HomeMy WebLinkAboutCommunity Development Agency - CDA-Packet-12-16-2024 Supporting Documents - 12/16/2024
OTTER TAIL COUNTY – MINNESOTA
COMMUNITY DEVELOPMENT AGENCY
AGENDA
Government Services Center, Otter Tail Lake Room
515 West Fir Avenue, Fergus Falls, MN
December 16, 2024 | 1pm
CDA Board Member, Dave Schornack, will be attending the meeting virtually from
Security Bank & Trust, 2202 11th St E., Glencoe, MN 55336 in the Wealth Management Conference Room
1. Call to Order
2. Approval of Agenda
3. Approval of Consent Agenda
A. October 15, 2024 Regular Meeting Minutes
B. October 29, 2024 Special Meeting Minutes
C. November 18, 2024 Work Session Notes
D. October and November 2024 Financial Reports
4. Reports and Presentations
A. Director Status Report
B. Committee Reports
Housing Growth and Investment (did not meet)
Workforce Support and Digital Equity
Business Development
C. ‘On the Map’ Report
D. Board Member Updates
5. Regular Business:
A. New York Mills Community Growth Partnership Application
B. Consideration of Community Growth Partnership Guidelines Modification
C. Consideration of Contribution to the West Central Small Business Development
Center
D. Resolution Authorizing Execution of Purchase Agreements for Pinewood Estates
by Executive Director
E. Closed session: Authorized under Minn. Stat. Sec. §13D.05, Subd. 3, to develop
counteroffers for the sale of real property located at 76000220022001
6. Discussion and Communications
A. 2025 Work Plan
B. Project Updates:
a. The Lincoln, Battle Lake
b. Pinewood Estates, Pelican Rapids
c. Westridge Mall, Fergus Falls
C. 2025 Board Meeting Dates
D. Other Communications
7. Adjourn
MINUTES OF THE
COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY
Government Services Center, County Board Room
515 W Fir Ave, Fergus Falls MN 56537
October 15, 2024
Call to Order
The Otter Tail County Community Development Agency convened at 1:00 p.m., Tuesday, October 15,
2024. Attendance was as follows:
Present in
person
Present via
Technology
Absent
Board Members:
Jeff Ackerson x
Dena Johnson x
Val Martin x
Kurt Mortenson x
Dave Ripley x
Betsy Roder x
Lee Rogness x
Heidi Samuelson x
Dave Schornack x
Staff:
Amy Baldwin, CDA Director x
Tanya Westra, Housing Program Supervisor x
Erik Osberg, Rural Rebound Initiative Coordinator x
Aann Christopherson, Accountant x
Paula Grunewald, HRA Administrative Assistant x
Others:
Jordan Grossman, CEDA Consultant for Vergas and
Pelican Rapids
x
Jay Paulson, Highpoint Homes - The Lincoln, LLC x
Approval of Agenda
The Agenda was to stand as presented
Approval of Consent Agenda
Motion by Dena Johnson, second by Jeff Ackerson to approve the Consent Agenda. Motion passed
unanimously.
Reports and Presentations
A. Director’s Report:
Press Release on Otter Tail County Property Tax Rebate Program to promote application
deadline. Pelican Rapids has requested to continue the program.
Workforce Support and Digital Equity – 48 people attended the September Workforce
Convening. Empowered Worker Program monthly report reviewed and barriers of participants
were discussed. Strong interest in CDL with some referrals being close to testing.
OTTERTAIL
COUNTY -MINNESOTA
Lender focused events are coming up with RSVP coming in; invites sent by email and direct
mail.
Park Region has been awarded a Low Density Broadband Grant from the State of Minnesota to
provide service to a large area in southwest part of county that is sparsely populated. Project is
just under $5M and the award was approximately $3.7M. Project to be completed by 2026.
C. On the Map Report
Erik Osberg, Rural Rebound Initiative Coordinator, presented the “On the Map Metrics Report” from
1/1/24 thru 9/30/24. His report included: Did people see it? Did they Care? Did they Act?
D. Board Member Updates
CDA Commissioners, Dena Johnson, stated that both roundabouts in Pelican Rapids were to be
finished that week; Dave Schornack stated that in Perham a lot of businesses have been adversely
affected by road construction; Dave Ripley stated that the water and sewer are in place in Pelican
Rapids.
Regular Business Items
A. Vergas Community Growth Partnership Application
Amy Baldwin, CDA Director stated the City of Vergas was requesting a grant in the amount of
$25,000 for Business Façade Improvement in Vergas. Matching funds would be provided by a
$15,000 CEDA grant as well as $5,000 each from the Vergas Community Club and Vergas State
Bank. Loans would be forgivable over 5 years. She also stated that Jordan Grossman, representing
the Vergas request, was available virtually if there were any questions. Staff recommends approval.
Motion by Kurt Mortenson, second by Lee Rogness to approve the grant request and direct staff to
prepare necessary agreement with the City of Vergas for signature. Motion passed unanimously.
B. Pelican Rapids Community Growth Partnership Application
Amy Baldwin, CDA Director stated that the City of Pelican Rapids was requesting a grant in the
amount of $25,000 for Business Façade Improvement in Pelican Rapids. This is similar to the
Vergas application. Matching funds would be provided $25,000 through Pelican Rapids EDA.
Motion by Dena Johnson, second by Val Martin to approve the grant request and direct staff to
prepare necessary agreement with the City of Pelican Rapids for signature. Motion passed
unanimously.
C. Battle Lake Youth Center / The Lincoln
Amy Baldwin, CDA Director stated that Jay Paulson, Highpoint Homes – The Lincoln, LLC. was
available virtually for questions. She gave an overview: the property was purchased in October
2023, CDA removed asbestos, cleared the site, solicited a Developer, entered into a MOU with the
City of Battle Lake and Highpoint Homes and the City applied for funds through the Minnesota
Housing Workforce Housing Program for a 10 unit workforce housing project. A letter of Intent in the
amount for $18,600 to Highpoint Homes for the purchase of the property was authorized. Highpoint
Homes established the Lincoln, LLC for the project. The developer has requested a gap loan
through CDA’s Multi-Family New Construction Loan program in the amount of $495,000. The loan
will be repaid through tax increment generated by the project.
State statutes requires that a public hearing must be held prior to the sale of property.
i. Call for Public Hearing regarding the sale of CDA property at 106-108 N. Lincoln Ave., Battle
Lake, MN. Motion by Lee Rogness, second by Dave Ripley to approve holding a Public Hearing
on Monday, November 18 at 1:15pm with a notice to be placed in the Daily Journal. Motion
passed with Ackerson, Johnson, Mortenson, Ripley, Rogness, Samuelson and Schornack
voting in the affirmative and Martin abstaining from the vote.
After further discussion this motion was retracted (see iii). Revised motion by Lee Rogness,
second by Dave Ripley to approve holding a Public Hearing on Tuesday, October 29 at
11:00am at the Operations Center, Ottertail, MN with a Joint Session to follow. A notice will be
placed in the Daily Journal. Motion passed with Ackerson, Johnson, Mortenson, Ripley,
Rogness, Samuelson and Schornack voting in the affirmative, with Martin abstaining from the
vote.
ii. Development Agreement for The Lincoln
Amy Baldwin, CDA Director stated that the TIF agreement will be with the City of Battle Lake,
The Lincoln and CDA. The CDA should be able to recoup costs that are not covered in the sale
of property within the 22 years remaining in the redevelopment TIF district. 90% of net new
taxes paid by the development (increment). CDA receives direct repayment of costs incurred
related to acquisition and demolition (less the purchase price). Motion by Dena Johnson,
second by Kurt Mortenson to approve the basic form as we still need loan terms and the final
contract. Motion passed with Ackerson, Johnson, Mortenson, Ripley, Rogness, Samuelson and
Schornack voting in the affirmative, with Martin abstaining from the vote.
iii. Gap Loan Application: The Lincoln
Amy Baldwin, CDA Director, stated that the draft of loan application was in the packet. The
proposed terms is $495,000 at 0%, repaid through an assignment of the developer’s tax
increment financing payments. Repayments would start in 2027. Commissioners requested that
a personal guarantee be included.
Jay Paulson, The Lincoln, LLC developer, stated he is a Battle Lake native, has been
constructing properties on his own since 1999, and has built a 16 unit in Battle Lake that he
owns and manages. He stated that numbers are coming in high for the 10-unit apartment
building with a projected cost of $2.4M. The site is 1 block off Main St. and will be 3 stories with
an elevator. He also asked if there was any chance to start earlier. Amy Baldwin, CDA Director
stated time is of the essence and that the Public Meeting could be moved Tuesday, October 29
at 11:00am at the Operations Center, Ottertail, MN with a Joint Session to follow. Motion by Kurt
Mortenson, second by Jeff Ackerson to approve the gap loan with a personal guarantee from
Mr. Paulson. Motion passed with Ackerson, Johnson, Mortenson, Ripley, Rogness, Samuelson
and Schornack voting in the affirmative, with Martin abstaining from the vote.
D. Pinewood Estates Lots
i. Affirm three lots for CDA house construction and general design criteria.
Amy Baldwin, CDA Director stated the infrastructure has been installed in Pelican Rapids. The
water, sewer, street, etc., storm management should be completed by the end of the month.
The Pelican Rapids Housing Study indicates that the average age is 37, homes need to have
3+ bedrooms and be affordable. Residents are interested in home ownership with barriers of
lack of affordable options and lack of availability. Support is needed in financial assistance and
housing counseling. The recommendation is to build homes that are 3 bedroom, 2 bath, 1300-
1400 sq ft. upper level, with lower level unfinished. basement to include 2 egress windows and
roughed in plumbing for future bedrooms and a bathroom. The remaining lots will be listed for
sale. The board affirmed concurrence with the recommendation. All Commissioners were in
favor.
Discussion and Communications
A. Redevelopment Opportunity
The potential redevelopment of the West Ridge Mall was discussed. Special funding through the
State of Minnesota is currently available to support projects in Fergus Falls due to the economic
impact of the Hoot Lake Power Plan closure. The County is working as a partner with the City of
Fergus Falls. An application is being prepared to support the acquisition and selective
demolition of the property. Commissioners commented that this could become a community
asset and is a great opportunity for redevelopment.
B. Other Communications - none
C. Upcoming meeting:
October 29 at 11:00 a.m. CDA Public Hearing and Joint Work Session with CDA and
OTLCA Board at Sheriff’s Operations Center, 469 Main Street, Ottertail, MN
Monday, November 18, 2024 @ 1:00 p.m., Commissioner’s Room, Government Services
Center with HRA Board meeting @ 11:45 a.m.
Adjourned
Meeting adjourned at 2:30 p.m.
MINUTES OF THE
COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY
Sheriff’s Operations Center
469 Main Street, Ottertail, MN
October 29, 2024
Call to Order
The Otter Tail County Community Development Agency convened at 11:00am, Tuesday, October 29,
2024. Dave Schornack, CDA Board Chair, led the meeting. Attendance was as follows:
Present in
person
Present via
Technology
Absent
Board Members:
Jeff Ackerson x
Dena Johnson x
Val Martin x
Kurt Mortenson x
Dave Ripley x
Betsy Roder x
Lee Rogness x
Heidi Samuelson x
Dave Schornack x
Staff:
Amy Baldwin, CDA Director x
Sarah Schake, Project Manager x
Paula Grunewald, HRA Administrative Assistant x
Approval of Agenda
The Agenda was to stand as presented.
Public Hearing
A Public Hearing was held regarding the Sale of Property at 106-108 N. Lincoln Avenue, Battle Lake,
MN and was opened by Chair Schornack at 11:02 a.m. Chair Schornack asked the public three times if
there were any comments. No comments were provided, and the hearing was closed at 11:04am.
Regular Business
A. The Purchase Agreement Regarding the Sale of 106-108 N. Lincoln Avenue, Battle Lake. Motion
made by Leland Rogness, seconded by Jeff Ackerson, to approve the sale and conveyance of real
property and authorizing the execution of a Purchase Agreement and other actions related thereto
with the sale of 106-108 N. Lincoln Avenue to The Lincoln, LLC. Motion passed, with Ackerson,
Ripley, Rogness, Samuelson and Schornack in favor and Martin abstaining.
Discussion and Communications
A. Upcoming Meetings:
November 18, 2024 (Monday) at 1:00 p.m., Commissioner’s Room, Government Services
Center with HRA Board meeting beginning at 11:45 a.m.
Adjourned
Meeting adjourned.
OTTERTAIL
COUNTY -MINNESOTA
MINUTES OF THE
COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY
WORK SESSION
November 19, 2024
The Otter Tail County Community Development Agency Work Session convened at 1:00 p.m., Tuesday,
November 19, 2024. Attendance was as follows:
Present in
person
Present via
Technology
Absent
Board Members:
Jeff Ackerson x
Dena Johnson x
Val Martin x
Kurt Mortenson x
Dave Ripley x
Betsy Roder x
Lee Rogness x
Heidi Samuelson x
Dave Schornack x
Staff:
Amy Baldwin, CDA Director x
Tanya Westra, Housing Program Supervisor x
Sarah Schake, Project Manager x
Aann Christopherson, Accountant x
Paula Grunewald, HRA Administrative Assistant x
Erik Osberg, Rural Rebound Initiative Coordinator x
Reports and Presentations
A&B Director’s & Committee Report:
The Countywide Property Tax Rebate Program will no longer accept applications after the end
of this calendar year. Lumber yards and other referral partners will be informed of the deadline
date. Two communities – Pelican Rapids and Ottertail intend to continue the program for non-
lakeshore residents.
State Housing Tax Credit Contribution Fund – open for contributions until December 6. North
Fields Open House on Friday, November 22.
Monthly Empowered Worker Program Report – 26 people are active in the program. Testing for
participants has occurred in CDL, Otter Tail Power has had job shadowing, and Lund Boats has
hired participants. In 2025, we are looking for more Employer Partners.
Childcare - Currently there is one Child Care Emergency Grant submitted.
Business Development
o The Lender Convenings were held Friday, November 15.
o Westridge Mall – Funding application has been submitted to DEED.
o Plans to push on Agriculture Focused Business Development in 2025.
C. On the Map Report –
Erik Osberg, Rural Rebound Initiative Coordinator, reported on the “On The Map Metrics Report”.
He also highlighted the new video ‘What is the Rural Rebound Initiative’
OTTERTAIL
COUNTY· MINNESOTA
Discussion and Communications
A. Housing Project Updates
Pinewood Estates (Pelican Rapids)
Infrastructure is complete. Discussion on promotional handouts including aerial shots, GIS,
overlay plat.
The Lincoln (Battle Lake)
Possibly closing on Friday – waiting for tax ID number for developer.
B. Joint CDA-OTLCA Meeting Recap
Nick reviewed the resorts and how to make preservation happen. The next step is to bring the
resorts together.
C. 2025 Initiatives and Priorities
Amy would like to see the work plan more laid out and asked “what are the priorities?” as they will
needed to be balanced for staff capacity.
D. 2025 Meeting Dates
A survey will be sent out to determine meeting dates in 2025 – Monday or Tuesdays have not been
working. May need to split meetings up between CDA and HRA.
Other items discussed:
Lee Rogness and Dave Ripley terms will be up January 1, 2025.
The CDA Housing Committee needs to move the December 9th meeting date.
Upcoming meeting:
Monday, December 16, 2024 @ 1:00 p.m., Commissioner’s Room, Government Services Center with
HRA Board meeting @ 11:45 a.m.
FUND 23 705 Dept Community Development Agency OCTOBER VARIANCE
2024 2024 YTD POSITIVE/2022 2023
Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL
PROPERTY TAXES 541,800$ 499,626$ (42,174)$ 502,899$ 533,366$
GRANTS/OTHER REVENUES/INTEREST 3,000$ 2,849$ (151)$ 2,848$ 4,061$
GENERAL LEVY TRANSFER -$ -$
Total Revenues 544,800$ 502,475$ (42,325)$ 505,747$ 537,427$
Expenditures
PER DIEM 12,960$ 9,540$ (3,420)$ 10,335$ 8,640$
PUBLISHING & ADVERTISING 9,000$ 1,780$ (7,220)$ 4,629$ 2,009$
MEMBERSHIP DUES 5,000$ 4,070$ (930)$ 3,025$ 4,195$
REGISTRATION FEES 2,000$ 1,583$ (418)$ 1,510$ 1,675$
ELECTRIC -$ -$ -$ -$ 200$
AUDIT COST 2,300$ 1,152$ (1,148)$ -$ 1,204$
CONTRACTED SERVICES 300,140$ 123,964$ (176,176)$ 163,614$ 249,345$
MILEAGE 4,000$ 2,500$ (1,500)$ 2,064$ 2,321$
MEALS AND LODGING 7,000$ 1,384$ (5,616)$ 5,944$ 5,645$
LIABILITY INSURANCE 2,400$ 2,804$ 404$ 2,309$ 2,568$
MISC CHARGES -$ -$ -$ 179$ -$
OFFICE SUPPLIES -$ -$ -$ -$ 24,461$
COMMUNITY GROWTH PARTNERSHIP GRANT 200,000$ 56,000$ (144,000)$ 3,443$ 55,752$
BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ 38,378$ 38,378$ -$ 25,076$
PELICAN HIGHWAY DEVELOPMENT - PRE TIF DISTRICT -$ 36,936$ 36,936$ -$ 2,142$
PELICAN HIGHWAY SITE DEVELOPMENT - TIF 8,250$
PELICAN HIGHWAY DEVELOPMENT - IMPACT FUND -$ 386$ 386$ -$ -$
Total Expenditures
544,800$ 288,726$ (264,324)$ 197,052$ 385,233$
Revenue 544,800$ 502,475$ 505,747$ 537,427$
Expenditures 544,800$ (288,726)$ 197,052$ 385,233$
Obligations -$ (925,253)$
Net/Unallocated -$ (711,504)$ 308,694$ 152,194$
Fund Balance - Beginning 1,321,505$ 860,617$ 1,169,311$
Fund Balance - Ending 610,002$ 1,169,311$ 1,321,505$
FUND 23 706 Dept Non Special Benefit Levy Programming OCTOBER VARIANCE
2024 2024 YTD POSITIVE/2022 2023
Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL
PROPERTY TAXES -$ -$ -$ -$ -$
GRANTS/OTHER REVENUES/INTEREST 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$
Total Revenues 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$
Expenditures
PUBLISHING AND ADVERTISING 1,000$ -$ 1,000$ -$ 209$
ELECTRIC 500$ -$ 500$ -$ 565$
GAS AND OIL 400$ -$ 400$ -$ 400$
WATER AND SEWER 600$ -$ 600$ -$ 408$
CONTRACTED SERVICES 50,000$ 14,283$ 35,718$ -$ 17,671$
INFRASTRUCTURE -$ -$ -$ -$ 100,000$
COMMUNITY GROWTH PARTNERSHIP GRANT -$ 158,559$ (158,559)$ -$ -$
DOWN PAYMENT ASSISTANCE 24,000$ 25,080$ (1,080)$ -$
HOUSING REHABILITATION -$ 30,046$ (30,046)$ -$
MISC -$ 86$ (86)$ 12,245$ 16$
Total Expenditures
76,500$ 228,053$ (151,553)$ 12,245$ 119,269$
Revenue 200,000$ 212,000$ 2,000,000$ 200,000$
Expenditures -$ (228,053)$ 12,245$ 119,269$
Obligations -$ (495,000)$ -$ -$
Net/Unallocated 200,000$ (511,053)$ 1,987,755$ 80,731$
Fund Balance - Beginning 2,068,486$ -$ 1,987,755$
Fund Balance - Ending 1,557,433$ 1,987,755$ 2,068,486$
Obligations
INFRASTRUCTURE -$ -$ -$
MF GAP LOAN 495,000$
DOWN PAYMENT ASSISTANCE -$ -$ -$
Total Obligations
-$ 495,000$ (495,000)$
FUND 23 705 Dept Community Development Agency NOVEMBER VARIANCE
2024 2024 YTD POSITIVE/2022 2023
Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL
PROPERTY TAXES 541,800$ 537,422$ (4,378)$ 502,899$ 533,366$
GRANTS/OTHER REVENUES/INTEREST 3,000$ 3,202$ 202$ 2,848$ 4,061$
GENERAL LEVY TRANSFER -$ -$
Total Revenues 544,800$ 540,624$ (4,176)$ 505,747$ 537,427$
Expenditures
PER DIEM 12,960$ 9,540$ (3,420)$ 10,335$ 8,640$
PUBLISHING & ADVERTISING 9,000$ 1,780$ (7,220)$ 4,629$ 2,009$
MEMBERSHIP DUES 5,000$ 4,070$ (930)$ 3,025$ 4,195$
REGISTRATION FEES 2,000$ 1,583$ (418)$ 1,510$ 1,675$
ELECTRIC -$ -$ -$ -$ 200$
AUDIT COST 2,300$ 1,152$ (1,148)$ -$ 1,204$
CONTRACTED SERVICES 300,140$ 123,964$ (176,176)$ 163,614$ 249,345$
MILEAGE 4,000$ 2,500$ (1,500)$ 2,064$ 2,321$
MEALS AND LODGING 7,000$ 1,545$ (5,455)$ 5,944$ 5,645$
LIABILITY INSURANCE 2,400$ 2,804$ 404$ 2,309$ 2,568$
MISC CHARGES -$ -$ -$ 179$ -$
OFFICE SUPPLIES -$ -$ -$ -$ 24,461$
COMMUNITY GROWTH PARTNERSHIP GRANT 200,000$ 86,000$ (114,000)$ 3,443$ 55,752$
BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ 38,977$ 38,977$ -$ 25,076$
PELICAN HIGHWAY DEVELOPMENT - PRE TIF DISTRICT -$ 36,936$ 36,936$ -$ 2,142$
PELICAN HIGHWAY SITE DEVELOPMENT - TIF 8,250$
PELICAN HIGHWAY DEVELOPMENT - IMPACT FUND -$ 386$ 386$ -$ -$
Total Expenditures
544,800$ 319,486$ (233,564)$ 197,052$ 385,233$
Revenue 544,800$ 540,624$ 505,747$ 537,427$
Expenditures 544,800$ (319,486)$ 197,052$ 385,233$
Obligations -$ (925,253)$
Net/Unallocated -$ (704,115)$ 308,694$ 152,194$
Fund Balance - Beginning 1,321,505$ 860,617$ 1,169,311$
Fund Balance - Ending 617,391$ 1,169,311$ 1,321,505$
FUND 23 706 Dept Non Special Benefit Levy Programming NOVEMBER VARIANCE
2024 2024 YTD POSITIVE/2022 2023
Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL
PROPERTY TAXES -$ -$ -$ -$ -$
GRANTS/OTHER REVENUES/INTEREST 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$
Total Revenues 200,000$ 212,000$ 12,000$ 2,000,000$ 200,000$
Expenditures
PUBLISHING AND ADVERTISING 1,000$ -$ 1,000$ -$ 209$
ELECTRIC 500$ -$ 500$ -$ 565$
GAS AND OIL 400$ -$ 400$ -$ 400$
WATER AND SEWER 600$ -$ 600$ -$ 408$
CONTRACTED SERVICES 50,000$ 15,283$ 34,718$ -$ 17,671$
INFRASTRUCTURE -$ -$ -$ -$ 100,000$
COMMUNITY GROWTH PARTNERSHIP GRANT -$ 207,117$ (207,117)$ -$ -$
DOWN PAYMENT ASSISTANCE 24,000$ 25,080$ (1,080)$ -$
HOUSING REHABILITATION -$ 57,342$ (57,342)$ -$
MISC -$ 86$ (86)$ 12,245$ 16$
Total Expenditures
76,500$ 304,907$ (228,407)$ 12,245$ 119,269$
Revenue 200,000$ 212,000$ 2,000,000$ 200,000$
Expenditures -$ (304,907)$ 12,245$ 119,269$
Obligations -$ (495,000)$ -$ -$
Net/Unallocated 200,000$ (587,907)$ 1,987,755$ 80,731$
Fund Balance - Beginning 2,068,486$ -$ 1,987,755$
Fund Balance - Ending 1,480,579$ 1,987,755$ 2,068,486$
Obligations
INFRASTRUCTURE -$ -$ -$
MF GAP LOAN 495,000$
DOWN PAYMENT ASSISTANCE -$ -$ -$
Total Obligations
-$ 495,000$ (495,000)$
DATE: December 11, 2024
TO: CDA Board of Directors
FROM: Amy Baldwin, Community Development Director
SUBJECT: Director Status Report
Housing Growth Initiative / The Big Build:
Tax rebate program: 88 applications year-to-date: 14 in Fergus Falls, 5 in Ottertail, 2 in
Vergas, 2 in Pelican Rapids, 1 in Dalton, and balance from township areas. Approximately
$180,000 in property tax rebates will be paid before the end of the year.
To date, the Cities of Pelican Rapids and Ottertail have officially requested the County’s
partnership on local tax rebate programs for eligible new single family homes.
November Housing Convening was attended virtually by 35 people from various housing
partner organizations. Topics of discussion included MN Housing Local Government Housing
Programs, State Housing Tax Credit Program, and a project highlight on The Lincoln in
Battle Lake.
Workforce Support Strategy / OTC Works:
The Empowered Worker Program has received 50 referrals as of December 2. Active
participants are enrolling in M State spring semester courses, completing training, and
looking for job placements. The program had our first participant successfully complete a
credential (passed his CDL road test and received his CDL endorsement) and obtain
employment. (See attached monthly report)
Business Development:
Lender Convenings were hosted on November 15 with 38 lender and partner attendees.
Presenters from the Small Business Development Center, West Central Initiative, SBA,
Midwest Minnesota Community Development Corporation, Clean Energy Resource Teams,
City of Perham and City of Fergus Falls emphasized collaboration for small business clients.
Gap funding and stacking financial resources to serve business clients was a key message.
Received notification of $650,000 award from DEED Community Energy Transition Grant to
support redevelopment planning of the Westridge Mall property. Staff is working to revise
budgets and work plans to align with the partially funded request.
Child Care:
First Children’s Finance published the 2024 Child Care Needs Analysis showing a 7%
decrease in child care capacity, 4% decrease in number of children under 5, and overall child
care need of 1,135 spots. (see attached)
Attachments:
Empowered Worker Monthly Report
Child Care Needs Analysis: 2020-2024
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218-998-8060 ®
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
CDA Workforce Committee Update
Empowered Worker Program
Date: December 2, 2024
50 referrals received to date
Participants Seeking Employment Only: 14
Participants Seeking Training and Employment: 36
Program Eligibility/Barriers to Employment and/or Training:
39 Number of participants with a Criminal Record
10 Number of participants with a Disability
19 Number of participants with Unstable Housing
2 Number of participants with Limited English Proficiency
46 Number of participants at or below 200% of the Federal Poverty Guideline
Summary: The Empowered Worker Program has received eight additional referrals since we last met, bringing the
total referral county to 50. Of those, 30 are currently active and engaged in the program. Those that are not
engaged are individuals that obtained employment on their own and no longer request services, are non-responsive
to outreach, or returned to jail and/or substance abuse.
Of the 30 on the active caseload, 11 are actively job searching, and 18 are either enrolled in a credential/certification
program or planning to enroll.
Recent Success Story #1: A referral from the Children & Family department of Human Services is a stay-at-home
mom with six children 10-years old and older. Now that her children are all in school full-time, she is ready to re-
enter the workforce. Her last job was 15 years ago at a gas station. She has a minimal criminal background and no
driver’s license. She wants to get her CNA and work at Lake Region Healthcare, which is walking distance from her
house. She requested to take the CNA course with her daughter (a 17-year old high school student). After some
searching, we were able to find different funding through Human Services to pay for her daughter’s CNA class, and
the Empowered Worker program would pay for the participant’s. The two are scheduled to go through the CNA
training in Fergus Falls starting in December, and both plan to work following receipt of the certification.
Recent Success Story #2: An early referral from the Children & Family department of Human Services succeeded
all of the steps leading up to the CDL Road test, secured fulltime daycare, secured an in-town part time truck driving
job, and then failed the road test due to taking too many turns to park “in the box”. After she failed the road test, and
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40
c 35
5 30 u c 25
:120 "i:i t: 15
"' c.. 10
5
0
Total Number of Referrals by Division
41
Human Services
3 -Minnesota
Department of
Correction
5 -Probation
Referring Division
1
Self
25 C: ::, 20 8 15 c: 10 "' C. 5 'ij t 0
"' 0.
Total Number of Referrals by
Department
20
9
3 4 5 2 -4 ---•
Referring Department
2 -
after speaking to Vector Windows about how important it is for these participants to have people in their corner,
Vector called the participant to let her know that they are going to wait for her to take her CDL test re-take. They feel
she is a great candidate for the position, would fit in great with the team, and the work hours fit in exactly with what
the participant is looking for. The program paid for an additional 10 hours of training focused on backing up, and she
is re-taking the road test on Dec 9th.
Supportive Services Provided to date:
Laptop Computer (8)
Cell Phone (2)
Gas Card (8)
Internet Bill (5)
Transportation
Auto Repair (2)
Electric Bill (5)
Phone Bill (4)
Incentive Gift Card (12)
Copy of Birth Certificate (4)
School Supplies
Work Clothes (7)
Child Care Assistance
Emergency Financial
Assistance (2)
Vehicle Repair (3)
Credentials Enrolled or In Progress:
Credential Status Projected Completion
Date
Funding Source
CDL In Process 12/09/24 D45
CDL In Process 12/15/24 D45
CDL In Process 12/31/24 D45
CDL In Process 2/15/25 D45
IRS Enrolled Agent Testing 01/01/25 NTRA
Boiler Operator License Tested 01/15/25 NTRA
CNA (x2) Enrolling 02/15/25 D45
IT Cybersecurity (x2) Enrolling 12/15/25 NTRA
Licensed Addiction &
Dependency Counselor (2)
Enrolling 12/20/26 NTRA
Skin Esthetician Enrolling 5/15/25 NTRA
Credentials Completed:
Credential Projected Completion
Date
Funding Source
Boiler Operator License 11/06/24 NTRA
Job Shadows Completed:
Otter Tail Power, Line Personnel
Lake Region Healthcare (Nursing and EMT)
Perham Health (Lab, Radiology, Nursing, EMS, Med/Surge)
Otter Tail Power, Cybersecurity (x2)
Job Placements Pending (In conversation with Employer):
Green Plains, Fergus Falls – Boiler Operator Apprenticeship (Two positions)
Vector Windows – Part-time CDL
Smith & Sem, Fergus Falls – Enrolled Agent
Job Placements:
BIMBO Bakeries – FT Production
Carr’s Tree Service – FT Labor
Brunswick, NYM Operation – Welder in Training
Fleet Farm – Cashier/Stocker
3,000
2,500
2,000
1,032
1,500
1,000
500
0
2020
Child Care Needs Analysis
2020-2024
1,059 1,035
2021 2022
1,123
2023
-capacity -child Care Need -Total Children Under 5
1,135
2024
Workforce Support & Digital Equity Committee
Meeting Notes
Date/Time: December 2 @ 2pm
Committee members: Kurt Mortenson (in person), Dave Ripley (in person)
Outline of key actions discussed: 1.Empowered Worker Program update
a. Received 50 referrals as of December 2 and common referring departments/partners include
human services (children and family) and the jail (behavioral health).
b.Discussion about interest from community organizations to be able to refer participants that
do not have existing relationship with County staff. Committee recommended continuing to
focus on county-served clients to maintain the quality of in-depth navigator services
c.Workforce Navigator providing education to employers about overcoming barriers and the
importance of having people in your corner for participants
d.Discussion about supportive services and incentives provided when training milestones are
reached and job shadows are completed
2.Review Child Care Emergency Fund application
a.Committee approved application as it aligned with program guidelines and goals
3.Discussion of plans for Child Care Project Managers
a.Existing project manager contracts expire at the end of December
b.City of Fergus Falls is seeking contracted project manager for project-specific work
c.Staff will look into additional West Central Initiative funding and provide recommendation
after conversations with current project managers
4.Review First Children’s Finance 2024 Child Care Needs Analysis data
Next meeting: Tuesday, January 7 @ 9am
218-998-8060 ®
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
Business Development Committee
Meeting Notes
Date/Time: December 4 @ 2pm
Committee members: Dave Schornack (virtual), Heidi Samuelson (virtual)
Outline of key actions discussed:
1. Recap of Lender Convenings
a. Good attendance at both convenings from lenders and business development partners
b. Discussion about sharing resources directly with businesses in the future
2. Review updated business development page on the County’s website
3. Community Growth Partnership Grant
a. Review New York Mills application request for $25,000 to expand the Downtown
Revitalization Grant Fund
i. Existing funds available have been committed to projects and the city has identified
additional interest from downtown businesses
ii. Committee was supportive of the application pending revisions to the eligible uses
within the guidelines
b. Discuss guidelines regarding non-profit commercial rehabilitation projects
i. Committee recommended having a discussion with the full board with the
recommendation not to expand program eligibility to non-profits
4. Update on mall project
a. Received award notification from DEED for the Community Energy Transition Grant.
$650,000 was awarded which is less than the $1 million request, so staff is working with the
City of Fergus Falls and partners to revise the work plan and budget.
b. Discussion about project next steps and the role of new Fergus Falls mayor and council
members in project progress
Next meeting: TBD
218-998-8060 ®
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR BOARD ACTION
December 16, 2024
BOARD MEETING DATE
AGENDA ITEM #5A
Amy Baldwin 12/11/2024
REQUESTOR’S SIGNATURE/DATE
BOARD ACTION REQUESTED
Authorize approval of the grant request and direct staff to
prepare necessary agreement with the City of New York
Mills for signature
PROPOSED REQUEST/JUSTIFICATION
An application has been submitted for the CDA’s Community Growth Partnership Grant Program
from the City of New York Mills. Following is a summary of the application; attached is the
application.
City of New York Mills – Downtown Revitalization Program
o Project overview: The City is seeking a grant in the amount $25,000 to support the re-
establishment of a fund that would be available to businesses in the downtown area to
use to enhance their store fronts as well as eligible interior projects that will benefit the
community. The funds previously awarded to the City have all been committed to
projects. The projects funded are listed in the attached. Matching funds for this request
would be provided by the New York Mills EDA.
o Requested amount: $25,000
o Attached are the initially proposed guidelines, which have been revised to include interior
uses. The City is working on updated the revised guidelines to ensure consistency with
the allowed uses to be consistent with the uses allowed based on the source of CDA
grant funding. Applicants to the program would be required to provide their own matching
funds on a $1 to $1 basis as well. The funding would be structured as a forgivable loan,
forgiven at a rate of 20% per year for five years.
Commercial rehabilitation is a permitted use of the funds. The Business Development Committee
reviewed at its December 4 committee meeting and recommended approval. Staff also
recommends approval, contingent on receipt of the revised guidelines and the authorizing
resolution from the City Council.
PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED:
EXECUTIVE DIRECTOR DATE:
Amy Baldwin 12/11/2024
ATTACHMENT LIST:
a. Application
b. Draft Program Guidelines
c. Funded Projects To Date
FINANCIAL IMPLICATIONS: TBD
BUDGETED: X YES NO
FUNDING: Community Growth Partnership
Program Funds
COMMENTS
OTTER TAIL COUNTY -MINNESOTA
2024 Community Growth Partnership
Grant Application
GENERAL INFORMATION
Project Name: City of NYM 2025 Downtown Revitalization Grant Fund
Project Type: Planning Activity D Commercial Rehabilitation ~ Affordable Housing D Redevelopment D
Applicant City/Township: _C~ity,__of_N_ew_Y_o_r_k_M_il_ls _____________________ _
Application /Project Contact: _J_u_l_ie_R_o_b_e_rt_s _______________________ _
Contact Email Address: Cityclerk@cityofnewyorkmills.org
Phone Number: 218-385-2213 ----------------------------------
Authorized Official(s) for Execution of Contract (name and title): Julie Roberts, City Clerk Treasurer or
Marsha Maki, Mayor
How much funding is being requested? $ $25,000 ~~----------------------
PI ease provide a brief statement summarizing the proposal that will be reviewed as part of the approval process.
Also include in the summary where this project is in the process (i.e., City process, site control, etc.).
The City of New York Mills would like to create a grant fund for business in the community for the enhancement
of their businesses both on the exterior and interior projects. Interior projects must meet the criteria of
rehabilitation of commercial property that is linked to the elimination or preventions of blight, or correction of
building code deficiencies. The funds received from the CDA on the application in 2023 for business
revitalization have all been committed to projects that will be completed by Fall of 2025. The EDA has funds
available to match this grant.
I. PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS
1. Describe the planning activity for which funds are being requested and how this planning work will advance
the potential for an affordable housing or redevelopment project. Attach any work proposals from
consultants and/or contractors who would be completing the planning activity.
2. Leverage: List all other funding sources and uses for the planning activity.
Source of Funds Amount Committed Pending
$
$
$
$
Total: $ $0.00
Itemized Use of Funds/Expenses Amount Funding Source
$
$
$
Total: I : $0.00
II. COMMERCIAL REHABILITATION GRANT QUESTIONS
1. Describe the rehabilitation program for which funds are being requested. Who will administer the program?
Is this an existing program? Please attach proposed program guidelines.
I have attached the guideline for the proposed new program. The City of NYM will administer the program.
2. Describe how the proposed project will benefit the community or area in which it is located, including direct
and indirect employment benefits, effects on the tax base (if any), and benefits to other businesses.
As a growing small community, our businesses frequently are looking for that extra spark to convince them
to do projects that will benefit the business and the community. The grants would help businesses do
projects that they may not have been able to do otherwise.
3. Leverage: List all sources and uses of funding for the Commercial Rehabilitation Program.
Source of Funds Amount Committed Pending
Cit of New York Mills $ 25,000 $25,000
CDA $ $25,000 $25,000
$
$
Total: $ $50,000
Itemized Use of Funds/Expenses Amount Funding Source
Loan Fund $ $25,000 Cit ofNYM
Loan Fund $ $25,000 CDA
$
$
Total: $ $50,000
Ill. AFFORDABLE HOUSING AND REDEVELOPMENT PROJECT GRANT QUESTIONS
Project site address(es):
Acreage of site: --------------Number of parcels:
Is the Project site publicly or privately owned? Publicly Owned ___ Privately Owned
Current Project site owner(s):
2
New York Mills Economic Development Authority
(EDA) Downtown Matching Grant Program 2025
Purpose: The purpose of the Downtown Matching Grant Program is to establish a fund to assist
building owners with the implementation of the vision for Downtown of New York Mills, which is to
encourage continuation of a viable downtown by allowing prime retail sales and service uses, office,
entertainment facilities, public and semi-public uses, and in special circumstances, residential use; and to
preserve and build on the historic character of the downtown using the historic and natural resources
available to create a tourist destination as well as to provide a unique blend of retail and service
businesses for the convenience of local residents. "Downtown" is defined as the greater business
community of New York Mills.
Duration: Matching grants (forgivable loans) may be made under these policies to the extent funds are
available, as allocated to the fund by the New York Mills Economic Development Authority.
Eligible Applicants: Applicants may include building owners and tenants of downtown businesses in
New York Mills. Applicants may be individual owners, partnerships, corporations, tenant operators or
contract for deed purchasers of property within Downtown of New York Mills. Each applicant must provide
all documentation of entity status requested on the application form. The property, upon which the
improvements will be made, must be of a conforming use or legal non-conforming use under the New
York Mills Zoning Ordinance. Matching grants are available to properties within appropriate Zoning
Districts which are making visible changes to the facades or exteriors of buildings including parking and
landscaping improvements as defined by the Zoning Administrator. Additionally, interior renovations that
fall under the rehabilitation of a commercial property that is linked to the elimination or prevention of
blight, or correction of building code deficiencies.
Required Match: All applicants must provide matching funds on a minimum 1: 1 ratio for grants up to
$5,000.
Eligible Uses: Matching grant dollars may be used for improvements to the exterior of buildings
including brick replacement and repair, window and door replacement/repair, awnings and signs, exterior
steps/entrances, landscaping and parking. Additionally, interior renovations including resurfacing of floors,
wall coverings, ceilings, and other individual improvements to interior of building may be approved at the
discretion of the New York Mills Economic Development Authority.
Number of Grants: Each applicant is generally el igible for one matching grant per calendar year;
exceptions to be made by the New York Mills EDA and City Council.
Size of Grant: To the extent funds are available, the EDA may offer up to five $5,000 matching grants
for projects with a total cost of at least $10,000. Dollar amounts are subject to change and can be
reallocated depending on amount budgeted and project proposed.
Design Standards: All projects must meet the criteria identified in the New York Mills Zoning
Ordinances and approved by the Zoning Administrator.
Project Commencement: Projects utilizing the matching grant program may not begin prior to
approval of the Design review, approval of the matching grant or issuance of a building permit.
Grant Payments: Applicants shall submit a copy of the invoice for the matching grant related
improvement to the City . Grant payments shall typically be made directly to the owner/ tenant after
verification of completion the work or supplying the product, following certification or inspection of the
approved project by the City in accordance with the Zoning Ordinance and other city regulations. Under
no circumstances will work completed prior to approval of the application be allowed to qualify for
funds.
Timing of Approval of Funds: To be considered for approval in the same month, please have
applications submitted to the City Office no later than the first of the month. Applications will be reviewed
by the EDA loan committee, then sent to EDA board for approval, with the final approval coming from the
City Council.
Timing of Use of Grant Funds: Applicants shall have one (1) year to complete the project and
have applicant's contractor(s) receive the matching grant disbursements from the date that the matching
grant received approval from the City of New York Mills City Council. If the project is not started or
completed within the allocated timeframe a written notice to the City of New York Mills EDA shall be
provided as to the reasons to the delay in the project. The EDA may request an individual to attend a
meeting in order to discuss the project in detail again. Once a written response is received from the EDA
then one (1) additional year may be granted to continue to use the allocated funds.
Security: At the City Council's discretion, the City Council may require the applicant and property
owner (if different from the applicant) to execute a subsidy agreement and promissory note upon the
approval of the matching grant. In addition, the City Council may require the property owner to execute a
mortgage as security for the repayment pursuant to the terms of the promissory note.
Repayment: The amount of the loan (without interest) will be due and payable to the City of New York
Mills EDA five (5) years following the distribution of loan funds. If; however, the business to which the loan
was granted remains in business in the improved building five (5) years following the distribution of loan
funds or the applicant transfers ownership to another entity that maintains the business the improved
building for at least five years following the distribution of loan funds, the loan shall be forgiven by the
New York Mills EDA If the borrower is to sell the building prior to 5 years since disbursement date, the
loan amount will be forgiven 20% for each year since the disbursement. If it is within first year, funds will
be due, unless the borrower sold to an eligible operating entity as determined by the City of New York
Mills.
Conflict of Interest: The applicant shall submit the name(s) of the owner(s), shareholder(s),
partner(s), sole proprietor, corporation member(s) or other person(s) or business(es) with any financial
interest in the project and its financing in order to preclude any conflict of interest in the loan review and
approval process.
For More Information: Building owners/tenants interested in applying for the EDA matching grant
program may contact the City of New York Mills at: 218-385-2300 or email Julie Roberts, City Clerk at
cityclerk@cityofnewyorkmills.org
The matching grant application form may be downloaded from the City's website at:
https://newyorkmills.govoffice2.com/ Select the "Ordinance" and "Economic Development Authority" links.
CITY OF NEW YORK MILLS,
MINNESOTA
RESOLUTION NO. 12-10-2024b
RESOLUTION ACKNOWLEDGING COUNCIL SUPPORT FOR THE OTTER TAIL
COUNTY COMMUNITY DEVELOPMENT AGENCY GRANT FOR THE NEW YORK
MILLS DOWNTOWN REVITALIZATION GRANT FUND
WHEREAS, the City of New York Mills is currently working on a project to establish a new
downtown revitalization grant program,
WHEREAS, the City of New York Mills has been made aware of grant funds available
through the Otter Tail Community Development Agency,
WHEREAS, the City of New York Mills is working with the Otter Tail County CDA to
establish a fund for the downtown revitalization grant program,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NEW YORK
MILLS, MINNESOTA THAT: the City Council of New York Mills is in support of submitting
an application for grant money from the Otter Tail County Community Development Agency to be
used for a downtown revitalization grant program.
Adopted this 10th day of December, 2024, by the City Council of the City ofNew York Mills.
'
NYM EDA DOWNTOWN MATCHING GRANT APPLICANTS
12/3/2024
Total Project Quote Grant Funds Actual Cost Paid Date PaidAmts
Centennial Realty $ 6,064.00 $ 3,032.00 $ 5,640.00 12/10/2024 $ 2,820.00 Repair asphalt parking lot, pave additional area, sealcoat
Continental Divide Brew Publ LLC $ 4,782.97 $ 2,391.49 $ 4,782.97 6/24/2024 $ 2,391.49 Put Window tint on Store front windows, installed a patio area
Designs Byles (Sign)) $ 1,374.40 $ 687.20 $ 1,374.40 6/24/2024 $ 687.20 New sign for her business
Designs Byles (Window) $ 1,500.00 $ 750.00 $ 1,265.61 12/10/2024 $ 632.81 Replaced window in store front
Designs By Tes (Exterior Door) $ 1,391.02 $ 695.51 $ 1,391.02 12/10/2024 $ 695.51 Replaced exterior door
Caleb Monson, Old Ten Center $ 12,805.00 $ 5,000.00 $ 12,805.00 9/19/2024 $ 5,000.00 Paved parking lot on Old Ten Center
Miriam Mursu $ 12,116.00 $ 5,000.00 $ 12,116.00 8/20/2024 $ 5,000.00 Replaced rotten deck on business with composite decking
Tammy Anderson, NYM Family Dentistry $ 20,000.00 $ 5,000.00 $ 2,145.22 12/10/2024 $ 1,072.61 Sign , Sealcoat, replace exterior doors, landscaping
MattWedde $ 10,100.00 $ 5,000.00 Tuck Point on bldg
Vaughn Auto & Marine $ 5,800.00 $ 2,900.00 $ 5,800.00 12/10/2024 $ 2,900.00 Paved parking area
NYM Library $ 7,504.49 $ 3,752.25 $ 7,504.49 8/26/2024 $ 3,752.25 Landscaping of Library
Lakeland Auto $ 3,134.00 $ 1,567.00 $ 3,134.00 10/1/2024 $ 1,567.00 Replace broken concrete pad and extend pad
Mills Country Market $ 6,750.00 $ 3,375.00 $ 6,750.00 10/1/2024 $ 3,375.00 Repairs and Sealcoat parking lot
VFW $ 10,719.18 $ 5,000.00 Replace rotten facia on VFW Bldg
Mills Lanes $ 9,500.00 $ 4,750.00 Handicap Ramp Replacement
$ 48,900.44 $29,893.86
Initial Funds Available $ 50,000.00
Funds Remaining $ 1,099.56
$ 1,099.56
OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR BOARD ACTION
December 16, 2024
BOARD MEETING DATE
AGENDA ITEM #5B
Amy Baldwin 12/11/2024
REQUESTOR’S SIGNATURE/DATE
BOARD ACTION REQUESTED
Consider Amendment to the Community Growth
Partnership Guidelines
PROPOSED REQUEST/JUSTIFICATION
A request to consider a modification to the current Community Growth Partnership guidelines to
include non-profit entities as eligible recipients of funding for individual, private commercial
rehabilitation projects was reviewed by the Business Development subcommittee at its December 4
meeting.
To date, the interpretation of a private commercial entity has been a for-profit business. Examples
of projects funded to-date include:
NYM Continental Divide Brew Pub
Perham Karvonen’s
Battle Lake Neverbetter
After discussion, the Committee does not recommend changes to the current guidelines but
recommended a discussion by the full board. It was noted that local communities can apply for
matching funds through the CDA program to administer their own program, which can have more
flexibility in how the funds are invested within the community (i.e., including non-profits).
PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED:
EXECUTIVE DIRECTOR DATE:
Amy Baldwin 12/11/2024
ATTACHMENT LIST:
a. Current Program Guidelines
FINANCIAL IMPLICATIONS: N/A
BUDGETED: YES NO
FUNDING:
COMMENTS
1
OTTER TAIL COUNTY - MINNESOTA
2024 Community Growth Partnership Grant Guidelines
I. PURPOSE
The Community Growth Partnership Grant Program was established and funded by the Otter Tail County
Community Development Agency (CDA). The goals of the Program are to increase the tax base and improve the
quality of life in Otter Tail County through four strategies:
Affordable Housing: Promote the development of affordable workforce and supportive housing.
Redevelopment: Assist with redevelopment of blighted and under-utilized areas to maximize their
potential economic value and minimize their negative impact on the livability of a community.
Commercial Rehabilitation: Support business creation/retention and main street revitalization through
exterior improvements and reinvestment.
Public Infrastructure: Expand new residential sewer, water, stormwater, road, and sidewalk construction
within cities necessary to support new housing development.
II. PROGRAM INFORMATION
ELIGIBLE APPLICANTS
Eligible applicants for this program are cities or townships in Otter Tail County, except Fergus Falls.
APPLICATION INSTRUCTIONS
The city or township seeking to apply must contact the CDA at cda@ottertailcounty.gov to review the project,
determine preliminary eligibility, and review application and match requirements and availability of program
funding. Applications must be submitted prior to commencement of Eligible Activities.
It is the city or township’s responsibility to be aware of the submission requirements needed to prepare an
application with the applicable sections completed in accordance with this guide and the type of grant requested.
The applicant shall submit a Community Growth Partnership Resolution adopted by the governing body, along
with the application and necessary attachments. Applications are due by 4 pm on 1st of each month to the
Otter Tail County CDA, 520 West Fir Avenue, Fergus Falls, MN 56537 or via email at cda@ottertailcounty.gov.
Applications determined by the CDA to be incomplete or not legible will not be accepted and will be returned to
the applicant. Contact Amy Baldwin at 218-998-8050 or cda@ottertailcounty.gov with questions or if you require
assistance with completing or submitting your application.
FUNDING AVAILABLE
Maximum individual application amounts are:
Affordable Housing and Redevelopment: $25,000
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COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
2
Commercial Rehabilitation: $25,000 for the establishment or funding of a locally administered commercial
rehab program. $10,000 or 5% of the total project cost, whichever is less, for an individual private
commercial rehabilitation project.
Pre-development planning: $5,000
Public Infrastructure: $100,000
Each request must be matched with a minimum $1 of other funds for every $1 requested. Matching funds need to
be identified at the time of application and should be reviewed with CDA staff prior to application submittal.
Maximum funding per applicant, excluding Public Infrastructure grant awards, is $50,000 in a calendar year, with
multiple applications by eligible applicants allowed.
III. ELIGIBILITY CRITERIA
The application must meet the following threshold criteria to be reviewed:
The application and a resolution of support must be approved by the respective city council or township
board.
There must be a minimum leverage rate of 1 to 1 ($1 of other funds for every $1 of Grant funds).
PRE-DEVELOPMENT PLANNING GRANTS
Eligible Activities: Pre-Development Housing and Redevelopment Planning Grant funding is restricted to
activities directly related to:
Housing studies or planning activities (e.g. financial analysis, market analysis, concept development, site
design)
Redevelopment project planning (e.g. financial analysis, market analysis, concept development, site
design, engineering studies, and environmental studies) to be developed as part of a Redevelopment
Plan, as defined below. Redevelopment Planning Grants may be used to fund activities that are required
to establish a Redevelopment Plan. As such, the Redevelopment Plan is not required to be in place to be
eligible for a Redevelopment Planning Grant, so long as the Redevelopment Planning Grant is intended
to be used to assist in the development of a Redevelopment Plan.
AFFORDABLE HOUSING, REDEVELOPMENT, AND COMMERCIAL REHABILITATION GRANTS
Eligible Activities: Affordable Housing, Redevelopment, and Commercial Rehabilitation Grant funding is
restricted to the following activities:
Property acquisition (see Other Requirements below)
Necessary public improvements including, but not limited to parking structures, sewer and water,
sidewalks, street reconstruction, stormwater management, and streetscape within the redevelopment
area
Relocation payments to occupants of property acquired with program funds
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COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
3
Clearance and demolition expenses related to site assemblage for redevelopment and consistent with the
Redevelopment Plan
Clean up of pollution or other contaminants on the impacted site
Historic preservation (rehabilitation of properties with national or local significance in order to preserve
that significance)
Corrections to soil conditions that require extraordinary expense to remediate
Rehabilitation of a commercial property that is linked to the elimination or preventions of blight, or
correction of building code deficiencies
Ineligible Activities: The Project Grant cannot be used for the following activities:
Costs not included in the application
Costs incurred prior to approval of a grant application
Interior improvements or rehabilitation temporary in nature
Administration expenses
Public facilities (non-parking)
Other Requirements: Property acquisition may be undertaken by a public, private or non-profit entity as part of a
project. In all instances, the CDA will provide the Grant to the applicant as grantee, which in turn, will provide
those funds to another acquiring entity if necessary. The corresponding grant agreement will specify conditions
whereby the acquiring entity will have no recourse to the CDA in matters related to the acquisition of real property.
If federal funds are used in whole or in part for a project, including property acquisition, clearance and/or
construction, all provisions of 49 CFR 24.101 (the Uniform Relocation Act or URA) must be followed. With all
funding sources, the cost of property acquisition must be based on a determination of fair market value as derived
from an independent appraisal and/or county assessed value.
Minnesota Statutes 117.50 et. seq. and related case law also requires that in all acquisitions undertaken by an
acquiring entity without federal participation, the authority must provide relocation assistance as a cost of
acquisition. Additionally, the Minnesota Supreme Court held that an authority may be responsible for certain
relocation costs when the property is acquired by a private developer if the activities of the authority and the
developer are so intertwined to produce a joint acquisition of the project.
PUBLIC INFRASTRUCTURE
Eligible Activities: Public Infrastructure Grant funding is restricted to the following activities:
Construction of new residential sewer, water, stormwater, road, and sidewalk improvements related to
new housing development
Infrastructure must be located within city limits of the city applying.
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COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
4
IV. REVIEW CRITERIA
THRESHOLD CRITERIA
Applicants must meet the following minimum criteria to be considered for funding.
The application must demonstrate a minimum leverage rate of 1 to 1 ($1 of other funds for every $1 of the
requested grant).
The application must be approved by the respective city council/township board by resolution that
includes the Required Resolution Provisions (attached).
The applicant must be supportive of the CDA’s goals, as demonstrated by the applicant’s adoption of the
Required Resolution Provisions.
COMPETITIVE CRITERIA
If the application meets all threshold criteria, the application will then be reviewed and rated on the following
criteria. To be eligible for Community Growth Partnership Grant funding, the application must meet a minimum of
40 points in Competitive Criteria, as defined here:
Leverage: Applications should include a variety of other funding sources committed to the project. Other
funding sources could include TIF, DEED, or other public and private resources. Evidence of funding
commitments must be submitted with the application. [25 Maximum Points]
Readiness to Proceed: The applicant should be ready to proceed with the identified project upon
funding award (e.g. zoning approvals in place, site control secured, financing commitments in place). [15
Maximum Points]
Housing Affordability: To receive points under Housing Affordability, the housing project must be either
(a) rental–available to households at/below 60% of the area median income (AMI) or; (b) owner–available
to households at/below 115% of AMI or the income limits established by the State for Tax Increment
Financing (TIF) Districts. If the project is a rental project, the owner must be willing to accept Tenant
Based Rental Assistance (Housing Choice Voucher and other tenant based rental assistance). [10
Maximum Points]
Economic Benefit: The project should have a defined impact on the local economy. This impact is
measurable through growth in property taxes and new and/or retained jobs. [15 Maximum Points]
Environmental Improvement: Redevelopment Plans that will clean-up, prevent and protect from
environmental hazards are encouraged. Applicants should work with state agencies and professional
consultants to identify the optimum remedy and create sustainable redevelopment. [10 Maximum Points]
Removal and/or Prevention of Blight: Points will be awarded to projects that remove blight or blighted
properties and/or properties with obsolete structures beyond their useful life. [25 Maximum Points]
V. SELECTION
Applications will be reviewed by CDA staff and applicable committee. Applications must be completed and
received by the CDA by the 1st of the month. Applications meeting the threshold criteria and scoring highly on
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218-998-8730 @
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
5
the competitive criteria will be submitted to the CDA Board of Commissioners for approval. After selection and
approval by the CDA Board of Commissioners, the CDA will issue a letter of commitment and enter into a grant
agreement with the applicant.
VI. GRANT AGREEMENT
CDA staff will work with the applicant and enter into a Grant Agreement. This agreement will detail the terms and
conditions of the grant and allow for the release of funds to the applicant. The grant agreement will require funds
to be spent within 18 months of the date of the agreement. Waivers and extensions to any provision in the
agreement requested by the grantee will be considered on a case-by-case basis depending on the merits of the
request. Grants will be paid on a reimbursement basis. Grantees will be required to submit semi-annual progress
reports to the CDA.
VII. DEFINITIONS
Activity: Components of the Project described in the application. Activities do not in and of themselves
comprise the Project for which Grant funds are requested.
Commercial Rehabilitation: Permanent exterior improvements to upgrade and improve the facades and
appearance of commercial/retail buildings or the correction of building code deficiencies.
Housing Affordability: “Affordable” is defined as (a) rental–available to households at/below 60% of the
area median income (AMI); (b) owner–available to households at/below 115% of AMI or the income limits
established by the State for Tax Increment Financing (TIF) Districts.
Pre-Development Planning Activity: Activities intended to define or refine an identified future housing or
redevelopment project.
Project: Component of the Activity or Plan for which Grant funds are requested. The grant funding is
restricted to the eligible activities as defined in Minnesota Statutes, 469.001 – 469.047.
Redevelopment: The reconstruction, re-use or change in use of any developed property that improves
the economic use and value of property. Redevelopment is usually characterized by the clearance of
existing structures and new construction. The new use may be residential, commercial, retail, industrial or
other use that the applicant supports.
Redevelopment Plan: as defined by Minnesota Statutes 469.002 Subd. 16: "Redevelopment plan"
means a plan approved by the governing body, or by an agency designated by the governing body
for the purpose of approving such plans or authorized by law to do so, of each city in which any of
a redevelopment project is to be carried out, which plan provides an outline for the development
or redevelopment of the area and is sufficiently complete (1) to indicate its relationship to definite
local objectives as to appropriate land uses; and (2) to indicate general land uses and general
standards of development or redevelopment.
A Redevelopment Plan will identify a redevelopment area and activities to be undertaken within the area,
as well as city objectives.
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218-998-8730 @
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
6
EXAMPLE RESOLUTION
WHEREAS, the City/Township of ___________ has identified and reviewed a proposed project of
________________ within the City/Township that meets the Otter Tail County Community Development
Agency (CDA) Community Growth Partnership Grant program’s purposes and criteria; and
WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and
administered within the Community Growth Partnership Grant program guidelines; and
WHEREAS, the City has the legal authority to apply for financial assistance; and
NOW THEREFORE BE IT RESOLVED that the City/Township of __________ approves the application for
funding from the Otter Tail County CDA Community Growth Partnership Grant program.
BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, the {insert
authorized official’s name here}, the {insert authorized official’s title here}, is hereby authorized to execute
such agreements as are necessary to receive and use the funding for the proposed project.
218-998-8730 @
COMMUNITY DEVELOPMENT AGENCY
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Government Services Center
520 West Fir Avenue
Fergus Falls, MN 56537
@ ottertailcounty.gov
OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR BOARD ACTION
December 16, 2024
BOARD MEETING DATE
AGENDA ITEM #5D
Amy Baldwin 12/11/2024
REQUESTOR’S SIGNATURE/DATE
BOARD ACTION REQUESTED
Resolution Authorizing Execution of Purchase
Agreements for Pinewood Estates
PROPOSED REQUEST/JUSTIFICATION
Purchase offers for the lots and ultimately the new homes to be constructed in Pinewood Estates
may be presented at times not in alignment with an upcoming board meeting. In order to avoid
delays in the process, it is recommended that the Board consider authorizing the Executive Director
to execute the Purchase Agreements, subject to the following:
Review of the purchase agreement by the Board Chair and Vice Chair;
Recommendation of the realtor;
Determination of buyer eligibility for the new home (lots do not have an income eligibility)
In this way, the CDA can be responsive to potential buyers, and if approved, accomplish timely
execution of purchase agreements.
Staff recommends the Board adopt the attached resolution.
PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED:
EXECUTIVE DIRECTOR DATE:
Amy Baldwin 12/11/2024
ATTACHMENT LIST:
a. Resolution
FINANCIAL IMPLICATIONS: N/A
BUDGETED: YES NO
FUNDING:
COMMENTS
RESOLUTION NO. 2024-
RESOLUTION AUTHORIZING EXECUTION OF PURCHASE AGREEMENTS FOR
PINEWOOD ESTATES
WHEREAS, the Otter Tail County Community Development Agency (the “Agency”) has been
working to advance the redevelopment of the Pinewood Estates subdivision (Project); and
WHEREAS, the infrastructure has been installed and the Project has been platted into nine single
family lots; and
WHEREAS, on September 20, 2024, the Agency authorized execution of an Agreement with
Andrew Yaggie Real Estate – eXp Realty for realtor services; and
WHEREAS, it is prudent to complete the due diligence expeditiously in order to complete the
Project in a timely and cost-efficient manner; and
WHEREAS, it is proposed that the Executive Director execute the purchase agreements (the
“Agreements”) after review by the Agency Board Chair and Vice-Chair.
NOW, THEREFORE, IT IS HEREBY RESOLVED:
1. The Executive Director is hereby authorized to execute the Agreements subject to:
a. Receiving a recommendation from the realtor;
b. Reviewing the proposed Agreements with the Board Chair and Vice-Chair;
c. Determination of buyer eligibility, as applicable;
d. Such changes to the Agreements that the Board Chair, Vice-Chair and Executive
Director deems reasonable and necessary;
2. The Executive Director is hereby authorized, empowered, and directed to execute and
deliver in the name and on behalf of the Agency any other documents and instruments in
such form and on such terms and conditions as she deems necessary or appropriate in
connection with the Agreements.
3. The Executive Director is hereby authorized, empowered, and directed to do all other acts
and things as she deems necessary or desirable in her discretion to effectuate the purposes
of the foregoing Resolutions.
Upon the motion of ___________, seconded by ___________ and passed on a unanimous vote,
the above resolution is hereby adopted by the Otter Tail County Community Development
Agency Board of Commissioners.
Adopted this 16th day of December, 2024.
Dated: _______________________________ OTTER TAIL COUNTY CDA BOARD OF
COMMISSIONERS
Attest:________________________________ By:_______________________________