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HomeMy WebLinkAboutHousing & Redevelopment Authority - Minutes - 12/16/2024HOUSING AND REDEVELOPMENT AUTHORITY OTTERTAIL COUNTY • MINNESOTA The Otter Tail County HRA Board of Commissioners Met for a regular meeting on December 16, 2024 at 11 :45am At the Otter Tail County Government Services Center Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Leland Rogness, Vice Chairperson Absent: Jeff Ackerson, Betty Murphy Others Present: 515 W Fir Ave, Fergus Falls, MN Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11 :47am. 2. APPROVAL OF AGENDA Government Services Center 500 West Fir Avenue Fergus Falls. MN 56537 Motion made by Kurt Mortenson, second by Leland Rogness to approve the December 16, 2024 Agenda without changes. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS There were no additions to the Consent Agenda but it was noted that it now includes the Senior Housing Report. Motion made by Leland Rogness, second by Kurt Mortenson to approve the Consent Agenda. Motion passed unanimously. 4. NEW BUSINESS A. Resolution No. 301 Public Housing & Housing Choice Voucher Write Off Balances for 2024 Tanya Westra, OTC HRA Housing Program Supervisor, stated that writing off balances of Public Housing tenants and Housing Choice Vouchers is an annual regulator item. The write off amounts are $9,656.33 for Public Housing and $1,053 for Housing Choice Voucher. Motion made by Kurt Mortenson, seconded by Leland Rogness to approve. Motion passed unanimously. B. Resolution No. 302 Public Housing & Finding Home I LLC Insurance Tanya Westra, OTC HRA Housing Program Supervisor, stated that one bid was received from State Farm Insurance. The bid includes a deductible of $5,000 per occurrence with $5,273,800 in building coverage and $107,000 in supplemental coverage for the detached garages. The annual premium would be $30,964.60. Finding Home I LLC would be an add-on to the Public Housing plan. The estimated annual premium would be $6,083.32 with a $5,000 per occurrence deductible and $1 ,600,000 in building coverage. Finding Home I LLC would be listed as an "additional insured" for the buildings located in Dalton. The construction policy ends at the end of the month. Motion made by Leland Rogness, seconded by Kurt Mortenson to approve. Motion passed unanimously. 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. C. Resolution No. 303 Pelican Rapids SCDP Administrative Contract Amy Baldwin, HRA Executive Director, stated that Pelican Rapids was awarded the Small Cities Development Program Grant from MN DEED in the amount of $948,750. The administration of this program supports the County's Long-range Strategic Plan to maintain existing housing stock. The City of Pelican Rapids approved the administrative contract at their December 10, 2024 meeting. Motion made by Kurt Mortenson, seconded by Leland Rogness to approve. Motion passed unanimously. D. Resolution No. 304 Legal RFP Response Amy Baldwin, HRA Executive Director, stated that an RFP for Legal Services was posted on the County website and MN NAHRO website. Five responses were received and after proposals were reviewed, a reference check was conducted, and billable rates were compared. The recommendation is to accept Fryberger's proposal. Motion made by Leland Rogness, seconded by Kurt Mortenson to approve. Motion passed unanimously. 5. DISCUSSION A. 2025 Work Plan Review • The Community Development and Housing Department Workplan for 2025 was shared. • Events planned include a full day housing summit and quarterly Housing Convenings. • Large Scale housing project -how do we go bigger -With who? What? Strategy? And partners? • Pelican Rapids -5 lots listed for sale • Impact Fund Application: Partnership with cities • Bring it Home State Funded Rental Vouchers • Intent to Apply submitted for POHP Funding B. 2025 Board Meeting Dates Due to Commissioner's schedules, polls were taken with CDA and HRA board members to determine a day of the week and time that would work. The first meeting of 2025 will be held on Tuesday, January 21 , with start times of 11 :45 HRA and 1 :00 CDA. The rest of the meetings will be h~d the 1st Wednesday of the month with start times of 11:00 CDA and 12:45 HRA. The dates would be February 5, March 5, April 2, May 7, June 4, July 2, August 6, September 3, October 1, November 5, December 3 and January 7, 2026. These dates will be used as long as they work for the CDA Board Members. 6. Executive Director Report Anticipate a decrease in HUD funding in 2025. Staff will continue to monitor as well as watch for a potential shut down yet in December. 7. GENERAL DISCUSSION-TOPICS BY COMMISSIONERS Amy Baldwin, HRA Executive Director asked the commissioners to advocate for continued funding of the Local Affordable Housing Aid program. 8. ADJOURNMENT At 12:55 pm a motion was unanimously carried to adjourn the meeting. Secretaf,ti;rk '4 ~ Pg.2