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Home My WebLink AboutCommunity Development Agency - CDA-Packet-03-05-2025 Supporting Documents - 03/05/2025 OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN March 5, 2025 | 11:00am 1. Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. February 5, 2025 Regular Meeting Minutes B. January 2025 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports Housing and Development (two meetings) Workforce Support and Digital Equity (did not meet) Business Development C. ‘On the Map’ Report D. Board Member Updates 5. Regular Business A. Community Growth Partnership Grant Application: City of Pelican Rapids Housing Infrastructure B. Consider Modifications to the Residential Owner-Occupied Rehabilitation Loan Program Guidelines C. Consider Resolution Awarding Bid for Pinewood Estates Construction Project and Authorizing Execution of Construction Contract 6. Discussion and Communications A. Project Updates: a. The Lincoln, Battle Lake b. Pinewood Estates, Pelican Rapids c. Westridge Mall, Fergus Falls B. Other Communications C. Upcoming Meeting: a. Wednesday, April 2 at 11:00am, Otter Tail Lake Room, Government Services Center with HRA Board meeting beginning at 12:45pm 7. Adjourn 1/51 2/51 MINUTES OF THE ANNUAL MEETING FOR COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 February 5, 2025 Call to Order The Otter Tail County Community Development Agency convened at 11:00 a.m., Wednesday, February 5, 2025. Amy Baldwin opened the annual meeting. New CDA board member Bob Schempp was welcomed and introductions were made. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Betsy Roder x Heidi Samuelson x Bob Schempp Jr. x Dave Schornack x Sean Sullivan x Staff: Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Aann Christopherson, Accountant x Paula Grunewald, HRA Administrative Assistant x Others: Nick Anhut, Ehlers Inc. x Annual Election of Officers Slate of candidates for 2025 officers was offered by Kurt Mortenson - Chairperson: Dave Schornack; Vice Chair: Jeff Ackerson; Treasurer: Sean Sullivan; Assistant Treasurer: Wayne Stein (or the successor in his position); and Secretary: Amy Baldwin with a second by Dena Johnson and unanimously carried to approve as presented. Approval of Agenda The Agenda was to stand as presented. Approval of Consent Agenda Motion by Kurt Mortenson, second by Heidi Samuelson to approve the Consent Agenda. Motion passed unanimously. Reports and Presentations A. Community Development and Housing Annual Report Amy Baldwin, CDA Director presented the 2024 Annual Report. 3/51 OTTERTAIL COUNTY -MINNESOTA B. Director’s Report – Included in 2024 Annual Report C. Committee Reports – none D. On the Map Report Amy Baldwin, CDA Director asked if anyone had any questions of Erik Osberg, Rural Rebound Initiative Coordinator, as she had included “On The Map” information in the Annual Report. There were none. E. Board Member Updates o David Schornack stated there has been interest shown to build 12-24 apt. building in Parkers Prairie from a builder o There was an inquiry as to how the new apartment building in New York Mills was going. Betsy Roder replied that is going well and that 10 of the 60 units have been filled. All 10 of these are the 3 BR units. Regular Business Items A. Consideration of Blue Spruce Tax Abatement Request Amy Baldwin, CDA Director stated that the developer, Hammers, is requesting consideration of tax abatement to support the construction of an additional duplex as part of the existing Spruce Meadows rental townhome development in Battle Lake. The City of Battle is supportive and has asked for the County’s participation, which would be for $5,000 for each unit. Motion by Dena Johnson, second by Jeff Ackerson to approve the recommendation to be presented to the County Board as it formally considers the request. Motion passed unanimously with Val Martin abstaining from the vote. Discussion and Communications A. Ehlers Housing Finance Discussion: Nick Anhut, Ehlers Inc. Senior Municipal Advisor, gave a presentation on funding options. A copy of the presentation would be provided to CDA Board Members. B. 2025 Committee Assignments: Amy Baldwin, CDA Director provided the following committee membership recommendation after receiving feedback from the Board Members  Housing Growth and Development: Dave Schornack, Dena Johnson and Jeff Ackerson  Workforce Support and Digital Equity: Betsy Roder, Bob Schempp and Kurt Mortenson  Business Development: Heidi Samuelson, Sean Sullivan and Val Martin C. Project Updates: a. The Lincoln, Battle Lake – Construction continues. b. Pinewood Estates, Pelican Rapids – a purchase agreement on the first lot has been signed for $19,000. c. Westridge Mall, Fergus Falls – City of Fergus Falls has authorized the assignment of the purchase agreement for the property to the County. Due dilgence is underway. D. Other Communications: none Upcoming meeting: Wednesday, March 5, 2025 @ 11:00 a.m., West Battle Lake Room, Government Services Center with HRA Board meeting @ 12:45 a.m. Meeting Adjourned 4/51 R-023674-000-14 BB:ARUC2024-01 PctReportCode1 9:26:45AM DGODEL 01/2025 01/2025Cash 8% 01/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 12,000.00 012,000 0.00Per Diem 0.00 23-705-000-0000-6240 9,000.00 09,000 0.00Publishing & Advertising 0.00 23-705-000-0000-6241 4,435.00 115,000 565.00Membership Dues 565.00 COM 1/14/2025 565.00 191873 2025-13109 2025 MEMBERSHIP DUES 23-705-000-0000-6242 1,605.00 202,000 395.00Registration Fees 395.00 COM 1/28/2025 395.00 192054 788 ACCT 13109 2025 CONFERENCE 23-705-000-0000-6266 2,500.00 02,500 0.00Audit Cost 0.00 23-705-000-0000-6290 349,000.00 0350,000 1,000.00Contracted Services.1,000.00 COM 1/28/2025 1,000.00 192178 GRANT PROGRAM MGMT NOV 2024 23-705-000-0000-6330 3,000.00 03,000 0.00Mileage0.00 23-705-000-0000-6331 6,687.32 47,000 312.68Travel Expenses 312.68 AUD 1/24/2025 312.68 192005 1/24/25 AB - LODGING/MEAL 23-705-000-0000-6355 127.00 1043,000 3,127.00Liability Insurance 3,127.00 COM 1/28/2025 3,127.00 192102 20476R ACCT 7639 PC RENEWAL 23-705-000-0000-6369 204,000.00 00204,000.00Miscellaneous Charges 204,000.00 J/E 1/11/2025 204,000.00WIRE TRANSFER BONGARDS 23-705-000-0000-6822 200,000.00 0200,000 0.00Community Growth Partnership Grant 0.00 23-705-000-7001-6828 49,113.00 250,000 887.00Site Development (TIF)887.00 COM 1/14/2025 520.00 191854 1/3/25 FINAL PLAT OF PINEWOOD ESTATES COM 1/14/2025 367.00 191887 4358 24-10428 PINEWOOD ESTATES 23-705-000-7001-6829 1,200,000.00 01,200,000 0.00Impact Fund Expenses 0.00 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 1,000.00 01,000 0.00Publishing & Advertising 0.00 23-706-000-0000-6290 20,000.00 020,000 0.00Contracted Services 0.00 23-706-000-0000-6822 100,000.00 0100,000 0.00Community Growth Partnership Grant 0.00 807 SPECIAL ALLOCATION HOUSING PROGRAM 23-706-807-0000-6825 18,750.00 2224,000 5,250.00Down Payment Assistance 5,250.00 AUD 1/24/2025 5,250.00 192003 BB-2025-01 DOWN PAYMENT ASSIST - KILLIAN 23-706-807-0000-6830 40,000.00 040,000 0.00Housing Rehabilitation 0.00 23-706-807-0000-6832 494,954.00 00494,954.00Loan Assistance Program 494,954.00 AUD 1/24/2025 494,954.00 192000 LOAN FOR THE LINCOLN PROJECT ...11210,286.68 210,286.681,843,500.00 1,633,213.32 ECONOMIC DEVELOPMENT/TOURISM 11210,286.68 210,286.681,843,500.00 1,633,213.32 ...00.00121,000.00 121,000.00 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 01/2025 - - PROGRAM DEPT PROGRAM - 2/6/2025 000 705 000 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 5/51 EAt PctReportCode1 9:26:45AM DGODEL 01/2025 01/2025Cash 8% 01/2025War# 8 Char Invoice# Description Copyright 2010-2024 Integrated Financial Systems SPECIAL ALLOCATION HOUSING PROGRAM 782500,204.00 500,204.0064,000.00 436,204.00 NON SPECIAL BENEFIT LEVY PROGRAMMING 270500,204.00 500,204.00185,000.00 315,204.00 COMMUNITY DEVELOPMENT AUTHORITY 35710,490.68 710,490.682,028,500.00 1,318,009.32 35710,490.68 710,490.682,028,500.00 1,318,009.32 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2025 - 01/2025 PROGRAM - DEPT - FUND Final Totals 19 Accounts 2/6/2025 807 706 23 Actual ForType2025 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 6/51 EAt FUND 23 705 Dept Community Development Agency JANUARY VARIANCE 2025 2025 YTD POSITIVE/2023 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL PROPERTY TAXES 644,287$ 4,411$ (639,876)$ 533,366$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 18,218$ 15,218$ 4,061$ MN HOUSING IMPACT FUND 1,200,000$ -$ (1,200,000)$ Total Revenues 1,847,287$ 22,630$ (1,824,657)$ 537,427$ Expenditures PER DIEM 12,000$ -$ (12,000)$ 8,640$ PUBLISHING & ADVERTISING 9,000$ -$ (9,000)$ 2,009$ MEMBERSHIP DUES 5,000$ 565$ (4,435)$ 4,195$ REGISTRATION FEES 2,000$ 395$ (1,605)$ 1,675$ ELECTRIC -$ -$ 200$ AUDIT COST 2,500$ -$ (2,500)$ 1,204$ CONTRACTED SERVICES 350,000$ 1,000$ (349,000)$ 249,345$ MILEAGE 3,000$ -$ (3,000)$ 2,321$ MEALS AND LODGING 7,000$ 313$ (6,687)$ 5,645$ LIABILITY INSURANCE 3,000$ 3,127$ 127$ 2,568$ MISC CHARGES -$ 204,000$ 204,000$ -$ OFFICE SUPPLIES -$ -$ -$ 24,461$ COMMUNITY GROWTH PARTNERSHIP GRANT 200,000$ -$ (200,000)$ 55,752$ BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ -$ -$ 25,076$ PELICAN HIGHWAY DEVELOPMENT - PRE TIF DISTRICT -$ -$ -$ 2,142$ PELICAN HIGHWAY SITE DEVELOPMENT - TIF 50,000$ 887$ (49,113)$ PELICAN HIGHWAY DEVELOPMENT - IMPACT FUND 1,200,000$ -$ (1,200,000)$ -$ Total Expenditures 1,843,500$ 210,287$ (1,633,213)$ 385,233$ Revenue 1,847,287$ 22,630$ 537,427$ Expenditures 1,843,500$ (210,287)$ 385,233$ Obligations -$ (837,253)$ Net/Unallocated 3,787$ (1,024,910)$ 152,194$ Fund Balance - Beginning 1,345,468$ 1,169,311$ Fund Balance - Ending 508,215$ 1,321,505$ Obligations COMMUNITY GROWTH PARTNERSHIP GRANT -$ 57,253$ (57,253)$ PELICAN HIGHWAY DEVELOPMENT (Infrastructure)-$ 780,000$ (780,000)$ Total Obligations -$ 837,253$ (837,253)$ 7/51 - FUND 23 706 Dept Non Special Benefit Levy Programming JANUARY VARIANCE 2025 2025 YTD POSITIVE/2022 2023 2024 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL ACTUAL PROPERTY TAXES -$ -$ -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$ 200,000$ Total Revenues 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$ 212,000$ Expenditures PUBLISHING AND ADVERTISING 1,000$ -$ 1,000$ -$ 209$ -$ ELECTRIC -$ -$ -$ -$ 565$ -$ GAS AND OIL -$ -$ -$ -$ 400$ -$ WATER AND SEWER -$ -$ -$ -$ 408$ -$ CONTRACTED SERVICES 20,000$ -$ 20,000$ -$ 17,671$ 16,283$ INFRASTRUCTURE -$ -$ -$ -$ 100,000$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 100,000$ -$ 100,000$ -$ -$ 148,559$ DOWN PAYMENT ASSISTANCE 24,000$ 5,250$ 18,750$ -$ 25,080$ HOUSING REHABILITATION 40,000$ -$ 40,000$ -$ 57,342$ LOAN ASSISTANCE PROGRAM -$ 494,954$ (494,954)$ -$ -$ MISC -$ -$ -$ 12,245$ 16$ 93$ Total Expenditures 185,000$ 500,204$ (315,204)$ 12,245$ 119,269$ 247,357$ Revenue 200,000$ 212,000$ 2,000,000$ 200,000$ 212,000$ Expenditures -$ (500,204)$ 12,245$ 119,269$ 247,357$ Obligations -$ -$ -$ Net/Unallocated 200,000$ (288,204)$ 1,987,755$ 80,731$ (35,357)$ Fund Balance - Beginning 2,068,486$ -$ 1,987,755$ 2,068,486$ Fund Balance - Ending 1,780,282$ 1,987,755$ 2,068,486$ 2,033,129$ Obligations INFRASTRUCTURE -$ -$ -$ MF GAP LOAN -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ Total Obligations -$ -$ -$ 8/51 DATE: February 27, 2025 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: 2024 year-end Big Build progress infographic and press release distributed to media and housing partners. $94.2 million in housing investment was added in the County from 443 new and rehabbed housing units, 358 of these being new construction and 85 being rehabbed units. The quarterly housing convening was held on Thursday, February 27 at 11am. Topics included MAHUBE-OTWA housing assistance resources, project highlights on Pinewood Estates and the New York Mills affordable senior housing project, and a review of 2024 Big Build progress. Housing Summit is scheduled for Wednesday, May 14 at Thumper Pond Resort. Staff and the housing committee are starting to plan out session topics and Ben Winchester will be the keynote speaker. Staff attended the Lake Region Builders Association Builders Expo on January 31. Information about current development and rehab opportunities and housing finance programs was shared with builders from the region who attended to receive continuing education credits. Workforce Support Strategy / OTC Works: The Empowered Worker Program has received 79 referrals as of February 26. Additional participant referral filters were put in place at the beginning of February to limit referrals to individuals interested in obtaining a Commercial Driver’s License (CDL) or a career in health care. We had our first successful program exit of a participant who obtained his CDL and has been employed for 90 days (see attached monthly report). Child Care: Awarded $240,000 from the DEED Child Care Economic Development Grant Program that will support the construction of four special family child care sites in Ottertail. Project is anticipated to start construction in the spring. (link to press release: mn.gov/deed/newscenter/press-releases/?id=1045-668267) Application to West Central Initiative was submitted, requesting $20,000 to continue contract work with Child Care Project Managers. 9/51 > > > > > > > 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 10/51 THE BIG BUILD: 2024 Progress Housing Growth & Investment Initiative 358 new units = permitted units ·-· l ■I EB . EB lflj lflj I new and rehabbed units 85 rehabbed units 3 28 single-family 14twin home 16 multi-family new, preserved, and significantly rehabbed units since 2019 • million housing investment added in Otter Tail County from new construction and rehab 140+ people attended quarterly housing events to learn, engage, and activat e housing growth 7 approved Housing Fi nance Program ap plications 63,810 awarded to cities for planning, affordable housing projects, and public infrastructure investments to support housing growth Successful Progress • = 10 housing units OTTERTAIL big buildotc.com COUNTY -MINNESOTA FOR IMMEDIATE RELEASE Otter Tail County Sees Housing Growth in 2024 February 24, 2025 – Otter Tail County, MN – Otter Tail County’s Big Build initiative saw continued housing growth in 2024. Last year, over $94.2 million in housing investment was added in the county from 443 new and rehabbed housing units, 358 of these being new construction and 85 being rehabbed units. The success in 2024 is great progress for The Big Build housing growth and investment initiative, launched by the Otter Tail County Community Development Agency (CDA) at the end of 2019. Since launching the initiative, nearly 3,000 homes have been built or significantly rehabbed. More homes are still needed to meet housing demands. The Big Build initiative was created because the expansion of housing opportunities is a countywide priority to address workforce needs and existing residents’ needs. With more than 700 available jobs in the county right now, increasing the housing supply will help meet the needs of newcomers filling these job openings and existing residents seeking more suitable housing options. “It's truly remarkable to see the housing growth Otter Tail County has experienced these past few years,” said Otter Tail County Commissioner and CDA Board Member, Kurt Mortenson. “When The Big Build started, the County was somewhat limited with the resources and assistance we could provide. Now the County, the CDA, and the HRA have many ways to be additive and supportive to the housing partners making these valued investments, both financially and otherwise.” A strong need for housing remains even with the investments to date, and the CDA can provide support and resources for housing projects in Otter Tail County. Programs available to support homeowners, homebuilders, rental property owners, developers, and cities include: • Down Payment Assistance • Emergency Housing Repair • Residential Owner-Occupied Rehabilitation Loans • Rental Rehabilitation Loans • Multi-Family New Construction Loans • Community Growth Partnership Grants More information about the Big Build including information about the housing resources available for projects can be found at bigbuildotc.com. ### 11/51 LIVE YOUR best life HERE Communications & Public Relations • 520 W. Fir Avenue • Fergus Falls, MN 56537 • 218-998-8058 • ottertailcounty.gov Community Development Agency Board Update Empowered Worker Program Report Date: February 27, 2025 79 referrals received to date Participants Seeking Employment Only: 23 Participants Seeking Training and Employment: 56 Active Participants on case load: 44 Drive for Five: 15 Navigating the Road Ahead: 16 Pending Intake: 13 Summary: The Empowered Worker Program has received a total of 79 referrals since the inception of the program in July 2024. Of those, 44 are currently engaged in the program. Those that are currently not engaged have exited from the program due to any of the following: participant succeeded the program (gained credential and/or employment), no response to initial correspondence to schedule intake meeting, unable to provide identification documentation (authorization to work), lack of follow through of navigational services, and/or mental or physical health barriers not allowing the participant to progress. As you can see, there are a variety of reasons a participant might fall out of the program. A common theme that the workforce navigator sees in this population is that mental health is also a barrier, and one that if not attended to becomes the ultimate barrier. Internal conversations are happening to try and bridge a solution to the mental health barrier. The age of participants being referred varies greatly. Currently, the age of referred participants ranges between 19 and 69. Seventy-three percent of participants range between the ages of 23 and 47 with the average age of a participant being 39. Regardless of age, sometimes the barriers of a 19-year-old are shockingly similar to those of a participant 25 years older. Regardless of age, a criminal background creates the same magnitude toward a barrier to employment. The graph to the right illustrates where participants reside. As shown, there is a great spread throughout the county with 62% living in Fergus Falls and 17% living in Perham. The Red Wing resident was at the Correctional Facility when referred and then moved to OTC (Fergus Falls) after being released. 12/51 35 30 !!! C 25 "' ll. 20 ·.; :e "' "-15 -0 .. 10 5 0 Behavioral Health Child& Family ■Total 32 11 70 GO ~ 50 c C a. 40 ·;; i 30 C "'" 0 ?O .. 10 D ■ Total Total# of Referrals by Division Human Services 61 Minnc:;oto Dcpnrtmcnt ot Correction 7 Division -Probation 11 Total# of Referrals by Department - - Child Support Disability 3 4 DOC 7 Departments Income Maintenance 8 LTC Unit Probation 11 Participant Location ?1..•111,1111 13 Ott-.r~tl -3 fld11·,lk • ? lr;u:e-e" -2 F,h~,d I 1 f-kd\'l11g ■ 1 P~llf'.~n Rr,plrt~ ■ 1 W<1dl'-M ■ 1 O-.;crCr.:cl-. I 1 Oar.on I 1 Ni:wYt,1rkr'-lilb 1 1 f1rirlrlp11n1<:nu'"t'. -PSOP 2 The following table shows the barriers that referred participants experience, while keeping in mind that any participant may experience a barrier in more than one of the program qualifiers below. Most active participants have a criminal record that is related to substance abuse disorder. Many participants are on a sobriety journey, being sober anywhere from 3 months to 2+ years. This population is motivated and maintaining accountability to reach their goals has shown strength in the success of continued sobriety. Supportive Services Provided: • Laptop Computer & Accessories • Cell Phone • Gas Card • Internet Bill • Transportation • Auto Repair • Electric Bill • Phone Bill • Incentive Gift Card • Copy of Birth Certificate • School Supplies • Work Clothes • Child Care Assistance • Emergency Financial Assistance Credentials of Participant Consideration: • Commercial Driver’s License (CDL) • Boiler Operator License • Certified Nursing Assistant • Registered Nurse • IT Cybersecurity • Licensed Addiction & Dependency Counselor • Certified Peer Specialist • Manicurist • Construction Management • Diesel Mechanic • Machine Tool Technology • Emergency Medical Technician (EMT) Job Shadows Completed: Otter Tail Power, Line Personnel Lake Region Healthcare (Nursing and EMT) Perham Health (Lab, Radiology, Nursing, EMS, Med/Surge) Otter Tail Power, Cybersecurity (x2) Employer Engagements: Lake Region Healthcare Perham Health Otter Tail Power Brunswick, NYM Operation Green Plains, Fergus Falls Vector Windows & Doors BIMBO Bakeries Smith & Sem PA, Crisis Stabilization Unit Productive Alternatives Carr’s Tree Service New Dimensions Home Health Northern Contours NorthWest Tire Minnesota Motors Nelson Auto Quality Toyota RDO ShoreMaster Solutions Behavioral Health Industrial Finishing Services Fleet Farm Hilltop Lumber Barrier to Employment and/or Training Participant Count Percentage of Referrals to Date Has a criminal record 66 84% Income at or below 200% of the Federal Poverty Guideline 66 84% Unstable housing 40 51% Has a disability 14 18% Limited English proficiency 2 3% 13/51 Housing Growth & Development Committee Meeting Notes Date/Time: February 10 @ 2pm Committee members: Jeff Ackerson (in person), Dena Johnson (virtual), Dave Schornack (virtual) Outline of key actions discussed: 1. Discussion of Big Build initiative plan a. Committee was supportive of keeping The Big Build as a branded initiative but recommended shifting the message to talk about successes and the evolution of housing efforts rather than just focusing on the goal of 5,000 new and rehabbed units by 2025 2. Planning for Housing Summit a. Ben Winchester will be a keynote speaker with a focus on the return on investment of public investment in housing 3. Pinewood Estates development update a. Expecting at least five bids to be submitted b. Committee discussed how to incentivize people buying the remaining lots to build homes instead of letting the properties sit without development 4. Discussion of funding priorities for 2025 a. Intend to apply for Minnesota Housing Local Housing Trust Fund Grants Program b. County staff supporting cities submitting applications to the MN Housing Tier II Cities Program c. Fergus Falls authorized CDA jurisdiction, so county finance programs are now available within city limits Next meeting: Wednesday, February 26 @ 2:30pm 14/51 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Housing Growth & Development Committee Meeting Notes Date/Time: February 26 @ 2:30pm Committee members: Dena Johnson (virtual), Jeff Ackerson (virtual), Dave Schornack (virtual) Outline of key actions discussed: 1. Review Community Growth Partnership Grant application from Pelican Rapids a. Application request for $100,000 grant for public infrastructure (road, sewer, water, and stormwater) to extend to city owned property for future housing development b. If awarded, the grant will be used as additional matching funds for an application to the Minnesota Housing Tier II Cities Grant Program c. Committee was supportive of the application and recommended approval to the full CDA board 2. Residential Owner-Occupied Rehab Loan Program guidelines modifications a. Committee discussed proposed modifications to the program guidelines to clarify deferred loan provisions, remove additional funding availability when there was a local match committed, and require all applicants to apply and be denied for other traditional funding first b. Discussion of setting annual program budgets for county finance programs 3. Pinewood Estates bid review a. Received 5 bid submissions that were scored competitively based on design/floor plan, timeline, readiness, cost, prior experience, and references b. Committee reviewed bids and scoring recommendations Next meeting: Monday, April 14 @ 1pm 15/51 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Business Development Committee Meeting Notes Date/Time: February 20 @ 1pm Committee members: Sean Sullivan (in person), Heidi Samuelson (in person), Val Martin (virtual) Outline of key actions discussed: 1. Discussion of committee priorities for 2025 a. Committee discussed that the priorities will be convening partners and sharing information with focuses on business transition planning and acquisition, entrepreneurial network building, and support for cities in their economic development/business recruitment efforts b. Child care efforts related to provider recruitment and outreach are relevant to committee members and other child care topics will be shared with the workforce development committee c. Committee was supportive of attending the U of MN Extension Connecting Entrepreneurial Communities conference in March 2. Westridge Mall project updates a. The City of Fergus Falls authorized the assignment of the mall purchase agreement to Otter Tail County b. Staff met with DEED regarding a revised budget and grant contract for the Community Energy Transition Grant c. Staff is doing due diligence to understand easements/agreements in place and received a proposal for testing and assessments that need to be completed on the site d. A task force with key stakeholders will be formed to keep those stakeholders informed on project progress e. Committee discussed the opportunity to apply for additional Community Energy Transition grant funds Next meeting: TBD 16/51 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION March 5, 2025 BOARD MEETING DATE AGENDA ITEM #5A Amy Baldwin 02/26/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Pelican Rapids for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of Pelican Rapids for a public infrastructure match. Following is a summary of the application; attached is the application and other project information.  City of Pelican Rapids – 7th Ave NW Extension o Project overview: The City of Pelican Rapids is seeking matching funding to assist in extending road, sewer, water, and stormwater infrastructure to support new housing development within the city limits. This project aims to enhance the community's infrastructure capacity and facilitate the growth of residential areas in Pelican Rapids. The requested funding will enable the City to move forward with State funding requests through MN Housing. The MN Housing programs require non state dollars as a match. o Requested amount: $100,000 o Project costs: The total estimated costs of the project is $655,200 as outlined on the preliminary cost estimate prepared by the City Engineer. The application meets application guidelines and criteria. The Housing and Development Committee reviewed this request at its February 26 meeting and provided a recommendation of support. Staff also supports the request, with an 18-month grant timeline to allow adequate time for the balance of the project funding to be secured. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 02/26/2025 ATTACHMENT LIST: a. Application b. Preliminary Cost Estimate c. Location Map FINANCIAL IMPLICATIONS: use of budgeted program funds BUDGETED: X YES NO FUNDING: Community Growth Partnership Program funding COMMENTS 17/51 OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Project Type: Planning Activity Affordable Housing Redevelopment Commercial Rehabilitation Public Infrastructure Applicant City/Township: City/Township Address: Application Contact: Application Contact Email Address: Phone Number: Project Contact (if different): Project Contact Email Address: Phone Number: Authorized City/Township Official(s) for Execution of Contract (name and title): How much funding is being requested? $ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Include in the summary where this project is in the process (i.e., City process, site control, etc.). 18/51 218-998-8730 ® □ □ COMMUNITY DEVELOPMENT AGENCY □ □ □ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1.Describe the public infrastructure activity for which funds are being requested and how this investmentwill advance the development of new housing within the community, including a description of theresulting housing project. Attach engineering estimates related to the infrastructure activity. 2.Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housingproject previously described? 3.Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and thehousing development. 4.Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding isbeing requested. Source of Funds Amount Committed Pending $ $ $ $ Total: 19/51 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: 5.List other sources of funds requested or considered but not being used for the Public InfrastructureProject and explain why they are not being utilized within the project, to the best of your knowledge. Thepurpose of this question is to ensure all funding sources have been explored. 20/51 218-998-8730 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Sanitary Sewer $87,000 Water $110,000 Storm Sewer $113,000 Surface $236,000 Construction Subtotal $546,000 Engineering/Legal/Administration $109,200 Total $655,200 Item Estimated Cost Preliminary Opinion of Cost Summary 7th Avenue NW Extension City of Pelican Rapids 21/51 N02550L:\Projects\2017\17.189.0086 - PEL - West T.H. 108 Master Planning\Preliminary\Drawings & Exhibits\Master\NW 7th Ave Extension.dwgNW 7TH AVE STREET & UTILITY EXTENTIONPROPOSED IMPROVEMENTSJANUARY 6, 2025Date:SJRDrawn By:XX.XXX.XXXXApex Project #:LEGENDCITY OF PELICAN RAPIDSNW 7TH AVENW 3RD STWATERMAINSANITARY SEWERSTORM SEWERCURB AND GUTTERBITUMINOUS PAVEMENTCITY OF PELICAN RAPIDS76000990890000CITY OF PELICAN RAPIDS76000990880000+/- 117'+/- 117'+/- 135'+/- 135'+/- 270'+/- 270' +/- 270' +/- 198'+/- 198' +/- 198'10" PVC WM8" PVC SANITARY SEWER12" PVC/HDPE STORM SEWER 24" PVC/HDPE STORM SEWER(PIPE SIZE TBD)20'50'STORMWATER TREATMENT POND12" RCP STORM SEWER12" RCP STORM SEWER22/51I I I I I I I I I I I I I I I I I I I -Engineering Group PELICAN RAPIDS I I I I I I I I I I I I I I I I I I I I --____J I --1 I I I I w---s ST I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 'Ii s 7 "' I I I I I I I ~ I ·ST -sr OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION March 5, 2025 BOARD MEETING DATE AGENDA ITEM #5B Amy Baldwin 02/26/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Approval of Modifications to the Residential Owner- Occupied Rehabilitation Loan Program Guidelines PROPOSED REQUEST/JUSTIFICATION With the expansion of the CDA jurisdiction, staff began reviewing program guidelines to ensure that Owner Occupied Rehabilitation Loan funds will be able to be utilized within the city limits of Fergus Falls. Proposed changes address the possibility of local rehabilitation funds being available as well as few other general language updates. The proposed changes were reviewed and supported by the Housing Committee at its February 26 meeting. Staff recommends the Board approve the changes as proposed. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 02/26/2025 ATTACHMENT LIST: Amended Owner Occupied Rehabilitation Loan Guidelines FINANCIAL IMPLICATIONS: N/A BUDGETED: YES NO FUNDING: Special Allocation Housing Program Funds COMMENTS 23/51 Rev. 09/2024 OTTER TAIL COUNTY - MINNESOTA RESIDENTIAL OWNER-OCCUPIED REHABILITATION LOAN DESCRIPTION Deferred loans are available to homeowners rehabbing their homes. LOAN TERMS AND LIMITS  $30,000/ unit up to 4 units in a building, with up to an additional $5,000 contingent on a dollar-for-dollar match from the city or township where the dwelling is located.  Recording and Owner’s and Encumbrances Report fees will be rolled into loan.  50% of deferred loan is forgiven after 5 years, remaining portion of deferred Loan must be repaid at the time of property sale, conveyance or refinance of mortgage. If property is sold or mortgage is refinanced within 5 years of rehabilitation, all borrowed funds must be repaid.  Owner-Occupied Loan funds cannot be used in conjunction with any other funding offered by the Otter Tail County Community Development Agency (CDA) and Otter Tail County Housing and Redevelopment Authority (HRA). In communities where local program funds are available, it is expected that the homeowner apply for these funds. If approved, funding will be split equally between the two sources. APPLICANT ELIGIBILITY CRITERIA  Applicant household gross annual income must not exceed the following limits: INCOME LIMITS BY HOUSEHOLD SIZE 1-2 people $111,700 3 or more people $128,455 Updated 4/12/2024  Homeowner must have physically resided in residence for at least two years prior to application and continue to reside in property for the term of loan, otherwise loan funds are repaid as described in Financing Terms.  Households whose income levels are 50% to 80% of the AMI, must first apply for other funding sources (bank loan, USDA Rural Development 504 Fund, etc.) including local program funds where available. If the household is not eligible for other funding, then the application will proceed OTC HRA may proceed with an application. This could be verified with copies of loan rejection letters. Homeowner(s) may also sign a Release of Information form so the HRA may obtain the required information directly from the other funding source(s).  Each person named on the deed must be listed on the application for assistance. PROPERTY ELIGIBILITY CRITERIA  Property must be located within Otter Tail County and outside the city limits of Fergus Falls.  Mortgage payments and property taxes must be current.  Home must be insured at time of application and for the duration of loan.  Eligible dwellings must be habitable and on a permanent foundation.  Assessed estimated market value as designated on the property tax statement for the current year must not exceed $250,000.  Properties that have received grant and/or deferred loans funds for rehabilitation within the past 10 years will not be eligible.  Homes that are located in townships or cities that have not received funding from the Small Cities Development Program (SCDP) in the previous 7 years will receive priority. Communities that have received SCDP funding may use their local and/or program funds from closed grants as a local contribution for a qualifying household, if the project meets SCDP requirement. 24/51 218-998-8730 ® COMMUNITY DEVELOPMENT & HOUSING 1i? EOUN.HOUSING OPPORTUNITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Rev. 09/2024 For more information, please contact Mitch Harry at 218-998-8736 or mharry@ottertailcounty.gov 25/51 218-998-8730 ® COMMUNITY DEVELOPMENT & HOUSING 1:!l OTTER TAIL couNTY Is AN r"clffiE~oPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION March 5, 2025 BOARD MEETING DATE AGENDA ITEM #5C Amy Baldwin 02/26/2025 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 2025-01 Awarding Bid for Pinewood Estates Construction Project and Authorizing Execution of Construction Contract PROPOSED REQUEST/JUSTIFICATION Advertisement for bids for the construction of three single family homes in Pinewood Estates was published January 6, 2025, with a deadline date to submit bids on February 18, 2025. Five bids were received by the deadline date and were scored on February 20th by Lynette Gaustad of Andrew Yaggie Real Estate, Amy Baldwin, Mitch Harry and Tanya Westra. Considerations in the scoring included efficient use of space, overall design, timeline and readiness, cost and past performance. The “Pinewood Estates Bid Solicitation and Scoring Summary”, as well as the scoring criteria are attached. The Housing Committee met on February 26, 2025 to review the top two scoring bids. Following review and discussion, the Committee recommends proceeding with HighPoint Homes. Upon approval of a bid, an appraisal will need to be conducted prior to awarding and executing a construction contract. This will ensure that 1) there is sufficient MN Housing “Value Gap” funding (difference between development costs and appraised value/anticipated sale price) and 2) that households within the required income limits can reasonably obtain a mortgage for the appraised value. Staff recommends the Board approve the resolution. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 02/26/2025 ATTACHMENT LIST: Resolution 2025-01 MN Housing Award Letter Bid Scoring Criteria Bid Scoring Summary Bid Proposal from HighPoint Homes FINANCIAL IMPLICATIONS: Bid Price BUDGETED: X YES NO FUNDING: MN Housing Impact Fund COMMENTS 26/51 RESOLUTION NO. 2025-01 RESOLUTION AWARDING THE BID FOR PINEWOOD ESTATES RESIDENTIAL CONSTRUCTION AND AUTHORIZING EXECUTION OF CONSTRUCTION CONTRACT WHEREAS, the Otter Tail County Community Development Agency (the “CDA”) acquired property located at 208 5th Avenue NE in Pelican Rapids in 2023; and WHEREAS, the CDA has platted the site into nine lots for residential construction in the subdivision known as Pinewood Estates “the Project”; and WHEREAS, the CDA applied for and was awarded Minnesota Housing Finance Agency Community Impact Fund Value Gap and Interim Loan Financing (the “State Funding”) in December 2023 totaling approximately $1.6 million; and WHEREAS, the CDA authorized execution of the Grant Agreement and Interim Loan Financing Agreement (the “Financing Agreements”) with the State in July 2024 for the construction of three single family homes in the Pinewood Estates subdivision (the “Project”); and WHEREAS, the staff solicited bids by advertisements for three lots within the Project on January 6, 2025; and WHEREAS, the staff conducted a pre bid meeting on January 27, 2025; and WHEREAS, the staff held a public bid opening on February 18, 2025 with five bids received; and WHEREAS, the staff will award and execute a construction contract after an appraisal has been completed and confirms sufficient State Funding and homebuyer income is aligned with appraised value; and WHEREAS, HighPoint Homes was determined to have the highest scoring responsible bid in the amount of One Million Two Hundred Ninety-five Thousand and 00 Dollars ($1,295,000.00). NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. The findings set forth above are hereby found to be true and correct and are incorporated herein in their entirety. 2. The highest scoring, responsible bidder is HighPoint Homes. 3. The Executive Director is hereby authorized to execute a construction contract with HighPoint Homes for One Million Two Hundred Ninety-five Thousand and 00 Dollars ($1,295,000.00), subject to the results of the appraisal. 4. The Executive Director is hereby authorized, empowered, and directed to execute and deliver in the name and on behalf of the CDA any other documents and instruments in 27/51 such form and on such terms and conditions as she deems necessary or appropriate in connection with the construction as contemplated above. 5. The Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolutions. Upon the motion of ____________________, seconded by ______________________and passed on a _______________vote, the above resolution is hereby adopted by the Otter Tail County Community Development Agency Board of Commissioners. Adopted this 5th day of March, 2025. Dated: _______________________________ OTTER TAIL COUNTY CDA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 28/51 400 Wabasha Street North, Suite 400 St. Paul, MN 55102 P: 800.657.3769 F: 651.296.8139 | TTY: 651.297.2361 www.mnhousing.gov December 20, 2023 Amy Baldwin Community Development Agency of Otter Tail County 520 West Fir Avenue Fergus Falls, MN 56537 Re: 2023 Single Family Request for Proposals Pelican Rapids Housing Development Program Dear Ms. Baldwin, Congratulations! I am pleased to inform you that the Minnesota Housing Board of Directors approved your 2023 Single Family Request for Proposals (RFP) application for your Pelican Rapids Housing Development Program proposal. This year, the Agency received 111 applications requesting $194,817,663 and your proposal was selected in this highly competitive process. Please note that this letter is not a commitment by the Agency to provide financing. Funding is contingent upon the receipt of fully executed contracts. Contracts will be sent to you in the next couple of months. The Visitability requirement applies to all new construction funded by Impact Fund dollars under the 2023 RFP. Please ensure that, if your organization has been awarded funds to finance new construction, you understand and comply with the Impact Fund’s Visitability requirement. Additionally, for certain new construction projects, prevailing wage under Minnesota Statutes 116J.871 will apply. For these projects, a prevailing wage certification will be sent and must be executed before funds will be disbursed. If you have questions, please contact Impact Fund staff at 800.710.8871, impact.fund.mhfa@state.mn.us, or: •Leighann McKenzie at 651.296.8147 / leighann.mckenzie@state.mn.us •Amanda Hedlund at 651.284.0465 / amanda.hedlund@state.mn.us Thank you for helping meet the affordable housing needs of Minnesotans. We are grateful for your partnership and look forward to working with you on this project. Sincerely, Jennifer Leimaile Ho Commissioner 29/51 m il MINNESOTA HOUSING Bid Spec Scoring Criteria 1. Value Engineering - 50 points total a. Efficient use of space (25 points) i. Designing a layout that maximizes funcƟonality within the available square footage by strategically placing rooms, maximizing unnecessary hallways and considering flow of movement throughout the home while ensuring each space is used to its full potenƟal and avoids wasted space. 1. Arranging rooms in a logical way to opƟmize traffic flow and access to key features like kitchen and bathrooms 2. PosiƟoning windows strategically to maximize natural light and reduce the need for arƟficial lighƟng b. Overall design (25 maximum points) i. Adherence to bid specificaƟons (13 points) ii. Open floor plan (3 preference points) iii. Kitchen island with seaƟng (3 preference points) iv. CosmeƟc/architectural features disƟnguishing each home (3 preference points) v. Other (3 points) 2. Timeline and readiness - 20 points total a. Overall construcƟon Ɵmeline (substanƟal compleƟon date) b. Subcontractors idenƟfied 3. Cost - 15 points 4. References/Past Performance (ResidenƟal New ConstrucƟon Experience) - 15 points 30/51 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Pinewood Estates Bid Solicitation and Scoring Summary Contractor Base bid Proposal Score 420 Point Max. SF $/SF Silent Lake Builders & Northstar SystemBuilt $1,236,631.35 327 1540 $267.70 Novelty Homes $1,367,311.00 276 1481 $307.74 HighPoint Homes $1,295,400.00 329 1422 $303.65 Frenzel Construction & Dynamic Homes $1,903,764.25 115 1512 $419.70 NCS Homes $1,122,000.00 302 1516 $246.70 31/51 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 32/51 COMMUNITY DEVELOPMENT AGENCY OTTERTAIL COUNTY -MINNESOTA Name of Project: Owner: Documents Dated: Bid Date: Bidder's Name: BID FORM Pinewood Estates Housing Development Otter Tail County CDA 500 West Fir Avenue Fergus Falls, MN 56537 January 6, 2024 February 17, 2025 _HighPoint Homes __________ _ _X_ a corporation organized and existing under the laws of the State of Minnesota; Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 a corporation organized and existing under the laws of the State of _____ and is licensed to do business in the State of Minnesota as a foreign corporation: a partnership consisting of ___________________ partners; or a sole proprietor; Hereafter called the Bidder. To: Otter Tail County Community Development Authority The undersigned acknowledges that he/she has received and familiarized their self with the following: 1. The Contract Documents 2. Addenda: No._1_ No. _2_ No. Dated: _1-10 __ Dated: _1-17 __ Dated: ---- The Undersigned further acknowledges that he/she has visited the site and familiarized their self with local conditions affecting the cost of the Work at the place where the Work is to be done. In submitting this Bid, the undersigned also agrees: 1. To furnish all material, labor, tools, expendable equipment, and all utility and transportation services necessary to provide and complete, in a workmanlike manner, all the work in accordance with the Bidding Documents provided by Otter Tail County CDA for the consideration hereinafter set forth. 2. To hold said bid open for sixty (60) days after the receipt of Bids and to accept the provisions of the Instructions to Bidders. The Bidder agrees to perform all the work for the following Bid Items that are accepted by the Owner. Bid amounts shall be shown in both words and figures. In the case of discrepancy, the amounts shown in words will govern. 218-998-8060 1.,§ OTTER TAIL COUNTY 15 AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov 33/51 Total Bid -Complete construction of three (3) Single-Family structures. Each structure to consist of three (3) bedrooms and two (2) bathrooms with one (1) attached double stall garage at each unit. 2nd bath can be ¾. Each unit to include a full, unfinished basement. All new construction on a cleared site located at Lots 2, 3, & 4 of Block 2, 4th Avenue NE, Pelican Rapids, MN. All units to conform to current Minnesota Building Code at time of bid. The Work includes all necessary design, engineering, labor, & materials to complete the Work. For the lump sum: One million two hundred ninty five thuosand four hundred Dollars $ 1,295,400 BY SIGNING THIS DOCUMENT, I CERTIFY THAT I AM AN OWNER OR OFFICER OF THE COMPANY, AND I SWEAR THAT MY COMPANY MEETS ALL THE CRITERIA LISTED ABOVE AND IS IN COMPLIANCE WITH MINNESOTA STATUTE 16C.285 THE FOLLOWING ITEMS NEED TO ALL BE INCLUDED IN THE BID ENVELOPE FOR THE BID TO BE CONSIDERED VALID: Project plans -Floor plan(s), Exterior Elevations, Site Plan Sworn Construction Statement List of Subcontractors (if known at time of bid) Project Schedule References from last five (5) residential, new construction projects. Please include date of completion, address of project, and owner contact information. The undersigned has provided the required Attachment A. In submitting this bid, it is understood that the right to reject any and all bids and to waive irregularities in the bidding has been reserved by the Owner. Dated this _18_ day of _February_, 2025 Name of Bidder: _HighPoint Homes ________ _ Address of Bidder: Authorized Signature of Owner or Officer: Printed Name: Telephone Number: Email Address: 34/51Cost Feasibility / Sworn Construction Statement Pinewood Estates Site Address: Lots 2,3 & 4 of Block 2, 4th Avenue NE, Pelican Rapids, MN LOT DESIGN PERMITS INSURANCE EXCAVATION TEMP UTILITIES FOUNDATION WATERPROOFING BUILDING MATERIALS BUILDING LABOR Item Survey Plan Design Fees Engineering Services Blueprints/Copies Interior Design Fees Building Permit Sewer Blower Door Test Builders Risk Insurance ANY BONDING? Dig, Water & Sewer, drive prep Temp Electrical LP Gas Rental -Temp Heat Foundation Material & Labor Exterior Concrete Waterproofing Subcontractor I Vendor Nyberg Survey Woodland Home Design Woodland Home Design HighPoint Interior Design Red Door Energy Co. HighPoint Homes Ness Backhoe Holm Masonry and Construction Driveway & Walk Lumber Supplier: House Simonson Lumber Trusses WB Components Opts: Wraps, larger base, gable siding, Overhead Door Allowance Viking Garage Door Framing Labor Roofing Labor Siding Labor Finish Carpentry/ Trim Kelly Winter Construction 2.18.2025 Bid/Budget Notes $ 500.00 Have houses w/ off sets done so 1 trip $ 1,000.00 $ $ 150.00 $ 1,000.00 $ 400.00 $ Paid by county $ 1,200.00 $ NO $ 27,100.00 Includes Radon Rock $ 1,000.00 Verified: HPH pay until complete ... $ $ 65,200.00 Project Pros: 72,500 $ 9,800.00 Project Pros $2 more / sq ft $ Included in foundation bid/cost $ 95,106.00 Option 1, options 2+3 at bottom $ 11,391.00 Option #1, options 2+3 see @bottom $ 720.00 $ 4,364.00 third stall option: 2622 $ 16,500.00 49,000 for all three homes $ 3,000.00 $ 7,500.00 $ 3,000.00 35/51Item Subcontractor/ Vendor Bid/Budget Notes Misc. Carpentry $ 3,000.00 ELECTRICAL Electrical Materials & Labor Anderson Electric $ 20,000.00 Lennes Bros Electric Inc: 24,750 PLUMBING Plumbing Material & Labor JGT Heating & Plumbing $ 17,200.00 Plumbing Fixture Allowance JGT Heating & Plumbing $ Water Softener / Allow Upgrade $ HEATING Heating & A/C Material & Labor JGT Heating & Plumbing $ 22,850.00 lncludeds bath fan option INSULATION House/Garage Expert Insulation $ 8,032.00 Option #1, options 2+3 see @bottom Options $ DRYWALL Hanging $ 3,500.00 Tape, Texture, Spray $ 5,500.00 PAINTING Interior Painting Mat. & Labor Adams or other $ 5,500.00 Exterior Painting Mat. & Labor $ 200.00 Prefinishing Windows/Doors $ MILLWORK Prefinishing Millwork Allowance Out and About Painting $ 1,500.00 FLOORING Flooring Material & Labor Arnquist Flooring $ 9,102.00 CABINETS Cabinet Allowance The Woodshop of Avon $ 15,460.00 GLASS Shower Doors $ Mirrors $ 300.00 CLOSET SHELVING Closet Shelving Material $ Closet Shelving Labor $ 400.00 FIXTURES/ ACCESSORIES Light Fixtures $ 2,000.00 Bath Accessories $ 200.00 APPLIANCES Allowance $ 5,483.00 Per spec allowances MISCELLANEOUS HOUSE/GARAGE Rain Gutters $ 1,800.00 Window Treatment Allowance $ LANDSCAPING Seeding/Lawn Advanced, Exterior Designs or other $ 5,500.00 Rock/Edging $ 3,000.00 Maple Tree amt per spec $ 750.00 36/51Item Subcontractor / Vendor Bid/Budget Notes Black Dirt $ GENERALS Rental Equipment $ 600.00 Construction Cleaning $ 850.00 Window Cleaning $ Toilet Rental/Sanitation Serv. $ 950.00 Dumpster $ 1,750.00 SUBTOTAL HARDCOSTS: $ 384,358.00 Miscellaneous I Contingency $ 4,742.00 Project Supervision $ 5,800.00 Contractor Fee 9% HighPoint Homes $ 36,900.00 Closing Costs $ SUBTOTAL SOFTCOSTS: $ 47,442.00 GRAND TOTAL: $ 431,800.00 ...................... x 3 = $1,295,400 Building Materials Trusses WB Components $ 12,883.00 Option #2 Building Materials Trusses WB Components $ 12,490.74 Option #3 Insulation House/Garage Expert Insulation $ 8,192.00 Option #2 Insulation House/Garage Expert Insulation $ 7,772.00 Option #3 Building Materials Lumber Supplier: House Simonson Lumber $ 89,690.00 Option #2 Building Materials Lumber Supplier: House Simonson Lumber $ 91,095.00 Option #3 Third Stall Lumber Supplier: Garage Simonson Lumber $ 6,450.00 Base bid, options 2+3 see @bottom Building Materials Lumber Supplier: Garage Simonson Lumber $ 6,038.00 Option #2 Building Materials Lumber Supplier: Garage Simonson Lumber $ 6,558.00 Option #3 Mason Holm $ 8,200.00 Overhead Door Viking Garage Door $ 2,622.00 Electricial $ 500.00 Framing $ 1,700.00 Roofing $ 900.00 Misc $ 820.00 Contractor $ 1,200.00 $ 22,500.00 37/51Project References Homeowner Date of Completion & Project Description Location Investment Contact Information Brad Rindal and Diane Krenz 2025 -New Lake Home Lake Ida -Alexandria, MN $ 700,400.00 Brad's Cell 952-486-3952 Chad and Peggy Koele 2025 -Guest House Remodel and Addition Lake Miltona -Miltona, MN $ 594,000.00 Chad's Cell 913-233-6556 2022 -Lake Home New Construction $ 1,291,000.00 Scott and Kim Fredericksen 2025 -Deck and Hot Tub Room Lake Minnewaska -Glenwood, MN $ 170,000.00 Scott's Cell 217-412-1066 2024 -Master Suite Addition $ 218,000.00 2022 -Outdoor Kitchen $ 100,000.00 Adrian and Michele Randolph 2025 -Guest House Remodel Lake Ida -Alexandria, MN $ 27,000.00 Adrian's Cell402-510-6681 2022 -Lake Home Remodel and Addition $ 792,000.00 2021 -Guest House Remodel $ 50,000.00 Justin and Dana Douglas 2025 -Lake Home New Construction Lake Ida -Alexandria, MN $ 1,000,000.00 Justin's Cell 612-695-8259 Ottertail County HRA 2023 -109 Hidden Meadows Battle Lake, MN $ 322,000.00 Ottertail County HRA 2023 -111 Hidden Meadows Battle Lake, MN $ 389,000.00 Ottertail County HRA 2023 -113 Hidden Meadows Battle Lake, MN $ 389,000.00 38/51Subcontractor List Subcontractor Contact Name Phone Number Arnquist Flooring Adam Arnquist 612-220-8847 Anderson Electric Bob Anderson 701-729-6902 Expert Insulation Kelly Fleck 612-251-0509 HighPoint Homes Jay Paulson 320-763-5859 HighPoint Interior Design Ashley Trousil 320-760-84 73 Holm Masonry and Construction Lige Holm 218-251-5826 JGT Heating & Plumbing Jayson Tilleskjor 320-760-3497 Kelly Winter Construction Kelly Winter 701-367-7208 Ness Backhoe Tony Anderson 218-770-5814 Nyberg Survey Brad Nyberg 320-766-0702 Simonson Lumber John Harper 320-763-5143 The Woodshop of Avon Adam Harlander 320-250-6208 Viking Garage Door Janet Schiltgen 320-762-2528 WB Components Rick Vandermay 763-458-8983 Woodland Home Design Kim Green 320-815-3143 39/51 April 2025 flu Pinewood Estates Sund;1v Ma 6 13 20 27 Monday 31 7 14 21 28 Tuesday Apr1 8 15 22 29 Wednesday 2 Site Prep 9 Thursday 3 Dig foundation 10 Pour Footings/Foundation 16 17 Pour Footings/Foundation 23 24 Badcfia 30 May1 Plumbing U.G Friday 4 11 18 25 Order Trusses Roofing Saturday 5 12 19 26 3 40/51 May2025 '-' Pinewood Estates Sund;\'/ Apr 4 11 18 25 Monday 28 12 19 26 Tuesday 29 6 13 20 27 HVAC Rough In Wednesday 30 Plumbing U.G 7 Pour Floor 14 Plumbing Rough In 21 Framing 28 Plumbing & HVAC R.I Thursday May1 8 15 Framing 22 29 Roofing Windows and Doors Friday 2 9 16 23 30 Saturday 3 Roofing 10 17 24 31 41/51 June 2025 El Pinewood Estates Sund,., Jun 8 15 22 29 Monday 2 9 16 23 30 Tuesday 3 10 Insulate 17 24 Jul 1 Wednesday 4 Electrical Rough In 11 18 Sheetrock • Hang 25 Thursday 5 12 19 26 Sheetroclc -Tape and Texture 2 3 Sheetrock -Tape and Texture Friday 6 13 Stock Rock 20 27 4 Insulate Saturday 7 14 21 28 42/51 July 2025 ETI Pinewood Estates Sunda•• Jun 6 13 20 27 Monday 30 7 Overhead Door Install 14 21 28 Tuesday Jul 1 8 15 22 29 Wednesday 2 Thursday Sheetrock -Tape and Texture 9 16 Siding Paint 10 Siding Paint 17 Cabinets and Countertops 23 30 24 Flooring 31 Install Trim and Doors Friday 4 11 18 25 Aug 1 Saturday 5 12 19 26 2 43/51 August 2025 ED Pinewood Estates Sunday Jul; 3 10 17 24 31 II a Monday 28 4 a 11 u 18 25 Sep 1 u Tuesday 29 5 12 19 26 2 Appliances Wednesday 30 Thursday 31 6 Install Trim and Doors Paint Millworic Exterior Concrete Install Trim and Doors Paint Millworl< Plumbing + Mechanical Finish 13 14 Electrical Finish Punch List 20 21 Cleaning 27 28 3 4 Seeding Yard + Trees Friday Aug 1 8 15 22 29 Saturday 2 9 16 23 30 6 44/51 September 2025 flu Pinewood Estates Sonday Aug 7 14 21 28 Monday Sep 1 8 15 22 29 Tuesday 2 9 16 23 30 Wednesday 3 Seeding Yard + Trees 10 17 24 Oct 1 Thursday 4 11 18 25 2 Friday 5 12 19 26 3 5aturday 6 13 20 27 4 45/51PINEWOOD EST ATES -PELICAN RAPIDS ---------ELEV A TION OPTION 1 ,J i ·•·--~ --• --?!" 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I,~ ~:r ;r,i~~ ~,n,:.rei,tf'!!,11nl!1TJ;'J}"~-r1,.te:.,c,riJ~1''1 w.rr.rt~1fac .. ~.;rter~-j'l~•:rf1Y".,,i,'>tu,fl«..rit, 1rldrn.,~.-~.r .1tk11.rf':te~J1- l-.-~.ff,1.t0 ',' '>:''71 . .,,tie:;II.( r;w.~1,,71,.,.~,f~,rtttt,-t:N,i&cv--r ... lh': ::tillil'Mf,~t..tl\1'111".l~.n;t,t~,0",:4 ..rJc~ar.,rm,~ .. ~~.r. ~~~,l,;t,1;,-~,,ihtN'!~.tle,:,,ar,:,ttE.,,,., . ,1ftle,:/W"i (.f) Q \S: <( I-DL z >-z w ~ 6 2 tH z __J :::) ~ <( 8 I c0i (.f) ~ _\ w ~ ~ 2 DL [D 8 w ~ UJ DL D 0 Q w 0 c0i ~ t() z \S: DATE: COWJENts: 'J91?5 REVISEO:V525 BID9:T '"""' '0'7114125 BID 9::T WI SITE R6VISED : REVISED: REVISED: EXTERIOR3D VIEWS A-1.2 !x3G: I I ' 48/51b ~ '? R "Id i ~ ~ C) '\> en j I ,. 0-if' FUTURE BED4 'e·'O" X13'-2' !.H,' ..... t' Sf Nl-1< f?fQ/ JIPfD I JNO.:F' "fl?l JSf:fS mBOTTflt.1<1-Q?DBc,'f'NG EXTERIOR DIMENSIONED FROM SHEA THING TO SHEATHING. WALL AND ROOF SHEATHING DRAWN AS 1/2', REFER TO SEGnON NOTES FOR ACTUAL SIZE V-6' w o· L 'l-0' CD FOUNDATION PLAN i/4" =1'-0' fR-0' 00-0 FUTURE FAMILY RM 26-2' X 19-9" C!'4"T,',ll Fn:w,~nnr-.wrt! f()f.:'fOFO-fW Bfrl<'!l'&1i.ri::Nrf1 ,GA?,"<,f ~ Gf,RN:£ SL.A5FLU5HW/ fl:lUSE SUBFLOO? TOf'CF GHIGE FOUNll~TION MIGNS WJf(Jf'Of 51.~B ,'NCJ fl:llJSE SUElfl00!1 G/,R,<Gf TOf'fu\Tl' ~UGNSWl1lil()U5EfOf'l'L'iE UNEXCAVATED 13-3" L.'4'-0' l4-'-0' 'i 3'-1)\12' 14·.a· LJ D @WALL SECTION -\f2'=1-0' Copyr~ht 2'.)14-Current Disclaimer Of Warranties ~~Junrolc'Ml,~rr.f~IV'l~~: '.il'.lt.•f<!:> '.,,,\ lh·,..r.11:tr~,.,...l"~•l it,-f~,,.J'f"I~ ~,n-:,tt~,rri,,n•M!:.l'lrut=-ri,. ~r1-10;111 ""7-"I0,,~!"'1"_,.,.~tf.r,:,p!':tr.'"ffflbr..!'::-{ntw,tin..ti:, ·(f-tr,::t,1(1t',1r!ltnw'~"""~~"',1.1,1.•:1h,l\r,:r,~th-1t r~--e,r,11,,...r'..n,·:h..l~;ctlt~P:l •:-itii1M1., Hr -:d'ifm,m°r,~1~~W'-ilr\lt.,-~..rrtle1-JiA!llr;f -11,tlt~tll'Jftl"l,'.!.,;J~'l:of...fl .,..,.,,.fn;ti;'_,!1n,ltt,rc:.-;tW,tJr.~.tl?:'lllrr.•"Ktk~ .ltlct~ (5) D. CL <( \-De'.. z >-z w <( ~ ~ ~ tH z ~ ~ <( 8 I ct::'> (5) ~ _j w <( < ~ ~ 0 w (D 0 ~ w De'.. 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'-"·O Cooyr~ht 20l4 -Currmt Disclaimer Of Warranties leJ1,,t,furt/i:rlr:1~hoer!rrf""tr11~~, 11"..l~~ttr1-.nx"'...;i,t"".r."'hl!.t-·.t1~~lW ~-"'-"b,i.•mattllM'>c<e','fi,.~r,,lt,;f>) ...rf.rit:,~,N~~,.,.~!•J'l!'n'•l'f'lb;-':'t>lrl":T,-ti.tutl1 ,rfnrru,h·~r.nni.f~~iu-~,.,,lbCl';,:,,...,.:t1ettv. rlloff>':lf'T':>r.f(;r!:-:MV..4~"t:"'4,if~i>O"," [f't :ta,Jrp,od ,.JIT! ..tof111111JNl'J\. t ',.fJ::h:.ql,A>ll~ ..... 1111,ur"fTT•T.t>l:.~~-n h::l'e11niif;,,r'llit,ll!"d>«btkltr"J',c¥."""7,•l'~U':'!I' ;ftlt:-,:1\fh m D ts= < \-DL z >-§ w ~ 2 tH z ~ :=) < 8 I ~ m ----_j w ;,::: ~ ~ 2 DL ffi 8 w ~ w DL D 0 D w 0 ~ 0 t() s w z ts= DATE: co.MENTS: 1/9125 BIDS:T REVISED: 2(;4125 BID 9.:T 'ii'/ !:ffi. AEVISEO: REVISED: FlRSTFLOOR PLAN A-3 SCALE NOTE: 11X17 PRINTS ARE HALF NOTED SCALE ~-___ 11_4"=_1-a~ 50/51~ H..\f'VH?N,-f-C'H(XfO{rP H~ST2T!i'C"r'.>5TVAC-<!tYf-6-B' 111N.Hr/;;l"OOM @ST,AJl<'9::COON 114"=1'-0' • 'flOCf' if:fiC, l~(h'".'fD~i'P'.H,'.; EXTERIOR DIMENSIONED FPOM 9-iEATHING TO 9-iEA THING, WALL AND ROOF 9-iEATHING DR AWN AS V21, REFER TO SECTION NOTES FOR f\CTUAL SIZE (D H'.)USE/G,A?K.£S&-'70N • V4"=1'-0' G'J'Hx El,<l:IRlfflW1H005f !ilJ!lfll\T T('JN7' G/of!,'GE Fa.W~Tnl -'11:;115 W, TOP O' El,<1:1 HIOI-GIF..f!ilJ!lflcn' GH'NJ/f TOPF'IJ.TE ~5WITHH005f TOPFl/<Tf ] -------··-:O-la\12' 3'-6' ,, " § ~ ~ " ~r t,> "' p ---r1-'0V~' [ I ,«&H,'ND f PrMcOHOO' MP fiP5T TV~.ADTOrOifVE-VMl-1.6•8':ib'~~ I IB*ftC(f'1F!J55 " :=========================1 [ I§ ;;; =~~ !t "! F~~ ~ ~ C. "' --:::=:=::::=::============~ [-.lQSTT-r-' r-Ttl'{W\--------------1 -CJ CJ Of'f~l ~DSr..-'ll >! 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LOT 2,3,4, BLOCK 2 PINEWOOD EST ATES 4 fH AVENUE NE PELICAN RAPIDS, MN NOTE: VERIFY SETBACKS PRIOR TO CONSTRUCTION ----------------J ------------------------------------------------Copyri(lht 20l4 • wrrent Disclaimer Of Warranties ~~~t~hv.t:/"='~~•-.,~~, ,r;i/t,'i'!l~,tr,,r,-r1>tr~!l"..r .. •••,1~ll';'f<l!.-ttr~ ~.l'l':.t"!,1'rl>:•n•t,llM'~i· C-~t'Wei1J1 ,w,r,c~A-::t:trr='~trf'Jb.i.•lr.tvit..uic:, ...,j-t-ee,i,,~.r.•Ul'~-W-l\l'~_..,~,nrr.11(1h.C rn.f't4'll,,.;~:Ml>:Alh:rl:1~,i!ic-th: ,tt, trn,,,1,,,r., !:{Ill' ~ ... ~r-lli~ ... "'" tti-,nt·,c,'tlr:I' .... t,~tll,j~f~t-~j~t<:,fL • h:'?!l'•r:tit, 1,n,h hre-::ct llltt,ltcllh. t!r,;y,r,!f,,,f tl~lt-'!I' ,;1~ftn, m G E <( I-DL. z >-z w DL. 6 2 I-~ z _j =i ls: 8 \ m ---_j s: :z w < 2 I-0 t:cJ to 0 ~ w ~ 0 G w 8 ~ ~ ti) z E V9125 RE\IISEO: V6'25 BID9:T REVISE0:2/14/25 BIDxTW/SlTE SITE PLAN C-1 ~ALE NOTE: 11X17 PRINTS ARE HALF NOTED ~ALE c_.,. ____ r·=_v-a__,·