The URL can be used to link to this page

Home My WebLink AboutCommunity Development Agency - CDA-Packet-11-21-2023 Supporting Documents - 11/21/2023OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY BOARD PACKET November 21, 2023 1 of 32 OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN November 21, 2023 COMMUNITY DEVELOPMENT AGENCY MEETING AGENDA 1:00pm 1. Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. October 17, 2023 Regular Meeting Minutes B. October 17, 2023 Joint HRA/CDA Work Session Notes C. October 2023 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports • Housing Growth and Investment o Pelican Rapids Preliminary Plat: Pinewood Estates • Workforce Support and Development • Childcare Investment D. ‘On the Map’ Report E. Board Member Updates 5. Regular Business A. Community Growth Partnership Grant Application • City of Vergas – Lawrence Lake Affordable Housing B. Review 2024 Community Growth Partnership Program Modifications 6. Discussion and Communications A. Other Communications B. Upcoming meeting: • Monday, December 18, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting beginning at 11:45am 7. Adjourn 2 of 32 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 October 17, 2023 Call to Order The Otter Tail County Community Development Agency convened at 1:42 p.m., Tuesday, October 17, 2023. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Dave Ripley x Betsy Roder x Lee Rogness x Dave Schornack x Staff: Amy Baldwin, CDA Director x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Paula Grunewald, HRA Administrative Assistant x Others: Julie Bakken, HRA Accounting Specialist x Approval of Agenda Approval of Agenda was approved as presented. Approval of Consent Agenda Motion by Val Martin, second by Dena Johnson to approve the Consent Agenda. Motion passed unanimously. Reports and Presentations Director’s Report: Amy Baldwin, CDA Director report included: • Youth Workforce Navigation Parents Guide – The new booklet was mailed to 2,500 households with names and addresses provided by the area school districts • Hundreds of students have been participating in field trips to such businesses as o Healthcare, Manufacturing, Automotive o Youth Skills Approved • Childcare – some funds are available, leverage money, Parker’s Prairie childcare has reopened. On the Map Report Erik Osberg, Rural Rebound Initiative Coordinator stated: 3 of 32 OTTERTAIL COUNTY - MINNESOTA 2 • Long-form lifestyle docu-series, “Rural By Choice”, has won an Emmy. • Talent Tourism held a “small town safari” with 13-14 U of M students visiting. Students didn’t realize that there was this much opportunity and felt welcomed. • Otter Tail Lakes Country Association’s member drive is underway. • Minnesota Gopher athletics partnership is continuing to put Otter Tail County on the map • Have contracted with two part-time individuals to support the organization’s efforts Board Member Updates • Lee Rogness suggested a potential CDA Board Member Regular Business Items None. Discussion and Communications Director Baldwin presented information on total funding for Navigating the Road Ahead Programs from Otter Tail County and outside funds, expenses as of 09/30/23 and if the program was done or not. These programs include: o Empowered Worker/Skills Training o Job Portal - done o Youth Workforce Navigation o Business Resilience - done o Childcare – funding from State and West Central Initiative; State dollars need to be used by end of December A small amount is undesignated, as some efforts that are closed out were under original budget estimates. Commissioners questioned if funding could be moved around (answer was yes) and if is there a time frame that we have to use these funds (in some instances yes). CDA will guide these movements. It was confirmed that December’s meeting will be held on Monday, December 18. Upcoming meeting: Tuesday, November 21, 2023 @ 1:00 p.m., Commissioners Room, Government Services Center with HRA Board meeting @ 11:45 a.m. Adjourned Meeting adjourned at 2:00 p.m. 4 of 32 NOTES OF THE JOINT WORK SESSION BETWEEN HOUSING AND REDEVELOPMENT AUTHORITY AND COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 October 17, 2023 Call to Order The joint meeting convened at 12:30 p.m., Tuesday, October 17, 2023. Attendance was as follows: CDA HRA Present in person Present via Technology Absent Board Members: Jeff Ackerson CDA/HRA x Dena Johnson CDA x Wayne Johnson HRA x Val Martin CDA x Kurt Mortenson CDA/HRA x Betty Murphy HRA x Dave Ripley CDA x Betsy Roder CDA x Leland Rogness CDA/HRA x Dave Schornack CDA x Staff: Barbara Dacy, HRA Executive Director x Amy Baldwin, CDA Director x Tanya Westra, Housing Program Supervisor x Sarah Schake, Project Manager x Paula Grunewald, HRA Adm. Assistant x Julie Bakken, HRA Accounting Specialist x Discussion Items A. 2024 Work Plan Priorities Amy Baldwin, CDA Director and Barbara Dacy, HRA Executive Director described 2024 Housing Work Plan Priorities – 1) Create New Homes 2) Keep People in Homes. 1) Priorities to Create New Homes included: Affordable Home Ownership: 1) Single Family Tax Rebate Program - CDA lead. Last year of program is 2024. 2) Pelican Rapids Highway Garage Redevelopment – CDA lead. TIF for infrastructure costs. 2 homes CDA, plus 1 HRA lot (former tax forfeit lot). Applied for MHFA Community Impact program; award to be announced in December. 3) Down Payment Assistance Program – HRA lead. Dacy stated that this program is a main stay, but home prices have increased. Buyer required to pay 3% down, which may be too much. Staff is revising program requirements and will present on a future agenda. 5 of 32 OTTERTAIL COUNTY· MINNESOTA Affordable Senior Housing Development: 1) Housing Infrastructure Bond Application – HRA lead. Application to be submitted in July 2024 for construction 2025, HRA lead, total of 18 units in Ottertail, Vergas, New York Mills to be leveraged with Housing Trust Fund and other resources. 2) North Fields of Dalton – HRA Lead. May or may not proceed with County financing; evaluating adding to Housing Infrastructure Bond application. Redevelopment/Reuse: 1) Battle Lake Church Redevelopment - CDA lead. Closed on the property, asbestos has been removed, private developers being solicited, opportunity for new rental housing. Potential for construction next year. 2) Conversion of existing buildings and spaces into housing units - HRA lead. Existing program is a loan at 0% interest to be repaid over ten years. Example would include upstairs of an older building. Goal is to convert areas into rental units and promote the creation of more units by leveraging existing structures. Elevating Awareness of Resources: 1) Ongoing communication and information shared through quarterly housing convenings and newsletters and other communications – CDA lead. 2) Keep People in Homes 1) Residential and Commercial Rehab Investment – HRA Lead.  DEED Small Cities Development Program  2 yr. program closeout Battle Lake and Underwood projects  Submit Pelican Rapids $1,000,000 application  Submit application for Public Housing rehab 2) Preserve existing housing affordable housing stock - HRA Lead.  Create new policy / program for affordable housing preservation.  250 units of Section 515 financed properties that serve very low income, built in 70-80s; owners need to decide if they will continue or sell.  Don’t want to lose ground on available affordable housing  Commissioner Wayne Johnson asked in 40-45 years will there be continued assistance from HUD – Barbara said possibly 3) Expand resources for access to stable/affordable housing  Submit application for new state rental assistance program – HRA Lead  Expand housing navigation services. Led jointly by HRA/CDA/OTC. Better stable housing, supportive living arrangements. B. Review Proposed Housing Program Modification Realign programs to simplify application and administrative process 1) Community Growth Partnership – Reformat program to be comprehensive to city needs. Discussion of removing overall cap for communities and make it more simplified. Suggestion to add “project by project basis” for grant maximums so the Board has discretion. Overall, conducting a review for consistency of terms and use for internal programs as well as alignment with State and other programs Adjustments are needed to meet the needs of the current marketplace 1) Emergency home repair – As currently drafted administration is challenging, need to be reviewed, not easy to use, our program does not fit, change should be made. Be 6 of 32 preemptive for Rehab. HRA funds are used for failing or near failing circumstances then CDA funds are used. 2) Downpayment Assistance C. Housing Summit Preview The Summit will be held November 16, registration 8:30 am, begins at 9:00am. Currently 60 people are registered. Successes of the Big Build will be shared and there will be good speakers. There will be morning and afternoon breakout sessions and Kelly Asche, State of Rural Housing, will be the keynote lunch speaker. E. HRA Executive Director Transition An organizational chart was shown with the positions of Community Development Director/CDA & HRA Executive Director, Housing Program Supervisor and Project Manager, Housing. Staff to support the HRA are now in place with Tanya Westra, Housing Program Supervisor and Mitch Harry as Project Manager. Director Dacy also recommended that the HRA Board appoint Amy Baldwin as the Executive Director at the November 21 meeting giving about a 45-day transition period. Dacy has notified the HUD Field office and will continue current duties until year end with Amy Baldwin. 2024 Board Meeting Structure Currently meetings are on the third Tuesday back-to-back. There was discussion on the pros and cons of holding the meetings together. Do we combine the meetings and do a HRA and CDA roll call? Will it get too long? Some items are Statutorily required. Consensus was that the third Tuesdays work. This will be affirmed at an upcoming meeting. 7 of 32 FUND 23 705 Dept Community Development Agency OCTOBER VARIANCE 2023 2023 YTD POSITIVE/2021 2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 541,800$ 498,461$ (43,339)$ 530,928$ 502,899$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 3,231$ 231$ 2,724$ 2,848$ GENERAL LEVY TRANSFER -$ -$ Total Revenues 544,800$ 501,692$ (43,108)$ 533,652$ 505,747$ Expenditures PER DIEM 15,120$ 6,750$ (8,370)$ 7,200$ 10,335$ PUBLISHING & ADVERTISING 9,000$ 2,009$ (6,991)$ 9,459$ 4,629$ MEMBERSHIP DUES 4,000$ 4,195$ 195$ 3,620$ 3,025$ REGISTRATION FEES 2,000$ 1,365$ (635)$ 115$ 1,510$ ELECTRIC -$ 200$ 200$ -$ -$ AUDIT COST 2,300$ 1,204$ (1,096)$ 2,168$ -$ CONTRACTED SERVICES 308,810$ 131,343$ (177,467)$ 145,670$ 163,614$ MILEAGE 4,000$ 1,898$ (2,102)$ 1,434$ 2,064$ MEALS AND LODGING 7,000$ 1,893$ (5,107)$ 1,141$ 5,944$ LIABILITY INSURANCE 2,400$ 2,568$ 168$ 2,223$ 2,309$ MISC CHARGES -$ -$ -$ -$ 179$ OFFICE SUPPLIES -$ -$ -$ -$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 300,000$ 18,252$ (281,748)$ 75,000$ 3,443$ BATTLE LAKE YOUTH CENTER REDEVELOPMENT -$ 22,676$ 22,676$ -$ -$ PELICAN HIGHWAY DEVELOPMENT -$ 1,771$ 1,771$ -$ -$ Total Expenditures 654,630$ 196,124$ (458,506)$ 248,029$ 197,052$ Revenue 544,800$ 501,692$ 533,652$ 505,747$ Expenditures 654,630$ 196,124$ 248,029$ 197,052$ Net/Unallocated (109,830)$ 305,568$ 285,623$ 308,694$ Fund Balance - Beginning 1,169,311$ 574,994$ 860,617$ Fund Balance - Ending 860,617$ 1,169,311$ 8 of 32 FUND 23 706 Dept Non Special Benefit Levy Programming OCTOBER VARIANCE 2023 2023 YTD POSITIVE/2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL PROPERTY TAXES -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 200,000$ -$ 2,000,000$ Total Revenues 200,000$ 200,000$ -$ 2,000,000$ Expenditures PUBLISHING AND ADVERTISING -$ 209$ (209)$ -$ ELECTRIC -$ 565$ (565)$ -$ GAS AND OIL -$ 400$ (400)$ -$ WATER AND SEWER -$ 408$ (408)$ -$ CONTRACTED SERVICES -$ 16,771$ (16,771)$ -$ INFRASTRUCTURE -$ -$ -$ -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ MISC -$ 16$ (16)$ 12,245$ Total Expenditures -$ 18,368$ (18,368)$ 12,245$ Obligations INFRASTRUCTURE -$ 100,000$ (100,000)$ 100,000$ DOWN PAYMENT ASSISTANCE -$ -$ -$ -$ Total Obligations -$ 100,000$ (100,000)$ 100,000$ Revenue 200,000$ 200,000$ 2,000,000$ Expenditures -$ (18,368)$ 12,245$ Obligations -$ (100,000)$ 100,000$ Net/Unallocated 200,000$ 81,632$ 1,887,755$ Fund Balance - Beginning 1,887,755$ -$ Fund Balance - Ending 1,887,755$ 9 of 32 PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 8,370.00 4515,120 6,750.00Per Diem 630.00 COM 2/28/2023 90.00 178684 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178738 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178746 1/17/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179164 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179209 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179203 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179204 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179220 2/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179452 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179314 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 2/16/23 CDA - PER DIEM COM 4/11/2023 90.00 179449 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179386 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179448 3/21/23 CDA - PER DIEM COM 5/23/2023 90.00 180215 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180215 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180117 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180192 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180192 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180285 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180288 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180288 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180300 3/23/23 CDA - PER DIEM COM 5/23/2023 90.00 180285 4/4/23 CDA - PER DIEM COM 6/14/2023 90.00 180693 5/16/23 CDA - PER DIEM COM 6/14/2023 90.00 180595 4/24/23 CDA - PER DIEM COM 6/14/2023 90.00 180677 4/24/23 CDA - PER DIEM COM 6/14/2023 90.00 180671 5/2/23 CDA - PER DIEM Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 11/2/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 10 of 32 EAt PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems COM 6/14/2023 90.00 180693 4/24/23 CDA - PER DIEM COM 6/14/2023 90.00 180595 5/16/23 CDA - PER DIEM COM 6/14/2023 90.00 180677 5/16/23 CDA - PER DIEM COM 6/14/2023 90.00 180672 5/2/23 CDA - PER DIEM COM 6/14/2023 90.00 180620 5/16/23 CDA - PER DIEM COM 6/14/2023 90.00 180672 5/16/23 CDA - PER DIEM COM 6/14/2023 90.00 180671 5/16/23 CDA - PER DIEM COM 7/25/2023 90.00 181558 5/22/23 CDA - PER DIEM COM 7/25/2023 90.00 181558 6/12/23 CDA - PER DIEM COM 7/25/2023 90.00 181558 6/20/23 CDA - PER DIEM COM 7/25/2023 90.00 181553 6/6/23 CDA - PER DIEM COM 7/25/2023 90.00 181466 5/22/23 CDA - PER DIEM COM 7/25/2023 90.00 181466 6/12/23 CDA - PER DIEM COM 7/25/2023 90.00 181466 6/20/23 CDA - PER DIEM COM 7/25/2023 90.00 181497 6/20/23 CDA - PER DIEM COM 7/25/2023 90.00 181553 6/20/23 CDA - PER DIEM COM 7/25/2023 90.00 181554 6/6/23 CDA - PER DIEM COM 7/25/2023 90.00 181554 6/20/23 CDA - PER DIEM COM 8/22/2023 90.00 182082 7/18/23 CDA - PER DEIM COM 8/22/2023 90.00 182024 6/26/23 CDA - PER DIEM COM 8/22/2023 90.00 181994 7/10/23 CDA - PER DIEM COM 8/22/2023 90.00 182080 7/18/23 CDA - PER DIEM COM 8/22/2023 90.00 182088 7/10/23 CDA - PER DIEM COM 8/22/2023 90.00 182024 7/18/23 CDA - PER DIEM COM 8/22/2023 90.00 181994 7/18/23 CDA - PER DIEM COM 8/22/2023 90.00 182088 7/18/23 CDA - PER DIEM COM 9/26/2023 90.00 182741 8/15/23 CDA - PER DEIM COM 9/26/2023 90.00 182746 8/15/23 CDA - PER DEIM COM 9/26/2023 90.00 182739 8/15/23 CDA - PER DIEM COM 9/26/2023 90.00 182739 8/1/23 CDA - PER DIEM COM 9/26/2023 90.00 182657 8/15/23 CDA - PER DIEM COM 9/26/2023 90.00 182678 7/24/23 CDA - PER DIEM COM 9/26/2023 90.00 182678 8/15/23 CDA - PER DIEM COM 10/10/2023 90.00 183034 9/19/23 CDA - PER DIEM COM 10/10/2023 90.00 182995 9/19/23 CDA - PER DIEM COM 10/10/2023 90.00 182975 9/11/23 CDA - PER DIEM COM 10/10/2023 90.00 183037 9/11/23 CDA - PER DIEM COM 10/10/2023 90.00 183034 9/5/23 CDA - PER DIEM COM 10/10/2023 90.00 183035 9/5/23 CDA - PER DIEM Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 11/2/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 11 of 32 EAt PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems COM 10/10/2023 90.00 183037 9/19/23 CDA - PER DIEM 23-705-000-0000-6240 6,990.51 229,000 2,009.49Publishing & Advertising 0.00 COM 1/3/2023 250.00 177759 11574 TABLE FEE AT BUILDER EXPO COM 1/3/2023 1,000.00 177768 INV-1797 2023 OTLCA MAGAZINE AD COM 1/24/2023 700.00 178040 3375 HOUSING BILLBOARD JAN 2023 COM 6/27/2023 59.49 180933 8051651 ACCT 64615 BOOKMARKS 23-705-000-0000-6241 195.00 1054,000 4,195.00Membership Dues 0.00 COM 1/3/2023 545.00 177756 2023-13109 2023 MEMBERSHIP DUES COM 1/3/2023 2,500.00 177757 1282 2023 MEMBERSHIP DUES COM 1/24/2023 625.00 178049 12868 2023 MEMBERSHIP DUES COM 2/14/2023 525.00 178443 11708 2023 BAM/LRBA/NAHB DUES 23-705-000-0000-6242 635.00 682,000 1,365.00Registration Fees 0.00 COM 1/24/2023 30.00 177963 64033 ACCT 56 MAPCED MTG DEC 2022 COM 2/14/2023 105.00 178489 10026 BOOTH RENTAL FOR SHOW COM 3/14/2023 260.00 178902 105698 ACCT 325944 REAL ESTATE CLASS COM 7/25/2023 355.00 181427 1751 ACCT 13111 2023 CONFERENCE COM 7/25/2023 355.00 181427 1752 ACCT 13111 2023 CONFERENCE COM 8/22/2023 260.00 181986 107751 ACCT 325944 REGISTRATION 23-705-000-0000-6250 200.00 00200.00Electric0.00 AUD 3/17/2023 200.00 179017 3/1/23 ACCT 530301 DEPOSIT 23-705-000-0000-6266 1,096.00 522,300 1,204.00Audit Cost 0.00 COM 2/28/2023 1,204.00 178701 71877 AUDIT SERVICES 7/6/22-1/17/23 23-705-000-0000-6290 177,466.93 43308,810 131,343.07Contracted Services.411.28 COM 2/14/2023 1,675.68 305123 JAN2023 CDA'S SHARE OF CURRIE INV COM 3/14/2023 5,200.00 178917 221214.00-1 PR PROPERTY TIF ANALYSIS COM 3/14/2023 2,103.60 305193 FEB2023 CURRIE'S CONSULT SVCS FEB 2023 COM 4/25/2023 2,218.73 305208 MAR2023 CURRIE'S CONSULT SVCS MAR 2023 COM 5/23/2023 2,389.98 305222 APR2023 CURRIE'S CONSULT SVCS APR 2023 COM 6/27/2023 2,469.83 305342 MAY2023 CURRIE'S CONSULT SVCS MAY 2023 J/E 7/11/2023 112,937.22JAN - JUNE 23 COM 7/25/2023 1,120.75 305465 JUN2023 CURRIE'S CONSULT SVCS JUN 2023 COM 8/22/2023 476.00 305473 JUL2023 CURRIE'S CONSULT SVCS JUL 2023 COM 9/26/2023 340.00 305551 AUG2023 CURRIE'S CONSULT SVCS AUG 2023 COM 10/10/2023 411.28 305556 SEP2023 CURRIE'S CONSULT SVCS SEP 2023 23-705-000-0000-6330 2,101.80 474,000 1,898.20Mileage131.00 COM 2/28/2023 24.89 178684 1/17/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/4/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/17/23 CDA - MILEAGE COM 2/28/2023 52.40 178738 1/17/23 CDA - MILEAGE Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 - - 11/2/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 12 of 32 EAt PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems COM 2/28/2023 41.92 178746 1/17/23 CDA - MILEAGE COM 3/28/2023 41.92 179220 2/21/23 CDA - MILEAGE COM 3/28/2023 26.20 179203 2/21/23 CDA - MILEAGE COM 3/28/2023 52.40 179209 2/10/23 CDA - MILEAGE COM 3/28/2023 26.20 179164 2/21/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/10/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/21/23 CDA - MILEAGE COM 4/11/2023 52.40 179452 3/21/23 CDA - MILEAGE COM 4/11/2023 24.89 179386 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179448 3/21/23 CDA - MILEAGE COM 4/11/2023 60.26 179449 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179404 3/21/23 CDA - MILEAGE COM 5/23/2023 41.92 180300 3/23/23 CDA - MILEAGE COM 5/23/2023 52.40 180288 4/18/23 CDA - MILEAGE COM 5/23/2023 26.20 180285 4/18/23 CDA - MILEAGE COM 5/23/2023 26.20 180285 4/4/23 CDA - MILEAGE COM 5/23/2023 24.89 180192 4/18/23 CDA - MILEAGE COM 5/23/2023 26.20 180215 4/18/23 CDA - MILEAGE COM 6/14/2023 41.92 180693 4/24/23 CDA - MILEAGE COM 6/14/2023 26.20 180671 5/2/23 CDA - MILEAGE COM 6/14/2023 26.20 180620 5/16/23 CDA - MILEAGE COM 6/14/2023 26.20 180671 5/16/23 CDA - MILEAGE COM 6/14/2023 41.92 180693 5/16/23 CDA - MILEAGE COM 6/14/2023 52.40 180677 5/16/23 CDA - MILEAGE COM 6/14/2023 24.89 180595 5/16/23 CDA - MILEAGE COM 7/25/2023 26.20 181553 6/6/23 CDA - MILEAGE COM 7/25/2023 26.20 181497 6/20/23 CDA - MILEAGE COM 7/25/2023 60.26 181554 6/20/23 CDA - MILEAGE COM 7/25/2023 26.20 181553 6/20/23 CDA - MILEAGE COM 7/25/2023 52.40 181558 6/20/23 CDA - MILEAGE COM 7/25/2023 347.16 181385 6/30/23 MILEAGE - EDAM CONFERENCE COM 8/22/2023 24.89 181994 7/18/23 CDA - MILEAGE COM 8/22/2023 26.20 182080 7/18/23 CDA - MILEAGE COM 8/22/2023 52.40 182088 7/18/23 CDA - MILEAGE COM 8/22/2023 26.20 182024 7/18/23 CDA - MILEAGE COM 9/26/2023 26.20 182678 8/15/23 CDA - MILEAGE COM 9/26/2023 24.89 182657 8/15/23 CDA - MILEAGE COM 9/26/2023 26.20 182739 8/1/23 CDA - MILEAGE COM 9/26/2023 26.20 182739 8/15/23 CDA - MILEAGE Page 5 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 11/2/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 13 of 32 EAt PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems COM 10/10/2023 26.20 183034 9/5/23 CDA - MILEAGE COM 10/10/2023 52.40 183037 9/19/23 CDA - MILEAGE COM 10/10/2023 26.20 183034 9/19/23 CDA - MILEAGE COM 10/10/2023 26.20 182995 9/19/23 CDA - MILEAGE 23-705-000-0000-6331 5,107.22 277,000 1,892.78Meals And Lodging 110.50 COM 2/14/2023 115.50 178404 1/17/23 MEALS FOR CDA BOARD MTG 1/17 COM 3/14/2023 115.50 178870 2/14/23 MEALS FOR CDA BOARD MTG AUD 4/28/2023 233.48 179797 4/28/23 AB - LODGING COM 6/14/2023 119.00 180560 4/18/23 MEALS - CDA BOARD MTG APR 2023 COM 6/14/2023 119.00 180560 5/16/23 MEALS - CDA BOARD MTG MAY 2023 COM 7/11/2023 144.50 181137 6/20/23 MEALS CDA/HRA BOARD MTGS AUD 7/21/2023 360.38 181325 7/21/23 AB - LODGING COM 7/25/2023 58.00 181385 6/30/23 MEALS - EDAM CONFERENCE COM 7/25/2023 406.42 181385 6/30/23 LODGING - EDAM CONFERENCE COM 8/29/2023 110.50 182200 8/16/23 LUNCHES FOR HRA BOARD MTG COM 10/10/2023 110.50 182944 9/19/23 MEALS CDA/HRA BOARD MEETING 23-705-000-0000-6355 168.00 1072,400 2,568.00Liability Insurance 0.00 COM 1/3/2023 2,568.00 177763 19577R ACCT 7639 PC RENEWAL 23-705-000-0000-6822 281,747.83 6300,000 18,252.17Community Growth Partnership Grant 0.00 AUD 2/28/2023 10,000.00 305180 2/28/23 CDA GRANT REIMBURSEMENT AUD 5/5/2023 5,000.00 305210 5/5/23 CDA GRANT REIMBURSEMENT AUD 5/19/2023 2,102.17 305220 5/19/23 CDA GRANT REIMBURSEMENT AUD 9/25/2023 1,150.00 305550 9/25/23 CDA GRANT REIMBURSE-WHITEHEAD 23-705-000-0000-6827 22,676.00 0022,676.00Battle Lake Youth Center Redevelopment 0.00 AUD 9/15/2023 22,676.00 182523 Purchasing 106-108 N LINCOLN AVE BL 23-705-000-0000-6828 1,700.94 001,700.94Pelican Highway Development 1,700.94 AUD 10/6/2023 30.81 305553 SEP2023 ACCT 02-00000871-00-0 WATER COM 10/10/2023 375.00 183056 6131523 M46899 FINANCE INQUIRIES COM 10/10/2023 1,263.00 182912 16687 R23.594.0121 PR CDA DEVELOP AUD 10/27/2023 32.13 183389 10/11/23 ACCT 81747985687 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6240 209.34 00209.34Publishing & Advertising 0.00 COM 7/25/2023 125.94 181431 638063 ACCT 537730 SALE OF PROPERTY COM 8/8/2023 83.40 181792 00088926 PUBLIC HEARING NOTICE - SALE 23-706-000-0000-6250 564.73 00564.73Electric0.00 ...302,983.72 196,054.65654,630.00 458,575.35 ECONOMIC DEVELOPMENT/TOURISM 302,983.72 196,054.65654,630.00 458,575.35 Page 6 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 - - - PROGRAM DEPT - - 11/2/2023 000 705 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 14 of 32 EAt Loc 0680-000-22-006 PctReportCode1 11:44:27AM DGODEL 01/2023 10/2023Cash 83% 10/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems AUD 4/14/2023 40.79 179512 MAR2023 ACCT 530301 AUD 4/28/2023 96.68 179798 4/20/23 ACCT 20084190 AUD 5/12/2023 38.45 180053 APR2023 ACCT 530301 AUD 6/9/2023 66.32 180501 5/19/23 ACCT 20084190 AUD 6/23/2023 38.52 180762 MAY2023 ACCT 530301 AUD 6/30/2023 54.16 181051 6/21/23 ACCT 20084190 AUD 7/14/2023 41.05 181283 JUN2023 ACCT 530301 AUD 8/4/2023 34.33 181653 7/28/23 ACCT 20084190 AUD 8/18/2023 41.43 181897 JUL2023 ACCT 530301 AUD 9/15/2023 36.50 182525 08212023 ACCT 20084190 AUD 9/15/2023 40.93 182524 ACCT 530301 AUD 9/29/2023 35.57 182834 9/21/23 ACCT 20084190 23-706-000-0000-6251 399.67 00399.67Gas And Oil - Utility 0.00 AUD 7/7/2023 330.67 181062 6/28/23 ACCT 81747985687 AUD 7/21/2023 23.00 181318 7/11/23 ACCT 81747985687 AUD 8/25/2023 23.00 182130 8/11/23 ACCT 81747985687 AUD 9/25/2023 23.00 182553 9/11/23 ACCT 81747985687 23-706-000-0000-6252 408.31 00408.31Water And Sewage 0.00 AUD 4/14/2023 99.59 305202 MAR2023 ACCT 02-0000871-00-0 WATER AUD 5/12/2023 90.47 305217 APR2023 ACCT 02-00000871-00-0 WATER AUD 6/16/2023 90.09 305338 MAY2023 ACCT 02-00000871-00-0 AUD 7/7/2023 66.54 305353 JUN2023 ACCT 02-00000871-00-0 AUD 8/4/2023 30.81 305468 JUL2023 ACCT 02-00000871-00-0 AUD 9/15/2023 30.81 305547 208 NE 5th Ave ACCT 02-00000871-00-0 23-706-000-0000-6290 16,770.56 0016,770.56Contracted Services 0.00 COM 6/14/2023 1,236.46 180540 2232 GAP ANALYSIS/HOUSING MAY 2023 COM 7/11/2023 1,425.00 181159 51076 ER2310015 SURVEYING COM 7/11/2023 1,182.64 181121 2239 GAP ANALYSIS/HOUSING JUN 2023 COM 7/25/2023 4,865.00 181573 6057086 DISPOSITION OF EDA PROPERTY COM 8/8/2023 3,382.64 181700 2240 GAP ANALYSIS/HOUSING JUL 2023 COM 9/12/2023 4,303.82 182406 2242 GAP ANALYSIS/HOUSING AUG 2023 COM 9/26/2023 375.00 182762 6131524 DISPOSITION OF EDA PROPERTY 23-706-000-0000-6369 16.00 0016.00Miscellaneous Charges 0.00 AUD 5/5/2023 16.00 179813 5/5/23 R24000220179001 SW FEE ...018,368.610.00 18,368.61 NON SPECIAL BENEFIT LEVY PROGRAMMING 018,368.610.00 18,368.61 COMMUNITY DEVELOPMENT AUTHORITY 332,983.72 214,423.26654,630.00 440,206.74 332,983.72 214,423.26654,630.00 440,206.74 Page 7 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 10/2023 - - - - PROGRAM - DEPT - FUND Final Totals 19 Accounts 11/2/2023 000 706 23 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 15 of 32 EAt DATE: November 17, 2023 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: Tax rebate program: 77 applications year-to-date: 5 in Fergus Falls, 4 in Ottertail, 1 in Perham, 1 in Parkers Prairie, 1 in Battle Lake, 1 in Pelican Rapids, 1 in New York Mills, and 1 in Clitherall (not a participating city) and balance from township areas Groundbreaking for South Point Apartments in New York Mills was held on October 26. The project will provide 60 market-rate rental units and was supported with tax abatement and a Public Infrastructure Grant. Link to video: youtu.be/nHtD7SBSjPA?si=xwpVeJwX_g1gWCA3 (press release attached) Workforce Support Strategy / OTC Works: Staff presented to school administrators from throughout the county on November 17 to highlight and review progress from the last year on Youth Workforce Navigation efforts. Youth Skills Training Grant funding was discussed to encourage schools to request funding during the 2023-24 school year and how efforts could be sustained after our YST grant period is done. Child Care: Children’s Corner in Perham is hosting an open house/ribbon cutting for their expanded facility on November 21 at 4:30pm. The project was supported by Perham Health and KLN and received funding from the county’s Child Care Capacity Grant Program. Miscellaneous Quarterly community development newsletter was distributed to more than 530 recipients with highlights on the Housing Summit, South Point Apartment groundbreaking, Youth Workforce Parent’s Guide, and Rural By Choice Emmy Award: members.ottertaillakescountry.com/ap/EmailViewer/rXXzqv9r Attachments Press Release: South Point Apartments 16 of 32 > > > > > > 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 THE P ERHAM AREA CHAMBER OF COMMERCE INVITES YOU TO THE GRAND RE-OPENING ON NOVEMBER 21ST AT 4:30 320 6TH AVE SW OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcountymn.us LIVE YOUR best life HE RE. New York Mills’ South Point Apartment Project Broke Ground October 26, 2023 – Otter Tail County, MN– After much collaboration and planning, the South Point Apartment project in New York Mills is becoming a reality. The project is located south of New York Mills just west of County Highway 67. The official groundbreaking was held Thursday, October 26 at the project site, and construction is underway. Once completed in the winter of 2024, the project will provide 60 new one-, two- and three- bedroom apartments to help address the housing shortages in the area. Amenities will include in-unit washers/dryers, detached and tuck-under garages, a fitness center, and outdoor entertainment areas. Michael Gohman of W Gohman Construction is the developer and has been working with the City of New York Mills to advance this project for nearly two years. “We appreciate the support we’ve received from the city, county, and school district to put the deal together. When it’s all done, we hope it will be a place that people want to move into,” commented Gohman. New York Mills City Clerk Julie Roberts commented, “We feel very lucky to see this project move forward and have a developer partner that wants to make this investment in our community because we do have a housing shortage. The South Point Apartments will provide another type of housing for residents in our community.” With the support of an infrastructure grant from Otter Tail County’s Community Development Agency (CDA) and tax abatement from the County, City of New York Mills, and School District 553, the project is moving forward. Otter Tail County CDA Board Member and Executive Director of the New York Mills Regional Cultural Center Betsy Roder shared, “New York Mills has a long tradition of working together, and that’s something we can all be proud of. Launching this new housing development creates a positive narrative of growth in New York Mills and Otter Tail County.” For more information, please contact W Gohman at 320-363-7781. ### About the Otter Tail County Community Development Agency (CDA) The CDA is a local government agency that is governed by a 9-member board of commissioners. The purpose of the Community Development Agency is to strengthen the communities of Otter Tail County by expanding housing opportunities, promoting business development, and fostering the coordination of public and private resources. 17 of 32 LIVE YOUR best life HERE Communications & Public Relations • 520 W. Fir Avenue • Fergus Falls, MN 56537 • 218-998-8058 • ottertailcounty.gov Pictured left to right: Dave Schornack, Kurt Mortenson, Michael Gohman, Julie Roberts, Jerald Nesland, Betsy Roder, Mayor Marsha Maki, Teddy Zierden, Latham Hetland, and Amy Baldwin 18 of 32 LIVE YOUR best life HERE Communications & Public Relations • 520 W. Fir Avenue • Fergus Falls, MN 56537 • 218-998-8058 • ottertailcounty.gov Housing Growth & Development Committee Meeting Notes Date/Time: November 9 @ 9:30am Committee members: Dave Schornack (in person), Lee Rogness (in person), Dena Johnson (virtual) Outline of key actions discussed: 1. Review Property Tax Rebate application for eligibility a. Committee was not supportive of approving the application 2. Review Community Growth Partnership Grant application from Vergas a. Application for development of an affordable single family housing unit on Lawrence Lake b. Discussion of project and application eligibility c. Committee recommended the application be reviewed by the full Community Development Agency Board 3. Update on Pelican Rapids highway garage project a. Preliminary plat drafted for submittal to the City of Pelican Rapids Planning Commission Next meeting: Monday, December 11 @1pm 19 of 32 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us 03015ASSUMED BEARINGLEGEND CLIENT PROPERTYADJOINING (FOR REFERENCE)SECTION LINERIGHT OF WAYPROPOSED EASEMENTMONUMENT SETMONUMENT FOUNDOTTER TAIL COUNTY, MINNESOTAA PART OF THE S1/2 OF THE SE1/4 OF SECTION 22, T.136N., R.43W.PRELIMINARY PLAT OF PINEWOOD ESTATESPROJECT NO: T136NR43WS22-411 CLIENT NAME: OTC CDAPPPPPPPPGMCOCOCOCOANTENNATPCOFHSITE BM TOP NUTEL 1343.44SMHSAN MHRIM EL 1340.25SMHSAN MHRIM EL 1316.3666' R/W90.0090.0066' R/W5TH AVENUE NE (FORMERLY ROBERT STREET)3RD ST NE (FORMERLY OAK STREET)BLOCK 1BLOCK 2LAKE REGION ESTATESLOT 4LOT 3LOT 2LOT 1BLOCK THREELOT 5LOT 9LOT 10LOT 11LOT 12SUNNYSIDE ESTATES66' R/W66' R/W66' R/W66' R/W3RD AVENUE NE (FORMERLY NORTH STREET)120.20120.5790.0090.0046.5795.74L41.51R60.00AN39°38'17"L69.95R60.00AN66°47'46"L8.90R10.00AN51°00'22"4.40120.5780' DIAMETERDRIVING SURFACE83.7583.75EKd^,WZKWK^>KddK^Zst/d,/dztdZE^tZ͘WZKWK^KE/E'/^ZϮ͘Khd>Kd/^^/'Ed&KZ^dKZDtdZdZdDEd͘hd/>/dz^DEd^ZdKϱ&dt/:K/E/E'^/>Kd>/E^E^^,KtE>KE'd,Z/',dK&tz͘WZKWK^ZKKE^dZhd/KE^^/'EW>E^͘W>d/^Khd^/K&^,KZ>E:hZ/^dZ/d/KE͘EKWZKWK^^/>/E^DEd^͘W/EKϳϲϬϬϬϮϮϬϬϮϮϬϬϭ;>>>E/EWZKWK^W>dͿy/^d/E'^/dZ^^͗ϮϬϴEϱd,sEh͕W>/EZW/^͕DEϱϲϱϳϮdKd>ZK&W>dϭϯϬ͕ϯϬϰ^͘&͘KZϮ͘ϵϵZ^^hZszKZ^Zd/&/d/KE/ŚĞƌĞďǇĐĞƌƚŝĨǇƚŚĂƚƚŚŝƐƐƵƌǀĞǇ͕ƉůĂŶ͕ŽƌƌĞƉŽƌƚǁĂƐƉƌĞƉĂƌĞĚďǇŵĞŽƌƵŶĚĞƌŵǇĚŝƌĞĐƚƐƵƉĞƌǀŝƐŝŽŶĂŶĚƚŚĂƚ/ĂŵĚƵůǇ>ŝĐĞŶƐĞĚ>ĂŶĚ^ƵƌǀĞǇŽƌƵŶĚĞƌƚŚĞůĂǁƐŽĨƚŚĞƐƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ:ĂĐŬZŽƐĞŶƚŚĂů͕W>^͕ϱϬϳϯϮ ĂƚĞWZKWZdz^Z/Wd/KEdŚĂƚƉĂƌƚŽĨƚŚĞ^ŽƵƚŚ,ĂůĨŽĨƚŚĞ^ŽƵƚŚĞĂƐƚYƵĂƌƚĞƌ͕ŽĨ^ĞĐƚŝŽŶϮϮ͕dŽǁŶƐŚŝƉϭϯϲ͕ZĂŶŐĞϰϯĚĞƐĐƌŝďĞĚĂƐĨŽůůŽǁƐ͗ŽŵŵĞŶĐŝŶŐĂƚĂƉŽŝŶƚůŽĐĂƚĞĚŽŶƚŚĞǁĞƐƚůŝŶĞŽĨKĂŬ^ƚƌĞĞƚŝŶƚŚĞǀŝůůĂŐĞŽĨWĞůŝĐĂŶZĂƉŝĚƐ͕DŝŶŶ͕͘ƉƌŽũĞĐƚĞĚŶŽƌƚŚ͕ǁŚŝĐŚŝƐϭϳϬĨĞĞƚŶŽƌƚŚŽĨƚŚĞŝŶƚĞƌƐĞĐƚŝŽŶŽĨƐĂŝĚKĂŬ^ƚƌĞĞƚǁŝƚŚƚŚĞŶŽƌƚŚůŝŶĞŽĨEŽƌƚŚ^ƚƌĞĞƚ͕ƌƵŶŶŝŶŐƚŚĞŶĐĞŶŽƌƚŚŽŶƚŚĞǁĞƐƚůŝŶĞŽĨƐĂŝĚKĂŬ^ƚƌĞĞƚĂĚŝƐƚĂŶĐĞŽĨϯϰϮ͘ϴĨĞĞƚƚŽƚŚĞŶŽƌƚŚůŝŶĞŽĨƐĂŝĚ^ŽƵƚŚ,ĂůĨŽĨƚŚĞ^ŽƵƚŚĞĂƐƚYƵĂƌƚĞƌ͕ƚŚĞŶĐĞǁĞƐƚĂůŽŶŐƐĂŝĚŶŽƌƚŚůŝŶĞϰϮϰ͘ϲĨĞĞƚ͕ƚŚĞŶĐĞ^ŽƵƚŚϴϵĚĞŐƌĞĞƐϯϲŵŝŶƵƚĞƐĂƐƚĂĚŝƐƚĂŶĐĞŽĨϯϰϬ͘ϱĨĞĞƚƚŽĂƉŽŝŶƚϭϳϬĨĞĞƚŶŽƌƚŚŽĨƚŚĞŶŽƌƚŚůŝŶĞŽĨEŽƌƚŚ^ƚƌĞĞƚ͕ƚŚĞŶĐĞĞĂƐƚϰϮϱĨĞĞƚƚŽƚŚĞƉŽŝŶƚŽĨďĞŐŝŶŶŝŶŐ͕ĞǆĐĞƉƚŝŶŐƚŚĞƌĞĨƌŽŵƚŚĞƉƌĞƐĞŶƚƌŽĂĚƌŝŐŚƚŽĨǁĂǇ͕ĐŽŶƚĂŝŶŝŶŐĂƉƉƌŽǆŝŵĂƚĞůǇϯ͘ϬĂĐƌĞƐ͘30'30'30'30'30'30'8.4'8.4'8.5'8.4'8.4'8.4'8.4'8.4'9.0'30'30'30'20'20'^hZszKZKEddKhEZzWZKWKKyϮϲϲKddZd/>͕DEϱϲϱϳϭddE͗:<ZK^Ed,>Ϯϭϴ͘ϴϱϬ͘ϬϮϬϳKtEZͬs>KWZKEddKƚƚĞƌdĂŝůŽƵŶƚǇ;KǁŶĞƌͿKdŽŵŵƵŶŝƚǇĞǀĞůŽƉŵĞŶƚŐĞŶĐǇƚƚŶ͗<ĞǀŝŶƵƌƌŝĞƚƚŶ͗ŵǇĂůĚǁŝŶWŚŽŶĞ͗Ϯϭϴ͘ϵϵϴ͘ϴϬϱϬŵĂŝů͗ŬĐƵƌƌŝĞΛŽƚƚĞƌƚĂŝůĐŽƵŶƚǇ͘ŐŽǀĂďĂůĚǁŝŶΛŽƚƚĞƌƚĂŝůĐŽƵŶƚǇ͘ŐŽǀKINGS LANE INVESTMENTSTIMOTHY STUEBERMAGDALENA URBANOPORFIRIO & LOURDES ZAVALAMARTINEZ DIAZ RODOLFOCITY OF PELICAN RAPIDSPRIMERA HECHOS ERNIE TORRESCARLOS ARBACACARLOS ARBACAGUILLERMO & GLORIA GROSILESRIGHT OF WAYGARY WAASDORP170' NORTH424.64(M) 424.6(R) N89°19'57"W(M) WEST(R)307.14(M) S00°31'05"W(M)170' NORTH425.00(M) 425(R) S89°26'00"E(M) EAST(R)340.5(R) S89°36'00"E(R)120.369.0'9.0'9.0'9.0'120.28PROPOSED 10' WALKING PATH EASEMENTN. LINE S1/2 OF SE1/4S O U T H H A L F O F T H E S O U T H E A S T Q U A R T E RS E C T I O N 2 2T. 1 3 6 N.R. 4 3 W.65.0090.0090.0090.00120.20120.449.0'9.0'LOT 110,184 S.F.LOT 210,836 S.F.LOT 310,829 S.F.LOT 410,822 S.F.OUTLOT A6,669 S.F.PROPOSED DEDICATED RIGHT OF WAY4TH AVENUE NE90.0083.7583.7583.83LOT 110,057 S.F.LOT 210,089 S.F.LOT 310,083 S.F.LOT 410,076 S.F.LOT 510,822 S.F.120.28120.35120.43120.5083.3983.7583.7590.00306.40(M) N00°27'02"E(M)342.8(R) NORTHLACEY'S ADDITIONBUILDING SETBACK20 of 32I I ~ if:~T_-- 1 I --,._--, I I : '"===~---= l__~__': 7 I _J I 1 111:1 : ii t Workforce Support & Digital Equity Committee Meeting Notes Date/Time: November 7 @ 9am Committee members: Kurt Mortenson (in person), Dave Ripley (in person), Betsy Roder (virtual) Outline of key actions discussed: 1. Youth Workforce Navigation Program update a. Agriculture, healthcare, automotive, and manufacturing field trips were a success with over 100 students that participated b. Amy Johnson will be coordinating classroom speakers this winter for construction trades and CDL employer panels c. West Central MN College and Career Expo was held at Fergus Falls high school on October 26. 7 schools attended the expo, and Fergus Falls juniors participated in employer tours. 2. Update on In-Demand Skills Training partnership a. Staff met with M State to discuss Mental Health First Aid and Welcoming Workforce/DEI training i. Mental Health First Aid training would be offered virtually and at a discount for employees of Otter Tail County businesses in the first quarter of 2024 ii. Welcoming Workforce/DEI training would be offered in person in spring 2024. Staff will coordinate with communities participating in the Welcoming and Inclusive Communities Assessment to determine how training could support their work. b. Discussion of potential Emergency Medical Technician (EMT) training that has been part of conversations at the countywide EMS Task Force 3. Review potential grant application to DEED Drive for 5 Initiative to support Empowered Worker Program 4. Talent Tourism update a. Staff met with program organizer to discuss building the program for future years b. Otter Tail Lakes Country Association is meeting with their larger employer members to confirm that there is interest in the program for the upcoming year c. Received survey responses that indicated the Small Town Safari formed positive opinions about Otter Tail County and rural opportunities among the student participants Next meeting: Tuesday, December 5 @ 9am 21 of 32 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Child Care Committee Meeting Notes Date/Time: October 23 @ 2:30pm Committee members present: Val Martin (virtual), Jeff Ackerson (in person) Outline of key actions discussed: 1. Otter Tail County Child Care Grant program a. Review, discussion, and approval of 13 Child Care Capacity Grant applications 2. Child Care Project Managers update a. Project managers have toured three facilities with interest in providing space for child care pods to assess the feasibility for licensing b. Promoting and providing technical assistance for providers applying to the Child Care Capacity Grant Program c. Discussion of additional funding from West Central Initiative to support project managers in 2024 3. Fergus Falls Rural Child Care Innovation Program (RCCIP) updates a. Planning a Churches and Child Care event for early 2024 to share resources with churches interested in supporting child care with potential pod spaces, training space, resource contributions, etc. b. Mid-term report to First Children’s Finance highlighted the collaborative efforts of the county to make progress on RCCIP goals Next meeting: TBD 22 of 32 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION November 18, 2023 BOARD MEETING DATE AGENDA ITEM #5.A Administration ORIGINATING DEPARTMENT/SERVICE TEAM Amy Baldwin 11/16/2023 REQUESTOR’S NAME/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreements with the City of Vergas for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of Vergas. Following is a summary of the application; attached is the application. • City of Vergas – Lawrence Lake Acres Affordable Housing / Value Gap o Project overview: The site that funding is requested for is located at Block 2, Lot 4, Glenn St. This site is part of a larger project comprising 28 residential lots in the Lawrence Lake Acres Development. This is the first home being built in Lawrence Lake Acres. It has a 40x55ft footprint with 2 beds, 2 baths, a 2 car garage, and an unfinished walkout basement. The home buyer will be restricted to 115% of the area median income for the State, per program guidelines. o Requested amount: $10,000; the City of Vergas is also required to provide a one-to-one match so the total grant would be $20,000 for the project. The City’s match is to be funded with future taxes generated by the new home. Additionally, it is proposed that the CDA will ‘advance’ the City’s match and be repaid with future City property taxes associated with the new home via tax abatement. The home will not be eligible to participate in the Single-Family Tax Rebate program. o Project cost: The total estimated cost of the project is $374,300. Support of affordable housing is a permitted use of the funds. The Housing and Development Committee reviewed this request and recommended the application be reviewed by the full Board. Staff recommends approval. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 11/17/2023 ATTACHMENT LIST: a. Location Map b. Application c. City of Vergas Resolution FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Community Growth Partnership Program Funds COMMENTS 23 of 32 D Location: Project location: 24 of 32 8 20009 90 293000 2 820009902 94000 LAWRfNC Kf ACRFS 82000990295000 t --=~=>"?~f""-c;;;;;:'1 5 25 7 6 82000990296000 82000990302000 9 82000990303000 OTTER TAIL COUNTY - MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Lawrence Lake Acres Project Type:☐Planning Activity ☐Commercial Rehabilitation X Affordable Housing ☐Redevelopment ☐Public Infrastructure Applicant City/Township: Vergas Application /Project Contact:Julie Lammers Contact Email Address:jlammers@cityofvergas.com Phone Number: (218) 302-5996 Authorized Official(s) for Execution of Contract (name and title):Julie Lammers, Clerk/Treasurer Julie Bruhn, Mayor How much funding is being requested?$ 10,000 Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Also include in the summary where this project is in the process (i.e., City process, site control, etc.). This proposal is a partnership request to support the project activities required to complete the development of an affordable single family home, with a walkout basement and 2 car garage, in Vergas, MN. The City of Vergas will be matching the funding request using the County’s Tax Rebate program. We request you review this proposal with the understanding that construction has already started as of September 2023. I. PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS 1. Describe the planning activity for which funds are being requested and how this planning work will advance the potential for an affordable housing or redevelopment project. Attach any work proposals from consultants and/or contractors who would be completing the planning activity. 2. Leverage: List all other funding sources and uses for the planning activity. Source of Funds Amount Committed Pending $ $ $ $ Total:$$0.00 Itemized Use of Funds/Expenses Amount Funding Source $ $ $ 1 25 of 32 $ Total:$$0.00 II. COMMERCIAL REHABILITATION GRANT QUESTIONS 1. Describe the rehabilitation program for which funds are being requested. Who will administer the program? Is this an existing program? Please attach proposed program guidelines. 2. Describe how the proposed project will benefit the community or area in which it is located, including direct and indirect employment benefits, effects on the tax base (if any), and benefits to other businesses. 3. Leverage: List all sources and uses of funding for the Commercial Rehabilitation Program. Source of Funds Amount Committed Pending $ $ $ $ Total:$$0.00 Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total:$$0.00 III. AFFORDABLE HOUSING AND REDEVELOPMENT PROJECT GRANT QUESTIONS Project site address(es): Block 2, Lot 4, Glenn St. Vergas, MN 56587 Acreage of site: 2 Number of parcels: 1 Is the Project site publicly or privately owned?Publicly Owned Privately Owned X Current Project site owner(s): Josh Hanson 2 26 of 32 I I Current appraised or assessed value of the site:$ $40,000 Projected appraised or assessed value of the site after development/ redevelopment (Attach the appraisal or assessor’s current and projected values.):$ 1. Describe the Project and attach location map, photos, and current and projected site plans. Maps should include property boundaries for project. The site we are requesting a funding partnership for is a 2.78 acre lot located on Block 2, Lot 4, Glenn St. Vergas, MN. This site is part of a larger project comprising 28 residential lots to make up the Lawrence Lake Acres Development. This is the first home being built in Lawrence Lake Acres. It is a 40x55ft slab on grade home with 2 beds, 2 baths, a 2 car garage, and an unfinished walkout basement. Refer to the Location and Photos document for the current site photos and projected site plans. 2. Describe the Activities that are part of the Project. The land was acquired in the fall of 2021 with the intention of developing it for expansion of residential housing opportunities in Vergas. In 2022 the land was surveyed and a plat map was created, permits were obtained by the city to build a road and in January 2023 a variance was obtained to have private wells and sewers in the new development as the extension of city water and sewer was not affordable. The excavation of the site has been completed as of September 2023 and the cement and foundation established. Currently the framing is being completed as well as the garage. The remaining construction timeline can be found in question #14. We have been transparent with our chosen realtor on how this project will have AMI parameters and how we want to best market this home once it’s ready for market. 3. Describe the current condition of the site. Are there existing structures present? Are the structures vacant? At the time of this application, the new road through the development has been built, the site has been excavated, the foundation set and the frame has been built. There were no previous structures. 4. Is demolition of slum and blight or other structures an Activity of the Project? Yes ☐No X 5. Environmental Benefits: Has the redevelopment area been found or suspected to be contaminated? Yes ☐No X 6. Does the redevelopment plan require the cleanup of contaminated soils, hazardous waste or materials? Yes ☐No X If yes, please describe information on the type of cleanup, what measures have been taken to address the contamination, consultant reports, and/or Response Action Plan. 3 27 of 32 7. Describe positive environmental impacts of the rehabilitation/expansion/new construction. 8. Economic Benefits: Project the number of new jobs created after redevelopment. Total retained jobs = 10 FTEs.Total new jobs = 2 FTEs. 9. Describe how the Project will make more efficient/productive use of the site. Rather than a bare lot, this project will make productive use of a residential lot by providing a new home for a family. Bringing new workforce and talent to the city. Also, this development is unique, as it offers larger than minimum required lot sizes. The purpose of this is to recognize the benefits to families to have green space. Larger lots will allow wildlife/green spaces to be retained to some degree. A road has also been built through the development to access this lot and the others in Lawrence Lake Acres, offering an opportunity to expand residential housing beyond this site. 10. Describe how the Project will benefit the community or area in which it is located. The city of Vergas Comprehensive Plan lists housing as a key priority for economic growth. This project was initiated for exactly that reason. This project will provide a single family home to a buyer at or below 115% AMI. An affordable housing opportunity will attract new talent to the local workforce to alleviate labor market stress by both retaining and creating jobs. This project will increase the city’s tax base, boost revenue for the many small businesses, and bolster the workforce of our thriving rural community. The project also required the construction of a new road, which will subsequently benefit the community by opening the opportunity for more workforce housing to be built and help commute times of employees. 11. Leverage: Itemize all funding sources for the Project and the Activities identified as part of the Project. Source of Funds Amount Committed Pending Josh Hanson $354,293 X City of Vergas - Tax Abatement $10,000 X CDA Grant $10,000 X $ Total:$$374,293 4 28 of 32 Itemize Project expenses for each Activity.Be as detailed as possible. Project Activities/Expenses Costs Funding Source Construction Permit $ 1,200 Josh Hanson Utility Connections $4,500 Josh Hanson Excavation (excavation/backfill of home, septic system, black dirt and grass seed)$29,700 Josh Hanson Land Acquisition $40,000 Josh Hanson General Home Construction $300,093 Josh Hanson, CDA, City Tax Abatement Total:$$374,293 12. List other sources of funds requested or considered but not obtained for the Project and explain why they were not obtained, to the best of your knowledge. (The purpose of this question is to ensure all funding sources have been explored.) Originally this project was set to request funds through the OTC Value Gap program in May, 2023 before construction began. The application was not entirely complete and the City of Vergas had not committed their match. Ultimately it was miscommunication. We went ahead with the project with the impression that our request was approved. We are fully aware that the guidelines for the program state that construction must not be started before grants are awarded. We kindly request you review and consider our project as it stands. We have also submitted an RFP for the MN Housing Community Homeownership Impact Fund as of July 2023 and are currently awaiting a response. 13. If the project includes property acquisition, clearance, and/or construction activities, describe how owners, tenants, and businesses will be temporarily or permanently relocated.Attach relocation plan, if applicable. There will be no relocation necessary as this is a bare lot. 14. Readiness to Proceed. Please provide a detailed project timeline with all actions, phases, and anticipated dates for completion. 5 29 of 32 Estimated Project Timeline Block 2, Lot 4, Glenn St. Vergas, MN Date: 10/30/2023 Activity Start Complete Garage floor, framing, shingle roof 09/25/2023 11/30/2023 Haul in fill to shape yard 10/02/2023 04/30/2023 Install windows, HVAC, plumbing, electrical 12/01/2023 04/30/2023 Soffit, fascia, siding 12/15/2023 01/31/2023 Insulation, hang drywall, start to tape drywall 01/02/2024 02/29/2024 Tape drywall, trim windows, kitchen cabinets 02/01/2024 02/29/2024 Any additional trim work 03/01/2024 04/30/2024 Septic, landscape, grass seed, apron and sidewalk 05/01/2024 05/30/2024 15. Please indicate whether any of the following entitlement or due diligence actions are required or have been completed for the Project: Zoning approval or variances Yes ☐No ☐If yes, Status: Approved Environmental review Yes ☐No ☐If yes, Status: Market or feasibility study Yes ☐No ☐If yes, Status: IV. PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1. Describe the public infrastructure activity for which funds are being requested and how this investment will advance the development of new housing within the community, including a description of the resulting housing project. Attach engineering estimates related to the infrastructure activity. 2. Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housing project previously described? 6 30 of 32 ■ ■ ■ 3. Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and the housing development. 4. Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding is being requested. Source of Funds Amount Committed Pending $ $ $ $ Total:$$0.00 Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total:$$0.00 5. List other sources of funds requested or considered but not being used for the Public Infrastructure Project and explain why they are not being utilized within the project, to the best of your knowledge. The purpose of this question is to ensure all funding sources have been explored. 7 31 of 32 32 of 32 Home of the loon ,,, -) G~of~~~~=-------f~: j\,_ CITY OF VERGAS COUNTY OF OTTER TAIL STATE OF MINNESOTA RESOLUTION# 2023-016 VERGAS LOON Minnesota's State Bircl RESOLUTION Approving the Community Growth Partnership Application -Lawrence Lake Affordable Single Family WHEREAS, the City of Vergas held a public hearing on Tuesday, November 14, 2023 at 6 pm for public input on approving the Community Growth Partnership Application-Lawrence Lake Affordable Single- Family housing; WHEREAS, the City of Vergas has identified a proposed project within the City that meets the Otter Tail County Community Development Agency {CDA) Community Growth Partnership Grant program's purposes and criteria; and WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and administered within the Community Growth Partnership Grant program guidelines; and WHEREAS, the City has the legal authority to apply for financial assistance; and NOW THEREFORE BE IT RESOLVED that the City of Vergas approves the application for funding from the Otter Tail County CDA Community Growth Partnership Grant program. BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, the City Clerk-Treasurer Juile Lammers, is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. ADOPTED this 14th day of November 2023. CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of Vergas on November 14, 2023. ~V~~d ulie LammClerk!Tdasurer City of Vergas 111 East Main Street • P.O. Box 32 • Vergas, Minnesota 56587 • Phone: (218)302-5996 • Fax: 218-342-2068 Website: www.cityofvergas.com • Email: jlammers@cityofvergas.com The City of Vergas is an equal opportunity Provider and Employer.