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Housing & Redevelopment Authority - HRA-Packet-10-15-2024 Supporting Documents - 10/15/2024
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN October 15, 2024 | 11:45am 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, September 17, 2024 B. Housing Choice Voucher Rental Assistance Program Report September 2024 C. Community Housing Investment Programs Report September 2024 D. Public Housing Program Report September 2024 E. Check Report September 2024 Reports F. Resolution No. 292 Adopting 2025 Fair Market Rents and Payment Standards for the Housing Choice Voucher Program G. Resolution No. 293 Adopting 2025 Flat and Ceiling Rents for the Public Housing Program H. Resolution No. 294 Adopting the 2025 Passbook Savings Rate for all Housing Assistance Programs I. Resolution No. 295 Adopting the 2025 Utility Allowance Schedules for Housing Choice Voucher and Public Housing Programs 4. New Business A. Call for Public Hearing on November 18, 2024 for sale of property at 117 NW 1st Avenue, Pelican Rapids, MN 5. Discussion A. Fair Housing 6. Executive Director Report 7. General Discussion – Topics by Commissioners 8. Adjourn 1/43 2/43 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on September 17, 2024 at 11:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Others Present: Amy Baldwin, OTC HRA Executive Director Julie Bakken, OTC HRA Accounting Specialist Paula Grunewald, OTC HRA Administrative Assistant Via Teams: Tanya Westra, OTC HRA Housing Program Supervisor 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11:47am. 2. APPROVAL OF AGENDA & 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Leland Rogness to approve the September 17, 2024 Agenda and to approve the Consent Agenda without changes. Motion passed unanimously. 4. NEW BUSINESS A. Resolution No. 291 Senior Affordable Housing Program Policy Amy Baldwin, OTC HRA Executive Director, stated the Senior Affordable Housing Program will be self-financed. Tanya Westra, OTC HRA Housing Program Supervisor, stated that careful consideration was given to parallel some policies to make management of this program efficient. Requested income certification will be requested at time of initial occupancy only and annual recertification would consist of verification of who is residing in the unit and background checks. Amy Baldwin, HRA Executive Director, stated that staff has housing experience with senior housing management. Motion made by Jeff Ackerson, second by Kurt Mortenson to approve adopting the Senior Affordable Housing Program Policy. Motion passed unanimously. 5. DISCUSSION A. HRA Partnership with Habitat for Humanity: Pelican Rapids Amy Baldwin, OTC HRA Executive Director, stated the 117 1st Ave NW, Pelican Rapids is a tax forfeited lot that the OTC HRA owns. The Fergus Falls Area Habitat for Humanity has expressed interest in the lot. Staff has been in communication with Andrew Yaggie of eXp Realty and he is aware that he may not be listing this parcel for sale. The 2025 assessed value of this parcel is $6,400. After discussion it was proposed that the lot be offered for sale to the Fergus Falls Area Habitat for Humanity for the assessed value of $6,400. 3/43 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov ----~--------7 Pg. 2 6. Executive Director Report The County has a new team member supporting the HRA, Pam Minten, Housing Assistance Coordinator Pelican Rapids Small Cities Development Program Award: notice has been received that Pelican Rapids was awarded $940,000. Staff is working on next steps including an Environmental Review. MN Housing Partnership is hosting a meeting regarding USDA Section 515 financed properties on Wednesday, September 25 at 2:00pm at OTC GSC. Board Meetings will be held the 3rd Monday in November and December – November 18 and December 16. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS Risk Abatement Insurance - HRA already has this coverage. Modular cranes should be arriving on Monday, September 23 to the North Fields of Dalton location – it will take 1-1/2 days to set the units and 2 weeks for Northstar to finish. Overall construction is on schedule. 8. ADJOURNMENT At 12:50pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/43 9/30/2024 10/1/2024 Difference 55,566.52$ 55,020.52$ -$546.00 109 105 -4 *HAP Transactions 52,570.00$ 51,445.00$ *Utility Reimbursements 1,468.00$ 1,657.00$ *HAP Adjustment 123.00$ 680.00$ *Utility Adjustment 167.00$ *Portability Tranactions (Out) 1,200.00$ 1,200.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 9/30 10/1 New Admissions 0 End Participation 4 Shop Mode/ARS 0 Ports-Out Paid 1 1 Ports Out Pending 0 0 Ports In Pending 1 1 9/30/2024 Waiting List/To Date 82 Applications in Progress 0 Vouchers Issued 0 Vouchers "On the Strreet"0 ELI%79% Monthly Trend Report*Units Available Units Leased Leasing %Budget % Per Unit $ April 2024 144 112 74.5% 128.7% 509.88$ May 2024 144 111 75.1% 127.8% 505.73$ June 2024 144 111 75.6% 128.6% 490.83$ July 2024 144 110 75.2% 129.4% 542.89$ August 2024 144 110 75.0% 128.1% 509.86$ September 2024 144 109 75.7% 129.1% 509.78$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions September 30, 2024 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) 5/43 &, OTTE:R 'TAIIL ~, COUNTY -MINNESOTA 218-998-8730 @ HOUSINIG ANID REDEVIEL.OPMIENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,e;rn mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls. MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT September 2024 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) 1 On-Going Down Payment Assistance (DPA) 3 3 On-Going SCDP: Reuse 1 On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going BATTLE LAKE 09/30/2024 SCDP: Commercial 6 2 3 3 8 SCDP: Homeowner 12 7 10 10 10 20 Residential Owner-Occupied Leverage (ROHL) 4 4 3 UNDERWOOD 09/30/2024 SCDP: Homeowner 12 4 12 9 9 17 Residential Owner-Occupied Leverage (ROHL) 5 5 4 6/43 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT September 2024 Rents Payable $3,725 Rents Collected $3,725 Total Negative Rents $522 Negative Rents Paid $0 Late Fees Charged $136 Late Fees Collected $136 Number of Units Paying Flat Rent 1 Fiscal Year ELI 100% WAITING LIST as of 10/08/2024 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 10 6 N/A Underwood 7 4 1 Henning 5 4 1 New York Mills 4 1 0 VACANCIES UNIT VACATED LEASE SIGNED 4 Bdrm – New York Mills 01/31/2024 Mod Vacancy status with HUD done on 09/30/2024. Existing tenant transferred to unit on 10/01/2024. 3 Bdrm – New York Mills 09/30/2024 Families on 3 & 2 bedroom waiting list have been contacted. Working on applications. 7/43 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type Document Recipient 110 No DD Barbara Dacy LLC 111 No DD Betty Murphy 112 No DD Jeff A Ackerson 113 No DD Kurt A. Mortenson 114 No DD Wayne Johnson 1508 No CHK Fergus Home & Hardware Inc 1509 No CHK Management Computer Services Inc 1510 No CHK Novelty Construction LLC 1511 No CHK Otter Tail Power Company 1512 No CHK Cullens Home Center of Alexandria Inc 1513 No CHK Cullens Home Center of Alexandria Inc 1514 No CHK LakeSide Plumbing & Heating Inc 1515 No CHK MinnKota EnviroServices Inc 1516 No CHK Northstar Systembuilt LLC 1517 No CHK Otter Tail County Recorder's Office 1518 No CHK Otter Tail County Recorder's Office 1519 No CHK Otter Tail County Treasurer 1520 No CHK Otter Tail Power Company 1521 No CHK State Farm Insurance Companies Payments $699,023.71 $699,023.71 Count 5 14 19 End of Report $697,305.79 Total:$699,023.71 Project Summary Program - Project Deposits General Revolving (GR) - General Revolving $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$1,717.92 Check (CHK) Cleared: 17 $130,289.77 Uncleared: 2 $568,733.94 Total Payments: 19 $699,023.71 09/20/2024 Electric - N Fields of Dalton Yes $16.01 09/24/2024 N Fields of Dalton No $482.94 09/20/2024 SCDP Recording Fee - Battle Lake - A Yes $46.00 09/20/2024 Aug 24 Payroll, Postage, Advertising, Yes $45,228.92 09/20/2024 N Fields of Dalton - Custom Single Family No $568,251.00 09/20/2024 SCDP Recording Fee - Battle Lake - H Yes $46.00 09/20/2024 Labor/Materials - Water Heater - BL Yes $1,300.00 09/20/2024 Document Destruction Yes $56.64 09/20/2024 Doors, Groundwork & Cellar Door - Battle Lake Yes $20,850.00 09/20/2024 Siding & Window Casings - Battle Lake - A Yes $32,872.00 09/06/2024 N Fields of Dalton Materials/Dump Fees/Porta Yes $3,184.08 09/06/2024 Electric Yes $22.92 09/06/2024 N Fields of Dalton - Appliances Yes $24,849.28 09/06/2024 Letter Manager Online Training Aug 24 Yes $100.00 09/20/2024 Per Diem/Mileage Sept 24 Yes $92.42 09/20/2024 Per Diem/Mileage Sept 24 Yes $102.47 09/20/2024 Per Diem/Mileage Sept 24 Yes $140.66 09/20/2024 Per Diem/Mileage Sept 24 Yes $82.37 Payment Date Document Description Cleared Amount 09/20/2024 Consulting Services 8-8-24 thru 9-18-24 Yes $1,300.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 8:15:40 AM Printed by: Julie Bakken 8/43 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 578.75 8,247.67 6,000.00 2,247.67 137% 3690 Other Revenue MISC 3,500.00 3,500.00 3690.01 SCDP Administration (DEED) - All Communities 15,079.55 50,000.00 (34,920.45)30% 3690.02 SCDP City/Grant Funds - All Communities 100,825.00 907,860.00 (807,035.00)11% 3690.99 Refunds & Reimbursements 3,097.20 20,000.00 (16,902.80)15% 3691 Levy Revenue 839,371.01 1,513,771.00 (674,399.99)55% 3692 CHIP Down Payment Assistance Repayment 25,638.00 25,638.00 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 5,177.00 5,177.00 3693.03 CHIP FFHRA Rehab Repayments 31,772.91 31,772.91 3693.05 CHIP Rental Rehab Revolving Loan Payments 13,197.45 46,301.59 46,301.59 3697 Owner Match Revenue 31,915.06 31,915.06 3699 Sale of Property 35,379.79 35,379.79 TOTAL INCOME 13,776.20 1,146,304.78 2,497,631.00 (1,351,326.22) EXPENSES 4130 Legal 8,505.00 15,000.00 6,495.00 57% 4140 Staff Training 100.00 3,422.18 9,000.00 5,577.82 38% 4150 Travel 406.69 1,500.00 1,093.31 27% 4170 Accounting 5,000.00 40,000.00 60,000.00 20,000.00 67% 4171 Audit 9,800.00 16,000.00 6,200.00 61% 4190 Other Administrative Expenses 56.64 816.85 1,000.00 183.15 82% 4190.01 Manuals, Subscriptions 239.00 1,000.00 761.00 24% 4190.02 Office Supplies 602.71 1,700.00 1,097.29 35% 4190.03 Postage 234.66 2,031.45 2,500.00 468.55 81% 4190.04 Telephone & Internet 300.00 300.00 0% 4190.05 Dues 926.20 1,500.00 573.80 62% 4190.06 Advertising 275.20 913.09 2,000.00 1,086.91 46% 4190.08 Consulting Fees 1,300.00 9,360.80 85,000.00 75,639.20 11% 4190.2 Management Fees-OTC Admin 31,532.09 249,684.63 459,350.00 209,665.37 54% 4190.22 Management Fees - Construction Consultant 9,395.58 65,000.00 55,604.42 14% 4210 Board Member Payments 417.92 3,124.27 4,000.00 875.73 78% 4430 Maintenance - Contracts 930.00 (930.00) 4430.1 Misc Contracts - Software 330.00 7,010.00 7,700.00 690.00 91% 4510 Insurance 47,762.42 47,000.00 (762.42)102% 4521 Assessments 80.00 80.00 0% 4570 Housing Choice Voucher Operating Support 9,509.19 30,000.00 20,490.81 32% 4580 Public Housing Operating Support 7,856.97 37,769.41 20,000.00 (17,769.41)189% 4590.01 SCDP O & E Reports 380.00 (380.00) 4590.02 SCDP Lead Based Paint Testing 2,025.00 (2,025.00) 4590.03 SCDP Construction (DEED)55,022.00 74,768.00 907,860.00 833,092.00 8% 4590.04 SCDP Recording Fees 92.00 230.00 (230.00) 4590.05 SCDP General Expense - Leverage 209,110.00 209,110.00 0% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 48.65 25,000.00 24,951.35 0% 4593.03 CAP Consulting Fees 455.00 10,000.00 9,545.00 5% 4593.04 CAP Architect/Engineering 45,000.00 45,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 131,031.00 131,031.00 0% 4594 CHIP Down Payment Assistance 33,420.00 55,000.00 21,580.00 61% 4595.01 CHIP Emergency Housing Repair Program (EHRP)331.00 45,000.00 44,669.00 1% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)92.00 70,000.00 69,908.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 4596.50 CWIP Pre-Development Expense 596,806.23 1,037,103.78 (1,037,103.78) TOTAL EXPENSES 699,023.71 1,591,062.90 2,447,631.00 856,568.10 65% SURPLUS (685,247.51)(444,758.12)50,000.00 (494,758.12)-890% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2024 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 7:57:17 AM Printed by: Julie Bakken 9/43 Period Amount Balance ASSETS 1111 Cash 126,483.67 2,084,456.94 1111.1 Certificates of Deposit 148,687.23 1111.2 Cash MHFA Loan Acct #0054 0.50 4,088.21 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 13,268.32 353,824.76 1130.1 Loan Receivable-Rental Rehab 93,540.62 1130.2 Loan Receivable-Down Payment Assistance 89,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 227,013.76 1130.4 Loan Receivable-Homeowner Rehab 216,501.99 1130.9 Loan Allowance (443,515.75) 1400.12 Assets Held for Resale 42,588.50 1400.5 Accumulated Depreciation (3,487.25) 1400.6 Land 26,400.00 1400.9 Furn/Equip/Mach - Admin 9,657.00 TOTAL ASSETS 139,752.49 3,391,829.01 LIABILITIES AND SURPLUS LIABILITIES 2130 OTC Short-Term Loan 33,954.29 33,954.29 2130.1 OTC Long-Term Loan 791,045.71 791,045.71 TOTAL LIABILITIES 825,000.00 825,000.00 SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2806 Unrestricted Net Position 2,590,638.70 2806 Unrestricted Net Position (Current Year) (685,247.51)(444,758.12) TOTAL SURPLUS (685,247.51)2,566,829.01 TOTAL LIABILITIES AND SURPLUS 139,752.49 3,391,829.01 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2024 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/4/2024 3:03:20 PM Printed by: Julie Bakken 10/43 Doc Num Voided Type 1091 No DD 1092 No DD 1093 No DD 1094 No DD 1095 No DD 1096 No DD 1097 No DD 1098 No DD 1099 No DD 1100 No DD 1101 No DD 1102 No DD 1103 No DD 1104 No DD 1105 No DD 1106 No DD 1107 No DD 1108 No DD 1109 No DD 1110 No DD 1111 No DD 1112 No DD 1113 No DD 1114 No DD 1115 No DD 1116 No DD 1117 No DD 1118 No DD 1119 No DD 1120 No DD 1121 No DD 1122 No DD 1123 No DD 1124 No DD 1125 No DD 1126 No DD 1127 No DD 1128 No DD 1129 No DD 1130 No DD 1131 No DD 1132 No DD 1133 No DD 1134 No DD 1135 No DD 6406 No CHK 6407 No CHK 6408 No CHK 6409 No CHK 6410 No CHK 6411 No CHK 09/01/2024 HAP Payment Sep 24 Yes $667.00 09/01/2024 HAP Payment Sep 24 Yes $735.00 09/01/2024 HAP Payment Sep 24 Yes $349.00 09/01/2024 HAP Payment Sep 24 Yes $618.00 09/01/2024 HAP Payment Sep 24 Yes $225.00 09/01/2024 HAP Payment Sep 24 Yes $1,077.00 09/01/2024 HAP Payment Sep 24 Yes $2,200.00 09/01/2024 HAP Payment Sep 24 Yes $272.00 09/01/2024 HAP Payment Sep 24 Yes $598.00 09/01/2024 HAP Payment Sep 24 Yes $672.00 09/01/2024 HAP Payment Sep 24 Yes $294.00 09/01/2024 HAP Payment Sep 24 Yes $605.00 09/01/2024 HAP Payment Sep 24 Yes $250.00 09/01/2024 HAP Payment Sep 24 Yes $1,449.00 09/01/2024 HAP Payment Sep 24 Yes $496.00 09/01/2024 HAP Payment Sep 24 Yes $440.00 09/01/2024 HAP Payment Sep 24 Yes $442.00 09/01/2024 HAP Payment Sep 24 Yes $345.00 09/01/2024 HAP Payment Sep 24 Yes $324.00 09/01/2024 HAP Payment Sep 24 Yes $188.00 09/01/2024 HAP Payment Sep 24 Yes $342.00 09/01/2024 HAP Payment Sep 24 Yes $434.00 09/01/2024 HAP Payment Sep 24 Yes $1,490.00 09/01/2024 HAP Payment Sep 24 Yes $460.00 09/01/2024 HAP Payment Sep 24 Yes $3,798.00 09/01/2024 HAP Payment Sep 24 Yes $421.00 09/01/2024 HAP Payment Sep 24 Yes $546.00 09/01/2024 HAP Payment Sep 24 Yes $405.00 09/01/2024 HAP Payment Sep 24 Yes $1,038.00 09/01/2024 HAP Payment Sep 24 Yes $380.00 09/01/2024 HAP Payment Sep 24 Yes $5,205.00 09/01/2024 HAP Payment Sep 24 Yes $1,391.00 09/01/2024 HAP Payment Sep 24 Yes $2,489.00 09/01/2024 HAP Payment Sep 24 Yes $589.00 09/01/2024 HAP Payment Sep 24 Yes $800.00 09/01/2024 HAP Payment Sep 24 Yes $145.00 09/01/2024 HAP Payment Sep 24 Yes $877.00 09/01/2024 HAP Payment Sep 24 Yes $550.00 09/01/2024 HAP Payment Sep 24 Yes $950.00 09/01/2024 HAP Payment Sep 24 Yes $450.00 09/01/2024 HAP Payment Sep 24 Yes $470.00 09/01/2024 HAP Payment Sep 24 Yes $8,197.00 09/01/2024 HAP Payment Sep 24 Yes $400.00 09/01/2024 HAP Payment Sep 24 Yes $345.00 09/01/2024 HAP Payment Sep 24 Yes $710.00 09/01/2024 HAP Payment Sep 24 Yes $439.00 09/01/2024 HAP Payment Sep 24 Yes $392.00 09/01/2024 HAP Payment Sep 24 Yes $700.00 09/01/2024 HAP Payment Sep 24 Yes $538.00 09/01/2024 HAP Payment Sep 24 Yes $293.00 Payment Date Document Description Cleared Amount 09/01/2024 HAP Payment Sep 24 Yes $1,314.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 2 10/7/2024 8:20:37 AM Printed by: Julie Bakken 11/43 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6412 No CHK 6413 No CHK 6414 No CHK 6415 No CHK 6416 No CHK 6417 No CHK 6418 No CHK 6419 No CHK 6420 No CHK 6421 No CHK 6422 No CHK 6423 No CHK 6424 No CHK 6425 No CHK 6426 No CHK 6427 No CHK 6428 No CHK 6429 No CHK 6430 No CHK 6431 No CHK 6432 No CHK 6433 No CHK 6434 No CHK Payments $64,098.75 $64,098.75 Count 45 29 74 End of Report $18,965.75 Total:$64,098.75 Project Summary Program - Project Deposits Housing Choice Vouchers - $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$45,133.00 Check (CHK) 09/20/2024 HCV Payroll Yes $8,042.23 Cleared: 74 $64,098.75 Uncleared: 0 $0.00 Total Payments: 74 $64,098.75 09/01/2024 HAP Util Payment Sep 24 Yes $167.00 09/06/2024 Informal Hearings Yes $780.00 09/01/2024 Port Out Payment Sep 24 Yes $1,238.52 09/01/2024 HAP Payment Sep 24 Yes $123.00 09/01/2024 HAP Util Payment Sep 24 Yes $35.00 09/01/2024 HAP Util Payment Sep 24 Yes $61.00 09/01/2024 HAP Util Payment Sep 24 Yes $147.00 09/01/2024 HAP Util Payment Sep 24 Yes $103.00 09/01/2024 HAP Util Payment Sep 24 Yes $84.00 09/01/2024 HAP Util Payment Sep 24 Yes $147.00 09/01/2024 HAP Util Payment Sep 24 Yes $6.00 09/01/2024 HAP Util Payment Sep 24 Yes $37.00 09/01/2024 HAP Util Payment Sep 24 Yes $52.00 09/01/2024 HAP Util Payment Sep 24 Yes $85.00 09/01/2024 HAP Util Payment Sep 24 Yes $120.00 09/01/2024 HAP Util Payment Sep 24 Yes $37.00 09/01/2024 HAP Util Payment Sep 24 Yes $74.00 09/01/2024 HAP Util Payment Sep 24 Yes $108.00 09/01/2024 HAP Util Payment Sep 24 Yes $67.00 09/01/2024 HAP Util Payment Sep 24 Yes $138.00 09/01/2024 HAP Payment Sep 24 Yes $977.00 09/01/2024 HAP Payment Sep 24 Yes $2,666.00 www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 2 of 2 10/7/2024 8:20:37 AM Printed by: Julie Bakken 12/43 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 5,214.00 1,776.00 3,438.00 294% 3301 Admin Subsidy 6,047.00 58,834.00 77,347.00 (18,513.00)76% 3301.1 HAP Subsidy 57,366.00 493,177.00 493,508.00 (331.00)100% 3450 Fraud Recovery - Admin 50%860.50 860.50 3450.1 Fraud Recovery - HAP 50%860.50 860.50 3610 Investment Income (0062)11.62 99.60 120.00 (20.40)83% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 63,424.62 559,045.60 602,751.00 (43,705.40)93% EXPENSES 4150 Travel 600.00 600.00 4190 Other Admin Expenses (Apps, Service Charges)11.00 110.00 400.00 290.00 28% 4190.01 Manuals, Subscriptions 1,078.00 500.00 (578.00)216% 4190.08 Consulting Fees 780.00 780.00 1,945.00 1,165.00 40% 4190.2 Management Fees-OTC 8,042.23 50,937.23 91,887.00 40,949.77 55% 4715.1 HAP Occupied Units 54,038.00 490,326.00 474,401.00 (15,925.00)103% 4715.P HAP-Portability Out 1,200.00 6,381.00 23,500.00 17,119.00 27% 4716.P Port Out Admin Fee 38.52 182.37 1,200.00 1,017.63 15% TOTAL EXPENSES 64,109.75 549,794.60 594,433.00 44,638.40 92% SURPLUS (685.13)9,251.00 8,318.00 933.00 111% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2024 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 7:27:46 AM Printed by: Julie Bakken 13/43 Period Amount Balance ASSETS 1111 Cash Unrestricted (685.13)62,333.83 1121 Fraud A/R 678.00 1129 A/R Tenants 4,536.00 TOTAL ASSETS (685.13)67,547.83 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 2,128.00 (2,669.50) 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) (2,813.13)11,920.50 TOTAL SURPLUS (685.13)67,547.83 TOTAL LIABILITIES AND SURPLUS (685.13)67,547.83 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2024 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 7:27:45 AM Printed by: Julie Bakken 14/43 Doc Num Voided Type #01-00000684-00-1 Sept 24 No INV #01-00000683-00-0 Sept 24 No INV #10108 Sept 24 No INV #10350 Sept 24 No INV #10787 Sept 24 No INV #991 721 5394 4 Sept 24 No INV 7397 No CHK 7398 No CHK 7399 No CHK 7404 No CHK 7405 No CHK 7406 No CHK 7407 No CHK Doc Num Voided Type No DDE 1003 No CHK 1026 No CHK 1263 No CHK 1333 No CHK 2145 No CHK 2441 No CHK 2849 No CHK 3687 No CHK 020750811 No MO 29551095055 No MO Payments $3,757.94 $3,757.94 Count 1 6 15 2 24Total:$8,914.27 End of Report $472.14 Check (CHK)$7,463.34 Money Order (MO)$725.87 Project Summary Program - Project Deposits Public Housing - Family $5,156.33 Total:$5,156.33 Type Summary Document Type Amount Direct Debit (DDE)$252.92 Invoice (INV) 09/19/2024 Payment - Money Order Yes $580.00 Cleared: 11 $5,156.33 Uncleared: 0 $0.00 Total Deposits: 11 $5,156.33 09/19/2024 Payment - Check Yes $695.00 09/25/2024 Payment - Money Order Yes $145.87 09/03/2024 Payment - Check, James Kaston Acct Yes $500.00 09/03/2024 Payment - Check Yes $535.00 09/03/2024 Payment - Check Yes $298.00 09/09/2024 Payment - Check - Jack Brooks Yes $427.93 09/03/2024 Payment - Check Yes $1,006.61 09/09/2024 Payment - Check Yes $395.00 09/20/2024 Payment - Direct Debit Mahube Yes $252.92 09/03/2024 Payment - Check Yes $320.00 Posted Deposits Control Date Document Description Cleared Amount Cleared: 4 $783.00 Uncleared: 9 $2,974.94 Total Payments: 13 $3,757.94 09/20/2024 NAHRO Meal Reimb Yes $12.89 09/20/2024 NYM - Install cabinets, countertop, No $2,350.00 09/20/2024 Solar Salt No $22.80 09/20/2024 Water, Gas, Sewer Yes $490.51 09/06/2024 Aug 24 Lawn Care Yes $50.00 09/20/2024 Keys Yes $229.60 09/10/2024 Gas No $23.33 09/06/2024 2025 Rental App & Inspection Fee No $130.00 09/25/2024 Water, Sewer No $84.26 09/25/2024 Water, Sewer No $94.12 09/27/2024 Water, Sewer No $82.84 09/25/2024 Water, Sewer No $97.52 Payment Date Document Description Cleared Amount 09/27/2024 Water, Fuel No $90.07 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 8:24:24 AM Printed by: Julie Bakken 15/43 75% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 4,553.00 30,894.16 32,000.00 (1,105.84)97% 3401.1 HUD Operating Subsidy 17,648.00 34,810.00 45,000.00 (10,190.00)77% 3401.2 HUD Capital Funds-Operations/Admin 7,000.00 7,305.00 7,000.00 305.00 104% 3401.3 HUD Capital Funds-Project 27,546.16 33,000.00 (5,453.84)83% 3610 Interest Income (5673/0070)21.21 204.73 200.00 4.73 102% 3690 Other Income (NSF, Late Fee, GR Support)105.00 1,114.60 21,000.00 (19,885.40)5% 3690.1 Water Charge Income 448.78 4,945.88 6,300.00 (1,354.12)79% 3690.2 Electric Charge Income 930.49 7,592.91 12,000.00 (4,407.09)63% 3690.3 Gas Charge Income 282.73 5,462.18 11,000.00 (5,537.82)50% 3690.31 Sewer Charge Income 541.86 5,682.90 7,350.00 (1,667.10)77% 3690.4 Other Tenant Charges (Maint)1,325.96 1,325.96 TOTAL INCOME 31,531.07 126,884.48 174,850.00 (47,965.52) EXPENSES 4130 Legal 8,443.50 750.00 (7,693.50)1126% 4140 Staff Training 2,000.00 2,000.00 0% 4150 Travel 12.89 236.56 500.00 263.44 47% 4171 Audit 2,200.00 2,200.00 100% 4190 Other Admin Expenses (Reports, Apps)130.00 130.00 200.00 70.00 65% 4190.01 Manuals, Subscriptions 600.00 500.00 (100.00)120% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,950.00 1,950.00 0% 4190.2 Management Fees-OTC 24,999.97 25,000.00 0.03 100% 4310 Water 620.51 4,876.89 6,400.00 1,523.11 76% 4320 Electric 1,385.54 7,148.08 12,250.00 5,101.92 58% 4330 Gas 292.13 5,012.93 11,500.00 6,487.07 44% 4331 Sewer 721.81 5,678.39 7,500.00 1,821.61 76% 4400 Maintenance - Tools & Equip 500.00 500.00 0% 4410 Maintenance - Labor 2,350.00 2,350.00 (2,350.00) 4420 Maintenance - Materials 9,204.12 5,500.00 (3,704.12)167% 4430 Maintenance - Contracts 302.40 11,707.38 15,000.00 3,292.62 78% 4431 Garbage and Trash Removal Contracts 595.50 500.00 (95.50)119% 4510 Insurance 26,073.17 25,000.00 (1,073.17)104% 4520 PILOT 3,900.00 3,900.00 0% 4521 Assessments 912.26 1,400.00 487.74 65% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)300.00 300.00 0% 4600 Capital Fund Projects 27,546.16 33,000.00 5,453.84 83% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 5,815.28 137,714.91 160,050.00 22,335.09 86% SURPLUS 25,715.79 (10,830.43)14,800.00 (25,630.43)-73% Otter Tail County Housing Redevelopment Authority Operating Statement Nine Months Ending 09/30/2024 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 8:07:35 AM Printed by: Julie Bakken 16/43 Period Amount Balance ASSETS 1111 Cash 24,010.26 114,279.51 1114 Tenant Security Deposit Cash 9,173.50 1122 A/R Tenants 643.38 5,538.88 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements 1,350.00 1,350.00 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,112,431.70) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS 26,003.64 712,570.82 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 288.26 288.26 2114 Tenant Security Deposits 9,688.08 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent (0.41) TOTAL LIABILITIES 287.85 9,976.34 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) 25,715.79 (10,830.43) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS 25,715.79 702,594.48 TOTAL LIABILITIES AND SURPLUS 26,003.64 712,570.82 Otter Tail County Housing Redevelopment Authority Balance Sheet September 2024 Program: Public Housing Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 10/7/2024 8:07:34 AM Printed by: Julie Bakken 17/43 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 15, 2024 BOARD MEETING DATE AGENDA ITEM #3F Tanya Westra, September 30, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 292 Adopting Fair Market Rents and Payment Standards for 2025 PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) establishes Fair Market Rents (FMRs) for each metropolitan statistical area of the country. HUD requires housing authorities to establish Payment Standards in an amount between 90% and 110% of the FMR to reflect local housing market conditions. This is an annual approval. The purpose of this action is to formally adopt the HUD determined Fair Market Rent for the county to properly administer the Housing Choice Voucher & Public Housing Programs. In addition, it is required that the Payment Standards also be established by unit bedroom size. “Fair Market Rents” (FMR) are published annually by HUD and are based on rental data from the American Community Survey. FMRs are established based on the 40th percentile of rents charged for standard rental housing in the jurisdiction and represent the cost to rent a moderately-priced dwelling unit. “Payment Standards” are defined as the maximum monthly assistance payment for a family assisted in the voucher program (before deducting the total tenant payment by the family). Payment standards for each unit bedroom size must be established annually. Typically, the payment standard is between 90 percent to 110 percent of the 40th percentile FMR. Whenever the FMR increases or decreases, the PHA must ensure that its payment standards remain within the basic range. The proposed payment standard is at 110% of the FMR. Staff recommends the Board approve the Resolution with an effective date of January 1, 2025 for annual recertifications, new admissions and households transferring assistance to our jurisdiction. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 9/30/2024 ATTACHMENT LIST: Exhibit A - 2025 Fair Market Rents and proposed Payment Standards for the Housing Choice Voucher Program FINANCIAL IMPLICATIONS: minimal BUDGETED: X YES NO FUNDING: HUD – HCV HAP Funds COMMENTS 18/43 RESOLUTION NO. 292 RESOLUTION ADOPTING FAIR MARKET RENTS AND PAYMENT STANDARDS FOR 2025 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates two federally funded programs, the Housing Choice Voucher Program and the Public Housing Program (the “Federal Assistance Programs ”); and WHEREAS, the Authority is responsible for the annual review of Fair Market Rents and Payment Standards as required by the Federal Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Fair Market Rents and Payment Standards as presented in Exhibit A are hereby adopted and effective January 1, 2025 for new admissions, annual recertifications and households transferring assistance to our jurisdiction; 2. That the Executive Director is hereby authorized to implement the Fair Market Rents and Payment Standards as required by the Federal Assistance Programs; 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of ___________________seconded by____________________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 15th day of October 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 19/43 EXHIBIT A HUD Published 2025 Fair Market Rents (FMRs) and 2025 Proposed Payment Standards By Unit Size Efficiency One- Bedroom Two- Bedroom Three- Bedroom Four- Bedroom Five- Bedroom Six- Bedroom 2025 FMR $ 649 $ 721 $ 946 $1,307 $1,381 $1,588 $1,795 2024 FMR $ 640 $ 719 $ 944 $1,289 $1,395 $1,604 $1,813 FMR Change +/- +$ 9 +$ 2 +$ 2 +$ 18 -$ 14 -$ 16 -$ 18 2025 Proposed Payment Standard $ 713 $ 793 $ 1,040 $ 1,437 $ 1,519 $ 1,746 $ 1,974 2024 Payment Standard $ 704 $ 789 $ 1,038 $ 1,417 $ 1,534 $ 1,764 $ 1,994 Payment Standard Change +/- +$ 9 +$ 4 +$ 2 +$ 20 -$ 15 -$ 18 -$ 20 20/43 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _October 15, 2024 __ BOARD MEETING DATE AGENDA ITEM # Tanya Westra, October 10, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 293 Adopting 2025 Flat and Ceiling Rent Amounts for the Public Housing Program PROPOSED REQUEST/JUSTIFICATION The 1998 Quality Housing Work Responsibility Act (QHWRA) requires public housing agencies to offer the option of a flat rent (as opposed to an income-based rent) to residents of public housing. Flat rents are based on market rents and, therefore, the tenant rent does not vary with income (a majority of tenants select the income-based approach). This is an annual process where the agency must complete calculations to prove that the flat rents plus the utility allowances (ceiling rent) will be no less than 80% of Fair Market Rents and not greater than the proposed Fair Market Rents. Recommend Approval of Flat Rents. An increase of $90 for three-bedroom units and $130 for four-bedroom units is proposed due to rising costs of property insurance, anticipated maintenance needs of each unit and to meet the minimum FMR as set by HUD. It is proposed that the FY2025 Flat and Ceiling Rent rates go into effect January 1, 2025, for all new admissions and annual recertifications. Approval of a new Flat Rent will increase the security deposit charged to each new tenant as the amount required for a specific rental unit is equivalent to its flat rent. As of October 1, 2024, there is one family paying the flat rent amount. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/10/2024 ATTACHMENT LIST: Exhibit A FINANCIAL IMPLICATIONS: increased rent revenue BUDGETED: X YES NO FUNDING: N/A COMMENTS 21/43 RESOLUTION NO. 293 RESOLUTION ADOPTING FLAT AND CEILING RENTS FOR THE PUBLIC HOUSING PROGRAM FOR 2025 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates the rental assistance program known as the Public Housing Program (the “Program ”); and WHEREAS, the Authority is responsible for the annual review of the Flat and Ceiling Rents as required by the Program. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Flat and Ceiling Rents as presented in Exhibit A are hereby approved and effective January 1, 2025 for new admissions and annual recertifications to the Program; 2. That the Executive Director is hereby authorized to implement the Flat and Ceiling Rents as required by the Program; 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of ______________, seconded by______________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 15th day of October 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 22/43 EXHIBIT A PUBLIC HOUSING PROPOSED FLAT AND CEILING RENT EFFECTIVE 1/01/2025 FY 2025 FMR FY2025 PROPOSED FLAT RENT/CEILING RENT 2025 PROPOSED UTILITY ALLOWANCE MIN. FLAT RENT MAX. FLAT RENT % of FMR, must be at least 80% Pelican Rapids 3 Bd Duplex $1307.00 $835/$1049 $214 $832 $1093 80% Underwood 3 Bd Duplex $1307.00 $835/$1090 $255 $791 $1052 83% Underwood 4 Bd SF $1381.00 $900/$1228 $328 $777 $1053 89% Henning 3 Bd Duplex $1307.00 $835/$1097 $262 $784 $1045 84% Henning 3 Bd SF $1307.00 $835/$1123 $288 $758 $1019 86% Henning 4 Bd SF $1381.00 $900/$1244 $344 $761 $1037 90% New Yok Mills 3 Bd Duplex $1307.00 $835/$1006 $271 $775 $1036 85% New York Mills 3 Bd SF $1307.00 $835/$1139 $304 $742 $1003 87% New York Mills 4 Bd SF $1381.00 $900/$1185 $285 $820 $1096 86% 23/43 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 15, 2024 BOARD MEETING DATE AGENDA ITEM #3H Tanya Westra, September 30, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 294 Adopting the Passbook Savings Rate for Housing Assistance Programs Effective January 1, 2025 PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) under 24 Code of Federal Regulations (CFR) 5.609(b)(3) states that the passbook savings rate must be used in determining income from net family assets. When determining annual income for families who apply for or receive assistance in the Housing Choice Voucher (HCV) program and public housing programs, a public housing agency (PHA) includes in the annual income the greater of either: (1) actual income resulting from all net family assets; or (2) a percentage of the value of such assets based on the current passbook savings rate when a family has net assets in excess of $5,000. Public and Indian Housing (PIH) notice 2012-29 allows the PHA to establish its own passbook rate that the PHA will apply in calculating imputed assets from income. The PHA must review its passbook rate at least annually to determine if it is within the safe harbor range of plus or minus 0.75. The passbook rate may not be less than 0%. The 2024 passbook savings rate that was adopted for use in both the Housing Choice Voucher and Public Housing Programs is 0.3%. As of September 16, 2024, the Savings National Rate is 0.46%. PHAs are allowed to use passbook rates from 0.0% to 1.2%. It is recommended that the HRA continue to use the rate of 0.30% as that is within the allowed safe harbor range. Staff recommends adopting the passbook savings rate of 0.30% effective January 1, 2025 for all Housing Assistance Programs. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 09/30/2024 ATTACHMENT LIST: Resolution No. 294 FINANCIAL IMPLICATIONS: minimal to both HRA and assisted households BUDGETED: X YES NO FUNDING: HUD & GR COMMENTS 24/43 RESOLUTION NO. 294 RESOLUTION ADOPTING THE PASSBOOK SAVINGS RATE FOR ALL HOUSING ASSISTANCE PROGRAMS EFFECTIVE JANUARY 1, 2025 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) currently operates the Housing Choice Voucher Program, Public Housing Program, Affordable Senior Housing Program as well as several Home Rehabilitation Programs (the “Housing Assistance Programs”); and WHEREAS, the Authority has entered into funding contracts with the United States Department of Housing and Urban Development (HUD) for the Housing Choice Voucher and Public Housing Programs; and WHEREAS, the Agency is responsible for the annual review and adoption of the passbook savings rate as required for the Housing Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Passbook Savings Rate of three tenths percent (0.3%) is hereby adopted and effective January 1, 2025 for recertifications and new admissions to the Housing Assistance Programs. 2. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of ________________, seconded by________________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 15th day of October, 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 25/43 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 15, 2024 BOARD MEETING DATE AGENDA ITEM #3I Tanya Westra October 10, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 295 Adopting 2025 Utility Allowances for the Housing Choice Voucher & Public Housing Programs PROPOSED REQUEST/JUSTIFICATION The U.S. Department of Housing and Urban Development (HUD) requires that all housing authorities establish a utility allowance schedule for tenant paid utilities in rental assistance programs. The HRA must annually review and adjust the allowances when there are significant changes (more than 10%) in the utility rates. An external company was hired to review the utility data for the County. The purpose of this action is to formally approve the update to the utility allowances for different types of units (single family, apartment, duplex etc.). Utility costs are technically considered by HUD as part of the “rent” cost and include electricity, gas, fuel oil, propane, water and sewer services, garbage, and other customary utilities except for telephone. This also includes relevant expenses to operate medically necessary equipment for elderly and disabled households. Exhibits A & B of the resolution includes the utility allowances by building types for 2025. Staff recommends the Board approve the resolution with an effective date of January 1, 2025. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/10/2024 ATTACHMENT LIST: Resolution No. 295 Exhibit A Utility Allowance Schedules for the Housing Choice Voucher Program Exhibit B Utility Allowance Schedules for the Public Housing Program FINANCIAL IMPLICATIONS: HCV & PH Program Budgets BUDGETED: X YES NO FUNDING: HUD COMMENTS 26/43 RESOLUTION NO. 295 RESOLUTION ADOPTING THE UTILITY ALLOWANCE SCHEDULE FOR THE HOUSING CHOICE VOUCHER & PUBLIC HOUSING PROGRAMS FOR 2025 WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates two federally funded programs, the Housing Choice Voucher Program and the Public Housing Program (the “Federal Assistance Programs ”); and WHEREAS, the Authority is responsible for the annual review and establishment of utility allowances of tenant-paid utilities as required by the Federal Assistance Programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Utility Allowance Schedules are presented in Exhibits A and B are hereby approved and effective January 1, 2025; 2. That the Executive Director is hereby authorized to implement the Utility Allowance Schedule as required by the Programs; 3. That the Executive Director is hereby authorized, empowered, and directed to do all other acts and things as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _____________seconded by_____________, and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 15th day of October 2024. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 27/43 UAG Allowances for Tenant-Furnished Utilities and Other Services U.S. Department of Housing and Urban Development Office of Public and Indian Housing il1t o II Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2024 None Lowrise Apartment (2-4 units) MN177 2025-01-01 Utility/Service Monthly Dollar Allowances 0BR 1 BR 2BR 3BR 4BR 5BR Space Heating Natural Gas $78 $92 $99 $107 $114 $121 Bottle Gas $125 $147 $158 $170 $181 $193 Electric Resistance $34 $40 $53 $66 $79 $92 Electric Heat Pump $27 $32 $37 $42 $47 $51 Fuel Oil $200 $236 $254 $273 $292 $310 Cooking Natural Gas $3 $4 $6 $7 $9 $11 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $19 $22 $31 $41 $50 $59 Air Conditioning $3 $3 $4 $6 $7 $8 Water Heating Natural Gas $12 $14 $20 $27 $33 $39 Bottle Gas $19 $22 $32 $42 $52 $61 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $30 $35 $51 $67 $83 $99 Water $37 $38 $48 $62 $76 $90 Sewer $41 $42 $52 $67 $83 $98 Electric Fee $23 $23 $23 $23 $23 $23 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $21 $21 $21 $21 $21 $21 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UAp,o Exhibit A28/43 29/43 Allowances for Tenant-Furnished Utilities and Other Services UAG U.S. Department of Housing and Urban Development Office of Public and Indian Housing ilit llo o II Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2024 None Large Apartment (5+ units) MN177 2025-01-01 Utility/Service Monthly Dollar Allowances 0BR 1 BR 2BR 3BR 4BR 5BR Space Heating Natural Gas $43 $50 $59 $68 $78 $87 Bottle Gas $68 $80 $95 $109 $124 $138 Electric Resistance $23 $28 $38 $49 $59 $70 Electric Heat Pump $21 $25 $29 $33 $36 $40 Fuel Oil $109 $129 $152 $175 $199 $222 Cooking Natural Gas $3 $4 $6 $7 $9 $11 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $15 $18 $26 $33 $40 $48 Air Conditioning $2 $3 $4 $5 $6 $7 Water Heating Natural Gas $10 $11 $16 $21 $26 $31 Bottle Gas $15 $18 $26 $33 $41 $49 Electric $12 $14 $18 $22 $26 $30 Fuel Oil $24 $28 $41 $54 $66 $79 Water $37 $38 $48 $62 $76 $90 Sewer $41 $42 $52 $67 $83 $98 Electric Fee $23 $23 $23 $23 $23 $23 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $21 $21 $21 $21 $21 $21 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UAp,o 30/43 Allowances for Tenant-Furnished Utilities and Other Services UAG U.S. Department of Housing and Urban Development Office of Public and Indian Housing ilit llo o II Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2024 None Manufactured MN177 2025-01-01 Utility/Service Monthly Dollar Allowances 0BR 1 BR 2BR 3BR 4BR 5BR Space Heating Natural Gas $52 $61 $72 $83 $94 $105 Bottle Gas $83 $97 $115 $133 $150 $168 Electric Resistance $59 $70 $72 $74 $77 $79 Electric Heat Pump $25 $30 $35 $40 $44 $49 Fuel Oil $133 $156 $185 $213 $241 $270 Cooking Natural Gas $3 $4 $6 $7 $9 $11 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $23 $27 $38 $49 $60 $71 Air Conditioning $2 $3 $5 $7 $9 $10 Water Heating Natural Gas $12 $14 $20 $27 $33 $39 Bottle Gas $19 $22 $32 $42 $52 $61 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $30 $35 $51 $67 $83 $99 Water $37 $38 $48 $62 $76 $90 Sewer $41 $42 $52 $67 $83 $98 Electric Fee $23 $23 $23 $23 $23 $23 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $21 $21 $21 $21 $21 $21 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UAp,o 31/43 Allowances for Tenant-Furnished Utilities and Other Services UAG U.S. Department of Housing and Urban Development Office of Public and Indian Housing I i Ii • Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2024 None Single Family House MN177 2025-01-01 Utility/Service Monthly Dollar Allowances OBR 1 BR 2BR 3BR 4BR 5BR Space Heating Natural Gas $61 $72 $85 $98 $111 $124 Bottle Gas $97 $114 $135 $156 $177 $198 Electric Resistance $57 $67 $79 $91 $103 $115 Electric Heat Pump $30 $35 $42 $47 $52 $57 Fuel Oil $156 $184 $217 $251 $284 $318 Cooking Natural Gas $3 $4 $6 $7 $9 $11 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $23 $27 $38 $49 $60 $71 Air Conditioning $2 $2 $5 $8 $11 $13 Water Heating Natural Gas $12 $14 $20 $27 $33 $39 Bottle Gas $19 $22 $32 $42 $52 $61 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $30 $35 $51 $67 $83 $99 Water $37 $38 $48 $62 $76 $90 Sewer $41 $42 $52 $67 $83 $98 Electric Fee $23 $23 $23 $23 $23 $23 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $21 $21 $21 $21 $21 $21 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UApro 32/43 Allowances for Tenant-Furnished Utilities and Other Services UAG U.S. Department of Housing and Urban Development Office of Public and Indian Housing il1t o II Locality Green Discount Unit Type Weather Code Date Otter Tail County HRA Section 8 -2024 None Single Family Attached MN177 2025-01-01 Utility/Service Monthly Dollar Allowances 0BR 1 BR 2BR 3BR 4BR 5BR Space Heating Natural Gas $53 $63 $73 $84 $95 $106 Bottle Gas $85 $100 $117 $134 $152 $169 Electric Resistance $34 $40 $53 $66 $79 $92 Electric Heat Pump $25 $30 $35 $40 $44 $49 Fuel Oil $136 $160 $188 $216 $244 $271 Cooking Natural Gas $3 $4 $6 $7 $9 $11 Bottle Gas $6 $7 $10 $13 $16 $19 Electric $4 $5 $7 $10 $12 $14 Other Other Electric $19 $23 $33 $42 $52 $61 Air Conditioning $2 $3 $5 $7 $9 $11 Water Heating Natural Gas $12 $14 $20 $27 $33 $39 Bottle Gas $19 $22 $32 $42 $52 $61 Electric $15 $18 $23 $28 $33 $38 Fuel Oil $30 $35 $51 $67 $83 $99 Water $37 $38 $48 $62 $76 $90 Sewer $41 $42 $52 $67 $83 $98 Electric Fee $23 $23 $23 $23 $23 $23 Natural Gas Fee $13 $13 $13 $13 $13 $13 Fuel Oil Fee Bottled Gas Fee Trash Collection $38 $38 $38 $38 $38 $38 Range/Microwave $21 $21 $21 $21 $21 $21 Refrigerator $25 $25 $25 $25 $25 $25 Other -specify 2015 UAp,o REPORT DATE:1/1/2025 PROPERTY:Otter Tail County HRA LOCATION:Fergus Falls, MN Hours/day*Wattage*Monthly kWh Energy Charge Utility Allowance 18 400 220 0.124484$ 28.00$ 1.3 75 3 0.124484$ 1.00$ 0.2 200 2 0.124484$ 1.00$ 24 70 52 0.124484$ 7.00$ 24 120 88 0.124484$ 11.00$ 8 360 88 0.124484$ 11.00$ 3 120 11 0.124484$ 2.00$ 7.5 30 7 0.124484$ 1.00$ 1.5 30 2 0.124484$ 1.00$ 1.8 710 39 0.124484$ 5.00$ *Based on literature search and online sources Oxygen Concentrator Nebulizer Electric Hospital Bed Alternating Pressure Mattress Low Air-Loss Mattress Alternating Pressure Matress Low Air-Loss Mattress Higher utility allowance as reasonable accommodation for a person with disabilities. On request from a family that includes a person with disabilities, the PHA must approve a utility allowance which is higher than the applicable amount on the utility allowance schedule if a higher utility allowance is needed as a reasonable accommodation in accordance with 24 CFR part 8 to make the program accessible to and usable by the family member with a disability. Item REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES Oxygen Concentrator Nebulizer Electric Hospital Bed Power Wheelchair/Scooter Feeding Tube Pump CPAP Machine Leg Compression Pump Dialysis Machine/Equipment Oxygen concentrators take in air from the room and filter out nitrogen. The process provides the higher amounts of oxygen needed for oxygen therapy. A nebulizer is a type of breathing machine that lets you inhale medicated vapors. Nebulizers are used 3-4 times per day for 20 minutes at a time Electric hospital bed for home use features electric motor controls that raise the head, foot and height of the bed frame with a push of a button. Usage depends on adjustments. The alternating pressure mattress features air cells which periodically redistribute pressure by repeatedly loading and unloading the pressure beneath the body. This creates movement which alleviates pain from bed sores and ulcers. Used 24 hours a day for someone who is bed-ridden. A low air loss mattress is essentially an air mattress covered with tiny holes. These holes are designed to let out air very slowly which helps keep the skin dry and wicks away any moisture. The pressure changes cycle every 10-25 minutes. UAproTM is a trademark of Zappling 33/43 utility allowance online REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES Power Wheelchair/Scooter Feeding Tube Pump CPAP Machine Leg Compression Pump Dialysis Machine/Equipment A feeding tube pump delivers nutrition throughout the day. The pump is used 5-6 times per day for 30 minutes at a time. A CPAP machine provides air at a pressure just high enough to prevent the collapse of a persons airway. The recommended usage time is 7.5 hours a night. Leg compression pumps treat vein problems (venous insufficiency) by compressing the lower extremities. The compression pump automatically inflates and deflates to force fluids back into the veins. Maximum usage is up to 3 times per day for 30 minutes at a time. Equipment that removes waste and fluids from the body when the kidneys no longer work well enough to keep the body healthy. Treatment is done 3 times a week for 3-4 hours per day. In order to keep the motorized scooter operating effectively, it's recommended to charge it every night as you sleep. Optimal charge time is at least eight hours. UAproTM is a trademark of Zappling 34/43 UAG utility allowance online Exhibit B 35/43 AC '6 actual consumption allowances Utility Allowance Report Property: Otter Tail HRA-Pelican Rapids The following allowances are calculated based upon averages of actual billing data collected from the City of Pelican Rapids, Great Plains Natural Gas, and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 ("Methodology for Completing a Multifamily Housing Utility Analysis"). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD's template "Otter Tail HRA_Pelican Rapids Data Analysis 2024." A summary can also be found below: Current and proposed utility allowances are outlined in the attached document. Zappling 36/43 AC S actual consumption allowances Utility Allowance Report Property: Otter Tail HRA-Underwood The following allowances are calculated based upon averages of actual billing data collected from the City of Underwood, Cascade Gas, and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 {"Methodology for Completing a Multifamily Housing Utility Analysis"). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes . 3BR Attached 2 1 1 1 2 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD's template "Otter Tail HRA_Underwood Data Analysis 2024." A summary can also be found below: Table 2: Average as Calculated rom Analysis Current and proposed utility allowances are outlined in the attached document. Zappling 37/43 AC S actual consumption allowances Utility Allowance Report Property: Otter Tail HRA -Henning The following allowances are calculated based upon averages of actual billing data collected from the City of Henning on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 ("Methodology for Completing a Multifamily Housing Utility Analysis"). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes --!"'~ r 2 nits Vacant Units Required Sample Actual Sample-'I : , I • I •• . . 1 1 1 1 1 2 1 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HU D's template "Otter Tail HRA_Henning Data Analysis 2024." A summary can also be found below: Table 2: ~veraJ_e as Calculated from A.!!_alys_is : . ' • I •• • I 4_B_B .Detached $262 $288 $344 Current and proposed utility allowances are outlined in the attached document. Zappling 38/43 AC S actual consumption allowances Utility Allowance Report Property: Otter Tail HRA-New York Mills The following allowances are calculated based upon averages of actual billing data collected from the City of New York Mills and Otter Tail Power Company on behalf of tenants. Allowances were calculated using the methodology outlined in HUD Notice H-2015-04 ("Methodology for Completing a Multifamily Housing Utility Analysis"). Sample size requirements were met wherever possible. Required and actual sample sizes are summarized in the table below: Table 1: Required and Actual Sample Sizes nlli~ .. : " I -.. 4BR .Detached 2 1 1 1 1 1 Sample-' =:Actual Sample ; 2 1 1 Collected data and the calculation of average billing amounts can be found in the attached document, which uses HUD's template "Otter Tail HRA_NYM Data Analysis 2024." A summary can also be found below: Table 2: Avera e as Calculated from Analysis ,~ $271 $304 $285 Current and proposed utility allowances are outlined in the attached document. Zappling 39/43 REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES REPORT DATE: 1/1/2025 PROPERTY: LOCATION: Otter Tail County HRA Fergus Falls, MN Item Hours/day* Wattage* Monthly kWh Energy Charge Oxygen Concentrator 18 400 220 $ 0.124484 Nebulizer 1.3 75 3 $ 0.124484 Electric Hospital Bed 0.2 200 2 $ 0.124484 Alternating Pressure Matress 24 70 52 $ 0.124484 Low Air-Loss Mattress 24 120 88 $ 0.124484 Power Wheelchair/Scooter 8 360 88 $ 0.124484 Feeding Tube Pump 3 120 11 $ 0.124484 CPAP Machine 7.5 30 7 $ 0.124484 Leg Compression Pump 1.5 30 2 $ 0.124484 Dialysis Machine/Equipment 1.8 710 39 $ 0.124484 •Based on literature search and online sources utility allowance online Utility Allowance $ 28.00 $ 1.00 $ 1.00 $ 7.00 $ 11.00 $ 11.00 $ 2.00 $ 1.00 $ 1.00 $ 5.00 Higher utility allowance as reasonable accommodation for a person with disabilities. On request from a family that includes a person with disabilities, the PHA must approve a utility allowance which is higher than the applicable amount on the utility allowance schedule if a higher utility allowance is needed as a reasonable accommodation in accordance with 24 CFR part 8 to make the program accessible to and usable by the family member with a disability. Oxygen Concentrator Oxygen concentrators take in air from the room and filter out nitrogen. The process provides the higher amounts of oxygen needed for oxygen therapy. Nebulizer A nebulizer is a type of breathing machine that lets you inhale medicated vapors. Nebulizers are used 3-4 times per day for 20 minutes at a time Electric Hospital Bed Electric hospital bed for home use features electric motor controls that raise the head, foot and height of the bed frame with a push of a button. Usage depends on adjustments. Alternating Pressure Mattress The alternating pressure mattress features air cells which periodically redistribute pressure by repeatedly loading and unloading the pressure beneath the body. This creates movement which alleviates pain from bed sores and ulcers. Used 24 hours a day for someone who is bed-ridden. Low Air-Loss Mattress A low air loss mattress is essentially an air mattress covered with tiny holes. These holes are designed to let out air very slowly which helps keep the skin dry and wicks away any moisture. The pressure changes cycle every 10-25 minutes. UApro™ is a trademark of Zappling 40/43 Power Wheelchair/Scooter REASONABLE ACCOMODATION MEDICAL EQUIPMENT ALLOWANCES utility allowance online In order to keep the motorized scooter operating effectively, it's recommended to charge it every night as you sleep. Optimal charge time is at least eight hours. Feeding Tube Pump A feeding tube pump delivers nutrition throughout the day. The pump is used 5-6 times per day for 30 minutes at a time. CPAP Machine A CPAP machine provides air at a pressure just high enough to prevent the collapse of a persons airway. The recommended usage time is 7.5 hours a night. Leg Compression Pump Leg compression pumps treat vein problems (venous insufficiency) by compressing the lower extremities. The compression pump automatically inflates and deflates to force fluids back into the veins. Maximum usage is up to 3 times per day for 30 minutes at a time. Dialysis Machine/Equipment Equipment that removes waste and fluids from the body when the kidneys no longer work well enough to keep the body healthy. Treatment is done 3 times a week for 3-4 hours per day. UApro™ is a trademark of Zappling OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION October 15, 2024 BOARD MEETING DATE AGENDA ITEM #4A Amy Baldwin October 10, 2024 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Call for Public Hearing to take place on November 18, 2024 for sale of property at 117 NW 1st Ave, Pelican Rapids, MN PROPOSED REQUEST/JUSTIFICATION Discussion around the HRA owned parcel in Pelican Rapids took place at the September 17, 2024 Board of Commissioners meeting. The 2025 assessed value of this parcel is $6,400 and, based on board discussion, the parcel was offered to the Fergus Falls Area Habitat for Humanity (FFAHH) for this price. Stan Carignan, Executive Director of FFAHH, was in agreement to the price with the knowledge that the HRA does not have an abstract or any title work for this property. Discussion around the required timeline for construction of affordable housing (7 years from the date that the HRA acquired the tax forfeit property) took place. Mr. Carignan acknowledged this deadline and informed staff that it is their intent to build a home on this property in the next few years. Mr. Carignan would like to purchase this property as soon as possible with as little closing costs as possible. On January 4, 2024 the HRA received a payment from the Minnesota Department of Transportation in the amount of $3,500 for a Temporary Right to Construct. A copy of the initial letter as well as the Remittance Advice is attached for your review. The requested action is for the Commissioners to set the public hearing for the sale of the property to be held at the next HRA Board meeting on November 18, 2024 at approximately 11:45 am. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED: N/A EXECUTIVE DIRECTOR DATE: Amy Baldwin 10/10/2024 ATTACHMENT LIST: Letter from MN DOT dated 01/04/2024 Remittance Advice & Closing Statement from MN DOT dated 01/05/2024 FINANCIAL IMPLICATIONS: sale of property BUDGETED: YES X NO FUNDING: GR COMMENTS 41/43 42/43 I -- m, DEPARTMENT OF TRANSPORTATION January 4, 2024 Otter Tail County Housing and Redevelopment Authority 500 West Fir Avenue Fergus Falls, MN 56537 State Project Number: 5618-117RW Stat!l Control Section: 5625 (108=229) 901 Project Job Number: TRW237623 395 John Ireland Boulevard Saint Paul, MN 55155 County: Otter Tail __ .State.Earcel Number:_ 62 117 NW 1st Ave, Pelican Rapids, MN 56572 On September 20, 2023 you signed a Temporary Rigt,t to Construct document granting the State of Minnesota, acting through its Department of Transportation (Mn□on, the right to use temporarily a portion of the property at the above i,\ddress or locati_on for the final agreed amount of $3,500.00. The Temporary Right to Construct is accepted by the.Commissioner of Transportation for the State of Minnesota. The right of temporary use of the property by MnDOT starts as of the date of this letter. Payment for the temporary use rights will be made shortly. Thank you for your cooperation with this Temporary Right to Construct acquisition. If you have any.questions or concerns, please contact Tammy Baloun a\612-419-7961 or Jeremy Flatau at 218-846-7978. Sincerely, Nancy Daubenberger, PE Commissioner of Transportation --~~ An equal opportunity employer 43/43 m~ DEPARTMENT OF 11 TRANSPORTATION 395 John Ireland Boulevard Saint Paul, MN 55155 Remittance Advice and Closing Statement Payable To: Otter Tail County Housing & Redevelopment Authority Mail To: • 500 W Fir Ave Vendor# 0000 265 342 004 4 Fergus Falls, MN 56537 Dismbution-of-Fr-oceed· --. --Allocation-of-Real-Estat- Otter Tail County Housing & Redevelopment Authoritv Total S.P. 5618-ll?RW c.s. 5625 (108=229) 901 County Otter Tail Parcel # 62 Otter Tail Co. HRA $3,500.00 Real Estate Damages to Remaining Property $3.500.00 Total District Job# P.LN. 4 TRW237623 76000990131000 Property Address: 117 NW 1st Ave, Pelican Rapids, MN 56572 Document Recorded Date: N/A Approved for payment by: Date: 01/05/2024 Ambur Johnsor,fDigitallysignedbyAmburJohnson ,7l)i;,ate: 2024.01.05 07:33:34-06'00' ---------:---.;.,_ __ _ PO 3000721209 LN 3 V# 01834143 0 1 /1.7 /2024 SW An Equal Opportunity Employer . . ... $74.00 $3,426.00 $3.500.00 .J(