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Home My WebLink AboutCommunity Development Agency - CDA-Packet-06-20-2023 Supporting Documents - 06/20/2023OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 500 West Fir Avenue, Fergus Falls, MN June 20, 2023 HOUSING AND REDEVELOPMENT AUTHORITY MEETING AGENDA11:45am 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Consent Agenda A.Regular Board Meeting Minutes, May 16, 2023B.Public Hearing Board Meeting Minutes, June 12, 2023 C.Housing Choice Voucher Rental Assistance Program Report May 2023 D.Community Housing Investment Programs Report May 2023 E.Public Housing Program Report May 2023 F.Check Report and May 2023 Financial Reports 4.Public HearingA.Otter Tail County Annual Plan and Capital Fund Plan 5.New BusinessA.Resolution No. 244 Endorsing an Amendment to the Otter Tail County PowersOrdinance Between the County HRA and County EDAB.Resolution No. 245 Authorize Application to Minnesota Housing for Housing Infrastructure Bonds 6.Discussion A.HRA Commissioner TermsB.2024 Strategic Initiatives/Goals/Programs Review 7.Executive Director Report 8.General Discussion – Topics by Commissioners 9. Adjourn 1/22 2 COMMUNITY DEVELOPMENT AGENCY MEETING AGENDA 1:00pm 1. Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. May 16, 2023 Regular Meeting Minutes B. May 2023 Financial Reports 4. Public Hearing A. Public Hearing Regarding the Proposed Sale of the Property at 19965 Co. Hwy. 24, Erhard 5. Reports and Presentations A. 2023 Legislative Overview • Scott McMahon, Executive Director of Greater Minnesota Partnership B. Director Status Report C. Committee Reports • Housing Growth and Investment • Workforce Support and Development • Childcare Investment (did not meet) D. ‘On the Map’ Report E. Board Member Updates 6. Regular Business A. Resolution Endorsing an Amendment to the Otter Tail County Powers Ordinance Between the County HRA and County EDA B. Review of Erhards Grove Townhall Property Purchase Proposals C. Request for Grant Highway Easement to Otter Tail County, 19965 Co. Hwy. 24, Erhard D. Award of Demolition Bid for 106-108 N Lincoln Avenue, Battle Lake E. Review of Proposed Request for Proposal for Grant and Project Management Services 7. Discussion and Communications A. Other Communications B. Upcoming meeting: • Tuesday, July 18, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting beginning at 11:45am 8. Adjourn 2/22 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 May 16, 2023 Call to Order The Otter Tail County Community Development Agency convened at 1:00pm, Tuesday, May 16, 2023. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Dave Ripley x Betsy Roder x Lee Rogness x Dave Schornack x Greg Swanberg x Staff: Amy Baldwin, CDA Director x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Barbara Dacy, HRA Executive Director x Paula Grunewald, HRA Administrative Assistant x Julie Bakken, HRA Accounting Specialist x Others: Julie Lammers, City of Vergas clerk x Approval of Agenda Approval of Agenda motion was made by Kurt Mortenson, second by Dena Johnson, and unanimously carried to approve with changes noted: move up 5A (City of Vergas Community Growth Partnership Grant Application) in the agenda and add 5C (Office Space Plan and Cost Estimate for a Community Development office area). Approval of Consent Agenda Motion by Kurt Mortenson, second by Jeff Ackerson to approve the Consent Agenda. Motion passed unanimously. 5A. Regular Business Item Community Growth Partnership Program Grant Application: City of Vergas Public Parking Lot CDA Director Baldwin informed Board that the City of Vergas has applied for a $25,000 Community Growth Partnership Program Grant for a new public parking lot in downtown Vergas. The City’s comprehensive plan is in alignment with the grant application as it indicates there is a great need for parking in the city’s commercial district. Vergas would like to remove the existing structure and construct a 21-stall public parking lot. The total project cost estimate is $73,825. Funds would be used for demolition, paving, fencing and striping of the lot, with the City funding the balance of the project 3/22 OTTERTAIL COUNTY - MINNESOTA costs. A motion by Dena Johnson, second by Val Martin to approve the grant request as presented. Motion passed unanimously. Reports and Presentations A. Director’s Report: Housing Growth • Tax rebate program: 37 applications to date • 34 housing partners attended quarterly Housing Convening • Attended New York Mills EDA meeting • Presented Big Build Progress at Vergas EDA meeting • Discussed at Pelican Rapids City Council Meeting the Highway Garage Redevelopment and the NE 5th Ave infrastructure • Battle Lake church property draft purchase agreement under review Workforce Support and Development • Youth Workforce Navigation field trips – 52 students attended construction trades field trip and 33 students attended the IT field trip in April • A flyer was created with summer internships and job opportunities in high demand industries Childcare Investment • Information on Childcare and Foster Care was presented to the County board • More phone calls and inquires are being received about becoming a licensed provider • Provider Appreciation Day was discussed. The CDA will send out its appreciation letter in September. There will be an upcoming Resource Fair targeted to new and current providers as well as employers looking to be involved in solutions. B. On the Map Report: Erik Osberg, Rural Rebound Initiative Coordinator discussed: • U of M Partnership • Year to date report of On the Map social reach C. There were no Board Member Updates Regular Business Items (continued) 5B. Erhards Grove Townhall Property Review of Request for Proposal for property at 19965 Co. Hwy. 24 • As indicated by statue, within one year for the date of purchase must devote the property to its intended use • Should be used for creating new housing or business - Single family, commercial or industrial but not for the use of storage of goods • Zoning: Contact Chris LeClair for necessary permits and approval process Public Hearing regarding the sale of property would be published in the Pelican Rapids and Fergus Falls newspapers. A motion by Kurt Mortenson, second by Dave Ripley to approve the proposal bid form that outlines the site information as well as the information to be submitted by interested parties regarding the reuse of the property and a call for the public hearing regarding the sale of the property. Motion passed unanimously. 4/22 5C. New Space plan for Community Development and Housing Office area in the Government Services Center A handout distributed included two layouts for the existing GIS space and a bid from Cooper’s Office Supply. The space would house Community Development and Housing staff, as well as the County’s Public Information Officer and a couple of drop spaces for use by other staff as needed. A motion by Val Martin, second by Curt Mortenson to approve $25,000 expenditure. Motion passed unanimously. Discussion and Communications Other Communications • Brief review of outcomes of the legislature session, with a deeper discussion planned at the June 20 board meeting • Planning has started for a Housing Summit to be held in late fall • Staff was directed to develop a request for proposal for independent contractor services for pursuing available grants and funding Upcoming Meeting: Tuesday, June 20, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting at 11:45am. Adjourned Meeting adjourned at 2:10pm 5/22 FUND 23 705 Dept Community Development Agency MAY VARIANCE 2023 2023 YTD POSITIVE/2021 2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 541,800$ 13,770$ (528,030)$ 530,928$ 502,899$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 1,329$ (1,671)$ 2,724$ 2,848$ GENERAL LEVY TRANSFER 200,000$ (200,000)$ Total Revenues 744,800$ 15,099$ (729,701)$ 533,652$ 505,747$ Expenditures PER DIEM 15,120$ 2,790$ (12,330)$ 7,200$ 10,335$ PUBLISHING & ADVERTISING 9,000$ 1,950$ (7,050)$ 9,459$ 4,629$ MEMBERSHIP DUES 4,000$ 4,195$ 195$ 3,620$ 3,025$ REGISTRATION FEES 2,000$ 395$ (1,605)$ 115$ 1,510$ ELECTRIC -$ 200$ 200$ -$ -$ AUDIT COST 2,300$ 1,204$ (1,096)$ 2,168$ -$ CONTRACTED SERVICES 308,810$ 13,588$ (295,222)$ 145,670$ 163,614$ MILEAGE 4,000$ 756$ (3,244)$ 1,434$ 2,064$ MEALS AND LODGING 7,000$ 464$ (6,536)$ 1,141$ 5,944$ LIABILITY INSURANCE 2,400$ 2,568$ 168$ 2,223$ 2,309$ MISC CHARGES -$ -$ -$ -$ 179$ OFFICE SUPPLIES -$ -$ -$ -$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 300,000$ 17,102$ (282,898)$ 75,000$ 3,443$ Total Expenditures 654,630$ 45,213$ (609,417)$ 248,029$ 197,053$ Revenue 744,800$ 15,099$ 533,652$ 505,747$ Expenditures 654,630$ 45,213$ 248,029$ 197,053$ Net/Unallocated 90,170$ (30,113)$ 285,623$ 308,694$ Fund Balance - Beginning 1,299,311$ 704,994$ 990,617$ Fund Balance - Ending 990,617$ 1,299,311$ 6/22 FUND 23 706 Dept Non Special Benefit Levy Programming MAY VARIANCE 2023 2023 YTD POSITIVE/2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL PROPERTY TAXES -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 200,000$ -$ 2,000,000$ Total Revenues 200,000$ 200,000$ -$ 2,000,000$ Expenditures ELECTRIC -$ 176$ -$ -$ WATER AND SEWER -$ 190$ -$ -$ INFRASTRUCTURE -$ -$ -$ -$ DOWN PAYMENT ASSISTANCE -$ 16$ -$ MISC -$ -$ -$ 12,245$ Total Expenditures -$ 382$ -$ 12,245$ Obligations INFRASTRUCTURE -$ -$ -$ 100,000$ DOWN PAYMENT ASSISTANCE -$ 6,200$ (6,200)$ -$ Total Obligations -$ 6,200$ (6,200)$ 100,000$ Revenue 200,000$ 200,000$ 2,000,000$ Expenditures -$ (382)$ 12,245$ Obligations -$ (6,200)$ 100,000$ Net/Unallocated 200,000$ 193,418$ 1,887,755$ Fund Balance - Beginning 1,887,755$ -$ Fund Balance - Ending 1,887,755$ 7/22 PctReportCode1 10:29:06AM DGODEL 01/2023 05/2023Cash 42% 05/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 12,330.00 1815,120 2,790.00Per Diem 900.00 COM 2/28/2023 90.00 178684 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178738 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178746 1/17/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179204 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179220 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179164 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179209 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179203 2/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179452 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179314 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 2/16/23 CDA - PER DIEM COM 4/11/2023 90.00 179449 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179386 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179448 3/21/23 CDA - PER DIEM COM 5/23/2023 90.00 180215 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180215 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180117 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180300 3/23/23 CDA - PER DIEM COM 5/23/2023 90.00 180192 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180192 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180285 4/4/23 CDA - PER DIEM COM 5/23/2023 90.00 180285 4/18/23 CDA - PER DIEM COM 5/23/2023 90.00 180288 3/27/23 CDA - PER DIEM COM 5/23/2023 90.00 180288 4/18/23 CDA - PER DIEM 23-705-000-0000-6240 7,050.00 229,000 1,950.00Publishing & Advertising 0.00 COM 1/3/2023 250.00 177759 11574 TABLE FEE AT BUILDER EXPO COM 1/3/2023 1,000.00 177768 INV-1797 2023 OTLCA MAGAZINE AD COM 1/24/2023 700.00 178040 3375 HOUSING BILLBOARD JAN 2023 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 05/2023 6/7/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 8/22 EAt PctReportCode1 10:29:06AM DGODEL 01/2023 05/2023Cash 42% 05/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems 23-705-000-0000-6241 195.00 1054,000 4,195.00Membership Dues 0.00 COM 1/3/2023 545.00 177756 2023-13109 2023 MEMBERSHIP DUES COM 1/3/2023 2,500.00 177757 1282 2023 MEMBERSHIP DUES COM 1/24/2023 625.00 178049 12868 2023 MEMBERSHIP DUES COM 2/14/2023 525.00 178443 11708 2023 BAM/LRBA/NAHB DUES 23-705-000-0000-6242 1,605.00 202,000 395.00Registration Fees 0.00 COM 1/24/2023 30.00 177963 64033 ACCT 56 MAPCED MTG DEC 2022 COM 2/14/2023 105.00 178489 10026 BOOTH RENTAL FOR SHOW COM 3/14/2023 260.00 178902 105698 ACCT 325944 REAL ESTATE CLASS 23-705-000-0000-6250 200.00 00200.00Electric0.00 AUD 3/17/2023 200.00 179017 3/1/23 ACCT 530301 DEPOSIT 23-705-000-0000-6266 1,096.00 522,300 1,204.00Audit Cost 0.00 COM 2/28/2023 1,204.00 178701 71877 AUDIT SERVICES 7/6/22-1/17/23 23-705-000-0000-6290 295,222.01 4308,810 13,587.99Contracted Services.2,389.98 COM 2/14/2023 1,675.68 305123 JAN2023 CDA'S SHARE OF CURRIE INV COM 3/14/2023 5,200.00 178917 221214.00-1 PR PROPERTY TIF ANALYSIS COM 3/14/2023 2,103.60 305193 FEB2023 CURRIE'S CONSULT SVCS FEB 2023 COM 4/25/2023 2,218.73 305208 MAR2023 CURRIE'S CONSULT SVCS MAR 2023 COM 5/23/2023 2,389.98 305222 APR2023 CURRIE'S CONSULT SVCS APR 2023 23-705-000-0000-6330 3,244.13 194,000 755.87Mileage197.81 COM 2/28/2023 24.89 178684 1/17/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/4/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/17/23 CDA - MILEAGE COM 2/28/2023 52.40 178738 1/17/23 CDA - MILEAGE COM 2/28/2023 41.92 178746 1/17/23 CDA - MILEAGE COM 3/28/2023 41.92 179220 2/21/23 CDA - MILEAGE COM 3/28/2023 26.20 179203 2/21/23 CDA - MILEAGE COM 3/28/2023 52.40 179209 2/10/23 CDA - MILEAGE COM 3/28/2023 26.20 179164 2/21/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/10/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/21/23 CDA - MILEAGE COM 4/11/2023 52.40 179452 3/21/23 CDA - MILEAGE COM 4/11/2023 24.89 179386 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179448 3/21/23 CDA - MILEAGE COM 4/11/2023 60.26 179449 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179404 3/21/23 CDA - MILEAGE COM 5/23/2023 41.92 180300 3/23/23 CDA - MILEAGE COM 5/23/2023 52.40 180288 4/18/23 CDA - MILEAGE COM 5/23/2023 26.20 180285 4/18/23 CDA - MILEAGE Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 05/2023 - - 6/7/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 9/22 EAt PctReportCode1 10:29:06AM DGODEL 01/2023 05/2023Cash 42% 05/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems COM 5/23/2023 26.20 180285 4/4/23 CDA - MILEAGE COM 5/23/2023 26.20 180215 4/18/23 CDA - MILEAGE COM 5/23/2023 24.89 180192 4/18/23 CDA - MILEAGE 23-705-000-0000-6331 6,535.52 77,000 464.48Meals And Lodging 0.00 COM 2/14/2023 115.50 178404 1/17/23 MEALS FOR CDA BOARD MTG 1/17 COM 3/14/2023 115.50 178870 2/14/23 MEALS FOR CDA BOARD MTG AUD 4/28/2023 233.48 179797 4/28/23 AB - LODGING 23-705-000-0000-6355 168.00 1072,400 2,568.00Liability Insurance 0.00 COM 1/3/2023 2,568.00 177763 19577R ACCT 7639 PC RENEWAL 23-705-000-0000-6822 282,897.83 6300,000 17,102.17Community Growth Partnership Grant 7,102.17 AUD 2/28/2023 10,000.00 305180 2/28/23 CDA GRANT REIMBURSEMENT AUD 5/5/2023 5,000.00 305210 5/5/23 CDA GRANT REIMBURSEMENT AUD 5/19/2023 2,102.17 305220 5/19/23 CDA GRANT REIMBURSEMENT 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6250 175.92 00175.92Electric38.45 AUD 4/14/2023 40.79 179512 MAR2023 ACCT 530301 AUD 4/28/2023 96.68 179798 4/20/23 ACCT 20084190 AUD 5/12/2023 38.45 180053 APR2023 ACCT 530301 23-706-000-0000-6252 190.06 00190.06Water And Sewage 90.47 AUD 4/14/2023 99.59 305202 MAR2023 ACCT 02-0000871-00-0 WATER AUD 5/12/2023 90.47 305217 APR2023 ACCT 02-00000871-00-0 WATER 23-706-000-0000-6369 16.00 0016.00Miscellaneous Charges 16.00 AUD 5/5/2023 16.00 179813 5/5/23 R24000220179001 SW FEE ...710,589.96 45,212.51654,630.00 609,417.49 ECONOMIC DEVELOPMENT/TOURISM 710,589.96 45,212.51654,630.00 609,417.49 ...0144.92 381.980.00 381.98 NON SPECIAL BENEFIT LEVY PROGRAMMING 0144.92 381.980.00 381.98 COMMUNITY DEVELOPMENT AUTHORITY 710,734.88 45,594.49654,630.00 609,035.51 710,734.88 45,594.49654,630.00 609,035.51 Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 05/2023 - PROGRAM DEPT - - - PROGRAM - DEPT - FUND Final Totals 14 Accounts 6/7/2023 000 705 000 706 23 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 10/22 EAt DATE: June 15, 2023 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: • Tax rebate program: 53 applications year-to-date: 4 in Fergus Falls, 1 in Ottertail, 1 in Perham, 1 in Parkers Prairie, 1 in Battle Lake, 1 in Pelican Rapids, and 1 in Clitherall (not a participating city) and balance from township areas • CDA and HRA staff had an introductory meeting with the Greater Lakes Area Realtors Association to learn more about the organization and opportunities to partner for engagement with area realtors. Workforce Support Strategy / OTC Works: • Sent OTC Works newsletter to 220 recipients with Youth Workforce Navigation Program updates, regional wage and benefit survey, and an invite to the upcoming Workforce Convening: members.ottertaillakescountry.com/ap/EmailViewer/P7b5wZ5p Child Care: • Summer child care resource fairs are being organized for the end of July. These events will be open house and networking opportunities for existing providers, individuals interested in becoming a provider, and employers interested in supporting child care to get connected to resources. 11/22 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Housing Growth & Development Committee Meeting Notes Date/Time: May 22 @1pm Committee members: Dave Schornack (virtual), Dena Johnson (virtual), Lee Rogness (virtual) Outline of key actions discussed: 1. Discussion of timeline for Erhards Grove Townhall RFP a. Responses are due by June 14 b. CDA Board will hold public hearing and review responses on June 20 2. Battle Lake church project update a. Staff will be confirming asbestos abatement and demolition costs b. Closing on the purchase by July 1 c. Next steps will be targeted outreach to developers, starting with those who currently own properties in Battle Lake 3. Vergas tax forfeit lots update a. Interest from the City of Vergas to partner with the HRA on a senior rental project on three lots and remaining eight lots will be single family development Next meeting: Monday, June 12 @1pm 12/22 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Housing Growth & Development Committee Meeting Notes Date/Time: June 12 @1pm Committee members: Dave Schornack (virtual), Dena Johnson (virtual) Outline of key actions discussed: 1. Erhards Grove Townhall RFP update a. Responses are due by Wednesday, June 14 and staff has received one inquiry b. Responses will be reviewed at the full CDA board meeting on June 20 2. Battle Lake church project update a. Asbestos abatement proposal has been received and staff is waiting to receive demolition bids 3. Pelican Rapids project update a. Affirmed the city does not have an interest in infrastructure additions north of the property b. Topographic survey and soil borings are recommended next steps and committee was supportive of $1,500 proposal for topographic survey work c. Staff will be touring the garage before getting demolition quotes 4. Discussion of potential Community Growth Partnership Grant application from Pelican Rapids 5. Discussion of additional capacity for grant writing and project management a. Staff will propose to the CDA board that an RFP be issued for a two year contract to provide grant writing and project management services Next meeting: Monday, July 10 @1pm 13/22 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Workforce Support & Digital Equity Committee Meeting Notes Date/Time: June 6 @ 9am Committee members: Kurt Mortenson (virtual), Dave Ripley (in person), Betsy Roder (virtual) Outline of key actions discussed: 1. Youth Workforce Navigation program a. Program Manager, Amy Johnson, presented a Year in Review to committee members b. Discussion of independent contractor agreement terms for second year program deployment 2. Talent Tourism pilot program with Otter Tail Lakes Country Association a. Erik Osberg introduced the Talent Tourism pilot program to engage with college students in the Twin Cities and introduce them to career opportunities and lifestyle in Otter Tail County b. Committee members were supportive of providing up to $9,000 for lodging and travel expenses to host students for a recruitment visit in September 2023 i. Discussion of CDA’s support during the pilot year of the program, and if successful, the goal would be to have private employers support in following years 3. M State In Demand Skills Training partnership a. Provided committee members an update from conversation with M State staff regarding CDL training needs b. Affirmed with committee members that the CDA will support with promotion of the CDL career pathway through the Youth Workforce Navigation program and advocacy for more CDL testing locations c. Discussion of additional healthcare training opportunities including CPR/First Aid, Lifeguard and Water Safety, and emergency medical responder (EMR) that M State does not currently offer, but additional training partner could be identified 4. Discussion of support for West Central MN Small Business Development Center (SBDC) Next meeting: TBD 14/22 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us RESOLUTION NO. 2023-___ RESOLUTION ENDORSING AN AMENDMENT TO THE POWERS ORDINANCE BETWEEN THE COUNTY HRA AND COUNTY EDA WHEREAS, Otter Tail County (the “County”) has established a County Economic Development Authority (the "EDA") known as the Community Development Agency (the “CDA”); and WHEREAS, the County adopted an ordinance on August 13, 2019 (the “Powers Ordinance”) transferring some of the powers of the existing Otter Tail County Housing and Redevelopment Authority (the "HRA") to the EDA; and WHEREAS, the HRA and CDA have paused the process to merge operations; and WHEREAS, it is necessary to update the Powers Ordinance; and WHEREAS, the County will be considering an amendment to the Powers Ordinance; and WHEREAS, the proposed amendment will enable the CDA to operate income restricted housing programs. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Executive Director is hereby directed to transmit this Resolution to the County Board. Upon the motion of ____________________, seconded by ______________ and passed on a unanimous vote, the above resolution is hereby adopted by the Otter Tail County Community Development Agency Board of Commissioners. Adopted this 20th day of June, 2023. Dated: _______________________________ OTTER TAIL COUNTY CDA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 15/22 16/22 Orland & Mary Ohe 36627 208th Ave Erhard, Mn 56534 218-731-7446 Our Family's business is a 6th generation family farm, with our three adult children all being involved, and raising the Jth generation. We live just 2 minutes from this property and our farmland and pasture borders this property on three sides. Our family raises and sells beef, chickens, pigs, fresh eggs, produce and strawberries. We sell direct to consumers right from our farm. Our customers come from many areas including MN, ND and as far as Chicago. They often ask us about dining, shopping and other activities in the community. We also sell our products at the farmers markets in Pelican Rapids and Fergus Falls. In the past, working together as a family, we renovated our dairy barn into a reception hall called Ohe's Barn. Currently, we are working on renovating another dairy barn and house on our farm to preserve these pieces of agriculture history. We intend to maintain and preserve the old schoolhouse on this property so one day it can be utilized and repurposed. It is special to our family, as Orland's mother and her siblings attended school here. His aunt taught school here as well. We would continue to graze our livestock on and near this property. We are concerned about the safety and wellbeing of our livestock if a business or residence were to end up on the property. We are strongly committed, and always have been to Otter Tail County and our local community. This property, adjoining our farm, would allow our family business to continue to serve our community with healthy products sold direct to consumers. Thank you for your consideration in selling us this property. Sincerely, Orland & Mary Ohe {)~ l)k Proposed purchase price: $12,000.00 CSAH 24, Otter Tail County Community Development Agency Property PREPARED BY __________ CHECKED BY ____________ HIGHWAY EASEMENT Otter Tail County, a municipal corporation, Grantor(s), of Fergus Falls , Minnesota, for and in consideration of ***ZERO AND 00/100 dollars*** Dollars ($00.00) receipt of which is hereby acknowledged, hereby convey and warrant to the COUNTY OF OTTER TAIL grantee, for highway purposes, together with the unrestricted right to improve the same, free and clear of all encumbrances, the following described real estate in the County of Otter Tail in the State of Minnesota: The Southerly Sixty (60) feet of the following described tract: The Southerly thirteen (13) rods, five (5) feet and six (6) inches of the Easterly twelve (12) rods of the Southeast quarter of the Southeast quarter (SE ¼ SE ¼) of Section Twenty-two (22) in Township One Hundred Thirty-five (135), Range Forth-three (43) West Containing 0.045 acres, more or less. Subject to all previously recorded easements, if any. Also that all utility lines can be placed on the right of way. And the said grantors, for themselves, their heirs, executors and assigns, do covenant never to cut, damage, destroy or remove any tree or shrub or other natural growth upon the hereinbefore described premises for the continuance of this easement, and do hereby grant and convey to the COUNTY OF OTTER TAIL all grasses, shrubs, trees and natural growth now existing on said lands or that may be hereafter planted or grown thereon. And the said grantors, for themselves, their heirs, executors and assigns do hereby release the COUNTY OF OTTER TAIL, its successors and assigns, from all claims for any and all damages resulting to the lands through and across which the parcel of land hereby conveyed is located by reason of the location, grading, construction, maintenance, and use of a public highway over and upon and the removal of materials from the premises hereby conveyed and from the uses incident thereto, and the COUNTY OF OTTER TAIL shall have the right to use and remove all earth and other materials lying within the parcel of land hereby conveyed. And the said grantors, for themselves, their heirs, executors and assigns, do further covenant never to construct, erect, or maintain or allow or suffer any other person to construct, erect or maintain any sign or bill board or other advertising devise upon the lands adjoining the parcel hereby conveyed, closer than forty (40) feet from the said premises, unless a permit shall have first been obtained from the COUNTY OF OTTER TAIL . OTTER TAIL COUNTY, MINNESOTA By: Wayne D Johnson Its: County Board Chair 17/22 By: Nicole Hansen Its: County Board Clerk STATE OF MINNESOTA COUNTY OF OTTER TAIL On this _________ day of ________________________, 20_____, before me, the undersigned notary public, personally appeared and as County Board Chair and County Board Clerk, respectively, of Otter Tail County, who are personally known to me to be the persons who subscribed to the foregoing instrument and acknowledged that they executed the same on behalf of said corporation and that they are duly authorized to do so. IN WITNESS WHEREOF, I hereunto set my hand and official seal. Notary Public Notary Printed Name This instrument was drafted by: Otter Tail County Highway Department 505 S. Court Street, Suite 1 Fergus Falls, MN 56537 18/22 OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION June 20, 2023 BOARD MEETING DATE AGENDA ITEM #6D Administration ORIGINATING DEPARTMENT/SERVICE TEAM Amy Baldwin 6/15/2023 REQUESTOR’S NAME/DATE BOARD ACTION REQUESTED Authorize proceeding with demolition of the structure at 106 - 108 N Lincoln Ave, Battle Lake PROPOSED REQUEST/JUSTIFICATION Three quotes for demolition of the property have been obtained and are included for reference. Additionally, staff has obtained a quote from Enviro-Safe, a certified asbestos abatement contractor, to remove the identified asbestos-containing floor tile for a price not to exceed $2,000. This work would be completed prior to demolition. The closing on the property purchase is planned for the last week of June. Staff recommends the Board authorize proceeding with the quote from Ness Backhoe in the amount of $34,000 to complete a demolition of the property and the quote from Enviro-Safe for the asbestos abatement, with work to commence following the closing on the property. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 6/15/2023 ATTACHMENT LIST: a. Demolition Quotes FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Contingency Fund COMMENTS 19/22 D Date: 2/9/2023 Estimate for: Kevin Currie, ottertail county Email address: kcurrie@co.ottertail.mn.us Phone number: 218-770-2416 ● Demo entire building, unhook sewer and water, compact to grade fill inside foundation (up to 200 cu yds), price includes dump fees and all material back onsite with black dirt. Seeding by others. $34,000.00 The above is an estimate based on our inspection and information from you. Any unforeseen problems that may occur could result in extra costs of labor, machine time and supplies. Because of this, the above prices are not guaranteed. 20/22 E, Ne Tony Anderson, Owner/Operator 11468 State Hwy 78 • Ashby, MN 56309 License# L3839 • Bonded and Insured 21/22 JSTE~s~ TR . TION"" - 9-SSO-l ·, ,,..... \\ 3: o\c e.. 12 3 \ s 'v °'~V\,~ \-~ I ::\-- \J...Jc::I..: --Cv..t ~-e_. J,QB ESTIMAT I G\ I l I I I I I I ' I I 22/22 ----------------------------------------------------------------------------------------------------------------------------------------------------------