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Home My WebLink AboutCommunity Development Agency - CDA-Packet-09-19-2023 Supporting Documents - 09/19/2023OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY BOARD PACKET September 19, 2023 1 of 53 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 500 West Fir Avenue, Fergus Falls, MN September 19, 2023 HOUSING AND REDEVELOPMENT AUTHORITY MEETING AGENDA 11:45am 1. Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, August 15, 2023 B. Finance Committee Meeting Minutes, September 5, 2023 C. Housing Choice Voucher Rental Assistance Program Report August 2023 D. Community Housing Investment Programs Report August 2023 E. Public Housing Program Report August 2023 F. Check Report and August 2023 Financial Reports 4. New Business A. Resolution No. 251 Adopting Revenue Cycle Cash Management and Program Funding Policy 5. Discussion A. North Fields of Dalton Update B. Statewide Local Housing Aid (SAHA) 6. Executive Director Report 7. General Discussion – Topics by Commissioners 8. Adjourn 2 of 53 COMMUNITY DEVELOPMENT AGENCY MEETING AGENDA 1:00pm 1. Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. August 15, 2023 Regular Meeting Minutes B. August 2023 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports  Housing Growth and Investment  Workforce Support and Development  Childcare Investment (did not meet) D. ‘On the Map’ Report E. Board Member Updates 5. Regular Business A. Consideration of Community Growth Partnership Application: City of New York Mills/Old Ten Center Renovation B. Consideration of Draft Professional Services Agreement with WSB C. Authorize Signature of 2022 Audit Engagement Letter with Office of State Auditor 6. Discussion and Communications A. Other Communications B. Upcoming meeting:  Tuesday, October 17, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting beginning at 11:45am 7. Adjourn 3 of 53 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 August 15, 2023 Call to Order The Otter Tail County Community Development Agency convened at 1:04 p.m., Tuesday, August 15, 2023. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Dave Ripley x Betsy Roder x Lee Rogness x Dave Schornack x Greg Swanberg x Staff: Amy Baldwin, CDA Director x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Paula Grunewald, HRA Administrative Assistant x Others: Julie Bakken, HRA Accounting Specialist x Barbara Dacy, HRA Executive Director x Nick Murdock, Perham EDA Director x Approval of Agenda CDA Director Amy Baldwin requested the addition of 5F: Community Growth Partnership Application from City of New York Mills for Continental Divide Brew Pub Commercial Rehab and 5G: Community Growth Partnership Application from City of Pelican Rapids for Hillbilly Laser Commercial Rehabilitation to the agenda. Motion to approve the agenda was made by Dena Johnson, second by Kurt Mortenson, and unanimously carried to approve with the additions. Approval of Consent Agenda Motion by Val Martin, second by Lee Rogness to approve the Consent Agenda. Motion passed unanimously. Reports and Presentations Director’s Report: 1.A parent guide to Youth Workforce Navigation is being developed and will be mailed to each household in Otter Tail County with a high school student (mailing lists being provided by partner school districts). Employer sponsors are being sought. The balance of the project will be paid by the Youth Skills Training Grant. 2.An employer student internship guide has been developed and will be distributed through various channels. The guide gives employers a template to use. 4 of 53 OTTERTAIL COUNTY - MINNESOTA 3. The second Child Care Resource Fair was held in Pelican Rapids in late July. There was great participation. 4. Neverbetter Market + Wellness, which was supported by a Community Growth Partnership Grant has now opened in Battle Lake. 5. Roots & Wings Forest School, supported with a Child Care Capacity Grant, is also now open. On the Map Report Erik Osberg reported • NIL visits have been completed - two in June and one in July. • Talent Tourism pilot program kicks off with a networking event on August 24 in Minneapolis. • The full size “Inner Otter” mascot has been out and about, including a visit by “Goldie” to Otter Tail County. Regular Business Items A. Community Growth Partnership Grant Application: City of Perham/Prairies Edge Housing Infrastructure Baldwin stated the Prairie’s Edge, a single-family housing development in Perham, is in its 3rd phase, which will be a five year buildout. There is a need for a lift station before proceeding with the project. The lift station will also open up approximately 160 acres of land to the north and east for future development. The city will match the requested CDA grant with a local $100,000 Opportunity Grant. Baldwin stated that this request fits within our guidelines and we will reimburse as once expenses are incurred and construction on the housing begins. Motion by Kurt Mortenson, second by Rogness to approve. Motion passed unanimously. Nick Murdock, Perham’s EDA Director spoke briefly and the City of Perham appreciates this opportunity. B. Pelican Rapids Highway Garage Redevelopment Baldwin stated that an Interfund Loan is requested in order for the CDA to be reimbursed through future tax increment for current expenses related to the redevelopment of the Highway Garage site in Pelican Rapids; the TIF district is expected to be established in 2024 prior to new housing beginning construction. The recommended amount of the interfund loan would be up to $300,000. It was noted that this would be the first Tax Increment Financing District established by the CDA. Motion by Val Martin, second by Dena Johnson to approve. Motion passed unanimously. Authorization to Proceed with Preparation of Plat Baldwin stated that at this time we do not have multiple quotes back for the preparation of plat but would like to continue the process once we do. After board discussion, once three quotes are received, not to exceed $10,000, staff is authorized to make the choice of whom to go with. Motion by Dave Schornack, second by Lee Rogness to approve. Motion passed unanimously. C. Memorandum of Understanding with City of Battle The memorandum outlines key areas in relation to the redevelopment project of 106 and 108 N. Lincoln Avenue, Battle Lake, including the CDA being reimbursement for expenses related readying the site for redevelopment. This property is already included in a TIF district that was previously established by the City of Battle Lake. The City Council approved the MOU at its August 8, 2023, meeting. Motion by Kurt Mortenson, second by Dena Johnson to approve. Motion passed unanimously. Director Baldwin stated that the closing on this property has been delayed due to the fact there is a legal description issue that needs to be resolved. 5 of 53 D. 2024 Budget Baldwin stated that the budget request for the 2024 Budget is the same amount as last year: $541,800 of the Special Benefit Levy and $200,000 of the General Levy. Tracking what is available out of each fund is requested. It was noted that the year 2023 needed to be changed to 2024 in the proposed resolution. The resolution Approving Special Benefit Levy for Taxes Payable 2024 had a motion by Dave Ripley, second by Val Martin. Motion passed unanimously. E. Request for Proposal Responses Baldwin stated that responses for Project Management Services for Grant and Funding Applications were received from WSB and Stride Development. WSB is an engineering and planning consulting firm, with their proposal including a monthly retainer fee and separate application and grant management fees. The monthly retainer fee proposed is $2,000, lump sum application development fees estimated at $3,500-$5,000 depending on the application and an hourly rate project management fee for funding awards ranging from $100-$175. It was discussed that the Highway Department also needs these services and that we could possibly share the services. Stride is predominately in the housing realm and proposed an hourly fee structure. After discussion, it was determined to further negotiate with WSB with the potential of working with Stride on housing related applications. Motion by Lee Rogness, second by Dena Johnson to work with WSB to develop a contract for consideration by the CDA. Motion passed unanimously. F. Community Growth Partnership Application: New York Mills: Continental Divide Brew Pub Commercial Rehab Director Baldwin reported that the Continental Divide Brew Pub was requesting $10,000 for HVAC expenses. There are 25 local shareholders in the company and the total estimated cost of the project is $465,0000. It was noted that Betsy Roder is involved in the LLC and would be abstaining from voting. Motion by Dave Schornack, second by Dave Ripley to approve. Motion passed unanimously with all members except Roder who abstained. G. Community Growth Partnership Application: City of Pelican Rapids: Hillbilly Laster Commercial Rehabilitation Hillbilly Laser located at 21 1st St NW, Pelican Rapids is requesting funds towards new stairs, new paint and signage in the amount of $6,675 for work that has already been completed. Director Baldwin reported that the application was delayed in being submitted. Baldwin met with the owner last winter and there has been new administration at the City of Pelican Rapids. Baldwin also noted that the property was tax exempt but now is taxable and a part of the tax base. Additional needs for the building included a roof. A motion by Dave Ripley, second by Dena Johnson to approve the request. There was discussion to include language in the grant agreement to specifically note the timing of the project and approval. The inclusion of such language was agreeable to Riley and Johnson; motion was amended and passed unanimously. Motion passed unanimously. Discussion and Communications Other Communications: None 6 of 53 Upcoming meeting: Tuesday, September 19, 2023 at 1:00 p.m., Commissioner’s Room, Government Services Center with HRA Board meeting at 11:45 a.m. It was noted that Dena Johnson will not be able to attend the September 19th meeting. Adjourned Meeting adjourned at 2:10 p.m. 7 of 53 FUND 23 705 Dept Community Development Agency AUGUST VARIANCE 2023 2023 YTD POSITIVE/2021 2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 541,800$ 321,718$ (220,082)$ 530,928$ 502,899$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 2,295$ (705)$ 2,724$ 2,848$ GENERAL LEVY TRANSFER -$ -$ Total Revenues 544,800$ 324,013$ (220,787)$ 533,652$ 505,747$ Expenditures PER DIEM 15,120$ 5,490$ (9,630)$ 7,200$ 10,335$ PUBLISHING & ADVERTISING 9,000$ 2,009$ (6,991)$ 9,459$ 4,629$ MEMBERSHIP DUES 4,000$ 4,195$ 195$ 3,620$ 3,025$ REGISTRATION FEES 2,000$ 1,365$ (635)$ 115$ 1,510$ ELECTRIC -$ 200$ 200$ -$ -$ AUDIT COST 2,300$ 1,204$ (1,096)$ 2,168$ -$ CONTRACTED SERVICES 308,810$ 130,592$ (178,218)$ 145,670$ 163,614$ MILEAGE 4,000$ 1,664$ (2,336)$ 1,434$ 2,064$ MEALS AND LODGING 7,000$ 1,782$ (5,218)$ 1,141$ 5,944$ LIABILITY INSURANCE 2,400$ 2,568$ 168$ 2,223$ 2,309$ MISC CHARGES -$ -$ -$ -$ 179$ OFFICE SUPPLIES -$ -$ -$ -$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 300,000$ 17,102$ (282,898)$ 75,000$ 3,443$ Total Expenditures 654,630$ 168,172$ (486,458)$ 248,029$ 197,053$ Revenue 544,800$ 324,013$ 533,652$ 505,747$ Expenditures 654,630$ 168,172$ 248,029$ 197,053$ Net/Unallocated (109,830)$ 155,841$ 285,623$ 308,694$ Fund Balance - Beginning 1,299,311$ 704,994$ 990,617$ Fund Balance - Ending 990,617$ 1,299,311$ 8 of 53 FUND 23 706 Dept Non Special Benefit Levy Programming AUGUST VARIANCE 2023 2023 YTD POSITIVE/2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL PROPERTY TAXES -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 200,000$ -$ 2,000,000$ Total Revenues 200,000$ 200,000$ -$ 2,000,000$ Expenditures PUBLISHING AND ADVERTISING -$ 209$ (209)$ -$ ELECTRIC -$ 452$ (452)$ -$ GAS AND OIL -$ 377$ (377)$ -$ WATER AND SEWER -$ 377$ (377)$ -$ CONTRACTED SERVICES -$ 12,092$ (12,092)$ -$ INFRASTRUCTURE -$ -$ -$ -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ MISC -$ 16$ (16)$ 12,245$ Total Expenditures -$ 13,523$ (13,523)$ 12,245$ Obligations INFRASTRUCTURE -$ -$ -$ 100,000$ DOWN PAYMENT ASSISTANCE -$ 6,200$ (6,200)$ -$ Total Obligations -$ 6,200$ (6,200)$ 100,000$ Revenue 200,000$ 200,000$ 2,000,000$ Expenditures -$ (13,523)$ 12,245$ Obligations -$ (6,200)$ 100,000$ Net/Unallocated 200,000$ 180,277$ 1,887,755$ Fund Balance - Beginning 1,887,755$ -$ Fund Balance - Ending 1,887,755$ 9 of 53 Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 2 Seq #Basis R1 Fund 23 - Community Development Authority - - - DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 299,926.45 299,926.45 299,926.45 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd DEPT 000 - ... PROGRAM 000 ...- 23-000-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) 23-000-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) Total PROGRAM 000 - ... Total DEPT 0 - ... Total DEPT 705 - Economic Development/Tourism PROGRAM 000 ...- 23-705-000-0000-1001 - Cash R2 - - - - - - - - - - - B BF 01/2023 01/01/2023 299,926.45001 1 1 B BF 01/2023 01/01/2023 1,299,001.84001 1 1 DI JE 01/2023 01/03/2023 6,863.00333 1 36682 JE JE 01/2023 01/16/2023 275.82002 1 36739 JE JE 01/2023 01/24/2023 543.98020 1 36851 JE JE 01/2023 01/24/2023 5,560.83021 1 36851 JE JE 01/2023 01/24/2023 0.95023 1 36851 JE JE 01/2023 01/24/2023 71.24024 1 36851 JE JE 01/2023 01/24/2023 0.17025 1 36851 DI JE 01/2023 01/24/2023 1,325.00333 1 36963 DI JE 01/2023 01/24/2023 30.00333 1 36963 JE JE 02/2023 02/06/2023 275.44036 1 37047 DI JE 02/2023 02/14/2023 2,421.18333 1 37096 DI JE 02/2023 02/28/2023 10,000.00333 1 37151 DI JE 02/2023 02/28/2023 801.61333 1 37155 DI JE 02/2023 02/28/2023 1,204.00333 1 37155 JE JE 03/2023 03/08/2023 246.07054 1 37175 DI JE 03/2023 03/14/2023 7,679.10333 1 37211 DI JE 03/2023 03/17/2023 200.00333 1 37234 DI JE 03/2023 03/28/2023 826.50333 1 37273 JE JE 04/2023 04/10/2023 270.64069 1 37326 Number IFS - Balance Forward J/E IFS - Balance Forward J/E Add Warrants To GLDetail Interest December 2022 Final Delq Settlement 2022 Final Current Settlement 2022 Delq Mobile Home Settle 22 Current Mobile Home Settle 22 Curr Mineral Right Settle 2022 Add Warrants To GLDetail Add Warrants To GLDetail Interest January 2023 Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Interest February 2023 Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Interest March 2023 10 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 3 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 1,454,843.71 0.00 0.00 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-1001 - Cash 23-705-000-0000-1001 - Cash Total 23-705-000-0000-1110 - Taxes Receivable - Delinquent 23-705-000-0000-1110 - Taxes Receivable - Delinquent Total 23-705-000-0000-1285 - Due from Primary Government 23-705-000-0000-1285 - Due from Primary Government Total 23-705-000-0000-2020 - Accounts Payable R2 - - - - - - - - - - - - - - DI JE 04/2023 04/11/2023 819.95333 1 37327 DI JE 04/2023 04/25/2023 2,218.73333 1 37393 DI JE 04/2023 04/28/2023 233.48333 1 37416 DI JE 05/2023 05/05/2023 5,000.00333 1 37443 JE JE 05/2023 05/09/2023 261.29103 1 37457 DI JE 05/2023 05/19/2023 2,102.17333 1 37499 DI JE 05/2023 05/23/2023 3,487.79333 1 37513 JE JE 05/2023 05/26/2023 305,521.04117 1 37527 JE JE 05/2023 05/26/2023 7,592.88115 1 37527 JE JE 06/2023 06/12/2023 334.29124 1 37580 DI JE 06/2023 06/14/2023 1,467.73333 1 37615 DI JE 06/2023 06/27/2023 2,529.32333 1 37664 JE JE 07/2023 07/11/2023 322.76140 1 37725 JE JE 07/2023 07/11/2023 5.32143 1 37725 JE JE 07/2023 07/11/2023 654.21148 1 37725 DI JE 07/2023 07/11/2023 144.50333 1 37729 JE JE 07/2023 07/11/2023 112,937.22147 1 37725 JE JE 07/2023 07/14/2023 1,767.18153 1 37753 DI JE 07/2023 07/21/2023 360.38333 1 37775 DI JE 07/2023 07/25/2023 3,823.59333 1 37801 JE JE 08/2023 08/04/2023 309.20176 1 37847 DI JE 08/2023 08/22/2023 1,585.69333 1 37916 DI JE 08/2023 08/29/2023 110.50333 1 37944 B BF 01/2023 01/01/2023 0.00001 1 1 B BF 01/2023 01/01/2023 0.00001 1 1 Number Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Interest April 2023 Add Warrants To GLDetail Add Warrants To GLDetail May Current Settlement 2023 Delq March Settlement 2023 Interest May 2023 Add Warrants To GLDetail Add Warrants To GLDetail Interest June 2023 Mineral Rights Settlement 2023 2023 WPA Land Settlement 2023 Add Warrants To GLDetail 6 mo contracted payroll Jan - June 23 Delq June Settlement 2023 Add Warrants To GLDetail Add Warrants To GLDetail Interest July 2023 Add Warrants To GLDetail Add Warrants To GLDetail IFS - Balance Forward J/E IFS - Balance Forward J/E 11 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 4 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-2020 - Accounts Payable R2 - - - - - - - - - - - - - - B BF 01/2023 01/01/2023 0.00001 1 1 DI JE 01/2023 01/03/2023 6,863.00333 1 36680 DI JE 01/2023 01/03/2023 6,863.00333 1 36682 DI JE 01/2023 01/19/2023 1,355.00333 1 36753 DI JE 01/2023 01/24/2023 1,325.00333 1 36963 DI JE 01/2023 01/24/2023 30.00333 1 36963 DI JE 02/2023 02/09/2023 2,421.18333 1 37060 DI JE 02/2023 02/14/2023 2,421.18333 1 37096 DI JE 02/2023 02/22/2023 2,005.61333 1 37119 DI JE 02/2023 02/28/2023 10,000.00333 1 37150 DI JE 02/2023 02/28/2023 10,000.00333 1 37151 DI JE 02/2023 02/28/2023 1,204.00333 1 37155 DI JE 02/2023 02/28/2023 801.61333 1 37155 DI JE 03/2023 03/09/2023 7,679.10333 1 37184 DI JE 03/2023 03/14/2023 7,679.10333 1 37211 DI JE 03/2023 03/17/2023 200.00333 1 37232 DI JE 03/2023 03/17/2023 200.00333 1 37234 DI JE 03/2023 03/23/2023 826.50333 1 37253 DI JE 03/2023 03/28/2023 826.50333 1 37273 DI JE 04/2023 04/06/2023 819.95333 1 37311 DI JE 04/2023 04/11/2023 819.95333 1 37327 DI JE 04/2023 04/20/2023 2,218.73333 1 37370 DI JE 04/2023 04/25/2023 2,218.73333 1 37393 DI JE 04/2023 04/28/2023 233.48333 1 37413 DI JE 04/2023 04/28/2023 233.48333 1 37416 DI JE 05/2023 05/05/2023 5,000.00333 1 37441 DI JE 05/2023 05/05/2023 5,000.00333 1 37443 DI JE 05/2023 05/18/2023 3,487.79333 1 37495 DI JE 05/2023 05/18/2023 2,102.17333 1 37497 DI JE 05/2023 05/19/2023 2,102.17333 1 37499 Number IFS - Balance Forward J/E Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail 12 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 5 Seq #Basis R1 Fund 23 - Community Development Authority - - - DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 0.00 0.00 999,075.39 311,081.87 5.49 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-2020 - Accounts Payable 23-705-000-0000-2020 - Accounts Payable Total 23-705-000-0000-2100 - Due To Other Governments 23-705-000-0000-2100 - Due To Other Governments Total 23-705-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) 23-705-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) Total 23-705-000-0000-5001 - Property Taxes - Current 23-705-000-0000-5001 - Property Taxes - Current Total 23-705-000-0000-5002 - Mineral Rights Tax 23-705-000-0000-5002 - Mineral Rights Tax Total R2 - - - - - - - - - - - - - DI JE 05/2023 05/23/2023 3,487.79333 1 37513 DI JE 06/2023 06/08/2023 1,467.73333 1 37572 DI JE 06/2023 06/14/2023 1,467.73333 1 37615 DI JE 06/2023 06/22/2023 2,529.32333 1 37634 DI JE 06/2023 06/27/2023 2,529.32333 1 37664 DI JE 07/2023 07/06/2023 144.50333 1 37706 DI JE 07/2023 07/11/2023 144.50333 1 37729 DI JE 07/2023 07/20/2023 3,823.59333 1 37769 DI JE 07/2023 07/21/2023 360.38333 1 37772 DI JE 07/2023 07/21/2023 360.38333 1 37775 DI JE 07/2023 07/25/2023 3,823.59333 1 37801 DI JE 08/2023 08/17/2023 1,585.69333 1 37893 DI JE 08/2023 08/22/2023 1,585.69333 1 37916 DI JE 08/2023 08/29/2023 110.50333 1 37943 DI JE 08/2023 08/29/2023 110.50333 1 37944 B BF 01/2023 01/01/2023 0.00001 1 1 B BF 01/2023 01/01/2023 690,691.45001 1 1 X NET 01/2023 01/01/2023 308,383.94001 1 1 JE JE 01/2023 01/24/2023 5,560.83021 1 36851 JE JE 05/2023 05/26/2023 305,521.04117 1 37527 JE JE 01/2023 01/24/2023 0.17025 1 36851 JE JE 07/2023 07/11/2023 5.32143 1 37725 Number Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail IFS - Balance Forward J/E IFS - Balance Forward J/E IFS - Balance Forward J/E Final Current Settlement 2022 May Current Settlement 2023 Curr Mineral Right Settle 2022 Mineral Rights Settlement 2023 13 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 6 Seq #Basis R1 Fund 23 - Community Development Authority - - - - - DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 9,904.04 71.24 0.95 654.21 2,295.51 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-5004 - Property Tax Delinquent 23-705-000-0000-5004 - Property Tax Delinquent Total 23-705-000-0000-5007 - Mobile Home Current 23-705-000-0000-5007 - Mobile Home Current Total 23-705-000-0000-5008 - Mobile Home - Delinquent 23-705-000-0000-5008 - Mobile Home - Delinquent Total 23-705-000-0000-5278 - Pilt - Federal 23-705-000-0000-5278 - Pilt - Federal Total 23-705-000-0000-5710 - Interest 23-705-000-0000-5710 - Interest Total 23-705-000-0000-6140 - Per Diem R2 - - - - - - - - - - - - - - JE JE 01/2023 01/24/2023 543.98020 1 36851 JE JE 05/2023 05/26/2023 7,592.88115 1 37527 JE JE 07/2023 07/14/2023 1,767.18153 1 37753 JE JE 01/2023 01/24/2023 71.24024 1 36851 JE JE 01/2023 01/24/2023 0.95023 1 36851 JE JE 07/2023 07/11/2023 654.21148 1 37725 JE JE 01/2023 01/16/2023 275.82002 1 36739 JE JE 02/2023 02/06/2023 275.44036 1 37047 JE JE 03/2023 03/08/2023 246.07054 1 37175 JE JE 04/2023 04/10/2023 270.64069 1 37326 JE JE 05/2023 05/09/2023 261.29103 1 37457 JE JE 06/2023 06/12/2023 334.29124 1 37580 JE JE 07/2023 07/11/2023 322.76140 1 37725 JE JE 08/2023 08/04/2023 309.20176 1 37847 DI DI 02/2023 02/28/2023 90.00333 1 178684 DI DI 02/2023 02/28/2023 90.00333 1 178735 DI DI 02/2023 02/28/2023 90.00333 1 178735 DI DI 02/2023 02/28/2023 90.00333 1 178736 DI DI 02/2023 02/28/2023 90.00333 1 178736 DI DI 02/2023 02/28/2023 90.00333 1 178738 DI DI 02/2023 02/28/2023 90.00333 1 178746 Number Final Delq Settlement 2022 Delq March Settlement 2023 Delq June Settlement 2023 Current Mobile Home Settle 22 Delq Mobile Home Settle 22 2023 WPA Land Settlement 2023 Interest December 2022 Interest January 2023 Interest February 2023 Interest March 2023 Interest April 2023 Interest May 2023 Interest June 2023 Interest July 2023 6299-JOHNSON/DENA CDA - PER DIEM 1/17/23 6304-RIPLEY/DAVID CDA - PER DIEM 1/17/23 6304-RIPLEY/DAVID CDA - PER DIEM 1/4/23 6307-RODER/BETSY CDA - PER DIEM 1/4/23 6307-RODER/BETSY CDA - PER DIEM 1/17/23 11188-SCHORNACK/DAVID CDA - PER DIEM 1/17/23 6311-SWANBERG/GREGORY CDA - PER DIEM 1/17/23 14 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 7 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6140 - Per Diem R2 DI DI 03/2023 03/28/2023 90.00333 1 179150 DI DI 03/2023 03/28/2023 90.00333 1 179150 DI DI 03/2023 03/28/2023 90.00333 1 179164 DI DI 03/2023 03/28/2023 90.00333 1 179203 DI DI 03/2023 03/28/2023 90.00333 1 179204 DI DI 03/2023 03/28/2023 90.00333 1 179209 DI DI 03/2023 03/28/2023 90.00333 1 179220 DI DI 04/2023 04/11/2023 90.00333 1 179314 DI DI 04/2023 04/11/2023 90.00333 1 179386 DI DI 04/2023 04/11/2023 90.00333 1 179404 DI DI 04/2023 04/11/2023 90.00333 1 179404 DI DI 04/2023 04/11/2023 90.00333 1 179448 DI DI 04/2023 04/11/2023 90.00333 1 179449 DI DI 04/2023 04/11/2023 90.00333 1 179452 DI DI 05/2023 05/23/2023 90.00333 1 180117 DI DI 05/2023 05/23/2023 90.00333 1 180192 DI DI 05/2023 05/23/2023 90.00333 1 180192 DI DI 05/2023 05/23/2023 90.00333 1 180215 DI DI 05/2023 05/23/2023 90.00333 1 180215 DI DI 05/2023 05/23/2023 90.00333 1 180285 DI DI 05/2023 05/23/2023 90.00333 1 180285 DI DI 05/2023 05/23/2023 90.00333 1 180288 DI DI 05/2023 05/23/2023 90.00333 1 180288 DI DI 05/2023 05/23/2023 90.00333 1 180300 DI DI 06/2023 06/14/2023 90.00333 1 180595 DI DI 06/2023 06/14/2023 90.00333 1 180595 DI DI 06/2023 06/14/2023 90.00333 1 180620 DI DI 06/2023 06/14/2023 90.00333 1 180671 DI DI 06/2023 06/14/2023 90.00333 1 180671 DI DI 06/2023 06/14/2023 90.00333 1 180672 Number 6299-JOHNSON/DENA CDA - PER DIEM 2/21/23 6299-JOHNSON/DENA CDA - PER DIEM 2/10/23 6300-MARTIN/VALERIE CDA - PER DIEM 2/21/23 6304-RIPLEY/DAVID CDA - PER DIEM 2/21/23 6307-RODER/BETSY CDA - PER DIEM 2/21/23 11188-SCHORNACK/DAVID CDA - PER DIEM 2/10/23 6311-SWANBERG/GREGORY CDA - PER DIEM 2/21/23 6297-ACKERSON/JEFF CDA - PER DIEM 3/21/23 6299-JOHNSON/DENA CDA - PER DIEM 3/21/23 6300-MARTIN/VALERIE CDA - PER DIEM 2/16/23 6300-MARTIN/VALERIE CDA - PER DIEM 3/21/23 6304-RIPLEY/DAVID CDA - PER DIEM 3/21/23 6307-RODER/BETSY CDA - PER DIEM 3/21/23 11188-SCHORNACK/DAVID CDA - PER DIEM 3/21/23 6297-ACKERSON/JEFF CDA - PER DIEM 3/27/23 6299-JOHNSON/DENA CDA - PER DIEM 3/27/23 6299-JOHNSON/DENA CDA - PER DIEM 4/18/23 6300-MARTIN/VALERIE CDA - PER DIEM 4/18/23 6300-MARTIN/VALERIE CDA - PER DIEM 3/27/23 6304-RIPLEY/DAVID CDA - PER DIEM 4/4/23 6304-RIPLEY/DAVID CDA - PER DIEM 4/18/23 11188-SCHORNACK/DAVID CDA - PER DIEM 3/27/23 11188-SCHORNACK/DAVID CDA - PER DIEM 4/18/23 6311-SWANBERG/GREGORY CDA - PER DIEM 3/23/23 6299-JOHNSON/DENA CDA - PER DIEM 5/16/23 6299-JOHNSON/DENA CDA - PER DIEM 4/24/23 6300-MARTIN/VALERIE CDA - PER DIEM 5/16/23 6304-RIPLEY/DAVID CDA - PER DIEM 5/2/23 6304-RIPLEY/DAVID CDA - PER DIEM 5/16/23 6307-RODER/BETSY CDA - PER DIEM 5/2/23 15 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 8 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 5,490.00 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6140 - Per Diem 23-705-000-0000-6140 - Per Diem Total 23-705-000-0000-6240 - Publishing & Advertising R2 DI DI 06/2023 06/14/2023 90.00333 1 180672 DI DI 06/2023 06/14/2023 90.00333 1 180677 DI DI 06/2023 06/14/2023 90.00333 1 180677 DI DI 06/2023 06/14/2023 90.00333 1 180693 DI DI 06/2023 06/14/2023 90.00333 1 180693 DI DI 07/2023 07/25/2023 90.00333 1 181466 DI DI 07/2023 07/25/2023 90.00333 1 181466 DI DI 07/2023 07/25/2023 90.00333 1 181466 DI DI 07/2023 07/25/2023 90.00333 1 181497 DI DI 07/2023 07/25/2023 90.00333 1 181553 DI DI 07/2023 07/25/2023 90.00333 1 181553 DI DI 07/2023 07/25/2023 90.00333 1 181554 DI DI 07/2023 07/25/2023 90.00333 1 181554 DI DI 07/2023 07/25/2023 90.00333 1 181558 DI DI 07/2023 07/25/2023 90.00333 1 181558 DI DI 07/2023 07/25/2023 90.00333 1 181558 DI DI 08/2023 08/22/2023 90.00333 1 181994 DI DI 08/2023 08/22/2023 90.00333 1 181994 DI DI 08/2023 08/22/2023 90.00333 1 182024 DI DI 08/2023 08/22/2023 90.00333 1 182024 DI DI 08/2023 08/22/2023 90.00333 1 182080 DI DI 08/2023 08/22/2023 90.00333 1 182082 DI DI 08/2023 08/22/2023 90.00333 1 182088 DI DI 08/2023 08/22/2023 90.00333 1 182088 DI DI 01/2023 01/03/2023 250.00333 1 177759 DI DI 01/2023 01/03/2023 1,000.00333 1 177768 DI DI 01/2023 01/24/2023 700.00333 1 178040 DI DI 06/2023 06/27/2023 59.49333 1 180933 Number 6307-RODER/BETSY CDA - PER DIEM 5/16/23 11188-SCHORNACK/DAVID CDA - PER DIEM 5/16/23 11188-SCHORNACK/DAVID CDA - PER DIEM 4/24/23 6311-SWANBERG/GREGORY CDA - PER DIEM 5/16/23 6311-SWANBERG/GREGORY CDA - PER DIEM 4/24/23 6299-JOHNSON/DENA CDA - PER DIEM 6/12/23 6299-JOHNSON/DENA CDA - PER DIEM 5/22/23 6299-JOHNSON/DENA CDA - PER DIEM 6/20/23 6300-MARTIN/VALERIE CDA - PER DIEM 6/20/23 6304-RIPLEY/DAVID CDA - PER DIEM 6/6/23 6304-RIPLEY/DAVID CDA - PER DIEM 6/20/23 6307-RODER/BETSY CDA - PER DIEM 6/6/23 6307-RODER/BETSY CDA - PER DIEM 6/20/23 11188-SCHORNACK/DAVID CDA - PER DIEM 5/22/23 11188-SCHORNACK/DAVID CDA - PER DIEM 6/12/23 11188-SCHORNACK/DAVID CDA - PER DIEM 6/20/23 6299-JOHNSON/DENA CDA - PER DIEM 7/10/23 6299-JOHNSON/DENA CDA - PER DIEM 7/18/23 6300-MARTIN/VALERIE CDA - PER DIEM 7/18/23 6300-MARTIN/VALERIE CDA - PER DIEM 6/26/23 6304-RIPLEY/DAVID CDA - PER DIEM 7/18/23 6307-RODER/BETSY CDA - PER DEIM 7/18/23 11188-SCHORNACK/DAVID CDA - PER DIEM 7/18/23 11188-SCHORNACK/DAVID CDA - PER DIEM 7/10/23 6950-LAKE REGION BUILDERS ASSOCIATION TABLE FEE AT BUILDER EXPO 11574 624-OTTER TAIL LAKES COUNTRY ASSOCIATION 2023 OTLCA MAGAZINE AD INV-1797 6063-LAKES ADVERTISING LLC HOUSING BILLBOARD JAN 2023 3375 2385-OTTER TAIL POWER COMPANY ACCT 64615 BOOKMARKS 8051651 16 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 9 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 2,009.49 4,195.00 1,365.00 200.00 1,204.00 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6240 - Publishing & Advertising Total 23-705-000-0000-6241 - Membership Dues 23-705-000-0000-6241 - Membership Dues Total 23-705-000-0000-6242 - Registration Fees 23-705-000-0000-6242 - Registration Fees Total 23-705-000-0000-6250 - Electric 23-705-000-0000-6250 - Electric Total 23-705-000-0000-6266 - Audit Cost 23-705-000-0000-6266 - Audit Cost Total 23-705-000-0000-6290 - Contracted Services. R2 DI DI 01/2023 01/03/2023 545.00333 1 177756 DI DI 01/2023 01/03/2023 2,500.00333 1 177757 DI DI 01/2023 01/24/2023 625.00333 1 178049 DI DI 02/2023 02/14/2023 525.00333 1 178443 DI DI 01/2023 01/24/2023 30.00333 AP 1 177963 DI DI 02/2023 02/14/2023 105.00333 1 178489 DI DI 03/2023 03/14/2023 260.00333 1 178902 DI DI 07/2023 07/25/2023 355.00333 1 181427 DI DI 07/2023 07/25/2023 355.00333 1 181427 DI DI 08/2023 08/22/2023 260.00333 1 181986 DI DI 03/2023 03/17/2023 200.00333 1 179017 DI DI 02/2023 02/28/2023 1,204.00333 DTG 1 178701 DI DI 02/2023 02/14/2023 1,675.68333 1 305123 DI DI 03/2023 03/14/2023 5,200.00333 1 178917 DI DI 03/2023 03/14/2023 2,103.60333 1 305193 DI DI 04/2023 04/25/2023 2,218.73333 1 305208 DI DI 05/2023 05/23/2023 2,389.98333 1 305222 DI DI 06/2023 06/27/2023 2,469.83333 1 305342 JE JE 07/2023 07/11/2023 112,937.22147 1 37725 DI DI 07/2023 07/25/2023 1,120.75333 1 305465 Number 15592-EDAM 2023 MEMBERSHIP DUES 2023-13109 7732-GMNP 2023 MEMBERSHIP DUES 1282 15630-MAPCED - AMC 2023 MEMBERSHIP DUES 12868 6950-LAKE REGION BUILDERS ASSOCIATION 2023 BAM/LRBA/NAHB DUES 11708 30171-ASSOCIATION OF MN COUNTIES ACCT 56 MAPCED MTG DEC 2022 64033 7480-PERHAM AREA COMMUNITY CENTER BOOTH RENTAL FOR SHOW 10026 6968-INTERNATIONAL ECONOMIC DEV COUNCIL ACCT 325944 REAL ESTATE CLASS 105698 15592-EDAM ACCT 13111 2023 CONFERENCE 1751 15592-EDAM ACCT 13111 2023 CONFERENCE 1752 6968-INTERNATIONAL ECONOMIC DEV COUNCIL ACCT 325944 REGISTRATION 107751 5278-LAKE REGION ELECTRIC COOP ACCT 530301 DEPOSIT 3/1/23 565-MN STATE AUDITOR AUDIT SERVICES 7/6/22-1/17/23 71877 6202-OTTER TAIL CO HRA CDA'S SHARE OF CURRIE INV JAN2023 7674-LHB INC PR PROPERTY TIF ANALYSIS 221214.00-1 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS FEB 2023 FEB2023 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS MAR 2023 MAR2023 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS APR 2023 APR2023 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS MAY 2023 MAY2023 6 mo contracted payroll Jan - June 23 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS JUN 2023 JUN2023 17 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 10 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 130,591.79 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6290 - Contracted Services. 23-705-000-0000-6290 - Contracted Services. Total 23-705-000-0000-6330 - Mileage R2 DI DI 08/2023 08/22/2023 476.00333 1 305473 DI DI 02/2023 02/28/2023 24.89333 1 178684 DI DI 02/2023 02/28/2023 26.20333 1 178735 DI DI 02/2023 02/28/2023 26.20333 1 178735 DI DI 02/2023 02/28/2023 52.40333 1 178738 DI DI 02/2023 02/28/2023 41.92333 1 178746 DI DI 03/2023 03/28/2023 24.89333 1 179150 DI DI 03/2023 03/28/2023 24.89333 1 179150 DI DI 03/2023 03/28/2023 26.20333 1 179164 DI DI 03/2023 03/28/2023 26.20333 1 179203 DI DI 03/2023 03/28/2023 52.40333 1 179209 DI DI 03/2023 03/28/2023 41.92333 1 179220 DI DI 04/2023 04/11/2023 24.89333 1 179386 DI DI 04/2023 04/11/2023 26.20333 1 179404 DI DI 04/2023 04/11/2023 26.20333 1 179448 DI DI 04/2023 04/11/2023 60.26333 1 179449 DI DI 04/2023 04/11/2023 52.40333 1 179452 DI DI 05/2023 05/23/2023 24.89333 1 180192 DI DI 05/2023 05/23/2023 26.20333 1 180215 DI DI 05/2023 05/23/2023 26.20333 1 180285 DI DI 05/2023 05/23/2023 26.20333 1 180285 DI DI 05/2023 05/23/2023 52.40333 1 180288 DI DI 05/2023 05/23/2023 41.92333 1 180300 DI DI 06/2023 06/14/2023 24.89333 1 180595 DI DI 06/2023 06/14/2023 26.20333 1 180620 DI DI 06/2023 06/14/2023 26.20333 1 180671 DI DI 06/2023 06/14/2023 26.20333 1 180671 DI DI 06/2023 06/14/2023 52.40333 1 180677 Number 6202-OTTER TAIL CO HRA CURRIE'S CONSULT SVCS JUL 2023 JUL2023 6299-JOHNSON/DENA CDA - MILEAGE 1/17/23 6304-RIPLEY/DAVID CDA - MILEAGE 1/4/23 6304-RIPLEY/DAVID CDA - MILEAGE 1/17/23 11188-SCHORNACK/DAVID CDA - MILEAGE 1/17/23 6311-SWANBERG/GREGORY CDA - MILEAGE 1/17/23 6299-JOHNSON/DENA CDA - MILEAGE 2/10/23 6299-JOHNSON/DENA CDA - MILEAGE 2/21/23 6300-MARTIN/VALERIE CDA - MILEAGE 2/21/23 6304-RIPLEY/DAVID CDA - MILEAGE 2/21/23 11188-SCHORNACK/DAVID CDA - MILEAGE 2/10/23 6311-SWANBERG/GREGORY CDA - MILEAGE 2/21/23 6299-JOHNSON/DENA CDA - MILEAGE 3/21/23 6300-MARTIN/VALERIE CDA - MILEAGE 3/21/23 6304-RIPLEY/DAVID CDA - MILEAGE 3/21/23 6307-RODER/BETSY CDA - MILEAGE 3/21/23 11188-SCHORNACK/DAVID CDA - MILEAGE 3/21/23 6299-JOHNSON/DENA CDA - MILEAGE 4/18/23 6300-MARTIN/VALERIE CDA - MILEAGE 4/18/23 6304-RIPLEY/DAVID CDA - MILEAGE 4/4/23 6304-RIPLEY/DAVID CDA - MILEAGE 4/18/23 11188-SCHORNACK/DAVID CDA - MILEAGE 4/18/23 6311-SWANBERG/GREGORY CDA - MILEAGE 3/23/23 6299-JOHNSON/DENA CDA - MILEAGE 5/16/23 6300-MARTIN/VALERIE CDA - MILEAGE 5/16/23 6304-RIPLEY/DAVID CDA - MILEAGE 5/16/23 6304-RIPLEY/DAVID CDA - MILEAGE 5/2/23 11188-SCHORNACK/DAVID CDA - MILEAGE 5/16/23 18 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 11 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 1,663.71 1,782.28 2,568.00 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6330 - Mileage 23-705-000-0000-6330 - Mileage Total 23-705-000-0000-6331 - Meals And Lodging 23-705-000-0000-6331 - Meals And Lodging Total 23-705-000-0000-6355 - Liability Insurance 23-705-000-0000-6355 - Liability Insurance Total 23-705-000-0000-6822 - Community Growth Partnership Grant R2 DI DI 06/2023 06/14/2023 41.92333 1 180693 DI DI 06/2023 06/14/2023 41.92333 1 180693 DI DI 07/2023 07/25/2023 347.16333 1 181385 DI DI 07/2023 07/25/2023 26.20333 1 181497 DI DI 07/2023 07/25/2023 26.20333 1 181553 DI DI 07/2023 07/25/2023 26.20333 1 181553 DI DI 07/2023 07/25/2023 60.26333 1 181554 DI DI 07/2023 07/25/2023 52.40333 1 181558 DI DI 08/2023 08/22/2023 24.89333 1 181994 DI DI 08/2023 08/22/2023 26.20333 1 182024 DI DI 08/2023 08/22/2023 26.20333 1 182080 DI DI 08/2023 08/22/2023 52.40333 1 182088 DI DI 02/2023 02/14/2023 115.50333 1 178404 DI DI 03/2023 03/14/2023 115.50333 1 178870 DI DI 04/2023 04/28/2023 233.48333 1 179797 DI DI 06/2023 06/14/2023 119.00333 1 180560 DI DI 06/2023 06/14/2023 119.00333 1 180560 DI DI 07/2023 07/11/2023 144.50333 1 181137 DI DI 07/2023 07/21/2023 360.38333 1 181325 DI DI 07/2023 07/25/2023 58.00333 1 181385 DI DI 07/2023 07/25/2023 406.42333 1 181385 DI DI 08/2023 08/29/2023 110.50333 1 182200 DI DI 01/2023 01/03/2023 2,568.00333 1 177763 DI DI 02/2023 02/28/2023 10,000.00333 1 305180 Number 6311-SWANBERG/GREGORY CDA - MILEAGE 5/16/23 6311-SWANBERG/GREGORY CDA - MILEAGE 4/24/23 15581-BALDWIN/AMY MILEAGE - EDAM CONFERENCE 6/30/23 6300-MARTIN/VALERIE CDA - MILEAGE 6/20/23 6304-RIPLEY/DAVID CDA - MILEAGE 6/6/23 6304-RIPLEY/DAVID CDA - MILEAGE 6/20/23 6307-RODER/BETSY CDA - MILEAGE 6/20/23 11188-SCHORNACK/DAVID CDA - MILEAGE 6/20/23 6299-JOHNSON/DENA CDA - MILEAGE 7/18/23 6300-MARTIN/VALERIE CDA - MILEAGE 7/18/23 6304-RIPLEY/DAVID CDA - MILEAGE 7/18/23 11188-SCHORNACK/DAVID CDA - MILEAGE 7/18/23 11391-DOUBLE A CATERING MEALS FOR CDA BOARD MTG 1/17 1/17/23 11391-DOUBLE A CATERING MEALS FOR CDA BOARD MTG 2/14/23 3541-OTTER TAIL CO TREAS/EXPRESSONE AB - LODGING 4/28/23 11391-DOUBLE A CATERING MEALS - CDA BOARD MTG APR 2023 4/18/23 11391-DOUBLE A CATERING MEALS - CDA BOARD MTG MAY 2023 5/16/23 11391-DOUBLE A CATERING MEALS CDA/HRA BOARD MTGS 6/20/23 16678-OTTER TAIL CO TREASURER AB - LODGING 7/21/23 15581-BALDWIN/AMY MEALS - EDAM CONFERENCE 6/30/23 15581-BALDWIN/AMY LODGING - EDAM CONFERENCE 6/30/23 11391-DOUBLE A CATERING LUNCHES FOR HRA BOARD MTG 8/16/23 546-MCIT ACCT 7639 PC RENEWAL 19577R 802-BATTLE LAKE/CITY OF CDA GRANT REIMBURSEMENT 2/28/23 19 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 12 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 17,102.17 299,926.45 299,926.45 2,174,232.02 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-705-000-0000-6822 - Community Growth Partnership Grant 23-705-000-0000-6822 - Community Growth Partnership Grant Total PROGRAM 000 - ... Total DEPT 705 - Economic Development/Tourism Total DEPT 706 - Non Special Benefit Levy Programming PROGRAM 000 ...- 23-706-000-0000-1001 - Cash 23-706-000-0000-1001 - Cash Total R2 - - - - - - - - - - - - - - - - - - - DI DI 05/2023 05/05/2023 5,000.00333 1 305210 DI DI 05/2023 05/19/2023 2,102.17333 1 305220 B BF 01/2023 01/01/2023 1,987,755.00001 1 1 DI JE 04/2023 04/14/2023 140.38333 1 37351 JE JE 04/2023 04/28/2023 200,000.00098 1 37408 DI JE 04/2023 04/28/2023 96.68333 1 37416 JE JE 04/2023 04/28/2023 400,000.00100 1 37428 DI JE 05/2023 05/05/2023 16.00333 1 37443 DI JE 05/2023 05/12/2023 128.92333 1 37477 DI JE 06/2023 06/09/2023 66.32333 1 37577 DI JE 06/2023 06/14/2023 1,236.46333 1 37615 DI JE 06/2023 06/16/2023 90.09333 1 37621 DI JE 06/2023 06/23/2023 38.52333 1 37642 DI JE 06/2023 06/30/2023 54.16333 1 37685 DI JE 07/2023 07/07/2023 397.21333 1 37711 DI JE 07/2023 07/11/2023 2,607.64333 1 37729 DI JE 07/2023 07/14/2023 41.05333 1 37748 DI JE 07/2023 07/21/2023 23.00333 1 37775 DI JE 07/2023 07/25/2023 4,990.94333 1 37801 DI JE 08/2023 08/04/2023 65.14333 1 37842 DI JE 08/2023 08/08/2023 3,466.04333 1 37860 DI JE 08/2023 08/18/2023 41.43333 1 37900 DI JE 08/2023 08/25/2023 23.00333 1 37930 Number 814-DALTON/CITY OF CDA GRANT REIMBURSEMENT 5/5/23 814-DALTON/CITY OF CDA GRANT REIMBURSEMENT 5/19/23 IFS - Balance Forward J/E Add Warrants To GLDetail Appropriation From EDA to CDA Add Warrants To GLDetail Appropriations from EDA to CDA Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail 20 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 13 Seq #Basis R1 Fund 23 - Community Development Authority DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-706-000-0000-2020 - Accounts Payable R2 - - - - - - - - - - - - - - - B BF 01/2023 01/01/2023 0.00001 1 1 DI JE 04/2023 04/14/2023 140.38333 1 37349 DI JE 04/2023 04/14/2023 140.38333 1 37351 DI JE 04/2023 04/28/2023 96.68333 1 37415 DI JE 04/2023 04/28/2023 96.68333 1 37416 DI JE 05/2023 05/05/2023 16.00333 1 37441 DI JE 05/2023 05/05/2023 16.00333 1 37443 DI JE 05/2023 05/12/2023 128.92333 1 37476 DI JE 05/2023 05/12/2023 128.92333 1 37477 DI JE 06/2023 06/08/2023 1,236.46333 1 37572 DI JE 06/2023 06/09/2023 66.32333 1 37575 DI JE 06/2023 06/09/2023 66.32333 1 37577 DI JE 06/2023 06/14/2023 1,236.46333 1 37615 DI JE 06/2023 06/16/2023 90.09333 1 37619 DI JE 06/2023 06/16/2023 90.09333 1 37621 DI JE 06/2023 06/23/2023 38.52333 1 37639 DI JE 06/2023 06/23/2023 38.52333 1 37642 DI JE 06/2023 06/30/2023 54.16333 1 37683 DI JE 06/2023 06/30/2023 54.16333 1 37685 DI JE 07/2023 07/06/2023 2,607.64333 1 37706 DI JE 07/2023 07/07/2023 397.21333 1 37710 DI JE 07/2023 07/07/2023 397.21333 1 37711 DI JE 07/2023 07/11/2023 2,607.64333 1 37729 DI JE 07/2023 07/14/2023 41.05333 1 37747 DI JE 07/2023 07/14/2023 41.05333 1 37748 DI JE 07/2023 07/20/2023 4,990.94333 1 37769 DI JE 07/2023 07/21/2023 23.00333 1 37773 DI JE 07/2023 07/21/2023 23.00333 1 37775 DI JE 07/2023 07/25/2023 4,990.94333 1 37801 DI JE 08/2023 08/03/2023 3,466.04333 1 37836 Number IFS - Balance Forward J/E Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail 21 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 14 Seq #Basis R1 Fund 23 - Community Development Authority - - DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 0.00 1,987,755.00 200,000.00 209.34 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-706-000-0000-2020 - Accounts Payable 23-706-000-0000-2020 - Accounts Payable Total 23-706-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) 23-706-000-0000-2880 - Fund Balance,(Unreserved,Undesignated) Total 23-706-000-0000-5830 - Miscellaneous Revenue 23-706-000-0000-5830 - Miscellaneous Revenue Total 23-706-000-0000-6240 - Publishing & Advertising 23-706-000-0000-6240 - Publishing & Advertising Total 23-706-000-0000-6250 - Electric R2 - - - - - DI JE 08/2023 08/04/2023 65.14333 1 37840 DI JE 08/2023 08/04/2023 65.14333 1 37842 DI JE 08/2023 08/08/2023 3,466.04333 1 37860 DI JE 08/2023 08/18/2023 41.43333 1 37899 DI JE 08/2023 08/18/2023 41.43333 1 37900 DI JE 08/2023 08/25/2023 23.00333 1 37927 DI JE 08/2023 08/25/2023 23.00333 1 37930 B BF 01/2023 01/01/2023 0.00001 1 1 X NET 01/2023 01/01/2023 1,987,755.00001 1 1 JE JE 04/2023 04/28/2023 200,000.00098 1 37408 JE JE 04/2023 04/28/2023 400,000.00100 1 37428 DI DI 07/2023 07/25/2023 125.94333 1 181431 DI DI 08/2023 08/08/2023 83.40333 1 181792 DI DI 04/2023 04/14/2023 40.79333 1 179512 DI DI 04/2023 04/28/2023 96.68333 1 179798 DI DI 05/2023 05/12/2023 38.45333 1 180053 DI DI 06/2023 06/09/2023 66.32333 1 180501 DI DI 06/2023 06/23/2023 38.52333 1 180762 DI DI 06/2023 06/30/2023 54.16333 1 181051 DI DI 07/2023 07/14/2023 41.05333 1 181283 DI DI 08/2023 08/04/2023 34.33333 1 181653 Number Add Vouchers To GLDetail Add Warrants To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail Add Vouchers To GLDetail Add Warrants To GLDetail IFS - Balance Forward J/E IFS - Balance Forward J/E Appropriation From EDA to CDA Appropriations from EDA to CDA 35011-FERGUS FALLS DAILY JOURNAL ACCT 537730 SALE OF PROPERTY 638063 45047-PELICAN RAPIDS PRESS PUBLIC HEARING NOTICE - SALE 00088926 5278-LAKE REGION ELECTRIC COOP ACCT 530301 MAR2023 15009-OTTER TAIL POWER COMPANY ACCT 20084190 4/20/23 41558-LAKE REGION ELECTRIC COOP ACCT 530301 APR2023 15009-OTTER TAIL POWER COMPANY ACCT 20084190 5/19/23 41558-LAKE REGION ELECTRIC COOP ACCT 530301 MAY2023 15009-OTTER TAIL POWER COMPANY ACCT 20084190 6/21/23 41558-LAKE REGION ELECTRIC COOP ACCT 530301 JUN2023 15009-OTTER TAIL POWER COMPANY ACCT 20084190 7/28/23 22 of 53 TEM Report Basis: From: 01/01/2023 Thru: 08/31/2023 Vendor DateSC Amount Description / Service Dates Page 15 Seq #Basis R1 Fund 23 - Community Development Authority Final Total DGODEL 1 9:20:58AM9/5/2023 Copyright 2010-2022 Integrated Financial Systems CDA 451.73 376.67 377.50 12,091.74 16.00 0.00 0.00 0.00 0.00 Otter Tail County Auditor Tran Type G/L Month Invoice Number Receipt/Warrant Accr Cd 23-706-000-0000-6250 - Electric 23-706-000-0000-6250 - Electric Total 23-706-000-0000-6251 - Gas And Oil - Utility 23-706-000-0000-6251 - Gas And Oil - Utility Total 23-706-000-0000-6252 - Water And Sewage 23-706-000-0000-6252 - Water And Sewage Total 23-706-000-0000-6290 - Contracted Services 23-706-000-0000-6290 - Contracted Services Total 23-706-000-0000-6369 - Miscellaneous Charges 23-706-000-0000-6369 - Miscellaneous Charges Total PROGRAM 000 - ... Total DEPT 706 - Non Special Benefit Levy Programming Total Fund 23 - Community Development Authority Total 35 Accounts338 Transactions R2 DI DI 08/2023 08/18/2023 41.43333 1 181897 DI DI 07/2023 07/07/2023 330.67333 1 181062 DI DI 07/2023 07/21/2023 23.00333 1 181318 DI DI 08/2023 08/25/2023 23.00333 1 182130 DI DI 04/2023 04/14/2023 99.59333 1 305202 DI DI 05/2023 05/12/2023 90.47333 1 305217 DI DI 06/2023 06/16/2023 90.09333 1 305338 DI DI 07/2023 07/07/2023 66.54333 1 305353 DI DI 08/2023 08/04/2023 30.81333 1 305468 DI DI 06/2023 06/14/2023 1,236.46333 1 180540 DI DI 07/2023 07/11/2023 1,182.64333 1 181121 DI DI 07/2023 07/11/2023 1,425.00333 1 181159 DI DI 07/2023 07/25/2023 4,865.00333 1 181573 DI DI 08/2023 08/08/2023 3,382.64333 1 181700 DI DI 05/2023 05/05/2023 16.00333 1 179813 Number 41558-LAKE REGION ELECTRIC COOP ACCT 530301 JUL2023 7001-GREAT PLAINS NATURAL GAS CO ACCT 81747985687 6/28/23 7001-GREAT PLAINS NATURAL GAS CO ACCT 81747985687 7/11/23 7001-GREAT PLAINS NATURAL GAS CO ACCT 81747985687 8/11/23 864-PELICAN RAPIDS/CITY OF ACCT 02-0000871-00-0 WATER MAR2023 864-PELICAN RAPIDS/CITY OF ACCT 02-00000871-00-0 WATER APR2023 864-PELICAN RAPIDS/CITY OF ACCT 02-00000871-00-0 MAY2023 864-PELICAN RAPIDS/CITY OF ACCT 02-00000871-00-0 JUN2023 864-PELICAN RAPIDS/CITY OF ACCT 02-00000871-00-0 JUL2023 6842-CARDINAL CONSULTING SOLUTIONS GAP ANALYSIS/HOUSING MAY 2023 2232 6842-CARDINAL CONSULTING SOLUTIONS GAP ANALYSIS/HOUSING JUN 2023 2239 10049-INTERSTATE ENGINEERING INC ER2310015 SURVEYING 51076 16304-TAFT STETTINIUS & HOLLISTER LLP DISPOSITION OF EDA PROPERTY 6057086 6842-CARDINAL CONSULTING SOLUTIONS GAP ANALYSIS/HOUSING JUL 2023 2240 127-OTTER TAIL CO TREASURER R24000220179001 SW FEE 5/5/23 23 of 53 TEM DATE: September 14, 2023 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: • Tax rebate program: 71 applica�ons year-to-date: 5 in Fergus Falls, 4 in Otertail, 1 in Perham, 1 in Parkers Prairie, 1 in Batle Lake, 1 in Pelican Rapids, 1 in New York Mills, and 1 in Clitherall (not a par�cipa�ng city) and balance from township areas • 51 people are registered for the Housing Summit being held on November 16. Minnesota Housing Deputy Commissioner Rachel Robinson and Greater MN Housing Fund President Andrea Brennan have commited to be speakers for a kickoff panel regarding funding opportuni�es for rural housing projects. Workforce Support Strategy / OTC Works: • Sent OTC Works newsletter to 221 recipients with Youth Workforce Navigation Program updates and an invite to the September Workforce Convening: members.ottertaillakescountry.com/ap/EmailViewer/rJwkXMvp • September Workforce Convening was attended virtually by over 40 employers and workforce partners. Topics of discussion included the Talent Tourism Pilot Program, guidance to employers for building a high school internship program, and the Minnesota Department of Labor and Industry Dual-Training PIPELINE Program. • $3,500 in employer sponsorships for the Youth Workforce Navigation Parent’s Guide have been committed from employers. Child Care: • A leter of apprecia�on from the CDA Board was sent to all licensed child care providers and centers. (leter atached) • As of September 1, Child Care Capacity Grant Program is open to second �me applicants with expanded eligibility for use of the funds. To allow �me for projects to be completed and reimbursed the applica�on deadline is October 31. (press release atached) Broadband and Digital Equity: • Atended listening session • Comment period is open un�l Attachments 24 of 53 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Page 2 • Child Care Letter of Appreciation • Press Release: Child Care Grants 25 of 53 Dear Valued Child Care Provider, On behalf of the Otter Tail County Community Development Agency (CDA), we appreciate your contributions as a child care provider. As one of Otter Tail County’s licensed child care providers, you are making a difference, not only for the children and families you serve, but also for the entire community. You are the workforce behind the workforce that allows our local economies to thrive. The Otter Tail County CDA aims to strengthen our communities through additive and supportive community development efforts in child care, housing, workforce development, and other priority areas. We know that access to quality child care is needed for people to live and work in our county. You play a critical role in solving the workforce challenges we face in our communities. The quality care you provide allows parents and caregivers of young children to fully participate in the workforce and help meet the employment needs of local businesses. To demonstrate our appreciation, Otter Tail County can support you with grant funding from the Child Care Capacity Grant Program and mentorship with local and knowledgeable Child Care Project Managers. •The Child Care Capacity Grant can reimburse costs of training, equipment purchases, program needs, and facility improvements. More information about the grant is enclosed with this letter and available at ottertailcounty.gov/childcare-grant. The program is now open to second time applicants who have previously received a grant award from the program. Eligible uses of program funds have also been expanded to training costs. Training costs include reimbursement for conference registration, mileage, lodging, and meals to attend the Shaping the Future Family Child Care Conference presented by the Office of the Ombuds for Family Child Care Providers on October 20-21, 2023. Application deadline is October 31, 2023, subject to the availability of funds. •Child Care Project Managers, Heather Newville and Tammy Anderson, are experienced former providers that can provide mentorship, be a listening ear, and make valuable connections to resources that will help your program. More information about these mentorship services is available at ottertailcounty.gov/childcare. The dedication you demonstrate to your child care business is evident and we thank you for being an invaluable resource to your community. Sincerely, Commissioner Dave Schornack, Board Chair Commissioner Jeff Ackerson, Vice Chair Commissioner Dena Johnson Commissioner Val Martin Commissioner Kurt Mortenson Commissioner David Ripley Commissioner Betsy Roder Commissioner Lee Rogness Commissioner Greg Swanberg for Child Care Capacity Grant information 26 of 53 218-998-8060 @ COMMUNITY DEVELOPMENT AGENCY Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 [!]~[!] ••■• - •. ■ ] ■ ~ I) SCAN ME OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER @ ottertailcounty.gov LIVE YOUR best life HERE. FOR IMMEDIATE RELEASE Child care grants for Otter Tail County providers September 1, 2023 – Otter Tail County, MN – Grant funds remain available for child care providers and centers through Otter Tail County’s Child Care Capacity Grant Program. Additionally, providers awarded funds previously are now eligible to apply for a second time to receive another grant award. The program, launched in September 2022, is intended to support child care program needs for existing, new, and expanding providers in Otter Tail County. To date, more than $150,000 has been awarded to 25 child care providers and centers in Otter Tail County. This funding is possible thanks to a Child Care Economic Development Grant from the Minnesota Department of Employment and Economic Development (DEED) awarded to the County. Otter Tail County knows that access to quality and affordable child care is needed for people to live and work in our region. In addition to keeping children safe and providing quality early childhood experiences, child care is a workforce need. According to a 2022 report from First Children’s Finance, there is a shortage of 1,035 child care slots in Otter Tail County. The Child Care Capacity Grant Program will help address this need by providing financial support to new providers who will add child care slots and existing providers who will retain the current supply of child care slots. General program guidelines: Eligibility: Child care centers, family providers, and multiple-provider pod models are eligible to apply for the Child Care Capacity Grant Program if they are located in Otter Tail County, provide full-time child care, and have a current active license in good standing or be in the process of completing licensure. Second-time applicants are now eligible to apply for additional grant funding. Visit ottertailcounty.gov/childcare-grant for the complete eligibility list. Use of funds: Grant funds can be used to reimburse costs associated with training, equipment purchases, program needs, and facility improvements required by licensing and/or fire safety requirements. Application process: Access full program guidelines and the application form at ottertailcounty.gov/childcare-grant. Applications will be accepted on an ongoing basis until October 31, 2023, subject to the availability of funds. More information about the Child Care Capacity Grant Program and other child care efforts can be found at ottertailcounty.gov/childcare. ### 27 of 53 LIVE YOUR best life HERE External Communications • 520 W. Fir Avenue • Fergus Falls, MN 56537 • 218-998-8058 • ottertailcountymn.us Housing Growth & Development Committee Meeting Notes Date/Time: September 11 @1pm Committee members: Dave Schornack (virtual), Dena Johnson (virtual) Outline of key actions discussed: 1. Discussion of modular home builder partner starting up in the region 2. Updates on Battle Lake Youth Center project a. Legal description has been finalized and will be reviewed by the Battle Lake City Council for approval b. Asbestos abatement and demo scheduled for last week of September and October, respectively c. Discussion of process to seek developer interest 3. Preview of Otter Tail County Housing Summit session topics a. Overall theme will be focused on how we activate attendees and partners to reach The Big Build goal of 5,000 new or rehabbed housing units b. Session topics of interest by the committee include a lender panel, how to finance housing projects and fill the funding gap, and local project successes 4. Discussion and review of Community Growth Partnership Grant applications a. New York Mills – Old Ten Center commercial rehab i. Committee members were supportive of the application Next meeting: Monday, October 9 @1pm 28 of 53 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Workforce Support & Digital Equity Committee Meeting Notes Date/Time: September 5 @ 9am Committee members: Kurt Mortenson (in person), Dave Ripley (in person), Betsy Roder (virtual) Outline of key actions discussed: 1. Youth Workforce Navigation program a. Scheduled fall field trips are being promoted to the teachers b. Presentation to school administrators is scheduled for September 20 to provide an update on program progress and available Youth Skills Training funding c. Amy Johnson has teacher presentations scheduled during staff development meetings to share about the program and resources available to general education teachers d. Youth Workforce Steering Committee met in August and had discussions about the various partners engaged in youth workforce development efforts and the resources they provide to support our program 2. M State In Demand Skills Training partnership a. Committee expressed support to gather information from M State Workforce Development Solutions to do Otter Tail County employer cohort training for diversity, equity, and inclusion (DEI) and mental health first aid (MHFA) b. Perham school has agreed to pilot a CDL career pathway program with M State and Youth Workforce Navigation 3. DEED Digital Opportunity Plan a. Minnesota Office of Broadband is required to develop a digital equity and opportunity plan to access federal funding and the draft plan is available for public comment until September 29 b. Viking Library System received 500 responses to their survey seeking input to inform the state’s digital opportunity plan 4. Talent Tourism pilot program with Otter Tail Lakes Country Association a. 8 employers and 21 students/career center representatives attended the Talent Tourism Pitch Night on August 24 and planning is underway for 10-15 students to visit Otter Tail County from September 21-23 Next meeting: Tuesday, October 3 @ 9am 29 of 53 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION September 19, 2023 BOARD MEETING DATE AGENDA ITEM #5.A Administration ORIGINATING DEPARTMENT/SERVICE TEAM Amy Baldwin 9/14/2023 REQUESTOR’S NAME/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of New York Mills for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of New York Mills. Following is a summary of the application; attached is the application. • City of New York Mills – Old Ten Center Rehabilitation o Project overview: The City is seeking a grant in the amount $2,500 to support the rehabilitation of the building located at 15 E Centennial 84 Drive, New York Mills. This building was recently purchased by an area resident. The proposed project will benefit the community by adding another retail business space to the community. The space has a committed renter ready to move in and expand their business to better serve the community. This business has the potential of adding employment and increasing the tax base by adding leasable square footage. o Requested amount: $2,500 o Project costs: The total estimated cost of the project is $50,000. CDA grant funds would be used towards the new glass store front. A loan from the NYM EDA has been approved; if awarded, the grant funds would be used to reduce the local EDA loan. Commercial rehabilitation is a permitted use of the funds. The Housing and Development Committee reviewed this request and recommends the Board approve the grant request as presented. Staff also recommends approval. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 9/14/2023 ATTACHMENT LIST: a. Application FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Community Growth Partnership Program Funds COMMENTS 30 of 53 D 31 of 53OTTER TAIL COUNTY -MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Old Ten Center Renovation Project Type: Planning Activity Affordable Housing Commercial Rehabilitation Redevelopment Applicant City/Township: New York Mills Public Infrastructure Application /Project Contact: Julie Roberts Caleb Monson Contact Email Address: Cityclerk@cityofnewyorkmills.org camonson@icloud.com Phone Number: 218-385-2213 218-640-5747 Authorized Official(s) for Execution of Contract (name and title): Julie Robert, City Clerk How much funding is being requested? $ $2500 -----------------------PI ease provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Also include in the summary where this project is in the process (i.e., City process, site control, etc.). I. PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS 11. 1. Describe the planning activity for which funds are being requested and how this planning work will advance the potential for an affordable housing or redevelopment project. Attach any work proposals from consultants and/or contractors who would be completing the planning activity. 2. Leverage: List all other funding sources and uses for the planning activity. Source of Funds Amount Committed Pending $ $ 1 32 of 53$ $ Total: $ $0.00 Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: $ $0.00 II. COMMERCIAL REHABILITATION GRANT QUESTIONS 1. Describe the rehabilitation program for which funds are being requested. Who will administer the program? Is this an existing program? Please attach proposed program guidelines. This request is to renovate the remaining space in the Old Ten Center into a commercial retail space for business in New York Mills. 2. Describe how the proposed project will benefit the community or area in which it is located, including direct and indirect employment benefits, effects on the tax base (if any), and benefits to other businesses. 111. This proposed project will benefit the community by adding another retail business space in town that customers can come into town to spend their money not only at this business, but also the existing 6 other renters in this building as well as the community at large. This space already has a committed renter ready to move in and expand his retail business to better serve the NYM community. This business has the potential to add employment beyond just the current owner. It also has the potential to increase the tax base by making this space usable. 3. Leverage: List all sources and uses of funding for the Commercial Rehabilitation Program. Source of Funds Amount Committed Pending New York Mills EDA $ 47,500.00 Yes CDA Grant $ 2,500.00 X 2 33 of 53$ $ Total: $ $50,000.00 Itemized Use of Funds/Expenses Amount Funding Source Added Glass store front $ 15,681.92 EDA Electrical, Drywall, Hvac, suspended ceiling, flooring, etc. $ 34,318.08 EDA $ $ Total: $ $50,000.00 Ill. AFFORDABLE HOUSING AND REDEVELOPMENT PROJECT GRANT QUESTIONS Project site address(es): Acreage of site: Number of parcels: Is the Project site publicly or privately owned? Publicly Owned Current Project site owner(s): Privately Owned Current appraised or assessed value of the site: $ ---------------------Projected appraised or assessed value of the site after development/ redevelopment (Attach the appraisal or assessor's current and projected values.): $ IV. 1. Describe the Project and attach location map, photos, and current and projected site plans. Maps should include property boundaries for project. 3 34 of 532. Describe the Activities that are part of the Project. 3. Describe the current condition of the site. Are there existing structures present? Are the structures vacant? 4. Is demolition of slum and blight or other structures an Activity of the Project? Yes No 5. Environmental Benefits: Has the redevelopment area been found or suspected to be contaminated? Yes No 6. Does the redevelopment plan require the cleanup of contaminated soils, hazardous waste or materials? Yes No If yes, please describe information on the type of cleanup, what measures have been taken to address the contamination, consultant reports, and/or Response Action Plan. 7. Describe positive environmental impacts of the rehabilitation/expansion/new construction. 8. Economic Benefits: Project the number of new jobs created after redevelopment. Total retained jobs = FTEs. Total new jobs=. FTEs. -------9. Describe how the Project will make more efficienUproductive use of the site. 10. Describe how the Project will benefit the community or area in which it is located. 11. Leverage: Itemize all funding sources for the Project and the Activities identified as part of the Project. Source of Funds Amount Committed Pending $ $ $ $ Total: $ $0.00 4 35 of 53Itemize Project expenses for each Activity. Be as detailed as possible. Project Activities/Expenses Costs Funding Source $ $ $ $ Total: $ $0.00 12. List other sources of funds requested or considered but not obtained for the Project and explain why they were not obtained, to the best of your knowledge. (The purpose of this question is to ensure all funding sources have been explored.) 13. If the project includes property acquisition, clearance, and/or construction activities, describe how owners, tenants, and businesses will be temporarily or permanently relocated. Attach relocation plan, if applicable. 14. Readiness to Proceed. Please provide detailed project timeline with all actions, phases, and anticipated dates for completion. 15. Please indicate whether any of the following entitlement or due diligence actions are required or have been completed for the Project: Zoning approval or variances Yes Environmental review Yes Market or feasibility study Yes No No No If yes, Status: If yes, Status: If yes, Status: IV. PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1. Describe the public infrastructure activity for which funds are being requested and how this investment will advance the development of new housing within the community, including a description of the resulting housing project. Attach engineering estimates related to the infrastructure activity. £-, OTTER TAIL ~· COUNTY· MINNESOTA 5 36 of 53V. 2. Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housing project previously described? 3. Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and the housing development. 4. Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding is being requested. Source of Funds Amount Committed Pending $ $ $ $ Total: $ $0.00 Itemized Use of Funds/Expenses Amount Funding Source $ $ $ $ Total: $ $0.00 5. List other sources of funds requested or considered but not being used for the Public Infrastructure Project and explain why they are not being utilized within the project, to the best of your knowledge. The purpose of this question is to ensure all funding sources have been explored. 6 PROFESSIONAL SERVICES AGREEMENT This Agreement (“Agreement”) is made as of September 13, 2023, by and between Otter Tail County Community Development Agency, 500 West Fir Avenue, Fergus Falls, Minnesota 56537, herein referred to as (“Client”) and WSB LLC, 701 Xenia Avenue South, Suite 300, Minneapolis, Minnesota 55416, herein referred to as (“Consultant”) to provide professional services (“Services”) by Consultant in connection with the following project ("Project"): Community Development Services located in Fergus Falls, MN. ARTICLE 1 - SCOPE AND DESCRIPTION OF SERVICES (“SCOPE OF SERVICES”) Please see the attached Scope of Services and Compensation (“Exhibit A”). ARTICLE 2 - PERIOD OF SERVICE The Services described under Scope of Services shall be completed expeditiously and professionally so as to maintain the agreed upon schedule. The schedule may be modified by the parties by agreement or as a result of an excusable delay caused by Force Majeure, a Client Delay, Change in Law or unforeseen conditions at the Project site. ARTICLE 3 - COMPENSATION Unless otherwise stated in the Scope of Services, Consultant shall perform the work on a time and materials basis and invoice for its work monthly. If not stated in Exhibit A, fees will be according to Consultant’s current fee schedule. Fee schedules are valid for the calendar year in which they are issued. Each invoice shall include details for the time and reimbursable expenses incurred the previous month. Reimbursable expenses shall include but are not limited to, travel and lodging, mileage, print and plotting charges, shipping charges, messenger delivery charges, plus all taxes (including sales taxes), fees, including but not limited to permit, application, testing, and recording fees, imposts, or stamps required by State, Federal, Municipal, or other government agencies in the providing of Services. Client agrees to pay all invoices within thirty (30) days of receiving same. Any invoice not paid within thirty (30) days of the original invoice date shall bear interest at the lower of 1.5% per month or the highest rate permitted by applicable law on the unpaid balance. If Client fails to pay any amount by the applicable due date, Consultant shall have the right to suspend work and withhold Instruments of Service (as defined below) until payment in full, including interest, is received. Consultant shall have no liability whatsoever to Client for any costs or damages that result from such suspension or withholding of Instruments of Service, and Consultant shall be entitled to reimbursement of all costs incurred while work is suspended. If Consultant resumes services after payment by Client, the time schedule and fees for remaining Services shall be equitably adjusted. If Client fails to pay any amount by the applicable due date, Consultant shall have the right to commence collection efforts, and all collection costs incurred by Consultant shall become immediately due and payable to Consultant as such collection costs are incurred. Collection costs include, but are not limited to, legal fees, collection agency fees, court costs, and reasonable staff costs for Consultant's staff time spent in efforts to collect the overdue balance. Client’s failure to pay Consultant in accordance with this Agreement shall constitute a material breach of this Agreement and shall be cause for Consultant to suspend performance or terminate this Agreement. If the Services are suspended by Client for more than thirty (30) calendar days, consecutive or aggregate, Consultant shall be compensated for Services performed prior to such suspension. When the Services are resumed, Consultant shall be compensated for time and expenses incurred in the interruption and resumption of Services. Consultant’s fees for the remaining Services and the time schedules shall be equitably adjusted. ARTICLE 4 – ADDITIONAL SERVICES In the event of any changes in the Scope of Services, Client Delay, changed or unforeseen conditions, Change in Law or event of Force Majeure, Client agrees to issue an Amendment for Additional Services (“AAS”) to equitably adjust Consultant’s fees and the time of performance. If Consultant is caused to increase its Scope of Services and Client does not issue an AAS that is acceptable to Consultant, compensation for the expanded Scope of Services shall be on an hourly basis according to Consultant's then-current standard rate schedule (“Rate Schedule”), plus reimbursable expenses. A “Client Delay” shall include a delay caused by the Client failing to make timely decisions, a delay in the delivery of Client ordered equipment or supplies, or a delay by a Client-hired contractor or consultant not timely completing work upon which Consultant’s work is dependent. “Force Majeure” is defined below in Article 13. A “Change in Law” is a change in the applicable laws or regulations applicable to the Project when the change occurs after the date of this Agreement. ARTICLE 5 - CLIENT’S RESPONSIBILITIES Client agrees to provide to Consultant in a timely manner all available information, requirements, and limitations relevant to Consultant's performance of its Scope of Services, including, but not limited to, objectives, schedule, constraints and criteria, space requirements, flexibility, expandability, special equipment, systems, and site requirements. Client furnished information shall also include data (and professional interpretations thereof) prepared by or services performed by others, including where applicable, but not limited to, previous reports, core borings, sub-surface explorations, hydrographic and hydrogeologic surveys, laboratory tests and inspection of samples, materials and equipment; appropriate professional interpretations of the foregoing data; environmental assessment and impact statements; property, boundary, easement, right-of-way, topographic and utility surveys; property description; zoning, deed and other 37 of 53 2 land use restrictions; and other special data. Consultant may rely on the accuracy of the Client’s supplied information and use such information in the development of Consultant’s Scope of Services. The accuracy of the Client’s information is the Client’s responsibility. Client shall update any information it provides if Client becomes aware of any changes in circumstances. Consultant shall endeavor to verify the information provided and shall promptly notify the Client if the Consultant discovers that any information or services furnished by the Client is in error or is inadequate for its purpose. Client shall also notify the Consultant whenever the Client observes or otherwise becomes aware of any defect in construction or design. Client shall furnish right-of-way entry and continuous unimpaired access to each site subject to a Task Order for Consultant to perform its Scope of Services. Client shall also require all Utilities with facilities in the Client’s right of way to locate and mark said utilities upon request, relocate and/or protect said utilities as determined necessary to accommodate work, submit a schedule of the necessary relocation/protection activities to the Client for review and comply with agreed upon schedule. Where appropriate, Client shall endeavor to identify, remove and/or encapsulate asbestos products or materials or pollutants located in the project area prior to accomplishment by the Consultant of any work. Client shall render decisions in a timely manner pertaining to documents submitted by Consultant to avoid unreasonable delay in the orderly and sequential progress of the Services, including acting promptly to approve all pay requests or requests for information by Consultant. Client shall furnish the services of other consultants when such services are requested by Consultant and are reasonably required by the scope of the Project. Client shall designate a Client Representative with authority to transmit and receive instructions and information, interpret and define the Client’s policies with respect to services rendered by the Consultant, and authority to make decisions as required for Consultant to complete services. Client shall provide such legal, accounting and insurance counseling services as may be required and bear all costs incidental to compliance with the requirements of this article. ARTICLE 6 - INDEMNIFICATION To the fullest extent permitted by law, subject to the limitations set forth below in this Agreement, Client and Consultant shall indemnify and hold harmless the other and its respective directors, officers, employees, and representatives from and against all legal liability for claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are legally determined to be caused by the indemnitor's negligent acts, errors, or omissions. Neither party shall have a duty to defend the other party and no duty to defend is created by this Agreement. ARTICLE 7 - LIABILITY LIMITATION Client and Consultant have evaluated the parties’ relative risks and benefits associated with this Project, including Consultant's fee relative to the risks assumed, and agree to allocate certain of the associated risks. To the fullest extent permitted by law, the total aggregate liability of Consultant (and its employees and sub-consultants) to Client for all injuries, damages, claims, losses, or expenses (including attorney fees and expert fees) arising out of Consultant's services or this Agreement is limited to the greater of Consultant’s project fee or $50,000, and Client agrees to hold Consultant harmless for any liability more than such amount. This limitation shall apply regardless of available insurance coverage, cause(s), or the theories of liability, including, but not limited to, breach of contract, negligence, contribution, indemnity, or other remedies. ARTICLE 8 - STANDARD OF CARE Consultant will perform the Services in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions in the same locale. EXCEPT AS SPECIFICALLY STATED HEREIN, CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES, AND CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. ARTICLE 9 - CONSEQUENTIAL DAMAGES NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES; COST OF CAPITAL; OR FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, OR EXEMPLARY DAMAGES. ARTICLE 10 - DISPUTE RESOLUTION If a claim or dispute arises out of or relates to Consultant's Services or this Agreement, the parties shall attempt in good faith to settle such claim or dispute through direct discussions. Any claim or dispute arising out of or related to Consultant's Services or this Agreement (except for collection procedures employed by Consultant and those waived or barred as provided elsewhere in this Agreement) that is not resolved by direct discussions shall be submitted to mediation as a condition precedent to the institution of legal or equitable proceedings by either party. Either party may file a request for mediation. Mediation shall be pursuant to the Construction Industry Mediation Rules of the American Arbitration Association. The Mediator shall be selected by the parties within fifteen (15) days of the request for mediation. Mediation shall proceed in advance of 38 of 53 3 legal or equitable proceedings, which shall be stayed pending the conclusion of mediation for a period of sixty (60) days from the date of filing, unless stayed for a longer period by agreement of the parties or by court order. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Minneapolis, Minnesota. Notwithstanding the foregoing, if a claim or dispute between the parties involves, relates to, or is the subject of a mechanic's lien or construction lien arising out of Consultant's Services, Consultant may proceed in accordance with applicable law to comply with all statutory requirements, including those related to lien notice and filing deadlines, prior to the commencement or conclusion of mediation or other form of alternative dispute resolution agreed to by the parties. ARTICLE 11 - TERMINATION Either party may terminate this Agreement for convenience and without cause upon twenty-one (21) calendar days written notice. Either party may terminate this Agreement for cause upon ten (10) calendar days written notice for one or more of the following reasons: 1. The other party's material breach of this Agreement; 2. Assignment of this Agreement without the written consent of the other party; 3. Suspension of the Project or Consultant's Services for more than thirty (30) calendar days, consecutive or aggregate; or 4. Material changes in the conditions under which this Agreement was executed, the Scope of Services, the nature of the Project, or the failure of the parties to reach an agreement on compensation and/or scheduling adjustments necessitated by such changes. In the event of termination of this Agreement by either party, regardless of the reason for termination, Client shall, within fifteen (15) days of termination, pay Consultant in full for all services rendered and costs incurred by Consultant up to the date of termination. Additionally, and notwithstanding any language in this Agreement to the contrary, within sixty (60) days of termination, Client shall reimburse Consultant for all expenses incurred by Consultant in connection with the orderly termination of this Agreement, including, but not limited to, demobilization, reassignment of personnel, associated overhead costs, and all other expenses resulting from the termination. ARTICLE 12 - INSURANCE Consultant shall carry the following insurance: Workers Compensation Statutory Employers Liability $1,000,000 General Liability $1,000,000 Each Occurrence/ $1,000,000 Aggregate Automobile Liability $1,000,000 Combined Single Limit Professional Liability $3,000,000 Per Claim/ $3,000,000 Annual Aggregate General Liability shall name the Client as an additional insured. The insurer agrees to give thirty (30) days written notice in the event of cancellation by the insurer. ARTICLE 13 - MISCELLANEOUS A. WORK PRODUCT / DOCUMENT OWNERSHIP Except as otherwise provided in Exhibit B (if applicable), the following shall apply to the ownership of documents and work product: Unless Client requests otherwise, Consultant will provide its documents and materials both in a hard copy and in an electronic format. Because electronic documents may be modified intentionally or inadvertently, Client agrees that Consultant will not be liable for any losses or damages resulting from any change in an electronic document after Consultant transmits it to Client. All documents, including reports, drawings, calculations, specifications, CADD materials, computers software or hardware or other work product prepared by Consultant pursuant to this Agreement are Consultant’s Instruments of Services for use solely with respect to this Project and, unless otherwise provided, Consultant shall be deemed the owner of these Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyright. If Client has paid Consultant in full for its Services, Client shall be permitted to retain copies, including reproducible copies, of Consultant’s Instruments of Service for Client’s information, reference and use in connection with the Project. Consultant’s Instruments of Service shall not be used by the Client or others on other projects, for additions for this Project or for completion of this Project by others, except with Consultant's agreement in writing and with appropriate compensation to Consultant. In consideration of Client's use of Consultant's Instruments of Service, Client shall, to the fullest extent permitted by law, indemnify and hold harmless Consultant, its directors, officers, agents, and employees from all claims arising out of the reuse or misuse of such Instruments of Service. Under no circumstances shall transfer of the Consultant's Instruments of Service be deemed a sale by the Consultant, and the Consultant makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. Copies of documents that may be relied upon by Client are limited to the printed copies (also known as hard copies) that are signed or sealed by Consultant. Files in electronic format furnished to Client are only for convenience of Client. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. Consultant makes no representations as to long term compatibility, usability or readability of electronic files. 39 of 53 4 B. HAZARDOUS MATERIALS Client represents to Consultant that no hazardous materials exist at the Project site. If there are hazardous materials at the Project site, the Client must inform Consultant of the type, quantity, and location of such hazardous materials. If hazardous materials are discovered at the Project site then Consultant will notify the Client and, to the extent required by law, notify the appropriate governmental authority. If Consultant or any other entity encounters hazardous materials at the Project site then Consultant may without any liability to Client or any other entity suspend services until such time as Client retains the appropriate entities to identify and (as appropriate) abate, remediate, or remove the hazardous material. Client agrees that Consultant has been retained to perform professional services and shall not be required to become an arranger, operator, generator, or transporter of hazardous material (as defined by law). Client hereby agrees to indemnify and hold harmless Consultant for all claims losses and damages arising out of the existence of hazardous materials on the Project site. C. UNDERGROUND UTILITY AND STRUCTURE CLEARANCE Where requested by Client, Consultant will perform customary research to assist Client in locating and identifying subterranean structures or utilities. However, Consultant may reasonably rely on information from the Client and information provided by local utilities related to structures or utilities and will not be liable for damages incurred where Consultant has complied with the standard of care and acted in reliance on that information. The Client agrees to waive all claims and causes of action against the Consultant for claims by Client or its contractors relating to the identification, removal, relocation, or restoration of utilities, or damages to underground improvements resulting from subsurface penetration locations established by the Consultant. D. THIRD-PARTY RELIANCE All Services provided by Consultant are for Client's and Consultant's sole benefit and exclusive use with no third-party beneficiaries intended. Reliance upon the Services and any work product is limited to Client and is not intended to benefit any third party. E. CONSTRUCTION SERVICES If requested by Client in the Scope of Services or AAS, Consultant shall visit the project during construction to become familiar with the progress and quality of the contractors’ work and to determine if the work is proceeding, in general, in accordance with plans, specifications or other contract documents prepared by Consultant for the Client. The Client has not retained the Consultant to make detailed inspections or to provide exhaustive or continuous project review and observation services. Consultant does not guarantee the performance of, and shall have no responsibility for, the acts, errors or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. Client acknowledges Consultant will not direct, supervise or control the work of contractors or their subcontractors, nor shall Consultant have authority over or responsibility for the contractors’ means, methods, or procedures of construction. Consultant’s services do not include review or evaluation of the Client’s, contractor’s or subcontractor’s safety measures, or job site safety. Job site safety shall be the sole responsibility of the contractor who is performing the work. For Client-observed projects, the Consultant shall be entitled to rely upon and accept representations of the Client’s observer. If the Client desires more extensive project observation or full-time project representation, the Client shall request such services be provided by the Consultant as an additional service. Consultant and Client shall then enter into an AAS detailing the terms and conditions of the requested project observation. F. SUBMITTALS AND PAY APPLICATIONS If the Scope of Services includes the Consultant reviewing and certifying the amounts due the contractor, the Consultant’s certification for payment shall constitute a representation to the Client, that to the best of the Consultant’s knowledge, information and belief, the contractor’s work has progressed to the point indicated and that the quality of the work is in general accordance with the documents issued by the Consultant. The issuance of a certificate for payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from subcontractors and material suppliers and other data requested by the Client to substantiate the contractor’s right to payment, or (4) ascertained how or for what purpose the contractor has used money previously paid on account of the contract sum. Contractor shall remain exclusively responsible for its work. If the Scope of Services includes Consultant’s review and approval of submittals from the contractor, such review shall be for the limited purpose of checking for conformance with the information given and the design concept. The review of submittals is not intended to determine the accuracy of all components, the accuracy of the quantities or dimensions, or the safety procedures, means or methods to be used in construction, and those responsibilities remain exclusively with the Client’s contractor. G. JOB SITE SAFETY Neither the Services of Consultant, nor the presence of Consultant at the construction/Project site, shall relieve Client, general contractor(s), or subcontractor(s) of any of their responsibilities or duties to perform the work in strict accordance with the contract documents and to comply with all health and safety precautions required by any regulatory agency. Consultant does not have authority or responsibility to control any construction contractor or its employees in connection with their work or any health or safety programs or procedures. Client agrees that contractors and subcontractors are solely responsible for job site safety and warrants 40 of 53 5 that this intent shall be carried out in Client's contracts with contractors. Client also agrees that Client and its contractor(s), jointly and severally and to the fullest extent permitted by law, shall indemnify and hold harmless Consultant and its employees against any liability related to health, injury, or job site safety. H. OPINIONS OF PROBABLE COST Opinions, if any, of probable cost, construction cost, financial evaluations, feasibility studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs provided for are made or to be made on the basis of the Consultant's experience and qualifications and represent the Consultant's best judgment as an experienced and qualified professional design firm. The parties acknowledge, however, that the Consultant does not have control over the cost of labor, material, equipment or services furnished by others or over market conditions or contractor's methods of determining their prices, and any evaluation of any facility to be constructed or acquired, or work to be performed must, of necessity, be viewed as simply preliminary. Accordingly, the Consultant and Client agree that that proposals, bids or actual costs may vary from opinions, evaluations or studies submitted by the Consultant and that Consultant assumes no responsibility for the accuracy of opinions of probable construction costs and Client expressly waives any claims related to the accuracy of opinions of probable construction costs. If Client wishes greater assurance as to probable construction cost, Client shall employ an independent cost estimator as part of its Project responsibilities. I. FORCE MAJEURE To the extent any time for performance applies, the affected party shall not be responsible for any delays due to federal, state or municipal actions or regulations, acts of foreign governments, strikes or other labor shortages, equipment or material delays or shortages, delays in issuing applicable permits, acts or omissions of the other party, inclement weather, pandemic, acts of the public enemy, fires, floods, riots, embargos, other acts of God, government shutdown, unforeseen site conditions or any other events or causes beyond the control of Consultant. J. HEADINGS The headings used in this Agreement are for convenience only and shall in no way define, limit, or describe the scope or intent of this Agreement or any part hereof. K. ASSIGNMENT Client may not assign this Agreement without the written consent of Consultant. L. ENTIRE AGREEMENT This Agreement represents and contains the entire agreement and understanding between the parties with respect to the subject matter of this Agreement and supersedes all prior oral and written agreements and understandings. M. GOVERNING LAW The Agreement shall be construed, interpreted, and enforced in accordance with the laws of the state in which the Project is located. N. MODIFICATIONS This Agreement may be modified only by a written instrument executed by both parties. O. WAIVER No delay or failure by either party to exercise any right or remedy under this Agreement, and no partial or single exercise of a right or remedy, will waive that or any other right or remedy. P. SEVERABILITY Any invalidity or unenforceability of all or part of a provision of this Agreement shall be severable and shall not affect the validity or enforceability of the remaining part of that provision or other provisions. Q. EXECUTION This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original and together which shall constitute one and the same agreement. Signatures on this Agreement that are transmitted by fax, email or other electronic means shall be valid and binding. R. NO PERSONAL LIABILITY It is intended by the parties to this Agreement that Consultant’s services shall not subject Consultant’s employees, officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client’s sole and exclusive remedy for any claim, demand or suit shall be directed and/or asserted only against Consultant, and not against any of Consultant’s individual employees, officers or directors. S. LIEN NOTICE – APPLICABLE TO PRIVATE PROJECTS IN MINNESOTA ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. 41 of 53 6 UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. T. GENERAL LIEN NOTICE - APPLICABLE TO PRIVATE PROJECTS IN LOCATIONS OTHER THAN MINNESOTA TO THE EXTENT PERMITTED BY APPLICABLE LAW, AS A PARTY SUPPLYING LABOR OR MATERIALS FOR IMPROVEMENT TO PROPERTY, WE MAY FILE A LIEN AGAINST YOUR PROPERTY IF WE ARE NOT PAID IN ACCORDANCE WITH THIS AGREEMENT. 42 of 53 7 IN WITNESS WHEREOF, the parties hereto have made and executed the Agreement as of the day and year first above written. OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY WSB LLC By: By: Name: Name: Title: Title: By: Name: Title: 43 of 53 Exhibit A – Scope of Services and Compensation Page 1 Exhibit A I. Scope of Services 1. REVIEW OF FUNDING OPPORTUNITIES A. Consultant will review current funding opportunities that may be applicable to the Client’s goals. B. Creation of a monthly activity report. This would include a meeting with the Client on a regular basis to identify new initiatives and community needs. Some of the potential funding sources would be: 1) USDA Rural Development 2) Minnesota Department of Employment and Economic Development 3) US Economic Development Authority 4) Private and Public Foundations 5) Business Partnerships C. Consultant will complete this task under a retainer structure to allow for the most effective use of available resources and increased communication on potential funding sources. 2. GRANT PROGRAM MANAGEMENT A. Preparation of application materials for funding programs that have been mutually identified with the Client staff to meet the goals of the Client and their partners. Completed applications will be submitted, under the direction of the Client, in compliance with program requirements. This would also include working with other Otter Tail County (“County”) departments in the development of grant applications. B. If a funding opportunity requires unique studies or reports for submittal, these would be completed and billed separately from the application cost. Some of these potential studies may include: 1) Engineering Feasibility Studies 2) Environmental Reviews 3) Community Engagement Studies 4) Historical Reviews 5) Architectural Inspections C. This task (excluding any study completion) would be completed under a lump sum fee of $3,500 -$5,000 per application depending on the funding program. The final application cost would be approved by the Client staff prior to completion and submittal of the applications. 3. PROGRAM MANAGEMENT A. Based on the successful application for funding, the team will develop a management system to successfully meet the program requirements. This system would include: 1) Regular meetings with Client staff and program participants on project progress 2) Completion of reporting requirements for the funding source 3) Completion of required final reports for funding source. 4) Presentation to Client on project success B. Based on the uncertainty of the successful funding applications, this task would be completed on an hourly basis using the most efficient staff to contain the costs associated with the completion of the program requirements. II. Compensation Compensation for the scope of services will be rendered as detailed below. REVIEW OF FUNDING OPPORTUNITIES MONTHLY RETAINER: $1,000 per month for eleven (11) hours per month, with additional hours being billed at $125 per hour. GRANT PROGRAM MANAGEMENT LUMP SUM: $3,500-$5,000 depending on application/grant program. Highly technical grants (e.g., transportation) would be completed for a lump sum determined by the County staff and Consultant staff. PROGRAM MANAGEMENT HOURLY RATE: The management of the grant programs will be based upon a project budget developed by the County staff and Consultant based upon an hourly rate of $100-$175 per hour depending upon the staff working on the project. 44 of 53 2023 Rate Schedule WSBENG.COM Billing Rate/Hour SR. PRINCIPAL | SR. ASSOCIATE $235 PRINCIPAL | ASSOCIATE $173 – $223 SR. PROJECT MANAGER | SR. PROJECT ENGINEER $173 – $223 PROJECT MANAGER $152 – $170 PROJECT ENGINEER | GRADUATE ENGINEER $102 – $169 ENGINEERING TECHNICIAN | ENGINEERING SPECIALIST $68 – $167 LANDSCAPE ARCHITECT | SR. LANDSCAPE ARCHITECT $78 – $162 ENVIRONMENTAL SCIENTIST | SR. ENVIRONMENTAL SCIENTIST $68 – $160 PLANNER | SR. PLANNER $80 – $167 GIS SPECIALIST | SR. GIS SPECIALIST $78 – $167 CONSTRUCTION OBSERVER $104 – $135 SURVEY One-Person Crew $175 Two-Person Crew $235 OFFICE TECHNICIAN $60 – $102 Costs associated with word processing, cell phones and reproduction of common correspondence are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. | Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. | Multiple rates illustrate the varying levels of experience within each category. | Rate Schedule is adjusted annually. 45 of 53 wsb,,i 46 of 53 Julie Blaha State Auditor August 14, 2023 STATE OF MINNESOTA tfaA Office of the State Auditor Ms. Amy Baldwin, Community Development Director Otter Tail County Community Development Agency 520 Fir Avenue West Fergus Falls, Minnesota 56537 Members of the Board of Directors Otter Tail County Community Development Agency Suite 500 525 Park Street Saint Paul, MN 55103 We are pleased to confirm our understanding of the services we are to provide pursuant to Minnesota Laws for Otter Tail County Community Development Agency (CDA), a component unit of Otter Tail County, Minnesota, for the year ended December 31, 2022. Audit Scope and Objectives We will audit the component financial statements, including the disclosures, of the Otter Tail County CDA included in the basic financial statements of Otter Tail County as of and for the year ended December 31, 2022. A separate financial report for the Otter Tail County CDA will not be issued. The management and compliance report for Otter Tail County for the year ended December 31, 2022, will include the management and compliance report for the Otter Tail County CDA. A separate management and compliance report for the Otter Tail County CDA will not be issued. The financial statements of the Otter Tail County CDA will also be included as supplementary information in Otter Tail County's financial statements. We will subject the supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the basic financial statements as a whole, in a report combined with our auditor's report on the financial statements. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor's report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. Main: (651) 296-2551 • Fax: (651) 296-4755 • TTY: (800) 627-3529 • State.Auditor@osa.state.mn.us • www.osa.state.mn.us An equal opportunity employer 47 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 2 The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the legal provisions of the Minnesota Legal Compliance Audit Guides, and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions and to report in conformity with the provisions of the Minnesota Legal Compliance Audit Guides. As part of an audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from {a) errors, {b) fraudulent financial reporting, {c) misappropriation of assets, or {d) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement, we may communicate with you or others via email transmission. As emails can be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that emails from us will be properly delivered and read only by 48 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 3 the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the entity's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. We have identified the following significant risk of material misstatement as part of our audit planning: • Risk of management override of controls Please note that our audit planning is still in progress, and modifications may be made. We will inform you of any changes in significant risks as we conduct our planning of the audit. Our audit of the financial statements does not relieve you of your responsibilities. Audit Procedures-Internal Control We will obtain an understanding of the entity and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement ofthe financial statements, whether due to fraud or error, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. 49 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 4 Audit Procedures-Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Otter Tail County CDA's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Other Services We will also assist in preparing the financial statements and related notes of the Otter Tail County CDA in conformity with accounting principles generally accepted in the United States of America based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedures or take any action that could be construed as assuming management responsibilities. The Otter Tail County CDA understands this will result in additional costs and agrees to pay for these services. You agree to assume all management responsibilities for the financial statements and related notes and any other nonaudit services we provide. If you are unable to prepare the information needed for the financial statements or related notes, or if the completion schedule varies significantly, we will, based on our staffing availability, provide the additional nonaudit services necessary to assist in the preparation of your draft financial statements and related notes, in conformity with accounting principles generally accepted in the United States of America based on management's chart of accounts and other information determined and approved by management. You will be required to acknowledge in the management representation letter our assistance, if any, with preparation of the financial statements and related notes, and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Furthermore, you agree to oversee the services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. We will provide clerical assistance consisting of typing, formatting, and printing and/or binding the financial report. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (a) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (b) following laws and regulations; and (c) ensuring that 50 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 5 management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (a) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (b) additional information that we may request for the purpose of the audit; and (c) unrestricted access to persons within the entity from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by auditing standards generally accepted in the United States of America and Government Auditing Standards. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the entity involving (a) management, (b) employees who have significant roles in internal control, and (c) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the entity received in communications from employees, former employees, granters, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. With regard to using or making reference to the auditor's report or the audited financial statements in a document other than your annual financial report, including bond offering official statements, you understand that prior to issuing the document you must provide the document to us. We will read and consider if any material inconsistencies or material misstatements of fact exist between the document and the auditor's report or audited financial statements. These services do not constitute an assurance engagement on other information. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for providing us with the other document. The CDA understands that this will result in additional costs and agrees to pay for these services. 51 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 6 You are responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written management representation letter that {a) you are responsible for presentation of the supplementary information in accordance with GAAP; {b) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; {c) the methods of measurement or presentation have not changed from those used in the prior period {or, if they have changed, the reasons for such changes); and {d) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing us with report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Engagement-Administration, Fees, and Other We will provide your governing body, management, related organization representatives, and, if applicable, nonfederal granter entities with copies of our reports. Management is responsible for all other distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of the Minnesota Office of the State Auditor and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under our supervision. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. 52 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 7 The audit documentation for this engagement will be retained, pursuant to our record retention plan, for a period of ten years after the date the auditor's report is issued. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact those contesting the audit finding for guidance prior to destroying the audit documentation. We will be available throughout the year to answer questions, provide assistance, or assist you in implementing any of our recommendations. Our fees are based on standard hourly rates plus travel and any out-of-pocket expenses. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Auditing procedures are planned to be conducted remotely, to the extent possible. Periodic progress billings will be sent to you. The condition of your records and the assistance you are able to provide us affects both the timeliness and cost of the audit. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any subsequent peer review reports received during the period of the contract when requested by you. Our 2021 peer review report can be found on our website at www.osa.state.mn.us. Reporting We will issue a written report upon completion of our audit of the Otter Tail County CDA's financial statements. Our report will be addressed to the governing body of the Otter Tail County CDA. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add emphasis-of-matter or other-matter paragraphs to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control over financial reporting and on compliance and other matters will include a paragraph that will state that (a) the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (b) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose. This report will be addressed to the governing body of the Otter Tail County CDA. If, during our audit, we become aware that the Otter Tail County CDA is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with auditing standards generally accepted in the United States of America and the standards for financial 53 of 53 Otter Tail County Community Development Agency August 14, 2023 Page 8 audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We appreciate the opportunity to be of service to the Otter Tail County CDA and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please contact me at (651) 296-6291 or Stephanie.Kuka@osa.state.mn.us, or Stephanie Erickson, Audit Manager, at (651) 297-7106 or Stephanie.Erickson@osa.state.mn.us. If you agree with the terms of our engagement as described in this letter, please sign where provided below and return it to us. Sincerely, Stephanie Kuka, CPA, Audit Director Approved: This letter correctly sets forth the understanding of the Otter Tail County CDA. Chair, Board of Directors Date Community Development Director Date