HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/26/2007MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Wednesday, December 26, 2007
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Wednesday, December 26, 2007, at
9:32 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher,
Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming and Everett Erickson present.
Approval of Agenda
Motion by Froemming, second by Block, and unanimously carried to approve the Human Services
Board agenda of December 26, 2007, as mailed.
Approval of Minutes
Motion by Nelson, second by Erickson, and unanimously carried to approve the Human Services
Board minutes of December 11 , 2007, as mailed.
Probation De partment
Probation Director, Chuck Kitzman, briefed the County Board on a recent DWI Court meeting. He
noted that Otter Tail -County received notice that the Grant Application for the proposed DWI Court
program was approved . Mr. Kitzman requested authorization to proceed with developing the position
description and classification of the two 20-hour per week positions that would be assigned to work in
conjunction with this program. Discussion took place regarding the current moratorium on position
classifications. Motion by Froemming, second by Block, and unanimously carried to authorize
development of a position description and estimated classification of the two positions; one being a
Probation Officer position and the other a Surveillance Officer position. The County has a current job
description and compensation classification for the Probation Officer position. Mr. Kitzman was
directed to work with the County Coordinator to develop a position description for the Surveillance
Officer position and assign a temporary classification in acknowledgment that a formal classification
will be completed when the full County classification system is approved.
SCHSAC Meeting
Public Health Director, Diane Thorson, briefed the Commissioners on the recent State Community
Health Services Advisory Committee (SCHSAC) meeting. She provided information regarding the
background of the new State of Minnesota Commissioner of Health, Dr. Sanne Magnan. Dr. Magnan
has identified four health priorities as the underlying behaviors causing health conditions: 1) smoking,
2) super sizing, 3) sitting, and 4) use of alcohol. Ms. Thorson stated that during the SCHSAC
meeting, there was discussion about more and more contaminants showing up in the ground water,
which may be a controversial topic during the upcoming year. Discussion also took place regarding
the recent flooding in southern Minnesota and what has been learned regarding emergency
preparedness.
Public Health Contracts
Motion by Block, second by Froemming, and unanimously carried to authorize the following Public
Health Contracts:
Contract between State of Minnesota OHS and County of Otter Tail for Child and Teen
Checkup Outreach Program providing funding to the County, in the amount of
$130,525.00 for CY2008.
OTC Board of Commissioners' Minutes
December 26, 2007
Page2
Grant Project Agreement for Community Health Boards -Amendment #1 between
Minnesota Department of Health and County of Otter Tail providing funding, in the amount
of $72,836.00, for a 12 month period ending 8/9/08 for pandemic flu and emergency
preparedness.
Grant Project Agreement for Community Health Boards Tri-Project between Minnesota
Department of Health and County of Otter Tail providing funding on a fee-for-service basis
for Immunization Practice Improvement and Perinatal Hepatitis services at a cost of $150
to $500 per visit.
Motion by Froemming, second by Nelson, and unanimously carried to authorize the Public Health
Director's signature to execute a Professional and Technical Services Contract between the Land of
the Dancing Sky Area Agency on Aging and the County of Otter Tail which provides 33% of the
funding for the County's Aging Coordinator position. The dollars are federal funds passed through the
West Central Area Agency on Aging.
Community Health Improvement Worksheet
Ms. Thorson reported that local government health agencies are required to complete Community
Assessments and provide Community Health planning. For 2008, as a region, the public health
agencies have decided to focus on mold and what can be done to improve related health risks.
Motion by Nelson, second by Block, and unanimously carried to approve the Community Health
Improvement Worksheet to deal with mold concerns which will be the 2008 environmental health
focus.
Social Worker Promotion
Human Services Director, John Dinsmore, briefed the Board on a Social Worker position hiring that
was open to the public, and after an application and interview process, an internal Financial Worker
was the top candidate and was offered the position. Discussion followed regarding the Countywide
and Bargaining Unit policies regarding new positions, promotions and transfers. Motion by Block,
second by Erickson, and unanimously carried to approve the Promotional Policy, for this case,
adopted by the County Board on April 21, 2001, which moves the Financial Worker at Grade 13, Step
9 to a Step 7 of the Social Worker Compensation Schedule.
Human Services Contracts
Motion by Erickson, second by Block, and unanimously carried to approve the following Human
Services Contracts:
Agency Program Contract Targeted Funding
Period Population
Moorhead Public Bridges Program and 01/01/2008 Adult Mental Bridges Program: Max
Housing Permanent through Health expenditure of $128,520 for
Supported Housing 12/31/2008 2008; Housing Program: Max
Program expenditure of $83,160 using
BCOW Initiative Funds
Tran$Em Support Employment 01/01/2008 Adults with Max expenditure of $103,781
through Serious and using BCOW Initiative Funds
12/31/2008 Persistent
Mental Illness
State Operated SCOW Mental Health 01/01/2008
Services (SOS) Initiative Purchase of through
Mental Health Service for SOS 06/30/2010
Services Personnel
Lakeland Mental Crisis Responder 01/01/2008
Health Center Program through
12/31/2008
Generations, Clinical Supervision 01/01/2008
Inc. through
12/31/2008
Betty Klicker WRAP Training 01/01/2008
through
12/31/2008
Northern Safety Supplies and 01/01/2008
& Security Equipment through
12/31/2008
Ken & Cathie Residential 12/01/2007
Page Services/Home through
Plus/Foster Care 06/31/2008
Services
Lakeland Permanent 01/01/2008
Mental Health Supported Housing through
Center Program 12/31/2008
St. Williams Residential 01/01/2008
Services/ Assisted through
Living 12/31/2008
LSS-Family In-Home Family 01/01/2008
Based Services Preservation through
Services 12/31/2008
OTC Board of Commissioners' Minutes
December 26, 2007
Page 3
Adults with Projected Funding of
Serious and $461,213 using SCOW
Persistent Mental Initiative Funds (State
Illness positions & support cost
transfer funds)
Adult Mental Max expenditure of $87,151
Health for 2008 using SCOW
Initiative Funds
Children's Mental Rate of $62.34 per hour from
Health County of Financial
Res ponsibility
Adult Mental Total cost not to exceed
Health $5,887.50 using SCOW .
Initiative Funds
AC/EC/CADI/TBI Unit cost for services to
CAC/MR/RC eligible clients not to exceed
Waiver Eli qibilitv $90 per month
Elderly and AC/EW/CADI or TBI
Disabled Waivered Funds
Adult Mental Max expenditure of
Health $22,805.41 for coordination
services using SCOW
Initiative Funds
Elderly State Rate Schedule
Families & Admin & supplies -$464,254
Children payments made by monthly
billing -using County Funds,
PMAP, CTSS, & CCSA
Motion by Erickson, second by Block, and unanimously carried to authorize the Chairman's signature
to execute the following Human Services Contract Renewals:
Agency Program Contract Targeted Funding
Period Population
Rural Minnesota Supported 2008-2009 Individuals' meeting $397,711.00
CEP, Inc. Employment for MFIP MFIP/CCSA FSS Criteria
(RMCEP) Clients Biennial
Service Agrmt
Medica Health Transportation 01/01/2008 Members enrolled in Medica Health Plans
Plans Services through Medica Choice Care
12/31/2008 or Medica DUAL
Solution
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's
signature to execute the following Amendments to the 2007 Provider Contracts which provide a Cost
of Living Adjustment (COLA) to the providers, as determined by the State of Minnesota:
Mel & Mary Ann Frank
Fergus Falls
2% rate COLA effective October 1, 2007
OTC Board of Commissioners' Minutes
December 26, 2007
Page4
The Social Connextion
Moorhead
Lutheran Social Services
Moorhead
Re: Respite Care
Linda Jesinoski-Reich
The Lydia House
Fergus Falls
All Tidy
Perham
Perham Memorial Home Care
Perham
Vergas Assisted Living
Vergas
2% rate COLA effective October 1 , 2007
2% rate COLA effective October 1, 2007
2% rate COLA effective October 1, 2007
2% rate COLA effective October 1, 2007
2% rate COLA effective October 1, 2007
2% rate COLA effective October 1, 2007
Welfare Fraud Investigation Services
Motion by Erickson, second by Froemming, and unanimously carried to authorize the Chairman's
signature to execute a Cooperative Agreement between the Otter Tail County Attorney and the
Minnesota Department of Human Services for welfare fraud investigation services for 2008.
Bill & Claims
Motion by Nelson, second by Block, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:38 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, January 8, 2008.
Dated: /~-Z(J -(f'j
Attest ~ µ
LarryKrohCler
Call to Order
The Otter Tail County Board of Commissioners convened Wednesday, December 26, 2007, at
10:47 a.m., at the Otter Tail County Government Services Center with Commissioners
Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson
present.
Approval of Agenda
Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board
agenda of December 26, 2007, with the following addition:
Drainage System #25 Findings and Order
Approval of Minutes
OTC Board of Commissioners' Minutes
December 26, 2007
Page 5
Motion by Erickson, second by Block, and unanimously carried to approve the County Board minutes
of December 18, 2007, as presented.
Approval to Pay Bills
Motion by Froemming, second by Block, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Tower Road Bridge Project
Otter Tail County Resolution No. 2007 -90
Preferred Design for Tower Road/CSAH No. 1 Reconstruction and Bridge
Over the Otter Tail River, S.A.P. No. 126-125-003
Upon a motion by Block, second by Erickson, and unanimously carried, the following resolution was
adopted:
WHEREAS, the City of Fergus Falls and Otter Tail County are engaged in the design process for the
proposed Tower Road and Bridge Project, with the City of Fergus Falls acting as the lead agency for
the project; and
WHEREAS, SRF Consulting Group, Inc. under contract with the City of Fergus Falls has completed a
Conceptual Design with options for the project; and
WHEREAS, SRF Consulting Group, Inc. conducted a Public Information meeting on November 1,
2007 to review the Conceptual Design, including options, and to receive public input; and
WHEREAS, the City has conducted additional public meetings, to provide further opportunities for
public discussion of the project conceptual design and options, as part of its decision making process;
and
WHEREAS, SRF Consulting Group, Inc. is recommending to the City of Fergus Falls and Otter Tail
County that the following be included as part of the project design:
1. Three lane roadway (two traffic lanes and a center turn lane)
2. Roundabout intersection for CSAH 1, CSAH 15, Alcott Avenue & Tower Road
3. One way frontage roads, with parking lane, for residential access on Tower Road between
Westside Drive and Alcott Avenue
4. Locate bike trail on east side of Tower Road through the east side frontage road median which
is to be adopted as the preferred design for further study under the Federal Environmental
Assessment/State Environmental Assessment Worksheet process (EA/EAW) for this project.
NOW, THEREFORE, BE RESOLVED, that the Otter Tail County Board of Commissioners concurs
with the resolution passed by the City Council of the City of Fergus Falls on December 17, 2007,
supporting and approving the conceptual design as described herein as the preferred design for this
project.
Dated: lt2 -Uf--f} 7 TY BOARD OF COMMISSIONERS
Attest: /~ ~ Lci(ry Kr.hn~
By:__. __ ,____...;....o.. ___________ _
Syd Ne son, Board of Commissioners Chair
OTC Board of Commissioners' Minutes
December 26, 2007
Page 6
Perham Resource Recovery Facility Discussion
Solid Waste Director, Mike Hanan, submitted a handout containing current debt obligations relating to
the Perham Resource Recovery Facility and future potential debt obligations depending on decisions
that need to be made within the next several months. The MPCA Grant Application Form must be
submitted to the State by the end of March, 2008, and all participants would need to submit a letter of
intent at that time. Mr. Hanan discussed the need to know how the PRRF will be governed and how
decisions will be made. Commissioners agreed that, at this time, they were not in favor of an
expansion project for this facility. Uncertainty was expressed as to whether or not an expansion
would result in lower tipping fees. Lengthy discussion continued. The Board directed Mr. Hanan to
set up a meeting with the other participants of the project for continued discussion.
Recess & Reconvene
At 12:05 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1 :02 p.m. with
Commissioners Mosher, Nelson, Block, ahd Froemming present. Commissioner Erickson was
present at 1 :05 p.m.
Payment Approvals
Motion by Nelson, second by Froemming, and unanimously carried to approve payment to the
Minnesota Counties Insurance Trust for the following:
Property/Casualty Coverage
Workers Compensation Coverage
Property/Casualty Coverage
Totai
Invoice No. 29233 JKR
Invoice No. 28342 CAO
Invoice No. 29235 JKR
$421,909.00
$412,501.00
$ 133.00
$834 ,543.00
Motion by Froemming, second by Block, and unanimously carried to approve payment, in the amount
of $300.00, to Ottertail Ag Service LLC for the removal of two beaver dams from County Drainage
System No. 29.
Use of Tax-Forfeited Land for Authorized Public Use
Otter Tail County Board Resolution No. 2007 -91
Commissioner Erickson offered the following and moved its adoption:
WHEREAS, the City of Vergas has submitted for consideration by the Otter Tail County Board of
Commissioners an Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Land
for an Authorized Public Use, and
WHEREAS, the following described parcel forfeited on Wednesday, July 21, 2004:
Parcel No. 82-000-50-0002-000
Section 24 Township 137 Range 42
North 40 Rods of the Southeast Quarter of the
Southwest Quarter West of Highway (2.00 Acres)
Site Address -411 1st Ave N
WHEREAS, the City of Vergas desires to acquire this parcel for placement of community recycling
bins and containers, and
WHEREAS, the Otter Tail County Board of Commissioners has reviewed the above noted application
of the City of Vergas, dated Tuesday, December 18, 2007 for the conveyance of the above described
property for an authorized public use.
OTC Board of Commissioners' Minutes
December 26, 2007
Page?
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
recommends to the Minnesota Department of Revenue that the application as submitted by the City of
Vergas be granted.
Commissioner Block seconded the motion and YEAS and NAYS are as follows:
Board of County Commissioners
Everett Erickson
Roger Froemming
Bob Block
Syd Nelson
Dennis Mosher
Dated: f#.--Z-~-0,
Attest: ~~ LarryKron, Cerk
YEA
X
X
X
X
X
By: _,.,/1
NAY Other
D OF COMMISSIONERS
Syd Nel on, Board of Commissioners Chair
Application for Exempt Permit
Motion by Mosher, second by Froemming, and unanimously carried to approve, with no waiting
period, the LG220 Application of Exempt Permit as submitted by the West Otter Tail Chapter of the
Minnesota Darkhouse and Angling Association for a raffle which will be held on Saturday, April 12,
2007 at Dalton Outdoors located at 14732 Gun Club Road.
Client Representation Letter
Motion by Nelson, second by Erickson, and unanimously carried to authorize the Chair, County
Auditor and County Coordinator to sign the client representation letter for the 2006 audit.
Payment Approvals
Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of
$600.00 to Hildi Inc. for GASB 45 Actuarial Valuation services performed through November 30, 2007.
Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of
$7,362.50, from the Construction Fund to Shultz & Associates, LTD for construction administration
and furnishings related to Project 0603, Ottertail Operations Center.
License Applications
Motion by Nelson, second by Froemming, and unanimously carried to approve the following license
applications:
The Corner Store, OTL, Inc.
Battle Lake, MN
Pelican Hills Park, Inc.
Pelican Rapids, MN
Underwood Quick-Stop
Underwood Oil Inc.
Underwood, MN
Tobacco
Tobacco
Tobacco
OTC Board of Commissioners' Minutes
December 26, 2007
Page 8
Land Surveyor's Certificate of Correction to Plat
Motion by Erickson, second by Block, and unanimously carried to approve the Land Surveyor's
Certificate of Correction to the Plat of Coney Island Acres attached to these minutes as Attachment 8.
County Ditch Annual Maintenance Assessments
Motion by Erickson, second by Block, and unanimously carried to authorize the following annual
County Drainage System repair/maintenance assessments for payable year 2008:
Proposed Maintenance Assessment for 2008
County Drainage Ditch Payable Payable 2007 Payable 2008
2006
Drainage Ditch No. 04 $3,000.00 $3,300.00 $3,700.00
Drainage Ditch No. 05 $1,250.00 $1,400.00 $1,550.00
Drainage . Ditch No. 11 $500.00 $550.00 $610.00
Drainage Ditch No. 12 $3,000.00 $3,300.00 $3,700.00
Drainage Ditch No. 21 $2,500.00 $2,800.00 $3,100.00
Drainage Ditch No. 29 $750.00 $850.00 $1 ,050.00
Drainage Ditch No. 37 $2,500.00 $2,800.00 $3,100.00
Drainage Ditch No. 38 $2,500.00 $2,800.00 $3,100.00
Drainage Ditch No. 43 $750.00 $850.00 $1,000.00
Drainage Ditch No. 52 $1,000.00 $1,100.00 $1,200.00
Drainage Ditch No. 53 $1,500.00 $1,700.00 $1,900.00
Drainage Ditch No. 56 $1,500.00 $1,700.00 $1,900.00
Drainage Ditch No. 63 $1,500.00 $1,700.00 $1,900.00
Otter Tail Wilkin JD No. 2 $3,500.00 $4,000.00 $4,400.00
Total $25,750.00 $28,850.00 $32,210.00
Payable 2008 Otter Tail County Gross and Net Property Tax Levy Resolution
Otter Tail County Resolution No. 2007 -92
The following resolution was offered by Commissioner Nelson, who moved for the adoption of Otter
Tail County's payable 2008 Gross and Net Property Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioner held the required public hearing on
Thursday, December 6, 2007 at 5:15 p.m. in the Otter Tail County Commissioners' Room/Otter Tail
Lake Room for the purpose of considering, reviewing, discussing, and receiving public input regarding
the proposed payable 2008 Gross and Net Property Tax Levy, which had been previously adopted on
Tuesday, September 11, 2007, and
WHEREAS, public discussion and comment regarding the proposed payable 2008 Gross and Net
Property Tax Levy was requested and accepted prior to and on Thursday, December 6, 2007, and
WHEREAS, all interested individuals in attendance were encouraged and provided an opportunity to
address the Otter Tail County Board of Commissioners with their concerns, comments, and
suggestions, and
OTC Board of Commissioners' Minutes
December 26, 2007
Page 9
WHEREAS, the Otter Tail County Board of Commissioners, after having received public discussion
and input from all interested individuals in attendance, declared the public hearing recessed and
stated for the record that final action by the Board of Commissioners to adopt the Payable 2008 Gross
and Net Property Tax Levy would take place on Wednesday, December 26, 2007 at 1 :00 p.m. in the
Otter Tail County Commissioners' Room located in the Otter Tail County Government Services
Center, Fergus Falls, MN, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter
Tail County's final payable 2008 Gross and Net Property Tax Levy no later than Thursday, December
27, 2007, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's
final payable 2008 Gross and Net Property Tax Levy to the County Auditor's office on or before
Friday, December 28, 2008.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
levies for the payable year 2008, upon the taxable net tax capacity of the property of Otter Tail
County, the following amounts as detailed below:
Fund Breakdown -Net Tax Capacity Based Levies
General Revenue
Debt Service -
Government Services Bldg Bonds
Ottertail Operations Center
Veteran Nursing Home Bonds
Human Services -•
Social Services
Administration
Public Health
Court Services
Road and Bridge
Capital Improvement
Total County-Excluding Regional Library
Regional Library System
Total County-Including Regional Library
Lake Improvement Districts -
Pelican Group of Lakes
Pine Lakes
McDonald, Kerbs & Paul
South Turtle
Total County-Including Lake Improvement
Districts
Special Taxing District Tax -
Otter Tail County HRA
Grand Total -Otter Tail County
Gross Levy CPA
13,671,058 (1,100,543)
1,009,614 0
523,530 0
129,500 0
5,806,543 (470,619)
1,587,633 (126,127)
500,672 (40,341)
543,606 (43,800)
1,756,700 (141,543)
2,248,671 (181,182)
27,777,527 (2,104, 155)
477,236 0
28,254,763 (2,104, 155)
80,000 0
13,200 0
7,240 0
0 0
28,355,203 (2,104, 155)
280,000 0
28,635,203 (2 ,104, 155)
Net Levy
12,570,515
1,009,614
523,530
129,500
5,335,924
1,461,506
460,331
499,806
1,615,157
2,067,489
25,673,372
477,236
26,150,608
80,000
13,200
7,240
0
26,251,048
280,000
26,531,048
OTC Board of Commissioners' Minutes
December 26, 2007
Page IO
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of
Commissioners hereby certifies the above amount to the County Auditor's office as Otter Tail County
Final Gross/Net Property Tax levies for the payable year 2008, and directs the County Auditor's office
to spread these levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Froemming and carried, with the members of the
Otter Tail County Board of Commissioners voting as follows:
Board of County Commissioners
Everett Erickson
Roger Froemming
Bob Block
Syd Nelson
Dennis Mosher
YEA
X
X
X
X
X
NAY
Adopted at Fergus Falls , Minnesota this 26th day of December, 2007.
Dated: f ·'9.-2 v-67 ---------------
Attest: /2~~ ~ Larry Krohn~lerl<
Other
OAf D OF COMMISSIONERS
J l ,.1r--
missioners Chair
Payable 2008 Otter Tail County Housing and Redevelopment Special Taxing District
Gross and Net Property Tax Levy Resolution
Otter Tail County Resolution No. 2007 -93
The following resolution was offered by Commissioner Froemming, who moved for the authorization
of the Otter Tail County Housing and Redevelopment Special Taxing District 2008 Gross and Net
Property Tax Levy:
WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district
under the provisions of Minnesota Statute Chapter 469, and
WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable
2008 Gross and Net Property Tax Levy of $340,000, and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 11 , 2007,
adopted the Otter Tail County Housing and Redevelopment Authority's request of $340,000 as the
proposed Gross/Net Property Tax Levy for Payable Year 2008, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the
special taxing district's Payable 2008 Gross and Net Property Tax Levy no later than Thursday,
December 27, 2007, and to certify the special taxing district's final payable 2008 Gross and Net
Property Tax Levy to the County Auditor's office on or before Friday, December 31, 2007.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after
consideration and discussion by the Otter Tail County Budget Committee with the Otter Tail County
HRA, hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment
Authority, a final Payable 2008 Gross and Net property tax levy of $280,000 and hereby certifies the
same to the County Auditor's office to be spread against the taxable property of the Otter Tail County
Housing and Redevelopment Authority.
OTC Board of Commissioners' Minutes
December 26, 2007
Page 11
The resolution was seconded by Commissioner Block and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Board of County Commissioners
Everett Erickson
Roger Froemming
Bob Block
Syd Nelson
Dennis Mosher
YEA
X
X
X
X
X
NAY
Adopted at Fergus Falls, Minnesota this 26th day of December, 2007.
Dated:_ ...... /_o?_-_21/_t/7_, ____ _
Attest ~µ
Larry ~ler
Other
D OF COMMISSIONERS
Resolution Adopting the Calendar Year 2008 Budget
Otter Tail County Resolution No. 2007 -94
The following resolution was offered by Commissioner Froemming, who moved for the adoption of the
calendar year 2008 budget for the General Fund, for the Budgeted Special Revenue Funds, and for
the Debt Service Fund.
WHEREAS, the Otter Tail County Board of Commissioner held the required public hearing on
Thursday, December 6, 2007 at 5:15 p.m. in the Otter Tail County Commissioners' Room for the
purpose of considering, reviewing, discussing, and receiving public input regarding the proposed
calendar year 2008 budget for the General Fund, for the Budgeted Special Revenue Funds and for
the Debt Service Fund, which had been previously adopted on Tuesday, September 11, 2007, and
WHEREAS, public discussion and comment regarding the proposed calendar year 2008 budget for
the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund was
requested and received on Thursday, December 6, 2007, and
WHEREAS, all interested individuals in attendance were encouraged and provided an opportunity to
address the Otter Tail County Board of Commissioners with their concerns, comments, and
suggestions, and
WHEREAS, the Otter Tail County Board of Commissioners, after having received public discussion
and input from all interested individuals in attendance, declared the public hearing adjourned and
stated for the record that final action by the Board of Commissioners to adopt the calendar year 2008
budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service
Fund would take place on Wednesday, December 26, 2007 at 1 :00 p.m. in the Otter Tail County
Commissioners' Room/Otter Tail Lake Room located in the Otter Tail County Government Services
Center, Fergus Falls, MN, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter
Tail County's final calendar year 2008 budget for the General Fund, for the Budgeted Special
Revenue Funds, and for the Debt Service Fund no later than Thursday, December 27, 2007 and also
recognizes the requirement to adopt the final calendar year 2008 budget after the adoption of the final
payable 2008 Gross and Net Property Tax Levy.
OTC Board of Commissioners' Minutes
December 26, 2007
Page 12
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts
the amount of $72,092,705 as the County's calendar year 2008 budget for the General Fund, for the
Budgeted Special Revenue Funds, and for the Debt Service Fund, as summarized and detailed in the
budget documents filed with the County Auditor's office.
The above resolution was seconded by Commissioner Erickson and carried, with the members of the
Otter Tail County Board of Commissioners voting as follows:
Board of County Commissioners
Everett Erickson
Roger Froemming
Bob Block
Syd Nelson
Dennis Mosher
YEA
X
X
X
X
X
NAY
Adopted at Fergus Falls, Minnesota this 26th day of December, 2007.
Dated: __ /_~_r'2_v_-()_7 ____ _
Attest: ~ tjiZ
Larry Kroh , Cle
Other
University of Minnesota Extension Program
Motion by Block, second by Froemming, and unanimously carried to authorize Dennis Mosher,
Chairman, to sign the Memorandum of Intent between Otter Tail County and the University of
Minnesota Extension Service Nutrition Education Program for Federal Fiscal Year 2008.
Motion by Nelson, second by Erickson, and unanimously carried to authorize the Chairman and
County Attorney to sign the Agreement Between the University of Minnesota and Otter Tail County for
providing Extension programs locally and employing Extension staff subject to receipt of the finalized
document.
Liquor Retail License Violation Hearing
County Auditor, Wayne Stein, and County Attorney, David Hauser, reported that in order to hold a
liquor license, the owner of an establishment must, according to M.S. • 340A.409, have valid liability
insurance. It was reported that RLJ Incorporated doing business as Lenny's Dining Service, during
CY2007, had their liability insurance lapse twice and later reinstated. This is the reason for the
violation hearing today. At this time, this establishment has reinstated their liability insurance and has
paid the premium until July 1, 2008. Discussion continued regarding the situation. Motion by Block,
second by Froemming, and unanimously carried , that, in light of the two liability insurance lapses that
have occurred in 2007, as a condition of liquor license renewal on July 1, 2008, Lenny's Dining
Service is required to show proof of payment of one full year of liability insurance as this condition is
the only way the County can ensure financial responsibility.
Drainage System No. 25 Findings and Order
Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's
signature to execute the "Findings and Order for Ditch Denying Use As An Outlet" for Drainage
System No. 25 in the Matter of Little McDonald, Kerbs and Paul Lakes Outlet petition, as submitted by
the County Attorney.
OTC Board of Commissioners' Minutes
December 26, 2007
Page 13
Closed to the Public -Labor Negotiation Strategies
At 1 :50 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to
all Collective Bargaining Units except two Law Enforcement Units and the Highway Maintenance Unit.
Present were the five seated County Commissioners, County Attorney, and Board Secretary.
Open to the Public
At 2:31 p.m., upon completion of the closed session, Chairman Mosher declared the meeting of the
Otter Tail County Board of Commissioners opened to the public.
Commissioners Compensation and Committees Per Diem Resolution
Otter Tail County Resolution No. 2007 -94
Commissioner Nelson offered the following and moved its adoption:
WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem
payments and reimbursement for necessary expenses incurred in performance of the duties of the
office and shall receive compensation of annual salaries, as set by resolution of the County Board;
and
WHEREAS, the current per diem rate for County Commissioners is $52.50; and
WHEREAS, the current per diem rate for County Committees, excluding Ditch Viewers, is $52.50; and
WHEREAS, a survey of surrounding counties showed an average per diem rate of $58.64 for
CY2007.
NOW. THEREFORE, BE IT RESOLVED, that the per diem rate for Otter Tail County Commissioners
and County Committees, excluding Ditch Viewers, is established at $60.00 with necessary mileage
reimbursement set at the IRS rate of $0.505 per mile effective January 1, 2008.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual salary for Otter Tail County
Commissioners shall be established as $31,851.00 effective January 1, 2008.
Commissioner Block seconded the motion and YEAS and NAYS are as follows:
Board of County Commissioners
Everett Erickson
Roger Froemming
Bob Block
Syd Nelson
Dennis Mosher
Attest: ~ ¢
Larry~Cle
YEA
X
X
X
X
X
NAY Other
:TIER ~MMISSIONERS
y Commissioners Chair
OTC Board of Commissioners' Minutes
December 26, 2007
Page 14
Adjournment
At 3:03 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Wednesday, January 2, 2008.
Dated: OTTE
Attest:
CB/kd
OTC Board of Commissioners' Minutes
December 26, 2007
Attachment A, Page 1
WARRANTS APPROVED ON 12/26/2007 FOR PAYMENT 12/26/2007
VENDOR NAME
A'VIANDS LLC
ARVIG COMMUNICATION SYSTEMS
GA YLON BAKKEN
BEYER BODY SHOP INC
BOBCAT OF OTTER TAIL COUNTY
BRANDON COMMUNICATIONS INC
CERTIFIED AUTO REPAIR
COOPERS TECHNOLOGY GROUP
DAN'S TOWING & REPAIR
DEX MEDIA EAST
MICHELLE ELDIEN
FARM & HOME PUBLISHERS LTD
FERGUS ELECTRIC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS NEWSPAPERS INC
FERGUS LOCKER
FERRELLGAS
THE FORUM
G & K SERVICES
G & R CONTROLS
GALL'S INC
GE CAPITAL (CA)
GODFATHERS EXTERMINATING INC
GR GRAPHICS INC ST LOUIS
TROY HAARSTICK
MATTHEW HANSON
BRUCE HAUGRUD
HENRY'S FOODS INC
HEPPNER CONSUL TING INC
HINTERMEISTER INC
HITESMAN & ASSOCIATES PA
SHELDON HOLM
THE INDEPENDENT
MICHELLE JORGENSON
KELLY SERVICES INC
WADE KLINNERT
KOEP'S CLITHERALL CORNER
LAKE REGION HEALTHCARE CORP
LAKELAND MENTAL HEAL TH CENTER
LARRY OTT INC TRUCK SERVICE
LEWIS WELDING & EQUIPMENT
LITTLE BEAR TOWING
LOCATORS & SUPPLIES INC
MCCOLLOUGH WELDING
MEYERS CUSTOM SUPPLY
MN SHERIFFS'ASSOCIATION
KURT MORTENSON
CHERYL MUCHOW
JIM MYHRE
NANIK'S ELECTRIC
NELSON BROS PRINTING
NICE THREADS INC
OTTER TAIL CO PUBLIC HEAL TH
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTERTAIL TRUCKING INC
PAMIDA PHARMACY
DONALD PEDERSON
AMOUNT
4,273.43
230.00
27.84
218.33
218.54
1,685.92
743.73
3,462.08
22.00
20.50
219.17
875.00
449.25
4,648.00
88.83
18.70
96.38
221.50
1,523.87
4,650.00
35.97
372.74
321.08
520.88
165.00
90.00
15.24
936.89
64,280.21
10.51
72.00
121.25
50.75
98.00
263.65
1,375.00
186.50
250.00
796.00
700.00
52.40
199.69
285.37
371.69
58.94
352.25
418.25
114.99
47.92
968.74
737.11
161.94
227.41
92.00
19.76
5,283.60
4,078.30
133.80
OTC Board of Commissioners' Minutes
December 26, 2007
Attachment A, Page 2
PEPSIAMERICAS
PERHAM CO OP CREAMERY
PITNEY BOWES
PROACTION UNIFORMS
PURDUE UNIVERSITY
RDO TRUCK CENTERS
RINGDAHL AMBULANCE SERVICE
SANDERS OIL & TOWING
VICKI SCHWANKE
JUDY SIGGERUD
STEARNS CO SHERIFF
STEINS INC
STRAND ACE HARDWARE
ANNAMARIE TABERY
TRI STAR RECYCLING
TRIMIN SYSTEMS INC
UNICEL FERGUS FALLS
UNIVERSITY OF MN
UNIVERSITY OF MN-EXTENSION SER
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
VOSS LIGHTING
SCOTT WAGNER
WALLWORK TRUCK CENTER
YAHOO
**** FINAL TOTAL.. .....
454.86
2,659.48
1,435.00
16.99
102.50
477.67
900.00
236.00
72.27
110.58
76.00
2,414.33
27.13
20.00
2,956.66
3,009.62
53.24
49,775.01
58.00
735.78
341.28
194.90
233.39
828.05
20.41
$175,168.05 ****
..
. ..,.. ... ti·-·,.
1031834
LAND SURVEYOR'S CERTIFICATE
OF CORRECTION TO PLAT
Name of Plat: CONEY ISLAND ACRES
OTC Board of Commissioners' Minutes
December 26, 2007
Attachment C, Page 1
t1
Pursuant to the provision of Chapter 505.175, Laws of Minnesota, 1957, David A. Anderson, License No.
13620, the undersigned, a Professional Land SuNeyor in and for the State of Minnesota, declares as
follows:
1. That the plat of CONEY ISLAND ACRES, filed on June 20, 1958 in the office of the County Recorder,
Otter Tail County, Minnesota, in Book N of Plats, Page 135, was prepared by Kermit T. BJorgum,
Registered Land Surveyor No. 3548, now deceased.
2. That said legal description on the plat contains the following omissions and errors to wit:
The basis of bearings is not properly described on the plat.
The word •or Is misspelled on the plat.
The can 12 feet north of the center of Section 33 is in error and should be 12 feet north of the east-west
quarter of said Section 33.
The call to the shore of Battle Lake should be to the shore of ~Battle Lake.
The order of the calls in respect to the shore of West Battle Lake cause the legal description to not
property close and the order should be changed to be consiStent with the pictorial portion of the plat.
3. That the legal description on said plat Is hereby corrected as follows, to wit
Part of Government Lots 3 and 4 of Section 33, Township 133, Range 39, Otter Tail County, Minnesota:
A strip 2! land 33 feet in width, the center line being described as follows:
Commencing at the southwest comer of said Government Lot 3; thence on an assumed bearing of
East along the south line of said Government Lot 3, a distance of 130.0 feet to the point of beginning
of the center line to be described; thence North 45 degrees West 146.3 feet to a point located 16.5 feet
East of the quarter section line; thence North O degrees 10 mlnutes West 1,218.3 feet to a point
located 16.5 feet East and 12 feet north of the east-west quarter ljne of said Section 33; thence North
71 degrees 55 minutes West 416. 7 feet; thence North 10 degrees 30 minutes West 206.5 feet; thence
North 1 degree 30 minutes East 260 feet; thence North 51 degrees 30 minutes East 357 feet; thence
North 69 degrees EaGt 233.2 feel and there terminating al a point on the southwesterly boundary of
the below described tract of land.
OTC Board of Commissioners' Minutes
December 26, 2007
Attachment A, Page 2
Commencing at the point of termination of the above described center line: thence South 55 degrees
East 71.3 feet thence South 62 degrees 18 minutes East 137.9 feet to the point ot beginning of the
land to be described: thence North 62 degrees 18 minutes West 137.9 feet thence North 55 degrees
West 268.6 feet thence North 68 degrees oo minutes West 127.0 feet: thence North 68 degrees 30
minutes West 154.0 feet: thence North 67 degrees 05 minutes West 222.6 feet thence North 71
degrees 21 minutes West 139.4 feet thence North 73 degrees 23 minutes West 169.5 feet: thence
North 59 degrees 42 minutes West 239.2 feet thence North 64 degrees 50 minut~§ West 150.9 feet
thence North 59 degrees West 184.0 feet tg a pgint on the west llne of said Government Lot 4: thence
North 276.0 feet along said west line to the shore of west Battle Lake: thence running in a
southeasterly direction along the said laJsesh9re a ~ist@nce of 1,972.0 feet to the intersection with a
line which bears North 27 degrees 42 minutes East from the point of beginning: thence south 27
degrees 42 minutes West a distance of 203 feet to the point of beginning.
STATE OF MINNESOTA
4 .. ,tJt? ;{2a_ #
~~A .Anderson
Professional Land Surveyor
Minn. License No. 13620
COUNTY OF OTTER TAIL ~+
The foregoing instrument was acknowledged before me this~ day of
by David A. Anderson.
December . d?~1,
~~~
Otter Tail ~ounty, Mlnneso~ 3 1 -")..-iJJ My Commission Expires a(7 • J d7/
This above Certificate of Correction to the plat of CONEY ISLAND ACRES, has been approved by the
Board of Com issioners of Otter Tall County, Minnesota, at a regular meeting held on the ___._tR ..... t ____ _
day of J:w,q :J .
1JJ~ xkc Attest-