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Housing & Redevelopment Authority - HRA-Packet-05-16-2023 Supporting Documents - 05/16/2023
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY & COMMUNITY DEVELOPMENT AGENCY BOARD PACKET May 16, 2023 1 of 59 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY & COMMUNITY DEVELOPMENT AGENCY AGENDAS Government Services Center, Dead Lake Room 500 West Fir Avenue, Fergus Falls, MN May 16, 2023 HOUSING AND REDEVELOPMENT AUTHORITY MEETING AGENDA 11:45am 1.Call Meeting to Order and Roll Call – Chairperson 2.Approval of Agenda 3.Approval of Consent AgendaA.Regular Board Meeting Minutes, April 18, 2023 B.Housing Choice Voucher Rental Assistance Program Report April 2023 C.Community Housing Investment Programs Report April 2023 D.Public Housing Program Report April 2023 E.Check Report and April 2023 Financial Reports F.Resolution No. 238 Adopting Capital Fund Policy G.Resolution No. 239 Resolution Authorizing Execution of West Central Memorandum of Understanding Homework Starts With Home Program 4.New Business A.Resolution No. 240 Authorizing Reinvestment of Certificate of Deposit FM Bank B.Resolution No. 241 Adopting Amendment to the Admissions and ContinuedOccupancy PolicyC.Resolution No. 242 Calling for a Public Hearing Regarding the Otter Tail CountyAffordable Senior Housing Program 5.DiscussionA.North Fields of Dalton Financing 6.Executive Director Report 7.General Discussion – Topics by Commissioners 8. Adjourn CDA Board meeting follows at 1:00pm. The HRA Board will conduct a Special Meeting on Monday, June 12 at 8:00am in the Dead Lake Room, Government Services Center, and will conduct its Regular Meeting on Tuesday, June 20, 2023, at 11:45am, in the Commissioners’ Room, Government Services Center. 2 of 59 2 COMMUNITY DEVELOPMENT AGENCY MEETING AGENDA 1:00pm 1. Call to Order 2. Approval of Agenda 3. Approval of Consent Agenda A. April 18, 2023 Regular Meeting Minutes B. April 2023 Financial Reports 4. Reports and Presentations A. Director Status Report B. Committee Reports • Housing Growth and Investment • Workforce Support and Development • Childcare Investment C. ‘On the Map’ Report D. Board Member Updates 5. Regular Business Items A. Community Growth Partnership Grant Application: City of Vergas Downtown Public Parking Lot B. Erhards Grove Townhall Property Sale a. Review Request for Proposal Form b. Call for Public Hearing 6. Discussion and Communications A. Other Communications B. Upcoming meeting: • Tuesday, June 20, 2023 at 1:00pm, Commissioner’s Room, Government Services Center with HRA Board meeting beginning at 11:45am 7. Adjourn 3 of 59 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY ITEM 3. CONSENT AGENDA 4 of 59 1ir EOU/\l. HOUSING OPPORTUNITY The Otter Tail County HRA Board of Commissioners Met for a regular meeting on April 18, 2023 at 11:45pm At the Otter Tail County Government Services Center 500 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Absent: Jeff Ackerson Others Present: Barbara Dacy, OTC HRA Executive Director Paula Grunewald, OTC HRA Administrative Assistant Tanya Westra, OTC HRA Project Manager Amy Baldwin, OTC CDA Director Kevin Currie, Construction Consultant Scott DeMartelaere, Design Intent Architects Via Teams: Kris Vipond, OTC Assistant Finance Director Sarah Schake, Independent Contractor 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11:45am. 2. APPROVAL OF AGENDA Motion made by Lee Rogness, second by Kurt Mortenson to approve the April 18, 2023 Agenda without changes. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS Motion made by Kurt Mortenson, second by Betty Murphy to approve the Consent Agenda. Motion passed unanimously. No items were pulled for additional consideration. 4. OLD BUSINESS A. Resolution No. 235 Authorizing Execution of the Architectural and Engineering Services Agreement with Design Intent Barbara Dacy, OTC HRA Executive Director, reported that Design Intent was selected for Architectural and Engineering Services from a Request for Qualifications Process. Scott DeMartelaere, from Design Intent was present for any questions. Dacy reported that ground source heat pumps will not be part of the project and that Mechanical Engineering services were not included in the cost. The architectural total should be approximately $31,537 for Schematic and Permit Set Phase plus some minimal hourly charges for Permitting Phase and 5 of 59 218-998-8730 @ OTTER TAIL COUNTY I HOUSING OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE VO U R best life H E RE . Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcountymn.us Pg. 2 Construction phase. Kevin Currie, Construction Consultant reported that propane will be the heat source. Director Dacy also said we can use these plans for up to 3 years but if the contract is terminated for any reason, the HRA would be required to pay Design Intent a $5,000 licensing fee, and the plans could only be used for the Dalton project. Motion made by Kurt Mortenson, second by Lee Rogness to approve Resolution No. 235. Motion passed unanimously. 5. NEW BUSINESS A. Resolution No. 236 Adopting Capital Asset, Capitalization, and Disposition of Assets Policy Director Dacy reported that she had emailed a revised version of the Exhibit A for the Capital Asset, Capitalization, and Disposition of Assets Policy on April 14, 2023 to all board members. Handouts were also available at the meeting. She stated that the policy establishes the definitions, criteria, and procedures when it comes to accounting for and tracking capital assets. The policy would apply to the HRA Public Housing units, North Field of Dalton units in Dalton, and any building improvements completed in the future. She stated that capital assets are defined as having a cost more than $5,000 and having a useful life of 3 plus years. The capitalized assets will be tracked in the PHA Web Software in which Julie Bakken, HRA Accounting Specialist, has already entered these assets. She also noted that acquisition of assets must be part of the annual budget or approved by the board. Finally, she stated the policy adopts a depreciation schedule based on Generally Accepted Accounting Principles (GAAP). Motion made by Kurt Mortenson, second by Betty Murphy to approve Resolution No. 236, using the April, 14, 2023 revised version of Exhibit A. Motion passed unanimously. B. Resolution No. 237 Authorizing Execution of Change Order for Hidden Meadows Bid Alternate #1 Tanya Westra, Project Manager reported that Phase 1 homes are under contract and expected to close on May 15 (3 BR) and June 20 (2 BR). She stated that the purpose of this item to obtain authorization to start Phase 2 for the construction of the third and final home. Ms. Westra stated that the budget is below cost, and the project will have unused value gap monies, and the project is on budget. She stated that the realtor reports a strong market for a 2 BR home. Ms. Westra will attend the Battle Lake City Council in the beginning of May. Motion made by Lee Rogness, second by Kurt Mortenson to approve Resolution No. 236 to begin Phase 2. Motion passed unanimously. 6. DISCUSSION A. North Fields of Dalton Project Update Dacy reviewed the procurement policy and recommended the HRA use the Competitive Proposal Process instead of sealed Bidding. She stated this method permits consideration of technical factors, discussion with offerors, negotiation of price or cost and other contract terms, revisions of proposal before the final contractor selection and the opportunity to withdraw at any time up until the point of award. Mr. Currie stated that by using the procurement plan there would be competitive proposal contracts for 1) a general contractor, 2) a mechanical contractor, and 3) an electrical contractor with specific scopes of work. There would be a 4th contract if the solar would proceed. He stated this would maximize interest and competition, cost savings, integrated design, and accurate project budgets. The process would entail issuing RFP advertisements, reviewing proposals, selecting the contractors, and construction starting possibly at the end of September, early October 2023. Ms. Dacy stated in order to accomplish the start date of the project a special meeting would need to occur. The Board determined that the date for the Special Meeting will be Monday, June 12th at 8:00am. It was noted that this initial project with the triplex designs could be used for future projects and thus accomplish cost efficiencies. B. HRA Commissioner Training, Part 1 Commissioners gave their feedback on the 1st Commissioner Training and noted that it was a good training with the basics of how to be a Board member. Other comments included: Policies need to be renewed each year. The Chair noted that the training emphasized the Procurement Policy, an Ethics Policy, an Eviction Policy, and a Strategic Plan. Commissioners need to listen to all ideas and understand the value of all points of view, and respect other Commissioners. Once a decision is made all Commissioners are to accept it and support it. 6 of 59 Pg. 3 The Board should conduct “succession planning” to make sure that staff are in place to carry out the functions of the HRA. It was noted that staff has anticipated position vacancies. It was suggested that it would be good to have the CDA members also take the class. 7. EXECUTIVE DIRECTOR REPORT Director Dacy informed the HRA board members that the OTC HRA has scored as a High Performer for fiscal year 2022 with the Public Housing program. She congratulated Tanya Westra, Kris Vipond, Julie Bakken, and Paula Grunewald. The board also thanked Barbara Dacy. It was suggested that a press release/other communication be created with the help of Shannon Terry and Amy Baldwin. Motion made by Lee Rogness, second by Betty Murphy to approve. Motion passed unanimously. Director Dacy also discussed that staff is working with 4 property owners to apply for rehabilitation funding for “Section 515” financed properties. There are two properties in Parkers Prairie, one in Battle Lake, and one in New York Mills. The rehab loans are a preservation tool as they need new windows and roofs. 8. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS The Board discussed the necessity to preserve housing in the county. 9. ADJOURNMENT At 12:45pm a motion was unanimously carried to adjourn the meeting. _______________________ _____________________________ Kurt Mortenson/Secretary/Clerk Date 7 of 59 4/30/2023 5/1/2023 Difference 43,783.64$ $45,000.00 1,216.36$ 100 103 3 *HAP Transactions 39,808.00$ *Utility Reimbursements 572.00$ * Portability Tranactions (Out)3,211.00$ * Portablilty Admin Fee (Paid)192.64$ Hold Landlord Transaction (870.00)$ 4/1 5/1 New Admissions 6 End Participation 3 Shop Mode/ARS 2 Ports-Out Paid 3 2 Ports Out Pending 0 0 Ports In Pending 0 0 28-Apr-23 Waiting List/To Date 18 Applications in Progress 9 Vouchers "on the street"20 ELI%83% Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ November 2022 144 96 68.7%86.0%395.85$ December 2022 144 95 68.4%86.0%400.56$ January 2023 144 97 67.4%94.0%409.33$ February 2023 144 100 67.8%94.7%428.52$ March 2023 144 100 69.8%97.5%431.81$ April 2023 144 100 68.8%97.9%419.32$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of ActionsApril 30, 2023 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) 8 of 59 218-998-8730 ottertailcounty .gov OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 hra@co.ottertail.mn.us COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT April 2023 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) On-Going Down Payment Assistance (DPA) 1 1 On-Going SCDP: Reuse 2 1 1 On-Going Rent Rehab - RR On-Going Affordable Rental Unit Construction - ARUC On-Going BATTLE LAKE 09/30/2023 SCDP: Commercial 2 1 1 8 SCDP: Homeowner 7 4 7 6 3 20 Residential Owner-Occupied Leverage (ROHL) 2 4 2 UNDERWOOD 09/30/2023 SCDP: Homeowner 12 3 12 9 7 17 Residential Owner-Occupied Leverage (ROHL) 5 5 4 9 of 59 218-998-8730 ottertailcountymn.us OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 ti) EOUl\l HOUSING OPPORTUNITY hra@co.ottertail.mn.us PUBLIC HOUSING BOARD REPORT April 2023 Rents Payable $4,192 Rents Collected $4,192 Total Negative Rents $221 Negative Rents Paid $0 Late Fees Charged $0 Late Fees Collected $0 Number of Units Paying Flat/Ceiling Rent 4 Fiscal Year ELI 100% WAITING LIST 2 Bedroom 12 3 Bedroom 13 4 Bedroom 1 VACANCIES UNIT VACATED LEASE SIGNED 0 Units owned by the OTC HRA 13 Scattered Site Units 3 Bedroom Single Family Home 1 New York Mills 1 Henning 3 Bedroom Duplex 1 New York Mills 1 Henning 1 Underwood 1 Pelican Rapids 4 Bedroom Single Family Home 1 New York Mills 1 Henning 1 Underwood 10 of 59 218-998-8730 ottertailcountymn.us OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 G:r EOU/1.L HOUSING OPPORTUNITY hra@co.ottertail.mn.us Doc Num Voided Type Document Recipient 28 No DD Barbara Dacy LLC 29 No DD Betty Murphy 30 No DD Jeff A Ackerson 31 No DD Kurt A. Mortenson 32 No DD Wayne Johnson 33 No DD Betty Murphy 34 No DD Kurt A. Mortenson 35 No DD Wayne Johnson 1291 No CHK Cynthia Yuen Arbit 1292 No CHK HighPoint Homes Inc 1293 No CHK Kevin Currie 1294 No CHK Language Line Services Inc 1295 No CHK Minnesota Housing Finance Agency 1296 No CHK Minnesota NAHRO 1297 No CHK Sign Guys LLC 1298 No CHK City of Battle Lake 1299 No CHK Ehlers and Associates 1300 No CHK Otter Tail County Treasurer 1301 No CHK Taft Stettinius & Hollister LLP 1302 No CHK Tanya Westra Payments $185,496.70 $185,496.70 Count 8 12 20 End of Report $175,079.54 Total:$185,496.70 Project Summary Bank: FM Bank, Bank Account: 9311043703, GL Account: 1111Program - Project Deposits General Revolving (GR) - General Revolving $0.00 Total:$0.00 Type Summary Bank: FM Bank, Bank Account: 9311043703, GL Account: 1111Document Type Amount Direct Deposit (DD)$10,417.16 Check (CHK) 04/21/2023 March 2023 Mileage Reimb Yes $47.82 Cleared: 20 $185,496.70 Uncleared: 0 $0.00 Total Payments: 20 $185,496.70 04/21/2023 2023 Property Taxes Solid Waste Yes $66,383.49 04/21/2023 Client 100762/00001 General Matters Yes $3,440.00 04/14/2023 Water Base, Sewer Base, NG Base Yes $138.00 04/21/2023 Dalton North Fields Project Overview & Financing Yes $420.00 04/06/2023 Comm Online Training 2023 for Betty Murphy Yes $350.00 04/06/2023 HIdden Meadows 4x8 Metal Sign Yes $399.00 04/06/2023 Over the Phone Interpretation Yes $44.55 04/06/2023 Hidden Meadows - Interest Due for 4 Disbursements Yes $2,893.48 04/06/2023 Hidden Meadows Pay App #6 Yes $96,407.00 04/06/2023 March 2023 Consulting Services Various Sites Yes $4,437.45 04/21/2023 April 2023 Per Diem/Mileage Yes $101.86 04/06/2023 March 23 Tech Assistance Yes $118.75 04/21/2023 April 2023 Per Diem/Mileage Yes $101.86 04/21/2023 April 2023 Per Diem/Mileage Yes $92.03 04/06/2023 March Board Meeting - Per Diem/Mileage Yes $92.03 04/06/2023 March Board Meeting - Per Diem/Mileage Yes $101.86 04/06/2023 March Board Meeting - Per Diem/Mileage Yes $101.86 04/06/2023 March Board Meeting - Per Diem/Mileage Yes $82.21 Payment Date Document Description Cleared Amount 04/06/2023 March 2023 Services Yes $9,743.45 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 1:27:27 PM Printed by: Julie Bakken 11 of 59 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 358.87 1,247.05 1,800.00 (552.95)69% 3690 Other Revenue MISC 1,575.00 1,575.00 3690.01 SCDP Administration (DEED) - All Communities 1,204.00 85,000.00 (83,796.00)1% 3690.02 SCDP City/Grant Funds - All Communities 8,028.00 444,920.00 (436,892.00)2% 3690.99 Refunds & Reimbursements 2,218.73 5,998.01 5,998.01 3691 Levy Revenue 1,088.57 15,593.95 1,309,725.00 (1,294,131.05)1% 3693.01 CHIP Emerg Housing Repair Program (EHRP) Repayment 6,842.00 6,842.00 3693.03 CHIP FFHRA Rehab Repayments 24,012.90 24,012.90 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,993.42 6,650.86 31,821.00 (25,170.14)21% 3695.01 MHFA Loan Distributions - All Projects 96,407.00 347,602.00 500,000.00 (152,398.00)70% 3695.02 MHFA Grant Distributions - All Projects 516,000.00 (516,000.00)0% 3697 Owner Match Revenue 9,115.00 9,115.00 9,115.00 3698 Developer Fees 75,000.00 (75,000.00)0% 3699 Sale of Property 745,000.00 (745,000.00)0% TOTAL INCOME 111,181.59 427,868.77 3,709,266.00 (3,281,397.23)12% EXPENSES 4130 Legal 919.99 919.99 30,000.00 29,080.01 3% 4140 Staff Training 500.00 3,141.00 5,000.00 1,859.00 63% 4150 Travel 206.76 206.76 4,300.00 4,093.24 5% 4170 Accounting 15,000.00 15,000.00 60,000.00 45,000.00 25% 4171 Audit 16,100.00 16,100.00 0% 4190 Other Administrative Expenses 56.26 56.26 200.00 143.74 28% 4190.01 Manuals, Subscriptions 478.00 200.00 (278.00)239% 4190.02 Office Supplies 16.25 725.49 1,700.00 974.51 43% 4190.03 Postage 777.39 777.39 4,500.00 3,722.61 17% 4190.04 Telephone & Internet 73.62 73.62 300.00 226.38 25% 4190.05 Dues 791.74 1,000.00 208.26 79% 4190.06 Advertising 76.32 1,300.00 1,223.68 6% 4190.08 Consulting Fees 1,213.30 2,455.38 28,000.00 25,544.62 9% 4190.2 Management Fees-OTC Admin 49,243.54 49,243.54 364,342.00 315,098.46 14% 4190.21 Management Fees-Administrator Contract 9,743.45 29,230.35 116,918.00 87,687.65 25% 4190.22 Management Fees - Construction Consultant 4,437.45 11,996.00 40,000.00 28,004.00 30% 4210 Board Member Payments 673.71 1,337.60 4,900.00 3,562.40 27% 4430.1 Misc Contracts - Software 6,155.50 5,000.00 (1,155.50)123% 4510 Insurance 612.00 35,000.00 34,388.00 2% 4521 Assessments 80.00 80.00 420.00 340.00 19% 4570 Housing Choice Voucher Operating Support 30,000.00 30,000.00 0% 4580 Public Housing Operating Support 20,000.00 20,000.00 0% 4590.01 SCDP O & E Reports (85.00)2,000.00 2,085.00 -4% 4590.02 SCDP Lead Based Paint Testing 325.00 10,000.00 9,675.00 3% 4590.03 SCDP Construction (DEED)4,620.00 432,000.00 427,380.00 1% 4590.04 SCDP Recording Fees 920.00 920.00 0% 4590.05 SCDP General Expense - Leverage 212,007.00 212,007.00 0% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2023 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 2 5/3/2023 12:16:34 PM Printed by: Julie Bakken 12 of 59 33% Period YTD Annual Remaining Amount Amount Budget Budget Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2023 Program: General Revolving (GR) Project: Consolidated Percent of Year 4591 MHFA Impact Fund Expenses 99,438.48 314,160.48 1,016,000.00 701,839.52 31% 4591.01 MHFA Administration/Overrun 3,019.00 5,269.00 75,000.00 69,731.00 7% 4591.02 MHFA Loan Repayment 745,000.00 745,000.00 0% 4592.01 HOP Demolition/Site Clearance 40,000.00 40,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 Consulting Fees 420.00 420.00 30,000.00 29,580.00 1% 4594 CHIP Down Payment Assistance 50,000.00 50,000.00 0% 4595.01 CHIP Emergency Housing Repair Program (EHRP)40,000.00 40,000.00 0% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)70,000.00 70,000.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 0% 4595.05 CHIP Rental Rehabilitation Loan 20,000.00 20,000.00 0% TOTAL EXPENSES 185,819.20 448,066.42 3,607,107.00 3,159,040.58 12% SURPLUS (74,637.61)(20,197.65)102,159.00 (122,356.65)-20% www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 2 of 2 5/3/2023 12:16:34 PM Printed by: Julie Bakken 13 of 59 Period Amount Balance ASSETS 1111 Cash (76,633.00)605,952.25 1111.1 Certificates of Deposit 142,048.22 1111.2 Cash MHFA Loan Acct #0054 0.47 4,079.52 1111.3 Cash Committed for Hidden Meadows 375,000.00 1111.4 Committed for Housing Trust Fund 542,596.00 1113 Cash Rent Rehab 1,994.92 294,107.48 1130.1 Loan Receivable-Rental Rehab 245,098.36 1130.2 Loan Receivable-Down Payment Assistance 89,138.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 331,010.72 1130.4 Loan Receivable-Homeowner Rehab 629,281.00 1130.9 Loan Allowance (960,291.72) 1135.5 Taxes Receivable 16,095.00 1400.12 Assets Held for Resale 1,051.00 TOTAL ASSETS (74,637.61)2,315,165.83 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2700 Income/Expense Clearing Account 421,444.43 2700 Income/Expense Clearing Account (Current Year) (80.00)(80.00) 2806 Unrestricted Net Position 1,913,919.05 2806 Unrestricted Net Position (Current Year) (74,557.61)(20,117.65) TOTAL SURPLUS (74,637.61)2,315,165.83 TOTAL LIABILITIES AND SURPLUS (74,637.61)2,315,165.83 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2023 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 12:16:34 PM Printed by: Julie Bakken 14 of 59 Doc Num Voided Type No ADJ 355 No DD 356 No DD 357 No DD 358 No DD 359 No DD 360 No DD 361 No DD 362 No DD 363 No DD 364 No DD 365 No DD 366 No DD 367 No DD 368 No DD 369 No DD 370 No DD 371 No DD 372 No DD 373 No DD 374 No DD 375 No DD 376 No DD 377 No DD 378 No DD 379 No DD 380 No DD 381 No DD 382 No DD 383 No DD 384 No DD 385 No DD 386 No DD 387 No DD 388 No DD 389 No DD 390 No DD 391 No DD 392 No DD 393 No DD 5970 No CHK 5971 No CHK 5972 No CHK 5973 No CHK04/01/2023 HAP Payment Apr 23 Yes $905.00 04/01/2023 HAP Payment Apr 23 Yes $1,080.00 04/01/2023 HAP Payment Apr 23 Yes $330.00 04/01/2023 HAP Payment Apr 23 Yes $268.00 04/01/2023 HAP Payment Apr 23 Yes $675.00 04/01/2023 HAP Payment Apr 23 Yes $477.00 04/01/2023 HAP Payment Apr 23 Yes $614.00 04/01/2023 HAP Payment Apr 23 Yes $291.00 04/01/2023 HAP Payment Apr 23 Yes $674.00 04/01/2023 HAP Payment Apr 23 Yes $280.00 04/01/2023 HAP Payment Apr 23 Yes $1,282.00 04/01/2023 HAP Payment Apr 23 Yes $396.00 04/01/2023 HAP Payment Apr 23 Yes $572.00 04/01/2023 HAP Payment Apr 23 Yes $670.00 04/01/2023 HAP Payment Apr 23 Yes $316.00 04/01/2023 HAP Payment Apr 23 Yes $380.00 04/01/2023 HAP Payment Apr 23 Yes $365.00 04/01/2023 HAP Payment Apr 23 Yes $1,455.00 04/01/2023 HAP Payment Apr 23 Yes $268.00 04/01/2023 HAP Payment Apr 23 Yes $3,223.00 04/01/2023 HAP Payment Apr 23 Yes $296.00 04/01/2023 HAP Payment Apr 23 Yes $849.00 04/01/2023 HAP Payment Apr 23 Yes $348.00 04/01/2023 HAP Payment Apr 23 Yes $749.00 04/01/2023 HAP Payment Apr 23 Yes $900.00 04/01/2023 HAP Payment Apr 23 Yes $150.00 04/01/2023 HAP Payment Apr 23 Yes $3,949.00 04/01/2023 HAP Payment Apr 23 Yes $710.00 04/01/2023 HAP Payment Apr 23 Yes $906.00 04/01/2023 HAP Payment Apr 23 Yes $675.00 04/01/2023 HAP Payment Apr 23 Yes $405.00 04/01/2023 HAP Payment Apr 23 Yes $6,697.00 04/01/2023 HAP Payment Apr 23 Yes $1,319.00 04/01/2023 HAP Payment Apr 23 Yes $342.00 04/01/2023 HAP Payment Apr 23 Yes $925.00 04/01/2023 HAP Payment Apr 23 Yes $394.00 04/01/2023 HAP Payment Apr 23 Yes $386.00 04/01/2023 HAP Payment Apr 23 Yes $289.00 04/01/2023 HAP Payment Apr 23 Yes $320.00 04/01/2023 HAP Payment Apr 23 Yes $324.00 04/01/2023 HAP Payment Apr 23 Yes $207.00 04/01/2023 HAP Payment Apr 23 Yes $579.00 04/01/2023 HAP Payment Apr 23 Yes $381.00 Payment Date Document Description Cleared Amount 04/20/2023 Client moved out of unit, they are paying us back Yes ($332.00) Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 2 5/3/2023 1:55:45 PM Printed by: Julie Bakken 15 of 59 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 5974 No CHK 5975 No CHK 5976 No CHK 5977 No CHK 5978 No CHK 5979 No CHK 5980 No CHK 5981 No CHK 5982 No CHK 5983 No CHK 5984 No CHK 5985 No CHK 5986 No CHK 5987 No CHK 5988 No CHK 5989 No CHK 5990 No CHK 5991 No CHK 5992 No CHK 5993 No CHK Payments $64,836.14 $64,836.14 Count 1 39 24 64 End of Report $33,631.00 Check (CHK)$31,537.14 Total:$64,836.14 Project Summary Bank: FM Bank, Bank Account: 9314130062, GL Program - Project Deposits Housing Choice Vouchers - Housing Choice $0.00 Total:$0.00 Type Summary Bank: FM Bank, Bank Account: 9314130062, GL Document Type Amount Hap Adjustment Advice Slip (ADJ) ($332.00) Direct Deposit (DD) 04/01/2023 Port Out Payment Apr 23 Yes $898.16 Cleared: 60 $63,846.98 Uncleared: 4 $989.16 Total Payments: 64 $64,836.14 04/01/2023 Port Out Payment Apr 23 Yes $1,070.16 04/21/2023 1st Qtr 2023 Billing-Payroll Yes $21,624.50 04/01/2023 Port Out Payment Apr 23 No $482.16 04/01/2023 Port Out Payment Apr 23 Yes $953.16 04/01/2023 HAP Util Payment Apr 23 No $5.00 04/01/2023 HAP Util Payment Apr 23 Yes $18.00 04/01/2023 HAP Util Payment Apr 23 Yes $148.00 04/01/2023 HAP Util Payment Apr 23 Yes $18.00 04/01/2023 HAP Util Payment Apr 23 Yes $84.00 04/01/2023 HAP Util Payment Apr 23 Yes $28.00 04/01/2023 HAP Util Payment Apr 23 Yes $8.00 04/01/2023 HAP Util Payment Apr 23 Yes $172.00 04/01/2023 HAP Util Payment Apr 23 No $89.00 04/01/2023 HAP Util Payment Apr 23 Yes $2.00 04/01/2023 HAP Payment Apr 23 Yes $331.00 04/01/2023 HAP Payment Apr 23 Yes $926.00 04/01/2023 HAP Payment Apr 23 Yes $624.00 04/01/2023 HAP Payment Apr 23 Yes $653.00 04/01/2023 HAP Payment Apr 23 No $413.00 www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 2 of 2 5/3/2023 1:55:45 PM Printed by: Julie Bakken 16 of 59 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3301 Admin Subsidy 6,092.00 24,382.00 79,201.00 (54,819.00)31% 3301.1 HAP Subsidy 39,273.00 157,090.00 434,498.00 (277,408.00)36% 3450 Fraud Recovery - Admin 50%296.00 1,928.24 1,928.24 3450.1 Fraud Recapture HAP 50%296.00 1,928.24 1,928.24 3610 Investment Income (0062)11.49 37.07 105.00 (67.93)35% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 45,968.49 185,365.55 543,804.00 (358,438.45)34% EXPENSES 4150 Travel 201.09 1,200.00 998.91 17% 4190 Other Admin Expenses (Apps, Service Charges)197.51 120.00 (77.51)165% 4190.01 Manuals, Subscriptions 240.00 240.00 0% 4190.08 Consulting Fees 1,945.00 1,945.00 0% 4190.2 Management Fees-OTC 21,624.50 21,624.50 93,887.00 72,262.50 23% 4715.1 HAP Occupied Units 40,938.00 161,945.00 394,904.00 232,959.00 41% 4715.P HAP-Portability Out 3,156.00 8,429.00 32,462.00 24,033.00 26% 4716.P Port Out Admin Fee 192.64 529.76 1,423.00 893.24 37% TOTAL EXPENSES 65,911.14 192,926.86 526,181.00 333,254.14 37% SURPLUS (19,942.65)(7,561.31)17,623.00 (25,184.31)-43% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2023 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 1:34:25 PM Printed by: Julie Bakken 17 of 59 Period Amount Balance ASSETS 1111 Cash Unrestricted (19,199.65)49,067.81 TOTAL ASSETS (19,199.65)49,067.81 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 743.00 1,336.00 TOTAL LIABILITIES 743.00 1,336.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 22,114.50 2805 Restricted Net Position (Current Year) (4,525.00)(11,355.76) 2806 Unrestricted Position 29,099.93 2806 Unrestricted Position (Current Year) (15,417.65)3,794.45 TOTAL SURPLUS (19,942.65)47,731.81 TOTAL LIABILITIES AND SURPLUS (19,199.65)49,067.81 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2023 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 1:34:24 PM Printed by: Julie Bakken 18 of 59 Doc Num Voided Type 7249 No CHK 7250 No CHK 7251 No CHK 7252 No CHK 7253 No CHK 7254 No CHK 01-00000621-00-0 Mar 23 No INV 01-00041004-00-6 Mar 23 No INV 01-00041101-00-0 Mar 23 No INV Doc Num Voided Type 1061 No CHK 1182 No CHK 1184 No CHK 1187 No CHK 1305 No CHK 1306 No CHK 1806 No CHK 1820 No CHK 2807 No CHK 3419 No CHK 5263 No CHK 5264 No CHK 020528693 No MO 046100759 No MO 82347108 No CHK 02 0531360 No MO 0461900760 No MO 22-029739788 No MO 27407470408 No MO 2864053098 No MO 8142549548 No MO Payments $29,741.95 $29,741.95 Count 19 8 3 30 Payment Date Document Description Cleared Amount 04/06/2023 Solar Salt Yes $45.95 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments 04/21/2023 Fire Call Yes $500.00 04/21/2023 Water, Sewer Yes $512.25 04/14/2023 Gas Yes $741.77 04/21/2023 Solar Salt Yes $10.20 04/04/2023 Water, Electric, Gas, Sewer Yes $240.00 04/04/2023 Water, Electric, Gas, Sewer Yes $217.65 04/21/2023 1st Qtr 2023 Billing-Payroll Yes $27,138.50 04/04/2023 Water, Electric, Gas, Sewer Yes $335.63 Posted Deposits Control Date Document Description Cleared Amount Cleared: 9 $29,741.95 Uncleared: 0 $0.00 Total Payments: 9 $29,741.95 04/17/2023 Payment - Check Yes $216.26 04/26/2023 Payment - Check Yes $675.00 04/17/2023 Payment - Check Yes $110.53 04/03/2023 Payment - Check Yes $625.00 04/03/2023 Payment - Check Yes $675.00 04/17/2023 Payment - Check Yes $83.74 04/03/2023 Payment - Check Yes $150.61 04/03/2023 Payment - Check Yes $239.42 04/03/2023 Payment - Check Yes $763.92 04/26/2023 Payment - Check Yes $265.63 04/13/2023 Payment - Check Yes $100.00 04/17/2023 Payment - Check Yes $265.00 04/03/2023 Payment - Check Yes $378.00 04/26/2023 Payment - Money Order Yes $300.00 04/03/2023 Payment - Money Order Yes $91.00 04/17/2023 Payment - Money Order Yes $675.00 04/17/2023 Payment - Money Order Yes $185.42 04/03/2023 Payment - Money Order Yes $180.00 04/17/2023 Payment - Money Order Yes $675.00 04/03/2023 Payment - Money Order Yes $188.60 04/13/2023 Payment - Money Order Yes $14.00 Cleared: 21 $6,857.13 Uncleared: 0 $0.00 Total Deposits: 21 $6,857.13 End of Report $2,309.02 Invoice (INV)$793.28 Total:($22,884.82) Project Summary Bank: FM Bank, Bank Account: 9314130070, GL Program - Project Deposits Public Housing - Family Housing $6,857.13 Total:$6,857.13 Type Summary Bank: FM Bank, Bank Account: 9314130070, GL Document Type Amount Check (CHK)($24,400.56) Money Order (MO) www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 2:15:28 PM Printed by: Julie Bakken 19 of 59 33% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 3,971.00 15,912.00 25,000.00 (9,088.00)64% 3401.1 HUD Operating Subsidy 3,633.00 15,045.00 45,000.00 (29,955.00)33% 3401.2 HUD Capital Funds-Operations/Admin 14,363.00 7,000.00 7,363.00 205% 3401.3 HUD Capital Funds-Project 1,628.60 33,000.00 (31,371.40)5% 3610 Interest Income (5673/0070)23.76 70.93 40.00 30.93 177% 3690 Other Income (NSF, Late Fee, GR Support)277.00 21,000.00 (20,723.00)1% 3690.1 Water Charge Income 414.16 2,190.92 6,300.00 (4,109.08)35% 3690.2 Electric Charge Income 725.79 3,517.24 8,550.00 (5,032.76)41% 3690.3 Gas Charge Income 1,056.79 3,883.14 11,000.00 (7,116.86)35% 3690.31 Sewer Charge Income 523.22 2,605.53 7,350.00 (4,744.47)35% 3690.4 Other Tenant Charges (Maint)500.00 500.00 500.00 TOTAL INCOME 10,847.72 59,993.36 164,240.00 (104,246.64)37% EXPENSES 4130 Legal 750.00 750.00 0% 4140 Staff Training 500.00 500.00 0% 4150 Travel 22.27 1,000.00 977.73 2% 4171 Audit 2,000.00 2,000.00 0% 4190 Other Admin Expenses (Reports, Apps)2,100.00 2,100.00 0% 4190.01 Manuals, Subscriptions 500.00 500.00 0% 4190.02 Office Supplies 750.00 750.00 0% 4190.03 Postage 500.00 500.00 0% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,945.00 1,945.00 0% 4190.2 Management Fees-OTC 23,211.42 23,211.42 17,000.00 (6,211.42)137% 4310 Water 555.47 1,776.81 6,400.00 4,623.19 28% 4320 Electric 667.73 2,120.10 8,700.00 6,579.90 24% 4330 Gas 1,167.06 3,584.00 11,500.00 7,916.00 31% 4331 Sewer 649.53 2,071.43 7,500.00 5,428.57 28% 4400 Maintenance - Tools & Equip 750.00 750.00 0% 4420 Maintenance - Materials 11.16 5,500.00 5,488.84 0% 4430 Maintenance - Contracts 556.15 1,730.62 20,000.00 18,269.38 9% 4431 Garbage and Trash Removal Contracts 500.00 500.00 0% 4510 Insurance 15,762.60 15,763.00 0.40 100% 4520 PILOT 2,689.72 2,689.72 1,200.00 (1,489.72)224% 4521 Assessments 1,237.36 1,237.36 1,200.00 (37.36)103% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)300.00 300.00 0% 4600 Capital Fund Projects 1,628.60 33,000.00 31,371.40 5% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 30,734.44 55,846.09 143,558.00 87,711.91 39% SURPLUS (19,886.72)4,147.27 20,682.00 (16,534.73)20% Otter Tail County Housing Redevelopment Authority Operating Statement Four Months Ending 04/30/2023 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 2:01:38 PM Printed by: Julie Bakken 20 of 59 Period Amount Balance ASSETS 1111 Cash (20,220.55)93,017.22 1114 Tenant Security Deposit Cash 9,044.40 1122 A/R Tenants 823.78 2,036.88 1122.1 Allowance for Doubtful Accts (200.00) 1122.9 A/R Tenant Repayment Agreements (175.00)141.82 1400.5 Accumulated Depreciation (1,062,666.01) 1400.6 Land 32,990.31 1400.7 Buildings 1,688,010.51 1400.8 Furn/Equip/Mach - Dwellings 21,132.31 TOTAL ASSETS (19,571.77)783,507.44 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants 25.55 25.55 2114 Tenant Security Deposits 9,044.40 2240 Tenants Prepaid Rent 289.40 1,497.44 TOTAL LIABILITIES 314.95 10,567.39 SURPLUS 2700 Income/Expense Clearing Account (3,829.09) 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 2806 Unrestricted Net Position (Current Year) (19,886.72)4,147.27 TOTAL SURPLUS (19,886.72)772,940.05 TOTAL LIABILITIES AND SURPLUS (19,571.77)783,507.44 Otter Tail County Housing Redevelopment Authority Balance Sheet April 2023 Program: Public Housing Project: Consolidated www.pha-web.com © 2023 Management Computer Services, Inc. (MCS) Page 1 of 1 5/3/2023 2:01:38 PM Printed by: Julie Bakken 21 of 59 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _May 16, 2023__ BOARD MEETING DATE AGENDA ITEM #3F Administration ORIGINATING DEPARTMENT/SERVICE Barbara Dacy 5/10/2023 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 238 Resolution Adopting Capital Fund Policy PROPOSED REQUEST/JUSTIFICATION The Capital Fund program is the funding allocated to the HRA specifically for capital improvements at the Public Housing properties. In general, the recommended policy matches the current practices and procedures currently taking place with respect to this program. The Capital Fund monies are held by HUD in an electronic account. In order to access these funds, HRA staff must complete several administrative tasks prior to drawing down the funds. The proposed policy is consistent with HUD policy. Staff recommends the Board adopt Resolution No. 238. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Barbara Dacy 05/10/2023 ATTACHMENT LIST: Resolution No. 238 FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Federal Capital Funds COMMENTS 22 of 59 RESOLUTION NO. 238 RESOLUTION ADOPTING CAPITAL FUND POLICY WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates a scattered site Public Housing program (the “Program”); and WHEREAS, the Department of Housing and Urban Development (“HUD”) allocates capital funds for certain capital improvements to the properties in the Program; and WHEREAS, the Authority has determined that the provisions contained in the Capital Fund Policy (the “Policy”) as represented in Exhibit A are necessary and appropriate. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Policy represented in Exhibit A is hereby adopted. 2. That the Executive Director is authorized, empowered, and directed to undertake any other tasks as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________, seconded by _______________, and passed on a ____________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 16th day of May, 2023. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 23 of 59 EXHIBIT A CAPITAL FUND PAYMENT PROCESSING AND ACCOUNTING POLICY The objective of this policy is to ensure the proper payment processing and accounting of Capital Fund Program (CFP) expenditures. It is understood that the CFP funds are limited to be used solely for the development, modernization and operation of Low Rent Housing Program projects as allowed per HUD regulation and the CFP guidebook. Unless specifically allowed by the Department of Housing and Urban Development (HUD), costs funded by the CFP Program for other programs are strictly prohibited. CAPITAL FUND PAYMENT PROCESSING AND ACCOUNTING PROCEDURES Payment of Invoices • All CFP invoices are to be reviewed and clearly marked as approved and documented to show that the source of funds for payment are CFP grant funds by the Project Manager prior to payment. • The Project Manager will specify the general ledger code, including the BLI account to be used by the finance department for payment processing on the invoice before providing the invoice to the finance department. If the HRA is using the asset management model, the general ledger code will include the project number for reporting purposes. • Under no circumstances, should a payment be made if the HRA has not drawdown and received the respective CFP funds. • With the exception of funds associated with Budget Line Item (BLI) 1406 “Operations”, HRAs have three (3) business days to issue and mail the check once the CFP funds are received. • The Accounting Specialist will review the general ledger code upon entering the invoice for payment processing and verify the proper CFP grant year and BLI account. Drawdown of Funds • For each drawdown, the Executive Director and/or Project Manager will print the associated eLOCCS Voucher Payment form from the eLOCCS system. • The Executive Director and/or Project Manager will document the check number(s), contract number(s) and vendor(s) associated with each CFP draw (i.e., the eLOCCS Voucher Payment form). In addition, each individual draw shall be numbered for reference purposes. • A copy of each draw shall be submitted to the Accounting Specialist to ensure proper reporting of the grant drawdown. • With the exception of funds associated with BLI 1406 “Operations”, in no case shall a draw be made without the proper approved invoices. Monitoring • The HRA’s monthly financial statements will include a CFP report for each grant which will then be reviewed by the Project Manager to ensure that the accounts payable clerk entered the correct general ledger and BLI codes. The Project Manager will confirm their review by initialing and dating the CFP reports. 24 of 59 218-998-8730 ottertailcounty.gov OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 ii) EOU/\L HOUSING OPPORTUNITY hra@co.ottertail.mn.us • Any discrepancy between funds advanced and expended as reported on the financial statements must be explained by the Project Manager in a memo to the Executive Director. Note – Discrepancy between funds advanced and expended may reflect non-compliance as the HRA likely has not drawn the CFP funds prior to making the vendor payment (i.e., the vendor was paid with operating funds) or the HRA has drawn down CFP funds but has not paid the vendor within the required three (3) business days after the funds became available. • The signed CFP reports will be given to the Executive Director for his/her review and filing for future audit verification. Reporting • The general ledger balances will be used for the preparation of the final Performance and Evaluation report submitted to HUD as part of the closing process of the CFP grant. As part of the documentation, a copy of the grant report printed from the general ledger system is to be attached to the HRA’s copy. • For the financial statements to be prepared by the finance department, costs are required to be tracked by BLI account number and in a systematic manner that also provides a basis for the accounting and preparation of the Financial Data Schedule (FDS) on a GAAP basis. 25 of 59 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _May 16, 2023__ BOARD MEETING DATE AGENDA ITEM #3G Administration ORIGINATING DEPARTMENT/SERVICE Barbara Dacy 5/10/2023 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 239 Resolution Authorizing Execution West Central Minnesota Memorandum of Understanding Homework Starts With Home PROPOSED REQUEST/JUSTIFICATION The following four agencies are responsible for administering the West Central Minnesota Homework Starts with Home program: the Housing And Redevelopment Authority of Clay County; Lakes & Prairies Community Action Partnership, Inc.; Mahube-Otwa Community Action Partnership, Inc.; and West Central Minnesota Communities Action Agency, Inc. The Otter Tail County HRA (and Otter Tail County) have previously been a “Local Government Partner” in cooperation with 44 other jurisdictions in the West Central Region. The goal of the program is to provide temporary rental assistance, preventive services, and supportive services for families with children, unaccompanied youth, and parenting youth in the West Central Region school districts. The Clay County HRA administers the rental assistance portion of the program. The Otter Tail County HRA role has been to alert partners when the Housing Choice Voucher/Public Housing waiting list is open, refer those who are at risk of becoming homeless to Mahube-Otwa (key program partner), and examine admissions and termination policies to reduce the time participants are homeless or prevent a new homelessness episode. Staff recommends the Board adopt Resolution No. 239. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Barbara Dacy 05/10/2023 ATTACHMENT LIST: Resolution No. 239 FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: Minnesota Housing COMMENTS 26 of 59 RESOLUTION NO. 239 AUTHORIZING EXECUTION MEMORANDUM OF UNDERSTANDING HOMEWORK STARTS WITH HOME PROGRAM WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) administers the Housing Choice Voucher Program (the “Program”); and WHEREAS, the Homework Starts With Home Program (the “HSWH Program”) is administered by the Clay County Housing and Redevelopment Authority, MAHUBE-OTWA, Lakes & Prairies Community Action Partnership, Inc., and West Central Minnesota Communities Action Agency, Inc (the “Program Partners”).; and WHEREAS, the Authority has determined that collaborating with the HSWH Program Partners will provide needed services for certain families and individuals in Otter Tail County; and WHEREAS, the Memorandum of Understanding (“MOU”) as represented in Exhibit A outlines the program responsibilities of the Program. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Executive Director is authorized to execute the MOU as presented in Exhibit A. 2. That the Executive Director is authorized, empowered, and directed to undertake any other tasks as she deems necessary or desirable in her discretion to effectuate the purposes of the foregoing Resolution. Upon the motion of _______________, seconded by _______________, and passed on a ____________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 16th day of May, 2023. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 27 of 59 EXHIBIT A WEST CENTRAL MN HOMEWORK STARTS WITH HOME MEMORANDUM OF UNDERSTANDING AMONG THE FOLLOWING “HSWH-FUNDED COLLABORATIVE PARTNERS”: 1.HOUSING AND REDEVELOPMENT AUTHORITY OF CLAY COUNTY; 2. LAKES & PRAIRIES COMMUNITY ACTION PARTNERSHIP, INC.; 3. MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC.; AND 4. WEST CENTRAL MINNESOTA COMMUNITIES ACTION AGENCY, INC. AND AMONG THE FOLLOWING “SCHOOL DISTRICT COLLABORATIVE PARTNERS”: 1. ALEXANDRIA PUBLIC SCHOOLS; 2. BARNESVILLE PUBLIC SCHOOLS; 3. BRECKENRIDGE PUBLIC SCHOOLS; 4. DETROIT LAKES PUBLIC SCHOOLS; 5. DILWORTH-GLYNDON-FELTON SCHOOLS; 6. FERGUS FALLS PUBLIC SCHOOLS; 7. FRAZEE-VERGUS PUBLIC SCHOOLS; 9. HAWLEY PUBLIC SCHOOLS; 10. HENNING PUBLIC SCHOOL 11. LAKE PARK AUDUBON PUBLIC SCHOOLS 12. MINNEWASKA AREA SCHOOLS; 13. MOORHEAD AREA SCHOOLS; 14. MORRIS PUBLIC SCHOOLS; 15. OSAKIS PUBLIC SCHOOLS; 16. PERHAM-DENT PUBLIC SCHOOLS 17. PARKERS PRAIRIE PUBLIC SCHOOLS; 18. ULEN-HITTERDAL SCHOOLS; 19. VERNDALE PUBLIC SCHOOLS; AND 20. WADENA-DEER CREEK PUBLIC SCHOOLS. AND AMONG THE FOLLOWING “LOCAL GOVERNMENT ENTITY COLLABORATIVE PARTNERS”: 1. ALEXANDRIA HOUSING & REDEVELOPMENT AUTHORITY (HRA); 2. CLAY COUNTY HRA; 3. CLAY COUNTY SOCIAL SERVICES; 4. BECKER COUNTY; 5. BRECKENRIDGE HRA; 28 of 59 2 6. DOUGLAS COUNTY HRA; 7. DETROIT LAKES HRA; 8. FERGUS FALLS HRA; 9. OTTER TAIL COUNTY HRA; 10. GRANT COUNTY HRA; 11.GLENWOOD HRA; 12. OTTER TAIL COUNTY; 13. OTTER TAIL COUNTY HRA; 14. STEVENS COUNTY HRA; 15. WADENA COUNTY; AND 16. WADENA COUNTY HRA. AND AMONG THE FOLLOWING “LANDLORD OR OWNER COLLABORATIVE PARTNERS”: 1. ALEXANDRIA HOUSING & REDEVELOPMENT AUTHORITY (HRA); 2. CLAY COUNTY HRA; 3. BRECKENRIDGE HRA; 4. DOUGLAS COUNTY HRA; 5. DETROIT LAKES HRA; 6. FERGUS FALLS HRA; 7. GRANT COUNTY HRA; 8. GLENWOOD HRA; 9. STEVENS COUNTY HRA; 10. WADENA COUNTY HRA; 11. CENTRAL MINNESOTA PROPERTY MANAGEMENT; 12. CHURCHES UNITED FOR THE HOMELESS – BRIGHT SKY APARTMENTS; 13. LLOYD MANAGEMENT; AND 14. OTTERTAIL COUNTY HRA AND AMONG THE FOLLOWING “OTHER LOCAL NON-PROFIT COLLABORATIVE PARTNERS”: 1. CHURCHES UNITED FOR THE HOMELESS; 2. THE CONGREGATIONAL CHURCH – DETROIT LAKES; 3. THE FARGO-MOORHEAD COALITION TO END HOMELESSNESS; 4. FIRST LUTHERAN CHURCH – DETROIT LAKES; 5. LAKES CRISIS RESOURCE CENTER; 6. LEGAL SERVICES OF NORTHWEST MINNESOTA; 7. PRESENTATION PARTNERS IN HOUSING; 8. UNITED WAY OF CASS-CLAY; 9. WEST CENTRAL MINNESOTA CONTINUUM OF CARE; AND 29 of 59 3 10. YOUTHWORKS. I. BACKGROUND AND INTENT This Memorandum of Understanding is entered into on the 1st day of October 2023 by all Collaborative Partners as listed above. Those receiving funding through the West Central Minnesota Homework Starts with Home Program, who are the Housing and Redevelopment Authority of Clay County (Clay County HRA), a local housing and redevelopment authority organized under Minnesota Statutes; Lakes & Prairies Community Action Partnership, Inc. (CAPLP), a nonprofit corporation; Mahube-Otwa Community Action Partnership, Inc. (Mahube-Otwa), a nonprofit corporation; and West Central Minnesota Communities Action Agency, Inc. (WCMCA), a nonprofit corporation. Herein after, referred to as the HSWH-funded Collaborative Partners. WHEREAS the sole purpose of this Memorandum of Understanding is to ensure cooperation among the Collaborative Partners by outlining the separate and distinct roles and responsibilities of each party; WHEREAS, the Clay County HRA has received funding from the State of Minnesota, Minnesota Housing Finance Agency to administer a Housing Trust Fund Rental Assistance Program through the West Central MN Homework Starts with Home Program (WCMHSWH) to serve households (including youth-only households) with members eligible for enrollment in pre-kindergarten through grade twelve academic program who are homeless or at imminent risk of homelessness. The program is designed to provide rental subsidies and a full range of services to eligible households. The program is designed to serve households who meet the definition of homeless or imminent risk of homelessness as defined in Section II – Definitions; WHEREAS, CAPLP has received funding from the State of Minnesota, Minnesota Housing Finance Agency to administer additional Family Homeless Prevention and Assistance Program resources to provide prevention, diversion, housing navigation and case management services to households eligible for the WCMHSWH program through CAPLP, Mahube-Otwa and WCMCA. WHEREAS, all parties understand that the purpose of the WCMHSWH program is to end homelessness for school-age youth and children in West Central Minnesota by doing the following: 1) Provide ongoing services that meet the individualized needs of families; 2) Enable families to maintain stable residency in the community and stable attendance at their schools; 3) Assist families to maximize their household income; 4) Help families maximize their capacity for independent living; and (5) Form and maintain partnerships with the entire community to achieve this goal. WHEREAS the Collaborative Partners understand that individuals and families who are homeless or at imminent risk of homelessness require a set of supportive services that are unique and specialized and that the provision and coordination of supportive services is critical to helping the families maintain stability. WHEREAS Clay County HRA is grant administrator and the project administrator for the WCMHSWH rental assistance grant and is ultimately responsible for adhering to grant rules, regulations and contracts. Clay County HRA and other Collaborative Partners acknowledge they must adhere to the Rental Assistance laws and regulations found at Minn. Stat. 462A.201; Minn. 30 of 59 4 Rules 4900.3700-.3769; Minn. Stat. §16B.97, Subd. 4(a)(1); the grant application and executed grant agreement. WHEREAS the HSWH-Funded Collaborative Partners agree to provide services as specified in the grant application and have trained and experienced staff who work with families experiencing or at risk of homelessness. WHEREAS it is understood that Collaborative Partners will provide services as described in Section V – Roles and Responsibilities; and that their provision of services does not include the provision of chemical dependency counseling, medical, or nursing services; but rather the linkage and coordination of these services. WHEREAS youth and families will be required to develop a transition/independent living plan in collaboration with the supportive service provider, such plans will be specifically designed and adaptive to the varying needs, current services, and desires of the households, and the households voluntarily participate in the on-going services; and Therefore, the Collaborative Partners agree that it is in the best interests of all concerned to enter into this Memorandum of Understanding. II. DEFINITIONS For the purposes of this Memorandum of Understanding, the following definitions apply: • “Eligible Location (EL)” – Participant must reside in one of the ten counties of the counties included in the West Central Minnesota Homework Starts with Home program, which are the following: Becker, Clay, Douglas, Grant, Otter Tail, Pope, Stevens, Traverse, Wadena and Wilkin; and have a student enrolled or eligible for enrollment in one of the School District Collaborative Partners . • "Homeless" – anyone without a fixed, regular, and adequate nighttime residence according to Subtitle VII-B of the McKinney Vento Homeless Assistance Act (per Title IX, Part A of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act); • “Imminent Risk of Homelessness” – anyone with an income at or below 200% of the federal poverty level that is either: living in substandard or overcrowded housing, defined as housing that does not meet the Emergency Solutions Grant Minimum Habitability Standards established by the US Department of Housing and Urban Development (HUD); living with a person who engages in domestic violence or needing housing to escape domestic violence; severely cost burdened, with 50% of more of household income going to housing; or otherwise faced with a documented situation or set of circumstances that is likely to cause the household to become homeless in the immediate future. • "Supportive Services" - services provided to households for the purpose of enhancing the households' ability to maintain independent living and school attendance. Supportive services must address the special needs of the participants to be served – both children and adults. Services may be provided directly or obtained through referrals, advocacy, and coordination with other service providers. Services include: health care, mental health services, substance and alcohol abuse services, child care services, benefits/income support (SSI, MFIP, GA, food 31 of 59 5 support, Social Security), case management services, counseling, supervision, education, job training, and other services essential for achieving and maintaining independent living. • "Participant" - an eligible and accepted household in the WCMHSWH program who meets all qualifications. III. ELIGIBILITY DETERMINATIONS Eligibility for this project will be based on homeless status; location/enrollment in an eligible school district; and income level. Individuals/families seeking participation in the WCMHSWH program will need to have verification of homeless status or imminent risk of homelessness; verification of enrollment of eligibility for enrollment in an EL; and verification of income per funding requirement. These verifications must be documented on a standardized form with the documentation of status maintained in the participants’ files. IV. GUIDING PRINCIPLES All parties under this Memorandum of Understanding jointly recognize that households with low incomes who meet the definitions homeless or imminent risk of homelessness: • are diverse in terms of their strengths, motivation, goals, backgrounds, needs and abilities; • are members of the community with all the rights, privileges and opportunities accorded to the greater community; • may need certain supports to assist them in maintaining stable housing and school attendance, and, therefore, will be required to develop a Transition/Independent Living Plan; • will require a wide range of supports dependent upon their individual goals and needs; and • have the right to meaningful choices in matters affecting their lives and will play a key role in the design and implementation of their service plans. V. ROLES AND RESPONSIBILITIES Roles of Collaborative Partners It is understood that all Collaborative Partners must work together as a team to effectively meet the needs of the participant households. This level of collaboration will require exceptional, thorough and timely communication between all parties. However, the parties to this agreement understand their separate and distinct responsibilities. Each agrees that participant rights are respected and complied with not only as a matter of principle, but as a matter of practice. The Collaborative Partners agree to advise one another of highly pertinent matters relating to all WCMHSWH operations and understand that each is bound by confidentiality standards regarding the exchange of client information. Appropriate releases will be secured when confidential client information needs to be shared. 32 of 59 6 Role of Clay County Housing & Redevelopment Authority (Clay County HRA) CCHRA is the State of Minnesota Program Grantee/Housing Trust Fund Rental Assistance Administrator and will be responsible for providing rental assistance funding for 150 units of housing in accordance with the approved grant application, grant agreement and the pertinent laws and regulations. Specifically, it is responsible for the following: • Managing compliance with the overall West Central Minnesota Homework Starts with Home grant agreement and program requirements. Specific duties will include: • Development of program policies, procedures, practices, and forms. • Submitting to the State of Minnesota all required overall grant reports. • Providing a written request of any changes to the grant contract to the Minnesota Housing Finance Agency. • Complying with other state requirements. • Maintaining and retaining financial records except relating to FHPAP funds. • Maintaining documentation of homeless status, eligible location, and income verifications. • Coordinating participant participation in governance. • Coordinating governance meetings of the collaborative partners. • Identifying and developing community relationships with other organizations, agencies and institutions to enhance all aspects of the West Central Minnesota Homework Starts with Home operations. • Achieving program goals as laid out in the Grant agreement. • Managing compliance with Housing Trust Fund Rental Assistance program requirements. Specific duties will include: • Submitting to the State of Minnesota all required HTF reports. • Managing rental assistance funds. • Determining eligibility for HTF rental assistance funding. • Conducting or coordination of the completion of Housing Quality Standards inspections. • Performing rent calculations. • Performing annual income re-examinations and interim re-examinations when income decreases. • Maintaining and retaining financial records of the use of all HTF funds. • Maintaining documentation of participant homeless status, income and rent calculations. • Input participant intake and data related to the HTF funding into the Homeless Management Information System. • Achieving program goals as laid out in the Grant agreement. Role of CAPLP CAPLP agrees to be the Minnesota Housing Family Homeless Prevention and Assistance Program grantee for the West Central Minnesota Homework Starts with Home Program. The agency is an experienced FHPAP grant recipient and is qualified to administer these funds and to provide appropriate services pursuant to the grant application and agreement. 33 of 59 7 • Managing compliance with Family Homelessness Prevention and Assistance Program requirements. Specific duties will include: • Submitting to the State of Minnesota all required FHPAP reports. • Managing FHPAP funds. • Entering into a sub-grantee agreement with Mahube-Otwa and WCMCA. • Determining eligibility for FHPAP assistance funding. • Dispersing funds to sub-grantees for FHPAP services rendered. • Maintaining and retaining financial records of the use of all FHPAP funds. • Maintaining documentation of participant homeless status, income and rent calculations. • Input participant intake and data related to the FHPAP funding into the Homeless Management Information System. • Achieving program goals as laid out in the Grant agreement. • Providing FHPAP case management services to eligible participants located in Clay and Wilkin Counties who are eligible to or are enrolled in the Barnesville, Breckenridge, Dilworth-Glyndon-Felton, Ulen-Hitterdal, Hawley or Moorhead School District. Progressive engagement will be used with all households so the services will be tailored to meet the needs of each household. Specific duties may include: • Coordinating with the Barnesville, Breckenridge, Dilworth-Glyndon-Felton, Hawley or Moorhead School District to identify and conduct outreach to potentially eligible households; • Assisting households to apply for WCMHSWH assistance; • Determining eligibility for FHPAP assistance; • Maintaining documentation of participant homeless status, income and location status. • Assessing participant’s current needs, goals and services. • Using progressive engagement to assist participants to achieve their goals. • Working with participants to develop individual goals & transition plans. • Providing participants with ongoing support and encouragement. • Assisting households in making sure the students have adequate attendance and supplies/materials required for school. • Working with participants to assess and monitor goals. • Providing follow-up support and services. • Assisting participants in developing a crisis management plan. • Assisting participants in maximizing benefits and/or obtaining employment. • Providing community and social service linkage to participants upon request or as needed and assist them in their efforts to effectively utilize community services. • Assisting participants in understanding their rights and responsibilities under a tenant lease. This includes explaining the eviction and appeal process. • Acting as a liaison and provide conflict resolution in tenant-landlord disputes. 34 of 59 8 • Planning, coordinating and providing educational opportunities for participants, including peer mentor training for the adult household members. • Advocating for participants’ basic needs and rights. • Monitoring the effectiveness of services delivered to participants. • Networking with the community, other service providers and agencies. • Encouraging supportive activities that will help participants develop the skills and abilities needed to utilize the resources of the community, including family, friends, job and school. • Inputting participant intake and data related to the FHPAP funding into the Homeless Management Information System. Achieving program goals as laid out in the Grant agreement. Role of Mahube-Otwa Mahube-Otwa agrees to deliver services in accordance with the Minnesota Housing Family Homeless Prevention and Assistance Program. The agency is an experienced FHPAP grant recipient and is qualified to provide appropriate services pursuant to the grant application and agreement. • Complying with Family Homelessness Prevention and Assistance Program requirements. Specific duties will include: • Submitting to CAPLP all required FHPAP reports. • Providing FHPAP case management services. • Determining eligibility for FHPAP assistance funding. • Maintaining and retaining financial records of the use of all FHPAP funds. • Maintaining documentation of participant homeless status, income and rent calculations. • Input participant intake and data related to the FHPAP funding into the Homeless Management Information System. • Achieving program goals as laid out in the Grant agreement. • Providing FHPAP case management services to eligible participants located in Becker, Otter Tail and Wadena Counties who are eligible to or are enrolled in the Detroit Lakes, Fergus Falls, Frazee-Vergas, Perham-Dent, Henning, Lake Park Audubon, Parkers Prairie, Verndale or Wadena-Deer Creek School District. Progressive engagement will be used with all households so the services will be tailored to meet the needs of each household. Specific duties may include: • Coordinating with the Detroit Lakes, Fergus Falls, Frazee-Vergas, Perham-Dent, Henning, Lake Park Audubon, Parkers Prairie, Verndale or Wadena-Deer Creek School Districts to identify and conduct outreach to potentially eligible households; • Assisting households to apply for WCMHSWH assistance; • Determining eligibility for FHPAP assistance; • Maintaining documentation of participant homeless status, income and location status. • Assessing participant’s current needs, goals and services. 35 of 59 9 • Using progressive engagement to assist participants to achieve their goals. • Working with participants to develop individual goals & transition plans. • Providing participants with ongoing support and encouragement. • Assisting households in making sure the students have adequate attendance and supplies/materials required for school. • Working with participants to assess and monitor goals. • Providing follow-up support and services. • Assisting participants in developing a crisis management plan. • Assisting participants in maximizing benefits and/or obtaining employment. • Providing community and social service linkage to participants upon request or as needed and assist them in their efforts to effectively utilize community services. • Assisting participants in understanding their rights and responsibilities under a tenant lease. This includes explaining the eviction and appeal process. • Acting as a liaison and provide conflict resolution in tenant-landlord disputes. • Planning, coordinating and providing educational opportunities for participants, including peer mentor training for the adult household members. • Advocating for participants’ basic needs and rights. • Monitoring the effectiveness of services delivered to participants. • Networking with the community, other service providers and agencies. • Encouraging supportive activities that will help participants develop the skills and abilities needed to utilize the resources of the community, including family, friends, job and school. • Inputting participant intake and data related to the FHPAP funding into the Homeless Management Information System. Achieving program goals as laid out in the Grant agreement. Role of WCMCA WCMCA agrees to deliver services in accordance with the Minnesota Housing Family Homeless Prevention and Assistance Program. The agency is an experienced FHPAP grant recipient and is qualified to provide appropriate services pursuant to the grant application and agreement. • Complying with Family Homelessness Prevention and Assistance Program requirements. Specific duties will include: • Submitting to the CAPLP all required funding reports. • Providing FHPAP case management services. • Determining eligibility for FHPAP assistance. • Maintaining and retaining financial records of the use of all funds. • Maintaining documentation of participant homeless status, income and rent calculations. • Input participant intake and data related to the funding into the Homeless Management Information System. • Achieving program goals as laid out in the Grant agreement. 36 of 59 10 • Providing FHPAP case management services to eligible participants located in Douglas, Grant, Pope, Stevens and Traverse Counties who are eligible to enroll or are enrolled in the Alexandria, Minnewaska, Morris, or Osakis school district. Progressive engagement will be used with all households so the services will be tailored to meet the needs of each household. Specific duties may include: • Coordinating with the Alexandria, Minnewaska, Morris or Osakis school districts to identify and conduct outreach to potentially eligible households; • Assisting households to apply for WCMHSWH assistance; • Determining eligibility for FHPAP assistance; • Maintaining documentation of participant homeless status, income and location status. • Assessing participant’s current needs, goals and services. • Using progressive engagement to assist participants to achieve their goals. • Working with participants to develop individual goals & transition plans. • Providing participants with ongoing support and encouragement. • Assisting households in making sure the students have adequate attendance and supplies/materials required for school. • Working with participants to assess and monitor goals. • Providing follow-up support and services. • Assisting participants in developing a crisis management plan. • Assisting participants in maximizing benefits and/or obtaining employment. • Providing community and social service linkage to participants upon request or as needed and assist them in their efforts to effectively utilize community services. • Assisting participants in understanding their rights and responsibilities under a tenant lease. This includes explaining the eviction and appeal process. • Acting as a liaison and provide conflict resolution in tenant-landlord disputes. • Planning, coordinating and providing educational opportunities for participants, including peer mentor training for the adult household members. • Advocating for participants’ basic needs and rights. • Monitoring the effectiveness of services delivered to participants. • Networking with the community, other service providers and agencies. • Encouraging supportive activities that will help participants develop the skills and abilities needed to utilize the resources of the community, including family, friends, job and school. • Inputting participant intake and data related to the FHPAP funding into the Homeless Management Information System. Achieving program goals as laid out in the Grant agreement. Consistent with client rights principles, it is understood that referrals and other services will be made available to all WCHSWH participants. Collaborative Partner staff will take no action in 37 of 59 11 making referrals or providing services without the agreement of the individual except when it appears in the staff’s judgment, necessary to do so to protect the resident or others from serious harm. Role of School District Collaborative Partners The School District Collaborative Partners agree to perform the following roles in conjunction with the Homework Starts with Home grant: • Assist in identifying students and families facing housing crisis. • Provide linkages to appropriate resources and collaborators. • Comply with all McKinney-Vento Act including monitoring and reporting the number of homeless students identified. • Enter all required data into the MARSS. Role of Local Government Entity Collaborative Partners The Local Government Entity Collaborative Partners agree to perform the following roles in conjunction with the Homework Starts with Home grant: • Connect families and students experiencing homelessness with mainstream programs and services. • Reduce barriers and increasing ease of access to mainstream resources for households with families and students facing a housing crisis. • Work to build upon existing common applications to further streamline access to services. Role of Landlord or Owner Collaborative Partners The Landlord or Owner Collaborative Partners agree to perform the following roles in conjunction with the Homework Starts with Home grant: • Inform Collaborative Partners of unit openings as they become available. • Refer families and students who are or are at risk of becoming homeless to HSWH services. • Examine admissions and termination policies to reduce the time HSWH participants are homeless or prevent a new homelessness episode. Role of Other Local Non-Profit Collaborative Partners The Other Local Non-Profit Collaborative Partners agree to perform the following roles in conjunction with the Homework Starts with Home grant: • Refer family and youth households with students to the HSWH program; • Provide input regarding improvements to the HSWH program; and • Provide informal and formal supports to the HSWH participants in accordance with the mission of each organization. Specifically, the following Local Non-Profit Collaborative Partners agree to perform the following roles: 1. Churches United for the Homeless • Provide emergency shelter for family and youth households at Micah’s Mission and for single adult male youth at Dorothy Day House of Hospitality; • Serve as access site for Homework Starts with Home households; 38 of 59 12 • Cooperate with School District Collaborative Partners in assuring students are enrolled in and attend school while staying in shelter. • Provide food to HSWH households through the Dorothy Day Food Pantry. 2. Fargo-Moorhead Coalition to End Homelessness • Provide oversight of Coordinated Entry System. • Provide data in order to monitor trends and outcomes for HSWH population. • Assist in publicizing availability of HSWH program. 3. Lakes Crisis Resource Center • Provide emergency shelter for victims of domestic violence and their children at Mary’s Place Emergency Shelter; • Provide advocacy and support to victims of violence; and • Provide safe visitation space at the Parenting Time Center. 4. Legal Services of Northwest Minnesota • Provide free legal services to HSWH households in civil matters including evictions and other housing matters; family, public benefits including disability, consumer and other civil matters. • Meet with HSWH within one business day of referral, if needed, to prevent returns to homelessness. 5. Presentation Partners in Housing • Provide prevention and diversion resources to HSWH-eligible households to prevent homelessness and returns to homelessness; and • Provide Housing Navigation services to high barrier HSWH households in need of intensive services. 6. United Way of Cass-Clay • Invest in Clay County and Cass County, ND, to reduce homelessness for youth and families with children for the following purposes: o Increase supportive services to ensure families with children can access housing faster when identified as homeless or identified at -risk of becoming homeless and be able to maintain housing long-term; and o Increase supportive services to ensure unaccompanied youth can access housing faster when identified as homeless or identified at -risk of becoming homeless and be able to maintain housing long-term. 7. West Central Continuum of Care • Continue to include HSWH updates and feedback as part of on-going CoC meeting discussions; • Coordinate with HSWH in scheduling quarterly HSWH meetings around region; • Participate in Executive Committee of HSWH governance structure; • Monitor outcomes and progress towards reaching “functional zero” for youth and families • Complete necessary documentation to declare “functional zero” for youth and families. 8. YouthWorks • Provide Street Outreach to youth in Moorhead; 39 of 59 13 •Provide harm reduction supplies to youth; •Refer and provide supports to youth eligible for HSWH program. VI. FUNDING Clay County HRA is funded through a State of Minnesota Housing Trust Fund grant and the Heading Home Minnesota Funders Collaborative. Mahube-Otwa is funded through the State of Minnesota Family Homelessness Prevention and Assistance Program grant. The parties will provide services identified in this Memorandum of Understanding for twenty-four months. Funding may or may not continue past this time. All parties are committed to providing appropriate and exceptional services to the participants in the West Central Minnesota Homework Starts with Home Program and are committed to ending child homelessness in West Central Minnesota. VII.GOVERNANCE CAPLP will be responsible for coordinating communications, scheduling meetings, inviting participants, and paying participant stipends and mileage. The Collaborative receiving HTF, FHPAP or philanthropic funding will provide reports at each meeting regarding the number of households served, funds expended, trends, positive outcomes and unmet needs. Meetings will be held the 2nd Thursday in the months of January, March, May and September of each year. The Clay County HRA will invite all WCMHSWH participants and partners to each meeting. An Executive Committee is elected from the larger Governance Board. The Executive Committee is authorized to take official actions between meetings. Representatives of the Collaborative Partners will be present at each meeting to provide input and receive input on program implementation and outcomes. VII.GENERAL TERMS Terms. This Agreement will be automatically renewed with the same terms and conditions annually thereafter except where any party provides written notice of change ninety (90) days before the annual termination date. Otherwise, this Agreement may be terminated in accordance with the section on Termination below. Termination. Any party may terminate this Agreement by giving the other parties ninety (90) days prior written notice. Notice must be given to all parties. Indemnity and Insurance. All parties shall indemnify the other parties, their commissioners / board members and employees, against any and all liability for injury and damage caused by any negligent of willful act or omission of a party or any of the party’s employees or in the performance of the duties specified in the MOU. Confidentiality. The Collaborative Partners agree that by virtue of entering into this Agreement they will have access to certain confidential information regarding each other’s operations related to this project. The Collaborative Partners agree that they will not at any time disclose confidential 40 of 59 14 information and/or material without the consent of the affected party unless such disclosure is authorized by this Agreement or required by law. Unauthorized disclosure of confidential information shall be considered a material breach of this agreement. At all times client releases will be secured before confidential client information is exchanged. Confidential client information will be handled with the utmost discretion and judgment. Nondiscrimination. There shall be no discrimination of any person or group of persons on account of race, color, creed, religion, sex, marital status, sexual orientation, age, handicap, ancestry or national origin in the operation of the WCMHSWH by any party. Severability. In the event any provision of this Agreement shall be found to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect the validity, legality and enforceability of the remainder of the Agreement. Amendments. This Agreement may be amended only in writing and as authorized by the designated representatives of the parties. WEST CENTRAL MN HOMEWORK STARTS WITH HOME MEMORANDUM OF UNDERSTANDING – SIGNATURE PAGE Signed: Date: Dara A. Lee Executive Director, Clay County HRA Signed: Date: Liz Kuoppala Executive Director, Mahube-Otwa CAP Signed: Date: Lori Schwartz Executive Director, CAPLP Signed: Date: Missy Becker-Cook Executive Director, WCMCA Signed: Date: Josh Haag Principal, Moorhead Area Public Schools Signed: Date: Mark Jenson Superintendent of Schools, Detroit Lakes Public School Signed: Date: Rick Sansted, Assistant Superintendent, Alexandria Public Schools 41 of 59 15 Signed: Date: Jeff Drake Superintendent, Fergus Falls Public Schools Signed: Date: Terry Karger, Superintendent, Frazee-Vergas Public Schools Signed: Date: Mary Walsh School Social Worker, Minnewaska Area Schools Signed: Date: Randal Bergquist Superintendent, Osakis Public Schools Signed: Date: Lee Westrum Superintendent, Wadena-Deer Creek Public Schools Signed: Date: Megan Hoyer High School Counselor, Barnesville Public Schools Signed: Date: Kristie Sullivan Superintendent, Breckenridge Public Schools Signed: Date: Shannon Hunstad Superintendent, Dilworth-Glyndon-Felton Schools Signed: Date: Kelly Anderson Principal, Hawley Public Schools Signed: Date: Shane Monson Superintendent, Morris Public Schools Signed: Date: Jeff Hess Executive Director, Alexandria HRA Signed: Date: Rhonda Porter Director, Clay County Social Services Signed: Date: Denise Warren 42 of 59 16 Human Services Director, Becker County Signed: Date: Pamela Hovde Executive Director, Breckenridge HRA Signed: Date: Emajean Ford Executive Director, Douglas County HRA Signed: Date: Susan Bjorklund Executive Director, Detroit Lakes HRA Signed: Date: Mikel Olson Executive Director, Fergus Falls HRA Signed: Date: Jim Standish Executive Director, Grant County HRA Signed: Date: Barry Hegg Executive Director, Glenwood HRA Signed: Date: Barbara Dacy Executive Director, Ottertail County Housing and Redevelopment Authority Signed: Date: Deb Sjostrom, Human Services Director, Ottertail County Signed: Date: Jessica Kirwin Executive Director, Stevens County HRA Signed: Date: Jennifer Westrum, Human Services Director Wadena County Signed: Date: Maria Marthaler Executive Director, Wadena HRA Signed: Date: Lori Triebenbach Owner, Central Minnesota Property Manager Signed: Date: Leah Paulson Regional Property Manager, Douglas County HRA 43 of 59 17 Signed: Date: Pastor Sue Koesterman Chief Executive Officer, Churches United for the Homeless Signed: Date: John Campbell Executive Director, Fargo-Moorhead Coalition to End Homelessness Signed: Date: Pastor Michael Fritz Pastor, The Congregational Church Signed: Date: Pastor Lauryl Ivers Pastor, First Lutheran Church Signed: Date: Anna Sellin Executive Director, Lakes Crisis & Resource Center Signed: Date: Anne M. Hoefgen Executive Director, Legal Services of Northwest Minnesota Signed: Date: Cheri Gerken Executive Director, Presentation Partners in Housing Signed: Date: Karla Isley President & CEO, United Way of Cass-Clay Signed: Date: Carla Solem Coordinator, West Central Minnesota Continuum of Care Signed: Date: Melanie Heitkamp Executive Director, Youthworks Signed: Date: Peter Haapala, Superintendent, Parkers Prairie Public Schools Signed: Date: Timothy Godfrey, Superintendent, Lake Park Audubon Public Schools Signed: Date: Mitch Anderson, Superintendent, Perham-Dent Public Schools 44 of 59 18 Signed: Date: Melissa Sparks, Superintendent, Henning Public Schools Signed: Date: Jeannie Mayer, Superintendent, Verndale Public Schools Signed: Date: Dustin Flaten, Superintendent, Ulen Hitterdal Public Schools 45 of 59 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY ITEM 4. NEW BUSINESS 46 of 59 1ir EOU/\l. HOUSING OPPORTUNITY OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _May 16, 2023__ BOARD MEETING DATE AGENDA ITEM #4A Administration ORIGINATING DEPARTMENT/SERVICE Barbara Dacy 5/10/2023 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 240 Resolution Authorizing Reinvestment of Certificate of Deposit FM Bank PROPOSED REQUEST/JUSTIFICATION The HRA has a Certificate of Deposit at FM Bank in the amount of $142,048. It is a 6-month CD with a 2.5% rate, and it will renew automatically June 1. The renewal rate will increase to 4%. The Investment Policy requires Board approval prior to the investment transaction occurring. Approval of Resolution No. 240 is recommended. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED Resolution No. 231 was approved by the HRA Board at its January 17, 2023 meeting which adopted the Investment Policy. EXECUTIVE DIRECTOR DATE: Barbara Dacy 05/10/2023 ATTACHMENT LIST: Resolution No. 240 FINANCIAL IMPLICATIONS: $568 BUDGETED: YES X NO FUNDING: Interest income COMMENTS 47 of 59 RESOLUTION NO. 240 RESOLUTION AUTHORIZING REINVESTMENT OF CERTIFICATE OF DEPOSIT FM BANK WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) is authorized by Minnesota Statutes, Section 469 to carry out housing and redevelopment activities; and WHEREAS, the Authority adopted Resolution No. 231 regarding an Investment Policy (the “Policy); and WHEREAS, the Authority holds a Certificate of Deposit at FM Bank (the “Investment”); and WHEREAS, the interest rate will increase to 4% effective June 1, 2023; and WHEREAS, the Investment is consistent with the Policy. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the Board of Commissioners approves continuing the Investment at FM Bank contingent on a 4% interest rate. Upon the motion of _________________, seconded by _________________, and passed on a __________________ vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 16th day of May, 2023. Dated: _______________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:_______________________ By:______________________________ 48 of 59 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _May 16, 2023__ BOARD MEETING DATE AGENDA ITEM #4A Administration ORIGINATING DEPARTMENT/SERVICE Barbara Dacy 5/10/2023 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 241 Resolution Adopting Amendment to the Admissions and Continued Occupancy Policy PROPOSED REQUEST/JUSTIFICATION The Housing Opportunity Through Modernization Act (2016) changed several provisions to the administrative procedures for the Public Housing program, the Housing Choice Voucher program, and other federally supported programs. HUD has issued a final rule that creates new limitations on tenancy and program participation for formerly income-eligible families residing in public housing with incomes over the newly created “over-income (OI) limit”. The HRA must adopt and implement the new rule in its Public Housing Admissions and Continued Occupancy Policy (ACOP) prior to the required deadline of June 14, 2023. In general, families admitted to the Public Housing program must have incomes lower than 80% AMI according to household size ($66,650 for a family of four). Applicants in the HRA program typically have incomes lower than 80% AMI; the average income for the HRA program is $32,754. In 2018, federal regulations were changed to permit housing authorities to adopt an over income limit; the HRA policy was not changed at that time. Current policy, however, requires households to choose at income recertification whether they will pay rent based on 30% of household income or pay a flat rent amount (which is based on at least 80% of the Fair Market Rent for bedroom size of the unit). The HRA sets the flat rent every year and they range from $301 to $881. The proposed OI limit is defined as 120% AMI, which is derived by multiplying the “Very Low Income Limit” (50% AMI or $41,560 for a household of 4) x 2.4, or $99,960. The proposed changes to the ACOP are as follows: • Creates a limitation on tenancy for assisted families in the public housing program who become over-income for 24 consecutive months. • The ‘over-income’ (OI) limit is determined by multiplying the very-low-income income limit for the correct family size by a factor of 2.4. • Once a family is identified as OI in a recertification, they must recertify annually. A 24-month grace period is required; however, after the grace period expires, the HRA will terminate tenancy of the OI family. This change is not considered a “substantial amendment” to the HRA’s policy. There are no current tenants that have incomes over the limit. Staff recommends the Board adopt Resolution No. 241. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Barbara Dacy 05/10/2023 ATTACHMENT LIST: Resolution No. 241 FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: COMMENTS 49 of 59 RESOLUTION NO. 241 RESOLUTION ADOPTING AMENDMENT TO THE ADMISSIONS AND CONTINUED OCCUPANCY POLICY WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the “Authority”) operates a scattered site Public Housing program (the “Program”); and WHEREAS, the Department of Housing and Urban Development (“HUD”) has issued PIH Notice 2023 - 23 (the “Notice”) regarding the implementation of Section 103 of the Housing Opportunity Through Modernization Act (the “HOTMA Law”); and WHEREAS, the HOTMA Law requires the Authority to amend its Admissions and Continued Occupancy Policy (the “Policy”); and WHEREAS, the Notice identifies the pertinent regulations to incorporate into the Policy. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1.That the Policy is hereby amended to include the provisions of the Notice. 2. That the Executive Director is authorized, empowered, and directed to undertake any other tasks as she deems necessary or desirable in her discretion to effectuate thepurposes of the foregoing Resolution. Upon the motion of _______________, seconded by _______________, and passed on a ____________________vote, the above resolution is hereby adopted by the Otter Tail County Housing and Redevelopment Authority Board of Commissioners. Adopted this 16th day of May, 2023. Dated: _______________________________ OTTER TAIL COUNTY HRA BOARD OF COMMISSIONERS Attest:________________________________ By:_______________________________ 50 of 59 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY REQUEST FOR BOARD ACTION _May 16, 2023__ BOARD MEETING DATE AGENDA ITEM #4C Administration ORIGINATING DEPARTMENT/SERVICE Barbara Dacy 5/10/2023 REQUESTOR’S SIGNATURE/DATE BOARD ACTION REQUESTED Resolution No. 242 Calling for a Public Hearing Regarding the Otter Tail County Affordable Senior Housing Program PROPOSED REQUEST/JUSTIFICATION Minnesota statutes, under Chapter 462C, requires jurisdictions to conduct a public hearing prior to “making or purchasing loans pursuant to section 462C.05 to finance multifamily housing developments”. Because the HRA will be acquiring property from the City of Dalton in order to construct a multifamily development as defined in statute, and because the HRA will be “purchasing” a loan from the county, the HRA must conduct a public hearing regarding the proposed “housing program”. The county will also need to conduct a similar hearing. Legal counsel has prepared the requisite public notice which must be published 15 days of the proposed hearing. The proposed date of the public hearing is at the special meeting on Monday, June 12, 2023. At the public hearing a presentation will be provided to the public regarding the proposed development. The statute defines “multifamily housing development" or "development" means an apartment facility, including an apartment or unit described in chapter 515, 515A, or 515B, or a cooperative, or a group of townhouses, which include four or more dwelling units, each to be rented or sold to or occupied by a person or family for use as a residence, or a building or buildings which include one or more dwelling units, each to be rented by a person or family for use as a residence. A development may include new construction or the acquisition and rehabilitation of an existing building and site or the rehabilitation of and discharge of any interest or lien in an existing building and site. This statutory process also requires the preparation of a “program” document that describes various aspects of the development program, the income level of the households to be served, and various aspects of the financing to be issued/purchased. Staff will prepare this document for public review and will be available at the public hearing and part of the Board packet. Staff recommends the Board adopt Resolution No. 242. PREVIOUS ACTION ON REQUEST/OTHER PARTIES ADVISED EXECUTIVE DIRECTOR DATE: Barbara Dacy 05/10/2023 ATTACHMENT LIST: Resolution No. 242 FINANCIAL IMPLICATIONS: NA BUDGETED: YES NO FUNDING: NA COMMENTS 51 of 59 13099422v2 RESOLUTION NO. 242 REGARDING THE OTTER TAIL COUNTY AFFORDABLE SENIOR HOUSING PROGRAM WHEREAS, pursuant to Minnesota Statutes, Chapter 462C (the "Act"), the Otter Tail County Housing and Redevelopment Authority (the “Authority”) is authorized to develop and administer programs of making and purchasing loans to finance multifamily housing developments and functionally related facilities; and WHEREAS, Minnesota Statutes, Section 462C.05, subdivision 2, provides that such multifamily housing developments can be designed to be affordable for persons or households of low to moderate income; and WHEREAS, the City of Dalton, Minnesota (the "City"), has previously determined that there is a need for the Authority to exercise its powers within the City and empowered the Authority to do so at its meeting on May 4, 2021; and WHEREAS, the Authority proposes to undertake an affordable multifamily rental housing development finance program (the "Program") for affordable senior housing, which shall be owned and operated by the Authority, and is further described in Exhibit A; and WHEREAS, pursuant to Minnesota Statutes, Section 462C.04 subd. 2, the Authority is required to conduct a Public Hearing (the “Hearing”) after duly publishing notice of the time, place, and purpose therefor, not less than fifteen days nor more than 30 days prior to the date on which the hearing is held, in a manner appropriate to inform the public; and WHEREAS, the form of the notice is attached as Exhibit B. NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Otter Tail County Housing and Redevelopment Authority: 1. The Authority does hereby call and shall hold a public hearing at the time, place, and purpose therefor, as described in the form of notice, attached hereto as Exhibit B (the "Notice"). 2. The Authority hereby authorizes Authority staff to publish the Notice not less than fifteen days nor more than 30 days prior to the date on which the hearing shall be held, in a manner appropriate to inform the public of the hearing. 3. The Authority shall grant all residents of the County and other interested persons an opportunity to be heard on the proposal of developing and financing multifamily developments and functionally related facilities to serve low and moderate income elderly persons aged 55 and over. 52 of 59 EXHIBIT A DESCRIPTION OF PROJECT Description of Program: The Otter Tail County Housing and Redevelopment Authority is proposing to develop and administer a program of making or purchasing loans to finance a multifamily housing development and functionally related facilities for the purpose of serving low and moderate income elderly persons aged 55 and over. The project consists of a six unit rental multifamily development in the City of Dalton, Minnesota, located on property addressed as 114 Court Street to 118 Court Street, with property identification numbers as 66000110005004. The multifamily housing development project is proposed to be named “North Fields of Dalton”. 53 of 59 EXHIBIT B FORM OF NOTICE NOTICE OF PUBLIC HEARING OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT AUTHORITY COUNTY OF OTTER TAIL STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the Otter Tail County Housing and Redevelopment Authority (the "Authority"), will hold a public hearing on June 12, 2023, beginning at approximately 8:00 a.m., at the Otter Tail County Government Services Center, located at 515 W. Fir Avenue, Fergus Falls, Minnesota, 56537. The purpose of the hearing is for the public to provide input on the proposal of the Otter Tail County Housing and Redevelopment Authority (the "Authority") to develop and administer a program of making or purchasing loans to finance a multifamily housing development and functionally related facilities for the purpose of serving low and moderate income elderly persons aged 55 and over. The project consists of a six unit rental multifamily development in the City of Dalton, Minnesota, located on property addressed as 114 Court Street to 118 Court Street, with property identification numbers as 66000110005004. The multifamily housing development is proposed to be named “North Fields of Dalton” All residents of the County and other interested persons in attendance shall be granted an opportunity to be heard on the subject. 54 of 59 OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY ITEM 5. DISCUSSION 55 of 59 1ir EOU/\l. HOUSING OPPORTUNITY MEMO TO: Otter Tail County HRA Board of Commissioners Wayne Johnson, Chairperson Lee Rogness, Vice Chairperson Kurt Mortenson, Secretary Betty Murphy, Commissioner Jeff Ackerson, Commissioner DATE: May 11, 2023 FROM: Barbara Dacy, Executive Director RE: Discussion Item A.North Fields of Dalton Project Update Development Budget. The County Board Finance Committee agreed to evaluating an internal loan between the county and the HRA to partially finance the proposed project. The Committee compared the terms and cost of a HRA revenue bond supported by the general obligation of the County versus an internal loan. The internal loan is cost efficient with a 2% interest rate and a 20 year term. The HRA would need to pledge a portion of its levy in order to pay the debt service. The purpose of the discussion is to discuss in more detail the current Sources and Uses of the proposed development and more information on the operating pro forma, revenues and expenses. SOURCES AMOUNT USES AMOUNT Housing Trust Fund $300,000 Acquisition $0 HRA Resources $425,000 Construction $1,502,000 HRA Bond/County Loan* $882,815 Fees/Professional Services $71,500 Permits/Fees $1,500 *Greater MN Housing Fund$300,000 loan would reducethe county loan Financing Costs $16,500 Reserves $16,315 $1,607,815 $1,607,815 The HRA resources total $725,000; $300,000 would be drawn from the Housing Trust Fund, and the remaining funds would be drawn from a portion of the balance of the Rental Rehab Loan program ($150,000) and released reserve funds after completion of the Hidden Meadows project ($275,000). The Board would need to adopt a resolution authorizing the transfer of these funds for the proposed development. Reminder The next virtual Commissioner training is scheduled for May 31, 2023, regarding the “The Role of the Commissioner in Agency Policies & Performance”. Zoom links will be emailed by NAHRO. 56 of 59 218-998-8730 ottertailcountymn.us OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 ti) EOU/\L HOUSING OPPORl UNITY hra@co.ottertail.mn.us OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY ITEM 6. EXECUTIVE DIRECTOR REPORT 57 of 59 1ir EOU/\l. HOUSING OPPORTUNITY MEMO TO: Otter Tail County HRA Board of Commissioners Wayne Johnson, Chairperson Lee Rogness, Vice Chairperson Kurt Mortenson, Secretary Betty Murphy, Commissioner Jeff Ackerson, Commissioner FROM: Barbara Dacy, Executive Director, Otter Tail County HRA DATE: May 11, 2023 SUBJECT: Executive Director Report 1. Annual PHA Plan and Capital Fund Program. A public hearing has been scheduled for the regular HRA Board meeting on June 20, 2023, regarding the Annual PHA Plan and the Capital Fund Program. As part of this process, it is typical to review existing policies and to make changes. Staff has determined that there is the need for changes to the Administrative Plan for the Housing Choice Voucher program and significant updating to the Admissions and Continued Occupancy Policy for the Public Housing Program. Action on these items will occur at a subsequent meeting. 2. Minnesota Housing Funding Programs. Staff is filing the required “intent to apply” notification for funding for affordable senior housing and workforce housing for the upcoming round of funding applications. Technical assistance meetings are being scheduled to determine the extent and viability of potential applications for various potential projects. 3. Poverty Simulation. West Central Minnesota Community Action Agencies hosted an interactive “poverty simulation” on May 10, 2023, to provide a better understanding of a variety of issues facing lower income households. 58 of 59 218-998-8730 ottertailcountymn.us OTTER TAIL COUNTY I HOUSING Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 hra@co.ottertail.mn.us OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY ITEM 7. GENERAL DISCUSSION TOPICS BY COMMISSIONERS and ADJOURN 59 of 59 1ir EOU/\l. HOUSING OPPORTUNITY