HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/18/2007MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
500 W. Fir Avenue, Fergus Falls, MN
Tuesday, December 18, 2007
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, December 18, 2007, at 9:31 a.m.
at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair;
Syd Nelson, Vice-Chair; Bob Block, Roger Froemming and Everett Erickson present.
Approval of Agenda
Motion by Froemming, second by Erickson, and unanimously carried to approve the County Board
agenda of December 18, 2007, with the following additions:
Heartland Tourism
PARTNERS
Non-Union COLA
11:20 a.m. -Liquor License Violation Hearing -Canceled
10:45 a.m. -Recorder, Wendy Metcalf (Approval of Resolutions)
Closed Session for Labor Negotiation Strategies
Approval of Minutes
Motion by Nelson, second by Block, and unanimously carried to approve the County Board minutes of
December 11, 2007, as presented.
Approval to Pay Bills
Motion by Block, second by Erickson, and unanimously carried to approve payment of the County
Board bills per Attachment A of these minutes.
Perham Resource Recovery Project
Solid Waste Director, Mike Hanan, submitted a document dated December 5, 2007, regarding the
Perham Resource Recovery Facility. The document identified five main issues that need to be
addressed in order to make decisions on the governance of the project and/or expansion of the
facility: 1) Bongard's Energy Agreement with PRRF -discussion took place regarding Bongard's
current energy agreement with the facility, the recently completed Energy Audit, and consensus that a
long term agreement with Bongards or other energy customer is important for the financial stability of
the facility; 2) Additional bonded debt -if the facility is expanded, an additional 9 to 10 million dollars
will be expended with 2.8 million available from the State and the remaining dollars coming from the
project participants. The County currently owes about 4 million dollars; 3) Additional contract term -
if additional debt is incurred, there would be an additional 8 years of debt added to the project;
4) Adding additional partners (in addition to Otter Tail, Wadena, & Todd) -Stearns County is a partner
until September of 2009 and then, they may opt out of the project. The three existing project partners
are not aware of Stearns County's intentions; 5) Waste management options -if the PRRF is
expanded and Stearns County does not continue as a partner, there is not enough waste to deliver to
the facility. The other options for waste disposal are the Dakota Landfill at Gwinner, ND, and Clay
County if they expand their landfill and become a regional facility. Lengthy discussion continued
regarding the governance of the PRRF with a Joint Powers Board being recommended by Mr. Hanan.
Consensus of the County Board was that the governance issue needs to be resolved before the
remainder of the questions can be answered. Continued discussion will take place during upcoming
County Board meetings.
OTC Board of Commissioners' Minutes
December 18, 2007
Page2
Otter Tail Drainage System No. 25 Continued Public Hearing
l '
At 10:02 a.m., Chairman Mosher opened the continued Public Hearing from November 26, 2007, for
the purpose of considering the petition for the use of Otter Tail County Drainage System No. 25 as an
outlet for Little McDonald, Kerbs and Paul Lakes. Chairman Mosher opened the floor to new
comments that had not been discussed on November 26, 2007. He referred to a Memo from Otter
Tail County Ditch Inspector, Randy Wasvick, and requested his comments.
Mr. Wasvick submitted a Memo dated December 12, 2007, with a recommendation that an alternative
to using Ditch No. 25 as an outlet would be to pump water out of Little McDonald with a pipe to the
Otter Tail River.
Chairman Mosher opened the floor to the public for comments in favor of the petition:
Ardell Wiegandt, Chairman of the Little McDonald, Kerbs and Paul Lake Improvement District, spoke
in favor of the project, which has been in process for seven years to obtain an outlet for Little
McDonald Lake. The LID does not want to create a problem downstream, but petitioned for an outlet
to Ditch No. 25 to release water at times when Big McDonald Lake is 1 ½ ft. below the OHWL. He
stated that by releasing water a little at a time, it may eliminate the damage the high water has
caused. This is why the LID hired Houston Engineering and has developed an Operation Plan so the
release of water would be handled properly. •
John Kolb, Attorney representing the LID, commented on several issues. He stated that Big
McDonald Lake currently has a fairly stable water level that is about 1 ½ ft. below the OHWL and
Randy Wasvick has pointed out that this level is necessary in order to prevent damage on that lake.
He also noted that Ditch No. 25 is not working to its designed capacity or its "as constructed" capacity
and over time, it will continue to degrade, which will cause an issue on Big McDonald Lake. Mr. Kolb
stated that it may be in the best interest of the Drainage Authority to look more broadly at this
situation. This could be an opportunity to manage Ditch No. 25 and have additional funds to maintain
the Ditch. The LID is proposing to manage the discharge of water and manage the Ditch, put an
outlet control on Big McDonald so water level is not lost and manage the lake level to protect
properties and property values.
Brent Johnson, Project Engineer with Houston Engineering, stated that he has been working with the
LID. He reviewed the purpose of the Operating Plan and agreed that Big McDonald Lake is not
capable of handling all water from Little McDonald Lake at all periods. The Operating Plan
recommends using the ditch when available. He stated that if it would be more comfortable to drain
when the level is 1 ft. or 1 ½ ft. below the OHWL, the LID would probably be willing to change that in
the Plan as necessary.
George Borgerding, McDonald Lake, submitted a letter to the Board regarding the quality of the water
of Little McDonald Lake. The quality is clearer than the water in Big McDonald Lake. Because they
are sending good water, Mr. Borgerding is in favor of helping the people with high water issues on
Little McDonald and therefore, spoke in favor of the project.
Dennis Sazuma, spoke in opposition of the project as he noted that Ditch No. 25 cannot handle the
extra water without putting a lot of money into it and he also stated that the mercury in Little McDonald
is a factor.
Donald McGuire, landowner on Paul Lake, talked about high water marks and spoke in favor of the
project to protect the current properties without harming those downstream.
OTC Board of Commissioners' Minutes
December 18, 2007
Page 3
Chairman Mosher requested comments from the public who are opposed to the proposed
Ditch No. 25 project that were not expressed in the previous Public Hearing:
Scott Dierks, Attorney for the Berger Family, who own property on Berger and McDonald Lakes,
stated that, based on Randy Wasvick's comments, it has been shown that Ditch No. 25, as it currently
exists, does not have capacity for additional water. Ditch No. 25 is not like the Otter Tail River that
flows during the winter months. He spoke in opposition of the proposed project and in favor of
pumping to the Otter Tail River as an alternative and more reasonable solution.
David Anderson, Chairman of Berger Lake Association, reaffirmed the Lake Association's opposition
to the project.
Keith Brokke, Edna Township and resident of Big McDonald Lake, reviewed the background of
several solutions to the high water in Little McDonald Lake. He stated that Ditch No. 25, where it
leaves Big McDonald Lake, has been a problem area for quite some time. Now, volunteers go out
and remove the beaver dams that are continually built. There is no way to remove these beaver
dams except manually. Mr. Brokke also discussed a previous attempt/plan to prevent the beaver
dams from being built that the DNR denied. Based on these criteria, Mr. Brokke, opposed moving the
water to Big McDonald Lake.
Roger Fenstad, President of Big McDonald Lake Association, expressed opposition to the project
because there is not enough capacity to handle more water.
DNR Hydrologist, Terry Lejcher, stated that more information needs to be available to know whether
or not the Ditch has the capacity for more water. He stated that the outlet issues could be addressed
by an improvement proceeding through the County Board. More data as to where the control is or
where the lake stops running out and additional elevation data around the lake are needed. The high
water on Little McDonald and Paul Lakes is not good and there is a need to continue to look at the
situation to make a good decision.
Land & Resource Director, Bill Kalar, agreed with Terry Lejcher that more information is needed. He
expressed concern regarding variable control structures that are subject to operation • and
maintenance plans and referred to the issues that have occurred with the Jewett Lake outlet.
A written comment in opposition to the project, dated December 17, 2007, was received from Jeffrey
& Connie Mackner.
Discussion continued. A motion was offered by Erickson and seconded by Froemming, to deny the
Petition for the use of Otter Tail County Drainage System No. 25 as an outlet for Little McDonald,
Kerbs and Paul Lakes because, based on the current facts presented, Ditch No. 25 does not have the
capacity for additional water at this time. Chairman Mosher called for a roll call vote:
Commissioner Erickson
Commissioner Froemming
Commissioner Block
Commissioner Nelson
Commissioner Mosher
Yea
X
X
X
X
Nay Abstain
X
Motion carried 4 -1. The County Attorney was directed to draft a written order of findings.
OTC Board of Commissioners' Minutes
December 18, 2007
Page 4
RESOLUTION FOR USE BY COUNTIES THAT WERE NOT PILOT COUNTIES
UNDER THE TASK FORCE CREATED BY LAWS 2000, CHAPTER 391
Otter Tail County Resolution No. 2007 -87
Upon motion by Nelson, second by Froemming, and unanimously carried, the following resolution was
adopted:
Pursuant to Laws 2005, Chapter 156, Article 2, Sections 40 and 42, a resolution which constitutes a
written certification of compliance with paragraph (b), clause (2) of each of those sections [which
requires that the software used signed on behalf of the county board] and also signed by the county
recorder is required as a condition of accepting electronic filings. The certification, once accepted by
the Task Force, constitutes authority to implement and accept electronic filings.
The following resolution is suggested to satisfy that requirement.
RESOLVED
The Board of Commissioners of Otter Tail County, and the County Recorder of Otter Tail County, as
evidenced by the authorized signatures below hereby declare:
1) That Otter Tail County· intends to implement electronic filing of those
real estate documents permitted in pilot projects authorized by the
task force created by Laws 2000, chapter 391; and
2) That Otter Tail County will comply with the standards adopted by that
Task Force for the electronic filing of real estate documents.
The Board of Commissioners of Otter Tail County, and the County Recorder of Otter Tail County, as
evidenced by the authorized signatures below hereby further certify that Otter Tail County is in
compliance with the requirement that Otter Tail County uses software validated by that task force for
the e c onic filing of real es te documents.
u, 1~~/VJ( ~
Chair, Otter Tail County Board Otter Tail County Recorder
Dated: 1 z..\:2-t. / P1
MACO eCounties Marriage Database
A County's Commitment to the Future -2008
Otter Tail County Resolution No. 2007-88
Upon motion by Erickson, second by Block, and unanimously carried, the following resolution was
adopted:
WHEREAS, each Local Registrar in the State of Minnesota is responsible for maintaining their
county's marriage records independently from other counties throughout the State, and
WHEREAS, the Local Registrars of Minnesota are aware of a need for a statewide marriage index to
share their information with other counties to assist customers in obtaining a certified copy of their
marriage record, and
OTC Board of Commissioners' Minutes
December 18, 2007
Page 5
WHEREAS, at the September 5, 2007, MACO Board meeting, MACO adopted a resolution directing a
MN Official Marriage Database be created and linked to the MACO website to benefit all MN
Counties, and
WHEREAS, I understand, if my county agrees to participate, the cost of providing our county index (in
an acceptable format) will be at the cost to my county. There will be a one time initial signing cost of
$2,000.00 along with yearly maintenance cost to my county ($1,000.00 for year 1 and 2).
Maintenance fees will be reviewed in two years for additional years, but are not expected to exceed
50% of your initial start-up fee, and
WHEREAS, the marriage data voluntarily entered into the MN Official Marriage Database will be part
of and remain in the official database even in the event of a participating county's involvement
withdrawal.
THEREFORE, the Otter Tail County Board of Commissioners agrees to participate in said MN Official
Marriage Database according to the above-stated terms and further authorize the Local Registrar of
Otter Tail County to sign MN Official Marriage Database documents.
Dated: 1;;./:i.1c )o'"J D OF COMMISSIONERS
Attest: ¼ ~
Larryi<i:hn~
Recess & Reconvene
At 11 :00 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 11 :04 a.m.
Planning Commission Recommendations
Conditional Use Permit -Arnold & Martha Miller:
Land & Resource Director, Bill Kalar, stated that a proposal to open a commercial business for sales
and storage for new and used recreational products was denied by the Planning Commission.
Applicant, Jerome Kotalik, represented the application. He explained that there was misguided
information at the Planning Commission meeting regarding outside storage of docks and lifts and he
stated that there is commercial property across the road from this location. Laverne Norman spoke
on behalf of residents of Dunn Villa Condominiums, who feel this proposal would be unsightly for this
beautiful area and would adversely affect the surroundings. He stated that the buildings referred to by
the applicant are not commercial property. They are garages for the condominiums. He submitted
pictures of the area, for the record. County Attorney, David Hauser, suggested that the original
application was too open-ended and did not specify what products would be sold or stored. Taking
into consideration that the recommendation from the Planning Commission was unanimous, a motion
was offered by Nelson, seconded by Block, and carried with Erickson abstaining, to deny a
Conditional Use Permit for a commercial business for the reasons as identified in the December 12,
2007 Planning Commission minutes.
Planning Commission Reappointments
Motion by Nelson, second by Block, and unanimously carried to reappoint the following Planning
Commission members effective January 1, 2008, for a three year term:
District 3 -Bert Olson
District 5 -Rick Wilson
District 1 -Rod Boyer
OTC Board of Commissioners' Minutes
December 18, 2007
Page6
Final Plat Modification
Mr. Kalar identified a problem relative to a condition that required that a culvert be placed in the
drainage area of the plat entitled "Wood Haven On Loon". Motion by Erickson, second by Block, and
unanimously carried to approve a modification to one of the conditions of approval for the plat of
"Wood Haven On Loon" in Section 35 of Candor Township. The modification is to remove the
requirement to place a culvert in the drainage area as the decision regarding needed culvert(s) should
be established when the land is developed.
Final Plat Extension
Motion by Erickson, second by Nelson, and unanimously carried to extend the filing date for filing the
Final Plat entitled "Pinke's East Loon Heights" until April 1, 2008, because of pending title work. The
plat is located in Section 1 and 2 of Dora Township; Loon/Sybil Lakes.
After-the-Fact Conditional Use Permit Fee
Motion by Erickson, second by Block, and carried with Mosher opposed, to charge Dennis Tuel Sr.
the after-the-fact Conditional Use Permit fee of $600.00 relative to the installation of a Wind Tower
within 1,000 ft. of a lake.
Approval of Property Tax Refund
Motion by Nelson, second by Froemming, and unanimously carried to refund payable 2005 -2007
Property Taxes for Parcel No. 63-000-50-0004-018 to Goldfish Development, Inc. Goldfish
Development had been incorrectly billed for these taxes and no longer owned this property.
Payment Requests
Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of
$17,956.00, from the General Fund to the Association of Minnesota Counties (AMC) for Otter Tail
County's 2008 annual membership dues.
Motion by Froemming, second by Erickson, and unanimously carried to approve payment, in the
amount of $6,407.89, from the General Fund to National Business Systems (NBS) for payable 2008
Proposed Statement Printing and Mailing.
Motion by Erickson, second by Block, and unanimously carried to approve payment, in the amount of
$2,000.00, from the General Fund to US Bank for the acceptance fee related to the Otter Tail HRA
Public Project Revenue Bonds Series 2007E, Chemical Dependency Building.
Motion by Mosher, second by Erickson, and unanimously carried to deny payment, in the amount of
$250.00, from the General Fund to Minnesota Heartland Tourism Association for 2008 membership
fees.
Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of
$4,327.58, from the Capital Improvement Fund to Young & Associates for professional services
provided to Project No. 0601 (Chemical Dependency Health Center).
Motion by Nelson, second by Froemming and unanimously carried to approve payment, in the amount
of $322,782.38, from the Construction Fund to Comstock Construction Inc. of MN for the Otter Tail
County 60-Bed State Operated Inpatient Chemical Dependency Treatment Facility as detailed on
Payment Request No. 1.
OTC Board of Commissioners' Minutes
December 18, 2007
Page 7
Motion by Froemming, second by Block, and unanimously carried to approve payment, in the amount
of $498,986.82, from the Construction Fund to Comstock Construction Inc. of MN for the Ottertail
Operations Center as detailed on Request No. 6.
Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of
$5,812.50, from the Construction Fund to Shultz & Associates, LTD for construction administration for
Project #0603; Ottertail Operations Center.
Motion by Nelson, second by Froemming, and unanimously carried to approve payment, in the
amount of $17,790.01, from the Capital Improvement Fund to Comstock Construction Inc. for
replacement of the concrete steps on the east side of the Courthouse.
Motion by Erickson, second by Froemming, and unanimously carried to approve payment, in the
amount of $5,456.25, from the Capital Improvement Fund to Comstock Construction . Inc. for
replacement of the concrete slab in the mechanical room of the Government Services Center on the
north/east side of the building by the cooling tower.
Board of Adjustment Reappointments
Motion by Nelson, second by Erickson, and unanimously carried to reappoint the following individuals
to the Otter Tail County Board of Adjustment: Michael Harris, Paul Larson, Randall Mann,
Steve Schierer, and Carl Zick.
Payment Requests
Motion by Froemming, second by Block, and unanimously carried to approve payment of Invoice
No. 100, in the amount of $3,983.20, from the General Fund to the WesMin Resource Conservation
and Development Council for a special assessment as described in an August, 2007 letter from the
organization.
Motion by Mosher, second by Erickson, and unanimously carried to deny payment, in the amount of
$400.00, from the General Fund to WesMin RC & D Council for Otter Tail County's 2008 membership
dues. These dues were previously paid by the Soil & Water Conservation District.
WesMin RC & D Reappointment
Motion by Erickson, second by Nelson, and unanimously carried to reappoint Rod Wenstrom as Otter
Tail County's member to the WesMin RC & D Council for 2008.
Payment Requests
Motion by Mosher, second by Froemming, and unanimously carried to approve payment, in the
amount of $8,430.00, from the County Drainage System No. 39 Account to Mark and Brenda
Construction, Inc. (dba Delzer Construction) for repairs to County Drainage System No. 39.
Motion by Froemming, second by Mosher, and unanimously carried to approve advance payment, in
the amount of $8,430.00, from the General Fund to County Drainage System No. 39 for the purpose
of funding the calendar year 2007 repair cost.
Resolution Adopting Assessment Order for County Drainage System No. 39
Otter Tail County Resolution No. 2007 -89
Upon motion by Froemming, second by Erickson, and unanimously carried, the following resolution
was adopted:
OTC Board of Commissioners' Minutes
Decemb~r 18, 2007
Page 8
WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, had
authorized a cleanout of a portion of County Drainage System No. 39 on Tuesday, September 18,
2007, and
WHEREAS, the Otter Tail County Board of Commissioners has approved expenditures in the amount
of $8,430.00 for the cleanout of County Drainage System No. 39 as follows:
Mark and Brenda Construction, Inc. $8,430.00 (Tuesday, December 18, 2007)
NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF
COMMISSIONERS, that a special assessment in the amount of $10,000.00 be levied against the
benefited properties of County Drainage System No. 39, as listed in the Auditor's Tabular Assessment
Statement dated June 23 , 1911, a copy of which is on file in the County Auditor's office is hereby
accepted and shall constitute a lien against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the repair/maintenance in the amount of the assessment
levied against it as shown in the corresponding worksheet.
BE IT FURTHER RESOLVED, that such assessments shall be payable in one installment. To th is
installment shall be added interest, at a rate of 6%, on the entire assessment from December 18,
2007 until December 31 , 2008.
BE IT ADDITIONALLY RESOLVED that the owners of any of the benefited properties so assessed
may, on or before Thursday, January 31, 2008, pay the entire assessment on such property to the
County Auditor's office without interest.
Adopted this 18th day of December, 2007
Dated: I 2. /z.t, I 01 I ,
Attest: J~ y1 ;J
-L~ar,_,ry=,Kraf,-=-K....;;.r ~nL.,l:~"+=1e'""rk.;JOC;_
License App lications
Motion by Erickson, second by Block, and unanimously carried to approve the following license
applications:
Bluffton Liquors, Inc. Tobacco
Bluffton, MN
Bluffton Oil Company
Bluffton, MN
Erhard Municipal Liquor Store
Erhard, MN
Koep's Clitherall Corner
Clitherall, MN
Lakeland General Store, Inc.
Pelican Rapids, MN
Larry's Foods
Battle Lake, MN
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
Main Street Gas & Goods
Dalton, MN
Ottertail Oasis
Ottertail, MN
Perham Oasis
Perham, MN
Thumper Pond Inc.
Ottertail, MN
Under Mart Inc.
Underwood, MN
Wagon Wheel
Richville, MN
OTC Board of Commissioners' Minutes
December 18, 2007
Page 9
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
Tobacco
*Prante's on the Lake, Inc. On-Sale Liquor and Sunday Liquor
Battle Lake, MN
(f.k.a. Graystone on Otter Tail Inc.)
*(The license is subject to the following: Liability Insurance, Workman's Comp, Township Approval, and review
by the County Attorney and County Sheriff.)
Payment Request
Motion by Nelson, second by Froemming, and unanimously carried to approve the following Drainage
System invoices:
Rick Leitch Back Hoe Service (1 .2 hour full swing hoe) Drainage System No. 37 $ 80.00
Bruce Hanstad (Beaver Removal) Drainage System No. 21 $100.00
Temporary Snowmobile Trail Easement
Motion by Nelson, second by Froemming, and unanimously carried to grant the following Temporary
Snowmobile Trail Easement identified as Attachment B of these minutes.
Recess & Reconvene
At 12:28 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners recessed for lunch break. The meeting was reconvened at 1:31 p.m.
Maplewood State Park Project-S.A.P. 56-600-21
Motion by Erickson, second by Froemming, and unanimously carried to approve Amendment No. 4 to
the Contract for Maplewood State Park for road improvements. Amendment No. 4 extends the
construction project completion date from December 31, 2007 to September 30, 2008.
Central Lakes Trail Operation and Maintenance Agreement
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chairman's signature
to execute a Maintenance Agreement between the County of Otter Tail and the Minnesota DNR,
which includes a maintenance reimbursement rate of $1,100.00 per mile.
NACE Conference
Motion by Block, second by Erickson, and unanimously carried to approve the attendance of the
Highway Engineer at the annual National Association of County Engineers Conference in Portland,
Oregon, scheduled for April of 2008.
OTC Board of Commissioners' Minutes
December 18, 2007
Page 10
PARTNERS
People Around Rothsay That Need Routine Services (PARTNERS) requested funding for their
organization. County Attorney, David Hauser, advised the Board that, even though the organization
does very good work, under the public purpose doctrine, counties are not free to provide funding to all
organizations. There has to be statutory authority to fund for specific purposes. No action was taken.
Court Ordered Evaluation Services
Motion by Nelson, second by Block, and unanimously carried to authorize the Chairman's signature to
execute a Purchase of Service Agreement for evaluation services for Otter Tail County Court
Administration for the period of January 1, 2008 to December 31, 2008. Cost of psychological
evaluation is $178.00 per hour and psychiatric evaluation is $348.00 per hour.
Aging Coordinator Contract
The County Coordinator reviewed a contract between the Land of the Dancing Sky Area Agency on
Aging and Otter Tail County which provides some of the funding for the County's Aging Coordinator
position. Motion by Block, second by Nelson, to authorize the Public Health Director to contract with
the Area Agency on Aging for Purchase of Services for the Aging Coordinator position. Discussion
followed. The motion was withdrawn and a motion was offered by Block, seconded by Nelson, and
unanimously carried to table this request for additional information.
Vehicle Usage
The County Board directed the County Coordinator to gather information regarding County vehicles
that are used for transportation to and from work. The State Auditor has a three part test that should
be reviewed for the use·of county vehicles.
County Board Meetings
Motion by Froemming, second by Erickson, and unanimously carried to schedule two regular County
Board of Commissioners' meetings for 2008 as follows:
Wednesday, January 2, 2008, starting at 9:30 a.m.
Tuesday, January 8, 2008, starting at 9:30 a.m.
Additional 2008 regular County Board meetings will be scheduled at the first meeting of the year.
Closed to the Public -Labor Negotiation Strategies
At 2:15 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to
all Collective Bargaining Units except the Highway Maintenance Workers. Present were the five
seated County Commissioners, the County Attorney, County Coordinator, Human Services Director,
and Board Secretary.
Open to the Public -Law Enforcement Agreements
At 2:45 p.m., upon completion of the closed session, Chairman Mosher declared the meeting of the
Otter Tail County Board of Commissioners opened to the public. Motion by Block, second by Nelson,
and unanimously carried to approve the concept of a three year Collective Bargaining Agreement with
a 3% COLA each year and benefit employer contribution dollar increases of $50.00 the first year of
the contract, $75.00 the second year of the contract and $75.00 the third year of the contract for two
Law Enforcement Units. •
Non-Union COLA for 2008
OTC Board of Commissioners' Minutes
December 18, 2007
Page 11
Motion by Froemming, second by Block, and unanimously carried to approve a 3% COLA for non-
union employees effective January 1, 2008, and to approve two additional days of vacation per year
effective the 2th year of employment rather than waiting until the 30th year of employment.
Clarification to the County Board Minutes of November 20, 2007
Motion by Mosher, second by Block, and unanimously carried to correct the minutes of November 20,
2007, Page 5 under the Heading of "Contract Approval for Railroad Improvement", which reads as
follows:
Motion by Mosher, second by Erickson, and unanimously carried to authorize the Highway Engineer
to enter into a contract relative to a railroad crossing improvement in the City of Pelican Rapids. The
estimated cost of the project is $26,621.00 with the County's share of the funding at 80%.
And, is corrected to read as follows:
Motion by Mosher, second by Erickson, and unanimously carried to authorize the Highway Engineer
to enter into a contract relative to a railroad crossing improvement on CSAH 10. The estimated cost
of the project is $26,621.00 with the County's share of the funding at 80%.
Mileage Reimbursement
The Otter Tail County mileage reimbursement will increase to $0.505 per mile, effective January 1,
2008, which is consistent with the IRS mileage rate. The previous motion of December 19, 2006
authorizes Otter Tail County's mileage rate to increase or decrease based on the IRS rate .
Adjournment
At 3: 13 p.m., Chair Mosher declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Wednesday, December 26, 2007.
Dated: _ _,l'--C.2.--'------2=--!-.... -o ......... J....._ ___ _
Attest: __ {~_·_,__·~-----'---
Larry KroM, Clerk
CB/kd
OTC Board of Commissioners' Minutes
December 18, 2007
Attachment A, Page 1
WARRANTS APPROVED ON 12/18/2007 FOR PAYMENT 12/18/2007
VENDOR NAME
A-1 LOCK & KEY LLC
A'VIANDS LLC
AMERICAN INSTITUTIONAL SUPPLY
AMERICAN TOWER CORPORATION
AMERICAN WELDING-WILLMAR FIRE
ANDERSON HOWE & LANGLIE INC
CHERI ANDERSON
ARK& SPARK
ASSOCIATION OF MN COUNTIES
AUTO VALUE FERGUS FALLS
BARNA GUZY & STEFFEN LTD
BARRETT EMS TRAINING
BATTLE LAKE AUTO PARTS
SCA TRAINING & DEVELOPMENT
MARK BECKER
BECKLUND OIL CO
DAVID BERG
BEYER BODY SHOP INC
BLUFFTON OIL COMPANY
BOB BARKER COMPANY INC
BOB'S STANDARD BULK SERVICE
BRANDON COMMUNICATIONS INC
BRAUN VENDING INC
BRIGGS CORPORATION
CIT TECHNOLOGY FIN SERV INC 189.86
CO OP SERVICES INC
COMMERS
CONVERGENT STORAGE SOLUTIONS
COOPERS TECHNOLOGY GROUP
CREATIVE FORMS & CONCEPTS INC
CULLIGAN WATER COND
CULLIGAN WATER CONDITIONING
DAKOTA CLINIC FARGO
DAKOTA PRINTER REPAIR LLC
DENZEL'S REGION WASTE INC
ECOLAB
CHUCK EHRENBERG
EVERGREEN EQUIPMENT INC
EVERTS LUMBER CO
FARMERS CO OP OIL ASSN
FARNAM'S GENUINE PARTS INC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS NEWSPAPERS INC
FERGUS POWER PUMP INC
FERRELLGAS
FLEET SERVICES
FOTH & VAN DYKE
GARAGE DOOR STORE
GEOCOMM
GODFATHERS EXTERMINATING INC
GOODIN COMPANY
GOPHER STATE ONE CALL
GR GRAPHICS INC FARGO
TROY HAARSTICK
HEISLERS COUNTRY OIL
HENNING AUTO PARTS INC
AMOUNT
26.63
6,820.43
696.17
87.75
5.75
1,667.50
6.00
6.95
1,400.00
140.25
429.00
450.00
117.40
540.00
141 .79
3,381.38
34.99
4,329.49
2,204.55
210.16
259.28
754.58
21.49
264.82
5,118.86
285.42
200.00
593.27
1,106.89
65.37
10.65
1,288.57
116.40
2,697.93
75.32
65.39
54.26
34.53
4,998.80
351.89
1,161.25
411.48
95.00
139.12
17,729.69
37,595.21
516.13
3,140.00
132.06
187.94
13.05
58.01
185.51
6,237.00
653.95
OTC Board of Commissioners' Minutes
December 18, 2007
Attachment A, Page 2
HENNING HARDWARE
HIGH PLAINS TECHNOLOGY
HILL TOP LUMBER INC
TERRY HOFF
HOLIDAY CREDIT OFFICE
SANDY HOLO
HOMESTEAD BUILDING SUPPLIES
HOUSTON ENGINEERING INC
INDEPENDENT EMERGENCY SERVICES
THE INDEPENDENT
INNOVATIVE OFFICE SOLUTIONS
INSIGHT PUBLIC SECTOR
INTERSTATE INC
J.P.COOKE CO
JJ'S COMPANY EXCAVATING LLC
JK SPORTS
DEAN JOHNSON
K-MART
KELLY SERVICES INC
LINDA KESKITALO
LAKE REGION HEALTHCARE CORP
LAKES COUNTRY SERVICE CO OP
LAKEWAY MARKET LLC
LANDFALL NAVIGATION
LARRY OTT INC TRUCK SERVICE
LARRY'S SUPERMARKET
LOCATORS & SUPPLIES INC
M-R SIGN COMPANY INC.
MANNY'S -ROCKY'S BAIT
MCCC Ml 33
MICHAEL MCGEE MD
MERIGEN MEDICAL
MICROAGE
THE MIDWEEK
MIDWESTERN MAT RENTAL & SUPPLY
MINNKOTA
MN CHAPTER IAAI
MN DEPT OF AGRICULTURE
MN MOTOR COMPANY
MN STATE AUDITOR
MN STATE LAW LIBRARY
MORTON SALT
NAPA STANDARD PARTS OF WADENA
NELSON DODGE GMC
NELSON FORD LINCOLN MERCURY IN
NETWORK CENTER COMMUNICATIONS
NORTHLAND REBUILDING
NORTHWEST DIVERS
OFFICEMAX CONTRACT INC
OLSON OIL CO INC
ONE CALL LOCATORS LTD
OTTER TAIL CO EMPLOYEES COMMIT
OTTER TAIL POWER COMPANY
OTTER TAIL TELCOM
OTTERTAIL TRUCKING INC
OVERHEAD DOOR COMPANY
PACE ANALYTICAL SERVICES INC
PAMIDA INC 008
138.99
57.51
977.55
48.50
74.25
97.06
153.27
7,549.25
54.86
562.80
2,703.27
1,565.55
2,052.61
71.65
2,320.00
389.70
180.00
248.22
749.89
288.90
386.60
65.00
2,396.26
788.85
2,150.00
40.62
132.89
8,243.76
1,462.66
3,202.77
400.00
239.93
924.42
58.80
74.07
29.00
140.00
10.00
107.76
1,123.50
175.00
41,473.29
357.98
105.03
1,868.20
4,700.76
225.00
9.59
172.65
513.77
102.56
52.00
720.00
298.09
6,038.40
177.32
3,391.00
5.94
..
PC MAGAZINE
PELICAN RAPIDS PRESS
PENROSE OIL COMPANY
PERHAM ACE HARDWARE
PERHAM ENTERPRISE BULLETIN
PERHAM SAND & GRAVEL
PERSONNEL EVALUATION INC
PETE'S AMOCO
PETE'S BODY SHOP & TOWING
PREMIUM WATERS INC
PRIME CONSTRUCTION CO
PRO AG FARMERS CO OP
PRODUCTIVE ALTERNATIVES INC
QUICK'S NAPA AUTO PARTS
RAMSEY COUNTY
RAYMOND LEE SAND GRAVEL & EXCA
RDO TRUCK CENTERS
REGIONS HOSPITAL
REVIEW ENTERPRISES INC
RINGDAHL AMBULANCE SERVICE
ROBERT B HILL CO
CHERI SCHULTZ
SIGELMAN STEEL & RECYCLING INC
STEINS INC
STENERSON LUMBER
STRAND ACE HARDWARE
STREICHERS
SUSAN ULSCHMID
UNIFORMS UNLIMITED
VERGAS ACE HARDWARE
VERGAS 66
VICTOR LUNDEEN COMPANY
VIKING COCA-COLA
WADENA ASPHALT INC
WADENA CO AUDITOR TREASURER
WASTE MANAGEMENT
WELLS ROAD GRADING
WEST PAYMENT CENTER
WHITE BANNER UNIFORM SHOP
ZIEGLER INC
**** FINAL TOTAL. ..... .
OTC Board of Commissioners' Minutes
December 18, 2007
Attachment A, Page 3
47.00
67.50
3,374.95
19.65
54.00
1,035.00
16.00
1,058.62
279.35
5.66
675.00
886.96
76.56
24.50
1,200.00
1,520.00
344.15
158.00
45.10
120.00
706.93
48.86
14.06
108.54
105.96
37.43
1,388.48
79.60
107.70
21 .63
1,345.69
9.88
131 .26
3,168.00
2,203.65
42,189.70
200.00
2,678.43
76.99
448.19
$278,301.45 ****
•
TEMPORARY SNOWMOBILE TFWL EASEMENT
OTC Board of Commissioners' Minutes
December 18, 2007
Attachment B, Page 1
This SnowmobNe Trail Easement Is grantod ttU 18th day of Dacembar 2007, by the Oller Teti County Auditor, under lhe provision
of Mlnnesola Statule 262.04, Subdivision 4, to the Oller Trail Riders SnowmobNe Club, for tne purp(Jse of establishing and
malntlillning a lffllporaty seasonal use snowmoblle lr1111 eerou the following deacribad tax forfeited property !lltualed In the County
of Otter TAG, Stall!! ofMlnne900l, lowlt;
The Easl Hall ol the Southwest Quart.er Except thO West 10 Rods of the North 18 Rods, aK in Sedlon 34 of Township 136
Range 40-(79 Acres).
That the Oller Tei County AUdltor. per th9 provtsk>nafMlnne,ota Statute 282.04, Subdlvlston 4, tnreoolpt o1S1.00, hereby granls
en e■.emenl, for • period not lo extend past Dec:fflnber 31, 2008, 0Y&r and 80"01111 the above described tax forfl"lllted property as
e.hown on the attached drawing subject lo Ihe following conditions:
1. Upon e 00-dey wrtuen notice thltl eaoement 11h:elf lemllnate and Will be cancelled by a resolution of the Otter Tall County Board of Commtssioners II,
e.) al eny time the easement confhc1s with uny publk: use of the property, b.) al .any time the Otter TraH Riders SnowmoblJe Club !hould cease to exist, c.) el any tlmo the de!llgnalad mule Is no longer used es a-snoMnObHe tral, d.) at any time the above desaibed hue fortetled properly ta sold/conveyed, and a.) 11.t any tme, er,y of the condition& ststed In thlll document are In default.
2. The rlghl·ot'-111y of the &nowrnoblle route thall ba open to the general publtc only for 1nowmoble UH.
3. Tho S\a\e ofMIMMOla andtha County of Oller Tel •hall al all times havv \he right tu enter upon the above dH<:ribed
property and upon said rfghl-of-way ,Or any purl)()ltM nfleffNl'Y for the performance of our lawful powen, end dutl8s.
4, The State or Mlnneaola and the County of Otter Tell thall have the rlghl ta dose said rigtll-of• way during eny emergency.
When practlcal the Otter Tail Riders Snowmobile Club will be notifiad.
5. Thia easement is for a 16' width gver the routs to use as a S88800al u,e 1nowmobtle val!.
B. Slgnage by the Otter Trall RJder:ifSnowmoblle Club of the trail ta direct lhe use and satety o1' the trail across lhl"I above
n,fertinccd property Is encouraged. tf the temJ)Qfar)I suowmobUe trall enement ls nDl renewed lhe Otler lreil Riders
Snowmobile Club prior to Oecembl"II' 31. 2008. mutt remove ■I algnage cw Otter Tai county shall have the right to remove
the ■Jens and Iha oosta fo, such remOV'III wlU be the reaponsibUKy of the Ollar Trail Riders. Snowmoble Ch.Jb.
7. The Otter Tr-all Riders Snowmobile ClubahaD lndemntty the County against any claim arising from the use of the property·H
a anowmablle lral aod wlll maintain lnaurence, as required by the separate Sn0Yffllob9a Tral Agr•ment held wtth the
County.
Wltnese myh!nd and offlclal ■■al this 181t1 Clay of Dooember, 2007.
Waynt1 Stffl, otter Tall Counly Auditor
Slate of Minnesota)
JSS County of otter T&tl)
SublCrlbod and Swam lobeh:re me this 18h duy of December, 2007.
Notary Public
For th& Otter Trail RkMtra Snowmoble Club
Stale of Minnesota )
JSS County of )
Subsctlbed FJnd Swam to befort me this day of
Notary Public
Dated
2007.
(