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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 11/05/2024Board of Commissioners & Drainage Authority Supporting Documents OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MEETING & DRAINAGE AUTHORITY MEETING SUPPORTING DOCUMENTS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN November 5, 2024 | 8:30 a.m. BOARD OF COMMISSIONERS’ SUPPORTING DOCUMENTS 2.1 BOC Minutes for October 22, 2024 2.2 Warrants/Bills for November 5, 2024 3.0 Probation Supervisor 4.0 November is Adoption Month Proclamation 6.0 Purchase of Sherp Rescue Vehicle 7.0 State Affordable Housing Aid Agreement with the Otter Tail County HRA 8.0 1174 Western Ave Lease Renewal 9.0 Otter Tail Water Management District Board Appointment 9.0 Transfer Funds from Capital Improvement Fund to Road and Bridge Fund 9.0 Premise Permit Resolution - Erhard 4th of July 10.0 Fir & Friberg Avenues Roundabout Right of Way Condemnation Resolution 10.0 Perham Salt Shed 10.0 CSAH 35 Release of Excess Right of Way Resolution 10.0 Speed Zone Study Request Resolution - CSAH 56 New York Mills 10.0 CSAH 37 Hydraulic Analysis Agreement with Houston Engineering, Inc. Amendment DRAINAGE AUTHORITY SUPPORTING DOCUMENTS 2.1 Drainage Authority Minutes for October 22, 2024 > > > > > > > > > > > > > > > > Board of Commissioners’ Meeting Minutes October 22, 2024 Page 1 of 12 OTTER TAIL COUNTY – MINNESOTA BOARD OF COMMISSIONERS’ MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN October 22, 2024 | 8:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:31 a.m. Tuesday, October 22, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Rogness, second by Bucholz and unanimously carried to approve the Board of Commissioners’ agenda of October 22, 2024, with the following addition: FPLM Committee: Highway Department Capital Requests APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Johnson and unanimously carried to approve the consent agenda items as presented: 1. October 8, 2024, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for October 22, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for October 22, 2024 (Exhibit A) 4. Approval of the issuance of an Otter Tail County Purchasing Card, with a 30-day limit of $2,500.00, to Amy Johnson, Workforce Navigator, as requested by Lynne Penke Valdes, Deputy Administrator. 2025 EMPLOYEE INSURANCE BENEFITS Motion by Rogness, second by Bucholz and unanimously carried to approve the recommendation of the Benefits Committee to continue with the Public Employees Insurance Program (PEIP) for the 2025 employee insurance benefits. 2025 plan highlights include: Health insurance premium rates will decrease Dental and life insurance rates will remain unchanged 2025 EMPLOYER CONTRIBUTION AMOUNTS Motion by Johnson, second by Lahman and unanimously carried to approve matching the non-union employer contribution to the 2025 union contracts. 2025 Employer Contributions, per month, are as follows: > > Board of Commissioners’ Meeting Minutes October 22, 2024 Page 2 of 12 Grandfathered (Legacy) Single Employees $1420 Existing Dependent Coverage & New Employees Single $900 Single + Child(ren) $1600 Single + Spouse $1600 Family $1900 MOU FOR MECHANIC’S ASSISTANT Motion by Johnson, second by Lahman and unanimously carried to authorize appropriate County Officials’ signatures to execute the Memorandum of Understanding (MOU) between Otter Tail County and The American Federation of State, County and Municipal Employees (AFSCME), Local 320 for the addition of a Mechanic’s Assistant position assignment to the Highway Maintenance collective bargaining unit, contingent upon union approval. CONTRACT FOR WAIVER CASE MANAGEMENT Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between Otter Tail County Human Services and Coordinated Care of MN for Waiver Case Management for the period beginning January 1, 2025 through December 31, 2026. RESOLUTION APPROVING SINGLE FAMILY TAX ABATEMENTS OTTER TAIL COUNTY RESOLUTION NO. 2024-83 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of single family homes (the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Numbers 33000200123004, 74000990714001, 74000990715001, 53000110063003, 74000990346000, 06000050033001, 41000330205009, 28000080054000, 66000990121000, 74000990615000, 51000040060017, 53000990858000, 32000200150005, 32000200151000, 56000350263000, 20000240135000, 71003991834000, 17000991631000, 03000990848000, 16000360209002, 71002991088000, 74000990344000, 38000070050001, 35000990673000, 71001990970000 (collectively, the "Tax Abatement Properties"). (b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the costs of the Project. (c) The tax abatement is authorized under the Abatement Law. 2. Findings for the Tax Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement"). Board of Commissioners’ Meeting Minutes October 22, 2024 Page 3 of 12 (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Properties are not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. NOW THEREFORE BE IT RESOLVED THAT, the Abatement is hereby approved. The terms of the Abatement are as follows: (f) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2026 and shall not exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period shall not exceed five (5) years. (g) The County shall provide the Abatement as specified in this resolution. (h) The Abatement shall be subject to all the terms and limitations of the Abatement Law. BE IT FURTHER RESOLVED THAT, the Board hereby approves the Tax Abatement Agreements for payment of the Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax Abatement Agreements on behalf of the County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 22nd day of October 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk RECESS & RECONVENE At 8:52 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:55 a.m. Board of Commissioners’ Meeting Minutes October 22, 2024 Page 4 of 12 OUT-OF-STATE TRAVEL Motion by Johnson, second by Rogness and unanimously carried to approve out-of-state travel for Detective Jon Karger to travel to Hoover, Alabama from November 3-15, 2024 to attend an Advanced Mobile Device Examiner’s Course administered by the United States Secret Service’s National Computer Forensic Institute (NCFI). This training is fully funded by the US Secret Service. PLANNING COMMISSION RECOMMENDATIONS Clint & Jacqueline Ortner Motion by Johnson, second by Rogness and unanimously carried to approve a Conditional Use Permit for property owners Clint and Jacqueline Ortner to restore the shoreland in accord with the Engineer’s Design, an alteration of 130 cubic yards, as well as a boat ramp for private use with conditions that 1) the boat access is for private use only, 2) the restoration plan is completed by the end of the 2025 construction season, and 3) the work be done under direct supervision of Moore Engineering along with Land and Resource Management approval. This proposal is located at 31848 Shallow Shores Drive, Dent, MN 56528, Section 27, Dora Township, Shallow Lake (56-515), NE. Joseph & Iliana Clauson Trust Motion by Johnson, second by Bucholz to deny the Conditional Use Permit for Joseph and Iliana Clauson Trust for a 25-unit commercial RV campground with 15 boat slips on Grove Lake, located at 16446 470th Street, Pelican Rapids, MN 56572, Section 31, Scambler Township, Grove Lake (56-952), NE, and, after discussion thereof, and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Bob Lahman x Kurt Mortenson x Dan Bucholz x Lee Rogness x Wayne Johnson x Commissioners reviewed and addressed all 16 criteria of the Shoreland Management Ordinance (Review and Approval Process, Section 3, Subp. 9) pertaining to the Joseph and Iliana Clauson Trust Conditional Use Permit Application and considered the following criteria as factors for the denial of this application: Compatibility with the surrounding area: The Board evaluated compatibility of the application determining whether the proposed use can exist in harmony with the surrounding area. Significant among the identified concerns was the commercial nature of the application and the resulting short- term character of the campsites as opposed to seasonal use. The proposed commercial use increases the volume of campers and places greater pressure on a small natural environment lake. Environmental impact: The Board identified concerns related to the topography of the land and the flow of drainage toward the lake from the proposed development. Additional environmental impact information was needed addressing sensitive lake vegetation, shallow near shore water depth, and the potential for unstable or fluctuating lake water levels as evidenced by changing lake levels over time. The sufficiency of information surrounding any potential impact on nesting bald eagles was deemed inadequate to determine environmental consequences. Density and location of development: The issue of density was addressed through the comparison of impact of the proposed 15 boats slips on a 200-foot-wide lot to that of the development of single- family residences on this lot size that would support 2-3 boat slips, a density outcome more compatible with the lake depth and size. > > > Board of Commissioners’ Meeting Minutes October 22, 2024 Page 5 of 12 Suitability of the area: This factor was included in discussion with other factors recognizing shallow near shore water depth, size of the natural environment lake, topography, and varying lake water levels. Near shore water depth: The shallow near shore water depth was recognized in factoring the compatibility of the application and the potential environmental impact to the natural environment lake. The Board reviewed the remaining factors identified in Section 3, Subp. 9 (I) of the Shoreland Management Ordinance recognizing the record and findings made by the Planning Commission. All Commissioners were in consensus of the factors that were outlined supporting the denial of the Conditional Use Permit Application. FORKLIFT ACQUISITION Motion by Johnson, second by Rogness and unanimously carried to authorize the Solid Waste Department to purchase a forklift from FM Forklift, in the quoted amount of $51,735.00 with the option to trade in or sell Asset #18253, with a quoted trade in allowance of $7,000.00, as presented by Recycling Manager Brooks Andersen. MCIT DELEGATE AND ALTERNATE County Administrator Nicole Hansen confirmed with the Board that Commissioner Rogness will serve as the voting delegate with Commissioner Johnson the alternate for the 2024 Minnesota Counties Intergovernmental Trust (MCIT) Annual Meeting held in December. RECESS & RECONVENE At 9:28 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:42 a.m. ADJOURNMENT At 9:43 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned with a closed session to follow. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, November 5, 2024, at the Government Services Center in Fergus Falls and via livestream. CLOSED SESSION At 9:43 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to the public. The closed session is authorized under Minnesota Statute 13D.05, Subd. 3(b) for Attorney-Client Privilege regarding Otter Tail County Jail Pending Litigation. Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson, and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, County Board Secretary Hannah Anderson and Cally Kjellberg-Nelson with Quinlivan and Hughes, P.A., joined virtually. The closed session ended at 9:57 a.m. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk > > > Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 6 of 12 Vendor Name Amount A-1 LOCK & KEY 466.50 A-OX WELDING SUPPLY CO INC 8,315.12 A&A. RECYCLING LLC 530.00 ACKERSON/JEFF 90.00 ACORNS-OAK CONSUL TING LLC 1,500.00 ADVANCED CORRECTIONAL HEALTHCAF 448.09 AMAZON CAPITAL SERVICES INC 6,894.35 AMERICAN WELDING & GAS INC 270.95 ARMSTRONG/TYLER 324.79 ASSOCIATION OF MN COUNTIES 625.00 AXON ENTERPRISE INC 254.20 BALDWIN/AMY 85.60 BECKER CO ENVIRONMENTAL SERVICES 240.00 BECKER CO HIGHWAY DEPT 1,141.52 BEYER BODY SHOP INC 18,816.95 BLADOWfTINA 672.44 BOEN/ANDREW 250.00 BOWMAN'S GRADING & GRAVELING 1,959.50 BRANDON COMMUNICATIONS INC 441.31 BRAUN INTERTEC CORPORATION 37,637.00 BRAUN VENDING INC 509.00 BRUTLAG/STEVE 27.87 BUREAU OF CRIMINAL APPREHENSION 3,695.00 BURELBACH AMERJCAN LEGION POST 61 300.00 BURNS & MCDONNELL ENGINEERING CC 20,984.96 BUSHMAN/JOHN 13.00 BUY-MOR PARTS & SERVICE LLC 2,587.70 CARLBLOM/DENNIS 128.86 CAROLINA SOFTWARE INC 2,350.00 CARR'S TREE SERVICE INC 1,950.00 CERTIFIED AUTO REPAIR 39.16 CHS INC 2,379.37 CITIZEN'S ADVOCATE 113.00 CLEAN SWEEP COMMERCIAL SERVICES 1,395.00 CODE 4 SERVICES INC 2,430.49 COLUMN SOFTWARE PBC 608.74 COMMISSIONER OF TRANSPORTATION 13,1 97.72 COMPANION ANIMAL HOSPITAL 59.00 CONTACT RADIO COMMUNICATIONS 1,1 98.00 COOPER'S OFFICE SUPPLY INC 1,623.04 CULLIGAN OF WADENA 63.00 D & T VENTURES LLC 1,418.45 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 7 of 12 Vendor Name Amount DACOTAH PAPER CO 198.90 DAKOTA HOSE & FITTINGS LP 930.30 DATAWORKS PLUS LLC 385.00 DENZEL'S REGION WASTE INC 165.00 DIGl~KEY ELECTRONICS 309.78 DME EXTERIORS INC 2,650.00 DONOHO/MICHAEL 340.35 DREGHSEUALLEN 1,000.00 EDWARDS/JEFF 276.71 ELDIEN/MICHELLE 317.58 ELECTION SYSTEMS & SOFlWARE LLC 18,716.90 ERGOMETRICS INC 184.78 EVCO PETROLEUM PRODUCTS INC 780.95 EXTREME MARINE LLC 215.00 FAUL PSYCHOLOGICAL PLLC 1,600.00 FERGUS FALLS DAILY JOURNAL 436.10 FERGUS FALLS/CITY OF 3,993.18 FERGUS HOME & HARDWARE INC 402.33 FERGUS POWER PUMP INC 9,700.00 FERGUSON ASPHALT PAVING INC 38,063.04 FIELD/CRISTI 168.17 FISCHER/JUDD 221.54 FOREMOST PROMOTIONS 1,270.88 FORTWENGLER ELECTRIC INC 3299 FOTH INFRASTRUCTURE & ENVIRON ME/' 9,154.65 GALLS LLC 6,475.36 GAUDETTE/SCOTT 136.90 GIRARD'S BUSINESS SOLUTIONS INC 1,089.00 GOPHER STATE ONE CALL 14.S5 GRAINGER INC 200.91 GUARDIAN RFID 170.00 GUSTAFSON/JEAN M 180.00 HANSEN/NICOLE 216.07 HAUKOS SALES LLC 199.00 HEALTHCARE ENVIRONMENTAL SERVIC( 224.38 HOMETOWN REPAIR INC 65.41 HOUSTON ENGINEERING INC 43,469.93 JAKE'S JOHNS LLC 472.99 JEBROINC 25,200.85 JK SPORTS INC 20.00 JOHNSON CONTROLS FIRE PROTECTIOI\ 6,742.73 JOHNSON/DENA 230.92 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 8 of 12 Vendor Name JOHNSON/MARK T JONES LAW OFFICE KARKELA HUNT & CHESHIRE PLLP KELSVEN/RICK KNOWlNK LLC LAKE REGION BUILDERS ASSOCIATION LAKE REGION HEALTHCARE LAKES COMMUNITY COOPERATIVE LAKES COUNTRY SERVICE COOP ERA TIV LANGLI EJSTEVEN LEAF RIVER AG SERVICE LEE/THOMAS LEGAL SERVICES OF NW MINNESOTA LEIGHTON MEDIA-DETROIT LAKES LIBERTY TIRE RECYCLING LLC LIND FAMILY FUNERAL HOME INC LINDGREN/DUANE & JOY LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR M-R SIGN CO INC MARCO TECHNOLOGIES LLC MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MARTHALER/TERENCE MARTINNALERIE MCCONN/CHRISTOPHER MESENBRINK/KEVIN MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION MN TRANSPORTATION ALLIANCE MNCCC LOCKBOX MOLTER/RAYMOND MOORE ENGINEERING INC MOREHEAD/MICHAEL NAPA CENTRAL NDSCS -TRAJNND SE NELSON AUTO CENTER INC NETWORK SERVICES COMPANY NEW YORK MILLS DISPATCH NEWVILLE/DARREN NORTHLAND AREA SERVICES NORTHWEST TIRE INC Amount 354.42 415.00 169.00 378.55 360.00 250.00 19,894.56 931.90 595.00 397.30 1,957.00 391.27 970.00 315.00 1,026.95 745.00 769.07 53.98 300.00 3,270.80 1,072.00 2,869.42 20,383.92 491.77 206.80 558.68 1,350.00 2,373.64 750.00 95.00 11 ,068.80 115.05 14,141.25 93.00 1,05286 3,600.00 7,612.99 160.70 193.75 457.60 31,510.00 912.43 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 9 of 12 Vendor Name Amount NOVA FIRE PROTECTION INC 1,000.00 NYHUS FAMILY SALES INC 136.50 OFFICE OF MNIT SERVICES 3,824.59 OLSON TIRE & OIL 1,073.48 OVERHEAD DOOR CO OF FERGUS FALLS 10.55 PALER/WALTER 347.06 PALMERSHEIM/COLBY 288.77 PARK REGION CO OP 90.00 PARKERS PRAIRIE/CITY OF 130.00 PEOPLEFACTS LLC 49.35 PERHAM STEEL & WELDING 45.00 PHOENIX SUPPLY 1,411 .20 PLUNKETTS VARMENT GUARD 367.00 POPE DOUGLAS SOLID WASTE MANAGE! 666.50 PRAIRIE LAKES MUNICIPAL SOLID WASTE 14.00 PRAIRIE SCALE SYSTEMS INC 1,1 38.93 PRECISE MRM LLC 960.00 PRO AG FARMERS CO OP 106.93 PRODUCTIVE ALTERNATIVES INC 67.10 PSICK CAPITOL SOLUTIONS INC 3,500.00 QUICK'S NAPA AUTO PARTS 10.98 QUINLIVAN & HUGHES PA 2,832.50 RAZOR BLADE COMPANY/THE 306.94 RDO EQUIPMENT CO 1,618.11 RDO TRUCK CENTERS LLC 26,428.87 RED DOT PEST CONTROL 130.00 REMINGTON/JOHN 1,000.00 RINGDAHL AMBULANCE INC 559.00 RIPLEY/DAVID 116.80 RODER/BETSY 180.00 SAMUELSON/HEIDI 287.20 SBLC-FF 693.66 SCHICK CORPORA TE LEARNING 4,476.21 SCHORNACK/DAVI D 233.60 SELAND'S 4,794.88 SHERWIN WILLIAMS 64.03 SIMENGAAR.D/PAUL 78.79 SOElli/SYL VIA 319.36 STAPLES BUSINESS CREDIT 149.97 STEEVES/BER.NARD A 126.85 STEINS INC 3,606.42 STEVE'S SANITATION INC 13,525.00 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 10 of 12 Vendor Name Amount STRAND ACE HARDWARE 33.67 STREET SMART RENTALS LLC 16,892.00 SUMMIT FOOD SERVICE LLC 7,970.66 THIS WEEKS SHOPPING NEWS 232.80 THOMSON REUTERS -WEST 2,348.57 THRIF1Y WHITE PHARMACY 6,681.24 TK ELEVATOR CORP 1,6,91.30 TOMFORDflRAVIS 13.00 TRITES/DAVID 268.44 TSCHIDA/CRAIG 120.78 UMLAUF/DALE 108.76 USIC LOCATING SERVICES LLC 1,943.57 VANSTEENBURG/JEFFREY 118.14 VERGAS AUTO REPAIR LLC 95.19 VERGAS HARDWARE 179.97 VESTIS 71.05 VESTIS 380.81 VICTOR LUNDEEN COMPANY 231.50 VISUAL GOV SOLUTIONS LLC 1,134.39 WADENA ASPHALT INC 6,486.00 WALETZKO/PA TRICK 286.09 WALLWORK TRUCK CENTER 275.40 WASS/DAVID F 609.24 WEAKLEND/BONNIE 128.86 WELLER'S GARAGE 76.43 WELLPATH LLC 54,879.50 WELLS CONSTRUCTION MN LLC 1,500.00 WEST/RICHARD 399.98 WI LSON/WARREN R 245.66 WM CORPORA TE SERVICES INC 37,499.81 X-STREAM WATERJETTING LLC 2,883.58 YMCA OF THE NORTHERN SKY 6,862.05 ZERO9 HOLSTERS 176.75 ZIEGLER INC 75,683.11 Final Total: 754,547.00 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 11 of 12 Vendor Name AMAZON CAPITAL SERVICES INC ANOKA CO SHERIFF ASSOCIATION OF MN COUNTIES BECKER CO SHERIFF COUNTIES PROVIDING TECHNOLOGY DANIELSON/KJM FAUL PSYCHOLOGICAL PLLC FINSETH/TRACI HAUGRUD/REED HENNEPIN CO SHERIFF INDEPENDENT CONTRACT SERVICES Of KLAWITTER/JENNIFER KLOEK/ASHLEY KNUDSON/FONDA L LAKE REGION HEALTHCARE -MEHL CEN LEEHY/JANET MAHUBE-OlWA CAP INC MCGARY/ALEXIS MIDWEST MONITORING & SURVEILANCE MN DEPT OF CORRECTIONS MN DEPT OF HUMAN SERVICES MN DEPT OF HUMAN SERVICES MOHS/MEGHAN KELLEY OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PREMIER BIOTECH LABS LLC QUALITY TOYOTA RELIANCE TELEPHONE INC SJOSTROM/DEBORAH UNITED WAY VERIZON WIRELESS VICTOR LUNDEEN COMPANY WEST CENTRAL REG JUVENILE CTR WHIPPLENANESSA Final Total: Amount 134.05 80.00 125.00 34.10 248.00 26.B0 3,000.00 16.00 25.20 80.00 600.33 30.00 104.71 270.00 337.50 31.00 60,770.86 74.74 1,671.00 473.75 4,661.91 3,748.13 3,600.00 920.00 33.00 200.00 662.15 133.93 1.34 52.72 37,848.00 2,318.80 297.80 102.00 29.81 122,742.63 Board of Commissioners’ Meeting Minutes October 22, 2024 (Exhibit A) Page 12 of 12 Vendor Name AMAZON CAPITAL SERVICES INC BARKER/MEGAN CONTROL SOLUTIONS INC FRUSTOUANNE HENDRICKX/KA THY INDEPENDENT CONTRACT SERVICES Of LIENJJODY LYSNE CONSUL TING & COUNSELING LLC MIDWEEK INC/THE MINNESOTA MOTOR COMPANY MNCCC LOCKBOX ODP BUSINESS SOLUTIONS LLC OTTER T All CO TREASURER OTTER TAJL CO TREASURER OTTER TAJL POWER COMPANY SANOFI PASTEURINC VERIZON WIRELESS WESTBY/LINDA Final Total: Amount 56.57 86.83 270.00 6.03 12.50 6,087.84 15.00 750.00 56.20 157.78 8,797.39 56.52 248.04 4,477.97 296.86 7,328.99 778.94 23.79 29,511.25 COMMISSIONER'S VOUCHERS ENTRIES10/31/2024 csteinbach N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:21:34AM r.:1 INTtGRATCO 11:;:.1 FINANCIAL SYSTEMS ADVANCED CORRECTIONAL HEALTHCARE INC NTRA Empowered Worker Non Grant Expenses NTRA Empowered Worker Non Grant Expenses COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0120-6857 330.00 APPLIANCE DISPOSALS - HENNING 10/15/24 Appliance Disposal N 50-000-000-0110-6857 340.00 APPLIANCE DISPOSALS - BL 10/21/24 Appliance Disposal N 01-201-000-0000-6385 4,100.00 SWATTAC HEADSET & ASSESSORIES 2024-438 Entry Team Srt N 01-250-000-0000-6432 1,131.00 CLAIMS REPRICING FEES OCT 2024 INV-001289 Medical Incarcerated 6 50-000-000-0130-6859 2,076.44 ELECTRONIC DISPOSALS 13201 Electronic Disposal N 50-000-000-0140-6291 632.00 ACCT 1478400 OCT 2024 2435806 Contract Transportation N 01-284-804-0000-6828 299.00 BOILER OPERATOR EXAM COURSE 1253773 N 01-284-804-0000-6828 299.00 BOILER OPERATOR EXAM COURSE 1258649 N 01-031-000-0000-6406 25.98 A2RJVV5AA0WI1P STICKY NOTES 1167-HJW9-N46P Office Supplies N 01-031-000-0000-6406 17.26 A2RJVV5AA0WI1P TENT CARDS 1C9P-76N3-QGTH Office Supplies N 01-031-000-0000-6406 31.52 A2RJVV5AA0WI1P NOTE CARDS 1MY9-CV4J-KL3N Office Supplies N 01-031-000-0000-6406 39.98 A2RJVV5AA0WI1P PENS 1PYR-FRLF-MFJD Office Supplies N 01-031-000-0000-6406 14.82 A2RJVV5AA0WI1P PENS 1QVL-LQLQ-7XXC Office Supplies N 01-044-000-0000-6406 26.42 A2RJVV5AA0WI1P SUPPLIES 1W4M-TCDD-1T7K Office Supplies N 01-061-000-0000-6406 59.94 A2RJVV5AA0WI1P USB-C HUB 1DJ3-TKV3-DG9K Office Supplies N 01-061-000-0000-6406 209.55 A2RJVV5AA0WI1P WIRELESS MOUSES 1DR9-FRCJ-GT6T Office Supplies N 01-061-000-0000-6406 39.99 A2RJVV5AA0WI1P KEYBOARD 1FYR-LCTF-HHQX Office Supplies N 01-061-000-0000-6680 1,690.28 A2RJVV5AA0WI1P MONITORS/DOCKS 1HKV-3VWR-4RYG Computer Hardware N 13408 A&A RECYCLING LLC 670.0013408 16104 ABM SUPPLY 4,100.0016104 15228 1,131.0015228 14813 ALBANY RECYCLING CENTER 2,076.4414813 7588 ALEX RUBBISH & RECYCLING INC 632.007588 918 ALEXANDRIA TECH & COMM COLLEGE 598.00918 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions ADVANCED CORRECTIONAL HEALTHCARE INC A&A RECYCLING LLC ABM SUPPLY ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC ALEXANDRIA TECH & COMM COLLEGE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-061-000-0000-6406 99.96 A2RJVV5AA0WI1P POWER STRIPS 1JKQ-KDQV-JXWL Office Supplies N 01-061-000-0000-6406 269.47 A2RJVV5AA0WI1P CABLES/POWER 1WGF-VYRP-HL4N Office 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HUTCHINSON HOTSY MINNESOTA HOUSTON ENGINEERING INC IMAGING SPECIALTIES LLC INNOVATIVE OFFICE SOLUTIONS LLC INTERSTATE POWER SYSTEMS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6491 223.75 ACCT C000MNOTT0 DRYGAS 771857 Jail Supplies N 01-044-000-0000-6331 49.04 MEALS - VANGUARD USER GROUP 10/24/24 Travel Expenses N 10-302-000-0000-6510 23,445.46 MC800 - GARAGE #1 296225 Bituminous Material N 01-112-108-0000-6572 1,062.50 JETTING SERVICE 4120 Repair And Maintenance/ Supplies N 10-304-000-0000-6572 125.00 ACCT #174818 - PARTS 102690616 Repair And Maintenance Supplies N 10-304-000-0000-6572 627.02 ACCT #174818 - SUPPLIES 102737793 Repair And Maintenance Supplies N 01-031-000-0000-6436 450.50 ACCT 30025613 LAB FEES 322736222 New hire start up cost N 01-250-000-0000-6432 29.71 THOMPSON, CHRISTOPHER M EH18410164701 Medical Incarcerated N 01-250-000-0000-6432 89.50 BRIMHALL, NANCY A 7/3/23 EP60770138411 Medical Incarcerated N 01-250-000-0000-6432 84.32 BRIMHALL, NANCY A 8/3/23 EP60774532610 Medical Incarcerated N 01-250-000-0000-6432 7.43 BRIMHALL, NANCY A 8/3/23 EP60774532630 Medical Incarcerated N 01-250-000-0000-6432 5.70 BOECKER, JEROME 3/4/24 EP60814546011 Medical Incarcerated N 01-250-000-0000-6432 50.54 BREMMER, AARON C 3/18/24 EP60815267911 Medical Incarcerated N 01-250-000-0000-6432 28.75 BREMMER, AARON C 3/18/24 EP60815701061 Medical Incarcerated N 01-250-000-0000-6432 59.74 CRITT, JEREMIAH L 8/31/23 EP60817670060 Medical Incarcerated N 01-250-000-0000-6432 84.32 CRITT, JEREMIAH L 8/31/23 EP60817670080 Medical Incarcerated N 01-250-000-0000-6432 39.66 BOECKER, JEROME 3/4/24 EP60817670150 Medical Incarcerated N 01-250-000-0000-6432 109.81 BOECKER, JEROME 3/4/24 EP60817670160 Medical Incarcerated N 01-250-000-0000-6432 86.36 BOECKER, JEROME 3/4/24 EP60817670180 Medical Incarcerated N 01-250-000-0000-6432 81.92 MERRILL JR, DONALD A 10/17/23 EP60819859610 Medical Incarcerated N 01-250-000-0000-6432 81.03 JANKOWSKI, HUNTER G 2/9/24 EP60819859670 Medical Incarcerated N 01-250-000-0000-6432 5.94 JANKOWSKI, HUNTER G 2/9/24 EP60819859710 Medical Incarcerated N 1428 INTOXIMETERS INC 223.751428 11834 JACOBSON/HEATHER 49.0411834 17334 JEBRO INC 23,445.4617334 8462 JOHNSON JET-LINE INC 1,062.508462 1002 KIMBALL MIDWEST 752.021002 79 LAKE REGION HEALTHCARE Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions INTOXIMETERS INC JACOBSON/HEATHER JEBRO INC JOHNSON JET-LINE INC KIMBALL MIDWEST Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-250-000-0000-6432 5.94 MERRILL, DONALD A 4/27/24 EP60827742292 Medical Incarcerated N 01-250-000-0000-6432 6.19 MERRILL, DONALD A 4/27/24 EP60828050232 Medical Incarcerated N 01-250-000-0000-6432 124.96 MERRILL, DONALD A 4/27/24 EP60829825221 Medical Incarcerated N 01-250-000-0000-6432 86.36 WOLBECK, HUBERT E 5/2/24 EP60830180261 Medical Incarcerated N 01-250-000-0000-6432 5.94 WOLBECK, HUBERT E 5/2/24 EP60831565531 Medical Incarcerated N 01-250-000-0000-6432 124.96 NILSON, CODY 5/12/24 EP60832629461 Medical Incarcerated N 01-250-000-0000-6432 28.75 NILSON, CODY 5/12/24 EP60833721331 Medical Incarcerated N 01-250-000-0000-6432 5.70 BRIMHALL, NANCY A 8/3/23 EP60834077631 Medical Incarcerated N 10-304-000-0000-6572 176.56 ACCT #10072024 - SUPPLIES 9311888784 Repair And Maintenance Supplies N 10-302-000-0000-6505 18,855.32 TONS CLASS 1 10/1-10/7/2024 Aggregates N 10-302-000-0000-6350 285.00 BEAVER DAM REMOVAL 16203 Maintenance Contractor N 01-112-000-0000-6331 39.70 MEALS DURING INTERVIEWS 10/8/24 Travel Expenses N 01-122-000-0000-6330 282.74 MILEAGE - MACPZA/NOWRA 10/27/24 Mileage N 50-000-000-0000-6300 330.00 MOWING SEP 2024 1602 Building And Grounds Maintenance Y 10-302-000-0000-6331 15.40 MEAL REIBURSEMENT 10/17/2024 Travel Expenses N 01-112-108-0000-6485 34.99 ACCT 23-52A23 EAR PLUGS 0316153-IN Custodian Supplies N 10-302-000-0000-6500 89.70 ACCT #23-52A25 - SUPPLIES 0316799-IN Supplies N 10-302-000-0000-6500 9.96 ACCT #23-52A25 - SUPPLIES 0316914-IN Supplies N 10-302-000-0000-6572 270.95 ACCT #23-52A25 - PARTS 0316914-IN Repair And Maintenance Supplies N 1,684.0379 1020 LAWSON PRODUCTS INC 176.561020 17511 LAYMAN EXCAVATING 19,140.3217511 15088 LECLAIR/CHRISTOPHER 322.4415088 5677 LEE PROPERTY CARE 330.005677 17512 LEE/DANIEL 15.4017512 41638 LOCATORS & SUPPLIES INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 24 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions LAKE REGION HEALTHCARE LAWSON PRODUCTS INC LAYMAN EXCAVATING LECLAIR/CHRISTOPHER LEE PROPERTY CARE LEE/DANIEL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6500 55.99 ACCT #23-52A25 - SUPPLIES 0317188-IN Supplies N 10-303-000-0000-6501 167.97 ACCT #23-52A25 - SUPPLIES 0316849-IN Engineering And Surveying Supplies N 10-304-000-0000-6572 149.90 ACCT #23-52A25 - PARTS 0316799-IN Repair And Maintenance Supplies N 10-304-000-0000-6572 270.95 ACCT #23-52A25 - PARTS 0316914-IN Repair And Maintenance Supplies N 50-000-000-0170-6426 221.00 ACCT 23-52F1 SAFETY TOE BOOTS 0317414-IN Uniforms N 50-399-000-0000-6426 243.00 ACCT 23-52A28 SAFETY TOE BOOTS 0317469-IN Clothing Allowance N 10-302-000-0000-6515 641.75 SIGNS 225798 Signs And Posts N 10-302-000-0000-6515 34.88 SIGNS 225799 Signs And Posts N 10-302-000-0000-6515 34.88 SIGNS 225800 Signs And Posts N 10-302-000-0000-6515 104.64 SIGNS 225801 Signs And Posts N 10-302-000-0000-6515 139.52 SIGNS 225802 Signs And Posts N 10-302-000-0000-6515 139.52 SIGNS 226123 Signs And Posts N 10-302-000-0000-6515 500.00 SAND BAGS 226124 Signs And Posts N 10-302-000-0000-6515 139.52 SIGNS 226125 Signs And Posts N 10-302-000-0000-6515 34.88 SIGNS 226126 Signs And Posts N 10-302-000-0000-6515 2,424.00 POSTS 226127 Signs And Posts N 10-302-000-0000-6515 1,062.80 POST COUPLER 226128 Signs And Posts N 01-041-000-0000-6560 36.94 FUEL FOR CO VEHICLE 10/23/24 Gasoline N 10-304-000-0000-6572 1,988.69 ACCT#169824 - PARTS 10209006 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,188.47 ACCT#169824 - REPAIR 10232854 Repair/Maint. Equip N 01-201-000-0000-6304 69.00 ACCT 2900 #2209 OIL CHANGE 867242 Repair And Maintenance N 50-399-000-0000-6304 64.79 ACCT 9988595 OIL CHANGE 867149 Repair And Maint-Vehicles N 01-043-000-0000-6342 29.50 ACCT 1143-13 SHREDDING SERVICE 456270 Service Agreements/Technical Support N 1,514.4141638 511 M-R SIGN CO INC 5,256.39511 16973 MEYERAAN/SAMANTHA 36.9416973 15003 MIDWEST MACHINERY CO 3,177.1615003 42863 MINNESOTA MOTOR COMPANY 133.7942863 7661 MINNKOTA ENVIRO SERVICES INC Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 11 Transactions 1 Transactions 2 Transactions 2 Transactions LOCATORS & SUPPLIES INC M-R SIGN CO INC MEYERAAN/SAMANTHA MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-091-000-0000-6342 29.50 ACCT 1143-10 SHREDDING SERVICE 456269 Service Agreements N 01-201-000-0000-6342 41.30 ACCT 1159 SHREDDING SERVICE 456275 Service Agreements N 10-303-000-0000-6278 2,483.75 PROFESSIONAL ENGINEERING SERVI 40760 Engineering Consultant N 10-303-000-0000-6278 12,033.75 PROFESSIONAL ENGINEERING SERVI 40819 Engineering Consultant N 01-044-000-0000-6331 108.01 MEALS - MASS APPRAISAL TRNG 10/16/24 Travel Expenses N 01-044-000-0000-6331 495.56 LODGING - MASS APPRAISAL TRNG 10/17/24 Travel Expenses N 10-304-000-0000-6572 6,480.06 ACCT #77800001 - PARTS ND31-00526727 Repair And Maintenance Supplies N 09-507-510-0000-6300 200.00 SERVICE HOLDING TANK 2174 Building And Grounds Maintenance N 10-302-000-0000-6675 31,460.00 UNIT #359 - 2024 ESCAPE AWD AC F R287 Machinery And Automotive Equipment N 14-201-000-0000-6687 45,526.00 2025 FORD POLICE UTILITY FS019 Equipment-Current Year N 14-201-000-0000-6687 45,897.00 2025 FORD POLICE UTILITY FS021 Equipment-Current Year N 14-201-000-0000-6687 45,897.00 2025 FORD POLICE UTILITY FS022 Equipment-Current Year N 14-201-000-0000-6687 45,897.00 2025 FORD POLICE UTILITY FS023 Equipment-Current Year N 01-063-000-0000-6240 1,212.00 SAMPLE BALLOT AD 32047 Publishing & Advertising N 100.307661 6012 MOORE ENGINEERING INC 14,517.506012 10624 MORRIS/JASON 603.5710624 15806 MOTION INDUSTRIES INC 6,480.0615806 15802 NATURE'S CALL SEPTIC SERVICE INC 200.0015802 35442 NELSON AUTO CENTER INC 31,460.0035442 43227 NELSON AUTO CENTER INC 183,217.0043227 13242 NEW YORK MILLS DISPATCH 1,212.0013242 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions MINNKOTA ENVIRO SERVICES INC MOORE ENGINEERING INC MORRIS/JASON MOTION INDUSTRIES INC NATURE'S CALL SEPTIC SERVICE INC NELSON AUTO CENTER INC NELSON AUTO CENTER INC NEW YORK MILLS DISPATCH Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Copyright 2010-2022 Integrated Financial Systems 02-612-000-0000-6369 867.35 ACCT OTT-02010 BILLBOARD JUNE BLT0054656 Miscellaneous Charges N 10-302-000-0000-6572 1,416.99 PARTS 10/16/2024 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,035.59 PARTS 58415 Repair And Maintenance Supplies N 10-302-000-0000-6350 3,650.00 EXCAVATE & REPAIR CULVERT APRO 135 Maintenance Contractor N 01-112-108-0000-6342 375.00 ACCT CLNOTTGSB520 SERVICE 59711 Service Agreements N 01-112-104-0000-6342 375.00 ACCT CLNOTTGSB SERVICE 59712 Service Agreements N 01-112-101-0000-6342 375.00 ACCT CLNOTTCH SERVICE 59713 Service Agreements N 01-112-109-0000-6342 489.00 ACCT CLNOTTOP SERVICE 60404 Service Agreements N 01-201-000-0000-6304 56.41 ACCT 57522 #2204 OIL CHANGE 27017087 Repair And Maintenance N 01-201-000-0000-6304 755.56 ACCT 57522 #2208 TIRES 27017133 Repair And Maintenance N 01-201-000-0000-6304 722.68 ACCT 57522 #2109 TIRES/OIL CHG 27017281 Repair And Maintenance N 01-201-000-0000-6304 99.35 ACCT 57522 #2103 OIL CHANGE 27017283 Repair And Maintenance N 10-304-000-0000-6572 734.71 ACCT #BP0010422 - PARTS PSO135185-1 Repair And Maintenance Supplies N 10-304-000-0000-6306 12,708.25 ACCT #BP0010422 - REPAIR SWO031199-2 Repair/Maint. Equip N 10-304-000-0000-6306 7,441.08 ACCT #BP0010422 - REPAIR SWO035517-2 Repair/Maint. Equip N 10-304-000-0000-6306 1,146.00 ACCT #BP0010422 - REPAIR SWO036590-2 Repair/Maint. Equip N 9013 NEWMAN SIGNS INC 867.359013 1843 NORTHERN IRRIGATION CONTRACTORS INC 1,416.991843 6006 NORTHERN SAFETY TECHNOLOGY INC 1,035.596006 17298 NORTHLAND AREA SERVICES 3,650.0017298 14257 NORTHLAND FIRE PROTECTION 1,614.0014257 6407 NORTHWEST TIRE INC 1,634.006407 10104 NUSS TRUCK & EQUIPMENT 22,030.0410104 Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 4 Transactions 4 Transactions NEWMAN SIGNS INC NORTHERN IRRIGATION CONTRACTORS INC NORTHERN SAFETY TECHNOLOGY INC NORTHLAND AREA SERVICES NORTHLAND FIRE PROTECTION NORTHWEST TIRE INC NUSS TRUCK & EQUIPMENT Otter Tail County Auditor OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Road And Bridge Fund Copyright 2010-2022 Integrated Financial Systems 10-304-000-0000-6572 296.30 ACCT #306800 - PARTS 715313 Repair And Maintenance Supplies N 10-304-000-0000-6572 346.30 ACCT #306800 - PARTS 716555 Repair And Maintenance Supplies N 02-260-000-0000-6369 486.48 REIMB TR INVOICES JUL-SEP 2024 OTCLL11 Miscellaneous Charges N 09-507-570-4000-6300 761.25 ACCT 4000 INSTALL SIGNS/POSTS 3734 Building And Grounds Maintenance N 50-000-000-0120-6300 1,706.32 ACCT 0408 PATCHING @ HENNING 3732 Building And Grounds Maintenance N 01-112-108-0000-6300 350.00 BLOW OUT IRRIGATION 11868 Building And Grounds Maintenance N 01-112-109-0000-6300 125.00 BLOW OUT IRRIGATION 11881 Building And Grounds Maintenance N 01-112-101-0000-6572 458.60 SERVICE CALLS 21693 Repair And Maintenance/ Supplies N 71-171-000-0000-6369 1,000.00 MOWING @ TAX FORFEIT LOTS 759385 Miscellaneous Charges N 10-304-000-0000-6306 1,559.40 REPAIR 44115 Repair/Maint. Equip N 01-201-000-0000-6396 1,050.00 TOW CFS 24028964 9/5/24 9/5/24 Special Investigation N 50-000-000-0150-6240 87.75 ACCT 135 WINTER HOURS AD 00092276 Publishing & Advertising N 1073 OLSEN CHAIN & CABLE CO INC 642.601073 12101 OTTER TAIL CO LAW LIBRARY 486.4812101 126 OTTER TAIL CO TREASURER 2,467.57126 6351 475.006351 631 OVERHEAD DOOR CO OF FERGUS FALLS 458.60631 862 PARKERS PRAIRIE/CITY OF 1,000.00862 45464 PEBBLE LAKE AUTO 1,559.4045464 15810 PELICAN PETE BODY SHOP & TOWING INC 1,050.0015810 45047 PELICAN RAPIDS PRESS Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OUTDOOR RENOVATIONS LANDSCAPE & NURSERY OLSEN CHAIN & CABLE CO INC OTTER TAIL CO LAW LIBRARY OTTER TAIL CO TREASURER OVERHEAD DOOR CO OF FERGUS FALLS PARKERS PRAIRIE/CITY OF PEBBLE LAKE AUTO PELICAN PETE BODY SHOP & TOWING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0150-6240 87.75 ACCT 135 WINTER HOURS AD 00092305 Publishing & Advertising N 01-031-000-0000-6276 8,568.50 ACCT 20206302 EMPLOY MATTERS 50 Professional Services Y 01-250-000-0000-6436 475.00 PSYCH ASSESSMENT - JAROS 24-217 New hire start up cost 6 10-304-000-0000-6300 86.00 ACCT #9512219 - GENERAL PEST C 8834232 Building And Grounds Maintenance N 10-304-000-0000-6300 52.00 ACCT #9512212 - GENERAL PEST C 8834347 Building And Grounds Maintenance N 10-304-000-0000-6300 86.00 ACCT #9512215 - GENERAL PEST C 8834571 Building And Grounds Maintenance N 50-000-000-0170-6290 120.00 ACCT 9588435 PEST CONTROL 8837893 Contracted Services.N 50-399-000-0000-6290 130.00 ACCT 9580627 PEST CONTROL 8828994 Contracted Services.N 09-507-510-0000-6306 26.65 ACCT 7964021 SUPPLIES P2606149 Repair/Maint. Equip N 10-304-000-0000-6572 987.65 ACCT #8850384403 - PARTS P2062449 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,507.50 ACCT #8850384403 - PARTS P2237649 Repair And Maintenance Supplies N 10-304-000-0000-6572 101.93 ACCT #8850384403 - PARTS P2238049 Repair And Maintenance Supplies N 10-304-000-0000-6572 385.41 ACCT #8850384403 - PARTS P2238149 Repair And Maintenance Supplies N 10-304-000-0000-6572 721.77 ACCT #8850384403 - REPAIR W4557649 Repair And Maintenance Supplies N 10-304-000-0000-6306 299.00 ACCT #8850384403 - REPAIR W4559349 Repair/Maint. Equip N 01-149-000-0000-6342 1,440.00 ACCT 679827 5MB DATA PLAN IN200-2000877 Service Agreements N 10-304-000-0000-6572 363.38 ACCT #000206 - PARTS IN200-2000008 Repair And Maintenance Supplies N 50-000-000-0150-6290 39.68 ACCT 376004 OCT 2024 351733364 Contracted Services.N 175.5045047 137 PEMBERTON LAW PLLP 8,568.50137 13134 PHILLIPPI/DR JAY 475.0013134 16472 PLUNKETT'S VARMENT GUARD 474.0016472 8842 POWERPLAN OIB 4,029.918842 12526 PRECISE MRM LLC 1,803.3812526 3730 PREMIUM WATERS INC Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 5 Transactions 7 Transactions 2 Transactions PELICAN RAPIDS PRESS PEMBERTON LAW PLLP PHILLIPPI/DR JAY PLUNKETT'S VARMENT GUARD POWERPLAN OIB PRECISE MRM LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 10-302-000-0000-6350 900.00 SWEEP ACCIDENT DEBRIS 24286 Maintenance Contractor N 01-149-000-0000-6210 5,020.32 ACCT 7900044080412129 SHIPPING 10/13/24 Postage & Postage Meter N 10-303-000-0000-6501 26,026.00 ACCT #911995 - SUPPLIES 30091518 Engineering And Surveying Supplies N 10-303-000-0000-6501 127,500.00 ACCT #911995 - SUPPLIES 30099624 Engineering And Surveying Supplies N 01-250-000-0000-6224 14.29 MEAL - TRANSPORT 10/22/24 Prisioner Conveyance N 10-304-000-0000-6306 4,611.72 ACCT #OTTER002 - REPAIR W0000922 Repair/Maint. Equip N 01-044-000-0000-6331 21.73 MEAL - VANGUARD USER GROUP 10/22/24 Travel Expenses N 50-000-000-0000-6300 1,040.00 SOLID WASTE SIGNAGE 2ND PYMT 3535 Building And Grounds Maintenance N 50-000-000-0000-6300 950.00 SOLID WASTE SIGNAGE 3613 Building And Grounds Maintenance N 01-121-000-0000-6239 373.77 TUMBLERS W/ OTCVS LOGO 4357 MDVA Grant N 39.683730 3871 PRO SWEEP INC 900.003871 12325 QUADIENT FINANCE USA INC 5,020.3212325 17510 RINKER MATERIALS 153,526.0017510 12964 ROGAL/KEITH 14.2912964 1819 RUFFRIDGE-JOHNSON EQUIP CO INC 4,611.721819 1742 SHOEMAKER/BRENDA 21.731742 16158 SIGN GUYS LLC 1,990.0016158 9861 SIGNS PLUS 373.779861 17375 SMIEJA/THOMAS Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions PREMIUM WATERS INC PRO SWEEP INC QUADIENT FINANCE USA INC RINKER MATERIALS ROGAL/KEITH RUFFRIDGE-JOHNSON EQUIP CO INC SHOEMAKER/BRENDA SIGN GUYS LLC SIGNS PLUS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-044-000-0000-6331 109.59 MEALS - MASS APPRAISAL TRNG 10/16/24 Travel Expenses N 01-044-000-0000-6331 495.56 LODGING - MASS APPRAISAL TRNG 10/17/24 Travel Expenses N 01-112-108-0000-6485 251.22 ACCT 00224002 SUPPLIES 942543 Custodian Supplies N 01-112-101-0000-6485 487.93 ACCT 00224000 SUPPLIES 942544 Custodian Supplies N 01-112-108-0000-6485 24.20 ACCT 00224002 SUPPLIES 945729-1 Custodian Supplies N 01-112-101-0000-6485 57.34 ACCT 00224000 SUPPLIES 945731-1 Custodian Supplies N 01-112-108-0000-6485 356.24 ACCT 00224002 SUPPLIES 946163 Custodian Supplies N 01-112-101-0000-6485 496.50 ACCT 00224000 SUPPLIES 946164 Custodian Supplies N 01-112-108-0000-6485 164.88 ACCT 00224002 SUPPLIES 946185 Custodian Supplies N 01-112-108-0000-6485 484.52 ACCT 00224002 SUPPLIES 946468 Custodian Supplies N 01-112-101-0000-6485 74.70 ACCT 00224000 SUPPLIES 946469 Custodian Supplies N 01-250-000-0000-6224 13.48 MEAL - TRANSPORT 10/22/24 Prisioner Conveyance N 50-000-000-0170-6290 477.00 ACCT 646398 ALARM INSPECTION 2768851 Contracted Services.N 01-250-000-0000-6269 3,495.19 C1252000 MEALS 10/5-11/24 INV2000223221 Professional Services-Kitchen N 01-250-000-0000-6269 3,324.67 C1252000 MEALS 10/12-18/24 INV2000223803 Professional Services-Kitchen N 10-302-000-0000-6343 250.00 ACCT #OTTER002- EQUIPMENT RENT R01562 Equipment Rental N 10-304-000-0000-6572 35.95 ACCT #OTTER002 - PARTS P06533 Repair And Maintenance Supplies N 13-012-000-0000-6455 2,109.49 ACCT 1003217934 SEP 2024 850821861 Reference Books & Literature N 13-012-000-0000-6455 1,084.86 ACCT 1000551281 SEP 2024 850830609 Reference Books & Literature N 605.1517375 48183 STEINS INC 2,397.5348183 6646 STRAND/JOHN 13.486646 10126 SUMMIT FIRE PROTECTION 477.0010126 6642 SUMMIT FOOD SERVICE LLC 6,819.866642 2045 SWANSTON EQUIPMENT CORP 285.952045 183 THOMSON REUTERS - WEST Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 9 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions SMIEJA/THOMAS STEINS INC STRAND/JOHN SUMMIT FIRE PROTECTION SUMMIT FOOD SERVICE LLC SWANSTON EQUIPMENT CORP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Law Library Fund Copyright 2010-2022 Integrated Financial Systems 13-012-000-0000-6455 996.78 ACCT 1000551281 LIBRARY PLAN 850909092 Reference Books & Literature N 01-250-000-0000-6432 15.00 ACCT 749765 MED CART RENTAL SEP2024 Medical Incarcerated N 01-112-101-0000-6342 698.49 ACCT 50366 PLATINUM SERVICE 3008144362 Service Agreements N 10-304-000-0000-6572 89.07 PARTS 041652 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,323.16 ACCT #3148 - PARTS 472392 Repair And Maintenance Supplies N 10-304-000-0000-6572 35.74 ACCT #2978 - PARTS 472444 Repair And Maintenance Supplies N 10-303-000-0000-6278 4,227.00 PROFESSIONAL ENGINEERING SERVI 24-128-6 Engineering Consultant N 01-201-000-0000-6395 315.00 DRY SUIT REPAIR 6404 Dive Team Y 10-302-000-0000-6512 17,341.00 ACCT #1106 - CPS HELICAL GALV FP0000026542 Culverts N 10-303-000-0000-6242 75.00 LTAP REGISTRATION REIMBURSEMEN 10/16/2024 Registration Fees N 10-304-000-0000-6572 16.77 REAR WIPER BLADE REIMBURSEMENT 10/16/2024 Repair And Maintenance Supplies N 4,191.13183 7249 THRIFTY WHITE PHARMACY 15.007249 77 TK ELEVATOR CORP 698.4977 1999 TNT REPAIR INC 89.071999 9693 TOWMASTER 1,358.909693 7010 TRANSPORTATION COLLABORATIVE & 4,227.007010 9302 TRI-STATE DIVING 315.009302 1841 TRUENORTH STEEL INC 17,341.001841 15997 TSCHIDA/CRAIG 91.7715997 Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TK ELEVATOR CORP TNT REPAIR INC TOWMASTER TRANSPORTATION COLLABORATIVE & TRI-STATE DIVING TRUENORTH STEEL INC TSCHIDA/CRAIG Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach General Revenue Fund Copyright 2010-2022 Integrated Financial Systems 01-149-000-0000-6354 65.00 UNIT 114 WINDOW CHIP REPAIR 12691 Insurance Claims N 01-149-000-0000-6354 65.00 UNIT 113 WINDOW CHIP REPAIR 12692 Insurance Claims N 01-149-000-0000-6354 65.00 UNIT 410 WINDOW CHIP REPAIR 12693 Insurance Claims N 01-149-000-0000-6354 65.00 UNIT 406 WINDOW CHIP REPAIR 12694 Insurance Claims N 10-301-000-0000-6210 69.19 ACCT 556562 CONTROL K448 0000556562424 Postage & Postage Meter N 50-000-000-0120-6290 65.07 ACCT 160002806 SERVICE 2520478290 Contracted Services.N 50-000-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520479355 Contracted Services N 50-390-000-0000-6290 48.40 ACCT 160002035 SERVICE 2520479355 Contracted Services.N 50-399-000-0000-6290 96.80 ACCT 160002035 SERVICE 2520479355 Contracted Services.N 10-302-000-0000-6511 2,640.00 HOT MIX 14173 Bituminous Mix N 10-302-000-0000-6511 132.00 HOT MIX 14191 Bituminous Mix N 01-201-000-0000-6304 87.43 UNIT 2306 OIL CHANGE 120718 Repair And Maintenance Y 10-302-000-0000-6350 1,000.00 REPAIR SEPARATED CULVERT 1231 Maintenance Contractor N 01-250-000-0000-6276 850.00 INSPECT SMOKE GUARDS 15329 Professional Services N 50-000-000-0110-6853 1,314.30 ACCT 3-85099-73002 10/1-15/24 0005158-0010-0 MSW BY PASSED EXPENSE LANDFILL N 14162 UNLIMITED AUTOGLASS INC 260.0014162 176 UPS 69.19176 13620 VESTIS 258.6713620 2071 WADENA ASPHALT INC 2,772.002071 16950 WELLER'S GARAGE 87.4316950 16918 WELLS CONSTRUCTION MN LLC 1,000.0016918 11405 WL HALL CO INTERIOR SERVICE 850.0011405 2278 WM CORPORATE SERVICES INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions UNLIMITED AUTOGLASS INC UPS VESTIS WADENA ASPHALT INC WELLER'S GARAGE WELLS CONSTRUCTION MN LLC WL HALL CO INTERIOR SERVICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:21:34AM10/31/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems 50-000-000-0120-6853 6,942.54 ACCT 3-85099-73002 10/1-15/24 0005158-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,964.35 ACCT 3-85099-73002 10/1-15/24 0005158-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 703.48 ACCT 3-85099-73002 10/1-15/24 0005158-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 30,874.91 ACCT 3-85099-73002 10/1-15/24 0005158-0010-0 MSW BY PASSED EXPENSE LANDFILL N 10-304-000-0000-6572 184.97 STEP EXTENSIONS FOR TRUCKS IN 2130 Repair And Maintenance Supplies N 50-000-000-0170-6306 1,387.11 ACCT 6842300 MAINTENANCE SI000553519 Repair/Maint. Equip N 41,799.582278 6735 X-STREAM WATERJETTING LLC 184.976735 2086 ZIEGLER INC 1,387.112086 882,974.14 Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions Final Total ............135 Vendors 347 Transactions WM CORPORATE SERVICES INC X-STREAM WATERJETTING LLC ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:21:34AM10/31/2024 csteinbach Solid Waste Fund Copyright 2010-2022 Integrated Financial Systems Page 23Audit List for Board Otter Tail County Auditor Community Development Authority Amount 76,358.00 General Revenue Fund 1 20,734.48 General Fund Dedicated Accounts 2 9,613.44 Parks and Trails 9 409,616.63 Road And Bridge Fund 10 4,191.13 Law Library Fund 13 247,804.11 Capital Improvement Fund 14 599.00 23 113,057.35 Solid Waste Fund 50 1,000.00 Forfeited Tax Sale Fund 71 882,974.14 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HIRING REQUEST FORM FOR NEW POSITIONS Hiring Request Information Department: Probation Date of Request: 07/02/2024 Title of Position Requested: Probation Supervisor FTE of Position Requested: 1.0 Number of Incumbents in Job Class: 0 Number of Vacancies in Job Class: 0 Number of Employees in Department: 21 (After switch to CCA) Number of Vacancies in Department: 2 (DOC is not filling one and we just interviewed for one) Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Pursuant to Minnesota Statutes §244.19 and Chapter 401, supervision of identified clients is required. The effectiveness of our department is what is at question. Creating a supervisor position to assist in the operation of the Probation Department falls within best practices. The American Probation and Parole Association just released their National Standards for Community Corrections where it is recommended to have one supervisor for every 6-8 probation agents. Additionally, having this position also serve as our evidence-based practices coordinator will ensure probation agents receive the training and coaching necessary to excel at their positions. This focus will result in reduced recidivism rates, reduced costs, and improved outcomes for clients entrusted to our supervision. This 1.0 FTE request was discussed at the time of our formal recommendation to the Board to switch delivery systems from CPO to CCA, as part of the three phased approach. Adding this position was part of Phase 2. Estimate costs associated with this position, e.g. salary, benefits, advertising. Estimated salary, benefits & taxes: $80,413 salary (C44/1) + $13,559.57 PERA & taxes + $18,000 benefits = $111,972.57 Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. This position will be funded through the new probation funding subsidy. If provided the ability to hire in 2024, the remaining funding in CY24 will come out of the currently approved Probation budget and in CY25 will be funded through the new probation funding subsidy. Under the probation funding subsidy, Otter Tail County will receive an additional $1,168,645. If all current DOC staff transition to the County, that expense will be $773,569 after their COLA on July 1, 2024. With the additional expenses that come with additional staff, there will still be an estimated $363,630 of new subsidy payment to cover the new 1.0 FTE Probation Supervisor. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? The workload is currently being managed by the Probation Director who oversees 15 employees, organizes training, engages in coaching and development, builds collaborative relationships with other departments and stakeholders, and sets the overall vision for the department. With the switch to CCA, the department will add six additional staff plus the potential for and additional 2.0 FTE probation agents. Adding a Probation Supervisor will assist in personnel management and adherence to evidence-based practices. What alternatives have you explored to filling this position? The alternative to creating this 1.0 FTE Probation Supervisor position is having the Probation Director assume supervision of an additional 6-9 employees (21-24 total). Hiring a Probation Supervisor will provide additional oversight of probation agents while also enhancing our evidence-based approach through advanced coaching. ADMINISTRATION 218-998-8060 @ LIVE YOUR best life HERE. @ 520 W. Fir Avenue Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014 What are the consequences of not filling the position? If we do not create a Probation Supervisor position, the Probation Director will supervise 21-24 staff. This will result in a reduced coaching model, reduced adherence to evidence-based practices, reduced integration, and ultimately reduced public safety. New national standards for community corrections call for a supervisor for every 6-8 agents. Hiring a Probation Supervisor will take a step in the right direction as we strive to be a leader in community supervision while enhancing public safety. Approval Department Head Signature: Date: 07/02/2024 Team Leader Signature: Date: Finance, Property & License Management Committee Recommendation (if applicable): Date: Administration/Operations Committee Recommendation: Date: County Board Action: Date: 7/18/2024 (J;;i '--I J / Ly1111e ?e11ke V NOVEMBER 2024 WHEREAS, adopting a child is a great joy and a great responsibility. The family, serving as teachers can help children learn character and values, the importance of giving back to their community, and the courage to realize their potential; WHEREAS, during Adoption Awareness Month, we honor adoptive and foster parents for giving children a chance to love and be loved and to reach their full potential in a secure, supportive environment; WHEREAS, currently, there are approximately 490 foster children in Minnesota waiting for an adoptive family; WHEREAS, the majority of the families seeking children for adoption are pursuing the adoption of younger children. there is a continued need for an increased number of families in the State of Minnesota and in Otter Tail County who will adopt older children, especially older children with special needs as 68% of children waiting to be adopted have a documented special need, including physical, mental, emotional or a behavioral disability; WHEREAS, public and private sectors are working together to encourage our friends and neighbors to open their hearts and homes to the children and youth throughout the Counties and the State of Minnesota who are still waiting for their forever families; WHEREAS, public and private sectors work to create a network of support for adoptive families; NOW, THEREFORE, we, the Otter Tail County Human Services Board, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do hereby proclaim November as Adoption Month in Otter Tail County. In honor of this event, we encourage community agencies, religious organizations, businesses, and others to celebrate adoption, honor families that grow through adoption, further awareness of the changes and issues in adoption, and focus attention on those children who live in the shadow of an uncertain future while they await permanent families. Adopted this 5th day of November 2024. By: Attest: Chairperson / Board of Commissioners Nicole Hansen, Clerk ~-----~-~ ~ NOVEMBER f rfontion J MoNTH Barry J. Fitzgibbons 417 South Court St Fergus Falls, MN 56537 Phone: 218-998-8555 Fax: 218-998-8557 ORI: MN0560000 Email: sheriff@ottertailcounty.gov 10/24//2024 Public Safety Funds consideration to purchase Sherp rescue vehicle Otter Tail County Board of Commissioners, I am requesting board approval to use Public Safety Funds as well as forfeiture funds to purchase a Sherp rescue vehicle. As mentioned at the finance committee, the uses of the machine are many but would be best used during water/poor ice events and terrain that would not be accessible by our other assets. A prime example is the search for Mr. Shaw north of Parkers Prairie this summer. We utilized drones, K9’s, aircraft, airboats as well as many searchers walking on foot and still couldn’t cover a large section land until we were able to utilize Cass Co Sheriff’s Office Sherp. We were able to safely search very rugged areas as well as be in a controlled environment. During the Shaw search, the weather was warm, but had it been in the cold winter months, we would have been in a safe, heated cab. If the temps were high, the Sherp is also equipped with air conditioning. I have reached out to the neighboring County Sheriff’s and have been told of several incidents that they had where a Sherp would have been very useful. One case mentioned was similar to the Shaw search. Becker County has a missing person where a large marshy area was unable to be searched well due to not having equipment to maneuver the area. Others mentioned water rescues with poor ice. Wilkin Co mentioned blizzard conditions as well as overland flooding. For a county with many lakes/sloughs/marshes, the Sherp will be a force multiplier regarding being able to respond quickly. Without it, there is a delay and sometimes it is not an option to have a piece of equipment like this available to us. This tool would be a regional/statewide asset available to other agencies in need, just as other agencies have assets that we are able to utilize. We would dedicate a team of staff that would receive specialized training in the operation of the unit. The dealer is north of Park Rapids, so maintenance and training are very close. Other regional assets that neighboring agencies have include airboats, boats, drones and armored vehicles. In considering the Sherp, I evaluated other equipment, such as a hovercraft. In researching a hovercraft, they are unreliable, expensive to maintain and do not have the capabilities that the Sherp has. Chief Deputy Reinbold and I were able to visit the dealership and got to experience a demonstration of the capabilities and were very impressed. The unit goes through water, over large obstructions and through terrain that could not be navigated by any other asset in our fleet. In speaking with Cass County Sheriff Welk, they have deployed their Sherp over 6 times this year. They took delivery of theirs in January 2024. I envision using the Sherp in cold water/unsafe ice events, blizzard/snow events and possibly overland flooding events. There are other situations that a piece of equipment like this could be utilized if we had one. The quote came in at $213k. In researching the uses of the Sherp as well as the maintenance, there is no reason that it should not last at least 20 years. This would put the average cost at just over $10k a year. I have been advised that if ordered, the unit could be ready for delivery in a couple of weeks. The quote includes the base unit as well as upgrades appropriate for public safety use. See link: Sherp N 1200 | Sherp USA | Sherp ATV Dealer (sherpusadealer.com) I am requesting board aproval to use $163,042 from public safety funds and $50,000 from the Sheriff’s Office forfeiture fund to cover the costs. There will be no impact on the budget and levy dollars will not be used. Estimate Date 10/14/2024 Estimate # 1249 Name / Address Otter Tail County Sheriff Project Total Subtotal Sales Tax (0.0%) SHERP USA 489 Amos Way NW Bemidji, MN 56601 P: 218-407-0046 E: office@sherpusa.com Description Qty U/M Rate Total SHERP USA CUSTOM BUILD 2024 SHERP N 1200 with standard options: Air Conditioning, Fuel Canisters in the wheels, Autonomous Heater, Back Up Camera, High Back Adjustable Front Seats, Storage Compartments. 2 Year or 1000 hour warranty (whichever comes first) 1 164,999.00 164,999.00T Pre-Installed Options: Pair of Rear Side Windows 2 1,699.00 3,398.00T 6 Rear Jumper Seats 1 2,850.00 2,850.00T Front 30" LED Light Bar 1 1,299.00 1,299.00T Rear LED Flush Mount Lights 1 999.00 999.00T Side LED Flush Mount Lights 1 999.00 999.00T Arctic Heater (35,000 BTU)1 2,950.00 2,950.00T Side Vent Covers 1 699.00 699.00T 4 Fans 2-Speed Wired to Defrost Switch 1 1,650.00 1,650.00T Engine Block Heater, Dual Battery Charger, and Hyd Tank Heater (Separate Hook-ups) 1 1,199.00 1,199.00T Custom Front End, Door, and Bumper System with integrated winch and Custom Rear Bumper with integrated winch Combo 1 15,000.00 15,000.00T Garmin Tread XL GPS 1 2,500.00 2,500.00T JCCWE Sherp Transport Trailer 1 14,500.00 14,500.00T $213,042.00 $213,042.00 $0.00 1 STATEWIDE AFFORDABLE HOUSING AID (SAHA) AGREEMENT BETWEEN THE COUNTY OF OTTER TAIL, MINNESOTA AND OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY FOR THE NORTH FIELDS OF DALTON AFFORDABLE SENIOR HOUSING PROJECT This Statewide Affordable Housing Aid (SAHA) Agreement (the “Agreement”) is made and entered into by and between the County of Otter Tail, Minnesota (the “County”), and the Otter Tail County Housing and Redevelopment Authority (the “HRA”); also referred to as “Party” or “Parties”. WHEREAS, the State of Minnesota enacted the Statewide Local Housing Aid, Minnesota Statutes, Section 477A.36, as may be amended (the “Act”), which established distributions to each county for qualifying projects as defined in Section 477A.36, subd. 4 (“Qualifying Projects”); and WHEREAS, the County is a direct recipient of Statewide Affordable Housing Aid (“SAHA”); and WHEREAS, the County received $143,671 in SAHA funding in fiscal year 2023 (the “2023 SAHA Allocation”); and WHEREAS, on July 18, 2023, the HRA adopted Resolution No. 246 Approving A Housing Program Pursuant to Minnesota Statutes, Chapter 462C, which established the Otter Tail County Affordable Senior Housing Program and authorized the “North Fields of Dalton” affordable senior housing development (the “Project”); and WHEREAS, the County desires to assist the HRA with the construction of the Project, which consists of two triplex buildings, totaling six units of affordable senior housing in the City of Dalton (the "City); and WHEREAS, the County adopted Resolution No. 2024-25 on March 26, 2024 approving the distribution and the execution of a subsequent agreement for the 2023 SAHA Allocation to the HRA in the amount of $143,67 for the purposes of assisting the Project; and WHEREAS, the Project meets the definition of a qualifying project as defined in Section 477A.36, subdivision 4; and WHEREAS, the HRA is enabled under Minnesota Statutes 469.001 through 469.047 to administer and undertake qualifying projects; and WHEREAS, the Project will create new affordable units which will reduce housing cost burdens and housing instability for senior households, and will create energy- and water-efficient homes, and WHEREAS, the HRA has regularly consulted with the City regarding the Project since 2020 in compliance with Section 477A.36, subdivision 7, and NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the sufficiency is hereby acknowledged, it is agreed by and between the Parties as follows: 1. TERM. The term of this Agreement shall be from date of final signature of this Agreement to December 31, 2025. 2 2. DUTIES OF THE HRA. The HRA shall comply with all requirements of the Act, specifically: a. Spending the funds received under this Agreement on the Project; b. Maintaining complete and accurate records of funds received and all disbursements; c. Ensuring timely expenditure of funds prior to the date identified in Section 1, and ensuring prompt repayment of funds to the County if the funds are not expended; d. Preparing an annual report to the Minnesota Housing Finance Agency by December 1, 2025, and as required under Minnesota Statutes, Section 477A.36, subd. 6(b); e. Repayment of funds, if required, under Minnesota Statutes, Section 477A.36, subd.6(c). 3. TRANSFER OF FUNDS. The County shall transfer the 2023 SAHA Allocation, in its entirety, to the HRA upon submission of a written request by the HRA Executive Director to the Assistant Finance Director. The HRA shall: a. Deposit and maintain the funds received under this Agreement in a separate internal account. b. Administer and disburse all funds in accordance with the Act and this Agreement. 4. RECORDS AND REPORTS. The HRA shall maintain complete and accurate records of funds received and disbursements, and shall comply with the following: a. Maintain all books, records, documents, and accounting procedures and practices that are related to and/or relevant to this Agreement. b. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, records, documents, and accounting procedures and practices that are related to and/or relevant to this Agreement or transaction. c. Agree to maintain these records for a period of six (6) years from the date of the termination of this Contract. 5. INDEMNIFICATION; INSURANCE. The HRA agrees to the following: a. Hold harmless, indemnify, and defend the County, its Commissioners, officers, agents, and employees against any and all third-party claims of whatever nature, expenses (including attorneys’ fees), losses, damages or lawsuits for damages that arise as a result of the willful misconduct, negligent acts, errors, and/or omissions of the HRA in the performance of this Agreement. b. In order to protect itself under the indemnity provisions set forth above, the HRA will at all times during the term of this Agreement keep in force policies of insurance as currently required by the Joint Powers Agreement with the County effective June 1, 2022. 6. TERMINATION. 6.1 Termination for Default. The County may provide thirty (30) days written notice of default for the following: a) The HRA mismanagement or improper or unlawful use of Agreement funds; or 3 b) The HRA’s failure to comply with the terms and conditions expressed herein or the applicable regulations and directives of the State or County; or c) The HRA fails to submit reports or submits incomplete or inaccurate reports in any material respect. If the HRA fails to cure within the thirty (30) days, or to take reasonable efforts to cure if the issue reasonably requires more than thirty (30) days to resolve, then the Agreement shall terminate. 6.2 Termination as to Lack of Funds. This Agreement may be terminated by either Party upon the loss, withdrawal, other limitation of State funding, or the County’s failure to transfer funds under the Act. 6.3 Final Accounting Upon Termination. Upon the termination or expiration of this Agreement, the HRA shall provide a final accounting and transfer to the County any unexpended funds on hand under this Agreement. 7. DATA PRACTICES. 7.1 All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the HRA performance under this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 2003, Section 13.01 et seq. or any other applicable state statutes and any state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HRA agrees to abide by these statutes, rules, and regulations as they may be amended. 7.2 The civil remedies of Minn. Stat. § 13.08 apply to the release of data under this Agreement by the HRA. If the HRA receives a request to release data hereunder, the HRA must immediately notify County and coordinate an appropriate response. The HRA’s response to the request shall comply with applicable law. 9. GENERAL PROVISIONS 9.1 Nondiscrimination. The HRA agrees to comply with the nondiscrimination provision set forth in Minnesota Statute 181.59 and not discriminate on the basis of race, creed, color, or national origin. The HRA’s failure to comply with this requirement may result in cancellation or termination of the Agreement, and all money due or to become due under the Agreement may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 9.2 Compliance with Laws. The Parties shall abide by all applicable federal, state, or local laws, statutes, ordinances, rules, and regulations now in effect or hereunder adopted pertaining to activities governed by this Agreement. 9.3 Waiver. Waiver of any default shall not be deemed a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the Parties. 9.4 Modifications. Any material alternations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by authorized representatives of the County and the HRA. 4 9.5 Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity or enforceability of the remainder of this Agreement unless the part or parts which are void, invalid, or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either Party. 9.6 Notices. Notices required to be provided pursuant to this Agreement shall be provided to the following named persons and address unless otherwise stated in this Agreement or in an amendment to this Agreement. Nicole Hansen, Administrator 520 W. Fir Avenue Fergus Falls, Minnesota 56537 nhansen@ottertailcounty.gov Amy Baldwin, Executive Director Otter Tail County HRA 500 W. Fir Avenue Fergus Falls, Minnesota 56537 abaldwin@ottertailcounty.gov IN TESTIMONY WHEREOF, the parties have duly executed this Agreement by their duly authorized officers. County of Otter Tail, Minnesota By: Dated: __________________________ Chair, Otter Tail County Board of Commissioners By: ________________________________ _ Dated: ___________________________ Administrator, Otter Tail County Otter Tail County Housing and Redevelopment Authority By: Dated: __________________________ Chair, Otter Tail County HRA Board of Commissioners By: ________________________________ _ Dated: ___________________________ Secretary, Otter Tail County HRA Board of Commissioners Tuesday, November 5th, 2024 Page 1 of 10 Lease Agreement Between NBH Fergus Falls, LLC and Otter Tail County THIS LEASE AGREEMENT (Lease or Agreement) is made and entered into effective January 1, 2025 (Effective Date), by and between THE COUNTY OF OTTER TAIL, 520 West Fir Avenue, Fergus Falls, MN 56537 (Lessor), and NBH FERGUS FALLS, LLC, a for profit limited liability company duly organized under the laws of the State of Minnesota (Lessee). WHEREAS, Lessee, through an Assignment and Assumption of Lease and Tax Abatement Agreement dated July 17th, 2023, assumed the Lease for a facility in Fergus Falls to provide chemical dependency treatment and mental health services; WHEREAS, that Lease will expire on December 31st, 2024; WHEREAS, Lessee continues to need a facility in the Fergus Falls area to provide chemical dependency treatment and mental health services; WHEREAS, Lessor, a political subdivision of the State of Minnesota, is desirous that a provider of those services approved by the State of Minnesota is located within the City of Fergus Falls; WHEREAS, Lessor is the fee title owner of facility in the City of Fergus Falls located at 1174 Western Avenue, Fergus Falls, MN 56537; WHEREAS, Lesse and Lessor do mutually agree to update and extend the Lease. NOW THEREFORE, in consideration of the mutual covenants set forth herein, the parties hereby agree as follows: 1. PREMISES. Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the premises located in the County of Otter Tail at 1174 Western Avenue, Fergus Falls, MN, 56537 described as follows: A freestanding, one-level, slab-on-grade structure, containing approximately thirty-two thousand (32,000) usable square feet, located on the tract of land described on the attached Exhibit A, with access to and use of surrounding grounds comprising a tract of land of approximately 3.5 acres, containing a minimum of sixty (60) off-street paved vehicle parking spaces to accommodate Lessee’s employee and visitor vehicles, including handicapped parking spaces. 2. SUBLETTING. Lessor shall have the right to transfer and assign, in whole or in part, by operation of law or otherwise, its rights and obligations hereunder. Lessee shall not have the right to assign this Lease or any interest herein, or to sublet the Premises or any part thereof, or any right or privilege appurtenant thereto, without the express written consent of Lessor. Should Lessee sublease the Premises, then the Lessee will be bound by the requirements of this Lease, including the hold harmless and indemnification requirements of Section 13 of this Agreement, and said requirements will be incorporated in any agreement between Lessee and any secondary Sublessee with the express written consent of the Lessor. Any assignment under this section does not relieve Lessee of any of its obligations under this Lease. Tuesday, November 5th, 2024 Page 2 of 10 3. AUTHORIZED USE. The authorized use of the Premises is for the housing and delivery of services for chemical dependency treatment and mental health services. Lessee shall peaceably and quietly hold and enjoy the Premises for the Term (hereinafter defined), subject to the provisions and conditions set forth in this Lease. 4. TERM. A. Subject to and upon the terms and conditions set forth in this Lease, this Lease shall be in force for 24 months (the "Term") beginning on January 1, 2025, and ending on December 31, 2026 (the "Termination Date"). At the sole discretion of the Lessor, this Lease shall renew for a 24-month period if the Lessee does not exercise the “Option to Purchase” as outlined in Section 5 below. 5. OPTION TO PURCHASE: Lessor grants Lessee the exclusive right to an option to purchase (“Option”) the Premises herein beginning with the term of this lease and expiring on December 31, 2026, or on date of sale to Lessee, or on the date of termination if the Lease is earlier terminated. A. Notice Required to Exercise Option: To exercise the Option to Purchase, the Lessee must deliver to the Lessor, a written notice of the Lessee’s intent to purchase. In addition, the written notice must specify a valid closing date. The closing date must occur before the expiration date of the Lease Agreementon or before December 31, 2026 unless agreed to by the parties in writing. B. Exclusivity of Option: This Option to Purchase is exclusive and non-assignable and exists solely for the benefit of the named parties above. Should Lessee attempt to assign, convey, delegate or transfer this option to purchase without the Lessor’s express written permission, any such attempt shall be deemed null and void. C. Closing and Settlement: Lessee agrees that closing costs, including any points, fees and other charges required by the third-party lender, shall be bore by the party incurring them. If the cost is a mutual cost, they will be divided equally between the parties. D. Recording of Agreement: Lessee shall not record this Option to Purchase on the Public Records of any public office without the express and written consent of the Lessor. E. Purchase Price: If Lessee exercises the Option to Purchase, the purchase price shall be $3,750,000. F. Monthly Earnest Payment: Lessee will pay $6,300 per month to Lessor as earnest money for the Option to Purchase. The first installment shall be due and payable by Lessee to Lessor on January 1, 2025, and shall continue to be payable on or before first day of each month thereafter through the lease term, or on date of sale to Lessee. The earnest money will be held in escrow by Lessor and will be applied to the purchase of the Premises at closing. The Lessee shall forfeit all earnest money deposits should the Lessee not exercise the Option to Purchase. 6. RENT. A. In consideration of the covenants, representations and conditions of the Lease, Lessee shall pay Lessor rent in the amount of $26,250 per month. The first installment shall be due and payable by Lessee to Lessor on January 1, 2025 and shall continue to be payable on or before first day of each month thereafter through the lease term. B. Real Estate Taxes: As additional rent, Lessee shall be responsible for the payment of the real estate taxes and special assessments, if any, associated with the Real Estate during the term of this lease. C. Lessee shall be responsible for any costs related to fire protection from the Fergus Falls Fire Department. Tuesday, November 5th, 2024 Page 3 of 10 D. Lessee shall be responsible for the costs associated with annual inspections by any and all public and/or private regulatory entities who exercise oversight of the services and programs provided at this facility, e.g., Minnesota Department of Human Services, Minnesota Health Department, etc. 7. CAPITAL IMPROVEMENTS A. Remodeling, alternations, additions and/or changes (hereinafter referred to as “Alterations”) to the Leased Premises may be needed from time to time to accommodate new residents or to make changes needed services provided by Lessee. Lessee shall be responsible for all infrastructure and capital improvements. Lessee shall not make such Alterations to the Leased Premises that exceed $20,000 without advance written consent of Lessor. B. Lessor will reimburse Lessee up to $50,000 for security system improvements per the proposal in Exhibit C. 8. MAINTENANCE AND REPAIRS A. Lessee shall be responsible for all utilities, maintenance, and repairs. 9. LESSEE’S PROGRAM LICENSES/PERMIT. A. Lessee shall comply with all municipal, county, and state laws, ordinances and regulations and shall obtain and pay for all licenses and permits as applicable to and required for its program. 10. INSURANCE/LIABILITY A. Lessee shall be responsible for providing, at Lessee's own expense, commercial general liability insurance, worker’s compensation insurance, and all insurance coverage necessary for the protection against loss or damage from fire or other casualty of Lessee's and Lessor's goods, furniture and interior content property. Lessee agrees, at its sole cost and expense during the entire time of this agreement, to maintain the required insurance, with an insurer approved by Lessor, such approval shall not be unreasonably withheld or denied. Lessor shall be responsible for providing, at Lessor’s own expense, insurance for the structure of the building. Lessee and Lessor shall, respectively, be named as additional insured related to any loss. A certificate of insurance shall be provided to the other party, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice. If insurance coverage provided under this section has a deductible, the party responsible for providing the insurance agrees to be responsible to provide funds to cover the costs of any deductible applicable to a covered loss regarding a claim. B. Commercial general liability insurance shall not be less than $1,500,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Lease or be no less than $5,000,000.00 for bodily injury and property damage. Lessor will be named as additional insured. In addition, Lessee shall maintain worker’s compensation according to State and Minnesota Laws and business automobile liability coverage or equivalent form with a limit of not less than $1,500,000.00 per each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. A certificate or certificates of such insurance shall be furnished to Lessor, and such insurance shall provide that it may not be altered or canceled without thirty (30) calendar days prior written notice to Lessor. Lessee, upon request, shall furnish Lessor copies of all insurance policies. 11. FIRE OR OTHER CASUALTY. In the event that, at any time during the Term, all, or such portion of the Premises (or improvements thereon) as shall adversely affect Lessee's business operations (in Tuesday, November 5th, 2024 Page 4 of 10 Lessee's discretion), shall be damaged or destroyed by fire or any other casualty, then, Lessee shall, within 90 days of the casualty, inform Lessor of its intention to terminate the Lease or request Lessor to repair the damage caused by the casualty with applicable insurance proceeds. If Lessee elects to terminate, this Lease shall terminate as of the date of such damage or destruction, and Lessee shall have a period of sixty (60) days from the date of the notice of termination, in which to remove Lessee's property from the Premises. Lessee will also be responsible to provide funds in the amount equal to any insurance deductible if Lessor determines to repair or reconstruct the Leased Premises or purchase replacement personal property. This obligation of Lessee survives the termination of the Lease. If Lessee shall not elect to terminate this Lease as aforesaid, the Lessor may: (i) apply all of the insurance proceeds payable as a result of such loss or damage to the reconstruction or repair of the facilities damaged to restore the same, to the extent of such proceeds, as nearly as practicable to the condition existing just prior to such damage or destruction, subject to such changes and variations in construction and design as both parties agree in good faith would contribute to making the reconstructed facility more useful as a treatment facility, as the case may be; or (ii) if the loss resulting from such damage to or destruction of the Premises exceeds $1,000,000 pay to the Lessee the unamortized value of all improvements to the Premises for which insurance proceeds were paid less any deductible, retain the balance of insurance proceeds remaining after such payment and terminate the Lease. Such termination will be effective 90 days after notice of termination is given to Lessee. 12. WAIVER OF CLAIMS. Lessor shall not be liable to Lessee for any inconvenience or loss to Lessee in connection with any of the repair, maintenance, damage, destruction, restoration, or replacement referred to in this lease. Lessor shall not be obligated to insure any of Lessee's goods, furniture, or otherwise be liable for any damage to or destruction of any of the foregoing. 13. INDEMNITY OF LESSOR. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessor, its employees, contractors, invitees or agents, Lessee covenants to indemnify Lessor, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessee of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessee to be responsible for or defend against claims or damages arising solely from errors or omissions of the Lessor, its officers, agents or employees. 14. INDEMNITY OF LESSEE. Except to the extent of loss, injury or damage caused by the acts or omissions of Lessee, its employees, contractors, invitees or agents, Lessor covenants to indemnify Lessee, and save it harmless, from and against any and all claims, actions, damages, injuries, accidents, liability and expense, including reasonable attorneys' fees and costs, in connection with or arising from, or occasioned wholly or in part by, any breach by Lessor of its obligations under this Lease or the rendition or failure to render services to any person in connection with the business to be conducted on the premises. This section does not require the Lessor to be responsible for or defend against claims or damages arising solely from errors or omissions of the Lessee, its officers, agents or employees. 15. NON-WAIVER. Neither the acceptance by Lessor of any Rent or other payment hereunder, whether or not any default hereunder by Lessee is then known to Lessor, or any custom or practice followed in connection with this Lease shall constitute a consent or waiver of any right or obligation by either party. Failure by either party to complain of any action or non-action on the part of the other or to declare the other in default, irrespective of how long such failure may continue, shall not be deemed to be a waiver of any rights hereunder. Tuesday, November 5th, 2024 Page 5 of 10 16. TIME. is of the essence with respect to the performance of every obligation under this Lease in which time of performance is a factor. 17. NOTICES. Each notice required or permitted to be given hereunder by one party to the other shall be in writing with a statement therein to the effect that notice is given pursuant to this Lease, and the same shall be given and shall be deemed to have been delivered, served and given if placed in the United States mail, postage prepaid, by United States registered or certified mail, return receipt requested, addressed to such party at the address provided for such party herein. Any notices to Lessor shall be addressed and given to Lessor as follows: Lessor: Otter Tail County Attn: County Administrator 520 West Fir Avenue Fergus Falls, Minnesota 56537 Lessee: NBH Fergus Falls, LLC 2345 Ariel St. Maplewood, MN 55109 The addresses stated above shall be effective for all notices to the respective parties until written notice of a change in address is given pursuant to the provisions hereof. 18. RIGHTS UPON DEFAULT. If Lessee shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessor to Lessee then Lessor may, by giving notice to Lessee at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) re- enter the Premises by summary proceedings or otherwise, expel Lessee and remove all Lessee's property therefrom, relet the Premises at the best possible rent readily obtainable (making reasonable efforts therefor), and receive the rent therefrom, and Lessee shall remain liable for the amount of all rent reserved herein, plus the costs of maintenance and repairs to the date that Lessor secures possession of the Premises, less the avails of reletting, if any, after deducting therefrom the reasonable cost of obtaining possession of said Premises, including reasonable attorney’s fees and of any repairs necessary to prepare it for reletting. If the Premises is relet at an equal or greater amount than specified in Section 6 herein, Lessee obligation under this Agreement cease. Any and all deficiencies so payable by Lessee shall be paid on the date herein provided for the payment of rent. If any default by Lessee cannot reasonably be remedied within thirty (30) days after notice of default but Lessee shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessee shall have such additional time, not to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessor. Lessee shall be responsible, upon termination of the Lease, for curing any deficiencies in the inventory of equipment, furniture, and supplies for which it is responsible. If Lessor shall be in default under any provision of this Lease and shall remain so for a period of ten (10) days after written notice from Lessee to Lessor than Lessee may, by giving notice to Lessor at any time thereafter during the continuance of such default, either (a) terminate this Lease, or (b) any other remedy available at law and equity. If any default by Lessor cannot reasonably be remedied within thirty (30) days after notice of default but Lessor shall commence promptly to cure the same and thereafter prosecute the curing thereof with diligence, then Lessor shall have such additional time, not Tuesday, November 5th, 2024 Page 6 of 10 to exceed 30 days, as shall be reasonably necessary to remedy such default before this Lease can be terminated or other remedy enforced by Lessee. 19. SURRENDER. On the last day of the Term, or upon earlier termination of this Lease, Lessee shall peaceably and quietly surrender the Premises to Lessor, broom clean, in good order, repair and condition, excepting only wear and tear resulting from normal use, casualty covered by casualty insurance available from Lessee or any other source and the following types of losses or events not covered by casualty insurance: acts of God, terrorism, earthquakes and floods. 20. LEGAL INTERPRETATION. This Lease and the rights and obligations of the parties hereto shall be interpreted, construed, and enforced in accordance with the laws of the State of Minnesota. The determination that any provision of this Lease is invalid, void, illegal, or unenforceable shall not affect or invalidate the other provisions hereof. All obligations of either party requiring any performance after the expiration of the Term shall survive the expiration of the Term and shall be fully enforceable in accordance with those provisions pertaining thereto. Section titles are for convenient reference only and shall not be used to interpret or limit the meaning of any provision of this Lease. Any lawsuit pertaining to or affecting this Lease shall be venued in District Court, 7th Judicial District, Otter Tail County, State of Minnesota. 21. INTEGRATION. This Agreement, along with any exhibits, appendices, schedules, and amendments hereto, encompasses the entire agreement of the parties, and supersedes and merges all previous understandings and agreements between the parties, whether oral or written. The parties hereby acknowledge and represent, by affixing their signatures hereto, that said parties have not relied on any representation, assertion, guarantee, warranty, collateral contract, or other assurance, except those set out in this Agreement, made by or on behalf of any other party or any other person or entity whatsoever, prior to the execution of this Agreement. The parties hereby waive all rights and remedies, at law or in equity, arising or which may arise as the result of party’s reliance on such representation, assertion, guarantee, warranty, collateral contract, or other assurance, provided that nothing herein contained shall be construed as a restriction or limitation of said party’s right to remedies associated with the gross negligence, willful misconduct, or fraud of any person or party taking place prior to, or contemporaneously with, the execution of this Agreement. 22. SEVERABILITY. In the event of any conflict between a provision of this Agreement and any statute not subject to variation by this Agreement, the provisions of the statute shall govern. If any provisions of this Agreement is held to be invalid, illegal, or unenforceable in any respect, such provisions shall be fully severable, this Agreement shall be construed and enforced as if such invalid, illegal, or unenforceable provisions had never comprised a part of this Agreement and the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired. Furthermore, in lieu of such invalid, illegal, or unenforceable provision, there will be added automatically as part of this Agreement a provision as similar in terms to such invalid, illegal, or unenforceable provision as may be possible and still be valid, legal, and enforceable. 23. BLUE PENCIL DOCTRINE. In the event that any of the restrictive covenants contained in this Agreement shall be found by a court of competent jurisdiction to be unreasonable by reason of its extending for too great a period of time or over too great a geographic area or by reason of its being too extensive in any other respect then such restrictive covenant shall be deemed modified to the minimum extent necessary to make it reasonable and enforceable under the circumstances. Tuesday, November 5th, 2024 Page 7 of 10 24. SIGNAGE. To the extent not prohibited by applicable law, ordinance or restrictive covenant, and with Lessor's prior approval (which shall not be unreasonably withheld or denied), Lessee may install in a reasonable locations on the property of Lessor signs of reasonable dimensions advertising Lessee's business at the Premises. Such signs shall be erected and maintained at Lessee's expense and removed at Lessee's expense upon termination of this Lease. Such signage shall comply with all applicable laws, ordinances and restrictive covenants and Lessee will obtain, at its expense, all utility service, licenses, permits and insurance for the same. 25. PHYSICAL INVENTORY. A complete physical inventory of the personal property (other than consumables) located on the Premises shall be conducted prior to the date of execution of this Lease. The physical inventory shall be listed in Exhibit B. Upon termination of this Lease, a complete physical inventory will be taken. Lessee will be required to replace any items lost, discarded or damaged during the term of this Lease. The Lessor may, at its option, remove or otherwise dispose of any items of personal property not listed on Exhibit B upon termination of this Lease. 26. REPORTING REQUIREMENT. Lessee agrees to report to Lessor any event encountered in the course of performance of this Lease which results in or may result in material injury in an amount of $10,000 or more to person or property of third parties, or which may otherwise subject Lessee or Lessor to material liability. Lessee shall report any such event to the Lessor as promptly as practicable after discovery. Executed to be effective for all purposes as of the Effective Date. LESSOR: OTTER TAIL COUNTY By: Kurt Mortenson, Board Chair ____________________________________________ Nicole Hansen, County Administrator and Board Clerk LESSEE: NBH Fergus Falls, LLC Or Its Assigns By: ________________________________________ Tuesday, November 5th, 2024 Page 8 of 10 Exhibit A Description of Premises That part of the Northeast Quarter of Section 32, Township 133 North, Range 43 West of the 5th Principal Meridian, Otter Tail County, Minnesota, described as follows: Commencing at a found iron monument at the northeast corner of said Section 32; thence on an assumed bearing of South 89 degrees 49 minutes 00 seconds West along the north line of the Northeast Quarter of said Section 32 a distance of 596.07 feet to the point of beginning; thence South 00 degrees 45 minutes 00 seconds West along the westerly line of Lot 1, Block 1 of the plat of Village Cooperative Addition to the City of Fergus Falls, on file and of record in the office of the Otter Tail County Recorder a distance of 446.87 feet to the southerly line of an underground gas transmission line easement as described in document no. 941476 recorded in the office of the Otter Tail County Recorder; thence North 80 degrees 12 minutes 50 seconds West along the southerly line of said gas transmission line easement a distance of 794.77 feet; thence North 00 degrees 46 minutes 00 seconds East along the northerly extension of the easterly right of way line of Western Avenue a distance of 309.26 feet; thence North 89 degrees 49 minutes 00 seconds East along the north line of the Northeast Quarter of said Section 32 a distance 784.92 feet to the point to beginning. Containing 6.81 acres, more or less, subject to easements for township road, natural gas transmission and electric transmission purposes and other easements of sight or record, if any. Tuesday, November 5th, 2024 Page 9 of 10 Exhibit B Personal Property Schedule • 9 Refrigerators • 3 Dishwashers • 3 Electric Ranges • 3 Microwave Ovens • 3 Milk Coolers • 3 Clothes Washing Machines • 4 Electric Clothes Dryers • 59 Metal Chairs • 105 Wooden Chairs • 4 Office Desk Chairs • 3 Computer Racks • 60 Wooden Bed Frames • 60 Wooden Desks • 60 Wooden Wardrobes • 74 Secure Storage Wall Lockers • 54 Small Secure Wall Lockers • 1 Two Door Storage Cabinet • 1 8’X2’ Storage Shelving 10ft High • 1 Set of 4 Rolling Records Shelving • 4 Computers • 5 Computer Monitors • 3 Computer Keyboards • 1 Fob Key Making Machine • 1 CC TV Rack • 3 DVR’s • 5 N Ports • 1 Monitor • 40 Security Cameras Tuesday, November 5th, 2024 Page 10 of 10 Exhibit C Security System Improvements Otter Tail Water Management District Board Appointment Motion by __________, second by__________ and unanimously carried to reappointed Nancy Johnson to an additional four-year term, effective January 1, 2025, on the Otter Tail Water Management District’s Board of Commissioners (please see the attached letter). Otter Tail Water Management District PO Box 612 Battle Lake, MN 56515 218-548-7400 October 14th, 2024 MR. WAYNE STEIN COUNTY AUDITOR GOVERNMENT SERVICE CENTER 510 FIR AVE. W FERGUS FALLS, MN 56537 Ref: Districts Board of Commissioner terms. Dear Mr. Stein, Nancy Johnson’s term is up for renewal this year. She has agreed to serve another term. The Districts’ Board of Commissioners at their regular monthly meeting on October 9th, 2024, moved to have Nancy Johnson reappointed to the Board for four years. If you have any questions, please contact the district office. Sincerely, Alex Kvidt Administrator Otter Tail Water Management District Transfer Funds from Capital Improvement Fund to Road and Bridge Fund Motion by __________, second by __________ and unanimously carried to approve a transfer, in the amount of $136,993.45, from the Capital Improvement to the Road and Bridge Fund for the purchase of a 2024 Ford F350 SRW XL with flatbed and a 2024 Ford F350 SRW XL with tommy Gate. The purchase was previously approved by committee as CIC202328. -capi~al Improvements Reimbursement Request Department: Project Year: -, Capital Code: UNIT: Highway 2023 Carry Over 202328 308 & 309 TYPE OF PROJECT: 2024 Ford F350 SRW XL w/Flatbed & 2024 Ford F350 SRW XL w/Tommy Gate COST OF PROJECT: Unit #308 Sales Tax Unit #309 Sales Tax $68,284.00 $ 4,694.53 $72,978.53 $59,897.00 $ 4,117.92 $64,014.92 Grand Total $136,993.45 Completion/Delfvery Date: 9/10/2024 for Unit #309 & 9/24/2024 for Unit #308 \ \ Expenditure Request Date: 10/22/2024 Signature (Dep~ !:\Highway Accounting\Equipment, Buildings & Capital Improvement ltems\2023\#308 & #309 Maintenance Pickups\Unit #309\Capital Improvement Request for Reimbursement Form.docx 1&04 Fleet Oep.artment 2228 Coflece Way, PO Box 338 FerJ .. Falls, MN SIIS38..Q33S Phone: 21S-998-1!865 NfLJO~ Toll Free: aoo..n-3013 £at. u,~ VEHICLE INVOICE Sold To: OtterTai!County Attn: Cristi Field Address: 505 South Court SVSuite 1 Fergus Falls, WI 56537 NUMBER F R271 Date: ◄(18/2024 Phone: 218-99&-a496 FAX: 218-998-8488 Saluperaon: Melissa Laraon Key Code: Siock No: Year Make Modal New/Und Vehfcle 1.D Nwnber R271 2024 Ford F350 SRW Xl4WD Crel'ICab 17S-WB 60"( New 1F08W3FNXRED61320 Cor.,r; lccnlc Sil\o'erfClo'1 Price ol Veh'.cie: Includes All Standard E1:1ulpment, Plus; • 15 Cloth Seat • TOX LT27&70SBWAT18 Ths 'o43C 12<N/o400W Ou1lel • 67B410AmpA/l«nator • 872 Rear camera Prep Kit • 96V XL Chrome Package • 41 H Engine Block Heeter OIO Westin Running Boards(Dropped) 5286.00 S241.00 S160,00 $104,00 $377.00 $205.00 S91 .00 S900.00 $57,010.00 $15,874.00 • 9' Martin Skirted Ali.rninum Flatbed by Bert's Truck Equlprr S13,510.00 less Contract Discount Ouoal Does Not Include Tax or Registration Subtotal: Trade -In: Tobi Cash Price: Your Purchase Order# SQ Priority Thanks for your busfnus/ Ship To/ L_, End user: Otl1tr Tail County Attn: Cdsti Field Highway Dept Adcha: 505 South Coun St/Suits 1 Project# -$4,8{l(),OO S68.284.00 $68,284.00 Contract # 22.3 VHL 1aow1, ~IP 1'5 FA>c 218-998-8488 Phone: 218-996-a496 email: cfield@co.ottenatmn.us flV\ 1804 Flftt Dr;,artment 2221 Colllc• Wr,, PO Boll 338 ,_flUI f11b, Ml'I 5653a-lB31 Phone: 2.a99&-1165 Toll Free: I00-4n-3013 ut.1165 VEHICLE INVOICE Sold To: Otter Tail County Attn: Cnsb Field Addrns: 505 South Court SVSuite 1 Fergus Falls.~ 56537 NUMBER Stock No: Year Make Model RZ72 2024 Foid F350 SRW XI 4WD Crew Cab f1 Box Cclor k:ootc Sl\•Clo«tl Pnoe d Vehicle: lndudes Al Standard EQt.apment, Plus· 1 S Ck>th Seel TOX L T275170S8WAT18 Tm 43C 120V/400W Outlet 67E 250 Amp Alternator • 665 Upfiner Sl'Atches 765 Remote Start 85S Spray-In Bedhner 924 Privacy Glass X4M 4.30 Elockng R..-AJde 41 H Engine Bloclt Heater • 435 Power Sfding Rear Window 6'F Steel 18" Wheel$ 01() Westin Runring Boards{Oropped) 01() Pinlle Hilch 010 Tommy Gate Lesa Contract Discount Quo4e Does Not Include Tax a Registration Subtotal: Trade -In Total Cash Price. Your Purcilue Order I Priority Thenb for your busJn.ut Shop Toi L-/End Use,-Otter Tait County M , Crist, Field H,gllwey Oepl SQ ~ 505 Swlh Coon SI/Su,te 1 F R272 Date: 312512024 Phone: 218-998-8498 FAX: 218-~88 Salesperson; Meliua Lerson Key Code New/Use<t Vehicle IO Number New 1FT8W38A8RED60805 5286.00 12-41.00 S160.00 $78.00 $150.00 S228.00 $542.00 $28.00 $39200 $91 00 S368.00 $414.00 $900.00 $175.00 SS,129.00 S55, 115.00 $9.182.00 -$4,400 00 S~9 897.00 Project# $53,897.00 Contr&c« # 22.3 VHL FAA 218-998-8488 Phooe 218-998-M!M; email. cliPk1@co.o!l~rt11, mn us • Equal C"'p'ovment Ooport1.nty / AH,·m>tow Acllon Cn1pto1...- Rec'd 8/28/24 Capital Improvements Request Form Department: Highway Project Year. 2023 Date of Request November 28, 2023 Capi;a/ Code: _______ _ C:cst of Project $1361993. 44 Cv,r,par,y Uame(s): Nelson Auto Center Pmject Type: f':J;·;:;r,ase 2 Maintenance pickups to replace 2 older pickups. One pickup with an a!uminum flatbed, and one with standard box. Cc~~ Jf 2 pickups Tax @6.875% Tr. i::J ::'.c,3t 1 207.'3 Budgeted Under Budget $128,181.00 $ 8,812.44 $136,993.44 $142,000.00 $ 5006.56 C':.m,,iofl'l.r:.lfJelivery D8te: September 2024 1,:,:l!!ded in current year approved capital budget? Yes 0 No □ ,-.c1:Jii:ona/ charges relating to approved capital expense, ;,,? ir,;,fuded in original requesl? Yes □ No 121 -······--·---------- Date Date Date PREMISE PERMIT – Erhard 4th of July LG230 Application to Conduct Off-Site Gambling Otter Tail County Resolution No. 2024 - __ WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, Erhard 4th of July, will be submitting to the Gambling Control Board an LG230 Application to Conduct Off-Site Gambling at the Ice Hole Portable Bar, which is located at the Lake Lida Public Access off County Highway 4, on the ice in Lida Township of Otter Tail County; and WHEREAS, the gambling activities allowed under this application would be limited to no more than twelve off-site events each calendar year (December 15, 2024, to February 28, 2025) not to exceed a total of 36 days, and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue an initial premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the application for a permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by Erhard 4th of July at the Ice Hole Portable Bar, which is located at the Lake Lida Public Access off County Highway 4, on the ice in Lida Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by Erhard 4th of July at the Ice Hole Portable Bar, which is located at the Lake Lida Public Access off County Highway 4, on the ice in Lida Township of Otter Tail County provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Lida by sending them a copy of this resolution. The motion for the adoption of the foregoing resolution was introduced by Commissioner _______________, duly seconded by Commissioner _______________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 5th day of November 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: Attest: Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Page 1 of 3 COUNTY STATE AID HIGHWAY NO. 1 RIGHT OF WAY ACQUISITION OTTER TAIL COUNTY RESOLUTION NO. 2024 - _______ Project No. S.A.P. 056-601-076 Parcel Nos. 4 & 7 WHEREAS, Otter Tail County and the City of Fergus Falls propose to cooperatively construct a roundabout to improve the intersection of County State Aid Highway No. 1 (Fir Avenue) and Friberg Avenue (MSAS 123) located in: Sections 26 & 35, of T133N, R43W, and WHEREAS, the reason for the construction of this roundabout is to significantly reduce traffic congestion and increase efficient traffic flow, and WHEREAS, this improvement is necessary to provide for the safety of the walking, biking, and driving public, and WHEREAS, Otter Tail County has a right to acquire the right of way after an award of damages has been filed with the County Auditor in accordance with Minnesota Statute, Section 163.02 and 163.12, and WHEREAS, all necessary additional highway rights of way and/or temporary construction easements have been acquired for this construction except for 2 tracts: A) Parcel 4 Tract owned by: Patti L. Swetland Tract being a strip of land described as follows: A permanent easement for road right-of-way purposes over, under, and across that part of Government Lot 7, Section 26, Township 133 North Range 43 West, Otter Tail County, Minnesota, described as follows: Beginning at the southeast corner of said Government Lot 7; thence North 00 degrees 16 minutes 50 seconds West (assumed bearing), along the east line of said Government Lot 7, a distance of 20.00 feet; thence South 89 degrees 43 minutes 10 seconds West, parallel with the south line of said Government Lot 7, a distance of 60.39 feet; thence South 00 degrees 16 minutes 50 seconds East a distance of 1.20 feet; thence South 89 degrees 24 minutes 23 seconds West a distance of 64.53 feet; thence South 89 degrees 11 minutes 29 seconds West a distance of 89.21 feet; thence South 89 degrees 17 minutes 14 seconds West a distance of 114.96 feet to the east line of SAURE’S ADDITION, according to the recorded plat thereof; thence South 00 degrees 17 minutes 21 seconds West, along said east line of SAURE’S ADDITION, a distance of 16.76 feet to the south line of said Government Lot 7; thence North 89 degrees 43 minutes 10 seconds East, along said south line of Government Lot 7, a distance of 329.25 feet to the point of beginning; Excepting therefrom right of way of existing highways. Containing 0.14 acres, more or less. Also, that all telephone and power lines can by placed on the right of way line. Page 2 of 3 Also, a temporary construction easement described as follows: A 10.00 foot temporary easement for construction purposes over, under, and across part of Government Lot 7, Section 26, Township 133 North Range 43 West, Otter Tail County, Minnesota. Said easement being to the left of the following described line: Commencing at the southeast corner of Lot 4, SAURE’S ADDITION, according to the recorded plat thereof; thence North 00 degrees 17 minutes 21 seconds East (assumed bearing), along the east line of said Lot 4, a distance of 16.76 feet to the point of beginning; thence North 89 degrees 17 minutes 14 seconds East a distance of 10.00 feet and there terminating. The sidelines are prolonged or shorted to terminate on said east line of Lot 4, SAURE’S ADDITION. Containing 0.002 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. B) Parcel 7 Tract owned by: Ryan Carlson and Megan Carlson, as Joint Tenants A temporary construction easement described as follows: A 5 foot wide temporary easement for construction purposes over, under, and across that part of Government Lot 1, Section 26, Township 133 North, Range 43 West, Otter Tail County, Minnesota, said easement being north of the following described line: Commencing at the southeast corner of Outlot A, JENSEN’S COUNTRY SIDE THIRD ADDITION, according to the recorded plat thereof; thence Easterly, along the north right-of-way line of East Fir Avenue, a distance of 16.76 feet to the point of beginning; thence continuing easterly, along said north right-of-way line a distance of 35.00 feet and there terminating. Containing 0.004 acre(s), more or less. This temporary construction easement shall commence with the award of the project and will expire with the completion of the project contract. NOW THEREFORE BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners hereby authorizes the acquisition of the requested right of way as described above pursuant to Minnesota Statute, Section 163.02 and 163.12, and to take title and possession of that land after an award of damages has been filed with the County Auditor in accordance with Minnesota Statute, Section 163.12; including the “Quick-Take” provisions provided for in Minnesota Statute 117.042. BE IT FURTHER RESOLVED that the Otter Tail County Attorney is authorized to file the necessary documents in court and represent the county in this matter. Page 3 of 3 The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, passed. Adopted at Fergus Falls, MN this 5th day of November 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortensen, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 5th day of November 2024. ________________________________ Nicole Hansen, Clerk TO: FROM: DATE: MEMORA NDU M Board of Commissioners Krysten Foster, County Engineer November 5, 2024 SUBJECT: Perham Salt Shed Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Authorize appropriate county officials to purchase a 65'x60' Britespan Atlas Series salt shed from Greystone Construction through the Sourcewell cooperative contract to be constructed at the Perham Garage in the amount of $218,150.00 including installation. Background Information: Otter Tail County is required to purchase the salt shed separately from Hammers' contract, and the estimated lead time is approximately four months. The cost will be funded by bond funds. Competitive bids are not required for work sourced through a cooperative contract. 218-998-84 70 @ LIVE YOUR best life HERE. @ ottertailcounty.gov 11 11 Sourcewell ~---GREVSTONE CO NSTRUCTION ------- ~"-\',' ,,,.,, ;·n,..,t,' ' CONTRACT (Labor and Material) ContrMt/10/lNl BRT This Contract is entered into this 17th day of October 2024, by and between Owner, and Greystone Construction Company, Contractor. Owner _O_tt_e_r _T_ai_l _Co_u_n_t_,_y,:....M_N ______ _ Sourcewell Member ID: 6285 Address 505 South Court Street Suite 1 Phone: 218-998-8470 City State/Zip _Fe_r..,.g_us_Fa_ll_,s,'-M_N_5_6_53_7 ______ _ County: _O_tt_e_r_T_a_il ___ _ 1. The Work. Contractor agrees to perform, and Owner agrees to accept, the work described below {"Work"), subject to the terms and conditions stated herein: Furnish and install: 2. 3. 65'x60' Britespan Altas Series Building per attached exhibits Site Address: 802 3rd Street NE Perham, MN 56573 Contract Price. Owner agrees to pay to Contractor for the Work the sum of Two Hundred Eighteen Thousand One Hundred Fifty Dollars and no /100 ($218.150.00I. as adjusted by additions to and deletions from the Work that have been agreed to by the parties in writing. Payment Terms. Payment of the Contract Price shall be made as follows: Monthly Progress Billing will be issued and Due Net 30 from date of Invoice. Payments due and unpaid hereunder shall bear interest from the date payment is due at the rate of 18% or, in the absence thereof, at the legal rate prevailing at the place the Work is performed. 4. Insurance. Contractor shall secure and maintain a policy of commercial general liability insurance with coverage limits that are customary for the type of Work being performed. Owner shall secure and maintain policies of property and general liability insurance which include coverage for the Work. The parties waive all rights against each other and-any of their agents and employees for damages caused by the other to the extent such damages are covered by any of the insurance policies required herein. Prior to the commencement of the Work, each party shall deliver to the other certificates of insurance evidencing the existence of the required insurance. 5. Claims for Consequential Damages. The Contractor and Owner waive claims against each other for consequential damages arising out of or relating to this Contract. This mutual waiver includes damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and damages incurred by the Contractor for principal office expenses including the compensation of personnel stationed there, for losses offinancing, business and reputation, and for loss of profit except anticipated profit arising directly from the Work. 6. Covenant/Completion of the Work. Contractor shall complete the Work in 2025. If the progress of the Work is delayed by inclement weather, delays in delivery of materials, acts of God or other casualties or causes beyond Contractor's control, then the time to commence and/or complete the Work herein shall be extended accordingly. 7. Indemnification. Contractor shall indemnify and hold harmless the Owner, its agents and employees, from and against any claims, damages, losses and expenses, arising out of or resulting from the performance of the Work, but only to the extent caused solely by the negligent acts or omissions of Contractor, its subcontractors, anyone directly or indirectly employed by Contractor. 8. Warranty. Owner agrees to look exclusively to the manufacturer for any warranties covering the materials (including any design and engineering requirements of the materials) used in the performance of the Work. Contractor makes no warranty, express or implied, regarding the materials or the design and engineering requirements of the materials. The manufacturer's warranty is expressly in lieu of all other warranties covering the materials, including any warranty of merchantability or fitness for a particular purpose or use, which are hereby expressly disclaimed by Contractor. Owner agrees to complete any warranty registration cards required in order to activate any manufacturers' warranties, and to deliver the completed warranty registration cards to the Contractor upon completion of the Work. Contractor warrants 2995 Winners Circle Drive Suite 200, Shakopee MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor only that its labor will be of good quality and workmanship and free of defects for a period of one (1) year from completion of the Work. Contractor does not provide, and shall not be responsible for, any of the design and engineering requirements of the Project, except as follows: Building Engineering and Foundation Engineering. Owner agrees that all other design and engineering requirements for the Project shall be the Owner's responsibility. 9. Remedy. If Contractor breaches Contractor's labor warranty as set forth above, or if Contractor breaches this Contract, Owner's sole remedy against Contractor shall be the repair or replacement of the defective Work, as mutually agreed to by the Owner and Contractor. Notwithstanding anything to the contrary herein, under no circumstances, unless agreed to in writing by both Contractor and Owner, shall Contractor be liable to Owner, or to anyone else, for any costs or damages, including without limitation, any incidental, indirect, specific or consequential damages of any kind, resulting from Contractor's breach of warranty, or breach of this agreement, or from Contractor's negligence or other actions or failure to act, including without limitation, costs or damage resulting from defects in the Work. 10. Permits by Owner. Owner shall obtain and pay for the building permit and any other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work. 11. Condition of Site. Owner shall provide Contractor with information regarding the condition of the site prior to commencement of construction, including surveys, soils reports and information regarding underground utilities, tanks or other buried equipment or obstructions. Contractor shall not be responsible for damage to underground utilities, tanks or other buried equipment or obstructions not disclosed to Contractor prior to commencement of the Work. 12. Use of Site. Owner shall provide Contractor with open access to the site for purposes of performing the Work. Owner shall maintain the site including access in and around the building in a manner that allows the contractor to complete the work without limitation for the duration of construction. 13. Clean Up. Contractor shall keep the premises and surrounding area free from accumulation of debris and trash related to the Work. 14. Governing law. This Contract shall be governed by the laws of the place where this project is located. 15. Assignment. Neither party may assign the Contract without the written consent of the other. 16. Entire Agreement. This Contract, together with attached Exhibits A-D constitute the entire agreement between the Contractor and the Owner with respect to the Work. The Contract may be amended or modified only by writing signed by both of the parties. OWNER: Otter Tail Coun!}' Otter Tail County Signature By Kurt Mortenson Nicole Hansen Title Board of Commissioner's Chair Board of Commisioner's Clerk Date November 5, 2024 November 5, 2024 This contract is not binding until signed by Greystone Construction Company. A copy of the executed contract should be sent to you within 10 days. If this contract is not accepted by Greystone Construction Company, the contract will become null and void and all down payments will be returned to you. CONTRACTOR: GREVSTONE CONSTRUCTION COMPANY Signature By Title Date 2995 Winners Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor I I GREYSTONE CONSTRUCTION EXHIBIT A Owner's Responsibilities: • Promptly remove snow from base of cover and area surrounding building • Do not allow storage or accumulation of any material that would come in contact with structural supports, walls or fabric cover. • Proper ventilation is required to prevent condensation. Standard Exclusions: Building Permit Site Surveys Subsurface Investigation Unforeseen Subsurface Conditions Soil Correction Work Contaminated Soil Clean up and Disposal Dewatering Frost Ripping Bedrock Excavation and Backfill Utility Hookup Charges Winter Conditions Winter Heat and Cover Customer Signature ______________ _ Date ----- 2995 Winners Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor 11 11 GREYSTONE CONSTRUCTION EXHIBITB Waiver I hereby give Greystone Construction Company perm1ss1on to use photographs and/or video footage taken of me, my or my company's property and/or statements made by me or my company, in any and all future productions and/or publications without remuneration or liability. I understand that the above may be used for promotional purposes, both nationally and internationally. Furthermore, I give Greystone Construction Company permission to edit any of the aforementioned photographs, video footage and/or statements for brevity, clarity or aesthetic purposes. COMPANY NAME: Otter Tail County Highway Department YOUR NAME: Krysten Foster TITLE: County Engineer ADDRESS: 505 South Court Street, Suite 1 Fergus Falls, MN 56537 PHONE#: 218-998-84 70 EMAIL: kfoster@ottertailcounty.gov SIGNATURE: DATE: November 5, 2024 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor 11 ■I GREVSTONE CONSTRUCTION Scope of Work & Pricing to be performed by Greystone Construction Furnish & Install: • 65'x60' Britespar.1 Atlas Series Building • Truss spacing 12' on center • 12 ounce, 23 mil polyethylene Non-FR fabric o Single piece cover design • Building designed per ASCE7-16 (IBC 2018) o Fabric type: ASTM E-84 (NON-FR) o Occupancy category: CAT 1 (LOW HAZARD) o Ground snow load: 60 lbs. o Wind Load: 103 MPH wind o Wind Exposure: C o Site conditions: Ce= 0.9 Exposed o Collateral Load: O o No sprinklers o No conveyor loads o Seismic Design Category: B o Stamped engineered building drawings included • (1) Fabric end wall with steel framing with two 4'x4' mesh vents in back end • (1) open end wall • Hot dipped galvanized bolt and purlin upgrades EXHIBITC • Building to be installed on concrete pad and pier foundations. Piers to extend 4' above grade on three sides. o Engineered foundation drawings o Assumes existing soils has minimum bearing capacity of 2,500 PSF • Approximately 180 lineal feet of 12' tall pre-cast concrete bunker "L" panels with corrosion inhibiter • Approximately 60 lineal feet of 12' tall pre-cast concrete bunker "T" panels with corrosion inhibiter - Center divider • Hot dipped galvanized anchor bolts • Freight allowance of $4,084 included o Contract will be updated to reflect actual freight amount at time of shipment • Provide all necessary labor and equipment to complete items noted above • Approx. 1600 tons of salt storage capacity {800 tons per bin) o 32 degree angle of repose o 80 lbs/cubic foot product weight Sourcewell Materials Price: Building Installation Price: Foundations & Bunker Panels Price: Total Furnish & Install Price: See exclusions on last page $45,333.94 $33,334.84 $139,481.22 $218,150.00 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor 11 GREYSTONE CONSTRUCTION Market Provisions: • Greystone is committed to being your trusted team partner on your project. We are asking all of our clients recognize the volatility of our markets and understand we are providing current pricing for budgeting purposes with the need to adjust final project pricing based on the markets at the actual time of the order. It's important to provide you with the best value for your project, and we do not want to speculate where the actual market rates will be at the time of procurement and/or delivery. • Pricing is based on current market conditions and does not include future tariffs, surcharges, price escalation, or fees. (i.e., many wholesalers and manufacturers are not committing to pre-determined pricing for pre-ordered materials. These materials are priced at the time of the delivery.) Due to extremely volatile markets, pricing shall be re-evaluated at time of procurement and/or delivery. Any savings or additional cost would be communicated with Owner prior to procurement and/or delivery. • Price increases will be assigned as contingency. Unless Greystone specifically outlines a contingency value in our proposal or scope of work, it is recommended that the Owner carry a contingency. • Construction schedule may be affected by material shortages or lead times beyond our control. Any shortages or lead time issues will be communicated with the owner. Evaluation of alternatives will be reviewed, and the contract schedule or costs may be adjusted accordingly. • Unless noted otherwise budget pricing is valid for 15 days 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor I ■ ■I GREVSTONE CONSTRUCTION Exclusions -Items not included, but may apply to overall pro ject: • Architectural and Civil Engineering • Permits & Fees • Prevailing wage rates and Union labor • Payment and performance bonds • Sales tax on materials • Emergency Responder Communication Enhancement System • Cat II occupancy and FR Fabric • US Steel -Building is fabricated in Canada using Canadian steel • Alternate foundation design if proposed design isn't suitable for existing site • Testing & special inspections by owner -Soil borings, soils testing, concrete testing, bolt inspection, etc • Site work including, but not limited to: soil corrections, granular base material under floor and bunker panels, excavation and backfill, site prep, import or export of materials, dewatering, etc • Assumed entire building footprint is clear along with 50' clear on all four sides for staging/erection and building engineering requirements • Site specific safety requirements • Bituminous paving or concrete -interior and exterior slabs and aprons • Bunker panel toe extensions, dowels, or earth anchors unless noted otherwise • Exterior aprons & stoops at doors • Geotextile liner under building • Doors -Overhead & personnel • Insulation, interior liner panel or stainless steel cables • All electrical & mechanical systems • All winter conditions 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 I Phone: (952) 496-2227 I Toll Free: (888)742-6837 I Fax: (952) 445-4191 www.greystoneconstruction.com I Equal Opportunity Employer/Contractor EXHIBIT D -PROFILE ::: I:.· NOT FOR CONSTRUCTION BITUMINOUS PAVING & GRAVEL I. BASE BY OTHERS r,::. 1 J." • ;L : -c:::::::::..:. .•; ·--~ : ... "·.' : " . .. ' . . ~ I •1 • •1 ..... ..... . . -. ... .. ... n :I ii I J ~ -~ I :~~ i =·c::I' ~g; m. ~ iii l! ]~ '11 ►'" l I -w [!I l!J - z 0 i== "Sj-u N ~ a:) tn N z _J ~ Ji 0 2 u Ql 0 ;::..: .. lL a::i >- I-:z a::i I.Lio sP ~z ~~ D DU DRAWING A1 BUILDING SYSTEMS INC February 1st, 2024 From: Director of Business Development, USA To: Whom it may concern RE: BRITESPAN BUILDING SYSTEMS USA AUTHORIZED DEALER -CY 2024 Greetings, This letter is to verify the below dealership is as authorized Britespan Dealer in the United States: 1. Greystone Construction, MN This dealer is associated and authorized to use the Sourcewell Vendor Contract below. This awarded contract can be found here: https://www.sourcewell-mn.gov/search?keyword=Britespan Sourcewell ;'.~ ------- Awarded Contract George Lawless Director, Business Development USA Britespan Building Systems Inc. 425 Orbiting Dr, Suite A Mosinee, WI 54455 USA Office 800-407-5846 I Mobile 715-301-5490 1-800-407-5846 • britespanbuildings.com • info@britespanbuildings.com Mosinee, Wisconsin Office 425 Orbiting Drive, Suite A Mosinee, WI 54455 Wingham, Ontario Offices and Fabric Facility 688 Josephine Street North, RR#1 Wingham, ON N0G 2W0, Canada Distribution and Manufacturing 71 North Street West Wingham, ON N0G 2W0, Canada RELEASE OF RIGHT OF WAY OTTER TAIL COUNTY RESOLUTION NO. 2024 - _____ WHEREAS, THE County of Otter Tail has found the need for the release of a portion of right-of-way on County State Aid Highway 35 as shown on Otter Tail County Right of Way Plat No. 33, and which property is no longer required for right-of-way purposes; and WHEREAS, there remains adequate right-of-way for highway purposes; and WHEREAS, the following parcels from Otter Tail County Right of Way Plat No. 33 are to have the right-of-way released with areas designated in the turnback column on their respective sheets of the plat which is recorded as Document 1273363 in the Office of the Otter Tail County Recorder: Parcels 2, 3, 4, 6, 8, 9, 10, 11, 19, 20, 21 and 22 IT IS HEREBY RESOLVED THAT, the portions of existing highway easement beyond the platted right of way boundaries for County State Aid Highway 35 are hereby released. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner ________________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 5th day of November 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) SS COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 5th day of November 2024. ________________________________ Nicole Hansen, Clerk On this ___________ day of _________________, 20 ____, before me personally appeared to me known to be the persons described in and who executed the foregoing instrument and acknowledged that they executed the same as their free act and deed. ______________________________________________ NOTARY PUBLIC Speed Zone Study Request OTTER TAIL COUNTY RESOLUTION NO. 2024 - _____ WHEREAS, city stakeholders requested Otter Tail County take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 56 east of CSAH 67 in New York Mills; AND WHEREAS, Otter Tail County believes that a speed zone study of CSAH 56 between CSAH 67 and approximately one-half mile east to the unnamed waterway at city limits would be beneficial in this area. NOW THEREFORE BE IT RESOLVED, that Otter Tail County does hereby request that this area of CSAH 56 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone or zones, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. The motion for the adoption of the foregoing resolution was introduced by Commissioner _____________, duly seconded by Commissioner _____________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 5th day of November 2024. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: ______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 5th day of November 2024. ________________________________ Nicole Hansen, Clerk , OTTERTAIL , COUNTY -MINNESOTA MEMORANDUM TO: Board of Commissioners FROM: DATE: Krysten Foster, County Engineer November 5, 2024 SUBJECT: CSAH 37 Hydraulic Analysis Amendment Recommended Action: HIGHWAY 505 South Court Street, Suite 1 Fergus Falls, MN 56537 • Approve CSAH 37 Hydraulic Engineering Services Agreement amendment in the amount of $178.50 for a revised contract total up to $6,178.50. Background Information: The contract was initially approved on February 27, 2024. The agreement specified Otter Tail County would compensate for their work on an hourly basis with an estimate of $6,000.00. The final contract amount is expected to be $6,178.50. 218-998-8470 @ LIVE YOUR best life HERE. @ ottertailcounty.gov INVOICE Otter Tail County Highway Department 505 Court Street South, Suite 1 Fergus Falls, MN 56537-2757 CSAH 37 Hydraulic Analysis For Professional Services Rendered Through: September 28, 2024 Professional Services Engineer 6 Outstanding Invoices Invoice Number Total Prior Billing 11-retnlUlf WAS ff<" ltff(V'A· ,lt,t>aJ. OD l)){J ~(Jltia ~'5,~l~Sl>. rs ~s Tfi to P~1 Invoice Date 0 -30 Hours 1.00 1.00 HOUSTON engineering, inc. Remit to: 1401 21 st Ave N, Fargo, ND 58102 Phone: 701.237.5065 Fed Tax ID: 45-0314557 Interest of 1%/month applied to past due invoices Invoice Number: 73052 Date: September 30, 2024 Project Number: R005197-0042 Rate 187.00 • Amount $187.00 $187.00 Invoice Total $187.00 \\D~a-tu"35V -:37"/f>-!O 31 -60 61-90 Over90 Balance Page: 1 of 1 Drainage Authority Meeting Minutes October 22, 2024 Page 1 of 3 OTTER TAIL COUNTY – MINNESOTA DRAINAGE AUTHORITY MINUTES Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN October 22, 2024 | 10:10 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:10 a.m. Tuesday, October 22, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Lahman, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of October 22, 2024 with the addition of a County Ditch 25 Update and the Consent Agenda of October 22, 2024 as follows: 1. October 8, 2024, Drainage Authority Meeting Minutes 2. Warrants/Bills for October 22, 2024 (Exhibit A) DITCH 10 – ORDER FOR PUBLIC HEARING Motion by Johnson, second by Lahman to approve the Order to Set a Public Hearing for the Redetermination of Benefits for County Ditch 10 to be held on January 27, 2025 at 6:00 p.m. in the Otter Tail Lake Room at the Government Services Center (GSC) in Fergus Falls, MN. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Lee Rogness x Dan Bucholz x Wayne Johnson x Bob Lahman x Kurt Mortenson x DITCH 11 – SET REDETERMINATION OF BENEFITS PUBLIC HEARING Motion by Rogness, second by Bucholz to approve the Order to Set a Public Hearing for the Redetermination of Benefits for County Ditch 11 to be held on January 27, 2025 at 6:00 p.m. in the Otter Tail Lake Room at the Government Services Center (GSC) in Fergus Falls, MN. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Lee Rogness x Dan Bucholz x Wayne Johnson x Bob Lahman x Kurt Mortenson x Drainage Authority Meeting Minutes October 22, 2024 Page 2 of 3 DITCH 31 – SET REDETERMINATION OF BENEFITS PUBLIC HEARING Motion by Lahman, second by Bucholz to approve the Order to Set a Public Hearing for the Redetermination of Benefits for County Ditch 31 to be held on January 27, 2025 at 6:00 p.m. in the Otter Tail Lake Room at the Government Services Center (GSC) in Fergus Falls, MN. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Lee Rogness x Dan Bucholz x Wayne Johnson x Bob Lahman x Kurt Mortenson x DITCH 25 UPDATE Drainage Inspector Colby Palmersheim gave a brief update regarding County Ditch 25. Palmersheim noted that a letter was sent to the Department of Natural Resources (DNR) last week requesting permission to proceed with repairs to County Ditch 25, as recommended in the HEI, Inc. technical memo, which included an alternative option to the recommended repair. ADJOURNMENT At 10:18 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, November 5, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: November 5, 2024 By: _________________________________________ Attest: _______________________________ Kurt Mortenson, Board of Commissioners Chair Nicole Hansen, Clerk Drainage Authority Meeting Minutes October 22, 2024 (Exhibit A) Page 3 of 3 Vendor Name CARR'S TREE SERVICE INC CHRISTENSEN CONSTRUCTION FERGUS FALLS DAILY JOURNAL HOUSTON ENGINEERING INC KUGLER/DOUGLAS NELSON/MIKE OLSONfiYLER RINKE NOONAN LAW FIRM VERIZON WIRELESS Final Total: Amount 454.83 1,487.50 1,078.32 2,887.48 300.00 1,050.00 350.00 1,434.00 40.01 9,082.14