 SCDP General Expense - Leverage 209,110.00 209,110.00 0% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 48.65 25,000.00 24,951.35 0% 4593.03 CAP Consulting Fees 455.00 10,000.00 9,545.00 5% 4593.04 CAP Architect/Engineering 45,000.00 45,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 131,031.00 131,031.00 0% 4594 CHIP Down Payment Assistance 12,900.00 61,320.00 55,000.00 (6,320.00)111% 4595.01 CHIP Emergency Housing Repair Program (EHRP)20,331.00 45,000.00 24,669.00 45% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)92.00 70,000.00 69,908.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 0% 4596.50 CWIP Pre-Development Expense 143,277.04 1,498,832.60 (1,498,832.60) 4597.02 County Assistance Repay Interest-N Fields Dalton 18,493.86 (18,493.86) 4598 Owner Match Expense 23,069.46 (23,069.46) 4800 Depreciation Expense 121.96 121.96 (121.96) TOTAL EXPENSES 246,200.33 2,374,044.04 2,447,631.00 73,586.96 97% SURPLUS (132,883.37)(421,070.97)50,000.00 (471,070.97)-842% Otter Tail County Housing Redevelopment Authority Operating Statement Twelve Months Ending 12/31/2024 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 9:09:49 AM Printed by: Julie Bakken 10/41 Period Amount Balance ASSETS 1111 Cash 14,067.24 2,220,692.43 1111.1 Certificates of Deposit 2,348.24 151,035.47 1111.2 Cash MHFA Loan Acct #0054 0.17 4,088.99 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab (124,081.60)231,659.39 1130.1 Loan Receivable-Rental Rehab 93,540.62 1130.2 Loan Receivable-Down Payment Assistance 89,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 227,013.76 1130.4 Loan Receivable-Homeowner Rehab 216,501.99 1130.9 Loan Allowance (443,515.75) 1135.5 Taxes Receivable 12,300.43 12,300.43 1400.12 Assets Held for Resale (42,588.50) 1400.5 Accumulated Depreciation 2,950.75 (536.50) 1400.6 Land 26,400.00 1400.9 Furn/Equip/Mach - Admin (9,657.00) TOTAL ASSETS (144,660.27)3,371,253.83 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors 3,709.45 3,709.45 2130.1 OTC Long-Term Loan 791,045.71 2131 Accrued Interest Payable 1,993.86 2250 Prepaid Expenses (15,486.35)(16,011.35) TOTAL LIABILITIES (11,776.90)780,737.67 SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2700 Income/Expense Clearing Account (Current Year) (143,277.04)(1,517,326.46) 2806 Unrestricted Net Position 2,590,638.70 2806 Unrestricted Net Position (Current Year) 10,393.67 1,096,255.49 TOTAL SURPLUS (132,883.37)2,590,516.16 TOTAL LIABILITIES AND SURPLUS (144,660.27)3,371,253.83 Otter Tail County Housing Redevelopment Authority Balance Sheet December 2024 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 9:09:48 AM Printed by: Julie Bakken 11/41 Doc Num Voided Type 1226 No DD 1227 No DD 1228 No DD 1229 No DD 1230 No DD 1231 No DD 1232 No DD 1233 No DD 1234 No DD 1235 No DD 1236 No DD 1237 No DD 1238 No DD 1239 No DD 1240 No DD 1241 No DD 1242 No DD 1243 No DD 1244 No DD 1245 No DD 1246 No DD 1247 No DD 1248 No DD 1249 No DD 1250 No DD 1251 No DD 1252 No DD 1253 No DD 1254 No DD 1255 No DD 1256 No DD 1257 No DD 1258 No DD 1259 No DD 1260 No DD 1261 No DD 1262 No DD 1263 No DD 1264 No DD 1265 No DD 1266 No DD 2003 No ADJ 6500 No CHK 6501 No CHK 6502 No CHK 6503 No CHK 6504 No CHK 6505 No CHK 6506 No CHK 6507 No CHK 6508 No CHK 12/01/2024 HAP Payment Dec 24 Yes $977.00 12/01/2024 HAP Payment Dec 24 Yes $2,230.00 12/01/2024 HAP Payment Dec 24 Yes $700.00 12/01/2024 HAP Payment Dec 24 Yes $735.00 12/01/2024 HAP Payment Dec 24 Yes $1,200.00 12/01/2024 HAP Payment Dec 24 Yes $349.00 12/01/2024 HAP Payment Dec 24 Yes $546.00 12/01/2024 HAP Payment Dec 24 Yes $217.00 12/12/2024 HAP paid back, client moved out Yes ($508.00) 12/01/2024 HAP Payment Dec 24 Yes $313.00 12/01/2024 HAP Payment Dec 24 Yes $1,858.00 12/01/2024 HAP Payment Dec 24 Yes $272.00 12/01/2024 HAP Payment Dec 24 Yes $1,446.00 12/01/2024 HAP Payment Dec 24 Yes $285.00 12/01/2024 HAP Payment Dec 24 Yes $440.00 12/01/2024 HAP Payment Dec 24 Yes $250.00 12/01/2024 HAP Payment Dec 24 Yes $345.00 12/01/2024 HAP Payment Dec 24 Yes $1,114.00 12/01/2024 HAP Payment Dec 24 Yes $188.00 12/01/2024 HAP Payment Dec 24 Yes $499.00 12/01/2024 HAP Payment Dec 24 Yes $629.00 12/01/2024 HAP Payment Dec 24 Yes $321.00 12/01/2024 HAP Payment Dec 24 Yes $508.00 12/01/2024 HAP Payment Dec 24 Yes $342.00 12/01/2024 HAP Payment Dec 24 Yes $1,474.00 12/01/2024 HAP Payment Dec 24 Yes $460.00 12/01/2024 HAP Payment Dec 24 Yes $2,146.00 12/01/2024 HAP Payment Dec 24 Yes $421.00 12/01/2024 HAP Payment Dec 24 Yes $380.00 12/01/2024 HAP Payment Dec 24 Yes $405.00 12/01/2024 HAP Payment Dec 24 Yes $1,498.00 12/01/2024 HAP Payment Dec 24 Yes $1,182.00 12/01/2024 HAP Payment Dec 24 Yes $121.00 12/01/2024 HAP Payment Dec 24 Yes $4,641.00 12/01/2024 HAP Payment Dec 24 Yes $177.00 12/01/2024 HAP Payment Dec 24 Yes $1,995.00 12/01/2024 HAP Payment Dec 24 Yes $550.00 12/01/2024 HAP Payment Dec 24 Yes $803.00 12/01/2024 HAP Payment Dec 24 Yes $441.00 12/01/2024 HAP Payment Dec 24 Yes $331.00 12/01/2024 HAP Payment Dec 24 Yes $7,090.00 12/01/2024 HAP Payment Dec 24 Yes $716.00 12/01/2024 HAP Payment Dec 24 Yes $345.00 12/01/2024 HAP Payment Dec 24 Yes $594.00 12/01/2024 HAP Payment Dec 24 Yes $498.00 12/01/2024 HAP Payment Dec 24 Yes $400.00 12/01/2024 HAP Payment Dec 24 Yes $579.00 12/01/2024 HAP Payment Dec 24 Yes $750.00 12/01/2024 HAP Payment Dec 24 Yes $531.00 12/01/2024 HAP Payment Dec 24 Yes $392.00 Payment Date Document Description Cleared Amount 12/01/2024 HAP Payment Dec 24 Yes $1,995.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers December 2024 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 3 2/19/2025 11:10:51 AM Printed by: Julie Bakken 12/41 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers December 2024 6509 No CHK 6510 No CHK 6511 No CHK 6512 No CHK 6513 No CHK 6514 No CHK 6515 No CHK 6516 No CHK 6517 No CHK 6518 No CHK 6519 No CHK 6520 No CHK 6521 No CHK 6522 No CHK 6523 No CHK 6524 No CHK 6525 No CHK 6527 No CHK 6528 No CHK 6529 No CHK 6557 No CHK Doc Num Voided Type 21725 No CHK HAP Accounting - Adj to 1 ($508.00) Portability/Subsidy Out 1 $1,238.52 Transaction Type Summary Transaction Type Count Amount Port/Sub Out - Payment 1 $1,238.52 Total:73 $65,255.74 HAP Adjustment (ADJ)1 ($508.00) Check (CHK)31 $26,351.74 Count Amount Direct Deposit (DD)41 $39,412.00 Project Summary Program - Project Payments Deposits Housing Choice $64,363.74 $892.00 Total:$64,363.74 $892.00 Document Type Summary Document Type 12/05/2024 Payment - Check Yes $892.00 Cleared: 1 $892.00 Uncleared: 0 $0.00 Total Deposits: 1 $892.00 Posted Deposits Control Date Document Description Cleared Amount 12/30/2024 HCV Payroll-Dec 24 Yes $6,063.00 Cleared: 71 $64,348.74 Uncleared: 1 $15.00 Total Payments: 72 $64,363.74 12/13/2024 Hearing Preparations, Etc.Yes $1,210.00 12/13/2024 HCV Payroll Nov 24 Yes $8,042.22 12/01/2024 Port Out Payment Dec 24 Yes $1,238.52 12/13/2024 12/12/24 VMS Webinar - Bakken Yes $129.00 12/01/2024 HAP Util Payment Dec 24 Yes $89.00 12/01/2024 HAP Util Payment Dec 24 Yes $61.00 12/01/2024 HAP Util Payment Dec 24 Yes $37.00 12/01/2024 HAP Util Payment Dec 24 Yes $147.00 12/01/2024 HAP Util Payment Dec 24 Yes $6.00 12/01/2024 HAP Util Payment Dec 24 Yes $167.00 12/01/2024 HAP Util Payment Dec 24 Yes $118.00 12/01/2024 HAP Util Payment Dec 24 Yes $183.00 12/01/2024 HAP Util Payment Dec 24 Yes $170.00 12/01/2024 HAP Util Payment Dec 24 Yes $161.00 12/01/2024 HAP Util Payment Dec 24 No $15.00 12/01/2024 HAP Util Payment Dec 24 Yes $38.00 12/01/2024 HAP Util Payment Dec 24 Yes $134.00 12/01/2024 HAP Util Payment Dec 24 Yes $120.00 12/01/2024 HAP Util Payment Dec 24 Yes $40.00 12/01/2024 HAP Util Payment Dec 24 Yes $24.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 3 2/19/2025 11:10:51 AM Printed by: Julie Bakken 13/41 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers December 2024 End of Report Total:73 $65,255.74 Tenant Accounts 1 $892.00 Tenant Accounting - 1 $892.00 Vendor Accounting - 4 $15,444.22 Vendor Accounting Total 4 $15,444.22 HAP Accounting Total 67 $47,681.00 HAP Accounting - 66 $48,189.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 3 of 3 2/19/2025 11:10:51 AM Printed by: Julie Bakken 14/41 100% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment (5,139.00)1,776.00 (1,776.00)0% 3301 Admin Subsidy 7,402.00 83,846.00 77,347.00 6,499.00 108% 3301.1 HAP Subsidy 56,872.00 664,517.00 493,508.00 171,009.00 135% 3450 Fraud Recovery - Admin 50%860.50 860.50 3450.1 Fraud Recovery - HAP 50%860.50 860.50 3610 Investment Income (0062)7.00 123.70 120.00 3.70 103% 3690.1 Other Revenue HAP 892.00 892.00 30,000.00 (29,108.00)3% TOTAL INCOME 60,034.00 751,099.70 602,751.00 148,348.70 125% EXPENSES 4140 Staff Training 129.00 129.00 (129.00) 4150 Travel 88.87 600.00 511.13 15% 4190 Other Admin Expenses (Apps, Service Charges)22.00 143.00 400.00 257.00 36% 4190.01 Manuals, Subscriptions 4,078.00 500.00 (3,578.00)816% 4190.08 Consulting Fees 1,210.00 4,085.00 1,945.00 (2,140.00)210% 4190.2 Management Fees-OTC 14,105.22 74,196.81 91,887.00 17,690.19 81% 4570 Collection Loss 903.00 903.00 (903.00) 4715.1 HAP Occupied Units 49,631.00 647,616.00 474,401.00 (173,215.00)137% 4715.P HAP-Portability Out 1,200.00 9,981.00 23,500.00 13,519.00 42% 4716.P Port Out Admin Fee 38.52 297.93 1,200.00 902.07 TOTAL EXPENSES 67,238.74 741,518.61 594,433.00 (147,085.61)125% SURPLUS (7,204.74)9,581.09 8,318.00 1,263.09 115% Otter Tail County Housing Redevelopment Authority Operating Statement Twelve Months Ending 12/31/2024 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 9:55:43 AM Printed by: Julie Bakken 15/41 Period Amount Balance ASSETS 1111 Cash Unrestricted 787.26 70,730.92 1121 Fraud A/R (678.00) 1121.1 Fraud Recovery - Allowance (5,139.00)(5,139.00) 1129 A/R Tenants (225.00)4,236.00 TOTAL ASSETS (5,254.74)69,827.92 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 1,950.00 1,950.00 TOTAL LIABILITIES 1,950.00 1,950.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2700 Inc & Exp Clearing (Current Year) (903.00)(903.00) 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 6,041.00 7,780.50 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) (12,342.74)2,703.59 TOTAL SURPLUS (7,204.74)67,877.92 TOTAL LIABILITIES AND SURPLUS (5,254.74)69,827.92 Otter Tail County Housing Redevelopment Authority Balance Sheet December 2024 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 9:55:41 AM Printed by: Julie Bakken 16/41 Doc Num Voided Type #01-00000621-00-0 Nov 24 No INV #01-00000684-00-1 Dec 24 No INV #01-00000683-00-0 Dec 24 No INV #01-00041004-00-6 Nov 24 No INV #01-00041152-00-6 Nov 24 No INV #01-00041101-00-0 Nov 24 No INV #10108 Dec 24 No INV #10350 Dec 24 No INV #10787 Dec 24 No INV #1129723 Dec 24 No INV #1130792 Dec 24 No INV #1130793 Dec 24 No INV #1130796 Dec 24 No INV #1130798 Dec 24 No INV #1130799 Dec 24 No INV #1130903 Dec 24 No INV #1143860 Dec 24 No INV #20072296 Dec 24 No INV #440572 Dec 24 No INV #480160 Dec 24 No INV #480161 Dec 24 No INV #991 721 5394 4 Dec 24 No INV 7439 No CHK 7440 No CHK 7441 No CHK 7442 No CHK 7443 No CHK Doc Num Voided Type 1012 Yes CHK 1013 No CHK 1014 No CHK 1024 No CHK 1274 No CHK 1278 No CHK 1279 No CHK 1337 No CHK 2863 No CHK 3371 No CHK 029608 No MO 029866 No MO 10489143 No CHK 22-078316619 No MO 29249908738 No MO 2957247996 No MO 29572650371 No MO Payment Date Document Description Cleared Amount 12/03/2024 Water, Elec, Gas, Sewer Yes $225.05 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing December 2024 Posted Payments 12/03/2024 Water, Elec, Gas, Sewer Yes $250.00 12/03/2024 Water, Elec, Gas, Sewer Yes $249.86 12/30/2024 Water, Sewer Yes $92.23 12/30/2024 Water, Sewer Yes $80.91 12/25/2024 Water, Sewer Yes $96.28 12/25/2024 Water, Sewer Yes $101.63 12/03/2024 Water, Elec, Gas, Sewer Yes $220.70 12/25/2024 Water, Sewer Yes $118.87 12/18/2024 Electric Yes $23.53 12/18/2024 Electric Yes $50.60 12/18/2024 Electric Yes $54.32 12/18/2024 Electric Yes $72.23 12/18/2024 Electric Yes $78.39 12/18/2024 Electric Yes $56.20 12/18/2024 Electric Yes $54.51 12/18/2024 Electric Yes $66.54 12/31/2024 Gas Yes $105.55 12/31/2024 Gas Yes $159.52 12/18/2024 Electric Yes $68.63 12/31/2024 Gas Yes $122.34 12/13/2024 Water, Gas, Sewer Yes $625.78 12/13/2024 Maintenance Materials Yes $68.19 12/10/2024 Gas Yes $74.81 12/13/2024 Reflective Numbers & Mailbox - Yes $75.50 Cleared: 27 $3,496.01 Uncleared: 0 $0.00 Total Payments: 27 $3,496.01 12/13/2024 Payment Dec 24 Yes $128.84 12/13/2024 Residential Service Call Yes $175.00 12/20/2024 Payment - Check Yes $850.00 12/20/2024 Payment - Check Yes $265.00 Posted Deposits Control Date Document Description Cleared Amount 12/06/2024 Payment - Check Yes $694.84 12/19/2024 Payment - Check Yes $15.31 12/13/2024 Payment - Check Yes $223.27 12/26/2024 Payment - Check Yes $952.00 12/30/2024 Payment - Check Yes $750.00 12/06/2024 Payment - Check Yes $450.00 12/30/2024 Payment - Check Yes $395.00 12/19/2024 Payment - Check Yes $524.83 12/26/2024 Payment - Check Yes $127.12 12/26/2024 Payment - Money Order Yes $35.00 12/09/2024 Payment - Money Order Yes $900.00 12/06/2024 Payment - Money Order Yes $1,012.08 12/09/2024 Payment - Money Order Yes $300.00 12/30/2024 Payment - Money Order Yes $72.23 12/19/2024 Payment - Money Order Yes $420.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 2/19/2025 11:15:15 AM Printed by: Julie Bakken 17/41 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing December 2024 29661263550 No MO 29661263785 No MO Int. No DI Int. No DI Int. No DI Int. No DI Int. No DI Int. Security Deposi No DI Int. Security Deposi No DI Int. Security Deposi No DI Int. Security Deposi No DI Int. Security Deposi No DI Int. Security Deposi No DI Int. Security Deposi No DI 12/06/2024 Payment - Money Order Yes $390.00 12/31/2024 Security Deposit Interest No $6.25 12/31/2024 Security Deposit Interest No $6.00 12/26/2024 Payment - Money Order Yes $227.00 12/31/2024 Security Deposit Interest No $4.32 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $6.75 12/31/2024 Security Deposit Interest No $6.25 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $5.00 12/31/2024 Security Deposit Interest No $5.00 Cleared: 19 $8,603.68 Uncleared: 12 $64.57 Total Deposits: 31 $8,668.25 Count Amount Invoice (INV)22 $2,422.70 Project Summary Program - Project Payments Deposits Public Housing - Family $3,496.01 $8,668.25 Total:$3,496.01 $8,668.25 Document Type Summary Document Type PH Deposit Interest (DI)12 $64.57 Total:58 $12,164.26 Check (CHK)16 $6,320.68 Money Order (MO)8 $3,356.31 Vendor Accounting - 22 $2,422.70 Vendor Accounting - 4 $944.47 Transaction Type Summary Transaction Type Count Amount Tenant Accounting - 19 $8,603.68 Tenant Accounting - 12 $64.57 Vendor Accounting Total 26 $3,367.17 Tenant Accounting - 1 $128.84 Tenant Accounts 1 $128.84 Tenant Accounts 31 $8,668.25 End of Report Total:58 $12,164.26 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 2/19/2025 11:15:15 AM Printed by: Julie Bakken 18/41 100% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 3,147.00 40,243.16 32,000.00 8,243.16 126% 3401.1 HUD Operating Subsidy 10,498.00 45,308.00 45,000.00 308.00 101% 3401.2 HUD Capital Funds-Operations/Admin 7,305.00 7,000.00 305.00 104% 3401.3 HUD Capital Funds-Project 33,540.40 33,000.00 540.40 102% 3610 Interest Income (5673/0070)15.03 256.89 200.00 56.89 128% 3690 Other Income (NSF, Late Fee, GR Support)164.00 1,451.60 21,000.00 (19,548.40)7% 3690.1 Water Charge Income 593.58 6,729.40 6,300.00 429.40 107% 3690.2 Electric Charge Income 751.83 10,060.63 12,000.00 (1,939.37)84% 3690.3 Gas Charge Income 774.67 6,795.00 11,000.00 (4,205.00)62% 3690.31 Sewer Charge Income 649.08 7,667.27 7,350.00 317.27 104% 3690.4 Other Tenant Charges (Maint)6,875.55 8,406.95 8,406.95 TOTAL INCOME 23,468.74 167,764.30 174,850.00 (7,085.70)96% EXPENSES 4130 Legal 8,443.50 750.00 (7,693.50)1126% 4140 Staff Training 1,564.06 2,000.00 435.94 78% 4150 Travel 236.56 500.00 263.44 47% 4171 Audit 2,200.00 2,200.00 100% 4190 Other Admin Expenses (Reports, Apps)202.48 200.00 (2.48)101% 4190.01 Manuals, Subscriptions 600.00 500.00 (100.00)120% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,795.00 1,950.00 155.00 92% 4190.2 Management Fees-OTC 24,999.97 25,000.00 0.03 100% 4310 Water 1,253.99 7,357.60 6,400.00 (957.60)115% 4320 Electric 2,918.55 12,035.21 12,250.00 214.79 98% 4330 Gas 2,000.03 7,715.53 11,500.00 3,784.47 67% 4331 Sewer 1,409.35 8,528.27 7,500.00 (1,028.27)114% 4400 Maintenance - Tools & Equip 500.00 500.00 0% 4410 Maintenance - Labor 5,732.00 (5,732.00) 4420 Maintenance - Materials 265.13 13,707.85 5,500.00 (8,207.85)249% 4430 Maintenance - Contracts 218.60 21,204.77 15,000.00 (6,204.77)141% 4431 Garbage and Trash Removal Contracts 595.50 500.00 (95.50)119% 4510 Insurance 26,073.17 25,000.00 (1,073.17)104% 4520 PILOT 3,798.02 3,798.02 3,900.00 101.98 97% 4521 Assessments 912.26 1,400.00 487.74 65% 4570 Collection Loss 9,656.33 9,656.33 500.00 (9,156.33)1931% 4580 Interest Expense (on Security Deposits)64.57 64.57 300.00 235.43 22% 4600 Capital Fund Projects 864.08 34,404.48 33,000.00 (1,404.48)104% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% 4800 Depreciation Expense 39,885.35 39,885.35 (39,885.35) TOTAL EXPENSES 62,334.00 231,712.48 160,050.00 (71,662.48)145% SURPLUS (38,865.26)(63,948.18)14,800.00 (78,748.18)-432% Otter Tail County Housing Redevelopment Authority Operating Statement Twelve Months Ending 12/31/2024 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 10:09:01 AM Printed by: Julie Bakken 19/41 Period Amount Balance ASSETS 1111 Cash 15,084.08 114,898.65 1114 Tenant Security Deposit Cash 64.54 9,238.04 1122 A/R Tenants (5,127.86)797.72 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)900.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (40,749.43)(1,153,181.13) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (30,878.67)667,313.91 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors 917.84 917.84 2111.1 A/P Tenants 10.78 140.55 2114 Tenant Security Deposits (450.04)9,238.04 2119 Accounts Payable 3,308.56 2,889.90 2119.1 A/P Admin 418.66 2139 Other Accrued Liability 3,798.02 3,798.02 2240 Tenants Prepaid Rent 401.43 434.17 TOTAL LIABILITIES 7,986.59 17,837.18 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) (38,865.26)(63,948.18) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (38,865.26)649,476.73 TOTAL LIABILITIES AND SURPLUS (30,878.67)667,313.91 Otter Tail County Housing Redevelopment Authority Balance Sheet December 2024 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 10:09:00 AM Printed by: Julie Bakken 20/41 Doc Num Voided Type 1001 No CHK Doc Num Voided Type 12336 No CHK 12367 No CHK 77652 No CHK End of Report Total:4 $4,469.00 Tenant Accounting - 3 $3,874.00 Tenant Accounts 3 $3,874.00 Vendor Accounting Total 1 $595.00 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 1 $595.00 Total:4 $4,469.00 Count Amount Check (CHK)4 $4,469.00 Project Summary Program - Project Payments Deposits Finding Home I LLC - $595.00 $3,874.00 Total:$595.00 $3,874.00 Document Type Summary Document Type 12/13/2024 Payment - Check Yes $1,734.00 Cleared: 3 $3,874.00 Uncleared: 0 $0.00 Total Deposits: 3 $3,874.00 12/11/2024 Payment - Check Yes $1,415.00 12/31/2024 Payment - Check Yes $725.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 1 $595.00 Uncleared: 0 $0.00 Total Payments: 1 $595.00 Payment Date Document Description Cleared Amount 12/13/2024 Dec 24 Snow Removal Yes $595.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC December 2024 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 11:51:29 AM Printed by: Julie Bakken 21/41 100% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 1,499.00 1,499.00 1,499.00 3480 Gain/Loss on Acquisition of Fixed Assets 13,500.00 13,500.00 13,500.00 3610 Interest Income 0.91 0.91 0.91 3690 Other Income (NSF, Late Fees)20,415.00 20,415.00 20,415.00 TOTAL INCOME 35,414.91 35,414.91 35,414.91 EXPENSES 4190 Administrative Expense 190.74 190.74 (190.74) 4310 Water 96.25 96.25 (96.25) 4320 Electric 751.70 751.70 (751.70) 4331 Sewer 94.00 94.00 (94.00) 4430 Maintenance-Contracts 595.00 595.00 (595.00) 4520 PILOT (Payment in Lieu of Taxes)149.90 149.90 (149.90) TOTAL EXPENSES 1,877.59 1,877.59 (1,877.59) SURPLUS 33,537.32 33,537.32 33,537.32 Otter Tail County Housing Redevelopment Authority Operating Statement Twelve Months Ending 12/31/2024 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 11:39:30 AM Printed by: Julie Bakken 22/41 Period Amount Balance ASSETS 1111 Cash 21,854.17 21,854.17 1114 Tenant Security Deposit Cash 1,650.00 1,650.00 1400.6 Land 13,500.00 13,500.00 TOTAL ASSETS 37,004.17 37,004.17 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors 941.95 941.95 2114 Tenant Security Deposit 1,650.00 1,650.00 2139 Other Accrued Liability 149.90 149.90 2240 Tenant Prepaid Rents 725.00 725.00 TOTAL LIABILITIES 3,466.85 3,466.85 SURPLUS 2700 Income/Expense Clearing Account (Current Year) 33,537.32 33,537.32 TOTAL SURPLUS 33,537.32 33,537.32 TOTAL LIABILITIES AND SURPLUS 37,004.17 37,004.17 Otter Tail County Housing Redevelopment Authority Balance Sheet December 2024 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 11:39:30 AM Printed by: Julie Bakken 23/41 Doc Num Voided Type 126 No DD 127 No DD 128 No DD 1570 No CHK 1571 No CHK 1572 No CHK 1573 No CHK 1574 No CHK 1575 No CHK 1576 No CHK End of Report Total:10 $7,654.72 Vendor Accounting - 10 $7,654.72 Vendor Accounting Total 10 $7,654.72 Transaction Type Summary Transaction Type Count Amount Check (CHK)7 $7,349.22 Total:10 $7,654.72 Count Amount Direct Deposit (DD)3 $305.50 Project Summary Program - Project Payments Deposits General Revolving (GR) - $7,654.72 $0.00 Total:$7,654.72 $0.00 Document Type Summary Document Type 01/24/2025 1099 Envelopes Yes $22.45 Cleared: 8 $7,489.98 Uncleared: 2 $164.74 Total Payments: 10 $7,654.72 01/24/2025 TL310 Recording Fee Yes $46.00 01/24/2025 UNHD #04 Recording Fee Yes $46.00 01/10/2025 2025 Membership Renewal No $75.00 01/24/2025 Dalton Bathroom Hardware No $89.74 01/10/2025 2024 Postage Due Paid by Julie B.Yes $6.03 01/10/2025 2025 Support Renewal Yes $7,064.00 01/24/2025 Per Diem/Mileage Jan 25 Yes $82.70 01/24/2025 Per Diem/Mileage Jan 25 Yes $93.20 Payment Date Document Description Cleared Amount 01/24/2025 Per Diem/Mileage Jan 25 Yes $129.60 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) January 2025 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 1:23:24 PM Printed by: Julie Bakken 24/41 8% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 255.08 255.08 8,000.00 (7,744.92)3% 3690.01 SCDP Administration (DEED) - All Communities 61,200.00 (61,200.00)0% 3690.02 SCDP City/Grant Funds - All Communities 408,598.00 (408,598.00)0% 3691 Levy Revenue 1,610,431.00 (1,610,431.00)0% 3693.05 CHIP Rental Rehab Revolving Loan Payments 657.00 657.00 14,704.00 (14,047.00)4% TOTAL INCOME 912.08 912.08 2,102,933.00 (2,102,020.92)0% EXPENSES 4130 Legal 20,000.00 20,000.00 0% 4140 Staff Training 6,000.00 6,000.00 0% 4150 Travel 500.00 500.00 0% 4170 Accounting 60,000.00 60,000.00 0% 4171 Audit 22,000.00 22,000.00 0% 4190.01 Manuals, Subscriptions 1,000.00 1,000.00 0% 4190.02 Office Supplies 22.45 22.45 1,700.00 1,677.55 1% 4190.03 Postage 2,500.00 2,500.00 0% 4190.05 Dues 700.00 700.00 1,500.00 800.00 47% 4190.06 Advertising 2,000.00 2,000.00 0% 4190.08 Consulting Fees 50,000.00 50,000.00 0% 4190.2 Management Fees-OTC Admin 620,000.00 620,000.00 0% 4210 Board Member Payments 305.50 305.50 4,100.00 3,794.50 7% 4430.1 Misc Contracts - Software 7,064.00 7,064.00 7,700.00 636.00 92% 4510 Insurance 15,386.35 15,386.35 50,000.00 34,613.65 31% 4570 Housing Choice Voucher Operating Support 30,000.00 30,000.00 0% 4580 Public Housing Operating Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports 1,235.00 1,235.00 0% 4590.02 SCDP Lead Based Paint Testing 8,000.00 8,000.00 0% 4590.03 SCDP Construction (DEED)400,000.00 400,000.00 0% 4590.04 SCDP Recording Fees 46.00 46.00 598.00 552.00 8% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 10,000.00 10,000.00 0% 4593.04 CAP Architect/Engineering 5,000.00 5,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 125,000.00 125,000.00 0% 4594 CHIP Down Payment Assistance 75,000.00 75,000.00 0% 4595.01 CHIP Emergency Housing Repair Program (EHRP)100,000.00 100,000.00 0% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)46.00 46.00 56,000.00 55,954.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 100,000.00 100,000.00 0% 4595.05 CHIP Rental Rehabilitation Loan 50,000.00 50,000.00 0% 4597.01 County Assistance Repay Principal (BUDGET USE ONLY 34,633.00 34,633.00 0% 4597.02 County Assistance Repay Interest-N Fields Dalton (1,993.86)(1,993.86)15,821.00 17,814.86 -13% TOTAL EXPENSES 21,576.44 21,576.44 1,955,287.00 1,933,710.56 1% SURPLUS (20,664.36)(20,664.36)147,646.00 (168,310.36)-14% Otter Tail County Housing Redevelopment Authority Operating Statement One Month Ending 01/31/2025 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 11:58:44 AM Printed by: Julie Bakken 25/41 Period Amount Balance ASSETS 1111 Cash 4,880.92 2,225,573.35 1111.1 Certificates of Deposit 151,035.47 1111.2 Cash MHFA Loan Acct #0054 0.17 4,089.16 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 676.70 232,336.09 1130.1 Loan Receivable-Rental Rehab 93,540.62 1130.2 Loan Receivable-Down Payment Assistance 89,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 227,013.76 1130.4 Loan Receivable-Homeowner Rehab 216,501.99 1130.9 Loan Allowance (443,515.75) 1135.5 Taxes Receivable (12,300.43) 1400.5 Accumulated Depreciation (536.50) 1400.6 Land 26,400.00 TOTAL ASSETS (6,742.64)3,364,511.19 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors (95.77)3,613.68 2130.1 OTC Long-Term Loan 791,045.71 2131 Accrued Interest Payable (1,993.86) 2250 Prepaid Expenses 16,011.35 TOTAL LIABILITIES 13,921.72 794,659.39 SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2700 Income/Expense Clearing Account (Current Year) 1,993.86 1,993.86 2700 Income/Expense Clearing Account (Unclosed 2024) (1,517,326.46) 2806 Unrestricted Net Position 2,590,638.70 2806 Unrestricted Net Position (Current Year) (22,658.22)(22,658.22) 2806 Unrestricted Net Position (Unclosed 2024) 1,096,255.49 TOTAL SURPLUS (20,664.36)2,569,851.80 TOTAL LIABILITIES AND SURPLUS (6,742.64)3,364,511.19 Otter Tail County Housing Redevelopment Authority Balance Sheet January 2025 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 11:58:43 AM Printed by: Julie Bakken 26/41 Doc Num Voided Type 1267 No DD 1268 No DD 1269 No DD 1270 No DD 1271 No DD 1272 No DD 1273 No DD 1274 No DD 1275 No DD 1276 No DD 1277 No DD 1278 No DD 1279 No DD 1280 No DD 1281 No DD 1282 No DD 1283 No DD 1284 No DD 1285 No DD 1286 No DD 1287 No DD 1288 No DD 1289 No DD 1290 No DD 1291 No DD 1292 No DD 1293 No DD 1294 No DD 1295 No DD 1296 No DD 1297 No DD 1298 No DD 1299 No DD 1300 No DD 1301 No DD 1302 No DD 1303 No DD 1304 No DD 1305 No DD 1306 No DD 1307 No DD 5910 No VD 6530 No CHK 6531 No CHK 6532 No CHK 6533 No CHK 6534 No CHK 6535 No CHK 6536 No CHK 6537 No CHK01/01/2025 HAP Payment Jan 25 Yes $997.00 01/01/2025 HAP Payment Jan 25 Yes $700.00 01/01/2025 HAP Payment Jan 25 Yes $735.00 01/01/2025 HAP Payment Jan 25 Yes $508.00 01/01/2025 HAP Payment Jan 25 Yes $349.00 01/01/2025 HAP Payment Jan 25 Yes $217.00 01/01/2025 HAP Payment Jan 25 Yes $1,200.00 01/09/2025 Lost check.No ($8.00) 01/01/2025 HAP Payment Jan 25 Yes $313.00 01/01/2025 HAP Payment Jan 25 Yes $1,858.00 01/01/2025 HAP Payment Jan 25 Yes $332.00 01/01/2025 HAP Payment Jan 25 Yes $1,537.00 01/01/2025 HAP Payment Jan 25 Yes $335.00 01/01/2025 HAP Payment Jan 25 Yes $440.00 01/01/2025 HAP Payment Jan 25 Yes $300.00 01/01/2025 HAP Payment Jan 25 Yes $345.00 01/01/2025 HAP Payment Jan 25 Yes $1,114.00 01/01/2025 HAP Payment Jan 25 Yes $269.00 01/01/2025 HAP Payment Jan 25 Yes $499.00 01/01/2025 HAP Payment Jan 25 Yes $672.00 01/01/2025 HAP Payment Jan 25 Yes $396.00 01/01/2025 HAP Payment Jan 25 Yes $460.00 01/01/2025 HAP Payment Jan 25 Yes $342.00 01/01/2025 HAP Payment Jan 25 Yes $421.00 01/01/2025 HAP Payment Jan 25 Yes $1,466.00 01/01/2025 HAP Payment Jan 25 Yes $405.00 01/01/2025 HAP Payment Jan 25 Yes $2,293.00 01/01/2025 HAP Payment Jan 25 Yes $1,182.00 01/01/2025 HAP Payment Jan 25 Yes $380.00 01/01/2025 HAP Payment Jan 25 Yes $4,548.00 01/01/2025 HAP Payment Jan 25 Yes $1,498.00 01/01/2025 HAP Payment Jan 25 Yes $1,995.00 01/01/2025 HAP Payment Jan 25 Yes $589.00 01/01/2025 HAP Payment Jan 25 Yes $828.00 01/01/2025 HAP Payment Jan 25 Yes $177.00 01/01/2025 HAP Payment Jan 25 Yes $484.00 01/01/2025 HAP Payment Jan 25 Yes $600.00 01/01/2025 HAP Payment Jan 25 Yes $465.00 01/01/2025 HAP Payment Jan 25 Yes $441.00 01/01/2025 HAP Payment Jan 25 Yes $594.00 01/01/2025 HAP Payment Jan 25 Yes $7,678.00 01/01/2025 HAP Payment Jan 25 Yes $400.00 01/01/2025 HAP Payment Jan 25 Yes $375.00 01/01/2025 HAP Payment Jan 25 Yes $800.00 01/01/2025 HAP Payment Jan 25 Yes $498.00 01/01/2025 HAP Payment Jan 25 Yes $392.00 01/01/2025 HAP Payment Jan 25 Yes $579.00 01/01/2025 HAP Payment Jan 25 Yes $531.00 01/01/2025 HAP Payment Jan 25 Yes $546.00 Payment Date Document Description Cleared Amount 01/01/2025 HAP Payment Jan 25 Yes $1,995.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers January 2025 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 2/19/2025 1:27:20 PM Printed by: Julie Bakken 27/41 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers January 2025 6538 No CHK 6539 No CHK 6540 No CHK 6541 No CHK 6542 No CHK 6543 No CHK 6544 No CHK 6545 No CHK 6546 No CHK 6547 No CHK 6548 No CHK 6549 No CHK 6550 No CHK 6551 No CHK 6552 No CHK 6553 No CHK 6554 No CHK 6555 No CHK 6556 No CHK 6558 No CHK End of Report Total:70 $50,971.52 HAP Accounting Total 69 $49,733.00 HAP Accounting - 68 $49,741.00 HAP Void 1 ($8.00) Portability/Subsidy Out 1 $1,238.52 Transaction Type Summary Transaction Type Count Amount Port/Sub Out - Payment 1 $1,238.52 Total:70 $50,971.52 Void Payment (VD)1 ($8.00) Check (CHK)28 $9,920.52 Count Amount Direct Deposit (DD)41 $41,059.00 Project Summary Program - Project Payments Deposits Housing Choice $50,971.52 $0.00 Total:$50,971.52 $0.00 Document Type Summary Document Type 01/01/2025 HAP Util Payment Jan 25 Yes $8.00 Cleared: 68 $50,944.52 Uncleared: 2 $27.00 Total Payments: 70 $50,971.52 01/01/2025 HAP Util Payment Jan 25 Yes $61.00 01/01/2025 Port Out Payment Jan 25 Yes $1,238.52 01/01/2025 HAP Util Payment Jan 25 Yes $133.00 01/01/2025 HAP Util Payment Jan 25 No $35.00 01/01/2025 HAP Util Payment Jan 25 Yes $37.00 01/01/2025 HAP Util Payment Jan 25 Yes $147.00 01/01/2025 HAP Util Payment Jan 25 Yes $6.00 01/01/2025 HAP Util Payment Jan 25 Yes $167.00 01/01/2025 HAP Util Payment Jan 25 Yes $118.00 01/01/2025 HAP Util Payment Jan 25 Yes $64.00 01/01/2025 HAP Util Payment Jan 25 Yes $170.00 01/01/2025 HAP Util Payment Jan 25 Yes $161.00 01/01/2025 HAP Util Payment Jan 25 Yes $15.00 01/01/2025 HAP Util Payment Jan 25 Yes $38.00 01/01/2025 HAP Util Payment Jan 25 Yes $134.00 01/01/2025 HAP Util Payment Jan 25 Yes $75.00 01/01/2025 HAP Util Payment Jan 25 Yes $40.00 01/01/2025 HAP Util Payment Jan 25 Yes $24.00 01/01/2025 HAP Payment Jan 25 Yes $2,230.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 2/19/2025 1:27:20 PM Printed by: Julie Bakken 28/41 8% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 4,236.00 4,236.00 4,236.00 3301 Admin Subsidy 7,459.00 7,459.00 69,800.00 (62,341.00)11% 3301.1 HAP Subsidy 56,047.00 56,047.00 515,000.00 (458,953.00)11% 3610 Investment Income (0062)5.89 5.89 130.00 (124.11)5% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 67,747.89 67,747.89 614,930.00 (547,182.11)11% EXPENSES 4140 Staff Training 4,400.00 4,400.00 0% 4150 Travel 250.00 250.00 0% 4190 Other Admin Expenses (Apps, Service Charges)11.00 11.00 400.00 389.00 3% 4190.01 Manuals, Subscriptions 8,500.00 8,500.00 0% 4190.2 Management Fees-OTC 55,000.00 55,000.00 0% 4715.1 HAP Occupied Units 49,053.00 49,053.00 515,000.00 465,947.00 10% 4715.P HAP-Portability Out 1,200.00 1,200.00 15,000.00 13,800.00 8% 4716.P Port Out Admin Fee 38.52 38.52 500.00 461.48 8% TOTAL EXPENSES 50,302.52 50,302.52 599,050.00 548,747.48 8% SURPLUS 17,445.37 17,445.37 15,880.00 1,565.37 110% Otter Tail County Housing Redevelopment Authority Operating Statement One Month Ending 01/31/2025 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 12:12:04 PM Printed by: Julie Bakken 29/41 Period Amount Balance ASSETS 1111 Cash Unrestricted 12,529.37 83,260.29 1121.1 Fraud Recovery - Allowance 4,236.00 (903.00) 1129 A/R Tenants 4,236.00 TOTAL ASSETS 16,765.37 86,593.29 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP (680.00)1,270.00 TOTAL LIABILITIES (680.00)1,270.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2700 Inc & Exp Clearing (Unclosed 2024) (903.00) 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 5,794.00 5,794.00 2805 Restricted Net Position (Unclosed 2024) 7,780.50 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) 11,651.37 11,651.37 2806 Unrestricted Position (Unclosed 2024) 2,703.59 TOTAL SURPLUS 17,445.37 85,323.29 TOTAL LIABILITIES AND SURPLUS 16,765.37 86,593.29 Otter Tail County Housing Redevelopment Authority Balance Sheet January 2025 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 12:12:03 PM Printed by: Julie Bakken 30/41 Doc Num Voided Type #01-00000621-00-0 Dec 24 No INV #01-00000683-00-0 Jan 25 No INV #01-00000684-00-1 Jan 25 No INV #01-00000621-00-0 Jan 25 No INV #01-00041004-00-6 Dec 24 No INV #01-00041004-00-6 Jan 25 No INV #01-00041101-00-0 Dec 24 No INV #01-00041152-00-6 Dec 24 No INV #01-00041152-00-6 Jan 25 No INV #01-00041101-00-0 Jan 25 No INV #10108 Jan 25 No INV #10350 Jan 25 No INV #10787 Jan 25 No INV #1129723 Feb 25 No INV #1130792 Feb 25 No INV #1130793 Feb 25 No INV #1130796 Feb 25 No INV #1130798 Feb 25 No INV #1130799 Feb 25 No INV #1130903 Feb 25 No INV #1143860 Feb 25 No INV #20072296 Feb 25 No INV 7444 No CHK 7445 No CHK 7446 No CHK 7447 No CHK 7448 No CHK Doc Num Voided Type 1009 Yes CHK 1012 No VD 1015 Yes CHK 1031 No CHK 1034 No CHK 1053 No CHK 1099 No CHK 1339 No CHK 2864 No CHK 2865 No CHK 030237 No MO 10495304 No CHK 2023 (Jodi Holtti)No CHK 22-044892175 No MO 22-045139636 No MO 22-045439606 No MO 29661263910 No MO01/07/2025 Payment - Money Order Yes $355.00 01/15/2025 Payment - Check Yes $282.00 01/15/2025 Payment - Money Order Yes $30.00 01/30/2025 Payment - Check Yes $1,272.00 01/30/2025 Payment - Money Order Yes $500.00 01/15/2025 Payment - Money Order Yes $1,149.21 01/30/2025 Payment - Check Yes $188.39 01/15/2025 Payment - Check Yes $726.00 01/27/2025 Payment - Check Yes $500.00 01/07/2025 Payment - Check Yes $216.54 01/07/2025 Payment - Check Yes $269.00 01/27/2025 Payment - Check Yes $250.00 01/07/2025 Payment - Check Yes $780.00 01/15/2025 Payment - Check Yes $600.00 01/07/2025 Payment - Check Yes $840.00 01/27/2025 Payment - Check Yes $850.00 01/13/2025 NSF Yes ($850.00) Posted Deposits Control Date Document Description Cleared Amount Cleared: 8 $33,040.99 Uncleared: 19 $2,526.62 Total Payments: 27 $35,567.61 01/24/2025 Range Hood Public Housing No $119.99 01/24/2025 #93-EB-M175-3 2025 Blanket Policy Yes $30,964.60 01/24/2025 Furnace Service Underwood Yes $107.40 01/24/2025 Solar Salt Yes $43.60 01/21/2025 Electric No $91.24 01/10/2025 Water, Gas, Sewer Yes $752.80 01/21/2025 Electric No $94.60 01/21/2025 Electric No $62.64 01/21/2025 Electric No $61.95 01/21/2025 Electric No $82.56 01/21/2025 Electric No $29.45 01/21/2025 Electric No $73.53 01/21/2025 Electric No $67.04 01/21/2025 Electric No $95.87 01/25/2025 Water, Sewer No $96.52 01/25/2025 Water. Sewer No $104.71 01/31/2025 Water, Electric, Gas, Sewer No $281.30 01/25/2025 Water. Sewer No $117.78 01/03/2025 Water, Elec, Gas, Sewer Yes $350.98 01/31/2025 Water, Electric, Gas, Sewer No $388.94 01/31/2025 Water, Electric, Gas, Sewer No $250.00 01/03/2025 Water, Elec, Gas, Sewer Yes $286.22 01/31/2025 Water, Electric, Gas, Sewer No $303.05 01/03/2025 Water, Elec, Gas, Sewer Yes $250.00 01/30/2025 Water, Sewer No $87.87 01/30/2025 Water, Sewer No $117.58 Payment Date Document Description Cleared Amount 01/03/2025 Water, Elec, Gas, Sewer Yes $285.39 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing January 2025 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 2 2/19/2025 1:30:25 PM Printed by: Julie Bakken 31/41 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing January 2025 29661265214 No MO 29661265282 No MO End of Report Total:46 $44,035.75 Tenant Accounts 19 $8,468.14 Tenant Accounting - AR 1 ($850.00) Tenant Accounting - 18 $9,318.14 Vendor Accounting Total 27 $35,567.61 Vendor Accounting - 22 $3,579.22 Vendor Accounting - 5 $31,988.39 Transaction Type Summary Transaction Type Count Amount Money Order (MO)7 $2,826.21 Total:46 $44,035.75 Check (CHK)16 $38,480.32 Void Payment (VD)1 ($850.00) Count Amount Invoice (INV)22 $3,579.22 Project Summary Program - Project Payments Deposits Public Housing - Family $35,567.61 $8,468.14 Total:$35,567.61 $8,468.14 Document Type Summary Document Type 01/31/2025 Payment - Money Order No $400.00 Cleared: 18 $8,068.14 Uncleared: 1 $400.00 Total Deposits: 19 $8,468.14 01/27/2025 Payment - Money Order Yes $110.00 www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 2 of 2 2/19/2025 1:30:25 PM Printed by: Julie Bakken 32/41 8% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 3,164.00 3,164.00 39,500.00 (36,336.00)8% 3401.1 HUD Operating Subsidy 32,000.00 (32,000.00)0% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 (7,000.00)0% 3401.3 HUD Capital Funds-Project 35,000.00 (35,000.00)0% 3610 Interest Income (5673/0070)10.26 10.26 250.00 (239.74)4% 3690 Other Income (NSF, Late Fee, GR Support)114.00 114.00 21,000.00 (20,886.00)1% 3690.1 Water Charge Income 624.70 624.70 7,000.00 (6,375.30)9% 3690.2 Electric Charge Income 300.16 300.16 13,000.00 (12,699.84)2% 3690.3 Gas Charge Income 1,053.62 1,053.62 10,000.00 (8,946.38)11% 3690.31 Sewer Charge Income 678.10 678.10 7,500.00 (6,821.90)9% TOTAL INCOME 5,944.84 5,944.84 172,250.00 (166,305.16)3% EXPENSES 4130 Legal 2,000.00 2,000.00 0% 4140 Staff Training 4,400.00 4,400.00 0% 4150 Travel 300.00 300.00 0% 4171 Audit 2,400.00 2,400.00 0% 4190 Other Admin Expenses (Reports, Apps)3.00 3.00 200.00 197.00 2% 4190.01 Manuals, Subscriptions 650.00 650.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.2 Management Fees-OTC 25,000.00 25,000.00 0% 4310 Water 7,000.00 7,000.00 0% 4320 Electric (658.88)(658.88)13,000.00 13,658.88 -5% 4330 Gas 10,000.00 10,000.00 0% 4331 Sewer 7,500.00 7,500.00 0% 4420 Maintenance - Materials 119.99 119.99 6,000.00 5,880.01 2% 4430 Maintenance - Contracts 107.40 107.40 14,000.00 13,892.60 1% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 30,964.60 30,964.60 28,500.00 (2,464.60)109% 4520 PILOT (3,798.02)(3,798.02)3,330.00 7,128.02 -114% 4521 Assessments 1,050.00 1,050.00 0% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)100.00 100.00 0% 4600 Capital Fund Projects 40,000.00 40,000.00 0% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 26,738.09 26,738.09 170,130.00 143,391.91 16% SURPLUS (20,793.25)(20,793.25)2,120.00 (22,913.25)-981% Otter Tail County Housing Redevelopment Authority Operating Statement One Month Ending 01/31/2025 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 12:23:00 PM Printed by: Julie Bakken 33/41 Period Amount Balance ASSETS 1111 Cash (26,162.67)88,735.98 1114 Tenant Security Deposit Cash 9,238.04 1122 A/R Tenants (475.47)322.25 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)750.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,153,181.13) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (26,788.14)640,525.77 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors (796.40)121.44 2111.1 A/P Tenants 345.70 486.25 2114 Tenant Security Deposits 1,064.58 10,302.62 2119 Accounts Payable (3,308.56)(418.66) 2119.1 A/P Admin 418.66 2139 Other Accrued Liability (3,798.02) 2240 Tenants Prepaid Rent 497.81 931.98 TOTAL LIABILITIES (5,994.89)11,842.29 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) (20,793.25)(20,793.25) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2700 Income/Expense Clearing Account (Unclosed 2024) (63,948.18) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (20,793.25)628,683.48 TOTAL LIABILITIES AND SURPLUS (26,788.14)640,525.77 Otter Tail County Housing Redevelopment Authority Balance Sheet January 2025 Program: Public Housing Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 12:22:59 PM Printed by: Julie Bakken 34/41 Doc Num Voided Type 1002 No CHK 1003 No CHK 1004 No CHK Doc Num Voided Type No CHK No CHK 1006 No CHK 12374 No CHK 12375 No CHK End of Report Total:8 $4,529.63 Tenant Accounting - 5 $2,992.68 Tenant Accounts 5 $2,992.68 Vendor Accounting Total 3 $1,536.95 Transaction Type Summary Transaction Type Count Amount Vendor Accounting - 3 $1,536.95 Total:8 $4,529.63 Count Amount Check (CHK)8 $4,529.63 Project Summary Program - Project Payments Deposits Finding Home I LLC - $1,536.95 $2,992.68 Total:$1,536.95 $2,992.68 Document Type Summary Document Type 01/31/2025 Payment - Check No $127.68 Cleared: 3 $2,140.00 Uncleared: 2 $852.68 Total Deposits: 5 $2,992.68 01/10/2025 Payment - Check Yes $925.00 01/31/2025 Payment - Check No $725.00 01/23/2025 Payment - Check Yes $290.00 01/23/2025 Payment - Check Yes $925.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 3 $1,536.95 Uncleared: 0 $0.00 Total Payments: 3 $1,536.95 01/10/2025 Water, Sewer Yes $190.25 01/24/2025 ELECTRIC Yes $751.70 Payment Date Document Description Cleared Amount 01/10/2025 Snow Removal - Dalton Yes $595.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Finding Home I LLC January 2025 Posted Payments www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 1:35:15 PM Printed by: Julie Bakken 35/41 8% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Rent Revenue 2,665.00 2,665.00 60,000.00 (57,335.00)4% 3210 Replacement Reserves (Emergency/Updating)2,100.00 (2,100.00)0% 3610 Interest Income 1.02 1.02 1.02 3690 Other Income (NSF, Late Fees)5,100.00 (5,100.00)0% TOTAL INCOME 2,666.02 2,666.02 67,200.00 (64,533.98) EXPENSES 4130 Legal 1,500.00 1,500.00 0% 4190 Administrative Expense (7.50)(7.50)500.00 507.50 -2% 4190.06 Advertising/Marketing/Printing 750.00 750.00 0% 4310 Water 3,000.00 3,000.00 0% 4320 Electric (246.95)(246.95)1,000.00 1,246.95 -25% 4331 Sewer 2,400.00 2,400.00 0% 4410 Maintenance-Labor 2,000.00 2,000.00 0% 4420 Maintenance-Materials 1,500.00 1,500.00 0% 4430 Maintenance-Contracts 595.00 595.00 12,900.00 12,305.00 5% 4431 Garbage/Trash Removal 3,300.00 3,300.00 0% 4510 Insurance 5,000.00 5,000.00 0% 4520 PILOT (Payment in Lieu of Taxes)(149.90)(149.90)149.90 4521 Property Taxes/Assessments 5,200.00 5,200.00 0% TOTAL EXPENSES 190.65 190.65 39,050.00 38,859.35 0% SURPLUS 2,475.37 2,475.37 28,150.00 (25,674.63)9% Otter Tail County Housing Redevelopment Authority Operating Statement One Month Ending 01/31/2025 Program: Finding Home I LLC Project: Consolidated Percent of Year www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 1:12:44 PM Printed by: Julie Bakken 36/41 Period Amount Balance ASSETS 1111 Cash 539.25 22,393.42 1114 Tenant Security Deposit Cash 925.00 2,575.00 1122 A/R Tenants 844.27 844.27 1123 A/R Tenant Deposits 725.00 725.00 1400.6 Land 13,500.00 TOTAL ASSETS 3,033.52 40,037.69 LIABILITIES AND SURPLUS LIABILITIES 2111 Vendors/Contractors (941.95) 2114 Tenant Security Deposit 1,650.00 3,300.00 2139 Other Accrued Liability (149.90) 2240 Tenant Prepaid Rents 725.00 TOTAL LIABILITIES 558.15 4,025.00 SURPLUS 2700 Income/Expense Clearing Account (Current Year) 2,475.37 2,475.37 2700 Income/Expense Clearing Account (Unclosed 2024) 33,537.32 TOTAL SURPLUS 2,475.37 36,012.69 TOTAL LIABILITIES AND SURPLUS 3,033.52 40,037.69 Otter Tail County Housing Redevelopment Authority Balance Sheet January 2025 Program: Finding Home I LLC Project: Consolidated www.pha-web.com © 2025 Management Computer Services, Inc. (MCS) Page 1 of 1 2/19/2025 1:12:43 PM Printed by: Julie Bakken 37/41 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION March 5, 2025 BOARD MEETING DATE AGENDA ITEM #4B Amy Baldwin 02/25/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 308 Authorizing Closure of Bank Account PROPOSED REQUEST/JUSTIFICATION Bank account ending in 0054 was established prior to August 2021 and was used as a deposit account for funds from Minnesota Housing Finance Agency. In September 2021, a deposit in the amount of $4,075 was received Minnesota Housing. Monthly interest deposits, are the only activity for this account. This account is no longer needed and can be closed. The account balance as of today is $4,089.16 and, if authorized, would be transferred to the General Levy Account. Staff recommends the Board approve the resolution. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 02/25/2025 ATTACHMENT LIST: Resolution 308 FINANCIAL IMPLICATIONS: None BUDGETED: YES NO FUNDING: COMMENTS 38/41 RESOLUTION NO. 308 RESOLUTION AUTHORIZING CLOSURE OF BANK ACCOUNT WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) maintains bank accounts to operate its programs; and WHEREAS, the Authority has determined that the bank account ending in 0054 and held at FM Bank is no longer needed; and NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Board Chair and Executive Director are hereby authorized to close the bank account ending in 0054 at FM Bank. 2. That the HRA Accountant is directed to transfer the balance of the account to the HRA General Levy account. Upon the motion of __________________________, seconded by __________________________, and passed on a ____________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 5th day of March 2025. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 39/41 Minnesota Chapter of NAHRO National Association of Housing and Redevelopment Officials 555 Wabasha Street North / Suite 245 / St. Paul / Minnesota / 55102 651-925-4070 (phone) ▪ www.mnnahro.org HRA Commissioner 4 Part Online Series Begins April 2025 Minnesota NAHRO is excited to offer an online series tailored specifically for Housing Authority Commissioners. Our Online Commissioner Series will feature four sessions that cover the multifaceted role of a commissioner in an easy to access online format. TRAINER: Our series will be provided by the national experts at The Nelrod Company. The Nelrod Company specializes in providing management, planning, and training services to the affordable and assisted housing industry WHEN: Each session will be 2 hours on the last Thursday of April, June, August and October. Our first event will be Thursday, April 24 at 3:00pm. The series continues throughout 2025 in June, August, and October. TOPICS: Each session addresses a key element of the unique and important leadership role of an HRA Commissioner. Our series will address the following timely topics: Session 1: HRA Commissioner Role and Responsibilities Session 2: Understanding the HRA Financial Position Session 3: Building the Effective Partnership Between the Board and Executive Director Session 4: What the HRA Board Needs to Know About ED Salaries and Benefits PRICING: Two options and two ways to SAVE! •Bundle Option Per Commissioner – Get the Full Series & SAVE BEST DEAL! Get all 4 sessions for one price: $375 per person with Minnesota NAHRO member discount, $550 bundle for non-members •Individual Sessions - $95 for Minnesota NAHRO members, $145 non-members REGISTER ONLINE AT WWW.MNNAHRO.ORG/events 40/41 (j) !M I NNESOTA NAHRO SERVING MINNESOTA'S HOUSI G & COMMUNITY DEVELOPMENT NEEDS Minnesota Chapter of NAHRO National Association of Housing and Redevelopment Officials 555 Wabasha Street North / Suite 245 / St. Paul / Minnesota / 55102 651-925-4070 (phone) ▪ www.mnnahro.org Commissioner Roles & Responsibilities In this session, participants will learn roles and responsibilities, board and executive functions, and how to get the most out of your board meetings. A Commissioner Resource Guide, with sample forms and resources, will be provided to help board members prepare for their position and provide consistency with board functions. This session provides a functional learning experience for new and experienced Commissioners. Topics include: •Governance of the Authority •Legal Documents and Agreements •Plans and Policies Requiring Board Approval and more... Understanding the PHA’s Financial Position Financial reports made easy. Learn the essentials about Agency budgets and financial reports. Attendees will learn where PHA income is derived from and the types of expenditures that a PHA can undertake. The session will include: •Understanding Financial Basics and Terminology •Financial Reports the Board Should be Receiving on a Regular Basis •Using Financial Reports to Analyze and Assess the Agency's Performance and Status Building An Effective Partnership: The Board & Executive Director Batman and Robin, Captain Kirk and Mr. Spock, Sherlock Holmes and Dr. Watson...great pairings are hard to come by. Learn the essential factors in a productive Commissioner - Executive Director relationship. Developed from the trenches, we will examine the core competencies Commissioners and Executive Directors must have for a successful, functional, and effective partnership. What you Need to Know About Salaries & Benefits The Department of Labor – Another Federal Agency with Rules You Must Follow! Do your salaried employees meet all three (3) tests that must be applied to determine if they are being paid correctly? Topics include: •Are you paying compensatory time correctly? •Who is eligible for overtime pay? •Commissioners who attend this session will learn how to be compliant with salaries, overtime, compensatory time, and benefit rules under the Fair Labor Standards Act. REGISTER ONLINE AT WWW.MNNAHRO.ORG/events 41/41 (j) !M I NNESOTA AHRO SERVING MINNESOTA'S HOUSI G & COMMUNITY DEVELOPMENT NEEDS