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Home My WebLink AboutCommunity Development Agency - CDA-Packet-05-16-2023 Supporting Documents - 05/16/2023OTTER TAIL COUNTY – MINNESOTA COMMUNITY DEVELOPMENT AGENCY BOARD PACKET May 16, 2023 COMMUNITY DEVELOPMENT AGENCY MEETING AGENDA 1:00pm 1.Call to Order 2.Approval of Agenda 3.Approval of Consent AgendaA.April 18, 2023 Regular Meeting MinutesB.April 2023 Financial Reports 4.Reports and PresentationsA.Director Status ReportB.Committee Reports •Housing Growth and Investment •Workforce Support and Development •Childcare Investment C.‘On the Map’ Report D.Board Member Updates 5.Regular Business Items A.Community Growth Partnership Grant Application •City of Vergas Public Parking LotB.Erhards Grove Townhall Property Salea.Review Request for Proposal/Bid Form b.Call for Public Hearing 6.Discussion and Communications A.Other CommunicationsB.Upcoming meeting: •Tuesday, June 20, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting beginning at 11:45am 7. Adjourn 1 of 29 MINUTES OF THE COMMUNITY DEVELOPMENT AGENCY OF OTTER TAIL COUNTY Government Services Center, County Board Room 515 W Fir Ave, Fergus Falls MN 56537 April 18, 2023 Call to Order The Otter Tail County Community Development Agency convened at 1:00 p.m., Tuesday, April 18, 2023. Attendance was as follows: Present in person Present via Technology Absent Board Members: Jeff Ackerson x Dena Johnson x Val Martin x Kurt Mortenson x Dave Ripley x Betsy Roder x Lee Rogness x Dave Schornack x Greg Swanberg x Staff: Amy Baldwin, CDA Director x Sarah Schake, Project Manager x Erik Osberg, Rural Rebound Initiative Coordinator x Paula Grunewald, HRA Administrative Assistant x Kris Vipond, Assistant Finance Director x Approval of Agenda Approval of Agenda motion was made by Kurt Mortenson, second by Dena Johnson and unanimously carried to approve as presented. Approval of Consent Agenda Motion by Dena Johnson, second by Val Martin to approve the Consent Agenda. Motion passed unanimously. Reports and Presentations A. Director’s Report: • 13 Tax Rebate Applications (23 to date), first application from Parkers Prairie • Presented Big Build progress as well as other CDA updates at the Fergus Falls Port Authority • The March Workforce Convening was attended virtually by over 45 employers and workforce partners. Handouts were included in packet about childcare and best practices for hosting student tours, which were distributed to invitees • Youth Workforce Navigation field trips wrapping up for the school year • Jobs Portal on Otter Lakes County Association website was updated B. Committee Reports Housing Growth and Investment o Battle Lake Redevelopment Project: be ready for construction 2024 o Pelican Rapids redevelopment timeline developed 2 of 29 OTTERTAIL COUNTY - MINNESOTA Workforce Support and Development o Youth Workforce Navigation with Amy Johnson o Empowered Worker o M State training partnership o Plan to submit information to State for Digital Equity Plan Childcare Investment o Deploy child care funds o Provider capacity growth CDA Board expressed they would like to show their appreciation to child care providers. A motion was made by Lee Rogness, second by Kurt Mortenson to mail a letter of appreciation to Otter Tail County Child Care Providers. Motion passed unanimously. C. On the Map Report Erik Osberg, Rural Rebound Initiative Coordinator reported on “On the Map Strategy” for first quarter of 2023. D. Board Member Updates Discussion included the ability to work more with West Central Initiative on projects as they have the same focus and the Pelican Rapids Economic Committee on the development for the County Garage. Regular Business Items Resolution No. 2023 102 Authorizing Acceptance of Transfer of Property from Erhards Grove Township The property survey has been completed and was presented to the committee. A motion was made from Dave Ripley, second by Dena Johnson to approve Resolution No. 2023 –102 Authorizing Acceptance of Transfer of Property from Erhards Grove Township. Motion passed unanimously. Discussion included the sale of property as a business development or single-family housing, the need to advertise for bids and to hold a public hearing. Resolution No. 2023 - 103 Authorizing Purchase of 106 and 108 N. Lincoln Ave., Battle Lake. Director Baldwin reported she is working on a purchase agreement with a tentative June 1 closing date. She will review the project plan with the Battle Lake City Council and will prepare a Memorandum of Understanding with them. There is strong support from Battle Lake and would like to get a developer on board for a 12 unit with construction beginning in 2024. Bids for demolition need to be done sooner than later. Motion by Kurt Mortenson, second by Dave Ripley to approve Resolution No. 2023 -103 authorizing purchase of Parcels 63000990086000 and 63000990086001 within the City of Battle Lake. Motion passed unanimously. Discussion included parking requirements, development partner(s), and creating a model to be used for future projects. Discussion and Communications Director Baldwin discussed the House and Senate Housing Omnibus Bills FY24-25 and told the committee about the type programs we use and leverage. Director Baldwin gave a short update on Pelican Rapids Highway Garage redevelopment and NE 5th Ave infrastructure. Upcoming meeting: Tuesday, May 16, 2023 at 1:00pm, Dead Lake Room, Government Services Center with HRA Board meeting beginning at 11:45am. Adjourned Meeting adjourned at 2:22pm 3 of 29 FUND 23 705 Dept Community Development Agency APRIL VARIANCE 2023 2023 YTD POSITIVE/2021 2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL ACTUAL PROPERTY TAXES 541,800$ 6,177$ (535,623)$ 530,928$ 502,899$ GRANTS/OTHER REVENUES/INTEREST 3,000$ 1,068$ (1,932)$ 2,724$ 2,848$ GENERAL LEVY TRANSFER 200,000$ (200,000)$ Total Revenues 744,800$ 7,245$ (737,555)$ 533,652$ 505,747$ Expenditures PER DIEM 15,120$ 1,890$ (13,230)$ 7,200$ 10,335$ PUBLISHING & ADVERTISING 9,000$ 1,950$ (7,050)$ 9,459$ 4,629$ MEMBERSHIP DUES 4,000$ 4,195$ 195$ 3,620$ 3,025$ REGISTRATION FEES 2,000$ 395$ (1,605)$ 115$ 1,510$ ELECTRIC -$ 200$ 200$ -$ -$ AUDIT COST 2,300$ 1,204$ (1,096)$ 2,168$ -$ CONTRACTED SERVICES 308,810$ 11,198$ (297,612)$ 145,670$ 163,614$ MILEAGE 4,000$ 558$ (3,442)$ 1,434$ 2,064$ MEALS AND LODGING 7,000$ 464$ (6,536)$ 1,141$ 5,944$ LIABILITY INSURANCE 2,400$ 2,568$ 168$ 2,223$ 2,309$ MISC CHARGES -$ -$ -$ -$ 179$ OFFICE SUPPLIES -$ -$ -$ -$ -$ COMMUNITY GROWTH PARTNERSHIP GRANT 300,000$ 10,000$ (290,000)$ 75,000$ 3,443$ Total Expenditures 654,630$ 34,623$ (620,007)$ 248,029$ 197,053$ Revenue 744,800$ 7,245$ 533,652$ 505,747$ Expenditures 654,630$ 34,623$ 248,029$ 197,053$ Net/Unallocated 90,170$ (27,378)$ 285,623$ 308,694$ Fund Balance - Beginning 1,299,311$ 704,994$ 990,617$ Fund Balance - Ending 990,617$ 1,299,311$ 4 of 29 FUND 23 706 Dept Non Special Benefit Levy Programming APRIL VARIANCE 2023 2023 YTD POSITIVE/2022 Revenues BUDGET ACTUAL (NEGATIVE)ACTUAL PROPERTY TAXES -$ -$ -$ -$ GRANTS/OTHER REVENUES/INTEREST 200,000$ 200,000$ -$ 2,000,000$ Total Revenues 200,000$ 200,000$ -$ 2,000,000$ Expenditures ELECTRIC -$ 137$ -$ -$ WATER AND SEWER -$ 100$ -$ -$ INFRASTRUCTURE -$ -$ -$ -$ DOWN PAYMENT ASSISTANCE -$ -$ -$ 12,245$ Total Expenditures -$ 237$ -$ 12,245$ Obligations INFRASTRUCTURE -$ -$ -$ 100,000$ DOWN PAYMENT ASSISTANCE -$ 6,200$ (6,200)$ -$ Total Obligations -$ 6,200$ (6,200)$ 100,000$ Revenue 200,000$ 200,000$ 2,000,000$ Expenditures -$ (237)$ 12,245$ Obligations -$ (6,200)$ 100,000$ Net/Unallocated 200,000$ 193,563$ 1,887,755$ Fund Balance - Beginning 1,887,755$ -$ Fund Balance - Ending 1,887,755$ 5 of 29 PctReportCode1 8:10:14AM DGODEL 01/2023 04/2023Cash 33% 04/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems 23 COMMUNITY DEVELOPMENT AUTHORITY 705 ECONOMIC DEVELOPMENT/TOURISM 000 ... 23-705-000-0000-6140 13,230.00 1315,120 1,890.00Per Diem 630.00 COM 2/28/2023 90.00 178684 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178735 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/4/23 CDA - PER DIEM COM 2/28/2023 90.00 178736 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178738 1/17/23 CDA - PER DIEM COM 2/28/2023 90.00 178746 1/17/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179150 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179164 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179209 2/10/23 CDA - PER DIEM COM 3/28/2023 90.00 179203 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179204 2/21/23 CDA - PER DIEM COM 3/28/2023 90.00 179220 2/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179452 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179314 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 2/16/23 CDA - PER DIEM COM 4/11/2023 90.00 179449 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179404 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179386 3/21/23 CDA - PER DIEM COM 4/11/2023 90.00 179448 3/21/23 CDA - PER DIEM 23-705-000-0000-6240 7,050.00 229,000 1,950.00Publishing & Advertising 0.00 COM 1/3/2023 250.00 177759 11574 TABLE FEE AT BUILDER EXPO COM 1/3/2023 1,000.00 177768 INV-1797 2023 OTLCA MAGAZINE AD COM 1/24/2023 700.00 178040 3375 HOUSING BILLBOARD JAN 2023 23-705-000-0000-6241 195.00 1054,000 4,195.00Membership Dues 0.00 COM 1/3/2023 545.00 177756 2023-13109 2023 MEMBERSHIP DUES COM 1/3/2023 2,500.00 177757 1282 2023 MEMBERSHIP DUES COM 1/24/2023 625.00 178049 12868 2023 MEMBERSHIP DUES COM 2/14/2023 525.00 178443 11708 2023 BAM/LRBA/NAHB DUES 23-705-000-0000-6242 1,605.00 202,000 395.00Registration Fees 0.00 COM 1/24/2023 30.00 177963 64033 ACCT 56 MAPCED MTG DEC 2022 COM 2/14/2023 105.00 178489 10026 BOOTH RENTAL FOR SHOW COM 3/14/2023 260.00 178902 105698 ACCT 325944 REAL ESTATE CLASS 23-705-000-0000-6250 200.00 00200.00Electric0.00 Page 2 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 04/2023 - - 5/5/2023 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 6 of 29 EAt PctReportCode1 8:10:14AM DGODEL 01/2023 04/2023Cash 33% 04/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems AUD 3/17/2023 200.00 179017 3/1/23 ACCT 530301 DEPOSIT 23-705-000-0000-6266 1,096.00 522,300 1,204.00Audit Cost 0.00 COM 2/28/2023 1,204.00 178701 71877 AUDIT SERVICES 7/6/22-1/17/23 23-705-000-0000-6290 297,611.99 4308,810 11,198.01Contracted Services.2,218.73 COM 2/14/2023 1,675.68 305123 JAN2023 CDA'S SHARE OF CURRIE INV COM 3/14/2023 5,200.00 178917 221214.00-1 PR PROPERTY TIF ANALYSIS COM 3/14/2023 2,103.60 305193 FEB2023 CURRIE'S CONSULT SVCS FEB 2023 COM 4/25/2023 2,218.73 305208 MAR2023 CURRIE'S CONSULT SVCS MAR 2023 23-705-000-0000-6330 3,441.94 144,000 558.06Mileage189.95 COM 2/28/2023 24.89 178684 1/17/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/4/23 CDA - MILEAGE COM 2/28/2023 26.20 178735 1/17/23 CDA - MILEAGE COM 2/28/2023 52.40 178738 1/17/23 CDA - MILEAGE COM 2/28/2023 41.92 178746 1/17/23 CDA - MILEAGE COM 3/28/2023 41.92 179220 2/21/23 CDA - MILEAGE COM 3/28/2023 26.20 179203 2/21/23 CDA - MILEAGE COM 3/28/2023 52.40 179209 2/10/23 CDA - MILEAGE COM 3/28/2023 26.20 179164 2/21/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/10/23 CDA - MILEAGE COM 3/28/2023 24.89 179150 2/21/23 CDA - MILEAGE COM 4/11/2023 52.40 179452 3/21/23 CDA - MILEAGE COM 4/11/2023 24.89 179386 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179448 3/21/23 CDA - MILEAGE COM 4/11/2023 60.26 179449 3/21/23 CDA - MILEAGE COM 4/11/2023 26.20 179404 3/21/23 CDA - MILEAGE 23-705-000-0000-6331 6,535.52 77,000 464.48Meals And Lodging 233.48 COM 2/14/2023 115.50 178404 1/17/23 MEALS FOR CDA BOARD MTG 1/17 COM 3/14/2023 115.50 178870 2/14/23 MEALS FOR CDA BOARD MTG AUD 4/28/2023 233.48 179797 4/28/23 AB - LODGING 23-705-000-0000-6355 168.00 1072,400 2,568.00Liability Insurance 0.00 COM 1/3/2023 2,568.00 177763 19577R ACCT 7639 PC RENEWAL 23-705-000-0000-6822 290,000.00 3300,000 10,000.00Community Growth Partnership Grant 0.00 AUD 2/28/2023 10,000.00 305180 2/28/23 CDA GRANT REIMBURSEMENT 706 NON SPECIAL BENEFIT LEVY PROGRAMMING 000 ... 23-706-000-0000-6250 137.47 00137.47Electric137.47 ...53,272.16 34,622.55654,630.00 620,007.45 ECONOMIC DEVELOPMENT/TOURISM 53,272.16 34,622.55654,630.00 620,007.45 Page 3 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 04/2023 - PROGRAM DEPT - 5/5/2023 000 705 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 7 of 29 EAt PctReportCode1 8:10:14AM DGODEL 01/2023 04/2023Cash 33% 04/2023War# 8 Char Invoice# Description Copyright 2010-2022 Integrated Financial Systems AUD 4/14/2023 40.79 179512 MAR2023 ACCT 530301 AUD 4/28/2023 96.68 179798 4/20/23 ACCT 20084190 23-706-000-0000-6252 99.59 0099.59Water And Sewage 99.59 AUD 4/14/2023 99.59 305202 MAR2023 ACCT 02-0000871-00-0 WATER ...0237.06 237.060.00 237.06 NON SPECIAL BENEFIT LEVY PROGRAMMING 0237.06 237.060.00 237.06 COMMUNITY DEVELOPMENT AUTHORITY 53,509.22 34,859.61654,630.00 619,770.39 53,509.22 34,859.61654,630.00 619,770.39 Page 4 Report For: ToReport Basis:Percent of Year: Actual For Tran Date Bdgt - Act Difference01/2023 - 04/2023 - PROGRAM - DEPT - FUND Final Totals 13 Accounts 5/5/2023 000 706 23 Actual ForType2023 BUDGET EXPENDITURE GUIDELINE Otter Tail County Auditor 8 of 29 EAt DATE: May 11, 2023 TO: CDA Board of Directors FROM: Amy Baldwin, Community Development Director SUBJECT: Director Status Report Housing Growth Initiative / The Big Build: • Tax rebate program: 37 applications year-to-date: 4 in Fergus Falls, 2 in Ottertail, 1 in Perham, 1 in Parkers Prairie, and 1 in Battle Lake and balance from township areas • 34 housing partners attended quarterly Housing Convening on May 2. Partners discussed build-ready lots throughout the County, with Ottertail’s Building Big $1 Lots as a case study and other partnership opportunities for housing development. • Attended the New York Mills EDA meeting to provide various CDA updates. • Presented Big Build progress update as well as other CDA updates at the Vergas EDA Annual Meeting. • Attended the Pelican Rapids City Council meeting to provide a CDA activity report as well as discuss the Highway Garage redevelopment and the NE 5th Ave infrastructure. The City is going to conduct outreach to property owners regarding interest in extending City infrastructure. Those plans will inform the site design for the Highway Garage redevelopment and whether a through street or cul-de-sac will be laid out. • Draft purchase agreement for the Battle Lake church property under review, with an anticipated mid-June closing date. Workforce Support Strategy / OTC Works: • Youth Workforce Navigation field trips are finished for this school year. In April, 52 students attended the construction trades trip and 33 students attended the IT trip. Planning has started for tours next school year focused on healthcare (2 trips), agriculture, automotive, manufacturing, government, construction trades, IT, animals, and non-profit career pathways. • Compiled a basic list of summer internship and job opportunities in high demand industries to be shared with the schools. (flyer attached) Child Care: • Child care appreciation and recruitment videos have been shared on the County’s social media pages, including YouTube. Anecdotally, the County Licensor has commented that 9 of 29 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Page 2 she’s receiving an increased number of phone calls and inquiries about becoming a licensed provider. • Child Care Provider Appreciation is Friday, May 12. All family providers received a thank you card and ice cream gift certificate and all centers received a thank you card, bouquet of flowers, and donuts for their staff. • Provided child care efforts report to the County Board of Commissioners and in the CDA partners email newsletter. (report attached) Attachments: • Summer Job Opportunities Flyer • Child Care and Foster Care Annual Report 10 of 29 SUMMER JOB OPPORTUNITIES for students in Otter Tail Coun GET HANDS ON! part time or full time | internships, entry-level jobs, & camps apply what you learned in career classes at school ALL industries! automotive welding robotics nursing animal care construction marketing business tourism & hospitality 11 of 29 > > > > > > > > > USE THE CHILD CARE LOCATOR APP ottertailcounty.gov/childcare CHILD CARE CAPACITY GRANT GUIDELINES AND APPLICATION ottertailcounty.gov/childcare-grant What We Do Licensing Family Child Care Licensing provides oversight and licensing services to the current 131 family care licensed locations. There are 4 pending applications. Child Foster Care Licensing provides oversight and licensing services to the current 31 licensed homes – this is composed of both relative and non-relative homes. There are 15 pending applications. Recruitment Family Child Care: Ongoing recruitment occurs through: • Advertisement in the Community Education flyers • Appearance at the County Fairs • Bookmark distribution in County offices and partner locations • Otter Tail County website Human Services is partnering with OTC Community Development and Communications staff related to recruitment and retention of child care providers. The agency developed the Child Care Locator Application and is utilizing grant funding from West Central Initiative and the State of Minnesota for two part-time contracted positions related to supporting current and prospective child care providers. Child Foster Care: Human Services partnered with the OTC Communications staff to create videos to highlight foster care. This included some of our foster parents talking about what it means to be a foster parent along with the county licensor speaking to the process of becoming a foster parent. These videos have been shared on the County’s social media channels. People interested in foster care, inquire, questions are addressed, initial licensing packets sent out, and those who decide to complete the process, become licensed. What is Going Well Family Child Care Otter Tail County maintains a stable number of child care homes. The licensor has been contacted for assistance in reviewing potential special family child care sites. Providers and applicants are actively utilizing the Child Care Capacity Grant offered through Otter Tail County. $21,362 was awarded to 12 child care providers in 2022. These grants are funded by both local funds and funding from the State of Minnesota. Some examples of what the grant can be used for include: • Purchase of changing tables • Purchase of manipulative toys • Replacement of fire and carbon monoxide detectors • Replacement of carpeting • Electrical installation Child Foster Care Otter Tail County is fortunate to have dedicated, caring families that serve our most vulnerable children. This includes both relative and non-relative homes. Their compassion and commitment to the children is exceptional. 2022 Child Care & Child Foster Care Licensing ANNUAL REPORT Dalonda Gray shares her experience living with her foster mom 12 of 29 For Further Information Visit ottertailcounty.gov/human-services HUMAN SERVICES 530 West Fir Avenue | Fergus Falls, MN 56537 218-998-8150 “I just wanted to say THANK YOU for getting me connected with [the child care project manager]. It was so nice to talk to someone that gets it and that wants to help providers succeed! Having a chat with her really lit a fire in me again and I’m excited to make my program the best it can be!” - Family Child Care Provider Opportunities for Growth Family Child Care There is an effort to restart the child care association on the west side of Otter Tail County. Otter Tail County has received positive feedback from applicants and providers about the contracted positions providing recruitment and retention support. Child Foster Care Foster Closet at Bethel Lutheran Church has opened and is serving foster families. They provide clothing, equipment, and support to meet the needs of foster families. Foster care support group has transitioned from agency staff led group to a provider led group that meets in both Fergus Falls and Perham once a month. Staff Supervisors Stephanie Olson Krista Fix Child Foster Care Licensing Jody Dahlen Family Child Care Licensing Lisa Spangler 13 of 29 OTTERTAIL COUNTY -MINNESOTA Housing Growth & Development Committee Meeting Notes Date/Time: April 24 @1pm Committee members: Lee Rogness (in person), Dave Schornack (virtual), and Dena Johnson (virtual) Outline of key actions discussed: 1. Update on Vergas development projects a. City is working on Community Growth Partnership Grant application for the demolition, paving, and fencing of parking needed downtown at old County garage site b. Interest from Vergas EDA to purchase tax forfeit lots for development of affordable housing c. Amy will be presenting at the Vergas EDA Annual Meeting on April 25 on County housing efforts and programs 2. Update on Erhards Grove Town Hall a. Discussion of redevelopment timeline, intended reuse purpose, and other considerations for RFP process 3. Quarterly Housing Convening a. Next virtual quarterly Housing Convening is scheduled for May 2 at 1pm. b. Topics of discussion will include city-owned, build-ready sites in our communities using Ottertail’s Building Big lots as a case study Next meeting: Monday, May 22 @1pm 14 of 29 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Workforce Support & Digital Equity Committee Meeting Notes Date/Time: May 2 @ 9am Committee members: Kurt Mortenson (in person), Dave Ripley (in person), Betsy Roder (virtual) Outline of key actions discussed: 1. Review and approval of $200 funding request for Fergus Falls Community Education Workshop 2. Review Empowered Worker Gap Analysis report a. Cardinal Consulting Solutions was contracted to complete gap analysis report to identify barriers and challenges with workforce navigation services in the County b. Internal county staff and external partner agencies were interviewed to compile the workforce navigation services they provide, how they do it, and barriers to executing their work c. Identified barriers included transportation, employer education about individuals barriers, and lack of referrals/resources for individuals who do not meet eligibility requirements for specific programs 3. M State In Demand Skills Training partnership a. Discussion of grant opportunity through West Central Initiative’s Resilient Communities Grant to offer discounted DEI trainings through M State for Otter Tail County employers and HR professionals 4. Discussion of one-on-one resident and workforce recruitment efforts Next meeting: Tuesday, June 6 @ 9am 15 of 29 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Child Care Committee Meeting Notes Date/Time: April 24 @ 2:30pm Committee members present: Greg Swanberg (in person) Outline of key actions discussed: 1. Otter Tail County Child Care Grant program a. Review, discussion, and approval of three Child Care Capacity Grant applications 2. Reviewed Child Care Project Managers update a. Heather Newville i. Hearing that providers have questions about applying for the grant and tax implications, so will be available to answer those type of questions ii. Working with multiple potential new providers seeking technical assistance and mentorship with the beginning stages of licensure b. Tammy Anderson i. Continuing to work with Ottertail project on business planning, donor meetings, and community engagement ii. Connected with partners in Pelican Rapids (city, employer, and support agency) to discuss potential opportunities and involvement 3. Child Care Provider Appreciation update a. Letter of appreciation from County Board will be sent the second week of May and letter of appreciation from the CDA will be sent in September when grant is open to second round of provider awards b. West Central Initiative, Early Childhood Initiative, Child Care Aware, and Otter Tail County are planning appreciation efforts including thank you letters and gift certificates for all providers Next meeting: Monday, May 22 @ 2:30pm 16 of 29 218-998-8060 ® COMMUNITY DEVELOPMENT AGENCY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HE RE. Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION May 16, 2023 BOARD MEETING DATE AGENDA ITEM #5.A Administration ORIGINATING DEPARTMENT/SERVICE TEAM Amy Baldwin 5/11/2023 REQUESTOR’S NAME/DATE BOARD ACTION REQUESTED Authorize approval of the grant request and direct staff to prepare necessary agreement with the City of Vergas for signature PROPOSED REQUEST/JUSTIFICATION An application has been submitted for the CDA’s Community Growth Partnership Grant Program from the City of Vergas. Following is a summary of the application; attached is the application and project cost estimates. •City of Vergas – Downtown ParkingoProject overview: Through the development of its comprehensive plan, the City ofVergas found that there is a great need for parking in the city’s commercial district. The City acquired the former County Garage site in February 2023 and would like to remove the existing structure and construct a 21-stall public parking lot. The lot would have aone-way entrance off East Linden and exit through the existing alley. Site plan isattached.o Requested amount: $25,000 o Project costs: Based on bids secured by the City, the total cost for this project is $73,825. These costs include demolition, paving, fencing and striping of the lot. Thebalance of the expenses will be funded by the City of Vergas. Public parking is a permitted use of the funds. Staff recommends the Board approve the grant request as presented. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 5/11/2023 ATTACHMENT LIST: a. Applicationb.Parking lot site plan FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Community Growth Partnership Program Funds COMMENTS 17 of 29 D 18 of 29 OTTER TAIL COUNTY -MINNESOTA Community Growth Partnership Grant Application GENERAL INFORMATION Project Name: Vergas Additional Parking Project Type: D Planning Activity D Commercial Rehabilitation D Affordable Housing D Redevelopment D Public Infrastructure Applicant City/Township: _V_e_r_.._a_s _________________________ _ Application /Project Contact: _C_ity~of_V_e_r~ga_s ______________________ _ Contact Email Address: jlammers@cityofvergas.com Phone Number: 218-302-5996 Ext. 1 Authorized Official(s) for Execution of Contract (name and title): Julie Lammers, City Clerk-Treasurer How much funding is being requested? $ _2_5~,_0_00_._0_0 __________________ _ Please provide a brief statement summarizing the proposal that will be reviewed as part of the approval process. Also include in the summary where this project is in the process (i.e., City process, site control, etc.). The City of Vergas found in developing a comprehensive plan they have a great need for parking in the commercial district. The City of Vergas purchased the County garage property in February 2023 and would like to remove the shop to provide a 21-stall parking lot. This parking lot would have a one-way entrance off E Linden and exit through the alley. (map provided) I. PRE-DEVELOPMENT PLANNING ACTIVITY GRANT QUESTIONS 1. Describe the planning activity for which funds are being requested and how this planning work will advance the potential for an affordable housing or redevelopment project. Attach any work proposals from consultants and/or contractors who would be completing the planning activity. 2. Leverage: List all other funding sources and uses for the planning activity. Amou11t $ommitted Pending $ $ $ $ Total: $ $0.00 Amount $ $ $ OTTERTAIL COUNTY -MINNESOTA 1 19 of 29 $0.00 II. COMMERCIAL REHABILITATION GRANT QUESTIONS 1. Describe the rehabilitation program for which funds are being requested. Who will administer the program? Is this an existing program? Please attach proposed program guidelines. 2. Describe how the proposed project will benefit the community or area in which it is located, including direct and indirect employment benefits, effects on the tax base (if any), and benefits to other businesses. 3. Leverage: List all sources and uses of funding for the Commercial Rehabilitation Program . Amount . Committed Pending $ $ $ $ Total: $ $0.00 Fu.nding~ottr~e $ $ $ $ Total: $ $0.00 Ill. AFFORDABLE HOUSING AND REDEVELOPMENT PROJECT GRANT QUESTIONS Project site address(es): Acreage of site: _____________ Number of parcels: Is the Project site publicly or privately owned? Publicly Owned Current Project site owner(s): Current appraised or assessed value of the site: $ ___ Privately Owned -------------------- OTTERTAIL 2 COUNTY· MINNESOTA 20 of 29 Projected appraised or assessed value of the site after development/ redevelopment (Attach the appraisal or assessor's current and projected values.): $ _________ _ 1. Describe the Project and attach location map, photos, and current and projected site plans. Maps should include property boundaries for project. 2. Describe the Activities that are part of the Project. 3. Describe the current condition of the site. Are there existing structures present? Are the structures vacant? 4. Is demolition of slum and blight or other structures an Activity of the Project? Yes □ No □ 5. Environmental Benefits: Has the redevelopment area been found or suspected to be contaminated? Yes □ No □ 6. Does the redevelopment plan require the cleanup of contaminated soils, hazardous waste or materials? Yes □ No □ If yes, please describe information on the type of cleanup, what measures have been taken to address the contamination, consultant reports, and/or Response Action Plan. 7. Describe positive environmental impacts of the rehabilitation/expansion/new construction. 8. Economic Benefits: Project the number of new jobs created after redevelopment. Total retained jobs = _______ FTEs. Total new jobs= FTEs. ------- 9. Describe how the Project will make more efficient/productive use of the site. 10. Describe how the Project will benefit the community or area in which it is located. 11. Leverage: Itemize all funding sources for the Project and the Activities identified as part of the Project. 'Gornrnitted . Pcm<ling . $ $ $ $ OTTERTAIL 3 COUNTY· MINNESOTA 21 of 29 Total: / $ $0.00 - Itemize Pro·ect ex enses for each Activit . Be as detailed as ossible. Funding S~:,urce $ $ $ $ Total: $ $0.00 12. List other sources of funds requested or considered but not obtained for the Project and explain why they were not obtained, to the best of your knowledge. {The purpose of this question is to ensure all funding sources have been explored.) 13. If the project includes property acquisition, clearance, and/or construction activities, describe how owners, tenants, and businesses will be temporarily or permanently relocated. Attach relocation plan, if applicable. 14. Readiness to Proceed. Please provide detailed project timeline with all actions, phases, and anticipated dates for completion. 15. Please indicate whether any of the following entitlement or due diligence actions are required or have been completed for the Project: Zoning approval or variances Yes D No D If yes, Status: Environmental review Yes D No D If yes, Status: Market or feasibility study Yes D No D If yes, Status: IV. PUBLIC INFRASTRUCTURE PROJECT GRANT QUESTIONS 1. Describe the public infrastructure activity for which funds are being requested and how this investment will advance the development of new housing within the community, including a description of the resulting housing project. Attach engineering estimates related to the infrastructure activity. The funds will be used to provide parking for our commercial district and for homes and apartments located within the commercial district. The parking lot will provide 8 parking spots for residents leaving in the apartment building located at 105 E Main St allowing for visitors to park along the street. This will also help with plowing in the winter as vehicles have been left on the roads for weeks. 2. Describe how the infrastructure and associated housing project will benefit the community or area in which it is located. Does the infrastructure investment have a broader benefit beyond the housing project previously described? This parking lot will allow for truck and trailer parking, it will help with the traffic flow on Main Street, 151 Ave (County Road 17) and E Linden providing necessary parking for businesses as well as homeowners and renters. OTTERTAIL COUNTY· MINNESOTA 4 22 of 29 3. Readiness to Proceed: Please provide a detailed project timeline for both the infrastructure and the housing development. Once the City secures funding the shop will be removed and the gravel parking lot will be in place. A guardrail fence is being placed along one side of the property to assure the public does not drive on private property and a 6-foot Trex fence will be placed along the other side of the property to allow for signage for apartment . This fall after (August 15) the parking lot will be paved. 4. Leverage: List all sources and uses of funding for the Public Infrastructure Project for which funding is being re uested. Source of Funds Amount Committed Pending Cit ofVer as $ 48,825.00 es Communit Growth Partnershi Grant $ 25,000.00 $ $ Total: $ 73,825.00 Amount F1.mding Spurce Demolition of Sha $ 28,000.00 $ 11,760.00 Fence alon both sides of $ 33,065.00 $ 1,000.00 Total: $ 73,825.00 5. List other sources of funds requested or considered but not being used for the Public Infrastructure Project and explain why they are not being utilized within the project, to the best of your knowledge. The purpose of this question is to ensure all funding sources have been explored. N/A OTTERTAIL COUNTY· MINNESOTA 5 23 of 29 Home of the loon ··' ,....) Cit}!_ of Verg-=as=----------; ~ CITY OF VERGAS COUNTY OF OTTER TAIL STATE OF MINNESOTA RESOLUTION 2023-007 VERGAS LOON Minnesota's State Bird RESOLUTION ALLOWING CLERK-TREASURER TO EXECUTE GRANT FOR PARKING LOT AT 140 E LINDEN The City Council of the City of Vergas, Minnesota does hereby resolve as follows: WHEREAS, the City of Vergas has identified a proposed project within the City that meets the Otter Tail County Community Development Agency (CDA) Community Growth Partnership Grant program's purposes and criteria; and WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and administered within the Community Growth Partnership Grant program guidelines; and WHEREAS, the City has the legal authority to apply for financial assistance; and NOW THEREFORE BE IT RESOLVED that the City of Vergas approves the application for funding from the Otter Tail County CDA Community Growth Partnership Grant program for redevelopment project located on parcel 82000990070002, address 140 E Linden Street Verga MN 56587. BE IT FURTHER RESOLVED that upon approval of its application by the Otter Tail County CDA, the Vergas Clerk-Treasurer Julie Lammers, is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. Adopted this 24th day of April 2023 by the City Council of the City of Vergas. CITY OF VERGAS ATTEST:~/ L""--1 By: Julie L mmers ( Its City Clerk-Treasurer 111 East Main Street • P.O. Box 32 • Vergas, Minnesota 56587 • Phone: (218) 302-5996 • Fax: (218) 342-2068 Website: www.cityofvergas.com • Email: cityofvergas@arvig.net The City of Vergas is an equal opportunity Provider and Employe1: 24 of 29 OLD COUNTY GARAGE --PARKING OPTION 18 INCL. PARALLEL PARKING YIELDS~ 21 STALLS (PARKING LOT BECOMES ONE-WAY) 25 of 29 City of Vergas PROPOSAL SUBMITTED TO Dakota Fence 1110 25th Ave NI Fargo, ND 58102 Phone: 701-237-61811 Toll Free: 800-726-4064 I Fax: 701-293-7811 E-mail: sales@dakotafence.com Website: www.dakotafence.com 218.302.5996 -Julie PHONE 4/25/2023 DATE 111 Main St. STREET Parking Lot Fence and Guardrail JOB NAME Vergas, MN 56587 CITY, STATE AND ZIP CODE 140 E Linden St., Perham, MN JOB LOCATION We hereby submit specifications and estimates for: All labor and material required to install: • 150 LF of 6' Saddle Trex fence • 150 LF of guardrail • Guardrail posts to be W6x9 steel, at 12'-6" OC in a single straight run. • (2) rolled ends are included. TOTAL PRICE INSTALLED-$ 33,065.00 Notes/Exceptions: • Price does not include grading, staking, survey or clearing offence line. • Price does not include Bond, add $8.20/$1,000.00 if needed. • Priced for completion during 2023 Construction season. • Electrical grounding is not included, by others. • Additional charges will apply ifa secondary sweep/locate is required • Hydro-vac excavation or core drilling of holes is not included. • Price does not include work during frozen weather conditions. • Dakota Fence is a member of PEC Veriforce, Avetta, ISNetworld, and Gold Shovel Standard. • A copy of this proposal is to become part of the contract. • Electrical work, programming work, and in-ground loop work not included, to be done by others. • Embankment work, short tenn end treatments, traffic control and flagging are not included. • QA/QC/Staking not included • Price does not include night work or double shifting of crews • Guardrail posts to be W6x9 steel, at 12"-6" OC in a single straight run. (2) rolled ends are included. • Work to be completed under a single mobilization Terms of Payment to be made as follows: 50% down, monthly progress billings, and balance upon completion, all subject to approved credit Purchaser agn.."Cs to indemnify and hold hnnnlcss Dakota Fence and its agents from and against any and all claims. li.1bilitics and damages. including outside and in•housc attomcys· fees mtd cosls, arising from or related any failure to creel fence. gu.trdrnil, or other products on or within property lines: ruiy failure to compl) with h)•laws, restricthc coYcnants, building codes or other restrictions: encroachment or interference \\ith any c:isemcnt: danrngc to any impro,cmcnts, including underground sprinl..lcrs. utilities. including wires or pipes: frost heave: personal injury or death; removal of fence or products. Purchaser agrees that Dakota Fcncc·s liahilily shall not exceed the amount paid to it under this Proposal. Dakota Fence shall not be liable for an)· direct. indirect. special. incidental. or consequential dnmagcs. Purehnscr agrees to be responsible forcxcan1tcd soil or Dakota Fence shall dispose of soil for an additional charge. All \\Ork to be completed according to standard industry practices. Any alteration or dcYiation from this proposal requires Dakota Fcncc·s prior written consent and shall :mtomaticnlly become part of nnd subjccl to this Proposal. Any additional eosls from nny such change shall result in an extra charge. \\hich Purchaser agrees to pay, Purchnscr agrees to pay Dakota Fence's outside and in-house nttomc)·s' fees nnd costs in the collection and enforcement of this Proposal. This Proposal contingent upon strikes. accidents or dclnys be:ond DaJ..otn Fcnce·s control and supersedes all prior \\rill'-'ll or oral .igrecmcnts. Purch.ist-r .igrces to carry all homeO\\TI1."f, liability and other necessary and required insurance. Dakota Fence's workers arc fully co,-cred by Workers Compensation hlsurance or other required insurance. All fence or product remains the property of Dakota Fence until paid for by Purchaser and Purchaser .iuthorizcs Dakota Fence to rcmoyc the same and charge Purchaser for the fence or product and their removal if payment is not made per the tcnns of this Proposal. Purchaser ngrces to pay 1.5% per month on all past due nccounts. Any fence project that is considered custom or has special order materials is not returnable and therefore not full~ refundable. A minimum of 25,·0 restocking fee ,dll apply \\ilh certain iicms being subject to higher restock fees as established from time to time by Dakotn Fence. Unless objected by the Purchaser. Dakota Fence shnll place a Ia,m sign on the property for the duration of Dakota Fence's \\Ork. Accc1>lancc of Proposal. The abo, e prices, specifications. tcnns, and conditions arc satisfactory and .icceptcd by Purchaser. Dakola Fence is .n1thorl1.ed to do the work as specified and Purchaser agrees to make payment as outlined above. Date of Acceptance ________________ _ Equal Opportunity Employer PROPOSAL By: ___ ,-~!::J;c_.W"fy ____ W~~~------- Tyson Willis -Commercial Estimator This Proposal may be withdrawn by Dakota Fence within __Ll_ days. Purchaser Purchaser Name: _____________ _ By: ______________ _ Print Name _______________ _ Its: _________________ _ YEARS 26 of 29 PROPOSAL Taves Construction, Inc. PO Box 1152 Detroit Lakes MN 56502 Asphalt ■ Cat Work • Driveways Seal Coating ■ PROPOSAL SUBMITTED TO: City Of Vergas Remove the existing asphalt parking lot. Pave 140'x40' area for parking lot Prep existing material add class 5 as needed Pave with 2.5" compacted asphalt DATE: 4-17-23 JOB LOCATION: Old OTC Building Office:218-847-4753 Fax: 218-847-8525 Parking Lots • Snow Removal This quote is to supply and furnish materials and equipment for asphalt paving Dennis Jacobson 218-850-3092 No Bond WE PROPOSE hereby to furnish material and We specifically exclude the following: labor complete in accordance with above Relocation of any existing utilities specification, for the sum of: • • Any Site restoration outside of paving • Any other work not specifically stated $11,760.00 • Any requirement construction building site permits • Excavation over 6 inches FULL PAYMENT DUE UPON COMPLETION Authorized Dennis Jacobson Signature ___________________ Note: This proposal may be withdrawn by us if not accepted within 30 days. Taves Construction, Inc., dba DRIVEWAY SERVICE GUARANTEE Paving guaranteed for a period of 1 year against break-up (if we do prep). Not guaranteed against normal wear (including fuel spills) or natural cracking due to climate changes. Not guaranteed against damage from snowplowing, snowblowers, tire chains, etc. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, adverse weather conditions, accidents or delays beyond our control. Owner to carry necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. ACCEPTANCE OF PROPOSAL -The above prices, specifications and conditions as well as those terms and conditions on the reverse side hereof are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above and set forth on the reverse side hereof. Signature _______________ _ Date of Acceptance ___________ _ 27 of 29 Sonnenberg Excavating 48990 COUNTYHIGHWAY17VERGAS, MN 56587 218-342-2167 Date: 2/7/23 Bid is for: City of Vergas: Demolition of county shop Construct Building Pad: o Remove building debris and concrete from site ..................... $18000 * ALL HAZERDOUS WASTE AND ASBESTOS INSPECTIONS AND REMOVAL WILL BE DONE BY THE CITY *ANY CONTAMINATED GROUND WILL BE REMOVED AT TIME AND MATERIAL o Install and compact approx. 6 inches of class 5 gravel on site approx. 500 yds ........................................................... $8500 o Dig down and terminate water and sewer ............................... $1500 TOTAL LESS ALLOTMENTS ................... $28000 TOTAL FILL ALOTMENT(as above) ....... $ ❖ Does not include any material other than material on site unless specified ❖ Does not include any needed permits • 50% down payment required before work begins • Remaining 50% due upon completion • Anything extra will be at $120/machine & $60/1nan per hour • Silt fence will be at additional charge of $8/ft ting Contractor Homeowner Signature Page 1 of 1 28 of 29 I It•• ii • t It OTTER TAIL COUNTY COMMUNITY DEVELOPMENT AGENCY REQUEST FOR BOARD ACTION May 16, 2023 BOARD MEETING DATE AGENDA ITEM #5.B Administration ORIGINATING DEPARTMENT/SERVICE TEAM Amy Baldwin 5/11/2023 REQUESTOR’S NAME/DATE BOARD ACTION REQUESTED Approve request for proposal/bid form and call for the public hearing regarding the sale of 19965 Co Hwy 24 pursuant to MN Statutes 469.105 PROPOSED REQUEST/JUSTIFICATION As previously discussed, the CDA has been deeded the property at 19965 Co Hwy 24 by the Erhards Grove Township. Based on input received, staff is preparing the request for proposal/bid form and public hearing notice. Two actions are requested: 1.Approve the proposal/bid form that outlines the site information as well as the information tobe submitted by interested parties regarding the reuse of the property, and 2.Call for the public hearing regarding the sale of the property. Additional information regarding the above requested actions will be provided separately. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Amy Baldwin 5/11/2023 ATTACHMENT LIST: N/A FINANCIAL IMPLICATIONS: N/A BUDGETED: YES NO FUNDING: Publication of hearing notice will be paid out of available budget resources COMMENTS 29 of 29 D