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Housing & Redevelopment Authority - HRA-Packet-11-18-2024 Supporting Documents - 11/18/2024
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN November 18, 2024 | 11:45am 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Consent Agenda A.Regular Board Meeting Minutes, October 15, 2024 B.Housing Choice Voucher Rental Assistance Program Report October 2024 C.Community Housing Investment Programs Report October 2024 D.Public Housing Program Report October 2024 E.Check Report October 2024 Reports 4.Public Hearing – 12:00 pm, sale of HRA owned property located at 117 NW 1st Ave, Pelican Rapids, MN to Fergus Falls Area Habitat for Humanity 5.Old BusinessA.Resolution No. 296 Authorizing Sale of Property located at 117 NW 1st Ave,Pelican Rapids, MN to Fergus Falls Area Habitat for Humanity 6.New Business A.Resolution No. 297 Approving Fiscal Year 2025 Agency and Program Budgets B.Resolution No. 298 Approving Fiscal Year 2025 Public Housing BudgetC.Resolution No. 299 Authorizing Transfer of Property from Otter Tail County HRAto Finding Home I LLCD.Resolution No. 300 Authorizing Execution of the 2025 Minnesota Cities Participation Program Commitment Agreement E.Authorize Execution of the Statewide Affordable Housing Aid Agreement withOtter Tail CountyF.Authorize Extension of Brady Martz Contract for Fiscal Year 2025 Audit 7.Discussion A.2025 Board Meeting Dates 8.Executive Director Report 9.General Discussion – Topics by Commissioners 10. Adjourn 1/45 2/45 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on October 15 at 11:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Jeff Ackerson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Absent: Wayne Johnson, Chairperson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Pam Minten, OTC HRA Housing Assistance Coordinator Julie Bakken, OTC HRA Accountant Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Vice Chairperson, Leland Rogness called the meeting to order at 11:45 am. Amy Baldwin, OTC HRA Executive Director introduced new team member, Pam Minten, OTC Housing Assistance Coordinator. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Jeff Ackerson to approve the October 15, 2024 Agenda with no changes indicated. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Betty Murphy, second by Kurt Mortenson to approve the Consent Agenda including Resolution No. 292 Adopting 2025 Fair Market Rents and Payment Standards for the Housing Choice Voucher Program; Resolution No. 293 Adopting 2025 Flat and Ceiling Rents for the Public Housing Program; Resolution No. 294 Adopting 2025 Passbook Savings Rate for all Housing Assistance Programs; and Resolution No. 295 Adopting Utility Allowance Schedules for Housing Choice Voucher and Public Housing Programs as presented. Motion passed unanimously. 4. NEW BUSINESS HRA Vice Chairman, Leland Rogness, acknowledged the request to Call for a Public Hearing on November 18, 2024 for the sale of property at 117 NW 1st Avenue, Pelican Rapids, MN. Amy Baldwin, OTC HRA Executive Director stated that the Fergus Falls Area Habitat for Humanity has expressed an interest in the previously tax forfeited lot. The OTC HRA has cleaned up the blight on this small lot. Tanya Westra, Housing Program Supervisor talked with Stan Carignan, Executive Director at Habitat for Humanity and discussed the sale of property at the assessed value of $6,400 and this was agreeable. The HRA has also received $3,500 from MN DOT for the Temporary Right to Construct. Street improvements by MN DOT are not expected to start until Spring 2025. A motion was made by Kurt 3/45 OTTERTAIL COUNTY -MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 218-998-8730 ® OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ otterta ilcounty.gov LIVE YOUR best life HERE. ~-...----------7 Pg. 2 Mortenson, second by Jeff Ackerson to hold a Public Hearing on Monday, November 18, 2024 at 12:00 noon in conjunction with the November HRA Board Meeting for the sale of property at 117 NW 1st Avenue, Pelican Rapids, MN. Motion passed unanimously. A motion was made by Kurt Mortenson, second by Betty Murphy to reduce the purchase price to Habitat for Humanity in the amount that was received from MN DOT - $3,500. The sale price will be $2,900. Jeff Ackerson also asked about a notice, parcel and address. Motion passed, Commissioner Ackerson abstaining. 5. DISCUSSION Tanya Westra, Housing Program Supervisor, provided information on Fair Housing. The OTC HRA does not discriminate based on race, color, religion, sex, national origin, age, familial status, and/or disability. Furthermore, the OTC HRA takes reasonable steps to ensure access to programs for persons with Limited English Proficiency and/or disabilities. This includes translation and interpreting services and procedures followed to comply with reasonable accommodation requests. Interpreting services are provided by LanguageLine. 6. Executive Director Report Amy Baldwin, OTC HRA Executive Director and Tanya Westra, Housing Program Supervisor updated the board members on the North Fields of Dalton project. Applications have been mailed to the original list, and construction is proceeding. Open houses are planned for the week of November 18. There will be some slight policy language changes within the lease – 30 day consecutive absence will not be allowed and this must be a tenant’s primary residency. The HRA’s 3-year agreement for Legal Services is ending. An RFP will be issued to seek proposals from qualified firms for future legal services. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS HRA Vice Chairman, Leland Rogness, said that Dalton is excited and Commissioner Kurt Mortenson echoed his comment. Kurt Mortenson had stopped at H&R Construction and heard very positive comments. Amy Baldwin, OTC HRA Executive Director also stated that at the Monday, November 18 Board meeting the board will be discussing the Budget and holding the Public Hearing regarding the sale of the Pelican Rapids property. 8. ADJOURNMENT At 12:20 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/45 10/31/2024 11/1/2024 Difference 55,020.52$ 55,115.52$ $95.00 105 103 -2 *HAP Transactions 51,445.00$ 52,094.00$ *Utility Reimbursements 1,657.00$ 1,783.00$ *HAP Adjustment 680.00$ *Utility Adjustment *Portability Tranactions (Out) 1,200.00$ 1,200.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 10/31 11/1 New Admissions 0 End Participation 2 Shop Mode/ARS 0 Ports-Out Paid 1 1 Ports Out Pending 0 0 Ports In Pending 1 1 10/31/2024 Waiting List/To Date 94 Applications in Progress 0 Vouchers Issued 0 Vouchers "On the Strreet"0 ELI%83% Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ May 2024 144 111 75.1% 127.8% 505.73$ June 2024 144 111 75.6% 128.6% 490.83$ July 2024 144 110 75.2% 129.4% 542.89$ August 2024 144 110 75.0% 128.1% 509.86$ September 2024 144 109 75.7% 129.1% 509.78$ October 2024 144 105 75.7% 129.0% 530.48$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions October 31, 2024 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) 5/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT October 2024 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 1 1 On-Going Down Payment Assistance (DPA) 3 3 On-Going SCDP: Reuse 1 1 On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going BATTLE LAKE 09/30/2024 SCDP: Commercial 6 2 3 2 8 SCDP: Homeowner 12 7 10 8 8 20 Residential Owner-Occupied Leverage (ROHL) 4 4 4 UNDERWOOD 09/30/2024 SCDP: Homeowner 12 4 12 9 9 17 Residential Owner-Occupied Leverage (ROHL) 5 5 5 6/45 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT October 2024 Rents Payable $3,784 Rents Collected $3,784 Total Negative Rents $522 Negative Rents Paid $217.40 Late Fees Charged $88 Late Fees Collected $88 Number of Units Paying Flat Rent 1 Fiscal Year ELI 100% WAITING LIST as of 11/08/2024 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 10 6 N/A Underwood 7 4 1 Henning 4 4 1 New York Mills 1 0 0 VACANCIES UNIT VACATED LEASE SIGNED 3 Bdrm – New York Mills 09/30/2024 All families on 3 & 2 bedroom waiting list have been contacted. 7/45 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type Document Recipient 115 No DD Barbara Dacy LLC 116 No DD Betty Murphy 117 No DD Jeff A Ackerson 118 No DD Kurt A. Mortenson 1522 No CHK Brady Martz & Assoc PC 1523 No CHK Leitch Excavating 1524 No CHK Mitch Harry 1525 No CHK Novelty Construction LLC 1526 No CHK Otter Tail County Recorder's Office 1527 No CHK Summers Inc 1529 No CHK 1530 No CHK Novelty Construction LLC 1531 No CHK Ohren Electric Inc 1532 No CHK Otter Tail County Recorder's Office 1533 No CHK Otter Tail County Recorder's Office 1534 No CHK Otter Tail County Recorder's Office 1535 No CHK Otter Tail County Treasurer 1536 No CHK State Farm Insurance Companies Payments $256,436.67 $256,436.67 Count 4 14 18 Payment Document Description Cleared Amount 10/18/2024 9-19-24 to 10-16-24 Services Yes $357.50 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments 10/18/2024 Per Diem/Mileage Oct 24 Yes $92.42 10/07/2024 2023 Audit Balance Due Yes $2,725.00 10/18/2024 Per Diem/Mileage Oct 24 Yes $140.66 10/18/2024 Per Diem/Mileage Oct 24 Yes $82.37 10/07/2024 N Fields of Dalton Yes $77,673.64 10/07/2024 SCDP Vergas20#02 Recording Fee Yes $46.00 10/07/2024 N Fields of Dalton (Leitch Excavating)Yes $15,900.62 10/07/2024 Sept 2024 Mileage Reimb Yes $292.12 10/18/2024 N Fields of Dalton Yes $54,314.74 10/18/2024 N Fields of Dalton #3023 No $28,633.00 10/07/2024 Labor/Materials - Deck VER20#02 Yes $14,925.00 10/18/2024 Refund Partial Owner Match BC20#03 Yes $12,534.20 10/18/2024 VER20#02 (MRT) Owner Match Yes $24.26 10/18/2024 Payroll, Postage, Elan, Acct Serv Yes $48,120.20 10/18/2024 SCDP UNHO#12 Yes $46.00 10/18/2024 UNHO#08 Yes $46.00 10/18/2024 N Fields of Dalton No $482.94 Cleared: 16 $227,320.73 Uncleared: 2 $29,115.94 Total Payments: 18 $256,436.67 End of Report $255,763.72 Total:$256,436.67 Project Summary Program - Project Deposits General Revolving (GR) - General Revolving $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$672.95 Check (CHK) www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/8/2024 7:30:58 AM Printed by: Julie Bakken 8/45 83% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 540.18 8,787.85 6,000.00 2,787.85 146% 3690 Other Revenue MISC 3,500.00 3,500.00 3690.01 SCDP Administration (DEED) - All Communities 136.67 15,216.22 50,000.00 (34,783.78)30% 3690.02 SCDP City/Grant Funds - All Communities 10,641.20 111,466.20 907,860.00 (796,393.80)12% 3690.99 Refunds & Reimbursements 3,097.20 20,000.00 (16,902.80)15% 3691 Levy Revenue 520,012.25 1,359,383.26 1,513,771.00 (154,387.74)90% 3692 CHIP Down Payment Assistance Repayment 25,638.00 25,638.00 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 5,177.00 5,177.00 3693.03 CHIP FFHRA Rehab Repayments 31,772.91 31,772.91 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,369.10 47,670.69 47,670.69 3697 Owner Match Revenue 31,915.06 31,915.06 3699 Sale of Property 35,379.79 35,379.79 TOTAL INCOME 532,699.40 1,679,004.18 2,497,631.00 (818,626.82) EXPENSES 4130 Legal 8,505.00 15,000.00 6,495.00 57% 4140 Staff Training 3,422.18 9,000.00 5,577.82 38% 4150 Travel 292.12 698.81 1,500.00 801.19 47% 4170 Accounting 5,000.00 45,000.00 60,000.00 15,000.00 75% 4171 Audit 2,725.00 12,525.00 16,000.00 3,475.00 78% 4190 Other Administrative Expenses 816.85 1,000.00 183.15 82% 4190.01 Manuals, Subscriptions 239.00 1,000.00 761.00 24% 4190.02 Office Supplies 206.27 808.98 1,700.00 891.02 48% 4190.03 Postage 212.66 2,244.11 2,500.00 255.89 90% 4190.04 Telephone & Internet 300.00 300.00 0% 4190.05 Dues 926.20 1,500.00 573.80 62% 4190.06 Advertising 913.09 2,000.00 1,086.91 46% 4190.08 Consulting Fees 357.50 9,718.30 85,000.00 75,281.70 11% 4190.2 Management Fees-OTC Admin 37,905.43 287,590.06 459,350.00 171,759.94 63% 4190.22 Management Fees - Construction Consultant 9,395.58 65,000.00 55,604.42 14% 4210 Board Member Payments 315.45 3,439.72 4,000.00 560.28 86% 4430 Maintenance - Contracts 930.00 (930.00) 4430.1 Misc Contracts - Software 7,010.00 7,700.00 690.00 91% 4510 Insurance 47,762.42 47,000.00 (762.42)102% 4521 Assessments 80.00 80.00 0% 4570 Housing Choice Voucher Operating Support 2,204.43 11,713.62 30,000.00 18,286.38 39% 4580 Public Housing Operating Support 1,297.83 39,067.24 20,000.00 (19,067.24)195% 4590.01 SCDP O & E Reports 380.00 (380.00) 4590.02 SCDP Lead Based Paint Testing 2,025.00 (2,025.00) 4590.03 SCDP Construction (DEED)14,925.00 89,693.00 907,860.00 818,167.00 10% 4590.04 SCDP Recording Fees 138.00 368.00 (368.00) 4590.05 SCDP General Expense - Leverage 209,110.00 209,110.00 0% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 48.65 25,000.00 24,951.35 0% 4593.03 CAP Consulting Fees 455.00 10,000.00 9,545.00 5% 4593.04 CAP Architect/Engineering 45,000.00 45,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 131,031.00 131,031.00 0% 4594 CHIP Down Payment Assistance 33,420.00 55,000.00 21,580.00 61% 4595.01 CHIP Emergency Housing Repair Program (EHRP)331.00 45,000.00 44,669.00 1% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)92.00 70,000.00 69,908.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 0% 4596.50 CWIP Pre-Development Expense 178,298.52 1,215,402.30 (1,215,402.30) 4598 Owner Match Expense 12,558.46 12,558.46 (12,558.46) TOTAL EXPENSES 256,436.67 1,847,499.57 2,447,631.00 600,131.43 75% SURPLUS 276,262.73 (168,495.39)50,000.00 (218,495.39)-337% Otter Tail County Housing Redevelopment Authority Operating Statement Ten Months Ending 10/31/2024 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 2:45:40 PM Printed by: Julie Bakken 9/45 Period Amount Balance ASSETS 1111 Cash 274,833.06 2,359,290.00 1111.1 Certificates of Deposit 148,687.23 1111.2 Cash MHFA Loan Acct #0054 0.35 4,088.56 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 1,429.32 355,254.08 1130.1 Loan Receivable-Rental Rehab 93,540.62 1130.2 Loan Receivable-Down Payment Assistance 89,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 227,013.76 1130.4 Loan Receivable-Homeowner Rehab 216,501.99 1130.9 Loan Allowance (443,515.75) 1400.12 Assets Held for Resale 42,588.50 1400.5 Accumulated Depreciation (3,487.25) 1400.6 Land 26,400.00 1400.9 Furn/Equip/Mach - Admin 9,657.00 TOTAL ASSETS 276,262.73 3,668,091.74 LIABILITIES AND SURPLUS LIABILITIES 2130 OTC Short-Term Loan 33,954.29 2130.1 OTC Long-Term Loan 791,045.71 TOTAL LIABILITIES 825,000.00 SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2806 Unrestricted Net Position 2,590,638.70 2806 Unrestricted Net Position (Current Year) 276,262.73 (168,495.39) TOTAL SURPLUS 276,262.73 2,843,091.74 TOTAL LIABILITIES AND SURPLUS 276,262.73 3,668,091.74 Otter Tail County Housing Redevelopment Authority Balance Sheet October 2024 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 2:45:39 PM Printed by: Julie Bakken 10/45 Doc Num Voided Type 1136 No DD 1137 No DD 1138 No DD 1139 No DD 1140 No DD 1141 No DD 1142 No DD 1143 No DD 1144 No DD 1145 No DD 1146 No DD 1147 No DD 1148 No DD 1149 No DD 1150 No DD 1151 No DD 1152 No DD 1153 No DD 1154 No DD 1155 No DD 1156 No DD 1157 No DD 1158 No DD 1159 No DD 1160 No DD 1161 No DD 1162 No DD 1163 No DD 1164 No DD 1165 No DD 1166 No DD 1167 No DD 1168 No DD 1169 No DD 1170 No DD 1171 No DD 1172 No DD 1173 No DD 1174 No DD 1175 No DD 1176 No DD 1177 No DD 1178 No DD 1179 No DD 1180 No DD 1181 No DD 6435 No CHK 6436 No CHK 6437 No CHK 6438 No CHK 6439 No CHK 10/01/2024 HAP Payment Oct 24 Yes $349.00 10/01/2024 HAP Payment Oct 24 Yes $656.00 10/01/2024 HAP Payment Oct 24 Yes $225.00 10/01/2024 HAP Payment Oct 24 Yes $1,200.00 10/01/2024 HAP Payment Oct 24 Yes $680.00 10/01/2024 HAP Payment Oct 24 Yes $546.00 10/01/2024 HAP Payment Oct 24 Yes $2,200.00 10/01/2024 HAP Payment Oct 24 Yes $272.00 10/01/2024 HAP Payment Oct 24 Yes $800.00 10/01/2024 HAP Payment Oct 24 Yes $672.00 10/01/2024 HAP Payment Oct 24 Yes $285.00 10/01/2024 HAP Payment Oct 24 Yes $605.00 10/01/2024 HAP Payment Oct 24 Yes $250.00 10/01/2024 HAP Payment Oct 24 Yes $1,449.00 10/01/2024 HAP Payment Oct 24 Yes $1,114.00 10/01/2024 HAP Payment Oct 24 Yes $440.00 10/01/2024 HAP Payment Oct 24 Yes $499.00 10/01/2024 HAP Payment Oct 24 Yes $345.00 10/01/2024 HAP Payment Oct 24 Yes $321.00 10/01/2024 HAP Payment Oct 24 Yes $188.00 10/01/2024 HAP Payment Oct 24 Yes $342.00 10/01/2024 HAP Payment Oct 24 Yes $434.00 10/01/2024 HAP Payment Oct 24 Yes $460.00 10/01/2024 HAP Payment Oct 24 Yes $546.00 10/01/2024 HAP Payment Oct 24 Yes $421.00 10/01/2024 HAP Payment Oct 24 Yes $1,490.00 10/01/2024 HAP Payment Oct 24 Yes $405.00 10/01/2024 HAP Payment Oct 24 Yes $3,686.00 10/01/2024 HAP Payment Oct 24 Yes $1,038.00 10/01/2024 HAP Payment Oct 24 Yes $380.00 10/01/2024 HAP Payment Oct 24 Yes $4,967.00 10/01/2024 HAP Payment Oct 24 Yes $1,321.00 10/01/2024 HAP Payment Oct 24 Yes $2,489.00 10/01/2024 HAP Payment Oct 24 Yes $589.00 10/01/2024 HAP Payment Oct 24 Yes $800.00 10/01/2024 HAP Payment Oct 24 Yes $145.00 10/01/2024 HAP Payment Oct 24 Yes $331.00 10/01/2024 HAP Payment Oct 24 Yes $550.00 10/01/2024 HAP Payment Oct 24 Yes $716.00 10/01/2024 HAP Payment Oct 24 Yes $450.00 10/01/2024 HAP Payment Oct 24 Yes $470.00 10/01/2024 HAP Payment Oct 24 Yes $7,034.00 10/01/2024 HAP Payment Oct 24 Yes $400.00 10/01/2024 HAP Payment Oct 24 Yes $345.00 10/01/2024 HAP Payment Oct 24 Yes $710.00 10/01/2024 HAP Payment Oct 24 Yes $439.00 10/01/2024 HAP Payment Oct 24 Yes $392.00 10/01/2024 HAP Payment Oct 24 Yes $700.00 10/01/2024 HAP Payment Oct 24 Yes $538.00 10/01/2024 HAP Payment Oct 24 Yes $293.00 Payment Date Document Description Cleared Amount 10/01/2024 HAP Payment Oct 24 Yes $1,770.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 2 11/8/2024 7:43:29 AM Printed by: Julie Bakken 11/45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6440 No CHK 6441 No CHK 6442 No CHK 6443 No CHK 6444 No CHK 6445 No CHK 6446 No CHK 6447 No CHK 6448 No CHK 6449 No CHK 6450 No CHK 6451 No CHK 6452 No CHK 6453 No CHK 6454 No CHK 6455 No CHK 6456 No CHK 6457 No CHK 6458 No CHK 6459 No CHK 6460 No CHK 6461 No CHK 6462 No CHK 6463 No CHK 6464 No CHK 6465 No CHK Payments $62,414.16 $62,414.16 Count 46 31 77 End of Report $17,643.16 Total:$62,414.16 Project Summary Program - Project Deposits Housing Choice Vouchers $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$44,771.00 Check (CHK) Cleared: 76 $62,306.16 Uncleared: 1 $108.00 Total Payments: 77 $62,414.16 10/18/2024 HCV Payroll Sept 2024 Yes $5,256.00 10/18/2024 UApro Utility Allow Renewal, Reasonable Yes $2,095.00 10/01/2024 Port Out Payment Oct 24 Yes $1,238.52 10/07/2024 NAHRO Meal Reimb Yes $42.64 10/01/2024 HAP Util Payment Oct 24 Yes $35.00 10/01/2024 HAP Util Payment Oct 24 Yes $61.00 10/01/2024 HAP Util Payment Oct 24 Yes $147.00 10/01/2024 HAP Util Payment Oct 24 Yes $89.00 10/01/2024 HAP Util Payment Oct 24 Yes $84.00 10/01/2024 HAP Util Payment Oct 24 Yes $147.00 10/01/2024 HAP Util Payment Oct 24 Yes $167.00 10/01/2024 HAP Util Payment Oct 24 Yes $37.00 10/01/2024 HAP Util Payment Oct 24 Yes $85.00 10/01/2024 HAP Util Payment Oct 24 Yes $6.00 10/01/2024 HAP Util Payment Oct 24 Yes $52.00 10/01/2024 HAP Util Payment Oct 24 Yes $161.00 10/01/2024 HAP Util Payment Oct 24 Yes $120.00 10/01/2024 HAP Util Payment Oct 24 Yes $15.00 10/01/2024 HAP Util Payment Oct 24 Yes $74.00 10/01/2024 HAP Util Payment Oct 24 No $108.00 10/01/2024 HAP Util Payment Oct 24 Yes $138.00 10/01/2024 HAP Util Payment Oct 24 Yes $64.00 10/01/2024 HAP Payment Oct 24 Yes $2,666.00 10/01/2024 HAP Util Payment Oct 24 Yes $67.00 10/01/2024 HAP Payment Oct 24 Yes $735.00 10/01/2024 HAP Payment Oct 24 Yes $977.00 www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 2 of 2 11/8/2024 7:43:29 AM Printed by: Julie Bakken 12/45 83% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 5,214.00 1,776.00 3,438.00 294% 3301 Admin Subsidy 6,047.00 64,881.00 77,347.00 (12,466.00)84% 3301.1 HAP Subsidy 57,366.00 550,543.00 493,508.00 57,035.00 112% 3450 Fraud Recovery - Admin 50%860.50 860.50 3450.1 Fraud Recovery - HAP 50%860.50 860.50 3610 Investment Income (0062)9.40 109.00 120.00 (11.00)91% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 63,422.40 622,468.00 602,751.00 19,717.00 103% EXPENSES 4150 Travel 42.64 42.64 600.00 557.36 4190 Other Admin Expenses (Apps, Service Charges)11.00 121.00 400.00 279.00 30% 4190.01 Manuals, Subscriptions 1,078.00 500.00 (578.00)216% 4190.08 Consulting Fees 2,095.00 2,875.00 1,945.00 (930.00)148% 4190.2 Management Fees-OTC 5,256.00 56,193.23 91,887.00 35,693.77 61% 4715.1 HAP Occupied Units 53,782.00 544,108.00 474,401.00 (69,707.00)115% 4715.P HAP-Portability Out 1,200.00 7,581.00 23,500.00 15,919.00 32% 4716.P Port Out Admin Fee 38.52 220.89 1,200.00 979.11 18% TOTAL EXPENSES 62,425.16 612,219.76 594,433.00 (17,786.76)103% SURPLUS 997.24 10,248.24 8,318.00 1,930.24 123% Otter Tail County Housing Redevelopment Authority Operating Statement Ten Months Ending 10/31/2024 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 3:01:53 PM Printed by: Julie Bakken 13/45 Period Amount Balance ASSETS 1111 Cash Unrestricted 997.24 63,331.07 1121 Fraud A/R 678.00 1129 A/R Tenants 4,536.00 TOTAL ASSETS 997.24 68,545.07 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 2,384.00 (285.50) 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) (1,386.76)10,533.74 TOTAL SURPLUS 997.24 68,545.07 TOTAL LIABILITIES AND SURPLUS 997.24 68,545.07 Otter Tail County Housing Redevelopment Authority Balance Sheet October 2024 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 3:01:52 PM Printed by: Julie Bakken 14/45 Doc Num Voided Type #01-00000621-00-0 Sept 24 No INV #01-00041004-00-6 Sept 24 No INV #01-00041101-00-0 Sept 24 No INV #01-00041152-00-6 Sept 24 No INV #10108 Oct 24 No INV #10350 Oct 24 No INV #10787 Oct 24 No INV #991 721 5394 4 Oct 24 No INV 7408 No CHK 7409 No CHK 7410 No CHK 7411 No CHK 7412 No CHK 7413 No CHK 7414 No CHK 7415 No CHK 7416 No CHK 7417 No CHK 7418 No CHK 7419 No CHK 7420 No CHK 7421 No CHK 7422 No CHK 7423 No CHK Doc Num Voided Type 1005 No CHK 1007 No CHK 1052 No CHK 1270 No CHK 1334 No CHK 2852 No CHK 02924 No MO 3693 No CHK 3694 No CHK 10480111 No MO 2920178890 No MO 29249909605 No MO 29249909976 No MO 29551095753 No MO Payments $23,164.52 $23,164.52 Count 8 24 6 38 End of Report $25,863.52 Money Order (MO)$2,687.69 Total:$29,805.45 Project Summary Program - Project Deposits Public Housing - Family $6,640.93 Total:$6,640.93 Type Summary Document Type Amount Invoice (INV)$1,254.24 Check (CHK) Cleared: 14 $6,640.93 Uncleared: 0 $0.00 Total Deposits: 14 $6,640.93 10/23/2024 Payment - Money Order Yes $425.00 10/04/2024 Payment - Money Order Yes $344.25 10/16/2024 Payment - Money Order Yes $333.00 10/03/2024 Payment - Money Order Yes $360.00 10/16/2024 Payment - Check Yes $690.00 10/23/2024 Payment - Money Order Yes $125.44 10/07/2024 Payment - Money Order Yes $1,100.00 10/04/2024 Payment - Check Yes $450.00 10/03/2024 Payment - Check Yes $515.40 10/07/2024 Payment - Check Yes $800.00 10/16/2024 Payment - Check Yes $400.00 10/03/2024 Payment - Check Yes $695.00 10/23/2024 Payment - Check Yes $82.84 10/03/2024 Payment - Check Yes $320.00 Posted Deposits Control Date Document Description Cleared Amount 10/31/2024 Payment Oct 24 No $217.40 Cleared: 17 $19,460.11 Uncleared: 7 $3,704.41 Total Payments: 24 $23,164.52 10/18/2024 Paint - NYM No $450.76 10/18/2024 ACpro Utility Allowance Renewal Yes $1,795.00 10/18/2024 Water, Gas, Sewer Yes $464.57 10/18/2024 Curtain Rods & Misc - Elan Charges Yes $239.40 10/18/2024 Light Bulbs, Filters Yes $93.44 10/18/2024 Lawn Care Sept 2024 Yes $50.00 10/18/2024 2025 Permit Water to Sewer Yes $50.00 10/18/2024 Solar Salt Yes $11.40 10/07/2024 Plumbing Remodel New York Mills No $2,740.00 10/07/2024 Payment Oct 24 Yes $288.26 10/07/2024 Refrigerator/Range NYM Yes $1,480.97 10/07/2024 Cleaning New York Mills Yes $642.00 10/07/2024 NYM Project Yes $6,451.31 10/07/2024 Remodel NYM Yes $1,033.27 10/11/2024 Gas No $28.35 10/07/2024 New York Mills Flooring Yes $5,902.50 10/25/2024 Water, Sewer No $83.40 10/25/2024 Water, Sewer No $86.68 10/03/2024 Water, Elec, Gas, Sewer Yes $210.28 10/25/2024 Water, Sewer No $97.82 10/03/2024 Water, Electric, Gas, Sewer Yes $250.00 10/03/2024 Water, Elec, Gas, Sewer Yes $275.27 Payment Date Document Description Cleared Amount 10/03/2024 Water, Elec, Gas, Sewer Yes $222.44 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/8/2024 7:48:47 AM Printed by: Julie Bakken 15/45 83% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 3,262.00 34,156.16 32,000.00 2,156.16 107% 3401.1 HUD Operating Subsidy 34,810.00 45,000.00 (10,190.00)77% 3401.2 HUD Capital Funds-Operations/Admin 7,305.00 7,000.00 305.00 104% 3401.3 HUD Capital Funds-Project 5,994.24 33,540.40 33,000.00 540.40 102% 3610 Interest Income (5673/0070)20.58 225.31 200.00 25.31 113% 3690 Other Income (NSF, Late Fee, GR Support)88.00 1,202.60 21,000.00 (19,797.40)6% 3690.1 Water Charge Income 682.97 5,628.85 6,300.00 (671.15)89% 3690.2 Electric Charge Income 942.86 8,535.77 12,000.00 (3,464.23)71% 3690.3 Gas Charge Income 285.83 5,748.01 11,000.00 (5,251.99)52% 3690.31 Sewer Charge Income 848.27 6,531.17 7,350.00 (818.83)89% 3690.4 Other Tenant Charges (Maint)205.44 1,531.40 1,531.40 TOTAL INCOME 12,330.19 139,214.67 174,850.00 (35,635.33) EXPENSES 4130 Legal 8,443.50 750.00 (7,693.50)1126% 4140 Staff Training 2,000.00 2,000.00 0% 4150 Travel 236.56 500.00 263.44 47% 4171 Audit 2,200.00 2,200.00 100% 4190 Other Admin Expenses (Reports, Apps)72.48 202.48 200.00 (2.48)101% 4190.01 Manuals, Subscriptions 600.00 500.00 (100.00)120% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,795.00 1,795.00 1,950.00 155.00 92% 4190.2 Management Fees-OTC 24,999.97 25,000.00 0.03 100% 4310 Water 610.37 5,487.26 6,400.00 912.74 86% 4320 Electric 834.39 7,982.47 12,250.00 4,267.53 65% 4330 Gas 298.84 5,311.77 11,500.00 6,188.23 46% 4331 Sewer 714.77 6,393.16 7,500.00 1,106.84 85% 4400 Maintenance - Tools & Equip 500.00 500.00 0% 4410 Maintenance - Labor 3,382.00 5,732.00 (5,732.00) 4420 Maintenance - Materials 3,682.43 12,886.55 5,500.00 (7,386.55)234% 4430 Maintenance - Contracts 6,013.90 17,721.28 15,000.00 (2,721.28)118% 4431 Garbage and Trash Removal Contracts 595.50 500.00 (95.50)119% 4510 Insurance 26,073.17 25,000.00 (1,073.17)104% 4520 PILOT 3,900.00 3,900.00 0% 4521 Assessments 912.26 1,400.00 487.74 65% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)300.00 300.00 0% 4600 Capital Fund Projects 5,994.24 33,540.40 33,000.00 (540.40)102% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 23,398.42 161,113.33 160,050.00 (1,063.33)101% SURPLUS (11,068.23)(21,898.66)14,800.00 (36,698.66)-148% Otter Tail County Housing Redevelopment Authority Operating Statement Ten Months Ending 10/31/2024 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 3:15:03 PM Printed by: Julie Bakken 16/45 Period Amount Balance ASSETS 1111 Cash (11,248.33)103,031.18 1114 Tenant Security Deposit Cash 9,173.50 1122 A/R Tenants 54.23 5,593.11 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (150.00)1,200.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,112,431.70) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (11,344.10)701,226.72 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants (288.26) 2114 Tenant Security Deposits 9,688.08 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 12.39 12.39 TOTAL LIABILITIES (275.87)9,700.47 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) (11,068.23)(21,898.66) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (11,068.23)691,526.25 TOTAL LIABILITIES AND SURPLUS (11,344.10)701,226.72 Otter Tail County Housing Redevelopment Authority Balance Sheet October 2024 Program: Public Housing Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 11/7/2024 3:15:02 PM Printed by: Julie Bakken 17/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _November 18, 2024__ BOARD MEETING DATE AGENDA ITEM # 5A Amy Baldwin 11/12/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 296 Approving Sale of Property at 117 1st Avenue in Pelican Rapids PROPOSED REQUEST/JUSTIFICATION Staff has been in communication with the Fergus Falls Area Habitat for Humanity (FFAHH) and has received an offer to purchase the property located at 117 NW 1st Avenue in Pelican Rapids. As discussed at the October 15, 2024 meeting, the sale price will be $2,900. $6,400 2025 Assessed Property Value - $3,500 MN DOT Temporary Right to Construct Payment received by HRA $2,900 Staff recommends that the Board adopt Resolution No. 296 with the following conditions as previously discussed with FFAHH Executive Director, Stan Carignan: Property will be sold to the FFAHH with the following provisions (Exhibit A): 1. The property must be developed for affordable housing before October 26, 2028 2. The property is being sold “as-is” 3. The purchaser of the affordable housing product constructed by FFAHH will not have an annual household gross income that exceeds 115% of the state median income PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/12/2024 ATTACHMENT LIST: Resolution No. 296 Exhibit A FINANCIAL IMPLICATIONS: $2,900 BUDGETED: YES X NO FUNDING: To be deposited in General Revolving COMMENTS 18/45 RESOLUTION NO. 296 RESOLUTION APPROVING SALE OF PROPERTY AT 117 NW FIRST AVE IN PELICAN RAPIDS WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the "Authority”) was contacted by the City of Pelican Rapids in 2021 regarding a blighted, tax-forfeit property located at 117 NW 1st Avenue in Pelican Rapids (the “Property”); and WHEREAS, the Authority determined that acquisition of the Property and demolition of the unsafe, blighted structure were necessary to promote new housing opportunity; and WHEREAS, the Authority adopted Resolution No. 154 on April 15, 2021 and Resolution No. 161 on June 17, 2021 authorizing purchase of the property through the tax forfeit process; and WHEREAS, the Otter Tail County Board of Commissioners approved the sale of the Property via Resolution No. 2021 – 167 on October 26, 2021; and WHEREAS, the Authority took possession of the property October 26, 2021 via a Commissioner of Revenue Deed # 02237427; and WHEREAS, the Authority adopted Resolution No. 171 on October 21, 2021 authorizing the asbestos abatement and demotion of the structure at 117 NW 1st Avenue; and WHEREAS the Authority is empowered by Minnesota Statue 469.029 to dispose of property; and WHEREAS, the Authority has received an offer of $2,900 (the “Offer”) to purchase the property located at 117 NW 1st Avenue, Pelican Rapids for the purposes of constructing affordable housing; and WHEREAS, the Authority has properly advertised for a public hearing to be conducted on November 18, 2024 at 12 p.m. THEREFORE, IT IS HEREBY RESOLVED: 1. The Board authorizes the Board Chair and Executive Director to execute documents necessary to sell the property. 2. That in the absence of the Chair, the Vice Chair is also empowered to execute any and all documents necessary to effectuate the sale and closing of the Property. Upon the motion of___________________, seconded by__________________, and passed on a _________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. 19/45 Adopted this 18th day of November, 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 20/45 EXHIBIT A Provisions for Sale of Property Located at 117 NW 1st Avenue Pelican Rapids, Minnesota 1. The property must be developed for affordable housing before October 26, 2028 2. The property is being sold “as-is” 3. The purchaser of the affordable housing product constructed by the Fergus Falls Area Habitat for Humanity will not have an annual household gross income that exceeds 115% of the state median income 21/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 18, 2024 BOARD MEETING DATE AGENDA ITEM # 6A Amy Baldwin 11/12/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 297 Adopting 2025 Budgets PROPOSED REQUEST/JUSTIFICATION The HRA administers several programs which provides the resources to assist communities with their housing needs and accomplish the goals of the Long-Range Strategic Plan. Budget highlights include: SCDP Funds: The Small City Development Program will begin in Pelican Rapids next year. It is anticipated that the HRA would manage approximately 8 owner-occupied and 5 commercial projects in 2025. CHIP Programs: Rehabilitation programs and down payment assistance is budgeted at $331,000 (Community Housing Investment Program) serving 24+ households. Otter Tail County Affordable Senior Housing Program: $125,000 has been budgeted for leverage in development of the New York Mills site. Finding Home I LLC: Will be operational for fiscal year 2025. Efforts are being made to have units occupied by 01/01/2025. Units will serve six senior households whose annual household income is at or below the 80% area median income limit as established by HUD. Housing Stability Programs: The Housing Choice Voucher and Public Housing Programs total $790,405, serving approximately 113 families per month. Staff recommends approval of the resolutions. Fund Revenues Expenses NET General Revolving $2,102,933 $1,955,287 $147,646 Housing Choice Voucher $614,930 $599,050 $15,880 Finding Home I LLC $67,200 $39,050 $28,150 Public Housing $172,250 $170,130 $2,120 TOTAL AGENCY $2,957,313 $2,763,517 $193,796 PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/12/2024 ATTACHMENT LIST: Resolution No. 297 Exhibit A HRA General Revolving Operating Budget Exhibit B Housing Choice Voucher Budget Exhibit C Finding Home I LLC Budget FINANCIAL IMPLICATIONS: $ 2,957,313 BUDGETED: X YES NO FUNDING: Federal, State and HRA Tax Levy COMMENTS 22/45 RESOLUTION NO. 297 RESOLUTION ADOPTING 2025 ANNUAL BUDGET WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) is authorized by Minnesota Statutes, Section 469 to carry out a variety of programs; and WHEREAS, Minnesota Statutes Section 469.033, Subd. 6 permits the Authority to adopt a levy on all taxable property within its area of operation (the “Special Benefit Levy”), which is the County of Otter Tail, Minnesota (the “County”) except the cities of Fergus Falls and Perham; and WHEREAS, the Authority is authorized to use the amounts collected by the levy for the purposes of Minnesota Statutes, Sections 469.001 to 469.047; and WHEREAS, the Authority has prepared a proposed budget for fiscal year 2025 (the “2025 Annual Budget”) containing an estimated amount of the Special Benefit Levy (the “Levy”) as represented in Exhibit A, incorporated herein and attached hereto; and WHEREAS, the Authority adopted Resolution No. 289 on August 20, 2024 approving the Special Benefit Levy request collectible in 2025 in the amount of $1,610,431; and WHEREAS, the Otter Tail County Board of Commissioners will consider the final 2024 levy collectible in 2025 at its meeting on December 17, 2024. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the 2025 Annual Budget is hereby approved subject to the final consent to the Levy by the County Board. Upon the motion of________________________, seconded by _______________________and passed on a _______________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 18th day of November, 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 23/45 2024 Budget Jan-June 2024 Actual 2025 Budget GENERAL REVOLVING OPERATING BUDGET Revenues 3490 Gain on Sale of Assets -$ -$ -$ 3597.50 County Assistance - North Fields of Dalton -$ -$ -$ 3610 Interest Income 3703/5353/3741/0054 6,000$ 6,370.62$ 8,000$ 3610.1 Restricted Interest Income - Rental Rehab Rev Loan -$ -$ -$ 3690, 3693.05 after 1/1 Other Income-Rental Rehab Principal -$ -$ -$ 3690 Other Income MISC -$ 3,500.00$ -$ 3690.01 SCDP Admin (DEED)- all communities 50,000$ 12,050.00$ 61,200$ 3690.02 SCDP City Grant Funds - all communities 907,860$ 80,358.00$ 408,598$ 3690.99 Refunds & Reimbursements 20,000$ 3,097.20$ -$ 3691 Levy Revenue 1,513,771$ 868,060.25$ 1,610,431$ 3692 CHIP Down Payment Assistance Repayment -$ -$ -$ 3693.01 CHIP Emergency Housing Repair Program (EHRP) Repayment -$ -$ -$ 3693.02 CHIP Residential Owner Occupied Housing Leverage (ROHL) Repayment -$ 5,177.00$ -$ 3693.03 CHIP FFHRA Rehab Repayments -$ 12,952.20$ -$ 3693.04 CHIP Affordable Rental Unit Construction (ARUC) Repayment -$ -$ -$ 3693.05 CHIP Rental Rehab Revolving Loan Payments -$ 19,825.70$ 14,704$ 3695.01 MHFA Loan Distributions (Hidden Meadows/all projects) -$ -$ -$ 3695.02 MHFA Grant Distributions (Hidden Meadows/all projects) -$ -$ -$ 3697 Owner Match Revnue -$ 15,206.00$ -$ 3698 Developer Fees - Hidden Meadows -$ -$ -$ 3699 Sale of Property - Hidden Meadows -$ 35,379.79$ -$ TOTAL REVENUES 2,497,631$ 1,061,976.76$ 2,102,933$ continued 2025 OTC Housing and Redevelopment Authority Budget Exhibit A 24/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 2024 Budget Jan-June 2024 Actual 2025 Budget EXPENDITURES Operating Expenditures 4130 Legal 15,000$ -$ 20,000$ 4140 Staff Training 9,000$ 637.00$ 6,000$ 4150 Travel 1,500$ 406.69$ 500$ 4170 Accounting 60,000$ 25,000.00$ 60,000$ 4171 Audit 16,000$ 9,800.00$ 22,000$ 4190 Other Administrative Expenses 1,000$ 200.85$ -$ 4190.01 Manuals, Subscriptions 1,000$ -$ 1,000$ 4190.02 Office Supplies 1,700$ 602.71$ 1,700$ 4190.03 Postage 2,500$ 1,198.91$ 2,500$ 4190.04 Telephone & Internet 300$ -$ -$ 4190.05 Dues 1,500$ 926.20$ 1,500$ 4190.06 Advertising 2,000$ 476.23$ 2,000$ 4190.08 Consulting Fees 85,000$ 110.90$ 50,000$ 4190.09 Printing -$ -$ -$ 4190.2 Management Fees - OTC Admin 459,350$ 151,787.78$ 620,000$ 4190.21 Management Fees - Administrator Contract -$ 4,338.75$ -$ 4190.22 Management Fees - Construction Consultant 45,000$ 9,395.58$ -$ 4210 Board Member Payments 4,000$ 2,011.17$ 4,100$ 4410 Maintenance - Labor -$ -$ -$ 4420 Maintenance - Materials -$ -$ -$ 4430 Maintenance - Contracts -$ -$ -$ 4420 Maintenance - Materials -$ -$ -$ 4430 Maintenance - Contracts -$ -$ -$ 4430.1 Misc Contracts - Software 7,700$ 6,680.00$ 7,700$ 4510 Insurance 47,000$ 47,762.42$ 50,000$ 4521 Assessments -$ -$ -$ Total Operating Expenditures 759,550$ 261,335.19$ 849,000.00$ Project Expenditures 4570 Housing Choice Voucher Operating Support 30,000$ 5,793.42$ 30,000$ 4580 Public Housing Operating Support 20,000$ 14,198.52$ 20,000$ 4590.01 SCDP O & E Reports -$ 285.00$ 1,235$ 4590.02 SCDP Lead Based Paint Testing -$ 1,350.00$ 8,000$ 4590.03 SCDP Construction (DEED)907,860$ 19,746.00$ 400,000$ 4590.04 SCDP Recording Fees -$ 138.00$ 598$ continued 25/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 2024 Budget Jan-June 2024 Actual 2025 Budget 4590.05 SCDP General Expense - Leverage 209,110$ -$ -$ 4591 MHFA Impact Fund Expenses -$ -$ -$ 4591.01 MHFA Administration/Overrun -$ -$ -$ 4591.02 MHFA Loan Repayment -$ -$ -$ 4592.01 Demolition/Site Clearance 45,000$ -$ 45,000$ 4593.01 CAP Admin -$ -$ -$ 4593.02 CAP Property Acquisition 25,000$ -$ 25,000$ 4593.03 CAP Consulting Fees 10,000$ 455.00$ 10,000$ 4593.04 CAP Architect/Engineering 45,000$ -$ 5,000$ 4593.05 CAP Legal Fees 5,000$ -$ 5,000$ 4593.06 CAP Affordable Senior Housing Program Leverage 131,031$ -$ 125,000$ 4594 CHIP Down Payment Assistance 55,000$ 8,820.00$ 75,000$ 4595.01 CHIP Emergency Housing Repair Program (EHRP)45,000$ 141.00$ 100,000$ 4595.02 CHIP Residential Owner Occupied Housing Leverage (ROHL) 70,000$ 92.00$ 56,000$ 4595.04 CHIP Affordable Rental Unit Construction (ARUC) Program 70,000$ -$ 100,000$ 4595.05 CHIP Rental Rehabilitation Loan -$ -$ 50,000$ 4596? Housing Trust Fund -$ -$ -$ 4620 Casualty Losses -$ -$ -$ 4800 Depreciation Expense -$ -$ -$ 4900 Revolving Income/Expense -$ -$ -$ 4597.01 County Assistance Repayment Principal - North Field of Dalton 52,250$ -$ -$ 4596.50 Construction Work in Progress-Pre-Development Expense -$ 189,821.99$ -$ 4597.01 County Assistance Repayment Principal 34,633$ 4597.02 County Assistance Repayment Interest 17,750$ 15,821$ 4800 Depreciation Expense 3,219$ -$ Total Project Expenditures 1,741,220$ 240,840.93$ 1,106,287$ Total Expenditures 2,500,770$ 502,176.12$ 1,955,287$ Net (3,139)$ 559,800.64$ 147,646$ 26/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov HOUSING CHOICE VOUCHER 2024 Budget Jan-June 2024 Actual 2025 Budget Revenues 3110 Dwelling Rent HAP Repayment 1,776$ 5,139.00$ -$ 3301 Admin Subsidy 77,347$ 38,329.00$ 69,800$ 3301.1 HAP Subsidy 493,508$ 322,196.00$ 515,000$ 3450 Fraud Recovery - Admin 50%-$ 860.50$ -$ 3450.1 Fraud Recapture HAP 50%-$ 860.50$ -$ 3610 Investment Income (0062)120$ 64.93$ 130$ 3690.1 Other Revenue HAP 30,000$ -$ 30,000$ Total Revenues 602,751$ 367,449.93$ 614,930$ Expenditures 4140 Staff Training -$ -$ 4,400$ 4150 Travel 600$ -$ 250$ 4190 Other Administrative Expenses 400$ 66.00$ 400$ 4190.01 Manuals, Subscriptions 500$ 1,078.00$ 8,500$ 4190.08 Consulting Fees 1,945$ -$ -$ 4190.2 Management Fees - OTC 91,887$ 31,399.00$ 55,000$ 4715 HAP -$ -$ -$ 4715.1 HAP Occupied Units 474,401$ 325,740.00$ 515,000$ 4715.P HAP-Portability Out 23,500$ 2,781.00$ 15,000$ 4716.P Port Out Admin Fee 1,200$ 66.81$ 500$ Total Expenditures 594,433$ 361,130.81$ 599,050$ Surplus 8,318$ 6,319.12$ 15,880$ 2025 OTC Housing and Redevelopment Authority Budget Exhibit B 27/45 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHO·RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,ve·rn men,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov FINDING HOME I LLC 2025 Budget Revenues 3210 Replacement Reserves 2,100$ 3597.51 Rent Revenue 60,000$ 3597.52 Security Deposit 5,000$ 3597.53 Late Fee 100$ Total Revenues 67,200$ Expenditures 4130 Legal 1,500$ 4171 Audit -$ 4190 Administrative Expenses 500$ 4190.2 Management Fee -$ 4190.06 Advertising/Marketing/Printing 750$ 4310 Water 3,000$ 4320 Electric 1,000$ 4331 Sewer 2,400$ 4410 Maintenance-Labor 2,000$ 4420 Maintenance-Material 1,500$ 4430 Maintenance-Contracts 2,500$ 4430 Grounds 10,400$ 4431 Garbage/Trash 3,300$ 4510 Insurance 5,000$ 4520 PILOT -$ 4521 Property Tax/Assessments 5,200$ Total Expenditures 39,050$ Net 28,150$ 2025 OTC Housing and Redevelopment Authority Budget Exhibit C 28/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 18, 2024 BOARD MEETING DATE AGENDA ITEM # 6B Tanya Westra 11/12/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 298 Adopting the 2025 Public Housing Operating Budget PROPOSED REQUEST/JUSTIFICATION The purpose of Resolution No. 298 is to approve the operating budget for 2025 for the Public Housing program. Income and expenses are estimated using year to date information through June 30, 2024, and include known expenses to the greatest extent possible. HUD annually scores Public Housing Programs based on several factors, one of which includes a financial component. Public Housing Programs should maintain a reserve consisting of three months operating expenses. Budgets for fiscal years 2022, 2023 and 2024 include $20,000 per year of Special Benefit Levy support. These funds provide a safety net in the event that the Public Housing Program would not have the necessary operating reserves. Financially healthy Public Housing Programs receive a higher percentage of operating funds from HUD. The Public Housing Program has not utilized the budgeted $20,000 of budgeted income from the Special Benefit Levy in fiscal years 2022 or 2023, and it is anticipated that it will not be utilized for fiscal year 2024. Staff recommends the Board approval of Resolution 298. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/12/2024 ATTACHMENT LIST: Resolution No. 298 Exhibit A Proposed 2025 Operating Budget FINANCIAL IMPLICATIONS: BUDGETED: YES X NO FUNDING: HUD Operating Funds COMMENTS 29/45 30/45 11/12/24, 1:45 PM PHA Board Resolution Approving Operating Budget U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHABoard Resolution (HUD-52574) Print 0MB Approval No. 2577-0029 (exp. 04/30/2027) Public reporting burden for this collection of information is estimated to average 1362 minutes per response, including lhe time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed, completing the operating budget and completing and reviewing the collection of infonnation, Send comments regarding this burden estimate or any other aspect of this collection of lnfonnatlon incllldlng suggestions for reducing this burden, lo the Reports Management Officer, ODAM, Department of Housing and Urt:ian Development. 451 7th Street, SW, Room 4176, Washington, DC 20410. When providing comments, please refer to OMS Approval No. 2sn-002s. This agency may not collect lhis information, and you are not required to complete this form, unless it displays a currently valid 0MB control number, This information is required by Section 6{c){4) of the U.S. Housing Act of 1937. The information Is the operating budget for the low-income public housing program and provides a summary of the proposed and budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine If the operating budge! adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHAcompfies with HUD prescribed procedures. PHA boards mu_sl approve the operating budget and HUD requires boards to certify their approval through this form. Responses are required to obtain benefits. This Information does not lend Itself to confidentiality. PHA Name: OTTER TAIL COUNTY HRA PHA Code: MN177 PHA Fiscal Year Beginning: 01/01/2025 Board Resolution Number: 298 Acting on behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE l!ll Operating Budget approved by Board resolution on: 11/18/2024 l!ll Operating Budget submitted to HUD, if applicable, on: 11/19/2024 D Operating Budget revision approved by Board resolution on: D Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that 1. All statutory and regulatory requirements have been met 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wag• rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHAwill comply with the requirements for access to records and audits under 24 CFR 968.110(i). I/We, the undersigned, certify under penalty of perjury that the information provided above is true and correct WARNING: Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties, including confinement for up to 5 years, fines, and civil and administrative penalties. (18 U.S.C. §§ 287, 1001, 1010, 1012; 31 U.S.C. §3729, 3802). Board Chairperson's Name Signature: Date: Lee Rogness ldentificatlon: MN177-0TTER TAIL COUNTY HRA PHA Board Resolution form HUD-52574 (ID -6985) for CY 2025 printed by Tanya Westra in HUD Secure Systems/Public Housing Portal at 11/12/2024 02:45PM EST Previous editions are ob$olete fom1 HUD-52574 httpsJ/hudapps.hud.gov/ords/ofpihlr/opfund/1_75201639811601B61601279?session=10030109865279 1/1 PUBLIC HOUSING 2024 Budget Jan-June 2024 Actual 2025 Budget Revenues 3110 Dwelling Rental 32,000$ 20,331.16$ 39,500$ 3401.1 HUD Operating Subsidy 45,000$ 17,162.00$ 32,000$ 3401.2 HUD Capital Funds - Operations 7,000$ 157.00$ 7,000$ 3401.3 HUD Capital Funds - Project 33,000$ 1,691.12$ 35,000$ 3610 Interest Income (5673/0070)200$ 145.71$ 250$ 3690 Other Income (NSF, Late Fee, GR Support)21,000$ 762.60$ 21,000$ 3690.1 Water Charge Income 6,300$ 3,416.35$ 7,000$ 3690.2 Electric Charge Income 12,000$ 4,317.16$ 13,000$ 3690.3 Gas Charge Income 11,000$ 4,676.91$ 10,000$ 3690.31 Sewer Charge Income 7,350$ 3,911.68$ 7,500$ 3690.4 Other Tenant Charges (Maint Charges)-$ 1,325.96$ -$ Total Revenues 174,850$ 57,897.65$ 172,250$ Expenditures 4130 Legal 750$ 8,443.50$ 2,000$ 4140 Staff Training 2,000$ -$ 4,400$ 4150 Travel 500$ 187.64$ 300$ 4171 Audit 2,200$ 2,200.00$ 2,400$ 4190 Other Administrative Expenses (Reports, Apps)200$ -$ 200$ 4190.01 Manuals, Subscriptions 500$ 600.00$ 650$ 4190.02 Office Supplies -$ -$ -$ 4190.03 Postage -$ -$ -$ 4190.06 Advertising 200$ -$ 200$ 4190.08 Consulting Fees 1,945$ -$ -$ 4190.2 Management Fees - OTC 25,000$ 24,999.97$ 25,000$ 4310 Water 6,400$ 3,060.68$ 7,000$ 4320 Electric 12,250$ 3,707.04$ 13,000$ 4330 Gas 11,500$ 4,091.05$ 10,000$ 4331 Sewer 7,500$ 3,561.27$ 7,500$ 4400 Maintenance-Tools & Equip 500$ -$ -$ 4420 Maintenance-Materials 5,500$ 6,396.93$ 6,000$ 4430 Maintenance-Contracts 15,000$ 10,403.58$ 14,000$ 4431 Garbage & Trash Removal Contracts 500$ 565.50$ 500$ continued 2025 OTC Housing and Redevelopment Authority Budget Exhibit A 31/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov 2024 Budget Jan-June 2024 Actual 2025 Budget 4510 Insurance 25,000$ 26,073.17$ 28,500$ 4520 PILOT 3,900$ -$ 3,330$ 4521 Assessments 1,400$ 912.26$ 1,050$ 4570 Collection Loss 500$ -$ 500$ 4580 Interest Expense (on Security Deposits)300$ -$ 100$ 4600 Capital Fund Projects 33,000$ 1,691.12$ 40,000$ 4610 Extraordinary Maintenance 3,500$ -$ 3,500$ 4800 Depreciation Expense -$ -$ -$ Total Expenditures 160,045$ 96,893.71$ 170,130$ Surplus 14,805$ (38,996.06)$ 2,120$ 32/45 &, OTTE:R 'TAIL ~, COUNTY-MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIELOPMENT AUTHO,RITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,etn mein,t Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 18, 2024 BOARD MEETING DATE AGENDA ITEM #6C Amy Baldwin 11/12/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 299 Authorizing Transfer of Property PROPOSED REQUEST/JUSTIFICATION In June 2024, the HRA took ownership of two parcels located on Court Street in Dalton (parcel numbers 66000990117000 and 66000990116000). In July 2024, the HRA began construction on six affordable senior housing units on the site. It is anticipated that construction will be complete near the end of this month. On August 20, 2024, the HRA Board approved the creation of Finding Home I LLC to own and operate North Fields of Dalton and future housing projects to be owned and operated by the HRA. Minnesota state law permits housing authorities to be a general partner in an LLC (469.012 subd. 2j). Many housing authorities in the state take advantage of this provision to create a “liability shield” as opposed to exposing all the assets of the HRA. The Otter Tail County HRA is the sole member of Finding Home I LLC. Upon completion of construction, staff recommends execution of a Quit Claim Deed conveying the two parcels noted above as well as improvements to the parcels from the Otter Tail County Housing and Redevelopment Authority to Finding Home I LLC. Staff recommends the Board approve the attached resolution. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/12/2024 ATTACHMENT LIST: Resolution No. 299 FINANCIAL IMPLICATIONS: BUDGETED: X YES NO FUNDING: COMMENTS 33/45 RESOLUTION NO. 299 RESOLUTION AUTHORIZING TRANSFER OF REAL PROPERTY TO LLC WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) is the owner of parcel numbers 66000990117000 and 66000990116000 located in Dalton, Minnesota(the “Property”); and WHEREAS, the construction of six affordable senior housing units has commenced; and WHEREAS, the HRA adopted Resolution No. 281 on March 19, 2024, authorizing staff to work with legal counsel on the creation of an LLC that is appropriate to protect the assets of the Authority through a limited liability company as permitted in Minnesota Statute, 469.012; and WHEREAS, the Authority adopted Resolution No. 288 on August 20, 2024, authorizing execution of documents to establish Finding Home I LLC (the “LLC”); and WHEREAS, the Authority is the sole member of the LLC; and WHEREAS, the Authority has determined that upon completion of construction, ownership of the Property and constructed buildings shall be transferred to the LLC. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Executive Director is hereby authorized, empowered and directed to work with the HRA legal counsel to execute the necessary documents transferring ownership of parcel numbers 66000990117000 and 66000990116000 from the HRA to Finding Home I LLC. 2. The Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________________, seconded by _________________________, and passed on a ___________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 18th day of November 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 34/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 18, 2024 BOARD MEETING DATE AGENDA ITEM #6D AGENDA ITEM # 6D Amy Baldwin 11/18/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 300 Authorizing Application to Minnesota Cities Participation Program; Authorizing Execution of Commitment Agreement with Minnesota Housing PROPOSED REQUEST/JUSTIFICATION For several years, the HRA has participated in the Minnesota Housing “Minnesota Cities Participation Program” (MCPP). The program sets aside dedicated funding for local lenders to provide first time homebuyer assistance in the county. To date, staff actively promotes this program as a resource. There is no fee to the HRA for participation and administration tasks are minimal. While the program is administered by lenders, Minnesota Housing requires an application and execution of a Commitment Agreement annually. The key provision of the” Commitment Agreement” refers to the HRA requesting Minnesota Housing to commit and direct its designated “Master Servicer” to purchase the mortgage notes originated by the local lenders administering the program. The 2025 Commitment Agreement is attached as Exhibit A. In 2024, the allocation was $775,373 in first time homebuyer loans. As of November 30, 2024, five households (outside of Fergus Falls and Perham) have utilized $861,658 through the program. Staff recommends the Board adopt the attached resolution, which authorizes the filing of the required application and execution of the Commitment Agreement by the Executive Director for 2025. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/08/2024 ATTACHMENT LIST: Resolution No. 300 Exhibit A FINANCIAL IMPLICATIONS: NA BUDGETED: N/A YES NO FUNDING: Program administered by local lenders COMMENTS 35/45 RESOLUTION NO. 300 RESOLUTION AUTHORIZING APPLICATION TO MINNESOTA CITIES PARTICIPATION PROGRAM; AUTHORIZING EXECUTION OF COMMITMENT AGREEMENT WITH MINNESOTA HOUSING WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) has previously participated in the Minnesota Housing Minnesota Cities Participation Program (the “MCPP Program”); and WHEREAS, the Authority has determined that the MCPP Program is a critical resource to enable first time home buyers to become homeowners; and WHEREAS, the Authority is required to file an application to Minnesota Housing for the 2025 program year; and WHEREAS, the Authority is required to enter into the Minnesota Housing Commitment Agreement (the “Agreement”) as represented in Exhibit A, incorporated herein and attached hereto. NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for Otter Tail County, Minnesota, as follows: 1. That the Executive Director is hereby directed and empowered to file the necessary application to Minnesota Housing for the MCPP Program. 2. That the Executive Director is hereby directed and empowered to execute the Minnesota Housing Commitment Agreement. 3. That the Executive Director is hereby directed and empowered to take any other action necessary to comply with the requirements of the MCPP Program. Upon the motion of_________________________, seconded by_________________________, and passed on a ______________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 18th day of November 18, 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 36/45 Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 1 MINNESOTA HOUSING FINANCE AGENCY MINNESOTA CITY PARTICIPATION PROGRAM PROGRAM APPLICATION COMMITMENT AGREEMENT THIS APPLICATION AND AGREEMENT (this “Agreement”) is between Otter Tail County Housing & Redevelopment Authority with its office at 500 W. Fir Ave, Fergus Falls, MN 56537 and Minnesota Housing Finance Agency ("Minnesota Housing"), with its office at 400 Wabasha Street North, Suite 400, St. Paul, MN 55102. RECITALS: A.Minnesota Housing, under the provisions of Minn. Stat. §474A.061, Subd. 2a isauthorized to issue qualified mortgage bonds, as that term is used in the Internal Revenue Code of 1986, as amended (the “Code”), on behalf of the City, and it will issue bonds for that purpose (the “Bonds”). B.The City applying to participate is a Minnesota city, county, city or county housing andredevelopment authority, economic development authority, port authority or a consortium of local government units, as defined by Minnesota Statutes §474A.061, Subd. 2a(c). C.Minnesota Housing has implemented Minnesota Housing Finance Agency Minnesota CityParticipation Program (the "Program") and will use the proceeds from the issuance of the Bondsto fund the Program. D.The City has requested and received a set-aside of funds from the Program. E.The City wishes to obtain a commitment by Minnesota Housing to direct MinnesotaHousing’s designated Master Servicer (the “Master Servicer”) to purchase mortgage notes ("Mortgages") that will be originated by a lender or lenders that meet Minnesota Housing requirements for participation in programs funded by qualified mortgage bonds (collectively, the"Lender”). F. Mortgages that the Master Servicer purchases pursuant to the commitment requested by the City must only be for residences located within a geographic area to be established and designated by the City. G.Minnesota Housing is willing to issue a commitment agreeing to purchase Mortgage-Backed Securities backed by Mortgages that are (i) originated by the Lender; (ii) purchased by the Master Servicer; (iii) in accordance with the terms and conditions of this Agreement, the Program, and the Start Up Procedural Manual to be supplied by Minnesota Housing (the"Procedural Manual"), the provisions of which are hereby incorporated by reference into thisAgreement as if set forth in full herein; and (iv) made to borrowers with adjusted incomes notexceeding the greater of 80 percent of statewide or area median income as calculated by Minnesota Housing. NOW, THEREFORE, in consideration of the covenants contained in this Agreement, Minnesota Housing and the City agree as follows: 1.City Requirements. All Mortgages submitted to Minnesota Housing for purchaseunder the Program must comply with all of the requirements of the Program, the Start Up Procedural Manual and this Agreement. 2.Commitment and Commitment Amount. The City, which applied in January 2025 for a commitment, hereby requests that Minnesota Housing cause its Master Servicer to purchase Mortgages that have been originated by the Lender and meet the requirements of, and are made in accordance with the provisions of, this Agreement, the Program, and the Procedural Manual. Minnesota Housing, by accepting this Agreement, commits to the purchase of those Mortgages in the aggregate principal amount (the "Commitment Amount") to be determined and allocated Exhibit A 37/45 Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 2 by Minnesota Housing in accordance with Minnesota Statutes §474A.061, Subd. 2a(d), and provided to the City. The Master Servicer will only purchase Mortgages pursuant to this Agreement securing property that, and borrowers who, satisfy the requirements and provisions of this Agreement, the Program, and the Procedural Manual. The City acknowledges that the commitment is effective upon the approval thereof by Minnesota Housing and the delivery of a copy of this Agreement by Minnesota Housing to the City. 3. Lender Qualifications. Lenders must meet Minnesota Housing requirements for participation in programs funded by qualified mortgage bonds. 4. Commitment Term. The term of this Agreement and the City's participation in the Program (the "Commitment Term") will commence on January 16, 2025 and shall continue through November 30, 2025. This Agreement, and the City's participation in the Program, will automatically terminate, without the need for any action by either party hereto, at the end of the Commitment Term. 5. Set-Aside Term. The Commitment Amount will be set-aside and held by Minnesota Housing for the sole use by the City for a period of time to be established by Minnesota Housing, in its sole option and discretion, provided, however, that time period will not be less than six months (the "Set-Aside Term") commencing on a date to be selected and specified by Minnesota Housing. Minnesota Housing will notify the City in writing of the date on which the Set-Aside Term commences. Any portion of the Commitment Amount not reserved for the purchase of qualifying Mortgages as of the end of the Set-Aside Term shall be canceled and returned to Minnesota Housing for redistribution under the Program In addition, any portion of the Commitment Amount reserved for Mortgages that are not delivered to the Master Servicer for purchase within the time period delineated in the Procedural Manual for that purchase, will be canceled and Minnesota Housing will redistribute that amount under the Program. Minnesota Housing may make any funds available to the Program at the end of the Commitment Term for mortgage loans that are eligible to be financed with proceeds of the Bonds. 6. Commitment Fees. There is no commitment fee payable by the City for the commitment by Minnesota Housing to the purchase by the Master Servicer of qualifying Mortgages. 7. Purchase Price. The purchase price of each Mortgage to be purchased by the Master Servicer pursuant to this Agreement will be as set forth in the requirements of the Procedural Manual and posted on Minnesota Housing’s website. 8. Mortgage Terms. The terms and conditions for all Mortgages, including but not limited to the interest rate, will be set from time to time by Minnesota Housing, at its sole option and discretion, and communicated to the Lender in accordance with the procedures set forth in the Procedural Manual. 9. Area Limitation. Minnesota Housing, pursuant to this Agreement, is required to purchase only those Mortgages that are for residences located within a geographic area to be established and designated by the City. 10. Servicing. The servicing of Mortgages shall be the sole responsibility of the Master Servicer or one or more other entities that Minnesota Housing may designate in its sole discretion. 11. Contract Documents. The purchase by the Master Servicer of each Mortgage pursuant to Minnesota Housing’s commitment is a contract consisting of this Agreement and the provisions and requirements contained in the Procedural Manual, with all amendments and supplements thereto in effect as of the date of Minnesota Housing's acceptance of this Agreement. 38/45 Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 3 12. Paragraph Captions and Program Headings. The captions and headings of the paragraphs of this Agreement are for convenience only and will not be used to interpret or define the provisions thereof. 13. Applicable Law. This Agreement is made and entered into in the State of Minnesota, and all questions relating to the validity, construction, performance and enforcement hereof will be governed by the laws of the State of Minnesota. 14. Agreement Conditional Upon Minnesota Housing Approval. This Agreement will be a binding obligation of Minnesota Housing upon its execution by Minnesota Housing and delivery of a copy of the same to the City; provided, however, Minnesota Housing may, in its sole option and discretion, any time on or after January 16, 2025 revoke such obligation and terminate this Agreement if the City has not fully executed and returned a fully executed original hereof to Minnesota Housing. That revocation and termination will be accomplished and evidenced by Minnesota Housing notifying the City thereof by way of a “Certified Letter - Return Receipt Requested” addressed and delivered to the City. Upon revocation and termination this Agreement will be null and void and of no force or effect. 15. Issuance of Bonds. The City hereby authorizes Minnesota Housing to issue, on behalf of the City, qualified mortgage bonds, as that term is used in the Code, in an amount equal to the Commitment Amount, and Minnesota Housing agrees to issue those bonds if and when federal law authorizes and Minnesota Housing deems it is economically feasible to do so. (THE REMAINING PORTION OF THIS PAGE IS INTENTIONALLY LEFT BLANK) 39/45 Minnesota Housing - Minnesota City Participation Program Program Application-Commitment Agreement 4 IN WITNESS WHEREOF, the City has executed this Agreement this _____ day of (Day) _____________________, _________. (Month) (Year) By: ________________________________ (Signature of Authorized Officer) _______________________________ (Name of Authorized Officer) Minnesota Housing APPROVAL Minnesota Housing hereby accepts the above Program Application-Commitment Agreement and approves and grants participation in the program. MINNESOTA HOUSING FINANCE AGENCY By: Kayla Schuchman Its: Assistant Commissioner, Single-Family Division Signed this ____ day of ____________, 2025 . 40/45 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION November 18, 2024 BOARD MEETING DATE AGENDA ITEM #6E Amy Baldwin 11/12/2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Authorize Execution of the Statewide Affordable Housing Aid Agreement PROPOSED REQUEST/JUSTIFICATION In July 2023, the HRA established the Otter Tail County Affordable Senior Housing Program with its first project in Dalton. Construction on this project began in July 2024. On March 25, 2024, the Otter Tail County Board of Commissioners adopted Resolution Number 2024-25, approving the distribution of its 2023 Statewide Affordable Housing Aid (SAHA) allocation in the amount of $143,671 to the HRA. The distribution is to be used for the construction six affordable senior housing units within the City of Dalton. For these funds to be released to the HRA, the Statewide Affordable Housing Agreement will need to be executed. The Otter Tail County Board authorized execution of the agreement at its November 5, 2024 meeting. Staff recommends execution of the Agreement by the Chair and Secretary of the HRA Board of Commissioners. EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/12/2024 ATTACHMENT LIST: Statewide Affordable Housing Aid Agreement FINANCIAL IMPLICATIONS: $143,671 BUDGETED: X YES NO FUNDING: County COMMENTS 41/45 1 STATEWIDE AFFORDABLE HOUSING AID (SAHA) AGREEMENT BETWEEN THE COUNTY OF OTTER TAIL, MINNESOTA AND OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY FOR THE NORTH FIELDS OF DALTON AFFORDABLE SENIOR HOUSING PROJECT This Statewide Affordable Housing Aid (SAHA) Agreement (the “Agreement”) is made and entered into by and between the County of Otter Tail, Minnesota (the “County”), and the Otter Tail County Housing and Redevelopment Authority (the “HRA”); also referred to as “Party” or “Parties”. WHEREAS, the State of Minnesota enacted the Statewide Local Housing Aid, Minnesota Statutes, Section 477A.36, as may be amended (the “Act”), which established distributions to each county for qualifying projects as defined in Section 477A.36, subd. 4 (“Qualifying Projects”); and WHEREAS, the County is a direct recipient of Statewide Affordable Housing Aid (“SAHA”); and WHEREAS, the County received $143,671 in SAHA funding in fiscal year 2023 (the “2023 SAHA Allocation”); and WHEREAS, on July 18, 2023, the HRA adopted Resolution No. 246 Approving A Housing Program Pursuant to Minnesota Statutes, Chapter 462C, which established the Otter Tail County Affordable Senior Housing Program and authorized the “North Fields of Dalton” affordable senior housing development (the “Project”); and WHEREAS, the County desires to assist the HRA with the construction of the Project, which consists of two triplex buildings, totaling six units of affordable senior housing in the City of Dalton (the "City); and WHEREAS, the County adopted Resolution No. 2024-25 on March 26, 2024 approving the distribution and the execution of a subsequent agreement for the 2023 SAHA Allocation to the HRA in the amount of $143,671 for the purposes of assisting the Project; and WHEREAS, the Project meets the definition of a qualifying project as defined in Section 477A.36, subdivision 4; and WHEREAS, the HRA is enabled under Minnesota Statutes 469.001 through 469.047 to administer and undertake qualifying projects; and WHEREAS, the Project will create new affordable units which will reduce housing cost burdens and housing instability for senior households, and will create energy- and water-efficient homes, and WHEREAS, the HRA has regularly consulted with the City regarding the Project since 2020 in compliance with Section 477A.36, subdivision 7, and NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the sufficiency is hereby acknowledged, it is agreed by and between the Parties as follows: 1. TERM. The term of this Agreement shall be from date of final signature of this Agreement to December 31, 2025. 42/45 2 2. DUTIES OF THE HRA. The HRA shall comply with all requirements of the Act, specifically: a. Spending the funds received under this Agreement on the Project; b. Maintaining complete and accurate records of funds received and all disbursements; c. Ensuring timely expenditure of funds prior to the date identified in Section 1, and ensuring prompt repayment of funds to the County if the funds are not expended; d. Preparing an annual report to the Minnesota Housing Finance Agency by December 1, 2025, and as required under Minnesota Statutes, Section 477A.36, subd. 6(b); e. Repayment of funds, if required, under Minnesota Statutes, Section 477A.36, subd.6(c). 3. TRANSFER OF FUNDS. The County shall transfer the 2023 SAHA Allocation, in its entirety, to the HRA upon submission of a written request by the HRA Executive Director to the Assistant Finance Director. The HRA shall: a. Deposit and maintain the funds received under this Agreement in a separate internal account. b. Administer and disburse all funds in accordance with the Act and this Agreement. 4. RECORDS AND REPORTS. The HRA shall maintain complete and accurate records of funds received and disbursements, and shall comply with the following: a. Maintain all books, records, documents, and accounting procedures and practices that are related to and/or relevant to this Agreement. b. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, records, documents, and accounting procedures and practices that are related to and/or relevant to this Agreement or transaction. c. Agree to maintain these records for a period of six (6) years from the date of the termination of this Contract. 5. INDEMNIFICATION; INSURANCE. The HRA agrees to the following: a. Hold harmless, indemnify, and defend the County, its Commissioners, officers, agents, and employees against any and all third-party claims of whatever nature, expenses (including attorneys’ fees), losses, damages or lawsuits for damages that arise as a result of the willful misconduct, negligent acts, errors, and/or omissions of the HRA in the performance of this Agreement. b. In order to protect itself under the indemnity provisions set forth above, the HRA will at all times during the term of this Agreement keep in force policies of insurance as currently required by the Joint Powers Agreement with the County effective June 1, 2022. 6. TERMINATION. 6.1 Termination for Default. The County may provide thirty (30) days written notice of default for the following: a) The HRA mismanagement or improper or unlawful use of Agreement funds; or 43/45 3 b) The HRA’s failure to comply with the terms and conditions expressed herein or the applicable regulations and directives of the State or County; or c) The HRA fails to submit reports or submits incomplete or inaccurate reports in any material respect. If the HRA fails to cure within the thirty (30) days, or to take reasonable efforts to cure if the issue reasonably requires more than thirty (30) days to resolve, then the Agreement shall terminate. 6.2 Termination as to Lack of Funds. This Agreement may be terminated by either Party upon the loss, withdrawal, other limitation of State funding, or the County’s failure to transfer funds under the Act. 6.3 Final Accounting Upon Termination. Upon the termination or expiration of this Agreement, the HRA shall provide a final accounting and transfer to the County any unexpended funds on hand under this Agreement. 7. DATA PRACTICES. 7.1 All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the HRA performance under this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 2003, Section 13.01 et seq. or any other applicable state statutes and any state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HRA agrees to abide by these statutes, rules, and regulations as they may be amended. 7.2 The civil remedies of Minn. Stat. § 13.08 apply to the release of data under this Agreement by the HRA. If the HRA receives a request to release data hereunder, the HRA must immediately notify County and coordinate an appropriate response. The HRA’s response to the request shall comply with applicable law. 9. GENERAL PROVISIONS 9.1 Nondiscrimination. The HRA agrees to comply with the nondiscrimination provision set forth in Minnesota Statute 181.59 and not discriminate on the basis of race, creed, color, or national origin. The HRA’s failure to comply with this requirement may result in cancellation or termination of the Agreement, and all money due or to become due under the Agreement may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 9.2 Compliance with Laws. The Parties shall abide by all applicable federal, state, or local laws, statutes, ordinances, rules, and regulations now in effect or hereunder adopted pertaining to activities governed by this Agreement. 9.3 Waiver. Waiver of any default shall not be deemed a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the Parties. 9.4 Modifications. Any material alternations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by authorized representatives of the County and the HRA. 44/45 4 9.5 Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity or enforceability of the remainder of this Agreement unless the part or parts which are void, invalid, or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either Party. 9.6 Notices. Notices required to be provided pursuant to this Agreement shall be provided to the following named persons and address unless otherwise stated in this Agreement or in an amendment to this Agreement. Nicole Hansen, Administrator 520 W. Fir Avenue Fergus Falls, Minnesota 56537 nhansen@ottertailcounty.gov Amy Baldwin, Executive Director Otter Tail County HRA 500 W. Fir Avenue Fergus Falls, Minnesota 56537 abaldwin@ottertailcounty.gov IN TESTIMONY WHEREOF, the parties have duly executed this Agreement by their duly authorized officers. County of Otter Tail, Minnesota By: Dated: __________________________ Chair, Otter Tail County Board of Commissioners By: ________________________________ _ Dated: ___________________________ Administrator, Otter Tail County Otter Tail County Housing and Redevelopment Authority By: Dated: __________________________ Chair, Otter Tail County HRA Board of Commissioners By: ________________________________ _ Dated: ___________________________ Secretary, Otter Tail County HRA Board of Commissioners 45/45