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Home My WebLink AboutBoard of Commissioners - Minutes - 12/11/2007MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday, December 11, 2007 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, December 11, 2007, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair, Bob Block, Roger Froemming and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of December 11, 2007, as mailed. Approval of Minutes Motion by Nelson, second by Erickson, and unanimously carried to approve the Human Services Board minutes of November 27, 2007, as mailed. Probation Department Probation Director, Chuck Kitzman, invited comm1ss1oners to a noon meeting on December 19, 2007, at the Courthouse regarding the DWI Court Project. Motion by Erickson, second by Froemming, and unanimously carried to authorize commissioners attendance at the afore- mentioned Special Meeting. Public Health Department Public Health Director, Diane Thorson, briefed the Board regarding the end of November financial status for the Department, emergency preparedness funding, and a recent environmental issue(s) survey. Ms. Thorson will present Public Health's recommended Health Improvement Plan for next year at the next Human Services meeting. Human Services Contracts and Amendments Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following contracts and amendments: Agency/Contractor Effective Date Targeted Group Funding Source Synstelien Community 01/01/08 to12/31/08 Persons with Mental State Waivered Dollars & Services Retardation or Medical Assistance Related Conditions Prairie Community 01/01/08 to12/31/08 Persons with Mental State Waivered Dollars & Services Retardation or Medical Assistance Related Conditions Lutheran Social Services 01/01/08 to12/31/08 Elderly Medical Assistance (MA) Willow Creek Senior 01/01/08 to12/31/08 Elderly OTC Approved Rate Living New Horizons 01/01/08 to12/31 /08 Persons with Mental State Waivered Dollars & Retardation or Medical Assistance Related Conditions Lutheran Social Services 01/01/08 to12/31/08 Persons with Mental State Waivered Dollars & Retardation or Medical Assistance Related Conditions Nutrition Services Inc. 01/01/08 to12/31/08 Elderly CADI & AC/EW Waivered Dollars ($6.20 per meal) OTC Board of Commissioners' Minutes December 11, 2007 Page2 Lutheran Social Services 01/01/08 to12/31/08 Lakeview Senior Living October 1, 2007 Apartments, Battle Lake Hecla, Inc. October 1, 2007 Sauk Rapids A Place to Belong October 1, 2007 FerQUS Falls Elderly Guardianship Services under OTC MN Supplemental Assistance Guidelines Elderly & Disabled 2% Cost of Living Amendment to the Provider Contract Adult Mental Health 2% Cost of Living Amendment Services to the Provider Contract Adult Mental Health 2% Cost of Living Amendment Services to the Provider Contract Productive Alternative Program Overview Steve Skauge and Bob Johnson from Productive Alternatives submitted a handout to brief the Board on their Detox, Public Transit, and Supported Employment programs. Mr. Johnson reported approximately 750 days of detox service to Otter Tail County residents in 2007 and good working relationships with all entities involved with dependency issues. Transit Alternatives ended its first year of service with over 103,000 rides . Service hours have been expanded to 6:30 a.m. to 5:30 p.m. Mr. Skauge expressed concern regarding the Supported Employment program funding which is exhausted by September each calendar year. Productive Alternatives is not able to make up that funding through other programs. Lengthy discussion took place regarding this issue. Bill & Claims Motion by Erickson, second by Block, and unanimously carried to approve the Human Services bills and claims as presented. Ad journment At 10:35 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Wednesday, December 26, 2007. Dated: __ tL.:2.=-+'\ 2._1 ...... J..-o-J ____ _ Attest: ~ ,/ /) Larry' Kroh!{ Cl~ Call to Order The Otter Tail County Board of Commissioners convened Tuesday, December 11, 2007, at 11 :00 a.m., at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Approval of Agenda Motion by Erickson, second by Froemming, and unanimously carried to approve the County Board agenda of December 11, 2007, as mailed. Approval of Minutes Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board minutes of November 27, 2007, as presented. Approval to Pay Bills Motion by Erickson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. ( . OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 3 Plat Extension Request and Final Approvals Motion by Nelson, second by Froemming, and unanimously carried to extend the date to file the Final Plat of Robert and Linda Honer entitled "Beaver Dam Shores" to February 1, 2008. The extension is needed because of pending title action. The property is located in Section 7 of Dead Lake Township; Star Lake (56-385). Motion by Erickson, second by Block, and unanimously carried to approve the Final Plat of Margaret and John Reed entitled "Fosberg's Addition to Cha-Rosa Beach" located in Section 12 of Scambler Township; Pelican Lake. Motion by Mosher, second by Block, and unanimously carried to approve the Final Plat of Steven and Judith Gease entitled "Waterford Heights" in Section 8 of Dane Prairie Township; Unnamed Lake (56-626). Motion by Froemming, second by Nelson, and unanimously carried to approve the Final Plat of Velna L. Dittbenner entitled "Kalpin Estates" in Section 27 and 28 of Parkers Prairie Township; Lake Adley. Motion by Mosher, second by Erickson, and unanimously carried to approve the Final Plat of Craig and Donna Rakow entitled "Eagle Crest" in Section 10 of Eagle Lake Township; Eagle Lake. Veterans Service Department Update VSO Director, Jourdan Sullivan, submitted a Department handout and information regarding the CVSO Enhancement Grant. Otter Tail County has received an Enhancement Grant in the amount of $26,744.00. Mr. Sullivan explained how the grant dollars will be used for outreach services to veterans. Mr. Sullivan provided statistics regarding the number of veterans served in past years as well as the compensation and hospital benefits received by Otter Tail County veterans. The Otter Tail County VSO is planning to apply for a joint grant with Becker and Wadena counties to assist veterans with funding necessary for books required when attending school. Motion by Froemming, second by Block, and unanimously carried to authorize the County Auditor to sign the Grant Agreement allowing the county to receive the Minnesota Department of Veterans Affairs CVSO Enhancement Grant dollars of $26,744.00. Otter Tail Operations Center Project Update Physical Plant Manager, Rick Sytsma, and Architect, David Shultz, provided an update regarding the Ottertail Operations Center. Mr. Sytsma stated that the project is progressing on time and under budget with a schedule to open the facility in May of 2008. Total completion to-date is 72% of the project. Mr. Sytsma presented two change orders for the Ottertail Operations Center; one to upgrade the septic system due to the State adopting a new standard related to the sandy soils in the project location, and the other for the security camera system. The bid from Marco, Inc. for the camera system was selected after demonstrations of all systems proposed. Marco, Inc. had more installations than other vendors with WalMart being their largest customer. The software was the most intuitive and easiest to use and provides a process to put multiple images from different servers on one DVD. Motion by Nelson, second by Block, and unanimously carried to authorize· upgrading the septic system at the Ottertail Operations Center at a cost of $7,377.78. Motion by Block, second by Erickson, and unanimously carried to accept the Video Surveillance System from Marco, Inc., at the bid price of $54,092.00, corresponding engineering services at a cost of $7,275.00, to Shultz & Associates, and a deduct from the General Contractor for the Ottertail Operations Center project, Comstock, Inc., in the amount of ($24,044.00). OTC Board of Commissioners' Minutes December 11, 2007 Page 4 Phone System in New York Mills MIS Director, Tim Brand, briefed the Board on a plan to replace the phone system in New York Mills to IP phones which will operate over the computer network rather than separate lines. The project is budgeted for a 2008 project. Recess & Reconvene At 12:09 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The meeting was reconvened at 1 :03 p.m. Right of Way Survey Awards After advertising for quotations for two Bridge Projects, S.A.P. 56-667-33 (CSAH 67) and S.A.P. 056- 599-059 (Deer Creek Township Bridge -L9044), the following quotations were received: Heyer Land Surveying and Engineering, LLC Detroit Lakes, MN Anderson, Howe & Langlie, Inc. Fergus Falls, MN Interstate Engineering, Inc. Fergus Falls, MN Ackerman Land Surveying Wahpeton, ND Moore Engineering, Inc. Fergus Falls, MN CSAH 67 Bridge No. 93127 $2,980.00 $3,200.00 $6,800.00 $7,045.00 $8,700.00 Deer Creek Twp Bridge L0994 $3,100.00 $3,600.00 $6,800.00 $6,545.00 $9,100.00 Motion by Froemming, second by Block, and unanimously carried to award the above right of way projects to Heyer Land Surveying and Engineering, LLC of Detroit Lakes, MN, in the amount of $2,980.00 (bridge no. 93127-CSAH 67) and $3,100.00 (bridge no. L0944-530th Ave) as recommended by the Highway Engineer. Infrastructure Fixed Asset Policy Motion by Nelson, second by Mosher, and unanimously carried to approve the Otter Tail County Infrastructure Fixed Asset Policy effective January 1, 2007, as recommended by the Highway Engineer. Closed to the Public -Labor Negotiation Strategies At 1 :17 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing a meet and confer situation with the Human Services Specialist Union and labor negotiation strategies relative to all Collective Bargaining Units except the Highway Maintenance Workers. Present were the five seated County Commissioners, the County Attorney, County Coordinator, Human Services Director, Human Resources Coordinator, Public Health Director, Land & Resource Director, and Board Secretary. OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 5 Open to the Public -2008 Employer Contribution Upon conclusion of the closed session, at 2:15 p.m:, Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners opened to the public. Motion by Nelson, second by Erickson, and unanimously carried to authorize the up front payment of a $600.00 Employer Contribution into each employees' 2008 Health Savings Account with the funds paid out of the following accounts: General Revenue Road & Bridge $56,400.00 $9,000.00 Adjournment Solid Waste Human Services $3,600.00 $44,400.00 At 2:20 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Wednesday, December 26, 2007. Dated: _ _;;,l_L-_\_ '-=~-1 o;._1...___ __ F COMMISSIONERS Attest: La~n.~ Dennis R. Mosher, Board of Commissioners Chair CB/kd OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 12/11/2007 FOR PAYMENT 12/11/2007 VENDOR NAME A-1 LOCK & KEY LLC A-1 TROPHY A'VIANDS LLC JANICE AABERG ABG MAINTENANCE INC AGGREGATE INDUSTRIES INC ALL CREATURES VET HOSPITAL ALLIED FIRE PROTECTION INC ANDERSON HOWE & LANGLIE INC RYAN ANDERSON ARVIG COMMUNICATION SYSTEMS BACHMAN PRINTING COMPANIES BAKKE ACOUSTICAL BARRETT EMS TRAINING SCA TRAINING & DEVELOPMENT BEAR GRAPHICS INC BEN HOLZER UNLIMITED TERRY BENNETT DWIGHT SERVEN BEYER BODY SHOP INC BOB BARKER COMPANY INC BOYER TRUCKS HEATHER BRANDBORG BRANDON COMMUNICATIONS INC BR31 US BEARINGS & DRIVES HAROLD SUSKO CASS COUNTY HEATING INC CATCO PARTS AND SERVICE CELLULAR ONE CELLULAR OUTFITTERS CENTRAL SPECIAL TIES INC CENTRAL STATES WIRE PRODUCTS I COLLEGE WAY AUTO INC COMMERS COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP CULLIGAN WATER COND DACOTAH PAPER COMPANY DOUG DAHLEN DAN'S TOWING & REPAIR DEANS COUNTRY MARKET KATHY DOMHOL T EARL STRANDE EXCAVATING JAMES EASTMAN ECONO SALES AND SERVICE EVENSON REVOCABLE LIVING TRUST CHARLES EVENSON FARGO FREIGHTLINER FARGO GLASS AND PAINT CO FERGUS FALLS FIRE DEPT FERGUS FALLS MEDICAL GROUP FERGUS FALLS NEWSPAPERS INC FERGUS FALLS POLICE DEPT CITY FERGUS FALLS FERGUS POWER PUMP INC FERGUS TIRE CENTER FERRELLGAS FRAZEE FORUM INC GATOR H20 AMOUNT 274.07 26.63 7,429.05 62.54 90.53 38,506.58 78.70 680.00 840.00 30.83 305.59 696.75 445.00 450.00 240.00 219.92 25.77 1,040.00 129.95 7,203.56 235.82 178.40 16.49 893.71 160.48 774.90 36.00 350.33 969.72 490.60 110,433.15 2,236.61 29.19 202.88 9,693.03 1,507.57 21.79 773.75 582.00 182.12 12.54 47.53 6,489.24 50.97 607.45 1,908.91 888.30 55.96 1,556.54 200.00 6,328.00 9,177.66 4,460.49 33,815.95 2,200.00 4,618.42 190.77 45.12 27.50 OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 2 GEOCOMM DAWN GODEL GOODIN COMPANY GOVERNMENT FINANCE OFFICERS AS GR GRAPHICS INC ST LOUIS GRAINGER INC GREYSTONE CONSTRUCTION COMPANY PATRICK GRIFFIN HALIFAX CORPORATION ANNETTE HARRINGTON HERZOG ROOFING INC HINTERMEISTER INC HOTSY EQUIPMENT OF MN INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC J C'S GENERAL STORE JAKE PALUBICKI CONSTRUCTION JKSPORTS JOHNSTON FARGO CULVERT INC CHARLES KAMPA KELLY SERVICES INC KENTUCKY FRIED CHICKEN KNUTSON ELECTRIC REBUILDING L& L SERVICE LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEAL TH CENTER LAKES AREA PEST CONTROL LLC LARRY OTT INC TRUCK SERVICE LARRY'S SUPERMARKET PAT LARUM LAWSON PRODUCTS INC LOCATORS & SUPPLIES INC MANNY'S -ROCKY'S BAIT MAXIMUS INC MCCOLLOUGH WELDING MORA STEWART MENSING MICROAGE MIDWEST PRINTING CO MIDWEST TESTING LABORATORY MIDWESTERN MAT RENTAL & SUPPLY MN ASSOC OF CVSO MN MOTOR COMPANY MN STATE ATTORNEY GENERAL MN STATE AUDITOR MN STATE BAR ASSOCIATION MOORE ENGINEERING INC MPELRA NARDINI FIRE EQUIPMENT NATIONAL BUSINESS SYSTEMS INC NATURES GARDEN WORLD NCITE NELSON DODGE GMC NEW YORK MILLS HERALD NORTHERN PLUMBING SUPPLY NOVA FIRE PROTECTION OFFICE DEPOT OFFICEMAX CONTRACT INC OLSON AUTO ELECTRIC OTIS ELEVATOR CO 3,300.00 34.48 79.29 185.00 653.37 379.80 75,718.80 8.50 657.00 346.33 6,264.15 75.95 108.47 1,572.70 598.05 22.82 4,535.00 270.47 2,024.25 96.32 1,143.43 94.40 362.64 109.17 2,018.54 1,296.00 82.01 1,125.00 278.70 53.96 251 .73 349.90 1,834.38 7,354.00 37.28 25.00 322.90 2,263.12 1,027.73 1,595.05 69.60 360.00 479.51 209.25 19,417.39 480.00 3,105.00 150.00 869.50 15,000.00 95.66 75.00 350.68 425.20 39.53 290.00 186.54 169.32 1.99 101 .91 OTTER TAIL CO EMPLOYEES COMMIT OTTER TAIL CO RECYCLING OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL TRUCKING INC OVERLAND MECHANICAL SERVICES PELICAN RAPIDS PRESS PERHAM ENTERPRISE BULLETIN PERHAM MEMORIAL HOSPITAL & HOM CITY PERHAM PETE'S BODY SHOP & TOWING PHILLIPE LAW OFFICE PIONEER RIM & WHEEL CO PITNEY BOWES POSIE INN FLORAL PRAIRIE IMPLEMENT INC RAM-SWANA ARVIDRAU REED BUSINESS INFORMATION REGIONALHELPWANTED.COM INC RELIABLE OFFICE SUPPLIES THE RENTAL STORE REVIEW ENTERPRISES INC KENNETH RIAN ARDEITH RICHTER RICK LEITCH BACKHOE SRVC & PJ ROBERT B HILL CO MARTHA ROCHEFORD ROGNESS LEASING ROYAL TIRE INC THOMAS RUND TRUST STANLEY RUND ALICE SCHROEDER IRREVOCABLE CHERI SCHULTZ SCHWMB INC SCOTT HOFLAND CONSTRUCTION INC SEIP DRUG SERVICE FOOD SUPERVALU SEWER SERVICE SHERWIN WILLIAMS PAUL SIMENGMRD STEINS INC STEVE'S SANITATION INC DAVID STOCK JUSTIN STOCK STREICHERS SUND LIVING TRUST SUPER SEPTIC INC OF PELICAN RA RICKY SWANBERG SPENCER THOMAS THYSSEN KRUPP ELEVATOR CORPORA TITAN MACHINERY INC LETHE TORGERSON TOUTGES SANITATION TRI STAR RECYCLING TRIMIN SYSTEMS INC TRUCK UTILITIES FARGO ND UNIFORMS UNLIMITED UNIVERSITY OF MN-EXTENSION SER VETERANS INFORMATION SERVICE OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 3 66.00 136.36 106.00 75.00 11,594.00 353.38 353.20 735.43 15.00 68,777.48 124.61 203.35 344.39 198.97 904.82 88.48 300.00 495.00 171 . 71 123.00 119.44 120.00 316.80 99.99 1,053.60 1,684.83 101 .22 44.85 798.75 6,298.98 1,020.60 153.00 656.78 4.26 160.18 5,130.00 32.58 45.30 250.00 135.76 97.80 5,597.19 214.11 1,308.83 590.63 191.69 717.00 77.19 69.90 300.00 1,392.26 57.70 282.84 49.14 4,401 .18 2,431.20 388.97 134.75 79.00 60.00 OTC Board of Commissioners' Minutes December 11, 2007 Attachment A, Page 4 VICTOR LUNDEEN COMPANY JANELLE VIPOND VOSS LIGHTING WADENA ASPHALT INC WASTE MANAGEMENT TERRY WEBER WEST CENTRAL LINEN SERVICE INC WEST PAYMENT CENTER XEROX CORPORATION BYRON ZITZOW 210 LUBE EXPRESS -•• FINAL TOTAL.. ..... 8.52 5.80 215.34 5,837.05 506.12 89.03 5.00 422.00 139.67 119.99 27.06 $550,867.19 ****