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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/03/2024Board of Commissioners' Meeting Minutes December 3, 2024 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMM ISSIONERS' MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 3, 2024112:00 p.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 12:00 p.m. Tuesday, December 3, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Johnson and unanimously carried to approve the Board of Commissioners' agenda of December 3, 2024, with the following addition: Health & Wellness Committee: Community Health Board Assessment APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and unanimously carried to approve the consent agenda items as presented/amended: Page 1 of 15 1. November 19, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for December 3, 2024 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for November 26, 2024, as Approved for Payment by the County Auditor-Treasurer (Exhibit A) 4. Human Services Contracts 5. Approval of Final Payment -SAP 056-612-013 & Etc to Asphalt Surface Technologies Corp., St. Cloud, MN 6. Approval of Final Payment -SP 056-645-009 to Robert R. Schroeder Construction, Inc., Glenwood, MN 7. Approval of the Renewal of a Tobacco License for Rahn's Oil & Propane Inc dba Big Foot Gas & Grocery for the period of January 1, 2025, through December 31, 2025. 8. Approval of the Renewal of a Tobacco License for Richard Gappa dba Gappa Oil for the period of January 1, 2025, through December 31, 2025 9. Approval of the Renewal of a Tobacco License for Steven Olson dba Wagon Wheel for the period of January 1, 2025, through December 31, 2025 10. Approval of the Renewal of a Tobacco License for City of Battle Lake dba Battle Lake Municipal Liquor Store for the period of January 1, 2025, through December 31, 2025 11. Approval of the Renewal of a Tobacco License for Lisa Lien dba The Corner Store on Ottertail for the period of January 1, 2025, through December 31, 2025 12. Approval of the Renewal of a Tobacco License for Trevor R Schlosser dba JC's General Store for the period of January 1, 2025, through December 31, 2025 Board of Commissioners' Meeting Minutes December 3, 2024 13. Approval of the Renewal of a Tobacco License for Dale K Cameron dba Battle Lake Standard for the period of January 1, 2025, through December 31, 2025 14. Approval of the Renewal of a Tobacco License for Lakes Community Cooperative dba Perham Oasis for the period of January 1, 2025, through December 31, 2025 15. Approval of the Renewal of a Tobacco License for Lakes Community Cooperative dba Ottertail Oasis for the period of January 1, 2025, through December 31, 2025 16. Approval of the Renewal of a Tobacco License for Lakes Community Cooperative dba Dent Oasis for the period of January 1, 2025, through December 31, 2025 17. Approval of the Renewal of a Tobacco License for Lakes Community Cooperative dba Battle Lake Cenex for the period of January 1, 2025, through December 31, 2025 18. Approval of the Renewal of a Tobacco License for Bruce Huseth dba Underwood Oil Inc for the period of January 1, 2025, through December 31, 2025 OPIOID SETTLEMENT FUNDS RFA GRANT AGREEMENTS Community Health Planner Andrea Demmer provided an update on the Otter Tail County Opioid Settlement Funds Request for Applications (RFA) Round 1. Demmer reviewed priorities, available funding and the timeline for applications and contract agreements. Recommended recipients include Community and Life Services, Lake Region Halfway Homes, Otter Tail County Probation, and Perham 180 all with a focus on treatment and recovery and The Bridge Center focusing on prevention. Demmer outlined agreement requirements and next steps for the grant agreements. Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials' signatures to execute the following Otter Tail County Opioid Settlement Fund Grant Agreements as presented with an effective date of January 1, 2025: > Community and Life Services > Lake Region Halfway Homes > Otter Tail County Probation > Perham 180 > The Bridge Center POST EMPLOYMENT HEAL TH CONTRIBUTION MOU Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures on a Memorandum of Understanding (MOU) between Otter Tail County and Law Enforcement Labor Services, Inc., Local 397, Essential Deputies Unit, to amend the collective bargaining agreement to include the option for employees to contribute 2% of their gross pay to their individual Post Employment Health Care Savings Account through a payroll deduction, effective January 1, 2025. SOCIAL SERVICES SUPERVISOR -MnCHOICES Motion by Johnson, second by Rogness and unanimously carried to approve the addition of a 1.0 full-time equivalent (FTE) Social Services Supervisor-MnCHOICES to the current class structure to provide additional capacity to supervisors for the multi-disciplinary team conducting assessments. This position is included in the proposed 2025 budget. 2025 NON-UNION COLA Motion by Rogness, second by Bucholz and unanimously carried to approve a 3.5% Cost of Living Allowance (COLA) for non-union employees effective January 1, 2025. The COLA is consistent with all collective bargaining agreements for 2025. Page 2 of 15 Board of Commissioners' Meeting Minutes December 3, 2024 RECESS & RECONVENE At 12:18 p.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 12:26 p.m. JOINT POWERS AGREEMENT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to execute a Joint Powers Agreement between Otter Tail on behalf of the Otter Tail County Sheriffs Office and the State of Minnesota on behalf of the Bureau of Criminal Apprehension for a Minnesota Internet Crimes Against Children Task Force. RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF OTTER TAIL ON BEHALF OF ITS SHERIFF'S OFFICE REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE OTTER TAIL COUNTY RESOLUTION NO. 2024-102 WHEREAS, the County of Otter Tail on behalf of its Sheriffs Office desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed and/or facilitated by or through the use of computers. NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Otter Tail on behalf of its Sheriff's Office, are hereby approved. A Copy of the Joint Powers Agreement is attached to this Resolution and made a part of it. 2. That the Sheriff, Barry Fitzgibbons, or his or her successor, is designated the Authorized Representative for the Sheriff's Office. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County's connection to the systems and tools offered by the State. 3. That Kurt Mortenson, the Chair of the County of Otter Tail, and Nicole Hansen, the County Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 17, 2024 li"' /n:i __ By:__.O:-~~N.. ____________ _ Attest: J (, 6rJ k.Jtuvy.JL Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Page 3 of 15 Board of Commissioners' Meeting Minutes December 3, 2024 WALKING TRAILER PURCHASE Motion by Rogness, second by Bucholz and unanimously carried to authorize the Solid Waste Department to purchase a Mac Walking Floor Trailer from North American Trailers, in the amount of $122,007.00, for the new Henning transfer station facility as presented by Assistant Solid Waste Director Scott Bjerke. This purchase is funded through a Minnesota Pollution Control Agency (MPCA) grant. SOLID WASTE DEPARTMENT RESOLUTION CHANGING SOLID WASTE MANAGEMENT SERVICE CHARGE OTTER TAIL COUNTY RESOLUTION NO. 2024-103 WHEREAS, pursuant to the authority granted under Minnesota Statute 400.08 and Section 4:02(C) and 4:03 of the Otter Tail County Solid Waste Management Ordinance, Otter Tail County may impose solid waste management charges; and adjust the amount charged; and WHEREAS, Solid Waste Management Service Charges may be billed and collected on a per parcel basis. They may also be collected by licensed haulers. Currently, Otter Tail County uses a per parcel basis to collect service charges. Parcels are charged based on the number of points calculated and the cost per point; and WHEREAS, public notices were published and a public meeting was held satisfying requirements of the aforementioned ordinance for adjusting the per parcel based service charge; and WHEREAS, the Otter Tail County Solid Waste Department has recommended increasing the cost per point from sixteen and 00/100 dollars ($16.00) to seventeen and 00/100 dollars ($17.00) per point per year. NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners hereby authorizes the per parcel service fee to be increased from sixteen and 00/100 dollars ($16.00) to seventeen and 00/100 dollars ($17.00) per point per year, effective January 3, 2025. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _.J,.::./½.::::....1-1-M~..:::===------- Kurt Mortenson, Board of Commissioners Chair Dated: December 17, 2024 Attest: v& 1' W L W ~ Nicole Hansen, Clerk NEOT LAND PURCHASE Motion by Rogness, second by Bucholz and unanimously carried to approve the signed purchase agreement between Otter Tail County and Dennis M. Koehn and Audrey G. Koehn for the purchase of 10 acres, in the amount of $120,000.00, for the expansion of the Northeast Otter Tail Landfill to accommodate ash recycling. OUT-OF-STATE TRAVEL REQUESTS Motion by Rogness, second by Lahman and unanimously carried approve out-of-state travel for Land and Resource Management Director Chris LeClair to travel to East Lansing, Ml from January 7-8, 2025 to attend the Michigan Onsite Wastewater Recycling Association Conference and travel to Columbia, MO from January 20-22, 2025 to attend the Missouri Small Flows Conference, at no cost to the County. Page 4 of 15 ~ <l,lJ,,E~N!~i~ Board of Commissioners' Meeting Minutes December 3, 2024 2025-2026 COURT APPOINTED ATTORNEYS Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials' signatures to execute Court Appointed Attorney contracts between Otter Tail County and Brian Geis, contracts between Otter Tail County and 29th & Law, P.C., and a contract between Otter Tail County and Pemberton Law Firm as presented and listed below: Brian Geis (2-year contracts): > Contract for Legal Services in Hospitalization Commitment Proceedings, Certain Guardianship/ Conservatorship, Paternity, and Order to Show Cause Proceedings > Contract for Legal Services in Children in Need of Protection or Services, Permanency, and Termination of Parental Rights Cases 29th & Law, P.C. (2-year contracts): ) Contract for Legal Services in Hospitalization Commitment Proceedings, Certain Guardianship/ Conservatorship, Paternity, and Order to Show Cause Proceedings > Contract for Legal Services in Children in Need of Protection or Services, Permanency, and Termination of Parental Rights Cases Pemberton Law Firm (1-year contract): > Contract for Legal Services in Hospitalization Commitment Proceedings, and Certain Guardianship/Conservatorship 2025 COMMISSIONERS SALARY AND BENEFITS OTTER TAIL COUNTY RESOLUTION NO. 2024-106 Commissioner Rogness offered the following and moved its adoption: WHEREAS, Minnesota Statute §375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $43,960.67 effective January 1, 2024;and WHEREAS, the current per diem rate for Otter Tail County Commissioners is $90.00. NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $45,499.29 effective January 1, 2025, which reflects a 3.5% Cost-of-Living Adjustment similar to increases received by other employee groups. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the per diem rate for Otter Tail County Commissioners remains at $90.00. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for CY2025 will be set in accordance with the benefits structure previously adopted by this board on October 22, 2024. Page 5 of 15 Board of Commissioners' Meeting Minutes December 3, 2024 Commissioner Johnson seconded the motion and YEAS and NAYS are as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Dan Bucholz X Wayne D. Johnson X Kurt Mortenson X Robert Lahman X Leland R. Rogness X Adopted at Fergus Falls, MN this 3rd day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 17, 2024 Attest:~/ ·wLcL-JCvJ~ Nicole Hansen, Clerk Kurt Mortenson, Board of Commissioners Chair KONIARSKI TRANSPORTATION ADVOCATE AWARD Former Otter Tail County Public Works Director Rick West and County Engineer Krysten Foster presented Commissioner Wayne Johnson with the William Koniarski Transportation Advocate Award for 2024. This award, presented by the Minnesota Transportation Alliance, honors those who demonstrate exceptional leadership and commitment to improving and advancing Minnesota's transportation infrastructure. RECESS & RECONVENE At 1 :11 p.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 1 :22 p.m. SAP 056-589-001 STATE FUNDED PROGRAM FOR IIJA DISCRETIONARY GRANT ASSISTANCE TERMS AND CONDITIONS OTTER TAIL COUNTY RESOLUTION NO. 2024-104 WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the State Program for IIJA Assistance; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $30,000.00 through Otter Tail County Highway Department request for proposals (RFP) standard procedures. NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby agree to the terms and conditions of the grant consistent with Minnesota Laws 2923, Chapter 68, Article 1, Section 2, Subdivision 5(a), and will pay any additional amount by which the cost.,exceeds the estimate, and will return any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant. Page 6 of 15 Board of Commissioners' Meeting Minutes December 3, 2024 The motion for the adoption of the foregoing resolution was introduced by Commissioner Lahman, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:_/cvk______._/~------ Kurt Mortenson, Board of Commissioners Chair Dated: December 17, 2024 Attest: ~ 1 't,vlcJ-.1 WXJ,L., Nicole Hansen, Clerk SPONSORING AGENCY RESOLUTION CITY OF BATTLE LAKE NATURE TRAIL & MAIN STREET CONNECTION APPLICATION OTTER TAIL COUNTY RESOLUTION NO. 2024-105 WHEREAS, City of Battle Lake has requested Otter Tail County sponsor their Active Transportation (AT) project since non-state aid cities and townships must have a county sponsor; and WHEREAS, City of Battle Lake understands the city will be responsible for all costs not covered by the AT grant including but not limited to consultant engineering, right of way acquisition, construction administration and inspection, utility relocation, as well as construction costs above the AT award; and WHEREAS, City of Battle Lake agrees to maintain such improvements for the lifetime of the improvements; and WHEREAS, City of Battle Lake agrees to enter in to a separate agreement, which outlines county and city responsibilities for project management if the city is selected as a recipient of these funds. NOW, THEREFORE BE IT RESOLVED, Otter Tail County act as sponsoring agency on behalf of the City of Battle Lake for an Active Transportation (AT) project identified as Nature Trail & Main Street Connection. BE IT ALSO RESOLVED, Krysten S. Foster, County Engineer is hereby authorized to act as agent on behalf of this applicant. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 3rd day of December 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Page 7 of 15 Dated: December 17, 2024 Attest: Ji' C,olJJw,/-Y" Nicole Hansen, Clerk Board of Commissioners' Meeting Minutes December 3, 2024 OUT-OF-STATE TRAVEL REQUEST Motion by Johnson, second by Bucholz and unanimously carried to approve out-of-state travel for the County Engineer to travel to Schaumburg, IL from April 14-18, 2025 to attend the National Association of County Engineers Conference. This conference has been budgeted for 2025. HIGHWAY DEPARTMENT YEAR END REVIEW County Engineer Krysten Foster reviewed Highway Department Highlights from 2024. Foster noted Highway Maintenance projects and accomplishments, Road & Bridge construction projects and improvements, the County Ditches program, and additional points of interest including breaking ground on the Perham Garage, software improvements including the new electronic timekeeping program, and the kickoff of the 2050 Transportation Plan. Foster expressed appreciation for the entire Highway Department, interdepartmental cooperation, and for former County Engineer Chuck Grotte. RECESS & RECONVENE At 1 :38 p.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 1 :45 p.m. PENALTY ABATEMENT REQUESTS Motion by Johnson, seconded by Rogness and unanimously carried to deny the request of Michael Jonasson for the abatement of accrued penalty on Parcel No. 17-000-99-2053-000, in the amount of $11.92, for the late payment of second half property taxes as the reasons stated do not fall in line with the County's hardship policy. Motion by Johnson, second by Rogness and unanimously carried to approve the request of Mark Bloomquist for the abatement of accrued penalty on Parcel No. 17-000-36-0411-001, in the amount of $24.40, and for the abatement of accrued penalty on Parcel No. 53-000-99-0501-000, in the amount of $84.04, for the late payment of second half property taxes as the reasons stated fall in line with the County's hardship policy. OTWMD BOARD REAPPOINTMENT Motion by Johnson, second by Lahman and unanimously carried to reappoint Nancy Johnson to the Otter Tail Water Management District (OTWMD) Board of Commissioners for an additional four-year term effective January 1, 2025. ROAD AND BRIDGE CAPITAL EXPENDITURE REIMBURSEMENT Motion by Rogness, second by Bucholz and unanimously carried to approve a transfer of funds from the Capital Improvement Fund to the Road and Bridge Fund for a purchase, in the amount of $16,892.00, for a Mini Full Matrix Changeable Message Board and a purchase, in the amount of $147,926.66, for two (2) 262D3 Skid Steer Loader with Loader Bucket 74" General Purpose. Both purchases were previously approved by committee. ESTABLISH PUBLIC HEARING Motion by Johnson, second by Lahman and unanimously carried to establish, per the provision of Minnesota Statute §116A, a public hearing for 10:00 a.m. on Tuesday, January 28, 2025 for the purpose of considering the expansion of the Otter Tail Water Management District through the addition of the following parcels: Parcel 02-000-99-0614-002 SHIRLEY BEACH W 55' OF E 135' OF LOT C Board of Commissioners' Meeting Minutes December 3, 2024 Parcel 25-000-99-1046-000 HOMESTEAD DEVELOPMENT LOT 4 BK 1 Parcel 46-000-99-0178-000 LEISURE CAMP PT GL 1 & PT LOTS 8 & 9 LEISURE CAMP COM MOST SLY COR LOT 12 LEISURE CAMP N50D E 252.57' TO PT A CONT N50D E 101.10' TO PT BEG S39D E 45.53' S46D W 101.18' N39D W 52.80' TO PT A CONT N39D W 203' TO LK NEL Y ALG LK TO INSCT LN FR PT BEG S 39D E 207' TO BEG INCLUDS VAC ALLEY ADJ EX PT NOT PLATTED & EX PT IN LOT 9 Parcel 46-000-99-1048-000 FOUR WINDS LOT 4 BLK 1 Parcel 74-000-99-0267-000 PAULSON'S ISLAND VIEW LOT 10 BLK 1 PUBLIC HEARING At 2:01 p.m., Chari Mortenson opened the Public Hearing regarding Property Tax Abatements Related to the Single-Family Tax Rebate Program. Chair Mortenson asked for comments from the public and no comments were received. The Public Hearing was closed at 2:02 p.m. 1174 WESTERN AVENUE LEASE AGREEMENT Deputy Administrator Nick Leonard provided an update to the Board regarding the Lease Agreement for the property located at 1174 Western Avenue, Fergus Falls, MN. The Board of Commissioners previously authorized a lease agreement between Otter Tail County and NBH Fergus Falls, LLC at the November 5th Board of Commissioners meeting. Since then, there have been changes to the agreement. Leonard noted that the agreement will be a 48-month lease with the Option to Purchase at any time and include a $25,000 earnest fee. Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures to execute the lease agreement between Otter Tail County and NBH Fergus Falls, LLC for the property located at 117 4 Western Avenue, Fergus Falls, MN 56537, beginning January 1, 2025 through December 31, 2028 with the Option to Purchase at any time with an earnest payment of $25,000 due on January 1, 2025. ADJOURNMENT At 2:08 p.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, December 17, 2024, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 2:12 p.m., Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Mirmesota Statute §13D.05, Subd. 3(b) for Attorney-Client Privilege regarding Otter Tail County Jail Threatened Litigation. Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, County Sheriff Barry Fitzgibbons, County Board Secretary Hannah Anderson and Stephanie Angolkar with Iverson Reuvers Law Firm, joined virtually. The closed session ended at 2:41 p.m. Page 9 of 15 ~ 9o!NTvE~N!~~~ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: __ l-+w: __ . _,n_lc..,(. __ '-~=:==--- Kurt Mortenson, Board of Commissioners Chair Page 10 of 15 Board of Commissioners' Meeting Minutes December 3, 2024 Dated: December 17, 2024 Attest: ~/ WfLJ-/ WvoA--, Nicole Hansen, Clerk Page 11 of 15 Vendor Name A-1 LOCK& KEY ACKERSON!JEfF AIRE SERV OF LAKES COUNTRY ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC AMAZON CAPITAL SERV.CES INC ANNE M CARLSON LAW OFFICE PLLC ASSOCIATION OF MN COUNTIES AVERY, ATTORNEY AT LAW/JILL BOT MECHANICAL lLC BRUTLAG/STEVE BURNS & MCDONNELL ENGINEERING CC BURT/RONALD CHARM-TEX INC CLEAN SWEEP COMMERCIAL SERVICES COMPANION ANIMAL HOSPITAL COMSTOCK/MICHAEL COOPER'S OFFICE SUPPLY INC D & T VENTURES LLC DAVENPORT/TYLER DONOHOJMICHAEL DS SOLUTIONS INC EIFERTIDANA ELECTION SYSTEMS 8. SOFTWARE Ll.C ERICKSON.IMICHELLE EXITCERTlFIED EZ OPEN GARAGE DOOR FERGUS FALLS DAILY JOURNAL FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUSON ASPHALT PAVING INC Fl SCHER/JUDD FL ODEN/BRENT FORUM COMMUNICATIONS COMPANY FOTH INFRASTRUCTURE & ENVIRONME" FR.A.ZIER/BRENT FRONTIER MARINE & POWERSPORTS GALLAGHER BENEFIT SERVICES ING GALLSLLC GLENDE-NILSON FUNERAL HOME GOVERNMENT JOBS.COM INC GRA1NGER INC Board of Commissioners' Meeting Minutes December 3, 2024 (Exhibit A) Amount 9.35 218.73 135.00 1,655.82 632.00 3,834.43 590.00 205.00 291.43 2,223.46 40.74 8,834.26 1,989.84 90.50 575.00 122.80 250.00 1,755.81 1,143.45 42.00 383.90 2,510.00 38.25 7,701.69 5,865.00 10;000.00 195.00 284.62 49.09 21,721.50 27,225.26 252.36 55.00 1,525.00 10,064.65 312.66 1,696.65 400.00 2,799.96 1,050.00 11,913.70 1,926.74 Page 12 of 15 Vendor Name HAUKOS SALES LLC HAWES SEPTIC TANK PUMPING LLC HENNING/CITY OF HILLY ARD-HUTCHINSON HOUSTON ENGINEERING INC HUNTJDESTA INNOVATIVE OFFICE SOLUTIONS lLC INTERSTATE POWER SYSTEMS INC JK SPORTS INC JOHNSON CONTROLS FIRE PROTECTIOh JOHNSON/DENA JOHNSON/MARKT JOHNSON/PAMELA S JONES LAW OFFICE KIMBALL MIDWEST LAKE REGION HEALTHCARE LAKELAND AUTO REPAIR LLC LAKES COUNTRY SERVICE COOPERATIV LANGLIE/STEVEN LARUM/PAT LAWSON PRODUCTS INC LEEfTHOMAS LEGAL SERVICES OF NW MINNESOTA LENTZ/JOLEEN LEROY MOTORSPORTS LLC LOCATORS & SUPPLIES INIC MANNfTERESA L MARCO TECHNOLOGIES LLC MARK/KIM MARTHALER/TERENCE MARTINNALER,IE MCIT MIDWEST MACHINERY CO MINNEAPOLIS FORENSIC PYSCH SERVIC MINNKOTA ENVIRO SERVICES INC MN STATE COMMUNITY & TECHNICAL CC MUNICIPAL SERVICE CO INC NAPA CENTRAL NELSON AUTO CENTER INC NELSON/GARY M NELSON/JANICE F NELSON/MIKE Board of Commissioners' Meeting Minutes December 3, 2024 (Exhibit A) Amount 80.25 345.00 37,297.05 1,063.30 13,208.35 1,890.00 126.42 3,233.58 185.00 3,826.76 205.46 397.30 1,942.50 635.00 202.59 14,453.55 249.60 232.00 609.46 375.30 546.99 28720 1,150.00 539.63 1,681.18 4,326.12 2,08425 2,414.86 657.57 427.45 223.15 72.00 1,236.96 2,250.00 253.70 3,000.00 2,700.00 228.30 45,897.00 1,186.50 2,651.25 800.00 Page 13 of 15 Vendor Name NELSONNALERIE NETWORK SERVICES COMPANY NEWVILLE/DARREN NORTH CENTRAL JNC NORTHWEST TIRE INC NOVA FIRE PROTECTION INC OFFICE OF MNIT SERVICES OTTER ELECTRIC LLC OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTERTAIL GLASS PARKERS PRAIRIE INDEPENDENT LLCffi- PEUCAN RAPIDS PRESS PHOENIX SUPPLY PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRISCHMANN/KAREN PRO AG FARMERS COOPERATIVE PRODUCTIVE ALTERNATIVES INC QUAOIENT FINANCE USA INC QUICK'S NAPA AUTO PARTS QUICK'S NAPA AUTO PARTS RAYS SPORT & MARINE -PERHAM RDO EQUiPMENT CO RDO lRUCK CENTERS LLC RED DOT PEST CONTROL RIPLEY/DAVID RODER/BETSY ROSENGREN/RUTH SAMUELSON/HEIDI SCHORNACKIDAVID SHERWIN-WILLIAMS COMPANY INC/THE SIGN GUYS LLC SIGNWORKS SIGNS & BANNERS INC SMITH/DEBBIE R STEARNS CO SHERIFF STEINS INC STERIL KONI USA INC STEVE'S SANITATION INC STREICHERS SUBSURFACE INC SUMMIT FOOD SERVICE LLC Board of Commissioners' Meeting Minutes December 3, 2024 (Exhibit A) Amount 2,504.25 422.52 439.51 2,945.00 3,220.23 9-85.00 4,082.89 2,088.24 101.50 52.73 6,806.49 1,528.56 63.00 582.26 14.00 1,460.00 337.45 25.00 93.38 449.28 118.31 67.95 446.59 "133.58 22,299.01 305.00 243.11 201.71 163.74 218.19 289.16 162.92 400.00 2,784.00 2,856.00 70.00 619.82 58,913.84 1;002.18 5,395.76 108,390.00 8,194.44 Page 14 of 15 Vendor Name SWANSTON EQUIPMENT CORP T&KTIRES TAG UP THIS WEEKS SHOPPING NEWS THOMSON REUTERS -WEST TNT REPAIR INC TOTAL RESPONSE TOWMASTER TRANSPORTATION COLLABORATIVE & VERIZON WIRELESS SERVICES LLC VESTIS WADENA ASPHALT INC WELLER'S GARAGE WEST/RICHARD WESTMOR INDUSTRIES LLC W!DSETH SMITH NOL TING & ASSOCIATE~ WILSONMIARREN R WM CORPORA TE SERVICES INC Final Total: Vendor Name AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES COLE/MELANIE FERGUS FALLS DAILY JOURNAL FERGUS TIRE CENTER INC INDEPENDENT CONTRACT SERVICES OF LAKELAND AUTO REPAIR LLC LAKES COUNTRY SERVICE COOPERATIV MN DEPT OF HUMAN SERVICES NIELSON/CARIN OTTER TAil CO ATTORNEY'S OFFICE OTTER T All CO SHERIFF OTTER TAIL CO TREASURER PRODUCTIVE ALTERNATIVES INC QUALl1Y TOYOTA SCHOOL DIST 549 -PERHAM VERIZON WIRELESS WHIPPLENANESSA WISKOWICHERYL final Total: Board of Commissioners' Meeting Minutes December 3, 2024 (Exhibit A) Amount 40,455.00 1,250.0<) 76.20 494.70 6,080.63 5.39 1,857.00 882.54 22,448.51 75.00 258.67 792.00 73.92 414.05 73.86 17,386.22 54626 34,316.05 656,745.83 Amount .297.69 380.00 44.90 193.80 1,473.20 600.33 25.00 14,500.00 40,886.35 15.00 1,265.00 89.20 8,555.76 2,292.05 410.60 80,000.00 556.68 55.57 81.00 151,722.13 Page 15 of 15 Vendor Name AMAZON CAPITAL SERVICES INC GEORGESONIANTHONY HENRY SCHEIN INC LYSNE CONSULTING & COUNSELING LLC ODP BUSINESS SOLUTIONS LLC OTTER TAIL CO TREASURER Final T otat: Board of Commissioners' Meeting Minutes December 3, 2024 (Exhibit A) Amount 2,091.72 11.27 5,554.08 600.00 68.04 60.02 8,385.13 Drainage Authority Meeting Minutes December 3, 2024 OTTER TAIL COUNTY -MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 3, 2024 I 2:46 p.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 2:46 p.m. Tuesday, December 3, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Rogness and unanimously carried to approve the Drainage Authority Agenda of December 3, 2024 and the Consent Agenda of December 3, 2024 as follows: 1. November 19, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for December 3, 2024 (Exhibit A) DITCH 51 -INVESTIGATION Drainage Inspector Colby Palmersheim provided the Drainage Authority with information regarding County Ditch 51 tiling violations. Palmersheim was notified by the West Otter Tail Soil and Water Conservation District about spoil piles and tiling work underway in Ditch 51 in Lida Township, Parcel No. 37000180092000. Palmersheim noted that the property owner has not been given permission to work in the ditch, nor has the Drainage Authority received any request or petition for improvements to the ditch. A stop work order has been issued and potential violations are under investigation through the TEP panel. The Drainage Authority will wait for recommendations from the TEP panel prior to proceeding with next steps. DITCH 25 -DNR LETTER FOR PERMISSION Drainage Inspector Colby Palmersheim provided an update and presented the Drainage Authority with a letter from the Department of Natural Resources (DNR) granting permission to proceed with repair on County Ditch 25 in accordance with the amended repair proposal which limits ditch bottom excavation to vegetation and associated root mass, not to exceed 4-6 inches in depth, to avoid the potential draining of public wetlands. DITCH 45 -CULVERT ADDITION Motion by Johnson, second by Lahman and unanimously carried to approve the installation of a crossing and culvert, with culvert size to be determined by the Drainage Inspector, along County Ditch 45 in Effington Township, Parcel No. 21000230163000 at the expense and future placement of the property owner. Page 1 of 2 Drainage Authority Meeting Minutes December 3, 2024 ADJOURNMENT At 2:55 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, December 17, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: /~frld=---- Kurt Mortenson, Board of Commissioners Chair Page 2 of 2 Dated: December 17, 2024 Attest: J; 'trJL t/: W:Yv-- Nicole Hansen, Clerk Page 3 of 2 Vendor Name FRIEDSAM/KEITH GEERDES/GREG H20VER VIEWERS LLC HOUSTON ENGINEERING INC LAKES AREA BLASTING LLC MIDWEST EXCAVATING INC OLSON/TYLER PARKERS PRAIRIE INDEPENDENT LLCffi- Final Total: Drainage Authority Meeting Minutes December 3, 2024 (Exhibit A) Amount 650.00 381.74 .27,963.48 1,317.50 1,648.50 10,644.20 3,.700.00 4.51 46,309.93