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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/28/2025Board of Commissioners' Meeting Minutes January 28, 2025 OTTER TAIL COUNTY -MINNESOTA BO A RD OF CO MM ISSIO NERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 28, 2025 I 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, January 28, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson, Dan Bucholz, and Sean Sullivan were present. APPROVAL OF AGENDA Chair Johnson called for approval of the Board Agenda. Motion by Sullivan, second by Mortenson and unanimously carried to approve the Board of Commissioners' agenda of January 28, 2025, with the following additions: Property Forfeiture Resolution Governor's Proposed Budget APPROVAL OF CONSENT AGENDA Motion by Mortenson, second by Lahman and unanimously carried to approve the consent agenda items as presented/amended: 1. January 14, 2025, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for January 28, 2025 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for January 28, 2025 (Exhibit A) 4. OTLCA Service Agreement 5. Human Services Contract 6. Approval of the On-Sale Six Month Seasonal Liquor and Sunday Liquor License for Hillside Beach Holdings Inc dba Elks Point Bar and Grill for the period of May 1, 2025 through October 31, 2025. 7. Approval of the Renewal of Consumption & Display for Ten Mile Lake Resort Inc for a period of a year from April 1, 2025 through March 31, 2026. RESOLUTION TO AUTHORIZE SIGNATORY ON BEHALF OF OTTERTAIL COUNTY FOR THE EARLY ENGAGEMENT PILOT PROGRAM ALLOCATION AND AGREEMENT OTTER TAIL COUNTY RESOLUTION NO. 2025-12 Whereas, the State of Minnesota acting through its Department of Human Services (State) Behavioral Health Division has the authority to enter into contracts/agreements for the Early Engagement Pilot Program Allocation; and Whereas, the Otter Tail County has been named in 2024 session law as the recipient of grant funding for the Early Engagement Pilot Program Allocation; and Page 1 of 10 Board of Commissioners' Meeting Minutes January 28, 2025 Whereas, the Otter Tail County Board of Commissioners grants signatory authority for this allocation and agreement to Deb Sjostrom or successor, Otter Tail County Human Services Director; and Whereas, the allocation and agreement require signatory authority and the allocation and agreement must be submitted through the State electronic process, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom or successor, Otter Tail County Human Services Director to sign on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 28th day of January 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 11, 2025 Attest: jyl . loLu/.Jttri/.J.,-- Nicole Hansen, Clerk RECESS & RECONVENE At 8:36 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:40 a.m. ASSET MANAGEMENT SUPERVISOR Motion by Sullivan, second by Mortenson and unanimously carried to approve the addition of a 1.0 full-time equivalent (FTE} Asset Management Supervisor to the county structure. This position will serve in the Highway Department to lead the work of the fleet maintenance and sign crews and will allow the department to become more proactive regarding the management of highway assets. UCARE GRANT AWARD ACCEPTANCE Motion by Bucholz, second by Sullivan and unanimously carried to accept UCare Nutrition and Food Security Grant monies, in the amount of $25,000.00, which will be awarded to community partners Lake Region Healthcare and St. Francis Healthcare, for the grant cycle beginning January 1, 2025, to build sustainable policy, systems, and environmental changes that support produce prescription program goals. Otter Tail County is the designated lead agency to execute responsibilities in coordination with Partnership4Health Community Health Board. RECESS & RECONVENE At 8:46 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m. OUT-OF-STATE TRAVEL Motion by Mortenson, second by Sullivan and unanimously carried to approve out-of-state travel for one (1) staff member from the Otter Tail County Sheriffs Office to travel to Wisconsin to attend tactical firearms training. Page 2 of 10 Board of Commissioners' Meeting Minutes January 28, 2025 DONATIONS TO OTTER TAIL COUNTY SHERIFF'S OFFICE OTTER TAIL COUNTY RESOLUTION NO. 2025-13 WHEREAS, community members, service organizations, businesses, and Church groups, offer to donate items/funds to Otter Tail County Sheriff's Office to assist in meeting the needs of people served by Sheriff's Office, and, WHEREAS, Minnesota Statute 465.03 requires a county to accept gifts by resolution; and, WHEREAS, the donations received throughout the year from community members, service organizations, businesses, and Church groups will be for the sole purpose of providing services from Otter Tail County Sheriff's Office to meet needs that are otherwise not covered, and, WHEREAS, acceptance of the items/funds in accordance with the donor's terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described items/funds as donated throughout the year from community members, service organizations, businesses, and Church groups and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon; passed unanimously. Adopted at Fergus Falls, MN this 28th day of January 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 11, 2025 Attest:~ ( (X) 4 __ J1-C!.nP'-:-:':: Nicole Hansen, Clerk PROPERTY FORFEITURE FOR PARCELS FORFEITED JUNE 23, 2016 THROUGH DECEMBER 31, 2023 RESOLUTION TO SEE APPLICABLE PROPERTIES OTTER TAIL COUNTY RESOLUTION NO. 2025-14 WHEREAS, Otter Tail County participated in a settlement under an agreement reached to settle litigation related to the state's retention of tax-forfeited lands, surplus proceeds from the sale of tax-forfeited lands, and mineral rights to those lands as set forth under Minnesota Laws 2024, chapter 113, section 1; WHEREAS, parcels forfeited between June 23, 2016, and December 31, 2023, were reviewed and applicable properties were included in a list which was submitted to the Commissioner of Minnesota Management and Budget as required by Minnesota law; and WHEREAS, the parcels will be sold in accordance with Minnesota Laws 2024, chapter 113, section 1, including: • The County will conduct an auction of the property in accordance with the law. • The sale will be for no less than its appraised value. Page 3 of 10 Board of Commissioners' Meeting Minutes January 28, 2025 • The sale will be for cash only and not on terms. • Residential 4 units or less/unimproved property must first be offered for 30 days to persons who intend to own/occupy as residents or use for noncommercial personal use. WHEREAS, for any property sold under this law, 75 percent of proceeds of any sale on or before June 30,2027, and 85 percent of the proceeds of any sale on or after July 1, 2027, and on or before June 30, 2029, will be remitted to the commissioner for deposit in the general fund and the remaining proceeds will be retained by the county to be used for any permissible purpose. NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County by this resolution will fulfill the requirements of the settlement and Minnesota Laws 224, chapter 113, section 1. The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded by Commissioner Sullivan and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 28th day of January 2025. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 11, 2025 Attest: ~I' loLc..,uti.n.se,,, Nicole Hansen, Clerk EXTENSION COMMITTEE APPOINTMENT Motion by Mortenson, second by Sullivan and unanimously carried to appoint Commissioner Bob Lahman to the Otter Tail County Extension Committee, replacing Commissioner Kurt Mortenson. GOVERNOR'S PROPOSED BUDGET Commissioner Johnson discussed concerns he has received regarding the Governor's proposed budget. Johnson noted that the Association of Minnesota Counties (AMC) and the Minnesota Inter-County Association (MICA) are staying up to date on what these changes could mean for counties. Commissioners will be attending the AMC Legislative Conference in St. Paul, MN on February 26th to discuss concerns and priorities, in-person, with legislators. RECESS & RECONVENE At 9:17 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a break. The Board of Commissioners meeting was reconvened at 9:57 a.m. CITY OF NEW YORK MILLS SINGLE FAMILY TAX REBATE PROGRAM Motion by Lahman, second by Bucholz and unanimously carried to authorize participation by Otter Tail County in the City of New York Mills Single-Family Tax Rebate Program, as requested by the City of New York Mills, to support housing goals within their community, effective January 1, 2025 through December 31, 2030. The program will offer up to $5,000, not exceed five years, in property tax rebates to the qualified homeowners. Page 4 of 10 Board of Commissioners' Meeting Minutes January 28, 2025 CDA SERVICE AGREEMENT Motion by Sullivan, second by Mortenson and unanimously carried to authorize appropriate County Officials' signatures to execute the agreement between Otter Tail County and the Community Development Agency (CDA) of Otter Tail County for the advancement of economic, commercial, housing, and/or industrial development and redevelopment within Otter Tail County. PUBLIC HEARING Land & Resource Management Director Chris LeClair and County Auditor-Treasurer, along with Alex Kvidt, Administrator for the Otter Tail Water Management District, provided background on the proposed Expansion of the Otter Tail Water Management District (OTWMD). The expansion considers the addition of five (5) parcels to the Otter Tail Water Management District: Parcel Nos. 02-000-99-0614-002, 25-000-99-1046-000, 46-000-99-0178-000, 46-000-99-1048-000 and 7 4-000-99-0267-000. At 10:07 a.m., Chair Johnson opened the Public Hearing to Consider the Expansion of the Otter Tail Water Management District. Chair Johnson asked for comments from the public and no comments were received. The Public Hearing was closed at 10:08 a.m. Motion by Mortenson, second by Lahman to approve the Expansion of the Otter Tail Water Management District. After discussion, Mortenson made a motion, with a second by Lahman and unanimously carried to withdraw the prior motion with the intention to delay a decision on the Expansion of the Otter Tail Water Management District to the February 11, 2025 Board of Commissioners Meeting. ADJOURNMENT At 10:12 a.m., Chair Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, February 11, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 11, 2025 Attest~ i' C,Qk. J_\.-Uf1.<l!L- Nicole Hansen, Clerk Page 5 of 10 Page 6 of 10 Vendor Name 210 TIRES & TOWING LLC A-OX WELDING SUPPLY CO INC A&A RECYCLING LLC ACORNS-OAK CONSULTING LLC ADVANCED CORRECTIONAL HEAL THCM AMAZON CAPITAL SERVICES INC AMERICAN ENGJNEERING TESTING INC AMERICAN WELDING & GAS INC AMP ELECTRIC INC AUTO VALUE BATTLE LAKE BARNESVULLE AMBULANCE BARR ENGINEERING CO BATTERIES PLUS BULBS BERT'S TRUCK EQUIPMENT OF MHD INC BISCHOFJBRIANNA BRANDNER/COLE BRAUN VENDING INC BROGARD PLUMBING HTG & EXC INC CARR'S TREE SERVICE INC CERTIFIED AUTO REPAIR CODE 4 SERVICES INC COLUMN SOFTVi/ARE PBC COOPER'S OFFllCE SUPPLY INC CULLIGAN OF ELBOW LAKE DACOTAH PAPER CO DEM-CON MATERW...S RECOVERY LLC DONOHO/MICHAEL DOUBLE A CATERING DOUGLAS CO JAIL EDAM EHLERS & ASSOCIATES INC ERGOMETRICS INC FARGO GLASS & PAINT CO FARMERS CO-OP OIL FASTENAL COMPANY FERGUS FALLS AREA CHAMBER OF COM FERGUS FALLS DAfLY JOURNAL FERGUS HOME & HARDWARE INC FERGUS POWER PUMP lNC FIDLAR TECHNOLOGIES INC FORCE AMERICA DISTRIBUTING LLC FORKLIFTS OF MINNESOTA INC Board of Commissioners' Meeting Minutes January 28, 2025 (Exhibit A) Amount 16320 276.99 830.00 1,500.00 493.00 9,830.06 3,728.75 167.81 3,441.00 35.47 830.00 4,939.00 834.79 2,515.66 26.60 738.94 500.00 15,686.37 3,360.00 1,462.74 58.80 208.29 171.90 42.38 1,567.83 65923 242.98 35.00 2,404.29 395.00 4,250.00 252.00 134.75 1,704:96 33.44 425.87 2,136.98 26.48 21,210.00 12,707.28 2,215.25 256.16 Page 7 of 10 Vendor Name FORUM COMMUNICATIONS PRINTING GALLS LLC GAPINSKI/MICHELLE J GRAINGER INC GREWE/TUCKER GU CK/JACOB HANSON/CAMERON HAREIDANA HAUKOS SALES LLC HOTSY MINNESOTA HOUSTON ENGINEERING INC HUBER ELECTRIC MOTOR & PUMP REPA INDEPENDENT EMERGENCY SERVICES L INNOVATIVE OFFICE SOLUTIONS LLC JESSENfMIKE JK OUTDOORS LLC JOHNSONIMARK T KARVONEN FUNERAL HOME KIMBALL MIDWEST LAKE REGION HEALTHCARE LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOPERATN LANGUAGE LINE SERVICES INC LEE/THOMAS LIBERTY TIRE SERVICES LLC LINCOLN MARKETING INC LITTLE FALLS MJ\CHINE INC M-R SIGN CO INC MACO MACO MAGNET FORENSICS LLC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARTHALER/TERENCE MCAA MCIT MCWANE-CREEKNICTORIA MILLIGAN/LOGAN MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS• ASSOCIATION MINNKOTA ENVIRO SERVICES INC MN ASSOClATION OF TOWNSHIPS Board of Commissioners' Meeting Minutes January 28, 2025 (Exhibit A) Amount 20,889.79 640.88 59.50 297.:95 40.69 293.46 81.01 350.00 1,286.40 519.20 9,408.50 699.00 86.16 92.27 60.30 1,226.47 250.00 1,202.50 2,959.03 459.00 1,193.60 1,184.00 6.75 259.80 12,675.49 749.00 8,398.40 947.44 2,130.00 2,500.00 12,410.00 2,448.17 2,760.27 122.16 8,314.00 5,244.00 90.00 137.60 995.43 14,620.93 106.20 15.00 Page 8 of 10 Vendor Name MN DEPT OF L/\BOR & INDUSTRY MN DEPT OF TRANSPORTATION MN POLLUTION CONTROL AGENCY MN STATE COMMUNITY & TEChlNICALCC MN TRANSPORTATION ALLIANCE MNCCC LOCKBOX MNCITIA-AMC MN DRIVERS MANUALS.COM MOCIC MONROE TOWMA.STER LLC NAPA CENTRAL NELSON BROTHERS PRINTING NEWVIL.LBDARREN NORDICKffAMMY NORTH CENTRAL INC NORTHWEST IRON FIREMAN INC NORTHWEST TIRE INC NWMNCVSO NYHUS FAMILY SALES INC OFRCE OF MNIT SERVICES OLSON TIRE & OIL OSBORNE/DANIELLE OTTER TAil CO COLA OTTER TAIL CO EMPLOYEE'S COMMITTE OTTER TAIL CO TREASURER OTTERTAILJCITY OF OUTDOOR RENOVATIONS LANDSCAPE & PEBBLE LAKE AUTO PELICAN RAPIDS PRESS PERHAM FOCUS/THE PHOENIX SUPPLY PLUNKEITS VARMENT GUARD POPE DOUGLAS SOLID WASTE MANAGE! PRAJRJE RIDGE HOSPITAL & HEAL TH SEF PRECISE MRM LLC PREMIUM WATERS INC PRIA PRODUCTIVE ALTERNATIVES INC PSICK CAPITOL SOLUTIONS INC QUADlENT FINANCE USA INC QUINLIVAN & HUGHES PA RAVE WIRELESS INC Board of Commissioners' Meeting Minutes January 28, 2025 (Exhibit A) Amount 300.00 540.00 2,325.00 1,300.00 400.00 690.00 3,030.00 58.68 200.00 754.14 249.86 129.37 265.40 165.60 560.00 2,072.09 1,161.72 75.00 62.70 1,68420 1,295.89 297.62 20,000.00 2,568.03 6,799.83 52,250.00 10,113.75 00.35 1,289.60 114.00 290 .. 91 144.00 519.50 48,196.50 1,440.00 16.49 450.00 48.83 3,708.33 396.03 247.50 16,269.60 Page 9 of 10 Vendor Name RDO TRUCK CENTERS LLC REGENTS OF THE UNIVERSITY OF MN RINGDAHL AMBULANCE INC ROTH/COURTNEY SHI INTERNATIONAL CORP SONICLEAR SRF CONSUL TING GROUP INC STACH/TRENT STEINS INC STEVE'S SANITATION INC STRAND/JOHN STREICHERS SUMMIT FOOO SERVICE LLC SUMURILLC THIS WEEKS SHOPPING NEWS THOMSON REUTERS -WEST TRANE U.S. INC UPS US POSTAL SERVICE USIC LOCATING SERVICES LlC VESTIS VICTOR LUNDEEN COMPANY VIKING GARAGE DOOR COMPANY INC WELLER'S GARAGE WELLPATH LLC WEST/RICHARD WILSONJWARREN R WOODBRIDGE/DWAYNE WSB & ASSOCIATES INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes January 28, 2025 {Exhibit A) Amount 2,386.93 102,919.25 47,086.00 66.79 660.00 498.00 20,662.63 46.71 1,727.31 10,610.00 862.22 94.97 9,233.45 5,908.00 174.60 3,018.19 2,879.00 101.81 20,000.00 975.84 258.67 171.45 5,786.10 77.93 54,879.50 273.80 261.20 129.90 4,118.00 785.93 699,930.30 Page 10 of 10 Vendor Name AMAZON CAPITAL SERVICES INC COUNTIES PROVIDING TECHNOLOGY DNA DIAGNOSTICS CENTER INC LAKE REGION HEALTHCARE -MEHL CEN. MAHUBE-OTWA CAP INC MAHUBE-OTWA CAP INC MIDWEST MONITORING & SURVEILANCE MINNESOTA MOTOR COMPANY MJNNKOTA ENVIRO SERVICES INC MN DEPT OF HEAL TH MNCCC LOCKBOX MOHS/MEGHAN KELLEY MSSA NEXT CHAPTER TECHNOLOGY INC NORTHWEST REGIONAL DEVELOPMENT OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC VAUGHAN!KA YLEE Final Total: Vendor Name AMAZON CAPITAL SERVICES INC ASSOC~TIONOFMNCOUNTIES BARKER/MEGAN CREDIBLEMIND INC FRUSTOLJANNE INDEPENDENT CONTRACT SERVICES OF LAKE REGION HEALTHCARE LAKES ADVERTISING LLC LYSNE CONSULTING & COUNSELING LLC MINNKOTA ENVIRO SERVICES INC PACIRC INTERPRETERS INC SOTA LAKES PROPERTIES VAN SANTENIDANA VERIZON WIRELESS VICTOR LUNDEEN COMPANY WESlBY/LINDA Final Total: Board of Commissioners' Meeting Minutes January 28, 2025 (Exhibit A) Amount 585.71 255.00 58.00 900.00 35,084.65 17,732.50 582.00 14024 159.30 40.00 7,026.75 5,887.50 1,615.00 165,036.00 14,783.00 il2.00 67.60 1,9TT.50 362.35 886.12 70.70 253,261.92 Amount 399.54 3,973.00 28.01 9,455.00 9.38 5,833.33 667.67 1,400.00 1,200.00 41.30 250.50 400.00 14.54 845.89 19.46 11.39 24,549.01 Drainage Authority Meeting Minutes January 28, 2025 OTTER TAIL COUNTY-MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN January 28, 2025110:40 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:40 a.m. Tuesday, January 28, 2025, at the Government Services Center in Fergus Falls, MN. Commissioners Wayne Johnson, Chair; Bob Lahman, Vice Chair; Kurt Mortenson and Sean Sullivan were present with Commissioner Dan Bucholz absent. APPROVAL OF AGENDA & CONSENT AGENDA Chair Johnson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Sullivan, second by Mortenson and motion carried to approve the Drainage Authority Agenda of January 28, 2025 and the Consent Agenda of January 28, 2025 as follows: 1. January 14, 2025, Drainage Authority Meeting Minutes 2. Warrants/Bills for January 28, 2025 (Exhibit A) 2024 DITCH INSPECTIONS Drainage Inspector Colby Palmersheim provided the Board with a presentation of the 2024 ditch inspections. Palmersheim shared findings on County Ditches 20, 27, 29, 38, 39, 41/65, 44, 53, 58, 4, 5, 48 and 46 and provided a list of scheduled inspections for 2025. DITCH REPAIRS Motion by Lahman, second by Mortenson and motion carried to approve the following County Ditch repairs, with DNR approval where necessary, as presented by Drainage Inspector Colby Palmersheim: > Ditch 4 -CH 136 & Resser Road -Clean debris and replace beaver guard > Ditch 4 -535th Avenue, South of CH 136 -Clean culvert outlet and place rip rap ) Ditches 05/36/68 -220th Street, Inman Swamp -Beaver dam removal > Ditch 56 -Section 20, Trondhjem Township -Beaver dam removal > Ditches 13/19-Section 4, North Maple Lake -Vegetation removal with DNR approval > Ditch 25 -Wendt Lake -Repair culvert with DNR approval DITCH 13/19 UPDATE Drainage Inspector Colby Palmersheim reported on an unauthorized repair along County Ditch 13/19 near Tomten Road. Fresh spoil piles were observed from a culvert cleaning. All cleaning was within standards, however, Palmersheim plans to educate property owners and the township on proper cleaning procedures. Page 1 of 2 Drainage Authority Meeting Minutes January 28, 2025 ADJOURNMENT At 11 :05 a.m., Chair Johnson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, February 11, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Page 2 of 2 Dated: February 11, 2025 Attest: 8'1, CO Le., \-.\-u.n;.1/ Nicole Hansen, Clerk