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Housing & Redevelopment Authority - HRA-Packet-07-16-2024 Supporting Documents - 07/16/2024
OTTER TAIL COUNTY – MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY AGENDA Government Services Center, Otter Tail Lake Room 515 West Fir Avenue, Fergus Falls, MN July 16, 2024 | 11:45am 1.Call Meeting to Order and Roll Call – Chairperson 2. Approval of Agenda 3. Consent Agenda A. Regular Board Meeting Minutes, June 18, 2024 B. Housing Choice Voucher Rental Assistance Program Report June 2024 C. Community Housing Investment Programs Report June 2024 D. Public Housing Program Report June 2024 E. Check Report June 2024 Reports 4. New Business: None 5. Discussion A. North Fields of Dalton Senior Housing 6. Executive Director Report 7. General Discussion – Topics by Commissioners 8. Adjourn Work Session with the Community Development Agency Board starting at 12:45 1/17 The Otter Tail County HRA Board of Commissioners Met for a regular meeting on June 18, 2024 at 11:45am At the Otter Tail County Government Services Center 515 W Fir Ave, Fergus Falls, MN Board Members Present: Wayne Johnson, Chairperson Jeff Ackerson Kurt Mortenson Betty Murphy Leland Rogness, Vice Chairperson Others Present: Amy Baldwin, OTC HRA Executive Director Tanya Westra, OTC HRA Housing Program Supervisor Julie Bakken, OTC HRA Accounting Specialist Paula Grunewald, OTC HRA Administrative Assistant 1. CALL TO ORDER Chairperson Johnson called the meeting to order at 11:45 am. 2. APPROVAL OF AGENDA Motion made by Kurt Mortenson, second by Betty Murphy to approve the June 18, 2024 Agenda without any changes. Motion passed unanimously. 3. APPROVAL OF CONSENT AGENDA ITEMS No items pulled and no additional discussion was needed on the Consent Agenda Items. Motion made by Lee Rogness, second by Jeff Ackerson to approve the Consent Agenda. Motion passed unanimously. 4. NEW BUSINESS A. Motion requesting addition of Housing Assistance Coordinator Position Amy Baldwin, HRA Executive Director, stated that in the last six months the staff has been assessing the long term needs of the HRA department for staffing. Based on the assessment, staff is recommending the addition of a second Housing Assistance Coordinator. Areas of work for the position would include managing the Public Housing program and other HRA owned rental property; Down Payment Assistance program; and Single Family Tax Rebate Program (if the program ends at the end of 2024 there are still seven years of administrative duties); and to become a lender for MN Housing Rehabilitation Loan Program and Emergency & Accessibility Loan Program (RLP/ELP). 2/17 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER LIVE YOUR best life HERE. Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov Pg. 2 Amy Baldwin, HRA Executive Director, stated that the position funding would be split between HRA, CDA and County, though primarily funded by the HRA. The current department organizational chart was presented and potential salary was discussed. Motion made by Lee Rogness, second by Kurt Mortenson to approve. Motion passed unanimously. A. Motion to Authorize Property at 117 NW 1st Ave., Pelican Rapids be listed for sale Amy Baldwin, HRA Executive Director, stated that the buyer was not able to proceed with the purchase of the property. The HRA purchased the tax forfeited property in 2021 and removed the blighted structure. The assessed value of the lot is $6,400. Tanya Westra, Housing Program Supervisor, informed the Board that CDA will be utilizing a realtor to sell lots in Pinewood Estate in Pelican Rapids and is requesting that we partner with the CDA for realtor services. Motion made by Lee Rogness, second by Betty Murphy to approve the motion to authorize the sale of property at 117 NW 1st Ave., Pelican Rapids with a realtor for specific time as determined. Motion passed unanimously. 5. DISCUSSION A. Agency 5 Year Plan – Goals & Objectives, timing Tanya Westra, Housing Program Supervisor, with Barbara Dacy’s help has been working on the Agency 5-Year Plan. She presented the 2025-2029 5 Year Plan which included updated goals and objectives. The goals and objectives discussed included: partnering with area agencies to offer all rental assistance participants programs and information on budgeting, caring for rental property and homeownership; to apply for additional rental assistance vouchers that serve target populations such as foster youth, veterans, persons without a home and others by county need; to rehabilitate existing owner occupied and rental properties (CHIP); and to administer the Small City Development Program. B. Agency Plan – Goals & Objective Tanya Westra, Housing Program Supervisor, stated that we want to maintain integrity of current programs; adopt updated Administrative Plan for Housing Choice Voucher Program; and Adopt Admissions and Occupancy Plan for Public Housing. She also discussed offering supplemental information and programs to empower current participants; that we will own and manage 6 units of senior affordable rental housing; and the ability to extend senior affordable rental housing to New York Mills. C. HRA proposed changes to Administrative and Admissions & Continued Occupancy Plans Tanya Westra, Housing Program Supervisor stated the proposed changes to the Administrative and Admissions & Continued Occupancy Plans. She presented the regulatory changes HUD has issued through HOTMA. She stated delays are occurring and as a result we have two plans prepared 1) HOTMA and 2) our plan. She presented the non-regulatory changes for the HCV program. D. Proposed Capital Fund Activities Tanya Westra, Housing Program Supervisor discussed the Capital Fund Five Year Action Plan for 2022-2026. We will continued with updating units at the time of vacancy; updating light fixtures to LED ; and investigating options to convert furnaces in Underwood units from propane. A public hearing notice with a 45-day Comment Period will be published on June 29, 2024. Comment period is open from June 29, 2024 through August 12, 2024 with the Public Hearing to be held on August 20, 2024 at the Regular Board Meeting. 3/17 Pg. 3 6. EXECUTIVE DIRECTOR REPORT Amy Baldwin, HRA Executive Director stated that the North Fields of Dalton infrastructure was complete, bids for construction contracts have been requested and the closing of the property is pending. The Groundbreaking Event should take place in July or August and that excavation will start next month with delivery of the homes in mid to late August. She also reported that the 2023 Audit is in progress; the 2025 budget is recommended to maintain 76% of the max levy; our CD Renewal rate is 5.1% (it was 4%); and she updated the Commissioners on the Owner Occupied Loan status that was previously discussed. 7. GENERAL DISCUSSION – TOPICS BY COMMISSIONERS None 8. ADJOURNMENT At 12:59 pm a motion was unanimously carried to adjourn the meeting. ________________________________________________________ ___________________ Secretary/Clerk Date 4/17 6/1/2024 7/1/2024 Difference 54,482.52$ 57,229.52$ $2,747.00 112 111 -1 *HAP Transactions 52,148.00$ 54,698.00$ *Utility Reimbursements 1,240.00$ 1,293.00$ *HAP Adjustment (144.00)$ *Utility Adjustment *Portability Tranactions (Out) 1,200.00$ 1,200.00$ *Portablilty Admin Fee (Paid)38.52$ 38.52$ 6/30 7/1 New Admissions 0 End Participation 1 Shop Mode/ARS 0 Ports-Out Paid 0 1 Ports Out Pending 0 0 Ports In Pending 0 0 6/30/2024 Waiting List/To Date 43 Applications in Progress 0 Vouchers Issued 5 Vouchers "On the Strreet"0 ELI%78% Monthly Trend Report*Units Available Units Leased Leasing %Budget %Per Unit $ January 2024 144 100 67.9% 105.3% 496.01$ February 2024 144 108 72.2% 118.7% 510.61$ March 2024 144 109 73.4% 120.8% 505.69$ April 2024 144 112 74.5% 128.7% 509.88$ May 2024 144 111 75.1% 127.8% 505.73$ June 2024 144 111 75.6% 128.6% 490.83$ *Leasing % and Budget % based on cumulative activity during calendar year Per Unit $ is rolling three month average *Portability Utility Reimbursement *Hold Landlord Transaction OTC Section 8 Housing Choice Voucher Rental Assistance Program Summary of Actions June 30, 2024 Program Total Financial Transaction Paid This Month* UML (Unit Months Leased or # of Households) 5/17 &, OTTE:R 'TAIL ~, COUNTY -MINNESOTA 218-998-8730 ® HOUSINIG AND REDEVIEL.OPMENT AUTHORlliY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Go,v,ern mein,t Services Center 500 Wes:t Fir Avenue Fergus Falls, MN 56537 @ ottertailcounty.gov COMMUNITY HOUSING INVESTMENT PROGRAMS (CHIP) BOARD REPORT June 2024 Program Applications Approved Applications Denied Inspections Conducted Proceed to Work Issued Projects Complete Goal Program End Date Emergency Home Repair Program (EHRP) On-Going Down Payment Assistance (DPA) 2 2 On-Going SCDP: Reuse On-Going Rent Rehab – RR On-Going Affordable Rental Unit Construction - ARUC On-Going BATTLE LAKE 09/30/2024 SCDP: Commercial 6 2 2 1 8 SCDP: Homeowner 12 7 10 6 6 20 Residential Owner-Occupied Leverage (ROHL) 4 4 3 UNDERWOOD 09/30/2024 SCDP: Homeowner 12 4 12 9 8 17 Residential Owner-Occupied Leverage (ROHL) 5 5 4 6/17 218-998-8730 @ HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOU/\L HOUSING OPPORTUNITY @ ottertailcounty.gov PUBLIC HOUSING BOARD REPORT June 2024 Rents Payable $3,125 Rents Collected $2,715.91 Total Negative Rents $247 Negative Rents Paid $57.08 Late Fees Charged $110 Late Fees Collected $55 Number of Units Paying Flat/Ceiling Rent 0 Fiscal Year ELI 100% WAITING LIST as of 07/09/2024 Community 2 Bedroom 3 Bedroom 4 Bedroom Pelican Rapids 8 3 N/A Underwood 5 2 1 Henning 3 2 1 New York Mills 2 1 2 VACANCIES UNIT VACATED LEASE SIGNED 4 Bdrm – New York Mills 01/31/2024 Decks will be replaced beginning week of 07/22/2024. Flooring to be installed mid-August with cabinet and baseboard installation shortly after. Capital funds will be used for these activities. HUD approved Mod Vacancy status is in effect until 09/30/2024. 7/17 OTTERTAIL COUNTY -MINNESOTA 218-998-8730 ® HOUSING AND REDEVELOPMENT AUTHORITY OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Government Services Center 500 West Fir Avenue Fergus Falls, MN 56537 (!) EOUl\l HOUSING OPPORTUNITY @ ottertailcounty.gov Doc Num Voided Type Document Recipient 96 No DD Barbara Dacy LLC 97 No DD Betty Murphy 98 No DD Jeff A Ackerson 99 No DD Kurt A. Mortenson 100 No DD Wayne Johnson 1465 No CHK All American Title Co 1466 No CHK City of Dalton 1467 No CHK Language Line Services Inc 1468 No CHK MinnKota EnviroServices Inc 1469 No CHK Northstar Systembuilt LLC 1470 No CHK Otter Tail County Recorder's Office 1471 No CHK Otter Tail County Treasurer 1472 No CHK Otter Tail County Treasurer 1473 No CHK Silent Lake Builders 1474 No CHK Keith Williams LLC 1475 No CHK N F Field Abstract Co LLC 1476 No CHK Otter Tail County Recorder's Office 1477 No CHK Otter Tail County Recorder's Office Payments $264,181.71 $264,181.71 Count 5 13 18 End of Report $263,346.98 Total:$264,181.71 Project Summary Program - Project Deposits General Revolving (GR) - General Revolving $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$834.73 Check (CHK) 06/28/2024 Recording Fee No $46.00 Cleared: 5 $52,491.33 Uncleared: 13 $211,690.38 Total Payments: 18 $264,181.71 06/28/2024 O&E N Fields of Dalton No $95.00 06/28/2024 Legal desc correction on previously recorded lien (2017).No $46.00 06/12/2024 Battle Lake - Carpentry Labor/Materials (SCDP DEED)Yes $6,908.00 06/28/2024 SCDP Stubs Battle Lake (Electrical)No $12,838.00 06/12/2024 Payroll, Postage, Acct Serv May 2024 Yes $45,088.88 06/12/2024 N Fields of Dalton Deed Tax No $1.65 06/12/2024 N Fields of Dalton 25% Down Payment No $189,417.00 06/12/2024 N Fields of Dalton - Doc Recording Fee No $46.00 06/12/2024 Over the Phone Interpretation May 2024 Yes $4.05 06/12/2024 Shredding Services 5/16/24 Yes $35.40 06/12/2024 Down Pmt Assistance for MG No $8,820.00 06/12/2024 Purchase of Property - N Fields of Dalton No $1.00 06/28/2024 Per Diem/Mileage June 24 No $92.42 06/28/2024 Per Diem/Mileage June 24 No $102.47 06/28/2024 Per Diem/Mileage June 24 No $102.47 06/28/2024 Per Diem/Mileage June 24 No $82.37 Payment Date Document Description Cleared Amount 06/12/2024 Services 5/16/24-6/7/24 Yes $455.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register General Revolving (GR) Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 12:01:21 PM Printed by: Julie Bakken 8/17 50% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3610 Interest Income 3703/5353/3741/0054 3,615.59 6,370.62 6,000.00 370.62 106% 3690 Other Revenue MISC 3,500.00 3,500.00 3690.01 SCDP Administration (DEED) - All Communities 12,050.00 50,000.00 (37,950.00)24% 3690.02 SCDP City/Grant Funds - All Communities 80,358.00 907,860.00 (827,502.00)9% 3690.99 Refunds & Reimbursements 3,097.20 20,000.00 (16,902.80)15% 3691 Levy Revenue 868,060.25 1,513,771.00 (645,710.75)57% 3693.02 CHIP Res Owner Occup Housing Lev (ROHL) Repayment 5,177.00 5,177.00 5,177.00 3693.03 CHIP FFHRA Rehab Repayments 4,600.80 12,952.20 12,952.20 3693.05 CHIP Rental Rehab Revolving Loan Payments 1,170.00 19,825.70 19,825.70 3697 Owner Match Revenue 15,206.00 15,206.00 3699 Sale of Property 35,379.79 35,379.79 TOTAL INCOME 14,563.39 1,061,976.76 2,497,631.00 (1,435,654.24) EXPENSES 4130 Legal (109.99)15,000.00 15,000.00 0% 4140 Staff Training 637.00 9,000.00 8,363.00 7% 4150 Travel 406.69 1,500.00 1,093.31 27% 4170 Accounting 5,000.00 25,000.00 60,000.00 35,000.00 42% 4171 Audit 9,800.00 16,000.00 6,200.00 61% 4190 Other Administrative Expenses 130.05 200.85 1,000.00 799.15 20% 4190.01 Manuals, Subscriptions 1,000.00 1,000.00 0% 4190.02 Office Supplies 602.71 1,700.00 1,097.29 35% 4190.03 Postage 178.82 1,198.91 2,500.00 1,301.09 48% 4190.04 Telephone & Internet 300.00 300.00 0% 4190.05 Dues 926.20 1,500.00 573.80 62% 4190.06 Advertising 476.23 2,000.00 1,523.77 24% 4190.08 Consulting Fees 4.05 110.90 85,000.00 84,889.10 0% 4190.2 Management Fees-OTC Admin 30,680.77 151,787.78 459,350.00 307,562.22 33% 4190.21 Management Fees-Administrator Contract 455.00 4,338.75 (4,338.75) 4190.22 Management Fees - Construction Consultant 9,395.58 65,000.00 55,604.42 14% 4210 Board Member Payments 379.73 2,011.17 4,000.00 1,988.83 50% 4430.1 Misc Contracts - Software 6,680.00 7,700.00 1,020.00 87% 4510 Insurance 47,762.42 47,000.00 (762.42)102% 4521 Assessments 80.00 80.00 0% 4570 Housing Choice Voucher Operating Support 1,372.33 5,793.42 30,000.00 24,206.58 19% 4580 Public Housing Operating Support 7,856.96 14,198.52 20,000.00 5,801.48 71% 4590.01 SCDP O & E Reports 285.00 (285.00) 4590.02 SCDP Lead Based Paint Testing 1,350.00 (1,350.00) 4590.03 SCDP Construction (DEED)19,746.00 19,746.00 907,860.00 888,114.00 2% 4590.04 SCDP Recording Fees 46.00 138.00 (138.00) 4590.05 SCDP General Expense - Leverage 209,110.00 209,110.00 0% 4592.01 HOP Demolition/Site Clearance 45,000.00 45,000.00 0% 4593.02 CAP Property Acquisition 25,000.00 25,000.00 0% 4593.03 CAP Consulting Fees 455.00 10,000.00 9,545.00 5% 4593.04 CAP Architect/Engineering 45,000.00 45,000.00 0% 4593.05 CAP Legal Fees 5,000.00 5,000.00 0% 4593.06 CAP Affordable Senior Housing Program Leverage 131,031.00 131,031.00 0% 4594 CHIP Down Payment Assistance 8,820.00 8,820.00 55,000.00 46,180.00 16% 4595.01 CHIP Emergency Housing Repair Program (EHRP)141.00 45,000.00 44,859.00 0% 4595.02 CHIP Res Owner Occupied Housing Leverage (ROHL)92.00 70,000.00 69,908.00 0% 4595.04 CHIP Affordable Rental Unit Constr (ARUC) Program 70,000.00 70,000.00 4596.50 CWIP Pre-Development Expense 189,621.99 189,821.99 (189,821.99) TOTAL EXPENSES 264,181.71 502,176.12 2,447,631.00 1,945,454.88 21% SURPLUS (249,618.32)559,800.64 50,000.00 509,800.64 1120% Otter Tail County Housing Redevelopment Authority Operating Statement Six Months Ending 06/30/2024 Program: General Revolving (GR) Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:05:55 AM Printed by: Julie Bakken 9/17 Period Amount Balance ASSETS 1111 Cash (253,779.15)2,260,385.38 1111.1 Certificates of Deposit 2,923.27 148,687.23 1111.2 Cash MHFA Loan Acct #0054 0.50 4,086.67 1111.4 Committed for Housing Trust Fund 542,835.00 1113 Cash Rental Rehab 1,237.06 327,135.97 1130.1 Loan Receivable-Rental Rehab 112,295.99 1130.2 Loan Receivable-Down Payment Assistance 79,238.00 1130.3 Loan Receivable-Tax Levy Rehab Provision 268,804.14 1130.4 Loan Receivable-Homeowner Rehab 337,957.94 1130.9 Loan Allowance (606,762.08) 1400.12 Assets Held for Resale 1,051,541.58 1400.5 Accumulated Depreciation (3,487.25) 1400.9 Furn/Equip/Mach - Admin 9,657.00 TOTAL ASSETS (249,618.32)4,532,375.57 LIABILITIES AND SURPLUS LIABILITIES TOTAL LIABILITIES SURPLUS 2700 Income/Expense Clearing Account 420,948.43 2806 Unrestricted Net Position 3,551,626.50 2806 Unrestricted Net Position (Current Year) (249,618.32)559,800.64 TOTAL SURPLUS (249,618.32)4,532,375.57 TOTAL LIABILITIES AND SURPLUS (249,618.32)4,532,375.57 Otter Tail County Housing Redevelopment Authority Balance Sheet June 2024 Program: General Revolving (GR) Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:05:54 AM Printed by: Julie Bakken 10/17 Doc Num Voided Type 949 No DD 950 No DD 951 No DD 952 No DD 953 No DD 954 No DD 955 No DD 956 No DD 957 No DD 958 No DD 959 No DD 960 No DD 961 No DD 962 No DD 963 No DD 964 No DD 965 No DD 966 No DD 967 No DD 968 No DD 969 No DD 970 No DD 971 No DD 972 No DD 973 No DD 974 No DD 975 No DD 976 No DD 977 No DD 978 No DD 979 No DD 980 No DD 981 No DD 982 No DD 983 No DD 984 No DD 985 No DD 986 No DD 987 No DD 988 No DD 989 No DD 990 No DD 991 No DD 992 No DD 993 No DD 994 No DD 995 No DD 996 No DD 6327 No CHK 6328 No CHK 6329 Yes CHK 6329 No VD Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers Posted Payments 06/01/2024 HAP Payment Jun 24 Yes $529.00 06/01/2024 HAP Payment Jun 24 Yes $301.00 Payment Document Description Cleared Amount 06/01/2024 HAP Payment Jun 24 Yes $1,770.00 06/01/2024 HAP Payment Jun 24 Yes $710.00 06/01/2024 HAP Payment Jun 24 Yes $439.00 06/01/2024 HAP Payment Jun 24 Yes $392.00 06/01/2024 HAP Payment Jun 24 Yes $700.00 06/01/2024 HAP Payment Jun 24 Yes $346.00 06/01/2024 HAP Payment Jun 24 Yes $7,891.00 06/01/2024 HAP Payment Jun 24 Yes $400.00 06/01/2024 HAP Payment Jun 24 Yes $345.00 06/01/2024 HAP Payment Jun 24 Yes $450.00 06/01/2024 HAP Payment Jun 24 Yes $1,033.00 06/01/2024 HAP Payment Jun 24 Yes $942.00 06/01/2024 HAP Payment Jun 24 Yes $625.00 06/01/2024 HAP Payment Jun 24 Yes $145.00 06/01/2024 HAP Payment Jun 24 Yes $565.00 06/01/2024 HAP Payment Jun 24 Yes $550.00 06/01/2024 HAP Payment Jun 24 Yes $800.00 06/01/2024 HAP Payment Jun 24 Yes $1,038.00 06/01/2024 HAP Payment Jun 24 Yes $380.00 06/01/2024 HAP Payment Jun 24 Yes $5,381.00 06/01/2024 HAP Payment Jun 24 Yes $1,391.00 06/01/2024 HAP Payment Jun 24 Yes $3,855.00 06/01/2024 HAP Payment Jun 24 Yes $421.00 06/01/2024 HAP Payment Jun 24 Yes $493.00 06/01/2024 HAP Payment Jun 24 Yes $391.00 06/01/2024 HAP Payment Jun 24 Yes $357.00 06/01/2024 HAP Payment Jun 24 Yes $672.00 06/01/2024 HAP Payment Jun 24 Yes $1,433.00 06/01/2024 HAP Payment Jun 24 Yes $460.00 06/01/2024 HAP Payment Jun 24 Yes $517.00 06/01/2024 HAP Payment Jun 24 Yes $331.00 06/01/2024 HAP Payment Jun 24 Yes $324.00 06/01/2024 HAP Payment Jun 24 Yes $188.00 06/01/2024 HAP Payment Jun 24 Yes $250.00 06/01/2024 HAP Payment Jun 24 Yes $1,969.00 06/01/2024 HAP Payment Jun 24 Yes $496.00 06/01/2024 HAP Payment Jun 24 Yes $440.00 06/01/2024 HAP Payment Jun 24 Yes $605.00 06/01/2024 HAP Payment Jun 24 Yes $598.00 06/01/2024 HAP Payment Jun 24 Yes $294.00 06/01/2024 HAP Payment Jun 24 Yes $618.00 06/01/2024 HAP Payment Jun 24 Yes $2,200.00 06/01/2024 HAP Payment Jun 24 Yes $278.00 06/01/2024 HAP Payment Jun 24 Yes $316.00 06/01/2024 HAP Payment Jun 24 Yes $672.00 06/01/2024 HAP Payment Jun 24 Yes $1,077.00 06/01/2024 HAP Payment Jun 24 Yes $2,489.00 06/01/2024 HAP Payment Jun 24 Yes $151.00 06/01/2024 HAP Payment Jun 24 Yes $225.00 06/25/2024 Landlord ceased being a landlord.Yes ($2,489.00) www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 2 7/5/2024 12:06:19 PM Printed by: Julie Bakken 11/17 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Housing Choice Vouchers 6330 No CHK 6331 No CHK 6332 No CHK 6333 No CHK 6334 No CHK 6335 No CHK 6336 No CHK 6337 No CHK 6338 No CHK 6339 No CHK 6340 No CHK 6341 No CHK 6342 No CHK 6343 No CHK 6344 No CHK 6345 No CHK 6346 No CHK 6347 No CHK 6348 No CHK 6349 No CHK 6350 No CHK 6351 No CHK 6352 No CHK 6353 No CHK Payments $61,605.52 $61,605.52 Count 48 27 1 76 06/01/2024 HAP Payment Jun 24 Yes $667.00 06/01/2024 HAP Payment Jun 24 Yes $735.00 06/01/2024 HAP Payment Jun 24 Yes $349.00 06/01/2024 HAP Util Payment Jun 24 Yes $67.00 06/01/2024 HAP Util Payment Jun 24 Yes $138.00 06/01/2024 HAP Payment Jun 24 Yes $977.00 06/01/2024 HAP Payment Jun 24 Yes $2,666.00 06/01/2024 HAP Util Payment Jun 24 Yes $120.00 06/01/2024 HAP Util Payment Jun 24 Yes $37.00 06/01/2024 HAP Util Payment Jun 24 Yes $74.00 06/01/2024 HAP Util Payment Jun 24 No $108.00 06/01/2024 HAP Util Payment Jun 24 Yes $14.00 06/01/2024 HAP Util Payment Jun 24 Yes $12.00 06/01/2024 HAP Util Payment Jun 24 Yes $52.00 06/01/2024 HAP Util Payment Jun 24 Yes $161.00 06/01/2024 HAP Util Payment Jun 24 Yes $147.00 06/01/2024 HAP Util Payment Jun 24 Yes $103.00 06/01/2024 HAP Util Payment Jun 24 Yes $84.00 06/01/2024 HAP Util Payment Jun 24 Yes $24.00 06/01/2024 Port Out Payment Jun 24 Yes $1,238.52 06/12/2024 May 2024 HCV Payroll Yes $6,379.00 06/01/2024 HAP Util Payment Jun 24 No $50.00 06/01/2024 HAP Util Payment Jun 24 Yes $49.00 06/28/2024 Policy Updates No $600.00 Cleared: 73 $60,847.52 Uncleared: 3 $758.00 Total Payments: 76 $61,605.52 End of Report $18,642.52 Void Payment (VD)($2,489.00) Total:$61,605.52 Project Summary Program - Project Deposits Housing Choice Vouchers - $0.00 Total:$0.00 Type Summary Document Type Amount Direct Deposit (DD)$45,452.00 Check (CHK) www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 2 of 2 7/5/2024 12:06:19 PM Printed by: Julie Bakken 12/17 50% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rent HAP Repayment 5,139.00 1,776.00 3,363.00 289% 3301 Admin Subsidy 6,049.00 38,329.00 77,347.00 (39,018.00)50% 3301.1 HAP Subsidy 61,863.00 322,196.00 493,508.00 (171,312.00)65% 3450 Fraud Recovery - Admin 50%860.50 860.50 3450.1 Fraud Recovery - HAP 50%860.50 860.50 3610 Investment Income (0062)11.35 64.93 120.00 (55.07)54% 3690.1 Other Revenue HAP 30,000.00 (30,000.00)0% TOTAL INCOME 67,923.35 367,449.93 602,751.00 (235,301.07)61% EXPENSES 4150 Travel 600.00 600.00 0% 4190 Other Admin Expenses (Apps, Service Charges)66.00 400.00 334.00 17% 4190.01 Manuals, Subscriptions 600.00 1,078.00 500.00 (578.00)216% 4190.08 Consulting Fees 1,945.00 1,945.00 0% 4190.2 Management Fees-OTC 6,379.00 31,399.00 91,887.00 60,488.00 34% 4715.1 HAP Occupied Units 55,733.00 325,740.00 474,401.00 148,661.00 69% 4715.P HAP-Portability Out 1,200.00 2,781.00 23,500.00 20,719.00 12% 4716.P Port Out Admin Fee 38.52 66.81 1,200.00 1,133.19 6% TOTAL EXPENSES 63,950.52 361,130.81 594,433.00 233,302.19 61% SURPLUS 3,972.83 6,319.12 8,318.00 (1,998.88)76% Otter Tail County Housing Redevelopment Authority Operating Statement Six Months Ending 06/30/2024 Program: Housing Choice Vouchers Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:23:18 AM Printed by: Julie Bakken 13/17 Period Amount Balance ASSETS 1111 Cash Unrestricted 6,317.83 61,965.95 1121 Fraud A/R 903.00 1129 A/R Tenants 4,236.00 TOTAL ASSETS 6,317.83 67,104.95 LIABILITIES AND SURPLUS LIABILITIES 2112 A/P HAP 2,345.00 2,489.00 TOTAL LIABILITIES 2,345.00 2,489.00 SURPLUS 2700 Inc & Exp Clearing 4,078.69 2805 Restricted Net Position 18,225.24 2805 Restricted Net Position (Current Year) 4,930.00 (5,464.50) 2806 Unrestricted Position 35,992.90 2806 Unrestricted Position (Current Year) (957.17)11,783.62 TOTAL SURPLUS 3,972.83 64,615.95 TOTAL LIABILITIES AND SURPLUS 6,317.83 67,104.95 Otter Tail County Housing Redevelopment Authority Balance Sheet June 2024 Program: Housing Choice Vouchers Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:23:17 AM Printed by: Julie Bakken 14/17 Doc Num Voided Type 7371 No CHK 7372 No CHK 7373 No CHK 7374 No CHK 7375 No CHK 7376 No CHK 7377 No CHK 7378 No CHK 7379 No CHK 7380 No CHK Doc Num Voided Type 1001 No CHK 1004 No CHK 1250 No CHK 1254 No CHK 1327 No CHK 2843 No CHK 3713 No CHK 5646 No CHK 028300 No MO 82582733 No CHK 82583668 No CHK 82583921 No CHK 22-061426086 No MO 29249907085 No MO 29280171227 No MO Payments $6,358.29 $6,358.29 Count 21 4 25 End of Report $1,912.47 Total:$12,792.52 Project Summary Program - Project Deposits Public Housing - Family $6,434.23 Total:$6,434.23 Type Summary Document Type Amount Check (CHK)$10,880.05 Money Order (MO) 06/14/2024 Payment - Money Order Yes $700.00 Cleared: 15 $6,434.23 Uncleared: 0 $0.00 Total Deposits: 15 $6,434.23 06/04/2024 Payment - Money Order Yes $107.75 06/03/2024 Payment - Money Order Yes $804.72 06/03/2024 Payment - Check State of MN Yes $159.04 06/03/2024 Payment - Check State of MN Yes $159.04 06/20/2024 Payment - Money Order Yes $300.00 06/03/2024 Payment - Check State of MN Yes $392.00 06/04/2024 Payment - Check Yes $255.00 06/03/2024 Payment - Check Yes $907.27 06/04/2024 Payment - Check Yes $358.06 06/03/2024 Payment - Check Yes $1,000.00 06/03/2024 Payment - Check Yes $516.53 06/20/2024 Payment - Check Yes $86.36 06/03/2024 Payment - Check Yes $450.00 06/14/2024 Payment - Check Yes $238.46 Posted Deposits Control Date Document Description Cleared Amount 06/28/2024 Payment Jun 24 No $57.08 Cleared: 4 $5,254.10 Uncleared: 6 $1,104.19 Total Payments: 10 $6,358.29 06/28/2024 Mileage Reimb May 24 No $20.31 06/28/2024 Screens No $126.00 06/28/2024 May 24 Lawn Care No $225.00 06/28/2024 Policy Updates No $600.00 06/12/2024 New York Mills - Painting & Patchwork Yes $4,350.00 06/28/2024 Solar Salt No $75.80 06/12/2024 Water, Gas, Sewer Yes $475.10 06/12/2024 Demolition Various Yes $139.00 Payment Date Document Description Cleared Amount 06/12/2024 Underwood Yes $290.00 Otter Tail County Housing Redevelopment Authority General Ledger Cash Payment/Receipt Register Public Housing Posted Payments www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 12:17:39 PM Printed by: Julie Bakken 15/17 50% Period YTD Annual Remaining Amount Amount Budget Budget INCOME 3110 Dwelling Rental 2,878.00 20,331.16 32,000.00 (11,668.84)64% 3401.1 HUD Operating Subsidy 17,162.00 45,000.00 (27,838.00)38% 3401.2 HUD Capital Funds-Operations/Admin 157.00 7,000.00 (6,843.00)2% 3401.3 HUD Capital Funds-Project 1,691.12 33,000.00 (31,308.88)5% 3610 Interest Income (5673/0070)16.96 145.71 200.00 (54.29)73% 3690 Other Income (NSF, Late Fee, GR Support)110.00 762.60 21,000.00 (20,237.40)4% 3690.1 Water Charge Income 574.25 3,416.35 6,300.00 (2,883.65)54% 3690.2 Electric Charge Income 747.47 4,317.16 12,000.00 (7,682.84)36% 3690.3 Gas Charge Income 353.26 4,676.91 11,000.00 (6,323.09)43% 3690.31 Sewer Charge Income 652.70 3,911.68 7,350.00 (3,438.32)53% 3690.4 Other Tenant Charges (Maint)970.00 1,325.96 1,325.96 TOTAL INCOME 6,302.64 57,897.65 174,850.00 (116,952.35) EXPENSES 4130 Legal 8,443.50 750.00 (7,693.50)1126% 4140 Staff Training 2,000.00 2,000.00 0% 4150 Travel 20.31 187.64 500.00 312.36 38% 4171 Audit 2,200.00 2,200.00 100% 4190 Other Admin Expenses (Reports, Apps)200.00 200.00 0% 4190.01 Manuals, Subscriptions 600.00 600.00 500.00 (100.00)120% 4190.06 Advertising 200.00 200.00 0% 4190.08 Consulting Fees 1,950.00 1,950.00 0% 4190.2 Management Fees-OTC 24,999.97 25,000.00 0.03 100% 4310 Water 541.35 3,060.68 6,400.00 3,339.32 48% 4320 Electric 669.40 3,707.04 12,250.00 8,542.96 30% 4330 Gas 321.73 4,091.05 11,500.00 7,408.95 36% 4331 Sewer 638.63 3,561.27 7,500.00 3,938.73 47% 4400 Maintenance - Tools & Equip 500.00 500.00 0% 4420 Maintenance - Materials 126.00 6,396.93 5,500.00 (896.93)116% 4430 Maintenance - Contracts 4,940.80 10,403.58 15,000.00 4,596.42 69% 4431 Garbage and Trash Removal Contracts 139.00 565.50 500.00 (65.50)113% 4510 Insurance 26,073.17 25,000.00 (1,073.17)104% 4520 PILOT 3,900.00 3,900.00 0% 4521 Assessments 912.26 1,400.00 487.74 65% 4570 Collection Loss 500.00 500.00 0% 4580 Interest Expense (on Security Deposits)300.00 300.00 0% 4600 Capital Fund Projects 1,691.12 33,000.00 31,308.88 5% 4610 Extraordinary Maintenance 3,500.00 3,500.00 0% TOTAL EXPENSES 7,997.22 96,893.71 160,050.00 63,156.29 61% SURPLUS (1,694.58)(38,996.06)14,800.00 (53,796.06)-263% Otter Tail County Housing Redevelopment Authority Operating Statement Six Months Ending 06/30/2024 Program: Public Housing Project: Consolidated Percent of Year www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:32:17 AM Printed by: Julie Bakken 16/17 Period Amount Balance ASSETS 1111 Cash (1,603.11)86,988.14 1114 Tenant Security Deposit Cash 9,173.50 1122 A/R Tenants (35.27)5,816.77 1122.1 Allowance for Doubtful Accts (200.00) 1129 A/R Other 0.83 1400.5 Accumulated Depreciation (1,112,431.70) 1400.6 Land 32,990.31 1400.7 Buildings 1,661,869.49 TOTAL ASSETS (1,638.38)684,207.34 LIABILITIES AND SURPLUS LIABILITIES 2111.1 A/P Tenants (34.21) 2114 Tenant Security Deposits 9,688.08 2119 Accounts Payable (418.66) 2119.1 A/P Admin 418.66 2240 Tenants Prepaid Rent 90.41 90.41 TOTAL LIABILITIES 56.20 9,778.49 SURPLUS 2700 Income/Expense Clearing Account (59,196.97) 2700 Income/Expense Clearing Account (Current Year) (1,694.58)(38,996.06) 2700 Income/Expense Clearing Account (Unclosed 2022) 0.01 2802 Invested in Capital Assets, Net of Related Debt 679,466.94 2806 Unrestricted Net Position 93,154.93 TOTAL SURPLUS (1,694.58)674,428.85 TOTAL LIABILITIES AND SURPLUS (1,638.38)684,207.34 Otter Tail County Housing Redevelopment Authority Balance Sheet June 2024 Program: Public Housing Project: Consolidated www.pha-web.com © 2024 Management Computer Services, Inc. (MCS) Page 1 of 1 7/5/2024 11:32:17 AM Printed by: Julie Bakken 17/17