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Home My WebLink AboutBoard of Commissioners - Minutes - 09/10/2024Board of Commissioners' Meeting Minutes September 10, 2024 OTTER TAIL COUNTY -MINNESOTA BOARD OF COMMISSIONERS' MINUTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 10, 202418:30 a.m. CALL TO ORDER The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, September 10, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA Chair Mortenson called for approval of the Board Agenda. Motion by Johnson, second by Rogness and unanimously carried to approve the Board of Commissioners' agenda of September 10, 2024, with the following additions: Consent Nos. 5 & 6 APPROVAL OF CONSENT AGENDA Motion by Lahman, second by Bucholz and unanimously carried to approve the consent agenda items as amended: 1. August 27, 2024, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for September 10, 2024 (Exhibit A) 3. Human Services and Public Health Warrants/Bills for September 10, 2024 (Exhibit A) 4. Approval of Final Payment for SP 056-070-029 MN Project No. HSIP 5623(147) to Cossette Electric, LLC, Fergus Falls, MN 5. Approval of the Application and Permit for a Temporary On-Sale Liquor License as submitted by the New York Mills Lions Club for an event scheduled for October 19 and October 20 at the Otter Berry Farm -Corn Maze located at 38132 470th Ave in Otto Township. 6. Approval of the issuance of a County Purchasing Card, with a 30-day limit of $2,500 to Doug Cannell, Facilities Operations Manager due to a position change. CERTIFICATION OF EASEMENTS US Fish & Wildlife Service (USFWS) Representatives appeared before the Board and requested certification of one (1) waterfowl management rights easements and ten (10) wildlife habitat protection easements. Documentation was previously submitted regarding the requests. Motion by Johnson, second by Rogness and unanimously carried to approve certification for the USFWS to secure the following easements: Beniamin Miller (Free Healer LLC.)-Habitat Easement-T. 131N., R. 39W., 5th P.M.: Section 15, Part of the East Half of the Northwest Quarter (E1/2NW1/4), to be determined by a survey. Chad and Laura Kugler-Habitat Easement-T. 131N., R. 39W.. 5th P.M.: Section 34, Part of the South Half of the Southwest Quarter (S1/2SW1/4), to be determined by a survey. Page 1 of 10 ~ ~!J,'=~J~~ Board of Commissioners' Meeting Minutes September 10, 2024 Joseph and Svlvia Luetmer-Wetland Easement-T. 133N., R. 42W: Section 14, Part of Government Lots 3 and 4 and Part of drained Egg Lake as presented. Section 15, Part of Government Lot 3 as presented. Section 15, Part of Government Lot 4 as presented. Jasson T .. Micheal, and Brian Mickelson -Habitat Easement-T. 132N .. R. 39W.. 5th P.M.: Section 35, Part of the North Half of the Northeast Quarter (N1/2NE1/4), Part of the Southwest Quarter of the Northeast Quarter (SW1/4NE1/4), and Part of the South Half of the Northwest Quarter (S1/2NW1/4), to be determined by a survey. Micheal J. Mickelson and Jasson T. Mickelson -Habitat Easement -T. 132N .. R. 39W.. 5th P.M.: Section 26, Part of the Southeast Quarter of the Southwest Quarter (SE1/4SW1/4), to be determined by a survey. Section 25, Part of the Northeast Quarter of the Northwest Quarter (NE1/4NW1/4), to be determined by a survey. Shawn and Kathy Nelson-Habitat Easement-T. 134N .. R. 42W, 5th P.M.: Section 5, Part of the Northeast Quarter (NE1/4) and Part of the North Half of the Southeast Quarter (N1/2SE1/4), to be determined by a survey. Beniamin Miller (Quirino Farms, LLC.J-Habitat Easement-T. 131N., R. 39W., 5th P.M.: Section 10, Part of the South Half of the Southwest Quarter (S1/2SW1/4), to be determined by a survey. Karen L. Terry -Habitat Easement-T. 133N .. R. 42W.. 5th P.M.: Section 10, Part of Government Lot 6, to be determined by a survey. Scott W. Korkowski-Habitat Easement-T. 131N., R. 37W. 5th P.M.: Section 31, Part of the Northwest Quarter of the Southeast Quarter (NW1/4SE1/4), Part of the Southwest Quarter of the Southeast Quarter (SW1/4SE1/4), to be determined by a survey. Lee B. Skold Revocable Trust-Habitat Easement-T. 132N .. R. 38W., 5th P.M.: Section 35, Part of the East Half of the Northeast Quarter (E1/2NE1/4), to be determined by a survey. Section 36, Part of the West Half of the Northwest Quarter (W1/2NW1/4), to be determined by a survey. Rengstorf Land Holdings, LLC. -T. 137N., R. 43W., 5th P.M.: Section 5, Part of the Northwest Quarter of the Southwest Quarter (NW1/4SW1/4), to be determined by a survey. RECESS & RECONVENE At 8:39 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 8:50 a.m. VETERANS CENTER MOBILE VAN County Veterans Service Officer Robb Emerson informed the Board about a Mobile Veterans Center coming to Otter Tail County. The Fargo Veterans Center acquired a mobile van with the purpose of connecting the Vet Center to more rural areas that have limited transportation options for Veterans. The Mobile Vet Center offers services for Veterans, service members and their families at no cost. The Mobile Vet Center will be in Otter Tail County every third Tuesday with plans to stop in a different section of the county each month. Page 2 of 10 CLOSED SESSION Board of Commissioners' Meeting Minutes September 10, 2024 At 8:59 a.m., Chair Mortenson declared the Board of Commissioners meeting closed to the public for discussion regarding labor negotiations authorized under Minnesota Statute §13D.03, Subd. 1(b). Present in the room were Commissioners Kurt Mortenson, Lee Rogness, Dan Bucholz, Wayne Johnson and Bob Lahman, County Administrator Nicole Hansen, County Attorney Michelle Eldien, Assistant Human Resources Director Stephanie Retzlaff, County Board Secretary Hannah Anderson and Labor Attorney Josh Heggem with Pemberton Law Firm. The closed session ended at 9:24 a.m. RECESS & RECONVENE At 9:24 a.m., the Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:41 a.m. EMPOWERED WORKER DEVICE REUSE Community Development Director Amy Baldwin, Workforce Navigator Amy Johnson and IT Director Rick Kelsven presented on the Empowered Worker Program which supports individuals with barriers to employment. Access to reliable technology was identified as a barrier and the team has been working with the County IT Department to secure laptops and cell phones. The County has devices no longer in use that have been wiped clean and scheduled for disposal, however, instead of disposal, the team plans to utilize those devices that are in good condition to aid individuals within the program. Motion by Rogness, second by Lahman and unanimously carried to authorize the use of County devices such as laptops and cell phones that are no longer used by County employees and can be transferred to the Empowered Worker Program for use by participants to address technology barriers for individuals seeking employment. COUNTY AUDITOR-TREASURER County Auditor-Treasurer Wayne Stein announced that he will be retiring in early 2025 after 41 years of service to Otter Tail County. Administration will begin working on a succession plan. The Board commended Wayne Stein on his dedication to Otter Tail County and his willingness to navigate this transition. SPRINT PILOT PROGRAM GRANT APPLICATION Perham Area EMS Director Rebecca Huebsch, President of the Parkers Prairie Ambulance Mike Lage, and Ringdahl EMS General Manager Ken Krupich provided an update on the status of the Sprint Paramedic Pilot Program. There are a total of seven (7) ambulance services participating in this program covering most of Otter Tail and Grant Counties. Participating Ambulance Services include Ashby Ambulance, Hoffman Ambulance, Henning Ambulance, Lake Region Ambulance, Parkers Prairie Ambulance, Perham Area EMS and Ringdahl Ambulance. The Pilot Program will include a total of three (3) Sprint Paramedic Vehicles to be staffed and utilized throughout both counties with the intent to increase the timeliness and overall availability of Advanced Life Support EMS care in rural areas. The program is currently in the design stages with the next step being the submission of the grant application to the Emergency Medical Services Regulatory Board for the Alternative Emergency Medical Services Response Model Pilot Program. Motion by Lahman, second by Bucholz and unanimously carried to authorize appropriate County Officials' signatures on the grant application to the Emergency Medical Services Regulatory Board for the Alternative Emergency Medical Services Response Model Pilot Program. Page 3 of 10 Board of Commissioners' Meeting Minutes September 10, 2024 RECESS & RECONVENE At 10:16 a.m., Chair Mortenson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:20 a.m. RECOMMENDATION FOR AWARD & CONTRACT AND BONDS Motion by Rogness, second by Bucholz and unanimously carried to award SP 056-070-031 MN Proj. HSIP 5624(310) Install 6-lnch Edgelines to Sir Lines-A-Lot, LLC of Edina, MN with the bid amount of $456,549.92 and to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Sir Lines-A-Lot, LLC of Edina, MN for SP 056-070-031 MN Proj. HSIP 5624(310) Install 6-lnch Edgelines. COMMISSIONER PER DIEM AND MILEAGE POLICY Motion by Johnson, second by Lahman and unanimously carried to adopt the Commissioner Per Diem and Mileage Policy as presented by County Administrator Nicole Hansen. ADJOURNMENT At 10:29 a.m., Chair Mortenson declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, September 24, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:--+/_¼~. _____ (YtJ_-===-==--- Kurt Mortenson, Board of Commissioners Chair Page 4 of 10 Dated: September 24, 2024 n Attest: \,_'}( , • to ~ U{,v:v2:<:::':::' Nicole Hansen, Clerk Page 5 of 10 Vendor Name A-1 LOCK & KEY ACKERSON/JEFF ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC ALVSTAD & ASSOCIATES AMAZON CAPITAL SERVICES INC AMERJCAN EMERGENCY PREPAREDNES AUTO VALUE FERGUS FALLS BARRY BROTHERS MASONRY INC BEN HOLZER UNLIMITED WATER LLC BENGTSON/STEVEN BEYER BODY SHOP INC BJORN'S HEATING & AIR CONDITIONING BlADOWmNA BOB BARKER COMPANY INC BRANDON COMMUNICATIONS INC BREDESON/KIMBERLY BRUTLAG/STEVE BUY-MOR PARTS & SERVICE LLC CARLBLOMIDENNIS CARLSON/ERICK CARR'S LAKE COUNTRY SUPERMARKET CARR'S TREE SERVICE INC CUNTS WELL SERVICE lLC CODE 4 SERVICES INC COLEMAN/NICHOLAS COLLEGE WAY AUTO COLLINS/CHERI COMMISSIONER OF TRANSPORTATION COOPER'S OFFICE SUPPLY INC COVERTTRA.CK GROUP INC CULLIGAN OF WADENA CYBERSPROUT LLC D & C ELECTRICAL SOLUTIONS DACOTAH PAPER CO DEAN/CAMERON DENZEL'S REGION WASTE INC DIAMOND DRUGS INC DONOHO/MICHAEL DOUBLE A CATERING FARGO FREIGHTLINER FERGUS FALLS DAILY JOURNAL Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 96.40 90.00 1,511.58 632.00 570.00 819.57 1,098.00 1,295.38 2,500.00 14.00 13.94 525.00 224.40 314.40 170.00 3,512.61 200.48 32.16 3,042.96 128.86 1,000.00 46.44 6,991.30 1,500.00 2,1TI.74 3,000.00 59.79 22.00 4,843:07 65.51 1,200.00 56.42 40.00 109.66 581.45 78.62 165.00 359.38 377.87 312.95 186.82 4,709.65 Page 6 of 10 Vendor Name FERGUS FALLS/CITY OF FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE INC FERGUS POWER PUMP INC FERGUS TIRE CENTER INC FERGUSON ASPHALT PAVING INC FINKELSON/TODD FISCHER/JUDD FOTH INFRASTRUCTURE & ENVIRONMEl' FRANZ REPROGRAPHICS INC FRAZIER/BRENT FRONTIER MARINE & POWERSPORTS GALLSLLC GAUDETTE/SCOTT GLENDE-NILSON FUNERAL HOME GREFSRUDIKARL HAUKOS SALES LLC HOTSY MINNESOTA HOUSTON ENGINEERING INC HOYER/ZACH INNOVATIVE OFFICE SOLUTIONS LLC INTERNATIONAL ECONOMIC DEV COUNC JAKE'S JOHNS LLC JOHNSON CONTROLS FIRE PROTECTIOf\ JOHNSON.IDENA JOHNSON/MARKT JORGENSON/KURT KIMBALL MIDWEST LAKE REGION HEALTHCARE LANGLIEISTEVEN LAWSON PRODUCTS INC LEADERS DISTRIBUTING LEAF RIVER AG SERVICE LEa...AIR/CHRISTOPHER LEE PROPERTY CARE LEE/THOMAS LEIGHTON MEDIA-FERGUS FALLS LOCATORS & SUPPLIES INC M-R SIGN CO INC MAJK SOLUTIONS LLC MARCO TECHNOLOGIES UC MARCO TECHNOLOGIES LLC Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 452.00 18923 35.98 30,080.00 74.00 109,167.12 140.88 636.93 16,100.96 112.49 338.12 16,644.00 1,706.44 136.90 850.00 5628 88.00 869.30 5,991.50 445.76 422.59 267.50 310.00 7,707.67 205.46 374.52 53.48 29127 13,858.96 575.74 404.47 675.40 2,544,00 118.59 440.00 412.04 3,065.00 101.91 3,601.22 2,523.80 7,804.78 975.22 Page 7 of 10 Vendor Name MARTHALER/TERENCE MARTINNALERIE MCIT MEKALSON HYDRAULICS INC MID-CENTRAL EQUIPMENT INC MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MINNESOTA NATIVE LANDSCAPES MN DEPT OF LABOR & INDUSTRY MN DEPT OF PUBLIC SAFETY MN STATE AUDITOR MNCCC LOCKBOX MOORE ENGINEERING INC MOREHEAD/MICHAEL MORRIS/JASON MOTOROLA SOLUTIONS CONNECTIVITY MOTOROlA SOLUTIONS INC NAPA CENTRAL NARDINI FIRE EQUIPMENT NELSON AUTO CENTER INC NEWBORG/JACOB NEWVIUE/DARREN NE\WllLE/HEA THER NORTH CENTRAL INC NORTHWEST TIRE INC NUTRIENAG SOLUTIONS INC OLSON FUNERAL HOME OLSON OIL CO INC OLSON TIRE & OIL OTTER TAIL CO TREASURER OTTER TAIL LAKES COUNTRY ASSOCIAT PACE ANALYTICAL SERVICES INC PARKERS PRAIRIE/CITY OF PELICAN PETE BODY SHOP & TOWING It\ PELICAN RAPIDS PRESS PERHAM STEEL & VVELDING PHOENIX SUPPLY POPE DOUGLAS SOLID WASTE MANAGEI POWERPLAN OIB PRATT/KEVIN PRECISE MRM LLC PRO AG FARMERS CO OP Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 614.60 206.80 59.00 372.54 225.15 105.14 4,270.96 700.00 20.00 75.00 2,152.00 9,487.75 28,930.00 206.36 94.07 3,100.00 855.36 475.44 427.00 59,897.00 189.00 580.43 1,500.00 8,946.16 56.41 12,441.80 796.00 935.70 984.00 98R85 5,567.20 500.00 130.00 766.50 93.83 38.50 1,049.18 604.00 3,553.50 1,000.00 1,340.00 228.00 Page 8 of 10 Vendor Name PRO AG FARMERS COOPERATIVE PRODUCTIVE ALTERNATIVES INC QUADIENT FINANCE USA INC RDO TRUCK CENTERS LLC RIPLEY IDA VID RMB ENVIRONMENTAL LABORATORIES 11 ROCK LEAF WATER ENVIRONMENTAL LL RODER/BETSY RUFFRIDGE-JOHNSON EQUIP CO INC SAMUELSON/HEIDI SANITATION PRODUCTS INC SCHORNACKIDAVID SOETH/SYL VIA SPENST/CHASITY STEEVES/BERNARD A STEINBACH/CHRISTINA STEINS INC STONEBROOKE ENGINEERING INC STRAND ACE HARDWARE STRAND/JOHN STREICHERS SUMMIT FOOD SERVICE LLC SUNSET lAW ENFORCEMENT LLC SUPERIOR PLOW BlADES INC S\l\/ANSTON EQUIPMENT CORP TACTICAL SOLUTIONS THOMSON REUTERS-WEST TRANSPORTATION COLLABORATIVE & TRI-STATE PUMP & CONTROL TRITES/DAVID TSCHIDA/CRAIG UUNE UMLAUF/DALE UNLIMITED AUTOGlASS INC US BANK EQUIPMENT FINANCE VANSTEENBURG/JEFFREY \'ESTIS VICTOR LUNDEEN COMPANY WADENA ASPHALT INC WALD'S \IVEST COUNTRY DELIVERY WALVATNE/DOUGLAS WASS/DA\11D F Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 236.38 63.80 591.59 27,39214 233.60 57.48 13,355.00 180.00 382.09 233.60 1,798.01 287.20 319.36 1,000.00 127.52 14.33 1,806.02 962.29 89.01 149.91 21.99 7,725.58 2,749.70 39.92 4,296.95 1,533,00 4,191.13 8,185.00 2,260.00 418.74 44.89 812.32 108.76 591.02 6,873.14 118.14 415.59 1,651.55 8,712.00 15.00 2,625.00 591.15 Page 9 of 10 Vendor Name WELLPATH LLC WEST/RICHARD WILSONMIARREN R WM CORPORATE SERVICES INC V\ISB & ASSOCIATES INC ZIEGLER INC Final Total: Vendor Name AMAZON CAPITAL SERVICES INC CASS CO SHERIFF-ND DNA DIAGNOSTICS CENTER INC FOREMAN/MICHELLE JOHNSTON/LUCAS LAKELAND AUTO REPAIR LLC MCGARY/ALEXIS MN DEPT OF HUMAN SERVICES NETIESTM)JMff NIEMANN./'KEVIN OLSONJALIXANDRA OTTER TAIL GO RECORDER OTTER T AJL CO SHERIFF PENNINGTON CO PREMIER BIOTECH INC PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA VICTOR LUNDEEN COMPANY F:inalTotal: Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 54,879.50 411.37 290.55 34,391.14 43,891.25 227,80 667,454.66 Amount 1,392.94 48.40 ·111.00 30.00 60.12 62.63 34.36 32,738.92 m.94 46.70 12.58 117.00 248.70 60.00 4,192.50 1,204.73 55623 334.45 41,480.20 Page 10 of 10 Vendor Name BARKER/MEGAN BYE/KRISTIN CLAY CO HEALTH DEPT DAHLJMELISSA FRUSTOUANNE GIBBS/ANN GOOSJKRISTI GRISMER/PAULA GUCKIAMY INDEPENDENT CONTRACT SERVICES OF LAKELAND AUTO REPAIR LLC NELSON AUTO CENTER INC OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY SCHWARTZ/ERIKA SOLAND/MIRANDA WESTBY/LINDA Rnat Total: Board of Commissioners' Meeting Minutes September 10, 2024 (Exhibit A) Amount 19.43 15.00 223.59 1.34 33.50 85.00 82.00 6.70 26.80 5,944.55 123.26 243.60 188.02 163.76 24.12 76.61 13.07 7,270.35 Drainage Authority Meeting Minutes September 10, 2024 OTTER TAIL COUNTY -MINNESOTA DRAI NAGE AUTHORITY MIN UTES Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 10, 2024110:42 a.m. CALL TO ORDER The Otter Tail County Drainage Authority convened at 10:42 a.m. Tuesday, September 10, 2024, at the Government Services Center in Fergus Falls, MN. Commissioners Kurt Mortenson, Chair; Lee Rogness, Vice Chair; Wayne Johnson, Dan Bucholz, and Bob Lahman were present. APPROVAL OF AGENDA & CONSENT AGENDA Chair Mortenson called for joint approval of the Drainage Authority Agenda and Consent Agenda. Motion by Rogness, second by Bucholz and unanimously carried to approve the Drainage Authority Agenda of September 10, 2024 with the additions of Upcoming Drainage Hearings and a Reconvened Public Hearing for County Ditches 13 & 19 scheduled for 12:30 p.m. on October 8, 2024 during the regularly scheduled Drainage Authority Meeting, and approval of the Consent Agenda of September 10, 2024 as follows: 1. August 27, 2024, Drainage Authority Meeting Minutes DITCH 13 -AMENDED VIEWERS REPORT Drainage Inspector Colby Palmersheim provided history and background on County Ditch 13. Palmersheim noted that Ditch Viewers reexamined three (3) requested properties within the benefited area and made appropriate changes to their Viewers Report. Motion by Johnson, second by Rogness and unanimously carried to adopt the Amended Ditch Viewers Report for County Ditch 13 as presented by Drainage Inspector Colby Palmersheim. Ditch values can be found on the county website. DITCH 8 -REPAIR Motion by Johnson, second by Lahman and unanimously carried to authorize cleaning the west branch of County Ditch 8, between 260th Street and north of 270th Street, to remove vegetation and sediment obstructions with expenses paid by the drainage fund as recommended by Drainage Inspector Colby Palmersheim. DITCH 47 -REPAIR At the August 27, 2024 meeting the Drainage Authority approved repair in Ditch 47, along County Highway 1 in Section 17 of Buse Township, with the potential for the repair to be grant funded. Since then, it was determined that the repair did not fall under the requirements of the grant, which resulted in an amended repair plan. Motion by Johnson, second by Lahman and motion carried with Rogness abstaining to amend the repair plan to clear necessary trees and roots out of the tile and repair and replace sections of tile where necessary as recommended by Drainage Inspector Colby Palmersheim. Page 1 of 2 Drainage Authority Meeting Minutes September 10, 2024 UPCOMING DRAINAGE HEARINGS Drainage Inspector Colby Palmersheim inquired about Commissioner availability for upcoming Drainage Authority Public Hearings. ADJOURNMENT At 11 :00 a.m., Chair Mortenson declared the Otter Tail County Drainage Authority meeting adjourned. The next Drainage Authority meeting will immediately follow the next regular Board meeting on Tuesday, September 24, 2024, at the Government Services Center in Fergus Falls and via livestream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ___!_4=-:::::......L./1.b_. ~tlk~-'.u-'::::::::=. -===--===---- Kurt Mortenson, Board of Commissioners Chair Page 2 of 2 Dated: September 24, 2024 Attest:jyl, tD~ Nicole Hansen, Clerk