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Home My WebLink AboutBoard of Commissioners - Minutes - 11/27/2007. - MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 500 W. Fir Avenue, Fergus Falls, MN Tuesday,November27,2007 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, November 27, 2007, at 9:30 a.m. at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair, Bob Block, Roger Froemming and Everett Erickson present. Approval of Agenda Motion by Froemming, second by Block, and unanimously carried to approve the Human Services Board agenda of November 27, 2007, as mailed. Approval of Minutes Motion by Nelson, second by Erickson, and unanimously carried to approve the Human Services Board minutes of November 13, 2007, as mailed. DWI Court Grant Application Report Probation Director, Chuck Kitzman, and County Attorney, David Hauser, briefed the County Board on the Drug Court Initiative. Mr. Kitzman provided the Otter Tail County DWI Court Participant Handbook and the DWI Court Policies and Procedures Manual for the proposed program. Mr. Kitzman stated that a grant application, in the amount of $65,571.00, has been sent to the State with Otter Tail County showing over $100,000.00 in matching funds. Public Health Contract Motion by Nelson, second by Block, and unanimously carried to authorize the appropriate County officials' signatures to execute a Grant Assurance and Agreement to formalize that public health funding will be used according to State rules and regulations. Human Services Contracts Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute the following contracts: Agency/Contractor Effective Date Targeted Group Funding Source Larry Kempenich 01/01/08 to12/31/08 Persons with Mental State Waive red Do Ila rs & Retardation or Related Medical Assistance Conditions Midwest Community 01/01/08 to12/31/08 Persons with Mental State Waivered Dollars & Residential Resources Retardation or Related Medical Assistance Conditions West Central Services 01/01/08 to12/31/08 Persons with Mental State Waivered Dollars & Retardation or Related Medical Assistance Conditions Lakes Homes & Program 01/01/08 to12/31/08 Persons with Mental State Waive red Dollars & Development Retardation or Related Medical Assistance Conditions Kessel Group Home 01/01/08 to12/31/08 Residential Services for Otter Tail County Approved Persons with Mental Rate Retardation or Related Conditions Pioneer Home Inc. 01/01/08 to12/31/08 Assisted Living for Otter Tail County Approved (Pioneer Main ) Elderlv Rate OTC Board of Commissioners' Minutes November 27, 2007 Page2 Vergas Asst. Living 01/01/08 to12/31/08 McCornell Court Asst. 01/01/08 to12/31/08 Living The Thomas House 01/01/08 to12/31/08 Pelican Valley Health 01/01/08 to12/31/08 Center Lutheran Social Services 01/01/08 to12/31/08 Harmony Home Health 01/01/08 to12/31/08 Care Catholic Charities 01/01/08 to12/31/08 LSS -Respite Care 01/01/08 to12/31/08 Golden Manor 01/01/08 to12/31/08 Assisted Living for Otter Tail County Approved Elderly Rate Assisted Living for Otter Tail County Approved Elderly Rate Assisted Living for Otter Tail County Approved Elderly Rate Assisted Living for Otter Tail County Approved Elderly Rate Assisted Living for Otter Tail County Approved Elderly Rate Assisted Living for Otter Tail County Approved Elderly Rate Intensive Treatment for County of Financial Children with severe Responsibility and MA emotional disturbance Respite Care -AC/EW/TBl/or CAC Waiver AC/EW/CADI & TBI Funds Assisted Living for Otter Tail County Approved Elderly Rate Motion by Froemming, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute an Amendment to Lutheran Social Services Contracts, as submitted, which provides a Cost of Living Adjustment (COLA) to the providers. This COLA is determined by the State of Minnesota. Motion by Block, second by Froemming, and unanimously carried to authorize the Chairman's signature to execute a County Participation Agreement between UCARE Minnesota and Otter Tail County OHS to provide care coordination for eligible persons in Otter Tail County. The Contract authorizes UCARE to reimburse Otter Tail County $180.00 for Initial Assessment, $90.00 per member per month for persons receiving Elderly Waiver services, and $70.00 per person per month for other Case Management. Bill & Claims Motion by Erickson, second by Block, and unanimously carried to approve the Human Services bills and claims as presented. Worksite Child Care Proposal Labor Management Committee Co-Chairs, John Dinsmore and Karen Cannell, briefed the County Board on the LMC's research regarding a worksite child care option. Lengthy discussion took place regarding the challenges and barriers for offering onsite child care. Public Health Director, Diane Thorson, suggested that an intern in her department could work on a Worksite Child Care Business Plan as a project. This would include research to determine how other large employers in this area are addressing employees' child care needs and whether or not a collaboration among businesses would be an option. Closed to the Public -Labor Negotiation Strategies At 10:35 a.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies relative to all Collective Bargaining Units except the Highway Maintenance Workers. Present were the five seated County Commissioners, the County Attorney, County Coordinator, Human Services Director, Public Health Director, and Board Secretary. Adjournment OTC Board of Commissioners' Minutes November 27, 2007 Page 3 Upon conclusion of the closed session, at 11 :03 a.m., Chairman Mosher declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, December 11, 2007. Dated: ta) fl I 200'7 ----+, -'--'--I-,-=-="-........ -----RVICES BOARD Attest: k,1 a Larry Kroh ; Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 27, 2007, at 11: 10 a.m., at the Otter Tail County Government Services Center with Commissioners Dennis Mosher, Chair; Syd Nelson, Vice-Chair; Bob Block, Roger Froemming, and Everett Erickson present. Otter Tail County Extension Committee Motion by Froemming, second by Block, and unanimously carried to authorize Commissioner Nelson to attend the Otter Tail County Extension Committee meeting on December 12, 2007, in place of Commissioner Mosher. Approval of Agenda Motion by Erickson, second by Froemming, and unanimously carried to approve the County Board agenda of November 27, 2007, with the following additions: Drainage System #16 Request for Salary/Classification Proposals Approval of Minutes Motion by Froemming, second by Block, and unanimously carried to approve the County Board minutes of November 20, 2007, as presented. Approval to Pay Bills Motion by Nelson, second by Block, and unanimously carried to approve payment of the County Board bills per Attachment A of these minutes. 2008 Natural Resources Block Grant Motion by Froemming, second by Block, and unanimously carried to approve the 2008 Natural Resources Block Grant distribution as submitted by the Land & Resource Administrator. Total grant for the period of July 1, 2007 to June 30, 2009, was reported as $111,200 with an in-kind match of $111,701. Shoreland Ordinance Revision Discussion Land & Resource Administrator, Bill Kalar, discussed additional proposed SMO revisions as follows: Change to string test procedure (handout provided) Change language dealing with grade & fill permits Change language regarding road authorities working in their existing right-of-ways The County Board set the Public Hearing for consideration of Amendments to the Shoreland Management Ordinance at 1 :30 p.m. on Tuesday, January 8, 2007. OTC Board of Commissioners' Minutes November 27, 2007 Page4 Household Hazardous Waste Management Program Motion by Nelson, second by Erickson, and unanimously carried to authorize the Chairman's signature to execute a Contract between the State of Minnesota and the County of Otter Tail for the Operation of a Household Hazardous Waste Management Program. Drainage System #21/Crooked Lake Outlet Highway Engineer, Rick West, opened discussion regarding the Crooked Lake Outlet project. Assistant Highway Engineer, Chuck Grotte, submitted a handout with lake and outlet elevations in the drainage system. Mr. Grotte explained that Loyal Larsen understood that 1' to 2' were going to be dug out of a ditch on his property as there was discussion about cleaning the ditch as part of this project. The Highway Department's prospective was restoring the grade to keep the slope flowing uniformly downstream. There is a small wetland on the property identified as Wetland #1 on the plan. Mr. Larsen thought the wetland would go down or, at the least, not increase in depth. Mr. Grotte explained that this wetland may go up some, but there will be a control structure installed to regulate the situation. Discussion continued regarding Ditch Law, original elevation, Ordinary High Water Level (OHWL), wetland laws and other agencies involved such as the DNR. Chairman Mosher opened the floor to Property Owner, Loyal Larsen. He expressed concern that, when he signed the easement for the Crooked Lake Outlet project with tile crossing his farm property, that the ditch on the low area to John Lake would be cleaned and Ditch #21 would be cleaned to the appropriate depth. He expressed concern that the water will back up into his fields and he would lose farm land. Lengthy discussion continued. Mr. West stated that DNR rules and Wetland Conservation Act (WCA) rules cannot be violated. Further research will be ·done with the DNR to determine if more cleaning can be completed in the ditch. The amount of water flowing out of Crooked Lake will be controlled so the Lake is higher. The contractor will continue some work in the spring on this project and additional cleaning will be considered. License Applications Motion by Froemming, second by Erickson, and unanimously carried to approve the following license applications: Battle Lake Standard Battle Lake, MN Elizabeth General Store Elizabeth, MN Lakeside Market Battle Lake, MN Tom's Amoco Henning, MN Tobacco Tobacco Tobacco Tobacco Payment Approvals Motion by Nelson, second by Block, and unanimously carried to approve payment, in the amount of $300.00, to Richard Carlund for the removal of 6 beavers from Otter Tail County Drainage System No. 29. Motion by Block, second by Erickson, and unanimously carried to approve payment, in the amount of $4,845.00, to McFarlane Sheet Metal for preparation of the CX for the garage at the Ottertail Operation Center. County Drainage System #16 OTC Board of Commissioners' Minutes November 27, 2007 Page 5 Clitherall Lake Association member, Jeff Stabnow, read for the record, County Board minutes dated October 16, 2007, regarding Ditch #16. He requested approval to apply for a permit from the DNR to remove aquatic vegetation in the Clitherall Lake Outlet. Clitherall Lake Property • Owner, Carl Stromsted, spoke in opposition of removing aquatic vegetation until after the Redetermination of Benefits and Engineering Study have been completed. He submitted a letter from a property owner who lives at Gizzard Creek, also in opposition of work being done in the outlet. Don Davenport disputed elevation data used by Mr. Stromsted. Commissioner Block offered a motion to proceed with an Engineering Study before any work is completed. Discussion followed. Commissioner Block withdrew the motion and offered a motion to not allow Clitherall Lake Association to apply to the DNR for a permit to remove aquatic vegetation in the outlet because there is no reason to proceed at this time. Motion died for lack of a second. Motion by Nelson, second by Froemming, to request that Otter Tail County apply for a permit from the DNR, on behalf of the Clitherall Lake Association, to remove aquatic vegetation from the Clitherall Lake Outlet (County Ditch #16). This permit application will be at the expense of the Clitherall Lake Association. Chairman Mosher called for a roll call vote as follows: Commissioner Erickson Commissioner Froemming Commissioner Block Commissioner Nelson Commissioner Mosher Motion carried 3 -1. Yea X X X X Salary/Classification Proposals Abstain X County Coordinator, Larry Krohn, reported that several responses to the Request for Proposals for consulting services for the County's classification study have been received. Motion by Block, second by Erickson, and unanimously carried to direct that the proposals be reviewed by the Personnel Board with a recommendation to be developed. Adjournment At 1 :33 p.m., Chairman Mosher declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, December 11, 2007. Dated: 12 -1 ! -d-.OO~ la d By: Attest: Larrit<'itin, Clerk CB/kd OTC Board of Commissioners' Minutes November 27, 2007 Attachment A, Page 1 WARRANTS APPROVED ON 11/27/2007 FOR PAYMENT 11/27/2007 VENDOR NAME AMAZON ENVIRONMENTAL INC AMERICAN WELDING SUPPLIES INC ANDERSON HOWE & LANGLIE INC CITY BATTLE LAKE DAVID BERG BLUESTONE TECHNOLOGIES INC BOB'S STANDARD BULK SERVICE JOHN BOHN BRETZ HARDWARE DOUG CANNELL COOPERS TECHNOLOGY GROUP CUTLER MAGNER COMPANY DENZEL'S REGION WASTE INC FARMERS CO OP OIL ASSN CITY FERGUS FALLS FERRELLGAS G & K SERVICES GALL'S INC HERZOG ROOFING INC HINTERMEISTER INC HSBC BUSINESS SOLUTIONS INNOVATIVE OFFICE SOLUTIONS INTERSTATE INC JIM VAESSEN LIMITED KELLY SERVICES INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE PAUL LARSON LIGHT RETURNS RECYCLING LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MATTHEW BENDER & COMPANY INC MN OFFICE OF ENTERPRISE TECH NO MN SHERIFFS'ASSOCIATION NANIK'S ELECTRIC NEW HILL SERVICES NORTHERN PLUMBING SUPPLY OFFICE DEPOT OFFICEMAX CONTRACT INC OTTER TAIL POWER CO OTTERTAIL TELCOM OTTERTAIL TRUCKING INC OVERHEAD DOOR COMPANY CITY PERHAM JON PETTERSON PITNEY BOWES PRO TAINER PRODUCTIVE ALTERNATIVES INC RINGDAHL AMBULANCE SERVICE RAYMOND SAXTON SOUTH MILL SERVICE SRF CONSUL TING GROUP INC STEINS INC STREICHERS THERM-AIR SALES CORPORATION TRANQUILITY BUILDING SERVICES AMOUNT 7,592.00 22.70 630.00 150.00 29.99 355.02 115.79 152.15 35.63 83.97 85.09 18,827.02 2,364.34 40.47 775.25 182.19 1,732.19 25.26 853.12 6.01 289.80 28.08 17.71 1,327.52 380.00 150.00 250.00 885.00 5,000.00 823.00 137.85 14.99 109.65 1,200.00 275.00 1,239.71 116.00 56.78 92.73 257.24 30,171 .00 883.79 6,358.00 82.50 74,971 .31 87.50 1,570.47 1,765.00 85.81 120.00 99.99 2,210.48 217.30 805.32 434.72 708.19 585.75 OTC Board of Commissioners' Minutes November 27, 2007 Attachment A, Page 2 TRI STAR RECYCLING UNIFORMS UNLIMITED VICTOR LUNDEEN COMPANY VIKING COCA-COLA WADENA CO AUDITOR TREASURER WADENA HIDE & FUR COMPANY RANDY WASVICK RICHARD WEST WOESSNER CONSTRUCTION INC •••• FINAL TOT AL ...... . 7,242.04 64.80 232.66 393.78 2,171 .20 108.37 115.00 31.06 80.00 $178,305.29 ****