HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 12/03/2024Board of Commissioners & Drainage Authority
Supporting Documents
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MEETING &
DRAINAGE AUTHORITY MEETING
SUPPORTING DOCUMENTS
Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN December 3, 2024 | 12:00 p.m.
BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS
2.1 BOC Minutes for November 19, 2024
2.2 Warrants/Bills for December 3, 2024
2.3 Human Services Warrants/Bills for November 26, 2024, as Approved for Payment by
the County Auditor-Treasurer
2.3 Public Health Warrants/Bills for November 26, 2024, as Approved for Payment by the
County Auditor-Treasurer
2.4 Human Services Contracts
2.5 Approval of Final Payment - SAP 056-612-013 & Etc to Asphalt Surface Technologies
Corp., St. Cloud, MN
2.6 Approval of Final Payment - SP 056-645-009 to Robert R. Schroeder Construction, Inc.,
Glenwood, MN
3.0 Opioid Settlement Funds RFA Grant Agreements
4.0 Memorandum of Understanding – Post-Employment Health Contribution
4.0 Social Services Supervisor – MnCHOICES
5.0 Joint Powers Agreement with the State of MN & Resolution
6.0 Walking Trailer Purchase
6.0 Parcel Fee Increase Resolution
7.0 NEOT Land Purchase
9.0 2025-2026 Court Appointed Attorneys
9.0 2025 Commissioner Salary & Per Diem
10.0 Koniarski Transportation Advocate Award - Rick West Presenting
10.0 IIJA Technical Assistance Funding Agreement & Resolution - SAP 056-589-001
10.0 Active Transportation Sponsoring Agency Agreement & Resolution - City of Battle Lake
10.0 Out of State Travel Request - NACE Conference
10.0 Highway Department Year End Review
11.0 Penalty Abatement Request- Parcel No. 17-000-99-2053-000
11.0 Penalty Abatement Request- Parcel Nos. 17-000-36-0411-001 & 53-000-99-0501-000
11.0 Otter Tail Water Management District Board Member Appointment/Reappointment
11.0 Transfer of Funds from Capital Improvement Fund to Road and Bridge Fund
(Message Board)
11.0 Transfer of Funds from Capital Improvement Fund to Road and Bridge Fund
(Skid Steer Loaders)
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Board of Commissioners & Drainage Authority
Supporting Documents
11.0 Establish Public Hearing Date and Time Regarding Expanding the Otter Tail Water
Management District Membership
12.0 Public Hearing Regarding Property Tax Abatements Related to the Single-Family Tax
Rebate Program
13.0 1174 Western Ave Lease Agreement
DRAINAGE AUTHORITY SUPPORTING DOCUMENTS
2.1 Drainage Authority Minutes for November 19, 2024
2.2 Warrants/Bills for December 3, 2024
3.0 Ditch 51 – Investigation
3.0 Ditch 25 – DNR Letter for Permission
3.0 Ditch 45 – Culvert Addition
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Board of Commissioners’ Meeting Minutes November 19, 2024
Page 1 of 14
OTTER TAIL COUNTY – MINNESOTA
BOARD OF COMMISSIONERS’ MINUTES
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
November 19, 2024 | 8:30 a.m.
CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, November 19, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Dan Bucholz, and Bob Lahman were present with Commissioner Wayne Johnson absent.
APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and motion
carried to approve the Board of Commissioners’ agenda of November 19, 2024, with the following additions:
Out-of-State Conference
MICA Update
APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and motion carried to approve the consent agenda items as presented:
1. November 5, 2024, Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for November 19, 2024 (Exhibit A)
3. Human Services and Public Health Warrants/Bills for November 12, 2024 as Approved
for Payment by the County Auditor-Treasurer (Exhibit A)
4. Approval of the Renewal of a Tobacco License for Big Chief INC, Patrick Hofer owner,
for the period of January 1, 2025, through December 31, 2025.
5. Approval of the Renewal of a Tobacco License for Carr’s Lake Country Supermarket,
Eric Carr owner, for a period of January 1, 2025, through December 31, 2025.
6. Approval of the Renewal of a Tobacco License for Elizabeth General Store, Steven
Olson owner, for a period of January 1, 2025, through December 31, 2025.
AXON 10-YEAR CONTRACT
Motion by Rogness, second by Bucholz and motion carried to approve appropriate County Officials’ signatures
to execute a contract between the Otter Tail County Sheriff’s Office and Axon Enterprise, Inc. for 10-year
contract for equipment including body cameras, squad cameras, and tasers. Additionally, the contract includes
virtual reality and community engagement trainings and report transcription assistance. This long-term
contract with Axon provides considerable savings while supporting technological needs of law enforcement
and public safety.
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 2 of 14
MEMORANDUM OF UNDERSTANDING – ACCOUNTING SPECIALISTS
Motion by Lahman, second by Bucholz and motion carried to authorize appropriate County Officials’ signatures
to execute two (2) Memorandums of Understanding (MOU) between Otter Tail County and Minnesota
Teamsters Public and Law Enforcement Employee’s Union, Local No. 320 representing the Human Services
Support Specialists and Public Health Staff and the Government Services Technical Unit to include the B22
grade to the Accounting Specialist positions to better align with similarly classified positions.
RECESS & RECONVENE
At 8:38 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 8:45 a.m.
2025 PROPOSED COUNTYWIDE FEE SCHEDULE
Motion by Rogness, second by Bucholz and motion carried to approve the 2025 Countywide Fee Schedule
changes, with an effective date of January 1, 2025, as presented by the County Administrator.
RECESS & RECONVENE
At 8:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:00 a.m.
PLANNING COMMISSION RECOMMENDATIONS
Aric and Nicole Rude
Motion by Bucholz, second by Rogness and motion carried to approve a Conditional Use Permit for property
owners Aric & Nicole Rude for shoreland alterations consisting of 828 total cubic yards to build a driveway
and foundation pad located to the west of the cul-de-sac on 478th Street, off County Highway 31, Section 27,
Dunn Township, Franklin Lake (56-759), RD.
Edward A. Smith Revocable Living Trust
Motion by Lahman, second by Bucholz and motion carried to approve a Conditional Use Permit for property
owner Edward Smith for a Non-Residential CUP for a 6-Unit Storage Building with individual ownership for
units with the conditions: 1) any lighting will need to be downward facing, 2) no outside storage and 3) none
of the units should be at any time be resided in or used as dwelling or living units. This proposal is located
East of 42235 County Highway 1, Ottertail, MN 56571, Section 4, Ottertail Township, Otter Tail Lake (56-242),
GD.
Century Farms Subdivision
Motion by Rogness, second by Bucholz and motion carried to execute an extension of the sixty (60) day review
period, as required in MN Statute §15.99 Subd. 2, for the Preliminary Plat and Conditional Use Permit
Application for “Century Farms Subdivision”, owned by Century Farms LLC & Vincent Mullen Revocable Living
Trust, to an additional sixty (60) days as allowed in MN Statute §15.99 Subd. 3(f) to allow the Environmental
Quality Board (EQB) time to evaluate a petition received. The proposals are located East of 31130 317th
Street, Underwood, MN 56586, in Section 16, Maine Township, Maine (Round) Lake (56-476), NE and Maine
Lake (56-1520), NE.
RECESS & RECONVENE
At 9:24 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:32 a.m.
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 3 of 14
PREMISE PERMIT – HEART OF THE LAKES CHAPTER ABATE OF MN
LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING
OTTER TAIL COUNTY RESOLUTION NO. 2024-99
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
WHEREAS, ABATE of MN, will be submitting to the Gambling Control Board an LG230 Application to Conduct
Off-Site Gambling at the Silver Moon Lounge & Steakhouse, which is located at the 1117 W Main St, Perham,
MN 56573 Perham Township of Otter Tail County; and
WHEREAS, the gambling activities allowed under this application would be limited to no more than twelve off-
site events each calendar year (March 1, 2025 to March 1, 2026) not to exceed a total of 36 days; and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by ABATE of MN at the Silver Moon Lounge & Steakhouse which is located at the 1117 W
Main St, Perham, MN 56573 Perham Township of Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by ABATE of MN at the Silver Moon Lounge & Steakhouse which is located at
the 1117 W Main St, Perham, MN 56573 Perham Township of Otter Tail County. provided the applicant meets
all the necessary criteria for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of
Perham by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 19th day of November 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
PREMISE PERMIT – TIP OTTERTAIL CHAPTER INC. BIG PINE LODGE
LG230 APPLICATION TO CONDUCT OFF-SITE GAMBLING
OTTER TAIL COUNTY RESOLUTION NO. 2024-100
WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits
for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 4 of 14
WHEREAS, TIP Ottertail Chapter Inc, will be submitting to the Gambling Control Board an LG230 Application
to Conduct Off-Site Gambling at the Big Pine Lodge, which is located at 43606 Mosquito Heights Road,
Perham, MN 56573; and
WHEREAS, the gambling activities allowed under this application would be limited to no more than twelve off-
site events each calendar year (November 24, 2024- November 24, 2025) not to exceed a total of 36 days;
and
WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial
premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving
the application for a permit; and
WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of
lawful gambling by TIP Ottertail Chapter Inc at the Big Pine Lodge which is located at 43606 Mosquito Heights
Road, Perham, MN 56573, Otter Tail County.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves
the conduct of lawful gambling by TIP Ottertail Chapter Inc at the Big Pine Lodge, which is located at 43606
Mosquito Heights Road, Perham, MN 56573, Otter Tail County. provided the applicant meets all the necessary
criteria for the licenses and permits as required by the Gambling Control Board.
IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of
Perham by sending them a copy of this resolution.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Bucholz, duly
seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 19th day of November 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
PELICAN RAPIDS SINGLE FAMILY TAX REBATE PROGRAM
Motion by Rogness, second by Bucholz and motion carried to authorize participation by Otter Tail County
in the City of Pelican Rapids Single-Family Tax Rebate Program, as requested by the City of Pelican Rapids,
to support housing goals within their community. The program will offer up to $5,000, not to exceed five years,
in property tax rebates to the qualified homeowners.
OUT-OF-STATE CONFERENCE
Commissioner Mortenson informed the Board that he will be attending an out-of-state conference through
Lakes Country Services Cooperative from December 4-7, 2024.
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 5 of 14
MICA UPDATE
Commissioner Rogness provided a brief update on his recent meeting with Minnesota Inter-County
Association (MICA). Rogness reported that MICA is focused on platforms for the upcoming year and noted
personnel changes within the organization.
RECESS & RECONVENE
At 9:41 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:48 a.m.
CERTIFICATION OF EASEMENTS
US Fish & Wildlife Service (USFWS) Representatives appeared before the Board and requested certification
of two (2) waterfowl management rights easements and nine (9) wildlife habitat protection easements.
Documentation was previously submitted regarding the requests. Motion by Rogness, second by Bucholz and
motion carried to approve certification for the USFWS to secure the following easements:
James and Joan Burkett – Wetland Easement – T. 131 N., R. 43W., 5th P.m.:
Section 19, the Northeast Quarter (NE1/4).
Darlys Hess Revocable Living Trust – Wetland Easement – T. 132 N., R. 43 W., 5th P.M.:
Section 12, Government Lot 3, The West Half of the Northeast Quarter of the Southeast Quarter
(W1/2NE1/4SE1/4) and the Northwest Quarter of the Southeast Quarter (NW1/4SE1/4).
Gaylan Rockswold Trust and Mary Rockswold Trust – Habitat Easement – T. 131 N., R. 39 W., 5th P.M.:
Section 10, Part of the North Half of the Southwest Quarter (N1/2SW1/4), to be determined by a survey.
Timothy Hartman – Habitat Easement – T. 131 N., R. 39 W., 5th P.M.:
Section 26, Part of the Northwest Quarter (NW1/4), to be determined by a survey.
Section 27, Part of the East Half of the Northeast Quarter (E1/2NE1/4), to be determined by a survey.
Hvezda Excavating Inc. – Habitat Easement – T. 131 N., R. 38 W., 5th P.M.:
Section 2, Part of the Southwest Quarter of the Southeast Quarter (SW1/4SE1/4), to be determined by a
survey.
Krog Family Revocable Living Trust – Habitat Easement – T. 133 N., R. 43 W., 5th P.M.:
Section 12, Part of the Southeast Quarter of the Northwest Quarter (SE1/4NW1/4), to be determined by a
survey.
Susan K. Leitch and Wayne D. Duenow – Habitat Easement – T. 134 N., R. 42 W., 5th P.M.:
Section 33, Part of the East Half of the Northeast Quarter (E1/2NE1/4), to be determined by a survey.
Gregory E. Melkert, et al. – Habitat Easement – T. 135 N., R. 43 W., 5th P.M.:
Section 33, Part of the Northeast Quarter of the Northwest Quarter of the Southeast Quarter
(NE1/4NW1/4SE1/4), to be determined by a survey.
Thomas Haugrud (Oscaraade Acres) – Habitat Easement – T. 136 N., R. 44 W., 5th P.M.:
Section 12, Part of the South Half of the Southeast Quarter (S1/2SE1/4), to be determined by a survey.
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 6 of 14
Michael Vaughan of Otter Tail Crossing, LLC. – Habitat Easement – T. 132 N., R. 37 W., 5th P.M.:
Section 19, Part of the Southwest Quarter (SW1/4), the Southeast Quarter (SE1/4), and Northeast Quarter
(NE1/4), to be determined by a survey.
Section 30, Part of the Northwest Quarter (NW1/4), to be determined by a survey.
Michael Vaughan of Otter Tail Crossing, LLC. – Habitat Easement
T. 132 N., R. 38 W., 5th P.M.:
Section 25, Part of the East Half (E1/2), and Part of the East Half of the Northwest Quarter (E1/2NW1/4), to
be determined by a survey.
T. 132 N., R. 37 W., 5th P.M.:
Section 30, Part of the West Half of the Southwest Quarter (W1/2SW1/4), to be determined by a survey.
PUBLIC HEARING
Assistant Solid Waste Director Scott Bjerke reviewed the proposed Solid Waste Parcel Fee Increase. Bjerke
noted that the proposed parcel fee will go from $16/point to $17/point due to increased operation costs as well
as go towards the Capital Improvement Plan goals for the Solid Waste Department.
At 10:00 a.m., Chair Mortenson opened the Public Hearing regarding the Solid Waste Parcel Fee Increase.
Chair Mortenson asked for comments from the public and no comments were received. The Public Hearing
was closed at 10:01 a.m.
COMPACTOR PURCHASE FOR RECYCLING AT HENNING
Motion by Rogness, second by Bucholz and motion carried to authorize the Solid Waste Department to
purchase a Marathon 800XS transfer compactor from DMH Companies using a Sourcewell collective
bargaining rate of $258,802.82 for Single Sort Recycling Loadout for the new transfer station in Henning.
SET PUBLIC HEARING DATE
Motion by Rogness, second by Lahman and motion carried to set the Curbside Single Sort Recycling
Ordinance and Implementation Plan Public Hearing for 10:00 a.m. on December 17, 2024 in the Otter Tail
Lake Room at the Government Services Center (GSC) during the regularly scheduled Board of
Commissioners Meeting.
RECESS & RECONVENE
At 10:05 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 10:16 a.m.
PROTECT GRANT APPLICATION ASSISTANCE
Motion by Rogness, second by Bucholz and motion carried to authorize appropriate County Officials’
signatures on the PROTECT grant application agreement for CSAH 6 at Nelson Lake with SRF Consulting
Group, Inc. in an amount up to $44,752.00 with $30,000 of the cost to be reimbursed through MnDOT’s
Infrastructure Investment and Jobs Act (IIJA) technical assistance grant program.
TESTING SERVICES AGREEMENT AMENDMENT
Motion by Bucholz, second by Lahman and motion carried to authorize appropriate County Officials’ signatures
to execute an agreement between Otter Tail County and American Engineering Testing for professional testing
services for the Perham Highway Garage project in an amount up to $19,172.00 as presented by the County
Engineer.
Board of Commissioners’ Meeting Minutes November 19, 2024
Page 7 of 14
ADJOURNMENT
At 10:26 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned.
The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, December 3, 2024, at the Government
Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: _______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 8 of 14
Vendor Name
210 TIRES & TOWING LLC
A-OX WELDING SUPPLY CO INC
A&A RECYCLING LLC
ACORNS-OAK CONSUL TING LLC
ALBANY RECYCLING CENTER
AMAZON CAPITAL SERVICES INC
ANOKA CO TREASURY OFFICE
ASSOCIATION OF MN COUNTIES
ATS SPECIALIZBD LLC
AUTO VALUE FERGUS FALLS
AUTO VALUE PERHAM
AVENU INSIGHTS & ANALYTICS LLC
AXON ENTERPRISE INC
BAEZ/ADAM
BAKKEf'JJ/JULIE
BATTLE LAKE/CITY OF
BECKER CO ENVIRONMENTAL SERVICES
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
BREMSETH/ANDREW
BURNS & MCDONNELL Ef\lGINEERING CO
BURSKI EXCAVATING INC
BUY-MOR PARTS & SERVICE LLC
CERTIFIED AUTO REPAIR
CHS INC
CLEAN SWEEP COMMERCIAL SERVICES
OODE 4 SERVICES INC
OOLLEGE WAY AUTO
OOLUMN SOFTWARE PBC
OOOPER'S OFFICE SUPPLY INC
CULLIGAN OF ELBOW LAKE
CULLIGAN OF WADENA
DACOTAH PAPER CO
DAILEY ELECTRIC LLC
DAKOTA BUSINESS SOLUTIONS INC
DAKOTA WHOLESALE TIRE INC
DAL TOf'JJ/CITY OF
DEER CREEK/CITY OF
DENNIS DREWES INC
DENT/CITY OF
DICK'S STANDARD
DOUBLE A CATERING
Amount
90.00
140.00
820.00
1,500.00
2,197.57
5,861.63
14,025.00
250.00
9,250.00
154.89
11.99
775.00
10,546.52
1,000.00
43.00
2,230.80
472.00
11,103.80
44.00
94.50
61,062.67
1,350.00
25,352.86
1,671.87
1,600.03
1,395.00
40,584.88
279.44
223.95
7,450.16
36.75
93.42
564.78
497.20
336.00
1,316.20
955.27
1,873.80
76,500.00
734.82
7,200.88
356.60
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 9 of 14
Vendor Name
EGGE CONSTRUCTION INC
ELECTION SYSTEMS & SOFTWARE LLC
ELIZABETH/CITY OF
ENVIRONMENTAL SENTRY PROTECTION
ENVIROTECH SERVICES INC
ERHARD/CITY OF
ERICA MARTIN COMPANY INC
ESRIINC
EVCO PETROLEUM PRODUCTS INC
EVERTS LUMBER CO
EZ OPEN GARAGE DOOR
FARGO FREIGI-ITLINEH
FARGO GLASS & PAINT CO
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS/CITY OF
FERGUS POWER PUMP INC
FERGUS TIRE CENTER INC
FIDLAR TECHNOLOGIES INC
FIELD/CRISTI
FLEET SUPPLY
FORCE AMERICA DISTRIBUTING LLC
FORTRALLC
FORUM COMMUNICATIONS COMPANY
GALLS LLC
G ILBERTSON/JACE
GOPl-'IER STATE ONE CALL
GRAINGER INC
HENNINGJCITY OF
HOMETOWN REPAIR INC
HOUSTON ENGINEERING INC
INDEPENDENT EMERGENCY SERVICES L
INNOVATIVE OFFICE SOLUTIONS LLC
J.P. COOKE CO
JAKE'S JOHNS LLC
JEFFRIESfTRACY
KAR~ELA f-lUNT & CHESHIRE PLLP
KVERNJTODD
KVIDT CREATIVE LLC
LAKE COUNTRY GRAPHICS INC
LAKE REGION HEAL Tl-'ICARE
LAKES ADVERTISING LLC
LAKES COMMUNITY COOPERATIVE
Amount
6,301.26
27,959.72
1,148.16
14,640.00
9,048.16
679.71
500.00
51,700.00
672.20
136.52
609.00
11,245.92
514.56
3,364.58
4,500.00
31,830.00
786.51
3,686.31
97.15
53.32
737.82
529.08
279.50
3,439.58
105.00
33.75
1,091.20
3,168.92
199.13
16,697.41
86.16
364.62
52.95
340.00
105.00
230.00
180.85
3,000.00
246.00
55.00
700.00
1,176.52
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 10 of 14
Vendor Name
LAKES COUNTRY SERVICE COOPERATIV
LARRY OTT INC
LEAF RIVER AG SERVICE
LEIGHTON MEDIA -FERGUS FALLS
LEXIPOLLLC
LOCATORS & SUPPLIES INC
M-R SIGN CO INC
MARCO TECHNOLOGIES LLC
MARCO TECHNOLOGIES LLC
MARK SAND & GRAVEL CO
MCCONN/CHRISTOPHER
MERIC:KEL LUMBER
MID.CENTRAL EQUIPMENT INC
MIDWEST PRINTING CO
MINNESOTA MOTOR COMPANY
MN DEPT OF LABOR & INDUSTRY
MN DEPT OF NATURAL RESOURCES
MN POLLUTION CONTROL AGENCY
MN SEEDING CONTRACTORS ASSN
MN STATE COMMUNITY & TECHNICAL CC
MNCCC LOCKBOX
NAPA CENTRAL
NARDINI FIRE EQUIPMENT
NELSON AUTO CENTER INC
NESS BACKHOE INC
NEW YORK MILLS/CITY OF
NEWBORG/JACOB
NEWVILLE/HEATHER
NF Fl ELD ABSTRACT CO LLC
NORTH CENTRAL INC
NORTHL 4.ND FIRE PROTECTION
NORTHWEST TIRE INC
NOVA FIRE PROTECTION INC
NYHUS FAMILY SALES INC
OK TIRE
OLSEN CHAIN & CABLE CO INC
OLSON OIL CO INC
OLSON TIRE & OIL
OTTER TAIL CO RECORDER
OTTER TAIL POWER COMPANY
OUTDOOR RENOVATIONS LANDSCAPE &
PALMERSHEIM/COLBY
Amount
5,400.00
5,850.00
2,137.50
2,943.04
3,131.20
501.85
418.56
2,685.33
3,735.49
14,205.97
486.83
6.38
6.75
85.00
5,230.00
100.00
2,000.00
96,153.74
525.00
2,000.00
24,005.75
868.33
1,337.00
54,240.14
1,250.00
2,305.50
252.00
650.00
250.00
17,881.45
482.00
1,250.13
380.00
808.36
21.20
958.88
66.00
2,015.09
46.00
57.57
2,350.00
219.71
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 11 of 14
Vendor Name Amount
PARKE RS PRAIRIE/CITY OF 1,232.23
PAW PUBLICATIONS LLC 1,686.41
PELICAN RAPIDS/CITY OF 1,692.33
PERHAM MACHINE & REPAIR INC 352.32
PERHAM/CITY OF 6,712.71
PLUNKETTS VARMENT GUARD 577.00
POPE DOUGLAS SOLID WASTE MANAGE! 625.00
POWERPLAN OIB 11,701.56
PRAIRIE SCALE SYSTEMS INC 10,742.24
PRECISE MRM LLC 1,000.00
PREMIUM WATERS INC 16.49
PRO AG FARMERS CO OP 165.87
PROFESSIONAL DEVELOPMENT ACAD E~ 1,190.00
PSICK CAPITOL SOLUTIONS INC 3,500.00
QUICK'S NAPA AUTO PARTS 45.89
QUICK'S NAPA AUTO PARTS 19.86
QUINLIVAN & HUGHES PA 5,571.60
RDO EQUIPMENT CO 511.44
RED DOT PEST CONTROL 90.00
REGENTS OF THE UNIVERSITY OF MN 103,061.20
RICHVILLE/CITY OF 1,037.94
ROTH/COURTNEY 91.96
ROTHSAY/CITY OF 1,019.56
SCHMITZ BODY PAINT & REPAIR INC 3,530.60
SEA TWORKS LLC 350.00
SERVICE FOOD SUPER YALU 16.77
SHERWIN WILLIAMS 34.97
SHI INTERNATIONAL CORP 1,217.00
SIGN GUYS LLC 705.00
SIGNS PLUS 377.00
SIGNWORKS SIGNS & BANNERS INC 499.00
SIMENGAARD/PAUL 26.53
SQUEEGEE SQUAD 2,245.75
STAPLES BUSINESS CREDlli 212.43
STEINS INC 1,159.34
STEVE'S SANITATION INC 25,465.29
STONEBROOKE ENGINEERING INC 6,309.79
S,,RAND ACE HARDWARE 8.97
S,,REIFELJLEON 1,000.00
STUDSRUD/JUSTIN 1,000.00
SUMMIT FIRE PROTECTION 648.99
SUMMIT FOOD SERVICE LLC 6,968.20
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 12 of 14
Vendor Name
Tf-llS WEEKS SHOPPING NEWS
IBOMSON REUTERS -WEST
IBRIFTY WHITE PHARMACY
IBUMPER POND RESORT
TOM FORD/TRAVIS
UNDEHWOOD/CITY OF
UNLIMITED AUTOGLASS INC
URBANK/CITY OF
VERGAS HARDWARE
VERGAS/CITY OF
VESTIS
VESTIS
VIKING GARAGE DOOR COMPANY INC
VIPOND/GARY
WADENAASPHALT INC
WALVATNE/DOUGLAS
W EINRICH CONSTRUCTION LLC
W ELLPATH LLC
W ESTh10R INDUSTRIES LLC
WIDSETH SMITH NOLTING & ASSOCIATE!
WM CORPORA TE SERVICES INC
WSB & ASSOCIATES INC
ZIEGLER INC
Final Total:
Amount
174.60
459.07
15.00
282.95
22.91
1,074.67
2,174.62
1,230.83
4.49
2,599.44
56.84
411.19
414.00
93.60
198.00
825.00
27,250.00
54,879.50
263.84
7,143.65
33,974.35
57,328.70
1,764.88
1,150,697.97
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 13 of 14
Vendor Name
3RD MILLENNIUM CLASSROOMS
AMAZON CAPITAL SERVICES INC
BUDKE/JOSIE
DEAi/CHRiSTINE
DNA DIAGNOSTICS CENTER INC
FOREMAN/MICH ELLE
HAMAN/ELIZABETH
HAUGE/LESLIE
KLOEK/ASHLEY
LAKEL.\ND AUTO REPAIR LLC
MCCLAFLIN/DANA
METRO LEGAL SERVICES
MINN KOT A ENVIRO SERVICES INC
MN DEPT OF HUMAN SERVICES
NIELSON/CARIN
OLSON/ALIXANDRA
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO RECORDER
OTTER TAIL CO SHERIFF
OTTER T All CO TREASURER
POTTER/L:ELAN D
PREMIER BIOTECH INC
QUALITY TOY OT A
RARICK/JESSICA
SCHOMMER/MICHAEL
SEVEN COUNTY PROCESS SERVERS LLC
SHIRKEY/KELSEY
ULSCHMID/LIZA
VAUGHANJKA YLEE
VERIZON WIRELESS
WAGNER/TARA
W EILAND/MEGAN
W ENZEL/ERICA
Final Total:
Amount
75.00
793.19
98.77
107.04
117.00
39.41
404.40
31.00
28.38
61.63
38 .18
60.00
194.70
2,384.61
50.12
12.93
1,644.50
59.00
288.30
19,891.28
117.80
1,733.75
1,019.57
40.00
42.14
75.00
213.05
29.86
95.51
1,787.28
102.67
57.44
26.94
31 ,720.45
Board of Commissioners’ Meeting Minutes November 19, 2024 (Exhibit A)
Page 14 of 14
Vendor Name
AMAZON CAPITAL SERVICES INC
BARKER/MEGANJ
CLAY CO HEALTH DEPT
OONCEPT CATERING
OOOPER'S OFFICE SUPPLY INC
ELLISON/REESE
FRUSTOUANNE
FRUSTOUEMIL Y
GIBBS/ANN
GUCK/AMY
INDEPENDENT CONTRACT SERVICES OF
LAKE REGION HEALTHCARE
MAGNUSSON/LANE
MCKESSON MEDICAL-SURGICAL GOV SC
MINNESOTA MOTOR COMPANY
MORTENSON OUTDOOR SIGN
SOLAND/MIRANDA
VAN SANTEN/DANA
VERIZON WIRELESS
WELCH/AMIE
WESTBY/LINDA
Final Total:
Amount
126.20
91.32
178.87
418.00
2,045.96
15.21
33.50
15.21
66.00
34.84
6,130.81
667.67
83.87
256.66
64.07
795.00
18.00
10.18
850.41
5.36
32.83
11,939.97
COMMISSIONER'S VOUCHERS ENTRIES11/27/2024
csteinbach
N
Y
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
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11:13:05AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-112-108-0000-6572 9.35 FILE CABINET KEYS 3305 Repair And Maintenance/ Supplies N
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 38.73 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/13/24 Per Diem Y
50-000-000-0130-6300 135.00 MAINTENANCE PLAN RENEWAL 24-76324 Building And Grounds Maintenance N
50-000-000-0130-6859 1,655.82 ELECTRONICS DISPOSALS 13527 Electronic Disposal N
50-000-000-0140-6291 632.00 ACCT 1478400 NOV 2024 2436835 Contract Transportation N
01-031-000-0000-6406 122.27 A2RJVV5AA0WI1P SUPPLIES 16PV-RDRQ-XNTJ Office Supplies N
01-061-000-0000-6680 344.95 A2RJVV5AA0WI1P WIRELESS BRIDGE 11CT-4YQX-HDRL Computer Hardware N
01-061-000-0000-6406 126.50 A2RJVV5AA0WI1P LAPTOP BAGS 1G4H-7QMR-6F69 Office Supplies N
01-061-000-0000-6680 2,480.00 A2RJVV5AA0WI1P USB-C DOCKS 1L36-WY41-G3TX Computer Hardware N
01-061-000-0000-6406 72.97 A2RJVV5AA0WI1P FLASH DRIVES 1MKN-GG6J-47ND Office Supplies N
01-091-000-0000-6406 46.41 A2RJVV5AA0WI1P SUPPLIES 1XRG-XW73-YC3R Office Supplies N
01-112-101-0000-6572 99.96 A2RJVV5AA0WI1P WATER FILTERS 17JC-46JX-4637 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 17.20 A2RJVV5AA0WI1P RELAY 17L1-9HR7-F177 Repair And Maintenance/ Supplies N
01-112-000-0000-6487 63.96 A2RJVV5AA0WI1P LEATHERMAN 1CR3-7CMP-WRPT Tools & Minor Equipment N
01-201-000-0000-6406 30.52 A2RJVV5AA0WI1P SUPPLIES 13QM-LQTN-H1KY Office Supplies N
01-201-000-0000-6492 100.18 A2RJVV5AA0WI1P BOARD/EASEL 1CJ4-C7LQ-LRKF Police Equipment N
01-201-000-0000-6406 137.74 A2RJVV5AA0WI1P SUPPLIES 1LXQ-G3P4-49YD Office Supplies N
01-201-000-0000-6406 19.58 A2RJVV5AA0WI1P CARD READER 1TG3-JWWP-7NNX Office Supplies N
01-201-000-0000-6526 195.91 A2RJVV5AA0WI1P UNIFORM ITEMS 1TNQ-3NQ4-PGHG Uniforms N
01-201-000-0000-6406 36.98 A2RJVV5AA0WI1P ENVELOPES 1VC3-VDG7-49N3 Office Supplies N
5 A-1 LOCK & KEY
9.355
6297 ACKERSON/JEFF
218.736297
8952 AIRE SERV OF LAKES COUNTRY
135.008952
14813 ALBANY RECYCLING CENTER
1,655.8214813
7588 ALEX RUBBISH & RECYCLING INC
632.007588
14386 AMAZON CAPITAL SERVICES INC
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
-
A-1 LOCK & KEY
ACKERSON/JEFF
AIRE SERV OF LAKES COUNTRY
ALBANY RECYCLING CENTER
ALEX RUBBISH & RECYCLING INC
Otter Tail County Auditor
BURNS & MCDONNELL ENGINEERING CO INC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-201-000-0000-6406 90.32 A2RJVV5AA0WI1P SUPPLIES 1VD1-94W9-FPR9 Office Supplies N
01-201-000-0000-6526 81.75 A2RJVV5AA0WI1P UNIFORM ITEMS 1WC4-7L7R-7CQL Uniforms N
01-250-000-0000-6406 124.80 A2RJVV5AA0WI1P SUPPLIES 13RH-XMF7-F7TC Office Supplies N
01-250-000-0000-6526 178.94 A2RJVV5AA0WI1P BLACK SHOES 1DFK-VLNH-3CXG Uniforms N
10-301-000-0000-6406 85.99 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1YLF-1MCG-4Q44 Office Supplies N
10-302-000-0000-6500 33.36 ACCT #A2RJVV5AA0WI1P - SUPPLIE 1MF4-WHK1-WYHV Supplies N
50-000-000-0000-6981 34.04 A2RJVV5AA0WI1P TRASH CAN BANDS 1XCT-MCD4-1LJ9 Organic Grant Expense N
01-013-000-0000-6262 590.00 56-JV-24-470 ENS APPEAL 00867 Public Defender Y
01-280-000-0000-6242 80.00 2024 STRATEGIC PLAYGROUND 70903.00 Registration Fees N
WALETZKO/PATRICK11184
10-303-000-0000-6242 125.00 2024 IMPLEMENTING CONTINOUS IM 71259.00 Registration Fees N
01-013-000-0000-6262 291.43 CLIENT SERVICES OCT 2024 OCT2024 Public Defender Y
50-399-000-0000-6300 2,223.46 OTCTYSW MAINT HEATING EQUIP W18951 Building And Grounds Maintenance N
01-061-000-0000-6330 40.74 MILEAGE - TRIPS TO COURTHOUSE OCT2024 Mileage N
50-000-000-0130-6276 8,834.26 ENGINEERING SVCS MAY 2024 154271-6 Professional Services N
01-063-000-0000-6367 68.34 ABSENTEE BALLOT BOARD MILEAGE 11/5/24 Election Judge Costs Y
3,834.4314386
6207 ANNE M CARLSON LAW OFFICE PLLC
590.006207
30171 ASSOCIATION OF MN COUNTIES
205.0030171
15262 AVERY, ATTORNEY AT LAW/JILL
291.4315262
5058 BDT MECHANICAL LLC
2,223.465058
5234 BRUTLAG/STEVE
40.745234
15803
8,834.2615803
16283 BURT/RONALD
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
22 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 TransactionsBURNS & MCDONNELL ENGINEERING CO INC
AMAZON CAPITAL SERVICES INC
ANNE M CARLSON LAW OFFICE PLLC
ASSOCIATION OF MN COUNTIES
AVERY, ATTORNEY AT LAW/JILL
BDT MECHANICAL LLC
BRUTLAG/STEVE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-063-000-0000-6367 1,921.50 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-250-000-0000-6452 90.50 ACCT OTTER ORANGE SOCKS 0383848-IN Prisioners Clothing Cost N
01-112-108-0000-6342 575.00 WINDOW CLEANING OCT 2024 PA 048664 Service Agreements Y
01-201-000-0000-6408 122.80 ACCT 15922 SERVICES FOR JOKO 227053 Canine Supplies N
10-000-000-0000-2270 250.00 2023-05 WORKING IN ROW REFUND PERMIT #2023-0 Customer Deposits N
01-041-000-0000-6406 181.87 ACCT 2189988030 SUPPLIES 469536 Office Supplies N
01-201-000-0000-6677 1,573.94 ACCT 2189988555 INSTALL 469395 Office Furniture And Equipment-Minor N
01-061-000-0000-6202 1,143.45 WEB SITE SUPPORT SERVICES 303334 County Website N
01-250-000-0000-6526 42.00 GLOVES FOR CERT 11/5/24 Uniforms N
01-123-000-0000-6140 270.00 BA - PER DIEM 11/14/24 Per Diem Y
01-124-000-0000-6330 113.90 BA - MILEAGE 11/14/24 Mileage Y
1,989.8416283
14840 CHARM-TEX INC
90.5014840
12058 CLEAN SWEEP COMMERCIAL SERVICES
575.0012058
32659 COMPANION ANIMAL HOSPITAL
122.8032659
12394 COMSTOCK/MICHAEL
250.0012394
32603 COOPER'S OFFICE SUPPLY INC
1,755.8132603
9018 D & T VENTURES LLC
1,143.459018
16862 DAVENPORT/TYLER
42.0016862
15993 DONOHO/MICHAEL
383.9015993
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
2 Transactions
BURT/RONALD
CHARM-TEX INC
CLEAN SWEEP COMMERCIAL SERVICES
COMPANION ANIMAL HOSPITAL
COMSTOCK/MICHAEL
COOPER'S OFFICE SUPPLY INC
D & T VENTURES LLC
DAVENPORT/TYLER
DONOHO/MICHAEL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-063-000-0000-6369 2,510.00 ONLINE ELECTION JUDGE TRNG 13734 Miscellaneous Charges N
01-091-000-0000-6281 38.25 56-CR-24-2262 TRANSCRIPT FEE DRE10093 Court Case Expenses Y
01-063-000-0000-6232 2,856.44 ACCT 33240 PRE-MARKED TEST CD2104672 Printing-Ballots N
01-063-000-0000-6232 4,845.25 ACCT 33240 ED ADDT'L BALLOTS CD2109282 Printing-Ballots N
02-218-000-0000-6369 5,865.00 LODGING - K-9 TRAINING AUG-NOV 12/3/24 Miscellaneous Charges N
01-061-000-0000-6171 10,000.00 FLEX TRAINING PROGRAM 947304 Tuition And Education Expenses N
10-304-000-0000-6300 195.00 SERVICE - DOOR OPENING ON IT O 70773 Building And Grounds Maintenance N
01-002-000-0000-6240 284.62 BOC MINUTES 10/22/24 A571853B-0044 Publishing & Advertising N
50-399-000-0000-6300 29.19 ACCT 6402 SUPPLIES 181600 Building And Grounds Maintenance N
50-399-000-0000-6300 19.90 ACCT 6402 ROPE CLIPS 182287 Building And Grounds Maintenance N
10-302-000-0000-6350 1,687.50 JETTING SERVICE 53838 Maintenance Contractor N
10-302-000-0000-6350 1,485.00 VAC TRUCK SERVICE 53839 Maintenance Contractor N
10609 DS SOLUTIONS INC
2,510.0010609
5430 EIFERT/DANA
38.255430
2581 ELECTION SYSTEMS & SOFTWARE LLC
7,701.692581
17003 ERICKSON/MICHELLE
5,865.0017003
17536 EXITCERTIFIED
10,000.0017536
14552 EZ OPEN GARAGE DOOR
195.0014552
35011 FERGUS FALLS DAILY JOURNAL
284.6235011
5322 FERGUS HOME & HARDWARE INC
49.095322
2153 FERGUS POWER PUMP INC
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
DS SOLUTIONS INC
EIFERT/DANA
ELECTION SYSTEMS & SOFTWARE LLC
ERICKSON/MICHELLE
EXITCERTIFIED
EZ OPEN GARAGE DOOR
FERGUS FALLS DAILY JOURNAL
FERGUS HOME & HARDWARE INC
Otter Tail County Auditor
FOTH INFRASTRUCTURE & ENVIRONMENT LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Solid Waste Fund
Copyright 2010-2024 Integrated Financial Systems
50-000-000-0120-6291 1,579.00 HAULING CHARGES 53861 Contract Transportation N
50-000-000-0170-6291 7,510.00 HAULING CHARGES 53861 Contract Transportation N
50-000-000-0120-6291 1,185.00 HAULING CHARGES 53887 Contract Transportation N
50-000-000-0170-6291 4,720.00 HAULING CHARGES 53887 Contract Transportation N
50-399-000-0000-6291 2,370.00 HAULING CHARGES 53861 Contract Transportation N
50-399-000-0000-6291 1,185.00 HAULING CHARGES 53887 Contract Transportation N
10-302-000-0000-6505 8,465.33 WINTER SAND - TONS - HENNING 1306 Aggregates N
10-302-000-0000-6505 9,255.95 WINTER SAND - TONS - BATTLE LA 1307 Aggregates N
10-302-000-0000-6511 9,503.98 HOT MIX 1308 Bituminous Mix N
01-124-000-0000-6140 180.00 PC - PER DIEM 11/13/24 Per Diem Y
01-124-000-0000-6330 72.36 PC - MILEAGE 11/13/24 Mileage Y
01-250-000-0000-6526 55.00 PANTS 11/2/24 Uniforms N
01-063-000-0000-6240 1,525.00 ACCT MP46896 NOTICE TO VOTERS MP468961024 Publishing & Advertising N
50-000-000-0120-6276 707.61 HENNING TECH/GW SERVICES 92151 Professional Services N
50-000-000-0130-6276 9,357.04 NEOT TECH/GW SERVICES 92152 Professional Services N
01-124-000-0000-6140 180.00 PC - PER DIEM 11/13/24 Per Diem Y
01-124-000-0000-6330 132.66 PC - MILEAGE 11/13/24 Mileage Y
21,721.502153
12468 FERGUSON ASPHALT PAVING INC
27,225.2612468
15555 FISCHER/JUDD
252.3615555
2967 FLODEN/BRENT
55.002967
14517 FORUM COMMUNICATIONS COMPANY
1,525.0014517
387
10,064.65387
13304 FRAZIER/BRENT
312.6613304
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
8 Transactions
3 Transactions
2 Transactions
1 Transactions
1 Transactions
2 Transactions
2 Transactions
FOTH INFRASTRUCTURE & ENVIRONMENT LLC
FERGUS POWER PUMP INC
FERGUSON ASPHALT PAVING INC
FISCHER/JUDD
FLODEN/BRENT
FORUM COMMUNICATIONS COMPANY
FRAZIER/BRENT
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-201-000-0000-6304 795.31 REPLACE TIRES ON ASSET 05034 353692 Repair And Maintenance Y
01-201-000-0000-6304 786.34 REPLACE TIRES ON ASSET 13898 353692 Repair And Maintenance Y
01-201-000-0000-6304 115.00 SWAP WHEELS/TRACKS ON RANGER 353722 Repair And Maintenance Y
01-031-000-0000-6276 400.00 ACCT 46880 CONSULTING SERVICES 2024037886 Professional Services N
01-201-000-0000-6526 9.03 ACCT 1002151493 KEY CLIP 029425402 Uniforms N
01-201-000-0000-6526 116.82 ACCT 1002151493 SHIRT & APPS 029478553 Uniforms N
01-201-000-0000-6392 1,054.12 ACCT 1002151493 MICROPHONES 029560382 Mobile Field Force N
01-201-000-0000-6392 880.88 ACCT 1002151493 MASK ADAPTERS 029560391 Mobile Field Force N
01-201-000-0000-6526 23.64 ACCT 1002151493 KNIT CAP 029572266 Uniforms N
01-201-000-0000-6526 38.73 ACCT 1002151493 APPLICATIONS 029583858 Uniforms N
01-201-000-0000-6526 15.90 ACCT 1002151493 CAPS 029583862 Uniforms N
01-201-000-0000-6526 127.07 ACCT 1002151493 RAIL MOUNT 029583874 Uniforms N
01-201-000-0000-6526 49.13 ACCT 1002151493 K9 ID TAGS 029610858 Uniforms N
01-250-000-0000-6526 291.69 ACCT 5287917 STRYKE PANTS 029547628 Uniforms N
01-250-000-0000-6526 192.95 ACCT 5287917 BOOTS 029646769 Uniforms N
01-205-000-0000-6273 1,050.00 TRANSPORT - V EBBINGHAUSEN GN2411517 Coroner Expense N
01-031-000-0000-6686 11,913.70 2024 SUBSCRIPTION FEE INV-38810 Human Resources Software N
50-399-000-0000-6300 1,926.74 ACCT 832582571 ELECTRIC WINCH 9316931758 Building And Grounds Maintenance N
8971 FRONTIER MARINE & POWERSPORTS
1,696.658971
9218 GALLAGHER BENEFIT SERVICES INC
400.009218
392 GALLS LLC
2,799.96392
36008 GLENDE-NILSON FUNERAL HOME
1,050.0036008
12444 GOVERNMENTJOBS.COM INC
11,913.7012444
52564 GRAINGER INC
1,926.7452564
5615 HAUKOS SALES LLC
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
1 Transactions
11 Transactions
1 Transactions
1 Transactions
1 Transactions
FRONTIER MARINE & POWERSPORTS
GALLAGHER BENEFIT SERVICES INC
GALLS LLC
GLENDE-NILSON FUNERAL HOME
GOVERNMENTJOBS.COM INC
GRAINGER INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2024 Integrated Financial Systems
10-304-000-0000-6406 48.21 ACCT #1012 - SUPPLIES 82085 Office and Garage Supplies N
10-304-000-0000-6572 32.04 ACCT #1012 - SUPPLIES 82085 Repair And Maintenance Supplies N
01-112-109-0000-6342 145.00 ACCT OT SHERIFF SERVICE 42088 Service Agreements N
10-304-000-0000-6300 200.00 PUMPED GREASE TANK 11/7/2024 Building And Grounds Maintenance N
10-303-000-0000-6278 934.62 SAP 056-667-042 REIMBURSEMENT REQUEST NO. 9 Engineering Consultant N
10-303-000-0000-6651 36,362.43 SAP 056-667-042 REIMBURSEMENT REQUEST NO. 9 Construction Contracts N
50-000-000-0000-6981 567.06 ACCT 342289 COMPOST LINERS 605664796 Organic Grant Expense N
50-000-000-0000-6981 213.28 ACCT 342289 COMPOST LINERS 605667838 Organic Grant Expense N
50-000-000-0000-6981 282.96 ACCT 342289 COMPOST LINERS 605667839 Organic Grant Expense N
09-507-570-4004-6278 13,208.35 R005197-0034 MAPLEWOOD 73651 Engineering & Hydrological MAPLEWOOD N
01-063-000-0000-6367 1,890.00 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-201-000-0000-6406 126.42 ACCT 9988526 SUPPLIES SUM-080739 Office Supplies N
10-304-000-0000-6306 3,233.58 ACCT #22866 - REPAIR R002105189:01 Repair/Maint. Equip N
80.255615
9453 HAWES SEPTIC TANK PUMPING LLC
345.009453
32661 HENNING/CITY OF
37,297.0532661
7164 HILLYARD - HUTCHINSON
1,063.307164
5835 HOUSTON ENGINEERING INC
13,208.355835
16273 HUNT/DESTA
1,890.0016273
38100 INNOVATIVE OFFICE SOLUTIONS LLC
126.4238100
12716 INTERSTATE POWER SYSTEMS INC
3,233.5812716
39324 JK SPORTS INC
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
2 Transactions
2 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
HAUKOS SALES LLC
HAWES SEPTIC TANK PUMPING LLC
HENNING/CITY OF
HILLYARD - HUTCHINSON
HOUSTON ENGINEERING INC
HUNT/DESTA
INNOVATIVE OFFICE SOLUTIONS LLC
INTERSTATE POWER SYSTEMS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-201-000-0000-6526 185.00 PULLOVER SHIRTS 96846 Uniforms N
01-112-104-0000-6572 3,826.76 ACCT 385-001226477 LABOR 41747193 Repair And Maintenance/ Supplies N
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/13/24 Per Diem Y
23-705-000-0000-6330 25.46 CDA - MILEAGE 11/13/24 Mileage Y
01-123-000-0000-6140 270.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 127.30 BA - MILEAGE 11/14/24 Mileage Y
01-063-000-0000-6367 1,942.50 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-013-000-0000-6262 10.00 56-P9-01-723 S COX 2009172 Public Defender Y
01-013-000-0000-6262 10.00 56-P2-06-001358 R GILBERTSON 2009173 Public Defender Y
01-013-000-0000-6262 60.00 56-PR-20-676 A RANDKLEV 2009174 Public Defender Y
01-013-000-0000-6262 10.00 56-PR-13-1236 J SLEEN 2009175 Public Defender Y
01-013-000-0000-6262 545.00 56-PR-10-950 T TORELL 2009176 Public Defender Y
10-304-000-0000-6572 202.59 ACCT #174818 - PARTS 102775861 Repair And Maintenance Supplies N
01-031-000-0000-6436 947.50 ACCT 30025613 LAB FEES 323015239 New hire start up cost N
01-201-000-0000-6433 1,547.00 ACCT 30025613 TESTS/FEES 323015239 Special Medical N
185.0039324
1630 JOHNSON CONTROLS FIRE PROTECTION LP
3,826.761630
6299 JOHNSON/DENA
205.466299
6824 JOHNSON/MARK T
397.306824
16287 JOHNSON/PAMELA S
1,942.5016287
10408 JONES LAW OFFICE
635.0010408
1002 KIMBALL MIDWEST
202.591002
79 LAKE REGION HEALTHCARE
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
3 Transactions
2 Transactions
1 Transactions
5 Transactions
1 Transactions
JK SPORTS INC
JOHNSON CONTROLS FIRE PROTECTION LP
JOHNSON/DENA
JOHNSON/MARK T
JOHNSON/PAMELA S
JONES LAW OFFICE
KIMBALL MIDWEST
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-250-000-0000-6432 92.25 PROVANCIAL, T 3/15/23 EH16345976800 Medical Incarcerated N
01-250-000-0000-6432 6.61 BLOOMFIELD, S 11/8/23 EH17823300903 Medical Incarcerated N
01-250-000-0000-6432 5,615.27 REITMEIER, J 1/7/24 EH18183051703 Medical Incarcerated N
01-250-000-0000-6432 69.81 ALI, S 1/30/24 EH18335159902 Medical Incarcerated N
01-250-000-0000-6432 1,771.83 MERRILL, D 3/28/24 EH18715416403 Medical Incarcerated N
01-250-000-0000-6432 9.07 ALI, S 6/17/24 EH19231439001 Medical Incarcerated N
01-250-000-0000-6432 59.92 TRIPP, J 6/18/24 EH19242184701 Medical Incarcerated N
01-250-000-0000-6432 155.83 LAMOTTE, L 6/26/24 EH19290634900 Medical Incarcerated N
01-250-000-0000-6432 618.56 TRIPP, J 7/12/24 EH19306777300 Medical Incarcerated N
01-250-000-0000-6432 525.63 MERRILL, D 7/2/24 EH19326873800 Medical Incarcerated N
01-250-000-0000-6432 376.60 SONNENBERG, J 7/5/24 EH19348668200 Medical Incarcerated N
01-250-000-0000-6432 125.95 NELSON, D 7/22/24 EH19416654900 Medical Incarcerated N
01-250-000-0000-6432 330.13 BOYER, A 7/18/24 EH19432241100 Medical Incarcerated N
01-250-000-0000-6432 358.43 SONNENBERG, J 7/20/24 EH19443157800 Medical Incarcerated N
01-250-000-0000-6432 271.85 SAUCEDO CABRERA, O 7/27/24 EH19489582700 Medical Incarcerated N
01-250-000-0000-6432 4.29 MINGO, C 7/31/24 EH19518271000 Medical Incarcerated N
01-250-000-0000-6432 5.70 REITMEIER, J 1/7/24 EP60829526501 Medical Incarcerated N
01-250-000-0000-6432 57.78 REITMEIER, J 1/8/24 EP60829526541 Medical Incarcerated N
01-250-000-0000-6432 123.50 REITMEIER, J 1/7/24 EP60829526551 Medical Incarcerated N
01-250-000-0000-6432 122.51 REITMEIER, J 1/7/24 EP60829526591 Medical Incarcerated N
01-250-000-0000-6432 29.00 REITMEIER, J 1/7/24 EP60829526611 Medical Incarcerated N
01-250-000-0000-6432 14.87 SONNENBERG, J 7/5/24 EP60846571391 Medical Incarcerated N
01-250-000-0000-6432 29.71 LAMOTTE, L 6/26/24 EP60846571402 Medical Incarcerated N
01-250-000-0000-6432 5.70 MERRILL JR, D 3/28/24 EP60847267951 Medical Incarcerated N
01-250-000-0000-6432 48.57 MERRILL JR, D 3/28/24 EP60847267961 Medical Incarcerated N
01-250-000-0000-6432 124.96 MERRILL JR, D 3/28/24 EP60847267985 Medical Incarcerated N
01-250-000-0000-6432 94.99 MERRILL JR, D 3/28/24 EP60847268015 Medical Incarcerated N
01-250-000-0000-6432 50.54 SONNENBERG, J 7/5/24 EP60847917231 Medical Incarcerated N
01-250-000-0000-6432 68.17 NELSON, D 7/22/24 EP60849646154 Medical Incarcerated N
01-250-000-0000-6432 84.32 MERRILL JR, D 3/29/24 EP60850718792 Medical Incarcerated N
01-250-000-0000-6432 13.38 MERRILL JR, D 7/2/24 EP60850718832 Medical Incarcerated N
01-250-000-0000-6432 5.70 BOYER, A 7/18/24 EP60850718852 Medical Incarcerated N
01-250-000-0000-6432 206.49 TRIPP, J 7/12/24 EP60851058293 Medical Incarcerated N
01-250-000-0000-6432 78.08 TRIPP, J 7/12/24 EP60851058313 Medical Incarcerated N
01-250-000-0000-6432 86.36 SONNENBERG, J 7/20/24 EP60851460532 Medical Incarcerated N
01-250-000-0000-6432 11.39 SONNENBERG, J 7/20/24 EP60851460562 Medical Incarcerated N
01-250-000-0000-6432 59.43 MINGO, C 8/5/24 EP60852833011 Medical Incarcerated N
01-250-000-0000-6432 50.54 BOYER, A 7/18/24 EP60853165391 Medical Incarcerated N
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-250-000-0000-6432 29.71 SAUCEDO CABRERA, O 7/27/24 EP60855325911 Medical Incarcerated N
01-250-000-0000-6432 49.33 MERRILL JR, D 7/2/24 EP60855677231 Medical Incarcerated N
01-250-000-0000-6432 5.70 MERRILL JR, D 7/2/24 EP60856388781 Medical Incarcerated N
01-250-000-0000-6432 92.25 PROVANCIAL, T 3/15/23 EP60859777421 Medical Incarcerated N
01-250-000-0000-6432 18.34 MERRILL JR, D 7/2/24 EP60866069721 Medical Incarcerated N
10-304-000-0000-6306 261.73 REMOVE & REPLACE STARTER 1854 Repair/Maint. Equip N
10-304-000-0000-6306 12.13 SALES TAX REMOVED FROM INVOICE 5/17/2024 Repair/Maint. Equip N
20-093-000-0000-6369 232.00 ACCT 36093 ROOM RENTAL 10/4 100326 Miscellaneous Charges N
01-124-000-0000-6140 450.00 PC - PER DIEM 11/13/24 Per Diem Y
01-124-000-0000-6330 159.46 PC - MILEAGE 11/13/24 Mileage Y
01-063-000-0000-6367 315.00 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs N
01-063-000-0000-6367 60.30 ABSENTEE BALLOT BOARD MILEAGE 11/5/24 Election Judge Costs N
10-304-000-0000-6572 546.99 ACCT #100272024 - SUPPLIES 9312004239 Repair And Maintenance Supplies N
01-123-000-0000-6140 180.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 107.20 BA - MILEAGE 11/14/24 Mileage Y
13-012-000-0000-6276 1,150.00 SELF-HELP SVCS OCT 2024 1360 Professional Services Y
14,453.5579
14050 LAKELAND AUTO REPAIR LLC
249.6014050
41450 LAKES COUNTRY SERVICE COOPERATIVE
232.0041450
16673 LANGLIE/STEVEN
609.4616673
41525 LARUM/PAT
375.3041525
1020 LAWSON PRODUCTS INC
546.991020
11658 LEE/THOMAS
287.2011658
8049 LEGAL SERVICES OF NW MINNESOTA
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
45 Transactions
-
2 Transactions
1 Transactions
2 Transactions
2 Transactions
1 Transactions
2 Transactions
LAKE REGION HEALTHCARE
LAKELAND AUTO REPAIR LLC
LAKES COUNTRY SERVICE COOPERATIVE
LANGLIE/STEVEN
LARUM/PAT
LAWSON PRODUCTS INC
LEE/THOMAS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Law Library Fund
Copyright 2010-2024 Integrated Financial Systems
01-063-000-0000-6367 9.38 ABSENTEE BALLOT BOARD MILEAGE 11/5/24 Election Judge Costs Y
01-063-000-0000-6367 530.25 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-204-000-0000-6304 603.33 WINTERIZE BOAT #3 27116 Repair And Maintenance Y
01-204-000-0000-6304 478.92 WINTERIZE BOAT #5 27143 Repair And Maintenance Y
01-204-000-0000-6304 598.93 WINTERIZE BOAT #12 27182 Repair And Maintenance Y
10-302-000-0000-6500 55.99 ACCT #23-52A25 - SUPPLIES 0316764-IN Supplies N
10-302-000-0000-6500 839.44 ACCT #23-52A25 - SUPPLIES 0317051-IN Supplies N
10-302-000-0000-6500 659.50 ACCT #23-52A25 - SUPPLIES 0317300-IN Supplies N
10-302-000-0000-6500 299.93 ACCT #23-52A25 - SUPPLIES 0317510-IN Supplies N
10-302-000-0000-6500 119.90 ACCT #23-52A25 - SUPPLIES 0317737-IN Supplies N
10-302-000-0000-6500 1,508.39 ACCT #23-52A25 - SUPPLIES 0317821-IN Supplies N
10-302-000-0000-6500 129.88 ACCT #23-52A25 - SUPPLIES 0317925-IN Supplies N
10-302-000-0000-6500 119.88 ACCT #23-52A25 - SUPPLIES 0317926-IN Supplies N
10-303-000-0000-6501 71.97 ACCT #23-52A25 - SUPPLIES 0317735-IN Engineering And Surveying Supplies N
10-303-000-0000-6501 55.99 ACCT #23-52A25 - SUPPLIES 0317759-IN Engineering And Surveying Supplies N
10-303-000-0000-6501 134.67 ACCT #23-52A25 - SUPPLIES 0317876-IN Engineering And Surveying Supplies N
10-304-000-0000-6572 137.50 ACCT #23-52A25 - SUPPLIES 0317152-IN Repair And Maintenance Supplies N
10-304-000-0000-6500 145.10 ACCT #23-52A25 - SUPPLIES 0317927-IN Supplies N
50-000-000-0110-6379 28.99 ACCT 23-52F1 GLOVES 0317995-IN Miscellaneous Charges N
50-000-000-0170-6379 18.99 ACCT 23-52F1 GLOVES 0318073-IN Miscellaneous Charges N
01-063-000-0000-6367 2,084.25 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-061-000-0000-6680 2,414.86 ACCT OT00 HARDWARE TOKENS INV13200833 Computer Hardware N
1,150.008049
13435 LENTZ/JOLEEN
539.6313435
6910 LEROY MOTORSPORTS LLC
1,681.186910
41638 LOCATORS & SUPPLIES INC
4,326.1241638
15230 MANN/TERESA L
2,084.2515230
2721 MARCO TECHNOLOGIES LLC
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
3 Transactions
15 Transactions
1 Transactions
LEGAL SERVICES OF NW MINNESOTA
LENTZ/JOLEEN
LEROY MOTORSPORTS LLC
LOCATORS & SUPPLIES INC
MANN/TERESA L
Otter Tail County Auditor
MINNEAPOLIS FORENSIC PYSCH SERVICES LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-063-000-0000-6367 64.32 ABSENTEE BALLOT BOARD MILEAGE 11/5/24 Election Judge Costs N
01-063-000-0000-6367 593.25 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs N
01-123-000-0000-6140 270.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 157.45 BA - MILEAGE 11/14/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 43.15 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/6/24 Per Diem Y
01-149-000-0000-6354 72.00 ACCT 1140 ADD PROP 12034 Insurance Claims N
10-304-000-0000-6565 39.88 ACCT #169824 - GEAR LUBE 10238677 Fuels - Diesel N
10-304-000-0000-6572 237.01 ACCT #169824 - PARTS 10253903 Repair And Maintenance Supplies N
10-304-000-0000-6572 552.52 ACCT #169824 - PARTS 10254706 Repair And Maintenance Supplies N
10-304-000-0000-6572 176.85 ACCT #169824 - PARTS 10267332 Repair And Maintenance Supplies N
10-304-000-0000-6572 162.52 ACCT #169824 - PARTS 10279751 Repair And Maintenance Supplies N
10-304-000-0000-6572 68.18 ACCT #169824 - SUPPLIES 10279988 Repair And Maintenance Supplies N
01-013-000-0000-6276 2,250.00 PSYCH EVAL - 56-JV-24 VT 10/16/24 Professional Services 6
01-031-000-0000-6342 59.00 ACCT 1143-12 SHREDDING SERVICE 457037 Service Agreements N
2,414.862721
11988 MARK/KIM
657.5711988
16072 MARTHALER/TERENCE
427.4516072
6300 MARTIN/VALERIE
223.156300
546 MCIT
72.00546
15003 MIDWEST MACHINERY CO
1,236.9615003
6072
2,250.006072
7661 MINNKOTA ENVIRO SERVICES INC
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
2 Transactions
3 Transactions
1 Transactions
6 Transactions
1 TransactionsMINNEAPOLIS FORENSIC PYSCH SERVICES LLC
MARCO TECHNOLOGIES LLC
MARK/KIM
MARTHALER/TERENCE
MARTIN/VALERIE
MCIT
MIDWEST MACHINERY CO
Otter Tail County Auditor
MN STATE COMMUNITY & TECHNICAL COLLEGE
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-042-000-0000-6342 47.20 ACCT 1143-14 SHREDDING SERVICE 457038 Service Agreements N
01-091-000-0000-6342 59.00 ACCT 1143-10 SHREDDING SERVICE 457036 Service Agreements N
01-201-000-0000-6342 88.50 ACCT 1159 SHREDDING SERVICE 457043 Service Agreements N
01-061-000-0000-6171 3,000.00 ACCT 12745061 EXCEL TRAINING CI0000003992 Tuition And Education Expenses N
10-302-000-0000-6350 2,700.00 LAKE OLAF PUMP STATION CONDITI 1239 Maintenance Contractor N
01-112-101-0000-6572 189.99 ACCT 13040 BATTERY 901508 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 23.54 ACCT 13040 BELTS 901806 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 14.77 ACCT 13040 BELT 901807 Repair And Maintenance/ Supplies N
14-201-000-0000-6687 45,897.00 2025 FORD POLICE UTILITY FS020 Equipment-Current Year N
01-063-000-0000-6367 1,186.50 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-063-000-0000-6367 2,651.25 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
09-507-510-0000-6369 800.00 BEAVER TRAPPING @ PM PARK 11/14/24 Miscellaneous Charges Y
01-063-000-0000-6367 2,504.25 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs N
253.707661
9256
3,000.009256
7389 MUNICIPAL SERVICE CO INC
2,700.007389
2036 NAPA CENTRAL
228.302036
43227 NELSON AUTO CENTER INC
45,897.0043227
14861 NELSON/GARY M
1,186.5014861
10753 NELSON/JANICE F
2,651.2510753
11057 NELSON/MIKE
800.0011057
10754 NELSON/VALERIE
Page 14Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
MN STATE COMMUNITY & TECHNICAL COLLEGE
MINNKOTA ENVIRO SERVICES INC
MUNICIPAL SERVICE CO INC
NAPA CENTRAL
NELSON AUTO CENTER INC
NELSON/GARY M
NELSON/JANICE F
NELSON/MIKE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-112-106-0000-6485 422.52 ACCT 655794996 SUPPLIES 15057 Custodian Supplies N
01-123-000-0000-6140 270.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 169.51 BA - MILEAGE 11/14/24 Mileage Y
10-302-000-0000-6350 2,945.00 CLEAN DITCH 16101 Maintenance Contractor N
09-507-000-0000-6306 1,060.47 ACCT 57517 #27 TIRES/SENSOR 27017509 Repair/Maint. Equip N
09-507-000-0000-6306 763.88 ACCT 57517 #78 TIRES 27017579 Repair/Maint. Equip N
10-304-000-0000-6572 1,395.88 ACCT #0057517 - TIRES 27017632 Repair And Maintenance Supplies N
01-112-101-0000-6342 625.00 ACCT 67075 INSPECTIONS 64979 Service Agreements N
01-112-104-0000-6342 360.00 ACCT 67075 INSPECTIONS 64980 Service Agreements N
01-042-000-0000-6276 13.65 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
01-061-000-0000-6201 2,162.44 ACCT 100A05602 WAN OCT 2024 DV24100377 Communication Fees -N
01-091-000-0000-6276 124.95 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
01-125-000-0000-6369 26.25 ACCT 100A05602 VOICE OCT 2024 W24100519 Miscellaneous Charges N
01-149-000-0000-6276 15.75 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
01-201-000-0000-6276 46.20 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
01-201-000-0000-6276 16.80 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
01-250-000-0000-6276 58.80 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
11-406-000-0000-6276 254.10 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
11-407-600-0090-6276 18.90 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
2,504.2510754
595 NETWORK SERVICES COMPANY
422.52595
14655 NEWVILLE/DARREN
439.5114655
10132 NORTH CENTRAL INC
2,945.0010132
6407 NORTHWEST TIRE INC
3,220.236407
1295 NOVA FIRE PROTECTION INC
985.001295
4106 OFFICE OF MNIT SERVICES
Page 15Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
1 Transactions
3 Transactions
2 Transactions
NELSON/VALERIE
NETWORK SERVICES COMPANY
NEWVILLE/DARREN
NORTH CENTRAL INC
NORTHWEST TIRE INC
NOVA FIRE PROTECTION INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-420-601-0000-6276 1,345.05 ACCT 100A05602 VOICE OCT 2024 W24100519 Professional Services N
10-302-000-0000-6350 1,147.70 REPAIRED POLE LIGHTS 15082 Maintenance Contractor N
10-302-000-0000-6350 204.89 LIGHT POLE - SNOW COVERED PHOT 15339 Maintenance Contractor N
10-302-000-0000-6350 205.19 REPLACED BAD PHOTOCELL CONTROL 16451 Maintenance Contractor N
10-302-000-0000-6350 241.76 REPLACED FUSE & TIGHTENEND THE 16485 Maintenance Contractor N
10-302-000-0000-6350 288.70 REPLACED WITH NEW FUSE HOLDERS 16487 Maintenance Contractor N
09-507-570-4001-6300 101.50 ACCT 4001 SIGNS/POSTS 3739 Building And Grounds Maintenance N
01-705-000-0000-6240 52.73 ACCT 64615 FOSTER CARE CARDS 901614 Publishing & Advertising N
10-304-000-0000-6671 6,806.49 NEW YORK MILLS WINDOWS 27809 Buildings - Capital Improvements N
01-063-000-0000-6240 1,290.00 NOTICE TO VOTERS AD NW-2410103 Publishing & Advertising N
50-000-000-0000-6240 238.56 SW MGMT CHARGES HEARING NW-2410161 Publishing & Advertising N
01-601-000-0000-6243 63.00 ID KGJS6F89 SUBCRIPTION 11/24/24 Subscriptions N
01-250-000-0000-6491 318.02 ACCT 10045 SUPPLIES 35911 Jail Supplies N
01-250-000-0000-6491 264.24 ACCT 10045 SAFETY SMOCKS 36000 Jail Supplies N
4,082.894106
10890 OTTER ELECTRIC LLC
2,088.2410890
126 OTTER TAIL CO TREASURER
101.50126
2385 OTTER TAIL POWER COMPANY
52.732385
629 OTTERTAIL GLASS
6,806.49629
70 PARKERS PRAIRIE INDEPENDENT LLC/THE
1,528.5670
45047 PELICAN RAPIDS PRESS
63.0045047
11290 PHOENIX SUPPLY
582.2611290
Page 16Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
11 Transactions
5 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
2 Transactions
OFFICE OF MNIT SERVICES
OTTER ELECTRIC LLC
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTERTAIL GLASS
PARKERS PRAIRIE INDEPENDENT LLC/THE
PELICAN RAPIDS PRESS
PHOENIX SUPPLY
Otter Tail County Auditor
NTRA Empowered Worker Non Grant Expenses
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Solid Waste Fund
Copyright 2010-2024 Integrated Financial Systems
50-000-000-0000-6981 14.00 ACCT 1000 SCALE FEES OCT 2024 OCT2024 Organic Grant Expense N
01-149-000-0000-6342 1,460.00 ACCT 679827 5MB DATA PLAN IN200-2001660 Service Agreements N
01-063-000-0000-6367 6.70 ABSENTEE BALLOT BOARD MILEAGE 11/5/24 Election Judge Costs N
01-063-000-0000-6367 330.75 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs N
10-304-000-0000-6565 25.00 ACCT #106446 - PROPANE 80056241 Fuels - Diesel N
01-284-804-0000-6828 12.00 BUS RIDES OCT 2024 INV2301 N
50-399-000-0000-6290 81.38 JANITORIAL SERVICES OCT 2024 INV2424 Contracted Services.N
01-149-000-0000-6210 449.28 ACCT 7900044080412129 SHIPPING 11/11/24 Postage & Postage Meter N
10-304-000-0000-6406 118.31 ACCT #1505 - SUPPLIES 286763 Office and Garage Supplies N
10-304-000-0000-6406 13.98 ACCT #3910 - SUPPLIES 306208 Office and Garage Supplies N
10-304-000-0000-6572 46.99 ACCT #3910 - SUPPLIES 306259 Repair And Maintenance Supplies N
10-304-000-0000-6572 6.98 ACCT #3910 - SUPPLIES 306272 Repair And Maintenance Supplies N
11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE
14.0011107
12526 PRECISE MRM LLC
1,460.0012526
10756 PRISCHMANN/KAREN
337.4510756
6547 PRO AG FARMERS COOPERATIVE
25.006547
25082 PRODUCTIVE ALTERNATIVES INC
93.3825082
12325 QUADIENT FINANCE USA INC
449.2812325
1099 QUICK'S NAPA AUTO PARTS
118.311099
16848 QUICK'S NAPA AUTO PARTS
67.9516848
15293 RAYS SPORT & MARINE - PERHAM
Page 17Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
2 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
3 Transactions
PRAIRIE LAKES MUNICIPAL SOLID WASTE
PRECISE MRM LLC
PRISCHMANN/KAREN
PRO AG FARMERS COOPERATIVE
PRODUCTIVE ALTERNATIVES INC
QUADIENT FINANCE USA INC
QUICK'S NAPA AUTO PARTS
QUICK'S NAPA AUTO PARTS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-204-000-0000-6304 446.59 WINTERIZE BOAT #7 325688 Repair And Maintenance Y
01-112-108-0000-6572 24.18 ACCT 0313001 OIL P2783349 Repair And Maintenance/ Supplies N
01-112-108-0000-6572 109.40 ACCT 0313001 WHEEL ASSY P2827049 Repair And Maintenance/ Supplies N
10-304-000-0000-6306 4,633.19 ACCT #99227 - REPAIR 164532FF Repair/Maint. Equip N
10-304-000-0000-6306 7,543.73 ACCT #99227 - REPAIR 164546FFS Repair/Maint. Equip N
10-304-000-0000-6306 949.53 ACCT #99227 - REPAIR 164669FF Repair/Maint. Equip N
10-304-000-0000-6306 1,353.20 ACCT #99227 - REPAIR 164719FFFS Repair/Maint. Equip N
10-304-000-0000-6572 207.20 ACCT #99227 - PARTS 164835FFS Repair And Maintenance Supplies N
10-304-000-0000-6572 936.10 ACCT #99227 - PARTS 820297F Repair And Maintenance Supplies N
10-304-000-0000-6572 2,164.95 ACCT #99227 - PARTS 820350F Repair And Maintenance Supplies N
10-304-000-0000-6572 1,097.42 ACCT #99227 - PARTS 820350FX1 Repair And Maintenance Supplies N
10-304-000-0000-6572 53.37 ACCT #99227 - PARTS 820611F Repair And Maintenance Supplies N
10-304-000-0000-6572 344.56 ACCT #99227 - PARTS 820829F Repair And Maintenance Supplies N
10-304-000-0000-6572 468.05 ACCT #99227 - PARTS 820829FX1 Repair And Maintenance Supplies N
10-304-000-0000-6572 993.35 ACCT #99227 - PARTS 821584F Repair And Maintenance Supplies N
10-304-000-0000-6572 340.69 ACCT #99227 - PARTS 821624F Repair And Maintenance Supplies N
10-304-000-0000-6572 1,404.15 ACCT #99227 - PARTS 821698F Repair And Maintenance Supplies N
10-304-000-0000-6572 482.82 ACCT #99227 - PARTS 821742F Repair And Maintenance Supplies N
10-304-000-0000-6572 154.70 ACCT #99227 - PARTS 821966F Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM817899F Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM818520F Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM819069F Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM820297F Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM820297FA Repair And Maintenance Supplies N
10-304-000-0000-6572 138.00 ACCT #99227 - PARTS CM820350F Repair And Maintenance Supplies N
01-112-108-0000-6342 130.00 ACCT 17234 RODENT CONTROL 79926 Service Agreements N
01-112-101-0000-6342 100.00 ACCT 17232 RODENT CONTROL 79936 Service Agreements N
01-112-104-0000-6342 75.00 ACCT 17233 RODENT CONTROL 79937 Service Agreements N
446.5915293
9166 RDO EQUIPMENT CO
133.589166
8622 RDO TRUCK CENTERS LLC
22,299.018622
16192 RED DOT PEST CONTROL
Page 18Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
-
-
-
-
-
-
22 Transactions
RAYS SPORT & MARINE - PERHAM
RDO EQUIPMENT CO
RDO TRUCK CENTERS LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 36.31 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/7/24 Per Diem Y
23-705-000-0000-6330 26.80 CDA - MILEAGE 11/7/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 21.71 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/7/24 Per Diem Y
01-091-000-0000-6330 148.74 MILEAGE - CHIPS CONFERENCE 10/25/24 Mileage N
01-091-000-0000-6331 15.00 MEAL - CHIPS CONFERENCE 10/25/24 Travel Expenses N
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 38.19 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/6/24 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 10/29/24 Per Diem Y
23-705-000-0000-6330 19.16 CDA - MILEAGE 10/29/24 Mileage Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/18/24 Per Diem Y
23-705-000-0000-6140 90.00 CDA - PER DIEM 11/6/24 Per Diem Y
01-112-108-0000-6572 162.92 ACCT 6629-9141-3 SUPPLIES 8072-8 Repair And Maintenance/ Supplies N
305.0016192
6304 RIPLEY/DAVID
243.116304
6307 RODER/BETSY
201.716307
17532 ROSENGREN/RUTH
163.7417532
17200 SAMUELSON/HEIDI
218.1917200
11188 SCHORNACK/DAVID
289.1611188
159 SHERWIN-WILLIAMS COMPANY INC/THE
162.92159
Page 19Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3 Transactions
4 Transactions
3 Transactions
2 Transactions
3 Transactions
4 Transactions
1 Transactions
RED DOT PEST CONTROL
RIPLEY/DAVID
RODER/BETSY
ROSENGREN/RUTH
SAMUELSON/HEIDI
SCHORNACK/DAVID
SHERWIN-WILLIAMS COMPANY INC/THE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Parks and Trails
Copyright 2010-2024 Integrated Financial Systems
09-507-570-4004-6369 400.00 CUSTOM MARKER SIGNS 3651 Miscellaneous Charges N
01-201-000-0000-6304 360.00 GRAPHICS 11105 Repair And Maintenance N
01-204-000-0000-6304 24.00 WHITE NUMBERS FOR PATROL BOATS 10741 Repair And Maintenance N
14-201-000-0000-6687 600.00 GRAPHICS FOR UNIT 2405 11035 Equipment-Current Year N
14-201-000-0000-6687 600.00 GRAPHICS FOR UNIT 2403 11062 Equipment-Current Year N
14-201-000-0000-6687 600.00 GRAPHICS FOR UNIT 2404 11064 Equipment-Current Year N
14-201-000-0000-6687 600.00 GRAPHICS FOR UNIT 2406 11133 Equipment-Current Year N
01-063-000-0000-6367 2,856.00 ABSENTEE BALLOT BOARD HOURS 11/5/24 Election Judge Costs Y
01-091-000-0000-6281 70.00 56-CR-23-2209 SUBPOENA SERVICE 512 Court Case Expenses N
01-112-108-0000-6572 54.64 ACCT 00224002 SUPPLIES 947745 Repair And Maintenance/ Supplies N
01-112-108-0000-6485 194.44 ACCT 00224002 SUPPLIES 947839 Custodian Supplies N
01-112-101-0000-6485 370.74 ACCT 00224000 SUPPLIES 947929 Custodian Supplies N
10-304-000-0000-6675 2,612.56 ACCT #C10895 - #001943 - 2 SUP 182207 Machinery And Automotive Equipment N
10-304-000-0000-6675 56,301.28 ACCT #C10895 - #001943 - 4 WIR 182207 Machinery And Automotive Equipment N
01-112-109-0000-6342 1,002.18 ACCT 4532 GARBAGE JUN-OCT 2024 OCT2024 Service Agreements N
16158 SIGN GUYS LLC
400.0016158
48638 SIGNWORKS SIGNS & BANNERS INC
2,784.0048638
13797 SMITH/DEBBIE R
2,856.0013797
48421 STEARNS CO SHERIFF
70.0048421
48183 STEINS INC
619.8248183
12622 STERIL KONI USA INC
58,913.8412622
166 STEVE'S SANITATION INC
1,002.18166
168 STREICHERS
Page 20Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
6 Transactions
1 Transactions
1 Transactions
3 Transactions
2 Transactions
1 Transactions
SIGN GUYS LLC
SIGNWORKS SIGNS & BANNERS INC
SMITH/DEBBIE R
STEARNS CO SHERIFF
STEINS INC
STERIL KONI USA INC
STEVE'S SANITATION INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-201-000-0000-6481 742.99 ACCT 974 MARKING ROUNDS I1728209 Radar, Weapons Etc.N
01-201-000-0000-6481 4,459.81 ACCT 974 SUPPLIES I1728215 Radar, Weapons Etc.N
01-201-000-0000-6526 92.99 ACCT 974 POUCH/KEEPER I1728324 Uniforms N
01-201-000-0000-6526 99.97 ACCT 974 L/S SHIRTS I1729321 Uniforms N
10-302-000-0000-6350 108,390.00 2024 CULVERTS - EST #1 23199 Maintenance Contractor N
01-250-000-0000-6269 3,953.36 C1252000 MEALS 11/2-8/24 INV2000226083 Professional Services-Kitchen N
01-250-000-0000-6269 4,241.08 C1252000 MEALS 11/9-15/24 INV2000226655 Professional Services-Kitchen N
10-302-000-0000-6675 40,455.00 ACCT #OTTER002 - UNIT #944 202 E10206 Machinery And Automotive Equipment N
10-304-000-0000-6572 350.00 TIRE REPAIR 707244 Repair And Maintenance Supplies N
10-304-000-0000-6572 350.00 TIRE REPAIR 920105 Repair And Maintenance Supplies N
10-304-000-0000-6572 550.00 TIRE REPAIR 920106 Repair And Maintenance Supplies N
01-705-000-0000-6369 76.20 ACCT 01372 COMMUNITY AWARD 289145D Miscellaneous Charges N
01-031-000-0000-6436 58.20 ACCT 1968 SW ATTENDANT 72867 New hire start up cost N
01-031-000-0000-6436 58.20 ACCT 1968 PROBATION SUPERVISOR 72868 New hire start up cost N
01-031-000-0000-6436 58.20 ACCT 1968 PUBLIC HEALTH NURSE 72869 New hire start up cost N
01-031-000-0000-6436 58.20 ACCT 1968 OFFICE SUPPORT 72870 New hire start up cost N
01-044-000-0000-6240 261.90 ACCT 1966 HOMESTEAD NOTICE 72866 Publishing & Advertising N
5,395.76168
10506 SUBSURFACE INC
108,390.0010506
6642 SUMMIT FOOD SERVICE LLC
8,194.446642
2045 SWANSTON EQUIPMENT CORP
40,455.002045
8741 T & K TIRES
1,250.008741
8718 TAG UP
76.208718
42537 THIS WEEKS SHOPPING NEWS
494.7042537
Page 21Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
2 Transactions
1 Transactions
3 Transactions
1 Transactions
5 Transactions
STREICHERS
SUBSURFACE INC
SUMMIT FOOD SERVICE LLC
SWANSTON EQUIPMENT CORP
T & K TIRES
TAG UP
THIS WEEKS SHOPPING NEWS
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
General Revenue Fund
Copyright 2010-2024 Integrated Financial Systems
01-091-000-0000-6455 1,613.41 ACCT 1000520140 OCT 2024 850986727 Reference Books & Literature N
01-091-000-0000-6455 276.09 ACCT 1000520140 LIBRARY PLAN 851057840 Reference Books & Literature N
13-012-000-0000-6455 2,109.49 ACCT 1003217934 OCT 2024 850973782 Reference Books & Literature N
13-012-000-0000-6455 1,084.86 ACCT 1000551281 OCT 2024 850982888 Reference Books & Literature N
13-012-000-0000-6455 996.78 ACCT 1000551281 LIBRARY PLAN 851058371 Reference Books & Literature N
10-304-000-0000-6565 5.39 AIRLINE ANTIFREEZE 041737 Fuels - Diesel N
02-214-000-0000-6171 1,857.00 TRAINING PLAN RENEWAL 83472 Tuition And Education Expenses N
10-304-000-0000-6572 771.28 ACCT #2978 - PARTS 472543 Repair And Maintenance Supplies N
10-304-000-0000-6572 111.26 ACCT #2978 - PARTS 472547 Repair And Maintenance Supplies N
10-303-000-0000-6278 22,448.51 PROFESSIONAL ENGINEERING SERVI 24-128-7 Engineering Consultant N
01-201-000-0000-6396 75.00 ACCT MN156715 TARGET SEARCH 9022377313 Special Investigation N
50-000-000-0120-6290 65.07 ACCT 160002806 SERVICE 2520492885 Contracted Services.N
50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520494211 Contracted Services N
50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520494211 Contracted Services.N
50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520494211 Contracted Services.N
183 THOMSON REUTERS - WEST
6,080.63183
1999 TNT REPAIR INC
5.391999
10725 TOTAL RESPONSE
1,857.0010725
9693 TOWMASTER
882.549693
7010 TRANSPORTATION COLLABORATIVE &
22,448.517010
13675 VERIZON WIRELESS SERVICES LLC
75.0013675
13620 VESTIS
258.6713620
2071 WADENA ASPHALT INC
Page 22Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
4 Transactions
THOMSON REUTERS - WEST
TNT REPAIR INC
TOTAL RESPONSE
TOWMASTER
TRANSPORTATION COLLABORATIVE &
VERIZON WIRELESS SERVICES LLC
VESTIS
Otter Tail County Auditor
WIDSETH SMITH NOLTING & ASSOCIATES INC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Road And Bridge Fund
Copyright 2010-2024 Integrated Financial Systems
10-302-000-0000-6511 198.00 HOT MIX 14218 Bituminous Mix N
10-302-000-0000-6511 198.00 HOT MIX 14224 Bituminous Mix N
10-302-000-0000-6511 198.00 HOT MIX 14227 Bituminous Mix N
10-302-000-0000-6511 198.00 HOT MIX 14233 Bituminous Mix N
01-201-000-0000-6304 73.92 UNIT 2306 OIL CHANGE 130786 Repair And Maintenance Y
01-123-000-0000-6140 270.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 144.05 BA - MILEAGE 11/14/24 Mileage Y
10-304-000-0000-6572 73.86 ACCT #157077 - NOZZLE 2081254 RI Repair And Maintenance Supplies N
10-303-000-0000-6278 17,386.22 PROFESSIONAL ENGINEERING SERVI 234441 Engineering Consultant N
01-123-000-0000-6140 180.00 BA - PER DIEM 11/14/24 Per Diem Y
01-123-000-0000-6330 121.27 BA - MILEAGE 11/14/24 Mileage Y
01-124-000-0000-6140 180.00 PC - PER DIEM 11/13/24 Per Diem Y
01-124-000-0000-6330 64.99 PC - MILEAGE 11/13/24 Mileage Y
50-000-000-0110-6853 1,237.53 ACCT 3-85099-73002 11/1-15/24 0005202-0010-6 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0120-6853 4,335.40 ACCT 3-85099-73002 11/1-15/24 0005202-0010-6 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0130-6853 2,813.18 ACCT 3-85099-73002 11/1-15/24 0005202-0010-6 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0150-6853 552.29 ACCT 3-85099-73002 11/1-15/24 0005202-0010-6 MSW BY PASSED EXPENSE LANDFILL N
50-000-000-0170-6853 25,377.65 ACCT 3-85099-73002 11/1-15/24 0005202-0010-6 MSW BY PASSED EXPENSE LANDFILL N
792.002071
16950 WELLER'S GARAGE
73.9216950
2080 WEST/RICHARD
414.052080
13310 WESTMOR INDUSTRIES LLC
73.8613310
2081
17,386.222081
11653 WILSON/WARREN R
546.2611653
2278 WM CORPORATE SERVICES INC
Page 23Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
4 Transactions
WIDSETH SMITH NOLTING & ASSOCIATES INC
WADENA ASPHALT INC
WELLER'S GARAGE
WEST/RICHARD
WESTMOR INDUSTRIES LLC
WILSON/WARREN R
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:13:05AM11/27/2024
csteinbach
Solid Waste Fund
Copyright 2010-2024 Integrated Financial Systems
34,316.052278
656,745.83
Page 24Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
5 Transactions
Final Total ............143 Vendors 384 Transactions
WM CORPORATE SERVICES INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES11:13:05AM11/27/2024
csteinbach
Solid Waste Fund
Copyright 2010-2024 Integrated Financial Systems
Page 25Audit List for Board
Otter Tail County Auditor
County Att.Criminal Forfeiture Fund
Community Development Authority
Amount
128,022.43 General Revenue Fund 1
7,722.00 General Fund Dedicated Accounts 2
16,334.20 Parks and Trails 9
367,455.51 Road And Bridge Fund 10
1,618.05 Human Services 11
5,341.13 Law Library Fund 13
48,297.00 Capital Improvement Fund 14
232.00 20
1,599.51 23
80,124.00 Solid Waste Fund 50
656,745.83
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES11/21/2024
Bonstad
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
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9:45:53AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-406-000-0000-6406 142.32 DYMO Labels 13Q4-FM64-HW6W Office Supplies 16 N
10/31/2024 10/31/2024
11-420-601-0000-6677 21.22 ACCT #A2RJVV5AA0Wl1P 1MJY-YQG1-MJ4D Office Furniture And Equipment - Im 44 N
11/13/2024 11/13/2024
11-420-601-0000-6406 19.80 ACCT # A2RJVV5AA0Wl1P 1QW9-FMKJ-LX1K Office Supplies 1 N
10/22/2024 10/22/2024
11-420-601-0000-6406 10.55 ACCT # A2RJVV5AA0Wl1P 1X3R-1VM9-XKT1 Office Supplies 26 N
11/06/2024 11/06/2024
11-420-601-0000-6677 16.79 ACCT #A2RJVV5AA0Wl1P 1YFT-JXVQ-YPR7 Office Furniture And Equipment - Im 24 N
11/08/2024 11/08/2024
11-430-700-0000-6677 27.01 ACCT #A2RJVV5AA0Wl1P 1MJY-YQG1-MJ4D Office Furniture And Equipment - Ss 45 N
11/13/2024 11/13/2024
11-430-700-0000-6406 25.19 ACCT # A2RJVV5AA0Wl1P 1QW9-FMKJ-LX1K Office Supplies 2 N
10/22/2024 10/22/2024
11-430-700-0000-6406 13.43 ACCT # A2RJVV5AA0Wl1P 1X3R-1VM9-XKT1 Office Supplies 27 N
11/06/2024 11/06/2024
11-430-700-0000-6677 21.38 ACCT #A2RJVV5AA0Wl1P 1YFT-JXVQ-YPR7 Office Furniture And Equipment - Ss 25 N
11/08/2024 11/08/2024
11-420-601-0000-6242 83.60 L. VALDES MACSSA REGIST 10/20-10/22/24 Registrations 4 N
10/20/2024 10/22/2024
11-420-601-0000-6242 83.60 STEINBRENNER-MACSSA REG 10/20-10/22/24 Registrations 6 N
10/20/2024 10/22/2024
11-430-700-0000-6242 106.40 L. VALDES MACSSA REGIST 10/20-10/22/24 Registrations 5 N
10/20/2024 10/22/2024
11-430-700-0000-6242 106.40 STEINBRENNER-MACSSA REG 10/20-10/22/24 Registrations 7 N
10/20/2024 10/22/2024
11-430-700-0000-6331 13.81 MEAL 8/23-10/28/24 Travel Expense - Ss Adm 47 N
08/23/2024 10/28/2024
11-430-700-0000-6331 10.70 MEAL 8/23-10/28/24 Travel Expense - Ss Adm 48 N
08/23/2024 10/28/2024
11-430-700-0000-6331 15.00 MEAL 8/23-10/28/24 Travel Expense - Ss Adm 49 N
14386 AMAZON CAPITAL SERVICES INC
297.6914386
30171 ASSOCIATION OF MN COUNTIES
380.0030171
13727 COLE/MELANIE
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
9 Transactions
4 Transactions
AMAZON CAPITAL SERVICES INC
ASSOCIATION OF MN COUNTIES
Otter Tail County Auditor
INDEPENDENT CONTRACT SERVICES OF FF LLC
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
08/23/2024 10/28/2024
11-430-700-0000-6331 5.39 MEAL 8/23-10/28/24 Travel Expense - Ss Adm 50 N
08/23/2024 10/28/2024
11-420-601-0000-6379 193.80 ACCT #22002906 1/1-12/31/25 Miscellaneous Charges Im Adm 12 N
01/01/2025 12/31/2025
11-430-700-0000-6304 662.60 ACCT #2461 401887 Motor Vehicle Service And Repair 33 N
11/13/2024 11/13/2024
11-430-700-0000-6304 810.60 ACCT #2461 401899 Motor Vehicle Service And Repair 32 N
11/13/2024 11/13/2024
11-409-000-0010-6261 600.33 LCTS Coordination 2024-1101 Lcts Coordination 19 Y
11/01/2024 11/30/2024
11-406-000-0000-6304 25.00 Tire Repair 1802 Motor Vehicle Repair 17 Y
10/28/2024 10/28/2024
11-430-740-0000-6171 3,625.00 JULY COORDINATOR 100390 AMHI Coordinator 8 N
07/01/2024 10/31/2024
11-430-740-0000-6171 3,625.00 AUGUST COORDINATOR 100390 AMHI Coordinator 9 N
07/01/2024 10/31/2024
11-430-740-0000-6171 3,625.00 SEPTEMBER COORDINATOR 100390 AMHI Coordinator 10 N
07/01/2024 10/31/2024
11-430-740-0000-6171 3,625.00 OCTOBER COORDINATOR 100390 AMHI Coordinator 11 N
07/01/2024 10/31/2024
44.9013727
35011 FERGUS FALLS DAILY JOURNAL
193.8035011
35018 FERGUS TIRE CENTER INC
1,473.2035018
8471
600.338471
14050 LAKELAND AUTO REPAIR LLC
25.0014050
41450 LAKES COUNTRY SERVICE COOPERATIVE
14,500.0041450
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
4 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
4 Transactions
INDEPENDENT CONTRACT SERVICES OF FF LLC
COLE/MELANIE
FERGUS FALLS DAILY JOURNAL
FERGUS TIRE CENTER INC
LAKELAND AUTO REPAIR LLC
LAKES COUNTRY SERVICE COOPERATIVE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-420-640-0000-6379 48.52 FEDERAL OFFSET FEES A300C431429 Miscellaneous Charges 42 N
10/01/2024 10/31/2024
11-420-000-0000-2100 10,306.59 State/Fed Share MA Refun A300MMEF56I Due Other Governments MA Refunds 35 N
09/01/2024 09/30/2024
11-420-621-0000-6040 18,814.57 MA Nursing home LTC unde A300MMEF56I Co Share Of Under 65 Nh To State 38 N
09/01/2024 09/30/2024
11-420-621-0000-6040 194.45 G8 LTC LT65 A300MMEF56I Co Share Of Under 65 Nh To State 39 N
09/01/2024 09/30/2024
11-430-720-2112-6061 3,079.00 10-24 CCAP A300MC56261I County Match BSF/CCAP 46 N
10/01/2024 10/31/2024
11-430-740-4901-6051 3,846.68 Child Case Management A300MMEF56I R79 Ch Case Manage State 37 N
09/01/2024 09/30/2024
11-430-740-4911-6051 3,162.82 Adult Case Management A300MMEF56I R 79 Adltcasemngmnt To State 36 N
09/01/2024 09/30/2024
11-430-750-5660-6050 60.00 DT&H A300MMEF56I Dac's Out Of County 40 N
09/01/2024 09/30/2024
11-430-750-5740-6050 1,373.72 11-430-750-5740-6050 A300MMEF56I Icf/Mr County Share 41 N
09/01/2024 09/30/2024
11-430-700-0000-6331 15.00 MEAL 11/12/2024 Travel Expense - Ss Adm 43 N
11/12/2024 11/12/2024
11-420-640-0000-6260 1,265.00 IV-D BILLING - OCT 2024 October 2024 Legal Services Iv-D 51 N
10/01/2024 10/31/2024
11-420-640-0000-6297 89.20 CASE #20241285/PARTY 001 11/08/2024 Iv-D Sheriff's Costs 28 N
11/08/2024 11/08/2024
11-420-601-0000-6272 7,286.40 FPI Expenses - Jeff October 2024 Fraud Prevention Officer Expense (FPI) 30 N
43022 MN DEPT OF HUMAN SERVICES
40,886.3543022
16980 NIELSON/CARIN
15.0016980
12963 OTTER TAIL CO ATTORNEY'S OFFICE
1,265.0012963
44010 OTTER TAIL CO SHERIFF
89.2044010
44003 OTTER TAIL CO TREASURER
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
9 Transactions
1 Transactions
1 Transactions
1 Transactions
MN DEPT OF HUMAN SERVICES
NIELSON/CARIN
OTTER TAIL CO ATTORNEY'S OFFICE
OTTER TAIL CO SHERIFF
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
10/01/2024 10/31/2024
11-420-601-0000-6272 1,269.36 FPI Expenses - Karen October 2024 Fraud Prevention Officer Expense (FPI) 31 N
10/01/2024 10/31/2024
11-420-650-0000-6041 250.00 Ma Trans Nonload Ma Trans Nonload 58 N
10/01/2024 10/31/2024
11-420-650-0000-6041 240.00 Ma Trans Nonload Ma Trans Nonload 15 N
09/01/2024 09/30/2024
11-420-650-0000-6050 491.27 MA Transp Charges Fed Ra Ma Trans Charges Fed Rate 57 N
10/01/2024 10/31/2024
11-420-650-0000-6050 477.11 MA Transp Charges Fed Ra Ma Trans Charges Fed Rate 14 N
09/01/2024 09/30/2024
11-430-760-6160-6050 432.22 Title XX Transportation Title Xx Transportation 56 N
10/01/2024 10/31/2024
11-430-760-6160-6050 401.45 Title XX Transportation Title Xx Transportation 13 N
09/01/2024 09/30/2024
11-430-700-0000-6304 69.18 ACCT #139 6090930 Motor Vehicle Service And Repair 29 N
11/06/2024 11/06/2024
11-430-700-0000-6304 159.79 ACCT 139 6091127 Motor Vehicle Service And Repair 34 N
11/14/2024 11/14/2024
11-430-700-0000-6304 181.63 Acct #139 6091249 Motor Vehicle Service And Repair 55 N
11/19/2024 11/19/2024
11-409-330-1200-6091 80,000.00 COLLABORATIVE ISD549 #1 BARR Universal Home Visit 3 N
07/01/2024 06/30/2025
11-406-000-0000-6200 556.68 ACCT #942509247-00011 9977113818 Telephone Probation 18 N
09/24/2024 10/23/2024
8,555.7644003
25082 PRODUCTIVE ALTERNATIVES INC
2,292.0525082
46006 QUALITY TOYOTA
410.6046006
902 SCHOOL DIST 549 - PERHAM
80,000.00902
9820 VERIZON WIRELESS
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
6 Transactions
3 Transactions
1 Transactions
OTTER TAIL CO TREASURER
PRODUCTIVE ALTERNATIVES INC
QUALITY TOYOTA
SCHOOL DIST 549 - PERHAM
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-430-700-0000-6331 15.00 MEAL 9/16-10/28/24 Travel Expense - Ss Adm 20 N
09/16/2024 10/28/2024
11-430-700-0000-6331 15.00 MEAL 9/16-10/28/24 Travel Expense - Ss Adm 21 N
09/16/2024 10/28/2024
11-430-700-0000-6331 10.57 MEAL 9/16-10/28/24 Travel Expense - Ss Adm 22 N
09/16/2024 10/28/2024
11-430-700-0000-6331 15.00 MEAL 9/16-10/28/24 Travel Expense - Ss Adm 23 N
09/16/2024 10/28/2024
11-430-700-6331-6171 18.00 TRAINING MEAL 10/8-10/10/24 Ss Adm Training Meals & Lodging 52 N
10/08/2024 10/10/2024
11-430-700-6331-6171 43.00 TRAINING MEALS 10/8-10/10/24 Ss Adm Training Meals & Lodging 53 N
10/08/2024 10/10/2024
11-430-700-6331-6171 20.00 TRAINING MEAL 10/8-10/10/24 Ss Adm Training Meals & Lodging 54 N
10/08/2024 10/10/2024
556.689820
13929 WHIPPLE/VANESSA
55.5713929
52094 WISKOW/CHERYL
81.0052094
151,722.13
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
4 Transactions
3 Transactions
Final Total ............19 Vendors 58 Transactions
VERIZON WIRELESS
WHIPPLE/VANESSA
WISKOW/CHERYL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES 9:45:53AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
Page 7Audit List for Board
Otter Tail County Auditor
Amount
151,722.13 Human Services 11
151,722.13
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
COMMISSIONER'S VOUCHERS ENTRIES11/21/2024
Bonstad
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
9:46:14AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:46:14AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-407-600-0090-6406 11.98 PHONE CHARGER BLOCK 111W-NVML-13TM Office Supplies 13 N
11/12/2024 11/12/2024
11-407-600-0090-6406 23.96 AA BATTERIES 1GGW-H9KL-3DH7 Office Supplies 5 N
11/06/2024 11/06/2024
11-407-200-0023-6488 33.98 MAGNETIC SIGNS/INVENTORY 1LQV-PCR1-GDY1 FHV Program Supplies 8 N
11/07/2024 11/07/2024
11-407-600-0090-6406 15.29 MOUSE PADS 1Q3P-PM6Y-4J4M Office Supplies 14 N
11/13/2024 11/13/2024
11-407-200-0024-6488 1,789.11 FHV SUPPLIES/MEDICA GRNT 1X7C-FC9J-TJ7D Nfp Program Supplies 15 N
11/17/2024 11/17/2024
11-407-600-0090-6406 199.95 (5) HEADSETS 1YFT-JXVQ-QHWP Office Supplies 7 N
11-407-500-0080-6488 17.45 QAC SANITIZER TEST STRI 1YW1-XN17-FPJF FPL Prog Supplies 6 N
11/04/2024 11/04/2024
11-407-500-0080-6331 11.27 EH TRAINING NOV24 EXPENSE FPL Travel Expenses 12 N
11/06/2024 11/06/2024
11-407-100-0017-6488 4,616.64 DNTL SUPPLS/BCBS DENTAL 21073126 Innovations Grant Blue Cross prog supply 1 N
10/25/2024 10/25/2024
11-407-100-0017-6488 937.44 SUPPLIES/NON BCBS DENTAL 21073126 Innovations Grant Blue Cross prog supply 2 N
10/25/2024 10/25/2024
11-407-200-0024-6488 300.00 NFP GRP SPRVSN/NON-GRANT 10312024 Nfp Program Supplies 3 6
10/31/2024 10/31/2024
11-407-200-0047-6488 300.00 MECSH GRP SPRVSN/SF COLL 10312024 MECSH Program Supplies 4 6
10/31/2024 10/31/2024
11-407-600-0090-6406 68.04 PENS 392444267001 Office Supplies 9 N
11/08/2024 11/08/2024
14386 AMAZON CAPITAL SERVICES INC
2,091.7214386
14398 GEORGESON/ANTHONY
11.2714398
12747 HENRY SCHEIN INC
5,554.0812747
16107 LYSNE CONSULTING & COUNSELING LLC
600.0016107
51120 ODP BUSINESS SOLUTIONS LLC
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7 Transactions
1 Transactions
2 Transactions
2 Transactions
AMAZON CAPITAL SERVICES INC
GEORGESON/ANTHONY
HENRY SCHEIN INC
LYSNE CONSULTING & COUNSELING LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
9:46:14AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
11-407-200-0060-6488 30.01 CAR SEAT ED/BB GRP OCT24 CAR SEAT Program Supplies Inj Prev 10 N
10/10/2024 10/10/2024
11-407-200-0060-6488 30.01 CAR SEAT ED/DB GROUP OCT24 CAR SEAT Program Supplies Inj Prev 11 N
10/10/2024 10/10/2024
68.0451120
31020 OTTER TAIL CO TREASURER
60.0231020
8,385.13
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
Final Total ............6 Vendors 15 Transactions
ODP BUSINESS SOLUTIONS LLC
OTTER TAIL CO TREASURER
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES 9:46:14AM11/21/2024
Bonstad
Human Services
Copyright 2010-2024 Integrated Financial Systems
Page 4Audit List for Board
Otter Tail County Auditor
Amount
8,385.13 Human Services 11
8,385.13
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Otter Tail County Contract Outline Presented to Human Service Board December 3, 2024
CONTRACT RENEWALS
Agency Program Effective Date Targeted Population Amount of Contract
Amount of Previous Contract Funding Source
Prairie Support Services
Guardianship Services
1-01-25 through 12-31-25
Elderly/Disabled $40.00 per hour N/A Otter Tail County, MSA (Minnesota Supplemental Assistance) within the MSA guidelines
Presbyterian
Family Foundation
Guardianship Services
1-01-25
through 12-31-25
Elderly/Disabled $64.10 per hour N/A Otter Tail County, MSA
(Minnesota Supplemental Assistance) within the MSA guidelines Lysne Consulting & Counseling LLC
Children’s Mental Health
01-01-25 through 12-31-25
Children who have severe emotional disturbance.
$90.00 per hour No Change County of Financial Responsibility
REM Central Lakes Inc.
Semi-Independent Living Skills
01-01-25 through 12-31-25
Persons with developmental disabilities
Unit cost $37.50 per hour Increase $35.64 to $37.50 per hour
County of Financial Responsibility
The Village Family Service Center
Children’s Therapeutic Support Services, School Based Mental Health Services
01-01-25 through 12-31-25
Children Otter Tail County Human Services agrees to pay the Center $10,842
No Change County of Financial Responsibility
West Central Community Services
Semi-Independent Living Skills
01-01-25 Through 12-31-26
Persons with developmental disabilities.
Unit Cost $37.50 per hour Increase $35.64 to $37.50 per hour
County of Financial Responsibility
Mahube-OTWA Community Action Partnership
Child Care Assistance 1-01-25 through 12-31-25
Families eligible for child care assistance
Not to exceed $118,910 (12.5% of the 2023 BSF total allocation)
No Change County of Financial Responsibility
CONTRACT RENEWALS
Agency Program Effective Date Targeted Population Amount of Contract
Amount of Previous Contract Funding Source
Rural Minnesota Concentrated Employment Program (CEP)
DWP and MFIP Employment Services
01-01-25 through 12-31-25
Low-income families eligible for MFIP assistance.
$382,067 Employment Services
$391,516 Employment Services
MFIP/CCSA State Grant
HIGHWAY
OTTERTAIL
COUNTY -MINNESOTA
505 South Court Street, Suite 1
Fergus Falls, MN 56537
November 19, 2024
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: S.A.P. 056-612-013 & Etc.
2022 County Wide Seal Coat
Otter Tail County Board:
On June 28, 2022 the bid for S.A.P. 056-612-013 & Etc. was awarded to Asphalt Surface
Technologies Corp. of St. Cloud, MN for $1,678,222.31.
This contract has been completed and the total cost amounted to $1,565,249.27 which is a
decrease of $112,973.04. This decrease was due to Change Order #1 and overruns and
underruns.
Final Estimate No. 3 in the amount of $15,652.49 is payable to Asphalt Surface Technologies,
Corp. as final payment for this work. Attached you will find Final Estimate No. 3 which is
hereby recommended for approval and payment.
Yours truly,
Otter Tail County Highway Department
1.w=
Krysten Foster, P.E.
County Engineer
KF:bn
Ends.
Cc: Project File
218-998-8470 @ OTTERTAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
LIVE YOUR best life HERE.
@ ottertailcountymn.us
_.......----------------~
Work Certified This Request
$0.00
Project Number
056-612-013
056-627-016
056-631-008
056-635-044
056-635-045
056-655-010
4151-124
4152-134
4153-137
4154-152
4155-204
4157-213
4159-218
Otter Tail County Highway Dept.
SOS South Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract Number:
Pay Request Number:
22-09
3-FINAL
Project Description
CSAH 12 Seal Coat
CSAH 27 Seal Coat
CSAH 31 Seal Coat
CSAH 35 Seal Coat (CSAH 82 to North Dalton City Limits)
CSAH 35 Seal Coat (CSAH 41 to TH108 in Dent)
CSAH 55 Seal Coat
Everts Twp Seal Coat
Leaf Lake Twp Seal Coat
Maine Twp Seal Coat
Rush Lake Twp Seal Coat
City of Deer Creek Seal Coat
City of Pelican Rapids Seal Coat
City of Urbank_Seal Coat
Contractor: Asphalt Surface Technologies Corp. Vendor Number: 906
P.O. Box 1025
St. Cloud, MN 56302
Contract Amount
Original Contract
Contract Changes
Revised Contract
Work Certified to
Base Bid Items
Contract Changes
Material on Hand
Total
I Work Certified To Date
I $1,565,249.27
I
I
Up to Date: 01/31/2024
$1,678,222.31
$-97,554.86
$1,580,667.45
$1,662,804.13
$-97,554.86
$0.00
$1,565,249.27
Less Amount Retained
$0.00
Percent: Retained: 0%
Funds Encumbered
Original
Additional
Total
Less Previous Payments
$1,549,596.78
I
I
Amount Paid This Request
$1,678,222.31
N/A
$1,678,222.31
Amount Paid This Request I
$15,652.49 I
$15,652.49
Page 1 of 12
Total Amount Paid to Date
$1,565,249.27
Percent Complete: 99.02%
CERTIFICATE OF FINAL ACCEPTANCE
This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and
specifications heretofore approved.
Approved By ·~ 2,
County Engineer Con ractor
11/14/2024
Date Date
!:\Highway Projects\4071-204 • ZOZZ Seal Coat\5_Constructlon\Pay Requests\056-61Z-013_Pay Req3_FINALdocx Page 2 of 12
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: 056-612-013 CONTRACTOR: Asphalt Surface Technologies Corp. FINAL PAYMENT REQUEST NO. 3
THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE
TERMS OF HIS CONTRACT, AND DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL AND CO TE AND DOES MAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN
ACCORDANCE WITH THE FINAL VOUCHER.
CONTRACTOR: Asphalt Surface Technologies Corp. BY __,~£..!,ll<!:loll~~~~==,i,.,,,,,=-------------
P.O. Box 1025
St. Cloud, MN 56302
AND ~ ~ t,":--~-=-=-= -= -= -==✓;;)_-
AND NO CORPORATE SEAL)
STATE OF MINNESOTA, COUNTY OF _S_t_e_a_r_n_s _______________ _
**INDIVIDUAL ACKNOWLEDGEMENT**
ON THIS _____ ·_1,_.-:_h_. ___ _ DAY OF ____________ _, 20 ~ BEFORE ME PERSONALLY APPEARED ___________ _
TO ME KNOWN TO BE THE PERSON WHO EXCUTED THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS
_____ FREE ACT AND DEED.
**CORPORATE ACKNOWLEDGEMENT**
ON THIS ____ 1_4_t_h ____ _ DAY OF __ N_ov_e_m_b_e_r ______ _, 20 ~
Dale R. Strandberg AND Jessica L. Winter -----------=-----TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN,
EACHDIDSAYTHATTHEYARERESPECTIVELYTHE Vice-President AND VP/Secretary OFTHE
Asphalt Surface Technologies
Corp oration CORPORATION NAMED IN THE FOREGOING INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS
THE CORPORATE SEAL OF SAID CORPORATION AND THE SAID INSTRUMENT WAS SIGNED AND SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF
ITS Board of Directors AND SAID Vice-President AND Vice-President/Secretary ACKNOWLEDGED SAID
INSTRUMENT TO BE THE FREE ACT AND DEED OF SAID CORPORATION.
MY COMMISION AS NOTARY PUBLIC IN Stearns COUNTY EXPIRES O 1 / 31 , 20 28 . ----------
NOTARIAL SEAL c ~ S ~ E
!:\Highway Projects\4071-204 • 2022 Seal Coat\S_Constructlon\Pay Requests\056-61Z-013_Pay Req3_FINAl.doc,, Page 3 of 12
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: 056-612-013
CONTRACTOR NAME: Asphalt Surface Technologies Corp.
FINAL PAYMENT REQUEST NO.: 3
**COUNTY BOARD ACKNOWLEDGMENT**
WHEREAS; S.A.P. 056-612-013 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES,
NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL
AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN.
COUNTY OF OTTER TAIL
STATE OF MN
I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT.
DATED AT __________________ ~ MN
THIS _________ DAY OF ___________ , 20 __ .
WAYNE STEIN, COUNTY AUDITOR
(SEAL)
!:\Highway Projects\4071-204 • 2022 Seal Coat\S_Construction\Pay Requests\056-612--013_Pay Req3_FINAL.docx Page 4 of 12
Payment Summary -·
No. Upto Date
1 2022-09-30
2 2022-11-20
3 2024-01-31
Funding Category N~me Funding Category
Number
City of Pelican Rapids
City of Urbank
Everts Township
Leaf Lake Township
Maine Township
Rush Lake Township
CSAH 12 (SAP 056-612-013)
CSAH 27 (SAP 056-627-016)
CSAH 31 (SAP 056-631-008)
CSAH 35 (SAP 056-635-044)
CSAH 35 (SAP 056-635-045) Municipal
CSAH 35 (SAP 056-635-045) Rural
CSAH 55 (SAP 056-655-010) Municipal
CSAH 55 (SAP 056-655-010) Rural
Accounting Number Funding Source
23 Sales Tax
24 Accounts Receivable
Contract Item Status
'
Project Line Item Description
Work Certified Amount Retained
Per Request Per Request
$1,511,401.51 $75,570.08
$53,847.76 ($59,917.59)
$0.00 ($15,652.49)
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Amount Paid
.• Per Request
$1,435,831.43
$113,765.35
$15,652.49
Work Certified to Less Amount Less Previous Amount Paid this . Total Amount Paid to
Date Retained Payments Request Date
$269,764.32 $0.00 $267,066.68 $2,697.64 $269,764.32
$8,304.22 $0.00 $8,221.18 $83.04 $8,304.22
$34,302.16 $0.00 $33,959.14 $343.02 $34,302.16
$40,691.40 $0.00 $40,284.49 $406.91 $40,691.40
$34,050.72 $0.00 $33,710.22 $340.50 $34,050.72
$69,497.97 $0.00 $68,803.00 $694.97 $69,497.97
$20,566.90 $0.00 $20,361.22 $205.68 $20,566.90
$205,892.66 $0.00 $203,833.74 $2,058.92 $205,892.66
$166,699.02 $0.00 $165,032.02 $1,667.00 $166,699.02
$59,752.54 $0.00 $59,155.00 $597.54 $59,752.54
$42,269.61 $0.00 $41,846.92 $422.69 $42,269.61
$358,407.02 $0.00 $354,822.94 $3,584.08 $358,407.02
$32,397.94 $0.00 $32,073.96 $323.98 $32,397.94
$222,652.79 $0.00 $220,426.27 $2,226.52 $222,652.79
Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date
$11,086.41 $1,123,819.16 $1,123,819.16 $1,108,638.48
$4,566.08 $456,848.29 $554,403.15 $456,610.79
. , --.
I. Contract Quantity This Amount This Quantity to
Units Unit Price Quantity Request Request Date Amount to Date
056-612-013 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000 2 0 $0.00 1.25 $118.75
056-612-013 2 2356.S04 BITUMINOUS SEAL COAT SY $1.870 3627 0 $0.00 3627 $6,782.49
!:\Highway Projects\4071-204 -2022 Seal Coat\S_Constructlon\Pay Requests\056-612-0U_Pay Req3_FINAL.docx Page 5 of 12
Contract Item Status
Project Line Item Description Units Unit Price
056-612-013 3 2563.601 TRAFFIC CONTROL LS $1,500.000
056-612-013 4 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-612-013 5 2582.503 4" SOLID LINE PAINT LF $0.080
056-612-013 6 2582.503 4" BROKEN LINE PAINT LF $0.080
056-612-013 7 2582.503 24" SOLID LINE PREF TAPE GR IN LF $48.000
056-612-013 8 2582.518 CROSSWALK PREF TAPE GR IN SF $45.000
056-627-016 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
056-627-016 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
056-627-016 3 2563.601 TRAFFIC CONTROL LS $4,900.000
056-627-016 4 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-627-016 5 2582.503 4" SOLID LINE PAINT LF $0.080
056-627-016 6 2582.503 6" SOLID LINE PAINT L F $0.110
056-627-016 7 2582.503 8" SOLID LINE PAINT LF $0.550
056-627-016 8 2582.503 4" BROKEN LINE PAINT LF $0.080
056-627-016 9 2582.503 24" SOLID LINE PREF TAPE GR IN LF $48.000
056-627-016 10 2582.518 PAVT MSSG PREF TAPE GR IN SF $45.000
056-631-008 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
!:\Highway Pro]ects\4071-204. 2022 Seal Coat\S_Construction\Pay Requests\056-612-013_Pay Req3_FINALdocx
Contract Quantity This Amount This
Quantity Request ltequest
1 0 $0.00
7 0 $0.00
385 0 $0.00
140 0 $0.00
55 0 $0.00
360 0 $0.00
1 0 $0.00
100420 0 $0.00
1 0 $0.00
484 0 $0.00
16628 0 $0.00
48800 0 $0.00
1200 0 $0.00
4880 0 $0.00
48 0 $0.00
99.72 0 $0.00
4 0 $0.00
Otter Tall County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Quantity to
Date Amount to Date ··•
1 $1,500.00
7 $17.50
287 $22.96
140 $11.20
33 $1,584.00
234 $10,530.00
0 $0.00
100420 $187,785.40
1 $4,900.00
484 $1,210.00
20017 $1,601.36
50556 $5,561.16
0 $0.00
4188 $335.04
47 $2,256.00
49.86 $2,243.70
1.25 $118.75
Page 6 of 12
Contract Item Status
Project Line Item Description Units Unit Price .··.
056-631-008 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
056-631-008 3 2563.601 TRAFFIC CONTROL LS $3,700.000
056-631-008 4 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-631-008 5 2582.503 4" SOLID LINE PAINT LF $0.080
056-631-008 6 2582.503 6" SOLID LINE PAINT LF $0.110
056-631-008 7 2582.503 4" BROKEN LINE PAINT LF $0.080
056-631-008 8 2582.503 24" SOLID LINE PREF TAPE GR IN LF $48.000
056-631-008 9 2582.518 PAVT MSSG PREF TAPE GR IN SF $45.000
056-635-044 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
056-635-044 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
056-635-044 3 2563.601 TRAFFIC CONTROL LS $3,800.000
056-635-044 4 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-635-044 5 2582.503 6" SOLID LINE PAINT LF $0.110
056-635-044 6 2582.503 4" SOLID LINE PAINT LF $0.080
056-635-044 7 2582.503 4" BROKEN LINE PAINT LF $0.080
056-635-044 8 2582.503 24" SOLID LINE PREF TAPE GR IN LF $48.000
056-635-044 9 2582.518 CROSSWALK PREF TAPE GR IN SF $24.000
l:\Hlghway Projects\4071-204 -ZOZZ Seal Coat\S_Constructlon\Pay Requests\056-61Z-013_Pay Req3_FINALdocx
Contract Quantity This Amount This
Quantity Request .Request
80005 0 $0.00
1 0 $0.00
350 0 $0.00
35392 0 $0.00
53900 0 $0.00
3253 0 $0.00
36 0 $0.00
99.72 0 $0.00
6 0 $0.00
14776 0 $0.00
1 0 $0.00
35 0 $0.00
1666 0 $0.00
2709 0 $0.00
850 0 $0.00
154 0 $0.00
864 0 $0.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
.
Quantity to ..
Date. Amount to Date
80005 $149,609.35
.1 $3,700.00
350 $875.00
31254 $2,500.32
51386 $5,652.46
3393 $271.44
36 $1,728.00
49.86 $2,243.70
1 $95.00
14776 $27,631.12
1 $3,800.00
35 $87.50
1876 $206.36
4286 $342.88
471 $37.68
142 $6,816.00
864 $20,736.00
Page 7 of 12
Contract Item Status
Project Line Item Description Units Unit Price
056-635-044 10 2582.518 PAVT MSSG PREF TAPE GR IN SF $45.000
056-635-045 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
056-635-045 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
056-635-045 3 2563.601 TRAFFIC CONTROL LS $4,900.000
056-635-045 4 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-635-045 5 2582.503 4" SOLID LINE PAINT LF $0.080
056-635-045 6 2582.503 6" SOLID LINE PAINT LF $0.110
056-635-045 7 2582.503 4" BROKEN LINE PAINT LF $0.080
056-655-010 1 2356.504 BITUMINOUS SEAL COAT SY $1.870
056-655-010 2 2563.601 TRAFFIC CONTROL LS $3,800.000
056-655-010 3 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH $2.500
056-655-010 4 2582.503 4" SOLID LINE PAINT LF $0.080
056-655-010 5 2582.503 6" SOLID LINE PAINT LF $0.110
056-655-010 6 2582.503 4" BROKEN LINE PAINT LF $0.080
056-655-010 7 2582.503 24" SOLID LINE PREF TAPE GR IN LF $48.000
056-655-010 8 2582.518 PAVT MSSG PREF TAPE GR IN SF $45.000
4151-124 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
!:\Highway Projects\4071-204-2022 Seal Coat\S_Construction\Pay Requests\056-612.0U_Pay Req3_FINAL.docx
Contract Quantity This Amount This
Quantity • ~-Request Request
49.86 0 $0.00
8 0 $0.00
201927 0 $0.00
1 0 $0.00
650 0 $0.00
42628 0 $0.00
101758 0 $0.00
10207 0 $0.00
124327 0 $0.00
1 0 $0.00
487 0 $0.00
26260 0 $0.00
82098 0 $0.00
7493 0 $0.00
24 0 $0.00
99.72 0 $0.00
6 0 $0.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Quantify to
Date Amount to Date
0 $0.00
5 $475.00
201927 $377,603.49
1 $4,900.00
650 $1,625.00
50442 $4,035.36
103174 $11,349.14
8608 $688.64
124327 $232,491.49
1 $3,800.00
487 $1,217.50
30503 $2,440.24
80566 $8,862.26
6898 $551.84
25 $1,200.00
99.72 $4,487.40
6 $570.00
Page 8 of 12
Contract Item Status
Projett line Item Description Units Unit Price
4151-124 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4151-124 3 2563.601 TRAFFIC CONTROL LS $2,100.000
4152-134 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4152-134 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4152-134 3 2563.601 TRAFFIC CONTROL LS $2,500.000
4153-137 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4153-137 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4153-137 3 2563.601 TRAFFIC CONTROL LS $1,500.000
4154-152 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4154-152 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4154-152 3 2563.601 TRAFFIC CONTROL LS $3,000.000
4155-204 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4155-204 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4155-204 3 2563.601 TRAFFIC CONTROL LS $1,000.000
4157-213 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4157-213 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4157-213 4 2563.601 TRAFFIC CONTROL LS $8,900.000
!:\Highway Projects\4071-204. 2022 Seal Coat\S_Construction\Pay Requests\056-612-0U_Pay Req3_FINAL.docx
Contract Quantity This Amount This
Quantity Request Request
26571 0 $0.00
1 0 $0.00
4 0 $0.00
29133 0 $0.00
1 0 $0.00
4 0 $0.00
15172 0 $0.00
1 0 $0.00
4 0 $0.00
35281 0 $0.00
1 0 $0.00
4 0 $0.00
10733 0 $0.00
1 0 $0.00
16 0 $0.00
165071 0 $0.00
1 0 $0.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Quantity to
Date Amount to Date
26571 $49,687.77
1 $2,100.00
4 $380.00
29133 $54,478.71
1 $2,500.00
1 $95.00
15172 $28,371.64
1 $1,500.00
5.5 $522.50
35281 $65,975.47
1 $3,000.00
4 $380.00
10733 $20,070.71
1 $1,000.00
17 $1,615.00
165071 $308,682.77
1 $8,900.00
Page 9 of 12
Contract Item Status
Project Line Item Description. Units Unit Price .
4159-218 1 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR $95.000
4159-218 2 2356.504 BITUMINOUS SEAL COAT SY $1.870
4159-218 3 2563.601 TRAFFIC CONTROL LS $1,000.000
Project Category Totals
Project Category
056-612-013
056-627-016
056-631-008
056-635-044
056-635-045
056-655-010
4152-134
4151-124
4153-137
4154-152
4155-204
4157-213
4159-218
Contract Change Item Status
'.
Project cc CC# >.Line ltern Description Units Unit Price
4151-124 co 1 4 2123.610 STREET SWEEPER (WITH PICKUP HOUR ($95.00) BROOM)
!:\Highway Projects\4071-204. 2022 Seal Coat\S_Construction\Pay Requests\056-612-013_Pay Req3_FINALdocx
Contract Quantity This
Qu,antity Request
2 0
1784 0
1 0
Base Bid Totals:
..
Amount This Request
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Contra.ct Quantity This
Quantity Request
3 0
Amount This
Request
.
$0.00
$0.00
$0.00
$0.00
Amount This
Request
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Quantity to
Date Amount to Date . .• "'
0 $0.00
1784 $3,336.08
1 $1,000.00
$1,662,804.13
Amount To Date
$20,566.90
$205,892.66
$166,699.02
$59,752.54
$400,676.63
$255,050.73
$57,358.71
$52,357.77
$29,966.64
$69,497.97
$21,450.71
$319,197.77
$4,336.08
Quantity to
Date Amount to Date
$0.00 3 ($285.00)
Page 10 of 12
.
I
Contract Change Item Status
Contract quantity This
Project cc CC# Line Item Description Units Unit Price Quantity Request
4151-124 co 1 5 2356.504 BITUMINOUS SEAL COAT SY ($1.87) 9S03 0
4152-134 co 1 4 2356.504 BITUMINOUS SEAL COAT SY ($1.87) 8913 0
4153-137 co 1 4 2356.504 BITUMINOUS SEAL COAT SY $1.87 2184 0
4155-204 co 1 4 2123.610 STREET SWEEPER {WITH PICKUP HOUR ($95.00) 4 0 BROOM)
4155-204 co 1 5 2356.504 BITUMINOUS SEAL COAT SY ($1.87) 10733 0
4155-204 co 1 6 2563.601 TRAFFIC CONTROL LS ($1,000.00) 1 0
4157-213 co 1 5 2356.504 BITUMINOUS SEAL COAT SY ($1.87) 26435 0
4159-218 co 1 4 2356.504 BITUMINOUS SEAL COAT SY $1.87 2122 0
Contract Change Totals:
• Contract Tota(! $1,565,249.21 1
Contract Change Totals
Number .. · D~miption
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the
following provisions. Due to the Engineer approving this extra work, AND WHEREAS: The Contractor will be compensated as listed
Otter Tall County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
Amountfhfs Cluantity to c-
Request Date Amount to Date
•.
$0.00 9503 ($17,770.61}
$0.00 8913 ($16,667.31)
$0.00 2184 $4,084.08
$0.00 4 ($380.00)
$0.00 10733 ($20,070.71)
$0.00 1 ($1,000.00)
$0.00 26435 ($49,433.45)
$0.00 2122 $3,968.14
$0.00 $-97,554.86
Amount This Request Amount to Date
1 below. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: Due to various entities adjusting their scope $0.00 ($97,554.86)
of work, the following item quantities have been adjusted.
!:\Highway Projects\4071-204. 2022 Seal Coat\S_Construction\Pay Requests\0S6-612-013_Pay Req3_FINAL.docx Page 11 of 12
Material on Hand Additions
Line item .•· Description Date
Material on Hand Balance
Line Description Date
J:\Highway Projects\4071•204. 2022 Seal Coat\S_Constructlon\Pay Requests\0S6-612-013_Pay Req3_FINAL.docx
Added
Added Used
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 22-09
·'C Comments
Remaining
Page 12 of 12
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
November 20, 2024
Board of County Commissioners
Otter Tail County
Fergus Falls, MN 56537
Re: S.P. 056-645-009
CSAH 45 Bridge Replacement (Bridge No. 565471)
Otter Tail County Board:
On May 9, 2023 the bid for S.P. 056-645-009 was awarded to Robert R. Schroeder Construction,
Inc., 880 14th Ave NE, Glenwood, MN for $1,503,996.57.
This contract has been completed and the total cost amounted to $1,494,182.32 which is a
decrease of $9,814.25. This decrease was due to Change Order #1-3 and overruns and
underruns.
Final Estimate No. 8 in the amount of $75,410.22 is payable to Robert R. Schroeder as final
payment for this work. Attached you will find Final Estimate No. 8 which is hereby
recommended for approval and payment.
Yours truly,
Otter Tail County Highway Department
Krysten oster, P.E.
County Engineer
KF:bn
Encls.
Cc: Project File
218-998-8470 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us
LIVE YOUR best life HERE. -----~---~--7
..
OTTERTAIL
COUNTY~ MINNESOTA
Project Number
SP 056-645-009;
Otter Tail County Highway Dept.
505 South Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract Number: 23-02
Pay Request Number: 8-FINAL
Project Description
CSAH 45 Bridge Replacement (Bridge No. 56547)
Contractor: Robert R. Schroeder Construction, Inc.
880 14th Avenue NE
Vendor Number:
Upto Date:
1839
09/07/2024
Work Certified This Request
$738.00
Glenwood, MN 56334
Contract Amount
Original Contract
Contract Changes
Revised Contract
Work Certified to
Base Bid Items
Contract Changes
Material on Hand
Total
I Work Certified To Date
I $1,494,182.32
I
I
$1,503,996.57
$30,790.55
$1,534,787.12
$1,463,391.77
$30,790.55
$0.00
$1,494,182.32
Less Amount Retained
$0.00
Percent: Retained: 0%
Funds Encumbered
Original
Additional
Total
Less Previous Payments
$1,418,772.10
I
I
Amount Paid This Request
$1,503,996.57
N/A
$1,503,996.57
Amount Paid This Request I
$75,410.22 I
$75,410.22
Page 1 of9
Total Amount Paid to Date
$1,494,182.32
Percent Complete: 97.35%
This is to certify that the items of work shown in this certificate of Pay Estimate have been actually furnished for the work comprising the above-mentioned projects in accordance with the plans and
specifications heretofore approved.
Approved By App~ j_
County Engineer
Date ~ , I
c6ntractor
11) \ I 'b\,.;t
Date •
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: SP 056-645-009; CONTRACTOR : Robert R. Schroeder Construction, Inc. FINAL PAYMENT REQUEST NO. 8
THE UNDERSIGNED CONTRACTOR DOES HEREBY CERTIFY THAT HE HAS PERFORMED AND COMPLETED ALL THE WORK DESCRIBED HEREIN IN ACCORDANCE WITH AND PURSUANT TO THE
TERMS OF HIS CONTRACT, AND DOES HEREBY ACCEPT THIS FINAL VOUCHER AS BEING CORRECT, FULL AND COMPLETE AND DOES MAKE CLAIM FOR FINAL PAYMENT ON THIS CONTRACT IN
ACCORDANCE WITH THE FINAL VOUCHER. --·· ::~ CONTRACTOR: Robert R. Schroeder Construction, Inc.
880 14th Avenue NE
Glenwood, MN 56334
----
AND ____________________ _
STATE OF MINNESOTA, COUNTY OF~f ~¥!+-=-----------------
**INDIVIDUAL ACKNOWLEDGEMENT**
ON THIS _________ _ DAY OF ___________ ~ 20 __, BEFORE ME PERSONALLY APPEARED _________ _
TO ME KNOWN TO BE THE PERSON WHO EXCUTED THE FOREGOING ACCEPTANCE AND ACKNOWLEDGED THAT HE/SHE EXECUTED THE SAME AS
_____ FREE ACT AND DEED.
**CORPORATE ACKNOWLEDGEMENT**
ON THIS I Cf:f-. DAY OF ~Chlu~· ~~--'---------'' 2021,
jJ --+-'"m'--'-_(V,_u~Wt ________ AND _~D-~_V\_·~J_s~~---=-~~'--·----TO ME PERSONALLY KNOWN, WHO, BEING EACH BY ME DULY SWORN,
EACH DID SAY THAT THEY ARE RESPECTIVELYTHE v -ll{ f rl..S\~ +
CORPORATION NAMED IN THE FOREGOING INSTRUMENT, AND THAT THE SEAL AFFIXED TO SAID INSTRUMENT IS
THE CORPORATE SEAL OF SAID CORPORATION AND THE SAID INSTRUMENT WAS SIGNED AND SEALED IN BEHALF OF SAID CORPORATION BY AUTHORITY OF
AND sA1D Pr-~s1 ~+-
INSTRUMENT TO BE THE FREE ACT AND DEED OF SAID CORPORATION.
MY COMMISION AS NOTARY PUBLIC IN _~..,__l:>""'~'---------
NOTARIAL SEAL
AND _______________ ACKNOWLEDGED SAID
NTYEXPl~,20-m_,
SIGNATURE
!:\Highway Projects\4072-045 • Bridge No. 56547 (Old Br 7266)\Constructlon\Pay Requests\056-645-(1(19 Pay Request #8 (FINAL).docx Page 2 of 9
CERTIFICATE OF FINAL ACCEPTANCE
PROJECT NUMBER: SP 056-645-009;
CONTRACTOR NAME: Robert R. Schroeder Construction, Inc.
FINAL PAYMENT REQUEST NO.: 8
**COUNTY BOARD ACKNOWLEDGMENT**
WHEREAS; SP 056-645-009 HAVE IN ALL THINGS BEEN COMPLETED, AND THE COUNTY BOARD BEING FULLY ADVISED IN THE PREMISES,
NOW THEN BE IT RESOLVED; THAT WE DO HEREBY ACCEPT SAID COMPLETED PROJECT FOR AND IN BEHALF OF THE COUNTY OF OTTER TAIL
AND AUTHORIZE FINAL PAYMENT AS SPECIFIED HEREIN.
COUNTY OF OTTER TAIL
STATE OF MN
I, WAYNE STEIN, COUNTY AUDITOR WITHIN AND FOR SAID COUNTY DO HEREBY CERTIFY THAT THE FOREGOING COUNTY BOARD ACKNOWLEDGEMENT IS TRUE AND CORRECT.
DATED AT _________________ __, MN
THIS _________ DAY OF ___________ , 20 __ .
WAYNE STEIN, COUNTY AUDITOR
(SEAL)
!:\Highway Projects\4072-045 • Bridge No. 56547 (Old Br 7266)\Construction\Pay Requests\056-645-009 Pay Request #8 (FINAL).docx Page 3 of 9
Payment Summary
No.
1
2
3
4
5
6
7
8
Funding-Category Name
Non-Participating
Participating
AcCOunf:ing NUmber
1
2
Contract Item Status
Project Line
Non-Participating 1
Participating 2
Non-Participating 3
Non-Participating 4
Non-Participating 5
Op to Date Work Certified
Per Request
2023-07-15 $176,881.05
2023-08-19 $242,941.58
2023-09-16 $192,886.05
2023-09-30 $493,135.15
2023-10-28 $190,176.22
2023-11-25 $165,215.72
2024-01-20 $32,208.55
2024-09-07 $738.00
Amount Retained
Per Request
$8,844.05
$12,147.08
$9,644.30
$24,656.76
$9,508.81
$8,260.79
$1,610.43
($74,672.22)
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-02
Amount Paid
Per Request
$168,037.00
$230,794.50
$183,241.75
$468,478.39
$180,667.41
$156,954.93
$30,598.12
$75,410.22
Funding Category
Number
Work Certified to Date Less Amount Retained ------.. ,----,..... Less Previous Payments Amount Paid this
Request
Totai AmountPaid to
Date
$240,085.77 $0.00 $227,380.38 $12,705.39 $240,085.77
$1,254,096.55 $0.00 $1,191,391.72 $62,704.83 $1,254,096.55
Funding.source r-Amount Paid thiS Req_uest--Revfseitcontract Amount Funds Encumbered to Date ~PaidContractor to Date -
CSAH Regular Construction $12,705.39 $234,658.27 $208,409.27 $240,085.77
Regular Federal Aid $62,704.83 $1,300,128.85 $1,295,587.30 $1,254,096.55
Contract Quantity This Amount This Quantity to
Item Description Units Unit Price Quantity Request Request Date Amount to Date
2021.501 MOBILIZATION LUMP $133,666.000 0.15 0 $0.00 0.15 $20,049.90 SUM
2021.501 MOBILIZATION LUMP $133,666.000 0.85 0 $0.00 0.85 $113,616.10 SUM
2051.501 MAINT & RESTORATION OF HAUL ROADS LUMP $1.000 SUM 1 0 $0.00 1 $1.00
2104.502 REMOVE METAL APRON EACH $75.000 2 0 $0.00 2 $150.00
2104.502 REMOVE MAIL BOX SUPPORT EACH $150.000 1 0 $0.00 1 $150.00
!:\Highway Projects\4072-045. Bridge No. 56547 (Old Br 7266)\Construction\Pay Requests\056-645-009 Pay Request #8 (FINAL).docx Page 4 of9
Contract Item Status
Project line Item De~cription Units Unit Price
Non-Participating 6 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) LF $4.000
Non-Participating 7 2104.503 REMOVE PIPE CULVERTS LF $8.000
Non-Participating 8 2104.504 REMOVE BITUMINOUS PAVEMENT SY $1.550
Non-Participating 9 2104.607 SALVAGE AGGREGATE BASE (CV) CU. VOS. $6.000
Non-Participating 10 2106.507 EXCAVATION -COMMON CY $10.CiOO
Non-Participating 11 2106.507 COMMON EMBANKMENT (CV) CY $24.000
Participating 12 2108.504 GEOTEXTILE FABRIC TYPE 7 SY $4.000
Non-Participating 13 2211.509 AGGREGATE BASE CLASS 5 TON $18.000
Non-Participating 14 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C) TON $120.000
Non-Participating 15 2360.509 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON $120.000
Participating 16 2401.503 TYPE 5 (TL-5) 42" BARRIER CONC (3S52) LF $120.000
Participating 17 2401.503 TYPE S (TL-4) 36" BARRIER CONC (3S52) LF $115.000
Participating 18 2401.507 STRUCTURAL CONCRETE (3B52) CY $800.000
Participating 19 2401.508 REINFORCEMENT BARS (EPOXY COATED) LB $1.950
Participating 20 2401.508 REINFORCEMENT BARS (STAINLESS-75KSI) LB $4.500
Participating 21 2401.518 BRIDGE SLAB CONCRETE (3Y42-M) SF $63.000
Participating 22 2401.601 STRUCTURE EXCAVATION LUMP $6,500.000 SUM
!:\Highway Projects\4072-045 -Bridge No. 56547 (Old Br 7266)\Construction\Pay Requests\056-645-009 Pay Request #8 (FINAL).docx
Contract Quantity This
Quantity Request
61 0
35 0
1778 0
196 0
1355 0
2110 0
740 0
1152 0
166 0
332 0
200 0
162 0
136.5 0
128516 0
766 0
5951 0
1 0
Amount This
Request
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-02
Quantity to
Date Amount to Date
61 $244.00
35 $280.00
1778 $2,755.90
196 $1,176.00
1355 $13,550.00
2110 $50,640.00
292 $1,168.00
1152 $20,736.00
198.55 $23,826.00
323 $38,760.00
200 $24,000.00
162 $18,630.00
136.5 $109,200.00
128516 $250,606.20
766 $3,447.00
5951 $374,913.00
1 $6,500.00
Page 5 of 9
Contract Item Status
Project Line Item Description Units Unit Price
Participating 23 2401.601 SLOPE PREPARATION LUMP $15,000.000 SUM
Participating 24 2402.508 STRUCTURAL STEEL (3306) LB $10.000
Participating 25 2406.504 BRIDGE APPROACH PANELS SY $250.000
Participating 26 2442.501 REMOVE EXISTING BRIDGE LUMP $50,000.000 SUM
Participating 27 2451.607 STRUCTURAL BACKFILL CY $18.000
Participating 28 2452.502 PILE REDRIVING EACH $200.000
Participating 31 2452.603 C-1-P CONCRETE PILING 12" LF $79.000
Participating 32 2452.603 C-1-P CONCRETE PILING 16" LF $110.000
Participating 33 2475.503 ORNAMENTAL METAL RAILING TYPE SPECIAL LF $325.000
Non-Participating 34 2501.502 18" CS SAFETY APRON EACH $450.000
Non-Participating 35 2501.502 18" RC PIPE APRON EACH $1,250.000
Non-Participating 36 2501.503 18" CS PIPE CULVERT LF $69.800
Non-Participating 37 2501.503 18" RC PIPE CULVERT CLASS Ill LF $68.370
Participating 38 2502.501 DRAINAGE SYSTEM TYPE (B910) LS $2,500.000
Non-Participating 39 2506.502 CONST DRAINAGE STRUCTURE DESIGN G EACH $5,514.000
Non-Participating 40 2511.507 RANDOM RIPRAP CLASS Ill CY $95.000
!:\Highway Projects\40n-04s -Bridge No. 56547 (Old Br 7266)\Constructlon\Pay Requests\056-645-oo9 Pay Request #8 (FINAL),docx
Contract Quantity This
Quantity Request
1 0
317 0
315.S 0
1 0
1050 0
8 0
550 0
550 0
152 0
2 0
1 0
46 0
46 0
1 0
2 0
6 0
Amount This
Request
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-02
Quantity to
Date Amount to Date
1 $15,000.00
317 $3,170.00
315.5 $78,875.00
1 $50,000.00
1050 $18,900.00
2 $400.00
538.9 $42,573.10
573.3 $63,063.00
152 $49,400.00
2 $900.00
1 $1,250.00
46 $3,210.80
46 $3,145.02
1 $2,500.00
2 $11,028.00
6 $570.00
Page 6 of 9
Contract Item Status
Project Line Item Description Units Unit Price
Participating 41 2511.507 GROUTED RIPRAP CUYD $110.000
Participating 42 2511.507 RANDOM RIPRAP CLASS Ill CY $9S.000
Non-Participating 43 2S40.602 MAIL BOX SUPPORT EACH $2S0.000
Non-Participating 44 2563.601 TRAFFIC CONTROL LUMP $6,200.000 SUM
Participating 4S 2563.601 TRAFFIC CONTROL LUMP $6,200.000 SUM
Non-Participating 46 2S73.S02 STORM DRAIN INLET PROTECTION EACH $150.000
Non-Participating 47 2573.503 SILT FENCE, TYPE MS LF $3.SOO
Non-Participating 48 2S73.503 FLOTATION SILT CURTAIN TYPE MOVING WATER LF $10.000
Non-Participating 49 2S73.S03 SEDIMENT CONTROL LOG TYPE WOOD FIBER LF $3.500
Non-Participating so 2574.505 SOIL BED PREPARATION ACRE $100.000
Non-Participating S1 2S74.508 FERTILIZER, TYPE 3 POUND $1.000
Non-Participating 52 2575.S04 ROLLED EROSION PREVENTION CATEGORY 20 SY $2.950
Non-Participating 53 257S.SOS SEEDING ACRE $1,950.000
Non-Participating S4 2575.S08 SEED MIXTURE 2S-141 LB $6.000
Non-Participating 55 2582.503 6" SOLID LINE MULTI COMP LIN FT $3.000
Non-Participating S6 2S82.503 4" BROKEN LINE MULTI COMP LIN FT $1.000
l:\Highwav ProJects\4072-045. Bridge No. 56547 (Old Br 7266)\Construction\Pay Requests\056-645-009 Pay Request #8 (FINAL).docx
Contract Quantity This Amount This
Quantity Request Request
150 0 $0.00
490 0 $0.00
1 0 $0.00
0.1S 0 $0.00
0.85 0 $0.00
2 0 $0.00
816 0 $0.00
120 0 $0.00
100 0 $0.00
0.47 0 $0.00
94 0 $0.00
2277 0 $0.00
0.47 0 $0.00
28 0 $0.00
1424 0 $0.00
712 738 $738.00
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-0Z
Quantity to
Date Amount to Date
0 $0.00
192.88 $18,323.60
1 $250.00
0.15 $930.00
0.8S $5,270.00
0 $0.00
804 $2,814.00
200 $2,000.00
100 $350.00
0.8 $80.00
300 $300.00
2277 $6,717.15
0.8 $1,560.00
48 $288.00
1550 $4,650.00
1475 $1,475.00
Page 7 of9
Contract Item Status
Project line Item Description Units
Project Category Totals
Project Category
SP 056-645-009; Non-Participating
SP 056-645-009; Participating
Contract Change Item Status
Project cc CC# Line Item Description Units
SP 056-645-
009; co 1 57 2575.504 ROLLED EROSION PREVENTION SY CATEGORY 20
SP 056-645-
009; co 1 58 2575.508 HYDRAULIC REINFORCED FIBER
MATRIX LB
SP 056-645-
009; co 2 59 5.050/600 Administrative Expense Dollar
SP 056-645-co 3 60 2401.508 REINFORCEMENT BARS (EPOXY LB 009; COATED)
SP 056-645-
009; co 3 61 5.050/600 Administrative Expense Dollar
Contract Total I $1,494,182.32 1
Contract Change Totals
!:\Highway Projects\4072-04S • Bridge No. 56547 (Old Br 72661\Constructlon\Pay Requests\056-645-009 Pay Request #8 (FINALl.docx
Contract Quantity This
Unit Price Quantity Request
Base Bid Totals:
Amount This Request
$738.00
$0.00
Contract Quantity This
Unit Price Quantity Request
($2.95) 2277 0
$2.95 3887 0
$20,399.50 1 0
$1.95 2329 0
$1,100.00 1 0
Contract Change Totals:
Amount This
Request
$738.00
Amount This
Request
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Otter Tail County Highway Dept.
505 5 Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-02
Quantity to
Date Amount to Date
$1,463,391.77
Amount To Date
$213,836.77
$1,249,555.00
Quantity to
Date Amount to Date
2277 ($6,717.15)
3887 $11,466.65
1 $20,399.50
2329 $4,541.55
1 $1,100.00
$30,790.55
Page 8 of 9
Number Description
1 Substituting RFM for the Rolled Erosion Prevention Category 20.
PDA analysis was provided by Braun lntertec to help ensure we were not going to drive through the layer that was targeted in the
2 plan, because if we drove through the target layer the borings showed it would be another 30 to 40 feet before we would hit
suitable bearing material again.
Additional epoxy coated rebar was needed for the 36" and 42" concrete barriers. There was an error in the plan in which 971
pounds of epoxy coated rebar for the 36" concrete barrier and 1358 pounds of epoxy coated rebar for the 42" barrier were not
Otter Tail County Highway Dept.
505 S Court St, Ste 1
Fergus Falls, MN 56537-2757
Contract No. 23-02
Amount This Request Amount to Date
$0.00 $4,749.50
$0.00 $20,399.50
3 accounted for in the quantities. Expedited processing and shipping was also needed to get the epoxy coated rebar to the project in $0.00 $5,641.55
time for an additional cost of $1,100.00.
Material on Hand Additions
Line Item Description Date Added Comments
Material on Hand Balance
Line Item Description Date Added Used Remaining
33 2475.503 ORNAMENTAL METAL RAILING TYPE SPECIAL 2023-08-18 152 L F $29,867.43 152 L F $29,867.43 0 L F $0.00
!:\Highway Projects\4072--045 • Bridge No. 56547 (Old Br 7266)\Constructlon\Pay Requests\056-645-oo!J Pay Request #8 (FINAL).docx Page 9 of 9
Otter Tail County
Opioid Settlement
Funds RFA Round 1
December 2, 2024
> I v y o u R ,,,..VI /if,. H E R E .
Request for Applications
Priorities, Funding Availability, Timeline
Round 1 of Funding
•Opened $400,000
•Opened funding for the top two
priorities and strategies for this round.
•Prevention – 1) Primary Prevention
& 2) Community
•Treatment and Recovery – 1)
Treatment Expansion & 2)
Recovery Supports
•Organizations could apply for up to
$50,000/year for two years.
Timeline
RFF guidelines and application released
to the public
July 15, 2024
Due date for application submission Aug 30, 2024
Target date for completion of follow-up
interviews (if required)
Sept 30, 2024
Target date for recommendations to the
board & notifying proposed projects of
selection (conditional)
Oct 25, 2024
Target date for grant agreements Nov 15, 2024
Target date contract begins Jan 1, 2025
) L I V E Y O U R best life H E R E .
Recommended
Recipients
) LI V E Y O U R ,, .... ,., ur.. H E R E .
Community and Life Services
Category: Treatment & Recovery
Project Summary:
›Fund a Community Educational Coordinator who will work to
provide comprehensive support for individuals with Opioid Use Disorder
(OUD) and/or Substance Use Disorder (SUD).
›Proposal also includes launching public awareness campaigns, cultural
exchange workshops,SUD workshops, and job search/resume/career
workshops for individuals with OUD/SUD.
Total Funding Amount: $69,420
Year 1: $25,000
Year 2: $44,420
) L I V E Y O U R best life H E R E .
Lake Region Halfway Homes
Category: Treatment & Recovery
Project Summary:
›Expand availability of treatment for OUD and any co-occurring SUD/MH
conditions for clients by including more comprehensive treatment,
including family members in treatment (providing training, education, and
travel vouchers for families), and providing funding for extended treatment
costs when need is demonstrated.
Total Funding Amount: $85,000
Year 1: $50,000
Year 2: $35,000
) L I V E Y O U R best life H E R E .
Otter Tail County Probation
Category: Treatment & Recovery
Project Summary:
›Fund transitional housing at Rewind for probation clients who cannot
access services otherwise.
›Probation works to facilitate additional services and supports during
Rewind stay to achieve a sober transition into the community.
Total Funding Amount: $60,580
Year 1: $35,040
Year 2: $25,040
) L I V E Y O U R best life H E R E .
Perham 180
Category: Treatment & Recovery
Project Summary:
›Broaden Housing Stabilization Services to individuals within the OTC area
who are experiencing housing insecurities because of OUD and any co-
occurring SUD/MH conditions.
›Proposal also includes scholarships for individuals with substance
use disorder to attend mental health therapy and support programming.
Total Funding Amount: $90,000
Year 1: $50,000
Year 2: $40,000
) L I V E Y O U R best life H E R E .
The Bridge Center
Category: Prevention
Project Summary:
›Create a self-sustaining community hub focused on prevention for
the Pelican Rapids area.
›The Bridge Center will focus on community-based prevention strategies by focusing on youth engagement in the design of a youth center and training adults as mentors.Funding will be used to train adult mentors and youth leadership. A youth stipend will be implemented to compensate youth that may need to give up work to participate.
Total Funding Amount: $95,000
Year 1: $50,000
Year 2: $45,000
) L I V E Y O U R best life H E R E .
Grant Agreements
) LI V E Y O U R ,, .... ,., ur.. H E R E .
Grant Agreements
General Requirements of the Grant Agreements:
Use of funds as described in Provider’s Workplan and Budget
Quarterly Check-ins to update on Workplan and Budget
Provider shall complete a yearly Project Summary Report
Account for use of funds and describe project outcomes
•Year 1 Funds to be disbursed up front
Year 2 Funds disbursed based on Year 1 workplan progress
>
>
>
>
>
>
) L I V E Y O U R best life H E R E .
Next Steps
Motion to approve entering into the Grant Agreements by the Otter
Tail County Board of Commissioners
Provider Risk Assessments reviewed by OTC Finance
Sign and fully execute Grant Agreements with Providers
Grant agreements to begin Jan 1, 2025
>
>
>
>
MEMORANDUM OF UNDERSTANDING Post-Employment Health Contribution
This Memorandum of Understanding is made by and between Otter Tail County (“Employer”) and Law Enforcement Labor Services, Inc., Local 397, Essential Deputies, (“Union”).
WHEREAS, the Employer and Union are parties to a collective bargaining agreement in effect
January 1, 2023 through December 31, 2025 setting forth terms and conditions of employment for a bargaining unit of Otter Tail County law enforcement officers; and WHEREAS, Article 31 of the Collective Bargaining Agreement directs certain monies to be
deposited in the Employee’s Post Employment Health Care Savings Account, but is silent as to
payroll deductions; NOWTHEREFORE, the Employer and Union agree that Article 31 shall be amended, effective January 1, 2025 as follows:
31.6 For each payroll cycle, all employees shall contribute 2% of their gross pay to their individual Post Employment Health Care Savings Account through a payroll deduction.
All other terms and conditions of employment shall remain in effect.
OTTER TAIL COUNTY
____________________________________ Kurt Mortenson, Chair Date Board of Commissioners
____________________________________ Nicole Hansen Date County Administrator
LAW ENFORCEMENT LABOR SERVICES, INC., LOCAL 397
____________________________________ Steward Date
____________________________________ Business Agent Date
HIRING REQUEST FORM FOR NEW POSITIONS
Hiring Request Information
Department: Human Services Date of Request: 10/28/2024
Title of Position Requested: Social Services Supervisor FTE of Position Requested: 1 Number of Incumbents in Job Class: 5 Number of Vacancies in Job Class: None
Number of Employees in Department: 126 Number of Vacancies in Department: 4
Hiring Criteria & Guidelines
Indicate whether or not position is mandated by statute, explain.
The Social Services Supervisor position is not directly mandated by statute, however, the programs this position will supervise are mandated by statute.
The MnCHOICES assessment team is currently part of two teams, Long Term Care and Disability Services. The determination to have the assessors supervised in two teams was partially related to the division of work and the
connection to teams. Over time, it has been realized a team of assessors under one supervisor will best serve the employees and the program delivery.
Additionally, assessment of the reimbursement of MnCHOICES assessments led to a recommended change to the current cost pool and random moment time study. The Social Service Time Study (SSTS) cost pool generates more
revenue than the Local Collaborative Time Study. Moving the PH Nurses to the SSTS and into Human Services is projected to increase the revenue to cover the cost of a supervisor for this team.
The makeup of the team will also include other HS program area(s) to bring all social services teams to a reasonable span of control of approximately 1 supervisor to 12 employees.
Estimate costs associated with this position, e.g. salary, benefits, advertising. C44/1- $83,221 salary + $19,200 benefits estimate + $14,076 PERA & taxes = $116,497 (estimate uses 2025 salary
and benefits amounts)
Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant.
Moving all employees who complete MnCHOICES assessments to the SSTS, provides a projection of increased revenue that will cover most if not all of the costs associated with the supervisory role.
How is this workload currently being managed, e.g. temporary employees, redistribution, job share? The workload is currently split between two Human Services teams and supervisors. Adding a supervisor and having
all MnCHOICES assessors on the same team will benefit the people served and assist in addressing work coverage needs and continuity with one supervisor.
What alternatives have you explored to filling this position? The alternative is to continue status quo. The span of control for the supervisors is not viable on a long-term basis.
The assessors are part of two teams – joint staff meetings have been held to address consistent messaging at the same time. This requires additional team meetings for staff and supervisors.
What are the consequences of not filling the position? The teams will continue to ‘split’ between two supervisors. The supervisors have a span of control larger than
recommended (12 employees). A combined team will provide improved streamlining of service to the people of Otter Tail County. Timely access to assessments and reassessments provides people with eligibility access to the services
they need to remain in the community with supports and services.
ADMINISTRATION
218-998-8060 ® LIVE YOUR best life HERE. @ 520 W. Fir Avenue
Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014
Approval Department Head Signature: Date: 10/28/2024 Team Leader Signature: Date: Finance, Property & License Management Committee
Recommendation (if applicable):
Date:
Administration/Operations Committee Recommendation:
Date:
County Board Action:
Date:
~ t r
STATE OF MINNESOTA
JOINT POWERS AGREEMENT
SWIFT Contract Number: 260527
ORI: MN0560000
MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE
This Joint Powers Agreement ("Agreement") is between the State of Minnesota, acting through its Commissioner of Public
Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the "County of Otter Tail on behalf of its County
Sheriff's Office at 417 Court St South Fergus Falls, MN 56537" ("Governmental Unit"). The BCA and Governmental Unit
may be referred to jointly as "Parties".
Recitals
Under Minnesota Statutes,§ 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that
are necessary to exercise their powers. The parties wish to work together to investigate and prosecute crimes committed
against children and the criminal exploitation of children that is committed and/or facilitated by or through the use of
computers, and to disrupt and dismantle organizations engaging in these activities. The Governmental Unit wants to
participate in the Minnesota Internet Crimes Against Children (ICAC) Task Force and be provided reimbursement of the
following: equipment, training, and expenses (including travel and overtime) as are incurred by law enforcement as a
result of ongoing investigations.
Agreement
1. Term of Agreement
1.1 Effective Date. This Agreement is effective on the date BCA obtains all required signatures pursuant to
Minnesota Statutes, § 16C.05, subdivision 2.
1.2 Expiration Date. This Agreement expires five years from the date it is effective unless terminated earlier
pursuant to clause 12.
2. Purpose
The Governmental Unit and BCA enter into this Agreement to implement a three-pronged approach of prevention,
education and enforcement to combat internet crimes against children. This Agreement provides the mechanism to
reimburse the Governmental Unit for equipment, training and expenses (including travel and overtime), which are
incurred by law enforcement as a result of these investigations.
3. Standards
The Governmental Unit will adhere to the ICAC Program standards identified below.
3.1 Investigate activities related to internet crimes and the exploitation of children through the use of computers.
3.2 Investigate organizations to disrupt and dismantle crimes committed against children.
3.3 Investigators will follow appropriate state and/or federal laws in obtaining arrest warrants, search warrants and
civil and criminal forfeitures. Investigators will follow proper legal procedures in securing evidence, including
electronic devices.
3.4 Investigators will understand and use appropriate legal procedures in the use of informants including
documentation of identity, monitoring of activities, and use and recordation of payments.
3.5 Investigators will use, as appropriate, the most current investigative technologies and techniques.
3.6 Investigators must be licensed Minnesota peace officers.
1
ICAC JPA Template {revised April 2024)
SWIFT Contract Number: 260527
ORI: MN0560000
3.7 Investigators will comply with the guidelines of the Department of Justice Internet Crimes Against Children
Program Operational and Investigative Standards.
4. Responsibilities of the Governmental Unit and the BCA
4.1 The Governmental Unit will:
4.1.1 Government Unit must submit Performance Measure data to the ICAC DataSystem (IDS) by the end of
each month for the duration of this Agreement. The BCA must fulfil as a recipient of the Office of
Juvenile Justice Delinquency Prevention (OJJDP) grant award for MN ICAC Task Force in partnering
with law enforcement agencies. Failure to timely provide the OJJDP with Performance Measure data
may jeopardize the BCA's future grant qualifications as well as result in the delinquent law enforcement
agency's denial to participate in MN ICAC Task Force.
4.1.2 Assign a Governmental Unit point of contact to act as the liaison between it and the BCA ICAC Project
Commander to assist in reimbursement deadlines.
4.1.3 Submit an ICAC reimbursement request for pre-approval of funds. This request shall include a
description of the item requested for reimbursement and an explanation of how it qualifies under the
required criteria in Clauses 3.1 and 3.2 and an operational plan.
4.1.4 Conduct investigations in accordance with provisions of the ICAC Operational and Investigative
Standards, identified in Clause 3.7 above, and conclude the investigations in a timely manner.
4.1.5 Allow BCA to inform participating agencies of potential case connections based on data submitted to
BCA through the ICAC Program.
4.1.6 Not comingle ICAC funds with any other existing federal or state grant funded overtime or additional
local Governmental Unit funding .
4.2 The BCA will:
4.2.1 Provide a Special Agent In Charge who will serve as the Commander of the Task Force.
4.2.2 Review and approve or decline reimbursement requests under clause 4.1.2 within seven (7) business
days of the reimbursement request.
4.3 Nothing in this Agreement shall otherwise limit the jurisdiction, powers, and responsibilities normally possessed
by a Governmental Unit acting through its employees.
5. Payment
5.1 To receive reimbursement for an expense, Governmental Unit must make a request for reimbursement to the
BCA Authorized Representative under the required criteria for operational and investigative standards.
5.2 To receive approved reimbursement, Governmental Unit must submit an expense form no later than 15
business days after the end of the month during which the expense is incurred.
5.3 The BCA will pay the Governmental Unit within thirty (30) calendar days of the submission of the expense form.
5.4 In the event Governmental Unit breaches this Agreement, it will not be eligible to receive reimbursement for any
expenses.
6. Authorized Representatives
The BCA's Authorized Representative is the following person or her successor:
Name: Bobbi Jo Pazdernik, Commander of MN ICAC
Address: Department of Public Safety; Bureau of Criminal Apprehension
1430 Maryland Street East Saint Paul, MN 55106
Telephone: 651-793-7000
E-mail Address: bobbijo.pazdernik@state.mn.us
The Governmental Unit's Authorized Representative is the following person or his/her successor:
Name
Address:
Telephone:
E-mail Address:
Barry Fitzgibbons
417 Court Street S
Fergus Falls, MN 56537
218-998-8555
sheriff@ottertailcounty.gov
If the Governmental Unit's Authorized Representative changes at any time during this Agreement, the Governmental
Unit must immediately notify the BCA's Authorized Representative above
2
ICAC JPA Template (revised April 2024)
7. Assignment, Amendments, Waiver, and Agreement Complete
SWIFT Contract Number: 260527
ORI: MN0560000
7.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this
Agreement.
7.2 Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original Agreement, or their
successors in office.
7.3 Waiver. If the BCA fails to enforce any provision of this Agreement, that failure does not waive the provision or
its right to enforce it.
7.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the
Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to
bind either party.
8. Liability
The BCA and the Governmental Unit agree each party will be responsible for its own acts and the results thereof to
the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. The BCA's
liability shall be governed by provisions of the Minnesota Tort Claims Act, Minnesota Statutes, § 3. 736, and other
applicable law. The Governmental Unit's liability shall be governed by provisions of the Municipal Tort Claims Act,
Minnesota Statutes, §§ 466.01-466.15, and other applicable law.
9. Audits
Under Minnesota Statutes, § 16C.05, subdivision 5, the Governmental Unit's books, records, documents, and
accounting procedures and practices relevant to this Agreement are subject to examination by the BCA and/or the
State Auditor and/or Legislative Auditor, as appropriate, for a minimum of six (6) years from the end of this
Agreement.
10. Government Data Practices
The Governmental Unit and the BCA must comply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13 and other applicable law, as it applies to all data provided by the BCA under this Agreement and
as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental
Unit under this Agreement. The civil remedies of Minnesota Statutes§ 13.08 apply to the release of the data referred
to in this clause by either the Governmental Unit or the BCA.
If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must
immediately notify the BCA. The BCA will give the Governmental Unit instructions concerning the release of the data
to the requesting party before the data is released.
11. Venue
The venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal
court with competent jurisdiction in Ramsey County, Minnesota.
12. Expiration and Termination
12.1 Either party may terminate this Agreement at any time, with or without cause, upon 30 days written notice to the
other party. To the extent funds are available, the Governmental Unit shall receive reimbursement in
accordance with the terms of this Agreement through the date of termination.
12.2 In the event that federal funding is no longer available, the BCA will email the Governmental Unit's Authorized
Representative and terminate the Agreement. The termination will be effective two (2) business days after email
notification to the Governmental Unit; and the Governmental Unit shall receive reimbursement in accordance
with the terms of this Agreement through the date of termination.
13. Continuing Obligations
The following clauses survive the expiration or cancellation of this Agreement: 8, Liability; 9, Audits; 10, Government
Data Practices; and 11 , Venue. •
3
ICAC JPA Template (revised April 2024)
SWIFT Contract Number: 260527
ORI: MN0560000
The parties indicate their agreement and authority to execute this Agreement by signing below.
1. STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minnesota Statutes§§ 16A.15 and 16C.05.
Signed: __________________ _
Date: __________________ _
SWIFT PO Number: 30000XXXXX
3. DEPARTMENT OF PUBLIC SAFETY; BUREAU OF CRIMINAL
APPREHENSION
By: ________________ _
(with delegated authority)
Title: Deputy Superintendent, Investigations
Date: __________________ _
2. GOVERNMENTAL UNIT 4. COMMISSIONER OF ADMINISTRATION
Governmental Unit certifies that the appropriate person(s) has(have)
executed this Agreement on behalf of the Governmental Unit and its
jurisdictional government e ti s required by applicable articles,
laws, by-laws, resolu n to clinances.
Date: ---+-,Lf--+--l/2~2 7 ____ /~-"-------,z {,____ __ _
By:
As delegated to the Office of State Procurement
By: _________________ _
Date: __________________ _
Title: ;JJ~ /f'J)1krJ
Date:
By: ~ J(i,,/; ;1'1o1 Iv, S d /1
Title:
Date:
4
ICAC JPA Template (revised April 2024)
RESOLUTION NO. ____ _
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF
OTTER TAILON BEHALF OF ITS SHERIFF'S OFFICE REGARDING THE MINNESOTA INTERNET CRIMES
AGAINST CHILDREN TASK FORCE (ICAC)
WHEREAS, the County of Otter Tail on behalf of its Sheriff's Office desires to enter into Joint
Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of
Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute
crimes committed against children and the criminal exploitation on children that is committed
and/or facilitated by or through the use of computers.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail, Minnesota as follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota
acting through its Department of Public Safety, Bureau of Criminal Apprehension and the
County of Otter Tail on behalf of its Sheriff's Office, are hereby approved. A Copy of the Joint
Powers Agreement is attached to this Resolution and made a part of it.
2. That the Sheriff, Barry Fitzgibbons, or his or her successor, is designated the Authorized
Representative for the Sheriff's Office. The Authorized Representative is also authorized to sign
any subsequent amendment or agreement that may be required by the State of Minnesota to
maintain the County's connection to the systems and tools offered by the State.
3. That Kurt Mortenson-, the Chair of the County of Otter Tail, and Nicole Hansen, the County
Administrator, are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the County Board on this __ day of ____ -, 2024.
Otter Tail County Board of Commissioners
By: Kurt Mortenson
County Board Chair
ATTEST: _____________ _
By: Nicole Hansen
County Administrator
MEMORANDUM
Date: November 14, 2024
To: Otter Tail County Board of Commissioners
Cc: Nick Leonard, Deputy Administrator
Scott Bjerke, Assistant Director
Jeff Haugen, Landfill and Transfer Station Supervisor
From: Chris McConn, P.E., Solid Waste Director
RE: Purchase of Walking Floor Trailer for Compacting Single Sort Recycling Loadout at
Henning
I. BACKGROUND
The Solid Waste Department is planning to start construction of a new transfer station
building at its Henning facility in 2025. The County received a grant ($250,000) from the
Minnesota Pollution Control Agency (MPCA) to purchase and install a compactor and
compactor compatible walking floor trailer. We desire to order the trailer in November
pending board approval.
II. ANALYSIS
Our budgetary number is $140,000 and we have reviewed trailers from both Prairie Trailer
and North American Trailers (which is a Sourcewell participant). Lead time is about 3
months and the trailer needs to be received and paid for before Grant Agreement expires
on 5/30/2025.
III. Recommendation
The Department recommends purchasing a Mac walking floor trailer from North American
Trailers with a final price of $122,007.00
I:\Board Actions\2024\Henning Trailer\M 10312024 EGCIC trailer.docx
218-998-8950 @
SOLID WASTE
Solid Waste Administration/Recycling Center
1115 North Tower Road
Fergus Falls, MN 56537
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
MAC WASTE TRAILER, INC
2360 W. MAIN ST.
ALLIANCE, OH 44601
Phone: (234) 214-6420
Website: WWW.MACTRAILER.COM
This offer is valid until the printed expiration date, and is subject to change at Manufacturer discretion based on market conditions.
MOVINGFLOOR SS COMPACTOR Quote ID # 97725 JOB # Rev 6
***
Customer Balance Due
Qty
Dealer Name
Weight Quote ExpiresQuote Date lbs.
Ottertail County
NORTH AMERICAN TRAILER SALES, LTD
1
$122,007.00
18757
115
11/1/24 12/1/24
Cubic Yards
Dealer Salesman COREY WHITE Plant of Mfg WModel Code IO
Cust P.O. #Cust Unit #SOURCEWELL #6285 SOURCEWELL CONTRACT #092922-MCT
BODY
LOAD PROFILE MATERIAL, 80K GVWR
LENGTH 45
WIDTH 102
DRIVE UNIT HALLCO, 3-1/2 IN. CYLINDER (HEAVY DUTY) I-6K
FLOOR HALLCO 1/2" TRIPLE RIDGE 41-6430 (102 W)
HYDRAULIC PIPE STAINLESS STEEL HYDRAULIC PIPE
CROSSMEMBER TYPE STANDARD
CROSSMEMBER SPACING 5-1/4 IN. I-BEAMS, 12 O.C.
RUBBER SEAL YES
WALL HEIGHT 104
TAPERED SIDES NONE
WALL LINER 1/4 LAST 10 FEET
FULL LID ALUM FULL LID
TOP RAIL OPTION 2-1/4 IN. VERT. PANEL TOP RAIL
2-1/4 IN. VERT. PANEL TOP RAIL
TOP RAIL OVERLAY CAP NONE
TARP BAR NONE
BULKHEAD 1/4 IN W/ BULKHEAD BRACING
add 1ft x 1ft "mesh window" toward top of bulkhead to help relieve pressure
BULKHEAD STEPS NONE
FRONT FENDERS WITH FLAPS NONE
WELDED PANELS INSIDE/OUTSIDE FULL WELDED
TAPER SIDE FENDERWELLS NONE
POCKET TYPE 2-1/4IN STANDARD POCKETS
BOTTOM RAIL SQUARE, NO CLEAN OUT
COMPACTOR COMPATIBLE HEIL PIN COMPATIBLE
HEIL PIN SIZE 2-3/4IN PIN
UPPER CROSS TUBES / CAPS NONE, FULL LID ONLY
TIRE CARRIER NONE
SIDES 2-1/4 X 15-1/2 VERT. PANELS - (BUFFED)
LIGHTS
LIGHT TYPE GROTE L.E.D. W/ GROMMET
LIGHT PANEL 3 LARGE-3 SMALL-3 LARGE (IN TAILGATE) OOO ooo OOO
APRON NONE
STD. MARKER LIGHTS (3) EACH SIDE
MID-TURNS (1) PAIR L.E.D. (NON-COMBO)
BACK-UP LIGHTS NONE
AUXILIARY CABLE NONE
REAR POCKET LIGHTS 1 PAIR
GATE
Page 1 of 311/6/24 2:34 pm
GATE SHEET THICKNESS SMOOTH SIDE PANELS
GATE OPERATION MECHANICAL SIDE LATCH
HINGE TYPE DOUBLE DOOR COMPACTOR COMPATIBLE
GATE BRACING NO BRACING (SMOOTH SIDE PANELS)
SAFETY CHAIN YES
WINDERS / SAFETY LATCH WINDERS (1) SIDE ONLY
GATE STEPS NONE
TARP HOOKS NONE
PRIMARY AXLES
MODEL CLOSED TANDEM
NO. OF PRIMARY AXLES 2
SUSPENSION HEND. INTRAAX AAT-25K W/ HXL-5
AXLE SPACING 49
SUB-FRAME TANDEM (ALUM. T-BEAM)
AXLES AXLE FOR INTRAAX ONLY
BRAKES 7 IN. XL, W/ 30-30 CHAMBERS
CAM GUARDS HEND. INTRAAX
HUB AND DRUM CAST W/ STEEL HUB HP 10 STUD TP, LS, 7 IN.
TIRES GENERAL RA 11 R 22.5 16 PLY
WHEELS ALUMINUM HP 22.5X8.25 - ALL POLISHED (XP)
PRIMARY AXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS
LIFT AXLESNO. OF LIFT AXLES 0
LIFT AXLE SUSPENSION NONE
LIFT KIT NONE
LIFT AXLE DISTANCE N/A
LIFT AXLE NONE
LIFT AXLE BRAKES NONE
LIFT AXLE CAM GUARDS NONE
LIFT AXLE HUB AND DRUM NONE
LIFT AXLE TIRES NONE
LIFT AXLE WHEELS NONE
LIFT AXLE CONTROLS NONE
FREE WHEEL VALVE NONE
LIFT AXLE TIRE INFLATION SYSTEM MOVED TO CHASSIS
STEERABLE LIFT AXLES
NO. OF STEERABLE AXLES 0
STEERABLE AXLE SUSPENSION NONE
STEERABLE AXLE DISTANCE N/A
STEERABLE AXLES NONE
STEERABLE AXLE BRAKES NONE
STEERABLE AXLE HUB AND DRUMS NONE
STEERABLE AXLE TIRES NONE
STEERABLE AXLE WHEELS NONE
STEERABLE AXLE CONTROLS NONE
STEERABLE AXLE LIFT KIT NONE
CHASSIS
PIN SETTING 36
5TH WHEEL PLATE 3/8 LOW PROFILE
5TH WHEEL PLATE HEIGHT 48 IN. HIGH
GALVANIZED SUSPENSION HANGERS INCLUDED W/ SUSPENSION
SUSPENSION CONTROL BALL VALVE
ABS FOR TRAILER (1) 2S1M MERITOR / WABCO
SLACKS AUTOMATIC
TIRE INFLATION SYSTEM NONE
AXLE LUBRICATION HXL, SYNTHETIC SEMI-FLUID GREASE
HUBODOMETER NONE
DUST COVERS YES
Page 2 of 311/6/24 2:34 pm
DOLLIES - LANDING GEAR - LANDING LEGS JOST H451 - (62,500 LB.) - 10 YEAR NO LUBE - GALVANIZED STEEL
- D.S.
REGISTRATION HOLDER BETTS PS-1 W/ SIGHT GLASS (ROUND HOLDER)
AIR GAUGE / SYSTEM NONE
ENCLOSURE FOR SWITCHES NONE
AIR TANKS ALUMINUM TANK
HYDRAULIC HOSE FITTING 1 IN. X 108 IN. HOSE W/ WING FITTING
FLAPS FRONT OF TIRES NONE
FLAPS REAR OF TIRES FLAP BEHIND REAR AXLE
BUMPER MOVER BUMPER
TARP
TARP MANUFACTURER NONE
TARP CONTROL NONE
TARP COLOR NONE
BOW HOLDERS NONE
TARP BRACKET NONE
PAINT
SUSPENSION COLOR BLACK SOFT COAT
PIN STRIPING BLACK (931716)
MAC MACHINE FINISH LOGOS BLACK (931716)
OPTIONAL SIGNS NONE
Due to potential material cost increases, delivered unit pricing will be finalized 90 days prior to
start of production.
FOB NATS Total
BALANCE DUE
UNIT PRICE
Sales Tax
FET
SUB TOTAL
Freight
FOB MfgLoc Total
Down Payment
Trade In Allowance
$0.00
$0.00
$2,940.00
$0.00
$0.00
$122,007.00
$122,007.00
$119,067.00
$119,067.00
97725
Pricing is in U.S. Currency
Quote #
Job #
ORDER CANCELLATION POLICY
*** denotes a weight for reference only. Trailer weight will be provided with the engineering design approval packet.
Orders configured with common published and non-published options will not be subject to a cancellation penalty when the Manufacturer receives the request
for cancellation 12 or more weeks prior to the scheduled production date. All cancellation requests received within 12 weeks but no less than 8 weeks of the
scheduled production start date must be approved by the Product Manager for the specified product line and will be subject to a $2500.00 cancellation fee.
Cancellation requests within 8 weeks of the scheduled production start date will not be accepted.
Page 3 of 311/6/24 2:34 pm
MEMORANDUM
Date: November 27, 2024
To: Otter Tail County Board of Commissioners
Cc: Nick Leonard, Deputy Administrator
Scott Bjerke, Assistant Director
Brooks Andersen, Recycling Manager
Jeff Haugen, Landfill and Transfer Station Supervisor
Nick Heeter, Household Hazardous Waste Program Manager
From: Chris McConn, P.E., Solid Waste Director
RE: Solid Waste Parcel Fee Increase
The Solid Waste Department recommends increasing its Solid Waste Parcel fee from $16/point to
$17/point. This would result in the per household annual cost to increase from $80 to $85. A public
hearing was held on Tuesday, November 19th for the proposed change.
I. Summary
a. 2025 Budget is based on increase from $16 to $17 per point.
b. Budget includes $2.4 Million/year average capital improvement costs over the next five
years. Projects include equipment replacement, landfill closures, and facility buildings
at multiple locations.
c. Increased costs of operation including labor and environmental regulations.
d. An increase from $16 to $17 for point will result in approximately $260,000 in revenue
generation per year.
II. History of Fee Schedule
1994- 2000- 2002- 2003- 2008- 2017- 2019- 2023-
1999 2001 2002 2007 2016 2018 2022 2024
$7.50 $8.00 $7.50 $8.00 $8.50 $11.00 $14.00 $16.00
218-998-8950 @
SOLID WASTE
Solid Waste Administration/Recycling Center
1115 North Tower Road
Fergus Falls, MN 56537
OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
III. Examples of Need for increased Fees
Between inflation, the 5-year Capital Improvement Plan and the goals established in the
Master Plan, below is a list of some specific cost increases that are causing the increase:
a. Final Cover at Henning Demolition Landfill in 2025/2026
b. Replace Scale Deck at Fergus Falls Transfer Station
c. Future building improvements at transfer stations.
There are significant changes to many parts of the solid waste regulations in Minnesota that
are not considered as part of the current budget. The Minnesota Pollution Control Agency
has multiple unfunded mandates that are being planned, including:
• Construction and Demolition Landfill Rule Revisions
• groundwater and air quality testing for PFAs (per- and polyfluoroalkyl
substances).
• Restrictions on use of post closure funds
IV. CONCLUSION
The Department respectfully requests your authorization for the proposed Parcel Fee
increase, effective January 3, 2025. Attached is a resolution for your consideration.
SOLID WASTE DEPARTMENT
RESOLUTION CHANGING SOLID WASTE MANAGEMENT SERVICE CHARGE
OTTER TAIL COUNTY RESOLUTION NO. 2024 - Click here to enter text.
WHEREAS, pursuant to the authority granted under Minnesota Statute 400.08 and Section 4:02(C) and 4:03
of the Otter Tail County Solid Waste Management Ordinance, Otter Tail County may impose solid waste
management charges; and adjust the amount charged.
WHEREAS, Solid Waste Management Service Charges may be billed and collected on a per parcel basis.
They may also be collected by licensed haulers. Currently, Otter Tail County uses a per parcel basis to
collect service charges. Parcels are charged based on the number of points calculated and the cost per
point.
WHEREAS, public notices were published and a public meeting was held satisfying requirements of the
aforementioned ordinance for adjusting the per parcel based service charge.
WHEREAS, the Otter Tail County Solid Waste Department has recommended increasing the cost per point
from sixteen and 00/100 dollars ($16.00) to seventeen and 00/100 dollars ($17.00) per point per year.
NOW THEREFORE BE IT RESOLVED THAT, that the Otter Tail County Board of Commissioners hereby
authorizes the per parcel service fee to be increased from sixteen and 00/100 dollars ($16.00) to seventeen
and 00/100 dollars ($17.00) per point per year, effective January 3, 2025.
The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________,
duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken
thereon, passed unanimously.
Adopted at Fergus Falls, MN this 3rd day of December 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL )
I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore
held on the 3rd day of December 2024.
________________________________
Nicole Hansen, Clerk
\\otc-fs04\shares$\Solid Waste\Board Actions\2024\NEOT Property Search\NEOT - Property Search
Memo-Full Board Dec 3.docx
MEMORANDUM
Date: November 26, 2024
To: Board of Commissioners
Cc: Nick Leonard, Deputy Administrator
Scott Bjerke, Assistant Director
Jeff Haugen, Landfill and Transfer Station Supervisor
From: Chris McConn, P.E., Director
RE: Purchase Agreement for 10 acres at NEOT Landfill
I. BACKGROUND
The Solid Waste Department manages ash generated by the Prairie Lakes Municipal Solid
Waste Authority (PLMSWA). PLMSWA desires to recycle its ash in lieu of landfilling. On
October 8, 2024, the Board of Commissioners authorized County representatives to
negotiate with owners of desirable property for ash recycling; and sign a purchase
agreement, contingent on final board approval. A purchase agreement (attached) has
been prepared and signed by Seller and County for 10 acres (property) for $120,000.00.
II. ADDITIONAL INFORMATION
The property is located east and adjacent to the Northeast Otter Tail (NEOT) landfill
property where PLMSWA ash is currently managed (see attached aerial map). A certificate
of survey (attached) and title review have been prepared. Solid Waste staff attended the
November 20, 2024 PLMSWA Board meeting to review the purchase agreement. The
PLMSWA Board unanimously voted indicating their support for the purchase with the
understanding the cost would be included in future ash management fees. As part of the
discussion and motion, PLMSWA identified the need to prepare agreement language
expanding services from Otter Tail County to PLMSWA to include both ash disposal and ash
recycling.
III. RECOMMENDATION
The Solid Waste Department respectfully requests the Board of Commissioners to approve
the attached purchase agreement to purchase 10 acres for $120,000.00.
SOLID WASTE
Solid Waste Administration/Recycling Center
1115 North Tower Road
Fergus Falls, MN 56537
PURCHASE AGREEMENT
BEFORE YOU USE OR SIGN THIS CONTRACT, YOU SHOULD CONSULT
WITH AN ATTORNEY TO DETERMINE THAT THIS CONTRACT
ADEQUATELY PROTECTS YOUR LEGAL RIGHTS.
1. Parties.
t'-This Purchase Agreement is made on the 2 8 ... day of Dc+r1J.e r, 2024, by
and between Dennis M. Koehn and Audrey G. Koehn of 50801 Us Highway 10,
New York Mills, MN 56567, SELLER, AND The County of Otter Tail, a political
subdivision of the State of Minnesota of Fergus Falls, MN 56537, BUYER.
2. Offer and Acceptance.
Buyer agrees to purchase and Seller agrees to sell real property located in Otto
Township, County of Otter Tail, State of Minnesota, hereafter the "property,"
legally described as:
That part of the fractional Northwest Quarter of the Northeast Quarter of Section
2, Township 135 North, Range 38 West of the Fifth Principal Meridian, Otter Tail
County, Minnesota, described as follows:
Commencing at the northwest corner of said fractional Northwest Quarter
of the Northeast Quarter; thence North 89 degrees 29 minutes 10
seconds East, on an assumed bearing along the north line of said
fractional Northwest Quarter of the Northeast Quarter for 33.13 feet to the
point of beginning, being a found iron monument on the right of way line of
Minnesota Trunk Highway No. 10, according to State Highway Right of
Way Plat No. 56-14; thence continuing North 89 degrees 29 minutes 10
seconds East along the north line of said fractional Northwest Quarter of
the Northeast Quarter for 740.26 feet; thence South 00 degrees 21
minutes 19 seconds West, parallel with the west line of said fractional
Northwest Quarter of the Northeast Quarter, for 782.96 feet to the
northerly right-of-way line of said Minnesota Trunk Highway No. 1 O;
thence North 62 degrees 36 minutes 45 seconds West, along the northerly
right of way line of said highway, for 830.95 feet; thence North 00 degrees
21 minutes 19 seconds East along the right of way line of said highway
and parallel with the west line of said fractional Northwest Quarter of the
Northeast Quarter, for 394.07 feet to the point of beginning.
Containing 10.00 acres, more or less, subject to easements, restrictions, and
reservations of sight or record, if any.
1
3.
4.
5.
6.
Parcel #part of 47-000-02-0014-900
Contingencies.
This Purchase Agreement is contingent upon the final approval by the Board of
Commissioners.
If the above contingencies are not removed on or before December 4, 2024, this
Purchase Agreement shall become null and void and of no further effect.
Price and Terms.
The purchase price for the real property is One Hundred Twenty Thousand and
no/100ths Dollars ($120,000.00) which Buyer shall pay in full at closing. \.11
'v'
Date of Closing. q., ~ v0J1
D,ece....,~e< l l Z02Cf \-o
The date of closing shall be on or before f:obFl:lary 2-S, 20~6. 0 JtJ IL .,1 . SJ? A-KG • '', o~~''
Deed and Marketable Title. JO _2 8'·li1 /1--v~trcA4
Upon performance by Buyer, Seller shall execute and deliver a Warranty Deed
conveying marketable title, subject to the following title exceptions:
i. Building and zoning laws, ordinances, state and federal regulations;
ii. Restrictions relating to use or improvement of the property without
effective forfeiture provisions;
iii. Reservation of any mineral rights;
iv. Utility and drainage easements which do not interfere with existing
improvements;
v. Encumbrances, easements, covenants, conditions, restrictions, or
declaration (without an association) which have been disclosed to
Buyer.
vi. The lien of real property taxes and the lien of special assessments
and interest due thereon, if any, payable in the year of closing
which by the terms of this Purchase Agreement are to be paid or
assumed by Buyer.
Although Seller has disclosed these title issues and Buyer has indicated a
general willingness to take title subject to these title issues, these title issues are
2
subject to other provisions of the Purchase Agreement and to an examination of
title based upon the Minnesota Title Standards and upon Minnesota Law.
7. Taxes:
Seller agrees to pay all of the real estate taxes due and payable in the year 2024.
Buyer agrees to pay all of the real estate taxes due and payable in the year
2025. Seller warrants that real estate taxes due and payable in the year 2024
will be ag homestead classification. The seller makes no representation or
warranty whatsoever concerning the amount of real estate taxes which shall be
assessed against the property subsequent to the date of purchase.
Seller is unaware of any special assessments certified for payment, levied, or
pending.
If a special assessment becomes pending after the date of this Agreement and
before the date of closing, Buyer shall assume payment of the pending special
assessment without adjustment to the purchase price of the property.
8. Seller's Access, Restrictions. and Lien Warranties.
Seller warrants that there is a right of access to the real property from a public
right of way. Seller warrants that there has been no labor or material furnished to
the property for which payment has not been made. Seller warrants that there
are no present violations of any restrictions relating to the use or improvement of
the property. These warranties shall survive the delivery of the deed or contract
for deed.
9. Hazardous Substances.
Seller knows of no hazardous substances or petroleum products having been
placed, stored or released from or on the real property by any person in violation
of any law, nor of any underground storage tanks having been located on the real
property at any time.
10. Protected Sites.
Seller has no knowledge that the property has any conditions that are protected
by federal or state law ( such as American Indian burial grounds, other human
burial grounds, ceremonial earthworks, historical structures or materials or
archeological sites).
11 . Disclosure of Notices.
Seller has not received any notice from any governmental authority as to
3
violation of any law, ordinance, or regulation affecting the real property. If the
property is subject to restrictive covenants, Seller has not received any notice
from any person as to a breach of the covenants. Seller has not received any
notice from any governmental authority concerning any eminent domain,
condemnation, special taxing district, or rezoning proceedings.
12. Diseased Trees.
Seller has not received any notice from any governmental authority as to the
existence of any dutch elm disease, oak wilt, or other disease of any trees on the
property.
13. Possession.
The seller further agrees to deliver possession not later than date of closing
provided that all conditions of this agreement have been complied with.
14. Condemnation.
In the event this property is destroyed or substantially damaged by fire or any
other cause before the closing date, this agreement shall become null and void,
at the buyer's option, and all monies paid hereunder shall be refunded to buyer.
15. Examination of Title.
Within a reasonable time after acceptance of this Purchase Agreement, Seller
shall furnish Buyer with an Abstract of Title certified to date including proper
searches covering bankruptcies and State and Federal judgments, liens, and
levied and pending special assessments. Buyer shall have thirty (30) business
days after receipt of the Abstract of Title either to have Buyer's attorney examine
the title and provide Seller with written title objections or, at Buyer's own
expense, to make an application for a title insurance policy and notify Seller of
the application. Buyer shall have twenty (20) business days after receipt of the
Commitment for Title Insurance to provide Seller with a copy of the Commitment
and written title objections. Buyer shall be deemed to have waived any title
objections not made within the applicable twenty (20) day period for above,
except that this shall not operate as a waiver of Seller's covenant to deliver a
statutory Warranty Deed, unless a Warranty Deed is not specified above. If
Buyer obtains title insurance, Buyer is not waiving the right to obtain a good and
marketable title of record from Seller.
16. Title Corrections and Remedies.
If Seller elects to correct such objections under the examination of title provision
hereof, Seller shall use reasonable efforts to provide marketable title by the ·date
4
of closing. Seller agrees to pay all costs and fees necessary to convey
marketable title including obtaining and recording all required documents. If
Seller elects to cancel, Buyer may waive such title objections by written notice ·to
Seller.
Seller shall have 180 days from the earlier of either (i) the date of closing or (ii)
receipt of Buyer's written title objections to make title marketable. Upon receipt of
Buyer's title objections, Seller shall, within twenty (20) business days, notify
Buyer of Seller's intention to make title marketable within the above-referenced
180 day period. Liens or encumbrances for liquidated amounts which can be
released by payment or escrow from proceeds of closing shall not delay the
closing. Cure of the defects by Seller shall be reasonable, diligent, and prompt.
Pending correction of title, all payments required herein and the closing shall be
postponed or the parties may agree to close with the Seller depositing funds in
escrow sufficient to pay all costs and attorney's fees which could be incurred in
correcting title.
As an alternative to making title good and marketable of record, Seller may,
within the twenty (20) day notice period, make a written, dated offer to Buyer to
obtain title insurance for Buyer with insuring provisions acceptable to Buyer (and,
if applicable, Buyer's lender), as follows:
• Seller may procure, at Seller's expense, an owner's policy of title
insurance, from an insurer registered and licensed to do business in
Minnesota and acceptable to Buyer, specifically insurance over the title
objections.
• If the title objections are stated in a title insurance commitment which
Buyer has obtained, Seller may provide the insurer with such documents
and escrow as are necessary to allow the insurer to specifically insure
over the title objections and agree to pay all of the insurer's charges for
issuing the owner's policy to Buyer.
Under either of these title insuring alternatives, "at Seller's expense", and "pay all
of the insurer's charges" means that Seller will pay all title insurance commitment
and policy premium charges, search charges, plat drawing fees, and any other
charge by the insurer to issue the owner's policy, but not the premium for a
lender's policy, if any. If buyer accepts Seller's offer of an insurable title, then in
this Purchase Agreement, "making title marketable" shall mean "making title
insurable" in the manner described above. Buyer is under no obligation to accept
Seller's offer of an insurable title in lieu of a good and marketable title of record,
but, if Buyer does not reject Seller's offer of an insurable title within three (3)
business days of receiving Seller's offer, Buyer shall be deemed to have
accepted Seller's offer of an insurable title. If Buyer rejects Seller's offer to make
title marketable, Seller shall then make title good and marketable of record and
5
shall be subject to the provisions of this Purchase Agreement for failure to timely
present good and marketable title of record.
(a) If the closing is postponed and Seller makes title marketable, then upon
presentation to Buyer and proposed lender of documentation establishing
that title has been made marketable, and if not objected to in the same
time and manner as the original title objections, the closing shall take
place within ten (10) business days, oron the scheduled closing date,
whichever is later.
(b) If the closing is postponed and if Seller does not notify Buyer of Seller's
intention to make title marketable, or Seller provides such notice but the
180 day period expires without title being made marketable due to Seller's
failure to proceed in good faith, Buyer may elect:
(i) Cancel the Purchase Agreement by notice to Seller, and neither
party shall be liable for damages hereunder to the other in which
case the Purchase Agreement shall be null and void and all earnest
money paid hereunder shall be refunded to Buyer;
(ii) Elect to take title subject to some or all of the title objections;
(iii) To undertake proceedings to correct the title objections and
Buyer may proceed to correct title at Seller's expense with the
costs and attorney's fees for such correction being paid out of
closing.
(iv) Buyer may seek specific performance within six months after
such right of action arises.
(c) If title is marketable, or is made marketable as provided herein, and Buyer
defaults in any of the agreements herein, Seller may elect to either of the
following options, as permitted by law:
(i) Cancel this Purchase Agreement as provided by statute and
retain all payments made hereunder as liquidated damages. The
parties acknowledge their intention that any note given pursuant to
this Purchase Agreement is a down payment note, and may be
presented for payment notwithstanding cancellation;
(ii) Seek specific performance within six months after such right
of action arises, including costs and reasonable attorney's fees, as
permitted by law.
(d) If title is marketable, or is made marketable as provided herein, and Seller
6
defaults in any of the agreements herein, Buyer may elect to either of the
following options, as permitted by law:
17. Notices.
(i) Seek damages from Seller including costs and reasonable
attorney's fees;
(ii) Seek specific performance within six months after such right
of action arises; including costs and reasonable attorney's
fees;
(iii) Cancel this Purchase Agreement as provided by statute and
neither party shall be liable for damages hereunder to the
other, and the earnest money shall be refunded to Buyer.
All notices required herein shall be in writing and delivered personally or mailed
to the address as shown at Paragraph 1 above, and if mailed, are effective as of
the date of mailing.
18. Wetland, Shoreland, and Flood Plain Concerns.
Unless disclosed as "a material fact" that could adversely and significantly affect
Buyer's use and enjoyment of the real property or any intended use of the real
property, current law does not require Seller to disclose Seller's knowledge, if
any, of the existence of wetlands, shoreland, or flood plain on or affecting the real
property. If Buyer has not already investigated these concerns, Buyer might
want to include Seller's disclosures regarding these concerns.
19. Closing.
Closing shall be at the office of Samuel D. Felix, KARKELA, HUNT &
CHESHIRE, PLLP. At closing, Seller and Buyer shall disclose their Social
Security Numbers or Federal Tax Identification Numbers for the purposes of
completing state and federal tax forms.
20. Closing Costs. The costs of closing shall be paid as follows:
(a) SELLER'S COSTS:
i. Document preparation costs, recording fees, and deed taxes for
documents necessary to establish good and marketable title in
Seller.
ii. Document preparation costs, certified copy fees, and recording
fees, to establish the authority of the person action on behalf of
Seller.
iv. Seller's Attorney's Fees
7
(b) BUYER'S COSTS:
i. Drafting of Purchase Agreement
ii. Document preparation costs, recording fees, and mortgage
registration taxes for documents necessary for Buyer's mortgage
financing;
iii. Abstract updating or Title Commitment
iv. Title Examination
v. Document preparation costs for Warranty Deed, Certificate of Real
Estate Value, Sewage Treatment Transfer Form, Affidavit
Regarding Seller, Affidavit Regarding Purchaser, Certification of
Non-Foreign Status, and any other documents required to convey
the Property
iv. Buyer's Attorney's Fees
vi. Recording fee for Deed
vii. State Deed Tax
viii. Closing fee, if closed at the office of the Karkela, Hunt & Cheshire
Law office.
21. Well and Sewer Disclosure.
Seller and Buyer acknowledge there is no private well or a private sewer system
on the premises.
22. Zoning.
AIRPORT ZONING REGULATIONS. If airport zoning regulations affect this
real property, a copy of those airport zoning regulations as adopted can be
viewed or obtained at the office of the County Recorder where the zoned
area is located.
THIS IS A LEGALLY BINDING CONTRACT. BEFORE SIGNING, CONSULT A
LAWYER.
Dennis M. Koehn and Audrey G. Koehn agree to sell the property for the price and on
the terms and conditions set forth above.
Dennis M. Koehn, Seller
~~ C 1,£. G /!r.-" LJ
8
The County of Otter Tail agrees to purchase the property for the price and on the terms
and conditions set forth above.
By: __________ ,Buyer
Its:
By: __________ , Buyer
Its:
9
Otter Tail County, MN, Otter Tail County,MN, Otter Tail County GIS
±Otter Tail County Web Map
Not a legal document. For Reference Use Only. Accuracy is not guaranteed.
https://ottertailcounty.gov/
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CERTIFICATE OF SURVEY
PART OF THE FRACTIONAL NW1/4 NE1/4
SECTION 2, TOWNSHIP 135 NORTH, RANGE 38 WEST OF THE FIFTH PRINCIPAL MERIDIAN,
,rN1/4 COR. S.2, T135N, R38W OTTER TAIL COUNTY, MINNESOTA
1 FD. IRON PIPE WITH CAP REMNANTS 0.28'
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1 SURVEYOR IN 1969 -Doc No. 489692 t
100' 200'
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TRACT DESCRIBED
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= SET MONUMENT 5/8" x 24" REBAR WITH
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= FOUND MONUMENT
= POINT OF BEGINNING
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Doc No. 489691
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Tract Description
That part of the fractional Northwest Quarter of the Northeast Quarter of Section
2, Township 135 North, Range 38 West of the Fifth Principal Meridian, Otter Tail
County, Minnesota, described as follows:
Commencing at the northwest corner of said fractional Northwest Quarter of the
Northeast Quarter; thence North 89 degrees 29 minutes 10 seconds East, on an
assumed bearing along the north line of said fractional Northwest Quarter of the
Northeast Quarter for 33.13 feet to the point of beginning, being a found iron
monument on the right of way line of Minnesota Trunk Highway No, 10,
according to State Highway Right of Way Plat No. 56-14; thence continuing
North 89 degrees 29 minutes 10 seconds East along the north line of said
fractional Northwest Quarter of the Northeast Quarter for 740.26 feet; thence
South 00 degrees 21 minutes 19 seconds West, parallel with the west line of said
fractional Northwest Quarter of the Northeast Quarter, for 782.96 feet to the
northerly right-of-way line of said Minnesota Trunk Highway No. 10; thence
North 62 degrees 36 minutes 45 seconds West, along the northerly right of way
line of said highway, for 830.95 feet; thence North 00 degrees 21 minutes 19
seconds East along the right of way line of said highway and parallel with the
west line of said fractional Northwest Quarter of the Northeast Quarter, for
394.07 feet to the point of beginning.
Containing 10.00 acres, more or less, subject to easements, restrictions, and
reservations of sight or record, if any.
Interstate Engineering
87 ----e = B CORNER DESIGNATION FROM HWY PLAT
I HEREBY CERTIFY THAT THIS SURVEY ,PLAN OR
REPORT WAS PREPARED BY ME OR UNDER MY
DIRECT SUPERVISION AND THAT I AM A DULY
LICENSED LAND SURVEYOR UNDER THE LAWS Surveyed & Platted by: .... 116 East Washington Avenue
P0Box316
Proj No .. ER241016.0X SURVEY FOR:
= TRACT BOUNDARY
= SECTION LINE
= QUARTER LINE
= RIGHT-OF-WAY LINE
NOTE: THIS SURVEY WAS BASED ON THE OTTER TAIL COUNTY
COORDINATE SYSTEM -NAD83 (2011)
X \2024\ER.\10\ER24-10-151 to ER24• 10·200\ER24-10-ISS on~ Ta~ CO...nty SOiid Wa.stt\20_0.00_XXHKX)O(X\070_PlSu,v\EIU'IIOISS_NEOT _lOAc_ TAACT_COS <twg 10/17(202'1
OF THE S:ATE OF ~S~
~INTERSTATE
~ ENGINEERING
Professionals you need, people you can trust
Fergus Falls, MN 56538
(218) 739.5545
www.interstateeng.com
Date 10/17/24
Drawn By: JRO
Checked By: MLF
OTTER TAIL COUNTY
SOLID WASTE DEPARTM ENT
KARKELA, HUNT & CHESHIRE, PLLP
Attorneys:
Paul B. Hunt+
Samuel D. Felix•
Attorneys & Counselors at Law
Teny A. Karkela-deceased November 13, 2024
Sarah R. Cheshire-deceased
The County of Otter Tail
1115 North Tower Road
Fergus Falls MN 56537
RE: Title Opinion
At your request, I have reviewed the Abstract of Title to the following described
real property:
That part of the fractional Northwest Quarter of the Northeast Quarter of
Section 2, Township 135 North, Range 38 West of the Fifth Principal
Meridian, Otter Tail County, Minnesota, described as follows:
Commencing at the northwest corner of said fractional Northwest
Quarter of the Northeast Quarter; thence North 89 degrees 29
minutes 10 seconds East, on an assumed bearing along the
north line of said fractional Northwest Quarter of the Northeast
Quarter for 33.13 feet to the point of beginning, being a found
iron monument on the right of way line of Minnesota Trunk
Highway No. 10, according to State Highway Right of Way Plat
No. 56-14; thence continuing North 89 degrees 29 minutes 10
seconds East along the north line of said fractional Northwest
Quarter of the Northeast Quarter for 740.26 feet; thence South
00 degrees 21 minutes 19 seconds West, parallel with the west
line of said fractional Northwest Quarter of the Northeast
Quarter, for 782.96 feet to the northerly right-of-way line of said
Minnesota Trunk Highway No. 10; thence North 62 degrees 36
minutes 45 seconds West, along the northerly right of way line of
said highway, for 830.95 feet; thence North 00 degrees 21
minutes 19 seconds East along the right of way line of said
highway and parallel with the west line of said fractional
Northwest Quarter of the Northeast Quarter, for 394.07 feet to
the point of beginning.
Containing 10.00 acres, more or less, subject to easements,
restrictions, and reservations of sight or record, if any.
450 West Main Street• Perham, MN 56573
Phone: 218-346-4995 • fax: 218-346-4405 • website: www.finnanswer.com
* Licensed in North Dakota
+ Licensed in Minnesota Federal Court
Page2
November 13, 2024
Parcel #part of 47-000-02-0014-900
The description herein was provided by the Abstract of Title thereto, which has been
delivered to me, and which consists of 46 entries, and is certified to by West Central
Abstracting Company of Fergus Falls, Minnesota, as complete to November 4, 2024, at
8:00 o'clock A.M. Assuming said Abstract to be accurate and complete, I am of the
opinion that marketable title in fee simple is in the following named persons:
Dennis M. Koehn and Audrey G. Koehn, as joint tenants
Please notice the following qualifications to my opinion of marketable title:
1. At entry #11 there is a Final Condemnation Certificate to the State of Minnesota
for highway purposes, which is dated September 5, 1939 and recorded
September 13, 1939 in Book F of Judgments, page 35. A review of this survey is
necessary to determine its effect on the above described real property.
2. At entry #26 there is a Road Vacation by Otto Township which is dated
November 4, 1975 and recorded December 4, 1975 in Book 100 of
Miscellaneous, page 444. A review of this road vacation is necessary to
determine its effect on the above described real property.
3. At entry #27 there is a Final Condemnation Certificate to the State of Minnesota
for highway purposes, which is dated November 29, 1976 and recorded
December 30, 1976 in Book U of Judgments, page 389 and as shown at entry
#23 on the State Highway Right of Way Plat. A review of this survey is
necessary to determine its effect on the above described real property.
4. At entry #37 there is an Easement to Otter Tail County and State of Minnesota
which is dated April 26, 2002 and recorded April 26, 2002 as Document
#0902551. Said easement purpose is for access, maintaining, and sampling
monitoring wells and leachate collection lines. A review of this easement is
necessary to determine its effect on the above described real property.
5. The property is subject to any special assessments and ordinances of the
Township of Otto which do not appear in the Abstract. You must contact the
Township Clerk to determine if there are any special assessments against the
property and to review any local ordinances which affect the property.
6. The Abstract reflects that the taxes for 2024 and all prior taxes are paid in full.
Page 3
November 13, 2024
7. This opinion is based solely on the abstract and the matters contained therein at
the time of examination, therefore, I am not rendering an opinion on the following:
A. Abstract Date -Closing Date. This Title Opinion does not cover the period of
time between the date of the Abstract of Title and the closing during which
documents (including liens) could be recorded against the property. If you
desire, these matters can be checked immediately prior to closing.
B. Mechanic's and Materialman's Liens. Anyone who has furnished labor or
material to the property within the last 120 days, and if they have not been paid
by the owners of the property, then it is possible that a mechanic's lien could be
filed against this property. You should inquire of the owners and inspect the
property to determine whether there are any improvements in process or recently
completed which might give rise to any such lien rights. If there have been such
improvements, you should determine whether the improvements have been or
will be paid for in full and should obtain a "Seller's Affidavit" at closing to address
the possibility of any untiled or unrecorded liens.
No mechanic's liens appear to have been filed to the date of the last continuation
of the documents examined.
C. Parties in Possession. You are charged by law with notice of, and take the
property subject to, the rights of any persons (e.g. tenants) who are in
possession of some or all of the property. The existence of such rights, if any,
usually does not appear of record. You should make an investigation with regard
to the existence of any such rights and satisfy yourself that no one is in
possession of the property other than the owner noted in the title opinion. You
should obtain a "Seller's Affidavit" at closing to address the question of rights of
parties in possession.
D. Boundaries and Possession. This Title Opinion does not include or constitute
an inspection of the property and thus does not assure the lot size, the location of
boundary lines, the existence and/or location of structures and/or improvements
on the premises, or whether there are any encroachments from or upon adjoining
property, overlaps, or existing boundary disputes. You should inspect the
property to determine if there are any strangers in possession of the property.
Your inspection should also include locating the boundaries of the property. You
should note the location of any fences, neighboring buildings, roads, ditches,
driveways, and utility lines which have not been disclosed through recorded
easement. If you are in doubt about any of these matters, it may be necessary to
have the property surveyed.
Page4
November 13, 2024
E. Unrecorded Easements. Individuals and public authorities who do not own
the property may acquire through long use and, often by unrecorded documents,
absolute rights to travel over the property or to maintain sewers, telephone lines,
drains, etc., upon, under and over the property. These rights can and may exist
even though not of record. You should inspect the property to determine whether
the property is affected by such easements.
F. Pollutants. This Title Opinion does not cover the existence of any wells,
underground tanks, pollutants, contaminants, adulterants, or hazardous materials
on or in the property, as defined by local, state, or federal law, or liens for the
removal of same. As owner of the property you may be responsible for costs of
cleaning up and removing the aforementioned substances. Therefore, you must
make inquiry regarding same prior to purchase of the property.
G. Security Interests. This Title Opinion does not include a search of other
public records to disclose the existence of leases, liens, or security interests in
fixtures, crops or other personal property (e.g., major appliances, air
conditioners, water softeners, leased or financed buildings, etc.) which may be
included in the sale.
H. Laws and Ordinances. The property is subject to Federal, State, County and
Local statutes laws, regulations, rules, and ordinances including subdivision,
zoning and shoreland management ordinances which affect the property and you
must determine their effect on the property.
I. Survey. This opinion is subject to any encroachments, easements,
measurements, variations in area or content, party walls or other facts which a
correct survey of the property would show.
J. Addressee. This opinion is given to and is for the benefit of only the person
named as addressee at the beginning of the opinion. It is not an opinion as to
the interest or marketability of the interest claimed by any other party and cannot
be relied upon by any other party.
H. Miscellaneous. You are responsible to determine if there are any special
assessments against the property; to verify and test, if necessary, the status and
fitness for use of any well/water and sewer systems on the premises; to inspect
and test, if necessary, for any construction you will do and for any basement or
roof leakage; to apply for any homestead classification; and to verify that any
personal property you are purchasing is included on a written agreement or the
Purchase Agreement.
Page 5
November 13, 2024
I appreciate the opportunity to be of service to you.
With Regards,
---~-·..:Yn?~
Samuel D. Felix
sfelix@firmanswer.com
tm
CONTRACT FOR LEGAL SERVICES IN
HOSPITALIZATION COMMITMENT PROCEEDINGS, CERTAIN
GUARDIANSHIP/CONSERVATORSHIP, PATERNITY, AND ORDER TO SHOW CAUSE PROCEEDINGS
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTERTAIL and Brian Geis
(hereinafter referred to as "Counsel"):
RECITALS
A. Certain financial eligible respondents may, in the discretion of Otter Tail District Court, be
entitled to counsel at public expense;
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible respondents in hospitalization commitment proceedings,
certain guardianship/conservatorship, paternity, and Order to Show Cause proceedings; and
C. Counsel are duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2026, for
appointments made by Otter Tail District Court during said term in hospitalization commitment
proceedings, certain guardianship/conservatorship, paternity, and Order to Show Cause
proceedings, such representation to continue in these cases until they reach conclusion, if
approved by the Court.
2. Personnel.
A. Counsel shall provide professional legal advice and representation in accordance with the
terms of this agreement as attorneys to represent persons designated by the Court who are:
1) Alleged to be mentally ill; chemically dependent; developmentally disabled; mentally ill
and chemically dependent; mentally ill and developmentally disabled; developmentally
disabled, mentally ill and chemically dependent; and Jarvis-type hearings;
2) Proposed wards and conservatees pursuant to Minnesota Statutes governing
guardianship and conservatorship proceedings (now pursuant to 524.5-304, 406 in any
proceedings under 524.5-303, 403);
3) Indigent putative fathers in paternity proceedings; and
4) Persons directed to respond to Orders for Contempt for failure to provide or pay child
support, spousal maintenance, dependent health insurance coverage or other Orders to
Show Cause involving indigent persons.
B. Under this Agreement, there is no obligation to represent persons in civil commitment
proceedings alleged to be sexually dangerous persons; persons alleged to have a sexual
psychopathic personality; persons alleged to have a psychopathic personality; persons alleged
to be mentally ill and dangerous; or persons alleged to be developmentally disabled and
dangerous.
C. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be
responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel is
unable to secure Substitute Counsel, the appointed counsel must notify Court Administration
of efforts made and Court will appoint Substitute Counsel. Said Substitute Counsel shall be
subject to approval by the assigned Otter Tail District Court Judge at no additional cost to the
County. Once appointed, Substitute Counsel may withdraw from representation only upon
approval of the assigned Otter Tail District Judge.
D. The assigned Otter Tail District Judge shall appoint counsel for eligible persons as described
in above-paragraph A by Court Order; Court Administration shall assign Counsel under court-
appointment contracts to represent eligible persons in a manner that ensures equal
distribution of case assignments. Conflict of interest shall be the only reason to decline said
appointments. Any questions or concerns regarding the appointment/assignment process
shall be presented to Court Administration in writing.
3. Administration and Support. Counsel shall provide:
A. All general administrative services, including scheduling of attorney court appearances
necessary to ensure orderly and timely provision of all legal services required herein.
B. Office facilities adequate to perform all legal services required herein.
C. All necessary stationary, office supplies, and office equipment, including, but not limited to,
computer equipment, telephones, and copy equipment. Photocopies are the responsibility of
Counsel, except for those made at Otter Tail Court Administration or the Department of
Human Services in preparation for trial.
D. All transportation necessary for provision of all legal services required herein. Otter Tail
County shall pay attorneys an hourly rate of $75.00 for any travel to and from client interviews
and hearings held outside of Fergus Falls, Minnesota, and mileage at the same rate per mile
as is paid to county employees for mileage incurred while providing representation/services
under this agreement. Invoices for travel time and mileage as set forth under this paragraph
shall be submitted to the Otter Tail County Court Administrator by the 15th of each month,
beginning January 1, 2025, and continuing to January 15, 2027, which shall set forth:
1) Client name/court file number;
2) Detailed description of services rendered;
3) Date said service was rendered;
4) The number of hours spent on each date service was rendered;
5) The rate of hourly pay ($75.00 per hour);
6) All expenses incurred, as allowed by this order, in the representation of clients in the
above-named cases; and
7) A total amount due for the services rendered and expenses incurred; and
8) Covering the immediate past month.
E. Such library and reference materials as Counsel deems necessary.
4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance
of all services required by this contract.
5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court
Administration by January 15, 2025, and by the 15th of each month thereafter until said cases
have reached disposition, a detailed statement, which contains the name of the case, the court
file number, a brief description of services rendered, the number of hours spent on the file each
month, all expenses incurred in the representation of parents, guardians, or custodians in these
proceedings, as allowed by this agreement, and a total amount due for the expenses incurred
during the immediate previous month, payable by Otter Tail County within thirty days of
submission of said statement. Otter Tail County reserves the right to withhold compensation if
time record is submitted more than sixty (60) days past the due date.
6. Compensation.
For the term of January 1, 2025, through December 31, 2026, Otter Tail County shall pay Brian
Geis total amount of $32,400.00 as compensation for eligible persons in hospitalization
commitment proceedings, certain guardianship/conservatorship, paternity, and Order to Show
Cause proceedings. Payment shall be disbursed to Brian Geis in the amount of $2,700.00 per
month to be paid beginning in February 2025 and continuing with payment for each month for a
total of 12 months.
7. Other Reimbursement.
Counsel shall be reimbursed for only the following costs and expenses in providing representation
pursuant hereto, to the extent approved in advance by a Judge serving Otter Tail County:
a. The cost of employing such expert witnesses as is reasonably required and proper to
represent a client hereunder;
b. The costs of all necessary subpoenas (need not be approved in advance); and
c. All reasonable and necessary costs and expenses incurred hereunder on the appeal,
including, but not limited to, filing fees, transcript costs and printing costs.
8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall
be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or reimbursement
to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in the
State of Minnesota, and not employed by the County. Neither Counsel nor their Employees
or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County
personnel program covering medical and hospital care, sick pay, vacation pay or severance
pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials
harmless from any claims, demands, actions or causes of action, including reasonable attorney
fees and expenses arising out of any act or omission on the part of the Counsel, or its
subcontractors, partners or independent contractors or any of their agents or employees in
the performance of, or with relation, to any of the work or services to be performed or
furnished by Counsel or the subcontractors, partners, or independent contractors or any of
their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-service
using the eFile and eService system (eFS).
9. Insurance.
Counsel further agrees that in order to protect itself, as well as the County, under the indemnity
provisions set forth above, it will at all times during the term of this contract keep in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
C. Any policy obtained and maintained under this clause shall provide that it shall not be
cancelled, materially changed, or not renewed without thirty (30) days' prior notice
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
10. It is understood and agreed that the entire agreement of the parties is contained herein and that
this agreement supersedes all oral agreements and negotiations between the parties, relating to
the subject matter hereof, as well as any previous agreements or Court orders presently in effect
between Counsel and the County relating to the subject matter hereof.
11 . Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
e. Make available an accounting of disclosures of an individual's IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all IIHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2026.
FOR THE COUNTY OF OTTER TAIL
County Board Chair
County Administrator
Date: _________ _
COU: ~INTED COUNSEL
.......
Brian Geis
Date: Oc..t: ~ 1' '2..o 2. ~
CONTRACT FOR LEGAL SERVICES IN
CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF
PARENTAL RIGHTS CASES
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL (hereinafter
referred to as County) and Brian Geis (hereinafter referred to as "Counsel"):
RECITALS
A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be
entitled to counsel at public expense;
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible parents in Children in Need of Protection or Services (CHIPS),
Permanency, and Termination of Parental Rights (TPR) cases; and
C. Counsel is duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2026,
for appointments made by Otter Tail District Court during said term in CHIPS, Permanency,
and TPR proceedings, such representation to continue in these cases until they reach
conclusion, if approved by the Court.
2. Personnel. Counsel shall provide professional legal advice and representation, in accordance
with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR
cases. All attorneys providing representation under this contract must meet the statutory and
rule requirements, including timelines, for providing this type of representation -including
providing supervision/entering supervision agreements as necessary. Attorneys must also
meet the minimum qualifications as established by the Legislature and the Judicial Council
unless an authorized exception exists and must be listed on the CHIPS Parents' Attorneys
Roster as maintained by the Minnesota Judicial Branch.
A. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be
responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel
is unable to secure Substitute Counsel, the appointed counsel must notify Court
Administration of efforts made and Court will appoint Substitute Counsel. Said Substitute
Counsel shall be subject to approval by the assigned Otter Tail District Court Judge at no
additional cost to the County. Once appointed, Substitute Counsel may withdraw from
representation only upon approval of the assigned Otter Tail District Judge.
B. The assigned Otter Tail District Judge shall appoint counsel for eligible parents, guardians,
or custodians in CHIPS, Permanency, or TPR cases by Court Order; Court Administration
1
shall assign Counsel under court-appointment contracts to represent eligible parents,
guardians, or custodians in a manner that ensures equal distribution of case assignments.
Conflict of interest shall be the only reason to decline said appointments. Any questions
or concerns regarding the appointment/assignment process shall be presented to Court
Administration in writing.
3. Administration and Support. Counsel shall provide:
A. All general administrative services, including scheduling of attorney court appearances
necessary to ensure orderly and timely provision of all legal services required herein.
B. Office facilities adequate to perform all legal services required herein.
C. All necessary stationary, office supplies, and office equipment, including, but not limited
to, computer equipment, telephones, and copy equipment. Photocopies are the
responsibility of Counsel, except for those made at Otter Tail Court Administration or the
Department of Human Services in preparation for trial.
D. All transportation necessary for provision of all legal services required herein. Otter Tail
County shall pay attorneys an hourly rate of $75.00 for any travel necessary outside the
limits of Fergus Falls and mileage at the same rate per mile as is paid to county employees
for mileage incurred while providing representation/services under this agreement.
E. Such library and reference materials as Counsel deems necessary.
4. Time Required. Counsel shall work sufficient hours necessary to ensure competent
performance of all services required by this contract.
5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court
Administration by January 15, 2025, and by the 15th of each month thereafter until said cases
have reached disposition, a detailed statement, which contains the name of the case, the court
file number, a brief description of services rendered, the number of hours spent on the file
each month, all expenses incurred in the representation of parents, guardians, or custodians
in these proceedings, as allowed by this agreement, and a total amount due for the expenses
incurred during the immediate previous month, payable by Otter Tail County within thirty days
of submission of said statement. Otter Tail County reserves the right to withhold
compensation if time record is submitted more than sixty (60) days past the due date.
6. Duties and Responsibilities. Counsel shall provide:
A. Legal advice and representation for parents, guardians, and custodians in all qualifying
CHIPS, Permanency, and TPR cases at all stages of the proceedings. A qualifying case is
2
one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3 thereby
resulting in appointment of legal representation by the Court.
B. Counsel shall remain the counsel of record for all cases to which he is appointed prior to
December 31, 2026. Said appointments shall end on December 31, 2026, unless a written
agreement is reached between the County and Counsel. If the Court does not approve
the withdrawal of counsel the County agrees to pay the Counsel the hourly sum of $75.00
for completion of files assigned prior to December 31, 2026.
C. Counsel are required to ensure that needed Court Appointed Attorney coverage by at least
one attorney will be available for Emergency Protective Care hearings which, whenever
possible, are scheduled on Tuesdays and Thursdays at 3:00 p.m.
D. Counsel are required to ensure that at least one of them will attend each Otter Tail County
Children's Justice Initiative meetings and trainings as scheduled periodically, said
attendance to be determined by the attorneys. No compensation will be paid for
attendance at these meetings or trainings.
E. Appearance at CHIPS, Permanency, and TPR hearings will be given priority by the Court
and Counsel when scheduling conflicts arise with other Court appearances. Counsel must
notify Otter Tail Court Administration as soon as a scheduling conflict is known and work
with Court Administration to resolve the scheduling conflict.
F. Case Counting Methodology
1) When appointed on a child protection case, that appointment shall count as one case
regardless of how many children or files the client has in a single proceeding. This
counts as one case because most often there is not extra work or time required for
each child. However, if hearings are set separately for different files or separate cases
do not track on the same court schedule, with Court approval these may count as
separate cases as more work and time will be required.
2) When a parent/client has a CHIPS case that subsequently proceeds to a Permanency
case, whether TPR or Transfer of Custody, the Permanency proceeding constitutes a
separate case.
3) If a case is closed and then reopened at a later time by a separate petition because
there is a new child protection issue and counsel is re-appointed to the same client,
that also constitutes a separate case.
G. Based on the basic principle that each person appearing in court has the right to be
represented by counsel, Rule 25.6: Withdrawal or Discharge of Counsel, of the Minnesota
Rules of Juvenile Protection Procedure, will be followed.
3
7. Compensation.
8.
For the term of January 1, 2025, through December 31, 2026, Otter Tail County shall pay 29th
& Law, P.C. the total amount of $54,000.00 as compensation for the representation of indigent
parents and custodians in CHIPS, Permanency, and TPR proceedings. Payment shall be
disbursed in the amount of $4,500.00 per month, to be paid beginning in February 2025 and
continuing with payment for each month for a total of 12 months.
Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that:
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract
shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or
reimbursement to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in
the State of Minnesota, and not employed by the County. Neither Counsel nor their
Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits
under a County personnel program covering medical and hospital care, sick pay, vacation
pay, or severance pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and
officials harmless from any claims, demands, actions or causes of action, including
reasonable attorney fees and expenses arising out of any act or omission on the part of
the Counsel, or its subcontractors, partners or independent contractors or any of their
agents or employees in the performance of, or with relation, to any of the work or services
to be performed or furnished by Counsel or the subcontractors, partners, or independent
contractors or any of their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-
service using the eFile and eService system (eFS).
9. Insurance.
Counsel further agree that in order to protect itself, as well as the County, under the indemnity
provisions set forth above, it will at all times during the term of this contract keep in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
4
C. Any policy obtained and maintained under this clause shall provide that it shall not be
cancelled, materially changed, or not renewed without thirty (30) days' prior notice
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
10. It is understood and agreed that the entire agreement of the parties is contained herein and
that this agreement supersedes all oral agreements and negotiations between the parties,
relating to the subject matter hereof, as well as any previous agreements or Court orders
presently in effect between Counsel and the County relating to the subject matter hereof.
11. Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
e. Make available an accounting of disclosures of an individual's IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all llHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
5
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2026.
FOR THE COUNTY OF OTTER TAIL OINTED COUNSEL
County Board Chair Brian Geis
County Administrator
Date: ________ _
6
CONTRACT FOR LEGAL SERVICES IN
HOSPITALIZATION COMMITMENT PROCEEDINGS, CERTAIN
GUARDIANSHIP/CONSERVATORSHIP, PATERNITY, AND ORDER TO SHOW CAUSE PROCEEDINGS
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTERTAIL and 29th & Law,
P.C. (hereinafter referred to as “Counsel”):
RECITALS
A. Certain financial eligible respondents may, in the discretion of Otter Tail District Court, be
entitled to counsel at public expense;
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible respondents in hospitalization commitment proceedings,
certain guardianship/conservatorship, paternity, and Order to Show Cause proceedings; and
C. Counsel are duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2026, for
appointments made by Otter Tail District Court during said term in hospitalization commitment
proceedings, certain guardianship/conservatorship, paternity, and Order to Show Cause
proceedings, such representation to continue in these cases until they reach conclusion, if
approved by the Court.
2. Personnel.
A. Counsel shall provide professional legal advice and representation in accordance with the
terms of this agreement as attorneys to represent persons designated by the Court who are:
1) Alleged to be mentally ill; chemically dependent; developmentally disabled; mentally ill
and chemically dependent; mentally ill and developmentally disabled; developmentally
disabled, mentally ill and chemically dependent; and Jarvis-type hearings;
2) Proposed wards and conservatees pursuant to Minnesota Statutes governing
guardianship and conservatorship proceedings (now pursuant to 524.5-304, 406 in any
proceedings under 524.5-303, 403);
3) Indigent putative fathers in paternity proceedings; and
4) Persons directed to respond to Orders for Contempt for failure to provide or pay child
support, spousal maintenance, dependent health insurance coverage or other Orders to
Show Cause involving indigent persons.
B. Under this Agreement, there is no obligation to represent persons in civil commitment
proceedings alleged to be sexually dangerous persons; persons alleged to have a sexual
psychopathic personality; persons alleged to have a psychopathic personality; persons alleged
to be mentally ill and dangerous; or persons alleged to be developmentally disabled and
dangerous.
C. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be
responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel is
unable to secure Substitute Counsel, the appointed counsel must notify Court Administration
of efforts made and Court will appoint Substitute Counsel. Said Substitute Counsel shall be
subject to approval by the assigned Otter Tail District Court Judge at no additional cost to the
County. Once appointed, Substitute Counsel may withdraw from representation only upon
approval of the assigned Otter Tail District Judge.
D. The assigned Otter Tail District Judge shall appoint counsel for eligible persons as described
in above-paragraph A by Court Order; Court Administration shall assign Counsel under court-
appointment contracts to represent eligible persons in a manner that ensures equal
distribution of case assignments. Conflict of interest shall be the only reason to decline said
appointments. Any questions or concerns regarding the appointment/assignment process
shall be presented to Court Administration in writing.
3. Administration and Support. Counsel shall provide:
A. All general administrative services, including scheduling of attorney court appearances
necessary to ensure orderly and timely provision of all legal services required herein.
B. Office facilities adequate to perform all legal services required herein.
C. All necessary stationary, office supplies, and office equipment, including, but not limited to,
computer equipment, telephones, and copy equipment. Photocopies are the responsibility of
Counsel, except for those made at Otter Tail Court Administration or the Department of
Human Services in preparation for trial.
D. All transportation necessary for provision of all legal services required herein. Otter Tail
County shall pay attorneys an hourly rate of $75.00 for any travel to and from client interviews
and hearings held outside of Fergus Falls, Minnesota, and mileage at the same rate per mile
as is paid to county employees for mileage incurred while providing representation/services
under this agreement. Invoices for travel time and mileage as set forth under this paragraph
shall be submitted to the Otter Tail County Court Administrator by the 15th of each month,
beginning January 1, 2025, and continuing to January 15, 2027, which shall set forth:
1) Client name/court file number;
2) Detailed description of services rendered;
3) Date said service was rendered;
4) The number of hours spent on each date service was rendered;
5) The rate of hourly pay ($75.00 per hour);
6) All expenses incurred, as allowed by this order, in the representation of clients in the
above-named cases; and
7) A total amount due for the services rendered and expenses incurred; and
8) Covering the immediate past month.
E. Such library and reference materials as Counsel deems necessary.
4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance
of all services required by this contract.
5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court
Administration by January 15, 2025, and by the 15th of each month thereafter until said cases
have reached disposition, a detailed statement, which contains the name of the case, the court
file number, a brief description of services rendered, the number of hours spent on the file each
month, all expenses incurred in the representation of parents, guardians, or custodians in these
proceedings, as allowed by this agreement, and a total amount due for the expenses incurred
during the immediate previous month, payable by Otter Tail County within thirty days of
submission of said statement. Otter Tail County reserves the right to withhold compensation if
time record is submitted more than sixty (60) days past the due date.
6. Compensation.
For the term of January 1, 2025, through December 31, 2026, Otter Tail County shall pay Brian
Geis total amount of $32,400.00 as compensation for eligible persons in hospitalization
commitment proceedings, certain guardianship/conservatorship, paternity, and Order to Show
Cause proceedings. Payment shall be disbursed to Brian Geis in the amount of $2,700.00 per
month to be paid beginning in February 2025 and continuing with payment for each month for a
total of 12 months.
7. Other Reimbursement.
Counsel shall be reimbursed for only the following costs and expenses in providing representation
pursuant hereto, to the extent approved in advance by a Judge serving Otter Tail County:
a. The cost of employing such expert witnesses as is reasonably required and proper to
represent a client hereunder;
b. The costs of all necessary subpoenas (need not be approved in advance); and
c. All reasonable and necessary costs and expenses incurred hereunder on the appeal,
including, but not limited to, filing fees, transcript costs and printing costs.
8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that:
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall
be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or reimbursement
to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in the
State of Minnesota, and not employed by the County. Neither Counsel nor their Employees
or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County
personnel program covering medical and hospital care, sick pay, vacation pay or severance
pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials
harmless from any claims, demands, actions or causes of action, including reasonable attorney
fees and expenses arising out of any act or omission on the part of the Counsel, or its
subcontractors, partners or independent contractors or any of their agents or employees in
the performance of, or with relation, to any of the work or services to be performed or
furnished by Counsel or the subcontractors, partners, or independent contractors or any of
their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-service
using the eFile and eService system (eFS).
9. Insurance.
Counsel further agrees that in order to protect itself, as well as the County, under the indemnity
provisions set forth above, it will at all times during the term of this contract keep in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
C. Any policy obtained and maintained under this clause shall provide that it shall not be
cancelled, materially changed, or not renewed without thirty (30) days’ prior notice
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
10. It is understood and agreed that the entire agreement of the parties is contained herein and that
this agreement supersedes all oral agreements and negotiations between the parties, relating to
the subject matter hereof, as well as any previous agreements or Court orders presently in effect
between Counsel and the County relating to the subject matter hereof.
11. Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
e. Make available an accounting of disclosures of an individual’s IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all IIHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2026.
FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL
________________________________ ______________________________
County Board Chair Mary N. Kaasa
29th & Law, P.C.
_________________________________
County Administrator
Date: ____________________________ Date: __________________________
November 21, 2024
1
CONTRACT FOR LEGAL SERVICES IN
CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF
PARENTAL RIGHTS CASES
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL (hereinafter
referred to as County) and 29th & Law, P.C. (hereinafter referred to as “Counsel”):
RECITALS
A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be
entitled to counsel at public expense;
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible parents in Children in Need of Protection or Services (CHIPS),
Permanency, and Termination of Parental Rights (TPR) cases; and
C. Counsel is duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2026,
for appointments made by Otter Tail District Court during said term in CHIPS, Permanency,
and TPR proceedings, such representation to continue in these cases until they reach
conclusion, if approved by the Court.
2. Personnel. Counsel shall provide professional legal advice and representation, in accordance
with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR
cases. All attorneys providing representation under this contract must meet the statutory and
rule requirements, including timelines, for providing this type of representation – including
providing supervision/entering supervision agreements as necessary. Attorneys must also
meet the minimum qualifications as established by the Legislature and the Judicial Council
unless an authorized exception exists and must be listed on the CHIPS Parents’ Attorneys
Roster as maintained by the Minnesota Judicial Branch.
A. Counsel, once appointed, shall assume full responsibility for the case. Counsel shall be
responsible for securing Substitute Counsel as necessary. If, after diligent efforts, counsel
is unable to secure Substitute Counsel, the appointed counsel must notify Court
Administration of efforts made and Court will appoint Substitute Counsel. Said Substitute
Counsel shall be subject to approval by the assigned Otter Tail District Court Judge at no
additional cost to the County. Once appointed, Substitute Counsel may withdraw from
representation only upon approval of the assigned Otter Tail District Judge.
B. The assigned Otter Tail District Judge shall appoint counsel for eligible parents, guardians,
or custodians in CHIPS, Permanency, or TPR cases by Court Order; Court Administration
2
shall assign Counsel under court-appointment contracts to represent eligible parents,
guardians, or custodians in a manner that ensures equal distribution of case assignments.
Conflict of interest shall be the only reason to decline said appointments. Any questions
or concerns regarding the appointment/assignment process shall be presented to Court
Administration in writing.
3. Administration and Support. Counsel shall provide:
A. All general administrative services, including scheduling of attorney court appearances
necessary to ensure orderly and timely provision of all legal services required herein.
B. Office facilities adequate to perform all legal services required herein.
C. All necessary stationary, office supplies, and office equipment, including, but not limited
to, computer equipment, telephones, and copy equipment. Photocopies are the
responsibility of Counsel, except for those made at Otter Tail Court Administration or the
Department of Human Services in preparation for trial.
D. All transportation necessary for provision of all legal services required herein. Otter Tail
County shall pay attorneys an hourly rate of $75.00 for any travel necessary outside the
limits of Fergus Falls and mileage at the same rate per mile as is paid to county employees
for mileage incurred while providing representation/services under this agreement.
E. Such library and reference materials as Counsel deems necessary.
4. Time Required. Counsel shall work sufficient hours necessary to ensure competent
performance of all services required by this contract.
5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
being kept in orderly and understandable manner. Counsel shall submit to Otter Tail Court
Administration by January 15, 2025, and by the 15th of each month thereafter until said cases
have reached disposition, a detailed statement, which contains the name of the case, the court
file number, a brief description of services rendered, the number of hours spent on the file
each month, all expenses incurred in the representation of parents, guardians, or custodians
in these proceedings, as allowed by this agreement, and a total amount due for the expenses
incurred during the immediate previous month, payable by Otter Tail County within thirty days
of submission of said statement. Otter Tail County reserves the right to withhold
compensation if time record is submitted more than sixty (60) days past the due date.
6. Duties and Responsibilities. Counsel shall provide:
A. Legal advice and representation for parents, guardians, and custodians in all qualifying
CHIPS, Permanency, and TPR cases at all stages of the proceedings. A qualifying case is
3
one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3 thereby
resulting in appointment of legal representation by the Court.
B. Counsel shall remain the counsel of record for all cases to which he is appointed prior to
December 31, 2026. Said appointments shall end on December 31, 2026, unless a written
agreement is reached between the County and Counsel. If the Court does not approve
the withdrawal of counsel the County agrees to pay the Counsel the hourly sum of $75.00
for completion of files assigned prior to December 31, 2026.
C. Counsel are required to ensure that needed Court Appointed Attorney coverage by at least
one attorney will be available for Emergency Protective Care hearings which, whenever
possible, are scheduled on Tuesdays and Thursdays at 3:00 p.m.
D. Counsel are required to ensure that at least one of them will attend each Otter Tail County
Children’s Justice Initiative meetings and trainings as scheduled periodically, said
attendance to be determined by the attorneys. No compensation will be paid for
attendance at these meetings or trainings.
E. Appearance at CHIPS, Permanency, and TPR hearings will be given priority by the Court
and Counsel when scheduling conflicts arise with other Court appearances. Counsel must
notify Otter Tail Court Administration as soon as a scheduling conflict is known and work
with Court Administration to resolve the scheduling conflict.
F. Case Counting Methodology
1) When appointed on a child protection case, that appointment shall count as one case
regardless of how many children or files the client has in a single proceeding. This
counts as one case because most often there is not extra work or time required for
each child. However, if hearings are set separately for different files or separate cases
do not track on the same court schedule, with Court approval these may count as
separate cases as more work and time will be required.
2) When a parent/client has a CHIPS case that subsequently proceeds to a Permanency
case, whether TPR or Transfer of Custody, the Permanency proceeding constitutes a
separate case.
3) If a case is closed and then reopened at a later time by a separate petition because
there is a new child protection issue and counsel is re-appointed to the same client,
that also constitutes a separate case.
G. Based on the basic principle that each person appearing in court has the right to be
represented by counsel, Rule 25.6: Withdrawal or Discharge of Counsel, of the Minnesota
Rules of Juvenile Protection Procedure, will be followed.
4
7. Compensation.
For the term of January 1, 2025, through December 31, 2026, Otter Tail County shall pay 29th
& Law, P.C. the total amount of $54,000.00 as compensation for the representation of indigent
parents and custodians in CHIPS, Permanency, and TPR proceedings. Payment shall be
disbursed in the amount of $4,500.00 per month, to be paid beginning in February 2025 and
continuing with payment for each month for a total of 12 months.
8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that:
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract
shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or
reimbursement to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in
the State of Minnesota, and not employed by the County. Neither Counsel nor their
Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits
under a County personnel program covering medical and hospital care, sick pay, vacation
pay, or severance pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and
officials harmless from any claims, demands, actions or causes of action, including
reasonable attorney fees and expenses arising out of any act or omission on the part of
the Counsel, or its subcontractors, partners or independent contractors or any of their
agents or employees in the performance of, or with relation, to any of the work or services
to be performed or furnished by Counsel or the subcontractors, partners, or independent
contractors or any of their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-
service using the eFile and eService system (eFS).
9. Insurance.
Counsel further agree that in order to protect itself, as well as the County, under the indemnity
provisions set forth above, it will at all times during the term of this contract keep in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
5
C. Any policy obtained and maintained under this clause shall provide that it shall not be
cancelled, materially changed, or not renewed without thirty (30) days’ prior notice
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
10. It is understood and agreed that the entire agreement of the parties is contained herein and
that this agreement supersedes all oral agreements and negotiations between the parties,
relating to the subject matter hereof, as well as any previous agreements or Court orders
presently in effect between Counsel and the County relating to the subject matter hereof.
11. Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
e. Make available an accounting of disclosures of an individual’s IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all IIHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
6
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2026.
FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL
________________________________ ______________________________
County Board Chair Mary N. Kaasa
29th & Law, P.C.
_________________________________
County Administrator
Date: ____________________________ Date: __________________________
November 21, 2024
1
CONTRACT FOR LEGAL SERVICES IN
HOSPITALIZATION COMMITMENT PROCEEDINGS, AND CERTAIN
GUARDIANSHIP/CONSERVATORSHIP
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL and Pemberton
Law Firm
RECITALS
A. Certain financial eligible respondents may, in the discretion of Otter Tail District Court, be
entitled to counsel at public expense;
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible respondents in hospitalization commitment proceedings and
certain guardianship/conservatorship proceedings; and
C. Counsel is duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2025, for
appointments made by Otter Tail District Court during said term in hospitalization commitment
proceedings and certain guardianship/conservatorship to provide representation limited to
hearings that must be held as required under statute or rule and court-appointed attorneys under
contract with the County are not available.
2. Personnel.
A. Counsel shall provide professional legal advice and representation in accordance with the
terms of this agreement as attorneys to represent persons designated by the Court who are:
1) Alleged to be mentally ill; chemically dependent; developmentally disabled; mentally ill
and chemically dependent; mentally ill and developmentally disabled; developmentally
disabled, mentally ill and chemically dependent; and Jarvis-type hearings; and
2) Proposed wards and conservatees pursuant to Minnesota Statutes governing
guardianship and conservatorship proceedings (now pursuant to 524.5-304, 406 in any
proceedings under 524.5-303, 403).
B. Counsel shall be appointed only for purposes of providing representation as needed for a
hearing required to be held as required by statute or rule within a certain timeline. As
necessary, the case will be assigned to a court-appointed attorney under contract with the
County to assume full responsibility for the case.
3. Administration and Support. Counsel shall provide:
(hereinafter referred to as "Counsel"):
2
A. All general administrative services, including scheduling of attorney court appearances
necessary to ensure orderly and timely provision of all legal services required herein.
B. Office facilities adequate to perform all legal services required herein.
C. All necessary stationary, office supplies, and office equipment, including, but not limited to,
computer equipment, telephones, and copy equipment.
D. Such library and reference materials as Counsel deems necessary.
4. Time Required. Counsel shall work sufficient hours necessary to ensure competent performance
of all services required by this contract.
5. Time Records. Counsel agrees to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
being kept in orderly and understandable manner. Counsel shall submit invoices to Otter Tail
Court Administration within 60 days of representation which will include a detailed statement
containing the name of the case, the court file number, a description of service rendered, the date
said service was rendered, the number of hours spent on each date service was rendered, all
expenses incurred in the representation of parents, guardians, or custodians in these proceedings,
as allowed by this agreement, and a total amount due for the expenses incurred during the
immediate previous month, payable by Otter Tail County within thirty days of submission of said
statement.
6. Compensation.
For the term of January 1, 2025, through December 31, 2025, Otter Tail County shall pay $100.00
per hour as compensation for representation as set forth in this agreement. Payment shall be
disbursed following approval of Court Administration and the County.
7. Other Reimbursement.
Counsel shall be reimbursed for only the following costs and expenses in providing representation
pursuant hereto, to the extent approved in advance by a Judge serving Otter Tail County:
a. The cost of employing such expert witnesses as is reasonably required and proper to
represent a client hereunder;
b. The costs of all necessary subpoenas (need not be approved in advance); and
c. All reasonable and necessary costs and expenses incurred hereunder on the appeal,
including, but not limited to, filing fees, transcript costs and printing costs.
8. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that:
3
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract shall
be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or reimbursement
to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in the
State of Minnesota, and not employed by the County. Neither Counsel nor their Employees
or Subcontractors acquire any tenure rights, nor any other rights or benefits under a County
personnel program covering medical and hospital care, sick pay, vacation pay or severance
pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and officials
harmless from any claims, demands, actions or causes of action, including reasonable attorney
fees and expenses arising out of any act or omission on the part of the Counsel, or its
subcontractors, partners or independent contractors or any of their agents or employees in
the performance of, or with relation, to any of the work or services to be performed or
furnished by Counsel or the subcontractors, partners, or independent contractors or any of
their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-service
using the eFile and eService system (eFS).
9. Insurance.
Counsel further agrees that in order to protect itself, as well as the County, under the indemnity
provisions set forth above, it will at all times during the term of this contract keep in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
C. Any policy obtained and maintained under this clause shall provide that it shall not be
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
10. It is understood and agreed that the entire agreement of the parties is contained herein and that
this agreement supersedes all oral agreements and negotiations between the parties, relating to
the subject matter hereof, as well as any previous agreements or Court orders presently in effect
between Counsel and the County relating to the subject matter hereof.
cancelled, materially changed, or not renewed without thirty (30) days' prior notice
4
11. Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all IIHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2025.
FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL
______________________________________________________________
County Board Chair Pemberton Law Firm
_________________________________
County Administrator
Date: ____________________________Date: __________________________October 1, 2024
e. Make available an accounting of disclosures of an individual's IIHI
NluJte J Tabbut
>cmhcrtnn I :HAI l=irn-
1
CONTRACT FOR LEGAL SERVICES IN
CHILDREN IN NEED OF PROTECTION OR SERVICES, PERMANENCY, AND TERMINATION OF
PARENTAL RIGHTS CASES
THIS AGREEMENT made and entered into by and between the COUNTY OF OTTER TAIL (hereinafter
referred to as County) and Pemberton Law Firm
RECITALS
A. Certain financially eligible parents may, in the discretion of the Otter Tail District Court, be
entitled to counsel at public expense; and
B. The County hereby contracts with Counsel to provide professional legal services and
representation of said eligible parents in Children in Need of Protection or Services (CHIPS),
Permanency, and Termination of Parental Rights (TPR) cases; and
C. Counsel are duly licensed, qualified, and willing to perform said services and representation.
NOW, THEREFORE, in consideration of the mutual covenants expressed herein, Otter Tail County and
Counsel agree as follows:
1. Term. The term of this agreement shall be from January 1, 2025, through December 31, 2025,
for appointments made by Otter Tail District Court during said term in CHIPS, Permanency,
and TPR proceedings, such representation in hearings when the Court determines it necessary
to ensure that the hearing can be held within statutory or rule requirements and other court-
appointed attorneys under contract with the County are unavailable.
2. Personnel. Counsel shall provide professional legal advice and representation, in accordance
with the terms of this agreement, in the service categories of CHIPS, Permanency, and TPR
cases limited to the hearing for which counsel is representing. All attorneys providing
representation under this contract must meet the statutory and rule requirements, including
timelines, for providing this type of representation including providing supervision/entering
supervision agreements as necessary. Attorneys must also meet the minimum qualifications
as established by the Legislature and the Judicial Council unless an authorized exception exists
Judicial Branch.
Counsel shall be assigned to represent only as needed for the hearing with the Judge assigned
full responsibility of the case to a court-appointed attorney under contract with the County.
3. Time Required. Counsel shall work sufficient hours necessary to ensure competent
performance of all services required by this contract and as necessary to adequately represent
a client at the assigned hearing.
4. Time Records. Counsel agree to maintain, or cause to be maintained, accurate and complete
time records of all attorney work provided pursuant to this agreement, with said time records
(hereinafter referred to as "Counsel"):
and must be listed on the CHIPS Parents' Attorneys Roster as maintained by the Minnesota
2
being kept in orderly and understandable manner. Counsel shall submit an invoice to Otter
Tail Court Administration within 60 days after representation in a hearing. The invoice will be
a detailed statement, which contains the name of the case, the court file number, a description
of service rendered, the date said service was rendered, the number of hours spent on each
date service was rendered, all expenses incurred in the representation of parents, guardians,
or custodians in these proceedings, as allowed by this agreement, and a total amount due for
the expenses incurred, if any, payable by Otter Tail County within thirty days of submission of
said statement.
5. Duties and Responsibilities. Counsel shall provide:
A. Legal advice and representation for parents, guardians, and custodians in all qualifying
CHIPS, Permanency, and TPR cases for limited representation in hearings that must be held
as required by statute or rule when a court-appointed attorney is unavailable. A qualifying
case is one which meets the eligibility requirements of M.S. 611.17 and 260C.163, subd. 3
thereby resulting in appointment of legal representation by the Court.
B. Counsel shall remain the counsel of record for purposes of the hearing only after which
the case will be assigned to a court-appointed attorney under agreement with the county.
6. Compensation.
For the term of January 1, 2025, through December 31, 2025, Otter Tail County shall pay
Pemberton Law firm $100.00 per hour of service provided as set forth in this agreement.
Payment shall be disbursed following approval of Court Administration and the County.
7. Other Provisions. It is further understood and agreed by Otter Tail County and Counsel that:
A. Any alterations, amendments, deletions or waivers affecting provisions of this contract
shall be valid only if reduced to writing and duly signed by Otter Tail County and Counsel.
B. No claim for services, expenses, costs or fees furnished or submitted by Counsel not
specifically provided for in this contract will be paid or reimbursed by the County unless
service, expense, cost or fee has been specifically ordered by the assigned Otter Tail District
Judge or independently authorized by the County, with amount of payment or
reimbursement to be negotiated as appropriate in each individual case.
C. For purposes of this contract, Counsel are independent contractors as defined by law in
the State of Minnesota, and not employed by the County. Neither Counsel nor their
Employees or Subcontractors acquire any tenure rights, nor any other rights or benefits
under a County personnel program covering medical and hospital care, sick pay, vacation
pay, or severance pay.
D. Counsel agrees to defend, indemnify and hold Otter Tail County, its employees and
officials harmless from any claims, demands, actions or causes of action, including
reasonable attorney fees and expenses arising out of any act or omission on the part of
3
the Counsel, or its subcontractors, partners or independent contractors or any of their
agents or employees in the performance of, or with relation, to any of the work or services
to be performed or furnished by Counsel or the subcontractors, partners, or independent
contractors or any of their agents or employees under the agreement.
E. As required by Minnesota District Court, Counsel must electronically file and accept e-
service using the eFile and eService system (eFS).
8. Insurance.
Counsel further agrees that in order to protect itself, as well as the County, under the
indemnity provisions set forth above, it will at all times during the term of this contract keep
in force:
A. Professional Liability: $500,000 per individual; $1,500,000 per incident, (M.S. 466.04);
B. Automobile Coverage: $100,000 per individual; $300,000 per incident;
C. Any policy obtained and maintained under this clause shall provide that it shall not be
thereof to the County.
Counsel will furnish the County with certificates of bonding and insurance within thirty (30)
days of the signing of this contract.
9. It is understood and agreed that the entire agreement of the parties is contained herein and
that this agreement supersedes all oral agreements and negotiations between the parties,
relating to the subject matter hereof, as well as any previous agreements or Court orders
presently in effect between Counsel and the County relating to the subject matter hereof.
10. Data Privacy/HIPPA Requirements.
For purposes of this Contract all data collected, created, received, maintained, or disseminated
shall be governed by the Minnesota Government Data Practices Act, Minn. Ch. 13 and the
Minnesota Rules implementing the act now in force or hereafter adopted, as well as federal
laws on data privacy. Counsel will strictly comply with adopted, as well as federal laws on data
privacy. Counsel will strictly comply with these statutes and rules. All subcontracts shall
contain the same or similar data practices compliance requirements.
Counsel agrees to maintain and protect all Individual Identifiable Health Information (IIHI) in
accordance with all regulations promulgated pursuant to the Health Insurance Portability and
Accountability Act (HIPAA) an applicable state law relating to medical records. Specifically,
Counsel will use the IIHI only to effectuate the purposes of the agreement and will:
a. Appropriately safeguard IIHI
b. Report any misuse of IIHI
cancelled, materially changed, or not renewed without thirty (30) days' prior notice
4
c. Secure satisfactory assurances from any subcontractor, if applicable
d. Grant individuals access and ability to amend their IIHI
f. Release applicable records to the County
g. Upon termination, return or destroy all IIHI in accordance with retention schedules
The Agency shall ensure that a joint Release of Information document is completed prior to
providing private information to Counsel, in accordance with Minnesota Rules, parts
1205.0100 to 1205.2000.
This Agreement shall be effective as of January 1, 2025 and shall remain in full force and effect until
December 31, 2025.
FOR THE COUNTY OF OTTER TAIL COURT-APPOINTED COUNSEL
______________________________________________________________
County Board Chair Pemberton Law Firm
_________________________________
County Administrator
Date: ____________________________Date: __________________________October 1, 2024
e. Make available an accounting of disclosures of an individual's IIHI
N/cote J Tabbut
2O25 COMMISSIONERS SALARY AND BENEFITS
Otter Tail County Resolution No. 2024 -
Commissioner ______________________ offered the following and moved its adoption:
WHEREAS, Minnesota Statute §375.055 provides that County Commissioners may receive per diem
payments and reimbursement for necessary expenses incurred in performance of the duties of the office
and shall receive compensation of annual salaries, as set by resolution of the County Board; and
WHEREAS, the current annual salary for Otter Tail County Commissioners is $43,960.67 effective January
1, 2024; and
WHEREAS, the current per diem rate for Otter Tail County Commissioners is $90.00.
NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established
as $45,499.29 effective January 1, 2025, which reflects a 3.5% Cost-of-Living Adjustment similar to
increases received by other employee groups.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the per diem rate for Otter Tail County
Commissioners remains at $90.00.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for
CY2025 will be set in accordance with the benefits structure previously adopted by this board on October
22, 2024.
Commissioner _______________________ seconded the motion and YEAS and NAYS are as follows:
Board Members For Against Absent
Dan Bucholz
Wayne D. Johnson
Kurt Mortenson
Robert Lahman
Leland R. Rogness
Adopted at Fergus Falls, Minnesota, this 3rd day of December 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: Attest: ___________________________________
Kurt Mortenson, Chair Nicole Hansen, Clerk
The Minnesota
Transportation Alliance
2024
Transportation
Advocate Award
Winners
www.transportationalliance.com
Transportation Advocate of the Year
Transportation Alliance Building Trades Members 2023
Senator Tina Smith 2022
Senator Amy Klobuchar 2016
Congressman Rick Nolan 2016
Congressman Tim Walz 2013
IUOE, Local 49 2007
Elwyn Tinklenberg 2002
Erv Schoppe 2001
Senator Carol Flynn 2000
Congressman Martin Sabo 1999
Congressman James Oberstar 1998
The William Koniarski
Transportation Advocate Award
Jodi Teich 2023
Chris Byrd 2022
Roger Imdieke 2021
US Highway 14 Partnership 2020
Mitch Rasmussen 2019
Mary Beth Davidson 2018
Wayne Sandberg 2017
John Okeson 2016
John Stahl 2015
Mike Forsman 2014
Jon Olson 2013
Will Branning 2012
Counties Transit Improvement Board 2011
Alan T. Forsberg 2010
Roger Gustafson 2009
Peter McLaughlin 2008
The Richard J. Mathiowetz
Transportation Advocate Award
Reed Leidle 2023
Greg Kilgore 2022
David Meslow 2021
John Minnerath 2020
Dale Grove 2019
Joe Kelly 2018
Khani Sahebjam 2017
Jason Duininck 2016
Ron Bray 2015
Kent Peterson 2014
Richard Wolters 2013
Randy Geerdes 2012
Douglas Weiszhaar 2011
James Loaney 2010
Richard “Dick” Ames 2009
Gary Sauer 2008
Legislator Advocate Awards
Senator Scott Dibble 2023
Representative Frank Hornstein 2023
Representative Erin Koegel 2023
Senator David Senjem 2020
Representative Mary Murphy 2020
Representative Paul Torkelson 2017
Representative Dean Urdahl 2017
Representative Rod Hamilton 2015
Senator John Pederson 2012
Representative Tim O’Driscoll 2012
Representative Terry Morrow 2010
Representative Melissa Hortman 2009
Representative Margaret Kelliher 2008
Representative Neil Peterson 2008
Representative Bernie Lieder 2007
Representative Ron Erhardt 2005
Senator Steve Murphy 2005
Senator Dean Johnson 2002
Senator Mark Ourada 2002
Representative Steve Sviggum 2002
Advocate Awards
I-94 Corridor Coalition 2022
Michael Potter 2022
Tim Arvidson 2021
Rick West 2021
Scott Peterson 2020
Ryan Thilges 2019
Jim Wafler 2019
Charlie Zelle 2018
John Piper 2017
Lyndon Robjent 2016
Kyle Makarios 2016
Jim McDonough 2015
Nora Slawick 2015
Dave Smiglewski 2014
Julie Skallman 2014
Jennifer Munt 2014
Commissioner Randy Maluchnik 2013
Mary Hershberger Thun 2013
Alan Goodman 2013
Greg Isakson 2012
Michelle Sommers 2012
Commissioner Dan Erhart 2011
Commissioner Richard Samuelson 2011
Jon Olson 2010
Tony Kellen 2010
Commissioner Colleen Landkamer 2009
Debra Brisk 2009
Past Recipients Past Recipients
Past Recipients
President’s Award
Kathy Jensen 2009
Dave Robley 2008
Myra Peterson 2007
Bill Richard 2006
Matt Shands 2005
A.J. Siddiqui 2004
Chad Sauer 2003
The Minnesota Transportation Alliance
525 Park St., Ste. 240
St. Paul, MN 55103
651-659-0804
www.transportationalliance.com
THE
ALLIAN°C E)
Highways • Transit •Rail • Waterways-Air
Highways • Transit •Rail •Waterways-Air
The William Koniarski
Transportation Advocate Award
The Richard J. Mathiowetz
Transportation Advocate Transportation Advocate
This award is presented periodically to an individual
or unit of government from the public sector who has
shown outstanding leadership and commitment on
behalf of improving Minnesota’s transportation
infrastructure. Bill Koniarski served for many years
as a Scott County Commissioner and was always a
leading advocate for transportation investments in
Scott County and beyond.
This award is presented periodically to an individual
or company from the private sector who has shown
outstanding leadership on behalf of improving
Minnesota’s transportation infrastructure. Richard
Mathiowetz of the Mathiowetz Construction Company
in Sleepy Eye, Minnesota, committed his life to his
company, employees, industry, and community. Richard
was active in many organizations dedicated to improving
Minnesota’s highway and transportation system.
Kaye Bieniek began working for
Olmsted County in 1994. She
held the positions of Design
Engineer, Assistant County
Engineer, County Engineer, and
Director of Public Works/County
Engineer.
She retired from the position of
Division Administrator for
Physical Development, which
included the departments of
Facilities & Building Operations,
Environmental Resources, Parks,
Planning, Property Records & Licensing (PRL), Public
Works, and the Soil & Water Conservation District.
Kaye worked for the Minnesota Department of
Transportation for over ten years in various positions.
She holds a Bachelor degree in Civil Engineering from the
University of Minnesota, Twin Cities. She lives in
Rochester with her husband Steve and has three children
and four amazing grandchildren.
Wayne Johnson
Wayne Johnson, a lifelong
resident of Pelican Rapids,
is deeply rooted in the Otter
Tail County community.
After graduating from
Pelican Rapids High School,
he pursued higher
education at North Dakota
State University, earning a
Bachelor of Science in
Mathematics and Computer
Science.
Returning to his rural roots,
Wayne worked on his
family's dairy farm before
purchasing a small septic pumping business in 1993.
Over the years, he grew the company to include services
in septic system design, installation, inspection, and
portable toilet rentals.
Wayne has served as an Otter Tail County Commissioner
since his first election in 2010. He brings a wealth of
experience and a commitment to community-focused
governance.
Wayne and his wife, Dena, are actively involved in
various civic and church boards, embodying a spirit of
service and dedication to the community. They have two
adult children, Ian and Grace, and enjoy attending local
high school events, showing ongoing support for the
community they call home.
Matt has worked at
Concrete Paving
Association of Minnesota
(CPAM) in since 2001
focusing on the promotion
of concrete pavements to
various transportation
agencies.
Prior to joining CPAM,
Matt worked for the
Minnesota Department of
Transportation (MnDOT)
for 10 years, 9 of which he
served as MnDOT’s
Assistant/Deputy Concrete Engineer.
Matt has been a leader in advocating for the transportation
industry in Minnesota and has been recognized with
national awards.
Matt is a registered professional engineer (PE) and
graduated with a Bachelor of Science in Civil Engineering
from North Dakota State University .
He lives in White Bear Lake with his wife, Deb, of 30+
years. They have two millennial generation children in
their 20’s who are learning life’s lessons.
Matt played hockey until age 50 and coached hockey for
25+ years.
Matt Zeller
This award is presented periodically to a legislator who
has shown outstanding leadership advocating for Minnesota’s transportation infrastructure.
Kaye Bieniek
Senator John Jasinski
Sen. John Jasinski represents
District 19, which includes
communities in Goodhue, Rice,
Steele, and Waseca counties. Sen.
Jasinski serves as deputy
Republican leader, as Republican
lead on the Transportation
Committee, and as a member of
the committee on Capital
Investment. He was first elected
in 2016.
Prior to his election to the Senate, Sen. Jasinski served in
the Navy for four years. He served as the mayor of
Faribault from 2008 until 2016, and previously served as a
member of the Faribault Planning Commission, the
Faribault Economic Development Authority, and the
Faribault City Council.
Legislator Advocate Award
Scott Pedersen had a passion for
transportation his whole life and
was a tremendous transportation
advocate until his unexpected
passing on July 10, 2024.
Scott graduated from St. Michael
Albertville High School in 1986
and in 1988 started working for
MnDOT as an Engineering
Technician.
While working for MnDOT, Scott started taking classes at the
University of Minnesota where he received his Bachelor of
Civil Engineering Degree in 1996 with an emphasis in
Transportation and Highway Engineering. He continued
working for MnDOT as an Engineer for his entire career,
ultimately working his way up to the position of Director of
Program Delivery for the Metro District.
Along the way, Scott had a positive impact on numerous
projects, communities, and employees of MnDOT, whom he was proud to mentor. Through the years, he helped shape
and improve the Metro Transportation System into what it
is today.
Transportation Advocate
Joe Perske
Stearns County Commissioner Joe
Perske has worked hard to lobby
for transportation funding and
policies for over two decades.
Joe serves on the St. Cloud APO’s
Policy Board, NACo Transportation
Committee, AMC Transportation
Policy Committee, District 3 ATP,
Region 7W Policy Committee, the
Highway 23 Coalition, and is active
in the Minnesota Transportation Alliance.
Joe has advocated for many projects including: Interstate
94, Trunk Highway 23, the St. Cloud Beltway, a St. Cloud
river crossing, Town Line Road, NorthStar Rail and the
St. Cloud Airport.
Joe has been married to his wife Jan for 45 years. They
have three daughters – Michaela, Jenna and Greta – and
seven grandchildren
Transportation Advocate
Scott Pedersen
OTTERTAIL
COUNTY -MINNESOTA
MEMORANDUM
TO: Board of Commissioners
FROM:
DATE:
Krysten Foster, County Engineer
December 3, 2024
SUBJECT: Federal Transportation Grants Technical Assistance
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Pass resolution accepting I IJA discretionary grant assistance and authorize county officials to sign
agreement number 1058411 for federal transportation grants technical assistance in the amount of
$30,000.00 for the CSAH 6 grant application.
Background Information:
During the 2023 legislative session, the Legislature appropriated $2 million that is available for grants to
townships, small cities, state aid cities, counties, and tribal governments to hire consultants to provide
technical assistance in identifying and applying for transportation-related federal discretionary grants. No
more than one grant can be awarded to each local government in a calendar year.
At the November 19, 2024 Board Meeting, Otter Tail County hired SRF Consulting Group, Inc. to prepare
the PROTECT grant application for CSAH 6. SRF prepared both of Minnesota's winning PROTECT grant
applications totaling $16.3 million awarded in 2022-23.
218-998-8470 ® LIVE YOUR best life HERE. @ ottertailcounty.gov
m, DEPARTMENT OF
TRANSPORTATION MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
STATE OF MINNESOTA
FEDERAL TRANSPORTATION GRANTS TECHNICAL ASSISTANCE AND
IIJA DISCRETIONARY MATCH
GRANT AGREEMENT
This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and
("Grantee"):
Public Entity (Grantee) name, address and contact person:
Otter Tail Countv Highway Department
505 S. Court Street, Suite 1
Fergus Falls. MN 56537
Contact: Krysten Foster, County Engineer
RECITALS
1. General Funds were appropriated to provide grants for technical assistance to a requesting local unit of government that
seeks to submit an application for a federal discretionary grant for a transportation-related purpose in Minnesota Laws
2023, Chapter 68, Article 1, Section 2, Subdivision 5(a).
2. General funds were appropriated to make state funded grants to a federal grant recipient in Minnesota Laws 2023,
Chapter 68, Article I, Section 2, Subdivision 5(a).
3. Grantee has been awarded Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match funds
in session law as noted above.
4. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the
satisfaction of the State. Pursuant to Minn.Stat.§ 16B.98, Subd.l, Grantee agrees to minimize administrative costs as a
condition of this agreement.
AGREEMENT TERMS
1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits
1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn.
Stat.§16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this
agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully
executed and Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration Date. This agreement will expire on December 31, 2026, or when all obligations have been
satisfactorily fulfilled, whichever occurs first.
1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in
order to give effect to their meaning will survive the expiration or termination of this agreement, including, without
limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual
Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure.
1.4 Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee
Resolution Approving Grant Agreement are attached and incorporated into this agreement.
2 Grantee's Duties
2.1 Grantee will conduct activities in accordance with its grant application, or in the case of legislatively selected
projects, in accordance with the enabling session law, which is attached to this Agreement as Exhibit B.
2.2 Grantee will comply with all required grants management policies and procedures set forth through
Minn.Stat.§16B.97, Subd. 4 (a) (1).
2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is
required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change
the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written
consent of the State and an agreement executed and approved by the same parties who executed and approved this
agreement, or their successors in office.
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CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
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MnDOT Agreement No. 1058411
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3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant
agreement, time is of the essence.
4 Consideration and Payment
4.1 Consideration. The State will pay for all services performed by Grantee under this agreement as follows:
4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under in Minnesota
Laws 2023, Chapter 68, Article 1, Section 2, Subdivision 5(a). Grantee shall use this grant solely to reimburse
itself for expenditures it has already made to pay for the costs of one or more of the activities listed under
section 2.1.
4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule
attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for
the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement
and for any amount by which the costs exceed State's total obligation in section 4.1.3. Grantee will return to
State any amount appropriated but not required.
4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under
this agreement will not exceed $30,000.00.
4.2 Payment
4.2. l Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement.
The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually
performed and the State's Authorized Representative accepts the invoiced services.
4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion.
4.2.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as
required by Minnesota Statutes §16A.124. State will make undisputed payments no later than 30 days after
receiving Grantee's invoices and progress reports for services performed. If an invoice is incorrect, defective
or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives
the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice.
4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will
make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures.
4.2.4.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and
when any monitoring visit and financial reconciliation will take place, which State employees and/or
contractors will participate, and which Grantee staff members should be present. Grantee will be
provided with at least seven calendar days of notice prior to any monitoring visit or financial
reconciliation.
4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate
action on all deficiencies identified by State.
4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final
payment being made to Grantee.
4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds
that have not been accounted for in a financial report submitted to the State.
4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final
payment approval. If a closeout audit is required, final payment will be held until the audit has been
completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout.
4.3 Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345,
subdivision 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under
this Agreement.
5 Conditions of Payment
All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at
the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and
local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be
unsatisfactory or performed in violation of federal, state, or local law.
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CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
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6 Authorized Representatives
6.1 The State's Authorized Representative is:
Marc Briese,
Programs Engineer,
MnDOT State Aid Office
395 John Ireland Boulevard, MS 500
St. Paul, MN 55155
Office: 651-366-3802
mare.briese@state.mn. us
or his/her successor. State's Authorized Representative has the responsibility to monitor Grantee's performance
and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's
Authorized Representative will certify acceptance on each invoice submitted for payment.
6.2 Grantee's Authorized Representative is:
Krysten Foster,
County Engineer
Otter Tail County Highway Department
505 South Court Street, Ste. 1
Fergus Falls, MN 56537
Office: 218-998-84 70
kfoster@ottertailcounty.gov
If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately
notify the State.
7 Assignment Amendments, Waiver, and Grant Agreement Complete
7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without
the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the
same parties who executed and approved this agreement, or their successors in office.
7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original agreement, or their successors
in office.
7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or
the State's right to subsequently enforce it.
7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State
and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either
party.
7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using
electronic signatures and converting original documents to electronic records.
7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from
receiving federal or state awards.
8 Liability
Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by
law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is
governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a "municipality" as that term is used in Minn. Stat.
Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee's liability hereunder
shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from
coverage in any insurance policy.
9 State Audits
Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices
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CM State Aid Federal Transportation Grants Technical Assistance or IUA Discretionary Grant Match Grant Agreement (Rev. October 2024)
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of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or
the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement,
receipt and approval of all final reports, or the required period of time to satisfy all state and program retention
requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an
audit.
10 Government Date Practices and Intellectual Property Rights
10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices
Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies
to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this
agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by
either Grantee or the State.
11 Workers Compensation
The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation
insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may
arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third
party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or
responsibility.
12 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this agreement. Venue for all legal proceedings
out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
13 Termination; Suspension
13.1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any
time with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed.
13.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there
has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made,
that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to
a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled.
The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse
additional funds and requiring the return of all or part of the funds already disbursed.
13.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if:
13 .3 .1 It does not obtain funding from the Minnesota Legislature; or
13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here.
Termination must be by written notice to the Grantee. The State is not obligated to pay for any services
that are provided after notice and effective date of termination. However, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are
available. The State will not be assessed any penalty if the agreement is terminated because of the decision
of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide
the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice.
13.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government
shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee
during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment.
14 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security
number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to
the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These
identification numbers may be used in the enforcement of federal and state tax laws which could result in action
requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
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CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
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15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate,
either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is
disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether
the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or
material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might
be disqualified or debarred after the Grantee's contract award on this Project.
16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota
Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town,
township, school, school district or any other district in the state, for materials, supplies or construction will contain
provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any
work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed
or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are
qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier,
or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons
identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the
performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a
misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city,
town, township, school, school district or any other person authorized to grant contracts for employment, and all money
due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or
conditions of this Agreement.
17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this
Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the
Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however,
the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its
contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries
of this Agreement.
18 Additional Provisions
18.1 Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes
Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be
amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not
acknowledging or agreeing that the cited provisions apply to the project.
18.2 E-Verification. Grantee agrees and acknowledges that it is aware of Minn. Stat.§ 16C.075 regarding e-verification
of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United
States, and that it will, if and when applicable, fully comply with such order.
18.3 Telecommunications Certification. Iffederal funds are included in Exhibit A, by signing this agreement Grantee
certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019, Pub. L. 115-232 (Aug. 13, 2018), Grantee does not and will not use any equipment, system, or service that uses
"covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial
or essential component of any system or as critical technology as part of any system. Grantee will include this
certification as a flow down clause in any contract related to this agreement.
18.4 Title VI/Non-discrimination Assurances. Grantee agrees to ~omply with all applicable US DOT Standard Title
VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which
can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docld=l 1149035. Iffederal
funds are included in Exhibit A, Grantee will ensure the appendices and solicitation language within the assurances are
inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The
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CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
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Grantee must cooperate with State throughout the review process by supplying all requested information and
documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas
of non-compliance as determined by State.
18.5 Use, Maintenance, Repair and Alterations. The Grantee shall not, without the written consent of the State and
the Commissioner, (i) permit or allow the use of any of the property improved with these grants funds ( the Real Property)
for any purpose other than in conjunction with or for the operation of a county highway, county state-aid highway, town
road, or city street and for other uses customarily associated therewith, such as trails and utility corridors , (ii)
substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations,
or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be
used for the purposes set forth in section (i), (iii) take any action which would unduly impair or depreciate the value of
the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property
in violation of any law, ordinance or regulation.
If the Grantee fails to maintain the Real Property in accordance with this Section, the State may perform whatever acts
and expend whatever funds necessary to so maintain the Real Property, and the Grantee irrevocably authorizes the State to
enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions
taken or funds expended by the State shall be at its sole discretion, and nothing contained herein shall require the State to
take any action or incur any expense and the State shall not be responsible, or liable to the Grantee or any other entity, for
any such acts that are performed in good faith and not in a negligent manner. Any funds expended by the State pursuant
to this Section shall be due and payable on demand by the State and will bear interest from the date of payment by the
State at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year.
[The remainder of this page has intentionally been left blank.]
6
CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
GRANTEE
The Grantee certifies that the appropriate person(s) have
executed the grant agreement on behalf of the Grantee as
required by applicable articles, bylaws, resolutions, or
ordinances.
By: ______________ _
Title: County Board Chair
Date:. _________________ _
B :
Title: Clerk of the County Board
Date:
B:
Title:
Date:
MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
DEPARTMENT OF TRANSPORTATION
Approval and Certifying Encumbrance as required by
Minnesota Statutes § 16A. 15 and 16C. 05
By: _____________ _
State Aid Programs Manager
(with delegated authority)
Date: ----------------
DEPARTMENT OF TRANSPORTATION
CONTRACT MANAGEMENT
By: ______________ _
Date: _________________ _
7
CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
EXHIBIT A
SOURCES AND USES OF FUNDS SCHEDULE
SOURCES OF FUNDS
. Entity S.!!J)plying Fund_s _____ A_m_ou_n_t ___ _
State Funds:
2023 IIJA Tech Assistance Funds
Grant (SAAS Acct 413)
Other: -···-·-·-··························--··············-----
............... Not .. applicable $
$
$30.000.00
$ --------···-.. ·-··-······················1-----'------
Subtotal $30.000.00
···········-·········-···········-·---···•···················· ... ---!----------Public Entity Funds:
Matching Funds
Local Match ......................... .;___~$=14.;,;;,, 7,;,,;5;,;;;;2,;,;;.0,,,,,,0 -·
Other:
$ ---------.. ····--············~------$
Subtotal $14.752.00 --------·---+----····· ........................ -············
---------------1--·---······················ .. ·········
TOTAL FUNDS
USES OF FUNDS
Ex enses
Items Paid for with
General Fund Grant
Funds:
Amount
SRF Contract I $30 000.00 ·····=·····""'····""'·· ·=·····=····-====-----• .. •··· .. ······-····-····--'··················-..
I$
Subtotal $30,000.00
-----····•·····························---+-------Items paid. for with Non-
General Fund
Grant Funds: ····--•····························-································---+---································-
... Engineering $14,752.00 ...
$
$ -·····--···············-·-·· ....... ______ ---4_:_ ____ _
Subtotal $14.752.00 --------+··············-···············--···············-
-------------································
----------+---···--TOT AL PROJECT
COSTS
$44.752.00
CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
8
EXHIBITB
GRANT APPLICATION
Attach the grant application for the project
MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
9
CM State Aid Federal Transportation Grants Technical Assistance or IJJA Discretionary Grant Match Grant Agreement (Rev October 2024)
From: norepty@fonnstack com
To:
Subject:
MN DOT SALTIRHELP; Briese. Marc coon: Bottos Elisa coon
IIJA Grants Technical Assistance Application
Date: Wednesday, October 30, 2024 10:57:08 AM
This message may be from an external email source.
Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services
Security Operations Center.
Formstack Submission For: IIJA Grants Technical
Assistance Application
Submitted at 10/30/24 10:57 AM
Name of Agency:
Address of Agency:
Name:
Address:
Phone:
Email:
Project Description.
Include a brief
description of the
project for which
federal funds are
being sought.:
Otter Tail County
505 S. Court St., Ste. 1
Fergus Falls 56537
Krysten Foster
505 S. Court St., Ste. 1
Fergus Falls, MN 56537
(218) 998-8475
kfoster@ottertailcounty.gov
During June 2024, southern Otter Tail County
received over four inches of rain, which
caused the temporary closure of CSAH 6 for
nearly four months until the water receded.
CSAH 6 ordinarily carries over 500 AADT,
and it is an essential collector route for the
Parkers Prairie community. Otter Tail County
is pursuing a flood mitigation and flood
protection project(s) to assure the reliability
of this important route.
Federal Discretionary
Grant Program
Being Pursued.:
Name of Federal
Awarding Agency:
State Funds
Requested for IIJA
Grants Technical
Assistance. $30,000 is
the max, and not
more than one grant
per local agency per
year. Tribes are
eligible for more than
one grant per year.:
Consultant, if known.
If consultant has been
selected. include
name here. If not,
write "consultant not
selected yet." Note
that grant agreement
cannot be executed
until a consultant is
selected and the
anticipated necessary
grant amount is
known.:
Anticipated start date
of consultant
contract. Note that
any consultant costs
incurred before a
state funded grant
agreement is
executed are not
eligible for re-
imbursement.:
Anticipated closing
date of federal grant
opportunity. Include
actual due date of
FY24-25 PROTECT
Federal Highway Administration
30000
Consultant not selected yet
11/19/24
federal grant
application, if known.
If not known,
including estimated
date and
"( estimated).":
Mitigate the impacts
of climate change in
reducing emissions or
improving
infrastructure
resiliency.:
Provide benefit to
areas of persistent
poverty or
historically
disadvantaged
communities.:
Improve safety for all
users.:
02/24/25
The proposed project is a highway grade raise
to reduce the risk of overtopping this route
combined with a Phase 2 offtake ditch that
would prevent future flooding of CSAH 6.
Upon completion of both phases, CSAH 6
will be resilient against future extreme
weather events.
The project is not directly in an area of
persistent poverty or historically
disadvantaged community, but CSAH 6
serves traffic from nearby Todd County
(specifically the city of Eagle Bend and
surrounding area) traveling westward.
When CSAH 6 previously overtopped, Otter
Tail County temporarily reopened a one-lane
route until a driver, who was driving too fast
for conditions, drove off the temporary road
into Nelson Lake. When the 2024 flood
occurred, Otter Tail County had to close
CSAH 6 to all drivers, bicyclists, and
pedestrians to assure traveler safety. This
project will provide safer inslopes and an
adequate clear zone for CSAH 6 where the
highway crosses the Nelson Lake basin.
Formstack, 11671 Lantern Road, Suite 300, Fishers, IN 46038
EXIDBITC
MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
GRANTEE RESOLUTION APPROVING GRANT AGREEMENT
10
CM State Aid Federal Transportation Grants Technical Assistance or IIJA Discretionary Grant Match Grant Agreement (Rev. October 2024)
MnDOT Agreement No. 1058411
SP or SAP No. 056-589-001
SAP 056-589-001 STATE FUNDED PROGRAM FOR IIJA DISCRETIONARY GRANT
ASSISTANCE
TERMS AND CONDITIONS
OTTER TAIL COUNTY RESOLUTION NO. 2024 • __
WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the State
Program for IIJA Assistance; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and
WHEREAS, the amount of the grant has been determined to be $30,000.00 through Otter Tail County
Highway Department request for proposals (RFP) standard procedures;
NOW THEREFORE BE IT RESOLVED THAT, Otter Tail County does hereby agree to the terms and
conditions of the grant consistent with Minnesota Laws 2023, Chapter 68, Article 1, Section 2, Subdivision
5(a), and will pay any additional amount by which the cost exceeds the estimate, and will return any amount
appropriated for the project but not required. The proper county officers are authorized to execute a grant
agreement and any amendments thereto with the Commissioner of Transportation concerning the above-
referenced grant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _
duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken
thereon, passed unanimously.
Adopted at Fergus Falls, MN this 3rd day of December 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _______________ _ Attest: ____________ _
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL )
I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore
held on the 3rd day of December 2024.
Nicole Hansen, Clerk
TO:
FROM:
DATE:
MEMORANDU M
Board of Commissioners
Krysten Foster, County Engineer
December 3, 2024
SUBJECT: Aurdal Township Sponsor Agreement
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Pass resolution of support for City of Battle Lake Nature Trail and Main Street Connection grant
application for Active Transportation funds.
Background Information:
If a small city or township receives state transportation funds through MnDOT, the county is required to
assist with administration of the grant/project.
To my knowledge to date, only one Otter Tail County community is applying for Active Transportation
Infrastructure funds this cycle. Applications are due in January.
Similar to the agreement enacted for Aurdal Township's Local Road Improvement Program (LRIP} project,
the responsibilities and commitments of each party will be outlined in more detail through a separate
agreement next spring/summer if the city is selected. Grant decisions are expected in April/May 2025.
218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov
m, DEPARTMENT OF
TRANSPORTATION
State Aid for Local Transportation (SALT)
395 John Ireland Boulevard, MS 500
St. Paul, MN 55155
November 1, 2024
Val Martin
City of Battle Lake
108 East Main, PO Box 386
Battle Lake, MN 56515
Dear Val Martin,
Thank you for your interest in the 2024 State Active Transportation (AT) Infrastructure program. Based on your
letter of intent submittal, your project appears to meet all eligibility requirements for the program and this
solicitation. It also demonstrated safety improvements for vulnerable road users, enhanced connectivity
between key destinations in your community, robust planning and a commitment to transportation equity. We
recommend you continue and submit a full grant application with the following notes, reminders or feedback:
• Please include LLCMR Award Letter with application
• County Sponsorship Resolution is required
• District Engineer Letter of Support will be required if TH 78 or TH 210 is impacted
Please be advised that submitting the full application will require multiple uploaded attachments and
resolutions:
• For non-Tribal applicants, a governing council or board resolution, certifying that:
o the governing body of the applicant entity supports the project
o funding required in addition to the grant to complete the project is available and committed.
• Project sponsor resolution (if required)
• Resolution from all non-Tribal entities (except Mn DOT) whose property or right-of-way is impacted by
construction (if required)
• Letter of support from Mn DOT District Engineer *not the District State Aid Engineer* (if required)
• Engineering or planning based cost estimate with itemized breakdown
• A timeline indicating major milestones of the project and their anticipated completion dates
• A project location map with routes or improvements identified
• Federal funding award letter (if requesting local match for federal project)
• Transportation planning documents that identify the proposed project (required if available; projects
are eligible without a plan)
All letter of intent applicants are advised to visit the AT Infrastructure Program Webpage for additional
information. Full application submission forms and solicitation guides will be available beginning Monday,
November 4, 2024. Applications have a submittal deadline of Friday, January 17, 2025. Selections will be
announced by April 30, 2025 depending on the volume of applications received. All projects must be approved
to enter construction within 2025 or 2026.
Please reach out with any questions on this response letter recommendation or the infrastructure programs in
general. Your time, attention and consideration are most appreciated.
1
m il DEPARTMENT OF
TRANSPORTATION
Sincerely,
Digitally signed by
~g.p___t_ Steven Prusak
Active Transportation Engineer Date: 2024. 1 1 .01
13:37:28 -05'00'
Steven Prusak
State Aid Active Transportation Engineer
CC: Marc Briese, State Aid Programs Manager
Rashmi Brewer, State Aid State Programs Engineer
Nathan Gannon, District 4 State Aid Engineer
Jeff Buschette, District 4 State Aid Assistant
Krysten Foster, Otter Tail County Engineer
Equal Opportunity Employer
2
Sponsoring Agency Resolution
City of Battle Lake Nature Trail & Main Street Connection Application
Otter Tail County Resolution No. 2024-__ _
WHEREAS, City of Battle Lake has requested Otter Tail County sponsor their Active Transportation
(AT) project since non-state aid cities and townships must have a county sponsor, AND
WHEREAS, City of Battle Lake understands the city will be responsible for all costs not covered by
the AT grant including but not limited to consultant engineering, right of way acquisition, construction
administration and inspection, utility relocation, as well as construction costs above the AT award, AND
WHEREAS, City of Battle Lake agrees to maintain such improvements for the lifetime of the
improvements, AND
WHEREAS, City of Battle Lake agrees to enter in to a separate agreement, which outlines county
and city responsibilities for project management if the city is selected as a recipient of these funds.
NOW, THEREFORE BE IT RESOLVED, Otter Tail County act as sponsoring agency on behalf of
the City of Battle Lake for an Active Transportation (AT) project identified as Nature Trail & Main Street
Connection.
BE IT ALSO RESOLVED, Krysten S. Foster, County Engineer is hereby authorized to act as agent
on behalf of this applicant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner _____ _
duly seconded by Commissioner ______ and, after discussion thereof and upon vote being taken
thereon, passed unanimously.
Adopted at Fergus Falls, MN this 3rd day of December 2024.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _______________ _ Attest: ____________ _
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
STATE OF MINNESOTA )
)
COUNTY OF OTTER TAIL )
I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct
copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore
held on the 3rd day of December 2024.
Nicole Hansen, Clerk
OTTERTAIL
COUNTY -MINNESOTA
MEM ORANDU M
TO: Board of Commissioners
FROM:
DATE:
Krysten Foster, County Engineer
December 3, 2024
SUBJECT: Out of State Travel Request
Recommended Action:
HIGHWAY
505 South Court Street, Suite 1
Fergus Falls, MN 56537
• Approve out-of-state travel for County Engineer to travel to Schaumburg, IL from April 14-18, 2025 to
attend the National Association of County Engineers conference.
Background Information:
NACE is an annual conference for county road officials and industry representatives. Krysten Foster is an
active member of the NACE Pavement Preservation Committee and the Emergency Response &
Preparedness Committee. This year's conference includes sessions on safety action planning, which aligns
with Otter Tail County's Safe Streets for All initiative; advances in paving design; and technical tours.
The estimated investment is $2,300 per person including airfare, conference fees, four nights hotel, and
meals/transportation reimbursement. Reservations open December 11 th.
218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov
YEAR IN REVIEW
Otter Tail County Highway Department
Krysten Foster, County Engineer
December 3, 2024
> I v y o u R ,,,..VI /if,. H E R E .
2024 Highway Maintenance Highlights
•Light winter conditions enabled more right-of-way clearing than a typical
winter and freed budgeted dollars towards summer maintenance needs
•Placed a record amount (tons) of patch mix
•Increased collaboration with County Administration/Facilities
•Advanced a long-range plan for highway maintenance facilities
•Invested in Fleet Maintenance Pro for equipment work orders and
eventual preventive maintenance tracking
•Deployed geographic information system (GIS) for noxious and invasive
weeds spray mapping and paver patch mapping
•Installed four Frost Solutions winter cameras on a trial basis
•Highway maintenance crews fully staffed as of November 4th
2024 Road & Bridge Construction Summary
•Main Street (CSAH 80)reconstruction
•CSAH 24 reclamation
•First culvert lining contract
•54 miles of centerline rumble stripes
•327 miles of high-visibility edgelines
•103 miles of seal coat
•CSAH 47 intersection improvements
•Cooperative box culvert replacement project with Bluffton Township
2024 County Ditches Program
•Thirteen ditches inspected
•Eight redetermination of benefits completed
•1.5 miles of brush spraying
•30 beaver dam removals, 160 trapped, > 20 small dams removed
•>4 miles of ditch cleaning
•5,500 feet of tile replacement
•Six culverts
•Three bogs removed
•Five petitions, three appointments, and one consolidation
•Three more redetermination of benefits in-progress
2024 Other News
•Broke ground on Perham Garage investment
•Released OTC Engineering Manual (a.k.a. new employee handbook)
•Approximately 40% of highway signs inventoried by summer helper
•Kicked off 2050 Transportation Plan
•Developed electronic timekeeping program
•Reassigned approach (a.k.a.driveway)applications to Engineering Unit
•Continued collaboration with Parks & Trails Department
•Reviewed hundreds of permit applications for events on roads, public
utility installations, miscellaneous work in highway right-of-way, and
oversize loads
OTC Highway Department Contacts
505 South Court Street, Suite 1
Fergus Falls, MN 56537-2757
•Main Line –8:00 am to 4:30 pm –Monday thru Friday –(218) 998-8470
•Afterhours/Holidays Emergencies –Otter Tail County Dispatch –911
•Krysten Foster, County Engineer –(218) 998-8475 (office)
•Cristi Field, Highway Maintenance Supervisor –(218) 998-8496 (office)
•Bob Ehlert, Engineering Supervisor –(218) 998-8497 (office)
•Connie Oliphant, Accounting Supervisor –(218) 998-8485
Penalty Abatement Request - Michael Jonasson - Dunn Township Parcel 17-000-99-2053-000
Motion by __________, second by ________ and unanimously carried to (approve/deny/table) the request
of Michael Jonasson for the abatement of $11.92 of accrued penalty resulting from the late payment of the second half property taxes due on Parcel. 17-000-99-2053-000. (See Attached Email)
Wayne Stein
From:
Sent:
To:
Subject:
michaeljonasson13@gmail.com
Friday, November 15, 2024 12:18 PM
Wayne Stein
Request for one-time abatement of tax penalty
I You don't often get email from michaetionasson13@gmail.com. Learn_ why this is important
Wayne,
Thank you for your time on the phone this morning. Our conversation was regarding a lake resort cabin, Parcel No.
17000992053000, and the tax statement dated November 6, 2024, which I received on November 12, 2024.
My wife and I purchased this property on June18, 2024, and were not notified of pending taxes for 2024 that would
be our responsibility during the sale closing.
The tax statement includes taxes due of $298.00 and a 4% penalty of $11.92. I submitted payment of the total
amount of $309.92 in the mail today.
According to Minnesota State Statute 279.01, Subd. 2, the county board may abate a penalty for taxes in the
current year. Also, per subd. 3, a penalty for seasonal residential recreational property accrues at the same rate as
homestead property, at 2%.
As we discussed, I request that the county board abate the $11.92 penalty based upon fairness as a one-time
request.
If you need additional information in order to consider my request for abatement, please let me know and I will
provide it promptly to you. Thank you.
Mike Jonassen
Michael Jonassen
Mobile: (608) 354-1362
michaeljonas~on 13@gmail.com
1
Penalty Abatement Request - Mark Bloomquist - Dunn Township Parcel 17-000-36-0411-001 and Rush Lake Township Parcel 53-000-99-0501-000
Motion by __________, second by _________ and unanimously carried to (approve/deny/table) the
request of Mark Bloomquist for the abatement of $24.40 of accrued penalty resulting from the late payment of the second half property taxes due on Parcel 17-000-36-0411-001 and unanimously carried to (approve/deny/table) the request of Mark Bloomquist for the abatement of $84.04 of accrued penalty resulting from the late payment of the second half property taxes due on Parcel 53-000-99-0501-000.
(See Attached Note)
~O\S:: a ~ ,N,c,'-r<_ ,.Jje..~~~. T
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t_ ~,_S:\_6) ~Q~(.:Q\c:i3uL
\ \.:_ \~ '\~ 0..avSl-0 ~\\ ~'(Q.
\S\i\,, ~~,
Mark Bloomquist
44464 Mcgowan Estates Rd
Ottertail, MN 56571
121188
Otter Tail Water Management District Board Member Appointment/Reappointment Motion by __________, second by__________ and unanimously carried to reappointed Nancy Johnson to an
additional four-year term, effective January 1, 2025, on the Otter Tail Water Management District’s Board of
Commissioners (please see the attached letter).
Otter Tail Water Management District
PO Box 612 Battle Lake, MN 56515
218-548-7400
October 14th, 2024
MR. WAYNE STEIN
COUNTY AUDITOR
GOVERNMENT SERVICE CENTER
510 FIR AVE. W
FERGUS FALLS, MN 56537
Ref: Districts Board of Commissioner terms.
Dear Mr. Stein,
Nancy Johnson’s term is up for renewal this year. She has agreed to serve another term.
The Districts’ Board of Commissioners at their regular monthly meeting on October 9th, 2024, moved to
have Nancy Johnson reappointed to the Board for four years. If you have any questions, please contact the
district office.
Sincerely,
Alex Kvidt
Administrator
Otter Tail Water Management District
Fund Transfer - Capital Improvement Fund to Road and Bridge Fund - Reimbursement for Changeable Message Board Motion by __________, second by __________ and unanimously carried to approve a transfer, in the
amount of $16,892.00, from the Capital Improvement Fund to the Road and Bridge Fund for the purchase of
a Mini Full Matrix Changeable Message Board. The purchase was previously approved by committee as CIC202420. (See Attached Details).
Ca pital Im provements Reimbursement Re quest
Department:
Project Year:
Capital Code:
UNIT:
Highway
2024
CIC202420
ID Tag #001919
TYPE OF PROJECT: Mini Full Matrix Changeable Message Board
COST OF PROJECT: $16,892.00
Completion/Delivery Date: October 22, 2024
Expenditure Request Date: December 3, 2024
!:\Highway Accounting\Equipment, Buildings & Capital Improvement ltems\lD TAG# -Active\253
Engineering Equipment\001919 -Changeable Message Board\Capital Improvement Request for
Reimbursement Form.docx
3762
Street Smart
Questions about this Invoice pfease call:
Ryan Kilpatrick
(612) 597-5547
Billing Address
505 South Court St.
Fergus Falls, MN, 56537
Account
Invoice#
T enns
Date
Sale Invoi ce
-------Ott~ Tail County
1545340 1------------
Shipping Address
SOS South Court St.
Fergus Falls, MN, 56537
10/14/2024
~,ii·IMl&M---,---WM::iil=
Ry.n Kilpatrick 12211
s.talzed
Ol'f•MS-lllt•Rot.lte: TIit & Rotate
tf $lks tax was not charged, It Is your respon.slblllty to remit to your state any sales/use tax
aeated b this transaction.
Street Smart Rentals, LLC
6811137th An NE
Counbus; MN 55025
ltEMIT TO:
For Nmlttance and paymtnt Nllttance calf:
(888} 653-6800 Ext 5
1
1
1
$371.00 $371.00
$371.00 $371.00
$550.00 $550.00
$16,892.00
T• $0.00
Total
7-aelO'tP '1h15
1~ fOOl'tl~
This lnYoke and any attachments ortpnated from Street Smart Rentals may cootafn information that Is proprietary, priYlleged dlent tommUf\lcatlons, Of work J)foduct. If
voo are not the Intended recipient, you are not authorized to read, l'l!taln, Of distribute this lnfotmatlon. tr you reulved· this In fflOI", please notify the sender
Immediately and delete all copies.
Rec'd 10/14/24
Find us onllne at www.streetsmartrental.com
Thank you for your business!
OTTERTAIL
COUNTY -MINNESOTA
AUDITOR-TREASURER
Government Services Center
510West Fir Avenue
Fergus Falls, MN 56537
CAPITAL IMPROVEMENTS FUND 14 REQUEST FORM
Requesting Department: Highway Date of Request: September 10, 2024 -------
Project Title and Description: Changeable Message Sign ----------------------
Company Ne n do r Name(s): Street Smart Rentals, LLC ----------------------
Year Included in Budget: 2024 Project or Acquisition Year:2024 ---------------
Completion/Delivery Date: 2024 Cost of Project: $16,892.00 -----------------
Additional charges related to approved capital
expenses, not included in original request?
DGlally llgned I'!' l(ry9ton 8. Krysten S. Foster·F-r Date: 2024.09.05 09:38:50 -05'00'
Signature Department Head
D Yes [Z] No Explain/List Below:
Date:
Upon completion, send this form and quote to Wayne Stein and Christina Steinbach.
CAPITAL IMPROVEMENT COMMITTEE USE ONLY
0~
Submitted to Finance, Property & License Committee for (Date/Initial): 1-J:tt·3.0~'f iAJ~
Denied Additional comments below:
Signatur oi.mty Auditorfrreasurer Date
Original to Christina
Added to Capital Spreadsheet
CIC# Assigned: C.J:.C. "'20'2."i-2..0
Completed Form Copied to Department
218-998-8030 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottert~ilcounty.gov
LIVE YOUR best life HERE. ,----~----~
Fund Transfer - Capital Improvement Fund to Road and Bridge Fund - Reimbursement for two Skid Steer Loaders
Motion by __________, second by _________ and unanimously carried to approve a transfer, in the amount
of $147,926.66, from the Capital Improvement Fund to the Road and Bridge Fund for the purchase of two 262D3 Skid Steer Loader with Loader Bucket 74” General Purpose. The purchase was previously approved by committee as CIC202329. (See Attached Details)
Ca pital Im provements Reimbursement Re quest
Department:
Project Year:
Capital Code:
UNIT:
Highway
2023 Carryover
CIC202329
Unit #15304 & 15305
TYPE OF PROJECT: (2) 262D3 Skid Steer Loader with Loader Bucket 7 4" General Purpose
COST OF PROJECT: $147,926.66
Completion/Delivery Date: October 22, 2024
Expenditure Request Date: December 3, 2024
Oat 7
!:\Highway Accounting\Equipment, Buildings & Capital Improvement ltems\UNITS\Unit 15305\Capital
lmprov~ment Request for Reimbursement Form.docx
408
~IEGLER
COMPANIES
901Wlllit941hStriel
MmeapofisMNSS42(M236
Invoice
Invoice
Date
Account#
Page
IN001599573
8/20/2024
6842200
: 1 / 2
Ship to: ZIEGLER INC.
MJ......-lowll
Missouri
Wiscon9in
aoo"35i-a12 80(M142-7002
800-342-7002
800-342-7002
3502 STATEHIGHWAV210W
FERGUS FALLS, MN 56537-4003
~ -/6 -AV
Salesperson
Joel Srock
ORD SHP Model
1.00 1.00 26203
1.00 1.00 WT-SSL
PO#
CRISTI FIELD
It.em ConfiguraUon:26203
QTY Relation
1.00 5124262
1.00 OP9003
1.00 3453556
1.00 '3566082
1.00 4359238
' t)✓! ~. !
store Order# Ship Date Terms
102 S01)2660987 7/30/2024 AR -Net 20 ~ys
Description
Caterpillar Equipment ID: EQ0115203
262D3 Skid Steer Loader
Serial Number: TP402526 Model Year: 2024
Caterpillar Equipment ID: EQ0111437
Skid Steer Loader Bucket 74• General Purpose
Serial Number: A423BBK21345
Description
262D3 SKJO STEER LOADER
LANE 3 ORDER
HEATER. ENGINE COOLANT, 120V
REAR LIGHTS
FILM, SELF LEVEL, ANSI
Rec'd 8.121/24
Rec'd from TH 9/ 1 m 4 A S8IVice chalge of 1 112% per monltl wBI be ass8$S8cl on an past due acooums.
Jo enSIM'8 proper credit. pleese detach this porlon and rewm with ramltlanc:e.
OTTER TAIL COUNTY HIGHWAY DEPARTMEN
.. 505 S COURT ST STE 1
FERGUS FALLS, MN 56537-2757
Please RelTit to:
Invoice
Date
Account#
Amount Due;
Total
73,961.55
IN001599573
8/20/2024
6842200
$73,961.551
Ziegler Inc.
SDS 12-0436
POBOX86
MINNEAPOLIS.MN 55486-0436 Amount Enclosed:!._ ______ ____,
~IEGLER
COMPANIES
901 WIit 94th Street
Milneapolis MN 55420-4236
lnvQiee IN001599573 Date 8/20/2024 Account# 6842200
1.00 5123741 INSTRUCTIONS, ANSI, USA
1.00 5398061 DOOR, CAB, POLYCARBONATE
1.00 5426994 SEAT BELT, 2•
1.00 5631163 CERTIFJCATIONARR, P65
1.00 5685603 BATTERY.EXTRA HEAVY DUTY, DISC
1.00 4218926 SERIALIZED TECHNICAL MEDIA KIT
1.00 0P0226 PACKING, ROLL ON -ROLL OFF
1.00 5738121 PRODUCT LINK. CELLULAR PL641
1.00 0P2266 SHIPPING/STORAGE PROTECTION
1.00 2520347 TIRES, 12X16.5 CAT 14PR XO
1.00 5637518 MOUNTING, ARE EXTINGUISHER
1.00 5124319 HYDRAULICS, PERFORMANCE, {HJ)
1.00 5124115 CONTROL, ISO, PROP. WT
1.00 5124178 POWERTRAIN, TWO SPEED
1.00 4951671 LIGHTS, LED
1.00 5124195 ROPS, ENCLOSED WITH A/C (C3)
1.00 4169265 DISPLAY, ADVANCED, LCD, CAMERA
1.00 5123404 QUICK COUPLER, HYDRAULIC
1.00 5369738 SEAT.AIR SUSPENSION,CLOTH,HEAT
1.00 3456180 r>:fii.n ~ ; "' STANDARD RAOlO(12V),BLUETOOTH
1.00 5684704 ViJ ~ {.,...,. f } ,r:_ FILM.TWO SPEED W/HIGH FLOW XPS
1.00 544410u r -J "" !"sJJ~f_AN,COOLING, DEMAND, REVERSING 1.00 4223445 r•c 0 Y' ALM, RIDE CONTROL, ANSI
1.00 556589 RIDE CONTROL
Item Conflguratfon:WT .SSL
QTY Relation
1.00 OP0096
1.00 2795373
Notes:
Description
SKID STEER LOADER WORK TOOLS
BUCKET-GP, 74•, BOCE
Subtotal
Sales Tax
Total
Mlnnecota Iowa
Missouri
WISCOnlin
Page
800-352-'2812 800-342-7002
800-342-7002
800-342-7002
2/2
Total
73,961 .55
0.00
$73,961.55
408
21ED~ER
PA ■IIS --........... IIGII~
Bald ID: o, I S1t (M. COUNTY HIGHWAY Di:PARnEHT eos s COURT ST STE 1
l't:RG1J8 FAUi. MN llfJ8!14787
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POI
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1.00, MSaelll • ,.. --· 1.00 GIIIZII•
8124
282Dl aid 8111t' Loader
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Sktd._Loedlil'aucat~Pwpole /\K
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282D3SKl>STEER uw,m
LANEIORDER
HEATER. ENGM: COOLANT, 120V
REAR Ul3H18
FI.M, SELF LEVEL. ANSI
u.~.<-f-I 3 o ,;-
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p~ C> f OCT 2 2 202~ f
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arTER TAI. COUNrY ~IWAY DEPARTMEN
• l50fi COURTSTSTE1 •
FERG FM.LS, MN aeu7"'2'757
,,... .....
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Capital Im provements Re quest Form
Department: Highway
Project Year: 2023
Date of Request: 1 0-24-2023
Capital Code: C\C 1.ottJ'J-'\ -SU ~( •
Cost of Project: $14 7 '923 .1 0
Company Name(s): _Z_ie_g_le_r_C_A_T _______________ _
Type of Project
Purchase of two (2) CAT 262D3 Wheeled Skid Steers.
Completion/Delivery Date: . July 2024
Included in current year approved capital budget? Yes 0 No □
Additional charges relating to approved capital expense,
not included in original request? Yes □ No IZ]
Signature (Team Leader) Date
Signature (Finance, Property & Ucense Management Ccmmi~) Date
Jennifer Holte
From: Connie Oliphant
Sent: Monday, April 22, 2024 3:04 PM
To:
Subject:
Krysten Foster; Cristi Field; Jennifer Holte
Fwd: Ziegler CAT Wheeled Skidsteers
CIC number for skidsteers.
Get Outlook for iOS
From: Connie Oliphant <coliphant@ottertailcounty.gov>
Sent: Monday, April 22, 2024 3:02 PM
To: Christina Steinbach <csteinbach@ottertailcounty.gov>
Subject: Re: Ziegler CAT Wheeled Skidsteers
Thariks Christina
GetOutlook for iOS
From: Christina Steinbach.<csteinbach@ottertailcounty.gov>
Sent:Monday, April 22, 2024 3:02:14 PM
To: Connie Oliphant <coliphant@ottertailcounty.gov>
Subject: RE: Ziegler CAT Wheeled Skidsteers
Hi Connie,
This did go to the finance committee on 11/14/23 and was approved. Please use code CIC202329.
Thank you,
Christina Steinbach
Accounting Specialist.
Auditor's Office
Government Services Center
510 W. Fir Ave
Fergus Falls, MN 56537
. Direct 218-998-8035 I Office 218-998-8030
ottertailcounty.qov
Confidentiality Notice: The unauthorized disclosure or interception of e-mail is a Federal Crime. See 18 U.S.C. Sec. 2517(4). This e-mail message,
including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. If you are not the
intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message
From: Connie Oliphant <coliphant@ottertailcounty.gov>
Sent: Thursday, April 18, 2024 2:17 PM
1
Per Minnesota Statute 116A.17 - Establish Public Hearing Date and Time - Purpose to expand the Otter Tail Water Management District membership (five property tax parcels).
Motion by ___________, second by __________ and unanimously carried to establish, per the provision
of Minnesota Statute 116A, a public hearing for ________a.m/p.m on __________, ________ __ ____ for the purpose of considering the expansion of the Ottertail Water Management District through the addition of the following parcels:
Parcel 02-000-99-0614-002 - SHIRLEY BEACH W 55' OF E 135' OF LOT C
Parcel 25-000-99-1046-000 - HOMESTEAD DEVELOPMENT LOT 4 BK 1 Parcel 46-000-99-0178-000 - LEISURE CAMP PT GL1 & PT LOTS 8 & 9 LEISURE CAMP COM
MOST SLY COR LOT 12 LEISURE CAMP N50D E 252.57' TO PT A
CONT N50D E 101.10' TO PT BEG S39D E 45.53' S46D W 101.18' N39D W 52.80' TO PT A CONT N39D W 203' TO LK NELY ALG LK TO INSCT LN FR PT BEG S 39D E 207' TO BEG INCLUDS VAC ALLEY ADJ EX PT NOT PLATTED & EX PT IN LOT 9
Parcel 46-000-99-1048-000 - FOUR WINDS LOT 4 BLK 1 Parcel 74-000-99-0267-000 - PAULSON'S ISLAND VIEW LOT 1O BLK 1
Wayne Stein
From:
Sent:
To:
Subject:
Hi Wayne
Chris Leclair
Tuesday, November 19, 2024 1 :08 PM
Wayne Stein
OTWMD
As discussed, we had a conversation with the County Board today regarding how to add members to the Otter Tail
Water Management District membership rolls and add their user fee to the property tax statement. Mn Statute
11 SA.17 requires a public hearing to be held to add members. The OTWMD has requested that we add the
following parcels to their membership rolls:
46000990178000
02000990614002
25000991046000
74000990267000
46000991048000
I can assist you with whatever assistance you need, the County Board wants the County Auditor to come back on
December 3 to request a public hearing to add those five parcels to the OTWMD membership roster and add the
OTWMD to each parcel's property tax statement.
Let me know what you need from me and I will get it ready for you.
Thanks, Chris
Christopher W. LeClair, R.E.H.S.
Director
Land & Resource Management
540 W Fir Ave
Fergus Falls, MN 56537
Direct 218-998-8105 I Office 218-998-8095 I Mobile 218-517-9326
~ ~u~~N:r~T~
The Land & Resource Management office strives to provide positive customer service. Please take a moment to let us
know about your experience interacting with Land & Resource Management staff by clicking the following:
SHARE YOUR
1'fi EXPERIENCE
1
2
MINNESOTA STATUTES 2024 116A.17
116A.17 ASSESSMENT PROCEDURE AND FINAL HEARING.
Subdivision 1. Calculation; notice. At any time after the expense incurred and to be incurred in the
completion of a water or sewer or combined system, or of any subsequent improvement or extension thereof,
has been calculated under the direction of the board or court the county auditor or auditors, with the assistance
of the engineer or another qualified person shall calculate the proper amount to be specially assessed for the
improvement against every assessable lot, piece ·or parcel of land, without regard to cash valuation.~
proposed assessment roll shall be filed with the coun auditor and open to public inspection. In a judicial
proceeding the assessment roll shall be filed with the county auditor in each county w erem assessments
are to be levied. The auditor or court administrator shall then, under the board's or court's direction, publish
notice of a hearing in the official papers covering the area of the improvement to consider the proposed
assessment. The notice shall be published in the newspaper at least once and shall be mailed to the owner
of each parcel described in the assessment roll. For the purpose of giving mailed notice under this subdivision,
owners shall be those shown to be such on the records of the county auditor or, m any county where tax
statements are mail.ed by the county treasurer, on the records of the comity treasurer; but other appropriate
records may be used for this purpose. Publication and mailing shall be no less than two weeks prior to the
hearmg. Except as to the owners of tax-exempt property or property taxed on a gross earnings basis, every
property owner whose name does not appear on the records of the county auditor or the county treasurer
shall be deemed to have waived the mailed notice unless that owner has requested in writing that the county
auditor or county treasurer, as the case may be, include that owner's name on the records for such purpose.
The notice shall state the date, time, and place of the meeting, the general nature of the improvement, the
area proposed to be assessed, that the pro posed assessment roll is on file with the auditor, and that written
or oral objections thereto by any property owner will be considered.
Subd. 2. Adoption; interests. At the hearing or at any adjournment thereof the board or court shall hear
and pass upon all objections to the proposed assessment, whether presented orally or in writing. The board
or court may amend the proposed assessment as to any parcel and by resolution adopt the same as the special
assessment against the lands named in the assessment roll. Notice of any adjournment of the hearing shall
be adequate if the minutes of the meeting so adjourned show the time and place when and where the hearing
is to be continued, or if three days' notice thereof be published in the newspaper. The assessment, with
accruing interest, shall be a lien upon all private and public property included therein, from the date of the
resolution adopting the assessment, concurrent with general taxes; but the lien shall not be enforceable
against public property as long as it is publicly owned, and during such period the assessment shall be
recoverable from the owner of such property only in the manner and to the extent provided in section 4 3 5 .19.
All assessments shall be payable in equal annual installments extending over such period, not exceeding 30
years, as the board or court may direct. The first installment shall be payable on the first Monday in January
next following the adoption of the assessment and its extension on the tax rolls, which shall be completed
as soon as practicable; except that the board or court may direct the payment of the assessment on one or
more lots, pieces, and parcels of land to be deferred for a specified period, or until it is connected to the
system, or to be extended over a longer period not exceeding 50 years, if it finds that such method of payment
in any case will be more commensurate with the benefits to be received by the property and that the net
revenues of the system will be sufficient to meet any deficiency in funds available to pay principal and
interest when due on bonds to be issued to finance the system, resulting from deferment or extension of such
assessment payments. All assessments not paid in full within 30 days from the date of confirmation of the
assessments shall bear interest at the rate fixed by the board or court, but not exceeding eight percent per
annum. To the first installment shall be added interest on the entire assessment from the date oflevying the
assessment until December 31 of the year in which the first installment is payable; provided that the board
or court, if payment of the first installment on any property is deferred, may provide that interest during the
period of the deferment shall be paid annually, or shall be forgiven in whole or in part, or, if not paid or
Official Publication of the State of Minnesota
Revisor of Statutes
116A.17 MINNESOTA STATUTES 2024 2
forgiven, shall be added to the principal amount of the special assessment payable in annual installments
after the expiration of the period of deferment. To each installment after the first one there shall be added
interest for one year on all unpaid installments. In lieu of the method of payment provided above, special
assessments may be made payable in equal annual installments including both principal and interest, each
in the amount annually required to pay the principal over such period with interest at such rate as previously
determined not exceeding the maximum period and rate specified. In this event no prepayment shall be
accepted without payment of all installments due to and including December 31 of the year of prepayment,
and the original principal amount reduced only by the amounts of principal included in such installments,
computed on an annual amortization basis. No special assessments levied under the provisions of section
116A.12 or this section shall be subject to deferment under the provisions of section 273.111, subdivision
11, or of any other law except this subdivision.
Subd. 3. Assessment roll and prepayment. After the adoption of the assessment the auditor shall
prepare a final assessment roll with each installment of the assessment, and interest thereon, set forth
separately, and shall extend same on the proper tax lists of the county. All assessments and interest thereon
shall be collected and paid over in the same manner as other county taxes. The owner of any property so
assessed may, at any time before the assessment has been extended on the tax lists pay the whole of the
assessment on such property, with interest accrued to the date of payment, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption thereof; and, except as hereinafter
provided, that owner may at any time prior to November 15 of any year prepay the whole assessment
remaining due with interest accrued to December 31 of the year in which said prepayment is made.
Subd. 4. Collection; tax-exempt property. On the confirmation of any assessments the auditor shall
notify the county board of commissioners of the amount payable by any county and shall mail a notice to
the clerk or recorder of any other political subdivision specifying the amount payable by the political
subdivision, and to the owner of any right-of-way at its principal office in the state, a notice specifying the
amount payable on account of any right-of-way. The amount payable on account of any right-of-way or
public property or by any city connected to the system shall be payable to the water or sewer system's special
fund and shall be payable in like installments and with like interest and penalties as provided for in reference
to installments payable on account of assessable real property, except that interest accruing shall not begin
to run until the notice provided in this subdivision has been properly given and 30 days thereafter have
elapsed. The governing body of any such political subdivision shall provide for the payment of these amounts
and shall take appropriate action to that end. If the assessment is not paid in a single installment, the auditor
shall annually mail to each connected city, to the owner of any right-of-way and, as long as the property is
publicly owned, to the owner of any public property a notice stating that an installment is due and should
be paid to the water or sewer district's special fund. The auditor may collect the amount due on account of
the right-of-way of any railroad or privately owned public utility by distress and sale of personal property
in the manner provided by law in case of taxes levied upon personal property or by suit brought to enforce
the collection of this indebtedness unless a different method of collecting such amounts is provided for by
any contract between the owner of any right-of-way and the board or court. Any amount payable by any
city connected to the system, if not paid when due, may be extended by the auditor as a tax upon all taxable
property within the city for collection with other taxes in the following year.
History: 1971 c 916 s 17; Exl971 c 20 s 9; 1973 c 123 art 5 s 7; 1973 c 322 s 12-14; 1986 c 444;
1Spl986 c 3 art 1 s 82
Official Publication of the State of Minnesota
Revisor of Statutes
Wayne Stein
From: Chris Leclair
Sent:
To:
Monday, November 25, 2024 7:15 AM
Wayne Stein
Subject: RE: Ottertail Water Management District.
Attachments: 7 Apr1981-Resolution Forming Otter Tail Lake Area Sewer System.pdf
Hi Wayne:
Yes, it's Mn Statute 116A. Here is the original resolution from 1981 forming the district.
Thanks, Chris
Christopher W. LeClair, R.E.H.S.
Director
Land & Resource Management
540 W Fir Ave
Fergus Falls, MN 56537
Direct 218-998-8105 I Office 218-998-8095 I Mobile 218-517-9326
~ 9oU~!tftc~~
The Land & Resource Management office strives to provide positive customer service. Please take a moment to let us
know about your experience interacting with Land & Resource Management staff by clicking the following:
SHARE YOUR
EXPERIENCE
From: Wayne Stein <wstein@ottertailcounty.gov>
Sent: Monday, November 25, 2024 6:49 AM
To: Chris Leclair <cleclair@ottertailcounty.gov>
Subject: Ottertail Water Management District.
November 25, 2024
Dear Chris,
Do you happen to know the statutory citation that allowed for the creation of the Ottertail Water Management
District?
Thank you.
Wayne Stein
1
Auditor-Treasurer
County Auditor-Treasurer's office
Government Services Center
510 Fir Ave W.
Fergus Falls, MN 56537
Direct Line -218 998-8041/Office Line -218 998-8030
Confidentiality Notice: The unauthorized disdosure or interception of e-mail is a Federal Crime. See 18 U.S.C. Sec. 2517(4). This e-mail message,
including any attachments, is for the sole use of the attended recipient(s) and may contain confidential and privileged information. If you are not the
intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.
2
RESOLUTION FORMING THE OTTER TAIL
LAKE AREA SEWER SYSTEM
Upon motion made by ____ V~a~n:c.....:E~l~l~i~g=----------• seconded by
____ A_n_d~y_L_e_i_t_c_h _________ , and carried, the following resolution was
adopted:
RESOLVED, by the Board of County Commissioners of Otter Tail County,
Minnesota, that
WHEREAS, the Otter Tail County Board of Commissioners previously received
a petition pursuant to Minn. Chap. 116A requesting the creation of a sewer system
around Otter Tail Lake, and
WHEREAS, the Otter Tail County Board of Commissioners previously retained
Ulteig Engineers, Inc., of Fargo, North. Dakota, to explore the establishment of a
sewer system in the Otter Tail Lake area and to secure, if possible, grants for
the construction of said system from the State and Federal government, and
WHEREAS, grants consisting of 94 percent of the cost of a proposed system
including all of Otter Tail Lake and parts of Round, Deer, Blanche, Long and
Walker Lakes, and their connecting waterways are available, and
WHEREAS, the system which has been approved for grant purposes includes
areas other than those found in the petition previously filed requesting the
creation of a sewer system around Otter Tail Lake, and
WHEREAS, the County Board of Commissioners is agreeable to forming a sewer
system pursuant to Minn. Stat. 116A.02, Subd. 3, subject to the following:
(l) That the engineering firm appointed pursuant to Minn. Stat.
116A.06 not engage in billable work on the system until such work has
been grant approved, and
(2) That the Otter Tail Lake Association, the original petitioners,
or any other party interested in this system make and file a bond in the
amount of $15,000.00, payable to Otter Tail County, conditioned to pay
all costs and expenses which may be incurred in case the proceedings are
dism:Lssed for any reason or no contract is entered for the construction
of the system pursuant to Minn. Stat. 116A.03.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail Lake area sewer
system is hereby established for the properties set out on the map of the area
prepared by Ulteig Engineers, Inc., and dated April, 1981, and showing the
effective properties on Otter Tail, Walker, Long, Blanche, Round and Deer Lakes,
and their connecting waterways, which said map is on file in the office of County
Audi.tor of Otter Tail County, subject to the following conditions:
(1) That the engineering firm appointed pursuant to Minn. Stat.
116A.O6 not engage in b.illaole work on the system until such work has
been grant approved, and
ATTEST:
(.2) That the Otter Tail Lake Association, the original petitioners,
or any other party interested in this system make and ·file a bond in the
amount of $15,000.00, payable to Otter Tail County, conditioned to pay
all costs and expenses which may be incurred in case the proceedings are
dismissed for any reason or no contract is entered for the construction
of the system pursuant to Minn. Stat. 116A.O3.
Adopted at Fergus Falls, Minnesota, this __ 7_t_h __ day of April, 1981.
-2-
(Publication Date: November 23, 2024)
OTTER TAIL COUNTY, MINNESOTA
NOTICE OF PUBLIC HEARING
REGARDING PROPOSED PROPERTY TAX ABATEMENTS
NOTICE IS HEREBY GIVEN that the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), will hold a public hearing at a meeting of the
Board beginning at 2 p.m., on Tuesday, December 3, 2024, in the Commissioners' Room
at the Government Services Center, 515 W. Fir Avenue, Fergus Falls, Minnesota, on the proposal that the County abate property taxes, pursuant to Minnesota Statutes 469.1812 through 469.1815, levied by the County on the following separate properties identified as tax parcel numbers (the "Properties"):
71001990569004, 53000110063004, 82000990263000, 27000130083003,
76000990874001, 32000260179008, 02000230173004, 71001990569000, 47000200136024, 37000991304000, 32000990525000, 37000991434000, 55000990773000
The total amount of taxes proposed to be abated by the County on each above
described property for a period not to exceed five (5) years is estimated to be not more than $10,000.
Questions regarding the above matters may be referred to Amy Baldwin, Community Development Director, at (218) 998-8050. All interested persons are invited to attend the Public Hearing in person or remotely. Those wishing to participate remotely
may do so by contacting the County Board Secretary at (218) 998-8051. Written testimony is encouraged and must be submitted to the County Administrator’s office, 520 West Fir Ave, Fergus Falls, MN 56537 no later than 9 a.m. on Monday, December 2, 2024. The Public Hearing will also be available for viewing via livestream.
Anyone needing reasonable accommodations or an interpreter should contact the
County Administrator's office at the Government Services Center, telephone (218) 998-8060.
BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA
/s/ Nicole Hansen, County Administrator
Tuesday, November 5thDecember 3rd, 2024 Page 1 of 10
Lease Agreement Between NBH Fergus Falls, LLC and Otter Tail County THIS LEASE AGREEMENT (Lease or Agreement) is made and entered into effective January 1, 2025 (Effective Date), by and between THE COUNTY OF OTTER TAIL, 520 West Fir Avenue, Fergus Falls, MN 56537 (Lessor), and NBH FERGUS FALLS, LLC, a for profit limited liability company duly organized under the laws of the State of Minnesota (Lessee). WHEREAS, Lessee, through an Assignment and Assumption of Lease and Tax Abatement Agreement dated July 17th, 2023, assumed the Lease for a facility in Fergus Falls to provide chemical dependency treatment and mental health services; WHEREAS, that Lease will expire on December 31st, 2024; WHEREAS, Lessee continues to need a facility in the Fergus Falls area to provide chemical dependency treatment and mental health services; WHEREAS, Lessor, a political subdivision of the State of Minnesota, is desirous that a provider of those services approved by the State of Minnesota is located within the City of Fergus Falls; WHEREAS, Lessor is the fee title owner of facility in the City of Fergus Falls located at 1174 Western Avenue, Fergus Falls, MN 56537; WHEREAS, Lesse and Lessor do mutually agree to update and extend the Lease. NOW THEREFORE, in consideration of the mutual covenants set forth herein, the parties hereby agree as follows: 1. PREMISES. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the premises located in the County of Otter Tail at 1174 Western Avenue, Fergus Falls, MN, 56537 described as follows: A freestanding, one-level, slab-on-grade structure, containing approximately thirty-two thousand (32,000) usable square feet, located on the tract of land described on the attached Exhibit A, with access to and use of surrounding grounds comprising a tract of land of approximately 3.5 acres, containing a minimum of sixty (60) off-street paved vehicle parking spaces to accommodate Lessee’s employee and visitor vehicles, including handicapped parking spaces. 2. SUBLETTING. Lessor shall have the right to transfer and assign, in whole or in part, by operation of law or otherwise, its rights and obligations hereunder. Lessee shall not have the right to assign this Lease or any interest herein, or to sublet the Premises or any part thereof, or any right or privilege appurtenant thereto, without the express written consent of Lessor. Should Lessee sublease the Premises, then the Lessee will be bound by the requirements of this Lease, including the hold harmless and indemnification requirements of Section 13 of this Agreement, and said requirements will be incorporated in any agreement between Lessee and any secondary Sublessee with the express written consent of the Lessor. Any assignment under this section does not relieve Lessee of any of its obligations under this Lease.
Tuesday, November 5thDecember 3rd, 2024 Page 2 of 10
3. AUTHORIZED USE. The authorized use of the Premises is for the housing and delivery of services for chemical dependency treatment and mental health services. Lessee shall peaceably and quietly hold and enjoy the Premises for the Term (hereinafter defined), subject to the provisions and conditions set forth in this Lease. 4. TERM. A. Subject to and upon the terms and conditions set forth in this Lease, this Lease shall be in force for 24 48 months (the "Term") beginning on January 1, 2025, and ending on December 31, 2026 2028 (the "Termination Date"). At the sole discretion of the Lessor, this Lease shall renew for a 24-month period if the Lessee does not exercise the “Option to Purchase” as outlined in Section 5 below. 5. OPTION TO PURCHASE: Lessor grants Lessee the exclusive right to an option to purchase (“Option”) the Premises herein beginning with the term of this lease and expiring on December 31, 20262028, or on date of sale to Lessee, or on the date of termination if the Lease is earlier terminated. A. Notice Required to Exercise Option: To exercise the Option to Purchase, the Lessee must deliver to the Lessor, a written notice of the Lessee’s intent to purchase. In addition, the written notice must specify a valid closing date. The closing date must occur on or before December 31, 2026 2028 unless agreed to by the parties in writing. B. Exclusivity of Option: This Option to Purchase is exclusive and non-assignable and exists solely for the benefit of the named parties above. Should Lessee attempt to assign, convey, delegate or transfer this option to purchase without the Lessor’s express written permission, any such attempt shall be deemed null and void. C. Closing and Settlement: Lessee agrees that closing costs, including any points, fees and other charges required by the third-party lender, shall be bore by the party incurring them. If the cost is a mutual cost, they will be divided equally between the parties. D. Recording of Agreement: Lessee shall not record this Option to Purchase on the Public Records of any public office without the express and written consent of the Lessor. E. Purchase Price: If Lessee exercises the Option to Purchase, the purchase price shall be $3,750,000. E.F. Earnest Payment: Lessee will pay $25,000 to Lessor as earnest money for the Option to Purchase. The earnest payment shall be due and payable by Lessee to Lessor on January 1, 2025. The earnest money will be held in escrow by Lessor and will be applied to the purchase of the Premises at closing. The Lessee shall forfeit all earnest money deposits should the Lessee not exercise the Option to Purchase. 6. RENT. A. In consideration of the covenants, representations and conditions of the Lease, Lessee shall pay Lessor rent in the amount of $26,250 per month. The first installment shall be due and payable by Lessee to Lessor on January 1, 2025 and shall continue to be payable on or before first day of each month thereafter through the lease term. B. Real Estate Taxes: As additional rent, Lessee shall be responsible for the payment of the real estate taxes and special assessments, if any, associated with the Real Estate during the term of this lease. C. Lessee shall be responsible for any costs related to fire protection from the Fergus Falls Fire Department. D. Lessee shall be responsible for the costs associated with annual inspections by any and all public and/or private regulatory entities who exercise oversight of the services and
Formatted: Underline
Tuesday, November 5thDecember 3rd, 2024 Page 3 of 10
programs provided at this facility, e.g., Minnesota Department of Human Services, Minnesota Health Department, etc. 7. TAX ABATEMENT AGREEMENT A. Section 3.8 of the Tax Abatement Agreement dated September 17, 2019 between the Lessor and Northstar Behavioral Health, LLC, and assumed by NBH, Fergus Falls, LLC via an Assignment and Assumption of Lease and Tax Abatement Agreement dated July 17, 2023, indicates that, at the discretion of the County, the Tax Abatement Agreement may be terminated if the Lessee exercises the option to purchase. The Lessor shall not terminate the Tax Abatement Agreement should the Lessee exercise the option to purchase as outlined herein. However, the Lessor reserves the right to terminate the Tax Abatement Agreement at an earlier date if an Event of Default occurs as set forth in the Tax Abatement Agreement dated September, 17, 2019. 7.8.CAPITAL IMPROVEMENTS A. Remodeling, alternations, additions and/or changes (hereinafter referred to as “Alterations”) to the Leased Premises may be needed from time to time to accommodate new residents or to make changes needed services provided by Lessee. Lessee shall be responsible for all infrastructure and capital improvements. Lessee shall not make such Alterations to the Leased Premises that exceed $20,000 without advance written consent of Lessor. B. Lessor will reimburse Lessee up to $50,000 for security system improvements per the proposal in Exhibit C. 8.9.MAINTENANCE AND REPAIRS A. Lessee shall be responsible for all utilities, maintenance, and repairs. 9.10. LESSEE’S PROGRAM LICENSES/PERMIT. A. Lessee shall comply with all municipal, county, and state laws, ordinances and regulations and shall obtain and pay for all licenses and permits as applicable to and required for its program. 10.11. INSURANCE/LIABILITY A. Lessee shall be responsible for providing, at Lessee's own expense, commercial general liability insurance, worker’s compensation insurance, and all insurance coverage necessary for the protection against loss or damage from fire or other casualty of Lessee's and Lessor's goods, furniture and interior content property. Lessee agrees, at its sole cost and expense during the entire time of this agreement, to maintain the required insurance, with an insurer approved by Lessor, such approval shall not be unreasonably withheld or denied. Lessor shall be responsible for providing, at Lessor’s own expense, insurance for the structure of the building. Lessee and Lessor shall, respectively, be named as additional insured related to any loss. A certificate of insurance shall be provided to the other party, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice. If insurance coverage provided under this section has a deductible, the party responsible for providing the insurance agrees to be responsible to provide funds to cover the costs of any deductible applicable to a covered loss regarding a claim. B. Commercial general liability insurance shall not be less than $1,500,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Lease or be no less than $5,000,000.00 for bodily injury and property damage. Lessor will be named as additional insured. In addition, Lessee shall maintain worker’s compensation according to
Formatted: No underline
Formatted: Indent: Left: 1", No bullets or numbering
Tuesday, November 5thDecember 3rd, 2024 Page 4 of 10
State and Minnesota Laws and business automobile liability coverage or equivalent form with a limit of not less than $1,500,000.00 per each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. A certificate or certificates of such insurance shall be furnished to Lessor, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice to Lessor. Lessee, upon request, shall furnish Lessor copies of all insurance policies. 11.12. FIRE OR OTHER CASUALTY. In the event that, at any time during the Term, all, or such portion of the Premises (or improvements thereon) as shall adversely affect Lessee's business operations (in Lessee's discretion), shall be damaged or destroyed by fire or any other casualty, then, Lessee shall, within 90 days of the casualty, inform Lessor of its intention to terminate the Lease or request Lessor to repair the damage caused by the casualty with applicable insurance proceeds. If Lessee elects to terminate, this Lease shall terminate as of the date of such damage or destruction, and Lessee shall have a period of sixty (60) days from the date of the notice of termination, in which to remove Lessee's property from the Premises. Lessee will also be responsible to provide funds in the amount equal to any insurance deductible if Lessor determines to repair or reconstruct the Leased Premises or purchase replacement personal property. This obligation of Lessee survives the termination of the Lease. If Lessee shall not elect to terminate this Lease as aforesaid, the Lessor may: (i) apply all of the insurance proceeds payable as a result of such loss or damage to the reconstruction or repair of the facilities damaged to restore the same, to the extent of such proceeds, as nearly as practicable to the condition existing just prior to such damage or destruction, subject to such changes and variations in construction and design as both parties agree in good faith would contribute to making the reconstructed facility more useful as a treatment facility, as the case may be; or (ii) if the loss resulting from such damage to or destruction of the Premises exceeds $1,000,000 pay to the Lessee the unamortized value of all improvements to the Premises for which insurance proceeds were paid less any deductible, retain the balance of insurance proceeds remaining after such payment and terminate the Lease. Such termination will be effective 90 days after notice of termination is given to Lessee. 12.13. WAIVER OF CLAIMS. Lessor shall not be liable to Lessee for any inconvenience or loss to Lessee in connection with any of the repair, maintenance, damage, destruction, restoration, or replacement referred to in this lease. Lessor shall not be obligated to insure any of Lessee's goods, furniture, or otherwise be liable for any damage to or destruction of any of the foregoing. 13.14. INDEMNITY OF LESSOR. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessor, its employees, contractors, invitees or agents, Lessee covenants to indemnify Lessor, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessee of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessee to be responsible for or defend against claims or damages arising solely from errors or omissions of the Lessor, its officers, agents or employees. 14.15. INDEMNITY OF LESSEE. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessee, its employees, contractors, invitees or agents, Lessor covenants to indemnify Lessee, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessor of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessor to be responsible for or defend against claims
Tuesday, November 5thDecember 3rd, 2024 Page 5 of 10
or damages arising solely from errors or omissions of the Lessee, its officers, agents or employees. 15.16. NON-WAIVER. Neither the acceptance by Lessor of any Rent or other payment hereunder, whether or not any default hereunder by Lessee is then known to Lessor, or any custom or practice followed in connection with this Lease shall constitute a consent or waiver of any right or obligation by either party. Failure by either party to complain of any action or non-action on the part of the other or to declare the other in default, irrespective of how long such failure may continue, shall not be deemed to be a waiver of any rights hereunder. 16.17. TIME. is of the essence with respect to the performance of every obligation under this Lease in which time of performance is a factor. 17.18. NOTICES. Each notice required or permitted to be given hereunder by one party to the other shall be in writing with a statement therein to the effect that notice is given pursuant to this Lease, and the same shall be given and shall be deemed to have been delivered, served and given if placed in the United States mail, postage prepaid, by United States registered or certified mail, return receipt requested, addressed to such party at the address provided for such party herein. Any notices to Lessor shall be addressed and given to Lessor as follows: Lessor: Otter Tail County Attn: County Administrator 520 West Fir Avenue Fergus Falls, Minnesota 56537
Lessee: NBH Fergus Falls, LLC 2345 Ariel St. Maplewood, MN 55109 The addresses stated above shall be effective for all notices to the respective parties until written notice of a change in address is given pursuant to the provisions hereof. 18.19. RIGHTS UPON DEFAULT. If Lessee shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessor to Lessee then Lessor may, by giving notice to Lessee at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) re- enter the Premises by summary proceedings or otherwise, expel Lessee and remove all Lessee's property therefrom, relet the Premises at the best possible rent readily obtainable (making reasonable efforts therefor), and receive the rent therefrom, and Lessee shall remain liable for the amount of all rent reserved herein, plus the costs of maintenance and repairs to the date that Lessor secures possession of the Premises, less the avails of reletting, if any, after deducting therefrom the reasonable cost of obtaining possession of said Premises, including reasonable attorney’s fees and of any repairs necessary to prepare it for reletting. If the Premises is relet at an equal or greater amount than specified in Section 6 herein, Lessee obligation under this Agreement cease. Any and all deficiencies so payable by Lessee shall be paid on the date herein provided for the payment of rent. If any default by Lessee cannot reasonably be remedied within thirty (30) days after notice of default but Lessee shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessee shall have such additional time, not to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessor. Lessee shall be responsible, upon termination of the Lease, for curing any deficiencies in the inventory of equipment, furniture, and supplies for which it is responsible.
Tuesday, November 5thDecember 3rd, 2024 Page 6 of 10
If Lessor shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessee to Lessor than Lessee may, by giving notice to Lessor at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) any other remedy available at law and equity. If any default by Lessor cannot reasonably be remedied within thirty (30) days after notice of default but Lessor shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessor shall have such additional time, not to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessee. 19.20. SURRENDER. On the last day of the Term, or upon earlier termination of this Lease, Lessee shall peaceably and quietly surrender the Premises to Lessor, broom clean, in good order, repair and condition, excepting only wear and tear resulting from normal use, casualty covered by casualty insurance available from Lessee or any other source and the following types of losses or events not covered by casualty insurance: acts of God, terrorism, earthquakes and floods.
20.21. LEGAL INTERPRETATION. This Lease and the rights and obligations of the parties hereto shall be interpreted, construed, and enforced in accordance with the laws of the State of Minnesota. The determination that any provision of this Lease is invalid, void, illegal, or unenforceable shall not affect or invalidate the other provisions hereof. All obligations of either party requiring any performance after the expiration of the Term shall survive the expiration of the Term and shall be fully enforceable in accordance with those provisions pertaining thereto. Section titles are for convenient reference only and shall not be used to interpret or limit the meaning of any provision of this Lease. Any lawsuit pertaining to or affecting this Lease shall be venued in District Court, 7th Judicial District, Otter Tail County, State of Minnesota. 21.22. INTEGRATION. This Agreement, along with any exhibits, appendices, schedules, and amendments hereto, encompasses the entire agreement of the parties, and supersedes and merges all previous understandings and agreements between the parties, whether oral or written. The parties hereby acknowledge and represent, by affixing their signatures hereto, that said parties have not relied on any representation, assertion, guarantee, warranty, collateral contract, or other assurance, except those set out in this Agreement, made by or on behalf of any other party or any other person or entity whatsoever, prior to the execution of this Agreement. The parties hereby waive all rights and remedies, at law or in equity, arising or which may arise as the result of party’s reliance on such representation, assertion, guarantee, warranty, collateral contract, or other assurance, provided that nothing herein contained shall be construed as a restriction or limitation of said party’s right to remedies associated with the gross negligence, willful misconduct, or fraud of any person or party taking place prior to, or contemporaneously with, the execution of this Agreement. 22.23. SEVERABILITY. In the event of any conflict between a provision of this Agreement and any statute not subject to variation by this Agreement, the provisions of the statute shall govern. If any provisions of this Agreement is held to be invalid, illegal, or unenforceable in any respect, such provisions shall be fully severable, this Agreement shall be construed and enforced as if such invalid, illegal, or unenforceable provisions had never comprised a part of this Agreement and the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired. Furthermore, in lieu of such invalid, illegal, or unenforceable provision, there will be added automatically as part of this Agreement a provision as similar in terms to such invalid, illegal, or unenforceable provision as may be possible and still be valid, legal, and enforceable.
Tuesday, November 5thDecember 3rd, 2024 Page 7 of 10
23.24. BLUE PENCIL DOCTRINE. In the event that any of the restrictive covenants contained in this Agreement shall be found by a court of competent jurisdiction to be unreasonable by reason of its extending for too great a period of time or over too great a geographic area or by reason of its being too extensive in any other respect then such restrictive covenant shall be deemed modified to the minimum extent necessary to make it reasonable and enforceable under the circumstances. 24.25. SIGNAGE. To the extent not prohibited by applicable law, ordinance or restrictive covenant, and with Lessor's prior approval (which shall not be unreasonably withheld or denied), Lessee may install in a reasonable locations on the property of Lessor signs of reasonable dimensions advertising Lessee's business at the Premises. Such signs shall be erected and maintained at Lessee's expense and removed at Lessee's expense upon termination of this Lease. Such signage shall comply with all applicable laws, ordinances and restrictive covenants and Lessee will obtain, at its expense, all utility service, licenses, permits and insurance for the same. 25.26. PHYSICAL INVENTORY. A complete physical inventory of the personal property (other than consumables) located on the Premises shall be conducted prior to the date of execution of this Lease. The physical inventory shall be listed in Exhibit B. Upon termination of this Lease, a complete physical inventory will be taken. Lessee will be required to replace any items lost, discarded or damaged during the term of this Lease. The Lessor may, at its option, remove or otherwise dispose of any items of personal property not listed on Exhibit B upon termination of this Lease. 26.27. REPORTING REQUIREMENT. Lessee agrees to report to Lessor any event encountered in the course of performance of this Lease which results in or may result in material injury in an amount of $10,000 or more to person or property of third parties, or which may otherwise subject Lessee or Lessor to material liability. Lessee shall report any such event to the Lessor as promptly as practicable after discovery. Executed to be effective for all purposes as of the Effective Date.
LESSOR: OTTER TAIL COUNTY
By:
Kurt Mortenson, Board Chair ____________________________________________ Nicole Hansen, County Administrator and Board Clerk LESSEE: NBH Fergus Falls, LLC Or Its Assigns By: ________________________________________
Tuesday, November 5thDecember 3rd, 2024 Page 8 of 10
Exhibit A Description of Premises That part of the Northeast Quarter of Section 32, Township 133 North, Range 43 West of the 5th Principal Meridian, Otter Tail County, Minnesota, described as follows: Commencing at a found iron monument at the northeast corner of said Section 32; thence on an assumed bearing of South 89 degrees 49 minutes 00 seconds West along the north line of the Northeast Quarter of said Section 32 a distance of 596.07 feet to the point of beginning; thence South 00 degrees 45 minutes 00 seconds West along the westerly line of Lot 1, Block 1 of the plat of Village Cooperative Addition to the City of Fergus Falls, on file and of record in the office of the Otter Tail County Recorder a distance of 446.87 feet to the southerly line of an underground gas transmission line easement as described in document no. 941476 recorded in the office of the Otter Tail County Recorder; thence North 80 degrees 12 minutes 50 seconds West along the southerly line of said gas transmission line easement a distance of 794.77 feet; thence North 00 degrees 46 minutes 00 seconds East along the northerly extension of the easterly right of way line of Western Avenue a distance of 309.26 feet; thence North 89 degrees 49 minutes 00 seconds East along the north line of the Northeast Quarter of said Section 32 a distance 784.92 feet to the point to beginning. Containing 6.81 acres, more or less, subject to easements for township road, natural gas transmission and electric transmission purposes and other easements of sight or record, if any.
Tuesday, November 5thDecember 3rd, 2024 Page 9 of 10
Exhibit B Personal Property Schedule
• 9 Refrigerators
• 3 Dishwashers
• 3 Electric Ranges
• 3 Microwave Ovens
• 3 Milk Coolers
• 3 Clothes Washing Machines
• 4 Electric Clothes Dryers
• 59 Metal Chairs
• 105 Wooden Chairs • 4 Office Desk Chairs
• 3 Computer Racks
• 60 Wooden Bed Frames
• 60 Wooden Desks
• 60 Wooden Wardrobes
• 74 Secure Storage Wall Lockers
• 54 Small Secure Wall Lockers
• 1 Two Door Storage Cabinet
• 1 8’X2’ Storage Shelving 10ft High
• 1 Set of 4 Rolling Records Shelving
• 4 Computers
• 5 Computer Monitors • 3 Computer Keyboards
• 1 Fob Key Making Machine
• 1 CC TV Rack
• 3 DVR’s
• 5 N Ports
• 1 Monitor
• 40 Security Cameras
Tuesday, November 5thDecember 3rd, 2024 Page 10 of 10
Exhibit C Security System Improvements
Drainage Authority Meeting Minutes November 19, 2024
Page 1 of 4
OTTER TAIL COUNTY – MINNESOTA
DRAINAGE AUTHORITY MINUTES
Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN November 19, 2024 | 12:12 p.m.
CALL TO ORDER The Otter Tail County Drainage Authority convened at 12:12 p.m. Tuesday, November 19, 2024, at the
Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice
Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present.
APPROVAL OF AGENDA & CONSENT AGENDA
Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by
Lahman, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of November
19, 2024 and the Consent Agenda of November 19, 2024 as follows:
1. November 5, 2024, Drainage Authority Meeting Minutes
2. Warrants/Bills for November 19, 2024 (Exhibit A)
COUNTY DITCH 43 – ACCEPT AMENDMENTS TO EXHITIT B
OTTER TAIL COUNTY RESOLUTION NO. 2024-101
WHEREAS, The Otter Tail County Board is the Drainage Authority for Otter Tail County Ditch No. 43; and
WHEREAS, the Drainage Authority ordered the redetermination of benefits for County Ditch No. 43 on the 9th
day of April 2024 and appointed 3 ditch viewers; and
WHEREAS, the Drainage Authority ordered a public hearing for the redetermination of benefits and included
“Exhibit B”, statement of benefits and damages on the 24th day of September 2024; and
WHEREAS, during the preparation of Property Owner Reports, the Drainage Inspector noticed that buffer
damage payments were calculated using an area larger than the required 16.5’ and made corrections in
“Exhibit B” to reflect the corrected buffer area, and addition of the adjacent benefitted lands.
NOW THEREFORE BE IT RESOLVED THAT, “Amended Exhibit B” replace “Exhibit B” in the redetermination
of benefits proceedings, with approval.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Lahman and, after discussion thereof and upon vote being taken thereon, passed
unanimously.
Adopted at Fergus Falls, MN this 19th day of November 2024.
Drainage Authority Meeting Minutes November 19, 2024
Page 2 of 4
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: ______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
DITCH 27 – CULVERT ADDITION
Motion by Bucholz, second by Rogness and unanimously carried to approve the installation of an approach
and dual 18-inch culvert along County Ditch 27 in Paddock Township, Parcel No. 48000020014001, at the
expense and future replacement of the property owner.
RINKE NOONAN RATE INCREASE
Drainage Inspector Colby Palmersheim informed the Drainage Authority that the Rinke Noonan Law Firm
hourly rates for legal services will be increasing in 2025 due to administrative and inflation cost adjustments.
RECESS & RECONVENE
At 12:20 p.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 12:30 p.m.
PUBLIC HEARING
Drainage Inspector Colby Palmersheim provided background and outlined all the proceedings and findings
regarding the redetermination of benefits for County Ditches 13 and 19. Palmersheim presented the
redetermined benefits roll for both ditches as separate systems and as combined systems.
At 12:34 p.m., Chair Mortenson opened the Public Hearing for comments regarding the consolidation of
County Ditches 13 and 19. One property owner had questions regarding property benefits as redetermined
versus consolidated. Drainage Inspector Colby Palmersheim explained individual parcel benefits compared
to the system benefits. Another property owner had questions about current ditch account deficits, where the
deficits came from, and what work is being proposed. The Drainage Authority encouraged property owners
with questions unrelated to the consolidation and future administration of the systems to reach out to the
Drainage Inspector separately from the Public Hearing.
The Public Hearing was closed at 12:43 p.m.
FINDINGS AND ORDER GRANTING CONSOLIDATION OF DRAINAGE SYSTEMS
Motion by Johnson, second by Rogness to adopt the Findings and Order Granting Consolidation of Drainage
Systems pertaining to County Ditch 13 and County Ditch 19. After discussion thereof, and upon vote being
taken thereon, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Dan Bucholz x
Wayne Johnson x
Kurt Mortenson x
Bob Lahman x
Lee Rogness x
Drainage Authority Meeting Minutes November 19, 2024
Page 3 of 4
ADJOURNMENT
At 12:49 p.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The
next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday,
December 3, 2024, at the Government Services Center in Fergus Falls and via livestream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 3, 2024
By: _________________________________________ Attest: _______________________________
Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk
Drainage Authority Meeting Minutes November 19, 2024 (Exhibit A)
Page 4 of 4
Vendor Name
ARVIDSO N/ElJGENE
BARRETT AGRI INC
DENBROOK/GARY
FERGUS FALLS DAILY JOURNAL
MN DEPT OF NATURAL RESOlJRCES-Of,j
NELSONIMIKE
OTTER TAIL CO TREASURER
PAUL HAARSTAD EXCAVATING LLC
RINKE NOONAN LAW FIRM
VERIZON WIRELESS
WIEBE/JEFFREY JON
Final Total:
Amount
457.50
40.58
290.00
184.61
400.00
1,400.00
38.3.34
8,838.94
524.00
40.01
290.00
12,848.98
COMMISSIONER'S VOUCHERS ENTRIES11/27/2024
csteinbach
Y
N
D
4
N
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
11:12:34AM
r.:1 INTtGRATCO
11:;:.1 FINANCIAL SYSTEMS
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:12:34AM11/27/2024
csteinbach
County Ditch Fund
Copyright 2010-2024 Integrated Financial Systems
22-622-000-0644-6369 650.00 BEAVER TRAPPING DITCH 44 11/8/24 Miscellaneous Charges 1 Y
22-622-000-0612-6369 381.74 BEAVER TRAPPING DITCH 12 11/19/24 Miscellaneous Charges 2 Y
22-622-000-0610-6369 1,592.00 VIEWER FEES SEP 2024 1971 Miscellaneous Charges 3 N
22-622-000-0611-6369 692.52 VIEWER FEES SEP 2024 1971 Miscellaneous Charges 4 N
22-622-000-0631-6369 12,043.48 VIEWER FEES SEP 2024 1971 Miscellaneous Charges 5 N
22-622-000-0610-6369 1,592.00 VIEWER FEES OCT 2024 1986 Miscellaneous Charges 6 N
22-622-000-0631-6369 12,043.48 VIEWER FEES OCT 2024 1986 Miscellaneous Charges 7 N
22-622-000-0625-6369 1,317.50 R005197-0041 DITCH 25 REPAIR 73695 Miscellaneous Charges 8 N
22-622-000-0605-6369 549.50 DEMO BEAVER DAMS DITCH 5/68/36 11/24/24 Miscellaneous Charges 10 Y
22-622-000-0613-6369 549.50 DEMO BEAVER DAMS DITCH 13 11/24/24 Miscellaneous Charges Ditch #13 9 Y
22-622-000-0629-6369 549.50 DEMO BEAVER DAMS DITCH 29 11/24/24 Miscellaneous Charges 11 Y
22-622-000-0608-6369 10,644.20 7603 FEET OF DITCHING 24034 Miscellaneous Charges 12 N
22-622-000-0604-6369 950.00 BEAVER TRAPPING DITCH 4 11/10/24 Miscellaneous Charges 16 Y
22-622-000-0605-6369 1,250.00 BEAVER TRAPPING DITCH 5/68/36 11/10/24 Miscellaneous Charges 13 Y
22-622-000-0605-6369 400.00 BEAVER TRAPPING DITCH 5/68/36 11/10/24 Miscellaneous Charges 14 Y
22-622-000-0613-6369 1,100.00 BEAVER TRAPPING DITCH 13 11/10/24 Miscellaneous Charges Ditch #13 15 Y
16114 FRIEDSAM/KEITH
650.0016114
16978 GEERDES/GREG
381.7416978
17387 H2OVER VIEWERS LLC
27,963.4817387
5835 HOUSTON ENGINEERING INC
1,317.505835
16806 LAKES AREA BLASTING LLC
1,648.5016806
17535 MIDWEST EXCAVATING INC
10,644.2017535
16463 OLSON/TYLER
3,700.0016463
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
5 Transactions
1 Transactions
3 Transactions
1 Transactions
4 Transactions
FRIEDSAM/KEITH
GEERDES/GREG
H2OVER VIEWERS LLC
HOUSTON ENGINEERING INC
LAKES AREA BLASTING LLC
MIDWEST EXCAVATING INC
OLSON/TYLER
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:12:34AM11/27/2024
csteinbach
County Ditch Fund
Copyright 2010-2024 Integrated Financial Systems
22-622-000-0613-6369 2.25 FINANCE CHARGE FOR INV2406121 FC-1604 Miscellaneous Charges Ditch #13 17 N
22-622-000-0619-6369 2.26 FINANCE CHARGE FOR INV2406122 FC-1604 Miscellaneous Charges 18 N
70 PARKERS PRAIRIE INDEPENDENT LLC/THE
4.5170
46,309.93
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
Final Total ............8 Vendors 18 Transactions
PARKERS PRAIRIE INDEPENDENT LLC/THE
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES11:12:34AM11/27/2024
csteinbach
County Ditch Fund
Copyright 2010-2024 Integrated Financial Systems
Page 4Audit List for Board
Otter Tail County Auditor
Amount
46,309.93 County Ditch Fund 22
46,309.93
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
MEMORANDUM
TO: Board of Commissioners; Otter Tail County Drainage Authority
FROM: Colby Palmersheim, Drainage Inspector
DATE: December 3, 2024
SUBJECT: County Ditch 51 Tiling Violations
CC: County Attorney Michelle Eldien
Information:
DRAINAGE SYSTEMS
SOS South Court Street, Suite 1
Fergus Falls, MN 56537
On November 8, 2024 at approximately 10:30 am, I, Drainage Inspector Colby Palmersheim, was
contacted by Jonah Olson from the West Otter Tail Soil and Water Conservation District. Mr. Olson
informed me that he was doing buffer inspections in Lida Township in the area section #18, PIN:
37000180092000, belonging to Casey Restad. While on the parcel, Mr. Olson stated he observed spoil
piles and tiling work underway. I was asked if there was any approval for Mr. Restad to tile the open
channel county ditch through his parcel. Mr. Restad has not been giving permission to do this, has not
requested to do it, nor requested for it to be done. There had also not been any sort of improvement
process nor petition submitted for this to be done.
Mr. Olson stated he would have a stop work order issued by Law Enforcement, and begin investigating
this potential violation through the TEP panel. Mr. Olson later sent me photos of the areas in questions.
Additional information will be updated when available.
Recommendations:
Wait until the TEP panel recommendations are available and send Mr. Restad a notice to return the
ditch to remove the tile as soon as possible or show the board why the obstruction should not be
removed, under Minn. Stat. §103E.075. Mr. Restad could also petition the drainage authority for a
drainage system improvement and begin improvement proceedings.
218-998-8470 @ OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov
LIVE YOUR best life HERE. ------------------,
Wut OU.Tall
Soil and Water
Casey Restad
Lida 18
Wetland/Ditch excavation
Maps and data are to be used for reference purposes only. Otter Tail County, Minnesota, along with the West Otter Tail
SWCD, is not responsible for any inaccuracies herein contained. The information on cadastral maps is used to locate,
identify and inventory parcels of land in Otter Tail County and is NOT to be construed or used as a legal description.
m ~ DEPARTMENT OF
11 NATURAL RESOURCES
November 21, 2024
Otter Tail County Drainage Authority
c/o Colby Palmersheim
505 South Court Street, Suite 1
Fergus Falls, MN 56537
RE: Amended Repair Proposal for Otter Tail County Ditch #25
Mr. Palmersheim:
ECOLOGICAL & WATER RESOURCES
1509 1st Ave. North
Fergus Falls, MN, 56537
This letter is in response to your letter dated 10/22/2024 and the amended technical memorandum from the
drainage engineer, dated 10/11/2024, for the proposed repair of a reach of Otter Tail County Ditch #25 (ditch} in
Sections 8 and 18 of T136N R40W (Edna Township} Otter Tail County. Several public waters are in the vicinity of
the proposed repair, including Public Water Basin 56-333P, through which a portion of the repair would occur.
The original repair proposal included excavation to the as-constructed and subsequently improved conditions
(ACSIC} ditch grade from Sta. 6250-6750, a reach of the ditch that runs mainly through upland or forested
wetland. It was found that this would partially drain the northern portion of 56-333P by approximately 0.9 feet.
To reduce this drainage impact, the drainage authority amended the repair proposal for the reach-limiting
ditch bottom excavation to vegetation and associated root mass, not to exceed 4-6 inches in depth. The finished
bottom width and side slopes would be 4 feet and lH:lV, respectively.
In the letter dated 10/22/2024, the drainage authority stated the following:
The County has determined that the repair will not substantially affect Public Waters and therefore,
per Minn. Stat. §103E245 Subd. 2, no Public Waters permit is required. This 1etter represents the
County seeking concurrence from the DNR on the County Ditch #25 repairs. Work is anticipated to
be completed prior to 2025.
The DNR would like to clarify that it is responsible for determining impacts on public waters and corresponding
permitting or permission requirements. The DNR has determined that the proposed repair is subject to
Minnesota Statutes, section 103E.011, subd. 3 because it will "lower the level of public waters" and "drain any
portion of a public water." Therefore, permission from the Commissioner is required. The proposed repair is
exempt under Minnesota Statutes, section 103G.245, subd. 2 (2) because it will not substantially affect public
waters due to the design changes. Thus, for the purposes of this proposed repair only, DNR permission is
required and hereby granted.
Minnesota Department of Natural Resources • Ecological & Water Resources
1509 ist Ave. North Fergus Falls, MN, 56537
.....,_., DEPARTMENT OF
111 1 NATURAL RESOURCES
ECOLOGICAL & WATER RESOURCES
1509 1st Ave. North
Fergus Falls, MN, 56537
Thank you for your patience during the review and decision-making process. If you have questions regarding the
information in this letter, please follow up with me at (218) 770-1480 or ryan.bjerke@state.mn.us. Thank you
for your prompt attention to this matter.
Sincerely,
Nathan Kestner
DNR EWR Region 1 Manager
EC: Erik Anthonisen, DNR EWR Region 1 South District Manager
Ryan Bjerke, DNR Area Hydrologist
Minnesota Department of Natural Resources • Ecological & Water Resources
1509 l51 Ave. North Fergus Falls, MN, 56537
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
DITCH SYSTEM: County Ditch #45
CONTACT OR Dennis Behnke
PERSON 50745 130th St.
REQUESTING THE 320-766-1016
REPAIR:
DATE OF
CONTACT:
LOCATION:
11/21/2024
Section 23 Effington Township
Pa e 1 of2
PROBLEM: Landowner has 80 ac. Tract that has ~2 ac. Inaccessible due to the ditch
and the neighbor has been farming it. Would like a crossing point to
allow for landowner access.
FINDINGS AND
ACTION:
SIGNATURE:
130th St. has dual 36" pipes. No additional branches come between those
pipes and the proposed crossing point. Wishing for a 12'-15' top.
Landowner wished for 36" pipe, but it is recommended to use 42" or 48".
Length will be surveyed later for appropriate slopping.
Colby Palmersheim -Ditch Inspector
DATE PRESENTED 12/3/2024
TO COUNTY
DATE OF BOARD
ACTION:
BOARD:
OTTER TAIL COUNTY DRAINAGE INSPECTOR'S REPORT
(MN Statute 103E.065)
CONTRACTOR Landowner cost.
NAME AND
ADDRESS:
COST:
CONTRACTOR
PER HOUR
COMPLETION Will not be completed until spring 2025
DATE:
Pa~e 2 of2