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Home My WebLink AboutBoard of Commissioners - Minutes - 12/17/2024Board of Commissioners' Meeting Minutes December 17, 2024 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMM ISSIO NERS' MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 17, 202418:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, December 17, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Lahman and unanimously carried to approve the Board of Commissioners' agenda of December 17, 2024, with the following changes and additions: Swap times for agenda Items Nos. 3 and 10 Planning Commission & Board of Adjustment Reappointments FPLM Committee: Employee's Committee Invoice Admin/Ops Committee: Communications Professional EGCI Committee: Remove TRAINFO: Vergas Railroad Crossing EGCI Committee: Add MPCA Off-road Equipment Grant APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and unanimously carried to approve the consent agenda items as presented/amended: Page 1 of 27 1. December 3, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for December 17, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for December 17, 2024 (Exhibit A) 4. Human Services Contracts 5. MSW Hauler License Renewals for 2025 6. Resolution to Support and Adopt Crow Wing 1W1 P 7. Approval of the Renewal of a Tobacco License for B&D Food Inc dba B&D Foods for the period of January 1, 2025, through December 31, 2025. 8. Approval of the Renewal of a Tobacco License for ECR Assets LLC dba Lakeland General Store for the period of January 1, 2025, through December 31, 2025. 9. Approval of the Renewal of a Tobacco License for Larry's Super Market of Battle Lake Inc dba Larry's Food for the period of January 1, 2025, through December 31, 2025. Board of Commissioners' Meeting Minutes December 17, 2024 10. Approval to Increase the 30-day Purchasing Card limit from $1,000 to $2,500 for Megan Adams, Behavioral Health Supervisor, as requested by Jessica Steinbrenner, Assistant Human Services Director. RESOLUTION OF WITHDRAWAL FROM PARTNERSHIP4HEAL TH COMMUNITY HEAL TH BOARD OTTER TAIL COUNTY RESOLUTION NO. 2024-111 WHEREAS, the Otter Tail County Board of Commissioners has been actively evaluating the community health board governance structure with technical assistance from the Minnesota Department of Health and building local capacity for foundational public health responsibilities; and WHEREAS, Otter Tail County has reviewed governance and organizational structure options allowed under Minnesota Statute § 145A (Local Public Health Act); and WHEREAS, Otter Tail County is evaluating and planning strategies to fulfill local community health needs to ensure a responsive and effective approach to improving public health outcomes; and WHEREAS, the withdrawing party must notify the commissioner and other parties at least one year before the beginning of the calendar year in which the withdrawal takes effect. NOW, THEREFORE, BE IT RESOLVED that effective December 31 st, 2025, Otter Tail County will withdraw from the Partnership4Health Community Health Board. BE IT FURTHER RESOLVED that: 1. The Partnership4Health Community Health Board shall retain the powers and duties, including fiscal management and required reporting and record keeping, which were bestowed to Partnership4Health Community Health Board up to and including the date of withdrawal. 2. Otter Tail County recognizes the importance of fostering partnerships, including the potential for future collaboration, to address shared health challenges and leverage resources for the benefit of communities. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 By:--... ~--~/___,~'-+"-..,......,.~-~ ........... '-"'----..__ ___ _ ~ym~s~ir Attest\ j i° {'ok,.lJCvyx_ Nicole Hansen, Clerk Page 2 of 27 OTTERTAIL COUNTY -MINNESOTA Board of Commissioners' Meeting Minutes December 17, 2024 POLICY UPDATES -EMPLOYEE RELATIONS Motion by Rogness, second by Bucholz and unanimously carried to approve updates to Section 510 Employee Leave Policy and Section 530 Earned Sick and Safe Time Policy to comply with recent legislative changes as presented by County Administrator Nicole Hansen. These changes will go into effect on January 1, 2025. RECESS & RECONVENE At 8:40 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m. REGISTERED LAND SURVEY #26 Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures to execute Registered Land Survey #26 as presented by Robert L Russell, Attorney. CERTIFICATION OF EASEMENTS US Fish & Wildlife Service {USFWS) Representatives appeared before the Board and requested certification of one (1) waterfowl management rights easement and two (2) wildlife habitat protection easements. Documentation was previously submitted regarding the requests. Motion by Johnson, second by Lahman and unanimously carried to approve certification for the USFWS to secure the following easements: Judith K. Adamec-Wetland Easement-T. 133 N., R. 42W., 5th P.M.: Section 26, Lots 4 and 5. Section 35, Lot 3 (Except right of way easement) Gene Moske -Habitat Easement-T. 131 N., R. 38 W., 5th P.M.: Section 23, Part of the South Half of the Southeast Quarter (S1/2SE1/4), to be determined by a survey. Section 25, Part of Government Lots 3 and 4, to be determined by a survey. Section 26, Part of Government Lots 1 and 2, to be determined by a survey. Tom and Mary Hodorff and Susan Gregori -Habitat Easement-T. 131 N., R. 38 W., 5th P.M.: Section 6, Part of the South Half of the Northwest Quarter (S1/2NW1/4), to be determined by a survey. DONATION Motion by Johnson, second by Lahman and unanimously carried to accept a donation from Grove Lake Lutheran Church of rural Pelican Rapids in the amount of $396. 75 for the Coordinated Response Program and a donation from North Immanuel Lutheran Church of rural Pelican Rapids in the amount of $100.00 for the Sheriff's Office to assist those in emergency situations, with both donations to be placed in the Good Samaritan Fund. PLANNING COMMISSION RECOMMENDATIONS Motion by Rogness, second by Lahman and unanimously carried to approve a Conditional Use Permit for J&D Properties LLC for a Non-Dwelling PUD for a 10-unit Storage Condo with individual ownership for units with the conditions: 1) any lighting needs to be downward facing and, 2) the sign can be no larger than 4'x8'; located at 28396 350th Avenue, Battle Lake, MN 56515, Section 32, Amor Township, Brown Lake (56-315), NE. Page 3 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 Motion by Johnson, second by Lahman and unanimously carried to approve a Conditional Use Permit for property owner Ruth Ann Felton Revocable Trust for a Commercial PUD for a 33-unit Commercial Planned Unit Development (PUD) Campground with no lake access and Shoreland Alterations of 1000 cubic yards of gravel for the road and additional grading on three (3) lots with the following conditions: 1) the developer is required to meet onsite with the Technical Evaluation Panel (TEP) to discuss silt fences and other methods for the prevention of impacts to the wetlands, 2) approval based on the survey signed and dated November 19, 2024 for 33 units and one storm shelter, 3) the Conditional Use Permit shall not be issued until the septic permit has been issued, 4) license must be obtained from the Environmental Health Department before Conditional Use Permit is issued, 5) quiet time hours are from 10:00 p.m. to 8:00 a.m., 6) the sign can be no larger than 4'x8', and if lighted, it needs to be downward lighting, 7) vegetative fencing along 380th Street, and 8) follow the specifications for the culverts and two access points per the December 10, 2024 email from the Star Lake Township Clerk Paulette Johnson. This proposal is located to the West of 32065 380th Street, Dent, MN 56528, Section 15, Star Lake Township, Star Lake (56-385), GD. MEMORANDUM OF AGREEMENT WITH CITY OF VERGAS Motion by Johnson, second by Bucholz and unanimously carried to approve a Memorandum of Agreement (MOA) between Otter Tail County and the City of Vergas for Otter Tail County to provide shoreland development permitting and inspection services for a period of 24 months with the option for renewal. If the MOA is not renewed at the end of the 24-month period, any permits issued by the County at the end of the 24-month period that are outstanding will be given to the City for completion. CENTURY FARMS SUBDIVISION Land and Resource Management Director Chris LeClair gave an update on the Century Farms Subdivision Preliminary Plat and Conditional Use Permit Application. LeClair noted that the County received notice from the Environmental Quality Board (EQB) regarding a petition for a discretionary Environmental Assessment Worksheet (EAW) for the Century Farms Subdivision Project. The documentation was distributed to each Board member with Leclair recommending the Board request to extend the requirement to make a decision as to the need for a discretionary EAW for an additional 15 days, as allowed in MN Rules 4410.1100, to review with the intent to bring this item back to the January 7, 2025 Board of Commissioners meeting for continued discussion. Motion by Johnson, second by Rogness and unanimously carried to request an additional 15 days from the Environmental Quality Board to allow for time to review the material evidence provided regarding the petition of an Environmental Assessment Worksheet for the Century Farms Subdivision Project. BOARD OF ADJUSTMENT REAPPOINTMENTS Motion by Bucholz, second by Johnson and unanimously carried to reappoint Thomas Lee, Mark Johnson and Terry Marthaler to three-year terms as members of the Board of Adjustment. PLANNING COMMISSION REAPPOINTMENTS Motion by Rogness, second by Lahman and unanimously carried to reappoint Tina Bladow and Rick Wilson to three-year terms as members of the Planning Commission. RECESS & RECONVENE At 9:16 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:21 a.m. Page 4 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 RESOLUTION APPROVING PROPERTY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2024-109 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1 . Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 71001990569004, 53000110063004, 82000990263000, 27000130083003, 7600099087 4001, 32000260179008, 02000230173004, 71001990569000, 47000200136024, 37000991304000, 32000990525000, 37000991434000, 55000990773000 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent ( 10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. Page 5 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest:~/ '{Quj.j tyla_., Nicole Hansen, Clerk CITY OF OTTERTAIL SINGLE FAMILY TAX REBATE PROGRAM Motion by Lahman, second by Rogness and unanimously carried to authorize participation by Otter Tail County in the City of Ottertail Single-Family Tax Rebate Program, as requested by the City of Ottertail, to support housing goals within their community, effective January 1, 2025 through December 31, 2029. The program will offer up to $5,000, not exceed five years, in property tax rebates to the qualified homeowners. RESOLUTION APPROVING BROADBAND FUNDS TRANSFER OTTER TAIL COUNTY RESOLUTION NO. 2024-110 WHEREAS, the Otter Tail County Board of Commissioners previously approved the County's Navigating the Road Ahead (NTRA) program in the areas of: 1) Housing Investment, 2) Workforce and Business, 3) Broadband and Other Infrastructure, 4) Community Resilience and 5) Other County Resource and Asset Investment; and WHEREAS, in April 2023, the Otter Tail County Board of Commissioners approved Resolution 2024-39, approving a local match of $625,000 in supporting of an application by Otter Tail Telcom, LLC to the Minnesota Border-to-Border Broadband Development Grant Program; and WHEREAS, the application was approved by the State of Minnesota in October 2024; and WHEREAS, the match commitment will be paid over a three period starting in January 2025 and includes financial partnership from local participating townships that will be paid to the County. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby approve the following transfer to support the match for this project and close out the NTRA Broadband Account: From General Fund NTRA to the Economic Development Broadband Account: $504,478 The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Page 6 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest: J / . ( -Oli,, JJ i0J~ Nicole Hansen, Clerk HRA AND CDA BOARD COMPOSITION Community Development Director Amy Baldwin gave a brief update on the Housing and Redevelopment Authority (HRA) and Community Development Agency (CDA) Board compositions. Baldwin noted that per Minnesota Statute, the Community Development Agency Board requires two (2) County Commissioners to serve on the Board. With the retirement of Commissioner Lee Rogness, the CDA will be looking to fill Rogness' term. Baldwin also noted upcoming openings in 2025 for both the CDA and HRA Boards. RESOLUTION PROVIDING PRELIMINARY APPROVAL FOR THE ISSUANCE OF CONDUIT REVENUE BONDS FOR THE BENEFIT OF BONGARDS' CREAMERIES; AND AUTHORIZATION FOR APPL YING FOR TAX-EXEMPT FINANCING VOLUME CAP ALLOCATION OTTER TAIL COUNTY RESOLUTION NO. 2024-116 WHEREAS, Otter Tail County, Minnesota (the "County") has received a request from Bongards' Creameries ("Bongards" or the "Borrower"), that the County consider the issuance of its conduit revenue bonds (which may be in the form of one or more series of tax-exempt bonds bonds) to finance the capital costs of the proposed development, acquisition, construction and equipping of solid waste and wastewater treatment facilities including but not limited to rehabilitation or construction of ponds and the improvement, betterment and rehabilitation of dryers to be located at Bongards cheese plant and waste treatment ponds in Perham, Minnesota and unincorporated Otter Tail County (the "Project"); and WHEREAS, the County previously adopted Resolution No. 2024-63 on July 23, 2024 authorizing reimbursement of certain original expenditures relating to the Project; and WHEREAS, the County desires to assist in facilitating economic development in the County, to retain and improve its tax base and to help it provide the range of services and employment opportunities required by its population, and said Project will assist in achieving such objectives; and WHEREAS, the Project to be financed by conduit revenue bonds will result in additional employment opportunities in the County and the surrounding area; and WHEREAS, the County has been advised by representatives of the Borrower that the Borrower has been acting to date in anticipation that the County would favorably consider this financing proposal; and WHEREAS, in order for the Bonds to be issued as tax-exempt bonds, the County must receive an allocation of volume cap authority under the provisions of Minnesota Statutes, Chapter 474A, as amended (the "Allocation Act") from Minnesota Management and Budget ("MMB") and the County and the Borrower may make an application to MMB for allocation after the passage of a preliminary resolution such as this resolution; and Page 7 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 WHEREAS, pursuant to Section 469.154, subdivision 4, of the Act, prior to submitting an application to the Minnesota Department of Employment and Economic Development ("DEED") for approval of the Project, the Board of Commissioners of the County (the "Board") must conduct a public hearing on the proposal to undertake and finance the Project; and WHEREAS, such public hearing notice must state that a draft copy of the proposed application to DEED, together with all attachments and exhibits, will be available for public inspection following the publication of the notice and must specify the place and times where and when it will be so available; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Minnesota Statutes, Sections 469.152 to 469.1655 (the "Act") requires that prior to the issuance of the Bonds, this Board approve the Bonds after conducting a public hearing thereon preceded by publication of a notice of public hearing (in the form required by Section 147(f) of the Code and applicable regulations) in a newspaper of general circulation at least 14 days prior to the public hearing date and the conduit revenue bonds may not be issued as tax-exempt bonds unless a public hearing is held. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF OTTER TAIL COUNTY, MINNESOTA, AS FOLLOWS: 1. On the basis of information available to the County it appears, and the County hereby finds, that: said Project constitutes property, used or useful in connection with one or more revenue producing enterprises engaged in any business within the meaning of the Act; the Project furthers the purposes stated in the Act; and it is in the best interests of the people of the County and the surrounding area and in furtherance of the Borrower's general plan of development to assist the Borrower in financing the Project. 2. The County hereby indicates its intention to issue the Bonds in one or more series, in a principal amount up to $35,000,000 in order to provide funds to the Borrower to (i) finance the Project, (ii) fund necessary reserves, (iii) fund capitalized interest, if necessary, and (iv) provided that the County, the Borrower and the purchaser of the conduit revenue bonds are able to reach agreement as to the details of the revenue agreement and other documents necessary to evidence and effect the financing of the Project and the issuance of the Bonds, and further provided that the Project and its financing receive approval by DEED and an allocation of any bonding authority necessary for the tax-exempt bonds from MMB. 3. In consultation with Borrower staff, the staff of the County is authorized to prepare, execute and submit one or more application(s) for allocation of bonding authority administered by MMB, as needed to MMB (including any deposit or application fee), for up to $35,000,000 in principal amount of Bonds, and to continue negotiations with the Borrower on the preparation of the revenue agreement and other documents necessary to the approval by the County of the proposed revenue bond financing. 4. The County authorizes staff, in consultation with the Borrower, to publish a notice of public hearing on the Bonds and the Project and authorizes the publication thereof calling for a public hearing at a regular County Board meeting on a date deemed appropriate. 5. If issued, the Bonds (including any interim note or notes) and interest thereon shall be issued pursuant to the Act and shall not constitute an indebtedness of the County within the meaning of any constitutional or statutory limitation and shall not constitute or give rise to a pecuniary liability of the County or a charge Page 8 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 against their general credit or taxing powers and neither the full faith and credit nor the taxing powers of the County is pledged for the payment of the Bonds (and interim note or notes) or interest thereon. 6. This Resolution is an expression of the reasonable expectations of the County based on the facts and circumstances known to the County as of the date hereof. The anticipated original expenditures for the Project are consistent with the County's budgetary and financial circumstances. No sources other than proceeds of Bonds to be issued by the County are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the County's budget or financial policies to pay such expenditures for the Project. 7. Approval of this resolution is not a firm commitment from the County, and final approval of the Project, and the issuance of the Bonds to finance the Project, is subject to the public hearing and further review by the County staff of the Project. The County's adoption of this Resolution does not obligate the County, directly or indirectly, to issue the Bonds in the future. 8. The Borrower shall pay the County's costs associated with the issuance of the Bonds, including the fees and expenses of the County's municipal advisor, all attorneys involved in the issuance of the Bonds, and the deposit and application fees for the submission of the application to MMB. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest:~ I' WU, lJwv.i,,._ Nicole Hansen, Clerk MICA LEGISLATIVE FORUM County Administrator Nicole Hansen held a brief discussion regarding the Minnesota Inter-County Association (MICA) Annual Legislative Forum and Dinner hosted by Scott County at the Wilds Golf Club in Prior Lake, MN on January 30, 2025. Commissioners are invited to attend. RECESS & RECONVENE At 9:40 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:47 a.m. COUNTY HEALTH AND HUMAN SERVICES WORKER DAY PROCLAMATION OTTER TAIL COUNTY RESOLUTION NO. 2024-108 WHEREAS, County health and human services workers are dedicated to improving health, protecting vulnerable people, and providing outstanding public services to the people of Otter Tail County through their prevention efforts, program administration, and provision of services; and Page 9 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 WHEREAS, County health and human services workers are responsible for the prudent expenditure of dollars and must meet the highest standards of job performance in program and service delivery; and WHEREAS, the duties performed by county health and human services workers require that they demonstrate a variety of skills to provide services to people, communities, and the general public; and WHEREAS, the nature of federal and state legislation necessitates that county health and human services workers continually expand their knowledge, skills, and expertise related to their professions and the needs of the communities they serve; and WHEREAS, Otter Tail recognizes the valuable public services that county health and human services workers perform every day to promote the health, prevention, and protection of people in Otter Tail County. THEREFORE, the Otter Tail County Board of Commissioners, by the authority vested in us as County Commissioners of Otter Tail County, now proclaims December 18, 2024, Health and Human Services Worker Day in Otter Tail County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest:LXr/ t" 0 k, Id C0:J-..--- Nicole Hansen, Clerk RECESS & RECONVENE At 9:51 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:01 a.m. PUBLIC HEARING Solid Waste Director Chris McConn provided background and reviewed proposed revisions to the Solid Waste Ordinance including the Implementation Plan for countywide curbside single sort recycling. The purpose of the revision is to require licensed haulers to provide curbside single sort recycling collection services when requested within specified service areas. At 10:15 a.m., Chair Mortenson opened the Public Hearing for comments about the proposed Solid Waste Ordinance and Single Sort Recycling Implementation Plan. Oral public comments were received at this time. Written comments received prior to the Public Hearing were also added to the record. The public hearing was closed at 10:23 a.m. at which time Chair Mortenson permitted solid waste staff to respond to comments. Commissioners also asked questions and shared comments. Page 10 of 27 OTTERTAIL COUNTY -MINNESOTA Board of Commissioners' Meeting Minutes December 17, 2024 HUMAN RESOURCES PROFESSIONAL Motion by Rogness, second by Johnson and unanimously carried to approve a 1.0 full-time equivalent (FTE} Human Resources Professional within the Administration Office to support hiring, recruitment and selection, and assist with administering the various components of the human resource systems and benefit plans, as presented by Administrator Nicole Hansen. IN RECOGNITION OF COMMISSIONER LELAND ROGNESS OTTER TAIL COUNTY RESOLUTION NO. 2024-112 WHEREAS, Commissioner Leland Rogness began a 16-year tenure as a dedicated public servant in 2009, while managing a family farm equipment business; and WHEREAS, Commissioner Rogness has advocated for economic and community development including spearheading initiatives such as the Big Build rebate program, enhanced workforce opportunities, expanded broadband access, and addressed childcare needs; and WHEREAS, his service includes implementing measures to protect Otter Tail County's lakes and natural resources; and WHEREAS, Commissioner Rogness has advocated for County employees and recognizes their dedication and expertise; and WHEREAS, he worked diligently to meet the needs of his constituents with an approachable personality and calm disposition; and WHEREAS, Commissioner Rogness relates with compassion to the needs of County residents and strives to improve access to programs that benefit individuals and families; and WHEREAS, Commissioner Rogness has a collaborative nature that seeks to build consensus and was very thoughtful when considering Board action sometimes using the following phrases to express his thoughts: > Sounds like that bun needs to go back in the oven to cook a little longer. > The bell on that cat has rung. > We are riding a "little loose in the saddle". > Looks like we've sweetened it up. > There are a lot of coaches running around with whistles in their mouths. > We gotta climb a little higher in the trees. > As a County, we need to want progression as a backdrop to making decisions. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners recognizes the dedicated public service, leadership, vision, influence, and innovation of Commissioner Leland Rogness, and we express our utmost gratitude and appreciation for his many years of commitment to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Page 11 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 By: -------"/4'--""~-,,__of<-+-~.,,__~__,,...~,..,.,s,o;=ion__,,.e '4""'-'rs ,.::.:::~=-ai-r .___________,.__ Attest: J?--1 • lo LL, IJ WP'--' Nicole Hansen, Clerk ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT Motion by Johnson, second by Lahman and unanimously carried to approve a transfer of funds, in the amount of $33,622.88, from the Capital Improvement Fund to the Road and Bridge Fund for the reimbursement of a previously approved capital improvement request which was for a 2024 Ford Escape. MN DEPT OF REVENUE AGREEMENT Motion by Johnson, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures to execute an agreement between Otter Tail County and the Minnesota Department of Revenue for Collection of a Local Transit Sales and Use Tax. PENALTY ABATEMENT REQUESTS Motion by Johnson, second by Bucholz and unanimously carried to deny the request of Katrina Courneya for the abatement of accrued penalty on Parcel No. 68-000-99-0055-000 206, in the amount of $53.36, and accrued penalty on Parcel No. 68-000-99-0080-000, in the amount of $67.68, for the late payment of second half property taxes as the reasons stated do not fall in line with the County's hardship policy. Motion by Johnson, second by Bucholz and unanimously carried to approve the request of Star Point Trust for the abatement of accrued penalty on Parcel No. 56-000-10-0068-000, in the amount of $146.35, for the late payment of second half property taxes as the reasons stated fall in line with the County's hardship policy. ADOPTION OF FINAL BUDGET AND LEVY Gross County Property Tax Levy (Non-Debt)- Gross Debt Levy - Master Facility Plan Bonds -2012A aka 2020C 2020A GO CIP Bonds Highway Bonds -2019A JailfElevator Project -2017 A Total Gross County Property Tax Levy County Program Aid (Certified} Net County Property Tax Levy - Page 12 of 27 Payable ~ 55,040,490 0 620,789 239,190 166 268 56,066,737 3,011 ,318 53,055,419 Payable 2024 52,494,986 1,086,540 267,096 243,128 165,428 54,257,178 3,105,653 51 ,151,525 Percent 4.85% 100.00% 132.42% -1.62% 0.51% 3.34% -3.04% 3.72% Gross/Net Lake Improvement District Levies - Pelican Group of Lakes Pine Lakes Little McDonald, Kerbs & Paul Big McDonald South Turtle Total Net County Levy Including Lake Improvement Districts - Special Taxing District Levy - Otter Tail County CDA Otter Tail County HRA Proposed Total Net Property Tax Levy RECAP- County Only - Gross Tax Levy (Total) County Program Aid Net Tax Levy (Total) County Only (Includes Library)- Gross Tax Levy (Total) County Program Aid Net Tax Levy (Total) County, Library, Lake Improvement Districts, CDA and HRA - Gross Tax Levy (Total) County Program Aid Net Tax Levy (Total) PAYABLE 2025 Board of Commissioners' Meeting Minutes December 17, 2024 130,000 55,075 26,000 14,000 10.000 53,290,494 644,287 1,610,431 55,545,212 55,435,040 3,011 ,318 52,423.722 56,066,737 3,011 ,318 53,055,419 58,556,530 3,011 ,318 55,545,212 130,000 36,945 40,000 8,000 0 51,366,470 541,800 1,513,771 53,422,041 53,625,481 3,105,653 50,519,828 54,257,178 3,105,653 51 ,151 ,525 56,527,694 3,·105,653 53,422,041 0.00% 49.07% -35.00% 75.00% #DIV/0! 3.75% 18.92% 6.39% 3.97% 3.37% -3.04% 3.77% 3.34% -3.04% 3.72% 3.59% -3.04% 3.97% OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION OTTER TAIL COUNTY RESOUTION NO. 2024-113 WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, September 30, 2024, a proposed Payable 2025 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25 through December 30, 2024; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 24, 2024, adopted Otter Tail County's proposed Payable 2025 Gross and Net Property Tax Levy and selected Tuesday, December 3, 2024, as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 3, 2024, held the required meeting; and Page 13 of 27 OTTERTAIL COUNTY· MINNESOTA Board of Commissioners' Meeting Minutes December 17, 2024 WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final Payable 2025 Gross and Net Property Tax Levy no later than Monday, December 30, 2024, and the Otter Tail County Board of Commissioners is required to certify Otter-Tail-County's final Payable 2025 Gross and Net Property Tax Levy to the County Auditor-Treasurer's office on or before Monday, December 30, 2024. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2025, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown -Xet Ta::t Capacity Based Le,ies General Rennue Pelican To Perham Trail Debt Senice - 2020A GO CIP Bonds Highway Bond~ Series 2017A (Jail/Elentol") Human Senices - Social Senices Administration Public Health Court Senices Road! and Bridge Capital lmp1·onment Total County -Exduding Regional Libl"ary Regional Libnry s,·stem Total County -Including Regional Library Lake Improvement Districts - Pelican Group of Lakes Pine Lakes Little 1\IcDonald, Kerbs & Paul Big l\IcDonald South Turtle Total County -Including Lake Improvement District~ Special Taxing District Tax - Otter Tail County CDA Otter Tail County HRA Grnnd Total -Otter Tail County Page 14 of 27 GrossLe,-y 29,894,098 1,000,000 620,789 239,190 166,268 9,717,684 2,811,122 1,148,437 1,900,261 4,358,319 3,578,872 55,435,040 631,697 56,066,737 130,000 55,075 26,000 14,000 10,000 56,301,812 644,287 1,610,431 58,556,530 CPA NetLeYy -1,685,501 28,208,597 0 1,000,000 0 620,789 0 239,190 0 166,268 -547,907 9,169,777 -158,498 2,652,624 -64,752 1,083,685 -107,141 1,793,120 -245,733 4,112,586 -201,786 3,377,086 -3,011,318 52,423,722 0 631,697 -3,011,318 53,055,419 0 130,000 0 55,075 0 26,000 0 14,000 0 10,000 -3,011,318 53,290,494 0 644,287 0 1,610,431 -3,011,318 55,545,212 91 OTTERTAIL COUNTY -MINNESOTA Board of Commissioners' Meeting Minutes December 17, 2024 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer's office as Otter Tail County's Final Gross/Net Property Tax levies for the payable year 2025 and directs the County Auditor-Treasurer's office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest: Jr. (; OU._)-/C<rv.L., Nicole Hansen, Clerk PAYABLE 2025 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT (INCLUDING COMMUNITY DEVELOPMENT ASSOCIATION) GROSS AND NET PROPERTY TAX LEVY RESOLUTION OTTER TAIL COUNTY RESOLUTION NO. 2024-114 WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469; and WHEREAS, the Otter Tail County Community Development Association Levy is authorized under the powers of the Housing and Redevelopment Authority; and WHEREAS, the Otter Tail County Housing and RedevelopmentAuthority has requested a Payable 2025 Gross and Net Property Tax Levy of $1,610,431; and WHEREAS, the Otter Tail County Community Development Association has requested a Payable 2025 Gross and Net Property Tax Levy of $644,287; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 24, 2024, adopted for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association, a proposed Gross/Net Property Tax Levy for Payable Year 2025 in the amount of $1,610,431 and $644,287 respectfully; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district's Payable 2025 Gross and Net Property Tax Levy no later than Monday, December 30, 2024, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority's final Payable 2025 Gross and Net Property Tax Levy to the County Auditor- Treasurer's office on or before Monday, December 30, 2024. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget/Finance Committee, the Otter Tail County HRA Board and the Community Development Association Board, hereby adopts a final Payable Page 15 of 27 ~ 9a'UE~N!~~ Board of Commissioners' Meeting Minutes December 17, 2024 2025 Gross and Net Property Tax Levy for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association a final Gross/Net Property Tax Levy for Payable Year 2025 in the amount of $1,610,431 and $644,287 respectfully; and NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer's office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest: ~/t{]/.LJJ~ Nicole Hansen, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2025 BUDGET OTTER TAIL COUNTY RESOLUTION NO. 2024-115 WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, September 30, 2024, a proposed Calendar Year 2025 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2025 budget, which must be held during the period of November 25 through December 30, 2024; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 24, 2024, adopted Otter Tail County's proposed Calendar Year 2025 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 3, 2024, as the date for the public hearing; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 3, 2024, held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final Calendar Year 2025 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, no later than Monday, December 30, 2024, and recognizes the requirement to adopt the final Calendar Year 2025 Budget after the adoption of the final payable 2025 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $144,273,995 as the County's Calendar Year 2025 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds (includes inter-fund transfers and HRA/CDA levies), as summarized, and as detailed in the budget documents filed with the County Auditor-Treasurer's office. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly Page 16 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest: 0b 'tCJv. f./ {viA__, Nicole Hansen, Clerk PREMISE PERMIT-TIP OTTERTAIL CHAPTER INC. -BIG PINE LODGE LG214 PREMISE PERMIT APPLICATION OTTER TAIL COUNTY RESOLUTION NO. 2024-100 WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, TIP Ottertail Chapter Inc, will be submitting to the Gambling Control Board an LG214 Premise Permit Application for Gambling at the Big Pine Lodge, which is located at 43606 Mosquito Heights Road, Perham, MN 56573, of Pine Lake Township in Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by TIP Ottertail Chapter Inc at the Big Pine Lodge which is located at 43606 Mosquito Heights Road, Perham, MN 56573, of Pine Lake Township in Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by TIP Ottertail Chapter Inc at the Big Pine Lodge, which is located at 43606 Mosquito Heights Road, Perham, MN 56573, of Pine Lake Township in Otter Tail County. provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Pine Lake by sending them a copy of this resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 17th day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Atte~ j-0 {,U-J lv:YL,, Nicole Hansen, Clerk Page 1 ~ 9!,!,E~N!~~~ Board of Commissioners' Meeting Minutes December 17, 2024 USED HOOK TRUCK SALE Motion by Rogness, second by Bucholz and unanimously carried to authorize the Solid Waste Department to sell the 2004 Volvo Hook Truck for $30,000.00 to the Pope-Douglas Solid Waste Department as presented by Recycling Manager Brooks Andersen. RECESS & RECONVENE At 10:51 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:55 a.m. HAZARD MITIGATION PROJECT ASSISTANCE GRANT AGREEMENTS Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures to execute the Hazard Mitigation Project Assistance Grant Agreement between Otter Tail County and the City of New York Mills with the intent to purchase and install one (1) new outdoor warning siren. Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures to execute the Hazard Mitigation Project Assistance Grant Agreement between Otter Tail County and the City of Pelican Rapids with the intent to purchase and replace one (1) existing outdoor warning siren and purchase and install one (1) new outdoor warning siren. SPRINT PARAMEDIC PILOT PROGRAM CAPITAL EQUIPMENT Emergency Manager Patrick Waletzko provided an update to the Board regarding the Sprint Paramedic Pilot Program. Waletzko stated that the Alternate EMS Model grant contract agreement between Otter Tail County and the State of Minnesota Emergency Medical Services Regulatory Board has been fully approved and executed, and, per the Memorandum of Understanding between Otter Tail County and Partnering Ambulance Services, the Otter Tail County Board of Commissioners is required to approve all expenses for the Pilot Program in excess of $10,000.00. Motion by Lahman, second by Johnson and unanimously carried to authorize purchase of the following capital equipment for the Sprint Paramedic Pilot Program: > Three (3) F-150 Pickup Trucks-each vehicle not to exceed $50,000.00; and > Three (3) Lifepak 35 Monitor/Defibrillators -each unit not to exceed $50,000.00 Advanced funds provided to Otter Tail County by the State of Minnesota, per the Grant Contract Agreement, will be utilized to pay for this equipment. RECESS & RECONVENE At 11 :02 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 11 :15 a.m. RECOMMENDATION FOR AWARD AND CONTRACTS & BONDS Motion by Johnson, second Lahman and unanimously carried to award the Phelps Mill Park Boardwalk & Prairie Restoration to Gladen Construction, Inc. of Laporte, MN with the low bid amount of $1,348,002.00 as recommended by Parks & Trails Director Kevin Fellbaum. Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Gladen Construction, Inc. of Laporte, MN for Phelps Mill Park Boardwalk & Prairie Restoration. Page 18 of 27 Board of Commissioners' Meeting Minutes December 17, 2024 RECOMMENDATION FOR AWARD AND CONTRACTS & BONDS Motion by Rogness, second by Bucholz and unanimously carried to award the S.A.P. 056-601-067 Project to Central Specialties, Inc. of Alexandria, MN with the low bid amount of $5,614,486.91 and to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Central Specialties, Inc. of Alexandria, MN for Project S.A.P. 056-601-067. CLOSED SESSION At 11 :25 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute 13.D05, subd. 3(c)(1) to discuss the sale or purchase of property at 2001 W Lincoln Ave, Fergus Falls, 56537. Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Deputy Administrator Nick Leonard, Community Development Director Amy Baldwin and County Board Secretary Hannah Anderson. The closed session ended at 11 :54 p.m. ADJOURNMENT At 11 :54 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, January 7, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 Attest: J/ '(Jo /J.,-1-J (vv:;--- Nicole Hansen, Clerk Page 19 of 27 Page 20 of 27 Vendor Name A-OX WELDING SUPPLY CO INC ACORNS-OAK CONSULTING LLC ADVANCED CORRECTIONAL HEAL THCAF ADVANCED STRIPING & SEALCOATING ALBANY RECYCLING CENTER ALlEt,/S AUTO BODY & TOWING AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC APPLIED CONCEPTS INC ASSOCIATION OF MN COUNTIES AUTO VALUE FERGUS FALLS AUTO VALUE MILLS AUTO VALUE PERHAM AVERY, ATTORNEY AT LAW/JILL BALLARD SANITATION INC BARR ENGINEERING CO BATll.E LAKE STANDARD BECKER CO ENVIRONMENT Al SERVICES BEYER BODY SHOP INC BLADOWITINA BOV'r.'ERS/ROBERT BOY SCOUT TROOP 305 BRAUN INTERTEC CORPORATION BRAUN VENDING INC BREDENBERG/ALEXIS BRIAN'S REPAIR INC BRUTLAG/STEVE BUY-MOR PARTS & SERVICE lLC CARLBLOMIDENNIS CARLSON/RYAN & MEGAN CARR'S TREE SERVICE INC CASEY/ROBERT CERTIFIED AUTO REPAIR CHS INC CITIZEN'S ADVOCATE CLEAN SWEEP COMMERCIAL SERVICES OOLUMN SOFTWARE PBC COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL HOSPITAL CONCEPT CATERING OOOPER'S CONCRETE COOPER'S OFFtCE SUPPLY INC Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 411.10 1,500.00 238.00 850.00 3,333.22 183.50 6,841.66 220.06 222.25 350.00 1,080.61 237.17 51.97 392.95 74.SS 2,135.50 37.78 387.50 1,200.00 313.06 1,596.14 600.00 2,710.00 9.00 26.25 432.50 34.30 33,188.12 132.88 4,145.48 120.00 17..59 448.03 2,529.04 101.00 1,395.00 176.02 11,223.17 248.20 176.00 5,610.00 100,214.85 Page 21 of 27 Vendor Name CPS TECHNOLOGY SOLUTIONS CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA CUMMINS SALES & SERVICE DACOTAH PAPER CO DAKOTA WHOLESALE TIRE INC DANIELSON/MATTHEW DAVIS/ALEC DEM-CON MATERIALS RECOVERY LLC DENZEL'S REGION WASTE INC DICK'S STANDARD DOUBLE A CATERING DVORSAK MATERIAL HANDLING EOU!PM ELDIENIMIGHELLE ERICA MARTIN COMPANY INC ESSER PLUMBING & HEATING lNC EVCO PETROLEUM PRODUCTS INC EVERTS LUMBER CO EXTREME MARINE LLC FARGO GLASS & PAINT CO F.A..RMERS CO-OP OIL FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUSON ASPHALT PAVING INC FIDLAR TECHNOLOGIES INC FLEET SUPPLY FORCE AMERICA D1STRIBUTING LLC FORUM COMMUNICATIONS COMPANY FOSTER/KRYSlEN FOTH INFRASTRUCTURE & ENVIRONMBI FRANZ REPROGRAPHICS l'IC FRIEDSAMJKEllH G & R CONTROLS INC GALLSLLC GAPPA OIL COMPANY INC GAUDETTE/SCOTT GOODPOINTE lECHNOLOGY INC GOPHER STATE ONE CALL GRAINGER INC GUSTAFSON/JEAN M Board of Commissioners' Meeting Minutes December 17. 2024 (Exhibit A) Amount 3,059.00 44.00 33.42 452.19 1,355.11 544.00 44.17 1.64.95 284.44 151.25 89.95 35.00 130,901.44 603.59 500.00 135.00 42.95 155.17 438.95 5,503.24 1,408.00 1,294.10 5,326.00 295.46 16,375.00 9,885.12 3,627.17 31.47 994.58 125.00 495.40 4,880.14 55.29 350.00 18,127.47 15,225.90 11,787.90 136.90 2,545.00 8.10 642.09 250.00 Page 22 of 27 Vendor Name HARTHUN!TRENT HOFFMAN/RANDY HOUSTON ENGINEERING INC HTC ENTERPRISES LC INNOVATIVE OFFICE SOLUTIONS LLC INTERSTATE ENGINEERING INC JAKE'S JOHNS LLC JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTI01' JONES LAW OFACE KARKELA HUNT & CHESHIRE PLLP KIMBALL MIDWEST KNOVvlNK LLC KNUTSON ELECTRIC REBUILDING KOUEIDANIEL LAKE COUNTRY GRAPHICS INC LAKE REGION HEALTHCARE LAKES COMMUNITY COOPERATNE LAKES COUNTRY SERVICE COOPERATIV LAWSON PRODUCTS INC LEAF RIVER AG SERVICE LEE/DANIEL LEGAL SERVICES OF NW MINNESOTA LEIGHTON MEDIA -FERGUS FALLS LEROY MOTORSPORTS LLC LIBERTY TIRE RECYCLING LLC LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR M-R SIGN CO INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARIPOSA PUBLISHING MARKS FLEET SUPPLY INC MATTHEW BENDER & COMPANY INC MCCONN/CHRISTOPHER MCIT MEKALSON HYDRAULICS INC MID-CENTRAL EQUIPMENT INC Ml~TATES EQUIPMENT INC MIDWEST DISPOSAL SOLUTIONS MIDWEST MACHINERY CO Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 430.41 170.00 31,826.92 676.52 211.35 3,395.32 340.00 99.00 2,887.00 1,030.00 2,592.00 2,866.43 930.00 1,501.50 250.00 205.40 165.00 1,558.32 840.00 163.50 658.44 11.13 700.00 2,217.50 760.00 4,992.80 22,055.37 923.58 3,578.00 5,557.70 12,185.33 3,735.49 91.00 226.37 550.61 472.58 36,570.00 5,305.40 138.06 172.29 6,145.00 6,277.98 Page 23 of 27 Vendor Name MIDWEST MONITORING & SURVEILANCE MINNESOTA MOTOR COMPANY MN DEPT OF TRANSPORTATION MOENCH BODY SHOP MOORE ENGINEERING INC MUDGE/JAMES NAPA CENTRAL NELSON AUTO CENTER INC NELSON AUTO CENTER INC NEW YORK MILLS DISPATCH NEWARK/ALEXIS NEWBORGJKEVIN NEWMAN PAINTING INC NEWVILLE/HEAlHER NORTH CENTRAL INC NORTHERN LAUNDRY SYSTEMS NORTHERN SAFETY TECHNOLOGY INC NORTHLAND AREA SERVICES NORTHSTAR COMPUTER FORMS INC NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT OLSEN CHAIN & CABLE CO INC OLSON OIL CO INC OTTER ELECTRIC LLC OTTER TAIL CO RECORDER OUTDOOR RENOVATIONS LANDSCAPE & PALER/WALTER PARK REGION CO OP PARKERS PRAIRIEfCITY OF PAW PUBLICATIONS LLC PEMBERTON LAW PLLP PENS.COM PEOPLEFACTS LLC PERHAM HEAL TH PHOENIX SUPPLY PIONEER RIM & WHEEL CO PLUNKETTS VARMENT GUARD POPE DOUGLAS SOLID WASTE MANAGEI POWERPlAN OIB PRECISE MRM UC PREMIER ELECTRIC INC PRO AG FARMERS CO OP Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A} Amount :545.37 1,00520 900.00 337.49 24,233.75 16.01 894.89 47,767.00 1,297.27 101.00 716.16 241.87 1,880.00 500.00 8,73122 8,277.55 617.17 600.00 578.46 2,600.37 1,138.10 199.69 1,019.70 74,21927 26.00 5,405.00 162.82 282.46 130.00 464.75 2,154.00 481.40 16.45 346.00 1,040.18 903.33 642.24 766.00 1,824.69 1,020.00 400.51 299.70 Page 24 of 27 Vendor Name PRO AG FARMERS COOPERATIVE PRO TINT WINDOW FILMS PRO-WEST & ASSOCIATES INC QUADIENT LEASlNG USA INC QUICK'S NAPA AUTO PARTS QUICK'S NAPA AUTO PARTS ROO TRUCK CENTERS LlC RED DOT PEST CONTROL ROSSCO EQUIPMENT INC SANITATION PRODUCTS :INC SCHOENEBERGER FUNERAL & CREMAT1 SHAND'S SHEAIKEVIN SHI INTERNATIONAL OORP SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS INC SIMENGMRDJPAUL SNAP-ON INDUSTRIAL SOETHfSYL VIA STEEVESJBERNARD A STEIN/WAYNE STEINS INC STERTIL KONI USA INC STEVE'S SANITATION INC STONEBROOKE ENGINEERING INC STONEFL Y INC STRAND ACE HARDWARE STRE~CHERS SUMMIT FOOD SERVICE LLC SUPERIOR JETTING INC SWETLAND/PATTI L T&KTIRES TAGUP THOMSON REUTERS -V'1EST TK ELEVATOR CORP TNT REPAIR INC TOWMASTER TRAUT COMPANIES TYLER TECHNOLOGIES INC UGSTAD PLUMBING INC UMLAUF/DALE UNLIMITED AUTOGLASS INC Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 923.1·5 95.00 6,100.00 2,591.19 55.56 61.99 4,385.26 660.00 800.00 384.47 800.00 5,697.12 150.49 87,813.00 316.39 1,150.00 129.23 54.08 159.68 126.85 457.69 22,796.33 6,089.40 17,545.00 28,082.36 14,345.40 89.62 36.98 12,712.58 2,075.00 18,026.40 975.00 33.00 2,373.42 800.87 636.95 57.54 8,510.00 740.00 90.17 108.76 955.14 Page 25 of 27 Vendor Name USIC LOCATING SERVICES LLC VANSTEENBURG/JEFFREY VESTIS VESTIS VIKING COCA-COLA VOSS LIGHTING WALD'S WEST COUNTRY DELIVERY WALLWORK TRUCK CENTER WALVATNE/DOUGLAS WEAKL.ENDJBONNIE WELLPATH LLC WIDSETH SMITH NOLTING &ASSOCIATE! WM CORPORATE SERVICES INC WSB & ASSOCIATES INC ZIEGLER INC Final Total: Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 155.47 118.14 56.84 380.81 1,680.00 505.80 45.00 281.10 450.00 123.50 45,075.63 41,526.62 15,767.57 10,126.00 1,261.32 1,157,479.93 Page 26 of 27 Vendor Name AMAZON CAPITAL SERVICES INC COOPER'S OFFICE SUPPLY INC DNA DIAGNOSTICS CENTER INC HAUGRUD/REED INDEPENDENT CONTRACT SERVICES Of KLOEK/ASHLEY KNUDSON/FONDA L LAKE REGION HEALTHCARE -MEHL CEN. LAKELAND MENTAL HEAL TH CENTER LAKES COUNTRY SERVICE COOPERATW MCGARY/ALEXIS METRO LEGAL SERVICES INC MIDWEST MONITORING & SURVEILANCE MINNKOTA ENVIRO SERVICES INC MOHS/MEGHAN KELLEY NEXT CHAPTER TECHNOLOGY INC NIELSON.ICARIN OLSON/ALIXANDRA OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER PREMIER BIOTECH INC PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA RAY OF HOPE LLC SCHWARZHOFFIBECKY SIGNWORKS SIGNS & BANNERS INC SJOLIEIDARIN THUMPER PONO RESORT VERIZON WIRELESS VICTOR LUNDEEN COMPANY vVEILAND/MEGAN WEST CENTRAL ,REG JUVENILE CTR Final Total: Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 2,588.53 10,975.00 146.00 9.14 600.33 15.00 90.00 900.00 453.17 16,129.00 15.00 263.00 1,140.00 336.30 4,650.00 265.00 24.58 53.25 4.00 5,829.12 1,487.50 783.25 13,581.58 263.53 500.00 49.29 1,800.00 8.59 1,809.28 2,331.89 297.80 22.72 204.00 67,625.85 Page 27 of 27 Vendor Name AMAZON CAPITAL SERVICES INC BARKER/MEGAN CLAY CO HEAL TH DEPT FRUSTOUANNE FRUSTOUEMILY HEMOCUE AMERICA INDEPENDENT CONTRACT SERVICES OF LAKE REGION HEALTHCARE LEWIS/JODI MOENlKATHLEEN ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER PRODUCTIVE ALTERNATIVES INC SANOF!PASTEURINC VAN SANTEN/DANA VERIZON WIRELESS VICTOR LUNDEEN COMPANY WESIBY/LINDA Final Total: Board of Commissioners' Meeting Minutes December 17, 2024 (Exhibit A) Amount 328.10 52.80 313.03 5.36 42.99 1,168.00 6,141.53 667.67 45.56 30.82 65.66 128.00 159.14 750.00 810.52 22.58 845.89 10.58 17.42 11,605.65 Drainage Authority Meeting Minutes December 17, 2024 OTTER TAIL COUNTY -MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 17, 2024 I 11 :55 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 11 :55 a.m. Tuesday, December 17, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Johnson, second by Lahman and unanimously carried to approve the Drainage Authority Agenda of December 17, 2024 and the Consent Agenda of December 17, 2024 as follows: 1. December 3, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for December 17, 2024 (Exhibit A) ADJOURNMENT At 11 :57 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, January 7, 2025, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: January 7, 2025 By: -----------.l"/4~Ja...-.<--=;. w ~~.-c...-,..~~~~~~~-~~,-£------- Board of C &1nissioners Chair AttestJ / ·e Q/,t /.jUV)S('____ Nicole Hansen, Clerk Page 1 of 2 Page 2 of 2 Vendor Name FRIEDSA.M/KEITH R:INKE NOONAN LAW FIRM TIGGES/DENNIS VERIZON WIRELESS WIEBE/JEFFREY JON Final T ofal: Drainage Authority Meeting Minutes December 17, 2024 (Exhibit A) Amount 1,DDD.00 1102.00 2,957.74 40.01 395.81 4,495.56