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Home My WebLink AboutCommunity Health Board - Minutes - 08/16/2024 Partnership4Health Community Health Board Friday, August 16, 2024 9:00 -11:30 a.m. In Person Option: Becker County; Lake Melissa & Lake Sally rooms 712 Minnesota Ave. Detroit Lakes, MN 56501 Virtual Option: Microsoft Teams Link Quorum Established Call to Order 9:03 am by Commissioner Wayne Johnson Introductions were made by way of role call. Attendees Present were: • Amanda Kumpula • Katie Vasey • Kathy McKay • Commissioner David Ebinger • Kathy Anderson • Jody Lien • Kristi Goos • Melissa Duenow • Commissioner Wayne Johnson • Becky Tripp • Ashley Wiertzema • Commissioner Rick Busko (Virtual) Guests Present were: • Chris LeClair • Lynne Penke Valdes • Morgan Villarreal • Kent Severson (Virtual) • Rebecca Schmidt (Virtual) • Abigail Laubenstein (Virtual) • Greta Ziegler (Virtual) • Andrea Demmer (Virtual) • Jason McCoy (Virtual) Approval of Agenda (action Item) Approval of Consent Agenda May 17, 2024, CHB Meeting Minutes July 11, 2024, CHB Special Meeting Minutes Motion made to approve the agenda as printed, and the consent agenda as printed by Commissioner David Ebinger Second to the motion by Commissioner Rick Busko Discussion- None Roll Call Vote Commissioner David Ebinger-Yes Commissioner Rick Busko-Yes Katie Vassey- Yes Kathy Anderson- Yes 2025 Food, Pools & Lodging Program Fees, (action item) Discussion: Kathy presented the license fees from 2024 that increased the base fees by 25 dollars across all license types other than Youth Camps The VHR fees are listed on page 11 to show the increases in 2024. Shown the listed fees from 2023 to 2024 years on the following attachments. The P4H Directors are requesting to not change the fee schedule in 2025 and leave it as it is currently in 2024. Commissioner Wayne Johnson noted that it is a good idea to talk about the fees every year to report on what the constituents are talking about. Also to look at what it takes to maintain the programs with fees and not subsidizing the program. Motion to approve the Food, Pool, and Lodging fees as they are on our screen and in our packet, which is no change from the last 2024 for the year 2025. Motion made by-Commissioner Rick Busko Second to the motion by-Commissioner David Ebinger Roll Call Vote Commissioner David Ebinger-Yes Commissioner Rick Bucko-Yes Katie Vassey- Yes Kathy Anderson- Yes CHB Data &Epidemiology Infrastructure Grant Overview, Becky Schmidt Becky presented a PowerPoint presentation that was a short overview of the work that has been done through the CHB Data & Epidemiology Infrastructure Grant in the last two years. The team consists of members of each of the four P4H counties. The infrastructure funding became available in 2022. These projects were intended to be innovative. 16 projects were awarded funding in 2022. The project goals were to create a shared staffing model across P4H that would build capacity. Develop a procedure around data collection and analysis. Establish sources of data that are timely and to facilitate information exchange on applicable public health data within P4H healthcare systems, including ND. This team was the pilot for testing new ways to provide shared staffing across the four P4H counties. The team worked with an external consultant to develop written agreements. These agreements will provide a foundation for other areas within the CHB in the future. The Data/Epi team has been working with Syndromic Surveillance which is real time pre- diagnostic, de-identified data for public health reporting and investigation. We are currently receiving data from 3 local ER facilities while the other 3 are in the onboarding phase. Community Health Assessments (CHA) are a requirement of CHBs to submit the top health priorities identified to MDH at lease every 5 years. The Data/Epi team has taken the lead on collecting the data for the CHA by assisting in the distribution of the healthcare survey, collections of server sources of secondary data, and conduction community focus groups in each county. The Data/Epi team is available to help fulfill data requests for program areas. Some data requests that have been submitted were in Environmental Health, C&TC, WIC, and Family Home Visiting. Ashley presented on the Child and Teen Checkup (C&TC) one pager that was included in the packet. This came from an internal data request that was received from Annie in Becker County. She wanted to present data to clinics about immunizations. The data complied created this infographic. P4H Shared Services Charter and Program Addendums Overview, Ashley Wiertzema Shared Services Charters Overview Contracted with Renee Frauendienst to assess current workflows in each county. She helped find the strengths and opportunities of the partnership and evaluated on those findings. The foundational public health responsibilities across the CHB was also emphasized. The Shared Services Charter that goes through the joint power structure requirements was the initial document. Shared Services Charter Addendums were then created as a way to delegate work through mutual agreements, review and revise shared policies, procedures, processes and practices that cross the CHB, and to assure consistency around polies, procedures, and practices. Additional addendums will be created to focus on the standards and the foundational public health responsibilities. The Data Analytics Service Addendum helps build internal P4H staff capacity to understand and relate data to the public, highlight health inequities by finding ways to identify local and timely data, and assist any of the four counties or program staff with data collection. The Community Health Assessment Addendum addressees how to collect and analyze data for the Community Health Assessment (CHA), to communicate with community members about the data, and to present the CHA results. The Disease Prevention and Control (D&PC) Services Addendum begins to delineate out work that can be distributed such as Health Alert Network (HAN) messages to appropriate partners across the CHB, maintain and implement a risk communication plan during a public health emergency, and assist with case management of active and latent tuberculosis clients across the CHB. Legislative Updates, Kathy McKay Kathy provided brief highlights on the MN Legislative session. Public Health Agencies can now distribute Naloxone. Cannabis funding was reduced for local public health prevention education starting in FY 26. Jason McCoy from Clay County spoke briefly on the cannabis ordinance work being done in Clay County and impacts to zoning. SCHSAC Report, Commissioner Wayne Johnson The minutes from the last SCHSAC meeting on June 13th, 2024, are included in the meeting packet. Highlights include the SCHSAC retreat coming on October 9th & 10th. The location of this retreat is TBD. CHB Finance Staffing Update, Kathy McKay Carmen has resigned and is working variable hours to help get us though. Offer was made yesterday and hopes to start end of August. Communications Capacity Building innovation grant with Polk, Norman, Mahnomen (PNM) CHB, Jody Lien (action item) P4H would like to build out communications capacity to help tell the story of Public Health. P4H and PPNM were successful in a grant application with to help build this capacity in a regional approach. Grant award is $308,000 over 2 years, with an end date of June 30th, 2026. No questions regarding the MOA for the Communication Capacity Building Innovation Grant with PNM CHB. A Motion was moved to appropriate signature on the memorandum of understanding for the receipt of the grant and the implementation of the communication grant by Commissioner David Ebinger Second made by Commissioner Rick Busko Roll Call Vote Commissioner David Ebinger- Yes Commissioner Rick Busko- Yes Katie Vassey- Yes Kathy Anderson- Yes Community Representative Terms Alternating Community Reps- Wilkin County is up for Community Rep- 2025 At the November meeting Wilkin will bring a recommendation for community representative. Melissa will make Certificate for Kathy Anderson’s time on the board along with any outgoing board members. Otter Tail County CHB Assessment, Jody Lien 4 sessions to be held with the OTC BOC regarding P4H CHB. The first session will include MDH coming to overview CHB governance structure and Chapter 145. Second session will be a bit a history and context of our partnership and by-laws and how P4HCHB works together within the shared services Charter and Addendums. The 3rd and 4th session will be able to bring in context of the programs and how they are funded. Review November 15th Meeting Date *Conflict with LPH-MDH fall conference, propose meeting date of November 22nd Discussion: Annual Meeting has been moved to November 22nd as no conflicts Motion to move the next meeting to November 22nd at 9:00 am by Commissioner Rick Busko Second by Kathy Anderson Roll Call Vote Commissioner Rick Busko- Yes Commissioner David Ebinger- Yes Kathy Anderson- Yes Katie Vassey- Yes General Discussion Cannabis Ordinance work discussion was had Adjourn (action Item) Commissioner Wayne Johnson Adjourned the Partnership4Health Community Health Board meeting at 10:53am on 8/16/2024. Upcoming P4H CHB Meetings 11/22/2024 Otter Tail County Public Health Government Services Center Otter Tail Lake Room 500 Fir Ave West Fergus Falls, MN 56537 *all meetings are 9:00-11:30 unless otherwise specified. Becker County Clay County Otter Tail County Wilkin County 712 Minnesota Ave 715 11th St N #303 560 Fir Avenue West 300 5th St S Detroit Lakes, MN 56501 Moorhead, MN 56560 Fergus Falls, MN 56537 Breckenridge, MN 56520 218-847-5628 218-299-5220 Co- CHS Administrator: Kathy McKay 218-998-8320 Co- CHS Administrator: Jody Lien 218-643-7122